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01-10-2023 PRHSPSC MINS - Regular K:\PRHSPS Committee\2023\01-10-2023 Minutes.doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2023 5:00 p.m. SUMMARY Committee Members Present: Chair Walsh and Committee member Assefa-Dawson Committee Members Present via Zoom: Committee member Norton Council Members Present: Deputy Mayor Honda and Council President Kochmar Staff Members Present: Joanna Eide, Assistant City Attorney, Kyle Sumpter, Deputy Chief of Police, Sara Bridgeford, Human Services Manager, Kia McGlone, Diversity, Equity and Inclusion Analyst, John Hutton, Parks Director, Jason Gerwen, Parks Deputy Director, David Clemons, DBC Manager, Autumn Gressett, Community Relations Liaison/Contract Administrator and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, General Manager Oakview Group, Abigail McDowell and Abbie Cates, AU Consulting Group Chair Walsh called the meeting to order at 5:01pm PUBLIC COMMENT Karen Brugato, Vice Chair of the Arts Commission spoke on behalf of the Arts Commission. Ms. Brugato spoke regarding the 2022 one-time Covid Unmet Needs funding that the City received from King County. This money has been reserved for the PAEC to support Arts and Culture programs and operations during the Covid-19 pandemic. Ms. Brugato requested that the funding go to the Resident Arts Groups. Ms. Brugato stated that she was speaking on behalf of all of the Resident Arts Groups. During Covid they still had to fulfill the Contract for Services requirements by the Arts Commission. Ms. Brugato also stated that two out of the five groups are not performing at the PAEC because it is too expensive. Ms. Brugato proposed that the money go towards the five Resident Arts Groups. The Council has a decision to make, give the funding to the Resident Arts Groups or fund the Arts 4 Youth Program – which is the Parks staff choice. Council President Honda stated that she supports funding the Resident Arts Groups. Chair Walsh asked Staff Gressett about the funding. Staff Gressett answered that the funding letter was received by King County to the PAEC and all of the funding goes directly through the City of Federal Way and is earmarked for the PAEC. The grant was $50,000 and it was approved to be accepted in November 2022. The purpose of the funding is to support emergency assistance that will address unmet needs and or lost revenue related to or resulting from Covid-19 pandemic. Committee member Norton also spoke in support of funding the Resident Art Groups – it would be helping several entities instead of just one. Janine Barber, Arts Commission spoke about how important music is. They’re planning their next Make Music event and they are having a “Flapjacks at Jimmie Macs” fundraiser. She understands that money is tight everywhere, but music can do a lot. Approval of Minutes Committee member Assefa-Dawson motioned to approve the November 8, 2022 minutes with one minor correction. Committee member Norton seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2023 10, 2023 Summary Page 2 Presentation on Feasibility of a Drug Treatment Program Abigail McDowell and Abbie Cates from AU Consulting Group gave a presentation on the Federal Way Homeless Substance Users (HSU) System Project Design Proposal. According to the US Dept HUD there are 52.2 homeless citizens per 10,000 people in King County. There are 13,368 experiencing homelessness and of that approximately 37% identified as having substance use issues. The national cost per year is approximately $535 million. If Federal Way doesn’t implement a system that combats the confounding factors of mental health and substance abuse, the city’s homeless people with substance abuse will continue to increase at the rate of 6.9% every year. AU Consulting’s mission is to create healthy recovered productive members of society. Ms. McDowell stated that there is a clear difference between their system and what is currently being used by most municipalities in King County which is called harm reduction and that is to prevent HIV, STI’s and Hep. C. These are two very fundamentally different missions which leads to dissimilar outcomes. The confounding factors need to be addressed. Their presentation included information on how their program is different than others, the project scope, the project timeline, project cost analysis and the projected system cost. There are three different areas that they’re looking at for funding: 1) $100,000 from the opioid settlement, 2) Grants and 3) Sponsorships. They reviewed what expenses the $100,000 will cover. The total project cost is estimated to be at $4,100,000. After their presentation the Committee members and Council members had several questions and comments regarding the program. Chair Walsh asked for more information regarding the Zion Healing Center; how does this program actually work. There are currently 45 clinics that are being launched this year. They have been functioning for over 10 years and they realized that in order to scale and make an impact they opened the franchise this year and currently there is not one in Washington. Zion’s approach is to target mental health and watching the impact with substance abuse. Chair Walsh requested to hear directly from someone from the Zion Healing Center to get more specifics and gain a better understanding. Deputy Mayor Honda asked when they are expecting to take their first client in. They answered that their goal is to be ready this summer to take their first cohort in. They need to get a franchise from Zion and their deployment is 90 days once funding is available. Committee member Assefa-Dawson asked if there could be a study session with the full Council and both entities. A representative from AU Consulting stated that they are not selling Zion, all of the technologies that Zion uses are currently being utilized in Kitsap County. Zion takes care of several of the confounding variables, but they’re not covering them all. In their program Zion is just one of the steps that needs to be performed. The HSU program is partnering with Zion, housing entities and other services to put a whole package together at a cost of $4.1. The $100,000 from the opioid settlement will be used to get the program started. Council President Kochmar stated that the City does not have any other funding than the opioid settlement fund and asked what else do they want from the City. Committee member Norton answered that what they need from the City is to assist in getting these entities and service providers to call them back and respond in a timely manner. The services need to get streamlined and in agreement that they will have full cooperation. Committee members Norton and Assefa-Dawson are in support of having a study session. Report on PAEC Operations Staff Gressett reported on PAEC operations for November 2022. The PAEC had 16 total usage days which included Kingston Trio, Native Comedy Jam, the Elf Movie, Federal Way Symphony rehearsals and Federal Way Youth Symphony rehearsals. They also hired a Box Office Manager and a Marketing Manager. Staff Gressett also reviewed the year-over-year data from November 2021 to November 2022. Both event days ticket sold and revenue have increased year over year. Staff Gressett’s presentation also included information regarding grant funding. In November 2022, the PAEC received a one-time COVID Unmet Needs Grant in the amount of $50,000 from King County. This was moved to the consent agenda for the November 15 Council meeting. The purpose of the funding is to support emergency assistance that will address unmet needs and/or lost revenue related to or resulting from the COVID-19 pandemic. Due to the pandemic and loss revenues the PAEC has not had an Arts Education Coordinator or a full Arts 4 Youth program since the beginning of 2020. Staff is PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2023 10, 2023 Summary Page 3 recommending that this funding be allocated to bring back the Arts Education Coordinator at the PAEC and support the Arts 4 Youth program. At the November 15 Council meeting the motion did pass to accept the grant but staff was asked to bring it back for further discussion around their recommendation and public comment recommendation. Staff Gressett reviewed the Arts 4 Youth (A4Y) program. The program has introduced live theater to K-12th grade students since 2017, over 7,900 students attended A4Y events prior to COVID closures. On average 61% of those students attending shows are qualified low-income. A majority of students in attendance are from Federal Way and their visit to the PAEC is their first ever professional live Arts performance. The A4Y program came into existence through not only a mission to serve youth in the community but also as a requirement of Section F – Education Outreach of New Market Tax Credit Requirements. Based on these requirements the Arts Education Coordinator needs to be knowledgeable and qualified to write common-core curriculum in coordination with each scheduled performance. A public recommendation has been made to utilize this grant to offset costs for Resident Arts Organizations (RAO) in which the City of Federal Way has current MOU’s. Staff Gressett reviewed the list of RAO’s that have RAO status at the PAEC. Over the past few years staff regularly reviewed the MOU’s and discussed adjustments to make them more seamless across the board. However, when the pandemic hit in 2020 staff decided to not make any changes to the RAO status or their MOU’s in order to provide consistency in their negotiated terms. Staff Gressett stated that throughout meetings and discussions with them there has never been an expression of their displeasure with the PAEC. Three out of the five RAO’s have had regular scheduled programming both pre and post Covid. Additionally, three out of the five have received Covid relief grant funding over the last three years. Staff Gressett concluded that staff is recommending that this funding be allocated to help bring back the A4Y program not only because of the number of students that it serves within the Federal Way Community but because of the requirement under the new market tax credits to maintain this program. Deputy Mayor stated that she thought the Foundation for the PAEC was responsible for covering the cost for the A4Y. Staff Gressett responded that they are not responsible. Since the opening of the building in 2017 the PAEC operations budget has covered staffing for the program as well as additional subsidy. The Federal Way Performing Arts Foundation does provide between $27,032.00 each year to help with the subsidy. President Honda asked if the RAO’s MOU’s are all the same. Staff Gressett answered that all but one is the same; Federal Way Youth Symphony is the exception. Deputy Mayor Honda stated that Covid hit these groups very hard and that unless the City can promise them that they will get some money from the budget in March then the $50,000 was meant to help with Covid losses. Staff Gressett agreed that the groups lost but the A4Y group lost as well. Regardless of which direction the Council chooses to go, that next year they will have to find funding to help fund and subsidize the groups again. Council President Kochmar stated that the $50,000 will have more of an impact on the RAO’s rather than paying for a part-time person for one year. Staff Gressett responded that it will make a significant impact. Not having an Arts Coordinator drastically impacts the budget. They’ve had to make cuts through the last couple of years. It will affect the New Market Tax Credits if they don’t have this coordinator position. In regards to the New Market Tax Credits Deputy Mayor asked what happens if this program doesn’t come back. Staff Gressett answered that she does not have a clear answer at this time, but she will be meeting with the new Economic Development Director to discuss this. Chair Walsh agreed that they need to find out what the impact will be on the New Market Tax Credits for the A4Y before they come to a determination on which way to go. Committee member Norton added that the $50,000 could help so many more people instead of just one person. Staff Gressett stated that as the RAO’s season comes to an end, there is time before their season begins again in October. However, A4Y has to be planned and the curriculum has to be put together now in order for students to be walking through the doors in September. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2023 10, 2023 Summary Page 4 Resolution: Authorizing the Allocation of Funds in Accordance with the 2022 South King Housing and Homelessness Partners (SKHH) Housing Capital Fund Recommendation Staff Bridgeford presented the background information. SKHHP was formed in 2019; initially there were a total of nine (9) cities and King County that formed SKHHP. Since then they have increased to a total of 11 jurisdictions. In 2019 RCW 82.14.540 became law allowing jurisdictions to enact a sales tax for the purpose of affordable housing; it was a recapture of a portion of the sales tax so there was no increase to the sales tax. The City of Federal Way did enact that tax and they have access to those funds for the use of affordable housing. In 2021 City Council authorized the Interlocal Agreement for the purpose of pooling sales tax receipts with SKHHP. In 2022 SKHHP released the first application for those funds and three applications were received. All three are for projects located in Burien. The SKHHP Executive Board agreed with the recommendations and is seeking each jurisdictions approval. Staff Bridgeford reviewed the three projects and the recommended funding. Unallocated funds will rollover into the next funding cycle. Committee member Assefa-Dawson moved to forward the proposed resolution to the January 17, 2023 consent agenda for approval. Committee member Norton seconded. Motion passed. 2023 Diversity Commission Work Plan Kia McGlone presented the background information. The Diversity Commission referenced City Code 2.65 to guide the creation of the work plan along with active community engagement and community education. The work plan includes one-year strategic objectives which includes conducting community listening tours and co-creating an equity tool of some type to assist City leadership or departments to use to increase equity for either current or future changes that affect the community programs or services needed. The theme of the work plan is collaboration, learning and more learning. They would like to report to the City Council on a quarterly basis so the City leadership and staff are aware of what commissioners are hearing, seeing and working on with community input. Committee members had comments and asked questions regarding the work plan. Deputy Mayor Honda was concerned that the plan does not include a time frame of when projects on the work plan will be completed. There’s a lot of things that the commission wants to accomplish and she thinks that listing the time frame of when items should be completed is important so that things don’t get overlooked. She suggested sending the work plan back to the Diversity Commission before it is adopted. Staff McGlone responded that throughout the work plan it’s noted that this is a live document and there could be changes. With quarterly reports given at the Council meetings, Council will know exactly where they are in their process and if they have to make any adjustments they will. Committee member Assefa-Dawson moved to forward the proposed 2023 Diversity Commission Annual Work Plan to the January 17, 2023 consent agenda for approval. Committee member Norton seconded. Motion passed. Valley Narcotics Enforcement Team (VNET) / U.S. Department of Justice, Drug Enforcement Administration (DEA) High-Intensity Drug Trafficking Area (HIDTA) Task Force Agreements Deputy Chief Sumpter presented the background information. Participants in this task force include one officer or detective from each agency participating in the Task Force. Federal Way has been a part of this Task Force since 2010. Signing this agreement will allow them to continue their regional and federal partnership and get reimbursed for the officer’s overtime. It also allows them to receive a share of monetary assets seized through Task Force investigations. Committee member Assefa-Dawson moved to forward the proposed Agreement to the January 17, 2023 Council consent agenda for approval. Committee member Norton seconded. Motion passed. Lease Agreement between Balli Road, LLC and the City of Federal Way for the Downtown Substation Deputy Chief Sumpter presented the background information. They have been in that building since 2014 and have been leasing it since 2015. The cost to lease the space is $3,700 per month. Utilities are included and there are no additional costs. The Traffic Section is housed there as their primary office PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 10, 2023 10, 2023 Summary Page 5 facility. Committee member Assefa-Dawson moved to forward the proposed lease agreement to the January 17, 2023 Council consent agenda for approval. Committee member Norton seconded. Motion passed. Global Kitchen DBA Kay Catering – New Contract for Catering Services Staff Clemons presented the background information. The Dumas Bay Centre is currently contracting with Kay Catering and this new agreement would supersede the current contract. This new contract will remove the customers from being Kay Catering customers and to make Dumas Bay Centre the client of Kay Catering. In creating this change Dumas Bay Centre will regain control over the ordering process and all associated communication. This will streamline the process for the customers and allow Dumas Bay Centre to provide better customer service in general. Committee member Assefa-Dawson moved to forward the proposed Agreement to the January 17, 2023 Regular Council Meeting consent agenda for approval. Committee member Norton seconded. Motion passed. Parks and Recreation Commission 2023 Work Plan Staff Gerwen presented the background information. He highlighted the Master Planning of Brooklake and Steel Lake Park. Both of these items have been on the work plan for at least four years and the status was “when funding became available”. Funding became available in the last budget process to do those studies. Staff will hold public meetings to solicit community input on how they want to see these parks developed. Council President Honda asked if grants were available to improve the parks. Staff Gerwen answered that there are grants available, but the problem is that there are staffing issues in the Parks Department since 2008 and the department has been without a Park Planner. The duties of a Park Planner/Capital Project Manager have fallen on the Deputy Director and the Parks Manager. It is a struggle to keep up with the work load. Staff asked for this position in this budget cycle and will request it again in the next budget. Deputy Mayor Honda agreed that it is a position needed in the city. Committee member Assefa-Dawson moved to forward the proposed approval of the 2023 Parks & Recreation Commission Work Plan to the January 17, 2023 Council consent agenda for approval. Committee member Norton seconded. Motion passed. Other Business Council President Kochmar requested a report on 2022 revenues and expenditures for the PAEC, FWCC, DBC and Celebration Park at the February PRHSPSC meeting. NEXT REGULAR MEETING March 14, 2023 ADJOURNMENT Meeting adjourned at 7:51 p.m.