ORD 23-950 - Creating City Clerk DeptORDINANCE NO.23-950
AN ORDINANCE of the City of Federal Way, Washington, relating to
the creation of a City Clerk Department; removing FWRC 2.11.030; and
adding new section 2.19 to Title 2. (Amending Ordinance Nos. 14-766
and 10-666).
WHEREAS, the Mayor has recommended, and the City Council concurs, that the City should
establish a City Clerk Department; and
WHEREAS, the Federal Way Revised Code should be modified to reflect this change; and
WHEREAS, the City Council seeks to define the functions of this new department and the
qualifications of its director; and
WHEREAS the City Clerk is a statutory position required by State law and shall have all of
the powers granted and duties imposed by authority of the laws of the state of Washington and
ordinances of the City now existing or subsequently adopted.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. FWRC 2.11.030 is hereby deleted in its entirety.
Section 2. Title 2 of the Federal Way Revised Code is hereby amended to add a new Chapter
2.19 to read as follows:
2.19.010 Creation of department.
There is hereby created a city department known as the city clerk department. The department
shall provide and m.anakye those services and duties required of a city clerk under state law,
manage the city's records system, administer the Public Records Act and policies related to city
records, maintain and update information about the city, council, and council -appointed
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commissions and committees, prepare and ensure timely publication of public notices, and serve
as election liaison.
2.18.020 City clerk department director — Appointment and confirmation.
There is hereby created the -position of ciN clerk department director, also to be known as the city
clerk. The city clerk department director shall be appointed by the mayor, subject to confirmation
by a maiority of the city council.
2.18.030 Citv-clerk — Duties.
The city clerk shall have all of the powers granted and duties imposed by authority of the laws of
the state of Washington and ordinances of the City now existing or subsequently adopted,
including: serving as the clerk of the council, overseeing the administration of all city council
meetings including agenda development,_ publication,_ production of official minutes of the
proceedings thereof; ensuing the safekeeping and organization of official records including the
original roll of ordinances, original contracts, deeds and certificates related to city -owned
property: attesting to official acts of the Mayor. certifing copies of original records. and
producing, them in accordance with the city's fee schedule: accepting legal service on behalf of
the City durinp- normal office hours pursuant to state law: acting as the city's designated public
records officer to ensure the proper processing of requests for public records in accordance with
state law and the city's public records policy; the timely posting, of legal and public notices:
coordinating local elections and city council appointment processes; and coordinating
administrative hearings of the city's hearinp- examiner.
2.18.040 Citv clerk director — Qualifications.
The city clerk director shall have any combination of education, professional clerk's association
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certification and experience equivalent to a bachelor's degree in public administration or related
field. along with increasingly responsible relevant manaizement experience.
Section 3. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase
of this ordinance, or its application to any person or situation, be declared unconstitutional or invalid
for any reason, such decision shall not affect the validity of the remaining portions of this ordinance
or its application to any other person or situation. The City Council of the City of Federal Way
hereby declares that it would have adopted this ordinance and each section, subsection, sentence,
clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections,
sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of
this ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this 7th day of February, 2023.
[signatures to follow]
Ordinance No. 23-950 Page 3 of 4
CITY OF FEDERAL WAY:
ATTEST:
S P ANIE COURTNE IV
MC, CITY CLERK
APPROVED AS TO FORM:
0-leWiLIC
J. RYAN CALL, CITY ATTORNEY
FILED WITH THE CITY CLERK: 01/11/2023
PASSED BY THE CITY COUNCIL: 02/07/2023
PUBLISHED: 02/10/2023
EFFECTIVE DATE: 03/12/2023
ORDINANCE NO.: 23-950
Ordinance No. 23-950 Page 4 of 4