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PRHSPSC PKT 11-23-2000 ~~ City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, November 13,2000 12:00 p.m. City Hall Council Chambers AGENDA 1. 2. CALL TO ORDER PUBLIC FORUM COMMISSION COMMENTS APPROVAL OF OCTOBER 9,2000 SUMMARY COMMITTEE BUSINESS A. Skyhawks Sports Academy Amendment B. 2001/2002 Human Services General Funding Recommendation C. AT&T and Qwest Wireless Communication Facilities at Sacajawea D. Update on Dog Off Leash Park E. COPS More 98 Award Supplemental #1 F. Janitorial Services Agreement #AG 99-28 G. Uniform Dry Cleaning Agreement #AG 99-96 H. Critical Incident Response Team (c.I.R.T.) Vehicle I. Crime Scene Processing Vehicle J. City of Auburn Police Department Range Facility K. Domestic Violence Statistics Action Reuter Action Guenther Information Jainga Discussion Schroder Action Chaney Action Chaney Action Chaney Information Chaney Information Chaney Information Chaney Information Chaney 3. 4. 5. 6. NEXT MEETING - December 11, 2000 7. ADJOURNMENT Committee Members: Jeanne Burbidge, Chair Mary Gates Dean McColgan Staff: Jennifer Schroder, Director Marj Currie-Hicks, Administrative Assistant 661-4041 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 9, 2000 12:00 p.m. SUMMARY In attendance: Council Committee members Jeanne Burbidge, Dean McColgan, Mary Gates; Deputy Mayor Linda Kochmar; Derek Matheson, Assistant to the City Manager; Kurt Reuter, Acting Director of Parks, Recreation and Cultural Services Department; Pat Richardson, Assistant City Attorney; Iwen Wang, Director of Management Services; Tom Chaney, Deputy Director of Public Safety; Brian Wilson, Deputy Director of Public Safety; Jon Jainga, Park Planning and Development Manager; Ann Guenther, Human Services Manager; Sue Floyd, Administrative Assistant Guests: Allan Smith, Dave Armstrong, David Kaplan, Barbara Reid, Bill Foulkes, Ron Walker Chair Burbidge called the meeting to order at 12:00 p.m. PUBLIC FORUM Barbara Reid pointed out an article in the Federal Way Mirror regarding the upcoming off-leash dog park public meeting being hosted by the Parks and Recreation Commission. The public meeting is to solicit comments about locating such a park in Federal Way, but the article said it was to be located at French Lake Park. Ms. Reid distributed a listing oflicensed dogs in Federal Way and neighboring communities. She felt that the City should work with King County and Pierce County for a regional facility. Allan Smith invited committee members to view the new artwork by artist Gloria Bornstein at Celebration Park and publicly thanked the Arts Commission for making it happen. Dave Kaplan read a statement to the committee regarding the Celebration Park art dedication held on October 5. Ms. Kaplan was disappointed that it was held at noon on a weekday and didn't feel the date was set far enough in advance. Mr. Kaplan also voiced his concern over the additional benches that have yet to be installed at Celebration Park as well as incompletion of the kiosk. COMMISSION COMMENTS Dave Armstrong, Vice Chair of the Parks and Recreation Commission, read the press release on the off-leash dog park public meeting to be held October 10. Mr. Armstrong noted that the proposed horseshoe pits at Celebration Park was being discussed in committee. The commission did vote to not accept the Kiwanis proposal for a youth batting cage at Celebration Park. Bill Foulkes of the Human Services Commission reported that the commission has fma1ized deliberations for human service funding and will make a recommendation to the committee in November. The commission received $700,000 in funding requests. APPROVAL OF SUMMARY The September 11, 2000 summary was approved as written. BUSINESS ITEMS SKATE PARK 90% COMPLETION Mr. Jainga distributed Skate Park 90% construction drawings to the committee. If approved, construction would begin in early spring, with a 60-90 construction period. Council member Gates suggested that staff begin working on the opening celebration now. DEAN MCCOLGAN MOVED, MARY GATES SECONDED A MOTION TO APPROVE THE 90% CONSTRUCTION DRAWING, THE PUBLIC BID PROCESS AND FORWARD TO FULL COUNCIL ON NOVEMBER 7, 2000. MOTION PASSED. Parks, Recreation, Human Services & Public Safety Council Committee October 9,2000 Summary Page Two YOUTH COMMISSION WORK PLAN Mr. Reuter reported that the Youth Commission held a special meeting on October 2 to develop their work plan for the 2000/2001 school year. The list of activities and events is as follows: 1) Adopt-a-Family, 2) Dr. Martin Luther King Jr. Celebration, 3) Art Expo, 4) All City Dance, 5) Youth Talent Show, 6) Youth Recognition Night, 7) Battle of the Bands, 8) Skate Park. Mr. Reuter noted that promotion and public relations will be a focus this year, and two Youth Commissioners have been assigned this task. MARY GATES MOVED, DEAN MCCOLGAN SECONDED A MOTION TO APPROVE THE 2000/2001 YOUTH COMMISSION WORK PLAN AND FORWARD TO FULL COUNCIL ON NOVEMBER 7, 2000. MOTION PASSED. DIVERSITY COMMISSION BUSINESS PLAN Ron Walker, Chair of the Diversity Commission, reviewed the commission's business plan with the committee. It was noted that this is a business plan and not all projects will be done this year, but will be worked on continuously. Council member Burbidge would like to see the translator list on the web page so all citizens can access. Council member Gates noted that the translators would need to sign a release form so their phone numbers could be listed. DEAN MCCOLGAN MOVED, MARY GATES SECONDED A MOTION TO APPROVE THE DIVERSITY COMMISSION BUSINESS PLAN AND FORWARD TO FULL COUNCIL ON NOVEMBER 7, 2000. MOTION PASSED. FEDERAL WAY CITY CODE: DISPOSITION OF CONFISCATED & FORFEITED FIREARMS Interim Chief Chaney reported that the Public Safety Department is requesting the adoption of an ordinance to create and adopt a new City Code Chapter of the Federal Way City Code establishing the disposition of confiscated and forfeited fIrearms. The purpose of this request is to provide a means to dispose of forfeited fIrearms. Illegal fIrearms would be destroyed. Forfeited legal fIrearms meeting the standards for the Department of Public Safety may be retained for department use. Antique fIrearms will be disposed of by auction or trade to licensed dealers. MARY GATES MOVED, DEAN MCCOLGAN SECONDED A MOTION TO APPROVE AND ADOPT TIDS NEW ORDINANCE, DISPOSITION OF CONFISCATED AND FORFEITED FIREARMS AND FORWARD TO FULL COUNCIL ON OCTOBER 17. MOTION PASSED. 2000 LOCAL LAW ENFORCEMENT BLOCK GRANT Interim Chief Chaney reported that the Department of Public Safety has been granted the 2000 Local Law Enforcement Block Grant in the amount of $83,790 for a two year period. The department plans to purchase fIrearm lock boxes, stop sticks and the remaining balance would pay for overtime for additional assistance for the Pacific Corridor Patrol Program. The committee members asked that unit prices for all three items be included in the Council's agenda packet. As a special condition, the department will provide a local match in the amount of$9,210, which will be absorbed by the department's base line budget. MARY GATES MOVED, DEAN MCCOLGAN SECONDED A MOTION TO APPROVE AND ACCEPT THE BJA 2000 LOCAL LAW ENFORCEMENT BLOCK GRANT IN THE AMOUNT OF $83,790 AND LOCAL MATCH IN THE AMOUNT OF $9,210 FOR A TOTAL AWARD AMOUNT OF $93,100 AND FORWARD TO FULL COUNCIL ON OCTOBER 17. MOTION PASSED. 2001 CRIMINAL JUSTICE FUNDING GRANT Interim Deputy Chief Chaney reported on the 2001 criminal justice funding facilitated by the Department of Community, Trade and Economic Development. There is $2.9 million available for the year 2001 from the State General Fund, and the funding is based on population. The City of Federal Way's amount is $65,052 and is intended to provide continual support for three program areas: 1) Kids Care Program ($16,860), 2) Adopt-a-School ($24,096), and 3) Domestic Violence and Victim Assistance Program ($24,096). This is recurring funding each year. DEAN MCCOLGAN MOVED, MARY GATES SECONDED A MOTION TO APPROVE AND ACCEPT THE 2001 CTED CRIMINAL JUSTICE FUNDING IN THE AMOUNT OF $65,052 AND FORWARD TO FULL COUNCIL ON OCTOBER 17. MOTION PASSED. Parks, Recreation, Human Services & Public Safety Council Committee October 9, 2000 Summary Page Three REASSIGNMENT OF SIU FORFEITED VEHICLE Interim Deputy Chief Chaney reported that a forfeiture order was issued in September for a 1998 Ford F150 with approximately 33,000 miles. The Public Safety Department has added this forfeited vehicle to the forfeited fleet and has assigned it to the Property Evidence Unit. This vehicle will enable the department to transport drug evidence to the lab, transport large quantities of evidence by SIU (grows, search warrants, etc.), and transport other large items of equipment as needed. The Fleet and Equipment Fund will cover the insurance and fuel costs and the Forfeiture Account will cover the costs of all other parts and repairs. 1998 LOCAL LAW ENFORCEMENT BLOCK GRANT AMENDMENTS Interim Chief Chaney reported on the balance from the 1998 Local Law Enforcement Block Grant in the amount of $110,973. The funding period was from October 1, 1998 through September 30,2000. The balance of $26,558 was amended by The Bureau of Justice Assistance and authorized for the following purchases: $16,815 to purchase five Motorola radios, two computers, one printer and one printer stand, and $9,743 to purchase four digital video cameras and cases. The computers will not be placed on the Replacement Reserve Schedule. 2001/2002 CAPITAL IMPROVEMENT PROJECTS Staff reported that on September 7, the Parks and Recreation Commission passed a motion to recommend eight capital facility projects as part of the 2001/2002 budget. This recommendation was presented to committee as information, recognizing that the Council will be reviewing the proposed 2001/2002 budget later this month. The top eight recommended projects include: 1) sports field renovation/improvements, 2) park play area renovation/upgrades, 3) BPA Trail Phase III development, 4) deferred maintenance programming, 5) Aquatic Lands Enhancement Account/Washington State Natural Resources grant, 6) Lakota Park redevelopment, 7) park land acquisition, and 8) French Lake Park redevelopment. YOUTH WALL OF FAME Staff reported that at the June 12 Council Committee meeting, the Parks and Recreation Commission recommended that the Youth Wall of Fame be included in the original design phase of the new City Hall. In addition, there should be a combined group formed with members from the Arts Commission, Youth Commission and the Youth Hall of Fame to develop artist guidelines for the fma1 work. The Council Committee returned this item to the commission for further review and requested the commission discuss whether the Wall of Fame should be located in a park. On September 7, the commission passed a motion to recommend to the Council Committee that the Wall of Fame was not appropriate in a city park. The Council Committee asked the commission to contact the Youth Hall of Fame to inquire as to whether they would like this issue pursued with another commission. NEXT MEETING November 13, 2000 . ADJOURNMENT The meeting adjourned at 1 :20 p.m. ITEM SA CITY OF FEDERAL WAY CITY COUNCIL Parks, Recreation, Human Services & Public Safety Council Committee Subject: November 13, 2000 () Kurt Reuter, Athletics & Specialized Services Manager l{ Lv f\ David MOS~ager 2001 SkYh:w~~p:rts A;ademy, Inc. Contract Date: From: Via: Backeround: The Parks, Recreation and Cultural Services Department has contracted for youth sports camps with Skyhawks Sports Academy, Inc. since 1992. The sports camps have been very successful. The participant evaluations from these camps are consistently good. The amount paid to Skyhawks Sports Academy, Inc. for camps in 2000 was approximately $35,000. The City retains ten percent of gross receipts collected from these camps. The requested compensation for 2001 is $35,000. This amendment in compensation will bring the contract total to $70,000. Committee Recommendation Motion to forward to full Council on December 5,2000, approval of the 2001 Skyhawks Sports Academy, Inc., contract amendment increase of $35,000 for a contract total of $70,000. APPROVAL OF COMMITTEEREPORT: . Committee Chair Committee Member Committee Member FIRST AMENDMENT TO SERVICES AGREEMENT FOR SPORTS CAMP COORDINATOR This First Amendment ("Amendment") is dated effective this 2nd day of January, 2001, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and Skyhawks Sports Academy, rnc. , a Washington corporation ("Contractor") . A. The City and Contractor entered into a Services Agreement dated effective January 2, 2000, whereby Contractor agreed to provide coordination of and/or instruction in youth sports camps (the "Agreement"). B. Section 14.2 Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until December 31, 2001. 2. Compensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of the Agreement, Section 4.1 shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Thirty Five Thousand and No/100 Dollars ($35,000.00). The total amount payable to Contractor pursuant to the original Agreement and this First Amendment shall be an amount not to exceed Seventy Thousand and No/100 Dollars ($70,000.00) . 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: David H. Moseley Its City Manager 33530 1st Way South Federal Way, Washington 98003 ATTEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: f}Þ ~;tVt:u..-1 {;- Bob C. Sterbank,1 Interim City Attorney SKYHAWKS SPORTS ACADEMY, INC. By Jeff Heimbigner Its: President P.O. Box 18529 Spokane, WA 99208 (509) 466-6590 A:Skyhawks1st 10/25/00 (sf/Parks) - 2 - ITEM 5B CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: October 27, 2000 Eric Olsen, C an Services Commission David Mose ey,' ager 2001-02 Human ervices General Funding Recommendations Background The Human Services Commission is pleased to present the Human Services Funding Recommendations for 2001-02. The Council Committee is asked to review the funding recommendations and forward. them to the full City Council for final approval. Attachments include: 1} Recommendation Summary Chart, 2} Contingency Plan, 3} Detail document including a program summary and the Commission's recommendation for each project, 4} Charts showing the 1999-2000 allocations, 2001 request amounts, and 2001/02 recommendations,S} City Human Services goals and strategies, and 6} Application review criteria. The Commission has developed two plans for the Council's consideration. Plan A provides for $451,500 of services, and Plan B provides for $400,000 of services. The Commission recommends Plan A, which includes a request for the City Council to increase the Human Services General Fund by $51,500 from the current base of $400,000. Earlier this year, the Commission reviewed the City's Human Services General Fund level and the human services needs in Federal Way, and determined that the current level does not adequately address the needs of our community. Maintaining the $400,000 level would not allow the City to maintain the current level of services, due to inflationary costs to human services p~oviders. As a result of this analysis, the Commission submitted a request to the City Manager for a cost of living adjustment. The amounts requested were $411,039 for 2001 and $422,137 for 2002 (an increase of 2.7% per year). Due to other City needs and priorities, this increase was not included in the City Manager's budget. In addition to the cost of living request, the Commission is requesting additional funds to address increasing human services needs, fund several new programs to address emerging needs, and provide small increases to 11 continuing programs. As documented in the City's Human Services Plan, the key factors impacting human services needs in Federal Way include: . The City's population growth, . Increased numbers of low-income working families in need of basic need services such as the food bank, emergency and transitional housing, medical and dental care, . An increase in the senior citizen population (especially frail elders), . Increasing needs of refugee and immigrant families for a range of human services, including those that are culturally and linguistically appropriate, . Continued need for prevention and intervention services that address youth violence, domestic violence, child abuse and neglect, sexual assault and, . Continued need to assist those moving from welfare to work by providing employment training and support, child care subsidies, and other critical self-sufficiency services. The Commission recognizes that the City Council faces difficult decisions and limited resources during preparation of the 2001-02 City budget In light of that, the Commission has also prepared a prioritized contingency plan that itemizes reductions down to the $400,000 level, as needed. (See Attachment 2.) Through the 2001-02 Human Services Funding Recommendations, the City achieves the following: . Addresses Council goals as outlined in the Human Services Comprehensive Plan. These goals, in priority order, are: 1) Support basic needs through funding of emergency services; 2) Support a strong service delivery system that increases public safety; 3) Provide support that supplements federal, state and county programs designed to increase self-sufficiency and independence and; 4) Support service models that improve community-based collaborations and build strong neighborhoods. . Allocates a minimum of 37% of human service general funding to Goal 1 - Basic Needs, in accordance with City human services policies; . Presents a plan that funas a continuum of services for Federal Way residents; . Funds six new projects that address needs of low-income Federal Way residents including: 1) a youth drop-in center with outreach services to homeless and at-risk youth, 2) a teen crisis line, 3) therapy for young children with disabilities, 4) volunteer chore services for seniors and adults with disabilities, 5) domestic violence counseling and intervention for Asian and Pacific Islander residents and, 6) an intensive in-home parenting support program. By funding new and innovative projects, the City can address emerging needs in our community. Application Review Process The City received 47 applications for 2001-02 human services general funds totaling $702,281 (2001) and $718,444 (2002). The Commission recommends funding 34 of these projects. The Commission logged more than 145 volunteer hours reviewing applications, interviewing applicants, receiving public comment from applicants, and discussing and deliberating the merits of each proposal as they relate to City goals. In addition to reviewing proposals in regards to how they addresses Council goals and priorities, the Commission evaluated applications in the following areas: 1) demonstrated need and effect of project; 2) fiscal evaluation; 3) capacity of applicant; 4) use of volunteers and community collaboration; and 5) ability to serve diverse populations. (See Attachment 6.) Summary of Applications Received The following chart summarizes 2000 funding levels, 2001 and 2002 request amounts and 2001/02 recommendations by Council goal area for Plans A and B. (See Attachment 4.) COUNCil GOAL 1999-00 2001 HS 2001/02 HS 2001/02 HS HS FUNDING RECOMMEND. RECOMMEND. FUNDING REQUEST PLAN A PLAN B 1) Basic Needs $152,038 $199,592 $169,600 $157,000 2) Public Safety $179,744 $363,820 $2j 8,400 $179,000 3) Self-Sufficiency $ 52,158 $92,348 $53,500 $ 53,500 4)Strong $ 16,060 $46,521 $10,000 $ 10,000 Neighborhoods TOTALS $400,000 $702,281 $451,500 $400,000 2 The request amounts for 2002 were $16,163 higher than 2001 request amounts. It is anticipated that agencies will receive the same level of funding in both 2001 and 2002, dependent on satisfactory contract performance and on funds available. Domestic Violence Services Recommendations The 2000 City contraCt with the Domestic Abuse Women's Network (DAWN) is $47,000 for a range of services including advocacy, crisis line and shelter. DAWN requested $85,000 from the City for 2001-02 for three programs: community education ($15,000), victim assistance advocacy ($55,000), and shelter services ($15,000). The Commission recommends funding the $15,000 shelter services request (as DAWN operates the only confidential shelter in South King County). However, after a careful review of the agency's application and an interview with the applicant, the Commission decided not to recommend funding for the other DAWN programs. Instead, the Commission recommends setting aside $32,000 for community advocacy services for a Request for Proposal to be conducted in early 2001 (See Attachment 3 for more details). The Commission is not recommending funding for DAWN for these programs, due to a number of concerns about the agency's quality of services in these areas. In the fall of 1999, the agency implemented a reorganization that has had significant impacts on these services. For example, clients must wait two to three weeks for an intake session with a Community Advocate, which is a serious barrier to service, since this is the entry point for the agency's other services. In addition, the level of community advocate services at DAWN has dropped from 15 hours per client in 1999 to 4 hours per client in 2000. The Commission is concerned about the drop in service to clients and the impact that has on the quality of services. In addition to the DAWN shelter program and advocacy set aside, the Commission recommends funding for two other domestic violence services -- Korean Women's Association - $10,000 (Domestic Violence Counseling and Intervention) and Federal Way Youth and Family Services - $9,000 (Perpetrator Treatment). Impact of 1-695 Reductions on level of City Human Services Funding Requested Though the number of programs requesting City funding has increased, the level of funding requested has remained fairly stable. In 1998, 39 programs requested $748,024 in City Human Services Funding for 1999-2000. In 2000, 47 programs have requested $702,281 for 2001 and $718,444 for 2002. City Council members requested information regarding the impact that 1-695 reductions have made on the requests for Human Services Funding that agencies have submitted to the City. The best information available regarding this question is included in the applications submitted by the agencies where they are asked to describe why they are requesting additional funding (if applicable). However, this information is limited due to-the fact that when agencies submitted their applications to the City in June, they had little information regarding 1-695 reductions, as a number of government funders had not yet implemented 1-695 reductions. The following information describes how applicants addressed this issue in their 2001-02 Human Services Funding 3 applications submitted to the City. Of the 47 applicants, 14 did not address funding reductions in regard to their request to the City. The remaining 33 were currently funded agencies requesting increases, or new applicants requesting funding for the first time due to: . 1-695 reductions 2 . Reductions from multiple sources 5 . Increased client need and/or program expansion 19 . Increased costs and/or cost of living adjustments 7 In addition, the King County Executive's recently released proposed 2001 budget does include reductions for human services, which would impact service delivery countywide. Staff is in the process of getting program-specific information in order to determine the impact on services to Federal Way residents. Ann Guenther and I will be at your November 13th meeting to present these recommendationsand answer any questions you may have. If you have any questions before the meeting, please call Ann at (253) 661-4039. Committee Recommendation 1. Move to approve the 2001-02 Human Services General Funding Recommendations, Plan A, as recommended by the Human Services Commission. Forward to the full City Council for approval on November 21,2000. 2. Move to approve the 2001-02 Human Services General Funding Recommendations, Plan B, as presented by the Human Services Commission. Forward to the full City Council for approval on November 21, 2000. APPROVAL OF COMMITTEE REPORT:" :""": Committee Chair Committee Member, .' '. , '.1,' 'Committee Member.'~ i~. i:\councilr\2001-02HSrecsPRHSPS 4 CITY OF FEDERAL WAY HUMAN SERVICES COMMISSION 2001-2002 HUMAN SERVICES FUNDING RECOMMENDATIONS SUMMARY PlanA Plan B PROGRAM I 1999/2000 I 2001/2002 I 2001/2002 2001/2002 FUNDING REQUEST RECOMMEND RECOMMEND (Amount per year) (Amount per year) Basic Needs After-Hours Voucher Program n/a $7000/$7,000 $7,000 . $5,000 $5,000/$5,000 $7,000/$7,000 $5,000 $5,000 APPLICANT Council Goal #1 Catholic Community Catholic Community Catholic Community Health Centersþf KingCour"\ty Emergency Feeding Progr~1'1'\ Emergency Feeding Federal Way Community Emergency Shelter Federal Way Community Transitional Shelter The Joseph Foundation General Operation Noyes Transitional Home Pregnancy Aid of South Plan A equals $451,500. Plan B equals $400,000. . Notes reduction in Plan B. ATTACHMENT 1 nla $5000/$5,000 $0 $0 $15,000/$15,000 $15450/$15,915 $15,450 $15,450 $30,000/$30,000 $30,900/$31,827 $30,900 $30,900 $4,715/$5,850 $6142/$6,449 $5,000 $5,000 $10,000/$10,000 $15,000/$15,000 $15,000 . $10,000 $4,000/$4000 $4,000/$4,000 $4,000 $4,000 $3,000/$3,000 $3,000/$3,000 $3,000 $3,000 n/a $2,000/$2,000 $0 $0 Goal #1 Continued APPLICANT Senior Services of Seattle of King County Senior Servicesòf Seattle of King County SeniorSeivices ofSeåttlè 9fKingCounty t SouthKihgCounty MultfServiceCenter SòuthKingCOlJnty Multi-Service Center ~t.~eþheri~~ .liþusingÄ'~šn: "".8("."" ":..,?> ""'.,;'..;;ii.>' Goal #1 Total Council Goal #2 ACAP Child & FarriilyServiees. Aubum YoUth ResQuree Behavioral Sciences InštitÌJte Birth to Three Developmental Center Plan A equals $451,500. Plan B e("'~ls $400,000. * Notes r ;tion in Plan B. CITY OF FEDERAL WAY HUMAN SERVICES COMMISSION 2001-2002 HUMAN SERVICES FUNDING RECOMMENDATIONS SUMMARY PROGRAM Congregate Meals Meals on Wheels Volunteer Transportation {' Food and Clothing Bank j :1 EmergencylTrans. Shelter "".ICase Management Public Safety APPLE Parenting FW Teen Drop-In Center PACT/Counseling Family Services 1999/2000 FUNDING $1,500/$1,500 $8,000/$8,000 $3,690/$3,690 2001/2002 REQUEST $1,500/$1,500 $11,000/$11,000 $6,600/$6,600 $29,633/$30,0001 $30,000/$30,000 $30,000/$35,0001 $35,000/$35,000 n/a - $4,244/$4,244 n/a n/a $5,000/$5,000 - $10,000/$10,000 $20,000$20,000 $22,5721$23,701 $20,000/$19,0001 $20,000/$20,000 PlanA 2001/2002 RECOMMEND (Amount per year) $1,650 $11,000 * $6,600 * $30,000 $35,000 $0 $169,600 37.6% $10,000 * $20,000 * $4,400 * $19,000 ATTACHMENT 1 Plan B 2001/2002 RECOMMEND (Amount per year) $1,650 $8,000 $4,500 $30,000 $35,000 $0 $157,500 39.4% $5,000 $0 $0 $19,000 CITY OF FEDERAL WAY HUMAN SERVICES COMMISSION 2001-2002 HUMAN SERVICES FUNDING RECOMMENDATIONS SUMMARY Council Goal #2 Continued Public Safety APPLICANT PROGRAM Counseling Parent Support Groups Shelter Domestic Violence Advocacy/Education Set Aside Advocacy and Education Operating Support Counseling Services Domestic Violence Services Chemical Dependency Grie1VVorKs: A Bereavement Resource Center Bereavement Services for Federal Way Community Kil1gCounty Sexual Assault Resource Center Comprehensive Sexual Assault Services Plan A equals $451,500. Plan B equals $400,000. * Notes reduction in Plan B. ATTACHMENT 1 PlanA Plan B 1999/2000 I 2001/2002 I 2001/2002 2001/2002 FUNDING REQUEST RECOMMEND RECOMMEND (Amount per year) (Amount per year) $3,000/$3,000 I $3,500$/$3,500 I $0 $0 n/a n/a $2,000/$2,000 $1,000/$1,000 $55,000/$47,0001 $85,000/$85,000 $9,000/$9,000 $20,000$20,000 $65,000/$58,0001 $58,000/$59,740 $8,000/$8,958 nla n/a $12,958/$13,347 $12,070/$12,432 $10,000/$15,000 $29,1201$29,1201 $34,1201$35,485 3 $0 $0 ,000 $1,000 $15,000 $32,000 $32,000 $10,000 $10,000 $58,000 $58,000 $9,000 $9,000 $0 $0 $0 $0 $30,000 $30,000 CITY OF FEDERAL WAY HUMAN SERVICES COMMISSION 2001-2002 HUMAN SERVICES FUNDING RECOMMENDATIONS SUMMARY Public Safety PROGRAM DV Counseling and Intervention Lutheran Social Services Counseling Services Valley Cities Counseling & Consultation Survivors Support and Therapy Goal#2Tob¡1;" " ,', ",;, """" " ,..', Council Goal #3 "'" Self-Sufficiency ACAP Child & FamilyServices Subsidized Childcare Catholic Community ServiCes Volunteer Chore Services Child Care Resources Resource and Referral Children's Therapy Center Therapy Assistance ElderHealth Northwest Adult Day Health Evergreen Club-The Korean Seniors SKC Multi-ServiCe Center Literacy Program Plan A equals $451,500. Plan 8 equRls $400,000. * Notes r, :ion in Plan B. 1999/2000 FUNDING n/a n/a n/a $8,000/$8,000 n/a n/a n/a $2,829/$2,829 n/a 2001/2002 REQUEST $17,600$17,600 $11,000/$11,000 $24,000/$24,000 $10,000/$10,000 $5,000/$5,000 $10,000/$10,000 $8,448/$8,448 $6,000/$6,000 $17 ,400/$17 ,400 PlanA 2001/2002 RECOMMEND (Amount per year) $10,000 * $0 $0 $3,000 $0 $4,000 $3,000 $0 $12,000/$12,0001 $12,000/$12,000 ATTACHMENT 1 Plan B 2001/2002 RECOMMEND (Amount per year) $0 $0 $0 $179,000 $8,000 $3,000 $0 $4,000 $3,000 $0 $12,000 CITY OF FEDERAL WAY HUMAN SERVICES COMMISSION 2001-2002 HUMAN SERVICES FUNDING RECOMMENDATIONS SUMMARY ATTACHMENT 1 "',<','>'2 Self-Sufficiency PlanA Plan 8 APPLICANT PROGRAM 1999/2000 2001/2002 2001/2002 2001/2002 FUNDING REQUEST RECOMMEND RECOMMEND > (Amount per year) (Amount per year) Computer Applications $6,0001$6,000 $6,0001$6,000 $6,000 $6,000 and >~ Washington V':lõmeó~s,'E;mPIi;)Yrne~t "" Job Readiness $17,500/$17,500 $17,500/$17,500 $17,500 $17,500 and Education Goal #3 Total - - $53,500 $53,500 Council Goal #4 Strong Neighborhoods Crisis Clinic Telephone Services $3,0601$3,060 $5,0001$6,000 $3,000 $3,000 " , Federal Way Youth and Farnily Services Laurelwood Gardens Family Ce nla $24,0001$24,000 $0 G.T. Brinson School-in-Lieu School-in-Lieu $6,0001$6,000 $6,0001$6,000 $0 $0 , World Vision L .,", KidREACH Tutoring $7,0001$7,000 $11,521/$15,000 $7,000 $7,000 ".' Goal #4 Total - - $10,000 $10,000 ", GRAND TOTALS - - $451,500 $400,000 K:/CommonHS/2001/2002 HS Allocationlapplicationtrackingsheetlfunding recommendations Plan A equals $451,500. Plan B equals $400,000. * Notes reduction in Plan B. 5 ATTACHMENT 2 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDED CONTINGENCY PLAN The Commission's recommended funding package totals $451,500. The Commission recommends this amount to address increasing human service needs in the City of Federal Way (Plan A). However, the Commission recognizes the Human Services Fund is currently budgeted at a level of $400,000. For this reason, the Commission has prepared a recommended reduction plan (Plan B) to accommodate a final amount less than the recommended Plan A level. SHOULD THE TOTAL GRANT AMOUNT DECREASE Should changes to the Plan A level be necessary, reductions should be made in the following priority order: Agency/Program Reduced by for a New Total of 1. ACAP APPLE Parenting 2. Catholic Community Services After-Hours Voucher Program 3. Senior Services Meals on Wheels 4. Senior Services Volunteer Transportation 5. FW Community Caregiving Network Emergency Shelter 6. Auburn Youth Resources FW Teen Drop-In Center (1) 7. Behavioral Sciences Institute PACT/Counseling 8. Korean Women's Association DV Counseling and Intervention 9. Auburn Youth Resources FW Teen Drop-In Center (2) . $5,000 $446,500 $2,000 $444,500 $3,000 $441,500 $2,100 $439,400 $5,000 $434,400 $10,000 $424,400 $4,400 $420,000 $10,000 $410,000 $10,000 $400,000 SHOULD ADDmONAL FUNDS BECOME AVAILABLE: If the final allocation is less than the Commission's Plan A recommendation, and additional. funds become available during the 2001-2002 biennium, this plan should be used in reverse order to fund programs up to the Plan A level. Should funds become available in excess of $451,500, the Commission will prepare a revised contingency plan recommendation at that time. ATTACHMENT 3 CITY OF FEDERAL WAY HUMAN SERVICES COMMISSION DETAIL ON 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS GOAL 1 - BASIC NEEDS Catholic Community Services After-Hours Voucher Program 1999/2000 Funding Level: $0* 2001/02 Request: $7,000/$7,000 2001/02 Recommendation: $7,000/$7,000(A) 2001/02 Recommendation: $5,000/$5,000(8) Program Summary: The program will provide emergency financial aid after-hours in collaboration with the Federal Way Victim Assistance Program/Police Department to at-risk, low-income families and individùals for shelter, food, transportation and utility assistance. This program provides emergency assistance during evenings and weekends when social service agencies are closed. The vouchers are provided at the Federal Way Public Safety Department office. Catholic Community Services would act as the fiscal agent for the program, by preparing the funding application, administering the program contract, preparing contract reports, and paying the voucher bills. City funds would be used for food, shelter, and transportation vouchers and for program staff costs. *The Salvation Army has administered this program in collaboration with the City's Public Safety Department since 1994. The funding for this program has ranged from $3,000 to $10,000 per year. In 1999-2000, this program was funded at $3,000 per year. The Salvation Army decided not to apply for administration of the program for 2001-02. The City approached Catholic Community Services to see if they were willing to take on the program beginning in 2001, since they administer similar programs for the cities of Kent and Tukwila. CCS has stated that they would like to work with the Federal Way Public Safety Department to provide this service. Recommendation: The Commission recommends funding this program at an increased level to address increasing needs for emergency food and shelter. This is the only program providing after-hours emergency assistance to Federal Way residents. Catholic Community Services has the capacity to administer this program, given their experience in providing this service with other South King County cities. The program is a good example of services provided in collaboration between the City and a non-profit human service agency. Human Services funding strategy addressed - Maintain stable funding for food banks and emergency shelter. Catholic Community Services Emergency Assistance 1999/2000 Funding Level: 2001/02 Request: 2001/02 Recommendation: $5,000/5,000 $7,000/$7,000 $5,000/$5,000 Program Summary: This program provides emergency financial aid to at-risk, low-income families, disabled and seniors for basic needs that inctude shelter, rent, utility assistance, food and transportation. In addition, the program provides case management services to assist individuals and families in achieving self-sufficiency. City funds would be used for emergency assistance vouchers and for program staff costs. . Recommendation: The Commission recommends funding this program at the 1999/2000 level. 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL The need for emergency assistance with food, shelter, transportation and utility assistance continues. This program has a track record of providing quality services and strong contract performance. Human Services funding strategy addressed - Maintain stable funding for food banks and emergency shelter. Catholic Community Services Transitional Housing for Homeless Women 1999/2000 Funding level: $0 2001/02 Request: $15,000/15,000 2001/02 Recommendation: $0 Program Summary: This transitional housing program is for homeless women who are interested in pursuing recovery after being released from the Kent Regional Justice Center. This is a new program, scheduled to open in Mayor June of 2001. The transitional housing facility will be built in downtown Kent. Residents will be expected to develop an individual recovery plan and to work toward self-sufficiency. Commitments to remain clean and sober, access health and mental health services, participate in job preparation classes or other educational programs, and seek permanent housing are required of program participants. Clients are expected to remain in the facility for six to twelve months. Services include housing, case management and treatment services to homeless single women in South King County. The goal is to assist clients in working toward self-sufficiency. City funds would be used to pay for case management services to Federal Way residents in the program. Recommendation: The Commission does not recommend funding for this program. Though the need for transitional housing for Federal Way residents is documented, it is unclear how many Federal Way residents this program will serve (estimate is two), since it is a new program without a track record. Given limited resources, the Commission recommends funding for other transitional housing programs that serve a higher number of residents. Catholic Community Services Elizabeth House 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $0 $5,000/$5,000 $0 Program Summary: Elizabeth House provides long-term transitional housing and intensive support services to homeless women including pregnant and parenting teens and homeless female adolescents (ages 14-17). All residents must attend school and work towards their high school completion. The program provides 24-hour supervision, food, clothing, and life skill education, parenting classes, mental health counseling, case management, legal advocacy and medical and maternity health care monitoring. The program estimates serving 2-3 residents Federal Way residents per year. City funds would be used for direct assistance to individuals including purchase of baby and toddler items, clothing, and school-related expenses. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. - Page 2 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Community Health Centers of King County Dental Services 1999/2000 Funding level: $15,000/$15,000 2001/02 Request: $15,450/$15,915 2001/02 Recommendation: $15,450/$15,450 Program Summary: CHCKC is a network of six medical, two natural medicine, and four dental clinics that serve families and individuals throughout King County. The agency also provides on-site care in homeless shelters in South King County. Federal Way Primary Dental Care provides routine and emergency dental services to low-income uninsured Federal Way residents. Services are provided on a sliding-fee schedule according to family size and income. The Federal Way Community Dental Center recently established weekly half-day walk-in clinics for urgent care cases. City funds would be used to pay part of a dentist's salary. Recommendation: The Commission recommends funding this program at an increased level due to the well-documented neèd for affordable dental care by low-income individuals and families. The program has a track record of providing quality services and has had strong contract performance. Human Services Strategy Addressed - Maintain stable funding for basic medical and dental care. Community Health Centers of King County Primary Health Services 1999/2000 Funding level: $30,000/$30,000 2001/02 Request: $30,900/$31,827 2001/02 Recommendation: $30,900/$30,900 Program Summary: Federal Way Primary Health Care provides comprehensive medical care to low-income, uninsured Federal Way residents. Services are provided on a sliding-fee scale according to family size and income. Services are provided on-site and include hospitalization, referral to specialists and prescription medications. City funds would be used to pay for part of a physician's salary. Recommendation: The Commission recommends funding this program at an increased level due to the well-documented need for affordable medical care by low-income individuals and families, especially for those without access to health insurance. Human Services Strategy Addressed - Maintain stable funding for basic medical and dental care. Emergency Feeding Program Emergency Food Box Distribution 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $4,715/5,850 $6,142/$6,449 $5,000/$5,000 Program Summary: The Emergency Feeding Program serves Federal Way residents in crisis hunger situations. They range from families with infants and children, to the elderly who may need diabetic or low-sodium foods, to the homeless family, individual or teen, and to those who need special cultural foods. The goal is to provide a nutritious two-day supply of six meals via a customized food pack to meet health and age needs, -as well as cultural norms. The program also provides information and referral services to assist clients in accessing other needed services. The program's Federal Way distribution sites include Calvary Lutheran Church, Salvation Army and Merit SchooL City funds would be used for food purchase and program staff costs. Page 3 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Recommendation: The Commission recommends funding this program at a level close to the 1999/2000 funding level. The program addresses the basic need of emergency food for low- income residents. Human Services Strategy Addressed - Maintain stable funding for food banks. FW Community Caregiving Network Emergency Shelter Services 1999/2000 Funding Level: $10,000/$10,000 2001/02 Request: $15,000/$15,000 2001/02Recommendation: $15,000/$15,000(A) 2001/02 Recommendation: $10,000/$10,000(8) Program Summary: The Emergency Shelter and Rent Assistance Program provides two basi~ need services to low-income Federal Way residents. Rental assistance ($75 - $125 per case) is provided to families in danger of being evicted from their homes or apartments by assisting with monthly rental payments, which cannot be met because of financial emergencies. Emergency shelter in the form of motel vouchers (2-3 night stays) is provided to Federal Way residents who are homeless due to domestic violence, unforeseen financial circumstances, inability to find work, or other hardships. City funds would be used for motel vouchers and rent assistance payments. Recommendation: The Commission recommends funding this program at an increased level. The program addresses the need of emergency housing for low-income Federal Way families. In addition, the program helps to prevent homelessness by providing rent assistance to those in danger of being evicted. Program has track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Maintain stable funding for shelters and transitional housing services. FW Community Caregiving Network Transitional Housing (FUSION) 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $4,000/$4,000 $4,000/$4,000 $4,000/$4,000 Program Summary: FUSION operates five transitional housing units for homeless women and their children in Federal Way. The women in this program usually have low education levels, no job skills, or place to call home. After setting goals, these women receive professional counseling, job-skill training, childcare services, health care and social services so they can become self-sufficient within six months to one year. Case management for the program is provided through a contract for services with the YWCA. The program expects to open two new units within the next year, bringing the total transitional housing units provided to seven. City funds would be used for case management services. Recommendation: The Commission recommends funding this program at request level. The program addresses the need of transitional housing for low-income Federal Way families. Program has track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Maintain stable funding for shelters and transitional housing services. Page 4 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS Joseph Foundation Noyes Home 1999/2000 Funding Level: 2001/02 Request: 2001/02 Recommendation: DETAIL $3,000/$3,000 $3,000/$3,000 $3,000/$3,000 Program Summary: The Joseph Foundation is an ecumenical group of local churches that provide financial aid and volunteer support. The Noyes Transitional Home is located in a residential area of single-family homes in Northeast Tacoma. The home has two separate living quarters: each with three bedrooms, a bath and living room. The families share a common kitchen/dining room and laundry room. The program provides transitional shelter (6- 24 months) for families. The objective is to successfully transition homeless families into independent living. The South King County Multi-Service Center (SKCMSC) provides the program's case management. The SKCMSC chooses Federal Way families from their Emergency Shelter program to participate in this program. Case management services include screening, intake, assessment òf needs, orientation, plan for assistance, and ongoing counseling and monitoring of client progress. City funds would be used for program operating costs including insurance, maintenance and repair, printing, and professional fees. Recommendation: The Commission recommends funding this program at request level. The program addresses the need of transitional housing for low-income Federal Way families. Program has track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Maintain stable funding for shelters and transitional housing services. Pregnancy Aid of South King County General Operation 1999/2000 Funding Level: 2000/01 Request: 2001/02 Recommendation: $0 $2,000/$2,000 $0 Program Summary: This all-volunteer organization provides counseling, referrals, clothing, baby furniture, car seats, baby food and formula to low-income families. The program's clients include two-parent and single-parent families, grandparent and foster-parent families with infants and preschool children. The objective is to help clients identify their problems, provide immediate assistance and/or referrals to other services the family may also need. City funds would be used for program operating costs and direct assistance to individuals. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Senior Services of Seattle-King County Congregate Meal Program 1999/2000 Funding Level: 2001/02 Request: 2001/02 Recommendation: $1,500/$1,500 $1,500/$1,500 $1,650/$1,650 Program Summary: The Congregate Meal Program provides hot nutritious meals served in a group setting in 34 locations throughout the County. The Program operates three days each week at the City's Klahanee Lake Community/Senior Center. The Program also provides nutrition education, socialization, and other activities. The program has been in Federal Way since 1974. Eligible participants include residents sixty years of age and older, spouses of such Page 5 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL persons, program volunteers, and disabled persons accompanying the older person to the meal site. The goal is promote the health and independence of older person by providing nutritious meals in a setting that offers social support, and fosters good nutritional heath. City funds would be used for purchase of meals for Federal Way residents. Recommendation: The Commission recommends funding this program at an increased level. This program is an important component of the service delivery system for Federal Way seniors. In addition to providing a hot meal to seniors four times each week, the program also provides an opportunity for socialization, which is vital in helping seniors maintain their physical and mental health. Human Services Strategy Addressed - Maintain stable funding for senior transportation and meal programs. Senior Services of Seattle-King County Meals on Wheels ' 1999/2000 Funding level: $8,000/$8,000 2001/02 Request: $11,000/$11,000 2001102 Recommendation: $11,000/$11 ,OOO(A) 2001/02 Recommendation: $8,000/$8,000(B) Program Summary: The Meals on Wheels Program delivers nutritious, frozen meals to homebound senior residents. The goal is to enable frail seniors to stay in their homes and remain independent as long as possible. Meals are delivered once a week. The meals are prepared with the special dietary needs of seniors in mind, and are adaptable to a variety of special diets. There are 30 dinner and 5 breakfast options available. The Klahanee lake Community/Senior Center is the Federal Way site where the meals are stored until they are delivered. Program volunteers work out of this location. City funds would be used for purchase of meals for Federal Way residents. Recommendation: The Commission recommends funding this program at the request level. This program provides an important service to homebound seniors at a low cost and makes good use of volunteers. Program outcomes demonstrate that 93% of Meals on Wheels clients state that the program makes it easier to have food in the house and get enough to eat. Human Services Strategy Addressed - Maintain stable funding for senior transportation and meal programs. Senior Services of Seattle-King County Volunteer Transportation for Seniors (VTS) 1999/2000 Funding level: $3,690/$3,690 2001/02 Request: $6,600/$6,600 2001/02 Recommendation :$6,600/$6,600(A) 2001/02 Recommendation:$4,500/$4,500(B) Program Summary: Volunteer Transportation helps meet the transportation needs of isolated, frail, low-income Federal Way seniors by providing personalized escorted transportation services. The focus is on clients who have no other transportation options because of physical and/or mental conditions who need an escort to their appointments. Volunteers drive their own vehicles and transport frail seniors throughout King Cóunty and parts of Pierce County to medical and other essential appointments. City funds would be used to provide mileage reimbursement to volunteer drivers, pay for program staffing costs, and related operating expenses. Recommendation: The Commission recommends funding this program at the request level, Page 6 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL due to the rising cost of fuel and mileage reimbursement to the volunteer drivers. The use of volunteers to provide this personalized transportation for the elderly makes VTS a cost-effective program. VTS is a unique program as it provides transportation with an escort service for frail elderly unable to use other public transportation options. Human Services Strategy Addressed - Maintain stable funding for senior transportation and meal programs. South King County Multi-Service Center Emergency and Transitional Shelter Services 1999/2000 Funding level: $30,000/$35,000 2001/02 Request: $35,000/$35,000 2001/02 Recommendation: $35,000/$35,000 Program Summary: The SKCMSC Housing Program provides a range of housing options and comprehensive services for homeless families and individuals in crisis. Fifteen units of emergency shelter are located in Kent where families may stay up to four weeks. Six units of transitional housing are available (3 in Kent and 3 in Federal Way) where families may stay up to two years. Family Development Specialists help families develop an individualized goal- directed plan focusing on housing stability as a first step in becoming self-sufficient. Needs are prioritized, goals are identified and a problem-solving plan is set. Families are encouraged to enter SKCMSC's permanent low-income housing once they stabilize. City funds would be used for program staffing costs, agency administrative costs, and operating expenses such as insurance, repair and maintenance, and rent and utilities. Recommendation: The Commission recommends funding this program at the request level. The program addresses the emergency and transitional housing needs of Federal Way residents. South King County Multi-Service has a track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Maintain stable funding for shelters and transitional housing services. South King County Multi-Service Center Food/Clothing 1999/2000 Funding level: $29,633/$30,000 2001102 Request: $30,000/$30,000 2001/02 Recommendation: $30,000/$30,000 Program Summary: The Federal Way Food and Clothing Bank provides emergency food and essentials to residents of the Federal Way School District. Recipients must be at 150% or less of the poverty level. Families may visit once a month for canned goods and government commodities and once a week for extra food that includes bread, fresh fruits and vegetables. When available, infant food, diapers, toiletries, pet food and paper products are provided. The Clothing Bank provides free clothing, small household items, shoes, linens and job search clothing to low-income residents of south King County. Thanksgiving special food, Christmas gift and Easter basket programs are also coordinated through the clothing bank. City funds would be used for food purchase, program staffing costs, agency administrative costs, and operating expenses. Recommendation: The Commission recommends funâing this program at the request level, due to the continued need for food and clothing for low-income Federal Way families. South King County Multi-Service has a track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Maintain stable funding for food and clothing banks. Page 7 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL St. Stephen's Housing Association Case Management 1999/2000 Funding Level: 2001/02 Request: 2001/02 Recommendation: $0 $5,000/$5,000 $0 Program Summary: The program began in 1990 to provide transitional housing for homeless families with children from Federal Way, Renton, Kent, and Auburn. Families in the program work with a case manager to establish and work toward realistic goals that will help them become self-sufficient. The program has eight three-bedroom housing units at the Nike Site in Kent. The eight homes are leased from the King County Housing Authority. (South King County Multi-Service Center and Highline Mental Health also lease homes at the Nike Site for emergency and transitional housing.) Clients pay 30% of their income for rent, plus utility costs. Families stay in the program from 12-18 months. City funds would be used to pay for case management services, which are provided by Catholic Community Services. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Page 8 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL GOAL 2 - PUBLIC SAFETY ACAP Child and Family Services A.P.P.LE. Parenting 1999/2000 Funding Level: $4,244/$4,244 2001102 Request: $10,000/$10,000 2001/02 Recommendation: $10,OOO/$10,OOO(A) 2001/02 Recommendation: $5,0001$5,000 (B) Program Summary: APPLE (A Positive Parenting Learning Experience) is a parent education program and child abuse/neglect prevention program providing free parenting classes for families with children ranging form infants to teens. The curriculum consists of basic parenting topics such as child development, children learning through play, self-esteem, problem solving, stress management and positive parenting skills. The Department of Social and Health Services (DSHS) and the Regional Justice Center's Juvenile Court refer potential participants in the program to the program. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends funding this program at the request level. Successful parent education can reduce the number of social services needed by the family in the future and can positively affect the behavioral development of the children in the family. The agency will increase the number of classes offered during the year. Previous City funding for this program has ranged from $4,244 to $10,000. ACAP has a track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Prevention and early intervention programs for families and youth. Auburn Youth Resources R & R Teen Drop-In Center 1999/2000 Funding level: $0 2001/02 Request: $20,000/$20,000 2001/02 Recommendation: $20,OOO/$20,OOO(A) 2001/02 Recommendation: $0(8) Program Summary: The mission of the Drop-In Center in Federal Way is to provide youth with a safe, violence and drug free space where all youth are respected as individual human beings. This program is designed to specifically target and support homeless and at-risk youth through relationship-based, respect-filled experiences. The goal is to provide youth with a supportive, encouraging, educational and motivating environment. City funds would provide supervisory staff for the Drop-In Center. Recommendation: The Commission recommends funding this program at the request level. One of the City's strategies under Goal Two of the Human Services Comprehensive Plan is to support early intervention programs for troubled youth that include outreach services in the community. Funding would complement a 2000 CDBG award to the agency for placement of a six-bed run-away youth shelter in Federal Way. Human Services Strategy Addressed- Intervention services for those at risk of violence, child abuse and neglect, or substance abuse. Page 9 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Behavioral Sciences Institutes Parents and Children Together (PACT) 1999/2000 Funding Level: $0 2001/02 Request: $22,572/23,701 2001/02 Recommendation:$4,400/$4,400(A) 2001/02 Recommendation: $O(B) Program Summary: The PACT program is an in-home family counseling, skill building and support service. It is designed to work with multi-problem children and families who are falling through the cracks of the community service systems and who are at high risk of abuse and neglect, family conflict and violence, school problems, delinquency, and other social and behavioral problems. The goal of the program is to strengthen families, improve outcomes for children, improve family functioning and parenting skills, improve children's behavior at home and school and help families access ongoing informal and formal community support. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends fundíng this program at a lower level than requested, due to limited funds available. This is the first time the agency has requested funds for this program from the City of Federal Way. The program has b~en offered in the City for the past four years with successful outcomes. The recommended funding level would serve two families. Human Services Strategy Addressed - Intervention services for those at risk of violence, child abuse and neglect, or substance abuse. Birth to Three Development Center Family Services Program 1999/2000 Funding Level: $20,000/$19,000 2001/02 Request: $20,000/$20,000 2001/02 Recommendation: $19,000/$19,000 Program Summary: The Family Service Program provides support and help to parents of infants and toddlers receiving therapy at Birth to Three. The program will support and help families cope with the challenges of parenting an infant or toddler with special needs. The program will enable families to be successful and confident in their parenting skills. Their goals are to offer family support services, organized education opportunities for parents, transition assistance to families when children enroll in Birth to Three and equip families with referrals to other services. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends funding this program at the 2000 level. The provision of parental support service offered by the program has a lasting effect on the family. The City has funded the agency between $19,000 and $20,000 for the past six years. Birth to Three has a long track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Prevention and early intervention programs for families and youth. Catholic Community Services Counseling 1999/2000 Funding Level: 2001/02 Request: 2001/02 Recommendation: $3,000/$3,000 $3,500/$3,500 $0 Program Summary: The Counseling Program offers counseling to individuals and families. Counseling services help clients address a number of issues including depression, job transitions, abuse, marital problems, parenting issues, loss through death or divorce, medical Page 10 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAil and caregiving issues. City funds would be used for program staff costs. Recommendation: The Commission does not recommend funding this program. Although funded in previous years, this program serves a low number of Federal Way residents. The Commission views this program as a lower priority given the number of more targeted counseling programs requesting funds. CCS has not been successful in securing a service delivery site in Federal Way (the program is currently offered in Kent). CHANGES Parent Support Network Parents Support Groups 1999/2000 Funding level: 2001102 Request: 2001102 Recommendation: $0 $2,0001$2,000 $0 Program Summary: This program provides peer support groups, plus education and training opportunities to parents/guardians in the South King County area who are experiencing acting- out, rebellious, defiant, violent, drug-addicted, gang-related, or other unruly behavior from their adolescents. The goal is to teach new techniques and methods to parents and to give them needed peer support to raise self-reliant, responsible young adults. There are two support groups currently meeting in South King County, one in Des Moines and one in Kent. City funds would be used for program staff and operating costs. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Crisis Clinic Teen link 199912000 Funding Level: 2001/02 Request: 2001/02 Recommendation: $0 $1,0001$1,000 $1,000/$1,000 Program Summary: The purpose of Teen Link is to prevent teenage violence, suicide, drug and alcohol abuse, family and relationship problems, pregnancy, sexually transmitted diseases and depression by supporting and empowering youth to make healthy, self-respecting decisions on their own. Teen Link includes an anonymous and non-judgmental telephone help line answered by teen volunteers and provides youth suicide prevention education. The service is available seven days a week between the hours of 6:00 and 10:00 p.m. City funds would be used for program staff costs. Recommendation: The Commission recommends funding this program at the request level. The agency is requesting funds for the first time for this program, which has been in operation for the past four years. The program provides immediate (and often crisis) assistance to teens through peer-based counseling. This service is not provided by any other agency. Human Services Strategy Addressed - Prevention and early intervention programs for families and youth. Page 11 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Domestic Abuse Women's Network Community Education Advocacy and Victim Services Shelter Services 1999/2000 Funding Level: $55,000/$47,000 2001/02 Request: $85,000/$85,000 2001/02 Recommendation: $15,000/$15,000 Program Summary: This application proposes domestic violence services divided into three areas: Community Education and Coordination, Victim's Services and Advocacy, and Shelter Services. DAWN will provide a 24-hour crisis line, women's advocates, women's groups, legal advocates and educational presentations. DAWN also provides a 25-bed emergency shelter, transitional housing and motel vouchers for victims of domestic abuse. Women and children entering the shelter participate in an initial screening and one on one intake interviews with shelter advocates. In addition to food and clothing, victims are given information about the dynamics of domestic violence, 'safety planning, access to health care, assistance with housing options, childcare, transportation and a host of other issues identified by the individual client. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends funding this program at a reduced level. The total amount requested by the agency was divided into three sub-requests, $15,000 for emergency shelter, $15,000 for community education and $55,000 for community advocacy services. The recommended funding of $15,000 is for the shelter services only, as the DAWN House is the only shelter in South King County dedicated to domestic violence victims. The sub-request for community education was determined to be unsupportable as the agency reported that the $15,000 would cover a maximum of 23 education events in Federal Way (a cost of $652 per event). The sub-request of $55,000 for community advocacy is not recommended in light of the concerns of several public funding agencies and United Way related to the quality of service being offered to DAWN's community advocacy clients. However, the Commission believes that community advocacy is a service that must be available to Federal Way domestic violence victims. For this reason, the Commission is recommending reserving a portion of the Human Services General Fund for community advocacy and education services (see next entry). Human Services Strategy Addressed - Stable funding for victim assistance services. Domestic Violence Advocacy Services Set-Aside 2001/02 Recommendation: $32,000/$32,000 Program Summary: A Request for Proposals (RFP) would be released in early 2001 by the City of Federal Way in the amount of $32,000. The RFP would cover domestic violence community advocacy and education. Community advocacy is intended to address the human service needs of the victim - assisting the victim address their housing, childcare, health and employment needs. A Community Advocate will provide: (1) domestic violence education and support to the victim, including safety planning and assistance in obtaining housing, childcare, health services and employment; (2) general community education including presentations at area high schools, community groups, and domestic violence task forces; (3) coordination with other service providers including the City's Domestic Violence Unit (Prosecutor's Office) and Victim Assistance Program (Public Safety); and (4) training to volunteers working with domestic violence victims. Page 12 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Recommendation: The Commission recommends reserving funds out of the 2001-02 Human Services General Fund for domestic violence advocacy and community education services. The City did not receive viable proposals for this service in this year's application pool. Though DAWN has previously provided advocacy services, the Commission has a number of concerns about the quality of advocacy services provided by DAWN and recommends that the City join other South King County cities in seeking alternate service providers for this service. Any agency with the interest and capacity to offer such services to Federal Way residents will be encouraged to respond to the RFP. Human Services Strategy Addressed - Stable funding for victim assistance services. Federal Way Boys and Girls Club Operating Support 1999/2000 Funding level: $9,000/$9,000 2001/02 Request: $20,000/$20,000 2001/02 Recommendation: $10,000/$10,000 Program Summary: The Boys and Girls Club provides a drop in center, home work assistance, tutoring, teen leadership, computer classes, judo, basketball, baseball, soccer, summer sports camps, resident camp, gymnastics, day camp, teen camp, arts and crafts, games room tournaments, can club, teen late night, homework all stars, field trips, teen trips and a fishing derby. The club also refers members for clothing, food, shoes, counseling, family intervention and crisis referral. City funds would be used for agency operating costs. Recommendation: The Commission recommends funding this program at an increased level over prior year funding. There is a high level of need for youth recreation activities within the City of Federal Way. The agency anticipates increases in the number of children served in during the next biennium. The Boys and Girls Club has a track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Prevention and early intervention programs for families and youth. Federal Way Youth and Family Services Chemical Dependency Family Program 1999/2000 Funding level: $0 2001/02 Request: $12,070/$12,432 2001102 Recommendation: $0 Program Summary: Funds are requested to enhance the agency's existing youth chemical dependency treatment program. A grant from the City would allow the agency to offer a new family support component of the treatment program. The family support component is designed for the parents of young people ages 12 to 20 who are enrolled in the agency's year- long outpatient treatment program. During Phase One of the program, parents will attend education classes once a week where they learn about the dynamics of addiction and recovery. During Phase Two, home visits, continuing education and 12-step support will build upon the work accomplished in the first phase. Family and/or individual psychotherapy, as appropriate, is an additional component of the package of available supportive services. Providing a more holistic treatment approach will increase the chances for a youth's successful treatment outcome. City funds would be used for program staWand operating costs. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Page 13 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Federal Way Youth and Family Services Child and Family Counseling 1999/00 Funding Level: $65,000/$58,000 2001/02 Request: $58,000/$59,740 2001/02 Recommendation: $58,000/$58,000 Program Summary: This program works to: improve the capacity of high need, at-risk individuals and families to meet their basic needs; develop and employ life skills which will increase their personal safety and the safety of the community; and, teach skills to help clients become contributing community members. The counseling program targets low-income, at-risk children and families with needs ranging from physical, emotional and sexual abuse to anger management and coping skills for loss through divorce and coping skills for alcohol and drug abuse. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends funding this program at the 1999/2000 level. As stated in the Human Servicès Comprehensive Plan, it is important to link emergency assistance with longer-term case management and family support. City funds are used to supplement service fees that are collected from clients based upon a sliding fee scale. Last year 92% of the agency's clients were low-income. This agency is the lead provider of family counseling services in Federal Way. Human Services Strategy Addressed -Intervention services for those at risk of violence, child abuse and neglect, or substance abuse. Federal Way Youth and Family Services Domestic Violence Services 1999/2000 Funding level: $8,000/$8,958 2001/02 Request: $12,958/$13,347 2001/02 Recommendation: $9,000/$9,000 Program Summary: The Domestic Violence Treatment Program provides a 14-month program to men and women court-ordered to enter treatment as perpetrators of domestic violence. A primary focus of this program is victim safety including case management, support groups and referrals. The perpetrator program entails six weeks of orientation in a group setting, a summary interview and work with a therapist to develop a treatment plan, a minimum of 24 weeks of group involvement aimed at stopping all perpetrator violence both physical and emotional and teaching non-violent parenting skills. The perpetrator learns to function in relationships as an equal rather than from a position of power and control. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends funding this program at an increased level. Perpetrator treatment is an important part of the domestic violence service continuum. Convicted batterers undergoing treatment are less likely to continue the cycle of violence with current or future partners and/or children. Human Services Strategy Addressed - Intervention services for those at risk of violence, child abuse and neglect, or substance abuse. GrietWorks: A Bereavement Resource Bereavement Services for Federal Way 1999/2000 Funding level: $0 2001/02 Request: $10,000/$15,000 2001/02 Recommendation: $0 Program Summary: GrietWorks offers grief counseling and education on a sliding scale. The main objective of grief counseling and education is to facilitate the healing of grief by validating the experience, normalizing the grief reactions, and sharing interventions that help in adapting Page 14 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL to loss. GriefWorks will offer various support groups, workshops, and individual grief counseling to any Federal Way resident. However, the target population will be families with children and teens. Unresolved grief in children often gets carried into the turbulent adolescent years and acted out with destructive behaviors. Grief can also split families asunder with drastic changes in family roles, finances, relationships and residence. GriefWorks will facilitate support groups in schools with the school counselors. City funds would be used for program staff and operating costs. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. King County Sexual Assault Resource Ctr. Comprehensive Sexual Assault Services 1999/2000 Funding level: $29,120/$29,120 2001/02 Req uest: $34,120/$34,120 2001/02 Recommendation: $30,000/$30,000 Program Summary: This program provides comprehensive services to victims of sexual assault. These services include crisis intervention and information and referral, legal advocacy via the Regional Justice Center in Kent, medical advocacy at the Federal Way Health Department and therapy for children and teens in South King County. KCSARC also provides extensive community education and training about sexual assault issues. City funds would be used for program staff and operating costs. Recommendation: The Commission recommends funding this program at an increased level. KCSARC will provide services to 171 Federal Way residents who have been victimized by sexual assault. Of these, 70% will be children and teens. KCSARC is the only agency offering services of this kind to Federal Way residents. The agency has a diverse funding base and has a track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Stable funding for victim assistance services. Korean Women's Association Domestic Violence Prevention/ Intervention Program 1999/2000 Funding level: $0 2001/02 Request: $17,600/$17,600 2001/02 Recommendation: $10,000/$10,000(A) 2001/02 Recommendation: $0(8) Program Summary: The "We Are Family~ program specifically targets female minority victims of domestic violence, providing intervention and prevention services to victims and survivors. They emphasize multi-cultural and multi-lingual strategies and approaches to the domestic violence issue. With these funds, the WAF program will be able to focus on community education, community based advocacy and parenting classes for Federal Way clients. After offering the program in the city of Tacoma, the agency is seeking to expand into Federal Way to better serve Federal Way clients already inquiring about and taking part in the program. City funds would be used for program staff and operating êosts. If funded, the agency is interested in opening a service delivery site in Federal Way. Recommendation: The Commission recommends funding this program at a level lower than the request amount, due to limited funds available. Although new to Federal Way, the agency has a long track record of specialized service provision to Asian and Pacific Islander ethnic Page 15 of 23 ......,.., "" -., 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL groups. The agency could provide services similar to a broader audience than those offered by Korean Christian Counseling Service, which did not reapply for funding in 2001-02. Human Services Strategy Addressed - Intervention services for those at risk of violence, child abuse and neglect, or substance abuse. Lutheran Social Services International Counseling Services 1999/2000 Funding Level: $0 2001/02 Request: $11,000/$11,000 2001/02 Recommendation: $0 Program Summary: This program provides culturally and linguistically appropriate counseling, ethnic-specific support groups, parent education, domestic violence counseling, crisis intervention, case management, social service assistance, advocacy, ESL, citizenship classes and information and referrals to the underserved refugees and immigrants from Eastern Europe, East Africa and the Middle East. Trained mental health professionals and social service specialists of the same ethnicity provide these services. City funds would be used for program staff costs. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Valley Cities Counseling and Consultation Survivors Support & Therapy Services 1999/2000 Funding Level: $0 2001/02 Request: $24,000/$24,000 2001/02 Recommendation: $0 Program Summary: The program provides comprehensive mental health services to survivors of family violence and specifically to survivors of childhood and adult sexual and physical assaulUtrauma. Comprehensive mental health includes services such as screening and referral assessment, individual, family and group counseling, case management, psychiatric evaluation and medication management. Clients receive intensive, short-term and long-term therapy as needed. The goal of the project is to assist clients in recovering from serious mental health symptoms resulting from trauma. With effective treatment, clients can improve personal safety, emotional and economic stability, family functioning, school performance (for children and adolescents), effective parenting (for adults), and reduced suicidal risk. Additionally, the program seeks to eliminate intergenerational patterns of abuse and family violence. City funds would be used for program staff costs. ' Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Page 16 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL GOAL 3 - SELF-SUFFICIENCY AND INDEPENDENCE ACAP Child and Family Support Subsidized Child Care 1999/2000 Funding level: $8,000$8,000 2001/02 Request: $10,000/$10,000 2001/02 Recommendation: $8,0001$8,000 Program Summary: ACAP provides subsidized child care and related social services for low and moderate income families in South King County. Fees for service are based on a sliding scale. Child care is provided in three centers, the main center at the agency's Auburn site, drop-in center at the Kent Regional Justice Center, and at West Auburn High School. Childcare is provided for children from 1 month to 6 years old. Curriculum is designed for each age and development level. Children learn through hands-on play, art, educational games, reading, music, small group and outdoor activities. A HeadStart program is available for four and five year old children. ACAP also provides a therapeutic program, which provides early intervention and treatment for abused and neglected children referred by Child Protective Services (CPS). Home visits and case management are also provided to the children and families in the program. City funds would be used for program operating costs including staffing, rent and utilities, insurance and craft supplies. Recommendation: The Commission recommends funding this program at the 1999/2000 level. Subsidized child care services assist families in attaining their goal of self-sufficiency. ACAP has a track record of providing quality services and strong contract performance. Human Services Strategy Addressed - Maintain stable funding for employment support services including child care assistance. Catholic Community Services Volunteer Chore Services 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $0 $5,000/$5,000 $3,000/$3,000 Program Summary: Volunteer Chore Services helps seniors and adults with disabilities remain independent in their own homes by providing volunteers to assist with chores such as housework, shopping, laundry, transportation, yard work, respite, cooking and minor home repairs. This service reduces isolation and its accompanying depression. Volunteers are matched with clients in their neighborhoods and they provide an average of one to two hours of service to clients each week. The volunteers check on the clients' physical, emotional and mental condition during their visit and provide a sense of connection with the neighborhood. City funds would be used for volunteer recruitment and support activities, including program staffing costs, recruitment advertising, mileage reimbursement for staff and volunteers, and volunteer recognition activities. Recommendation: The Commission recommends funding this program at a lower level than requested, due to limited funds available. This established program is currently providing services in Federal Way, but the demand from clients needing service is greater than the supply of volunteers. City funds would be used to build the Federal Way volunteer base for this program, so that more residents can receive the chore assistance they need. CCS is an established agency that has demonstrated the capacity to provide quality cost-effective chore services to low-income seniors. Human Services Strategy Addressed - Maintain stable City Page 17 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL funding for provision of effective self-sufficiency programs for targeted populations in Federal Way. Child Care Resources Resource and Referral Services 1999/2000 Funding level: $0 2001/02 Request: $10,000/$10,000 2001/02 Recommendation: $0 Program Summary: The agency provides two primary services - parent information and referral, and provider training and technical assistance. Child care specialists (by phone) or parents (by internet) conduct customized searches using a database of over 2,000 licensed child care centers and homes. The program staff help parents problem-solve many of the barriers to finding quality care, such as finding subsidies or providers who offer sliding fee scales. Free and low-cost training is provided to child care providers through workshops and individual consultation and trainIng. The goal of the assistance to child care providers is to increase the quality and effectiveness of service. City funds would be used for program staffing costs. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. Children's Therapy Center Therapy Assistance 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $0 $8,448/$8,448 $4,000/$4,000 Program Summary: The Therapy Assistance Program helps families who have an infant or young child with neurodevelopmental disabilities such as Spina Bifida, Cerebral Palsy, Down Syndrome, and Autism in paying for medical services. Children with sensory impairments such as deafness and blindness are also served. Treatment programs include physical and occupational therapists, speech pathologists, pre-school special education teachers and family resource coordinators. The goal is to help children with disabilities achieve maximum independence so they can experience the same quality of life and opportunities as other children do. This is accomplished by helping the children increase their muscle tone, balance and strength plus their feeding and communication capabilities as needed. The majority of children served by this program are between the ages of birth to three years. City funds would . be used for program staffing costs including physical, occupational, speech and feeding therapists. Recommendation: The Commission recommends funding this program at a level lower than requested due to the limited funds available. The program provides critical medical support and therapy to young children with disabilities. Human Services Strategy Addressed - Maintain stable City funding for provision of effective self-sufficiency programs for targeted populations in Federal Way. - Page 18 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL ElderHealth Northwest ElderHealth Connection Adult Day Health Services 1999/2000 Funding Level: 2001/02 Request: 2001/02 Recommendation: $2,829/$2,829 $6,000/$6,000 $3,000/$3,000 Program Summary: ElderHealth Connection provides adult day health care services to frail seniors and their families. The program provides activities for program participants, respite for their caregivers, and an alternative to an institutional setting. Clients receive meals, various therapies, an interactive social setting, and daily attention to their health care needs. The program has a sliding fee scale for their services. The Connection Program site is located in Renton near Valley Medical Center. ElderHealth is actively seeking a location in Federal Way or Auburn for a satellite site, in order to meet the increasing demand for adult day health services in this area. City funds would help subsidize the cost of care for low-income Federal Way residents and would be used for program staffing costs. Recommendation: The Commission recommends funding this program at an increased level. This is the only adult day health program serving Federal Way and South King County. This unique program addresses the needs of frail seniors and their caregivers. Human Services Strategy Addressed - Maintain stable City funding for provision of effective self-sufficiency programs for targeted populations in Federal Way. Evergreen Club Human Services for Korean-American Seniors 1999/2000 Funding level: $0 2001/02 Request: $17,400/$17,400 2001/02 Recommendation: $0 Program Summary: Evergreen Club - The Korean Seniors Program helps new elder immigrants adjust to their new environment by teaching various English as a Second Language (ESL) classes, citizenship test preparation, cultural enrichment sessions, and access to social service programs through caseworkers. The program provides an ethnic meal and nutrition services once a week, and ride services for those unable to drive or use public transportation. The club has a i5-passenger van operated by a volunteer driver who is a club member. The van is used to transport club members to the program each week and to community events. City funds would be used for program staffing costs, maintenance of the program van, meals and kitchen supplies. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a-high priority for funding. The Commission also notes that there are programs providing similar services to Federal Way residents including: senior meals, English as a Second Language (ESL), senior case management services, and citizenship preparation programs. South King County Multi-Service Center Literacy Program 1999/2000 Funding level: $12,000/$12,000 2001/02 Request: $12,000/$12,000 2001/02 Recommendation: $12,000/$12,000 Program Summary: The Literacy Program provides individual and small group tutoring for adults seeking to increase their basic reading, writing and math skills. They also offer classes for native and limited English speakers who need help reading, writing, basic math and Page 19 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL speaking and/or understanding English. They offer General Education Development (GED) and citizenship preparation classes, and work with businesses to provide work-related literacy instruction. The goal is to help people achieve greater self-sufficiency and self-determination. City funds would be used for program staffing costs. Recommendation: The Commission recommends funding this program at the request level. The program assists low-income residents improve their literacy and job related skills, which increase their ability to find employment and self-sufficiency. The program has a track record of providing quality services. Human Services Strategy Addressed - Maintain stable funding for employment support services. Washington Women's Employment & Educ. Computer Applications for Career Development (CACD) , 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $6,000/$6,000 $6,000/$6,000 $6,000/$6,000 Program Summary: CACD is a six-week computer training and employment program that increases employability and earning capacity of low-income residents. The training includes database and spreadsheet management, business presentations, graphics, word processing, and document production using the industry standard Microsoft software in a simulated workplace environment. The program environment includes team-based work groups with rotating leadership, time cards, monitored breaks, video-taped mock interviews with local business leaders and assignments geared toward building a portfolio appropriate to demonstrate skills during job interviews. After the class is completed, each participant receives a full year of follow-up transition services and employment assistance from W'NEE staff. City funds would be used for program staff costs. Recommendation: The Commission recommends funding this program at the request level. This program works primarily with individuals moving from welfare to work. The course will increase the computer competency of low-income residents, greatly enhancing their ability of gaining employment, economic stability and self-sufficiency. In addition, the one-year of follow- up services assists graduates in seeking, acquiring and retaining employment. Human Services Strategy Addressed - Maintain stable funding for employment support services. Washington Women's Employment & Educ. Job Readiness/REACH 1999/2000 Funding level: $17,500/$17,500 2001/02 Request: $17,500/$17,500 2001/02 Recommendation: $17,500/$17,500 Program Summary: REACH (Reaching Employability and Achieving Career Habits) helps low- income Federal Way residents obtain economic self-sufficiency through employment opportunities. The clients are primarily welfare-dependent single mothers. The program is a three-week long class providing skills assessment, career exploration, employment search techniques, life skills, and basic keyboarding and computer literacy. In addition, qualifying participants are placed in a work experience ("WEX") ãt a non-profit or public agency for up to three months allowing them to gain valuable work experience. The participants are monitored by W'NEE staff for a minimum of one year to document the progress of program participants and to assist with employment retention. City funds would be used for program staff costs and direct assistance to program participants including gas vouchers, utility payments, and bus tickets. Page 20 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL Recommendation: The Commission recommends funding this program at the request level. This program works primarily with individuals moving from welfare to work and seeks to increase the abilities of low-income families to obtain employment that pays a livable wage. In addition, the one-year of follow-up services assists graduates in seeking, acquiring and retaining employment. Human Services Strategy Addressed - Maintain stable funding for employment support services. Page 21 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL GOAL 4 - STRONG NEIGHBORHOODS Crisis Clinic Telephone Services 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $3,060/$3,060 $5,000/$6,000 $3,000/$3,000 Program Summary: Crisis Clinic provides a 24-hour crisis line and general community information line for residents of King County. Trained volunteers on the Crisis Line offer immediate confidential assistance to individuals dealing with suicide, depression, loneliness, relationship/family crises, mental disorders, and other emotional health issues. Volunteers are able to direct callers to emergency services and community resources. The volunteers of the Community Information Line give callers access to a comprehensive database of community resources. The majority of callers request assistance in locating services to meet their basic needs - food, shelter, clothing, 'Utilities, and financial assistance. City funds would be used for program staff costs. Recommendation: The Commission recommends funding this program at a level close to the 1999/2000 level. The Crisis Clinic telephone services are King County's first emergency contact point for residents considering suicide and persons needing immediate support during personal or familial crises. By calling one number, the individual can learn about and be referred to any number of human service providers offering programs specific to their needs. Human Services Strategy addressed - Support service models that strengthen linkages between human services agencies and the community. Federal Way Youth and Family Services laurelwood Gardens Family Center 1999/2000 Funding level: $0 2001/02 Request: $24,000/$24,000 2001/02 Recommendation: $0 Program Summary: The program's goals are to enhance a sense of community, increase the community's perception of safety, and to encourage use of family strengths. Family Center programs include: homework clubs, a computer lab, English as a Second Language classes, child care during class times as needed, young parent clubs, and supervised youth recreation. Program volunteers and staff provide information and referral services for families who may need other community resources. Services will be provided at the Laurelwood Gardens Apartments, which is a King County Housing Authority complex. Residents are predominantly low- and moderate-income and over 75% are immigrant families from Russia and the Ukraine. City funds would be used for program staff costs. Recommendation: The Commission does not recommend funding for this program. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. The Commission also notes that there are other programs available to Federal Way residents providing similar services includij1g English as a Second Language classes, parenting education, homework assistance, computer labs, and supervised youth recreation. Page 22 of 23 2001-02 HUMAN SERVICES GENERAL FUND RECOMMENDATIONS DETAIL School-in-Lieu School-in-Lieu 1999/2000 Funding level: 2001/02 Request: 2001/02 Recommendation: $6,000/$6,000 $6,000/$6,000 $0 Program Summary: This program helps youth in the Federal Way School District who have had difficulty adjusting to the classroom environment. The program serves junior high school youth who are at risk for dropping out of school. The goal is to allow them time to cool off in a non- threatening environment which resembles a classroom, but is one in which there are fewer people to deal with while continuing their studies. Youth in the program have been suspended from school for three to twenty days. The program helps these students keep up with their classroom work and stay off the streets. City funds would be used for rent, utilities and stipends for program volunteers. Recommendation: The Commíssion does not recommend funding for this program. This all- volunteer program has been operating for approximately three years. During that time, the program has not been able to develop the community support and financial base needed to sustain the program. In addition, the effectiveness of the program is not clear. In view of other needs and the limited dollars available, the Commission did not feel this was a high priority for funding. World Vision Relief & Development Kid REACH Program 1999/2000 Funding level: $7,000/$7,000 2001/02 Request: $11,521/$15,000 2001/02 Recommendation: $7,000/$7,000 Program Summary: KidREACH provides one-to-one tutoring and mentoring for students attending six Federal Way elementary schools. Tutors and students meet weekly during the school year. Teachers refer students to the program. The primary goal of Kid REACH is to help ensure the academic success of at-risk children by establishing a network of local faith-based tutoring programs that partner with local schools to provide tutoring and mentoring services. City funds would be used for program staff costs and related operating expenses for two sites, and the costs of an annual "all-county" volunteer training session. Recommendation: The Commission recommends funding this program at the 1999/2000 level. This program recruits volunteer groups to provide mentoring and tutoring to elementary school children. Outcomes demonstrate the program's effectiveness in helping children improve math and reading skills and increasing self-esteem. Human Services Strategy addressed- Implement neighborhood-enhanced models of service delivery which address basic needs, public safety and self-sufficiency, and increase sense of community and strengthen neighborhood support systems. K:/CDHS/HSFUND/2001-02 FUND PLN.DOC Page 23 of 23 CITY OF FEDERAL WAY HUMAN SERVICES FUNDING ATTACHMENT 4 1999/2000 Allocations $400,000 2001102 Requests $702,281 ~."", :/ Basic Needs /38% Self-Sufficiency 13% Strong Neighborhoods 7% Basic Needs 28% Strong Neighborhoods Self-Sufficiency"""\ 4% 13% \ I' Public Safety 45% Public Safety 52% 200112002 Recommendations $451,500 (plan A) 2001/02 Recommendations $400,000 (plan B) Self-Sufficiency 13% Strong Neighborhoods 3% Basic Needs 39% Self-Sufficiency 12% Strong Neighborhoods 2% Basic Needs 38% Public Safety 48% Public Safety 45% ] 0/26/2000 Goal #1 Goal #2 Goal #3 Goal #4 ATTACHMENT 5 HUMAN SERVICES GOALS AND FUNDING STRATEGIES From the Human Services Comprehensive Plan Support basic human needs through funding of emergency services . Maintain stable City funding for shelters and transitional housing services. . Maintain stable City funding for food and clothing banks. . Continue to support development of a youth transitional housing program in Federal Way. . Support use of City funds to increase capacity of emergency and basic medical and dental services, or support related essential services not funded through other sources, such as prescription medication. . Allocate 37% of available human services funding to the basic need services described in this section. Support a strong service delivery system that increases public safety . Maintain stable City funding for victim assistance services. . Provide funding for effective intervention services for youth and families at risk of violence, child abuse or neglect, or substance abuse. . Support effective prevention and early intervention programs for families and youth that include neighborhood-based and outreach services in the community. Provide support that supplements federal, state, and county programs designed to increase self-sufficiency and independence . Maintain stable City funding for provision of effective self-sufficiency programs for targeted populations in Federal Way. . Maintain stable City funding for employment support services, including child care assistance. Support service models that improve community-based collaborations and build strong neighborhoods . Implement previously listed strategies: neigh~orhood-enhanced models of service delivery, and strengthen linkages between human service agencies and community groups; to increase sense of community and strengthen neighborhood support systems. K:\cdhs\200 1-02allocatioons\HSF strategies ATTACHMENT 6 Components of Staff Review of Human Service Applications, 2001-02 Evaluation/Rating Components of Written Staff Review General Instructions: Areas 1-3 are rated on a scale of 1-10, and Areas 4-5 are rated on a scale of 1-5. The total points available are 40 for each application. Below is the rating scale description and the questions considered in each review area. Rating Scale: 0 = Does not address/meet criteria; 1/2 = Minimally addresses/meets criteria; 2/4 = Somewhat addresses/meets criteria; 3/6 = Adequately addresses/meets criteria; 4/8 = Effectively addresses/meets criteria; 5/10 = Above & Beyond/exceeds expectations. 1. Demonstrated Need and Effect of Project - How well does the applicant demonstrate the need for this service? Does the project address the identified need? Are the service projections and outcome measures realistic? Did the program meet 1999 contract performance measures (if applicable)? Is the program on track to meet 2000 contract performance measures? 2. Fiscal Evaluation -- Is this program cost-effective? Does the agency have a diverse funding base? What percentage of the budget does the request from Federal Way represent? Is the agency requesting funding from all local jurisdictions served (if available)? Review revenues and expenditures for 1999, 2000 and 2001. Are budget increases justified in expenses? Are any increases requested from Federal Way justified by either -- reduction in other funding sources, intent to increase level of service (with corresponding increase in expenditures), documentation of reasonable increased costs? If 2002 request is significantly larger, request back-up documentation (i.e. program budget). Is the request from the City at an appropriate level, given the program cost, the number of residents to be served, and other agency's resources? Will the City be receiving a good level of service for the amount requested? What percentage of the agency's clients are Federal Way residents? 3. Capacity of Applicant -- Does the agency have an established track record in providing this service? Describe the agency's experience, expertise, and resources in providing this service. Describe the agency's ability and experience in securing and maintaining long-term operating support from a diverse range of sources. 4. Use of Volunteers/Community Collaboration -- Does the agency utilize volunteer&, (where appropriate)? Does the agency's Board have Federal Way residents as members? Does the agency coordinate with other service providers to avoid duplication of services and ensure efficient use of resources? ITEM 5C CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: November 7,2000 Via: David ing and Development Manage~ ager 01) From: Subject: Informational: AT&T and Qwest Wireless Lease Agreement at Sacajawea Backeround: April 13, 2000 the Parks and Recreation Commission received a presentation from AT&T Wireless to locate a cellular antenna system at Sacajawea Park. AT&T's proposal included replacement of the existing nine baseball field lights on field # 2 and installing six new field lights using the Musco Sports Lighting System. AT&T has made agreements with both Qwest and Nextel in building a joint project. Of the six new poles, only two would be used to attach the cellular antennas. The proposal provides the City with an improved lighting system and provides a cellular antenna mount that is less obtrusive. The cellular antenna would be mounted to the top of two new field light poles. In exchange for AT&T and Qwest incurring the cost of the demolition and construction of the new sports lighting system at Sacajawea Park, the City allows a rent credit to AT&T and Qwest, as part of this agreement. The wireless providers would construct a similar building addition to the existing restrooms at the park to store their electrical equipment required to operate their systems. June 12,2000, the Parks, Recreation, Human Services & Public Safety Council Committee approved the proposal for Sacajawea Park and directed staff to negotiate with the wireless communication providers. June 20, 2000, the City Council approved the proposal and direct staffto negotiate with the wireless communication providers. November 7,2000, Staffhas completed a draft negotiation lease agreement with AT&T and Qwest Wireless Communication providers. Attached is a copy of the draft agreement for your review. The draft agreement will be presented for approval, at the November 28, 2000, Finance, Economic Development, Regional Affairs Committee. Special Assistant Attorney, Phil Olbrechts will be in attendance to answer any questions regarding the agreement. Committee Recommendation: Information Only - No Action Required LEASE [illOO&~u THIS LEASE is entered into this - day of , 2000, by and between the CITY OF FEDERAL WAY, WASHINGTON, a Municipal Corporation (hereinafter "City") and AT&T Wireless Services of Washington, Inc., an Oregon corporation, with its principal office located at 617 Eastlake Avenue East, Seattlet Washington 98109 (hereinafter "Tenant"). City is the owner in fee simple of a parcel of land located in the City of Federal Way, County of King, State of Washington, more commonly known as Sacajawea Park, 1600 SW Dash Point Roadt 98003t legally described on Exhibit A which is attached hereto and incorporated herein by reference (the "Property"). Tenant desires to lease space on the Property as described below for the installation and operation of certain equipment which includes requisite antennas, and connecting cables and appurtenances (collectively, "Equipment") for use in connection with its wireless telephone communications service ("Service"). This Lease is contemplated between Tenant and the City, based upon an agreement between Tenant and the wireless carrier Qwestt to replace certain light standards in the Sacajawea Baseball Field on behalf of the City's Parks Department. Tenant and Qwest have agreed in a separate document to equally share in the expense related to these replacement lights. That document is attached to this Lease as Exhibit D and is incorporated herein by reference. Plans for such light replacement are attached to this Lease as Exhibit E and are incorporated herein by reference. Other than Exhibits D and E, this Lease exclusively encompasses the agreement between Tenant and the City for use of the leased premises described below. These new lights for the baseball park shall hereinafter be referred to as "Light Poles". In consideration of their mutual covenantst the parties agree as follows: 1. Leased Premises. City leases to Tenant and Tenant leases from Cityt a portion of the Property consisting of approximately 336 square feet for its ground equipment, and space for its antennas on a light standard pole (hereinafter the "Premises") for its Equipmentt together with necessary space and rights for access and utility easementst all as described and depicted in Exhibit B which is attached hereto and incorporated herein by reference. 2. Tests and Construction. Tenant shall have the right at any time following the full execution of this Lease, after reasonable notice to City, to enter upon the Property for the purpose of making appropriate engineering and boundary surveys, inspectionst soil test borings and other reasonably necessary tests. Tenant shall not commence construction of the Equipment until the Commencement Date of this Lease and upon issuance of all necessary licenses, permits and any other necessary approvals. Final construction drawings describing Tenant's Premises shall be subject to City's review and approval and approval shall not be unreasonably withheld or delayed. 2.5 Condition Precedent. This lease is premised upon Tenant and Qwest equally sharing in the costs of installing six light poles at Sacajawea Park. Tenant and Qwest have both agreed to pay $103,000 to pay for the entire costs of the light poles, totalling $206tOOO. If Qwest fails to pay the $103,000 as promised, the City cannot construct the light poles and thereby provide the lease facilities required in this Lease. Consequently, the payment of $103tOOO by Qwest to City 1 by 5:00 p.m., , 2000 serves as a condition precedent to the obligations of this Lease. The failure of Qwest to pay this amount by the date specified shall render this Lease null and void. 3. Relocation. In the event City desires to redevelop, modify, remodel or in any way alter the Property and/or any improvements located thereon ("Redevelopment"), City shall in good faith use its best efforts to fully accommodate Tenant's continuing use of the Premises. Should any proposed Redevelopment necessitate the relocation of the Tenant's Equipment, Tenant and City shall use best efforts to find a mutually acceptable alternate location for the Tenant's Equipment. Tenant shall relocate or make the necessary alterations, at Tenant's sole cost, expense and risk; provided, however, that City has provided Tenant with no less than ninety Œ.Ql..days prior written notice of City's proposed Redevelopment. In the event that Tenant and City cannot agree on an alternate location for Tenant's Equipment on the Property using best efforts, either party may terminate this Lease, the effective termination date being ninety (90) days after Tenant's receipt of City's notice of the proposed Redevelopment. If the parties agree on an acceptable alternate location for Tenant's Equipment, Tenant and City agree to use their best efforts to amend this Lease to document the new, alternate Equipment location, and from and after the date Tenant begins installation of its Equipment at such new location, such new location shall be deemed the Premises (or part thereof, as applicable) herein. In the event that the Tenant must relocate as a result of this section, and the City does not provide an alternative location that meets or exceeds the business and service objectives of the current location, and Tenant has not recaptured its costs associated with the new Light Poles, as described in Item #5 and Exhibits D and E below, the City will reimburse Tenant for the balance of its investment. This may be accomplished by either continued rent abatement (as described in Item #5 below) on any other Tenant/City lease, or by a one-time cash reimbursement, to be mutually agreed upon in writing between the parties. 4. Term. The term of this Lease shall be five (5) years ("Term") and shall commence on the date this Lease is fully executed ("Commencement Date"). Tenant may renew this Lease for three (3) additional five (5) year terms ("Renewal Term(s)") upon giving written notice to the City no more than six (6) months before and no later than three (3) months before the end of the current Term or Renewal Term. The City may refuse to renew this Lease for a Renewal Term (i) in the event of an uncured breach of this Lease existing at the expiration of the then current Term or Renewal Term; or (ii) if the fair market rental, as determined by an independent appraiser jointly selected and paid for by the Cíty and Tenant, is twenty percent (20%) more than the Rent due by Tenant hereunder (provided that MAl real estate appraisal methods are followed) and Tenant refuses to amend this Lease to provide for the increased rental rate. Any such refusal to renew by the City shall be in writing and shall be sent to Tenant at least sixty (60) days prior to expiration of the then current Term or Renewal Term. In addition, the City may refuse to renew this Lease for the reasons set forth in Paragra~h 3 herein, provided that all of the requirements set forth in Paragraph 3 have been complied with. 5. Rent. 2 a. Tenant agrees to make an initial payment of NINETY-EIGHT THOUSAND AND NOIIOO DOLLARS ($98,000.00), which shall be used to pay for months of rent as calculated in Exhibit D, using an initial rent of$I,500.00 per month ("Rent Abatement"). Rent Abatement shall last ftom the day of commencement of this Lease through 2000 ("Rent Abatement Period"). The rent abatement period shall be shortened as the result of any rent increases that apply as a result of Section 4 herein, using the present value of the rent increase. "Present value" for purposes of the preceding sentence shall reflect the value of the rent increase as of the date of execution of this Lease and shall incorporate the same methodology used to determine the initial present value of this lease. The initial payment is for the purpose of paying half the value of six light poles, as identified in Exhibit E. The City understands that the dollar figure described in Exhibit E is an approximation. Therefore, the Rent Abatement and corresponding Rent Abatement Period are subject to revision, if necessary, at the time construction of the Light Poles is completed and the contractor submits its final bill and removes any mechanic's lien on the Property. ComIÌ1encing the day after the Rent Abatement Period expires ( , 2- - - ), Tenant shall pay ($) per month (thereinafter to be referred to as "Rent"). Rent for any fractional month at the beginning or at the end of the Term or Renewal Term, if any, shall be prorated. Rent shall be payable to the City at 33530 1st Way South, P.O. Box 9718, Federal Way, Washington 98063-9718; Attention: City Treasurer. Tenant shall pay the City a late payment charge equal to five percent (5%) of the amount due for any payment not paid when due. Any amounts not paid when due shall also bear interest until paid at the lesser of the rate of two percent (2%) per month or the highest rate permitted by law. b. The Rent shall be increased by four percent (4%) per year throughout the Term of this Lease and Renewal Terms (if any). c. Tenant shall submit to the City a Security Deposit in an amount of FIVE THOUSAND AND NO/IOO DOLLARS ($5,000.00), which shall be refunded at the termination of this Lease if Tenant is not in default of the Lease. In the event Tenant fails to pay Rent or other charges when due, cure periods considered, the City shall deduct such amount from the Security Deposit, and Tenant agrees to immediately refund to the City any such deduction ftom the Security Deposit. The Security Deposit shall be held by the City without liability for interest. d. Additional Consideration. As additional consideration for this Lease, within thirty (30) days after the Commencement Date, Tenant shall reimburse the City for all of the City's costs and expenses to negotiate and execute this Lease, including attorneys' and consultants' fees and the time expended by the City staff and City Attorney's office; provided that in no event shall such reimbursement amount exceed FIFTEEN THOUSAND and 00/100 DOLLARS ($15,000.00); and provided further that, as a condition precedent to Tenant's obligation to reimburse the City herein, City shall provide to Tenant documentation of such costs and expenses. Notwithstanding the foregoing, the City agrees to alert Tenant, in writing, of milestones in such legal expenses in increments of Two Thousand Dollars ($2,000). Should- Tenant in its sole discretion decide not to invest in any further legal expenses, Tenant may inform the City of this decision, reimburse the City for expenses incurred prior to that date, and the parties may agree to terminate negotiations. 6. Permitted Use of Premises. 3 a. Tenant shall use the Premises for the installation, operation, and maintenance of its Equipment to provide Service. The Equipment and Premises may not be used for cable television services. b. Tenant shall, at its expense, comply with all applicable present and future federal, state, and local laws, ordinances, rules and regulations (including, for example, laws and ordinances relating to zoning, aesthetics, landscaping, fencing, pennits, removal and abandonment, screening, health, radio frequency emissions, other radiation and safety) in connection with the provision of Service and the use, operation, maintenance, construction and installation of Equipment on the Premises. Tenant shall obtain all required governmental approvals, authorizations, licenses and permits at Tenant's expense. City agrees to reasonably cooperate with Tenant in obtaining, at Tenant's expense, including reimbursement of City's reasonable attorneys', administrative and other related' fees, any licenses and permits required by Tenant's use of the Premises. Said cooperation shall in no way infer any special consideration or deviation ftom the land use and building construction permit approval process of the City that is applicable to the intended use ofthe Premises by Tenant. C. Tenant shall remove the Equipment from the Premises upon termination of the Lease. Upon removal of the Equipment, Tenant shall restore the affected area of the Premises to the same condition existing immediately prior to the Commencement Date, reasonable wear and tear excepted. All costs and expenses for the removal and restoration to be performed by Tenant shall be borne by Tenant. If, however, Tenant requests permission not to remove all or a portion of the improvements, and City consents to such nonremoval, title to the affected improvements shall thereupon transfer to City and the same thereafter shall be the sole and entire property of City, and Tenant shall be relieved of its duty to otherwise remove same. d. The City reserves the right to use the Property, excluding the Premises, for such purposes as it shall desire including, but not limited to, constructing or installing structures and facilities on the Property, or developing, improving, repairing or altering the Property; provided that, subject to Section 3 herein, such alterations do not adversely affect Tenant's use of the Premises or its operation of the Equipment thereon. 7. Restoration. In the event that Tenant causes damage of any kind during the course of installing, operating or maintaining the Equipment, including damage to the Premises caused by cutting, boring, jack hammering, excavation or other work, and including latent damage not immediately apparent at the time of the work, Tenant shall repair the damage and restore the Premises at its sole cost and expense, without delay or interruption and within the reasonable time period prescribed by the City. Restoration ofthe Premises shall be to a condition that is equivalent to or better than the condition of the Premises prior to commencing the installation, operation or maintenance of the Equipment a'1d to a condition satisfactory to the City. Restoration of the right- of-way surface shall either include six inches (6") of crushed surfacing top course and three inches (3") of asphalt, class "B," or be replaced to the original condition, at the City's reasonable discretion. Whenever part of a square or slab or existing concrete sidewalk or driveway is cut or damaged by Tenant, the entire square or slab shall be removed and replaced. All materials and 4 compacting shall be in accordance with the "Standards and Specifications for Road, Bridge, and Municipal Construction," as amended. 8. Improvements. Tenant may update or replace the Equipment from time to time provided that the replacement facilities are not greater in number or size or different in type, color or shape or height than the existing facilities and that any change in their location on the Premises is approved in writing by City. Subject to the foregoing, Tenant may change the Equipment configuration specified in Exhibit B with the prior written approval of City. Tenant shall submit to City a written request for any such change and any supplemental materials as may be requested, for City's evaluation and approval. City shall have thirty (30) days after receipt of all requested materials in which to respond to such request and unless City so notifies Tenant to the contrary such approval shall be deemed granted. Except as may be required by FAA or FCC requirements.. no lights or signs may be installed on the Premises or as part of the Equipment. Tenant further agrees to monitor the Equipmenffor fire, smoke, intrusion, and A/C power failure by Tenant's 24- hour electronic surveillance system. In connection therewith, Tenant has the right to do all work necessary to prepare and maintain the Premises for Tenant's business operations and to install transmission lines connecting the antennas to the transmitters and receivers, after reasonable notice to the City. All of Tenant's construction and installation work shall be performed at Tenant's sole cost and expense and in a good and workmanlike manner, in the reasonable determination of the City. Tenant shall submit to the City a structural analysis demonstrating the wind and load capacity of the light standards for Tenant's Equipment, which shall be stamped by a Washington State professional engineer. Tenant shall also submit a construction schedule to the City for the City's approval, which approval shall not be unreasonably delayed or withheld. Title to the Tenant Equipment shall be held by Tenant. All of Tenant's Equipment shall remain Tenant's personal property and are not fixtures. Tenant has the right to remove all Equipment at its sole expense on or before the expiration or earlier termination of the Lease; provided, Tenant repairs any damage to the Premises caused by such removal, restoring the Premises to its pre-Lease condition, normal wear and tear excepted. Tenant acknowledges that the removal of the Equipment does not include removal of any portion of the concession building or light standards. 9. Premises Access. a. Tenant, Tenant's employees, agents, contractors, lenders and invitees shall have reasonable access, at no charge, to the Premises twenty-four (24) hours a day, seven (7) days a week. The City grants to Tenant, and its employees, agents, contractors and invitees, a non- exclusive right and easement for pedestrian and vehicular ingress and egress across that portion of the Property described in Exhibit B. City retains and reserves the right to access the Property at all times. The City's access to the Premises shall be coordinated with Tenant, upon not less than twenty-four (24) hours prior notice, except in the case of emergencies as determined in the City's reasonable discretion. b. The City shall maintain all access roadways from the nearest public roadway to the Premises in a manner sufficient to allow pedestrian and vehicular access at all times under normal weather conditions. City shall be responsible for maintaining and repairing such roadways, at its sole expense, except for any damage caused by Tenant's use of such roadways. 5 10. Utilities. Tenant shall, at its expense, separately meter charges for the consumption of elect~city and other utilities associated with its use of the Premises and shall timely pay all costs associated therewith. In the event Tenant is unable to obtain separately metered services for the Premises, Tenant shall have the right to draw electricity nom the existing utilities at the Premises by means of setting an electrical deduct meter at the Premises wherein Tenant shall pay to the City as additional consideration the sum of ONE HUNDRED AND NO/IOO DOLLARS ($100.00) per month for the right to draw electricity nom the City's existing electrical service at the Premises; except that the City shall have the right to increase this monthly amount; and Tenant agrees to pay the increase in the event the servicing electric company increases its rates during the term of this Lease, or if Tenant's electric consumption increases beyond $100.00 per month. Tenant shall also have the right to use a standby power generator at the Premises. The City agrees to sign such documents or easements as may be required by said utility companies to provide such service to the Premises, including the grant to Tenant or to the servicing utility company, at no cost to Tenant, of an easement in, over, across, or through the Property as required by such servicing utility company to provide utility services as provided herein so long as such grant of easement does not interfere with the City's use of the Property. Tenant shall release and hold harmless the City for any interruption in service while drawing electricity nom the existing utilities on the Property, as long as the City, after sufficient notice to Tenant, makes a diligent effort to restore power to the Premises by means of requesting the electric company to restore said service during a power outage. Tenant agrees to obtain separate utility service for the Premises in the event the City notifies Tenant during the Term of this Lease, including any Renewal Terms, of City's own need for additional electrical power. 11. Maintenance. a. Tenant shall, at its own expense, maintain the Premises and Equipment on or attached to the Premises in a safe condition, in good repair and in a manner suitable to City subject to force majeure or unless affected by destruction which is not the result of Tenant's activities or operations. Additionally, Tenant shall keep the Premises nee of debris and anything of a dangerous, noxious or offensive nature or which would create a hazard or undue vibration, heat, noise or any interference with City services. Tenant shall have sole responsibility for the maintenance, repair, and security of its Equipment and leasehold improvements. b. Tenant shall not be required to make any repairs to the Premises or Property (except as otherwise set forth herein) unless such repairs shall be necessitated by reason of the act, default or neglect of Tenant, its agents, employees, contractors, or invitees. Tenant is required to make all necessary repairs to the Tenant's Equipment. 12. Compliance with Laws. Tenant's use of the Premises is subject to its obtaining all certificates, permits, zoning, and other approvals that may be required by any federal, state or local authority. Tenant shall erect, maintain and operate its Equipment in accordance with applicable site standards, statutes, ordinances, rules and regulations now or hereinafter in effect as may be issued by the Federal Communications Commission, the City, or any other federal, state or other governing bodies. Tenant specifically waives any right to claim that any aspect of this Lease is contrary to any provision of any local, state or federal law (including the Telecommunications Act of 1996) in effect as of the date of this Lease. 6 13. Police Powers. This Lease is subject to ordinances of general applicability enacted pursuant to the City's police powers. 14. Interference. a. Tenant shall operate the Equipment in a manner that will not cause interference to the City, and other lessees or licensees of the Property whose use predates this Lease, and in compliance with the requirements of Federal Way City Code ("FWCC") §22- 966(i)(2). FWCC §22-966(i)(2) is attached as Exhibit F and incorporated herein by reference. In addition, with respect to lessees or licensees whose operations commence after installation of the Equipment hereunder, Tenant shall not make any change in its operations that causes or is intended to cause material interference with such lessees or licensees. All operations by Tenant shall be in compliance with all Federal Comìnunications Commission ("FCC") requirements. b. Pursuant to FWCC §22-966(h), the City may issue permits for and enter into leases to allow collocation of other telecommunications facilities on the Property, and Tenant consents to same; provided however that the collocation must occur in compliance with FWCC §22-966(h) and City shall not lease the Premises to any party other than Tenant unless there is a relocation under Section 3, termination under Section 15 herein or normal expiration of this Lease. c. In the event that any collocation results in interference with Tenant's operations, and provided that the Tenant has complied with Section 14.a. above, the City agrees to take reasonable steps to encourage the interfering party to eliminate such interference. In the event that the interference is not eliminated within sixty (60) days of notice to City by Tenant, Tenant may terminate this Lease upon thirty (30) days prior written notice or pursue other remedies available under this Lease or available against the interfering party. 15. Termination. a. This Lease may be terminated as follows: 1. Upon thirty (30) days written notice by either party for the other party's failure to cure a default or breach, including non-payment by Tenant of amounts due under this Lease, within that thirty (30) day period, provided that if such non-monetary default cannot reasonably be cured within such thirty (30) day period, this Lease shall not terminate if such defaulting party commences to cure the default within the thirty (30) day period and cures the default within sixty (60) days after receipt of notice of such default. 2. Upon ninety (90) days written notice by Tenant that the Premises are or become unusable under Tenant's design or engineering specifications for its Equipment or the communications system to which the Equipment belongs or if Tenant determines that the Premises are no longer suitable because of economic reasons. 3. Upon thirty (30) days written notice by City (i) if Tenant permanently abandons the Premises or its Equipment; provided, however, that City acknowledges 7 that Tenant's communications facility located on the Premises is unmanned; or (ii) if Tenant becomes the subject of a bankruptcy proceeding and the bankruptcy proceeding is not vacated within one hundred twenty (120) days; 4. Upon ninety (90) days written notice by City, for reasons involving public health, safety, or welfare. In addition, if the public's health, safety or welfare is endangered by the operations of Ten ant's Equipment and Tenant fails to discontinue its operations as soon as is reasonably possible after receipt of notice thereof, and thereafter Tenant is unable to cure the conditions causing the endangerment within thirty (30) days after receipt of such notice, City may immediately terminate this Lease. 5. Immediately, in the event of an emergency, as determined by the City in its reasonable discretion. In addition, the City may immediately terminate this Lease in the event of an emergency arising fròm Tenant's Equipment or Tenant's use of the Premises if Tenant fails to cure the situation giving rise to the emergency as soon as is reasonably possible after receipt of notice thereof. 6. Upon thirty (30) days written notice by City if Tenant fails to comply with all applicable federal, state, and local laws, including, without limitation, all governmental codes, ordinances, resolutions, standards and polices as now existing or hereafter adopted or amended, including, without limitation, all requirements of the FCC and the Federal Aviation Administration (FAA). 7. Upon thirty (30) days written notice by Tenant if it does not obtain or maintain, through no fault of Tenant and using reasonable efforts to maintain, any license, permit or other approval necessary for the construction and operation of its Equipment on the Premises; or if it is unable to occupy and utilize the Premises due to an action of the FCC, including, without limitation, a take back of channels or change in frequencies. 8. For any other reason set forth in this Lease. b. In the event of any termination under this Section, Tenant shall pay City all monies due as of the date of termination, including rent, attorneys' and collection fees and any other damages incurred by City as a result of such termination. In addition Tenant shall, at its sole expense, return the Premises to the same condition existing on the Commencement Date (normal wear and tear, and casualty beyond Tenant's control, excepted), and shall remove all Equipment. c. No re-entry and taking of possession of the Premises by City pursuant to an uncured default by Tenant, beyond any applicable cure period, shall be construed as an election on City's part to terminate this Lease, regardless of the extent of renovations and alterations by City, unless a written notice of such intention is given to Tenant by City. Notwithstanding any reletting without termination, City may at any time thereafter elect to terminate this Lease for such previous uncured breach by Tenant. This Section 15.c. shall not be construed to allow City to re-enter and take possession of the Premises, or relet the Premises without termination of this Lease, other than as set forth in this Lease or as permitted by the laws ofthe State of Washington. 8 16. Indemnity and Insurance. TENANT SHALL PROVIDE THE CITY WITH LANGUAGE REGARDING AT&T's SELF- INSURANCE. a. Disclaimer of Liability: City shall not, at any time, be liable for injury or damage occurring to any person or property from any cause whatsoever arising out of Tenant's construction, installation, maintenance, repair, use, operation, condition or dismantling of the Premises or Tenant's Equipment and Tenant expressly assumes all such risk. b. Indemnification and Hold Harmless: Tenant shall, at its sole cost and expense, indemnify and hold harmless City and City's officers, boards, commissions, employees, agents, attorneys, contractors and subcontractors from and against any and all liability, damages, and claims, (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), arisìng or alleged to arise from any act or omission of Tenant, its employees, agents, contractors or subcontractors or which may be in any way connected with the construction, installation, operation, maintenance, repair, use, condition or dismantling of the Premises or Tenant's Equipment. To the extent permitted by law, the City shall indemnify and hold Tenant harmless from all claims (including attorneys' fees, costs and expenses of defending against such claims) arising or alleged to arise from the sole negligence of the City or the City's agents, employees, or contractors occurring in or about the Premises, or in or about the Tenant's access and utility rights-of-way (as such access and utility rights of way are provided for by Sections 1, 9 and 10). The obligations described in this Section shall survive termination of this Lease. c. Insurance: During the term of this Lease, Tenant shall maintain in full force and effect and at its sole cost and expense, and naming City, its officers, boards, commissions, employees and agents as additional insureds, the following types and limits of insurance: i. Comprehensive commercial general liability insurance with minimum limits of One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) excess, and Three Million Dollars ($3,000,000) in the annual aggregate. ii. Comprehensive automobile liability insurance with combined single minimum limits of One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) excess, and Three Million Dollars ($3,000,000) in the annual aggregate. iii. Worker's compensation insurance and such other insurance as may be required by law. d. Evidence of Insurance: Certificates of insurance for each insurance policy required by this Lease, along with written evidence of payment of required premiums, shall be filed and maintained with City prior to commencement of the Term of this Lease and thereafter. 9 e. Cancellation of Policies of Insurance: All insurance policies maintained pursuant to this Lease shall contain the following or substantially similar endorsement: "The issuing insurance company shall endeavor to provide at least thirty (30) days written notice (certified mail, return receipt requested) and at a minimwn shall provide at least fifteen (15) days written notice to the City prior to the cancellation, replacement or material alteration of such insurance coverage." f. Deductibles: All insurance policies may be written with commercially reasonable deductibles. g. License: All insurance policies shall be with insurers licensed to do business in the State of Washington and with a rating of A-IV unless waived by the City. h. Defense of City: In the event any action or proceeding shall be brought against the City resulting from Tenant's operations hereunder, Tenant shall, at Tenant's sole cost and expense, resist and defend the same provided, however, that Tenant shall not admit liability in any such matter on behalf of the City without the written consent of City. Nothing herein shall be deemed to prevent City from cooperating with Tenant and participating in the defense of any litigation with City's own counsel. Tenant shall pay all expenses incurred by City in response to any such actions, suits or proceedings. These expenses shall include all out-of-pocket expenses such as attorneys' fees and shall also include the reasonable value of any services rendered by the City Attorney's office, and the actual expenses of City's agents, employees, consultants and expert witnesses, and disbursements and liabilities incurred by City in connection with such suits, actions or proceedings. 17. Holding Over. Any holding over after the expiration of the term allowed for in this Lease (including the Term and any Renewal Terms), with the consent of the City, shall be construed to be a tenancy from month to month and shall otherwise be on the terms, covenants and conditions herein specified. 18. Acceptance of Premises. Tenant accepts the Premises in the condition existing as of the date of this Lease. City makes no representation or warranty with respect to the condition of the Premises and City shall not be liable for any latent or patent defect in the Premises. 19. Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed, postage prepaid certified mail, return receipt requested; to the following addresses: Ifto City, to: City of Federal Way 33530 - 1st Way South P.O. Box 9718 Federal Way, WA 98063-9718 Attention: City Treasurer 10 With a copy to: City of Federal Way 33530 - 1st Way South P.O. Box 9718 FederalVVay, VVJ\ 98063-9718 Attention: City Attorney Ifto Tenant, to: AT&T Wireless Services of Washington, Inc. 617 Eastlake Avenue East Seattle, Washington 98109 Attn: With a copy to: City or Tenant may, ftom time to time, designate any other address for this purpose by written notice to the other party. 20. Assignment. Tenant may not assign this Agreement nor transfer occupancy of the Premises or operation and ownership of the Equipment, in whole or in part, without the prior written consent of City, which may not be unreasonably withheld. City may inquire into the qualifications and financial stability of a potential assignee or transferee and reasonably request any information related to such inquiry and may also condition such approval upon the financial, legal and technical expertise of a proposed assignee or transferee and upon the resolution of any compliance obligation under the Agreement. If the City has not responded to a written request to assign or transfer with a decision within forty-five (45) days, City approval shall be deemed given. Tenant may, however, upon notice to City and without City approval, mortgage or grant a security interest in the Equipment. 21. Successors and Assigns. This Lease shall be binding upon and inure to the benefit of the parties hereto, and, subject to Section 20, their respective permitted successors and assigns. 22. Non-Waiver. Except as otherwise set forth elsewhere in this Lease, the parties are not waiving any of their rights. The failure of either party to insist on strict performance of any of the conditions, covenants, terms or provisions of this Lease or to exercise any of its rights hereunder shall not waive such rights, but such party shall have the right to specifically enforce such rights at any time and take such action as might be lawful or authorized, either in law or equity. The receipt of any sum paid by Tenant to City after a breach of this Lease shall not be deemed a waiver of such breach unless expressly set forth in writing by the City. 23. Taxes. Tenant shall pay all personal property and other taxes (or payments in lieu oftaxes) and assessments for the Premises, if any, which become due and payable during the Term 11 or Renewal Term, if anY1 of this Lease attributable to the Equipment or Tenant's use of the Premises. 24. Quiet Enioymentffitle. City represents to Tenant that: a. City has title to the Premises free and clear of any encumbrances, liens or mortgages, except those encumbrances, liens, mortgages and other matters of record, and any other matters disclosed and otherwise apparent to Tenant; b. City has legal ingress and egress rights from a public right-of-way to the Property; c. Execution and performance of this Lease will not violate any laws or agreements binding on City; and ' d. City covenants and agrees with Tenant that upon Tenant paying the Rent and observing and performing all the terms, covenants and conditions on Tenant's part to be observed and performed, Tenant may peacefully and quietly enjoy the Premises. 25. Condemnation. In the event the Premises are taken in whole or in part by any entity by eminent domain, this Lease shall terminate as of the date title to the Premises vests in the condemning authority. Tenant shall not be entitled to any portion of the award paid and the City shall receive the full amount of such award. Tenant hereby expressly waives any right or claim to any portion thereof. However, Tenant shall have the right to claim and recover from the condemning authority, such other compensation as may be separately awarded or recoverable by Tenant. If this Lease terminates due to condemnation, Tenant shall promptly remove all of its Equipment from the Premises. 26. Alteration. Damage or Destruction. If the Premises or any portion thereof is altered, destroyed or damaged so as to materially hinder effective use of the Equipment through no fault or negligence of Tenant, Tenant may elect to terminate this Lease as of the date of the alteration, destruction or damage by giving City notice thereof no more than thirty (30) days following the date of such alteration, destruction or damage. In such event, Tenant shall promptly remove the Equipment from the Premises and shall restore the Premises to the same condition as existed prior to this Lease except to the extent the Premises are altered, destroyed or damaged through no fault or negligence of Tenant. City shall have no obligation to repair any damage to any portion of the Premises. If Tenant chooses not to terminate this Lease, Rent shall be reduced or abated in proportion to the actual reduction or abatement of use ofthe Premises. 27. Miscellaneous. a. City and Tenant respectively represent that their signatory is duly authorized and has full right, power, and authority to execute this Lease. b. With the exception of applicable existing and future laws, ordinances, rules, and regulations, this Lease constitutes the entire agreement and understanding of the parties and 12 supersedes all offers, negotiations, and other agreements of any kind concerning the subject matter hereof. There are no representations or understandings of any kind not set forth herein. Any modification of or amendment to this Lease must be in writing and executed by both parties. c. This Lease shall be construed in accordance with the laws of the State of Washington. d. Section captions and headings are intended solely to facilitate the reading hereof. Such captions and headings shall not affect the meaning or interpretation of the text herein. e. If the methods of taxation in effect at the Commencement Date of the Lease are altered so that in lieu of or as a substitute for or in addition to any portion of the property taxes and special assessments, if any, now imposed on Equipment, there is imposed a tax upon or against the rentals payable by Tenant to City, Tenant shall also pay those amounts. f. Tenant shall be responsible for obtaining all other necessary approvals, authorizations and agreements from any party or entity and it is acknowledged and agreed that the City is making no representation, warranty or covenant whether any of the foregoing approvals, authorizations or agreements are required or have been obtained by Tenant from any person or entity. g. If any provision of this Lease is found to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining terms of this Lease, all of which shall continue in full force and effect; provided that if Tenant's obligation to pay Rent is found to be invalid or unenforceable, then this Lease shall automatically terminate. h. This Lease may be enforced at both law and equity. Damages are not an adequate remedy for breach. i. The City acknowledges that a Memorandum of Lease in the form attached hereto as Exhibit C will be recorded by Tenant in the official records of the County where the Property is located. In the event the Property is encumbered by a City mortgage or deed of trust, the City agrees to obtain and furnish to Tenant a non-disturbance and attornment instrument for each such mortgage or deed of trust. j. Tenant may obtain title insurance on its interest ìn the Premises. The City shall cooperate by executing documentation required by the title insurance company. k. In any case where the approval or consent of one party hereto is required, requested or othelWise to be given under this Lease, such party shall not unreasonably delay or withhold its approval or consent, unless othelWise set forth herein. I. All Exhibits attached hereto form material parts of this Lease. m. This Lease may be executed in duplicate counterparts, each of which shall be deemed an original. 13 28. Legislative Changes. In the event that any federal, state or local governmental entity adopts a law, ordinance, or regulation, or amends existing laws, ordinances, or regulations, and the new or amended law, ordinance, or regulation would limit, impair, or affect any of the parties' rights or obligations under this Lease, Tenant agrees that the provisions of this Lease shall remain lawful and binding and enforceable on the parties, and Tenant waives any rights to claim otherwise. 29. Waiver of City's Lien. a. The City waives any lien rights it may have concerning the Tenant's Equipment which is deemed Tenant's personal property and not fixtures, and Tenant has the right to remove the same at any time without the City's consent. 30. Marking and Lighting Requirements. Tenant acknowledges that it, and not the City, shall be responsible for the Premises and Equipment's compliance with all marking and lighting requirements of the FAA and the FCc. Tenant shall indemnify and hold the City harmless from any fines or other liabilities caused by Tenant's failure to comply with such requirements. Should the Tenant or the City be cited by either the FCC or FAA because the Premises or the Tenant's Equipment is not in compliance, and should Tenant fail to cure the conditions of noncompliance within the timeframe allowed by the citing agency, the City may either terminate this Lease immediately on notice to Tenant or proceed to cure the conditions of noncompliance at Tenant's expense. 14 IN WITNESS WHEREOF, the parties have executed this Lease as of the date first set forth above. CITY: CITY OF FEDERAL WAY, TENANT: a Washington municipal corporation AT&T Wireless Services of Washington, Inc. an Oregon corporation, d/b/a AT&T Wireless Services By: Its: By: Its: STATE OF COUNTY OF On , before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: STATE OF COUNTY OF On , before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the entity upon behalf of which the person acted, 15 executed the instrument. WITNESS my hand and official seal. Notary Public My commission expires: (SEAL) 16 EXHIBIT A DESCRIPTION OF THE PROPERTY to the Lease dated . 2000, by and between the CITY OF FEDERAL WAY, a Washington municipal corporation, as City, and AT&T Wireless Services of Washington, Inc., as Tenant. The Property is described and/or depicted as follows: The Southeast Quarter ofthe Northeast Quarter ofthe Southeast Quarter of Section 5, Township 21 North, Range 4 East, Willamette Meridian, n King County, Washington; except the east 30 feet thereof for 16tah Avenue South. Also, that portion of the north half of the Northeast Quarter ofthe Southeast Quarter of said Section 5, lying Southereasterly of South Dash Point Road (County Road No. 988); except the east 30 feet thereof for 16th Avenue South. 17 EXHIBIT B DESCRIPTION OF THE PREMISES to the Lease dated , 2000, by and between the CITY OF FEDERAL WAY, a Washington municipal corporation, as City, and AT&T Wireless Services of Washington, Inc., as Tenant. The Premises is described and/or depicted on the attached Site Plan. Notes: 1. This Exhibit may be replaced by a survey of the Premises once it is received by Tenant. 2. Setback of the Premises from the Property's boundaries shall be the distance required by the applicable governmental authorities. Width of the access road shall be the width required by the applicable governmental authorities, including police and fire departments. 3. 18 EXHIBIT C When Recorded Send To: AT&T Wireless Services Attn: 617 Eastlake Avenue East Seattle, Washington 98109 MEMORANDUM OF LEASE THIS MEMORANDUM OF LEASE is entered into on this - day of , 2000, by and between the CITY OF FEDERAL WAY, a Washington municipal corporation, with an office at 33530 - pI Way South, Federal Way, W A 98003 (hereinafter referred to as "City"), and AT&T Wireless Services of Washington, Inc., an Oregon corporation, with its principal office located at 617 Eastlake Avenue East, Seattle, Washington 98109 (hereinafter "Tenant"). (hereinafter referred to as "Tenant"). 1. City and Tenant entered into a Lease (the "Lease") on , 2000, for the purpose of installing, operating and maintaining a communications facility in connection with Tenant's wireless telephone communications service and other improvements. 2. The term of the Lease is for five (5) years commencing on , 200~, ("Commencement Date") and terminating on the fifth anniversary of the Commencement Date with three (3) successive five (5) year options to renew (subject to the provisions of the Lease}. 3. The land that is the subject of the Lease is described in Exhibit A annexed hereto. The portion of the land being leased to Tenant (the "Premises") is described in Exhibit B annexed hereto. IN WITNESS WHEREOF, the parties have executed this Memorandum of Lease as of the day and year first above written. CITY: CITY OF FEDERAL WAY, a Washington municipal corporation TENANT: AT&T Wireless Services of Washington, Inc. an Oregon corporation d/b/a AT&T Wireless Services By: By: Title: Title: Date: . Date: 19 STATE OF COUNTY OF On , before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: STATE OF COUNTY OF On , before me, , Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument, the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. (SEAL) Notary Public My commission expires: 20 EXHIBIT D to the Lease dated . 2000, by and between the City of Federal Way, a Washington Municipal Corporation, the City, and AT&T Wireless Services of Washington, Inc., an Oregon corporation, Tenant INITIAL PAYMENT COMPUTATION SEE ATTACHED 21 EXHIBIT E to the Lease dated , 2000, by and between the City of Federal Way, a Washington Municipal Corporation, the City, and AT&T Wireless Services of Washington, Inc., an Oregon corporation, Tenant MUSCO LIGHTING DESIGN FOR NEW SACAJAWEA BASEBALL PARK LIGHT POLE DESIGN SEE AITACHED 22 EXHIBIT F to the Lease dated , 2000, by and between the City of Federal Way, a Washington Municipal Corporation, the City, and AT&T Wireless Services of Washington, Inc., an Oregon corporation, Tenant Federal Way City Code §22-966(i)(2) SEE ATTACHED 23 ITEM 5D CITY OF FEDERAL WAY CITY COUNCIL Parks, Recreation, Human Services & Public Safety Council Committee Subject: November 13, 2000 Parks and Recreation Commission r Jennifer~SChrOder Parks, Recreation, & Cultural Services Director David M ele . y anager Results of Off eash Dog Park Survey and Public Meeting Date: From: Submitted By: Via: Background: With the Council Committee's approval, in October, the Parks and Recreation Commission conducted a survey and held a public meeting to find out the Federal Way community's interest and support for an off leash dog park. Citizens could either complete the survey on-line at the City's Web page or could mail in the survey. The survey ran in the four local newspapers: Federal Way News, Federal Way Mirror, Tacoma News Tribune and South King County Journal. In addition to the survey, the Commission held a public meeting on October 10,2000, at City Hall. There were 25 citizens in attendance, of which 15 spoke on the issue of an off leash dog park. Public Meeting and Survey Results: A summary of the survey and the minutes from the public meeting held on October 10,2000, are submitted with this memorandum. Overall, based on the current sampling survey and public meeting, the majority favored an off leash dog park. When asked on the survey, "Are you in favor of an off-leash park?", 50 persons responded "yes" and six responded "no". At the public meeting, of the 1 5 people that spoke, 10 were in favor and five were against an off leash dog park. Parks and Recreation Commission Recommendation: At the Commission's November 1, 2000, meeting the Commission did not make a recommendation on the off leash dog park. The Commission discussed the merits of a regional off leash dog park, which was viewed as beyond the responsibility of the Commission, and the need to evaluate further the criteria of what it takes to make a successful dog park. The Commission did agree to forward to the Council Committee the results of the survey and of the public meeting and to request the Council Committee either to direct the Commission to continue to explore or not continue to explore this issue further. Members of the Parks Commission will attend the Committee's meeting on November 13, 2000, to respond to any additional questions. Committee Recommendation: For discussion purposes only. City of Federal Way Parks. Recreation and Cultural Services Off Leash Do!! Park Public Community Meetine October 10. 2000 In attendance: Dîni Duclos, Chair, Dave Armstrong, Vice Chair, Jim Baker, Marion Bartholomew, Jerry Bollen, Laird Chambers, John Morrison, and Len Zick1er. Staff: Kurt Reuter, Jon Jainga and Peg Buck. Guests: Deputy Mayor Linda Kochmar and Councilmember Jeanne Burbidge. Chair Duclos called the meeting to order at 7:00 p.m.. She introduced Jon Jainga to the audience. Jainga provided information from the survey that had been conducted and encouraged those who had not completed a survey questionnaire to do so. He displayed maps of the region where parks are currently located for off leash dogs. He stressed that there was no location in Federal Way targeted for an off leash dog park at this time. He asked persons wanting to speak to complete a form and to keep comments to the required 3 minute time trame. '> There were twenty five persons who signed in for the meeting. Of those in attendance, fifteen chose to speak on the Off Leash Dog Park issue. Following are the key points of each speaker: BOB ROPER introduced photos of off leash dog parks that are currently open and the poor quality of each site through deterioration of the land by erosion and pollution. He made inquiries and found that leash violation citations by animal control officers were not reduced with a local park. He stated that having an off leash dog park takes that property from the public use sector because it can no 10ngor be used by children. He feels the city has neglected French Lake Park and if it were maintained better with more amenities, it would be a multi-use park. BOB KELLOGG voiced his concern over the dog park issue and does not want to see one located in Federal Way. He said that when he came here 17 years ago there was enough open space land for an off leash dog park but not now. Steel Lake Park is a multi-use park and French Lake takes some of the pressure off Steel Lake from overuse. Duclos stressed that French Lake was not the targeted area (or the park as many people have assumed (rom the news media stories. Dogs off leashes do not mix well with other multi-use functions in a park and dog bites are a liability concern. BARBARA REID does not support the idea of the park in Federal Way with the city fundiIig it. She said it is a county/regional issue and that it should be a partnership between Pierce and King County to support and fund. She got statistics from King County Pet Licensing and distributed the information that only half the dogs in King County are licensed. Was concerned about the media targeting French Lake Park in their articles prior to the meeting, giving the idea it was the preferred location in the city. Favors an off leash park if regional. DAVE KAPLAN said that at prior meetings on this issue, there were always more non-residents in attendance. Funding for an off leash dog park is not budgeted and probably will not be in the near future. Funding it would take the resources away from another park need. Additional maintenance of an offleash dog park would increase the work load of an already short maintenance staff. He would like to see it become a regional issue with Pierce and King Counties. HOPE ELDER has a dog that she loves, however, she is appalled at the idea that a dog park would be a possibility when there are not enough parks in the city to accommodate Federal Way residents now. She does not want to see any park resources turned in to a dog park but supports a regional partnership with Pierce and King Counties. ALEX STRAUB is a Federal Way resident who feels a dog park is needed to support all residents of the city. He said it is unfair that city residents have to drive an hour to use a dog park. JOHN GAMACHE is a Federal Way resident and dog owner. He is astonished at the resistance to a dog park. He has used the dog parks in Seattle and feels they work well. His opinion is that it would be a low maintenance and low risk area. He stressed the importance of dog owners having a place to run their dogs. Duclos asked if dog owners "really" cleaned up after their pets. Gamache said it was the same as picnickers in a park - there are always a few who don't abide by the "clean-up" rule but he has found it to be true 98% of the time. Duclos also asked if the parks he visited were only for dogs or a combined multi-use. Gamache said generally he has been to dog parks that are multi-use but the dog run area is separate from the other areas. '.'I"."';'Yi, .1 . ~ PATRICIA MICKELSON has a large dog and takes it to French Lake Park at least twice a week for exercise. She supports the idea of French Lake being the off leash dog park for Federal Way. She hasn't seen the park used for anything else rather than a dog run for residents. She stated that clean-up is not a problem because of the peer pressure from other users. ANASTASIA ST. JOHN supports the dog park concept. She feels the parks in Seattle are working well and that dog owners aren't any worse on litter than picnickers or multi-users. Says dogs need a place also and that it wouldn't be taking anything away from other parks users. She feels dog owners police the areas for clean-up well enough themselves. A good provision for taxpayers in the city. BARBARA Y AKOVETZ is in support of the dog park since she currently runs her two dogs at French Lake Park. She feels that dog owners are the forgotten population in Federal Way. Stressed that she picks up after her dogs. JILL ALVERSON was excited about the meeting and thrilled with the number of attendees. She feels Marymor works well for everyone - seniors, children and multi-users. She said dog owners pick up after their pets, she has never seen a dog fight and there is a great need in Federal Way for the dog socialization. Not only is it good for pets but owners also. BRUCE ALVERSON said he has been to Marymor at least fifty times and supports the park with a yearly donation. It is important for social interaction for the dogs a.nd owners. French Lake Park is too small and he supports a LARGE regional off leash dog park. JEAN TOWNSLEY is not a resident of Federal Way but has taken her dogs to Marymor for over ten years and sees the need for a local off leash dog parle. In that time she has only seen one fight and it was two adults NOT dogs, Safeway has provided the dog litter bags for years and she felt it was a 98% pick-up rate. She has supported local dog parks with donations of monies and labor. She stressed the need for a l~ge park with sufficient parking to accommodate the hundreds of people who will use it. DOROTHY BENNETT has recently moved here from California where she was familiar with dog parks in the Los Angeles and San Francisco areas. She said the peer pressure to clean-up after your pet is high because they feared the park would be taken away from that usage if they did not She never witnessed any dog fights or bites. She owns two large dogs. DALE HEGG has two dogs and he exercises them on the BPA Trail, French Lake or along the Puyallup River. He supports a local dog park since dogs need socializing and interaction. He said the Marymor park works well but he would like to see a regional approach in South King County possibly located in the Tide Flats. Chair Duclos thanked the audience for their attendance and input on the off leash dog park issue. She told them that the procedure is that the information will go to the committee for review who will then in turn present a recommendation to the entire Parks and Recreation Commission at the November 2, 2000 meeting. She invited the audience to the November commission meeting. The Parks and Recreation Commission will then make a recommendation to the Council Committee. Duclos reminded the audience that the Parks and Recreation Commission are advisory only. Chair Duclos adjourned the meeting at 7:55 p.rn. Off-Leash Dog Park Questionnaire https://cityoffederalway.comlsurveyslOmeashparklresults.asp Results - Off-Leash Dog Park Questionnaire I! 1. Do you live with the city of Federal Way'? Yes: 40 No: 4 Unanswered: 14 2. Do you have dogs? Yes: 44 No: 11 Unanswered: 3 If so, how many? Average: 1.425 High: 5 Low: 0 Unanswered: 18 " 3. Are you ill favor of an off-leash park? Yes: 50 No: 6 Unanswered: 2 4. If you used such a park, would you commit to cleaning up after your dog? Yes: 49 No: 3 Unanswered: 6 5. Would you volunteer to support the park? Yes: 38 No: 12 Unanswered: 8 6. Comments: 1. Centered within the city 2. none... 3. I cannot think of any place. 4. French Lake Park 5. Flaming Geiser Park 6. French Lake Park 7. French Lake Park 8. French Lake Park 9. FrenchLake Park 10. French Lake Park 11. Beach 12. City of Kent!! 13. french lake p¡1l'k 14. French Lake 15. 5-Mile Lake Park 16. Somewhere on the water. lof2 10/23/00 11 :43 AM ITEM 5E CITY OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT Date: November 13, 2000 To: Parks, Recreatioò, Human Services & Public Safety Council Committee From: Thomas J. Chaney, Sr., Interim Chief of Police David Moseley, City M~ Cops More 98 Award Supplemental # 1 ~ Via: Subject: Background: The Federal Way Department of Public Safety has received approval from the Department of Justice (D.O.J.) for a one-year renewal pertaining to the COPS More 98 award. The purpose of this award is to provide redeployment of police officers back to the streets by funding civilian positions. Initially, D.OJ. awarded the Department funding for two civilian positions, Crime Analyst and Fiscal Specialist, including a computer and printer to support the Crime Analyst. City Council approved this award contingent upon the reduction of the Fiscal Specialist position. Committee Recommendation: Motion to move this request to the City Council Meeting scheduled November 21, 2000, for authorization and execution of the COPS More 98 renewal award in the federal amount of $36,083.00 and local match in the amount of $12,028.00, for a total renewal award amount of $48,111.00. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member l/LAURA/MS/AGENDAlPS/II13900/CM98renewal ITEM SF ~OL'Ce ,~ CITY OF FEDERAL WAY .;i~~ \,..!c ù. DEPARTMENT OF PUBLIC SAFETY DEPARTMENT Date: November 13,2000 To: Parks, Recreation, Human Services & Public Safety Council Committee Subject: Thomas J. cha~ey, Sr., Interim Chief of Police ~ David Mo+ager Janitorial Services Agreement #AG 99-28 From: Via: Background: Effective January 1, 1999, the City of Federal Way and Squeegee Clean Window Cleaning and Janitorial, Incorporated, entered into a Maintenance/Labor Agreement following the bid process. Squeegee Clean provides services of a skilled independent contractor capable of working without direct supervision, in the capacity of janitorial services. The original term, January 1, 1999 through December 31, 1999, and compensation of $15,800.00 was extended by one additional year with Council approval, amending the term to be continued until December 31,2000 and increasing the compensation by $15,800.00, for a two-year total compensation not to exceed $31,600.00. Details as follows: As we prepare for the year 2001, the Department is requesting authorization to extend the Agreement terms for a one-year final extension and increase the total compensation by $15,800.00, not to exceed $47,400.00, payable to Squeegee Clean Window Cleaning and Janitorial, Incorporated for services rendered. Upon completion of the final third year, January 1, 2001 through December 31, 2001, the Department will administer a Request for Quote for Janitorial Services to test the fair value market. I\laura\agenda\ps\I 1 I300\Janitext FWDPS Page 2 of 2 Committee Recommendation: Motion to move this request to the City Council Meeting scheduled November 21, 2000 for authorization to amend the Janitorial Services Agreement as follows; to extend the term for one additional year and increase the compensation by $15,800.00 for janitorial services rendered in this final 12 month extension, payable to Squeegee Clean Window and Janitorial, Incorporated. All other terms and conditions will remain the same. APPROVAL OF COMMITTEE REPORT: Committee Member Committee Member; Committee Chair I\laura\agenda\ps\l I 1300\Janitext SECOND AMENDMENT TO MAINTENANCEILABOR AGREEMENT FOR JANITORIAL SERVICES FOR THE DEPARTMENT OF PUBLIC SAFETY This Second Amendment ("Amendment") is effective the 1st day of January 2001, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and Squeegee Clean Window Cleaning and Janitorial, Inc., a Washington corporation ("Contractor") . A. The City and Contractor entered into a MaintenancelLabor Agreement effective the first day of]anuary 1999, whereby Contractor agreed to "JANITORIAL SERVICES FOR THE DEPARTMENT OF PUBLIC SAFETY." B. Modification' Section 18.2 of the Agreement allows for amendments or modifications to the Agreement by written agreement signed by the Parties. c. The City and the Contractor desire to amend the Agreement to extend the term of the Agreement and to increase the compensation paid to the Contractor for rendering of said services. NOW, THEREFORE, the Parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend said services and shall continue until December 31, 2001. 3. Compensation. Section 4.1 of the Agreement shall be amended to increase the compensation paid to the Contractor by $15,800.00 for the completion of this twelve,month extension for said services. Total contractual compensation is not to exceed $47 AOO.OO. The City shall pay the Contractor a monthly payment not to exceed One Thousand, Two Hundred Seventy, Five and N 0/100 Dollars ($1,275.00) j provided, however, should the City request window washing (up to four times per year), the City shall pay the Contractor:m additional amount not to exceed One Hundred Twenty,Five Dollars and No/100 ($125.00) for each request. J .. 4. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: David H. Moseley Its City Manager 33530 1st Way South Federal Way, Washington 98003 A TIEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: Interim City Attorney, Robert Sterbank SQUEEGEE CLEAN WINDOW CLEANING AND JANITORIAL, INCORPORATED By: (Signature) (Name) Its: (Title) 30643, 2nd Avenue S')uthwest Federal Way, WA 98023 (253) 941,6271 i\contracts\othercontractsvanitorial\2ndamend\112100 - 2 - ,,0 LICE' .~ ITEM 5G CITY OF FEDERAL WAY .¡~Ero=IL \.~.~,' ¡V DEP ARTMENT OF PUBLIC SAFETY DEPARTMENT Date: November 13, 2000 Subject: Parks, Recreation, Human Services & Public Safety Council Committee Thomas J. Chaney, Sr., Interim Chief of Police ~ David MOS~ager Uniform Dry C~aning Agreement #AG-99-96 To: From: Via: Back~round: Effective January 1, 1999, the City of Federal Way and Bel Custom Cleaners, a Washington corporation, entered into a Services Agreement following the bid process. Bel Custom Cleaners was the only vendor to respond from five vendors contacted. The original term was from January 1, 1999 through December 31, 2000 with an annual compensation of $15,068.28. In October 1999, Council approved the first amendment to increase the annual compensation in 1999 by $14,500.00 to $29,568.28 and in 2000 by $14,931.72 to $30,000.00 for a two-year total compensation of $59,568.28. Details are as follows: 1999 Contract Pia 034994- Jan Only; Bid in process 1999 Contract PIO 036777; excludes Jan 99 invoice 12/99 Increase Compensation 2,415.26 2,415.26 12,653.02 14,500.00 12,653.02 13,947.96 552.04 I\laura\agenda\ps\l I 1300\dryc1eanext FWDPS Page 2 of 2 As we prepare for the year 2001, the Department is requesting authorization to extend the Agreement terms for a one-year final extension and increase the total compensation by $30,000.00, not to exceed $89,568.28, payable to Bel Custom Cleaners for services rendered. Upon completion of the final third year, January 1, 2001 through December 31, 2001, the Department will administer a Request for Bid for Dry Cleaning Services to test the fair value market. Committee Recommendation: Motion to,move this request to the City Council Meeting scheduled November 21, 2000 for authorization to amend the Dry Cleaning Uniform Services Agreement as follows; to extend the term for one additional year and increase the compensation by $30,000.00 for uniform dry cleaning services rendered in this final 12 month extension, payable to Bell Custom Cleaners. All other terms and conditions will remain the same. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member I\laura\agenda\ps\111300\drycleanext SECOND AMENDMENT TO SERVICES AGREEMENT FOR UNIFORM DRY CLEANING FOR THE DEP ARTMENT OF PUBLIC SAFETY This Second Amendment ("Amendment") is effective the 1st day of January 2001 and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and Bel Custom Cleaners, a Washington corporation ("Contractor"). A. The City and Contractor entered into a Services Agreement effective the first day of January 1999,whereby Contractor agreed to "UNIFORM DRY CLEANING FOR THE DEPARTMENT OF PUBLIC SAFETY". B. Modification' Section 14.2 of the Agreement allows for amendments or modifications to the Agreement by written agreement signed by the Parties. c. The City and the Contractor desire to amend the Agreement to extend the term of the Agreement and to increase the compensation paid to the Contractor for rendering of said services. NOW, THEREFORE, the Parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend said services and shall continue until December 31, 2001. 2. Compensation. Section 4.1 of the Agreement shall be amended to increase the compensation paid to the Contractor by $30,000.00 for the completion of this twelve,month extension for said services. Total contractual compensation is not to exceed $89,568.28. 4. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: David H. Moseley Its City Manager 33530 1st Way South Federal Way, Washington 98003 AITEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: Interim City Attorney, Robert Sterbank BEL CUSTOM CLEANERS By: (Signature) (Name) Its: (Title) 22220 - 7th Avenue South Des Moines, W A 98198 (253) 824,0753 i\contracts\othercontracts\drycleaning\2ndamend\112700 - 2 - ITEM 5H ~OLICE' .~ CITY OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT -~fFEoERRL "{_,liD> Date: November 13,2000 To: Parks, Recreation, Human Services & Public Safety Council Committee Thomas J. Chaney, Sr., Interim Chief of Police ~ From: Via: Subject: For Information Only - Critical Incident Response (C.I.R.T.) Team Vehicle Back~round: In 1999, during the biennium budget process, the formation of a Critical Incident Response Team was proposed and approved. This group of officers operates in a collateral assignment to their regular duties on incidents encountered in patrol that requires specialized responses, tactics, or specialized equipment. During the first quarter of2000, the selection process for this unit was developed, and team members were identified. In addition to monthly training sessions of this team, members have successfully completed training sessions in Basic SWAT Operations, and other training pertinent to this function. The 1999 LLEBG grant was approved and dedicated to equipment and training for this specialized unit. Protective gear including body armor, ballistic shields and helmets, less lethal force options, communications equipment, and other equipment necessary for this function has been purchased. Training has included Washington State Criminal Justice Training Commission approved Basic Swat Operator, H+K MP-5 Operator, Critical Incident Response, and Management of the SWAT function. A vehicle is needed for the delivery of team members and equipment to the location of an incident in a timely fashion. Without a vehicle dedicated to this use, team members would have to load equipment at the station, and respond to the scene in numerous marked patrol vehicles. This would adversely impact the patrol fleet, and substantially delay the team's response. As vehicles specific to this purpose are very expensive, direction was given to explore other options of acquiring a vehicle. A vehicle has been located under the Federal Surplus Property Program that will fill the need, and do so in a cost effective manner. The vehicle is a 1992 Chevrolet Step Van, white in color, with 32,000 actual miles. It has a gasoline engine, air conditioning, automatic transmission, with a large overhead rear door. Thevehiclecould be retrofitted to fulfill the specific needs of delivering equipment and officers. This type of vehicle new would cost between $35,000 and $50,000, depending on engine and other options. The price of this used vehicle through the Federal Surplus Program is $8,915.00. i/lauralagendalpsll I 1300/CIRTvehic1e Department of Public Safety Informational Only - C.I.R.T. Vehicle Page 2 of 2 Purchase and retrofit of this vehicle can be accomplished by utilizing funds from the same 1999 LLEBG Grant that is being used for the formation of the Critical Incident Response Team. The maintenance and operations cost of this vehicle once retrofitted will be reasonable, as this vehicle will not be driven on a daily basis. Estimated Maintenance and Operations costs are $320.00 per year and can be absorbed by the Department's budget. Please see attached memorandum dated November 1, 2000 for additional. Committee Recommendation: For informational purposes only. i/Iauralagendalps/l I 1300/CIRTvehicle ITEM 5H I' ~OLIC~ .~ CITY OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT O~"'=- ~,IIec~ \~>,yf1Y , Date: November 13, 2000 From: Parks, Recreation, Human Services & Public Safety Council Committee Thomas J. Chaney, Sr., Interim Chief of Police ~ To: Via: Subject: For Information Only - Critical Incident Response (C.I.R.T.) Team Vehicle Back~round: In 1999, during the biennium budget process, the formation of a Critical Incident Response Team was proposed and approved. This group of officers operates in a collateral assignment to their regular duties on incidents encountered in patrol that requires specialized responses, tactics, or specialized equipment. During the first quarter of2000, the selection process for this unit was developed, and team members were identified. In addition to monthly training sessions of this team, members have successfully completed training sessions in Basic SWAT Operations, and other training pertinent to this function. The 1999 LLEBG grant was approved and dedicated to equipment and training for this specialized unit. Protective gear including body armor, ballistic shields and helmets, less lethal force options, communications equipment, and other equipment necessary for this function has been purchased. Training has included Washington State CriminalJustice Training Commission approved Basic Swat Operator, H+K MP-5 Operator, Critical Incident Response, and Management of the SWAT function. A vehicle is needed for the delivery of team members and equipment to the location of an incident in a timely fashion. Without a vehicle dedicated to this use, team members would have to load equipment at the station, and respond to the scene in numerous marked patrol vehicles. This would adversely impact the patrol fleet, and substantially delay the team's response. As vehicles specific to this purpose are very expensive, direction was given to explore other options of acquiring a vehicle. A vehicle has been located under the Federal Surplus Property Program that will fill the need, and do so in a cost effective manner. The vehicle is a 1992 Chevrolet Step Van, white in color, with 32,000 actual miles. It has a gasoline engine, air conditioning, automatic transmission, with a large overhead rear door. Thevehiclecould be retrofitted to fulfill the specific needs of delivering equipment and officers. This type of vehicle new would cost between $35,000 and $50,000, depending on engine and other options. The price of this used vehicle through the Federal Surplus Program is $8,915.00. i/lauraJagendaJpslll1300/CIRTvehicle Department of Public Safety Informational Only - C.I.R.T. Vehicle Page 2 of 2 Purchase and retrofit of this vehicle can be accomplished by utilizing funds from the same 1999 LLEBG Grant that is being used for the formation of the Critical Incident Response Team. The maintenance and operations cost of this vehicle once retrofitted will be reasonable, as this vehicle will not be driven on a daily basis. Estimated Maintenance and Operations costs are $320.00 per year and can be absorbed by the Department's budget. Please see attached memorandum dated November 1, 2000 for additional. Committee Recommendation: For informational purposes only. i/lauralagendalpslll J300/CIRTvehicle ITEM 51 ~OLICl:l ,~ .&fFEoERRL '\!.,y}iIY CITY OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT Date: November 13, 2000 To: Parks, Recreation, Human Services & Public Safety Council Committee Subject: Thomas J. Chaney, Sr., Interim Chief of Police ~ David MO~anager Informational Only - Crime Scene Processing Vehicle From: Via: Back~round: The Disposal and ReutilizationManagementOffice recently advised the Federal Way Department of Public Safety of a vehicle donation opportunity through the 1033 Program. The vehicle is a 1984 Chevrolet diesel ambulance with 22,458 miles and has a market value of $37,409.00. The purpose of this vehicle is to provide the means for the Department to respond to crime scenes with the adequate equipment needed for processing. Currently, the Department relies on a van, which is not large enough to carry all the equipment. During a major traffic accident, the Department retrieves equipment from three separate buildings. The donation of this ambulance will provide the necessary space to include the lighting system, ladder, generator and road signs as well as all other equipment and supplies. The ambulance will be free of charge to the Department. The maintenance and operation estimated annual costs is $320.00 and will be charged to the Fleet and Equipment Interfund. Any retro fitting costs will be funded through the Department's Asset Forfeiture Fund. Committee Recommendation: For information purposes only. i/lauralagendalpsll 1 1300/crimescenevehic1e ITEM 5J ~OLICe ,~ CITY OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT ';:;;~ERAL ~ Date: November 13, 2000 Subject: Parks, Recreation, Human Services & Public Safety Council Committee Thomas J. Chaney, Sr., Interim Chief of Police ~ David Mos+ager Informational Only - City of Auburn Police Department Range Facility To: From: Via: Background: Effective August 31, 1996, the Department of Public Safety entered into an Interlocal Agreement with the City of Auburn for the use of the Auburn Police Range Facility. The payment fee of $1,000.00 per year entitled the Department to a minimum of 24 range dates during a full calendar year or a prorated number to be agreed upon if the Department began use of the range facility during the calendar year. The First Amendment extended the term for an additional year, September 1, 1997 through August 31, 1998. Compensation and all other terms and conditions remained the same. My staff has made and kept a log of numerous contacts made to the City of Auburn requesting a Second Amendment to modify the term to a calendar year and modify the term to an automatic renewal date. Evidently, there are two different formats of the initial Interlocal Agreement. The Ci ty ofF ederal Way Clerk provided staff a copy that has been fully executed by both Parties and the terms were written in, the other format provided by the City of Auburn, had been signed by Auburn but did not have signature blocks for the City of Federal Way. Also, the dates were left blank. In October 2000, staff requested from the City of Auburn and received a copy of the original Interlocal Agreement and a prorated invoice to amend the billing to a calendar year. Staff was verbally advised by the City of Auburn to continue to use the original Interlocal Agreement enclosed in the billing which was the latter format mentioned above. Committee Recommendation: For information purposes only. i/lauralagendalps/I11300/aubrange.doc ITEM 5K \,OLICe ~ CITY OF FEDERAL WAY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT '~J~ ' =, I §CEJV'II- '\"'Y ïlY /',' \ . Date: November 13, 2000 From: Parks, Recreation, Human Services & Public Safety Council Committee ~ To: Subject: Thomas J. Chaney, Sr., Interim Chief of Police David MOS~~nager Informational Only - Domestic Violence Statistics Via: Per Council's Request: Please see attached memorandum dated October 26, 2000 drafted by Bonnie N. Lindstrom, Victim Assistance Manager. Committee Recommendation: For information purposes only. i/lauralagendalpsll I 1300/aubrange.doc " Federal Way Department of Public Safety Memorandum TO: Commander Chris Norman FROM: Bonnie N. Lindstrom, Victim Assistance Manager . I L/' . I, i J.' ,') -' '1N:t:/J1¡}tÑ DATE: October 26, 2000 RE: Domestic Violence Figures You have requested that I compile some figures regarding the involvement of the Victim Assistance Program with victims of Domestic Violence ("DV"). Since early 1999, Victim Assistance Program volunteer David Beck has been reviewing all DV reports forwarded by the Records Division. From these reports, he has been compiling numbers regarding the following: The time of day the alleged crime was committed; The relationship of the parties involved; The section of the City in which the alleged crime was committed; In which type of residence the alleged crime was committed; The gender, age, and race of the alleged offender; The gender, age, and race of the alleged victim; Whether alcohol or drugs was involved; Whether the offender was arrested at the scene; and, Who placed the call to 911. Based on Dave's work, I have been able to determine the following year 2000 information which is accurate through the Third Quarter: The Victim Assistance Program received copies of 511 Domestic Violence Incident Reports which indicated that a crime had been committed; The bulk of the reports came in between 1801 - 2400 hrs.; The majority of the cases involve people who co-habitate or are married. The next highest number involved parties who used to date; Most alleged DV crimes occur in Sections 3 and 2 of the City; The majority of reports come from multi-family housing; Of the reports we received, 397 of the offenders were males and the majority of them were age 20-30; In 153 of the reports, it was indicated that the offender was using drugs or alcohol at the time of the incident and in 54 of the reports, the victim was indicated as using drugs or alcohol; and, in 297 of the reports, it was indicated that the victim was the person who called 911. The purpose of this information is to provide a rough snapshot ofDV within the City of Federal Way and to then give a framework in which to review the work of the Victim Assistance Program as it pertains to working with victims of Domestic Violence. Within the time period reflected in the above numbers, representatives with the Victim Assistance Program were called out to work with DV victims a total number of 26 times. The cumulative time spent during these interventions was 77.5 hours. Through September of this year, we have also made 476 telephone contacts with victims ofDV and have sent out 281 pieces of correspondence such as our follow-up letter (should we be unable to reach them by telephone) and resources & referrals. ~ . Deputy Chief Wilson October 26, 2000 Page 2 In addition to the assistance that the Victim Assistance Program provides to victims of Domestic Violence, we also help the community in other ways. Through the 3rd Quarter of 2000, I have provided to community groups and to students in the schools 39 hours of training, primarily addressing issues regarding Domestic and Dating Violence. And during this year, in addition to the DV numbers reflected above, representatives from the Victim Assistance Program have, through September of 2000, responded to 48 other calls wherein they provided assistance to survivors of homicide victims, survivors of loved ones who have died from suicide, robbery victims, people who have lost loved ones to natural death, and several other people who were traumatized. These call-outs constitute 148.5 hours of intervention in the field. Moreover, the volunteers with the Victim Assistance Program have provided 7,934 hours of service in which they were on-call, were doing office work, or were providing direct services to the community. ..1 i/( ¿ (~......'...~ 1"'.2~ ðV G¡