PRHSPSC PKT 02-14-2000
Cìty of Federal Way
CITY COUNCIL . .
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETYCOMI\~J;:EmiEE'>
Monday, February 14,2000
12:00 p.m.
I
. CìtyHall
Councì1 ChanJ,bers
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMISSION COMMENTS
4. APPROVAL OF JANUARY 24, 2000 SUMMARY
5. COMMITTEE BUSINESS
A. 2% for Art Project/Celebratìon Park Actìon Faber
B. Amendment to OrdìnancelParks and Actìon Schroder
Recreation Commission
C. Battìng Cage Proposal Action Schroder
D. Interlocal Agreement with City of Action Chaney
Tacoma for Motorcycle Fleet Maintenance
E. Amendment to Interlocal Agreement! Action Wood
School Resource Officers
F. Criminal Code Amendments Action Richardson
G. Reallocation of a 2000 Human Services Action Guenther
Funding Award
H. Interlocal Agreement with King County Action Matheson
For Court Screener
I. Reporting Publicly Funded Housing Information Parker
J. Parks, Recreation & Open Space Information J ainga
Comprehensive Plan Update
6. NEXT MEETING - March 13,2000
7. AD] OURNMENT
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Committee Members:
Jeanne Burbidge, Chair
Mary Gates
Dean McColgan
Staff:
Jennifer Schroder, Director
Sue Floyd, Administrative Assistant
661-4041
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, January 24,2000
12:00 p.m.
City Hall
Mt. Baker Conference Room
SUMMARY
In attendance: Council Committee members Jeanne Burbidge, Mary Gates, Dean McColgan; Jennifer
Schroder, Director of Parks Recreation and Cultural Services; David Wilbrecht, Deputy Director of Parks,
Recreation and Cultural Services; Ron Wood, Public Safety Department Director; Pat Richardson, Assistant
City Attorney; Ann Guenther, Human Services Manager; Carnron Parker, CDBG Coordinator; Jon Jainga,
Park Planning & Development Manager; Kurt Reuter, Athletics & Specialized Services Manager; Sandra
Warter, Municipal Court Administrator; Steve Ikerd, Property Services Manager; Mary Faber, Community
and Cultural Services Manager; Sue Floyd, Administrative Assistant
Guests: Dini Duclos, Barbara Reid, Bob Kellogg, Laird Chambers, Justine Mentink, Russell Mentink, Judy
Mentink, Stephanie Collett, Barbara Neuenswander, James Geluso, Kim Flores, Denise Flores, Joe Nelson,
Joe Isaac, Robert Flores -
Committee Chair Jeanne Burbidge called the meeting to order at 12:00 p.m.
PUBLIC FORUM
Stephanie Collett: Ms. Collett has submitted additional testimony on the batting cage proposal from neighbors
of Celebration Park in opposition to the proposal. Staffresponded that the Parks and Recreation Commission
will discuss the proposal and the public comments at their February 3 meeting.
Kim Flores: Was told that a batting cage was part ofthe original design of Celebration Park. Staff responded
that originally quite a few ideas were discussed, including a batting cage, but the batting cage was never
identified in the drawings.
Barbara Neuenswander: The newspaper article on the batting cage stated the cage would be open until 8:00
p.m., but there are other sports activities going on later into the evening, so keeping the batting cage open until
8:00 p.m. should not affect the noise level at the park.
Joe Nelson: In support of the batting cage. Mr. Nelson stated that he has played on several baseball teams,
and often has to play at other sites outside of the city due to scheduling, and felt it was a good idea to have a
batting cage in Federal Way so youth and adults can practice.
Russ Mentink: Stated that the 8:00 p.m. closing time was set so if nothing else is scheduled in the park, it
would close. If there are tournaments and the players want the ability to practice, the closing time could be
extended until the start of the last game.
Kim Flores: Stated that it would be negligent not to support the batting cage when it will generate additional
revenue for the City.
Stephanie Collett: Felt the issue was the site location, as it is proposed to be situated near the residential area.
Ji'1
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Parks, Recreation, Human Services & Public Safety Council Committee
January 24, 2000 Summary
Page Two
Staff noted that the batting cage issue will go before tlfe Parks and Recreation Commission on February 3
(6:00 p.m.) and their recommendations will be forwarded to this committee on February 14 (12:00 p.m.).
COMMISSION COMMENTS
Dini Duclos, Chair of the Parks and Recreation Commission, clarified that the commission is not opposed to
a batting cage facility at Celebration Park, but would like to look at other locations than the one proposed so
as to not impact the neighbors.
APPROVAL OF DECEMBER 13. 1999 SUMMARY
MARY GATES MOVED, DEAN MCCOLGAN SECONDED A MOTION TO APPROVE THE
DECEMBER 13,1999 MINUTES AS CORRECTED. MOTION PASSED.
BUSINESS ITEMS
SERVICE LOCATION STUDY
Mr. Parker gave a brief overview location of service and agencies funded through the City's CDBG and
Human Services funds. Of the 24 current City-funded human service agencies, half are headquartered in
Federal Way, while half are headquartered outside of the city. This ratio is due to the fact that agencies have
greatly differing service areas. They may serve only individuals within the city limits, or the school district
boundary, or the South King County region or they may serve all of King County. Although half of the 24
funded agencies are headquartered outside of the city, the majority (20 agencies) have service locations
operating in the city. Of the 35 CDBG projects, all serve Federal Way residents, with 23 projects directly
located in the city. The remaining 12 projects are either located outside the city or are recent projects that do
not yet have confirmed locations. Ms. Guenther will follow-up on a request by Ms. Gates of what human
service programs being funded by other cities are located in Federal Way.
SEATAC MALL SECURITY AGREEMENT
In November 1996, the City entered into a contract with SeaTac Mall for two officers on a shared cost basis.
The mall paid $25,000 per officer per year. The proposed amendment would increase the rate from $25,000
per officer to $32,274 effective January 2000. The new rate would be implemented in two phases: the mall
would pay the City $4,791.67 per month from January I-June 30, and $5,379.00 per month from July 1 and
thereafter until amended by a future agreement. MARY GATES MOVED, DEAN MCCOLGAN
SECONDED A MOTION TO ACCEPT THE SECOND AMENDMENT TO THE ORIGINAL SEATAC
MALL SECURITY CONTRACT TO INCREASE MALL COSTS FOR POLICE SERVICES
EFFECTIVE JANUARY 1,2000.
lAC GRANT ACCEPTANCE
In April of 1999, Parks, Recreation and Cultural Services staff applied for the Youth Athletic Facilities grant
through the Interagency Committee for Outdoor Recreation for the Sacajawea field improvement project. On
January 3, 2000, staffreceived written confirmation from the lAC that the application was successful, and was
ranked the number one project in King County. The City will be funding partners with the Federal Way
School District and the Federal Way Youth Soccer Association as follows:
City of Federal Way $165,000
lAC $150,qOO
School District $100,000
Soccer Association $150,000
Total $565,000
Parks, Recreation, Human Services & Public Safety Council Committee
January 24, 2000 Summary
Page Three
DEAN MCCOLGAN MOVED, MARY GATES SEGONDED A MOTION TO FORWARD TO FULL
COUNCIL ON FEBRUARY 15 AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO
AN AGREEMENT FOR ACCEPTANCE OF THE SACAJA WEA SOCCER FIELD
IMPROVEMENT/IAC GRANT IN THE AMOUNT OF $150,000. MOTION PASSED.
PCCI JANITORIAL SERVICES AGREEMENT .
The Parks, Recreation and Cultural Services Department recently completed a "Request for Quotation" for
janitorial services at City Hall. Seven companies responded to the RFQ. The lowest quote was received from
National Maintenance Contractors, who had been providing the service until they requested out ofthe contract
two weeks before it was to end on December 31, 1999. Based upon the recent poor service and the history
of other documented problems, staff recommended awarding the contract to the next responsive bidder,
Professional Commercial Cleaning, Inc. (PCCI) in the amount of$22,564. DEAN MCCOLGAN MOVED,
MARY GATES SECONDED A MOTION TO FORWARD TO FULL COUNCIL ON FEBRUARY 15
APPROVAL OF THE PCCI JANITORIAL CONTRACT IN THE AMOUNT OF $22,564 FOR A ONE
YEAR TERM. MOTION PASSED.
SOFTBALL UMPIRES ASSOCIA nON CONTRACT
The Parks, Recreation and Cultural Services Department has contracted with the Washington State Softball
Umpires Association since 1992 to provide umpires for the adult softball league. The requested amount for
2000 is $30,000. It is anticipated that the 2000 adult softball program will realize a small increase in size
compared to 1999. The adult softball program is sanctioned by the United States Slowpitch Softball
Association (USSSA). Our affiliation with USSSA dictates that the City contract for umpires from an
association that is USSSA certified. MARY GATES MOVED, DEAN MCCOLGAN SECONDED A
MOTION TO FORWARD TO FULL COUNCIL ON FEBRUARY 15 APPROVAL OF THE 2000
WASHINGTON STATE SOFTBALL UMPIRES ASSOCIATION CONTRACT IN THE AMOUNT
OF $30,000. MOTION PASSED.
SKYHA WKS SPORTS ACADEMY CONTRACT
The Parks, Recreation and Cultural Services Department has been contracting for your sports camps with
Skyhawks Sports Academy since 1992. The sports camps have been very successful. The amount paid to
Skyhawks for camps in 1999 was approximately $26,000. The City retains ten percent of gross receipts
collected from the camps. Staff anticipated the registration for 2000 camps will increase dlle to additional
programs offered by Skyhawks. The amount of the 2000 contract is $35,000. MARY GATES MOVED,
DEAN MCCOLGAN SECONDED A MOTION TO AUTHORIZE THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH THE SKYHA WKS SPORTS ACADEMY FOR THE YEAR 2000 IN
THE AMOUNT OF $35,000 AND FORWARD TO FULL COUNCIL ON FEBRUARY 15. MOTION
PASSED.
V ADIS CONTRACT
The Public Works Department currently contracts with Vadis Northwest for litter control in the rights-of-way
throughout the city. The contract language also provides for additional services in parks. It was determined
that the PRCS Department initiate their own contract with Vadis versus amending the Public Works contract.
The basic services would include litter and trash removal, restroom maintenance, mowing and safety repairs.
Contracting with Vadis Northwest to perform this work includes a supervisor to oversee the work, four
workers and a vehicle to transport the crew and the materials collected. A Vadis Northwest contract
effectively increases the size of the work force by five people at the average cost of one regular full-time
employee. The funds to contract are within the current operating budget for 2000.
.c-
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Parks, Recreation, Human Services & Public Safety Council Committee
January 24, 2000 Summary
Page Four
"
t
The amount of the contract is $50,700. Celebration Park and Steel Lake Park will be the highest priority in
the summer months. MARY GATES MOVED, DEAN MCCOLGAN SECONDED A MOTION TO
APPROVE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH V ADIS
NORTHWEST FORREMOV AL OF LITTER, :TRASH AND OTHER SERVICES NOT TO EXCEED
$50,700 PER YEAR. MOTION PASSED.
NEXT MEETING
February 14,2000, 12:00 p.m.
"
:
ADJOURNMENT
The meeting adjourned at 12:50 p.m.
Item SA
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
February 8, 2000
From:
Mary Faber, Community and Cultural Services Manager
Subject:
Acceptance of Phase I, Conceptual Artwork Proposal for Celebration Park
Backeround:
In November 1999, the City Council authorized a contract with artist Gloria Bomstein to develop
artwork at Celebration Park. The artwork budget of $94,000 was funded through the 2% for Art
Ordinance. A panel of arts professionals and community members reviewed artwork proposals and
recommended Gloria Bomstein to the Arts Commission. The Arts Commìssion accepted the panel's
proposal and Council Committee and the City Council authorized the artìst selection.
The contract with Gloria requires that she present a conceptual design of her proposed work to the
Arts Commission and City Council. The conceptual design will ìnclude the following information:
. Drawings t.hat will illustrate the conceptual idea(s).
. A model of the work which will indicate the scale.
. An indication of the placement of the artwork on the site.
. A written description of the artwork which describes the Artist's concepts and intent;
how the artwork relates to or reflects the function of the site and/or the character
of the community.
. Description of proposed materials.
. A general artwork implementation budget, including a 10% contingency and payment
of all applicable taxes, permits and insurance fees.
The Arts Commission will review the Conceptual Design proposal at a special meeting scheduled
on February 10. Ifthe Arts Commission approves the proposal, the artist and commission members
will give a brief presentation to Council Committee on February 14 for committee action.
Following the acceptance ofthe Phase I, Conceptual Design, the Artist will be authorized to begin
Phase II, Implementation and Fabrication. Phase II is the fabrication of the artwork and installation
of the artwork. Based on the contract, Phase II will be completed in August 2000 when the artwork
will be installed on site.
Committee Recommendation:
Move to approve the acceptance of the Phase I Conceptual Design for the artwork at Celebration
Park.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
Item 5B
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
February 7, 2000
From:
Jennifer Schroder, Director /
Parks, Recreation and Cultd...~
David Mos.nager
Amendment to Ordinance/Parks and Recreation Commission
Via:
Subject:
Backeround:
At its retreat January 7 and 8, the City Council directed staff to prepare an ordìnance amendment for
Council approval elìmìnatìng term limits for members ofthe Parks and Recreation Commission. No
other city commission has term limits for its members.
The draft amendment shows a strike-out in subsection 11-27 Membership (c), the reference to
membership limited to serving no more than three consecutive terms. Thus, the membership for the
Parks and Recreation Commission is consistent with the other city commissions.
Committee Recommendation:
. Motìon to approve the proposed amendment elìminating term limits for the Parks and Recreation
Commission and forward to full Council on March 7, 2000.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AMENDING THE
PROVISIONS RELATING TO PARKS AND RECREATION
COMMISSION MEMBERSHIP. (AMENDING ORDINANCE
NUMBERS 91-93, 93-186,96-280 and 98-312).
WHEREAS, the Federal Way City Council recognizes that parks and recreation are
vital to the community's quality of life, important in attracting visitors and tourists, valuable as a
source of commerce and industry, and desired by businesses considering location in the City; and
WHEREAS, by Ordinance No. 91-93 the Federal Way City Council created a parks
and recreation commission (the "commission") as amended by Ordinance Numbers 93-186,96-280,
and 98-312; and
WHEREAS, the Federal Way Cìty Council set term limits of no longer than three
consecuti ve years for the commission members and;
WHEREAS, no other City commission has term limits and;
WHEREAS, the City Council desiresto repeal the term limits for parks and recreation
commissions to be consistent with other City commissions; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
Section I. Amendment. The Federal Way City Code ("FWCC") Section 11-27
shall be amended as follows:
Sec. 11-27. Membership.
(a) The parks and recreation commission shall consist of at least nine members and may
ORD #
, PAGE 1
consist of up to eleven members by appointing the alternate(s) as a member or members. The city
council shall determine upon the expiration of any member's term if a need exists to appoint more
than nine members to the commission.
I
(b) The parks andrecreation commission shall serve without compensation.
(c) Each member shall serve a tenD of three years. Members shall serve no more than three
consecutive terms ttpon council appointment, whether serving all or any portion of any term, Mid this
provision shall be applied retroactively. The city council shall annually appoint new members to
fill the expiring terms on the parks and recreation commission. If, for any reason, a vacancy occu,s
during the term of a parks and recreation commission member, the city council shall appoint a new
member to fill the unexpired term of that member. The city council may remove a parks and
recreation commission member at any time if the city council determines that member is not
fulfilling his or her responsibilities to the satisfaction of the city council. All members of the parks
and recreation commission shall serve until their successors are duly appointed by the city council.
(d) Persons appointed to serve on the commission shall reside within the corporate limits of
the city during the members' terms.
(e) To the extent practicable, appointments shall reflect the diversity of all recreational needs
of the city.
Section 2. Severability. The provisions of this ordinance are de-clared separate and
severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion ofthis
ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect
the validity of the remainder of the ordinance, or the validity of its application to other persons or
circumstances.
ORD #
, PAGE 2
Section 3. Ratification. Any act consistent with the authority and prior to the
effective date of this ordinance is hereby ratified and affirmed.
Section 4. Effective Date. This ordìnance shall take effect and be in force five (5)
days from and after its passage, approval, and publicatìon, as provided by law.
PASSED by the City Council of the City of Federal Way this
day of
,2000.
CITY OF FEDERAL WAY
MA YOR, MIKE PARK
ATTEST:
CITY CLERK, N. CHRISTINE GREEN, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, LONDI K. LINDELL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
K:\ORDlN\P ARKSTERM. WPD
ORD #
, PAGE 3
Item 5C
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
DATE:
February 8, 2000
FROM:
Jennifer Schroder, Director
Parks, Recreation and Cultural Services Department
SUBJECT:
Batting Cage Proposal at Celebration Park
Background:
Russell and Justin Mentink submitted to the City a proposal to locate a batting cage at Celebration Park. The
initial proposed site is the green space on the north side of the batting restroom/concession building in the
Weyerhaeuser Plaza. The Parks and Recreation Commission held a public hearing on January 13,2000,
regarding the batting cage. The Commission heard from citizens in favor of the proposal and from several area
residents opposed to the batting cage at the proposed site in Celebration Park. The neighboring residents
shared their concerns about the proposed site stating that current game and tournament schedules have
adversely affected the enjoyment of their homes and believe the proposed batting cage location would only
add to the problems they have experienced. Residents stated that the ball field game and tournament activities
impact includes excessive noise, lights, and late-night activities.
The Parks and Recreation Commission informed the PRHSPS Council Committee that the Commission would
review the comments from the hearing and a letter submitted to the City Council from Stephanie Collett at
their February 3, 2000 meeting.
Staff Recommendation
Staff has reviewed alternatives to the proposed batting cage location and believes another area in Celebration
Park would meet the needs of the park, the neighbors and the Mentinks. The attached drawing of the site
shows the batting fields, the Weyerhaeuser Plaza, and the location of the proposed maintenance building.
In lieu of operating without a maintenance building at Celebration Park, we are storing equipment, tools and
other supplies in a near by storage facility. In addition staff utilizes the generous maintenance spaces designed
into the on-site restroom/concession facilities to accommodate the need for seasonal staff to store time sheets
and other work related items. Although an on-site maintenance facility would provide a convenience, it does
not provide a significant cost savings to the operating costs. It would in fact increase expenditures in utilities
and in maintenance costs of an additional building. Therefore, staff recommends to not proceed with the
maintenance building at Celebration Park and recommends the site be considered as an alternative location
to site the proposed batting cage facility.
This location provides close proximity to the batting fields, the alternative location is on the southeast side of
the batting field complex which should significantly minimize the noise concerns described in the public
hearings.
Permitting Requirements .
We have contacted the Community Development and Public Works Departments to determine whether
additional permitting requirements to construct the batting cage in the alternate location would be necessary.
Based on the current description of the batting cage, Community Development has determined that a Process
I application would likely be required. A final process determination would be determined from a completed
application submittal.
Since the batting cage would be built within the currently approved impervious area, the Public Works
Department has indicated that no additional drainage requirements would be needed, nor any further review
by the Corps of Engineers and of the Washington Department of Ecology sìnce the proposed site is not ìn
a sensìtìve area and the current plan approved already indicated a ìmpervious surface in this portion
of the site. Water, sewer, and electrical services have already been stubbed to the location.
To summarize, staff concurs with the Parks and Recreation Commission that a batting cage facility would be
a valued asset to the community and recommends locating the batting cage in the area proposed on the
Celebration Park master plan as the "maintenance building" location.
Parks and Recreation Commission Recommendation
At the commission's regular meeting on February 3,2000, the commission reviewed the issues raised at the
public hearing, listened to additional public testimony that evening and discussed staff s recommendation for
an alternative site for the batting cage at Celebration Park. After discussing the proposal thoroughly, the
commission unanimously approved the City enter into a contract for a batting cage at the proposed alternate
site at Celebration Park.
Committee Recommendation
Motion to approve authörizing the City to enter into a contract for a batting cage facility at the proposed
alternate site at Celebration Park and forwarding to full Council on March 7, 2000.
APPROVAL OF COMMITTEE REPORT:
Committee Member
Committee Member
Committee Chair
-- 'l
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4 Lighled Fields
Bleachers
Aestrooms
Concessions Building
Tollot
Common Open Space
Controlled Entry Â
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wooáfantfs
Preserved Natural Area
Enhanced Wetlands
Wetland Overlook
Interpretive Trails
B.P.A. Trail Connection
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4 LIghted Soccer Fields
Community "Green"
Aestrooms
Concessions Building
Tot Lot
Volleyball
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I
CITY OF FEDERAL WAY Item 5D
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
February 14,2000
From:
Thomas J. Chaney, Sr., Deputy Director of Public Safety Operations
Subject:
Interlocal Agreement; City of Tacoma and City of Federal Way Department
of Public Safety for Motorcycle Fleet Maintenance Services
Backt:round:
Pursuant to the Interlocal Cooperation Act as governed by RCW Chapter 39.34, the City of Federal Way
Department of Public Safety requests approval to enter into an Interlocal Agreement with the City of Tacoma
Fleet Services for a cooperative effort to provide Federal Way Department of Public Safety Traffic Unit with
cost-effective services for motorcycle maintenance and repair.
The purpose of this Agreement is to set forth the terms and conditions by which City of Tacoma Fleet
Services will perform maintenance and repair services for Federal Way Department of Public Safety Traffic
Unit, as well as compensation to the City of Tacoma Fleet Services for said services. Services may include
fleet fueling and operator training as requested by Federal Way. The term set forth will be indefinite and will
continue until terminated by written notice received sixty (60) days prior to the termination date. A review
will be performed semiannually by both parties to evaluate the effectiveness and performance of this
Agreement. Amendments will be allowed any time by mutual written consent of both parties. This
Agreement also outlines other specific concerns relevant to mutual expectations and responsibilities.
Due to the close of the local Kawasaki dealership in September 1999, the Traffic Unit has been using the City
of Tacoma Fleet Services to maintain the Department's motorcycles. Although costs for parts are higher,
the maintenance and labor costs have been less. Additionally, Tacoma Fleet Services are responsive to the
needs of public safety making the turn around time extremely satisfactory.
The benefits realized by this new venture will afford Federal Way to build a favorable relationship between
the Department of Public Safety Traffic Unit and Tacoma Fleet Services. The Tacoma Fleet Services
currently maintain 26 motors for the Tacoma Police Department and 15 motors for the Pierce County
Sheriffs Office, exhibiting the expertise and knowledge needed to maintain the Traffic Unit motors. The
staff often (10) technicians are required to keep current certification from Kawasaki and work between the
hours of7:00 am to II :00 pm. The accessibility combined with the maintenance of stocked motorcycle parts
will further contribute to the reduction in "down time" and ensure the Department of Public Safety to
continue to maintain the level of police services our Community deserves. --
Attached is the final draft for an lnterlocal Agreement between the City of Federal Way and the City of
Tacoma.
Committee Recommendation:
Motion to approve and accept the Interlocal Agreement between the City of Federal Way and the City of
Tacoma for the provision of motorcycle maintenance and repairs,
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF FEDERAL WAY AND THE CITY OF TACOMA
FOR MOTORCYCLE FLEET MAINTENANCE SERVICES
J
THIS INTERLOCAL Agreement is made and entered into by the CITY OF
TACOMA ("TACOMA") and the CITY OF FEDERAL WAY ("FEDERAL WAY").
I. RECITALS
A.
Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
Agreements between jurisdictions.
B.
FEDERAL WAY desires to obtain cost-effective services as set forth herein
for the maintenance and repair of FEDERAL WAY's motorcycle fleet.
C.
TACOMA has the ability and capacity to provide certain maintenance and
repair services, as outlined herein, and is willing to extend such service to
FEDERAL WAY on the terms and conditions outlined herein.
D.
The parties believe that the provision of services to FEDERAL WAY by
TACOMA as set forth herein will allow an efficient method of reducing
maintenance costs for the parties.
E.
A cooperative effort between the parties is essential to ensure that the
purposes of this Agreement are fulfilled.
NOW, THEREFORE, it is Agreement by and between the parties as follows.
II. DEFINITIONS
As used herein, the following terms shall have the following meanings:
A.
B.
Abuse shall mean any damage to a motorcycle caused by misuse or
neglect by the equipment operator or other persons.
"Disposal" or "Surplused" shall mean a process by which motorcycles are
sold, transferred, or otherwise taken out of service by a party.
INTERLOCAL AGREEMENT - 1
KITRAFFICITACOMAAGT
C.
"In-Service" shall mean the setup of new or refurbished equipment and/or
components. The in-service of new motorcycles shall include numbering,
application of decals, licensing, and entry of information into the Fleet
Information System.
D.
"Modification" shall mean the alteration, addition, adjustment, or deletion of
a motorcycle's original physical equipment or structure.
E.
"Maintenance and Repair" shall mean those services performed for the
proper refurbishment or upkeep of motorcycles for the purpose of
sustaining their proper function and value. Maintenance is divided into
scheduled, unscheduled, and quick-fix.
1.
"Scheduled Maintenance" shall mean the planned and prearranged
service and repair of motorcycles. Examples include the
performance of a motorcycle modification, repainting a motorcycle,
and preventive maintenance.
2.
"Unscheduled Maintenance" shall mean those services performed to
remedy a motorcycle breakdown or the sudden, unexpected failure
of a motorcycle part which makes the motorcycle or a part thereof
inoperative or the operation of the motorcycle unsafe. Examples
include the repair of a flat tire and the repair of a discharged battery.
3.
"Quick-Fix Maintenance" shall mean the temporary repair of a
motorcycle component. A QF is made in order to return a
motorcycle to immediate service and when FEDERAL WAY does not
want to take time to allow TACOMA the opportunity to diagnose and
repair the true cause of the problem. Examples include installing a
new battery when a motorcycle will not start while a defeêtîve
alternator is the source of the electrical problem.
F.
"Warranty," when used in the context of motorcycles, parts, or equipment
of motorcycles, shall refer to the promises and guarantees made by the
manufacturer or seller of such motorcycle, part, or equipment.
G.
"Parts and/or supplies" means those items used during the repair and
maintenance of motorcycles or incorporated into the motorcycle.
INTERLOCALAGREEMENT-2
K:ITRAFFICITACOMAAGT
H.
"Red-lined" shall refer to a motorcycle or equipment that cannot be driven
or operated until repairs are made.
I.
"Restricted Service" shall refer to thpse motorcycles or equipment that has
been diagnosed with a problem that requires immediate attention.
Examples include a problem that increases in severity with time and
mileage or a problem that will become a safety issue. This condition does
not allow that unit to be operated for its intended use but does allow the
motorcycle or equipment to be driven directly to a repair facility up to a
maximum of 25 miles.
J.
"Recommended Repair" shall refer to a diagnosed problem that does not
immediately affect the function of a motorcycle. The Recommended
Repair would most likely be cost effective to increase the useful life of the
motorcycle and prevent major repairs in the future.
K.
"Out-Of-Service" shall refer to a motorcycle on which the lease has been
terminated and the motorcycle is in the custody of TACOMA Fleet
Services.
L.
"Motorcycle" shall have the same meaning as set forth in Section
46.04.330 RCW. In addition, the term "vehicle" shall include motorized
construction equipment.
M.
"Emergency" shall mean any incident, either man made or natural, where a
qualified TACOMA representative is required at the scene because:
1.
2.
The safety and/or life of a person is in danger.
Property and/or the environment could be damaged, lost, or
destroyed.
The repair, monitoring, or use of a motorcycle, generator,
compressor, or fuel system is essential to the preservation of human
life and/or property.
3.
An emergency will be declared by a FEDERAL WAY representative or
designee at an incident scene.
INTERLOCAL AGREEMENT - 3
KITRAFFICITACOMAAGT
A.
III. GENERAL PROVISIONS
A.
PURPOSE. The purpose of this Agreement is to set forth the terms and
conditions by which TACOMA shaU perform maintenance and repair
services for FEDERAL WAY, and FEDERAL WAY will compensate
TACOMA for such services. Services rendered by TACOMA may include
fleet fueling and operator training as requested by FEDERAL WAY.
B.
TERM. The term of this Agreement shall be indefinite, and this Agreement
shall continue from year to year until terminated by notice of termination, in
writing, given by one party to the other. Notice of termination must be
received sixty (60) days prior to the termination date.
C.
ANNUAL REVIEW. The parties agree to review semiannually the
effectiveness of this Agreement and to evaluate performance. One such
review shall occur approximately six (6) months before the submission of
the biennial operating budgets of TACOMA and FEDERAL WAY to aid the
budget preparation process.
D.
AMENDMENTS. This Agreement may be amended at any time by the
mutual written consent of the parties.
E.
JOINT BOARD. There shall be no joint board created to administer this
Agreement.
F.
PROPERTY. No property will be acquired or held pursuant to this
Ag reement.
G.
FILING. A copy of this Agreement shall be filed with the Secretary of State,
the City Clerks of FEDERAL WAY and TACOMA, and the PiercËfCounty
Auditor; provided, however, that failure to file shall not affect the validity of
this Agreement.
IV. SERVICES PROVIDED BY TACOMA
All Services. For all services performed, TACOMA will:
1.
Except as provided herein, arrange towing service for FEDERAL
WAY. Abnormal terrain and weather that requires specialized
equipment may result In costs that can not be predicted in advance.
All towing services shall be performed by commercial towing firms
INTERLOCAL AGREEMENT - 4
K:ITRAFFICITACOMAAGT
4.
B.
2.
which have been selected by TACOMA or FEDERAL WAY as
referenced in Section VIII(E) of this Agreement.
Perform pick-up and delivery of motorcycles. With advanced
scheduling, TACOMA will perform delivery and pick-up services,
provided that the times of pick-up and delivery shall be mutually
agreed upon. Without advance notice, delivery or pick-up will be as
TACOMA's staffing allows. Charges for pick-up and delivery shall be
as set forth in "Exhibit B - -Fleet Services Rate Structure."
3.
Report those known and/or suspected cases of motorcycle abuse to
FEDERAL WAY's designated representative.
TACOMA will provide services 16 hours per day, 5 days per week.
Hours of operation may vary as agreed to by both parties. The
normal working hours of Fleet Operation Shops are listed in "Exhibit
C - Operating Hours."
Preventative Maintenance
-
1. TACOMA will perform all scheduled Preventative Maintenance. Upon
notification from TACOMA that a motorcycle is due for maintenance,
FEDERAL WAY will contact TACOMA to schedule the work and deliver
the motorcycle to TACOMA's repair facility.
2. TACOMA will provide FEDERAL WAY with a monthly schedule of
motorcycles due for Preventative Maintenance.
3. Preventive maintenance shall consist of the following services: Maintain
and repair of major and minor motorcycle equipment component
functions. TACOMA shall exercise its best efforts to maintain all
equipment or components subject to this Agreement to a level of
performance equal to or exceeding the manufacturer's specifications for
the equipment when originally purchased. - -
Unscheduled Maintenance
C.
1. FEDERAL WAY may arrange for unscheduled maintenance by
telephone, radio, or by delivering motorcycles to TACOMA facilities for
unscheduled repairs.
2. TACOMA staff may be dispatched for repairs in the field. The
dispatched mechanic will determine if the unit can be repaired in the
field or whether it will need to be transported into the shop. TACOMA
will secure a tow truck if necessary. FEDERAL WAY shall advise
TACOMA, at the time such field repairs are requested, if the estimated
INTERLOCAL AGREEMENT - 5
KITRAFFICITACOMA.AGT
F.
G.
repair time will exceed fifteen minutes.
3. Turnaround time for unscheduled repairs will be as soon as possible.
TACOMA will provide an estimated completion time as soon as the
problem is analyzed and parts ávailability determined.
D.
Quick Fix Maintenance. At the request of FEDERAL WAY, a non-safety
related temporary repair of a motorcycle may be performed. When quick-fix
maintenance is performed, FEDERAL WAY will schedule the motorcycle
for permanent repair.
E.
Emergency Services. TACOMA will provide service 24 hours per day, 7
days a week for any emergency. TACOMA's agent will arrive at the scene
of an emergency situation within one (1) hour of receiving the first call for
assistance during regular business hours, or as soon as is possible at all
other times. .
Miscellaneous Services
1. Other Equipment. TACOMA Fleet Services staff is available to repair
and maintain other non-fleet equipment. Regular fleet equipment will
take priority over non-fleet equipment.
2. Training. TACOMA will consult with FEDERAL WAY on special training
needs for FEDERAL WAY's motorcycles. TACOMA shall assist
FEDERAL WAY in developing and assisting in operator training for
FEDERAL WAY staff. TACOMA will notify FEDERAL WAY of specific
training needs or concerns that come to the attention of TACOMA's
Fleet Services staff.
3. Rentals. Upon request, TACOMA will coordinate functions associated
with motorcycle and equipment rentals from outside sources.
4. Liaison. Upon request, TACOMA will act as liaison between FEDERAL
WAY and other agencies and vendors, as authorized.
5. Optional Parts. TACOMA will install and remove optional parts and
equipment on motorcycles.
6. Additional Services. TACOMA will provide additional services as may be
mutually agreed upon by the parties. .
Reporting. TACOMA will provide FEDERAL WAY with reports reflecting
the actual services performed and the cost of the provided services. The
reports will indicate the monthly and year-to-date totals for all motorcycles
and categories of services described in this contract.
INTERLOCAL AGREEMENT - 6
KITRAFFICITACOMA.AGT
C.
D.
H.
Disposal. At the written request of FEDERAL WAY, TACOMA will dispose
of motorcycles or equipment. As motorcycles reach target miles, as
determined by FEDERAL WAY, TACOMA will conduct a technical
evaluation to determine an optimum replacement schedule. TACOMA will
identify the most economical disposal method of surplusing motorcycles by
consulting maintenance records and recommendations from TACOMA's
and FEDERAL WAY's Managers, Supervisors, Mechanics, and the
Specification Writer.
I.
Fuel Cards. TACOMA will issue fuel cards upon the written request of
FEDERAL WAY. Upon issuance, TACOMA will monitor, repair, and test
fuel dispensing storage systems at TACOMA-owned fuel locations.
TACOMA will monitor outside fuel vendor service. Monthly invoices will
reflect actual fuel charges.
V. FEDERAL WAY RESPONSIBILITIES
A.
Reporting. FEDERAL WAY shall report motorcycle malfunctions and other
needed repairs to TACOMA as soon as practical. All accidents will be
reported to-T ACOMA's representative within 24 hours of the occurrence so
that TACOMA can perform a safety inspection. TACOMA's repair file will
be available to ascertain the physical and mechanical condition of the
motorcycle prior to the accident. Any damage to a motorcycle caused by
the motorcycle or equipment operator or another person shall be recorded
on the work order as an accident. The decision to submit an accident to the
Accident Review Board will be made by FEDERAL WAY.
B.
Training. FEDERAL WAY will provide equipment training to its staff and
will educate its employees on the proper way to operate, maintain, and
inspect assigned equipment.
Motorcycle Misuse. FEDERAL WAY will endeavor to minimize the
improper operation of motorcycles and equipment, and Fleet Services will
promptly report to TACOMA any instances of abuse it discovers.
Designation of Motorcycles. FEDERAL WAY will designate the
motorcycles to be serviced by TACOMA. "Exhibit A - CITY OF FEDERAL
WAY Motorcycles" constitutes those motorcycles designated as of the date
this Agreement is executed. Exhibit "A" may be amended administratively
through the mutual written consent of the representatives of the parties.
INTERLOCAL AGREEMENT - 7
KITRAFFICIT ACOMAAGT
A.
B.
E.
Equipment Modifications. FEDERAL WAY will notify TACOMA of any
equipment repairs or modifications completed by any entity other than
TACOMA, on the motorcycles covered by this contract.
VI. SCHEDULING OF SERVICES
A.
Equipment Preventative Maintenance work shall be performed in
accordance with "Exhibit D - Schedule. II TACOMA will place information
inside the motorcycle to reflect the next anticipated service. FEDERAL
WAY shall promptly contact the TACOMA Fleet Services shop dispatcher
to schedule a date and time for service.
B.
FEDERAL WAY shall notify TACOMA's Fleet Services shop dispatcher at
least four hours in advance of canceling an appointment. Failure to provide
advance notice shall result in the imposition of a $30.00 fee.
C.
The operational requirements of FEDERAL WAY will be taken into
consideration when scheduling repairs and maintenance.
VII. COMPENSATION AND PAYMENT
Maintenance and Repairs. FEDERAL WAY shall pay TACOMA, as sole
compensation for thé services performed under this contract, such sums of
money as are arrived at by computing the actual number of hours
expended by TACOMA in the performance of this contract and multiplying
such total hours by the amounts set forth in "Exhibit 8 -Rate Structure." In
addition, FEDERAL WAY shall reimburse TACOMA for the cost of all parts
and materials utilized in the maintenance and repair of FEDERAL WAY's
motorcycles.
TACOMA shall be paid monthly on the basis of invoices submitted.
TACOMA shall submit an original written invoice with necessary and
appropriate documentation for work completed during the previous month,
to the following address:
Federal Way Department of Public Safety
34008 9th Avenue S.
Federal Way, WA 98003-6791
Attn: Traffic Unit Lieutenant
INTERLOCALAGREEMENT-8
K:ITRAFFICITACOMAAGT
A.
B.
C.
D.
E.
C.
Payment shall be made through FEDERAL WAY's ordinary payment
process, and shall be considered timely if made within 30 days of receipt of
a properly completed invoice.
D.
I
All payments shall be subject to adjustment for any amounts, upon audit or
otherwise, determined to have been improperly invoiced.
E.
The parties acknowledge that each is responsible for the payment of all
charges and taxes applicable to the services performed under this
Agreement. '
F.
The parties shall provide, at their sole expense, all materials, office space,
and other necessities to perform their respective duties under this
Agreement unless otherwise specified in writing.
VIII. ADMINISTRATION AND MANAGEMENT
The Senior. Shop Supervisor for TACOMA, currently occupied by Francisco
Castro, shall have primary responsibility for administering this Agreement
and shall coordinate all communications for TACOMA.
The Representative for FEDERAL WAY, designated as the Lieutenant
assigned to the Traffic Unit, shall have primary responsibility for
administering this Agreement and shall coordinate all communications for
FEDERAL WAY.
Any and all notices affecting or relative to this Agreement shall be effective
if in writing and delivered or mailed, postage prepaid, to the respective
party being notified at the address listed with the signature of this
Agreement.
Both parties shall comply with all applicable federal and state statutes,
laws, rules, and regulations.
Neither party shall assign, subcontract, delegate, or transfer any obligation,
interest, or claim to or under this Agreement without the prior written
consent of the other party. Notwithstanding the foregoing, it is hereby
acknowledged that TACOMA and FEDERAL WAY will enter into
agreements with towing company(s), and both parties hereby consent to
the selection of such company(s).
INTERLOCALAGREEMENT-9
K:ITRAFFICITACOMA.AGT
C.
D.
IX. INDEMNIFICATION
A.
TACOMA agrees to indemnify and hold FEDERAL WAY, its elected
officials, officers, employees, agents, and volunteers harmless from any
and all claims, demands, losses, actions, and liabilities (including costs and
all attorneys' fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives,
arising from, resulting from, or connected with this Agreement to the extent
caused by the negligent acts, errors or omissions of TACOMA, its elected
officials, officers, employees, agents, and volunteers or by TACOMA's
breach of this Agreement.
B.
FEDERAL WAY agrees to indemnify and hold TACOMA, its elected
officials, officers, employees, agents, and volunteers harmless from any
and all claims, demands, losses, actions, and liabilities (including costs and
all attorneys' fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives,
arising from, 'resulting from, or connected with this Agreement to the extent
caused by the negligent acts, errors, or omissions of FEDERAL WAY, its
elected officials, officers, employees, agents, and volunteers, or by
FEDERAL WAY's breach of this Agreement.
If the claim, suit, or action for injuries, death, or damages as provided for in
the preceding paragraphs of this contract is caused by or results from the
concurrent negligence of FEDERAL WAY and TACOMA or their respective
agents or employees, the indemnity provisions provided for in the
preceding paragraphs of this contract shall be valid and enforceable only to
the extent of the indemnitor's/indemnitee's negligence.
The provisions of this paragraph shall survive the expiration or têfmination
of this Agreement with respect to any event occurring prior to such
. expiration or termination.
The parties specifically assume liability for actions brought by the
respective party's own employees against the other party, and, solely for
the purpose of this indemnification and defense, the parties specifically,
waive any immunity under the state industrial insurance law, Title 51 RCW.
THE PARTIES RECOGNIZE THAT THIS WAIVER WAS SPECIFICALLY
ENTERED INTO PURSUANT TO THE PROVISIONS OF RCW 4.24.115
AND WAS THE SUBJECT OF MUTUAL NEGOTIATION.
INTERLOCAL AGREEMENT - 10
KITRAFFICITACOMAAGT
A.
B.
E.
This Agreement shall be for the sole benefit of the parties hereto, and
nothing contained herein shall create a contractual relationship with, or
create a cause of action in favor of, a third party against either party
hereto.
F.
Standard of Care. All obligations and services of TACOMA undertaken
pursuant to this Agreement shall be performed diligently and completely in
accordance with professional standards of conduct and performance. To
the extent allowed by budgeted funds, TACOMA staff will remain
technologically current and updated, keeping abreast of any new
innovations, applications, techniques, and equipment, related to fleet
management. TACOMA Fleet Services mechanics will attend factory
service schools or other training as needed, as training funds are available.
X. DISPUTES
The parties shall seek in good faith to resolve any dispute arising out of or
relating to this Agreement. In the event such dispute or conflict arises, the
parties agree that notwithstanding such dispute or conflict, the parties will
make a good faith effort to cooperate in continuing to work toward the
successful implementation of this Agreement.
If at anytime a disagreement should arise under this Agreement that the
party's designated representatives are unable to resolve, the disagreement
shall then be referred to TACOMA Fleet Division Manager and the
FEDERAL WAY Assistant City Manager for resolution.
If the parties are unable to resolve any dispute through their
representatives as set forth above, then the dispute or concern shall be
settled by arbitration in accordance with the Rules of the American
Arbitration Association. The location of the arbitration shall be Tacoma,
Washington, and its proceedings will be governed by the rules of the
Commercial Arbitration Rules. The arbitrators shall be individuals skilled in
the legal and business aspects of the subject matter of this Agreement.
Demand for arbitration shall be filed in writing with the other party and with
the American Arbitration Association. A demand for arbitration shall be
made within a reasonable time after the claim, dispute, or other matter has
arisen, but in no event shall such demand be made after the date when
institution of legal or equitabl,e proceedings based on such claim, demand,
or other dispute would be barred by the applicable statute of limitations. No
arbitration arising out of this Agreement shall include, by consolidation,
INTERLOCAL AGREEMENT - 11
C.
KITRAFFICITACOMAAGT
joinder, or in any other manner, an additional person or entity not a party to
this Agreement except by written consent containing a specific reference to
this Agreement executed by the parties and the person or entity to be
joined. Consent to arbitration involving an additional person shall not
constitute consent to arbitration of any claim, dispute, or other matter not
described in the written consent. The foregoing agreement to arbitrate shall
be specifically enforceable in accordance with applicable Washington law.
The cost of the arbitration shall be in the discretion of the arbitrators,
provided, however, that no party shall be obliged to pay more than its own
costs and the cost of a third arbitrator. The award rendered by the
arbitrator or arbitrators shall be final, and judgment upon award may be
entered in Superior Court for the County of Pierce, in the State of
Washington.
D.
Neither party shall be considered to be in default in the performance of this
Agreement to the extent that performance is prevented or delayed by any
cause which is beyond the reasonable control of the affected party.
IX. NONDISCRIMINATION
Both parties agree to take all steps necessary to comply with all federal, state,
and local laws and policies regarding nondiscrimination and equal employment
opportunities. Neither party shall discriminate in any employment action because
of race, creed, color, national origin, marital status, sex, age, or the presence of
any sensory, mental, or physical handicap.
A.
B.
XII. INTERPRETATION AND VENUE
Applicable Law. Washington law shall govern the interpretation of this
Agreement. Pierce County shall be the venue of any arbitration-or lawsuit
arising out of this Agreement.
Severability. If one or more of the clauses of this Agreement is found to be
unenforceable, illegal, or contrary to public policy, the Agreement will
remain in full force and effect except for the clauses that are
unenforceable, illegal, or contrary to public policy.
Integration. This Agreement constitutes the complete and final agreement
of the parties, replaces and supersedes all oral and/or written proposals
and agreements heretofore made on the subject matter, and may be
modified only by a writing signed by both parties.
INTERLOCAL AGREEMENT - 12
K:ITRAFFICITACOMAAGT
c.
"
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
CITY OF TACOMA
Ray E. Corpuz, Jr., City Manager
Countersigned:
Peter Luttropp, Finance Director
Leslie Rowen, Ge_néral Services Director
Attest:
Rick Rosenbladt, City Clerk Tacoma
Andy Michels, Risk Manager
Approved as to form:
Scott Thomas, Assistant City Attorney
INTERLOCAL AGREEMENT - 13
KITRAFFICITACOMAAGT
CITY OF FEDERAL WAY
David H. Moseley, City Manager
Attest:
N. Christine Green
City Clerk Federal Way
fø:-~.hv
,
Londi Lindell, City Attorney
(( "
((
EXHmIT A
CUSTOMER VEHICLE LIST TO BE COVERED BY THIS
AGREEMENT
J
(THIS WILL BE THE LISTING YOU PREVIOUSLY FORWARDED)'
Vehicle I Equipment Identification
r:CuSlomadocllonSN6
10
Federal Way Department of Public Safety
Traffic Unit
Motorcycle Fleet
,
Officer MlC# License # Vin# Year
1 Deyo 48800 1613ex JKAKZCO22T8514605 1996
2 Heavener 48801 1614ex JKAKZCP29T8514598 1996
3 O'Neill 48802 1615ex J KAKZCP20T8514599 1996
4 Potts 48803 1616ex JKAKZCP25T8514615 1996
5 Anc~erson 48804 1618ex JKAKZCP27T8514812 1996
6 Stray 48805 0495ex JKAKZCP20T8514814 1996
7 Steiben 48806 1617ex JKAKZCP29T8514813 1996
-
8 Trainer 48807 161gex JKAKZCP29L8507568 1990
9 Trainer 270 1620ex JKAKZCP26M8508744 1991
10 Trainer 48810 0621ex JKAKZCP29M8508740 unk
11 Trainer 48809 0622ex J KAKZCP20M 8508741 unk
i\laura\excel\interfunds\Mc Physicallnv 1/26/00 1 :32 PM
Prepared by L Camden
(
; : / .
(,
EXHmIT B
FLEET SERVICES RATE STRUCTURE
labor Rate $61.00 per hour
Towing $52.00 for Vehicles up to a one-ton van
inside City Limits ($2.50 per mile added
- for outside the City Limits)
$69.00 per hour for Trucks (I "ton to 26000 .
gvw)
$93.00 per hour for Large Trucks & Heavy
Equipment
Shuttle Service $61.00 per hour (pickup and delivery
when previously scheduled, or as staffing
allows).
Missed Appointments $30.00
Acquisitions & Specification $60.00 per hour
Writing .
Stored Vehicles $25.00 a day'
f:CuslomerdocllonS/%
II
r/le
.(
EXHIBIT C
OPERATING HOURS
Francisco Castro, Sr. Shop Supervisor
2308 South Holgate
located at 23rd and Jefferson
PHONE 591-5550
FAX 591-5635
SHOP HOURS
Monday through Friday
7:00AM - 12:00AM
f:CusJomu.d<><:\lonSI96
12
JAN-26-00 WED 7: 15 AM
'",'u' ,
CITY,OF TACOMA FLEET. 3
F AX NO.
253 591 5635
p, : '
.."
EXHIBIT D
PREVENTATIVE MAINTENANCE SCHEDULE
, ,
, ,',-;.>..,
.\~i:j'~;: ~:~: ~:I~::~:h~c~~torcyClas; Sedans; StaUon Wagons;
~, '.;. ',:' '
:\"/t'~:,J;", ,~~~:ie;~~:t '(;:~i~~)S~~~~ty-City Building/Jail
":';"':',": PHONE 591-5579
, ',,'>",',':, , FAX 591-5460
" "',,::':,.:, , ',~':.' '
{if~fl~' , .
,', ',.~'" ",
PoUçe Vehicles 3.000 miles or 80 days whichever occurs first
Police MotorcYcles 2.000 miles or 80 days whichever occurs first
Sedans, Station Wagons,
Vans, Utility Yehlcles 8.000 miles Of 6 months whichever occurs first
, ,",:'<:"',':~"
,', ",., ,',
C~:J~i'?.
" , d"
:,:,).¿ ,,( ,"
SHOP 3
Heavy Equipment & Specialty Vehicles
2308 South Holgate
PHONE, 591-5550
FAX. 591-5635
...
',,:-, "c'
i11~tr
. '~:,",:~,':~,;: ~ ,
'~'}Œ'}E:' "
,;~!¡~;': ,'.
"<':~W(/' '
",;;'r,",
,if:;::
, ::,,<'~: '.'.: "
":<,~.-, :'
Small pickups 3/4 ton and
under 6,000 miles or 6 months
1 Ton and laraer Trucks 3,000 miles pr 6 months
, 'Sewer Sludge Trucks 4.000 miles or 6 months
$weeDers 1,000 miles or 6 months
Compressors. Loaders,
Gn.ders 100 hours or 6 months
Forklifts and Small Loaders 200 hours or 6 months
Mini-buses 3,000 miles or 6 months -
Søec;/alty Vehlc;/GIi:
Basin Cleaners 1.000 miles or 6 months
Chip Spreader & Compactor Annually or as necessary
, 011 Distributor Annually or as necessary
,," ..:
" .
"',
.' ,
INTERL.OCAl AGREEMENT -18
G:."~ -~",,",-y""': '"'CI1OaIoO -" c&'O3I9'O
.. ","'"
" ',',
" ,:/..
CITY OF FEDERAL WAY Item 5E
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
February 8, 1999
From:
Ronald T. Wood, Director of Pub)ic Safety
Subject:
First Amendment to Interlocal Agreement between the City of Federal Way
and Federal Way School District No. 210 for School Resource Officers;
School Resource Officer for Thomas Jefferson High School
Backeround:
Effective August 31, 1999, the City of Federal Way and Federal Way School District No. 210
entered into an Interlocal Agreement, as permitted by the Interlocal Cooperation Act (Chapter
39.34). The provision of this Agreement allows the Federal Way Department of Public Safety to
assign fully commissioned police officers, contractually known as School Resource Officers
(SRO), to provide law enforcement and security services to the Dìstrict. In compliance wìth the
Agreement, three (3) SROs are currently assìgned to Federal Way, Decatur and Truman Hìgh
Schools.
The Federal Way School District #210 has requested an additìonal full time School Resource
Officer for assignment to Thomas Jefferson High School. The School District has agreed to pay
for the full and direct costs of an officer per calendar year, effective January through December
2000, in the amount of $67,500.00. School Resource Officer assignment and applicable charges
will commence upon receipt of a fully executed First Amendment.
Committee Recommendation:
Motion to approve and accept the placement of a School Resource Officer to Thomas Jefferson
High School. This will include the increase of one additional police officer position (one FTE).
This move will accomplish several objectives which will further establish a link between the
Department of Public Safety and the Community. Specifically, this action will fulfill the
requests of the School District, provide annual revenues of $67,500.00, prevent further reduction
of current patrol coverage, allow the Department of Public Safety to continue its venture and
philosophy of community oriented policing within the school environment, and ensure the
Council and Community that the integrity of police services will not be compromised.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
Item SF
CITY OF FEDERAL WAY
CITY COUNCIL PARKSIRECREATIONIHUMAN SERVICES!
PUBLIC SAFETY COMMITTEE
January 10, 2000, Meeting
Date:
February 1, 2000
Londi K. Lindell, City Aft#-
Amending Federal Way Criminal Code
From:
Subject:
The following amendment to the Federal Way Criminal Code ("FWCC") is a housekeeping
amendment to make the City Code consistent with recent state law changes.
Possession of an Open Container of Alcohol or Consuming Alcohol in a Public Place
Background: FWCC Section 6-38 currently criminalizes the possession of an open container of
alcohol in a public place. During the 1999 legislative session, the Washington State Legislature
amended the state law of possession of an open container to a class 3 civil infraction. In keeping the
Federal Way Criminal Code consistent with Washington State Law, staff recommends that FWCC
6-36 be amended to adopt RCW 66.44.100 (attached) by reference, and that FWCC 6-38 be repealed.
Committee Recommendation: Motion to approve the amendment to FWCC 6-36 and the repeal
of FWCC 6-38 to Chapter 6, Article II of the Federal Way Criminal Code and forward to full
Council.
ROVAL OF COMMITTEE REPORT:
Committee Member
Committee Member
K:\CRIMIN AL \AMENDlCoverfeb 14, wpd
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, AMENDING
FEDERAL WAY. CITY CODE 6-38 BY REPEALING AS
CURRENTLY WRITTEN AND ADOPTING BY REFERENCE
RCW 66.44.100 OPENING OR CONSUMING IN PUBLIC
PLACE
WHEREAS, Federal Way City Code 6-38 crìminalizes the possession of an open
container of alcohol in a public place, and,
WHEREAS, during the 19991egislatìve session the Washington State Legislature
amended the state law thereby makìng possession of an open container a class 3 civil infraction;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Repeal. Ord. No. 91-89, § 1(9.04.030), 3-5-91, Federal Way Criminal
Code Section 6-38 is hereby repealed:
Scc. 6-38. Opening or consuming liquor or possessing open container of liquor in publie place.
Except a3 permitted by RC'J/ Title 66, no person shall open a package containing liquor or
possess an open container of liqtlor, or consume liquor in a public place; provided this provision
shall not apply to containers kcpt in the trunk of a '..ehiclc or in some other area of the '(chicle not
normally occupied by the drivcr or passengers, if the vehicle docs not have a trunk. A utility
compartment or glo',.re compartment is deemed to be within the arca oceupicd by the driver and
passengers. Violation of this section is a misdemeanor.
ORD#
,PAGEl
Section 3. Adoption. RCW 66.44.100, a copy of which is attached hereto as Exhibit
"A" and incorporated herein by reference, including all future amendments, additions or deletions,
is hereby adopted by reference as Federal Way Criminal Code Section 6-38.
Section 4. Severability. The provisions of this ordinance are declared separate and
severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this
ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect
the validity of the remainder of the ordinance, or the validity of its application to other persons or
circumstances.
Section 5. Ratification. Any act consistent with the authority and prior to the
effective date of this ordinance is hereby ratified and affinned.
Section 6. Effective Date. This ordinance shall take effect and be in force five (5)
days from and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this
day of
,19-
CITY OF FEDERAL WAY
MA YOR, RON GINTZ
ATTEST:
CITY CLERK, N. CHRISTINE GREEN, CMC
ORD#
, PAGE 2
APPROVED AS TO FORM:
CITY ATTORNEY, LONDI K. LINDELL
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
K:\ORDIN\
Revised 11-18-98
, PAGE 3
ORD#
.... ~~?~':-,i;!':J'¡',;
W est's\RCWA66. 44.100
'. ';¡"::';-;~':'" .. ~
I:.:C
, ,,'.,
','
WESTS REVISED CODE OF WASHINGTON ANNaT ATED
TITLE 66. ALCOHOLIC BEVERAGE CONTROL
CHAPTER 66.44. ENFORCEMENT-PENALTIES
Copr. 10 West Group 1999. All rights reserved.
Current through End,of 1999 Sp. Sess.
66.44.100. Opening or consuming liquor in public place-Penalty
Except as permitted by this title, no person shall open the package containing liquor or consume liquor in
a public place. Every person who violates any pr~vision of this section shall be guilty of a class 3 civil
Ïnftaction under chapter 7.80 RCW.
CREDIT(S)
1999 Electronìc Pocket Part Update
[1999 c 189 § 3; 1981 1st ex.s. c 5 § 21; 1933 ex.s. c 62 § 34; RRS § 7306-34.]
<General Materials (GM) - References, Annotations, or Tables>
mSTORICAL AND STATUTORY NOTES
1999 Electronic Pocket Part Update
Application--1999 c 189: See note following RCW 66.28.230.
1999 Legislation
Laws 1999, ch. 189, § 3, at the end of the second sentence, substituted "class 3 civil in1iaction under
chapter 7.80 RCW" for "misdemeanor, and on convìction therefor shall be fined not more than one
hundred dollars".
1985 Main Volume
Severability--Effective date--1981 1st ex.s. c 5: See RCW 66.98.090 and 66,98.100.
Laws 1981, 1st ExSess, ch, 5, § 21, increased the maximum fine to "one hundred" dollars from "ten"
dollars,
Source:
RRS § 7306-34,
CROSS REfERENCES
I of 2
12'2,', : ,', :
Item 5G
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE
Date:
From:
Via:
Subject:
February 7, 2000
Ann Guent r, an Services Manager tZfj---
David M Manager
Reallocation a Human Services Fund Award
Background
At your February 14, 2000 meeting, staff will seek Council Committee action on the reallocation
of $1,980 of 2000 Human Services Funding. I will be at your meeting to present the options for
reallocating the funds, and to answer your questions about this issue.
The .1999-2000 allocation for the Federal Way Community Caregiving Network (FWCCN), Job
Center is $3,000 (per year). During the recent contract meeting with FWCCN, the agency
volunteer stated that they would be reducing their contracted service units by 66% for 2000, as
compared to their 1999-2000 funding application and as contracted for 1999. The service
reduction is due to a decreased need for the program. As a result, the City is reducing their
contract amount for ?OOO in line with the service unit redl:lction, by 66%. That means that the
2000 contract amount for the Job Center will be $1,020. The unallocated balance is $1,980.
This memo outlines four options for the reallocation of the $1,980. The Human Services
Commission reviewed this issue at their January 24, 2000 meeting. Their recommendation is
provided below.
Options
Below are four options for reallocating the available $1,980 Human Services funding for 2000.
Option 1:
Pro:
Do not reallocate the funds at this time. Carry the funds forward for use in 2001.
.
Removes the need for action on the item this year.
Con:
.
Funds will not be used for services to Federal Way residents in 2000.
There is no guarantee that unspent funds will be approved for carry forward for the
Human Services Fund.
.
Option 2: Allocate the funds to FWCCN for use in their Emergency Shelter/Rental Assistance
program. In addition to talking with the volunteer who manages the Job Center, city staff also
talked with Doug Johnson, FWCCN Board President, about the reduction for the Job Center
and he stated that he understands the reason for the reduction. Mr. Johnson requested that
the $1,980 be reallocated to the FWCCN Emergency Shelter/Rental Assistance Program.
FWCCN has seen an increase in the need for emergency rental assistance, since the cost of
rental housing has risen sharply in the past few years,
Pro:
.
Allocating the funds to another program of FWCCN would keep the funds with the same
1
Con:
.
agency.
The Emergency Shelter/Rental Assistance Program is a Basic Need program, which is
the Council's first human services priority. Providing more funds to this program would
allocate additional funds to this priority.
.
In past years, the City has not allocated more funding to a program than was originally
requested during the application process. Both of the other FWCCN programs funded
by the City (Emergency Shelter/Rental Assistance ($10,000) and Transitional
Housing/FUSION ($4,000) received the full amount requested for 1999-2000.
Option 3: Allocate the funds to another employment assistance program funded by the City.
Pro:
Con:
.
This option provides an opportunity for the funds to be used for a similar type of service,
and keeps the funds in the employment assistance area.
.
The City funds three other employment assistance programs. These are: Washington
Women's Employment and Education, Job Readiness and Computer Applications
programs, and South King County Multi-Service Center, Literacy Program. All three
programs received their full request amounts for 1999-2000. As noted earlier, it has
been past City practice not to allocate more funding to a program than was requested
during the application process.
Option 4: Use Commission's one-time funding plan, prioritized list. Using this list, King County
Sexual Assault Resource Center would receive $22 additional and Federal Way Youth and
Family Services would receive $1,958. (See chart below.)
Pro:
Con:
.
The Commission developed this priority list for additional funding during the 1999-2000
allocations cycle.
There is precedence for using this list. In December 1999, the City Council approved
use of this priority list for 2000 one-time funding up to $7,600 (the estimated one-time
funding available at that time.)
.
.
Using the priority list does not keep the funds with the agency that originally received the
allocation.
1999-2000 Human Services Commission Additional Funding Recommendations
Developed September 1998 (In priority order)
AQency/ProQram Portion of HSC Recommendation Not Funded in 1999
South King County Multi-Service Center, Food/Clothing Bank $ 367 2000 allocation
Emergency Feeding Program $ 1,135 2000 allocation
South King County Multi-Service Center, Shelter $ 5,000 2000 allocation
King County Sexual Assault Resource Center $ 1,120 2000 partial allocation
Federal Way Youth and Family Services $10,000
Domestic Abuse Women's Network (DAWN) $13,000
ACAP, APPLE ParentinQ ProQram $ 756
TOTAL $31,378
2
Human Services Commission Recommendation
The Human Services Commission recommends Option 4, which is to use the prioritized one-time
funding plan developed during the 1999-2000 Human Services Funding cycle. The $1,980 would
be allocated to the next two programs on the list.,
Committee Recommendation
1.
Move to approve the Human Services Commission's recommendation to use the prioritized
funding plan to reallocate the $1,980 available Human Services funding for 2000. Forward
to the full City Council for approval on March 7, 2000.
2.
The Committee forwards to the full City Council a recommendation of its choice for
consideration at the March 7, 2000 meeting.
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3
Item 5H
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITfEE
Date:
February 14, 2000
Derek Matheson, Assistant to the City Mana~
From:
Subject:
Public Defense Screening Services
Back2round:
Under state law, the City of Federal Way is responsible for providing indigent defense counsel to
Munìcipal Court defendants that meet certain criteria set forth by the Legislature. The city must also
have a screening process in place to determine whether defendants meet the established criteria.
The city bid the public' defense screening services contract late last year. The lowest responsive,
responsible bidder for the servìces was Kìng County.
The attached interlocal agreement requITes the county to work under the auspices of the Munìcipal
Court administrator and provide the same level of servìce to the city that it provides to its own clients.
The term of the agreement is indefinìte, but may be termìnated with cause (30 days) or without (90
days) cause. Costs are anticipated at $3,600 annually.
Attachments:
Draft interlocal agreement with King County for Public Defense Screener Servìces
Committee Recommendation:
Forward the attached interlocal to the City Council with a do pass recommendation.
II ¡\PPROVA~. OF COMl\1n",f~'E REPORT: .:'.
l~~",-~ille. Ch_~~- ',,--- _CO~I~~II~ M~b.~
CommiUee Member
. -::==.".::..-...-....-......---... I
"~
INTERLOCAL AGREEMENT BETWEEN
KING COUNTY AND THE CITY OF FEDERAL WAY
FOR PUBLIC DEFENSE SCREENING SERVICES
This INTERLOCAL AGREEMENT entered into trus 2000 is between the City of Federal Way
("City"), a munìcipal corporation of the State of Washington, and King County ("County"), a
political subdivision of the State of Washington.
1.
RECITALS
WHEREAS, pursuant to RCW 10.101.020 and RCW 10.101.030, the City seeks Public
Defense Screener Services for the purpose of detennining whether a defendant is eligible
for representation by the Public Defender; and,
WHEREAS, the County has Public Defense Screener Services and is authorized by IGng
County Code 2.60.030 to render such services; and
WHEREAS, the City desires to purchase Public Defense Screener Services from King
County; and -
WHEREAS, the County is agreeable to rendering such services on the teons and
conditions negotiated between the parties;
NOW, THEREFORE, pursuant to the provisions of the Interlocal Cooperation Act,
Chapter 39.34 RCW, the City and the County agree as follows:
County Obligations.
A.
Perfonn all services relating to screenìng for financial indigency as set forth in Title
10.101 RCW as it exists or is hereafter amended;
B.
Provide the same degree, type, and level of services as is customarily-provided to
residents of unincorporated King County;
C.
Except as set forth in section 10.A. below, services to be provided by the County
pursuant to this agreement do not include legal services, which shall be provided
by the City at its own expense;
D.
Routinely schedule a trained screener to perfonn the screening for financial
indigency. The screener is expected to be present at Federal Way Municipal Court
fTom 8:30 am to 11:30 am on Monday through Thursday unless the Adminìstrator
of the Office of Public Def~nse and the Federal Way Municipal Court
Administrator agree on a different schedule The screener may, at his or her
2.
D.
discretion, work up to an extra hour ifwarranted by the demand for financial
screening. Any time more than four hours in a single day must be authorized by
the Federal Way Munìcipal Court Adminìstrator before being worked.
E.
Provide a substitute screener for scheduled and predictable absences of the
regularly scheduled screener.
F.
Attempt to find a substitute for unscheduled and unpredictable absences of the
regularly scheduled screener. The County does not warrant that a substitute will
always be provided or will be provided by the usual starting time.
G.
Submit a monthly invoice, in a form acceptable to the City, within ten workìng
days after the end of the month. The invoice will include the number of hours
spent performing financial indigency screenìng services for the City of Federal
Way, listed by date.
H.
Calculate defendant's ability to contribute to the cost of defense in accordance
with Chapter 10.101 ofthe Revised Code of Washington by having the defendant
(1) respond to an eligibility questionnaire in form and content acceptable to the
City and in compliance wìth the applicable laws, and (2) provide other
documentation such as copies of income tax returns and bank statements.
1.
Credit the City for any promissory note for public defense fees collected by Kìng
County Office of Financial Management since the previous billing. Documentation
ofthe amount collected will be attached to the invoice.
1.
The County agrees to notifY the City on or before September 1 at of each year of
this Agreement of any increase in cost of personnel performing the services for this
Agreement.
City Obligations.
A.
Provide work space for financial indigency screenìng that permits confidential
information to be discussed in privacy.
B.
Make available a copy machine for use in duplicating materials required to perform
these duties.
C.
NotifY the County through the Office of Public Defense of any temporary
cancellations of the screener's services. For example, if the Federal Way
Munìcipal Court is closed due to adverse conditions, th~ Office of Public Defense
will be notified in order to notify the screener.
Notify the County of the rate that is to be charged to those defendants who are
2
found indigent but are able to contribute to the cost of their defense. The rate will
be charged based on the Office of Public Defense's procedure for calculating
ability to contribute to the cost of defense.
3.
Compensation and Method of Payment. the City shall reimburse the County for the
services as delineated in this agreement in the following manner:
A
Twenty-three dollars and twenty-six cents ($23.26) per hour for actual time on the
job, excluding travel time, which may vary, depending on the number of defendants
who present themselves for screemng. The hourly rate includes salary, benefits,
and County overhead at 5.2%.
B.
The City shall receive credit for collections on prooûssory notes in accordance
with Section 1 (H).
C.
The City shall reoût payment to the County within thirty calendar days of receipt
of an acceptable mvoice.
4. Term. This agreement shall be effective the, and shall automatically renew £rom year to
year unless otherwise modified or temúnated as provided hereinafter.
5. Modifications. The parties agree that this agreement is the complete expression of the
terms hereto and any oral representation or understanding not incorporated herem is excluded.
The parties reserve the right to modifY this agreement. Any modifications of this agreement shall
be in writing, signed by both parties, and affixed to this origìnal agreement.
6.
Termination. The City may terminate this Agreement without cause upon mnety(90) days
written notice. The City may terminate this Agreement for material breach of contract
upon thirty (30) days written notice.
The County may terminate this Agreement without cause upon mnety (90) days written
notice. The County may terminate this Agreement for material breach of contract upon
thirty (30) days written notice. - ..
Any termination of this agreement shall not terminate any obligation of either party
incurred prior to such termìnation.
7.
Personnel and Supervision. Both parties understand and agree that the County is acting
hereunder as an independent contractor, with the intended following results:
A.
Control of personnel, standards of performance, discipline, and all other aspects of
performance shall be governed entirely by the County.
B.
All persons rendering services hereunder shall be for all purposes employees of the
3
County.
C.
The contact person for the City regarding citizen complaints about the indigency
screelÚng process is Carole, Office of Public Defense Interviewer (206) 296-7826.
The contact person for citizen complaints about the public defense legal services is
the Federal Way MulÚcipal Court AdmilÚstrator (253) 835-3000.
8.
Mandatory Mediation
Any controversy or claim arising out of or relating to this agreement shall be referred to a
mediator selected by the parties. Demand for mediation may be made by either party by
providing written notice to the other party setting forth the controversy or claim. If the
parties cannot mutually agree upon selection of a mediator within seven days of notice of
the demand, then the mediator shall be selected by the presiding judge of the King County
Superior Court. Once selected, the mediator shall conduct a mediation session with the
parties within ten days ITom the date of hislher selection or at such other time as the
parties may mutually agree. The cost of the mediator, if any, shall be shared equally by the
parties. Participation in the mediation process is necessary before a party may seek relief
ITom the courts.
A.
Nothihg in Section 8. Above shall affect the parties' right to tennìnate this
agreement for cause, as per Section 6.
9.
Notices. Any notices required to be given by the City or by the County shall be delivered
to the Parties at the addresses set forth below.
10.
Indemnification.
A.
The County shall indemnifY, defend and hold harmless the City and its officers,
agents, and employees, or any of them ITom any and all claims, actions, suits,
liabilities, loss, cost, expenses, and damages of any nature whatsoever, caused by
any reason of or arising out of any negligent act or omission of the County, its
officers, agents, and employees, or any of them relating to or arising Q':lt of any
negligent act or omission pursuant to this Agreement. In the event that any suit
based upon such a claim, action, loss, or damage is brought against the City, the
County shall defend the same at its sole cost and expense; provided that the City
reserves the right to participate in said suit if any principal of government or public
law is involved; and if final judgment be rendered against the City, and its officers,
agents, and employees, or any of them, or jointly against the City and the County
and their respective officers, agents, and employees, or any of them, the County.
shall satisfy the claim.
B.
The City shall indemnify, defend and hold hannless the County and its officers,
agents, and employees, or Cl:ny of them trom any and all claims, actions, suits,
liability, loss, cost, expenses, and damages of any nature whatsoever, caused by
4
any reason of or arising out of any negligent act or omission of the City, its
officers, agents, and employees, or any of them relating to or arising out of out of
any negligent act or omission of the City pursuant to this Agreement. In the event
that any such suit based upon such a claim, action, loss, or damage is brought
against the County, the City shall defend the same at its sole cost and expense;
provìded that the County reserves the right to participate in said suit if any
principal of government or public law is ìnvolved; and if final judgment ìn said suit
be rendered against the County, and its officers, agents, and employees, or any of
them, or joìntly against the County and the City and their respective officers,
agents, and employees, or any of them, the City shall satisfy same.
11.
Audits and Inspections.
The records and documents with respect to all matters covered by tills Agreement shall be
subject to inspection, revìew or audit by the City or the County during the term of tills
Agreement and six (6) years after termination hereof
12.
Non-Discrimination. The County certifies that it is an Equal Opportunity Employer and
has developed and implemented an Affirmative Action Program in accordance with the
guidelines ìn Revìsed Order 4 of the United States Department of Labor.
13.
Filing of Agreement. This Agreement shall be filed with the City Clerk of the municipality
and the King County Auditor as required by law.
Both parties, through their authorized agents, have read and understood the above Agreement,
and intend to be bound by it, and the authorized agents of the City and the County have signed
below tills - day of , 2000.
CITY OF FEDERAL WAY
KING COUNTY
By:
Ron Sims, King County Executive
rd
5163 Ave., Room 400
Seattle, W A 98104
By:
Davìd H. Moseley, City Manager
33530 1st Way S.
Federal Way, W A 98003
By direction of the
Federal Way City Council
taken
By direction of the
Metropolitan King County Council
taken
5
Attest:
City Clerk, N. Christine Green
Approved as to Form:
City Attorney, Londi K. Lindell
k: \in terl cl\courtscreener. doc
02/02/00
Attest:
,
County Clerk
Approved as to Form:
King County
Deputy Prosecuting Attorney
6
Item 51
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date:
From:
February 7, 2000 .
Camron Parker, Coordinator C\(
David Moseley, . Manager
Reporting Publicly Funded Affordable Housing
Via:
Subject:
Background
At the January 24, 2000 meeting of the committee, the following questions arose during
the discussion of the locations of projects and programs funded by Human Services
Division grant programs:
1) How does the City credit itself for housing units created or assisted with public
funds?
2) What is the amount of public funds spent on creation or rehabilitation of housing
units inside and outside city limits?
Council members asked that follow-up information on these questions be provided at a
future committee meeting. Human Services staff have researched these two questions
in more detail. This memo provides follow-up discussion of the questions and includes
two attachments that provide more detail. The first attachment is excerpted pages from
the most recent King County Benchmark Report (1998). The second attachment is a
graph listing Community Development Block Grant (CDBG) capital projects between
1996 and 2000 with location and funding level information.
Reporting Assisted Housing Units
Each year, the City reports on several housing growth indicators through the King
County Benchmark Report. This reports the County's overall progress toward meeting
the Countywide Planning Policies. One indicator allows cities to report public funds
spent for low-income housing (Indicator #28).
The City uses the following chart to complete this indicator. The left half of the chart '
allows for each project that was publicly funded, including the total project cost and the
City's share of that cost. The right half of the chart displays the number of housing
units that are directly attributable to the City's share of the total project cost. For
example, if City funds constitute 60 percent of the total project cost and one housing
unit is created, then the City can claim 0.6 units.
For Units Affordable to Households at or Below 80% of Median Income (1998)
Dollar Amount Used in 1998 No. of Units Preserved, Rehabilitated or Constructed
, with these public funds
Total Project Cost Your City's Share Rehabilitated Preserved Constructed
1 $170,000 $170,000 30
2 $84,667 $52,000 0.6
3 $8,400 $8,400 4
4 $55,000 $10,000 1.5
The first project on this chart represents the City's Home Repair Program in which thirty
homes were repaired during 1998. The second project is the Federal Way Community
Caregiving Network's emergency shelter. The City funds allowed the Caregiving
Network to purchase a condominium (preserving the unit's affordability to low-income
households). The third and fourth projects were King County Housing Authority
properties. The third is inside city limits while the fourth is outside city limits. Note that
no public funds were used in 1998 for construction of new affordable housing units.
All newly constructed housing units, regardless of affordability (those that can be
credited toward the City's housing growth targets), are tallied under a separate indicator
in the benchmark report. That is Indicator #30, New Housing Units in Urban Areas,
Rural Areas, and Urban Centers. The background data for this indicator is residential
construction permits issued by the City during the course of the year. If CDBG funds
were used to support new affordable housing units, those units would be tallied under
this indicator once the building permit was issued.
The City will soon be collecting data for the 1999 Benchmark Report. As with the 1998
report, the majority of public funds spent for low-income housing will be in the
rehabilitation and preservation categories. The one exception is a grant of $40,000 to
Habitat for Humanity of South King County for construction of a duplex inside city limits.
This project will result in one new unit of affordable housing (a pre-existing single unit of
housing was demolished prior to construction of the duplex). This one unirwill be
counted both in Indicator #28 and Indicator #30 as a new housing unit.
The City's 2000 portfolio of CDBG projects includes four projects that may result in
newly constructed housing units. Two projects are a youth shelter and another Habitat
for Humanity home, both located in Federal Way. The other projects are two
transitional housing facilities, one for homeless women that will be built in Kent (near
the Regional Justice Center) and one for chronic public inebriates which may be sited in
the White Center area. If each project is implemented, a maximum of five new housing
units will be created. For the purposes of the Benchmark Indicator #28, the City can
only claim the percentage of the how~ing unit equal to the percentage of funding
provided (equating to approximately one or two units). For Indicator #30, the City would
wholly claim each unit that was constructed inside city limits; in this case, a maximum of
two units.
Other jurisdictions in King County use a weighted pro rata approach to crediting new
housing units toward housing targets for projects that are jointly funded. The inset box
Other Countin Methods:TheARCHMò to the righ~ describes t~is
g . . .. . ....m . approach In more detail. Federal
. A number ofEastsid~ citiescontributepublic¡fun~s~to Way has not used the pro rata
'Qe'liaffordable housing development under a policy of distribution method as it has not
~sha.red comm.i~ment. n The .ARCH o~g~nizatio~ (A funded newly constructed
Regl,onal Coalition for Housing) administers this trust ff d bl h' 't b d
fund. ARCH-member cities use a different method for a or a e o~slng Unl s eyon
distributing credit for new publicly fuQded affordable one ?r two Units ~~r year. The
hoUsing units. Rather than the host city receiving all funding opportunities for Federal
housing unit credit for jointly funded projects, the new Way are primarily rehabilitation
housing units are distributed on a weighted pro rata and preservation of existing
basis to each city that contributes funds. affordable housing stock. Only if
Assume that Federal Way and Ke'nt equally fund 100 the City funds a significant
units of new housing located in Federal Way. Using number of new affordable
the ARCH counting method, Federal Way would take housing units in the future, would
credit for 60 units based upon the project's location it be advisable to consider using
alone. Federal Way 'could then take credit for 20 of the weighted pro rata method
thElremaining 40 uñits as it funded half of public when calculating progress
s(Jbsidyto the project. Kent would take credit for 20 toward the housing targets.
uriitstotal for their portion of the public subsidy.
At the last committee meeting, information
was provided on the location of CDBG-
funded capital projects. Considering 1996
through 2000, there are a total of 35
. projects. Twenty-three projects (66%) are
directly located in the city, and 12 projects
are either located outside the city or are
recent projects that do not yet have
confirmed locations. The City has invested
a total of $1 ,319,350 of CDBG in these 35
projects. The 23 projects located in Federal
Way received $1,113,020 (84% of the total).
Not included in this calculation (nor
represented in the pie chart) is $790,000 in
CDBG funds invested in the City's Home
Repair Program. This program has
supported 59 home repair projects inside city limits.
Amount of Public Assistance to Housing
CDBG Capital Projects: 1996-2000
3
9
riI Sites Inside Federal Way
. Sites Outside Federal Way
23 0 Not Yet Sited
CDBG Capital Funding: 1996-2000
I!I Sites Inside Federal Way
. Sites Outside Federal Way
D Not Yet Sited
.'
.
...'....'.......:......
Attachment 1
Metropolitan King County Countywide Planning Policies Benchmark Program
1999 King County Benchmark Report
Data Worksheets
,
Indicator #28
Public dollars spent on low income housing
This Indicator measures more than the expenditure of public dollars on low income housing. It also measures a
range of local actions which foster affordable housing; and the number of units in your city affordable 10 all income
groups regardless of public money was used or not. This last measurement is important since most housing in your
jurisdiction is produced by the private sector without public money. In addition, some jurisdictions do not have the
local resources to spend on housing. Therefore. we want to acknowledge all local activities whichfacilitate
affordable housing. Examples of such activities include: regulatory actions such as accessory housing or density
bonuses and in-kind contributions such as fee waivers or local land donations.
In calendar year 1998 record in the following table:
What type and amount of public dollars, including in-kind contributions, were spent on units
affordable to households at or below 80% of median income;
How many unitš were constructed, preserved, rehabilitated with those dollars.
Notes about the table
For income guidelines, see chart on next page
Public dollars are defined as bonds, levies. general fund and any in-kind contribution that can be quantified
such as a waiver of fees or donation of land. Only report local bondfunds the year the bond funds are issued.
Do not report the annual bond payments.
A preserved unit difJèrs from rehabilitated or constructed unit. It is an existing unit of housing which is .
required to remain or to become affordable for a specific amount of time. For example, with the help ofpublic
funds, a non-profit agency purchases a market rate housing developmeni which is then rented or sold with a
requirement of long term affordability. A rehabilitated unit refers to repair or restoration of existing affordable
housing. It is important to note that for most rehabilitated units, there is no guarantee of long term
affordability; therefore such units do not increase the affordable housing stock.
Only report the number of units your city's funding directly benefits. not necessarily all the l£nits in the project.
For multi-city shared housing projects. indicate total dollars for project and your city's contribution. Indicate
number ofzmits based on the proportion you pay. For example: Total Project = 30 houses rehabilitated; Cost
= $300.000; Your city paid = $75,000 = 25% = 7.5 housing units rehabilitated by your city.
For Units Affordable to Households at or Below 80% of Median Income
Dollar Amount Used in 1998 No. Of Units Preserved, Rehabilitated, or
Constructed with These Public Funds
Total Project Cost Your City's Share Rehabilitated Preserved Constructed
$170,000 $170,000 30
$84,667 $52,000 0.6
$8,400 $8,400 4 -
$55,000 $10,000 1.5
1:\ßENCHMRK\99BENCl1M. WI'D
4130/994:30 PM
Metropolitan King County Countywide Planning Policies Benchmark Program
1999 King County Benchmark Report
Data Worksheets
Indicator #28 (continued)
Public dollars spent on low income housing
Were any local dollars used as an operating subsidy for housing affordable to households at
80% or below of median income? If so, note how much was allocated as operating subsidy in
1998: $34,000 .
Note: Do not include federal funds, such as Community Development Block Grants (CDBG), which your
city uses as operating subsidies. An operating subsidy pays for items such as utilities, rent or case
management services located at the housing site. This includes operating subsidies for emergency and
transitional shelters as well as permanent housing.
How many units affordable to households at or below 80% of median income were produced
by public dollars in 1998. This includes accessory dwelling units or density bonuses.
Number of affordable rental units: ~
Number ofaff?rdable homeownership units: ~
Were any regulatory measures enacted which helped to produce more affordable
housing units? Please describe
l.
1998 adoption of Cluster Subdivision Ordinance to allow for smaller lots and zero
lot line development (two units maximum) in single family zoning districts.
2.
1998 adoption of Affordable Housing Regulations to require a percentage of new
multi-family development to be affordable housing and to provide for incentives for
affordable housing in new single family developments.
Do you wish to have any footnotes added to the Benchmark Report describing regulatory
measures your city has adopted in 1998, but that have not yet resulted in an increase of housing
units. Or you may wish to note regulatory measures that reduce housing costs, but cannot be tied
directly to affordable units (e.g. flexible subdivision standards) or facilitate affordable housing or
transfer of development rights.
Footnote:
The City of Federal Way allocated $75,000 for first time home buyer purchase assistance for
low- and moderate-income individuals
The City of Federal Way allocated $8,000 for emergency shelter services including rent
payment assistance.
This information was provided by: Carmon Parker
Telephone: (253) 661-4253
1\IJENCHMRK\99UENCHM. WPD
4/30/994:30 PM
, . '" ", .. ,
..
Metropolitan King County Countywide Planning Policies Benchmark Program
1999 King County Benchmark Report
Data Worksheets
Indicator #30
Percent of New Housing Units in Urban Areas and RurallResource Areas
New Housing Units Permitted in 1998
King County's records, the monthly C-404 reports submitted by your city to King County,
indicate that you issued permits for 200 new housing units in calendar year 1998; 104 single
family and 96 multifamily.
This information was verified for us after the end of the year by Margaret Clark
This is the number of new housing units that we plan to count for your City in the 1998
Benchmark Repo~. If you wìsh to make a change to tills number, please describe the change. For
your information, Indicator #30 is intended to be a countofbuilding permits issued, not a count
of units completed or certificates of occupancy issued.
If possible, could you desegregate your multifamily units into two housing types:
Rental units: 96
Condo or cooperative units: ~
IIOENClIMRKI990ENCHM, WPO
4/30/99 4:30 PM
Metropolitan King County Countywide Planning Policies Benchmark Program
1999 King County Benchmark Report
Data Worksheets
Indicator #30
Percent of New Housing Units in Urban Areas and Rural/Resource Areas
New Housing Units Permitted in Urban Centers 1998
How many of the new units permitted in 1998 were located within your Urban Center(s)? a jL
How many of the permitted units were completed in 1998 (an estimate is OK)
bjL
The 1998 Benchmark Report shows, your 1997 Urban Center, had the following units
c.Q..
How many Urban Center units were demolished in 1998 or otherwise removed from
the housing stock
Note: (b+c-d = e). -
d.Q..
e.Q..
Do you wish to add any footnotes to the Benchmark Report to further describe the number of
units in your Center(s)?
Footnotes:
I :\ßENCHMRK\99ßENCHM. WPD
4/30/99 4 :30 PM
Community Development Block Grant
Capital Projects: 1996-2000
Project
Organization
Atta~hmen1: 2-
Award
Projects in Federal Way
Shelter for Homeless Women and Children
Scattered-Site AIDS Housing Program
Thompson Property Acquisition
Visitation Retreat Centre ADA Improvements
Knutzen Family Theatre ADA Design
Signalized Pedestrian Crossing
Shelter for Homeless Women and Children
Federal Way Duplexes
laurelwood Gardens Playground
International District - Pedestrian Paths
Front Entrance Project
Southridge House Fire Safety Upgrades
Condominiums Acquisition
Group Home Site Preparation
Housing Site Preparation
Federal Way Youth Shelter
International District - Pocket Park
Site Acquisition
Driveway Enhancement
Westway Townhomes Rehab
Administrative Center Site Acquisition
Projects in Other Cities
Burien Children's Residential Treatment Facility
OM Child Care Center/Food Program
OM Child Care CenterrToddler Play Equipment
OM Victorian Place II Renovation
Kent Nike Residential Community Roof Replace
Kent Buccheit Gardens Apartments
Kent Shelcor Emergency Housing
Kent Nike Manor Rehab
Renton Construction Renovation
Projects Not Yet Sited
Young Adult Supporting Housing
Transitional Housing for CPEs
Transitional Housing for Homeless Women
FW Community Caregiving Network
AIDS Housing of Washington
City of Federal Way
City of Federal Way
City of Federal Way
City of Federal Way
FW Community Caregiving Network
King County Housing Authority
King County Housing Authority
City of Federal Way
Federal Way Boys and Girls Club
King County Housing Authority
Mental Health Housing Foundation
Parkview Group Homes
SKC Habitat for Humanity
Auburn Youth Resources
City of Federal Way
SKC Habitat for Humanity
South King County Multi-Service Center
South King County Multi-Service Center
Washington State Youth Soccer Assoc
Sub- Total
$
$
$
$
$
$
$
$
$
Sub- Total $
Ruth Dykeman Children's Centers
Highline Community College
Highline Community College
South King County Multi-Service Center
King County Housing Authority
Mental Health Housing Foundation - -
King County Housing Authority
King County Housing Authority
ElderHealth Connection
$ 150,000
$ 10,000
$ 200,000
$ 5,000
$ 44,838
$ 44,652
$ 50,000
$ 8,400
$ 40,000
$ 99,283
$ 34,742
$ 83,400
$ 40,000
$ 22,500
$ 40,000
$ 40,000
$ 74,526
$ 15,000
$ 6,677
$ 29,000
$ 75,000
$1,113,018
5,000
24,335
5,813
20,000
25,000
11,183
10,000
35,000
10,000
146,331
Valley Cities Counseling and Consultation $ 30,000
Catholic Community Services $ . 15,000
Community Psychiatric Clinic $ 15,000
Sub- Total $ 60,000
Grand Total $1,319,349
Item 5J
CI1Y OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVIÇES & PUBLIC SAFETY COMMITIEE
Date:
February 8, 2000
From:
Jon Jainga, Park Planning & Development Manager
Parks, Recreation and Cultural Services
Subject:
2000 Parks and Recreation Comprehensive Plan Final Draft
Between July 20, 1998 and February 3, 2000, staff has been working together with the Parks and Recreation
Commission in updating the current 1995 Parks, Recreation and Open Space Plan. The current plan was last revised
in November 1995.
The Parks and Recreation Commission has worked hard in completing the following revisions for the 2000 Parks,
Recreation and Open Space Plan. Their accomplishments area:
1. Final draft of new Vision Statement,
2. Final draft of new Mission Statement
3. Final draft of new Goals and Objectives
4, Revised Survey Questions for 1999
5. New Format for Comprehensive Plan
These new revisions will help update the current plan and meet all state requirements for grant eligibility.
February 3, 2000, staff presented the fmal draft plan to the Parks and Recreation Commission. The Parks and
Recreation Commission accepted the final draft plan with minor changes addressed at the meeting. The fmal
draft is distributed at this time to the committee as an information item. The fmal draft will be presented to the
Planning Commission in April as part of the City-wide comprehensive plan review. The City-wide comp plan
will be forwarded to the full Council for approval in December.