FEDRAC PKT 04-27-1999
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, April 27, 1999
5:30 p.m.
City Hall
Mt. Baker Conference Room
(formerly Administration Conference Room)
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMISSION COMMENT
4. COMMITTEE BUSINESS
A. Approval of March 23,1999 Meeting Summary
B. Legislative Update (Derek Matheson)
C. Olympic Synchronized Swimming Trials (Debra Coates)
D. Consent to Sale of Federal Way Disposal, Inc. to USA Waste ofW A, Inc.
(Cary Roe)
E. US West Right of Way Use Agreement (Bob Sterbank)
F. Puget Sound Air Pollution Control Assessment Increases (Iwen Wang)
G. Capital Facilities Plan (Iwen Wang)
H. Monthly Financial Report (Marie Mosley)
1. Voucher (Marie Mosley)
5. FUTURE AGENDA ITEMS
A. Mid-biennium budget adjustment (October)
B. Y2K quarterly update
6. NEXT MEETING:
May 25, 1999 at 12:00 p.m.
Action
Information
Information
Action
Action
Information
Action
Action
Action
Action
Information
Committee Members:
Mary Gates, Chair
Jeanne Burbidge
Linda Kochmar
City Staff
¡wen Wang, Management Services Director
Enola Christian, Management Analyst
(253) 661-4119
City of Federal Way
City Council
FinancelEconomic Development/Regional Affairs Committee
Tuesday, April 27, 1999
S;~Op.lD.
City Hall
Mt. Baker Conference Room
MINUTES
Committee in Attendance: Chair Mary Gates, Members Linda Kochmar and Jeanne Burbidge.
Staff Members in Attendance: Iwen Wang, Management Services Director; Marie Mosley, Deputy Management
Services Director; Tho Kraus, Financial Planning Supervisor; Derek Matheson, Assistant to The City Manager; Bob
Sterbank, Deputy City Attorney; Philip Keightly, Deputy City Manager; Cary Roe, Public Works Director; Patrick
Briggs, Executive Assistant; Rob VanOrsow, Solid Waste & Recycling Coordinator.
Others in Attendance: Debra Coates, Economic Development Executive; Ernie Londino, City Council Candidate;
Jerry Hardebeck, Waste Management, Inc. and Bob Schille, Waste Management, Inc.
1.
CALL TO ORDER
Chair Mary Gates called the meeting to order at 5:34 p.m.
2.
PUBLIC COMMENT
None
3.
COMMISSION COMMENT
None
4.
COMMITTEE BUSINESS
a) Approval of March 23, 1999 meeting minutes
Motion to approve, seconded. Motion carried.
b)
Legislative Update
Derek Matheson presented a legislative update to the Committee. The Legislators may can a 30-
day special session. The general fund operating budget is approved at $20.6 Billion, a 4% increase
over the last biennium. The transportation budget is approved at $4 Billion including Art
Commission funding of$413K for capital improvements at Knutzen Family Theatre and $50K for
Hylebos parking.
SB 8914-Buildable Lands died but could be revived in the Special Session. SB 5289-Salmon
Recovery Strategy, HB 2060-Rights-of-way/telecommunications and SB 5985 LEOFF II Early
Retirement are dead. HB 2177 -Card Room Applications, the Legislator is studying mini-casinos
and needs to respond to Governor Locke's suggestions ofirnposing moratoriums VS. new laws.
HB 1154-EMS Funding Levy will be limited to 5-years.
Y2K-Limitation of Liability limit to first $100 of liability, supported by A We.
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Mary Gates recognized Derek for his work and further proposed that the Legislator's who
supported the Art Commission funding be formally acknowledged at a future City Council
Meeting.
Motion to approve, seconded. Motion carried.
c)
Olympic Synchronized Swimming Trials
Debra Coates made a presentation of the upcoming event to be held June 9th - June 13th at the
Federal Way Aquatic Center. This event will focus on physics, water safety and synchronized
swimming competitions. There will be 13 members of the Olympic Committee selected. Tickets
for the event are available at TicketMaster and Swim Clubs. It is hoped that this will give Federal
Way a presence for future events.
Additionally they are looking for a sponsor for the Sunday Community Barbecue event to be held
at Dumas Bay Center.
d)
Consent to Sale of Federal Way Disposal. Inc. to USA Waste Management ofW A. Inc.
Cary Roe gave a brief history of the negotiations with WMI.
The rate fÌeeze negotiated in 1998 with Federal Way Disposal will remain in effect. There will be
expanded yard waste collection going to bi-monthly instead of monthly collections.
The Franchise agreement will end in 2001. In response to Linda Kochmar's question as to who
will take over at that time, Cary responded that the City will monitor the performance ofWMI and
may go out to bid at that time. Dump fees are currently under King County control.
Jerry Hardebeck of Waste Management, Inc. offered to become involved in the sponsorship of the
Community Barbecue as a gesture of Corporate Citizenship. Additionally, he hopes to add
additional recycling events that will benefit the City.
It was suggested and Jerry Hardebeck agreed to attend the May 18th City Council meeting to
answer questions in regards to services and the contract.
Motion to approve forwarding the Amended Solid Waste and Recycling Franchise
Agreement to Council, seconded. Motion carried.
e)
US West Right of Way Use Agreement
Bob Sterbank reviewed the US West Agreement with the committee. In response to Linda
Kochmar's questions regarding clarification of out clauses, Bob explained that there was several in
Section 12. Additionally, if all permit processes are not approved this could cancel the agreement.
Motion to approve forwarding the US West Right of Way Use Agreement to Council,
seconded. Recommendation to change to May 18th Council Meeting, seconded. Motion
carried.
f)
Puget Sound Air Pollution Control Assessment Increase
Iwen Wang reviewed the PSAPCA memo regarding the reasons for dues increase.
Concerns expressed by the Committee to be included in a letter to PSAPCA prior to support of the
mcrease were:
. Does the fact that both the Federal and the State have reduced their funding but at the same
time are adopting newer and tougher regulations constitute unfunded mandate?
. Has the Agency maximized user charges and recovered the full costs of applicable activities?
. Has the Agency evaluated the fairness and/or other options of assessing the fees to local
governments to better reflect the community's contribution to the problem? (Such as using
k:\finance\fincommt\1999\0323meet\0427 _MIN
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assessed valuation or a combination of assessed valuation and population as basis of
assessment instead of pure population as allowed by the State statute.)
What specific services has the Federal Way community received from the Agency? Are there
any planned or anticipated changes in the type and the level of services in the next three years?
In the event the increases are justified, the City would suggest such increases be spread into
smaller increments over a longer period.
.
Motion made for Finance to draft a memo relating the above concerns and forward to the
May 4th City Council meeting for review, seconded. Motion carried.
g)
Capital Facilities Plan
Iwen Wang presented the draft Capital Facilities Plan. She explained that the plan has been put
together after much input from all departments and staff and is currently in the process of review
by all committees.
The plan provides the City guidance and assistance in determining funding priorities and in
determining our infrastructure investments policies. The 1998 carry-forward budget ordinance has
identified $1.1 million in General Fund and $670K in REET for capital projects due to excess
revenues and under expenditures in 1998. These funds could be allocated to projects based upon
numerous factors including priorities, matching grant funds and/or percentage allocations to
specific projects or departments.
Policies to consider include funding to be set aside on an on-going and predictable basis rather
than counting on carry-forward funding.
The draft plan will again be reviewed at the May 18th study session and the [mal plan will go to
council in June.
h)
Monthly Financial Report
Marie Mosley reviewed the Monthly Financial Report with the committee. Finance has
implemented some changes in this month's report in order to display information in a more user
friendly and informative format. Comments from the committee are welcome.
Motion made by Linda Kochmar to forward to May 4th Council for approval, seconded by
Jeanne Burbidge. Motion carried.
i)
Voucher
Marie Mosley presented the vouchers for approval.
Motion made by Jeanne Burbidge to forward to May 4th Council for approval, seconded by
Linda Kochmar. Motion carried.
5.
NEXT SCHEDULED MEETING
May 23, 1999 at 12:00 p.m. in the Mt. Baker Conference Room.
6.
ADJOURN
Chair Mary Gates adjourned the meeting at 7:30 p.m.
Recorded by Enola Christian
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City of Federal Way
City Council
FinancelEconomic DevelopmentfRegional Affairs Committee
Tuesday, May 25, 1999
12:00 p.m.
City Hall
Mt. Baker Conference Room
(formerly Administration Conference Room)
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMISSION COMMENT
4. COMMITTEE BUSINESS
A. Approval of April 27, 1999 Meeting Summary
B. Legislative Update (Derek Matheson)
C. Tacoma Water Franchise (Ken Miller and Pat Richardson)
D. TCI Service Fee Adjustment Proposal (Mehdi Sadri)
E. Banking Services Analysis and RFP (Betty Nielsen)
F. Monthly Financial Report (Marie Mosley)
G. Vouchers (Marie Mosley)
Action
Information
Action
Action
Action
Action
Action
5. FUTURE AGENDA ITEMS
A. Mid-biennium budget adjustment (October)
B. Y2K quarterly update
Action
Information
6. NEXT MEETING:
June 22, 1999 at 5:30 p.m.
Committee Members:
Mary Gates, Chair
Jeanne Burbidge
Linda Kochmar
Citv Starr
[wen Wang, Management Services Director
Sun So, Administrative Assistant
(253) 661-4080