01-10-2023 PRHSPSC MINS - Regular
K:\PRHSPS Committee\2023\01-10-2023 Minutes.doc
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, January 10, 2023
5:00 p.m.
SUMMARY
Committee Members Present: Chair Walsh and Committee member Assefa-Dawson
Committee Members Present via Zoom: Committee member Norton
Council Members Present: Deputy Mayor Honda and Council President Kochmar
Staff Members Present: Joanna Eide, Assistant City Attorney, Kyle Sumpter, Deputy Chief of Police,
Sara Bridgeford, Human Services Manager, Kia McGlone, Diversity, Equity and Inclusion Analyst, John
Hutton, Parks Director, Jason Gerwen, Parks Deputy Director, David Clemons, DBC Manager, Autumn
Gressett, Community Relations Liaison/Contract Administrator and Mary Jaenicke, Administrative
Assistant II.
Guests: Brian Hoffman, General Manager Oakview Group, Abigail McDowell and Abbie Cates, AU
Consulting Group
Chair Walsh called the meeting to order at 5:01pm
PUBLIC COMMENT
Karen Brugato, Vice Chair of the Arts Commission spoke on behalf of the Arts Commission. Ms.
Brugato spoke regarding the 2022 one-time Covid Unmet Needs funding that the City received from
King County. This money has been reserved for the PAEC to support Arts and Culture programs and
operations during the Covid-19 pandemic. Ms. Brugato requested that the funding go to the Resident Arts
Groups. Ms. Brugato stated that she was speaking on behalf of all of the Resident Arts Groups. During
Covid they still had to fulfill the Contract for Services requirements by the Arts Commission. Ms.
Brugato also stated that two out of the five groups are not performing at the PAEC because it is too
expensive. Ms. Brugato proposed that the money go towards the five Resident Arts Groups. The Council
has a decision to make, give the funding to the Resident Arts Groups or fund the Arts 4 Youth Program –
which is the Parks staff choice. Council President Honda stated that she supports funding the Resident
Arts Groups. Chair Walsh asked Staff Gressett about the funding. Staff Gressett answered that the
funding letter was received by King County to the PAEC and all of the funding goes directly through the
City of Federal Way and is earmarked for the PAEC. The grant was $50,000 and it was approved to be
accepted in November 2022. The purpose of the funding is to support emergency assistance that will
address unmet needs and or lost revenue related to or resulting from Covid-19 pandemic. Committee
member Norton also spoke in support of funding the Resident Art Groups – it would be helping several
entities instead of just one.
Janine Barber, Arts Commission spoke about how important music is. They’re planning their next Make
Music event and they are having a “Flapjacks at Jimmie Macs” fundraiser. She understands that money is
tight everywhere, but music can do a lot.
Approval of Minutes
Committee member Assefa-Dawson motioned to approve the November 8, 2022 minutes with one
minor correction. Committee member Norton seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, January 10, 2023 10, 2023 Summary
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Presentation on Feasibility of a Drug Treatment Program
Abigail McDowell and Abbie Cates from AU Consulting Group gave a presentation on the Federal Way
Homeless Substance Users (HSU) System Project Design Proposal. According to the US Dept HUD
there are 52.2 homeless citizens per 10,000 people in King County. There are 13,368 experiencing
homelessness and of that approximately 37% identified as having substance use issues. The national cost
per year is approximately $535 million. If Federal Way doesn’t implement a system that combats the
confounding factors of mental health and substance abuse, the city’s homeless people with substance
abuse will continue to increase at the rate of 6.9% every year. AU Consulting’s mission is to create
healthy recovered productive members of society. Ms. McDowell stated that there is a clear difference
between their system and what is currently being used by most municipalities in King
County which is called harm reduction and that is to prevent HIV, STI’s and Hep. C. These are two very
fundamentally different missions which leads to dissimilar outcomes. The confounding factors need to
be addressed. Their presentation included information on how their program is different than others, the
project scope, the project timeline, project cost analysis and the projected system cost. There are three
different areas that they’re looking at for funding: 1) $100,000 from the opioid settlement, 2) Grants and
3) Sponsorships. They reviewed what expenses the $100,000 will cover. The total project cost is
estimated to be at $4,100,000. After their presentation the Committee members and Council members
had several questions and comments regarding the program. Chair Walsh asked for more information
regarding the Zion Healing Center; how does this program actually work. There are currently 45 clinics
that are being launched this year. They have been functioning for over 10 years and they realized that in
order to scale and make an impact they opened the franchise this year and currently there is not one in
Washington. Zion’s approach is to target mental health and watching the impact with substance abuse.
Chair Walsh requested to hear directly from someone from the Zion Healing Center to get more specifics
and gain a better understanding. Deputy Mayor Honda asked when they are expecting to take their first
client in. They answered that their goal is to be ready this summer to take their first cohort in. They need
to get a franchise from Zion and their deployment is 90 days once funding is available. Committee
member Assefa-Dawson asked if there could be a study session with the full Council and both entities. A
representative from AU Consulting stated that they are not selling Zion, all of the technologies that Zion
uses are currently being utilized in Kitsap County. Zion takes care of several of the confounding
variables, but they’re not covering them all. In their program Zion is just one of the steps that needs to be
performed. The HSU program is partnering with Zion, housing entities and other services to put a whole
package together at a cost of $4.1. The $100,000 from the opioid settlement will be used to get the
program started. Council President Kochmar stated that the City does not have any other funding than the
opioid settlement fund and asked what else do they want from the City. Committee member Norton
answered that what they need from the City is to assist in getting these entities and service providers to
call them back and respond in a timely manner. The services need to get streamlined and in agreement
that they will have full cooperation. Committee members Norton and Assefa-Dawson are in support of
having a study session.
Report on PAEC Operations
Staff Gressett reported on PAEC operations for November 2022. The PAEC had 16 total usage days
which included Kingston Trio, Native Comedy Jam, the Elf Movie, Federal Way Symphony rehearsals
and Federal Way Youth Symphony rehearsals. They also hired a Box Office Manager and a Marketing
Manager. Staff Gressett also reviewed the year-over-year data from November 2021 to November 2022.
Both event days ticket sold and revenue have increased year over year.
Staff Gressett’s presentation also included information regarding grant funding. In November 2022, the
PAEC received a one-time COVID Unmet Needs Grant in the amount of $50,000 from King County.
This was moved to the consent agenda for the November 15 Council meeting. The purpose of the funding
is to support emergency assistance that will address unmet needs and/or lost revenue related to or
resulting from the COVID-19 pandemic. Due to the pandemic and loss revenues the PAEC has not had
an Arts Education Coordinator or a full Arts 4 Youth program since the beginning of 2020. Staff is
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recommending that this funding be allocated to bring back the Arts Education Coordinator at the PAEC
and support the Arts 4 Youth program. At the November 15 Council meeting the motion did pass to
accept the grant but staff was asked to bring it back for further discussion around their recommendation
and public comment recommendation. Staff Gressett reviewed the Arts 4 Youth (A4Y) program. The
program has introduced live theater to K-12th grade students since 2017, over 7,900 students attended
A4Y events prior to COVID closures. On average 61% of those students attending shows are qualified
low-income. A majority of students in attendance are from Federal Way and their visit to the PAEC is
their first ever professional live Arts performance. The A4Y program came into existence through not
only a mission to serve youth in the community but also as a requirement of Section F – Education
Outreach of New Market Tax Credit Requirements. Based on these requirements the Arts Education
Coordinator needs to be knowledgeable and qualified to write common-core curriculum in coordination
with each scheduled performance. A public recommendation has been made to utilize this grant to offset
costs for Resident Arts Organizations (RAO) in which the City of Federal Way has current MOU’s. Staff
Gressett reviewed the list of RAO’s that have RAO status at the PAEC. Over the past few years staff
regularly reviewed the MOU’s and discussed adjustments to make them more seamless across the board.
However, when the pandemic hit in 2020 staff decided to not make any changes to the RAO status or
their MOU’s in order to provide consistency in their negotiated terms. Staff Gressett stated that
throughout meetings and discussions with them there has never been an expression of their displeasure
with the PAEC. Three out of the five RAO’s have had regular scheduled programming both pre and post
Covid. Additionally, three out of the five have received Covid relief grant funding over the last three
years. Staff Gressett concluded that staff is recommending that this funding be allocated to help bring
back the A4Y program not only because of the number of students that it serves within the Federal Way
Community but because of the requirement under the new market tax credits to maintain this program.
Deputy Mayor stated that she thought the Foundation for the PAEC was responsible for covering the cost
for the A4Y. Staff Gressett responded that they are not responsible. Since the opening of the building in
2017 the PAEC operations budget has covered staffing for the program as well as additional subsidy. The
Federal Way Performing Arts Foundation does provide between $27,032.00 each year to help with the
subsidy. President Honda asked if the RAO’s MOU’s are all the same. Staff Gressett answered that all
but one is the same; Federal Way Youth Symphony is the exception. Deputy Mayor Honda stated that
Covid hit these groups very hard and that unless the City can promise them that they will get some money
from the budget in March then the $50,000 was meant to help with Covid losses. Staff Gressett agreed
that the groups lost but the A4Y group lost as well. Regardless of which direction the Council chooses to
go, that next year they will have to find funding to help fund and subsidize the groups again. Council
President Kochmar stated that the $50,000 will have more of an impact on the RAO’s rather than paying
for a part-time person for one year. Staff Gressett responded that it will make a significant impact. Not
having an Arts Coordinator drastically impacts the budget. They’ve had to make cuts through the last
couple of years. It will affect the New Market Tax Credits if they don’t have this coordinator position. In
regards to the New Market Tax Credits Deputy Mayor asked what happens if this program doesn’t come
back. Staff Gressett answered that she does not have a clear answer at this time, but she will be meeting
with the new Economic Development Director to discuss this. Chair Walsh agreed that they need to find
out what the impact will be on the New Market Tax Credits for the A4Y before they come to a
determination on which way to go. Committee member Norton added that the $50,000 could help so
many more people instead of just one person. Staff Gressett stated that as the RAO’s season comes to an
end, there is time before their season begins again in October. However, A4Y has to be planned and the
curriculum has to be put together now in order for students to be walking through the doors in
September.
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Resolution: Authorizing the Allocation of Funds in Accordance with the 2022 South King Housing
and Homelessness Partners (SKHH) Housing Capital Fund Recommendation
Staff Bridgeford presented the background information. SKHHP was formed in 2019; initially there were
a total of nine (9) cities and King County that formed SKHHP. Since then they have increased to a total
of 11 jurisdictions. In 2019 RCW 82.14.540 became law allowing jurisdictions to enact a sales tax for the
purpose of affordable housing; it was a recapture of a portion of the sales tax so there was no increase to
the sales tax. The City of Federal Way did enact that tax and they have access to those funds for the use
of affordable housing. In 2021 City Council authorized the Interlocal Agreement for the purpose of
pooling sales tax receipts with SKHHP. In 2022 SKHHP released the first application for those funds and
three applications were received. All three are for projects located in Burien. The SKHHP Executive
Board agreed with the recommendations and is seeking each jurisdictions approval. Staff Bridgeford
reviewed the three projects and the recommended funding. Unallocated funds will rollover into the next
funding cycle. Committee member Assefa-Dawson moved to forward the proposed resolution to the
January 17, 2023 consent agenda for approval. Committee member Norton seconded. Motion
passed.
2023 Diversity Commission Work Plan
Kia McGlone presented the background information. The Diversity Commission referenced City Code
2.65 to guide the creation of the work plan along with active community engagement and community
education. The work plan includes one-year strategic objectives which includes conducting community
listening tours and co-creating an equity tool of some type to assist City leadership or departments to use
to increase equity for either current or future changes that affect the community programs or services
needed. The theme of the work plan is collaboration, learning and more learning. They would like to
report to the City Council on a quarterly basis so the City leadership and staff are aware of what
commissioners are hearing, seeing and working on with community input. Committee members had
comments and asked questions regarding the work plan. Deputy Mayor Honda was concerned that the
plan does not include a time frame of when projects on the work plan will be completed. There’s a lot of
things that the commission wants to accomplish and she thinks that listing the time frame of when items
should be completed is important so that things don’t get overlooked. She suggested sending the work
plan back to the Diversity Commission before it is adopted. Staff McGlone responded that throughout the
work plan it’s noted that this is a live document and there could be changes. With quarterly reports given
at the Council meetings, Council will know exactly where they are in their process and if they have to
make any adjustments they will. Committee member Assefa-Dawson moved to forward the proposed
2023 Diversity Commission Annual Work Plan to the January 17, 2023 consent agenda for
approval. Committee member Norton seconded. Motion passed.
Valley Narcotics Enforcement Team (VNET) / U.S. Department of Justice, Drug Enforcement
Administration (DEA) High-Intensity Drug Trafficking Area (HIDTA) Task Force Agreements
Deputy Chief Sumpter presented the background information. Participants in this task force include one
officer or detective from each agency participating in the Task Force. Federal Way has been a part of this
Task Force since 2010. Signing this agreement will allow them to continue their regional and federal
partnership and get reimbursed for the officer’s overtime. It also allows them to receive a share of
monetary assets seized through Task Force investigations. Committee member Assefa-Dawson moved
to forward the proposed Agreement to the January 17, 2023 Council consent agenda for approval.
Committee member Norton seconded. Motion passed.
Lease Agreement between Balli Road, LLC and the City of Federal Way for the Downtown
Substation
Deputy Chief Sumpter presented the background information. They have been in that building since 2014
and have been leasing it since 2015. The cost to lease the space is $3,700 per month. Utilities are
included and there are no additional costs. The Traffic Section is housed there as their primary office
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
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facility. Committee member Assefa-Dawson moved to forward the proposed lease agreement to the
January 17, 2023 Council consent agenda for approval. Committee member Norton seconded.
Motion passed.
Global Kitchen DBA Kay Catering – New Contract for Catering Services
Staff Clemons presented the background information. The Dumas Bay Centre is currently contracting
with Kay Catering and this new agreement would supersede the current contract. This new contract will
remove the customers from being Kay Catering customers and to make Dumas Bay Centre the client of
Kay Catering. In creating this change Dumas Bay Centre will regain control over the ordering process
and all associated communication. This will streamline the process for the customers and allow Dumas
Bay Centre to provide better customer service in general. Committee member Assefa-Dawson moved
to forward the proposed Agreement to the January 17, 2023 Regular Council Meeting consent
agenda for approval. Committee member Norton seconded. Motion passed.
Parks and Recreation Commission 2023 Work Plan
Staff Gerwen presented the background information. He highlighted the Master Planning of Brooklake
and Steel Lake Park. Both of these items have been on the work plan for at least four years and the status
was “when funding became available”. Funding became available in the last budget process to do those
studies. Staff will hold public meetings to solicit community input on how they want to see these parks
developed. Council President Honda asked if grants were available to improve the parks. Staff Gerwen
answered that there are grants available, but the problem is that there are staffing issues in the Parks
Department since 2008 and the department has been without a Park Planner. The duties of a Park
Planner/Capital Project Manager have fallen on the Deputy Director and the Parks Manager. It is a
struggle to keep up with the work load. Staff asked for this position in this budget cycle and will request
it again in the next budget. Deputy Mayor Honda agreed that it is a position needed in the city.
Committee member Assefa-Dawson moved to forward the proposed approval of the 2023 Parks &
Recreation Commission Work Plan to the January 17, 2023 Council consent agenda for approval.
Committee member Norton seconded. Motion passed.
Other Business
Council President Kochmar requested a report on 2022 revenues and expenditures for the PAEC, FWCC,
DBC and Celebration Park at the February PRHSPSC meeting.
NEXT REGULAR MEETING
March 14, 2023
ADJOURNMENT
Meeting adjourned at 7:51 p.m.