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11-101463CITY OF � Federal May 13, 2011 Barghausen Consulting Engineers c/o Eric Ramsing 18215 72nd Avenue South Kent, WA 98032 CITY HALL FiLE 33325 8th Avenue South y Mailing Address: PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway.com Re: File #11-101463-00-PC; PREAPPLICATION CONFERENCE SUMMARY Arco AM/PM NTI Rebrand, 28718 Military Road South, Federal Way Dear Mr. Ramsing: Thank you for participating in the preapplication conference with the City of Federal Way's Development Review Committee (DRC) held May 5, 2011. We hope that the information discussed at that meeting was helpful in understanding the general requirements for your project as submitted. This letter summarizes comments given to you at the meeting by the members of the DRC. The members who reviewed your project and provided comments include staff from the City's Planning and Building Divisions and Public Works Department, and representatives from Lakehaven Utility District and South King Fire and Rescue. Some sections of the Federal Way Revised Code (FWRC) and relevant information handouts are enclosed with this letter. Please be advised, this letter does not represent all applicable codes. In preparing your formal application, please refer to the complete FWRC and other relevant codes for all additional requirements that may apply to your project. The key contact for your project is Matt Herrera, 253-835-2638, matt.herrera@cityoffederalway.com. For specific technical questions about your project, please contact the appropriate DRC representative as listed below. Otherwise, any general questions about the preapplication and permitting process can be referred to your key contact. PROJECT DESCRIPTION Applicant proposes to re -open an existing vehicle service station located at 28718 Military Road South that had been vacated approximately six years ago. MAJOR ISSUES Outlined below is a summary of the major issues of your project based on the plans and information submitted for preapplication review. These issues can change due to modifications and revisions in the plans. These major issues only represent comments that the DRC consider most significant to your project and do not include the majority of the comments provided. The major issues section is only provided as a means to highlight critical requirements or issues. Please be sure to read the entire department comments made in the next section of this letter. z .' 1N1�.+Rarnsir}g t� Page 2 May 13, 2011 + Planning Division Vehicle service station is a nonconforming use due to the current service station at the intersection's northwest corner. Such uses are limited to one per intersection within Neighborhood Business (BN) zones. Improvements to the site are limited as detailed in the Planning section below. Public Works Development Services Division 1. Based on the limited information available, it appears this project will trigger the City's non- conforming water quality code requirement to bring the entire site into compliance for water quality treatment. See additional Development Services Division comments, below. 2. Oil Control for High -Use sites will also be required, per the requirements of the 2009 King County Surface Water Design Manual. + Public Works Traffic Division 1. The project is not anticipated to generate any new PM Peak hour trips; therefore, a Transportation Concurrency permit is NOT required. 2. Street frontage improvements and right-of-way dedication along Military Road and South 288t` Street may be required if the proposed improvement exceeds 25% of the assessed or appraised value of all structures and land combined on the subject property, whichever is greater, except that if the subject property is equal to or greater than 100,000 square feet in size, the land value shall not be included in the assessed or appraised value used to determine the 25 percent. 3. The current proposal needs to meet access management standards per FWRC 19.135.280 DEPARTMENT COMMENTS Outlined below are the comments made by the representatives of each department present at the preapplication conference. Each section should be read thoroughly. If you have questions, please contact the representative listed for that section. PLANNING DIVISION (Matthew Herrera, 253-835-2638, matt.hrrera@cityoffederalway.com) 1. Comprehensive Plan and Zoning Designation —The subject property is located in a Neighborhood Business (BN) designation. Vehicle service stations are permitted in BN zones, but pursuant to Federal Way Revised Code (FWRC) 19.215.030(3) such uses are limited to one per intersection. 2. Nonconforming Use — As an existing vehicle service station is in operation within the same intersection, the proposed re -opening of the applicant's service station will result in a nonconforming use. Such a distinction places the following limitations on improvements for the site: a. no structural alterations or increases in gross floor area; and b. no changes or alterations, other than normal maintenance, in excess 15 percent of the assessed or appraised value in any one consecutive 12-month period to any structure. Exterior Improvements — As mentioned above, the nonconforming use status limits the amount of improvements that can be made to the service station. The nonconforming development regulations set forth in FWRC 19.30.090(1)(e) requires uses that have ceased for more than a year to repair and/or restore the improvements on the site (e.g., drainage, landscaping, curbing, parking, parking lot landscaping, etc.) to a condition as near as physically possible to the condition required by the requirements of approval of the existing development. 11-101463 Doc, LD.57463 Mr. Ramsing Page 3 May 13, 2011 As the original improvements were made in 1969, record of such requirements may not be readily available. Several items that will need to be restored are: a. Curbing and landscaping shall be repaired/reestablished (landscape plans must be prepared by a registered landscape architect); b. Re -striping of vehicle stalls; and c. Pedestrian pathway markings. These improvements would be characterized as normal maintenance. 4. Fuel Dispensers & Canopy — Installation of the fuel dispensers and canopy will not be considered structural alterations or an addition of gross floor areas provided the replacements are similar in quantity and size to the previous service station. These replacements will not be subject to the 15 percent threshold as they are separate structures from the existing service station. Please be advised that the canopy and fuel dispensers are the only new structures that will be afforded this status. Meeting Follow-up -- The proposed canopy will be required to meet the current 25-foot setback provisions of FWRC 19.215.030 1 as it is a new structure. Environmental Review — Installation of underground tanks that exceed 10,000 pounds (cumulative total for all tanks) are subject to environmental review pursuant to the State Environmental Policy Act (SEPA). The applicant is required to complete an environmental checklist with the land use application. Public notice and environmental determination is required prior to any site plan approval or building permits. 6. Land Use Application — The proposal will require a Process III Master Land Use application. Process III is an administrative review conducted by city staff with a final decision rendered by the Director of Community and Economic Development. The Planning Division will notify the applicant of application status within 28 days of submittal. If the application is determined complete, staff will issue a Letter of Complete Application. FWRC limits the administrative review to 120 days from the' date of complete application. The 120-day review period will stop any time the applicant has been requested by the city to correct plans, perform required studies, or provide additional required information. The review period will begin within 14 days following submittal of requested items. Please be advised that any request for corrections and/or additional information must be provided within 180 days of written notification or the land use application shall expire. Meeting Follow-up/Site Plan Review — Installation of the canopy and dispensers will require Process III land use Nproval. This increase in level of review from the Process I review identified in the June 24, 2010, response to inquiry is due to the fuel tanks_ exceeding 10,000 gallons. FWRC 19-15.030 requires Process III review for improvements to existing sites not exempt from SEPA review. 7. Garbage & Recycling Receptacles — The design of the enclosure area should be consistent with the architectural design of the primary structure on the site. The enclosure shall be screened from the abutting property by a 100 percent sight -obscuring fence or wall and appropriate landscape screen. Public Notice — The Process III application will require a 14-day comment period. The Notice of Application soliciting comments will be published in the Federal Way Mirror, posted at the official notice boards within the city, and mailed to residential properties within 300 feet of the subject I1-101463 Doc. LD.57463 Mr. Ramsing Page 4 May 13, 2011 property. The applicant is required to provide mailing envelopes to all owners located within 300 feet of the subject property. 9. Fees — Please contact a Development Specialist at 253-835-2607 for Process III, SEPA, and mailing envelope fees. PUBLIC WORKS DEVELOPMENT SERVICES DIVISION (Kevin Peterson, 253-835-2734, kevin.peterson@cityoffederalway.com) Land Use Issues — Stormwater 1. Surface water quality treatment will be required per the 2009 King County Surface Water Design Manual (KCSWDM) and the City of Federal Way Addendum to the 2009 KCSWDM. This project meets the requirements for a Targeted Drainage Review (TDR), Category #3. At the time of land use site plan submittal, a preliminary modified Technical Information Report (TIR), addressing the relevance of the project to Core Requirements #5, 6, and 7, and Special Requirements #4 and 5, of the KCSWDM will be required. A Level 1 downstream analysis shall also be provided in the preliminary TIR. The City has 1" = 100', five-foot contour planimetric maps that may be used for basin analysis. 2. According to KCSWDM Special Requirement #5, Oil Control, `if the area under the covered fueling island drains to the sanitary sewer, then only the remaining high -use area... draining to the storm drainage system (normally the ingress and egress routes) need comply with the High Use Menu. ' Since it is anticipated that the fuel island area will drain to the sanitary sewer, then the High -Use menu will apply to the primary ingress -egress areas accessing the fuel islands. 3. In addition to the KCSWDM, our initial review suggests that FWRC Section 19.30.120, "Nonconforming Water Quality Improvements" applies to this site. Specifically, the following items are applicable: l.c. Redevelopment which involves the repair or replacement of 5,000 square feet or more of an impervious surface, when such redevelopment is not part of a routine maintenance activity; Ld. Redevelopment which involves the collection and/or concentration of surface and/or stormwater runoff from a drainage area of 5,000 square feet or more; l .h. Redevelopment of property which drains or discharges to a receiving water that has a documented water quality problem, as determined by the Public Works Director based on a map, plan, water quality monitoring data or a written policy in existence or implemented by the Director prior to submission of a redevelopment application determined to trigger application of this subsection, where the Director determines that the redevelopment requires additional specific controls to address the documented water quality problem. Therefore, water quality treatment will be required for the entire site, including new and existing pollution generating impervious surfaces. Treatment options must be selected from the Enhanced Basic Water Quality Menu provided in the KCSWDM. 4. Show the proposed location and dimensions of the water quality facilities on the preliminary plans. I1-101463 Doc, I.D.57463 Mr. Ramsing Page 5 May 13, 2011 If more than one acre will be disturbed during construction, a National Pollutant Discharge Elimination System (NPDES) permit may be required. Information regarding this permit can be obtained from the Washington State Department of Ecology at b.qp://www.!Icy.wa.pv/prQUams/sealpac/index.htmi, or by calling 360-407-6437. Right -of -Way Improvements See the Traffic Division comments from Sarady Long, Sr. Transportation Planning Engineer, for traffic related items. Building Permit Issues Engineered plans are required for clearing, grading, road construction, and utility work. Plans must be reviewed and approved by the City. Engineering review fees are $824.50 for the first 12 hours of review, and $68.50 per hour for additional review time. A final TIR shall be prepared for the project and submitted with the engineering plans. Both the TIR and the plans will require the signature/seal of a professional engineer registered/licensed in the state of Washington. 2. All site engineering review and approval will be connected to the new canopy permit. 3. The Federal Way Development Standards Manual (including standard detail drawings, standard notes, and engineering checklists) is available on the City's website at www.ci offederalwa .com to assist the applicant's engineer in preparing the plans and TIR. 4. Bonding is required for all street improvements (driveway removal and/or modification) and temporary erosion and sediment control measures associated with the project. The bond amount shall be 120 percent of the estimated costs of the improvements. An administrative fee deposit will need to accompany the bond to cover any possible legal fees in the event the bond must be called. Upon completion of the installation of the improvements, and final approval of the Public Works Inspector, the bond will be reduced to 30 percent of the original amount and held for a two-year maintenance period. 5. The developer will be responsible for the maintenance of all street systems during the two-year maintenance period. During that time, the Public Works Inspector will make periodic visits to the site to ensure the developer's compliance with the maintenance requirements. Upon satisfactory completion of the two-year maintenance period, the remainder of the bond will be released. Maintenance for public roads and subdivision drainage facilities then become the responsibility of the City. Maintenance for private roads and drainage facilities, including short plats, remain the responsibility of the individual property owners. 6. When topographic survey information is shown on the plans, the vertical datum block shall include the phrase "DATUM: N.G.V.D.-29" or "DATUM: K.C.A.S.," on all sheets where vertical elevations are called out. Drawings submitted for plan review shall be printed on 24" x 36" or 22" x 34" paper. All final approved drawings shall be drafted/plotted on 24" x 36" or 22" x 34" mylar sheet with permanent black ink. Site plans shall be drawn at a scale of 1" = 20', or larger. Architectural scales are not permitted on engineering plans. 11-101463 Doc. I.D. 57463 Mr. Ramsing Page 6 May 13, 2011 Provide cut and fill quantities on the clearing and grading plan. Erosion control measures, per Appendix D, 2009 KCSWDM, must be shown on the engineering plans. 9. The site plan shall show the location of any existing and proposed utilities in the areas affected by construction. PUBLIC WORKS TRAFFIC DIVISION, Sarady Long, 253-835-2743, sarady.long@cityoffederalway.com Transportation Concurrency Analysis (FWRC 19.90) 1. The proposal to re -open the existing gas station under a tenant improvement (TI) review process is exempt from a concurrency permit process. 2. Based on the submitted materials to re-establish an existing 8-pump fueling gas station, the Institute of Transportation Engineers (ITE) Trip Generation - 8 h Edition, land use code 853 (Gas Station Building), the proposed project is estimated to generate approximately 67 new weekday PM peak hour trips. However, an adjustment/credit for the previous land use of Gas Station applies towards peak hour trips resulting in no net new trips. Transportation Impact Fees (TIF) (FWRC 19.91) Based on the submitted materials to reopen an existing Gas Station with 1,600 square feet Minimart building, the project is not anticipated to pay any traffic impact fee. This is based on an estimated traffic impact fee of $69,744 for the proposed use and credit of $69,744 for the current impact fee rate of the current use (FWRC 19.91.060(D)). Transportation Impact Analysis (TIA) (FWRC 19.135) A Traffic Impact Analysis (TIA) prepared by an engineer licensed in the state of Washington may be required for this development project. The engineer should contact the Traffic Division for a scoping sheet in the initial stages of their study. The TIA should include the following analysis: ■ Sight distance analysis per AASHTO for the proposed access. ■ Queuing analysis of access points for morning, evening, and Saturday peak hours. Street Frontage Improvements (FWRC 19.135) Based on the available records and the submitted materials, it appears that this proposal will not meet the 25 percent threshold criteria for requiring street frontage improvements as identified in the FWRC 19.135.030. Access Management (FWRC 19.135) 1. Access management standards are based on roadway safety and capacity requirements. FWRC 19.135.280 provides access standards for streets based on planned roadway cross -sections. Please note that access classifications are per Drawing 3-1A in the Public Works Development Standards. 2. This property does not have the 660 feet minimum street frontage to allow a second access driveway onto South 2888' Street and Military Road South. As such, the two driveways closest to the intersection should be closed. The applicant may widen the other two driveways to accommodate the expected vehicle. Please note, the City may limit the driveway on Military Road to right -in and 11-101463 Doe. I.D.57463 Mr. Ramsing Page 7 May 13, 2011 right -out if deemed necessary to improve safety. Access will be restricted if such access would interfere with the 95" percentile queue lengths from any existing traffic control device. Design Criteria (FWRC 18.55) The applicant's engineer may need to submit a Vehicle Turning Diagram to the Public Works Traffic Division in order to support wider driveway. This diagram will show how the appropriate design vehicle such as Tanker Truck can enter, maneuver, and leave the site without encroaching onto opposing traffic lanes or mounting a curb. PUBLIC WORKS - SOLID WASTE AND RECYCLING DIVISION (Rob Van Orsow, 253-835-2770, robv@cityoffederalway.com) Solid Waste & Recycling Design Considerations Solid waste and recycling design considerations include: • Adequate space allocation for interior and exterior garbage, recycling, food waste, waste oil, yard debris, hazardous waste, or biohazard collection containers. Minimum recycling space allocation is established by FWRC 19.125.150. • For basic solid waste and recycling needs within a single enclosure, clear interior dimensions measuring 10' deep by 20' across are recommended, along with a two -door swing -open or roll - open gate that spans the front width of the enclosure. When gate doors are opened, no structure or hardware should remain above grade across the enclosure opening. Gate pins/holes are preferred for holding gates in closed and open positions to ease service access and maximize the life of gate hardware. • Sites may require a larger enclosure, or multiple enclosures, to accommodate on -site user access and/or additional waste types and containers. • Plan for user access to interior waste and recycling storage areas/containers, and to exterior containers screened by enclosure(s). • Plan for unobstructed, safe enclosure ingress and egress for service vehicles, directly in line with enclosure openings. Allow appropriate turning radii for service vehicles, and minimize potential `blind spots' during ingress and egress. • Consider landscaping, setbacks and screening requirements [based on FWRC Section 19.125.040 (4) & (5)]. • Note that larger -scale commercial or multi -unit housing developments may see long-term savings from the use of on -site waste compaction equipment. Planning for this equipment may require larger enclosure dimensions, defined overhead clearances, consideration of power utility access, and drainage management. • Mixed -use developments may also benefit from on -site waste compaction equipment. Additional mixed -use development considerations include: o Designated chutes and/or internal facility maintenance areas or services for tenants, o Moving waste and recycling streams from interior units to collection areas, and o Access by business tenants and/or residents to exterior waste and recycling areas. Help with many design parameters related to service access is available via the City's contracted solid waste services provider, Waste Management. Contact: John Davis — Senior Route Manager at 206-786- 4530 (cell). 11-101463 Doc I.D.57463 Mr. Ramsing Page 8 May 13, 2011 BUILDING DIVISION (Fernando Fernandez, 253-835-2623, fernando.fernandez@cityoffederalway.com) Codes Adopted At the time of submittal, those regulations which are currently in effect shall be applicable to all project plans and specifications. The City of Federal Way has adopted the following: International Building Code, 2009 edition (Washington Administrative Code 5150 and Federal Way Revised Code 3.15.010 International Mechanical Code, 2009 edition (WAC 51-52 and FWRC 13.30.010) Uniform Plumbing Code, 2009 edition (WAC 51-56 & WAC 51-57 and FWRC 13.25.030) International Fire Code, 2009 edition (WAC 51 -54 and FWRC 13.55.020) Accessibility Code ICC/ANSI Al 17.1-2003 (WAC 51-50) Washington State Energy Code, 2009 edition (WAC 51-11 and FWRC 13-15-010) International Residential Code, 2009 edition (WAC 51-51 and FWRC 13-15-030) National Electric Code (NEC), 2008 edition (Note: The NEC is on a different cycle than the International and Uniform Codes. See WAC 296-46B for specific dates for the adoption of updated versions of the electrical code. Site -Specific Requirements Pursuant to the 2009 IBC (International Building Code) section 406.5.3, canopies under which fuels are dispensed shall have a clear, unobstructed height of not less than 13 feet 6 inches to the lowest projecting element in the vehicle drive -through area. Canopies and their supports over pumps shall be of noncombustible materials, fire -retardant -treated wood complying with IBC Chapter 23, wood of Type IV sizes or of construction providing 1-hour fire resistance. Combustible materials used in or on a canopy shall comply with one of the following: a. Shielded from the pumps by a noncombustible element of the canopy, or wood of Type IV sizes; b. Plastics covered by aluminum facing having a minimum thickness of 0.010 inch or corrosion - resistant steel having a minimum base metal thickness of 0.016 inch. The plastic shall have a flame spread index of 25 or less and a smoke -developed index of 450 or less when tested in the form intended for use in accordance with ASTM E 84 or UL 723 and a self -ignition temperature of 650°F (343°C) or greater when tested in accordance with ASTM D 1929; or c. Panels constructed of light -transmitting plastic materials shall be permitted to be installed in canopies erected over motor vehicle fuel -dispensing station fuel dispensers, provided the panels are located at least 10 feet from any building on the same lot and face yards or streets not less than 40 feet in width on the other sides. The aggregate areas of plastics shall not exceed 1,000 square feet. The maximum area of any individual panel shall not exceed 100 square feet. The single accessible parking stall shall be van accessible (IBC 1106.5). 11-101463 Doc- LD.57463 Mr. Ramsing Page 9 May 13, 2011 3. Provide a minimum of one unisex restroom facility (IBC section 2903, amended). 4. Freestanding Signs: The property qualifies for medium profile sign provision (FWRC 19.140.140(2). As such, the site qualifies for one freestanding pedestal or monument sign per street frontage. Sign height along South 288`h Street is limited to 11.74' and along Military Road to 12'. Sign area for each sign face is limited to 40 square feet. Sign setback is 3' feet from property line but is also subject to clear view zone (sight distance). For additional signage information please see enclosed sign handout. Permits A separate building permit is required for improvements to the existing store building and for the re- construction of the pump island canopy. Mechanical and plumbing work may be part of the permit or may be filed separately. Submit with a completed application for permit, five complete sets of plans. A separate electrical permit is required for any new or altered electrical work. When structural calculations are required for any given permit submittal, provide two sets of structural calculations prepared by a professional engineer, registered in the state of Washington. At submittal, provide two sets of energy code calculations, including lighting budget showing compliance with the Washington State Energy Code (2009), Non -Residential Energy Code (NREC) effective January 1, 2011. A separate permit is required for any new or altered freestanding or building mounted signs, electrical work, and fire suppression systems. Applicants may apply for separate permits at any time prior to commencement of construction. Revised or resubmitted plans shall be provided in the same format, size, and amount as the originally submitted plans. Revised/resubmitted drawings shall indicate by means of clouding or written response, what changes have been made from the original drawings. Plans for all involved departments will be forwarded from Community and Economic Development Services. Inspections When required, special inspections shall be performed by WABO approved agencies or by agencies approved by the building official prior to permit issuance. Construction must be approved by all reviewing departments prior to final building division inspection. All concerned departments (Planning, Public Works, Electrical, Fire) must sign off before the Building Department can final the structure for occupancy. Building final must be approved prior to the issuance of a Certificate of Occupancy. No building or portion of a building shall be occupied or used for storage prior to the issuance of the certificate of occupancy. No work shall start prior to the issuance of the permit. The information provided is based on limited plans and information. The comments provided are not intended to be a complete plan review and further comments are possible at time of building permit plan review. 11-101463 Doc I D.57463 Mr. Ramsing Page 10 May 13, 2011 LAKEHAVEN UTILITY DISTRICT (Brian Asbury, 253-946-5407, basbury@lakehaven.org) Water • A Certificate of Water Availability (application form enclosed) may be required to be submitted with any land use and/or building permit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 30 days to issue for typical, 5 days for accelerated, processing. ■ A separate water service connection application (form enclosed) submitted to Lakehaven is required for each new service connection to the water distribution system, or any modification to an existing water service connection (e.g., larger service, irrigation, abandonment of existing service(s), etc.), in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Non - single -family properties require separate fire protection (if required or installed) water service connections. • There is one (1), existing 5/8"x3/4" meter currently serving the property, located at the southern property line approximately center of property. This meter should be evaluated under UPC to determine if it's adequate for the proposed use. ■ Installation of a private, Double Check Valve Assembly (DCVA) is required; located directly adjacent to the commercial/domestic meter. Contact Lakehaven's Cross Connection Specialist, Chris Zoepfl (CZoepfl(aLakehayen.org) for additional information on this requirement. • IF irrigation water use is intended for the site AND the existing meter for the site is adequate for either intended commercial or irrigation uses (concurrent usage not presumed), applicant has the option to either install a new separate irrigation service/meter or use the supply from the existing commercial meter for irrigation supply. If intent is to use the existing commercial meter for irrigation supply applicant is advised that installation of a second, separate private DCVA will be required at the connection point of the irrigation supply to the domestic supply. IF irrigation water use is intended for the site AND the existing meter for the site is not adequate for the intended commercial use applicant will be required to: A) have the commercial/domestic service & meter properly upsized; and B) have a new separate irrigation service/meter for the site installed. • Applicant will be required to complete and submit a Water Use Questionnaire (WUQ, copy enclosed). Information in the WUQ will be used by Lakehaven to confirm specific premise isolation (aka backflow prevention) requirements. Sewer • A Certificate of Sewer Availability (application form enclosed) may be required to be submitted with any land use and/or building permit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 30 days to issue for typical, 5 days for accelerated, processing. • A separate sewer service connection permit (application form attached) will be required to connect the fueling island drain(s) to the sanitary sewer system, in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Minimum slope for gravity sewer service connections is 2%. In addition to all other sewer service installation standards, installation of a Type 1, 48" monitoring manhole is required on the private building sewer line, for all new or modified non-residential connections. Lakehaven's Fueling Island Sewer Design/Operation Standards attached. Copy of existing sewer service connection record (SSCP 3820) attached. • Applicant will be required to complete and submit a Sewer Use Survey (SUS, copy enclosed). Information in the SUS will be used by Lakehaven to prepare the required Discharge Agreement for the facility/site. 11-101463 Doc. I.D.57463 Mr. Ramsing Page 11 May 13, 2011 General • For any proposed change or increase in usage beyond the level of the water and/or sewer system capacity previously purchased for the property(ies), Lakehaven researches prior system capacity charges paid, if any, and evaluates the subject property(ies) for the existence of any available credits and determination of a capacity `base level' for the subject property(ies). For any new or modified, non-residential connections sought after December 31, 2007, Lakehaven will assess additional Capital Facilities Charges (CFC) to property owners, where increased usage of the water and/or sewer systems beyond the property's established credit level(s), including increases attributable to usage associated with existing service(s), is indicated based on owner's submittal of estimated water consumption figures. Additionally, Lakehaven may levy a capacity rental charge for capacity utilized, based on water consumption records, above the level of capacity available following payment of any additional CFC and/or new or modified service connections as noted herein. The owner has the option to make full purchase of any system capacity deficit at any time. ■ System capacity credits are available for this property from system capacity charges previously assessed, paid directly to Lakehaven, and/or credited to the parcel(s) for 3.28 Equivalent Residential Units (ERU) for water and sewer, each. Please contact Lakehaven for further detail. • Lakehaven's Capital Facilities Charges are calculated on the basis of Equivalent Residential Units (ERU). Residential equivalency for non-residential connections will be estimated based on anticipated water use (1.00 ERU = 255 gallons per day for water and 220 gallons per day for sewer). Owner will be required to provide a reliable estimate of proposed water consumption (domestic and irrigation separately) for the property (information from a similar facility may be submitted in lieu of a new estimate). Lakehaven's current 2011 Capital Facilities Charges, subject to change without notice, are $3,097/ERU for water and $2,784/ERU for sewer. All comments herein are valid for one (1) year and are based on the proposal(s) submitted and Lakehaven's current regulations and policies. Any change to either the development proposal(s) or Lakehaven's regulations and policies may affect the above comments accordingly. SOUTH KING FIRE AND RESCUE (Chris Ingham, 253-946-7244, chris.ingham@southkingfire.org) Separate permits are required for the installation of the new underground fuel tanks and fuel pipe. CLOSING This letter reflects the information provided at the preapplication meeting and is intended to assist you in preparing plans and materials for formal application. We hope you found the comments useful to your project. We have made every effort to identify major issues to eliminate surprises during the City's review of the formal application. The completion of the preapplication process in the content of this letter does not vest any future project application. Comments in this letter are only valid for one year as per FWRC 19.40.070 (4). As you know, this is a preliminary review only and does not take the place of the full review that will follow submission of a formal application. Comments provided in this letter are based on preapplication materials submitted. Modifications and revisions to the project as presented for this preapplication may influence and modify information regarding development requirements outlined above. In addition to this preapplication letter, I1-101463 Doe LD.57463 Mr. Ramsing Page 12 May 13, 2011 please examine the complete FWRC and other relevant codes carefully. Requirements that are found in the codes that are not addressed in this letter are still required for your project. If you have questions about an individual comment, please contact the appropriate department representative noted above. Any general questions can be directed towards the key project contact, Matt Herrera, 253-83 5-263 8. We look forward to working with you. Sincerely, Matt Herrera Associate Planner enc: Submittal Checklist Lakehaven Handouts c: Kevin Peterson, Engineering Plans Reviewer Sarady Long, Senior Transportation Planning Engineer Fernando Fernandez, Building Dept. Brian Asbury, Lakehaven Utility District Chris Ingham, South King Fire and Rescue 11-101463 Doc. I.D.57463 Pre -application Conference Sign in Sheet City of Federal Way COMMUNITY DEVELOPMENT REVIEW COMMITTEE May 4, 2011 9:00 am. Project Name: Address: File Number: Arco AM/PM Rebrand 28718 Military Rd S Federal Way, WA 11-101463-00-PC City Hall Hylebos Room NAME DEPARTMENT / DIVISION TELEPHONE NUMBER 2. v co'4 �1 f�'�7t S Zo(o . �2-\ -i Z 3. /tI KC6 �rcaj ZP6, 7Z6, y7-1 4. s. 6- �OI K r7�__' — / 7. 8. 9. 10. `1 i 1� `� I� L DAV!D M A Li K. �t 1 � C� 6 V. O _ WN �� G 541- 3 3S 11. a VL Cif P-kGr,r� 12. I ARCO AM/PM NTI Rebrand (I I -If 53-00-PC) Page I of I ARCO AM/PM NTI Rebrand (11-101463-00-PC) © 2006: Lakehaven Utility District neither warrants nor guarantees the accuracy of any facility information shown. Facility locations and conditions are subject to field verification. http://columbia/lion/map.aspx 4/26/2011 OUTSIDL ...................... LAKEHAVEN SEWER DISTRICT PERMIT '742 ej MAINTENANCE DIVISION VASKMBNT lfo.................... REPAIRS_......... APPLICATION FOR CARD No, .... ...... Duos" s SIDE SEWER PERMIT DATE ..... ... ........ OWNER......... ..... . .......... CONTRACTOR L ......(:! a. 's-F72 V/ ex-- 's -y"k) r-le Al BASEMENT: . .. . ............... NAME SUB -DIVISION .... AZ (! t 1 -M. #W, &-S- LOT .............. _. ILK. Na..............-.-..................... �I I HEREBY CERTIFY THAT THE ABOVE CONNECTION HAS BEEN DISTRICT APPROVAL By ............... DATI___.���? /Ko.�' MADE AS SHOWN, PRIOR TO BACKFILL ENTERED ON CARD BY ..... ... .. ..... . DATE ................. .... . ..... . my ......... (./j / z ......... c� ...... q ............ . DATE.._,:7oJ ..... ...9 .. . ,ODD;-- CITY OF Federal April 21, 2011 Eric Ramsing Barghausen Consulting Engineers 18215 72°d Avenue South Kent, WA 98032 L CITY HALL F L Way 33325 8th Avenue South Mailing Address: PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway.com RE: File #11-101463-00-PC; NOTICE OF PREAPPLICATION CONFERENCE Arco AM/PM NTI Rebrand, 28718 Military Road South, Federal Way Dear Mr. Ramsing: The Department of Community and Economic Development is in receipt of your preapplication conference request. The application has been routed to members of the Development Review Committee and a meeting with the project applicant has been scheduled as follows: 9:00 a.m. — Thursday, May 5, 2011 Hylebos Conference Room Federal Way City Hall, 2°d Floor 33325 8d' Avenue South Federal Way, WA 98003 We look forward to meeting with you. Please coordinate directly with anyone else you would like to attend the meeting as this will be the only notice sent out by the department. If you have any questions regarding the meeting, please contact me at 253-835-2638, or matt.herrera@cityoffederalway.com. Associate Planner c: Dave Malik, 26220 116`h Avenue SE #201, Kent, WA 98030 Doc. I.D. 57479 CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES DEVELOPMENT REVIEW COMMITTEE TRANSMITTAL DATE: TO: FROM: FOR DRC MTG. ON., FILE NUMBER(s): RELATED FILE NOS.: PROJECT NAME: PROJECT ADDRESS: ZONING DISTRICT.- April 18, 2011 Ann Dower, Senior Engineering Plans Reviewer ■ Development Services • Traffic Scott Sproul, Assistant Building Official Brian Asbury, Lakehaven Utility District Chris Ingham, South King Fire & Rescue Matthew Herrera Thursday April 28, 2011— Internal Review Thursday, May 5, 2011, 9:00am - Meeting with applicant 11-101463-00-PC None ARCO AM/PM NTI REBRAND 28718 MILITARY RD S PROJECT DESCRIPTION Proposal to reopen shuttered veb icle service station. Re-establish 3 8' x 44' canopy w/ (4) MPDs and (2) underground fuel storage tanks. LAND USE PERMITS: Preapplication Conference PROJECT CONTACT. BARGHAUSEN CONSULTING ENGINEERS 1821572NDAVES MATERLMLS SUBMITTED: Site Plan, Site Photos (1 set), MLU, Pre-app checklist �� RECEIVE] CITY OF APR 1 5 2011 Federal WayrY OF FEDERAL WAY CDs APPLICATION NO(S) I o I _q 10--3 �� O Project Name MASTER LAND USE APPLICATION DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES 33325 8`h Avenue South Federal Way, WA 98003-6325 253-835-2607;Fax 253-835-2609 www.cityoffederalway.com -IC Date 4/ (S 1/ ARCO AM/PM NTI REBRAND / RE-ESTABLISH USE Property Address/Location Parcel Number(s) 28718 MILITARY RD, FEDERAL WAY 98003 55290-0230 Project Description REBRAND EXISTING VEHI-C-LE SERVICE STATTQN RE-ESTABLISH 38' x 44' CANOPY w/(4) MPDs / RE-ESTABLISH (2) UNDERGROUND FUEL STORAGE TANKS. PLEASE PRINT Type of Permit Required Annexation Binding Site Plan Boundary Line Adjustment Comp Plan/Rezone Land Surface Modification Lot Line Elimination X Preapplication Conference Process I (Director's Approval) Process H (Site Plan Review) Process III (Project Approval) Process IV (Hearing Examiner's Decision) Process V (Quasi -Judicial Rezone) Process VI SEPA w/Project SEPA Only Shoreline: Variance/Conditional Use Short Subdivision Subdivision Variance: Commercial/Residential Required Information BN Zoning Designation BN Comprehensive Plan Designation Value of Existing Improvements Value of Proposed Improvements International Building Code (IBC): M-Motor Fuel Disp . Occupancy Type II-B CANOPY Construction Type V-B CONVENIENCE STR Applicant Eric Rams ing c / o Barghausen Consulting Engineers Name: 18215 - 72nd Ave. S. Address: City/State: Kent, WA 98032 Zip: (425) 65 416 Phone: (425 56-7438 Fax: Email: e ing@barghausen com Signature: Agent (if different than Applicant) Name: Address: City/State: Zip: Phone: Fax: Email: Signature: Owner Name: Dave Malik Address: 26220 116th Ave . SE #201 City/State: Zip: Kent, WA 98030 Phone: (206) 841-3355 Fax: dpma �-�k@hotmail.com Email: Signature: /�IK7 Bulletin #003 —January 1, 2011 Page 1 of 1 k:\Handouts\Master Land Use Application IT if --T., IAA ow— � SKYWAY "OWING •w- 77. OMER A** CITY Op /D FACILITY SITE DIAGkAM Federal Way SITE ADDRESS: 28718 MILITARY ROAD S DL113 PAGE 1 OFF S 288TH ST