FEDRAC PKT 03-23-1999City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, March 23,1999 City Hall
12:00 p.m. Mt. Baker Conference Room
(formerly Administration Conference Room)
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMISSION COMMENT
4. COMMITTEE BUSINESS
A. Approval of February 23, 1999 Meeting Summary
B. Federal Way Entry Signs Design and Location (Debra Coates/Gene Loher)
C. Legislative Update (Derek Matheson)
D. Consent toSale of Fedefal Way Disposal, Lne. to USA Write „fWA, Ine.
(Cafy-Ree) Agenda item pulled.
E. Interlocal Cooperative Purchase of Side -Boom Mower (Ken Miller)
F. Permit Tracking System Contract Award (MaryKate Gaviglio/Curt Ryser)
G. City of Federal Way Y2K Preparedness Status (Mehdi Sadri/Derek
Matheson)
H. SCA Membership Dues Update (Iwen Wang)
I. Monthly Financial Report (Marie Mosley)
J. Voucher (Marie Mosley)
5. FUTURE AGENDA ITEMS
A. Consent to Sale of Federal Way Disposal, Inc. to USA Waste of WA, Inc.
(Cary Roe) Agenda item pulled.
B. US West Right of Way Use Agreement
6. NEXT MEETING: April 27, 1999 at 5:30 p.m.
Action
Action
Information
Action
Action
Action
Information
Action
Action
Action
Action
Action
Committee Members: City Staff -
Mary Gates, Chair Iwen Wang, Management Services Director
Jeanne Burbidge Marj Currie -Hicks, Administrative Assistant 11
Linda Kochmar (253) 661-4061
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, March 23, 1999 City Hall
12:00 p.m. Mt. Baker Conference Room
MINUTES
Committee in Attendance: Acting Chair Linda Kochmar; Member Jeanne Burbidge; Committee Chair Mary Gates
excused.
Staff Members in Attendance: Iwen Wang, Management Services Director; Marie Mosley, Deputy Management
Services Director; Tho Kraus, Financial Planning Supervisor; Derek Matheson, Assistant to The City Manager;
Stephen Clifton, Community Development Director; Bob Sterbank, Deputy City Attorney; MaryKate Gaviglio,
Building Official; Philip Keightly, Deputy City Manager; Rick Perez, Traffic Systems Manager; Jenni Schroeder,
PRCS Director; Ken Nyberg, City Manager; Mehdi Sadri, MIS Manager; Curt Ryser, GIS Supervisor; Ken Miller,
Streets System Manager; Cary Roe, Public Works Director.
Others in Attendance: Dave Kaplan, Parks Commissioner; Gene Loher, Advancing Leadership; John Chadwell,
Advancing Leadership; Debra Coates, Economic Development Executive; Joan Piquette, Arts Commission Chair;
Margie Scrivener, Advancing Leadership.
1. CALL TO ORDER
Acting Chair Linda Kochmar called the meeting to order at 12:00 p.m.
2. PUBLIC COMMENT
None
3. COMMISSION COMMENT
None
4. COMMITTEE BUSINESS
a) Approval of February 23, 1999 meeting minutes
Motion to approve by Jeanne Burbidge, seconded by Linda Kochmar. Motion carried.
b) Federal Way Entry Signs Design and Location
Gene Loher of the Advancing Leadership Group presented the groups' chosen alternatives of the
proposed Federal Way entry signage. The 16 new sign locations were presented by Rich Perez
and would replace the existing "Welcome to Federal Way" signs and would identify the City. The
Advancing Leadership Group anticipates costs ranging from $1504200 per sign. They have
obtained a $2,500 mini -grant from the City's Neighborhood Development Fund and have obtained
an additional $2,500 group donation.
Debra Coates presented the design of city center signs to be located at 4 key locations entering
downtown Federal Way. The design will carry the theme of `Celebrate Downtown' vs the
`Celebrate Federal Way' entry signs used by the City.
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Discussion followed regarding design and layout of signage and the verbage of City Center vs
Downtown. City Center is a newer term and consistent with the Urban Center designation; while
downtown is the term people commonly identify with.
Recognition was given to various individuals and the Advancing Leadership Program for the
design and for the initiative and diligence of following through on this idea.
Motion made by Jeanne Burbidge to forward the Committee recommendation to the April
6th Council meeting, seconded by Linda Kochmar. Motion carried.
C) Legislative Update
Derek Matheson presented a legislative update to the Committee. SB 5914 -Buildable Lands
passed through the Senate and has moved to the House, this bill could prove unfavorable to the
City if amended in the House. SB 5544-Water/Sewer Assumption is dead. SB 5712 -Municipal
Court Commissioner Authority passed through Senate. SB 5289 -Salmon Recovery Strategy is in
amendment process. HB 1125 -Transportation not brought to floor yet. SB 5712 -Plumbing Code,
SB 5467 -EMS Permanent Levy, SB 5677 -Special Purpose District, and SB 5035s2 -Court
Improvement Act are all dead.
e) Interlocal Cooperative Purchase of Side -Boom Mower
Iwen Wang (for Ken Miller) discussed the benefits to the City of tagging onto the King County
Interlocal Agreement for the purchase of the mower. This mower will be financed through the
State lease -financing program and is already included in the Street Department 1999/2000 budget.
Motion made by Jeanne Burbidge to approve Committee recommendation and forward to
the April 6th Council for action, seconded by Linda Kochmar. Motion carried.
f) Permit Tracking System Contract Award
MaryKate Gavigho reviewed the Permit Tracking System Committee recommendation that a
contract be awarded to Synertech/CSDC for the software/maintenance, conversion, training,
implementation and additional licensing of the Permit Tracking System. The selection was made
after the sending out of 30 RFQ's with six (6) responses.
Linda Kochmar requested confirmation that this system was Y2K compliant, MaryKate replied in
the affirmative.
Motion made by Jeanne Burbidge to forward to the April 6th Council the recommendation to
award contract to Synertech, seconded by Linda Kochmar. Motion carried.
g) City of Federal Way Y2K Preparedness Status
Mehdi Sadri presented a summary of the City's plan and progress towards Y2K compliance. This
effort began in 1998 and has included a review and inventory of all current systems, with
replacements and upgrades being scheduled as necessary. As per the plan presented, the IS
division is on schedule with both internal and external vendors.
Derek Matheson addressed existing additional methods the public is being kept informed of the
City's Y2K initiative. These include the City newsletter, the CM column in the Federal Way
Mirror, Channel 28 and through the City's Web page.
David Kaplan requested the updates be also made at City Council meetings. It was agreed that a
presentation will be made at an upcoming Council meeting.
h) SCA Membership Dues Update
Iwen Wang reviewed the SCA memo regarding the reasons for dues increase.
The increase in dues is expected to be covered by the general fund.
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Motion made by Jeanne Burbidge to forward to the April 6`h Council to approve and
authorize special assessment payment to the SCA, seconded by Linda Kochmar. Motion
carried.
i) Monthly Financial Report
Marie Mosley reviewed the Monthly Financial Report with the committee.
Motion made by Jeanne Burbidge to forward to April 6`h Council for approval, seconded by
Linda Kochmar. Motion carried.
j) Voucher
Marie Mosley presented the vouchers for approval.
Motion made by Jeanne Burbidge to forward to April 6`h Council for approval, seconded by
Linda Kochmar. Motion carried.
NEXT SCHEDULED MEETING
April 27, 1999 at 5:30 p.m. in the Mt. Baker Conference Room.
6. ADJOURN
Acting Chair Linda Kochmar adjourned the meeting at 12:50 p.m.
Recorded by Enola Christian
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