FEDRAC PKT 02-23-1999City of Federal Wa-y
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, February 23,1999 City Hall
5:30 p.m. Mt. Baker Conference Room
(formerly Administration Conference Room)
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMISSION COMMENT
4. COMMITTEE BUSINESS
A. Approval of January 26, 1998 Meeting Summary
B. Regional Affairs/EMS Update (Philip Keightley/Jim Hamilton)
C. Legislative Update (Derek Matheson)
D. Official Newspaper Selection (Chris Green)
E. Celebration Park Project Cost Status Report (Dave Wilbrecht)
F. Carry -forward Budget Adjustment (Marie Mosley)
G. Street Equipment Bid Acceptance and Financing Options (Ken Miller)
H. Monthly Financial Report (Marie Mosley)
I. Year -End Financial Report (Marie Mosley)
J. Voucher (Marie Mosley)
S. FUTURE AGENDA ITEMS
6. NEXT MEETING: March 23, 1999 at 12 noon.
Action
Information
Information
Action
Information
Action
Action
Action
Action
Action
Committee Members. City Sta
Mary Gates, Chair Iwen Wang, Management Services Director
Jeanne Burbidge Marj Currie -Hicks, Administrative Assistant H
Linda Kochmar (253) 661-4061
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, February 23, 1999 City Hail
5:30 p.m. Mt. Baker Conference Room
MINUTES
Committee In attendance: Chair Mary Gates; Members Jeanne Burbidge and Linda Kochmar; Deputy
Mayor Michael Park also in attendance.
Staff Members: Iwen Wang, Management Services Director; Philip Keightley, Deputy City Manager; Derek
Matheson, Assistant to the City Manager; Londi Lindell, City Attorney; Mari Doring, Financial Analyst; Chris
Green, City Clerk; Dave Wilbrecht, Deputy Director for PRCS; Jenny Schroder, PRCS Director.
1. CALL TO ORDER
Chair Gates called the meeting to order at 5:30p.m.
2. CITIZEN COMMENT
None
3. COMMISSION COMMENT
None
4. COMMITTEE BUSINESS
a. Approval of January 26, 1999 meeting minutes
It was m/s/c to approve the minutes of January 26,1999 meeting.
b. Regional Affairs/EMS Update
Jim Hamilton presented a Regional Affairs/EMS Update. His recommendation to the
committee is (1) King County EMS develop a plan to access some E911 funding for
improving dispatching operations, (2) Utilize the current levy to fund ALS (paramedic) and
BLD (fire dept.) services, and (3) King County be responsible for funding regional services
(- $4.8 million) through one or both the King County CX funds and/or Paramedic
Transport charges.
The general consensus of the committee was to go forward with Mr. Hamilton=s
recommendation.
C. Legislative Update
Derek Matheson presented a legislative update to the committee and distributed the
City=s latest Legislative Tracking Report for review. Two major issues that are requiring
significant attention at this time include HB 2127/SB 5914 - Buildable Lands and HB 1747
- Conservation District Withdrawal. Mr. Matheson will keep City Council members
informed of progress and make them aware when there is a need to interact with
legislators.
d. Official Newspaper Selection
Chris Green submitted an RFP to all newspapers eligible for designation as the City=s
official newspaper pursuant to RCW 65.16.020. Three papers responded prior to the
deadline ... the Federal Way News, Federal Way Mirror and The News Tribune.
Based on the selection criteria, it was m/s/c to recommend the Federal Way Mirror
as the City=s official newspaper and forward to full Council for approval.
e. Celebration Park Proiect Cost Status Report
Dave Wilbrecht gave an overview of the Celebration Park Budget. Discussion took place
on the 1400 sq. foot maintenance building whether to build a metal building ($80,000) or
to build one with more architectural design which would be more attractive.
It was m/s/c to bring forward the $24,000 for the Park Entrance Monument Sign to
full Council for approval.
Dave Wilbrecht will attend the March 23 meeting and provide the committee with more
realistic cost and information on a maintenance building with more architectural design.
f. Carry -forward Budget Adiustment
lwen Wang reviewed the Carry -forward Budget Adjustment with the committee of which
$1.1 million is in undesignated General Fund and $2.12 million in Debt Services/Utility Tax
Fund, available for Council allocation. The total carry forward adjustment is $22.66 million
primarily for capital projects previously approved by Council. There are three new request
items that are proposed for Council to consider: (1) Acquire two athletic field groomers
for Celebration Park for $28,548 (2) two utility carts for $18,000 to move equipment and
staff at Celebration Park and (3) to add a play structure at Celebration Park for an
estimated $30,000. As discussed in a separate project status report prepared by Dave
Wilbrecht, staff is recommending Council allocate the project balance and the additional
funds raised for the park to a maintenance building at $80,000 and monument signs for
the park at $24,000.
It was m/s/c to forward the recommendation on to full Council to approve the
$22.66 million adjustment with the flexibility for making adjustments on the
maintenance structure later depending on the design of a more attractive building
at Celebration Park.
g. Street Equipment Bid Acceptance and Financing
Ken Miller reviewed the two bids received for the 10 -cubic yard dump truck. One from
Mack and one from Sterling. This would be on a six-year lease/purchase option through
the State program.
It was m/s/c to forward the lease/purchase option through the State program on the
Mack truck to full Council for approval.
h. Monthly Financial Report
Iwen Wang reviewed the Monthly Financial Report with the committee.
It was m/s/c to forward the Monthly Financial Report to full Council for approval.
i. Year -End Financial Report
Iwen Wang reviewed the Year -End Financial Report with the committee.
It was m/s/c to forward the Year -End Financial Report to full Council for approval.
j. Voucher
Iwen Wang presented the vouchers for approval.
It was m/s/c to forward the vouchers to full Council for approval.
5. NEXT SCHEDULED MEETING
March 23, 1999 at 12:OOpm in the Mt. Baker Conference Room.
6. ADJOURN
Chair Gates adjourned the meeting at 7:35pm.
Recorded by Jean Porter