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PRHSPSC PKT 08-13-2001 .' . ,; Òv~D City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE August 13, 2001 12:00 p.m. City Hall Mt. Baker Conference Room AGENDA 1. 2. CALL TO ORDER PUBLIC FORUM 3. 4. COMMISSION COMMENTS APPROV AL OF JULY 9, 2001 SUMMARY COMMITTEE BUSINESS A. 2002 CDBG Proposed Use of Funds B. Request to Accept the 2001 LLEBG Award C. 2001 W A Traffic Safety Commission (WTSC); 3 Flags Traffic Safety Grants Information Kirkpatrick 5. Action Action Guenther Kirkpatrick 6. 7. NEXT MEETING - Monday, September 10,2001 ADJOURNMENT Conunittee Members: Jeanne Burbidge, Chair Michael Hellickson Dean McColgan Staff: Jennifer Schroder, Director Mary Jaenicke, Administrative Assistant II 661-4041 .. City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 9,2001 12:00 p.m. SUMMARY In attendance: Council Committee members Jeanne Burbidge, Chair; Michael Hellickson, and Dean McColgan, Deputy Mayor Linda Kochmar. Staff: David Moseley, City Manager; Anne Kirkpatrick, Director Public Safety; Ann Guenther, Human Services Manager; Pat Richardson, Deputy City Attorney; Jennifer Schroder, Director of Parks, Recreation and Cultural Services, Mary Faber, Recreation and Cultural Services Superintendent, Mary Jaenicke, Administrative Assistant II. Guests: Donna Welch, Joann Piquette, H. David Kaplan Chair Burbidge called the meeting to order at 12:03 p.m. Council member Hellickson made a motion to add the issue of tobacco use within the parks to the agenda. McColgan seconded. Motion Passed. PUBLIC FORUM H. David Kaplan expressed concern regarding the use of fireworks at Steele Lake Park on the 4th of July. He called the police numerous times. He would like Chief Kirkpatrick to review how many calls were received regarding the illegal use of fireworks, how many of those calls were followed up, and from those calls how many ticketslf1nes were issued. The play equipment at Celebration Park is under construction. He is also selling tickets to the second annual Garden Tour, which takes place on July 21. The proceeds will benefit the Federal Way Symphony. ',' ,; COMMISSION COMMENTS None. APPROV AL OF SUMMARY DEAN McCOLGAN AND MICHAEL HELLICKSON MOVED AND SECONDED TO APPROVE THE JUNE 11, 2001 MEETING SUMMARY AS WRITTEN. MOTION PASSED. BUSINESS ITEMS Skate Park 2% for the Arts Mary Faber explained that a meeting was scheduled for this morning to review applications that were submitted for Skate Park 2% for the Arts project. Unfortunately they did not receive any new information. There is an artist that is interested in the project, but he has not had time to complete his materials. The meeting has been rescheduled for the next Arts Commission Committee meeting. The Arts Commission will come back to Council Committee in August with a recommended artist. Council member McColgan asked how they publicize requests for applications for art projects such as this. Faber stated that the Arts Commission has a large mailing list, and they also use King County's Public Art! Artist Roster. Faber also stated because the budget is under $40,000 a lot of artist are reluctant to bid. Council member McColgan requested that we include local art schools in our mailings. LLEBG 2001 Processint!: Application Chief Kirkpatrick wanted to inform the committee that the Department will be applying for the 2001 LLEBG award. The Bureau of Justice Assistance has earmarked $96,133 for the City of Federal Way. Council member Hellickson asked if they knew what they were going to use the money for. Chief Kirkpatrick stated the money will go towards technology, PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, July 9, 2001 Summary Page 2 LLEBG 2000 Bud1?:et Adjustment Chief Kirkpatrick stated that the Department would like to re-prioritize how they would like to spend the 2000 LLEBG money. They would like to eliminate the purchase of lock boxes and upgrade the quality of the stop sticks. They would also like to purchase bike uniforms and helmets for the certified bicycle officers, and purchase three laptops. Council member Hellickson wanted to know why we are purchasing the ruggedized laptops. He s concerned that we are spending 30% more in cost for these laptops, and not getting as good a laptop. He stated he would recommend moving forward with the request, but hold back the request for three ruggedized laptops. Chief Kirkpatrick stated that the cost shown is a projected cost. Chair Burbidge stated the main concern for the laptops is dependability, and would like to respect the request of the department. She does not want any unnecessary delays. Council member McColgan suggested we try one non-ruggedized laptop to see which is better. Chief Kirkpatrick agreed to have one of the three laptops requested to be non-ruggedized. HELLICKSON AND MCCOLGAN MOVED AND SECONDED A MOTION TO APPROVE AND ACCEPT THIS REQUEST TO APPROVE THE BUDGET ADJUSTMENTS AND APPROVE THE PURCHASING AUTHORITY AS LISTED BELOW AND FORWARD TO FULL COUNCIL FOR CONSIDERA nON AT ITS AUGUST 7, 2001 MEETING. MOTION PASSED. 1. Eliminate the purchase for the Firearm Lock Boxes, and reallocate $29,855 as follows: A. Authorize the reallocation of $4,500 for road spikes, from $13,375 to $17,875 B. Authorize the reallocation of $5,000 and approve the purchase for nine (9) bike uniforms and helmets. C. Authorize the reallocation of $20,355 and approve the purchase for three laptops, with one . of those three laptops being a non-ruggedized laptop computer and VRM's. Council member McColgan also requested an update on the New Horizon Motel, and that area of Pacific Highway South. Tobacco use in the Parks Deputy Attorney Pat Richardson is still gathering information regarding tobacco use in the parks. She wants to know what direction the Council would like her to take. City Manager Moseley stated that there are two approaches to take: "No smoking within 50 feet of the ballficlds" which is negative, or "Here is where you can smoke" which is positive. It seems easier to take the positive approach. Hellickson would like smoking to be banned from the kids play area, concession stands, and ballfields. But he will go along with what staff feels is the easiest. McColgan asked if the schools no smoking policy is interlocal. Schroder stated that she would look into this. Chair Burbidge questioned how we would enforce the ordinance. Chief Kirkpatrick prefers that it be and infraction, and not criminal. If it's criminal, then they can call for a jury, which could get very expensive. Also, in order for a person to be I.;ited the officer must have seen the infraction occur. McColgan stated that he has not been contacted by a lot of people wanting us to ban smoking in the parks. He needs to be convinced before he agrees to this ordinance. McColgan requested that staff take a "head count" of the number of people who are smoking in the parks. It was suggested that we make this issue a policy and not an ordinance. Chair Burbidge requested that this issue be discussed at the Parks Commission meeting. The direction of the PRHSPS Council Committee is that the Ban of Tobacco use in Parks be a policy and not an ordinance. Other Deputy Mayor Kochmar expressed concern regarding Mayor Paul Schell being assaulted over the weekend, and that our City Council is not covered by the City's insurance policy. She stated that the council makes a lot of public appearances and is vulnerable to explosive situations. She asked Chief Kirkpatrick if there is any written policy on what to do in these situations. Chief Kirkpatrick stated that their presence can be requested at meetings or events, and that calling 911 is the quickest way to get a response. Deputy Mayor Kochmar requested that this issue be discussed at the August Parks, Recreation, Human Services & Public Safety Council Committee meeting. NEXT MEETING August 13,2001. ADJOURNMENT Meeting adjourned at 12:52 p.m. ~ 5.A CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: From: July 17, 2001 Richard Bye, Chair Human Services C~mission David Mos~ 1iJanager 2002 CDBG P~¥~šed Use of Funds Via: Subject: Background The Human Services Commission is pleased to present the 2002 Community Development Block Grant (CDBG) Proposed Use of Funds. The Council Committee is asked to review the funding recommendations and forward them to the full City Council for final approval. Included with this memo is: (1) a summary chart listing each project, the requested amount, the proposed funding level and a brief rationale; (2) a contingency plan providing guidelines for adjusting grant awards should the funds available increase or decrease; (3) recommended conditions for capital projects; (4) project descriptions for each application, (5) a two-page overview of the CDBG program guidelines, and (6) a reference copy of the City's CDBG Funding Strategies, 2000-2003. The Council received a copy of the Commission's preliminary recommendations based on an original grant estimate of $567,559. On July 16, the City received a revised grant estimate of $670,343 (detailed below). Following the Public Hearing on July 16, the Commission revised the recommendations and contingency plan, using the revised estimates. " Recommendation Process The total amount of funds available for the year 2002 is estimated at $670,343. This includes: $527,455 $101,134 of 2002 CDBG grant of recaptured CDBG funds from prior year projects that did not expend their total award of Federal Way Home Repair Program loans that were repaid of CDBG program income generated by interest income received from King County CDBG Consortium-wide loan programs. $ 40,677 $ 1 ,077 Of the $670,343 total, $503,971 is available for capital projects (including $100,551 available to eligible economic development applications), $92,286 is available for public service programs, and $74,086 is available for planning and administration activities. Because the recommendation for Planning and Administration is $71,220, the Commission recommends moving the excess Planning and Administration funds of $2,866 to the Capital funds category, making the total amount available for Capital projects, $506,837. On April 23, 2001, applications were received for capital projects and public service programs. Ten proposals requested a total of $665,622. Of that total, $535,000 requested funds for capital projects and $130,622 requested for public service programs. Of the capital requests received, one application was submitted which is eligible for the City's fifteen percent (15%) A-I economic development set-aside. Human Services staff prepared a proposal for the use of planning and administrative funds totaling $71,220. During weekly meetings, the Commission carefully reviewed each application and interviewed all applicants before developing a preliminary recommendation. The Commission then hosted a public hearing to collect citizen comments on the preliminary recommendations. These comments were considered as the Commission voted on the final Proposed Use of Funds. The Commission recommends allocating $500,000 of the capital funds available and carrying forward the balance of available capital dollars (currently $6,837) to 2003. If a minimum of $25,000 becomes available for allocation in 2002, the Commission recommends issuing a Request for Proposal (RFP) for affordable housing projects. See the Contingency Plan for more information (Attachment 2). In addition, the Commission recommends funding conditions for the capital projects to address specific concerns identified during the application review process (Attachment 4). Of the $670,343 available, $70,000 is recaptured funds from two capital projects - Valley Cities Counseling and Consultation, Young Adult Supportive Housing, $30,000 allocated for 1999, and Auburn Youth Resources, Federal Way Teen Shelter, $40,000 allocated for 2000. In each case, the agencies canceled the projects and returned the funding to the City due to the inability to secure long-term program operating funds. King County CDBG Consortium regulations require City Council action to cancel these projects and reallocate the funds to the next program year. The Commission recommends canceling these projects and reallocating the funds to the 2002 program year. The Commission is confident that the Proposed Use of Funds complies with local and federal statutory guidelines. At the same time, it offers a diverse portfolio of projects and programs that predominantly benefit low- and moderate-income individuals. Committee Recommendation 1. The Committee recommends approval of the 2002 Community Development Block Grant Proposed Use of Funds, as presented by the Human Services Commission. The Committee also recommends canceling the following projects and reallocating the funds to 2002 - Valley Cities Counseling and Consultation, Young Adult Supportive Housing, $30,000; and Auburn Youth Resources, Federal Way Teen Shelter, $40,000. This recommendation is forwarded to the full City Council for consideration at the September 4, 2001 meeting. 2. The Committee recommends approval of the 2002 Community Development Block Grant Proposed Use of Funds, as presented by the Human Services Commission and modified by the Committee. The Committee also recommends canceling the following projects and reallocating the funds to 2002 - Valley Cities Counseling and Consultation, Young Adult Supportive Housing, $30,000; and Auburn Youth Resources, Federal Way Teen Shelter, $40,000. This recommendation is forwarded to the full City Council for consideration at the September 4, 2001 meeting. ApPROVAL OF COMMITTEE REPORT: " Committee Chair Committee Member Committee Member A-2 ... ATTACHrv r #1 2002 CDBG Proposed Use of Funds ProjecUprogram Request Proposed City CDBG Funding Strategy & Rationale :r w Domestic Abuse Women's Network $ 25,000 $ 25,000 #1: Develop a range of housing opportunities Critical need in South King County for additional domestic Shelter Renovation and Expansion violence shelter. Agency operates the only confidential domestic violence shelter in South King County.' City of Federal Way, Public Works Dept. $ 195,000 $ 195,00Q #2: Strengthens City's infrastructure and stimulate economic development 23rd Ave. Sat S 314th Street Improvements Traffic signal and crosswalks will facilitate safe pedestrian and vehicular traffic crossing at busy intersection, Project will increase safety for low-moderate income residents in this neighborhood." 2 King County Housing and Community $ 120,000 $ 120,000 #1: Develop a range of housing opportunities Development Program for homelessness prevention and the only available Federal Way Home Repair Program program for preservation of housing stock. 100% city residents served. Loan repayments eventually return to city. Lutheran Alliance to Create Housing $ 10,000 $ 5,000 #1: Develop a range of housing opportunities (LA TCH) Support regional housing opportunities for seniors, youth, and Angle Lake Senior Housing (on LSS special needs groups. City participation helps to leverage state and Interqenerational Campus) county housing funds.' Lutheran Social Services (LSS) $ 35,000 $ 5,000 #3: Address human service needs Support regional human services; leverage other local funding LSS Intergenerational Campus - Community for program facilities including childcare, refugee and immigration Services Center counseling, and adoption and foster care.' Multi-Service Center $ 150,000 $ 150,000 #1: Develop a range of housing opportunities Supports the availability of affordable housing for low-income Glenwood Place Senior Residence seniors. Federal Way residents represent 100% of the clients who will be served by this project. 1 Capital Projects Sub-totals $ 535,000 $ 500,000 available to allocate - $503,971 + $2,866 (Planning & Admin,) - Total Capital- $506,837* Capital Projects [1] See attached conditions recommended by the Commission [2] Eligible as economic development. Fifteen percent of the annual CDBG allocation will be targeted toward projects categorized under this category ($100,551). *The Commission recommends carrying forward $6.837 of capital funding to 2003. Revised 7/30/01 2002 CDBG Proposed Use of Funds Project/Program Request Proposed City CDBG Funding Strategy & Rationale Public Services Community Health $ 11,000/#3: Address numan servIce needs Addresses critical need for dental care services available to low and moderate-income households, Recommendation represents an increase from 2001 funding level ($10,300), $0.00/#3: Address human service needs Commission recognizes need for these services. Program was not allocated funds due to limited funding available. Program is included in contingency plan, should a minimum of $5,000 in additional funds become available. 27,539/#3: Address human servIces needs Provides critical advocacy for domestic violence victims in criminal cases filed against defendant batterers. Allocation recommended for personnel and interpreter costs, Program operation costs funded with City general fund in 2001 are not eligible for CDBG funds. This recommendation represents an increase from 2001 funding level ($23,600). 53,7471#": Address numan servIce needs Affordable childcare is a critical community need. In addition to responding to the needs of children, childcare allows parents to pursue work, attend school, or enroll in training programs Recommendation represents an increase from 2001 ($5~,247), 92,286 available to allocate - $92,286 Dental Access Program Domestic Abuse omen's Network Shelter and Community Services City of Federal Way, Legal Services $ 55,875 $ Domestic Violence Unit Federal Way Norman Center, YMCA $ 53,747 $ CARES Childcare Subsidy Program Public Services Sub-totals $ 130,622 $ City of Federal Way - Human Services $ 71,220 $ 71,220 #3: Activity 4: Administer City's CDBG program. Funds will support grant administration and special planning Planninq and Administration I Droiects. Planning and Admin. Sub-totals $ 71,220 $ 71,220 available to allocate - $74,086 (Apply balance to capital) TOTAL REQUESTS $ 736,842 $ 663,506 $670,343 - Total available to allocate Revised 7/30/01 K CD Human Servlces/CDBGn-25-01 2002 CDBG Proposed Use of Funds.xls ATTACHMENT #2 . CITY OF FEDERAL WAY 2002 CDBG CONTINGENCY PLAN The allocation process for 2002 Community Development Block Grant (CDBG) funds is based upon an estimate of what funds will be available that year. The City will not be informed of its exact grant amount until December 2001. For this reason, the allocation process includes a contingency plan. The plan allows for adjustment up or down based upon the final grant amount SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE: Capital Projects -- The City will apply the increase in the amount of CDBG funds as follows: 1. Additional funds of $18,162 would be carried forward for allocation to 2003 CDBG projects. The original allocation plan forwards $6,837 unallocated funds to 2003. The maximum amount of funds to be carried forward to 2003 would be $24,999. 2. If additional funds are $25,000 or greater, funds would be allocated to a project or projects selected through a Request for Proposal (RFP) process. The RFP would specify that the available funds would be used to increase the supply of housing for low- and moderate- income Federal Way residents, including permanent affordable housing, and/or emergency and transitional shelter. Public Service Programs - The City will apply the increase in the amount of CDBG funds as follows: 1. If the amount of additional funds is $4,999 or less, the additional funds would be allocated to the City of Federal Way, law Department, Domestic Violence Unit Program. The original allocation amount for this project was $27,539. The maximum amount of contingency funds for this project would be $4,999 for a total allocation of $32,538; OR; 2. If the amount of additional funds is $5,000 or greater, the amount of additional funds would be allocated to the Domestic Abuse Women's Network (DAWN) Shelter and Community Services Program, up to their full request of $10,000. This agency was not allocated any additional funds in the original allocation plan. The maximum of contingency funds for this project would be $10,000. Planning and Administration - The City will apply the increase in the amount of CDBG funds as follows: Any additional funds for planning and administration activities will be allocated to capital projects in accordance with the priority order listed above. SHOULD THE GRANT AMOUNT DECREASE: Capital Projects - The City will decrease the amount of CDBG funds allocated for capital projects as follows: A-5 1. Lutheran Social Services (LSS). Intergenerational Campus - Community Service Center - The maximum decrease to this project would be $5,000, the full original award. 2. Lutheran Alliance to Create Housing (LATCH), Angle Lake Senior Housing - The maximum decrease to this project would be $5,000, the full original award. 3. Additional decreases will be made to the following capital projects in proportion to the percentage decrease in grant funds. These projects are: Domestic Abuse Women's Network (DAWN), Shelter Renovation and Expansion; Multi-Service Center, Glenwood Place Senior Residence; and the City of Federal Way, Public Works Department 23rd Ave. S. at 314th Street Improvements. Public Service Programs -- The City will decrease the amount of CDBG funds allocated for public service programs as follows: Decreases will be made to all public service programs in proportion to the percentage decrease in grant funds. These programs are: Community Health Centers of King County, Dental Access Program, City of Federal Way, Law Department, Domestic Violence Unit; Federal Way Norman Center, YMCA, CARES Child Care Subsidy Program. Planning and Administration -- The City will decrease the amount of CDBG funds allocated for CDBG planning and administration as follows: Funding for consultant and purchased service activities will be decreased to their full extent before decreases are made to administrative activities. 7/17/0 I k: cd hs\cd b g\O 2 P rocess\02co n tn g A-6 ATTACHMENT #3 ., 2002 CDBG ALLOCATIONS PROCESS Recommended Funding Conditions for Capital Projects The Human Services Commission recommends the following conditions for the 2002 CDBG capital projects. The first condition applies to all capital funded projects. Following that, are specific conditions for three of the projects recommended for funding. The specific conditions address concerns that the Commission discussed as they reviewed the applications. The Commission did not identify any funding conditions for the Public Service projects. All 2002 CDBG Capital Projects All Capital Projects recommended for 2002 CDBG funding shall be required to conform with ESA Section 7 as evidenced by an approved No Effects Checklist, Biological Review Panel effects decision, and when applicable, National Marine Fisheries and/or Wildlife Services concurrence of the Review Panel decision. The King County Home Repair program is not subject to this condition, as the rehabilitation work done by the program does not trigger this requirement. DAWN - Shelter Renovation & Expansion (Capital) a. A minimum of ten (10) beds will be added to the agency's shelter as a result of this expansion project; b. Commitment of other capital funds needed to complete the project, including capital funding from other South King County cities; .. c. Submittal of a fundraising plan that will be utilized to secure the required operating and service dollars and; . d. Conformance with the Department of Housing and Urban Development (HUD) lead- based paint requirements, as applicable. Lutheran Alliance to Create Housing (LATCH) - Angle Lake Senior Housing a. Submission of a project marketing plan that includes outreach to Federal Way residents. Lutheran Social Services - LSS Intergenerational Campus, Community Service Center a. Submission of a project marketing plan that includes outreach to Federal Way residents. A-] ATTACHMENT #4 2002 CDBG APPLICATION SUMMARY Title: Category: Request: Minimum: Applicant: DAWN Shelter Renovation and Expansion Capital $25,000 $20,000 Domestic Abuse Women's Network (DAWN) One Sentence Use of Funds The agency will renovate and expand the existing shelter for victims of domestic violence. Eligible Activity: Public Facilities and Improvements (Special Needs Housing) National Objective: Low/Mod Income Benefit - Presumed Benefit, Battered Spouses ESA: Review and Assessment Local Strategy: #1: Develop a range of housing opportunities aimed at increasing the supply of affordable housing. . . Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional and emergency shelters. Project Description DAWN'S current shelter complex has three separate buildings including the main shelter building, the shelter annex, and the children's center. The total square feet of the three buildings is 4,712. The expansion will add 1,800 square feet to the main shelter building, expanding it from 2,412 to approximately 4,212 square feet. The application states that the expansion will add two new bathrooms, renovate existing bathrooms, add staff offices and small meeting rooms, add storage space, expand laundry facilities, increase parking and outdoor safety lighting. The agency also plans to re-plumb a toilet in the children's center, replace vinyl flooring and kitchen counters in the main shelter building, and improve shelving in food storage areas. The application also states that 10-20 new beds will be added as a result of this expansion, but does not describe the addition of new bedrooms. Feasibility Demonstrated Need and Effect of Project (including performance and outcome measures) DAWN operates the only confidential shelter for domestic violence victims in South King County. Their current capacity is 25 beds. The application states that the DAWN shelter turned away 3,000 requests for shelter in 2000 due to lack of space. The need for additional domestic violence shelter in South King County well documented in the City's Human Services Comprehensive Plan, as well as in the recent Domestic Violence Service System report. The application states that Federal Way residents comprise 7% of the clients to be served in the shelter. The funding requested from the City represents 7% of the proposed capital budget. The original project timeline submitted by the agency for this project stated that the project would be completed in 2001. When staff notified the agency that 2002 CDBG funds could not be used for 2001 expenses, a revised timeline was submitted with a neW completion date of March 2002. Given the requirements of the CDBG grant for capital construction projects, the timeline is not realistic. A-8 ,,;:. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expenditure levels) DAWN has secured $250,000 in private funding for this project and is seeking an additional $100,000 for a total project budget of $350,000. City funds are requested for construction costs (including contingency costs), bathroom premiums (fixtures and tile), site work for a new parking lot, and architect and engineering costs. There are additional costs to the project, which are not built into the current budget. These include a biological review and assessment in order to comply with the Endangered Species Act (ESA) requirements, and costs associated with lead-based paint abatement, as required by HUD. It is also not clear if the agency built in the Davis Bacon wage rates as part of the construction project. These HUD regulations require that construction contractors paid with CDBG funds pay a minimum wage, which is typically higher than those paid for projects, which are not federally assisted. Capacity of Applicant (to manage and/or provide long-term operating support) In regard to the agency's experience with managing capital projects, the application references the expansion that the agency completed in 1995. Since then, the agency has acquired 100% new staff and board members. The current agency management does not have experience with managing CDBG funded projects. At one point, the agency called City staff to withdraw this application for capital funds, stating that they did not believe they would be able to meet all of the CDBG requirements for this project. A day later agency staff stated after conferring further with their architectural consultant that they believed they could meet all the CDBG requirements and wanted to keep the application in the City's review process for 2002 CDBG funding. The addition of 10 to 20 new shelter beds will increase the agency's shelter operating budget. The application states that at least two new shelter advocate positions would be added, and there would be additional costs for food and shelter supplies. Utility costs would also increase. Due to the fact that the agency lost $600,000 in public funding in 2001, it is it is difficult to assess the agency's ability to raise long-term operating support for the shelter expansion. The loss of 2001 funding resulted in a staff reduction of approximately 11 FTE. The majority of the staff reductions were in the agency's Community Advocacy Program. Public and private funders have documented a number of concerns regarding the agency's capacity to operate effective programs during the past few years. These concerns include contract performance, service quality, staff turnover, and agency management. The agency's former Executive Director resigned in February 2001. DAWN is now under the direction of an Interim Executive Director and is working with United Way of King County to 'address the concerns raised by public funders in 2000. While there is clearly a need for additional shelter beds for domestic violence victims in South King County, it is not clear that DAWN has the capacity to successfully take on the expansion of their shelter at this time. Project Revenue Sources* Federal Way CDBG $ 25,000 Private Foundations $ 93,172 State Housing Trust Fund $152,258 Other CDBG Funds $ 75,000 Donations/Fundraising $ 4,570 TOTAL COST $350,000 " In 2001, DAWN received $15,000 in general human services funding for shelter program operations. The agency did not apply for 2001 CDBG funding. 2001 Funds Received: ';0" Federal Way Share: 7% A-9 \ 2002 CDBG APPLICATION SUMMARY Title: Category: Request: 23rd Avenue S at S 314th Street Improvements Capital $195,000 (Revised) . City of Federal Way, Public Works Department Applicant: One Sentence Use of Funds Funds will be used to design and construct a traffic signal to improve pedestrian safety between senior housing facilities and major retail stores in the Federal Way City Center. Eligible Activity: Public Facilities and Improvements National Objective: Low and Moderate Income Benefit - Area Benefit ESA: To be determined Local Strategy #2: Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. Fifteen percent (15%) of the annual CDBG allocation will be targeted toward projects categorized under this strategy. '; Project Description The applicant is requesting funding to install a red-yellow-green traffic signal and crosswalks on all corners of the intersection at 23rd Avenue South and 34th Street. Yellow flashers, which are currently at the intersection, will be removed. The signal will facilitate both pedestrian and vehicular traffic crossing 23rd Avenue South and will be activated by push buttons for pedestrians and loop detectors for vehicles. In addition, installation of a crosswalk on the south leg of the intersection will shorten the walking distance for pedestrians, many of whom are disabled. Feasibility Demonstrated Need and Effect of Project (including performance and outcome measures) The need for this project is well-substantiated in the application. Average daily traffic on 23rd Ave. Sat 3161h Street is estimated at 10,000 vehicles. During a recent pe8k hour traffic count, 901 vehicles and 11 pedestrians used the intersection. Based on historical data, evening peak hour traffic volume in this area is estimated at 8% of the average daily traffic, 11 ,263 vehicles and 137 pedestrians. The applicant states that the large volume of traffic makes pedestrian access difficult at this intersection, which also includes senior housing apartments and major retail stores. A proposed Transit Center at 23rd Avenue S at 3161h Street will add even more traffic in this area. Vehicular traffic at the intersection is currently controlled by two-way stop signs in the eastbound and westbound directions. Push button activated yellow flashers control pedestrian traffic with a crosswalk on the north leg of the intersection. Although pedestrians have the right of way over vehicular traffic, many drivers ignore the flashers and fail to yield to pedestrians. This leads to pedestrians crossing at other points in the intersection rather than activating the yellow flashers. Because of this, a pedestrian was killed while crossing the intersection in 1999. After hearing about the fatality and the safety concerns posed by the traffic hazard at this intersection, the Human Services Commission asked if a CDBG application could be submitted to fund a project to facilitate safe vehicular and pedestrian crossing at 23rd Avenue S at 316th Street. A-lO ','. Based on a conservative estimate of one person occupying each vehicle that crosses the intersection on a daily basis, the applicant estimates that 11,400 persons (including pedestrians) will benefit from the project on a daily basis. Fiscal Evaluation (including appropriate funding sources, cost-effectivejess, realistic expenditure levels) In 1998, the City funded a public works project upgrading a signalized pedestrian crossing at 21st Avenue SW and 334th Street. The project also included the removal of an emergency signal. In the 1998 application, the City initially requested construction costs totaling $135,000. The City's request was later amended, and CDBG paid $24,652 for signal equipment and $20,000 for design engineering (contracted services) for a total award of $44,652. Requested City funds would be used for design work, construction costs (including a standard 10% construction contingency) and inspection costs. This project is more extensive than the 1998 project; therefore, the costs seem reasonable. Although other funding has not been requested, the applicant states that if CDBG funds are awarded, funding for operation and maintenance of the new signal will be requested from the City before the end of 2002. Historically, the City Council has approved funding for operation and maintenance costs of new signals. Capacity of Applicant (to manage and/or provide long-term operating support) If funded, the Traffic Engineer within the Public Works Department who managed the 1998 project will manage this project. The Public Works Department has extensive experience with similar and larger projects involving the installation of traffic signals. The 1998 project was successfully completely on time and on budget. Other Issues Projects that are awarded $200,000 or more in CDBG and/or other funds from the Department of Housing and Urban Development (HUD) may be required to comply with Section 3 regulations. These regulations require that a minimum of 30% of new positions generated as a result of the project be filled by low- and moderate-income persons. Staff will check of the implications of these regulations on this project and update the Commission on this issue. Project Revenue Sources Federal Way CDBG $195,000 Other 5,000 TOTAL COST $200,000 2001 Funds Received Federal Way Share None* 98% *Applicant received $44,652 CDBG funds in 1998 for a signalized pedestrian crossing. A-ll 2002 CDBG APPUCA TION SUMMARY Title: Category: Request: Minimum: LATCH Angle lake Senior Housing (on the LSS Intergenerational Campus) Capital Projects $10,000 $ 5,000 Applicant: Lutheran Alliance to Create Housing One Sentence Use of Funds Grant will be used to pay for a portion of the architectural and engineering costs associated with designing a senior housing complex that will be constructed in SeaTac. Eligible Activity: Housing National Objective: Low and Moderate Income Benefit - Limited Clientele - Presumed Benefit ESA: Review and assessment local Strategy #1: Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low and moderate income households. Create housing opportunities for seniors, youth, and special needs groups and impact the availability of transitional housing and emergency shelters. i: Project Description This proposed project is the construction of the first senior-only housing in SeaTac. It will consist of 80 units (70 one-bedroom and 10 two-bedroom) and will house approximately 127 seniors. The apartments will be rented to seniors who earn between 35-60% of area median income (approximately $18,000-$31,000 per year). The units will be available to households with one to two members and will be marketed throughout South King County to seniors 62 years or older. The 9,712 square foot complex will be located on a four-acre intergenerational campus that will include a 40-unit senior housing complex and a Community Services building constructed by Lutheran Social Services (lSS). (LSS also requested 2002 CDBG funding.) The main floor of the four-storied apartment building will include community rooms, a common kitchen, office space, and a fireplace. The upper floors will include a laundry room lounge, activity rooms, personal storage lockers, and lounges. Each unit will have an interior window facing the corridor to allow residents to monitor their entry porches. For additional security, the apartments will have a panic/call button attached to an alarm that the on-site manager will monitor. The applicant will work with the Aging and Disability Services, LSS, and the City of SeaTac to link seniors with appropriate services. If successful in receiving funding, the applicant plans to complete construction and open the facility within the two-year timeframe allowed by HUD regulations. Opening date is projected to be August 2003. Feasibility Demonstrated Need and Effect of Project (including perfonnance and outcome measures) Senior-only housing is not currently available in SeaTac. Moreover, apartments that address a senior's need for security, community, affordability, accessibility, and access to services do not exist. At least 58% of the seniors who rent in SeaTac pay more than 30% of their income for A-12 rent. SeaTac includes approximately 880 households that would qualify for units that rent to households with incomes up to 60% of area median income. The application does not address the senior housing resources or needs of Federal Way residents specifically. In the past few years, 539 senior housing units have been constructed or are currently under construction in Federal Way. Another412 senior housing units are in various states of permit plan review for locations in City limits. Although the majority of these units are not targeted for low-income seniors, two agencies are planning senior housing complexes in Federal Way - the Multi-Service Center (2002 CDBG application submitted to the City for this project) and the Korean Women's Association. The applicant estimates that this program will serve nine Federal Way residents. This represents 11.2% of the number of clients who will be served sub-regionally. The applicant based this estimate on the experience of other senior housing service providers, the proximity of each jurisdiction to the site, and the population of the jurisdiction. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expenditure levels) Although the applicant estimates that 11.2% of the clients served by this project will come from Federal Way, the City is only being asked to fund 0.1 % of the project costs. Funds will support the construction of senior housing by paying for a portion of the architecture and engineering costs for designing the building. The total project cost is $9,180,337; $115,000 in CDBG is being requested from other cities. The applicant has requested $2.6 million in county and state funding. The project includes a 10% standard construction contingency. Although no one is currently residing on the site, the budget also includes a relocation plan and fees for the relocation of administrative offices and worship center that are located on the site. The project budget was developed with the assistance of LSS. LSS is leasing the land for the project, and LATCH will pay lease payments once the apartments are occupied. LATCH is managing project planning and will operate the housing component once the project is complete. In addition to the 80 units being constructed by the applicant, LSS is constructing a 40-unit senior housing complex and a Community Services building on the site. The budget summary in question 8 of the housing section of the application states that all funding sources have been secured. However, the applicant states that they misunderstood the question. At this point, the only funds committed are the $50,000 from the Impact Capital loan. Funds from the other sources in the budget summary are pending. Capacity of Applicant (to manage and/or provide long-term operating support) LATCH owns and manages 85 apartments and houses and has more than 260 tenants. LATCH'S latest project, Longfellow and Westwood Court Cooperatives, is scheduled for completion in May 2001. The Longfellow and Westwood project will provide an additional 45 units of housing. Since 1992, the applicant has performed accounting, tenant income certification, and compliance reporting for its current housing projects. The agency's housing development committee, which provides guidance in major decisions, includes a realtor, a contractor, a construction manager, a geologist, and architect, and a developer. A-13 Operating expenses will be covered through rental income generated from the project. Additionally, the agency will maintain two reserve accounts: a replacement reserve account ($300/uniUyear) and an operating reserve account ($2,000/unit initial deposit and 2% of effective gross income deposited annually). The agency's fundraising accounts for a third of its operating budget. Funds are achieved through an annual auction, special offerings, a travel seminar, and general donations. Project Revenue Sources Federal Way CDBG State HTF King County HFP Other Public Funds Other CDBG Private Funds TOTAL COST $ 10,000 $1,500,000 $1,100,000 $5,988,924 $ 115,000* $ 466,413 $9,180,337 2000 Funds Received Federal Way Share None 0.1% * In addition to the City of Federal Way, LATCH has requested 2002 CDBG funding from the cities of Renton ($10,000) and Tukwila ($5,000). LATCH also plans to request funding from the City of SeaTac, but do not have a specific request amount at this time. The agency also plans to request CDBG funding from other cities in 2003. Local funds will be used to leverage State and County funds. A-14 2002 CDBG APPLICATION SUMMARY Title: Category: Request: Minimum: LSS Intergenerational Campus-Community Services Center Capital Projects $35,000 $25,000 Applicant: Lutheran Social Services (LSS) of Washington & Idaho One Sentence Use of Funds Grant will fund construction and design costs for a community services facility located on an intergenerational campus that will include senior housing and corporate offices for LSS. Eligible Activity: Public Facilities and Improvements National Objective: Low and Moderate Income Benefit - Limited Clientele - Agency Maintains Proof ESA: Review and assessment Local Strategy #3: Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Project Description This proposed project is a 16,300 square foot, new construction community services facility that will be part of a four-acre intergenerational campus located in SeaTac. The facility will house an extended hours childcare center, a family support center, refugee and immigrant support services, chore services for seniors/disabled, and adoption/foster care support. The campus will include 120 units of low-income senior housing (not funded with CDBG funds), the LSS corporate offices, and possibly other facilities. Lutheran Alliance to Create Housing (LATCH) will oversee the development of the project. If successful in receiving funding, the applicant plans to complete construction and open the facility within the two-year timeframe allowed by HUD regulations. Opening date is projected to be September 2003. Feasibility Demonstrated Need and Effect of Project (including performance and outcome measures) The applicant demonstrates the need for the program by citing the 20-year population growth in South King County (55%), along with the high percentage of low-income families (over 7% of families and 10% of children live below 30% of median income). Additionally, 52% of King County's public assistance recipients live in South King County and Child Care Resources reports only one licensed childcare slot for every two children in need of services in South King County. Finally, an average of 3,000 refugees and immigrants relocate to the South King County area annually. The application did not address the needs of Federal Way residents specifically. It is estimated that this program will serve 180 Federal Way residents. This represents 11.5% of the number of clients who will be served sub-regionally. Based on current service statistics from its Adoption/Foster Care, Chore Services and International Counseling and Community A-iS Services programs, the applicant states that it served 162 Federal Way residents in 2000. The applicant collected service statistics from all agency programs except Family Support. From the Project Benefit section of the application (question 13), 11.5% of clients served by this project would reside in Federal Way. In addition, the applicant stated that 51% of the Federal Way residents served by the agency in 2000 were low- and moderate income, which is the minimum required in order to be eligible for CDBG funding. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expendftureleve~) Although the applicant estimates that 11.5% of the clients served by this project will come from Federal Way, the City is only being asked to fund 1.3% of the project. The project budget, which was developed with the assistance of LATCH, an independent non- profit agency that operates and develops rental homes locally, appears sound. The applicant has secured $264,000 in private funds and $65,000 in public funds. The applicant does not know the exact amount of funding that will be available from SeaTac, but will request a minimum of $50,000 in 2002. A capital campaign to raise 66% of project funds is scheduled to begin in October 2001. In a successful capital campaign that began in 1996, LSS raised over one million from individual donors, foundations, and corporations. As a safeguard to the capital campaign, LSS is beginning discussions with lenders to secure financing, and debt service will be covered by annual lease payments made by LATCH. Capacity of Applicant (to manage and/or provide long-term operating support) LSS is a large well-established nonprofit organization. They constructed a new facility in Seattle in 1998 with private and public funds. The applicant receives operating funds from the State of Washington and through client fees. Operating funds will also be generated from fees assessed to high-income clients who use the agency's childcare center. Additionally, LATCH will pay lease fees averaging approximately $77,000. The impetus for the childcare component of the project was an Around the Clock Childcare Committee that was formed in 1997-1998 by King County elected officials to address the need for extended childcare in the SeaTac area. A SeaTac childcare committee that recommended that the childcare center be operated by LSS is now developing the childcare component. Because the applicant does not have experience operating a childcare center, Child Care Resources will provide training and consultation in management/administration, curriculum development and operation. Project Revenue Sources Federal Way CDBG State CTED Capital Campaign Private Other CDBG TOTAL COST $ 35,000 $ 300,000 $1,741,820 $ 264,000 $ 300,000 $2,640,820 2000 Funds Received Federal Way Share None 1.3% A-16 .. 2002 CDBG APPUCA TION SUMMARY Title: Category: Request: Glenwood Place Senior Residence Capital Projects $150,000 Applicant: Multi-Service Center (MSC) One Sentence Use of Funds Funds will be used to help defray the costs of building a 50 unit apartment complex for low- income seniors. Eligible Activity: Housing National Objective Low and Moderate Income Benefit - Limited Clientele - Presumed Benefit ESA: Review and Assessment Local Strategy #1: Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low and moderate income households. Create housing opportunities for seniors, youth, and special needs groups and impact the availability of transitional housing and emergency shelters. :¡, Project Description The proposed project is a 50-unit apartment building for low-income seniors that will be located in Federal Way on 336th Street. Forty of the units will be one-bedroom units of approximately 600 square feet. The other ten units will be two-bedroom units of 800 square feet. At least ten of the units will be targeted and equipped to facilitate independent living for disabled populations. The complex will include two large community rooms, a computer room, and laundry facilities. Its location will be in close proximity to Multi-Service Center's food and clothing banks and other services. Additionally, the complex will be located within a mile of St. Francis Hospital and Medalia Health Care. If successful in receiving funding, the applicant plans to complete construction and begin renting the unit within the two-year timeframe allowed by HUD regulations. Opening date is projected to be between August and December 2002. Feasibility Demonstrated Need and Effect of Project (including performance and outcome measures) The application states that the number of South and East County residents age 75 years and older increased by 52% - 55% between 1990 t01995. 1990 census data indicate that 4.5% of Federal Way residents over the age of 65 lived below poverty. All of the clients served by this project will be Federal Way residents, aged 62 years and over. Because the units will be rented to clients whose incomes are at or below 40% of HUD income guidelines for King County, this project will add to affordable housing. Utility allowances will be deducted from the 30% housing expense calculations in establishing the rent levels. According to a 2000 market study conducted by the City, it is estimated that 4,878 multi-family units will be needed to accommodate the population growth in the next 20 years. In the past few years, 539 senior housing units have been constructed or are currently under construction in Federal Way. Another 412 senior housing units are in various states of permit plan review for locations in City limits. While these units address the need for senior housing, A-17 , . few are affordable for low-income seniors. The MSC project addresses the gap of affordable housing for low-income seniors. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expendffureleve~) Although Federal Way residents represent 100% of the clients who will be served by the project, the funds requested from the City represent only .02 % of the program budget. CDBG funds will be used for real estate costs, construction interest and other loan fees, accounting/auditing costs, and for escrow and title fees. The agency has also requested funding $40,000 for furnishings and appliances for this project. Staff is verifying the eligibility of these items for CDBG funds and will update the Commission regarding this issue. The applicant states that the project is on a very tight budget and unanticipated costs have already accrued. Additionally, due to the increasing demand for affordable housing assistance, the applicant was awarded less funding than it requested from the State Housing Trust Fund. In regard to the request to the City, the applicant states that the project cannot be funded at a reduced level. The agency recently started an endowment fund and will launch a major donor campaign in the fall of 2001. Funds generated from the endowment and donor campaign could add stability to the project budget. Given the tight budget for this project, it is not clear how. future unanticipated costs will be addressed. Capacity of Applicant (to manage and/or provide long-term operating support) MSC has 77 units of affordable housing in South King County and has provided housing services to homeless individuals and families since 1971. The applicant purchased its first apartment complex in 1994. In 2001, the City funded the MSC Tall Cedars Apartment Renovation project. Funds are being used to purchase permanent appliances to be installed in kitchens of eight renovated apartment units. It is not clear if the agency's previous housing projects included new construction. Concerns regarding the agency's inexperience with this type of project are mitigated by its partnerships with Shelter Resource Inc., the co-developer and guarantor for the project. Shelter Resource Inc. has successfully developed over 50 low- income housing projects. Additionally, MSC is working with a consultant affiliated with Downtown Action to Save Housing. Downtown Action to Save Housing owns and operates over 180 units of low-income rental housing and in collaboration with Shelter Resource Inc. is developing 270 units of housing on the greater Eastside. While the project is in development, the applicant anticipates that increased utility expenses will reduce the amount of cash flow available to cover financing and or operating costs for the . project. Revenues generated from rent and income produced from use of project laundry facilities will contribute to the project's long-term operation and maintenance support. Project Revenue Sources Federal Way CDBG King County OCD (DCTED) Private TOTAL COST $ 150,000 $ 681,000 $ 627,530 $3,803,727 $5,262,257 2001 Funds Received Federal Way Share $62,247 .02% A-18 " 2002 CDBG APPLICATION SUMMARY Title: Category: Request: Dental Access Public Services $11,000 Applicant: Community Health Centers of King County (CHCKC) One Sentence Use of Funds CHCKC will use Federal Way CDBG funds to provide routine and emergency dental care to low-and moderate-income Federal Way residents. Eligible Activity: National Objective: ESA: Local Strategy #3: Address human services needs, which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of life. Public Services Low/Mod Income Benefit - Limited Clientele - Agency Maintains Proof Exempt Project Description Federal Way Dental Access provides operative, preventative, restorative and emergency dental care to low and moderate-income Federal Way residents. At least 85% of the patients served through this program will have family incomes at or below 50% King County median income. Services are provided on a sliding-fee scale, according to family size and income. Interpretation services are provided free of charge for clients with limited English speaking ability, hearing impairment and sight impairment. Feasibility , Demonstrated Need and Effect of Project (including performance and outcome measures) According to statistics provided by the applicant, 30% of Federal Way School District students receive lunch through the free and reduced cost lunch program, up from 28% in 1999-2000. The application also cites the needs of Federal Way's ethnic/cultural communities and speaks to , the need for subsidized dental care for adults. The proposed performance measures are slightly higher than those provided in 2000 and contracted in 2001. The agency states that the increase in services is realistic due to the fact that agency dental staff have increased productivity by almost 12% through efficiencies and other improved management practices. The agency exceeded 2000 CDBG contracted service units. The agency is on the right track with development of their outcome measures. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expendffureleve~) The agency is requesting increase of $700 (6.8%) above the 2001 CDBG allocation due to increased costs of providing services (inflation). The agency is also proposing slightly higher service levels than provided in the 2001 contract. In 2001, the agency is providing 116 visits for A-19 51 Federal Way residents. For 2002, the agency proposes providing 120 visits for 56 City residents. The City funds the Dental Access program through both CDBG and Human Services Fund programs. The CDBG award has been used to fund a portion of one dentist's salary at the Federal Way clinic. The City's CDBG contribution supports a small portion of the overall program budget (two percent). An average dental visit costs approximately $135. The average subsidized portion for an uninsured client is $92. Funds provided by Federal Way CDBG will support 120 dental visits in 2002. The agency has a diverse funding base including funding from all levels of government and private funding sources. CHCKC receives funding form a number of cities in King County. The budget in this application shows the cities of Federal Way and SeaTac only, because this budget is for the Federal Way dental clinic only. The budget does not include revenues and expenses for the agency's three other dental clinics in King County. The agency's countywide 2002 budget for all of their medical and dental clinics is more than 15 million dollars. Capacity of Applicant (to manage and/or provide long-term operating support) CHCKC is a well-established agency with a solid track record of providing quality health and dental services, and exceeding contract goals. The agency has demonstrated its ability to develop and maintain long-term operating support for their programs. CHCKC has provided dental care services in Federal Way for the past six years. Project Revenue Sources Federal Way CDBG Federal Way General Fund Other Federal State King County City of SeaT ac United Way of King County Fees for Service Fundraising/Grants TOTAL COST $11,000 $15,450 $ 45,796 $ 21,230 $ 22,177 $ 3,533 $ 7,859 $327,751 $ 88,939 $543,735 2001 Funds Received Federal Way Share $10,300 2.0% * This program also received $15,450 in Human Services General Fund for each year of the 2001-02 biennium. ' A-20 2002 CDBG APPLICATION SUMMARY Title: Category: Request: Shelter and Community Services Public Service $10,000 Applicant: Domestic Abuse Women's Network (DAWN) One Sentence Use of Funds DAWN will provide the following services - expanded shelter services, motel vouchers, transitional housing, crisis line services, weekly support groups, and advocacy services. Eligible Activity: National Objective: ESA: Local Strategy #3: Address human services needs, which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of life. Public Services Low/Mod Income Benefit - limited Clientele - Presumed Benefit Exempt Project Description The agency will provide the following services - expanded shelter services, motel vouchers, transitional housing, crisis line services, weekly support groups, and advocacy services. Feasibility Demonstrated Need and Effect of Project (including performance and outcome measures) ", The application documents the need for domestic violence services by citing statistics from the FBI and Seattle King County Public Health. Specific information documenting the need for domestic violence services in Federal Way is not provided. Given past contract performance, the performance measures seem realistic. In 2000, the agency provided 1,121 shelter bednights and 759 crisis line calls to 117 Federal Way residents. However, it should be noted that the proposed CDBG-funded bednights will be provided with the new beds created by the shelter expansion planned for 2001-02. According to the agency's request for City capital CDBG funds, the shelter expansion will be complete in March 2002, so the new beds will be available for approximately nine months, assuming the expansion is completed in the projected time frame. The proposed outcome measures provided are on track. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expendffureleve~) The application states that the $10,000 requested will be used to fund the agency's full range of services. Given the request and full agency budget, it is clear that the $10,000 will only partially fund these services. With City CDBG funds requested, the agency proposes the following service units - service to 5 Federal Way residents, 226 bednights, and 152 crisis calls. Agency staff state that the shelter bednight cost is $86.00. The City is being asked to subsidize part of the bednight cost, and help pay for the crisis line costs. According to the proposed program A-21 budget, City funds would be used for staff costs, rent and utilities, telephone, food and program materials. The agency states that the 226 bednights provided with CDBG will be over and above the 174 bednights provided with the City contract for $15,000 (per year in 2001 and 2002). Some of the projected revenue for 2002 seems overly optimistic. For example, the agency is projecting significant increases from small cities - i.e. Burien and Tukwila. They are also anticipating operating support from the City of Kent, who is not accepting CDBG or General Fund applications for 2002. The 98% increase in State funding from 2000 to 2001 also seems high. Staff will verify this funding level with State office overseeing domestic violence shelter funding. Capacity of Applicant (to manage and/or provide long-term operating support) Due to a number of concerns about contract performance, service quality, staff turnover, and agency management, DAWN lost $600,000 in public funding in 2001. As a result of these funding reductions, the agency had to layoff approximately 11 FTE. The majority of the staff reductions were in the agency's Community Advocacy Program. The agency's former Executive Director resigned in February 2001. DAWN is now under the direction of an Interim Executive Director and is working with United Way of King County to address the concerns raised by public funders in 2000. Due to the agency's current transition phase, it is difficult to assess the agency's ability to raise long-term operating support for their programs. Project Revenue Sources* Federal Way CDBG Federal Way General Fund Other Federal Funds State Funds King County Other South County Cities Private Foundations United Way of King County Donations/Fundraising TOTAL COST $ 10,000 $ 15,000 $ 61,676 $ 329,690 $ 67,000 $ 112,000 $ 125,000 $ 204,158 $ 182,201 $1,106,725 2001 Funds Received: $0 (CDBG)* Federal Way Share: < 1 % *DAWN received $15,000 in Human Services General Fund for the Confidential Shelter Program for each year of the 2001-02 biennium. A-2Z \ 2002 CDBG APPLICATION SUMMARY Title: Category: Request: Federal Way Domestic Violence Unit Public Services $55,875 (Revised) Applicant: City of Federal Way - Legal Services (CFW - Law) One Sentence Use of Funds The Federal Way Domestic Violence Unit (DV Unit) is requesting funding for a part-time victim advocate, a part-time investigator, interpreter services, domestic violence education pamphlets and postage costs. Eligible Activity: Public Service National Objective: Low and moderate Income Benefit - Limited Clientele - Presumed Benefit ESA: Exempt Local Strategy # 3: Address human service needs that focus upon self-support systems that empower families and communities to contribute to their own well being and enhance the quality of their lives. Project Description The Federal Way Domestic Violence Unit provides Domestic Violence Advocates for residents of Federal Way who are victims of domestic abuse. These Advocates promote victim safety, abuser accountability, and community awareness through education, prevention, intervention and treatment. The Advocate Program serves as a victim's guide through the legal system. The DV Unit's goals are to aid in safety planning for victims, as well as to refer them to other agencies that are able to meet their specific needs such as shelter and financial aid. Advocates also collect information that is useful and relevant to the case thereby assisting in the prosecution of the defendant batterers. Feasibility Demonstrated Need and Effect of Project (including performance and outcome measures) The application describes the need for the program by noting the number of cases handled by the DV Unit last year. During 2000, the DV Unit provided services to 488 Federal Way residents including 2,595 hours of advocacy, 1,085 phone contacts and 88 referrals to shelter. The need for services to support domestic violence victims is also documented in the City's Human Services Comprehensive Plan. (Please note that the application states (question 9) that the number of cases handled by the DV Unit in 2000 was 715, yet their 2000 contract performance reports stated that 488 clients were served. (DV Unit staff indicate that the correct number of clients served in 2000 is 488.) In 2000, the DV Unit met 93% of their contracted service units.' They were behind in meeting the number of residents served, advocacy hours provided, and referrals to shelter, but exceeded the number of telephone contacts with domestic violence victims. During the first quarter of 2001, the program exceeded the contract goals for number of residents served and advocacy hours, and is behind on the number of referrals to shelter. The proposed 2002 CDBG-funded service units include service to 472 Federal Way residents, 1,560 advocacy hours and 72 referrals to shelter. With all funding sources (CDBG and City A-23 general fund), the program plans to serve 945 residents, provide 3,640 advocacy hours, and 145 shelter referrals. The program could benefit from additional technical assistance in developing outcome measures. In 2000, the DV Unit did not meet the outcome requirements of the contract. Though they submitted the final outcomes report form, the section regarding the outcome results was left blank. Human Services staff will continue to work with the DV Unit to assist them in developing outcome measures for the program. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expenditure levels) The City assumed responsibility for the prosecution of domestic violence from King County in 1997. A one person DV Unit was established with CDBG funds in 1998. The cost of that position was transferred to the City General Fund in 1999. CDBG funds in 1999-2001 supported an additional part-time position to assist with the workload and broaden the number of services available to victims. Assuming full funding at $55,875 and 1,560 hours of advocacy, CDBG funds will support domestic violence advocacy at $35.82 per hour. From 1998 to 2000, CDBG has contributed primarily to labor costs. The 2001 CDBG agreement includes $20,000 for a part-time domestic violence advocate and $3,600 for interpreter services. The amount requested represents a 137% increase ($32,275) in funding for 2002. CDBG funds are requested for a part-time domestic violence advocate, a part-time investigator, postage, printing costs, and interpreter services. The original 2002 application had also asked for $10,000 for a hotel voucher program, but the program has since withdrawn that request. The DV Unit is coordinating with the Catholic Community Services After-Hours Voucher program operated by the City's Public Safety Department to meet the need for motel vouchers. Several other agencies operate motel voucher programs available to City residents including the Federal Way Community Caregiving Network, Domestic Abuse Women's Network (DAWN), Salvation Army, and the Department of Social and Health Services (DSHS). Any program costs that are currently funded with City general funding such as the request for postage expenses are ineligible. The Department of Housing and Urban Development (HUD) regulations prohibit the use of CDBG fund!'> as a replacement for other local funds previously used to provide these services within the last twelve months. The request for printing costs for producing program informational brochures may be eligible if the brochures have not been funded with general City funds in the past year. The personnel costs are eligible for CDBG funding. Capacity of Applicant (to manage and/or provide long-term operating support) This project is currently in its fourth year of CDBG funding and is applying for a fifth year. The program has shown growth over the time it has been funded with CDBG and has provided a valuable service to Federal Way residents. The City has shown its commitment to this program by providing General Fund dollars for this program staffing and operatinç; costs. According to the program budget in the application, City general funds allocated to this program are $130,305 in 2001 and $129,519 in 2002. A-24 " One concern regarding the DV Unit's management of the project is the late submission of quarterly reports. Staff is working with the Unit to ensure timely completion of the reports. Project Revenue Sources Federal Way CDBG $ 55,875* Federal Way General Fund $129,519 TOTAL COST $185,394 2001 Funds Received CDBG Share $23,600 30% *Request amount revised 6/18/01. A-25 to 2002 CDBG APPLICATION SUMMARY Title: Category: Request: CARES Child Care Subsidy Program Public Services $53,747 Applicant: Federal Way Norman Center YMCA One Sentence Use of Funds The grant will be used to provide childcare scholarships for low to moderate-income families in Federal Way who need quality childcare for their school age children. Eligible Activity: Public Services National Objective: Low and Moderate Income Benefit - limited Clientele - Agency Maintains Proof ESA: Exempt Local Strategy #3: Address human services needs that focus upon self-support systems that empower families and communities to contribute to their own well-being and enhance the quality of their lives. Project Description CARES provides childcare subsidies for low and moderate income families in Federal Way. These families have incomes that fall below the federal poverty level, but they are ineligible for state subsidized childcare assistance and cannot afford quality childcare. Childcare is provided before and after school, during school in-service days, and over the summer months. The agencies providing childcare for the CARES program include the YMCA, Rainbow Connection, and Medallion School Partnerships. While children are receiving quality childcare in a supervised and learning environment, parents are free to work, attend school, or pursue training opportunities. From 1992 to 1998, the City of Federal Way Parks, Recreation and Cultural Services Department administered the program. From January 1999-2001, the Multi-Service Center (MSC) assumed administration of the program, with the local YMCA providing service delivery supervision. The YMCA will assume responsibility for program administration and service delivery supervision if funds are awarded to the CARES program for 2002. The program has sites in 11 Federal Way elementary schools. . Feasibility , Demonstrated Need and Effect of Project (including performance and outcome measures) The application describes the need for the program, although it does not include quantitative information to demonstrate- the magnitude of the scétrcity of affordable childcare in Federal Way. One indicator of need for the program is that the CARES scholarship waiting list includes over 40 families. The YMCA is proposing an increase in services from 30 to 56 clients. Based on past performance, the performance measures and projected outcomes appear realistic. For the A-26 "" 2000 contract period, the agency exceeded projections. Contract performance for the first quarter of 2001 is not yet available. The program is on the right track with development of outcome measures. Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic expenditure levels) CDBG funds will be used for the following: (1) YMCA staff (.25 FTE) to provide day-to-day program operation (14% of budget); (2) YMCA staff to provide planning and oversight (10% of budget); and (3) direct allocation of scholarships to low and moderate income families (75% of budget). The funds requested from the City represent 100% of the program budget, and Federal Way residents represent 100% of the caseload. The applicant requested $40,573 to provide direct services to 56 children. This is at a monthly cost of $60.38 per child. The YMCA provides unsubsidized before and after school childcare for $325 per month. Therefore, subsidized childcare is provided at a savings of $264.62 per month. The program is very cost effective. In 2000, the YMCA provided an additional $10,000 in scholarships with non-CDBG revenue sources. The agency plans to subsidize the program in 2002 as well, but does not have a firm dollar amount at this time, as it is dependent on securing additional revenue through grants and fundraising. Capacity of Applicant (to manage project and/or provide long-term operating support) The YMCA has demonstrated its capacity to provide childcare services for children of low- and moderate-income families. The agency has a proven track record of managing successful programs and has the capacity to administer the CARES program. As mentioned above, the YMCA raised $10,000 for the CARES subsidy program in 2000, and has the capacity to raise long-term operating support for the program. Project Revenue Sources Federal Way CDBG $53,747 2001 Funds Received Federal Way Share $52,247* 100% Total Cost $53,747 *project administered by MSC in 2001; YMCA provided service delivery supervision A-27 ATIACHMENT#5 , .<W~ . ED~ ~RY OVERVIEW COMMUNITY DEVELOPMENT BLOCK GRANT INTRODUcnON The federal Department of Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) program provides an annual grant to entitled cities and counties. The purpose of this grant is to help develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons. The City of Federal Way receives its CDBG allocation through the King County CDBG Consortium. The allocation is based upon the City's population and percentage share of low- and moderate income individuals. The City implements programs by contracting for services with its own departments or through area non-profit agencies. NAllONAL OBJECTIVES The Community Development Block Grant can be used to cany out a wide range of community development activities directed toward revitalizing neighborhoods, economic development, and providing improved community facilities and public services. The City funds CDBG programs by means of an annual application process. Each project or program proposal is measured against locally established goals and three nationally established objectives. The national objectives support activities that: . Benefit low- and moderate-income persons; . Aid in the prevention or elimination of slums or blight; or . Meet other community development needs having a particular urgency because existing conditions pose a serious and . immediate threat to the health or welfare of the community where other financial resources are not available to meet such, needs (i.e. disaster recovery relief). In general, the City of Federal Way does not exhibit the characteristics necessary for a project to be jus~ified under the second or third objectives. Therefore, the vast majority of the City's CDBG projects are justified under the first objective of low- and moderate-income benefit. Source: Code of Federal Regulations Title 24, Part 570 (24 CFR 570) A-28 ELIGIBLE ACTIVmES IMPLEMENllON OF ACllvmES EXAMPLES The criteria for how an activity may be considered to benefit low- and moderate-income persons are divided into four subcategories: . Those involving area benefit, . Those serving a limited clientele (i.e. the disabled or elderly), . Those involving housing, and . Those involving job creation or retention. Once a project meets a national objective, it must also qualify as an eligible activity under local and federal requirements. CDBG funds may be used for activities that include, but are not limited to: . Acquisition, disposition, or clearance of real property; Rehabilitation of residential and non-residential structures; Construction of public facilities and improvements, such as water and sewer facilities, streets, and neighborhood centers; Direct human services; Homeownership assistance programs; Activities relating to energy conservation and renewable energy resources, and Assistance to for-profit .businesses to carry out neighborhood economic development or job creation or retention activities. . . . . . . The City, as a CDBG recipient, can undertake activities directly, or can identify a sub-recipient to undertake activities. Sub-recipients are public or private non-profit agencies, authorities, or organizations. CDBG assistance to private for-profit businesses is allowed With the addition of an extra level of regulatory scrutiny and performance reporting. Exceptions to this rule include aid given to microenterprises (businesses employing less than five persons) and exterior rehabilitation of commercial buildings. Since Federal Way incorporated, a wide variety of programs and projects have benefited from complete or partial CDBG funding. . Reconstruction of sidewalks for wheelchair accessibility Transitional shelter for homeless women and chilúren Signalized pedestrian crossing in a lower income neighborhood Child care subsidy program First time homeowners hip program Domestic Violence Advocacy program Public improvements in the International District Home repair loan and grant program . . . . . . Source: . Code of Federal Regulations Title 24, Part 570 (24 CFR 570) A-29 ATTACHMENT #6 . COMMUNITY DEVELOPMENT BLOCK GRANT HOUSING AND COMMUNITY DEVELOPMENT FOUR-YEAR STRATEGIES, 2000-2003 The Housing and Community Development Four-Year Strategies evolved from the 1993 Community Development Block Grant (CDBG) Local Prógram Policies. The strategies were developed in 1994 and updated in 1995. At that time they were given a four-year term, from 1996 to 1999. They were revisited in 1998 and again in 1999. In May 1999, the strategies were renewed for another four year term, 2000 to 2003. These strategies provide guidelines for the allocation of CDBG funds and are consistent with the City's Comprehensive Plan developed under the Growth Management Act and the Human Services Comprehensive Plan. GOAL STATEMENT Service needs for City residents far outweigh the availability of resources. As a relatively newly incorporated jurisdiction with a large and diverse population, the City is faced with the challenge of providing services that address needs in the areas of affordable and special needs housing, human services and community development. ' The City will use CDBG funds to develop a viable community in which quality of life is enhanced by providing decent housing and a suitable living environment and by expanding economic opportunities for low- and moderate-income persons. OBJECTIVES » To fund projects which address local needs and strategies » To ensure that the basic human service needs oflow- and moderate-income persons are addressed » To adequately address the City's housing needs to accommodate projected growth in low- and moderate-income households, as well as senior and special needs populations » To preserve the existing housing stock » To stimulate economic development and strengthen the City's infrastructure A-30 Four- Year Strategies Page 3 of 5 STRATEGIES The City of Federal Way adopts the following three strategies to guide funding decisions for the annual Community Development Block Grant allocation. Strategy #1 Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and emergency shelters. ~ Activity 1 Preservation of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant Program to maintain health and safety standards in the homes of low- and moderate- income households and persons with disabilities. ~ Activity 2 According to established service providers, suburban homelessness is increasing. There is a limited supply of transitional and emergency shelter facilities in South King County to meet this overwhelming need. The City will continue to support local and regional shelter and transitional housing service providers. The City will encourage and support more homelessness prevention services, including youth shelter services. ~ Activity 3 The City will explore a variety of methods to increase the supply of affordable housing for low- and moderate-income families. The City will: . Consider participating in a South King County regional entity to address housing needs. . Assess the value of pooling technical resources between jurisdictions to assist in the development and implementation of housing policies and programs. ' . Look at the benefits of collaborative efforts to coordinate local government money and resources in a way that will attract greater private and not-for-profit investment into affordable housing. . Consider funding homeownership programs such as down payment as,sistance, sweat equity, homebuyer education, community land trust or those that reduc~ development costs or reduce mortgages. A-31 k:\cd human services\cdbg\bggenral\bgstrats.doc Four-Year Strategies Page 4 of 5 Strategy #2 Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. Fifteen percent (15%) ofthe annual CDBG allocation will be targeted toward projects categorized under this strategy. ~ Activity I The City will seek opportunities for public funding of capital facilities, services and infrastructure by working with the Human Services Commission, and soliciting input from the Management Team. ~ Activity 2 The City will consider funding public and community facilities improvement projects which address safety and accessibility issues particularly for the well-being of youth, elderly, and disabled persons. ~ Activity 3 The City will consider funding projects which encourage community development activities such as job creation, downtown and neighborhood revitalization, and those activities consistent with the City's Comprehensive Plan and Human Services Comprehensive Plan. ~ Activity 4 The City will consider funding capital transportation improvement projects which connect low- and moderate-income housing areas with vital services in the City. Strategy #3 Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. ~ Activity 1 The City recognizes that problems faced by children and their families are complex in nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive app~oaches designed to create environments which provide people with the tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. A-32 k:\cd human services\cdbg\bggenral\bgstrats.doc Four- Y ear Strategies Page 5 of 5 ~ Activity 2 The social environment for youth is often volatile and filled with life-threatening circumstances. Collective efforts between local community organizations, the School District, and the City, may provide effective solutions that positively impact the young people in Federal Way. The City will consider funding projects which provide "at-risk" youth with more recreational and educational alternatives. The City will fund projects and public service agencies which assist families with children in the areas of employment and youth services. ~ Activity 3 The City will participate in regional and local planning activities with King County, the South King County Community Network Board, and other funders and jurisdictions to coordinate funding approaches, policies and service delivery which facilitate a continuum of care for people. ~ Activity 4 Planning and administration funds will be used to administer the City's CDBG program and when additional planning funds are available, special planning projects will be considered. A-33 k:\cd human services\cdbg\bggenral\bgstrats.doc 5.B .' FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: August 13, 2001 From: Parks, Recreation, Human Services & Public Safety Council Committee Anne Kirkpatrick, Chief of Police ç / r David MO~nager Resolution to ~~e:t'th~ 2001 Local Law Enforcement Block Grant To: Via: Subject: Background: Every year since 1996, the Federal Way Department of Public Safety has had the good fortune to benefit from the Bureau Justice Assistance (BJA) Local Law Enforcement Block Grants (LLEBG). Once again, we have been granted the 2001 LLEBG award as follows: Federal Award Local Match 2001 LLEBG Award Total $86,519.70 $ 9.613.30 $96,133.00 The Department of Public Safety's objective is to provide additional community safety by incorporating technology to gain the greatest advantages for law enforcement. This award will provide the means needed to equip the FederaI Way Police Officers with an innovative resource to accomplish this goal. In keeping with the directive from the City Manager and City Council to reduce narcotic and prostitution activities within the Pacific Highway Downtown Core, the Department is recommending the implementation of surveillance cameras. This technology will allow us to observe, record and review individual behaviors for analysis of criminal activities, as well as store data for evidentiary purposes. The general system design includes cameras in and around sensitive areas on Pacific Highway as well as other areas within the city as determined by the Department of Public Safety; wiring to City Hall utiIizing the I-net fiber cable; monitoring equipment; digital video and storage; and retrieval equipment. The 2001 LLEBG will provide $86,519.70. The Forfeiture Asset account will provide the required local match in the amount of $9,613 .30. The Award Notification date is 7/31/01, from that date we have 45 days (due 9/13/0 I) to accept the award and 90 days (due 10/26/01) to draw down the funds. Committee Recommendation: Motion to forward the resolution to approve acceptance of the 2001 LLEBG Award to full Council for consideration at its September 4, 200 I meeting. APPROV AL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member Lc/agcndas/08130 11200 IlIcbgdoc B-1 \ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, APPROVING ACCEPTANCE OF THE 2001 LOCAL LAW ENFORCMENT BLOCK GRANT. WHEREAS, the Bureau Justice Assistance grants Local Law Enforcement Block Grants to local law enforcement jurisdictions for the purpose of enhancing Iaw enforcement in the community; and WHEREAS, the City of Federal Way, Department of Public Safety, has received a Local Law Enforcement Block Grant (LLEBG) grant each year since 1996; and WHEREAS, the City of Federal Way, Department of Public Safety, applied for a LLEBG grant in 2001 for the purpose of providing surveillance cameras on the Pacific Highway coITidor and other locations within the City; and WHEREAS, the Bureau of Justice Assistance notified the City on July 31,2001, that it has been awarded a LLEBG grant in the amount of Eighty-Six Thousand, Six Hundred Nineteen and 70/100 Dollars ($86,519.70); and WHEREAS, in order to receive the monies in the LLEBG grant the City must provide matching funds.ofNine Thousand, Six Hundred Thirteen and 30/100 Dollars ($9,613.30), and the City Council must authorize acceptance of the grant by resolution; and WHEREAS, the City, Department of Public Safety, must notify the Bureau Justice Assistance of its intent to accept the LLEBG grant by September 13, 2001. Res. # -' Page 1 B-2 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Notification of Acceptance of the 2001 Local Law Enforcement Block Grant. The City Manager or his designee is hereby authorized to notify the Bureau Justice Assistance that the City of Federal Way accepts the 2001 LLEBG for the purpose of providing surveillance cameras along the Pacific Highway corridor and other locations within the City as determined by the Department of Public Safety. Section 2. Receipt of LLEBG Funds. The City Manager or his designee is hereby authorized to receive the LLEBG funds of Eighty-six Thousand, Five Hundred Nineteen and 70/100 Dollars ($86,519.70). Section 3. Matching Funds Authorized. Pursuant to the terms of the LLEBG grant, the City commits approximately Nine Thousand Six Hundred Thirteen and 30/100 Dollars ($9,613.30), in matching funds for the purpose of providing surveillance cameras along the Pacific Highway corridor and other locations within the City as determined by the Department of Public Safety. Section 4. Severability. If any section, sentence, clause or phrase ofthis resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Res. # -' Page 2 B-3 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, THIS - DAY OF ,2001. CITY OF FEDERAL WAY MAYOR, MIKE PARK ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Res. # -' Page 3 B-4 5.C FEDERAL WAY CITY COUNCIL P ARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: August 13, 2001 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Anne Kirkpatrick, Chief of Police a [ ~ David MO~Dager ' 2001 Washington Tr~ffic Safety Commission 3-FLAGS Traffic Safety Grants Via: Subject: Information Only: Earlier this year the Washington Traffic Safety Commission (WTSC) announced funding available through the "3-FLAGS Traffic Safety Grants Program." This program supports two types of funding, Equipment and Mini Grants ($500.00 and under). The Equipment Grant is available to local jurisdiction departments only. The WTSC has completed competitive bids for selected items such as preliminary breath testing (PBT) units, radar, lap top computers, and/or radar/reader boards. The Mini Grant must address issues emphasized in the 3-FLAGS Program such as occupant protection, child passenger safety, booster seat use, impaired driving, or speed enforcement. WTSC will reimburse the grantees after submission of proof of payment. I am pleased to announce that we have been awarded both grants as follows: 1) Equipment Grant for two (2) PBT units 2) Mini Grants for educational materials (mugs) approximately $765.30 approximately $500.00 Approximate Total $1,265.30 It is the intent of the Department of Public Safety to use this equipment to provide additional community safety. A local match is not required. I/LAURA/MS/AGENDA/PS/O81301l01 WTSC/3 FLAGS-2001