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2017-2018 Proposed BudgetCITY OF Federal Way WASHINGTON 2017/2018 PROPOSED BUDGET FOR THE BIENNIUM JANUARY 1, 2017 THROUGH DECEMBER 31, 2018 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET READERS GUIDE Organization of this Document This budget document is organized into eight sections to facilitate the reader's understanding of the City's 2017/2018 Biennial Budget and to help the reader to find information regarding the City and its budget. Those six sections are: Introductory, Executive Summary, Operating Budget, Budget by Fund, Capital Budget, and Appendix. Introductory Section - The introductory section is designed to introduce the City to the reader and includes the following: City Officials Judicial Branch and City Administration Vision, Mission, and Goals City Values City -Wide Organization Chart Boards and Commissions Budget Process Budget Policies Basis of Accounting and Budgeting Executive Summary - The Executive Summary section follows, which provides an overview of the City's financial condition, comparative statistics, and includes: Summarized Sources & Uses Charts and Graphs Per Capita General Fund Taxes for King County Cities Expenditure Line Item Summary Ending Fund Balance City -Wide Position Inventory Debt Service Obligations Utility Tax and REET Allocation Long -Range Financial Plan Tax Comparisons/Demographic Statistics Operating Budget - The operating budget focuses on accountability and responsibility assigned to each department within the City. This section is organized by function within a department and incorporates all operating funds. Each department is organized as follows by function: Functional Organization Chart Adopted Program Changes Accomplishments & Key Projects Performance Measures Purpose and Description Position Inventory Information Highlights and Changes Multi -Year Revenue & Expenditure Comparison Budget by Fund - The budget by fund section demonstrates the overall financial condition of each fund. This section is organized as follows: Purpose and Description Expenditure Line Item Summary Sources and Uses by Category Capital Budget - This section identifies the capital project multi -year plan for Parks, Traffic, Streets, and Surface Water Management. The projects adopted for the biennium have a detailed explanation, and sources & uses. This section is organized as follows: Overall Summary of all Capital Projects and Funding Sources Capital Project by Project Category: • Overall Multi -Year Summary of Projects and Funding • Detailed Explanation of Funding Sources and M&O Impact Appendix - The appendix section includes: Proposition 1 Statistical Section Non-CIP Capital Outlay Summary Glossary of Terms Salary Schedule Acronym List Fee Schedule CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTEOTO City of Federal Way Washington Forthe BjMrLjUM Beginning January 1, 2015 Ececu -nuaunr The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Distinguished Budget Presentation Award to the City Of Federal Way for its biennial budget for the biennium beginning January 1, 2015. The City has earned this award since 1990. The award represents a significant achievement. It reflects the commitment of the governing body and staff to meeting the highest principles in governmental budgeting. In order to receive the budget award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of two years only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET TABLE OF CONTENTS Page LETTER OF TRANSMITTAL...................................................................................................................... 1 GraphShowing Fund Relation................................................................................................................... 5 Chart Showing Department and Fund Relation.......................................................................................... 6 Proposed Program Changes........................................................................................................................ 7 CityMap..................................................................................................................................................... 12 City Officials and Legislative Body........................................................................................................... 15 Judicial Branch and City Administration................................................................................................... 16 INTRODUCTORY Vision, Mission, and Goals........................................................................................................................ A-1 CityValues - SPIRIT................................................................................................................................. A-2 City -Wide Organization Chart .................................................................................................................... A-3 Boards and Commissions........................................................................................................................... A-4 BudgetProcess........................................................................................................................................... A-7 BudgetPolicies........................................................................................................................................... A-8 Basis of Accounting and Budgeting........................................................................................................... A-15 EXECUTIVE SUMMARY Sourcesand Uses — All Funds.................................................................................................................... B-1 Other Financing Sources — All Funds......................................................................................................... B-2 Expenditure Line -Item Summary — All Funds........................................................................................... B-3 2017 Proposed Budget — Summary of Revenues and Expenditures — All Funds ....................................... B-4 2017 Proposed Budget — Summary of Revenues and Expenditures — All Funds ....................................... B-5 Explanation of Changes in Fund Balance................................................................................................... B-6 2017 Proposed Budget — Sources by Funds and Category ......................................................................... B-7 2018 Proposed Budget — Sources by Funds and Category ......................................................................... B-8 General and Street Fund Consolidated Summary ....................................................................................... B-9 Expenditure Line -Item Summary — General Fund..................................................................................... B-10 City -Wide Position Inventory ..................................................................................................................... B-11 Utility Tax and Real Estate Excise Tax Allocation.................................................................................... B-12 Property Tax Levy and Demographic Information..................................................................................... B-13 Taxes, Fees and Per Capita Revenue Comparison..................................................................................... B-14 Per Capita General Fund Revenues for King County Cities....................................................................... B-15 EndingFund Balance................................................................................................................................. B-16 Summary of Debt Service Obligations....................................................................................................... B-17 LongRange Financial Plan........................................................................................................................ B-19 OPERATING BUDGET DepartmentIndex....................................................................................................................................... C-1 Mayor's Office........................................................................................................................................... C-2 CityCouncil............................................................................................................................................... C-23 CommunityDevelopment Services............................................................................................................ C-27 Finance....................................................................................................................................................... C-43 Law............................................................................................................................................................. C-47 MunicipalCourt ......................................................................................................................................... C-55 Non- Departmental.................................................................................................................................... C-59 Parks, Recreation and Cultural Services..................................................................................................... C-61 Police.......................................................................................................................................................... C-81 PublicWorks.............................................................................................................................................. C-93 BUDGET BY FUND 001 - General Fund..................................................................................................................................... D-1 101 - Street Fund........................................................................................................................................ D-3 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET TABLE OF CONTENTS (continued) Page 102 - Arterial Street Fund........................................................................................................................... D-5 103 - Utility Tax Fund................................................................................................................................ D-6 106 - Solid Waste and Recycling Fund...................................................................................................... D-7 107 - Special Contracts/Studies Fund......................................................................................................... D-8 109 - Hotel/Motel Lodging Tax Fund........................................................................................................ D-9 111 - Community Center............................................................................................................................ D-10 112 - Traffic Safety Fund........................................................................................................................... D-11 113 - Real Estate Excise Tax Fund............................................................................................................. D-12 114 - Utility Tax Proposition 1 Fund........................................................................................................... D-13 115 — Performing Arts & Event Center Operations Fund........................................................................... D-14 119 - Community Development Block Grant Fund.................................................................................... D-15 120 - Path and Trails Fund......................................................................................................................... D-16 188 - Strategic Reserve Fund...................................................................................................................... D-17 189 - Parks Reserve Fund........................................................................................................................... D-18 201 - Debt Service Fund............................................................................................................................. D-19 301 - Downtown Redevelopment............................................................................................................... D-20 302 - Capital Project Fund - City-wide....................................................................................................... D-21 303 - Capital Project Fund - Parks.............................................................................................................. D-22 304 - Capital Project Fund - Surface Water Management.......................................................................... D-23 306 - Capital Project Fund - Transportation Systems................................................................................. D-25 307 - Capital Project Reserve Fund............................................................................................................ D-27 308 — PAEC Capital Projects Fund............................................................................................................ D-28 401 - Surface Water Management Fund..................................................................................................... D-29 402 - Dumas Bay Centre Fund................................................................................................................... D-31 501 - Risk Management Fund.................................................................................................................... D-32 502 - Information Systems Fund................................................................................................................ D-33 503 - Mail and Duplication Services Fund................................................................................................. D-34 504 - Fleet and Equipment Fund................................................................................................................ D-35 505 - Buildings and Furnishings Fund........................................................................................................ D-36 506 - Health Insurance Fund...................................................................................................................... D-37 507 - Unemployment Insurance Fund........................................................................................................ D-38 CAPITAL BUDGET Proposed Capital Improvement Projects.................................................................................................... E-1 Capital Improvement Plan - Parks.............................................................................................................. E-3 Capital Improvement Plan - Surface Water Management.......................................................................... E-10 Capital Improvement Plan - Transportation Systems................................................................................. E-23 Capital Improvement Plan — Performing Arts and Event Center............................................................... E-50 APPENDIX Proposition1- Budget Detail...................................................................................................................... F-1 Non-CIP Capital Outlay Summary............................................................................................................. F-2 2017 Fee Schedule (Blank)........................................................................................................................ F-3 Miscellaneous Statistical Information (Blank)........................................................................................... F-4 Glossaryof Budget Terms.......................................................................................................................... F-5 AcronymList.............................................................................................................................................. F-12 LETTER OF TRANSMITTAL CITY OF Federal Way September 16, 2016 Dear Citizens of the City of Federal Way and Members of the City Council: With this transmittal letter, I am pleased to present the fiscal Year (FY) 2017-2018 Biennial Budget to Federal Way's residents and the City Council. This budget balances the principle of living within our means, while meeting our mandate to deliver high -quality services and at the same time we are continuing the course for our community that we started with the 2015-2016 Biennial Budget. The FY 2017-2018 Biennial Budget is noteworthy in several key respects: • Vision: The budget reflects our community's vision to create safe neighborhoods and vibrant business centers, to support cultural diversity, and to maintain attractive parks for residents and their families. The Economic Backdrors The 2017-2018 Biennial Budget is presented in the context of a U.S. economy and regional economy that are slowly growing and the housing market and labor cost that are growing faster than the economic growth. The following observations from the Washington State Economic and Revenue Council Forecast dated September 12, 2016 addresses the significant impacts for 2017 and beyond. • The U.S. economy added 151,000 jobs in August, a 1.1% GDP growth in the second quarter, instead of the projected 1.2%. Non -manufacturing industries expanded at their slowest rate in over 6 years. Regionally, Washington housing construction and Seattle home prices remain strong. Seattle home prices are up 50.0% since November 2011. The price has now exceeded the 2007 peak by 4.2%. Washington housing construction was stronger than expected in the second quarter. The units authorized by building permits averaged 45,300 units, up from 37,600 in the first quarter. o Multi -family units averaged 22,700 units in second quarter, up from 15,300 units in the first quarter and higher than the 20,100 expected in the June forecast. o Single-family permits averaged 22,600 units in second quarter, up from 22,300 units in the first quarter and slightly higher than the 22,500 units forecasted for the second quarter. It appears that the Federal Way and Washington State economies are stabilizing; however, uncertainty is present in the years ahead. The local economy experienced slow economic growth this past year with a modest increase in sales tax revenue over 2014. The number and value of building permits have increased compared to 2014 but there are few major construction projects expected in 2017. As a result, we are forecasting small revenue growth. It is not expected that many of our general fund revenue sources will return to 2008 levels in the current biennium without business recruitment and major taxable construction within the city limits. - 1- CITY OF FEDERAL WAY201712018 PROPOSED BUDGET We must be cautious as we move ahead. Some of the curtailed spending can be absorbed through increased efficiency with little or no effect on service levels. Our focus over the long term must be on sustainability. Because we do not see the economy recovering quickly and because there is considerable lag time between the reporting of statistics and the real time effect of changes in revenue, we cannot simply declare the recession over and resume business as usual. We must allocate our resources cautiously and strategically, addressing critical service needs and investing prudently to move the community forward. Federal Way has experienced positive economic growth this past year and we look to the future with much hope and optimism. However, that optimism is tempered with a conservative approach that recognizes existing budget challenges. The following are some of the challenges: • Improved Labor Market and Labor Cost As shown in the state's economic forecast, the public sector payroll increased by 1,400 new jobs and construction employment increased 1,100. As usual, the private sector added 10,800 jobs in the last two months. This is a good sign of recovery and also part of the reason for caution. Unfortunately, there are more jobs and more demands for higher wages and we must be competitive with salaries and benefits to attract and retain good employees. In Federal Way, as it is in most of the cities in the western part of the state, our job market is wide and there are more employers looking for the same good employee in the same market. At the beginning of 2014, the City started reviewing compensation and coming to agreement on some of its union contracts which have resulted in significant increases in payroll costs. This upward trend has continued, evidenced by some of the labor contracts currently in place. • Modest Growth in Property Tax Revenue The City's property tax growth is limited by state law to no more than 1% annual growth, excluding new construction. There were major construction projects in 2016, however the majority were public or tax exempt projects not subject to property tax. Even though local property values may have gone up, the City's total property tax revenues can only increase 1% above prior year, excluding new construction and annexation. This modest growth in property tax revenue does not keep pace with rising costs. • Nominal Net Growth in Utility Tax As a result of some construction this year, there will be some increase in the number of customers. Even though the City's utility tax is 7.75%, the City does not collect utility tax on water and sewer, resulting in a loss of more than $1.2 million of potential revenue annually. • Reduced Workforce The prudent efforts of past years to balance the budget have put significant stress on the remaining staff. Between 2008 and 2012, the City reduced its workforce from 353.35 full-time equivalent positions (FTEs) to a low of 278.40 FTEs in 2012. The City has made an effort to prudently add more staff to lessen the pressure on the existing staff. We have increased our police force from 126 members to 131. We also increased our staff in the Parks and Community Development Departments. These are additional pressures on the slow growing revenue sources. • State Retirement Contribution The retirement rate for PERS 2 is currently 11.18%; it was 7.21% in 2013. The cost has almost doubled in three years. CITY OF FEDERAL WAY201712018 PROPOSED BUDGET • Health Insurance Health Insurance costs continue to rise and present a major challenge to the City budget. Premium costs will increase by 5% in 2017. Although this represents smaller growth than prior years, this is still an increase. The requirements of the Affordable Care Act appear to present additional, costly challenges for the City in future years. The City made changes to its insurance at the beginning of 2014 and that is making a much needed change to slow down the growth of medical costs for the City. • The Departure of Weyerhaeuser The Weyerhaeuser Company moved its corporate offices to Seattle and sold their corporate campus to Industrial Realty Group (IRG) in February 2016. Significant change and opportunity for this property is in front of us. The adaptive reuse of the Corporate Headquarters Building, the Technology Center and the future preservation and development of this 425-acre corporate campus, now owned by IRG, will be addressed by the City in the years to come. Finding the balance between bringing jobs and economic development to Federal Way with the unique character of this property will be the opportunity moving forward. • Cost of Incarceration and Security During challenging financial times, our police department experienced a reduction in force size while still delivering high quality services. With our philosophy of aggressive prosecution as an effective crime deterrent, we're putting more criminals behind bars and this has a budget impact. Our Average Daily Population (ADP) in the South Correctional Entity (SCORE) has increased from 60 beds at inception to a high of 120 in April of 2015 and 73 in July of 2016. • Maintaining our Existing Parks The City's investment in our park inventory for the enjoyment of its citizens is substantial. It will be important for the City to make investments in replacements and maintenance of our parks to ensure their quality and sustainability moving forward. Some of these needed investments are considerable. Major Items Addressed in this Budget As the economy improves with slow revenue growth, this budget addresses many of the major issues for City departments and Federal Way citizens. The following are some of the issues addressed, assuming revenue projections are met: • The Police department will be fully funded for 131 officers. • Current levels of service will be maintained across all departments. • The Performing Arts and Event Center (PAEC) will open in the summer of 2017 to stimulate economic development and enhance quality of life in the community. • The City will continue to enhance and operate the popular Town Square Park, Federal Way's first downtown park. • Funding of Economic Development will be ongoing, with focused resources on a community economic development strategy, finding appropriate tenants and businesses for the IRG property, and recruiting of new businesses. • Employee work hours will be maintained. • Step increases for employees will be maintained. • Minor market adjustments to employee salaries are planned for 2017-2018. • The 5% increase to the City's health insurance premium in 2017 is addressed. -3 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Several unfunded requests for positions, programs and equipment by department directors are not included in this budget. These unfunded requests represent very real service needs and we plan to explore alternative funding for these items with the Council next year, after we finalize our fund balances for 2016. BUDGET HIGHLIGHTS Expenditures Public Safety continues to be the City's number one priority. Police Department operations (Police, jail contract, and 9-1-1 dispatch) accounts for more than 24% of the total 2017 budget and 49% of the General Fund (excluding interfund charges). Parks and Recreation programs contribute significantly to quality of life and serve all segments of the Federal Way community. These programs account for 7% of the total 2017 proposed budget. Programs include the afterschool youth programs, adult activity programs (such as guided tours), computer training, social activities for our senior citizens, and the park programs that maintain the soccer, baseball and softball fields; trails; swimming pool; cultural program and maintenance of historical assets for generations to come. Community Development programs account for about 3% of the total proposed 2017 budget. Available Resources Overall, there is a net increase in total revenue from the 2016 budget versus the 2017 budget. There is a slight increase in property taxes due to the expected growth and total tax revenue in 2017. This is attributed to the 1% property tax increase and utility tax, due to the high electric cost in 2017 as compared to the 2015 budget. Acknowledgements The City of Federal Way is a service delivery organization guided by the needs and vision of the residents of this community. This budget is the financial plan that brings into being all the individual programs and projects that address those community needs. This budget will serve and benefit our community and carry us forward through uncertain times, while enabling us to seize opportunities to grow and benefit our community. Our City is fortunate to have dedicated Councilmembers who are leaders with vision and commitment to community as well as a competent and dedicated staff that exemplifies the best in public service. As a city, we are here to serve our community and our residents. In addition, I express my sincere appreciation for the teamwork, creativity, and the time spent by the department directors, their assistants, and Finance Department staff. A special note of thanks is given to Finance Department staff for their hard work and dedication in the production of this document. It is an honor to serve as Mayor of this great Federal Way community. Resp Ily, Ferrell Mayor 4 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Graph showing Fund relation Governmental Funds Prol Debt Service General Fund Special Revenue Funds Funds Capital Project Funds Fnterpise Funds Non - Debt Service 4Downtown Non Street Fund Redevelopment De artmental City Council I " Arterial Street Mayor's Office Utility Tax Solid Waste & Municipal Court Recycling Finance Special Studies/Contract Law =Mted Community Development Commun=Cente, Police/Jail/911 Traffic Safety Parks and Recreation =UtihtyTax Performing Arts & Event Center Community Devel. Block Grant Paths & Trails Strategic Reserve Parks Reserve P Municipal Facilities City Council —Earks::] Surface Water Management Transportation Capital Project Reserve Performing Arts & Event Center Real Estate Excise Tax Funds Service Risk Management hiformation Systems Mall & Duplication Fleet & Equipment Buildings & Furnishings Health Insurance Unemployment Insurance CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET Chart showing Department and Fund relation Departments Non- City Mayor's Muni Community Police/Jail/ Parks & Public Funds Dept Council Office Court Finance Law Dev 911 Rec Works General Fund x x x x x x x x x Special Revenue Funds: Street x x Arterial Street X Utility Tax x Solid Waste and Recycling x Special Studies/Contract X Hotel/Motel Lodging Tax x Community Center x Traffic Safety x x x Utility Tax Proposition 1 X X X x X x Performing Arts and Event Center x Community Development Block Grant x x x Paths and Trails x Strategic Reserve x Parks Reserve x Debt Service Funds: Debt Service Fund x Capital Project Funds: Real Estate Excise Tax x Downtown Redevelopment x Capital Project - Municipal Facilities x Capital Project - Parks X Capital Project - Surface Water Mgt x Capital Project - Transportation x Capital Project Reserve X Performing Arts and Event Center x Enterprise Funds: Surface Water Management Fund x Dumas Bay Centre Fund I x Internal Service Funds: Risk Management x Information Systems X Mail and Duplication x Fleet and Equipment x x x x Buildings and Furnishings X Health Insurance x Unemployment Insurance x CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 2017/2018 Biennial Budget Proposed Program Changes — General, Street, & Solid Waste & Recycling Funds 1-time Ongoing Program Name 2017 2018 2017 2018 001 General Fund City Council Association Dues Increases - - 11,002 15,288 Community Development Community Services Puget Sound Clean Air Agency Annual Clean Air Assessment Increase - - 19,000 19,000 Police Registered Sex Offender - KC Overtime Grant Expenditure (Funded by Grants) 37,500 37,500 - - Target Zero Overtime Gaunt Exp (Funded by Grants) 28,000 28,000 - - VNET Task Force Overtime (Funded by Grants) 23,000 23,000 - - 2016 JAG Grant Expenditures (Funded by Grants) 34,000 34,000 - - 2016 Bullet Proof Vest Grant Funded Expenditures (Funded by Grants) 20,000 20,000 - - 2016Bullet Proof Vest Grant Matching Expenditures for Grant (Funded by City) 20,000 20,000 - - Total General Fund 1$ 162,500 $ 162,500 $ 30,002 $ 34,288 101 Street Public Works PW/TR - 1 FTE Traffic Engineer for implementation of an adaptive traffic control sytem(Salary & Benefits) - - 111,456 Mayor's Office Meal Tickets for 2017 IEMC (Greater FW Emergency Management pooled funds 9,390 - - - Total Street Fund $ 9,390 $ - $ - $ 111,456 106 Solid Waste & Recycling Public Works Printing/photo services for education/outreach materials - - 22,000 22,000 Total Solid Waste & Recycling 1 $ - $ - $ 22,000 $ 22,000 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET 2017/2018 Biennial Budget Proposed Program Changes - Surface Water Management, Dumas Bay Centre, and Risk Funds 1-time Ongoing Program Name 2017 2018 2017 2018 401 Surface Water Management Public Works 1 FTE Public Education & Outreach Specialist & Equipment - - 81,156 80,759 Granite XP Software maintenance - - 2,000 2,000 Spring/Summer Seasonal Help Union Increase ($10-12 an hour to $15 an hour) _ - 10,000 10,000 Department of Ecology Capacity Grant - Operating supplies for public education and outreach 7,000 - - - Department of Ecology Capacity Grant - Materials and supplies for video inspection program 3,000 - - - Storming the Sound - King County WTD Waterworks Grant - Consultants 65,000 5,000 - - Storming the Sound - King County WTD Waterworks Grant - Printing, Signage, etc. 5,000 3,000 - - Maintnenance and repair supply costs increase (completion of SWM CIP projects) - - 1,500 5,500 Homeless camp cleanup personal protective equipment - - 6,500 3,500 Homeless camp cleanup minor equipment (needle containers) - - 1,250 1,250 Homeless camp cleanup rental equipment - - 2,000 2,000 Increase in King County Finance Division billing cost for utility fees - - 15,833 15,833 Watershed Resource Inventory Area 9 contract increase - - 7,490 7,490 NPDES Phase 11 Department of Ecology Regional Stormwater Monitoring Program Fee - - 61,633 61,633 Dam Safety Inspection requirement (Panther Lake, Kitt's Regional Facility, 336th Regional Facility) - - 3,000 3,000 Total Surface Water Management $ 80,000 $ 8,000 $ 192,362 $ 192,965 402 Dumas Bay Centre Dumas Bay Centre Repair damage to beach trail and re -open to the public 50,000 - - - Installation ofnew roof over Knutzenfamily theatre 100,000 - - - Replace kitchen oven and tilt skillet 20,000 - - - Total Dumas Bay Centre $ 170,000 $ - $ - $ - 501 Risk Law Property Insurance Increase _ - 14,500 27,000 Self Insured Retention (2Incidents at max $250Kper incident) 500,000 - - - Total Risk Fund $ 500,000 $ - $ 14,500 $ 27,000 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 2017/2018 Biennial Budget Proposed Program Changes - Information Technology & Mail & Duplication Funds 1-time Ongoing Program Name 2017 2018 2017 2018 502 Information Technology Mayor's Office - Information Technology PD - Replace Police MDCs (13/16) - Replacement Reserves Collected 56,177 51,120 - PD - Replace Police Radios Mobile (515) - Replacement Reserves Collected 17,246 17,246 - PD - Replace Police Radios Portable (7/7) - Replacement Reserves Collected 24,145 24,145 - PD - Replace Police Motorcycle MDC (3/3) - Replacement Reserves Collected 15,697 12,030 - Citywide - Replace Servers (2/2) - Replacement Reserves Collected 23,678 25,742 - - Citywide - Replace Desktop PCs (48/55) - Replacement Reserves Collected 48,349 56,443 - Citywide - Replace Laptops (8/8) - Replacement Reserves Collected 14,278 14,120 - Citywide - Replace Printers (2/4) - Replacement Reserves Collected 7,347 15,242 - Citywide - Replace Network - Replacement Reserves Collected 4,805 - - Citywide - Replace Video Arrangement Equipment - Replacement Reserves Collected - 6,618 - Citywide - Replace Miscellaneous Hardware - Replacement Reserves Collected 10,000 10,000 - Citywide - Replace UPS and Batteries - Replacement Reserves Collected - 33,311 - Citywide - Replace L.GGIS Plotter - Replacement Reserves Collected - 10,178 - Citywide - Replace Scanner (1/2) - Replacement Reserves Collected 4,810 3,527 - Citywide - Replace Spillman Server - Replacement Reserves Collected 39,899 - - City Council - Council tablet replacements - Replacement Reserves Collected 7,787 - - - TotalInformationTechnologyFbnd $ 274,218 $ 279,722 $ - $ - 503 Mail & Duplication Mayor's Office - Information Technology Citywide - Replace Copiers (4/3) - Replacement Reserves Collected 56,506 24,234 - - Total Mail & Duplication Fund $ 56,506 $ 24,234 $ - $ - CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET 2017/2018 Biennial Budget Proposed Program Changes —Fleet & Equipment, Parks CIP & Surface Water Management CIP Funds 1-time Ongoing Program Name 2017 2018 2017 2018 504 Fleet and Equipment Public Works PW - Replace 83511 (Ford Escape Hybrid) - Replacement Reserves Collected 31,222 PW/ST - Sidewalk Cainder - Replacement Reserves Collected 5,500 PW SWM - Trench Safety Box Replacement - Replacement Reserves Collected 3,837 PW SWM - 6" Pump and Trailer Replacement (82340 & 82330) - Replacement Reserves Collected 57,998 PW SWM - Side Mower Replacement (92051) - Replacement Reserves Collected 69,917 PW SWM - Mini Excavator purchase - Replacement Reserves Collected 65,000 - PW SWM - Solar Arrowboard Replacement (82220) - Replacement Reserves Collected 10,234 - Parks PK - Replace Pro Gator from 2001- Replacement Reserves Collected 28,495 - - PK - Replace Sod Cutter from 1991- Replacement Reserves Collected 9,942 36,366 - - PK - Replace Truck 102 Chevy Blazer from 2002 - Replacement Reserves Collected - - - Police PD - Replace #6164 with #6165 (Marked Patrol) - Replacement Reserves Collected 49,000 - PD - Replace #6391 with #6392 (Marked Patrol) - Replacement Reserves Collected 49,000 - Total Fleet & Equipment Fund $ 416,511 $ - $ - $ - 303 Parks CIP Parks Parks CIP - See Capital section of Budget for additional detail 2,367,163 300,000 Total Parks CIP Fund $ 2,367,163 $ 300,000 $ - $ - 304 Surface Water Management CIP Public Works Surface Water Management CIP - See Capital section of Budget for additional detail 3,209,988 3,322,000 - - Total Surface Water Management CIP Fund $ 3,209,988 $ 3,322,000 $ - $ - lue CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 2017/2018 Biennial Budget Proposed Program Changes —Transportation & Performing Arts & Event Center CIP Funds 1-time Ongoing Program Name 2017 2018 2017 2018 306 Transportation CIP Public Works Transportation CIP - See Capital section of Budget for additional detail 20,036,000 12,663,000 - - Total Transportation CiP Fund $ 20,036,000 $12,663,000 $ - $ - 308 Performing Arts and Event Center CIP Non - Departmental Performing Arts and Event Center CIP - See Capital section of Budget for additional detail 11,278,902 - - - Total Performing Arts and Conference Center CIP Fund $ 11,278,902 $ - $ - $ - Grand Total $ 38,561,178 $16,759,456 $ 258,864 $ 387,709 ifl CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET CITY MAP Key to Facilities: City Facilities City Parks m Fishers Pond Park ® Panther Lake Park O Brooklake Community Center O Adelaide Park m French Lake Park ® Sacajawea Park © City Hall O Alderbrook Park m Heritage Woods Park 40 Saghalie Park E1 Dumas Bay Centre O Alderdale Park m Hylebos Blueberry Farm ® Steel Lake Park O Federal Way Community Center O BPA Trail ® Lake Grove Park ® SW 312th Sports Courts © Steel Lake Annex ® Cedar Grove Park ® Lake Kilarney Park ® Town Square Park m Celebration Park ® Lakota Park 0 Wedgwood Park ® Coronado Park CD Laurelwood Park ® West Campus Trail W Dash Point Highlands Park ® Madrona Park m West Hylebos Wetlands Park 0 Dumas Bay Centre Park m Mirror Lake Park ® Wildwood Park ® Dumas Bay Sanctuary Park ® Olympic View Park ® Winco Park ® English Gardens Park ® Palisades Park The City is located 25 miles south of downtown Seattle and just 8 miles north of downtown Tacoma. Federal Way has 8 miles of Puget Sound waterfront and is in the southwestern corner of King County. Federal Way is connected to the region by three exits along Interstate 5, as well as access points to State Highways 18, 509, 161 and Pacific Highway/SR99. This provides easy access to Sea-Tac International Airport (12 miles) and the Ports of Seattle and Tacoma. 12 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET The climate, which is heavily influenced by its proximity to the Puget Sound, is relatively mild -temperate. The abundance of moist marine air keeps the temperature mild year round. The Federal Way area reaches an average high temperature of 75 degrees in July and an average low temperature of 33 degrees in January. Precipitation ranges from .71 inches in July to 5.7 inches in January. Rapid retail and residential growth created significant changes in the community during the 1970's and 1980's. Desiring controlled, quality growth and community identity, Federal Way citizens organized to form what immediately became Washington's sixth largest city, incorporating in February of 1990. More information is available on our website www.cityoffederalwa. CITY OF FEDERAL WAY HISTORY The earliest recorded accounts of the Federal Way area tell of Native American families who resided in the area of the Muckleshoot Reservation on the east side of the Green River Valley and traveled west to the shores of Puget Sound for the plentiful fisheries resources. Generations of Muckleshoot Indians wore a westward trail across the heavily forested plateau to the area which is now Saltwater State Park. The arrival of the white man in the nineteenth century resulted in a steady decline in the Indian population and by 1890, nearly the entire population had disappeared from the area. Isolated on a triangular shaped plateau rising steeply from Puget Sound, the Federal Way area had little waterfront access or roadways and accordingly, was sparingly developed compared to Tacoma and Seattle. As late as the turn of the century, the original settlers at Dash Point and Dumas Bay had to row to Tacoma for supplies and mail. Old Military Road, constructed around 1856 and extending north from Fort Steilacoom, past Star Lake to Seattle and Fort Lawton, was the first road through the area. Over time, narrow dirt roads were added to provide east/west access and by 1900, a road was constructed between Star Lake and Redondo. The second crossroad, the "Seattle Road," connected old Military Road and Kent. The Seattle -Tacoma Interurban Line, completed in 1901, provided a fast and easy way to reach these urban cities. Improved access brought many visitors to the area and Star Lake became a popular summer recreation site. By the 1920s, Federal Highway 99, the interstate that linked the western states from north to south, was complete. At this time, Federal Way was still primarily forest and farmland. Fred Hoyt had a cabin on Dumas Bay and started a road to Tacoma (still called Hoyt Road). The timber companies, which had a major logging operation going, built an early railroad line and were instrumental in getting Marine View Highway (now Dash Point Road) built in the early 1920s. This roadway spurred development along the coastline. Soon thereafter, Peasley Canyon Road was built to connect Military Road with the Auburn Valley. This road later became known as South 320th Street. In these early days, roadways set the stage for development in the area and they still play an important role in the City today. By the start of World War II, a number of small, thriving communities made up the area that is now Federal Way. Some communities were clustered around lakes, such as Steel Lake, Star Lake, and Lake Geneva. Others were sited to take advantage of the view of Puget Sound, like Adelaide and Buenna. As each of these communities grew, residents built small schoolhouses for their children. By the late 1940s, King County consolidated the many individual red schoolhouses into the Federal Way School District, from which the City gets its name. During this same period, a library was built along the edge of Highway 99, and between 308th Street and 320th Street, a small "downtown" developed with a general store, lumber yard, realty office, beauty parlor, feed store, and gas station. By the end of the 1950s, the ten blocks between 308th and 320th Streets became the first roadside commercial district. One of the more unique developments was Santa Faire, a family oriented theme park. New shopping areas were added around the park, helping to create a "community focus" for the residents of the area. As this commercial area developed, the rest of Federal Way was changing as well. The Boeing Company expanded their operations in Renton and the Kent Valley and began advertising nationally for engineers. Those engineers in turn began roaming the wooded acreage in Federal Way in search of housing. One of the earliest residential developments was Marine Hills, built in 1958 overlooking Puget Sound. Weyerhaeuser, one of the early timber companies, had large land holdings in the area and began to develop their land into high quality housing with amenities like golf courses. Weyerhaeuser's development company also began developing commercial property, creating the West Campus business park. The plan was to integrate offices and businesses with lush landscaping. Though initially the corporate office market was not strong, West Campus has grown almost to capacity, providing space for many civic buildings such as City Hall, the police station, the area's major health care centers, and higher density housing. Another major landmark in the area is SeaTac Mall, built in the mid- 1970s on what was farmland south of 320th Street. The Mall is one of the largest in South King County and is the anchor for retail development in the area. The Mall was a result of 13 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET population growth in the region and its location was determined by the 320th Street intersection with Interstate 5. The Interstate supplanted Highway 99 as the main artery for commuter traffic in the County. By the mid 1980s, South King County was growing quickly. Retail growth occurred along Highway 99, especially at the 320th Street intersection. Roads and office space were developed to accommodate the increased growth. Residential growth was also prominent, following plans developed by King County, with a large number of apartment homes. The changes to the community, with increased housing and traffic, created a movement for greater self-determination. In 1989, the citizens of this area voted for incorporation and the City of Federal Way was born, incorporating on February 28, 1990. Aerial View of Federal Way, July 2007 14 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET 2017/2018 CITY OFFICIALS EXECUTIVE & LEGISLATIVE BODY JEANNE BURBIDGE Deputy Mayor SUSAN HONDA Councilmember #3 Position Elected Mayor Jim Ferrell Position #1 Lydia Assefa-Dawson Position #2 Kelly Maloney Position #3 Susan Honda Position #4 Jeanne Burbidge Position #5 Mark Koppang Position #6 Martin A. Moore Position #7 Dim Duclos JIM FERRELL Mayor LYDIA ASSEFA-DAWSON Councilmember #1 MARK KOPPANG Councilmember #5 Term Elected 1/l/14-12/31/17 11/26/13 1/l/16-12/31/19 11/24/15 1/l/14-12/31/17 11/26/13 1/l/16-12/31/19 11/24/15 1/1/14-12/31/17 11/26/13 1/l/16-12/31/19 11/24/15 1/l/14-12/31/17 11/26/13 1/1/16-12/31/19 11/24/15 KELLY MALONEY Councilmember #2 MARTIN A. MOORE Councilmember #6 DINI DUCLOS Councilmember #7 Email Jim.Ferrell@cityoffederalway.com Lydia.Assefa-Dawson@cityoffederalway.com Kelly.Maloney@cityoffederalway.com Susan.Honda@cityoffederalway.com Jeanne.Burbidge@ctiyoffederalway.com Mark.Koppang@cityoffederalway.com Martin.Moore@cityoffederalway.com Dini.Duclos@cityoffederalway.com Phone (253)835-2402 (253)835-2401 (253)835-2401 (253)835-2401 (253)835-2401 (253)835-2401 (253) 835-2401 (253) 835-2401 15 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET Position A Em 1 Presiding Judge David Larson Judge Rebecca Robertson Court Susanne White Administrator Chief of Staff City Clerk Acting City Attorney's Acting Community Development Director Economic Development Director Finance Director IT Manager Human Resources Manager Parks Director Police Chief JUDICIAL BRANCH Elected/ Office Appointed Term Date . Contact Information OMNI&= Elected N/A 3/3/2008 David.Larson@cityoffederalway.com (253)835-3012 Elected N/A 1/1/2010 Rebecca. Robertson@cityoffederalway.com (253)835-3025 Appointed N/A 2/22/2010 Susanne.White@cityoffederalway.com (253)835-3000 CITY ADMINISTRATION Employee A Appointment Contact Information Brian J. Wilson 1/20/2014 Brian.Wilson@cityoffederalway.com (253)835-2510 Stephanie 10/7/2014 Stephanie.Courtney@cityoffederalway.com Courtney (253) 835-2540 Mark.Orthmann@cityoffederalway. com, Mark Orthmann 7/7/2016 Ryan.Call@cityoffederalway.com & Ryan Call (253) 835-2571, (253) 835-2572 Scott Sproul 4/1/2016 Scott.Sproul@cityoffederalway.com (253) 835-2633 Tim Johnson 9/15/2014 Ade Ariwoola 4/ 1 /2014 Thomas Fichtner 7/1/2011 Jean Stanley John Hutton Andy Hwang 1/1/2011 Tim.Johnson@cityoffederalway.com (253) 835-2412 Ade.Ariwoola@cityoffederalway.com (253) 835-2520 Thomas.Fichtner@cityoffederalway.com (253) 835-2547 Jean. Stanley@cityoffederalway.com (253) 835-2532 7/23/2014 John.Hutton@cityoffederalway.com (253) 835-6910 3/18/2014 Andy.Hwang@cityoffederalway.com (253)835-6716 Public Works Director Marwan Salloum 7/1/2014 Marwan.Salloum@cityoffederalway.com (253)835-2710 16 INTROD UCTOR Y VISION Federal Way is a community known for its cultural diversity, attractive parks, safe neighborhoods, and vibrant business centers. MISSION The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure, and managing growth. GOALS ■ Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. ■ Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. ■ Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. ■ Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. ■ Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. ■ Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. Adopted March 7, 2006 A-1 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Service Pride Integrity OUR CITY VALUES S-P-I-R-I-T 1. Timely responses within established deadlines to internal and public inquiries. 2. Behave in a friendly, helpful manner - take the extra step to help the other person. 3. Seek feedback from clients on service delivery (non -defensive and learning). Adjust services based upon feedback. 4. Monitor performance and results. Identify ways for improving services. 5. Know and understand your customers - City co-workers, Mayor and Council, public and other agencies. 1. Support the City. Make supporting comments in the community. 2. Take pride in appearance; your office; demeanor; dress. 3. Take pride in quality products; no mistakes; looks good; and communicates proper meaning. 4. Recognize the importance of your job. 5. Be a City Ambassador in the community. 1. Be truthful. 2. Be trustworthy. Do what you say you are going to do. 3. Avoid relationships which may be conflicts of interest. 4. Do not withhold or misrepresent information. 5. Respect confidences. Responsibility 1. Be accountable. Take credit or blame for your own actions. 2. Do not promise more than you can deliver. Know your limits. 3. Keep your word. 4. Be reliable. 5. Develop knowledge and skills. Innovation 1. Take reasonable risks. 2. Keep current on changes in your field. 3. Be open-minded. 4. Try new things. 5. Turn setbacks into opportunities. Learn from failures. Teamwork 1. Keep others informed and alerted. 2. Respect each other. 3. Help each other. 4. Support team success over personal success. There is no "I" in teamwork. 5. Recognize your role may change depending upon the situation. 6. Be loyal. Support the team or organization decision. 7. Involve others in decision -making as appropriate and possible. A-2 INTRODUCTORY CITY OF FEDERAL WAY ORGANIZATION CHART AND OPERATION SUMMARY Municipal Court * Misdemeanors & Gross Misdemeanors * Traffic & Non -traffic Infractions * Probation Services * Civil Impounds * Code Compliance 15 Actual/16 Projected FIE-13.00/16.00 17/18 Proposed FIE - 16.00/16.00 Community Development * Land Use Management --Permit process * Building Permits & Inspection * Code Compliance * Health & Human Services * Comm. Dev. Block Cant * Neighborhood Development * Passport Services 15 Actual/16 Projected FEE- 26.70/26.70 17/18 Proposed FIE- 26.70/26.70 CITIZENS OF FEDERAL WAY MAYOR'S OFFICE * Administer City-wide Operations and Budget * Coordinate Regional Affairs * Economic Development * Emergency Management * Information Technology *Human Resources *City Clerk * Performing Arts and Event Center F17/1815Actual/16 Projected FIE- 20.75/25.34 Proposed FIE- 27.34/27.34 City Council * Represents the People of FW * Adopt Ordinances and Resolutions * Grant Franchises * Levy Taxes and Appropriate Funds * Establish Policies & Guidelines 15 ActL/16 Proj. FIE- 4.20/4.20 17/18 Proposed FIE- 4.20/4.20 Finance I I Police I I Public Works * Payroll * Crime Analysis/Prevention * Development Services * Accounts Payable * Traffic Safety Educ. & Enfrc. --Permitting * Purchasing * Investigation --Inspection * Accounts Receivable * Patrol * Maint, Operating, & * Business License * Community Safety and Development of * General Accounting Education Programs --Public Rigbt-of-Way * Budget * Field Operation --Traffic Systems * Banking and Investments * Support Services --Surface Water Mgmt. * Monthly Financial Report * Animal Control Services * Solid Waste/Recycling * Audit Coordination * Civilian Operation * Fleet Management * Internal Controls * Financial Planning/Analysis 15 Actual/16 Projected FIE- 8.00/8.00 15 Actual/16 Projected FIE-160.00/160.00 15 ActL/16 Proj. FTE- 44.00/43.00 17/18 Proposed FEE- 8.00/8.00 17/18 Proposed FIE-160.00/160.00 17/18 Proposed FIE- 44.00/45.00 Law * Civil Legal Services and Litigation * Legislative Support * Prosecution * Provide Legal Counsel * Draft Contracts and Ordinances * Negotiate Contracts and Real Estate Transactions * Risk Management 15 Actual/16 Projected FIE-12.50/12.50 17/18 Proposed FIE-12.50/12.50 Parks, Recreation & Cultural SerAces * Recr & Athletic Progs * Park maint/operation & Development * Comm Events & Arts * Public Facility Mgt & Development * Open Space Mgmt I15 Actual/16 Projected FEE- 34.80/37.46 17/18 Proposed FIE-.'7.46/37.46 Citywide Proposed FFE 15 Actl./16 Proj. FIE- 323.95/333.20 17/18 Proposed FIE- 336.20/337.20 A-3 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET BOARDS AND COMMISSIONS The Boards and Commissions are appointed by the Mayor and City Council. The City of Federal Way has numerous boards and commissions as listed below. The board and commission make recommendations to the Mayor and City Council on certain decisions and policy matters. Board and Commission applications are on the City's website and at City Clerk's Office, 2"d Floor of City of Federal Way, 33325 8d' Avenue, Federal Way, WA 98003 or call 253-835-2540. Arts Commission Purpose: Number of Members: Current Members Meeting Information: Civil Service Commission Purpose: Number of Members: Current Members Meeting Information: The Arts Commission develops and oversees the City's various arts programs, and makes recommendations to the City Council on all areas of the arts, including the fine arts, literary, performing, visual, and cultural as well as historic preservation. 9 members — 2 alternates Appointed by: City Council James Stiles, Gary Gillespie, Daniel Hershman, Mary Blacker, P.K. Thumbi, Fran Tanner, Vickie Chynoweth, Mary Tynan, Tina Callanan, Dana Fox, Iveta Felzenberg. 1 st Thursday of each month at 7:30 a.m. - Federal Way Community Center The Civil Service Commission powers and performs the duties established by state law in connection with the selection, appointment, promotion, demotion and employment of commissioned officers below the rank of Director of Police Services. 5 members and 2 alternate members Appointed by: Mayor Kay Pope, Christopher Adekoya, Georgia Bohm, Roger Flygare, Linda Purlee, Randall Smith, and 1 Vacant I't Wednesday of each month at 7:00 p.m. - Hylebos Conference Room CDBG Loan Advisory Review Committee Purpose: The CDBG Loan Review Advisory Committee advises the Mayor and City Council on economic development loan products and applications for loan funding. Number of Members: 4 members Current Members Meeting Information: Diversity Commission Purpose: Number of Members: Current Members: Meeting Information: Appointed by: Graham Evans, Keven Dunn, Donald Bartlett, Frank Spicer. 3rd Wednesday of January, April, July and October at 5:30 p.m. City Council The Diversity Commission advises the City Council on policy matters involving the community's cultural and ethnic differences, ensuring that these differences are considered in the decision -making process. 9 members and 1 alternate member Appointed by: City Council Hiroshi Eto, Mahjabin Qureshi, Vickie Chynoweth, Patrick Pickelstone, William Yi, Trenise Rogers, Gregory Baruso, Jessicka Rambus, Chris Brown, Randall Smith. 2nd Wednesday of January, March, May, July, September, November at 5:30 p.m. — Hylebos Conf. Room Human Services Commission Purpose: The Human Services Commission makes reports and recommendations to the City Council and Mayor concerning human services issues. Number of Members: Current Members Meeting Information: 9 members and 1 alternate member Appointed by: City Council Brian Sandler, Bob Wroblewski, Julie Hiller, Mary Schultz, Jack Stanford, Sinh Nguyen, Ken Stark, Kathryn Scanlon, Jan Owen, Michael Pellicciotti 3rd Monday of each month at 5:30 p.m. — Hylebos Conference Room A-4 INTRODUCTORY Lodging Tax Advisory Commission Purpose: The membership of the Lodging Tax Advisory Committee consists of an elected official of the city who serves as chair, thee representatives of businesses required to collect the tax, and three people involved in activities that are funded by revenue received from the tax. Number of Members: 7 members Appointed by: City Council Current Members: Councilmember Jeanne Burbidge, Mike Dunwiddie, Jenny Vasquez, Rose Ehl, Ryan Miller, Joann Piquette and Richard Song. Meeting Information: 2nd Wednesday of each month at 8:00 a.m. — City Council Chambers Parks and Recreation Commission Purpose: The Parks and Recreation Commission advises the City Council on policy matters involving acquisition, development and significant operational impacts of Parks and Recreation Department facilities and programs. Number of Members: 9 members Appointed by: City Council Current Members: Dawn Coggins, David Berger, Georg Pfeiffer, Laura Belvin, Lynda Jenkins, Mike Hoefel, P.K. Thumbi, David Wilson, Anthony Murrieta Meeting Information: 1 st Thursday of each month at 6:30 p.m. — Hylebos Conference Room Planning Commission Purpose: The Planning Commission conducts public hearings and makes recommendations to the City Council on amendments or revisions to the Comprehensive Plan, Zoning Code and Zoning Map. Number of Members: 7 members and 1 alternate Appointed by: City Council Current Members: Diana Noble-Guilliford, Hope Elder, Sarady Long, Lawson Bronson Chair, Tim O'Neil, Wayne Carlson, Tom Medhurst, Anthony Murrietta. Meeting Information: 1 st & 3rd Wednesday of each month at 6:30 p.m. — Council Chambers Youth Commission Purpose: The Youth Commission advises the City Council and other City boards and commissions on issues such as youth programs, recreational activities, dance clubs and other issues of importance to youth. Number of Members: 12 members and 2 alternates Appointed by: City Council Current Members: Alex Canas Kintner, Isaiah Bush, Alyssa Odom, Erynn Littlefield, Sandra Ojeaburu, Anastassia Kostin, Christopher Chung, Judy Kim, Mohammed Ramzan, Robert McFarlane, Jesse C. Goldstone, Jillian Ory, Elizabeth Sandstedt, Connor Bronson -Doherty. Meeting Information: 3rd Wednesday of each month at 5:00 p.m. — Federal Way Community Center Independent Salary Commission Purpose: The Independent Salary Commission studies the relationship of benefits to the duties of the Mayor and City Council members and adjusts them, if appropriate. They are to review and file their salary schedules and benefits no later than May 31 of every even -numbered year. Number of Members: Current Members: Meeting Information: 5 members and 1 alternate Appointed by: Mayor & Approved by City Council Brian Sandler, David Nelson, James Englund, Michael Kum, 1 Vacant, Michael Christner. Even Years — Meeting dates vary — Time and location to be announced Finance, Economic Development & Regional Affairs Committee (FEDRAQ Purpose: The FEDRAC is a City Council Committee that reviews issues and policies related to the City's budget and fiscal affairs, financial operations, economic development activities and legislative and regional relations. Number of Members: 3 members of the elected City Council Current Members: Dini Duclos, Susan Honda, and Martin A. Moore. Meeting Information: 4th Tuesday of each month at 4:30 pm. — Hylebos Conference Room A-5 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET Land Use & Transportation Committee Purpose: The Land Use/Transportation Committee (LUTC) is a City Council Committee that reviews issues regarding land use, streets and traffic. The Planning Commission, a council appointed commission reports to the LUTC. Number of Members: 3 members of the elected City Council Current Members: Kelly Maloney, Lydia Assefa-Dawson, and Mark Koppang. Meeting Information: 1" Monday of each month at 5:00 pm — Council Chambers Parks, Recreations, Human Services & Public Safety Committee (PRHSPSC) Purpose: The PRHSPSC reviews issues related to these particular areas. The Arts Commission, Diversity Commission, Human Service Commission, Parks and Recreation Commission, and Youth Commission reports to the PRHSPSC. Number of Members: 3 members of the elected City Council Current Members: Mark Koppang, Lydia Assefa-Dawson, and Martin A. Moore. Meeting Information: 2nd Tuesday of each month at 5:00 pm. — Hylebos Conference Room. A-6 INTRODUCTORY BUDGET PROCESS Procedures for Adopting the Original Budget - The City's budget process and the time limits under which the biennial budget must be prepared are defined by the Revised Code of Washington (RCW) 35A.34. These elements, with which the City continues to comply, resulted in the following general work plan and calendar for 2016: Process Description Jun Jul Aug Sep Oct Nov Council sets 2013/2014 budget priorities Management Team Develops Budget Strategies Mayor gives budget Directions Budget Discussion/Presentation - Capital Replacement Budget Discussion/Presentation - Budget Goal Setting Mayor Presents Proposed Biennial Budget to Council Budget Overview- Revenue & Expenditure Projections Department Presentations Start Council Deliberations & Continued Department Presentations Public Hearing (required by RCW 35A.34) 2017-2018 Biennial Budget/Property Tax Levy Continue Council Deliberations Public Hearing Continue from October 18, 2016 (required by RCW 35A.34) Introduction Ordinance/2017-2018 Biennial Budget & 2017 Property Tax Levy Enactment Ordinance 2017-2018 Biennial Budget & 2017 Property Tax Rate Resolution 2017 Fee Schedule Mid -Biennium Review and Modification - The biennial budget statute referenced above requires jurisdictions electing a biennium budget to perform a mid -biennium review and modification of the adopted budget per RCW 35.34.130. The review and modification shall occur no sooner than eight months after the start nor later than conclusion of the first year of the fiscal biennium. Amending the Budget - When the Mayor/City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance approved by a simple majority. The Mayor is authorized to transfer budgeted amounts between departments within any fund. The Department Directors are authorized to transfer budgeted amounts between accounts within a department. A-7 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET BUDGET POLICIES I. OPERATING BUDGET A. OVERALL 1. The budget should be a performance, financing and spending plan agreed to by the Mayor, City Council, and Department Directors. It should contain information and data regarding expected revenues, expected expenditures and expected performance. 2. The City will prepare and annually refine written policies and goals to guide the preparation of performance, financing and spending plans for the City budget. Adopted budgets will comply with the adopted budget policies and Council priorities. 3. As a comprehensive business plan, the budget should provide the following critical elements recommended by the Government Finance Officers Association: public policies, financial plan, operations guide, and communications device. 4. The City's budget presentation should display the City's service delivery/performance plan in a Council/constituent-friendly format. Therefore, the City will use a program budgeting format to convey the policies for and purposes of City operations. The City will also prepare the line -item format materials for those who wish to review that information. 5. Decision making for capital improvements will be coordinated with the operating budget to make effective use of the City's limited resources for operating and maintaining facilities. 6. Under the Mayor's direction, Department Directors have primary responsibility for: a) formulating budget proposals in line with Mayor and City Council priority direction, and b) implementing those proposals once they are approved. B. FISCAL INTEGRITY The City will maintain the fiscal integrity of its operating, debt service, and capital improvement budgets which provide services and maintain certain public facilities, streets and utilities. It is the City's intent to maximize the level of public goods and services while minimizing the level of debt. 2. The City will adopt a balanced budget for all funds. Balanced budget for operating funds means ongoing operating program costs do not exceed the amount of ongoing revenues to finance those costs. The ongoing revenue will be identified along with new program costs including impact from new capital projects. Any available carryover balance will only be used to offset one-time or non -recurring costs. Balanced budget for non -operating funds means total resources equal to or exceed total uses. Cash balances in excess of the amount required to maintain reserve policy will be used to fund one-time or non -recurring costs. 4. Transportation impact fees shall be used only for the projects or purpose for which they were intended. C. CONTINGENT ACCOUNTS The City shall maintain a Contingency Reserve in order to accommodate unexpected operational changes, legislative impacts, or other economic events affecting the City's operations which could not have been reasonably anticipated at the time the budget was prepared. Funding shall be $1 million. 2. The City shall maintain an operating cash flow reserve of $9 million or 17 % of operating expenditures in the General Fund. The purpose of operating cash flow reserve is to maintain a minimum of two month's operating expenditure in reserve to manage the fluctuation in tax receipts, grant revenues, and general cash flow management. A-8 INTRODUCTORY 3. The City shall maintain a Strategic Opportunity Reserve of $2 million. It provides the liquidity to respond to economic opportunity that is not budgeted for that may provide a long term economic benefit to the City. 4. The City shall maintain a Parks Reserve of $0.75 million for the equipment replacement, turf replacement, and other major upgrades to the City's Park System. 5. The City will maintain an emergency reserve fund for snow and ice removal of not less than $0.5 million in Street Fund. 6. The City will maintain an emergency reserve fund of not less than $0.1 million for unexpected natural disaster that affects our infrastructure, pending the receipt of available grants or other resources, to restore our road to its original condition in Arterial Street Fund. 7. The City will maintain a minimum cash flow reserve with the Utility Tax Fund in amount equal to $2.5 million ($1.0 million Proposition 1 and $1.5 million Utility tax). 8. The City will maintain a one year revenue reserve in the Real Estate Excise Fund and may spend down ONLY upon the Council's approval. 9. The City will maintain a minimum cash flow reserve with the Hotel/Motel Lodging Tax Fund in amount equal to the prior year's complete revenues ($0.2 million) in ending fund balance. 10. The City shall maintain a minimum of $1.5 million in a reserve for the future general capital needs of the building such as major upgrade, roof replacement, and equipment replacement in Community Center Fund. 11. The City shall maintain a minimum of $1.5 million in a reserve for cash flow management and a contingent reserve in Traffic Safety Fund to fund traffic equipment replacement, and to absolve an unplanned revenue decline. 12. The City shall maintain adequate reserve in Debt Service Fund in accordance with the bond ordinance or a minimum of one year debt service amount. 13. The City shall maintain a reserve for the future general capital needs for the city buildings or other capital projects in Capital Project Reserve Fund. The Finance Director may transfer excess revenue over expenditure in the General fund to this fund for future use of the City. 14. The City shall maintain a minimum of $0.5 million in a reserve for the general capital needs of the building and equipment in Dumas Bay Centre Fund. 15. The City will maintain a reserve in an amount of not less than 16 weeks of budgeted expenses as recommended by our consultant in the Health Insurance Fund. 16. The City will maintain a reserve in an amount of not less than $0.25 million or annual unemployment expenses in the Unemployment Insurance Fund. 17. The City will maintain a reserve in an amount of not less than one year's expenses from the prior year or $1.2 million in Risk Management Fund. 18. The City shall maintain an operating reserve within the Surface Water Management Fund in amount not less than 17% of operating expenses from the prior year. Any excess may be transferred to the Capital Project Fund — SWM for future capital projects. 19. The City shall maintain Emergency/Contingent reserve for unexpected catastrophic events or system failures of not less than $0.5 million in Capital Project Fund —SWM. A-9 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 20. The City will maintain adequate reserves for capital replacement and shall be funded through department charges and other revenues sufficient to replace both hardware and software at the end of their useful life in Information System Fund. 21. The City will maintain an adequate reserve to replace copy and mailing equipment in the Mail and Duplication Fund. 22. The City will maintain an adequate reserve to replace a fleet of vehicles and other heavy equipment at their scheduled replacement time in Fleet and Equipment Fund. 23. The City will maintain a reserve of not less than $2.0 million for equipment, roof, and other major upgrades to City Buildings other than Community Center, and Dumas Bay Centre. D. REVENUES Revenue estimates shall not assume any growth rate in excess of inflation. Real growth that occurs will be recognized through budgetary adjustments only after it takes place. This practice imposes short term constraint on the level of public goods or services. However, in the event that revenues are less than expected, it minimizes the likelihood of severe cutback actions which may be profoundly disruptive to the goal of providing a consistent level of quality services. 2. Investment income earned through the City's investment pool shall be budgeted based upon the allocation methodology, i.e. the projected average monthly balance of each participating fund. E. CONTRACTUAL SERVICES The City will continue to thoroughly investigate the feasibility of contracting certain public services in accordance with Council Resolution No. 92-103. F. MINIMIZATION OF ADMINISTRATIVE COSTS An appropriate balance will be maintained between resources allocated for direct services to the public and resources allocated to assure sound management, internal controls, and legal compliance. G. RETIREMENT The budget shall provide for adequate funding of the City's retirement system. H. MONTHLY REPORT The budget will be produced so that it can be directly compared to the actual results of the fiscal year and presented in a timely monthly report. 2. All budget amendments, both revenues and expenditures, will be noted in the monthly report. I. MULTI -YEAR ESTIMATES With each budget, the City will update expenditure and revenue projections for the next six years. Projections will include estimated operating costs for capital improvements that are included in the capital budget. 2. This budget data will be presented to elected officials in a form that will facilitate budget decisions, based on a multi -year perspective. CITIZEN INVOLVEMENT Citizen involvement shall be encouraged in the budget decision making process through public hearings and study sessions. A-10 INTRODUCTORY 2. Involvement shall also be facilitated through City boards, task forces and commissions, which shall serve in advisory capacities to the Mayor and City Council. K. FEES Fees shall be phased toward covering 100% of the cost of service delivery, unless such amount prevents an individual from obtaining an essential service. Fees or service charges should not be established to generate money in excess of the cost of providing service. 2. Fees may be less than 100% if other factors (e.g. market forces, competitive position, etc.) need to be recognized. L. NONPROFIT ORGANIZATIONS Future funding decisions regarding nonprofit organizations will be based on guidelines, policies and priorities determined by the City Council and availability of financing based on General Fund spending priorities. II. CAPITAL BUDGET A. FISCAL POLICIES Capital project proposals should include as complete, reliable, and attainable cost estimates as possible. Project cost estimates for the Capital Budget should be based upon a thorough analysis of the project and are expected to be as reliable as the level of detail known about the project. Project cost estimates for the Six -Year City Capital Improvement Plan will vary in reliability depending on whether they are to be undertaken in the first, fifth or sixth year of the Plan. 2. Capital proposals should include a comprehensive resource plan. This plan should include the amount and type of resources required, and the funding and financing strategies to be employed. The specific fund and timing should be outlined. The plan should indicate resources needed to complete any given phase of a project in addition to the total project. All proposals for the expenditure of capital funds shall be formulated and presented to Council within the framework of a general capital budget and, except in exceptional circumstances of an emergency nature, no consideration will be given to the commitment of any capital funds, including reserve funds, in isolation from a general review of all capital budget requirements. 4. Changes in project estimates for the comprehensive resource plan should be fully reported to the City Council for review and approval. Project proposals should indicate the project's impact on the operating budget, including, but not limited to, long-term maintenance costs necessary to support the improvement. 6. At the time of contract award, each project shall include reasonable provision for contingencies: a. The amount set aside for contingencies shall correspond with industry standards and shall not exceed ten (10) percent, or a percentage as otherwise determined by the City Council of the total contract amount. Project contingencies may, unless otherwise determined by the City Council, be used only to compensate for unforeseen circumstances requiring additional funds to complete the project within the original project scope and identified needs. C. For budgeting purposes, project contingencies are a reasonable estimating tool. At the time of the contract award, the project's budgeted appropriation, including contingency, will be replaced with a new appropriation equal to the approved project contract contingency developed in the manner described above. A-11 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET 7. The City Administration shall seek ways of ensuring that administrative costs of carrying out the Capital Improvement Plan are kept at appropriate levels. 8. The Annual Capital Budget shall include only those projects which can reasonably be accomplished in the time frame indicated. The detail sheet for each budgeted capital project should include a projected schedule. 9. Capital projects which are not encumbered or completed during the fiscal year will be rebudgeted or carried over to the next fiscal year except as reported to and subsequently approved by the City Council. All re -budgeted capital projects should be so noted in the Adopted Capital Budget. Similarly, multi -year projects with unencumbered or unexpended funds will be carried over to the subsequent year(s). 10. If a proposed project will cause a direct negative impact on other publicly -owned facilities, improvements to the other facilities will be required as part of the new project and become a part of the new project's comprehensive costs. 11. Capital projects will not be budgeted unless there are reasonable expectations that revenues will be available to pay for them. B. DEBT POLICIES 1. Short-term lines of credit, tax or Revenue Anticipation Notes may be used only when the City's ability to implement approved programs and projects is seriously hampered by temporary cash flow shortages. In general, these Notes will be avoided. No other form of debt will be used to finance ongoing operational costs. 2. Whenever possible, the City shall identify alternative sources of funding and shall examine the availability of those sources in order to minimize the level of debt. 3. Whenever possible, the City shall use special assessment, revenue, or other self-supporting bonds instead of general obligation debt. 4. Long term general obligation debt will be incurred when necessary to acquire land or fixed assets, based upon the ability of the City to pay. This debt shall be limited to those capital improvements that cannot be financed from existing revenues and when there is an existing or near -term need for the project. The project should also be integrated with the City's long term financial plan and City Improvement Plan. 5. The maturity date for any debt will not exceed the reasonable expected useful life of the project so financed. 6. Fifty percent (50%) of the principal of any long term indebtedness should be retired over 10 years. 7. Current year revenues shall be set aside to pay for the subsequent year's debt service payments. This is intended to immunize the City's bondholders from any short term volatility in revenues. 8. The City shall encourage and maintain good relations with financial and bond rating agencies, and will follow a policy of full and open disclosure on every financial report and bond prospectus. 9. The City shall establish affordability guidelines in order to preserve credit quality. One such guideline, which may be suspended for emergency purposes, or because of unusual circumstances, is as follows: 10. Debt service to be repaid with operating revenues should not exceed 8% of the respective operating budget. A-12 INTROD UCTOR Y C. CAPITAL IMPROVEMENT PLAN (CIP) POLICIES 1. Citizen participation in the Capital Improvement Program is a priority for the City. Among the activities which shall be conducted to address this need are the following: a. The Capital Improvement Plan shall be provided to the City Council in a timely manner to allow time for the Council members to review the proposal with constituents before it is considered for adoption. b. Council study sessions on the Capital Improvement Plan shall be open to the public and advertised sufficiently in advance of the meetings to allow for the attendance of interested citizens. C. Prior to the adoption of the Capital Improvement Plan, the City Council shall hold noticed public hearings to provide opportunities for citizens to express their opinions on the proposed plan. d. The City Planning Commission shall review the proposed City Improvement Plan and provide its comments on the Plan's contents before the Council considers the Plan for adoption. 2. All projects included in the Capital Improvement Plan shall be consistent with the City's Comprehensive Plan. The goals and policies for services, facilities, and transportation should be followed in the development of the City Improvement Plan. The Comprehensive Plan service level goals should be called out in the City Improvement Plan. 3. Capital projects shall be financed to the greatest extent possible through user fees and benefit districts when direct benefit to users results from construction of the project. Refer to Debt Policies for further detail. 4. Projects that involve intergovernmental cooperation in planning and funding should be established by an agreement that sets forth the basic responsibilities of the parties involved. 5. The Council will annually review and establish criteria against which capital proposals should be measured. Included among the factors which will be considered for priority -ranking are the following: a. Projects which have a positive impact on the operating budget (reduced expenditures, increased revenues); b. Projects which are programmed in the Six -Year Operating Budget Forecast; C. Projects which can be completed or significantly advanced during the Ten -Year Capital Improvement Plan; d. Projects which can be realistically accomplished during the year they are scheduled; e. Projects which implement previous Council -adopted reports and strategies. A complete list of criteria follows. A-13 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CRITERIA FOR DETERMINING PROJECT INCLUSION/PRIORITY (In Priority Order) 1. Projects which are required by statute or by an existing agreement with another agency. 2. Projects which are essential to public health or safety. 3. Projects which are urgently needed by some other criteria than public health or safety, e.g. environmental or public service. 4. Projects which have exhibited a high degree of public support. 5. Projects which are grant funded and would have minimal or no operating cost impact on the General Fund. 6. Projects which, if not acted upon now, would result in the irrevocable loss of an opportunity, or other major alternative actions would have to be initiated. 7. Projects which would preserve an existing capital facility, avoiding significantly greater expenses in the future (e.g. continuation of a ten-year cycle street maintenance program). 8. Projects which would result in significant savings in General Fund operating costs. 9. Projects which would fulfill a City commitment (evidenced by previous inclusion in the annual CIP and community support) to provide minimal facilities in areas which are deficient according to adopted standards. 10. Projects which would provide significant benefits to the local economy and tax base. 11. Purchase of land for future projects at favorable prices prior to adjacent development. 12. Purchase of land for future City projects (land banking). 13. Projects which would provide new facilities which have minimal or no operating costs or which have operating costs but have been designated as exceptions to the operating cost policy by previous City Council actions. 14. Projects which would be constructed in conjunction with another agency with the other agency providing for the operating costs. 15. Projects which would generate sufficient revenue to be essentially self-supporting in their operation. 16. Projects which would make an existing facility more efficient or increase its use with minimal or no operating cost increase. 17. Projects which would fulfill City commitment (evidenced by previous inclusion in the annual CIP and community support) to provide greater than minimal facilities. 18. Projects which are grant funded but would require increased operating costs in the General Fund. 19. Projects which are not grant funded and would require increased operating costs in the General Fund, and have not been designated as exceptions to the operating cost policy by previous City Council actions. A-14 INTROD UCTOR Y BASIS OF ACCOUNTING AND BUDGETING Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of Washington State law, Chapter 43.09 R.C.W., and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City are organized on the basis of funds and account groups. Each fund is a separate accounting entity with a self -balancing group of accounts. There are three broad fund categories, seven generic fund types within those categories and two account groups. A purpose and description of the fund is provided on the fund pages in the Budget by Fund section of this budget document. Basis of Accounting Basis of accounting refers to when revenues, expenditures, expenses, transfers and the related assets and liabilities are recognized and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is used by proprietary fund types. Under this method, revenues are recognized when earned, and expenses are recognized when incurred. The modified accrual basis of accounting is used by governmental, expendable trust and agency funds. Revenues and other financial resources are recognized when they become susceptible to accrual, i.e., when the related funds become both measurable and available to finance expenditures of the current period. To be considered "available", revenue must be collected during the current period or soon enough thereafter to pay current liabilities. Basis of Budgeting The City uses the same revenue and expenditure recognition principles for budgeting as for accounting with the exception of depreciation or amortization expenses in proprietary funds. Balanced Budget The state law prescribes a balanced budget where total expenditures and other uses not to exceed total resources (current revenue plus beginning fund balance). The city's budget policy further requires that expenditures not to exceed revenues. Therefore, a balanced budget for Federal Way must meet both conditions. Budgetary Fund Balances Budgetary fund balance is the difference between current liability and current assets of a fund. This is the amount available for appropriations during the budget period. It is different than the fund equity or the net position reported in the entity -wide financial statements as it does not include capital assets or long-term liabilities that are not available or due within current budget period. Scone of Budget and Fund Descriptions Budgets are adopted for the general, special revenue, and debt service funds on the modified accrual basis of accounting. Certain special revenue and capital project funds, however, are budgeted on a project -length basis. For governmental funds, there are no differences between the budgetary basis and generally accepted accounting principles. Budgets for project/grant related special revenue funds and capital project funds are adopted at the level of the individual project and for fiscal periods that correspond to the lives of proj ects. Legal budgetary control is established at the fund level; i.e., expenditures for a fund may not exceed the total appropriation amount. The Mayor may authorize transfers of appropriations within a fund, but the City Council must approve by ordinance any increase in total fund appropriations. Any unexpended appropriations for budgeted funds lapse at the end of the year. Appropriations for other special purpose funds that are non -operating in nature, such as capital projects, are adopted on a "project -length" basis and, therefore, are carried forward from year to year without re -appropriation until authorized amounts are fully expended or the designated purpose of the fund has been accomplished. A-15 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET The individual funds within each fund type which are included in the City's budget are listed below. General Fund - This fund is used to account for all financial resources except those required to be accounted for in another Fund. Special Revenue Funds - These funds are established to account for proceeds of specific revenue sources that are either designated by policy or are legally restricted to expenditure for specified purposes. Street Fund Community Center Fund Arterial Street Fund Traffic Safety Fund Utility Tax Fund Solid Waste/Recycling Fund Utility Tax Proposition 1 Fund Special Contract/Studies Fund Community Development Block Grant Fund Hotel/Motel Lodging Tax Fund Paths and Trails Reserve Fund Performing Arts & Event Center Fund Reserve Funds — These funds are established to account for special reserves set aside to provide the liquidity to respond to economic opportunity and future capital needs. Strategic Reserve Fund Capital Project Reserve Fund Parks Reserve Fund Debt Service Fund - This fund is to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Capital Project Funds - These funds account for financial resources to be used for the acquisition or construction of major capital facilities. Downtown Redevelopment Fund Surface Water Management Projects Fund Municipal Facilities Fund Transportation Systems Park Project Fund Performing Arts and Event Center Fund Real Estate Excise Tax Fund Enterprise Fund - This Fund is to account for operations that are normally financed and operated in a manner similar to a private business enterprise where the intent of the governing body is that the costs of providing goods and services to the general public on a continuing basis be financed or recovered primarily through user charges. Surface Water Management Fund Dumas Bay Centre Fund Internal Service Funds - These Funds are established to account for the financing of goods and services provided by one department of the governmental unit to other units on a cost reimbursement basis. Risk Management Fund Fleet and Equipment Fund Information Systems Fund Buildings and Furnishings Fund Mail and Duplication Services Fund Health Self Insurance Fund Unemployment Insurance Fund A-16 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET EXECUTIVE SUMMARY SOURCES & USES - ALL FUNDS Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Ch % Ch BEGINNING FUND BALANCE $ 73,919,807 $ 76,726,170 $ 53,420,423 $ 75,536,533 $ 75,536,533 $ 59,056,064 $ 49,573,818 $ (16,480,469) -21.8% REVENUE: Property Taxes $ 10,233,416 $ 10,305,144 $ 10,611,198 $ 10,486,454 $ 10,408,195 $ 10,512,200 $ 10,617,400 $ 25,746 0.2% Sales Tax 12,173,288 13,297,086 12,321,293 13,221,293 13,899,128 14,168,989 15,089,973 947,696 7.20/. Criminal Justice Sales Tax 2,138,406 2,319,124 2,357,007 2,507,007 2,507,007 2,458,271 2,605,768 (48,736) -1.9% Utility Tax 12,023,379 11,796,549 12,677,790 11,503,748 11,553,748 11,571,540 11,571,925 67,792 0.60/. Real Estate Excise tax 2,062,722 3,031,159 1,900,000 2,100,054 3,400,000 3,200,000 3,200,000 1,099,946 52.40//o Other Taxes 605,206 638,827 521,000 521,000 521,000 546,000 546,000 25,000 4.8% Licenses and Permits 3,431,055 3,660,022 2,962,000 2,962,000 2,878,500 3,823,801 3,854,910 861,801 29.1% Intergovernmental 10,537,439 8,943,085 14,040,465 32,895,883 28,857,730 19,712,672 14,748,980 (13,183,211) -40.1% Charges for Services 20,809,078 20,304,497 19,495,773 21,385,772 21,047,772 21,573,270 23,543,634 187,498 0.90/. Fines and Penalties 3,505,011 4,124,596 3,333,282 3,582,146 4,282,491 4,300,774 4,300,900 718,628 20.1% Miscellaneous 1,855,045 2,844,278 1,475,097 1,489,597 1,538,460 12,886,500 1,776,971 11,396,903 765.1% Proprietary Fund Revenue 41,136 270,249 45,000 45,000 45,000 n/a Other Financing Sources 51,963,739 16,952,962 19,110,613 26,244,028 26,662,368 26,565,889 16,868,980 321,861 1.2% Total Revenues $ 131,378,919 $ 98,487,578 $ 100,805,518 $ 128,898,982 $ 127,556,399 $ 131,364,906 $ 108,770,441 $ 2,465,924 1.9% EXPENDITURE: City Council $ 355,579 $ 363,548 $ 371,587 $ 378,928 $ 378,928 $ 395,765 $ 401,709 $ 16,837 4.4% Mayor's Office 1,549,942 1,562,674 1,342,266 1,406,364 1,406,364 1,439,243 1,438,453 32,879 2.3% Perfomvng Arts & Event Center 15,387 412,134 412,134 937,546 986,820 525,412 127.5% Municipal Court 1,679,300 1,511,965 1,557,092 1,949,599 1,949,599 1,924,572 1,956,925 (25,027) -1.3% Finance 962,916 883,630 941,111 941,111 941,111 959,591 971,822 18,480 2.0% City Clerk 533,190 416,594 557,590 557,590 557,590 504,540 508,552 (53,050) -9.5% Human Resources 436,191 400,712 409,106 425,118 425,118 459,243 464,271 34,125 8.00//o Information Technology 2,133,962 2,294,135 2,601,615 3,005,817 3,005,817 2,179,611 2,162,385 (826,206) -27.5% Law -Civil 5,602,190 2,231,185 1,730,518 1,959,418 1,959,418 2,474,128 2,010,463 514,710 26.3% Law -Criminal 740,230 611,831 593,714 631,021 631,021 676,832 681,301 45,811 7.3% Community Development 3,234,707 2,934,199 3,680,117 3,680,117 3,680,117 3,646,215 3,651,236 (33,903) -0.90/. Economic Development 131,362 201,998 208,478 349,430 349,430 237,541 237,564 (111,889) -32.0% Human Services 811,457 743,184 700,051 897,464 897,464 813,055 818,499 (84,409) -9.4% Jail Contract Costs 3,973,482 4,423,775 4,276,614 5,483,134 5,483,134 5,738,342 5,738,342 255,208 4.70//o 911 Dispatch 1,754,632 1,952,964 1,787,000 2,326,089 2,326,089 2,542,908 2,746,644 216,819 9.3% Police 23,941,741 21,366,602 20,639,769 22,979,518 22,979,518 22,865,843 23,329,105 (113,675) -0.5% Parks, Recr & Cultural Svcs 8,387,431 9,589,391 7,196,905 10,829,946 8,762,783 9,903,950 7,731,389 (925,995) -8.6% Public Works 24,217,290 21,251,837 30,397,250 51,674,402 40,752,901 34,941,107 27,406,424 (16,733,295) -32.4% Non -Departmental 48,126,957 26,921,600 27,452,596 47,148,048 47,138,331 48,207,119 27,330,960 1,059,071 2.2% Total Expenditures $ 128,572,559 $ 99,677,213 $ 106,443,379 $ 157,035,249 $ 144,036,868 $ 140,847,151 $ 110,572,864 $ (16,188,098) -10.3% Changes in Fund Balance $ 2,806,360 $ (1,189,635) $ (5,637,861) $ (28,136,267) $ (16,480,469) $ (9,482,245) $ (1,802,424) $ 18,654,021 -66.3% ENDING FUND BALANCE: $ 76,726,167 $ 75,536,535 $ 47,782,562 $ 47,400,266 $ 59,056,065 $ 49,573,819 $ 47,771,394 $ 2,173,553 4.6% B - 1 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET OTHER FINANCING SOURCES - ALL FUNDS Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad Adopted Adjusted Projected $ Chg I % Chg Transfer In - Utility Tax $ 13,943,552 $ 7,986,646 $ 10,231,547 $ 14,246,599 $ 14,664,939 $ 11,412,322 $ 10,465,963 $ (2,834,277) -19.9% Transfer In- Real Estate FxcisteTax 13,726,359 3,142,237 2,725,123 3,545,123 3,766,573 3,739,023 3,739,473 193,900 5.5% Tranfer In - Traffic Safety 1,138,937 585,334 - 210,000 210,000 205,000 - (5,000) -2.4% TransferIn- GeneralFund/Street 4,997,513 1,692,709 4,153,943 4,319,958 4,098,508 1,990,864 2,051,511 (2,329,094) -53.9% Transfer In - Strategic Reserve - 227,348 - 127,348 127,348 - (127,348) -100.0% Transfer In -CIP 6,027,594 1,695,168 100,000 607,000 607,000 621,103 612,033 14,103 2.3% Transfer In- Surface Water Management - 1,563,000 1,900,000 3,188,000 3,188,000 - - (3,188,000)-100.0% Transfer In - Paths and Trails 157,000 - - - - n/a Transfer In - Risk 3,685,026 n/a Transfer In - Grants 26,643 - n/a Proceeds from Sale of Fixed Assets 51,155 60,520 8,597,577 8,597,577 n/a Anticipation Note Proceeds 8,209,960 - - - n/a Total Other Financing Sources $ 51,963,739 $ 16,952,962 $ 19,110,613 $ 26,244,028 $ 26,662,368 $ 26,565,889 $ 16,868,980 $ 321,861 1.2% B - 2 EXECUTIVE SUMMARY EXPENDITURE LINE -ITEM SUMMARY - ALL FUNDS Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $Chg %Chg Expenditures: 1XX Salaries & Wages $ 25,887,273 $ 27,483,100 $ 28,283,817 $ 29,425,656 $ 29,425,656 $ 30,779,261 $ 32,120,240 $ 1,353,605 4.6% 2XX Benefits 8,712,128 9,545,014 9,687,199 9,923,617 9,923,617 10,422,454 10,571,738 498,836 5.0% 3XX Supplies 1,949,307 1,919,960 1,624,189 1,715,536 1,715,536 1,770,102 1,723,460 54,566 3.2% 4XX Services and Charges 15,887,613 18,028,677 13,248,408 15,789,049 15,481,992 16,038,072 15,115,304 249,023 1.6% 5XX Intergovernmental 7,576,432 7,981,715 7,513,143 9,336,630 9,336,630 9,796,067 9,999,803 459,437 4.9% 6XX Capital Outlay 16,803,545 10,736,291 19,233,270 57,570,526 44,660,862 38,992,730 18,056,198 (18,577,796) -32.3% 7XX Debt Service -Principal 1,145,859 736,602 566,120 566,120 566,120 8,776,080 566,120 8,209,960 1450.2% 8XX Debt Service -Interest 992,159 497,275 1,255,383 473,316 473,316 469,877 345,395 (3,439) -0.7% 9XX Internal Services 5,915,619 5,856,137 5,901,236 6,105,700 6,105,700 5,955,301 5,317,659 (150,399) -2.5% OXX Other Financing Use 43,702,624 16,892,442 19,130,613 26,129,098 26,347,438 17,847,209 16,756,947 (8,281,889) -31.7% Total Expenditures: $ 128,572,559 $ 99,677,213 $ 106,443,379 $ 1579035,249 $ 1449036,868 $ 1409847,153 $ 110,572,864 $ (16,1889095) -10.3% 1. Salaries & Wages increase is primarily due to adding positions forthe Perforating Arts & Event Center, pay grade increases for Law positions, fully funding Police vacant positions and overtime, addition of 1.0 FTE Surface Water Managment Public Education & Outreach Specialist, addition of 3 more staff in Parks in 2016 that are carried over into 2017/18, reallocation of line items to increase temporary help in Federal Way Community Center, cost of living increases, step increases for employees, offset by the elimination of one-time consulting services for Community Development. 2. Benefits increase is primarily due to adding positions listed above, health insurance premium increases, and an increase in other percentage driven benefits affected by salary increases. 3. Supplies increase is primarily due to the addition of supplies funded by Police and SWM grants, homeless camp cleanup supplies, and supplies for new Public Education & Outreach Specialist. 4. Services and Charges increase is primarily due to and increase in liability insurance & risk insurance claims, Police & SWM services funded by grants, agreement where City will pay for fire hydrant maintenance & electricity for streetlights, health insurance premium increases, SWM capital project and grant consulting, City Council association dues, offset by a reduction of KC Health Clinic support, higher education needs assessment, unemployment claims, one-time day shelter services and human service agency support, and Transportation capital expenditures. 5. Intergovernmental increase is primarily due to an increaae in SCORE jail operations and Valleycomm dispatch operations, and SWM King County services. 6. Capital Outlay decrease is primarily due to reduction of Performing Arts & Event Center capital (complete in 2017), Transportation & SWM capital due to project completion, one-time purchases of fleet and equipment and IT equipment, offset by the replacement of two Police vehicles, Parks & Public Works vehicles & equipment replacement, and IT scheduled equipment replacement. 7. Debt Service - Principal & Interest net increase is primarily due to the payoff of principal debt for the Target property. 8. Internal Services decrease is primarily due to no contribution to replacement reserves for IT and Fleet & Equipment, & Police vehicles, offset by an increase due to self -insured retention increase. 9. Other Financing Use decrease is primarily due to $2M completion of transfer out to Tranps. CIP project, reduction of transfer out of Traffic Safety funds in support of Vafleycommbecause the , General Fund is providing the support, not having to pay $916K in SCORE debt, $3.6M chminato All Funds 2017 Proposed Revenues $131.36M (in $Millions) Other Financing / Sources, 26.57, 20% ' Property Taxes, Other, 21.06, 16% 10.51, 8% I Sa I es Tax,14.17, 11% Chargesfor Services,21.57, Utility Tax,11.57, 16% 9% REET, 3.20, 3% Intgvtl, 19.71, Other Taxes, 15% 3.00, 2% n of transfer to SWM capital projects, and one-time transfer for Karl Grosch field turf replacement. All Funds 2017 Proposed Expenditures$140.85M (in $Millions) Non -Departmental City Council, 0.40, 48.21, 34% 0% Mayor's, 1.44,1% lar Muni Court, 1.92, Other, 7.47,5% 2% Finance, 0.96, 1% Comm Dev, 4.46, 3% Police/Ja i I/Di spatc Public Works, h, 31.15,22% 34.94, 25% Parks, 9.90, 7% B-3 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET 2017 PROPOSED BUDGET - SUMMARY OF REVENUE AND EXPENDITURES - ALL FUNDS FUND/DEPARTMENT Beginning Fund Balance 2017 Revenues 2017 Expenditures Ending Fund Balance General Fund Non -Departmental $ 10,034,954 $ 41,131,571 $ 8,696,517 $ 42,470,008 City Council - - 395,765 (395,765) Mayor's Office - - 1,179,763 (1,179,763) Municipal Court - 1,825,895 1,694,174 131,721 Finance - - 959,591 (959,591) City Clerk - - 504,540 (504,540) Human Resources - - 459,243 (459,243) Law - 2,500 1,362,037 (1,359,537) Community Development - 2,150,500 3,085,421 (934,921) Economic Development - - 237,541 (237,541) Pohce/Jail/911 - 1,860,821 25,838,412 (23,977,591) Parks and Recreation - 937,000 3,810,674 (2,873,674) Total General Fund 10,034,954 47,908,287 48,223,678 9,719,563 Special Revenue Funds: Street 500000 4,148,199 4,092,470 555,728 Arterial Street 100,000 1,515,410 1,515,410 100,000 Utility Tax 1,842,718 8,918,924 9,261,642 1,500,000 Solid Waste and Recycling 175,352 431,117 503,121 103,348 Special Studies/Contract 408,356 - - 408,356 Hotel/Motel Lodging Tax 501,765 225,700 224,700 502,765 Community Center 1,516,500 2,200,350 2,216,850 1,500,000 Traffic Safety 2,558,371 3,140,374 3,495,761 2,202,984 Utility Tax Proposition 1 1,077,462 2,921,481 2,998,943 1,000,001 Performing Arts & Event Center - 937,546 937,546 0 Community Development Block Grant 40,441 1,237,103 1,277,541 3 Paths and Trails 553,356 169,000 - 722,356 Strategic Reserve 31000,000 3,000,000 Parks Reserve 750,000 - - 750,000 Total Special Revenue Funds 13,024,321 25,845,204 26,523,984 12,345,540 Debt Service 2,499,999 9,410,600 9,146,953 2,763,646 Total Debt Service Fund 2,499,999 9,410,600 991469953 2,763,646 Capital Project Funds Real Estate Excise Tax 3,078,496 3,200,000 3,739,023 2,539,473 Downtown Redevelopment 1,912,244 1,000,000 500,000 2,412,244 Capital Project - Municipal Facilities 53232 - - 53,232 Capital Project - Parks 2,143,499 300,000 2,367,163 76,336 Capital Project - Surface Water Mgt 4,234,329 540,000 3,209,988 1,564,341 Captial Project - Transportation 4,420,026 16,915,000 20,036,000 1299,026 Capital Project Reserve 481,703 129,382 352,321 Performing Arts & Event Center - 11,278,902 11278,902 - Total Capital Project Funds 16,323,529 33,2339902 41,260,458 8,296,973 Enterprise Funds Surface Water Management 1,082,868 4,070,820 3,999,912 1,153,776 Dumas Bay Centre 648,669 747,251 925,014 470,906 Total Enterprise Funds 19731,537 4,818,071 4,924,926 1,624,682 Internal Service Funds Risk Management 846,398 1,567,843 1,567,843 846,398 Information Systems 3,098,470 2,081,589 2,028,104 3,151,955 Mali and Duplication 209,252 128,707 151,507 186,452 Fleet and Equipment 5,707,512 1,415,291 1,305,786 5,817,017 Building and Furnishings 2,021,140 483,912 483,912 2,021,140 Health Insurance 2,249,828 4,203,500 4,180,000 2273,328 Unemployment Insurance 1,309,124 268,000 1,050,000 527,124 Total Internal Service Funds 15,441,724 10,148,842 1097679152 1498239414 Grand Total $ 59,056,064 $ 131,364,906 $140,847,151 $ 49,573,818 B-4 EXECUTIVE SUMMARY 2018 PROPOSED BUDGET - SUMMARY OF REVENUE AND EXPENDITURES - ALL FUNDS FUND/DEPARTMENT Beginning Fund Balance 2018 Revenues 2018 Expenditures Ending Fund Balance General Fund Non -Departmental $ 9,719,563 $ 41,573,825 $ 8,904,390 $ 42,388,998 Council - - 401,709 $ (401,709) Mayor's Office - - 1,188,346 $ (1,188,346) Municipal Court - 1,825,895 1,713,881 $ 112,014 Finance - - 971,822 $ (971,822) City Clerk 508,552 Human Resources - 464,271 $ (464,271) Law - 2,500 1,379,471 $ (1,376,971) Community Development - 2,150,500 3,131,981 $ (981,481) Economic Development - - 237,564 $ (237,564) Police/Jaib911 - 1,644,266 26,120,535 $ (24,476,269) Parks and Recreation - 937,000 3,831,027 $ (2,894,027) Total General Fund 9,719,563 489133,986 48,853,549 9,000,000 Special Revenue Funds: Street 555,728 4,199,776 4,255,503 500,000 Arterial Street 100,000 1,517,273 1,517,273 100,000 Utility Tax 1,500,000 8,918,924 8,918,924 1,500,000 Solid Waste and Recycling 103,348 431,117 504,818 29,647 Special Studies/Contract 408,356 - - 408,356 Hotel/Motel Lodging Tax 502,765 225,700 224,700 503,765 Community Center 1,500,000 2254,430 2,254,430 1,500,000 Traffic Safety 2202,984 3,140,500 3,843,484 1,500,000 Utility Tax Proposition 1 1,000,001 3,074,939 3,074,937 1,000,003 Performing Arts & Event Center - 1254,534 986,820 267,714 Community Development Block Grant 3 1,237,103 1,237,103 3 Paths and Trails 722,356 169,000 - 891,356 Strategic Reserve 3,000,000 - - 3,000,000 Parks Reserve 750,000 - - 750,000 Total Special Revenue Funds 12,345,540 26,423,296 26,817,992 11,950,844 Debt Service 2,763,646 813,473 813,473 2,763,646 Total Debt Service Fund 2,763,646 813,473 813,473 2,763,646 Capital Project Funds Real Estate Excise Tax 2,539,473 3,200,000 3,739,473 2,000,000 Downtown Redevelopment 2,412,244 1,000,000 500,000 2,912,244 Capital Project - Municipal Facilities 53232 - - 53232 Capital Project - Parks 76,336 300,000 300,000 76,336 Capital Project - Surface Water Mgt 1,564,341 3,140,000 3,322,000 1,382,341 Captial Project - Transportation 1,299,026 11,443,000 12,663,000 79,026 Capital Project Reserve 352,321 - - 352,321 Performing Arts & Event Center _ _ - _ Total Capital Project Funds 8,296,973 19,083,000 20,524,473 6,855,500 Enterprise Funds Surface Water Management 1,153,776 4,058,198 3,956,108 1255,866 Dumas Bay Centre 470,906 747,251 753,994 464,163 Total Enterprise Funds 1,624,682 4,805,449 4,710,102 1,720,029 Internal Service Funds Risk Management 846,398 1,080,343 1,080,343 846,398 Information Systems 3,151,955 2,026,374 2,043,150 3,135,179 Mail and Duplication 186,452 119,447 119,235 186,664 Fleet and Equipment 5,817,017 1,323,218 890,192 6,250,043 Building and Furnishings 2,021,140 490,355 490,355 2,021,140 Health Insurance 2,273,328 4,203,500 4,180,000 2,296,828 Unemployment Insurance 527,124 268,000 50,000 745,124 Total Internal Service Funds 14,823,414 9,511,237 8,8539275 15,481,376 Grand Total $ 49,573,818 $ 108,770,441 $110,572,864 $ 479771,394 B - 5 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET Explanation of Changes in Fund Balance (Greater than 10%) In 2014 the City of Federal Way established a formal reserve and fund balance policy with resolution #14-664. Based on the current policy the fund balance still remains within the required amounts. General Fund - The 10.3% decrease in fund balance from $IO.OM to $9.OM is primarily due to an increase in SCORE jail and Valleycomm dispatch services operations, fully funding vacant Police positions and overtime, cost of living and step increases in positions, and health insurance premium increases. Utility Tax Fund - The 18.6% decrease in fund balance from $1.8M to $1.5M is primarily due to a transfer out to Performing Arts & Event Center operations for the opening of the facility in 2017. Solid Waste & Recycling Fund - The 83.1% decrease in fund balance from $0.18M to $0.03M is primarily due to cost of living increases for employees, and an increase in printing/photo services for education/outreach materials. Traffic Safety Fund - The 41.4% decrease in fund balance from $2.6M to 1.5M is primarily due to the continued support for Valleycomm dispatch services, cost of living increases for employees, and Nick and Derek distracted driving overtime funding. Performing Arts & Event Center Fund - The 100.0% increase in fund balance from $0 to $0.27M is primarily due to utility tax support for the fund, and increased revenue for operations in 2018. Paths & Trails Fund - The 61.1% increase in fund balance from $0.55M to $0.89M is primarily due to the City's attempt to save up for future paths & trails projects. Real Estate Excise Tax Fund - The 35.0% decrease in fund balance from $3.1M to 2.OM is primarily due to funding Arterial Street Overlay projects. Downtown Redevelopment Fund - The 52.3% increase in fund balance from $1.9M to 2.9M is primarily due to accumulating LIFT funding from the State to use on downtown infrastructure projects. Capital Project - Parks Fund - The 96.4% decrease in fund balance from $2.1M to $0.30M is primarily due to the carry-over of projects such as the Trail & Pedestrian Access Improvements project within the fund. Capital Project - Surface Water Management Fund - The 67.4% decrease in fund balance from $4.2M to $1.4M is primarily due to use of the reserve saved up for the funding of expected capital improvement projects. Capital Project - Transportation Fund - The 98.2% decrease in fund balance from $4.4M to $0.08M is primarily due to the City's use of the reserve saved up for projects like SR99 HOV Lanes Phase V, City Center Access Phase I, and S 320th St @ 20th Ave South. Capital Project Reserve Fund - The 26.9% decrease in fund balance from $0.48M to $0.35M is primarily due to a one-time transfer. Surface Water Management Fund - The 16.0% increase in fund balance from $1.1 OM to $1.26M is primarily due to the increase in projected surface water management fees being saved up for future capital projects. Dumas Bay Centre Fund - The 28.4% decrease in fund balance from $0.65M to $0.46M is primarily due to funding repair damage to the beach trail, installation of a new roof over Knutzen Family Theatre, and replacement of the kitchen oven and tilt skillet. The reserve was created for projects like this. Mail & Duplication Fund - The 10.8% decrease in fund balance from $0.21M to $0.19M is primarily due to one-time capital purchases for replacement of copiers. Unemployment Insurance Fund - The 43.1 % decrease in fund balance from $1.3M to $0.75M is primarily due to a return of unemployment contributions by a transfer out to the General Fund, offset by a reduction in unemployment claims. B - 6 EXECUTIVE SUMMARY 2017 PROPOSED BUDGET - SOURCES BY FUND AND CATEGORY 2017 Taxes Licenses and Permits Intergvtl Charges for Services Fines and Penalties Proprietary Fund Revenues Misc. Total Operating Revenues Other Fiancing Sources General $ 27,300,460 $ 3,708,801 $ 1,861,055 $ 3,669,457 $ 1,163,900 $ $ 501,300 $ 38204,973 $ 9,703,314 Street 115,000 1259,504 257,728 36,000 1,668232 2,479,967 Arterial Street 502,410 502,410 1,013,000 Utility Tax 8,912,924 6,000 8,918,924 Solid Waste and Recycling 126,600 304,517 431,117 Hotel/Motel Lodging Tax 225,000 - - 700 225,700 Community Center - 1,516,500 - 290,000 1,806,500 393,850 Traffic Safety 3,136,874 3,500 3,140,374 Real Estate Excise Tax 3200,000 3200,000 Utility Tax Proposition 1 2,658,616 2,658,616 262,865 Performing Arts & Event Center Operations 264,587 100,666 365253 572293 Community Development Block Grant - 1237,103 - - 1237,103 - Paths and Trails 160,000 9,000 169,000 Debt Service 9,410,600 Downtown Redevelopment - 1,000,000 1,000,000 - Capital Project - Parks - 300,000 Capital Project - Surface Water Mgt 540,000 540,000 Ca tial Project - Transportation 13,097,000 1,500,000 14,597,000 2,318,000 Capital Project Reserve - - - - Capital Project - Performing Arts & Event Center 11278,902 1 11278,902 Surface Water Management 80,000 3,987,820 3,000 4,070,820 Dumas Bay Centre - 254 634,997 635251 112,000 Risk Management 1,522,843 45,000 - 1,567,843 - Information Systems 2,062,589 19,000 2,081,589 Mail and Duplication 128,707 128,707 Fleet and Equipment 1,409,982 5,309 1,415291 Building and Furnishings 483286 626 483,912 Health Insurance 4200,000 3,500 4203500 Unemployment Insurance - 265,000 - - 3,000 268,000 - Total $ 42,457,000 $3,823,801 $19,712,672 $ 21,573,270 $ 4,300,774 $ 45,000 $12,886,500 $104,799,017 $ 26,565,889 B - 7 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET 2018 PROPOSED BUDGET - SOURCES BY FUND AND CATEGORY 2018 Taxes Licenses and Permits Intergvtl Charges for Services Fines and Penalties Proprietary Revenues Misc.ies Total Operating Revenues Other Fiancing Sources General $ 28,474,141 $ 3,739,910 $ 1,644,500 $ 3,669,457 $ 1,163,900 $ $ 501,300 $ 39,193,208 $ 8,940,778 Street 115,000 1259,504 257,728 36,000 1,668232 2,531,544 Arterial Street 504273 504273 1,013,000 Utility Tax 8,912,924 6,000 8,918,924 - SoW Waste and Recycling 126,600 304,511 431,117 Hotel/Motel Lodging Tax 225,000 700 225,700 Community Center 1,516,500 290,000 1,806,500 447,930 Traffic Safety 3,137,000 3,500 3,140500 Real Estate Excise Tax 3200,000 - 3200,000 - Utility Tax Proposition 1 2,659,001 2,659,001 415,938 Performing Arts & Event Center Operations 803217 270,000 1,073217 181,317 Comaninity Development Block Grant 1237,103 - 1237,103 - Paths and Trails 160,000 9,000 169,000 Debt Service 813,473 Downtown Redevelopment 1,000,000 1,000,000 Capital Project - Parks 300,000 Capital Project - Surface Water Mgt 3,140,000 3,140,000 Ca tial Project - Transportation 5,820,000 3,510,000 9,330,000 2,113,000 Capital Project - Performing Arts & Event Center Surface Water Management 8,000 4,047,198 3,000 4,058,198 - Dumas Bay Centre 254 634,997 635251 112,000 Risk Management 1,035,343 45,000 - 1,080,343 - Information Systems 2,007,374 19,000 2,026,374 Mail and Duplication 119,447 119,447 Fleet and Equipment 1,317,903 5,315 1,323218 Buikling and Furnishings 489,696 659 490 355 Health Insurance 4200,000 3,500 1 4203,500 Unemployment Insurance - 265,000 - 3,000 268,000 - Total $ 43,631,066 $ 3,854,910 $14,748,980 $ 23,543,634 $ 4,300,900 $ 45,000 $1,776,971 $ 91,901,461 $16,868,980 a-8 EXECUTIVE SUMMARY GENERAL AND STREET FUND CONSOLIDATED SUMMARY Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $Chg I %Chg BEGINNING FUND BALANCE $ 16,240,295 $ 13,264,106 $ 11,838,201 $ 12,006,585 $ 12,006,585 $ 10,534,955 $ 10,275,291 $ (1,471,630) -12.3% REVENUE SUMMARY Property Tax 10,233,416 10,305,144 10,611,198 10,486,454 10,408,195 10,512,200 10,617,400 25,746 0.2% Sales Tax 12,173,288 13,297,086 12,321,293 13,221,293 13,899,128 14,168,989 15,089,973 947,696 7.2% Criminal Justice Sales Tax 2,138,406 2,319,124 2,357,007 2,507,007 2,507,007 2,458,271 2,605,768 (48,736) -1.9% Other Taxes 182,754 183,911 161,000 161,000 161,000 161,000 161,000 - 0.0% Licenses and Permits 3,311,671 3,574,648 2,962,000 2,962,000 2,878,500 3,823,801 3,854,910 861,801 29.1% Intergovernmental 2,810,985 3,113,835 2,792,162 3,012,402 3,012,402 3,120,559 2,904,004 108,157 3.6% Charges for Services 4,105,871 3,626,154 3,761,346 4,226,457 3,888,457 3,927,185 3,927,185 (299,273) -7.1% Fines and Penalties 1,038,823 1,111,492 1,163,400 1,163,400 1,163,400 1,163,900 1,163,900 500 0.0% Miscellaneous 635,624 766,754 529,300 529,300 529,300 537,300 537,300 8,000 1.5% Other Financing Sources 12,227,915 7,043,448 10,042,075 12,257,213 12,675,553 12,183,281 11,472,322 (73,932) -0.6% Total Revenues $ 48,858,753 $ 45,341,597 $ 46,700,781 $ 50,526,526 $ 51,122,942 $ 52,056,486 $ 52,333,762 $ 1,529,960 3.01/o EXPENDITURE SUMMARY City Council $ 355,579 $ 363,548 $ 371,587 $ 378,928 $ 378,928 $ 395,765 $ 401,709 $ 16,837 4.4% Mayor's Office $ 1,549,942 1,511,598 1,291,190 1,355,288 1,355,288 1,388,167 1,387,377 $ 32,879 2.4% Municipal Court 1,679,300 1,311,919 1,326,963 1,719,470 1,719,470 1,694,174 1,713,881 $ (25,296) -1.5% Finance 962,916 883,630 941,111 941,111 941,111 959,591 971,822 $ 18,480 2.0% City Clerk 533,190 416,594 557,590 557,590 557,590 504,540 508,552 $ (53,050) -9.5% Human Resources 436,191 400,712 409,106 425,118 425,118 459,243 464,271 $ 34,125 8.0% Law -Civil 730,914 687,343 585,649 685,649 685,649 685,205 698,170 $ (444) -0.1% Law -Criminal 740,230 611,831 593,714 631,021 631,021 676,832 681,301 $ 45,811 7.3% Comtnunity Development 2,697,363 2,222,663 2,335,518 2,335,518 2,335,518 2,272,366 2,313,482 $ (63,152) -2.7% Economic Development 131,362 201,998 208,478 349,430 349,430 237,541 237,564 $ (111,889) -32.0% Human Services 811,457 743,184 700,051 897,464 897,464 813,055 818,499 $ (84,409) -9.4% Jail Contract Costs 3,973,482 4,423,775 4,276,614 5,483,134 5,483,134 5,738,342 5,738,342 $ 255,208 4.7% 911 Dispatch 1,754,632 1,952,964 1,787,000 2,326,089 2,326,089 2,542,908 2,746,644 $ 216,819 9.3% Police 22,175,016 16,757,087 16,759,913 17,061,651 17,061,651 17,557,162 17,635,549 $ 495,511 2.9% Parks, Recr & Cultural Svcs 3,960,906 3,682,475 3,480,680 3,798,675 3,798,675 3,810,674 3,831,027 $ 11,999 0.3% Public Works 4,408,030 3,506,801 3,792,854 3,869,332 3,869,332 3,884,066 4,056,472 $ 14,734 0.4% Non -Departmental 4,934,431 6,920,994 9,614,264 10,200,554 9,779,104 8,696,517 8,904,390 $ (1,504,037) -14.7% Total Expenditures $ 51,834,942 $ 46,599,118 $ 49,032,282 $ 53,016,022 $ 52,594,572 $ 52,316,148 $ 53,109,052 $ (699,874) -1.3% Changes in Fund Balance $ (2,976,189) $ (1,257,521) $ (2,331,501) $ (2,489,496) $ (1,471,630) $ (259,663) $ (775,291) $ 2,229,833 -89.6% ENDING FUND BALANCE: $ 13,264,106 $ 12,006,585 $ 9,506,700 $ 9,517,089 $ 10,534,955 $ 10,275,292 $ 9,500,000 $ 758,203 8.0% B-9 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET EXPENDITURE LINE -ITEM SUMMARY — GENERAL FUND Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17Proposed -16Adj Adopted Adjusted Projected $Chg %Chg Expenditures: IXX Salaries & Wages $ 22,012,978 $ 20,122,640 $ 21,013,483 $ 21,837,521 $ 21,837,521 $ 22,576,519 $ 23,617,029 $ 738,998 3.4% 2XX Benefits 7,501,731 6,964,186 7,212,322 7,373,697 7,373,697 7,628,398 7,736,680 254,701 3.5% 3XX Supplies 856,599 700,727 660,381 720,978 720,978 755,174 722,052 34,1% 4.7°/a 4XX Services and Charges 4,465,534 4,347,159 3,714,806 4,474,604 4,474,604 4,937,660 4,924,556 463,056 10.3% 5XX Intergovernmental 7,022,233 7,492,230 7,173,681 8,955,768 8,955,768 9,329,317 9,533,053 373,549 4.21/o 6XX CapitalOutlay 84,602 187,931 - 25,366 25,366 - - (25,366) -100.010 9XX Internal Services 4,868,583 5,091,535 5,103,666 5,308,130 5,308,130 5,098,216 4,524,171 (209,914) -4.01/o OXX Other Financing Use 5,022,682 1,692,709 4,153,943 4,319,958 3,898,508 1,990,864 2,051,511 (2,329,094) -53.91/o Total Expenditures: $ 51,834,942 $ 46,599,118 $ 49,032482 $ 53,016,022 $ 52,594,572 $ 52,316,148 $ 53,109,052 $ (699,874) -1.3% 1. Salaries & Wages increase is primarily due to pay grade increases for Law positions, fully funding Police vacant positions and overtime, addition of more staffin Parks in 2016 that are carried over into 2017/18, cost of living increases, step increases for employees, offset by the elimination of one-time consulting services for Community Development. 2. Benefits increase is primarily due to health insurance premium increases, and an increase in other percentage driven benefits affected by salary increases. 3. Supplies increase is primarily due to the addition of supplies funded by Police grants. 4. Services and Charges increase is primarily due to and increase in liability insurance & risk insurance clans funded partly by a contribution fromthe General Fund, Police services funded by grants, agreement with Lakehaven where City will pay for fire hydrant maintenance & electricity for streetlights, City Council association dues, offset by a reduction of KC Health Clinic support, higher education needs assessment, and one-time day shelter services and human service agency support. 5. Intergovernmental rlcrease is primarily due to an increaae in SCOREjail operations and Valleycomm dispatch operations. 6. Capital Outlay decrease is primarily due to one-time purchase of equipment and software for Municipal Court. 7. Internal Services decrease is primarily due to no contribution to replacement reserves for IT and Fleet & Equipment, & Police vehicles, offset by an increase due to self -insured retention increase. 8. Other Financing Use decrease is primarily due to $2M completion of transfer out to Transportation CIP project. General and Street Fund 2017 Proposed Revenues $52.06M Other Financing Sources Charges Service. 8% I ntgvtl 6% Licenses Permits 7% Taxes 53% General and Street Fund 2017 Proposed Expenditures $52.32M Parks, Rear & Cultural Svcs 7.28% Police/Jail/Di! 49.39% Non -Depa rtmentaI. 16.62 % Public Works City Council 0.76% 7.42% I0 Mayor's Office 2.65% Municipal Court 3.24 % Finance �1.83% City Clerk - 0.96% - Human Resources Law 0.88% 2.60% Community Development 4.34% Economic Development Human Services 0.45% 1.55% B-10 EXECUTIVE SUMMARY CITY-WIDE POSITION INVENTORY Department / Division 2014 Actual 2015 Actual 2016 Adopt d Adjusted Projected 2017 Pro osed 2018 Proposed Subtotal City Council 4.15 4.20 4.20 4.20 4.20 4.20 4.20 Mayor's O cc Administration 4.00 5.00 5.00 5.34 5.34 5.34 5.34 Economic Development 1.001 1.00 1.00 1.00 1.001 1.00 1.00 Perfomiing Arts & Event Center - 1.00 - 5.00 5.00 7.00 7.00 Emergency Management 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Information Technology 6.00 7.00 7.00 7.00 7.00 7.00 7.00 Human Resources 3.25 3.25 3.25 3.50 3.50 3.50 3.50 City Clerk 1.88 2.50 2.50 2.50 2.50 2.50 2.50 Subtotal Mayor's Office 17.13 20.75 19.75 25.34 25.34 2734 27.34 Municipal Court Court Operations 13.00 13.00 13.00 13.00 13.00 13.00 13.00 Probation Services - - - 3.00 3.00 3.00 3.00 Subtotal Municipal Court 13.00 13.00 13.00 16.00 16.00 16.00 16.00 Subtotal Finance 7.00 8.00 8.00 8.00 8.00 8.00 8.00 Law Civil Legal Services 4.80 4.80 4.80 4.80 4.80 4.80 4.80 Criminal Prosecution Services 7.20 7.70 7.20 7.70 7.70 7.70 7.70 Subtotal Law 12.00 12.50 12.00 12.50 12.50 12.50 12.50 Community Development Administration 3.90 3.90 3.90 3.90 3.90 3.90 3.90 Planning 7.00 7.00 7.00 7.00 7.00 6.00 6.00 Building 12.00 12.00 12.00 12.00 12.00 13.00 13.00 Human Services 3.35 3.80 3.80 3.80 3.80 3.80 3.80 Subtotal Community Development 26.25 26.70 26.70 26.70 26.70 26.70 26.70 Police Administration 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Support Services 57.00 59.00 55.00 55.00 55.00 55.00 55.00 Field Operations 87.00 99.00 103.00 103.00 103.00 103.00 103.00 Subtotal Police 146.00 160.00 160.00 160.00 160.00 160.00 160.00 Park. Recreation & Cultural Services Administration 1.80 1.80 1.80 1.80 1.80 1.80 1.80 General Recreation 5.50 5.50 5.50 5.83 5.83 5.83 5.83 Corrimnity Center 13.35 11.00 11.00 11.33 11.33 11.33 11.33 Dumas Bay Centre 2.75 3.00 2.75 3.00 3.00 3.00 3.00 Park Maintenance 12.50 13.50 13.50 15.50 15.50 15.50 15.50 Subtotal Park, Recreation & Cultural Services 35.90 34.80 34.55 37.46 37.46 37A6 37.46 Public Works Administration 2.25 2.75 2.75 2.75 2.75 2.75 2.75 Development Services 3.70 2.20 2.20 2.20 2.20 2.20 2.20 Traffic Services 3.85 4.35 4.35 4.35 4.35 4.35 5.35 Street Services 10.60 11.60 11.60 11.60 11.60 11.60 11.60 Solid Waste/Recycling 1.70 2.20 2.20 2.20 2.20 2.20 2.20 Surface Water Management 16.35 20.40 20.40 20.40 19.40 20.40 20.40 Fleet & Equipment 0.50 0.50 0.50 0.50 0.50 0.50 0.50 Subtotal Public Works 38.95 44.00 44.00 44.00 43.00 44.00 45.00 Total Ongoing CityStaffing 300.38 323.95 322.20 334.20 333.20 336.20 337.20 One -Time 11.50 - - - - - Total Authorized City Staffing 311.88 323.95 322.20 1 334.20 333.20 336.20 337.20 B-11 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET UTILITY TAX AND REAL ESTATE EXCISE TAX ALLOCATION 2017 Utility Tax Allocation (103 & 114) Supprt for Prop 1 Prop 1 24% Perf. ) Evnt 5 DBC 1% FV 3% GF Oper 62% Utility Tax Allocation 2017 2018 Proposed Revenue $ 11,577,540 $ 11,577,925 Other Financing Sources 262,865 415,938 Uses GF Baseline Operations 7,552,634 7,393,739 Street Fund Operations 368,000 368,000 Community Center (FWCC) Oper. 393,850 447,930 Dumas Bay Centre (DBC) Oper. 112,000 112,000 Performing Arts & Evnt Ctr Oper. 572,293 181,317 Support for Proposition 1 262,865 415,938 Subtotal Other Financing Uses 9,261,642 8,918,924 Proposition 1 Muncipal Court 168,848 181,494 Mayor 51,076 51,076 Law 221,080 231,950 Police 2,361,294 2,408,183 Community Development 96,308 100,651 Parks 100,337 101,583 Subtotal Proposition 1 Expenditures 2,998,943 3,074,937 Total Uses & Expenditures $ 12,260,585 $ 11,993,861 Proposed Change in Fund Balance $ (683,045) $ (415,936) 2017 Real Estate Excise Tax Arterial Street Overlay 27% ParkCapital- 8% *Utility tax allocation includes Utility tax fund and Proposition 1 fund. Allocation (113) Community Center Debt 22% 14 —�TranspCIP 43% REET Allocation 2017 2018 Proposed Revenue $ 3,200,000 $ 3,200,000 Uses Community Center Debt 813,023 813,473 Arterial Street Overlay 1,013,000 1,013,000 Transportation CIP 1,613,000 1,613,000 Park Capital 300,000 300,000 Total Uses $ 3,739,023 $ 3,739,473 Proposed Change in Fund Balance $ (539,023) $ (539,473) B-12 EXECUTIVE SUMMARY PROPERTY TAX LEVY AND DEMOGRAPHIC INFORMATION (7-YEAR HISTORY) $16.00 $16.14 $15 75 $14.20 $14.55 Property Tax Levy 2010 2011 2012 2013 2014 2015 2016 Change from 2015 $ City of Federal Way $ 1.13 $ 1.20 $ 1.30 $ 1.42 $ 1.40 $ 1.25 $ 1.19 $ (0.06) -5.0% Federal Way School District 5.11 5.36 5.77 7.55 7.28 6.42 6.75 0.33 5.2% King County 1.29 1.34 1.42 1.54 1.52 1.35 1.48 0.14 10.0% Washington State 2.22 2.28 2.42 2.57 2.47 2.29 2.17 (0.12) -5.1% Port of Seattle 0.22 0.22 0.23 0.23 0.22 0.19 0.17 (0.02) -10.2% South King Fire and Rescue (FD #39) 1.50 1.39 1.50 1.82 1.81 1.77 1.91 0.14 7.9% Library 0.49 0.57 0.57 0.57 0.56 0.50 0.48 (0.03) -5.1% Emergency Medical Svcs 0.30 0.30 0.30 0.30 0.34 0.30 0.28 (0.02) -6.6% Flood Zone 0.11 0.11 0.12 0.13 0.15 0.14 0.13 (0.01) -6.3% Total Levy Rate $ 12.36 $ 12.77 $ 13.63 $ 16.14 $ 15.75 $ 14.20 $ 14.55 0.35 2.5% Federal Way % to Total Levy 9.15% 9.38% 9.55% 8.81% 8.87% 8.79% 8.14% na -7.4% Demographic Information 2010 2011 2012 2013 2014 2015 Change from 2014 $ Assessed Valuation (in 000's) $ 8,260,355 $ 7,659,570 $ 7,142,832 $ 7,386,016 $ 8,375,702 $ 8,905,294 529,592 6.3% Median Residence Homeowner Value 271,900 235,000 213,000 187,000 196,000 236,000 40,000 20.4% City Tax on an Average Home 307 281 277 266 274 294 21 7.6% Commercial Bldg Permit Value ($000) 31,043 12,724 27,989 22,891 35,923 73,654 37,731 105.0% Residential Bldg Permit Value ($000) 19,676 19,455 29,115 33,260 30,923 20,341 (10,582) -34.2% Retail Sales ($000) 1,260,915 1,277,457 1,240,333 1,344,513 1,442,504 1,575,671 133,167 9.2% Real Estate Sales ($000) 238,104 314,439 303,819 398,870 418,054 599,779 181,725 43.5% Land Area, Sq. Miles 23 23 23 23 23 23 - 0.0% Population 88,760 89,370 89,460 89,718 90,147 90,764 617 0.7% Employment 41,912 42,330 43,408 44,239 44,791 45,548 757 1.7% Business License 4,659 4,717 2,700 3,277 2,424 2,874 450 18.6% School Enrollment 21,630 21,608 20,665 21,554 21,772 21,979 207 1.0% CPI-W/Seattle, Midyear- 0.8% 2.6% 2.9% 1.4% 2.2% 0.5% n/a -77.3% IPD/Implicit Price Deflator 1.5% 2.8% 1.3% 1.3% 1.6% 0.3% n/a -84.2% B-13 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET 2015 TAXES, FEES AND PER CAPITA REVENUE COMPARSION (For Selected Cities) INFORMATION NOT AVAILABLE YET B-14 EXECUTIVE SUMMARY 2014 PER CAPITA GENERAL FUND TAX REVENUES FOR KING COUNTY CITIES City Population Per Capita Rank Tukwila 19,210 $ 1,368 1 Hunts Point 405 1,162 2 Medina 3,055 1,151 3 Seattle 640,500 801 4 Yarrow Point 1,0151 783 5 Woodinville 11,240 721 6 Snoqualmie 12,130 673 7 Bellevue 134,400 626 8 Auburn 74,630 610 9 Beaux Arts Village 295 594 10 Mercer Island 23,310 561 11 North Bend 6,280 560 12 Redmond 57,700 513 13 Enumclaw 11,110 511 14 Kent 121,400 505 15 Clyde Hill 2,995 498 16 Kirkland 82,590 496 17 Algona 3,090 495 18 Normandy Park 6,375 485 19 Issaquah 32,880 484 20 Bothell 41,630 474 21 Black Diamond 4,180 470 22 Carnation 1,790 469 23 Seatac 27,620 460 24 Renton 97,130 460 25 Covington 18,480 448 26 Shoreline 53,990 424 27 Sammamish 49,260 422 28 Federal Way 90,150 408 029 Duvall 7,325 402 30 Kenmore 21,370 374 31 Lake Forest Park 12,750 373 32 Pacific 6,830 367 33 Newcastle 10,850 361 34 Maple Valley 24,230 350 35 Burien 48,240 349 36 Des Moines 30,030 299 37 Average: 48,391 $ 554 37 2014 Per Capita General Fund Taxes $- $400 $800 $1,200 Tukwila Hunts Point Medina Seattle Yarrow Point Woodinville Snoqualmie Bellevue Auburn Beaux Arts Village Mercer Island North Bend Redmond Enumclaw Kent Clyde Hill Kirkland Algona Normandy Park Issaquah Bothell Black Diamond Carnation Seatac Renton Covington Shoreline Sammamish Federal Way 29th of 37 King County Cities Duvall Kenmore Lake Forest Park Pacific Newcastle Maple Valley Burien Des Moines Source: Local Government Financial Reporting System data fromthe State Auditor's Office and Office of Financial Management. Taxes include Property Tax, Sales Tax, Criminal Justice Sales Tax, Utility Taxreported in the General Fund, and excludes Fire/Library. INFORMATION FOR 2015 NOT AVAILABLE YET B-15 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET ENDING FUND BALANCE Composition of Projected 2017 Ending Fund Balance ($in millions) Strategi c/l ns ura nce Reserves. $6.65, 13 Debt Service, $2.76, 6% Repl . Reserves/Speci I Proj., $11.58 23% Capital l $6.61, 13% General Fund Reserves, $9.72 20% Reserved for Operations, $12.25, 25% Fund Balance 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 2018 Proposed Adopted Adjusted Projected vs Reserve Policy General Fund Operating Cash Flow Reserve $12,662,083 $11,506,585 $ 9,006,699 $ 9,017,088 $10,034,954 $ 9,719,563 $ 9,000,000 $ 9,000,000 $ (0) Reserved for Operations Street Fund- Snow& Ice Removal 602,023 500,000 500,000 500,000 500,000 555,728 500,000 500,000 0 Utility Tax 3,545,197 1 4,120,012 1,500,000 1,842,718 1,842,718 1,500,000 1,500,000 1,500,000 - SolidWaste 204,135 208,857 175,236 175,352 175,352 103,348 29,647 1 - 29,647 Hotel / Motel Lodging Tax 400,296 501,765 245,300 501,765 501,765 502,765 503,765 200,000 303,765 Community Center 1,573,469 1,500,000 1,545,903 1,516,500 1,516,500 1,500,000 1,500,000 1,500,000 0 Traffic Safety 3,500,515 3,614,117 2,492,759 1,858,026 2,558,371 2,202,984 1,500,000 1,500,000 - Real Estate Excise Tax 3,550,864 3,445,069 1,637,961 2,000,000 3,078,496 2,539,473 2,000,000 2,000,000 - Utility Tax Proposition 1 - 719,484 999,999 1,027,462 1,077,462 1,000,001 1,000,003 1,000,000 3 Performing Arts & Event Center Operations - 12,607 - - - 0 267,714 - 267,714 CDBG Grant 48,923 40,441 40,715 40,441 40,441 3 3 3 Paths & Trails 196,664 384,356 347,439 553,356 553,356 722,356 891,356 - 891,356 Dumas Bay Centre 181,201 398,817 73,464 603,669 648,669 470,906 464,163 500,000 (35,837) Surface Water Management 4,491,216 3,392,484 897,019 1,082,868 1,082,868 1,153,776 1,255,866 690,000 565,866 Capital Projects/Reserves - Overlay 308,705 298,386 100,000 100,000 100,000 100,000 100,000 100,000 - Capital Projects 24,353,153 22,423,919 3,841,996 3,759,587 12,763,330 5,405,179 4,503,179 - 4,503,179 Parks Reserve - 250,000 - 750,000 750,000 750,000 750,000 750,000 - Capital Project Reserve 480,167 480,840 480,000 480,840 481,703 352,321 352,321 - 352,321 Replacement Reserves Information Technology Equipment 3,939,001 3,807,674 3,231,131 3,098,470 3,098,470 3,151,955 3,135,179 3,135,179 Special Projects - Govt. Access Channel 435,062 458,356 - 408,356 408,356 408,356 408,356 408,356 Copier Equipment 218,850 192,139 216,648 209,252 209,252 186,452 186,664 186,664 Fleet & Equipment 6,463,398 5,997,666 5,756,544 5,707,512 5,707,512 5,817,017 6,250,043 6,250,043 Building & Furnishings 1,825,372 1,877,824 2,079,955 2,021,140 2,021,140 2,021,140 2,021,140 2,000,000 21,140 Debt Service Debt Service 73,486 1,471,578 838,683 2,499,999 2,499,999 2,763,646 2,763,646 2,500,000 263,646 Strategic/Insurance Reserves Self Insurance Reserve (Risk/Health/Unemp) 4,290,343 4,848,084 8,775,111 4,227,525 4,405,350 3,646,850 3,888,350 2,420,000 1,468,350 Strategic Reserve 3,382,044 3,085,473 3,000,000 3,418,340 3,000,000 3,000,000 3,000,000 3,000,000 - Total Reserved Fund Balance $ 76,726,166 $ 75,536,533 $ 47,782,562 $ 47,400,266 $ 59,056,065 $ 49,573,818 $ 47,771,394 $ 29,160,000 18,611,394 Total Ending Fund Balance $ 76,726,166 $ 75,536,533 $ 47,782,562 $ 47,400,266 $ 59,056,065 $ 49,573,818 $ 47,771,394 $ 29,160,000 18,611,394 B-16 EXECUTIVE SUMMARY SUMMARY OF DEBT SERVICE OBLIGATIONS Under RCW 39.36.020(2), the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. Within the 2.5% limit, the City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. Prior to the passage of new legislation in 1994, the statutory limit on councilmanic (non -voted) debt for general government purposes was 0.75% of assessed valuation. Another 0.75% of councilmanic debt was available only for lease - purchase contracts (RCW 35.43.200). Now, these two components have been combined and can be used for any municipal purpose, including using the entire 1.5% for bonds. Therefore the City's remaining debt capacity without voter approval is $101M and an additional $88M can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allow voter to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $632 million. Table 1 shows the availability debt capacity for the City of Federal Way at December 31st 2015. Table 1: COMPUTATION OFLIMITATION OFINDEBTEDNESS December 31, 2015 General Purposes Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt DESCRIPTION (Limited GO) (Unlimited GO) and Park Purposes Capacity AV= $ 8,848,994,548 (A) 1.50% $ 132,734,918 $ (132,734,918) 2.50% 221,224,864 221,224,864 221,224,864 $663,674,591 Add: Cash on hand for debt redemption (B) 2,283,702 - - - 2,283,702 Less: Bonds outstanding (33,656,660) - - - (33,656,660) REMAINING DEBT CAPACITY $ 101,361,960 $ 88,489,945 $ 221,224,864 $ 221,224,864 $632,301,633 GENERAL CAPACITY (C) $ 189,851,906 (A) Final 2015 Taxable Assessed Valuation (B) Debt servicing required for the following year. (C) Combined total for Councilmanic, and Excess Levy capacities. Table 2 summarizes the City's general obligation debts outstanding at December 31 st 2015. Real Estate Excise Tax and Utility Tax are the two primary sources to meet the City's general obligation debt services. The 2013 Community Center refunding bond and is financed by utility tax and real estate excise tax (BEET) revenue. The South Correctional Entity (SCORE) consolidated correctional facility was established February 25, 2009, when an Interlocal Agreement (the "Original Interlocal Agreement") was entered into by seven participating municipal governments, the "Member Cities" of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, under the authority of the "Interlocal Cooperation Act" (RCW 39.34). Financing for the acquisition, construction, equipping, and improvement of the SCORE Facility will be provided by bonds issued by the South Correctional Entity Facility Public Development Authority (the "SCORE PDA"), a public development authority chartered by the City of Renton pursuant to RCW 35.21.730 through 35.21.755 and secured by the full faith and credit of the Cities of Auburn, Burien, Federal Way, Renton, SeaTac, and Tukwila (the "Owner Cities"). The SCORE PDA issued $86 million in special obligation bonds in 2009 to carry out the facility development project. B-17 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET The proposed budget does not anticipate issuing any new debt in 2017 or 2018. Table 2: SUMMARY OF OUTSTANDING BONDS Description Purpose Date of Issue Final Maturity Interest Rates (%) Net Interest Cost (NIC) Amount Issued Bond Rating @ issuance 12/31/15 Balance Principal Payment 2017 2018 G.O. Bonds Refund Community Center 2013 12/01/13 12/1/2033 2.67 2.6700% 12,415,000 Aa3 11,350,000 485,000 500,000 G.O. BAN Target 2014 11/26/14 12/1/2017 1.51 1.5100% 8,209,960 8,209,960 8,209,960 - G.O. Bonds SCORE 11/04/09 1 1/1/2039 1 3.00-6.62 1 6.3320% 15,522,300 Al/AA 14,096,700 403,200 415,800 TOTAL GENERAL OBLIGATION DEBT $ 37,212,260 $ 33,656,660 $ 9,098,160 1 $ 915,800 Public Works Trust Fund Loan: The City borrowed a $1.55 million loan in 1994 and an additional $1.86 million in 2000 at 1% for 20 years from the State's Public Works Trust Fund (PWTF) to finance specific surface water improvement projects. The $1.55 million loan been paid in full during 2014. The PWTF is a revolving loan account managed by the State to provide below market rate financing for health and safety related public works improvement projects through a competitive application process. These loans are the obligation of the Surface Water Utility and backed by the rates collected from users thus not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. Table 3 shows debt service to maturity for all obligations by type of obligation, including the Public Works Trust Fund Loans. G.O. Bank Anticipation Note: The City borrowed $8.2 million on November 26, 2014 for the Target property. The principal of this debt will be paid off in 2017. Table 3: PROJECTED DEB TSERVICEREQUIREMINTS TO MATURITY Year G. O. Bonds Public Works Trust Fund Total Principal Interest Principal Interest Principal Interest 2015 1,0 6,700 1,089,000 96,120 4,806 1,1 2F2,820 1,093,80 2016 856,100 1,050,467 96,120 3,845 952,220 1,054,312 2017 9,098,160 1,018,993 96,120 2,884 9,194,280 1,021,876 5, 7, 2019 944,300 838,854 96,120 961 1,040,420 839,816 2020 973,700 809,452 - - 973,700 809,452 77 67 - - 1,016,20077 7 2 1,05 F,3 0 7 ,371 - - 1,058,300 732,371 2023 1,100,400 691,478 - - 1,100,400 691,478 2024 1,139,300 658,701 - - 1,139,300 658,701 25 1,175,900 TTT,319 - - 1,175,900 622,319 2026 1,213,400 583,886 - - 1,213,400 583,886 2027 1,261,800 544,141 - - 1,261,800 544,141 2028 1,306,100 9 19 - - 1,306,100 499,419 2029 1,351,300 453,083 - - 1,351,300 453,083 2030 1,409,200 404,269 - - 1,409,200 404,269 2031 1,462,1005 5 - - 1,462,1005 5 2 1,516,800 299,723 - - --7-51-67W 299,723 2033 1,578,300 243,243 - - 1,578,300 243,243 7 5,7 6 - - 785,700 35 819, 0 150,247 - - 819,000 150, 7 2036 854,100 115,027 - - - - 854,100 115,027 2037 891,000 78,297 891,000 78,297 03 9,7 0 39,981 - - 929,700 3 9,91 Total $ 34,703,360 $ 13,099,080 $ 480,598 $ 14,418 $ 35,1839958 $ 13,113,498 Note: During 2017 SCORE debt will not be paid by the City. B-18 EXECUTIVE SUMMARY LONG RANGE FINANCIAL PLAN 2016 Adjusted Revenues $128.90M Other Financing Sources Property Taxes Miscellaneous ^ 20% 8% 1% \ Fines Sales Tax 3% 10% Charges for_ CJSales Tax Services 2% 17% Uti I ityTax 9% REET 2% Other Taxes Intgvtl Ucensesand 0% 26% Permits 2% All Funds 2017 Proposed Revenues $131.36M Property Taxes Other Financing 8% Sources �SalesTax 11% 20% 11% CJ Sales Tax 2% Utility Tax Miscellaneous y% 10% FEET 3% \Other Taxes 0% Fines 3% Licenses and Charges for Permits Services 3% 16 % I ntgvtl 15% The City's fiscal policy requires the City to prepare long range projections (LRP) for six years beyond current budget period. The projection extends current operations to the future to see if the services are sustainable and the magnitude of, if any, future financing gaps. This glimpse into the future allows the City to proactively plan and implement corrective measures over time to avoid sudden drastic changes in service levels or in revenue/tax policies. In addition, the City's fiscal policy requires the city to balance its on -going services with on -going revenues. The City utilizes a five-year trend to project for future sources/uses; however the City also takes into consideration the current economic climate to adjust these trends accordingly. The following sections will provide an overview of the government -operating environment, highlights of significant changes in the 2017/18 budget conditions, and the assumptions used in developing this budget and future projections. The Great Recession continues to have lingering effects on the economy. While some economic indicators have returned to their pre -Great Recession levels, the economy continues to emerge from several other economic indicators. Consumers have gained some ground since the recession ended; groups hit harder than average include young people. The housing market saw some improvements due to a rise in personal income and decline in foreclosures. Nationally, the CPI rose 0.7 percent in 2015, a slightly smaller increase than the 0.8 percent rise in 2014 and the second smallest December -December increase in the last 50 years. The index has increased at a 1.9 percent annual rate over the last 10 years. The energy index declined sharply for the second year in a row, falling 12.6 percent in 2015 after a 10.6 percent decline in 2014. All the major component energy indexes declined in 2015. The fuel oil index declined the most, falling 31.4 percent after decreasing 19.1 percent in 2014. The gasoline index fell 19.7 percent after a 21.0 percent decline the previous year. The index for natural gas, which rose for the first time in six years in 2014, declined 14.9 percent in 2015. The electricity index declined for the first time since 2012, falling 1.2 percent in 2015. After the recent declines, the energy index has risen only at a 0.2 percent annual rate over the last 10 years. The index for food rose 0.8 percent in 2015. This compares to a 3.4 percent increase in 2014 and is the smallest increase since a decline in 2009. The index for food at home fell in 2015, declining 0.4 percent. This is only the third time it has declined in the past 50 years (1976 and 2009 are the other years it declined). Four of the six major grocery store food group indexes increased in 2015, but none of the increases were large. The index for cereals and bakery products rose 1.0 percent after increasing 0.5 percent in 2014, and the index for other food at B-19 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET home also rose 1.0 percent. The index for fruits and vegetables, which rose 3.2 percent in 2014, advanced only 0.6 percent in 2015. The index for nonalcoholic beverages also rose in 2015, increasing 0.3 percent after advancing 0.7 percent the prior year. However, the index for dairy and related products fell in 2015, declining 3.9 percent following a 5.3 percent increase in 2014. The index for meats, poultry, fish, and eggs also turned down in 2015, falling 2.2 percent after a 9.2 percent increase the prior year. The index for beef and veal fell 4.3 percent in 2015 after increasing 18.7 percent in 2014. The index for food away from home rose 2.6 percent in 2015, in between its 2.1 percent increase in 2013 and 3.0 percent increase in 2014. Over the last 10 years the food index has risen at an annual rate of 2.5 percent, with the food at home index rising at a 2.3 percent rate and the food away from home index increasing at a 2.8 percent rate. As of December 2015, Seattle -Tacoma -Bremerton, WA's CPI for Urban Wage Earners and Clerical Workers (CPI- W) increased 2.3 percent over December 2014 compared to the national average of 0.4 percent. The Seattle - Tacoma -Bellevue, WA annual unemployment rate for 2015 was 5.0% down from 5.2% in 2014, 7.2% in 2012 as measured by Bureau of Labor Statistics. The Puget Sound region reached its peak unemployment rate during 2010 at 9.7% which was compounded by the "dot.com" collapse and the effects of 9/11 terror attacks on the commercial airplane industry since 2001. Staff will closely monitor and assess economic impacts experienced at the federal, state and local level to anticipate any negative impact on critical City resources. Out of the City's $52.1M General & Street Fund 2017 operating budget, taxes accounts for 53% of the revenues. Net overall tax revenues have increased up over the last several years. Considering all these factors, we continued to approach 2017/18 revenue projection with optimism. The City is proceeding with caution, so that it is not overly susceptible to any local economy slump, but the City has also seen an increase in revenue sources sales tax, real estate excise tax, and permit fees; which presumes an upturn in the local economy. Assumptions and factors impacting major city revenues are discussed below. Staff will closely monitor and assess economic impacts experienced around our state and within our local economy to anticipate any negative impact on critical city revenues. Operating revenues and expenditures projection is an integral part of planning the City's future financial strategy. Revenues are projected conservatively using a five year trend and adjusted accordingly for current economic condition, recent activity and anticipated activity. The City's three major tax revenues are projected to increase minimally and in some cases decrease as compared to the 2016 projected amount: property tax is projected to increase by 1% in 2017 and 2018; sales tax is activity is projected to increase by 1.9% in 2017 and 6.5% in 2018; utility tax is projected to increase by 0.2% in 2017 and stay static in 2018. Expenditures projections are based on prior year spending with adjustments for projected items such as increase/decrease in contract costs and salary/benefits. Overall City operating revenues, including other financing sources and intergovernmental grants, are projected at $131.36M for 2017 and $108.77M for 2018. Overall operating expenditures, including normal debt services and capital, but excluding other financing uses or transfers total $123.OM and $93.8M for 2017 and 2018, respectively. Compared to 2017, this is a $5.3M or 4.5% increase from 2016 projected estimate. The net increase is mainly due to an increase in salaries and wagesibenefits due to adding new positions for the Performing Arts & Event Center, cost of living increases, and health insurance premium increases, as well as paying off the principal debt for the Target Property of $8.2M. This is offset by a decrease in Transportation & Surface Water Management capital projects due to project completion, and a decrease in Performing Arts & Event Center capital costs due to the facility being completed in 2017. B-20 EXECUTIVE SUMMARY 2016 Adjusted Revenues $50.53M Misc Other 1 au Charge Servi 9% Intgvtl 6% Taxes 52% Licenses; Permit: 6% General and Street Fund 2017 Proposed Charges Servi u 8% Intgvt 6% Licenses Permil 7% Revenues $52.06M Taxes 53% Of all the funds, the General and Street Funds are the two funds accounting for general city services that are primarily supported by taxes. Taxes are by far the most significant source, accounts for 53% of the General & Street Fund operating revenues. The major revenue sources that account for taxes are Property Tax, Sales Tax, and Criminal Justice Sales Tax. Economic development continues to be a priority of the City, and therefore we have seen an increase in our projected taxes from 2016 to 2017. Tax revenues provide approximately 53% of the City's General/Street Fund operating revenues. They include Sales Tax at 27%, Property Tax at 20%, Criminal Justice Sales Tax at 5%, and other Taxes of 1%. SALES TAX (RCW 82.14) The City of Federal Way has a local sales and use tax rate of up to 1% to fund general government programs. Of this total 15% is provided to King County per state law. Currently the City imposes both the basic 0.5% and the optional 0.5% sales and use tax. This tax is imposed on personal and business purchases of tangible property. The retails sales tax is also assessed on some services such as repairs and construction. Revenues are accounted for in the General Fund. Sales tax is the largest single revenue source for the City of Federal Way representing 27% of General Fund revenue and Street Fund Revenue. It is anticipated to generate $13.9M in 2017 and is projected to grow 1.9% in 2017 and 6.5% in 2018, then grow 2.0% per year in 2019 to 2022. B-21 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Year Sales Tax Chg Over Prior Year $ % 2011 Actual $ 10,858,381 $ 149,430 1.4% 2012 Actual $ 10,534,147 $ (324,234) -3.0% 2013 Actual $ 11,346,338 $ 812,191 7.7% 2014 Actual $ 12,173,288 $ 826,950 7.3% 2015 Actual $ 13,297,086 $ 1,123,798 9.2% 2016 Projected $ 13,899,128 $ 602,042 4.5% 2017 Proposed $ 14,168,989 $ 269,861 1.9% 2018 Proposed $ 15,089,973 $ 920,984 6.5% 2019 Est $ 15,391,772 $ 301,799 2.0% 2020 Est $ 15,699,608 $ 307,835 2.0% 2021 Est $ 16,013,600 $ 313,992 2.0% 2022 Est $ 16,333,872 $ 320,272 2.0% Criminal Justice Sales Tax (RCW 82.14.340) $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 Past & Projected Sales Tax yN NO NO NO Criminal Justice Sales Tax is a local option sales tax of 0.10 percent that is collected in addition to retail sales tax and use taxes by the Department of Revenue. Ten percent of the money is distributed to the county in which the tax was collected. The remainder of the moneys (ninety percent) is then distributed to the county (for unincorporated areas) and cities within the county based on population as last determined by the Office of Financial Management. Because it employs a more diverse tax base and different distribution formula than regular sales taxes, this source is projected to increase from 2017 to 2018 by 6.0%, and 1.0% per year in 2019 to 2022. Year Criminal Justice Sales Tax Chg Over Prior Year $ % 2011 Actual $ 1,795,971 $ 94,851 5.6% 2012 Actual $ 1,864,991 $ 69,020 3.8% 2013 Actual $ 1,992,667 $ 127,676 6.8% 2014 Actual $ 2,138,406 $ 145,739 7.3% 2015 Actual $ 2,319,124 $ 180,718 8.5% 2016 Projected $ 2,507,007 $ 187,883 8.1% 2017 Proposed $ 2,458,271 $ (48,736) -1.9% 2018 Proposed $ 2,605,768 $ 147,497 6.0% 2019 Est $ 2,631,826 $ 26,058 1.0% 2020 Est $ 2,658,144 $ 26,318 1.0% 2021 Est $ 2,684,725 $ 26,581 1.0% 2022 Est $ 2,711,573 $ 26,847 1.0% Legislative History Past & Projected Criminal Justice Sales Tax $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- ti ti ti ti ti �y b w w w �ro IV ti00 The authority for cities and counties to collect sales tax initially granted in 1970 at 0.5%, applicable to all retail sales of tangible properties. This statute further provides that counties, in addition to collecting 0.5% sales tax from the unincorporated areas, receive 15% of the taxes collected from incorporated areas within a county. An additional 0.5% of local option sales tax was added in 1982, of which counties can receive 15% of this additional sales tax collected in each city, if it has imposed this optional tax in the unincorporated areas (which King County does). Therefore, the maximum effective city rate in King County is 0.85%, less an administrative fee that the Department of Revenue keeps to defray the cost of administering the sales tax program. During the 1995, 1996, and 1997 legislative sessions, the legislative passed bills that created new sales tax exemptions. In 1995, machinery and equipment used by a manufacturer or a processor directly in a manufacturing operation were made exempt from the sales tax. The labor and services used to install the equipment was also made B-22 EXECUTIVE SUMMARY exempt. The exemptions were extended in 1996 to charges for maintaining and repairing the machinery and equipment and replacing equipment. Equipment used in research and development, not just in manufacturing operations, was included. Legislation in 1997 provided a rebate of the state portion of the sales tax for large warehouses and grain elevators, but the cities' share of the tax was not affected. In 1995, the State Legislature granted King County the authority to impose an additional 0.5 percent sales tax (effective l/1/96) on food and beverages sold by restaurants, taverns, and bars (bringing the current total sales tax rate for these establishments to 9.5 percent). This additional tax revenue is distributed to a Baseball Stadium Fund to pay the debt service on a professional baseball stadium. This tax expired on October 1, 2011. In November 2000, King County voters approved a 0.2 percent increase in the general sales tax rate to partially restore transit funding lost when the motor vehicle excise tax was repealed by the passage of Initiative 695 (and then by the state legislature). As of July 1, 2003, an additional 0.3 percent sales tax was imposed by the state legislature on vehicle sales and leases to fund transportation improvements. Effective April 1, 2007 sales and use tax within all of King County increased one -tenth of one percent (.001) to be used for transportation purposes. Effective April 1, 2008 sales and use tax within all of King County increased one -tenth of one percent (.001) to be used for chemical dependency or mental health treatment services. Effective April 1, 2009, sales and use tax within all of King County increased half of one percent (0.50) to a total of nine -tenths of one percent (.009) for Regional Transit Authority (RTA) tax. Currently, most retail activities in the City are subject to a 9.5% sales tax. For every $1.00 collected for sales tax, the City receives less than 10% or nine cents. Agency Tax Rate State 6.50% King County Metro Transit 0.90% City of Federal Way 0.85% King County Mental Health 0.10% King County Sales Tax 0.15% Criminal Justice Tax 0.10% Sound Transit 0.40% Regional Transit Authority 0.50% Subtotal Sales Tax Rate 9.50% PROPERTY TAX (RCW 84.52) Property tax is the second largest revenue source for Federal Way and is deposited into the General Fund for general governmental operations. The City's property tax levy amount is subject to a number of limitations in the state statute: 1. The $1.60 Levy Cap: The state constitution establishes the maximum regular property tax levy for all taxing districts combined at 1 %, or $10 per $1000 market value of the property. This cap is further divided by the RCW to the various taxing districts, with the maximum regular property tax levy for most cities at $3.375 per thousand dollars assessed valuation (AV). Cities with the Firemen's Pension Fund can levy an additional $0.225 per thousand dollars AV, resulting in a maximum levy of $3.60 per thousand dollars AV. B-23 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET For cities that have their own fire department and/or library, unlike Federal Way, the combined total levies for the City and special districts cannot exceed $3.60 per thousand dollars AV. The amount the City could levy is reduced by what the library district and the fire district are levying. The library and fire districts each have a maximum allowed rate of $0.50 and $1.50 respectively. If both levy the maximum amount, the City can only levy up to $1.60. If one or both of the special districts are not levying the maximum amount, the City's portion could exceed $1.60, but must reduce its levy by the same amount if the library or fire district raises its levy in the future; so that the combined total is never above $3.60. Currently, the Fire District 39 and the Library District are both levying at their maximum amount; therefore the City's maximum levy rate is $1.60. This levy cap can be exceeded (excess levy) with voter approval. Depending on its purpose, if the levy were to be used for operational and maintenance purposes (O & M levy), the voters' approval is only good for a year. If the additional levy is for capital purposes, the approval does not have to have a time limit; however, one is normally given based on the expected life of the bonds. 2. The 106 percent lid and other limits in property tax growth rates: Before 1997, a taxing district could increase the property tax levy amount annually by 6% (for a total of 106% of the amount levied in the previous year), up to the applicable levy cap. This growth rate limit was established in 1973 as the legislature responded to people's concerns that property taxes were rising too fast with the real estate boom. Initiative 747 (approved by voters in 2001) further lowered the limit to the lesser of 1% or inflation. Property tax growth resulted from new construction; changes in value of state -assessed utility property, and newly annexed property (collectively referred to as new construction") are exempted from the lid/limit factor and may be added to the tax levy. The growth limit can be "lifted" by voters. A "lid lift" vote requires a simple majority voter approval, and the amount is added to the levy base for future years. Most properties in Federal Way are taxed at $14.5507 per $1,000 AV in 2016, of which the City receives approximately 8.14% or $1.19 per $1,000 AV. i" { to 47% School } IMW Therefore, for each $1.00 in property tax paid, only 8.14¢ is available for City services. The remaining goes to the Federal Way School District (46.370), King County (10.170), the State (14.910), the library, port, ferry, and flood control districts (5.34¢ combined), and local Fire Department/Emergency Medical Services (15.070). The following tables show the City's past and projected property tax. New construction is also added to the 1% levy limit, which fluctuates between 0.3% and 1.5%. Another factor affecting the actual property tax collection is delinquent taxes. Future property tax is projected conservatively at 1.0%. B-24 EXECUTIVE SUMMARY Year Property Tax Chg Over Prior Year $ % 2011 Actual $ 9,672,887 $ 58,700 0.6% 2012 Actual $ 9,978,143 $ 305,256 3.2% 2013 Actual $ 10,004,862 $ 26,719 0.3% 2014 Actual $ 10,233,416 $ 228,554 2.3% 2015 Actual $ 10,305,144 $ 71,728 0.7% 2016 Projected $ 10,408,195 $ 103,051 1.0% 2017 Proposed $ 10,512,200 $ 104,005 1.0% 2018 Proposed $ 10,617,400 $ 105,200 1.0% 2019 Est $ 10,723,574 $ 106,174 1.0% 2020 Est $ 10,830,810 $ 107,236 1.0% 2021 Est $ 10,939,118 $ 108,308 1.00/c 2022 Est $ 11,048,509 1 $ 109,391 1.0% UTILITY TAXES $11,500,000 $11,000,000 $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 Past & Projected Property Tax ro ro J J J � kI5 kI� Wy wy OR 0 44 tiq� NO No No NO Cities and towns in Washington State are authorized to levy a business and occupation tax (RCW 35.22.280(32)) on public utility businesses based on revenues they generate within the city or town, known as a utility tax. The rate of taxes for electric, phone, and natural gas utilities are limited to 6% (RCW 35.21.870) without voter approval. No limitation on tax rates on other public utilities. The City first instituted a 1.37% utility tax on telephone, electric, natural gas, cable, surface water, and solid waste utilities in 1995; raising it to 5% in 1996, 6% in 2003, and 7.75% in 2007. Each time the tax is designated for a specific capital investment program and its associated maintenance & operations. Year Utility Tax Chg Over Prior Year $ % 2011 Actual $ 13,095,011 $ 184,248 1.4% 2012 Actual $ 13,083,178 $ (11,833) -0.1% 2013 Actual $ 12,584,292 $ (498,886) -3.8% 2014 Actual $ 12,023,379 $ (560,913) -4.5% 2015 Actual $ 11,796,549 $ (226,830) -1.9% 2016 Projected $ 11,553,748 $ (242,801) -2.1% 2017 Proposed $ 11,571,540 $ 17,792 0.2% 2018 Proposed $ 11,571,925 $ 385 0.0% 2019 Est $ 11,687,644 $ 115,719 1.0% 2020 Est $ 11,804,521 $ 116,876 1.0% 2021 Est $ 11,922,566 $ 118,045 1.0% 2022 Est 1 $ 12,041,792 $ 119,226 1.0% Past & Projected Utility Tax $13,500,000 $13,000,000 $12,500,000 $12,000,000 $11,500,000 $11,000,000 $10,500,000 ro ro ro ro ro b 5 o� o? w w w W ry ^O NN NpNN 1 ti N� N N The 1% utility tax increase in 2003 is for funding Federal Way Community Center Debt Service, Operations and Capital Reserves. The 1.75% increase in 2007 was approved by Federal way voters at the November 2006 general election to fund a Police and Community Safety Improvement initiative consisting of 24.5 FTEs police, prosecution, court, code enforcement, parks maintenance, and related support functions. Utility tax is a general purpose revenue source receipted into the special revenue Utility Tax Fund and transferred into the appropriate capital project, debt service, and/or operating funds as designated. Allocation of the total 7.75% utility tax rate is as follows: 6.00% Total Non -Voter Approved 1.75% Voter -Approved Proposition 1 for Police and Comm Safety Impr Progr. 7.75% Total Utility Tax Rate B-25 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET The table below shows utility tax collections by type for the last two biennium and the 2017/18 proposed. Year/Type Electricity Gas Solid Waste Cable Phone Pager Cellular Storm Drainage Total 2011 4,904,374 1,960,363 782,974 1,437,075 1,061,756 435 2,685,006 263,028 13,095,011 % of Total Utax 37% 15% 6% 11% 8% 0% 21% 2% 100% Prior Yr Chg - $ $ 179,951 $ 264,563 $ (9,554) $ 6,929 $ (104,739) $ (1,045) $ (150,776) $ (1,081) $ 184,248 Prior Yr Chg - % 3.8% 15.6% -1.2% 0.5% -9.0% -70.6% -5.3% -0.4% 1.4% 2012 5,111,156 1,774,917 824,847 1,475,992 1,032,783 435 2,578,894 284,154 13,083,178 % of Total Utax 39% 14% 6% 11% 8% 0% 20% 2% 100% Prior Yr Chg - $ $ 206,782 $ (185,446) $ 41,873 $ 38,917 $ (28,973) $ - $ (106,112) $ 21,126 $ (11,833) Prior Yr Chg - % 4.2% -9.5% 5.3% 2.7% -2.7% 0.0% -4.0% 8.0% -0.1 % 2013 4,820,701 1,710,484 880,226 1,550,750 935,778 1,216 2,419,752 265,385 12,584,292 % of Total Utax 38% 14% 7% 12% 7% 0% 19% 2% 100% Prior Yr Chg - $ $ (290,455) $ (64,433) $ 55,379 $ 74,758 $ (97,005) $ 781 $ (159,142) $ (18,769) $ (498,886) Prior Yr Chg - % -5.7% -3.6% 6.7% 5.1% -9.4% 179.5% -6.2% -6.6% -3.8% 2014 4,505,406 1,607,781 883,011 1,577,634 893,526 835 2,282,981 272,205 12,023,379 % of Total Utax 37% 13% 7% 13% 7% 0% 19% 2% 100% PriorYrChg -$ $ (315,295) $ (102,703) $ 2,785 $ 26,884 $ (42,252) $ (381) $ (136,771) $ 6,820 $ (560,913) Prior Yr Chg - % -6.5% -6.0% 0.3% 1.7% -4.5% -31.3% -5.7% 2.6% -4.5% 2015 4,599,364 1,487,743 916,726 1,658,023 891,543 682 1,941,783 300,686 11,796,550 % of Total Utax 39% 13% 8% 14% 8% 0% 16% 3% 100% Prior Yr Chg - $ $ 93,958 $ (120,038) $ 33,715 $ 80,389 $ (1,983) $ (153) $ (341,198) $ 28,481 $ (226,829) Prior Yr Chg - % 2.1% -7.5% 3.8% 5.1% -0.2% -18.3% -14.9% 10.5% -1.9% 2016 Proj. 4,493,259 1,477,799 870,620 1,502,880 811,114 - 2,124,366 273,710 11,553,748 % of Total Utax 39% 13% 8% 13% 7% 0% 18% 2% 100% Prior Yr Chg - $ $ (106,105) $ (9,944) $ (46,106) $ (155,143) $ (80,429) $ (682) $ 182,583 $ (26,976) $ (242,802) Prior Yr Chg - % -2.3% -0.7% -5.0% -9.4% -9.0% -100.0% 1 9.4% -9.0% -2.1% 2017 Prop. 4,502,493 1,477,799 870,620 1,511,438 811,114 - 2,124,366 273,710 11,571,540 % of Total Utax 39% 13% 8% 13% 7% 0% 18% 2% 100% Prior Yr Chg - $ $ 9,234 $ - $ - $ 8,558 $ - $ - $ - $ - $ 17,792 Prior Yr Chg - % 0.2% 0.0% 0.0% 0.6% 0.0% n/a 0.0% 0.0% 0.2% 2018 Prop. 4,502,493 1,477,799 870,620 1,511,823 811,114 2,124,366 273,710 11,571,925 % of Total Utax 39% 13% 8% 13% 7% 0% 18% 2% 100% Prior Yr Chg - $ $ - $ - $ - $ 385 $ - $ - $ - $ - $ 385 Prior Yr Chg - % 1 0.0% 0.0% 1 0.0% 1 0.0% 0.0% n/a 0.0% 1 0.0% 1 0.0% * This table is net of utility tax rebate. Between 2013 actual and 2015 actual we received less revenue primarily due to the decrease in Electricity revenue which is mainly due to less consumption. The proposed budget reflects increase in 2017 budget of 0.2% over 2016, and 1% increase each year between 2019-2022. B-26 EXECUTIVE SUMMARY REAL ESTATE EXCISE TAX (REET) The State of Washington is authorized to levy a real estate excise tax on all sales of real estate (measured by the full selling price, including the amount of any liens, mortgages and other debts given to secure the purchase) at a rate of 1.28 percent. A locally -imposed tax is also authorized. All cities and counties may levy a quarter percent tax (described as "the first quarter percent of the real estate excise tax" or "BEET 1" ). Cities and counties planning under the Growth Management Act (GMA) have the authority to levy a second quarter percent tax (REET 2). The statute further specifies that if a county is required to plan under GMA or if a city is located in such a county, the tax may be levied by a vote of the legislative body. If, however, the county chooses to plan under GMA, the tax must be approved by a majority of the voters. Year REET Chg Over Prior Year $ % 2011 Actual $ 1,560,394 $ 157,033 11.2% 2012 Actual $ 1,507,315 $ (53,079) -3.4% 2013 Actual $ 2,034,033 $ 526,718 34.9% 2014 Actual $ 2,062,722 $ 28,689 1.4% 2015 Actual $ 3,031,159 $ 968,437 46.9% 2016 Projected $ 3,400,000 $ 368,841 12.2% 2017 Proposed $ 3,200,000 $ (200,000) -5.9% 2018 Proposed $ 3,200,000 $ - 0.0% 2019 Est $ 3,232,000 $ 32,000 1.0% 2020 Est $ 3,264,320 $ 32,320 1.0% 2021 Est $ 3,296,963 $ 32,643 1.0% 2022 Est $ 3,329,933 $ 32,970 1.0% REET 1 RCW 82.46.010: Past & Projected Real Estate Excise Tax $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 ro ro ro ro ro waa w� �4� w� w� Noti Noti Noti Noti N bR � �4 Initially authorized in 1982, cities and counties can use the receipts of REET 1 for all capital purposes. An amendment in 1992 states that cities and counties with a population of 5,000 or more planning under the GMA must spend REET 1 receipts solely on capital projects that are listed in the capital facilities plan element of their comprehensive plan. Capital projects are: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Receipts pledged to debt retirement prior to April 1992 and/or spent prior to June 1992 are grandfathered from this restriction. REET 2 RCW 82.46.035: The second quarter percent of the real estate excise tax (authorized in 1990) provides funding for cities and counties to finance capital improvements required to occur concurrently with growth under the Growth Management Act. An amendment in 1992 defines the "capital project" as: Public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement ofparks. Because of this amendment, acquisition of park land is no longer a permitted use of REET 2 after March 1 1992. As a newly incorporated city, Federal Way enacted both quarter percents of the REET in 1990 and pledged both portions for long term bonds used for the acquisition and improvement of various parks and municipal facility projects prior to the 1992 amendments. B-27 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET The active real estate market, particularly in income property arena, raised REET revenues to new heights in 2005 through 2007. However, the market bottomed out at the end of 2008 and was slow to pick up even through 2012, but the City saw an increase in Real Estate Excise Tax revenue in 2013, 2014, 2015 and 2016. The projected revenue of $3.2 million in 2017/2018 is based on actual collections over the last two years. REET is projected to increase by 1 % between 2019-20122. GAMBLING EXCISE TAX The City levied gambling taxes at their maximum allowed level on all activities: 5% for bingo and raffles, 2% for amusement games, 5% for punchboards and pull -tabs, and 20% for card rooms (RCW 9.46.110) prior to 2010. Gambling taxes were amended from 5% to 3% on June 1, 2010 for punchboards/pull-tabs and from 20% to 10% for card rooms on August 1, 2010. Revenues from these activities are required to be used primarily for the purpose of gambling enforcement (RCW 9.46.113). Case law has clarified that "primarily" means "first be used" for gambling law enforcement purposes to the extent necessary for that city. The remaining funds may be used for any general government purpose. The City receipts Gambling Tax in the General Fund and identifies the revenue as law enforcement resources. Year Gambling Tax Chg Over Prior Year $ % 2011 Actual $ 511,005 $ 17,520 3.6% 2012 Actual $ 120,239 $ (390,766) -76.5% 2013 Actual $ 178,696 $ 58,457 48.6% 2014 Actual $ 176,061 $ (2,635) -1.5% 2015 Actual $ 177,807 $ 1,746 1.0% 2016 Projected $ 155,000 $ (22,807) -12.8% 2017 Proposed $ 155,000 $ - 0.0% 2018 Proposed $ 155,000 $ - 0.0% 2019 Est $ 156,550 $ 1,550 1.0% 2020 Est $ 158,116 $ 1,566 1.0% 2021 Est $ 159,697 $ 1,581 1.0% 2022 Est $ 161,294 $ 1,597 1.0% Past & Projected Gambling Tax $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- ,c�ro V O O to 00 NO NO NO The State Legislature began allowing the operation of "enhanced card room" or mini -casinos on non -tribal land on a pilot basis in 1997; regulations were adopted allowing them on a permanent basis in the spring of 2000. Over the past five years, mini -casinos have proliferated throughout the state and have become a significant source of tax revenue in jurisdictions where gambling activities are allowed. The permission of non -tribal casinos has stimulated a wave of new and/or expansion of tribal casinos as well. The increased competition eliminated some unprofitable card rooms in the City and gambling tax revenue has declined substantially since its peak in 2001. The smoking - ban passed by Washington State voters in 2005 prohibits smoking within 25 feet of all public places has had a negative impact on non -tribal gambling establishments. The new law, effective December 2005, impacted gambling tax activities in 2006 but affects did not carry on into 2007. Gambling tax decreased starting in 2008 due to the economic climate. The City's only card room closed mid -year in 2010, re -opened starting in October 2010, and closed again in January of 2012. The estimates for 2016 year-end and beyond are based on conservative methods and do not include the re -opening of the card room. Gambling tax is projected to increase by 1% between 2019- 2022. B-28 EXECUTIVE SUMMARY LODGING TAX (RCW 67.28) Most cities in King County may levy a 1 % Lodging Tax on overnight stays at hotels, motels, rooming houses, campgrounds, RV parks and similar facilities for continuous periods of less than one month. The total tax paid on overnight lodging in King County by visitors at a facility with 60 or more rooms is 12.4%, and 9.8% for less than 60 rooms, including the 1 % City Lodging Tax. The City enacted its tax in 1999 to fund tourism promotion programs. The programs are accounted for in Hotel/Motel Lodging Tax Fund with projected revenues of $225K per year in 2017 and 2018. Future annual tax revenue is projected to grow at 1%. Year Hotel/Motel Lodging Tax Chg Over Prior Year $ % 2011 Actual $ 185,289 $ 36,232 24.3% 2012 Actual $ 193,344 $ 8,055 4.3% 2013 Actual $ 208,839 $ 15,495 8.0% 2014 Actual $ 231,828 $ 22,989 11.0% 2015 Actual $ 266,053 $ 34,225 14.8% 2016 Projected $ 200,000 $ (66,053) -24.8% 2017 Proposed $ 225,000 $ 25,000 12.5% 2018 Proposed $ 225,000 $ - 0.0% 2019 Est $ 227,250 $ 2,250 1.0% 2020 Est $ 229,523 $ 2,273 1.0% 2021 Est $ 231,818 $ 2,295 1.0% 1.0% 2022 Est $ 234,136 $ 2,318 LEASEHOLD TAX (RCW 82.29) $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Agency Tax Rate State 6.50% King County Metro Transit 0.90% City of Federal Way 0.85% King County Mental Health 0.10% King County Sales Tax 0.15% Criminal Justice Tax 0.10% Sound Transit 0.40% Regional Transit Authority 0.50% Subtotal Sales Tax Rate 9.50% Convention Center Tax 2.80% Stadium Tax 2.00% State Sales Tax Credit -2.00% City Lodging Tax 1.00% Total Tax on Lodging 13.30% Past & Projected Hotel/Motel Lodging Tax �o ryo No No �o b �4' �O NO NO In addition to the above, the City also receives a minimal amount of revenue from the 4% leasehold tax (RCW 82.29A.) on lease income from private business activities on tax-exempt properties, in -lieu -of property tax. The total rate on leasehold tax is 12.84%. Cities and counties can collectively levy up to 6% of this total. The maximum county and city rates are 6% and 4%, respectively, and the county must give a credit for any city tax. Therefore, if a city is levying its 4%, the county receives only 2%. The City receives approximately $6,000 a year from this tax and uses it for general operations purposes. B-29 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET FRANCHISE FEE Franchise fees are charges levied on private utilities for their use of City streets and other public properties to place utility infrastructure and to recoup City costs of administering franchise agreements. The franchise fees on light, natural gas, and telephone utilities are limited by statute to the actual administrative expenses incurred by the City directly related to receiving and approving permits, licenses, or franchisees. Cable TV franchise fees are governed by the Federal Cable Communications Policy Act of 1994 and are negotiated with cable companies for an amount not to exceed 5% of gross revenues, which is the primary source of the City's franchise fee revenue. The table below shows past and projected cable franchise fees and newly added Lakehaven Franchise fee projected in 2017 and 2018. Revenue is proposed at $2.OM for 2017 and 2018. Thereafter, revenue is projected at a 1% rate through 2022. Year Franchise Fees Chg Over Prior Year $ % 2011 Actual $ 988,948 $ 8,057 0.8% 2012 Actual $ 1,004,026 $ 15,078 1.5% 2013 Actual $ 1,049,177 $ 45,151 4.5% 2014 Actual $ 1,070,983 $ 21,806 2.1% 2015 Actual $ 1,113,436 $ 42,453 4.0% 2016 Projected $ 1,050,000 $ (63,436) -5.7% 2017 Proposed $ 1,992,301 $ 942,301 89.7% 2018 Proposed $ 2,023,410 $ 31,109 1.6% 2019 Est $ 2,043,644 $ 20,234 1.0% 2020 Est $ 2,064,081 $ 20,436 1.0% 2021 Est $ 2,084,721 $ 20,641 1.0% 2022 Est $ 2,105,569 $ 20,847 1.0% Past & Projected Franchise Fees $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Noti fvo~N Noti Nob Noti b0 00 No No No No No ryo ryo State -shared revenues are from taxes and fees collected by the State and disbursed to municipalities based on population or other criteria. The source of these shared revenues include: fuel tax (tax on gasoline consumption), liquor sales profit and excise tax, DUI impact and criminal justice distribution. Past and projected state shared revenue in the General & Street Fund are as follows: Year State Shared Revenue Chg Over Prior Year $ % 2011 Actual $ 2,399,140 $ (139,322) -5.5% 2012 Actual $ 2,375,024 $ (24,116) -1.0% 2013 Actual $ 2,153,143 $ (221,881) -9.3% 2014 Actual $ 2,355,980 $ 202,837 9.4% 2015 Actual $ 2,559,941 $ 203,961 8.7% 2016 Projected $ 2,483,000 $ (76,941) -3.0% 2017 Proposed $ 2,570,000 $ 87,000 3.5% 2018 Proposed $ 2,570,000 $ - 0.0% 2019 Est $ 2,595,700 $ 25,700 1.0% 2020 Est $ 2,621,657 $ 25,957 1.0% 2021 Est $ 2,647,874 $ 26,217 1.0% 2022 Est $ 2,674,352 $ 26,479 1.0% Past & Projected State Shared Revenue $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 ti ♦ 'ti ti ti �b 'D b w, w, w w 96ro bc'ro 4 4 Wy Wy W" W" 1\ 00 No No ti No ti ti N ti ti Noti Noti N B-30 EXECUTIVE SUMMARY Additionally, the City receives state shared revenues (fuel) tax in the Arterial Streets Fund, Paths & Trails Fund and Transportation CIP Fund. Past and projected revenues are as follows: Year State Shared Revenue Chg Over Prior Year $ % 2011 Actual $ 809,611 $ (26,086) -3.1% 2012 Actual $ 802,934 $ (6,677) -0.8% 2013 Actual $ 808,707 $ 5,773 0.7% 2014 Actual $ 807,626 $ (1,081) -0.1% 2015 Actual $ 830,708 $ 23,082 2.9% 2016 Projected $ 829,000 $ (1,708) -0.2% 2017 Proposed $ 831,410 $ 2,410 0.3% 2018 Proposed $ 833,273 $ 1,863 0.2% 2019 Est $ 841,605.73 $ 8,333 1.0% 2020 Est $ 850,022 $ 8,416 1.0% 2021 Est $ 858,522 $ 8,500 1.0% 2022 Est $ 867,107 $ 8,585 1.0% $880,000 $860,000 $840,000 $820,000 $800,000 $780,000 $760,000 Past & Projected Fuel Tax Non-General/Street Fund ti ti ti ti ti b *11 b w w w w I� ti�� No No NO N The charge for services is revenues generated from services provided to the general public (including recreation fees, building permit, land use fee, and surface water fees). SURFACE WATER MANAGEMENT FEES The Surface Water Management (SWM) fund manages surface water run-off accounts for the City's only utility operation. The fees are based on the impervious surface area, including right-of-way. Single-family households pay a fixed rate per household amount. The projected SWM fees for 2017/2018 are roughly $4.OM per year. Current year surface water management fees fund current year operating expenditures, including debt service payments on public works trust fund loan. B-31 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET RECREATION FEES Recreation fees include revenue from general parks and recreation, community center and the retreat center. General parks and recreation fees include programs such as youth and adult athletics, aerobics and fitness classes, aquatic programs, and special interest leisure classes like art, outdoor recreation and dance. Many of these programs take place at the community center with related program revenue accounted for in the General Fund. General parks and recreation fees are projected to increase by 1% each year through 2022. Year General Parks & Rec Fees Chg Over Prior Year $ % 2011 Actual $ 956,607 $ 42,776 4.7% 2012 Actual $ 919,198 $ (37,409) -3.9% 2013 Actual $ 961,644 $ 42,446 4.6% 2014 Actual $ 966,037 $ 4,393 0.5% 2015 Actual $ 1,012,820 $ 46,783 4.8% 2016 Projected $ 937,000 $ (75,820) -7.5% 2017 Proposed $ 937,000 $ - 0.0% 2018 Proposed $ 937,000 $ - 0.0% 2019 Est $ 946,370 $ 9,370 1.0% 2020 Est $ 955,834 $ 9,464 1.0% 2021 Est $ 965,392 $ 9,558 1.0% 2022 Est $ 975,046 $ 9,654 1.0% Past & Projected General Parks & Rec Fees $1,020,000 $1,000,000 $980,000 $960,000 $940,000 $920000 $900:000 $880,000 $860,000 ro ro c ci 0 O� W Wy ��1 og og q fvo~ no~N The Federal Way Community Center opened in March of 2007 and includes programs such as aquatics, fitness training, pool rentals, birthday parties, events and wedding rentals. The revenues from these programs are accounted for in the Federal Way Community Center Fund, a special revenue fund supported by user fees and a designated utility tax transfer. Community center recreation fees are projected to increase by 1% each year through 2022. Year Federal Way Community Ctr Chg Over Prior Year $ % 2011 Actual $ 1,602,183 $ 19,635 1.2% 2012 Actual $ 1,738,039 $ 135,856 8.5% 2013 Actual $ 1,796,064 $ 58,025 3.3% 2014 Actual $ 1,826,260 $ 30,196 1.7% 2015 Actual $ 1,841,924 $ 15,664 0.9% 2016 Projected $ 1,793,500 $ (48,424) -2.6% 2017 Proposed $ 1,806,500 $ 13,000 0.7% 2018 Proposed $ 1,806,500 $ - 0.0% 2019 Est $ 1,824,565 $ 18,065 1.0% 2020 Est $ 1,842,811 $ 18,246 1.0% 2021 Est $ 1,861,239 $ 18,428 1.0% 2022 Est $ 1,879,851 $ 18,612 1.0% Past & Projected FWCC Recreation Fees $1,950,000 $1,900,000 $1,850,000 $1,800,000 $1,750,000 $1,700,000 $1,650,000 $1,600 000 $1,550,000 $1,500,000 $1,450,000 x, Q, Q' x' x' o� oq oq oq oNo oN~ oNN ti tiN �� tih No No No No No eta NO NO NO The facility rentals at Dumas Bay Centre are proposed at $635K for 2017 and 2018. Program revenues are estimated to increase by 1 % each year through 2022. The Dumas Bay Centre Fund will continue to receive $112K in each year in utility tax subsidy for 2017 and 2018 to cover the cost of the management contract for the theatre. The remaining balance of the utility tax transfer is used to offset any operating deficits of the retreat center as well as providing a source for both regular and deferred repairs and maintenance. The facility is also used for Parks General Recreation programming. B-32 EXECUTIVE SUMMARY PERMITS AND DEVELOPMENT FEE Community Development Permits and Fees include building, mechanical, electrical and plumbing permit fees, zoning fees and plan check fees. The majority of these fees are payable at the time the permit is issued. The revenues are deposited in the General Fund to offset building and planning service costs. The rates and policies regarding this fee are detailed in the International Building Code, which is revisited every three years in order to update all fees and policies. Year CD Permits & Fees Chg Over Prior Year $ % 2011 Actual $ 1,100,689 $ (203,297) -15.6% 2012 Actual $ 1,571,606 $ 470,917 42.8% 2013 Actual $ 2,203,426 $ 631,820 40.2% 2014 Actual $ 3,059,772 $ 856,346 38.9% 2015 Actual $ 2,698,841 $ (360,931) -11.8% 2016 Projected $ 2,150,500 $ (548,341) -20.3% 2017 Proposed $ 2,150,500 $ - 0.0% 2018 Proposed $ 2,150,500 $ - 0.0% 2019 Est $ 2,172,005 $ 21,505 1.0% 2020 Est $ 2,193,725 $ 21,720 1.0% 2021 Est $ 2,215,662 $ 21,937 1.0% 2022 Est $ 2,237,819 $ 22,157 1.0% Past & Projected CD Permits & Fees $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000000 $500:000 $- rorororo w R R o o Noti No~N No~M No~� No~h bQs FRS �� No No No No �o No No Public Works permits and development fees include right-of-way permits, plan review fees, inspection fees, transportation concurrency fees and traffic impact fees. The revenues are deposited in the Street Fund to offset service costs_ Year Pw Permits & Fees Chg Over Prior Year $ % 2011 Actual $ 359,994 $ 31,539 9.6% 2012 Actual $ 314,830 $ (45,164) -12.5% 2013 Actual $ 300,537 $ (14,293) -4.5% 2014 Actual $ 300,738 $ 201 0.1% 2015 Actual $ 475,336 $ 174,598 58.1% 2016 Projected $ 238,000 $ (237,336) -49.9% 2017 Proposed $ 293,728 $ 55,728 23.4% 2018 Proposed $ 293,728 $ - 0.0% 2019 Est $ 296,665 $ 2,937 1.0% 2020 Est $ 299,632 $ 2,967 1.0% 2021 Est $ 302,628 $ 2,996 1.0% 2022 Est $ 305,655 $ 3,026 1.0% Past & Projected PW Permits & Fees $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- c�ro @" �ro �I IV�°_ o'C o4 No N~ NN No No ry B-33 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET FINES AND FORFEITURES The Municipal Court of the City of Federal Way is an inferior court (a court subject to the jurisdiction of another court known as the superior court, or a higher court) with exclusive original criminal jurisdiction of all violations of City laws. It also has the original jurisdiction of all other actions brought to enforce or recover license penalties or forfeitures declared or given by such city laws or by any state statutes. The Court also exercises all powers granted by Chapter 6 of said Justice Court and other Inferior Court Reorganization Law (Chapter 299, laws of 1964). Year Court Fines & Penalties Chg Over Prior Year $ % 2011 Actual $ 1,161,030 $ (92,530) -7.4% 2012 Actual $ 1,076,204 $ (84,825) -7.3% 2013 Actual $ 1,118,097 $ 41,893 3.9% 2014 Actual $ 1,002,731 $ (115,366) -10.3% 2015 Actual $ 1,071,462 $ 68,731 6.9% 2016 Projected $ 1,137,400 $ 65,938 6.2% 2017 Proposed $ 1,137,400 $ - 0.0% 2018 Proposed $ 1,137,400 $ - 0.0% 2019 Est $ 1,148,774 $ 11,374 1.0% 2020 Est $ 1,160,262 $ 11,488 1.0% 2021 Est $ 1,171,864 $ 11,603 1.0% 2022 Est $ 1,183,583 $ 11,719 1.0% $1,200,000 $1,150,000 $1,100,000 $1,050,000 $1,000,000 $950,000 $900,000 Past & Projected Fines & Forfeitures Opp O� Wy �V5 Wy W� 04 o'QN� rV No No No The City began operating its municipal court in January 2000. Fines and forfeitures are accounted for in the General Fund and do not include red light photo violations which are accounted for in the Traffic Safety Fund. The City also started a Probation service in the Court in 2015. The 2016 year-end projected fines and forfeitures is $1.14 million and is 4.5% below 2013's actual revenues. Revenue is projected at 1.0% through 2022. OTHER MISCELLANEOUS Miscellaneous revenues include interest income, cellular tower site leases, passport processing fees, etc. Most of the investment earnings are in reserve accounts, debt service prefunding reserves, and capital project funds. B-34 EXECUTIVE SUMMARY GENERAL & STREET FUND LONG RANGE PLAN Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 2019 Projected 2020 Projected 2021 Projected 2022 Projected Adopted Adjusted Projected BEGINNING FUND BALANCE $ 16,240,295 $ 13,264,106 $ 11,838,201 $ 12,006,585 $ 12,006,585 $ 10,534,955 $ 10,275,291 $ 9,500,000 $ 6,706,801 $ 4,281,699 $ 2,213,364 REVENUE SUMMARY. Property Tax 10,233,416 10,305,144 10,611,198 10,486,454 10,408,195 10,512,200 10,617,400 10,723,574 10,830,810 10,939,118 11,048,509 Sales Tax 12,173,288 13,297,086 12,321,293 13,221,293 13,899,128 14,168,989 15,089,973 15,391,772 15,699,608 16,013,600 16,333,872 Criminal Justice Sales Tax 2,138,406 2,319,124 2,357,007 2,507,007 2,507,007 2,458,271 2,605,768 2,631,826 2,658,144 2,684,725 2,711,573 Other Taxes 182,754 183,911 161,000 161,000 161,000 161,000 161,000 162,610 164,236 165,878 167,537 Licenses and Permits 3,311,671 3,574,648 2,962,000 2,962,000 2,878,500 3,823,801 3,854,910 3,882,847 3,911,010 3,939,402 3,968,024 Intergovernmental 2,810,985 3,113,835 2,792,162 3,012,402 3,012,402 3,120,559 2,904,004 2,775276 2,802,799 2,830,596 2,858,672 Charges for Services 4,105,871 3,626,154 3,761,346 4,226,457 3,888,457 3,927,185 3,927,185 3,961,298 3,995,726 4,030,473 4,065,541 Fines and Penalties 1,038,823 1,111,492 1,163,400 1,163,400 1,163,400 1,163,900 1,163,900 1,175,404 1,187,022 1,198,757 1,210,608 Miscellaneous 635,624 766,754 529,300 529,300 529,300 537,300 537,300 541,052 544,832 548,643 552,483 Other Financing Sources 12,227,915 7,043,448 10,042,075 12,257,213 12,675,553 12,183,281 11,472,322 10,339,664 10,499,875 10,625,242 10,752,116 Total Revenues $ 48,858,753 $ 45,341,597 $ 46,700,781 $ 50,526,526 $ 51,122,942 $ 52,056,486 $ 52,333,762 $ 51,585,322 $ 52,294,062 $ 52,976,434 $ 53,668,935 EXPENDITURE SUMMARY City Council $ 355,579 $ 363,548 $ 371,587 $ 378,928 $ 378,928 $ 395,765 $ 401,709 $ 404,027 $ 406,369 $ 408,733 $ 411,122 Mayor's Office 1,549,942 1,511,598 1,291,190 1,355,288 1,355,288 1,388,167 1,387,377 1,395,912 1,404,533 1,413,240 1,422,033 Municipal Court 1,679,300 1,311,919 1,326,963 1,719,470 1,719,470 1,694,174 1,713,881 1,728,318 1,742,899 1,757,626 1,772,501 Finance 962,916 883,630 941,111 941,111 941,111 959,591 971,822 980,548 989,361 998,263 1,007,253 City Clerk 533,190 416,594 557,590 557,590 557,590 504,540 508,552 511,146 513,766 516,413 519,085 Human Resources 436,191 400,712 409,106 425,118 425,118 459,243 464,271 468,076 471,918 475,799 479,719 Law - Civil 730,914 687,343 585,649 685,649 685,649 685,205 698,170 703,531 708,946 714,415 719,938 Law -Criminal 740,230 611,831 593,714 631,021 631,021 676,832 681,301 688,009 694,784 701,627 708,539 Cominunity Development 2,697,363 2222,663 2,335,518 2,335,518 2,335,518 2,272,366 2,313,482 2,336,054 2,358,851 2,381,877 2,405,133 Economic Development 131,362 201,998 208,478 349,430 349,430 237,541 237,564 239,551 j 241,559 243,586 245,634 Human Services 811,457 743,184 700,051 897,464 897,464 813,055 818,499 820,263 822,044 823,843 825,660 Jail Contract Costs 3,973,482 4,423,775 4,276,614 5,483,134 5,483,134 5,738,342 5,738,342 5,767,034 5,795,869 5,824,848 5,853,972 911Dispatch 1,754,632 1,952,964 1,787,000 2,326,089 2,326,089 2,542,908 2,746,644 2,760,377 2,774,179 2,788,050 2,801,990 Police 22,175,016 16,757,087 16,759,913 17,061,651 17,061,651 17,557,162 17,635,549 17,629,657 17,787,931 17,947,586 18,108,940 Parks, Recr & Cultural Svcs 3,960,906 3,682,475 3,480,680 3,798,675 3,798,675 3,810,674 3,831,027 3,852,979 3,875,150 3,897,543 3,920,159 Public Works 4,408,030 3,506,801 3,792,854 3,869,332 3,869,332 3,884,066 4,056,472 4,078,105 4,099,953 4,122,021 4,144,309 Non -Departmental 4,934,431 6,920,994 9,614,264 10,200,554 9,779,104 8,696,517 8,904,390 10,014,935 10,031,151 10,029,299 10,045,658 Total Expenditures $ 51,834,942 $ 46,599,118 $ 49,032,282 $ 53,016,022 $ 52,594,572 $ 52,316,148 $ 53,109,052 $ 54,378,522 $ 54,719,164 $ 55,044,769 $ 55,391,646 Changes in Fund Balance $ (2,976,189) $ (1,257,521) $ (2,331,501) $ (2,489,496) $ (1,471,630) $ (259,663) $ (775,291) $ (2,793,199) $ (2,425,101) $ (2,068,335) $ (1,722,711) ENDINGFUNDBALANCE: $ 13,264,106 $ 12,006,585 $ 9,506,700 $ 9,517,089 $ 10,534,955 $ 10,275,292 $ 9,500,000 $ 6,706,801 $ 4,281,699 $ 2,213,364 $ 490,653 B-35 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET ALL FUNDS LONG RANGE PLAN Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 2019 Projected 2020 Projected 2021 Projected 2022 Projected Adopted Adjusted Projected BEGINNINGFUNDBALANCE $ 73,919,807 $ 76,726,170 $ 53,420,423 $ 75,536,533 $ 75,536,533 $ 59,056,064 $ 49,573,818 $ 47,771,394 $ 46,475,075 $ 46,251,338 $ 46,941,371 OPERATINGREVENUE: Property Taxes $ 10,233,416 $ 10,305,144 $ 10,611,198 $ 10,486,454 $ 10,408,195 $ 10,512,200 $ 10,617,400 10,723,574 10,830,810 10,939,118 11,048,509 Sales Tax 12,173,288 13,297,086 12,321,293 13,221,293 13,899,128 14,168,989 15,089,973 15,391,772 15,699,608 16,013,600 16,333,872 Criminal Justice Sales Tax 2,138,406 2,319,124 2,357,007 2,507,007 2,507,007 2,458,271 2,605,768 2,631,826 2,658,144 2,684,725 2,711,573 Utility Tax 12,023,379 11,796,549 12,677,790 11,503,748 11,553,748 11,571,540 11,571,925 11,687,644 11,804,521 11,922,566 12,041,792 Real Estate Fmise tax 2,062,722 3,031,159 1,900,000 2,100,054 3,400,000 3,200,000 3,200,000 3,232,000 3,264,320 3,2%,%3 3,329,933 Other Taxes 605,206 638,827 521,000 521,000 521,000 546,000 546,000 549,860 553,759 557,696 561,673 Licenses and Permits 3,431,055 3,660,022 2,962,000 2,962,000 2,878,500 3,823,801 3,854,910 3,882,847 3,911,010 3,939,402 3,968,024 Intergovernmental 10,537,439 8,943,085 14,040,465 32,895,883 28,857,730 19,712,672 14,748,980 6,404,561 5,742,455 5,726,688 5,761,264 Charges for Services 20,809,078 20,304,497 19,495,773 21,385,772 21,047,772 21,573,270 23,543,634 21,199,155 21,451,014 21,681,983 21,961,303 Fines and Penalties 3,505,011 4,124,596 3,333,282 3,582,146 4,282,491 4,300,774 4,300,900 4,312,278 4,324,022 4,335,631 4,347,608 Miscellaneous 1,855,045 2,844,278 1,475,097 1,489,597 1,538,460 12,886,500 1,776,971 1,790,058 1,803,347 1,816,682 1,830,221 Proprietary Fund Revenue 41,136 270,249 - - - 45,000 45,000 45,000 45,000 45,000 45,000 Other Financing Sources 51,963,739 16,952,962 19,110,613 26244,028 26,662,368 26,565,889 16,868,980 16,370,046 16,816,947 16,407,399 16,524,258 Total Revenues $131,378,919 $ 98,487,578 $100,805,518 $128,898,982 $127,556,399 $131,364,906 $108,770,441 $ 98,220,621 $ 98,904,956 $ 99,367,454 $100,465,029 OPERATING EXPENDITURE: City Council $ 355,579 $ 363,548 $ 371,587 $ 378,928 $ 378,928 $ 395,765 $ 401,709 404,027 406,369 408,733 411,122 Mayor's Office 1,549,942 1,562,674 1,342,266 1,406,364 1,406,364 1,439,243 1,438,453 1,446,988 1,455,609 1,464,316 1,473,109 Performing Arts & Event Center - 15,387 - 412,134 412,134 937,546 986,820 993,541 1,000,329 1,007,185 1,014,110 Municipal Court 1,679,300 1,511,965 1,557,092 1,949,599 1,949,599 1,924,572 1,956,925 1,972,982 1,989,199 2,005,578 2,022,121 Finance 962,916 883,630 941,111 941,111 941,111 959,591 971,822 980,548 989,361 998,263 1,007,253 City Clerk 533,190 416,594 557,590 557,590 557,590 504,540 508,552 511,146 513,766 516,413 519,085 Human Resources 436,191 400,712 409,106 425,118 425,118 459,243 464,271 468,076 471,918 475,799 479,719 Information Technology 2,133,962 2,294,135 2,601,615 3,005,817 3,005,817 2,179,611 2,162,385 2,199,668 2,179,097 2,216,547 2,196,145 Law -Civil 5,602,190 2,231,185 1,730,518 1,959,418 1,959,418 2,474,128 2,010,463 2,018,144 2,025,901 2,033,736 2,041,649 Law -Criminal 740,230 611,831 593,714 631,021 631,021 676,832 681,301 688,009 694,784 701,627 708,539 Community Development 3,234,707 2,934,199 3,680,117 3,680,117 3,680,117 3,646,215 3,651,236 3,674,814 3,698,628 3,722,681 3,746,974 Economic Development 131,362 201,998 208,478 349,430 349,430 237,541 237,564 239,551 241,559 243,586 245,634 Human Services 811,457 743,184 700,051 897,464 897,464 813,055 818,499 820,263 822,044 823,843 825,660 Jail Contract Costs 3,973,482 4,423,775 4,276,614 5,483,134 5,483,134 5,738,342 5,738,342 5,767,034 5,795,869 5,824,848 5,853,972 911 Dispatch 1,754,632 1,952,964 1,787,000 2,326,089 2,326,089 2,542,908 2,746,644 2,760,377 2,774,179 2,788,050 2,801,990 Police 23,941,741 21,366,602 20,639,769 22,979,518 22,979,518 22,865,843 23,329,105 22,638,364 22,815,107 22,993,366 23,173,659 Parks, Recr & Cultural Svcs 8,387,431 9,589,391 7,196,905 10,829,946 8,762,783 9,903,950 7,731,389 7,767,852 7,804,680 7,841,876 7,879,444 Public Works 24,217,290 21,251,837 30,397,250 51,674,402 40,752,901 34,941,107 27,406,424 15,461,008 14,564,910 13,561,177 13,579,876 Non -Departmental 48,126,957 26,921,600 27,452,5% 47,148,048 47,138,331 48,207,119 27,330,%0 28,704,548 28,885,384 29,049,796 29,234,084 Total Expenditures $128,572,559 $ 99,677,213 $106,443,379 $157,035,249 $144,036,868 $140,847,151 $110,572,864 $ 99,516,940 $ 99,128,694 $ 98,677,421 $ 99,214,147 Changes in FLndBalance $ 2,806,360 $ (1,189,635) $ (5,637,861) $ (28,136,267) $ (16,480,469) $ (9,482,245) $ (1,802,424) $ (1,296,319) $ (223,738) $ 690,033 $ 1,250,882 ENDING FUND BALANCE: $ 76,726,167 $ 75,536,535 $ 47,782,562 $ 47,400,266 $ 59,056,065 $ 49,573,819 $ 47,771,394 $ 46,475,075 $ 46,251,338 $ 46,941,371 $ 48,192,252 B-36 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET INDEX DEPARTMENTS Page Mayor's Office............................................................................................................................................. C2-C21 CityCouncil................................................................................................................................................ C23-C25 CommunityDevelopment........................................................................................................................... C27-C42 Finance....................................................................................................................................................... C43-C46 Law............................................................................................................................................................. C47-054 MunicipalCourt .......................................................................................................................................... C55-058 NonDepartmental....................................................................................................................................... C59-C60 Parks........................................................................................................................................................... C61-C79 Police.......................................................................................................................................................... C81-C91 PublicWorks.............................................................................................................................................. C93-C113 C-1 OPERATING BUDGET City of Federal Way Organization Chart Citizens -------------------------- Municipal Mayor Council ------------------ Court Police I Law I Finance I Public Parks I Community Works Development C-2 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET MAYOR'S OFFICE DEPARTMENT OVERVIEW Responsible Manager: Mayor Jim Ferrell Municipal Court Court Administrator C - 3 OPERATING B UDGET MAYOR'S OFFICE DEPARTMENT OVERVIEW Responsible Manager: Mayor Jim Ferrell 2015/2016 ACCOMPLISHMENTS MAYOR'S OFFICE ■ Implemented key downtown development initiatives, including ➢ Performing arts and conference center, groundbreaking, July 2014 ➢ Opened the City's first downtown park, Town Square Park, July 2014 ■ Prevented closure of local King County Public Health clinic, preserving maternity and nutrition services to 13.700 low- income women and their children. ■ Increased accessibility of municipal government through new community outreach efforts including ➢ Neighborhood connection meetings, reaching more than 500 residents ➢ Produced City newsletter providing information on city initiatives that reached over 34,000 residents ➢ New Day Federal Way, a news and feature show, reporting civic events and public meetings on Comcast channel 21 and the City's YouTube channel ■ Lead role working with SCORE regional jail partners to improve facility marketing & operations ■ Mayor's Day of Concern for the Hungry collected 1,465 pounds of food for MSC Food Bank 2017/2018 ANTICIPATED KEY PROJECTS MAYOR'S OFFICE ■ Expand economic development downtown using innovative approaches ■ Explore and develop small business development center ■ Implement an economic development project downtown ■ Staff development, training, customer service DEPARTMENT POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 61 Chief of Staff 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58f Communications & Govt Affairs Manager 1.00 - 1.00 - - - - 47 Communications & Govt. Relations Coordinator - 1.00 - 1.00 1.00 1.00 1.00 39 Executive Assistant to Mayor/Office Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Executive Assistant - 1.00 - 1.00 1.00 1.00 1.00 31 Graphics Coordinator - - 0.34 0.34 0.34 0.34 22 Administrative Assistant - - 1.00 - - - - 18 Economic Development Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58i Emergency Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 IT Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55a IT Supervisor/Systems & Help Desk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 IT Analyst Applications/GIS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Analyst Systems 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Analyst Web, App, Security - 1.00 - 1.00 1.00 1.00 1.00 39 IT Technician II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 32 IT Specialist/Web,App, Security - - 1.00 - - - - 35 Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 a Human Resources Technician 1.75 1.75 1.75 2.00 2.00 2.00 2.00 29 Administrative Assistant I 0.50 1.00 0.50 1.00 1.00 1.00 1.00 36 City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Deputy City Clerk 0.88 1.00 1.50 1.00 1.00 1.00 1.00 29 PAEC Director - 1.00 - 1.00 1.00 1.00 1.00 58j Operations Manager - 1.00 1.00 1.00 1.00 na Development Supervisor 1.00 1.00 1 1.00 1.00 na Marketing Coordinator - - - - - 1.00 1.00 na Patron Services Coordinator - - - 1.00 1.00 1.00 1.00 na Technical Supervisor 1.00 1.00 1.00 1.00 na Administrative Assistant II - - - - - 1.00 1.00 na TotaIRegular Staffing 17.13 20.75 19.75 25.34 25.34 27.34 27.34 n/a Changefrom prioryear 3.13 3.62 (1.00) 5.59 - 2.00 n/a Funded on a One-time Basis: IT Analyst Applications 1.00 35 Grand Total Staffing 18.13 1 20.75 1 19.75 1 25.34 1 25.34 27.34 1 27.34 1 n/a C-4 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET MAYOR'S OFFICE DEPARTMENT OVERVIEW Responsible Manager: Mayor Jim Ferrell PURPOSE/DESCRIPTION: The Mayor's Office is the executive branch of City government and includes the Mayor, who is elected by and represents the people of Federal Way. The Mayor's Office provides management direction and coordination of all City departments and activities, in accordance with policies and direction of the Mayor/City Council. The Mayor's Office includes the following divisions; Administration, Economic Development, Performing Arts & Event Center, Emergency Management, Information Technology, Human Resources, City Clerk, and Public Information Government Affairs. 2017 Proposed Expenditures by Category Svc/ 29 Supplies 1.6% GOALS/OBJECTIVES: • Implement the city's Economic Development initiatives. • Facilitate Council decision making and policy development by providing unbiased, thorough, and professional analysis. • Carryout Mayor/City Council policies and directions effectively and efficiently. • Instill a customer service culture and can -do attitude in the City Government. • Manage city resources in a responsible and responsive manner. DEPARTMENT SUMMARY: Code Item 2014 Actual 2015 I Actual 2016 2017 I Proposed 2018 I Proposed 17 Proposed - 16 Ad' Adopted I Adjusted I Projected 1 $ Chg % Chg Revenue Summary: 31X Taxes $ - $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ - 0.0% 33X Intergovernmental 59,793 49,744 - 23,026 23,026 23,026 23,026 0.0% 34X Charges for Services 2,191,042 2,103,452 2,090,262 2,294,726 2,294,726 2,455,883 2,930,038 161,157 7.0% 36X Miscellaneous 51,009 78,735 48,800 48,800 48,800 147,666 317,000 98,866 202.6% 39X Other Financing Sources 329,728 166,250 170,088 569,615 569,615 729,671 329,322 160,056 28.1% Total Revenues: $ 2,631,571 $ 2,449,256 $ 2,360,226 $ 2,987,243 $ 2,987,243 $ 3,407,322 $ 3,650,462 1 $ 420,0797 14.1% General Fund Operating Expenditure Summary: MO Admin 1,327,185 1,293,655 1,093,102 1,134,174 1,134,174 1,179,763 1,188,346 45,589 4.0% ED Economic Development 131,362 201,998 208,478 349,430 349,430 237,541 237,564 (111,889) -32.0% CK City Clerk 533,190 416,594 557,590 557,590 557,590 504,540 508,552 (53,050) -9.5% HR Human Resources 436,191 400,712 409,106 425,118 425,118 459,243 464,271 34,125 8.0% Subtotal Operating Exp.: $ 2,427,928 $ 2,312,959 $ 2,268,277 $ 2,466,313 $ 2,466,313 $ 2,381,087 $ 2,398,733 $ (85,226) -3.5% Other Funds Operating Expenditure Summary: 101 Emergency Operations 222,758 217,943 198,088 221,114 221,114 208,404 199,031 (12,710) -5.7% 114 Proposition 1 - 51,076 51,076 51,076 51,076 51,076 51,076 - 0.0% 115 Performing Arts & Event Ctr. Operations - 15,387 - 412,135 412,135 937,545 986,820 525,410 502/503 Information Technology/Mail & Duplic. 2,133,962 2,294,135 2,601,615 3,005,817 3,005,817 2,179,611 2,162,385 (826,206) -27.5% Subtotal Operating Exp.: $ 2,356,720 $ 2,578,542 $ 2,850,779 $ 3,690,142 $ 3,690,142 $ 3,376,636 $ 3,399,312 $ (313,506) -8.5% TotalExpenditures: $4,784,647 1 $4,891,501 1 $5,119,056 $6,156,455 $ 6,156,455 $5,757,723 1 $5,798,045 17 (398,732) -6.5% C-5 OPERATING B UDGET MAYOR'S OFFICE DEPARTMENT OVERVIEW Responsible Manager: Mayor Jim Ferrell HIGHLIGHTS/CHANGES: The Mayor's Office's proposed operating budget totals $5,757,723 in 2017 and $5,798,045 in 2018. This is a 6.5% or $398,732 decrease from the 2016 adjusted budget. Major line items changes include: • Salaries & Wages - Net increase of $385,163 primarily due to adding six full year positions at performing arts and event center to operate the facility, changes in employees in positions and the steps they are hired at, and a cost of living increase. • Benefits - Net increase of $242,363 primarily due to adding six full year positions at performing arts and event center to operate the facility, increase in health insurance premiums, employee changes in health benefit plans, a cost of living increase increasing percentage driven benefit costs, and corrections to two positions with budgeting the benefit portion of an employees pay to benefits instead of salaries & wages. • Services and Charges -Decrease of $149,115 due to the eliminations of $100K branding initiative, $30K elimination of retail leakage and recruitment consulting, and $69K Comcast franchise agreement, offset by an increase of $30K in GIS aerial imagery services, $9K Emergency Management meal tickets for 2017 IEMC meeting, and $5K increase for IT services for addition of Public Education and Outreach Specialist in Surface Water Management. • Intergovernmental -Decrease of $88,475 primarily due to a decrease in election services of $81K. • Capital Outlay - Decrease of $789,288 due to one-time Information Technology equipment purchases, and less large system implementations and upgrades than in 2016, offset by IT equipment scheduled for replacement. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted I Adjusted Projected $ Chg % Chg Revenue Summary: 31X Taxes $ - $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ - 0.0% 33X Intergovernmental 59,793 49,744 - 23,026 23,026 23,026 23,026 - 0.0% 34X Charges for Services 2,191,042 2,103,452 2,090,262 2,294,726 2,294,726 2,455,883 2,930,038 161,157 7.0% 36X Miscellaneous 51,009 78,735 48,800 48,800 48,800 147,666 317,000 98,866 202.6% 39X Other Financing Sources 329,728 166,250 170,088 569,615 569,615 729,671 329,322 160,056 28.1% Total Revenues: $ 2,631,571 $ 2,449,256 $ 2,360,226 $ 2,987,243 $ 21987,243 $ 3,407,322 $ 3,650,462 $ 420,079 14.1% Expenditure Summary: 1XX Salaries & Wages 1,498,550 1,793,833 1,753,102 2,043,715 2,043,715 2,428,878 2,513,531 385,163 18.8% 2XX Benefits 451,250 603,087 530,566 619,803 619,803 862,166 876,413 242,363 39.1% 3XX Supplies 81,787 68,706 82,621 90,596 90,596 91,216 90,996 620 0.7% 4XX Services and Charges 1,616,335 1,487,729 1,435,034 1,828,926 1,828,926 1,679,811 1,650,421 (149,115) -8.2% 5XX Intergovernmental 444,156 306,310 434,175 451,203 451,203 362,728 362,728 (88,475) -19.6% 6XX Capital Outlays 437,039 631,836 883,558 1,122,212 1,122,212 332,924 303,956 (789,288) -70.3% 9XX Internal Service 255,531 - - - - - - n/a TotalExpenditures: $ 4,784,647 $ 4,891,501 $ 5,119,056 $ 6,156,455 $ 6,156,455 $ 5,757,723 $ 5,798,045 1 $ (398,732) -6.5% C-6 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET MAYOR'S OFFICE ADMINISTRATION Responsible Manager: Mayor Jim Ferrell PURPOSE/DESCRIPTION: The Mayor's Office Administration includes the Mayor, communications, public defender, and government affairs. The Mayor's Office implements Council's vision and also oversees the Federal/State Lobbyist and media relations. 2017 Proposed Expenditures by Category Q ,__E, c/Chgs 10.8% GOALS/OBJECTIVES: Personnel • Lead the organization to implement Councils vision, goals, 58.7% policies, direction with the SPIRIT (Service, Pride, Integrity, Respect, Initiative, and Team -work) value • Ensure effective management and deployment of human, financial and material resources • Lead and coordinate City's role in local, regional, state and federal issues to further and achieve City Council's vision and goals • Lead and coordinate proactive economic development efforts to create and maintain a dynamic city center and vital neighborhoods Lead and coordinate proactive and effective communications with citizens, the news media, and employees • Coordinate activities of the Sister City Program • Communicate the City's vision, mission and goals as well as day-to-day service information to constituents and key stakeholders. 2015 Adopted Employees per 1,000 population 2015 Adopted General Fund Budget per Capita 12 10 8 6 4 2 Federal Way Auburn Kent Rcnion PERFORMANCE MEASURES: Type/Description Workload Measures: • Total FTEs managedt • Total expenditure budget managed (in millions of $) • Number of Media Releases Efficiency Measures: • Employees per 1000 population • General fund budget per capital 1. Includes total authorized Full -Time Equivalents (FTE). 2. Population based on 2015 figures 90,764. Bellevue $1,400 $1,200 $1,000 $800 $600 $400 $200 Federal Way Auburn Kent 2015 2016 323.95 333.20 $99.68 $144.04 Xx YIX 3 3 $472 $534 2017 2018 336.20 337.20 $140.85 $110.28 Xx YIX 3 3 $531 $535 C-7 OPERATING B UDGET MAYOR'S OFFICE ADMINISTRATION Responsible Manager: Mayor Jim Ferrell POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 61 Chief of Staff 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58f Communications & Govt Affairs Manager 1.00 - 1.00 - - - - 47 Communications & Govt Relations Coordinato - 1.00 - 1.00 1.00 1.00 1.00 39 Executive Assistant to Mayor/Office Supervisoi 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Executive Assistant - 1.00 - 1.00 1.00 1.00 1.00 31 Graphics Coordinator - - - 0.34 0.34 0.34 0.34 22 Administrative Assistant - - 1.00 - - - - 18 Total Regular Staffing 4.00 5.00 5.00 5.34 5.34 5.34 5.34 n/a Change from prioryear 1.00 1.00 - 0.34 - - n/a Grand Total Staffing 4.00 5.00 5.00 5.34 5.34 1 5.34 1 5.34 1 n/a HIGHLIGHTS/CHANGES: The Mayor's Office Administration proposed operating budget totals $1,230,839 in 2017 and $1,239,422 in 2018. This is a 3.8% % or $45,589 increase from the 2016 adjusted budget. Major line items changes include: Salaries & Wages - Increase of $7,359 primarily due to changes of employees in positions, and step increases. Benefits - Increase of $38,230 primarily due to an increase in health preimiums, and employee changes in health benefit plans.. REVENUE AND EXPENDITURE SUMMARY: MAYOR'S OFFICE ADMINISTRATION - GENERAL FUND Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed 17 Proposed - 16 Ad' Adopted Adjusted I Projected $ Chg % Chg Revenue Summa 33X Intergovernmental $ 23,000 $ - $ - $ $ $ $ $ n/a 36X IMiscellaneous - 16,145 - - n/a 39X I Other Financing Source 58,432 - - - n/a Total Revenues: $ 81,432 $ 16,145 $ - $ - $ - $ - $ - $ - n/a Expenditure Summary: 1XX Salaries & Wages 377,007 507,426 476,218 493,759 493,759 501,118 507,240 7,359 1.5% 2XX Benefits 107,044 173,549 129,088 152,619 152,619 190,849 193,310 38,230 25.0% 3XX Supplies 17,638 18,876 6,070 6,070 6,070 6,070 6,070 - 0.0% 4XX Services and Charges 647,732 593,311 481,726 481,726 481,726 481,726 481,726 0.0% 6XX Capital Outlay - 493 - - - - - n/a 9XX I Internal Services 1 177,764 1 - - n/a TotalExpenditures: 1 $ 1,327,185 1 $1,293,655 $1,093,102 $1,134,174 1 $1,134,174 1 $1,179,763 1 $1,188,346 1 $ 45,589 4.0% MAYOR'S OFFICE ADMINISTRATION - PROPOSITION 1 FUND Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: Taxes $ $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ - 0.0% Total Revenues: $ - $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ - 0.0% Expenditure Summary: 4XX Services and Charges 51,076 51,076 51,076 51,076 51,076 51,076 - 0.0% Total Expenditures: S - $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ 51,076 $ - 0.0% C-8 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET ECONOMIC DEVELOPMENT Responsible Manager: Tim Johnson, Director PURPOSE/DESCRIPTION: The Department houses the City's Economic Development function. Economic Development's mission is to produce solutions to attract and retain businesses, jobs, and investments along with improving the tax base and enhancing the quality of life in Federal Way. GOALS/OBJECTIVES: Pcrsonnc 837% • Promote and create a sustainable, diversified and globally focused economy. • Help attract, expand & retain businesses, jobs and investments (new development & redevelopment) that provide employment opportunities for Federal Way residents • Alignment of reuse of former Weyerhaeuser corporate campus to next Generation Jobs • Build a brand to promote and enhance the image of Federal Way • Ensure educational opportunities align with future job growth • Formulate tools and systems to encourage entrepreneurship 2017 Proposed Expenditures by Category 2015/2016 ACCOMPLISHMENTS • Town Center Project: o RFP - hotel and subsequent negotiation; NMTC's for PAEC • University Initiative: o Assistance with study, (surveys) • Branding Initiative: o Assisted Council on selection and provided background info to consultant • Business Recruitment and Retention: o Quarterly publication of economic development activity Enhanced Sister City Protocols o Outreach and meetings with companies • Outreach & Customer Service: Svc/Chgs 15.5% o Business owners (See Supplemental) o Property owners (See supplemental) • Staff LTAC: o Monthly meetings; agenda, minutes, staff reports, budget; network with community tourism venues o Management of Tourism Enhancement Grants; o Hospitality Education &Training program; o Presentation of community seminar on tourism o Preparation of applications for 2020 US Olympic Trials; 2019, 2020 and/or 2021 NCAA Swimming and Diving Championships and 2018 Special Olympic USA Games • Stakeholder Relations: o Greater, FW Chamber of Commerce o Highline College SBDC o Seattle Sports Commission o Visit Seattle o Commercial Brokers Association, Puget Sound o National Association of Industrial and Office Parks, Puget Sound Chapter o CCIM, Real Estate Investors Association, Seattle Chapter o Urban Land Institute, Washington Chapter C-9 OPERATING B UDGET ECONOMIC DEVELOPMENT Responsible Manager: Tim Johnson, Director HIGHLIGHTS/CHANGES: The Economic Development Division proposed operating budget totals $237,541 in 2017 and $237,564 in 2018. This is a 32.0% or $111,889 decrease from the 2016 adjusted budget. Major line item changes include: Salaries & Wages - Increase of $5,524 primarily due to an adjustment to the position from what was budgeted in the 2016 Adopted budget. Benefits - Increase of $12,587 primarily due to an increase in health insurance premiums. Services and Charges -Decrease of $130,000 due to eliminations of $100K branding initiative, and $30K retail leakage and recruitment consulting. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj AdoptedAdjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages 64,937 142,104 138,716 138,716 138,716 144,240 144,240 5,524 4.0% 2XX Benefits 16,073 34,954 41,897 41,897 41,897 54,484 54,507 12,587 30.0% 3XX Supplies 1,255 3,152 475 2,100 2,100 2,100 2,100 - 0.0% 4XX Services and Charges 46,348 21,788 27,390 166,717 166,717 36,717 36,717 (130,000) -78.0% 9XX Internal Services 2,749 - - - - - - n/a Total Expe ditures:1 $ 131,362 $ 201,998 1 $ 208,478 1 $ 349,430 $349,430 1 $ 237,541 1 $ 237,564 1 $ (111,889) -32.0% POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected General Fund: Director -Economic Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58i Total General Fund: 1.00 1.00 1.00 1.00 1.00 1.00 1.00 n/a Total Regular Staging 1.00 1.00 1.00 1.00 1.00 1.00 1.00 n/a Change from prior year 0.50 - - - - - - n/a Grand Total Staffing 1.00 1.00 1.00 1.00 1.00 1.00 1.00 n/a C-10 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET PERFORMING ARTS & EVENT CENTER Responsible Manager: Theresa Yvonne, Director PURPOSE/DESCRIPTION: 2017 Proposed Expenditures by Category Personm This facility is programmed as a year round conference and 79.5% meeting facility that will host business, educational and private events. This venue will provide full -service trade shows, corporate meetings, trainings, conventions and banquets. The Performing Arts & Event Center will host its own presenting program, bringing in artists from far and wide to perform from music and dance to Broadway culminating in a full season of entertainment for community enjoyment. A critical component of the presenting season is the arts- education programming specifically designed for students K-12. The hour-long performances will connect students through the arts, while tying into the Common Core Standards. The performances not only teach students about the arts (music, theatre and dance) but also use the arts as a dynamic tool for teaching and learning all core subjects, such as math, science, history and literature. The Performing Arts Center will also enable the five community -based performing arts organizations to call this facility home. GOALS/OBJECTIVES: • RFP for Culinary/ concessions Operational Agreement • Secure on -going rentals and usage of the center for 2017-2018 • Volunteer recruitment /orientation/ training • 2% for Art Installation • Secure talent for Presenting Season I / finalize programming • Finalize formal marketing strategy and PR for 2017 grand opening to the public • Completion of construction • Technical testing of the building • Coordinate with non-profit partner FWCPA to continue fundraising for programs POSITION INVENTORY: )plies 7% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected PAEC Director 1.00 1.00 1.00 1.00 1.00 58j Operations Manager - 1.00 1.00 1.00 1.00 na Development Supervisor 1.00 1.00 1.00 1.00 na Marketing Coordinator - - 1.00 1.00 na Patron Services Coordinator 1.00 1.00 1.00 1.00 na Technical Supervisor - 1.00 1.00 1.00 1.00 na Administrative Assistant II - - - 1.00 1.00 na Total Regular Staffing 1.00 - 5.00 5.00 7.00 7.00 n/a Change from prior year 1.00 (1.00) 5.00 - 2.00 n/a Grant Total Staffing 1.00 5.00 5.00 7.00 7.00 1 n/a C-11 OPERATING B UDGET PERFORMING ARTS & EVENT CENTER Responsible Manager: Theresa Yvonne, Director HIGHLIGHTS/CHANGES: The Performing Arts & Event Center Division proposed operating budget totals $937,545 in 2017 and $986,820 in 2018. This is a 127.5% or $525,410 increase from the 2016 adjusted budget due to the planned opening of the PAEC for operation in 2017. Major line item changes include: • Salaries & Wages - Increase of $405,873 primarily due to the addition of six full year positions to operate the Performing Arts & Event Center. • Benefits - Increase of $119,537 primarily due to the addition of six full year positions to operate the Performing Arts & Event Center. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 1 2017 I Proposed 2018 I Proposed 17 Proposed - 16 Adi Adopted Adjusted I Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ $ - $ $ - $ - $ 264,587 $ 803,217 $ 264,587 n/a 36X IMiscellaneous 1 7 - - 100,666 270,000 $ 100,666 n/a 39X I Other Financing Sourcel 27,988 399,527 399,527 572,293 181,317 $ 172,766 43.2% Total Revenues: $ - $ 27,995 $ - $ 399,527 $ 3999527 $ 937,546 $1,254,534 $ 538,019 134.7% Expenditure Summary: 1XX Salaries & Wages 5,885 160,798 160,798 566,671 610,821 405,873 252.4% 2XX Benefits 2,572 59,502 59,502 179,039 184,164 119,537 200.9% 3XX Supplies 745 6,350 6,350 6,350 6,350 - 0.0% 4XX Services and Charges 6,185 185,485 185,485 185,485 185,485 - 0.0% Total Expenditures:, $ - $ 15,387 $ - $ 412,135 $ 412,135 $ 937,545 $ 986,820 $ 525,410 127.5% C-12 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET EMERGENCY MANAGEMENT Responsible Manager: Ray Gross, CE.M., Emergency Manager PURPOSE/DESCRIPTION: The missions of Emergency Management is to prepare the City of Federal Way and the Greater Federal Way community for natural or manmade disasters through public education, training, planning and building interagency cooperation. Ensuring the Emergency Management program stays compliant with the National Incident Management System so that the City stays eligible for Department of Homeland Security grant funding. Emergency Management also ensures that the City and the Greater Federal Way community can respond to and recover from disasters via exercises, drills, training and maintaining the emergency operations center in a state of constant readiness. Emergency Management also outreaches to the community, offering training and education materials or presentation on preparedness. GOALS/OBJECTIVES: 2017 Proposed Expenditures by Category Sunnlies I Pers 73 cev.�rr�r Emergency Management will continue to ensure compliance with the National Incident Management System, via the Emergency Operations Plan, training and using the Incident Command System. Continue incident response training and exercises for all staff assigned to the Greater Federal Way Emergency Operations Center. Continue to develop relationships with the community, faith based organizations and other community service organizations in order to better prepare the community for disasters. PERFORMANCE MEASURES: Type/Description Workload Measures: • NIMS ICS Compliance • Update GFW Emergency Management Plan to be NIMS compliant • Conduct Emergency Management table top/functional exercises for staff assigned to the GFW EOC • Conduct monthly Emergency Management oversight and planning committee meetings Outcome Measures: • Number of people trained in NIMS ICS Training • Number of table top exercises conducted Efficiency Measures: • Training GFW EOC staff in NIMS ICS • Conducting exercises and EOC activation • Public Education and Involvement Meetings POSITION INVENTORY: 2015 2016 2017 2018 12 12 11 11 25 25 30 30 2 2 3 3 100% 100% 100% 100% 2 2 3 3 4 4 12 12 Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Emergency Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Total Regular Staffing 1.00 1.00 1.00 1.00 1.00 1.00 1.00 n/a Change from prior year 1.00 - - - - - - n/a Grand Total Staffing 1.00 1.00 1.00 1.00 1.00 1.00 1 1.00 n/a C-13 OPERATING B UDGET EMERGENCY MANAGEMENT Responsible Manager: Ray Gross, C.E.M., Emergency Manager HIGHLIGHTS/CHANGES: The proposed operating budget totals $208,404 in 2017 and $199,031 in 2018. This is a 5.7% or $12,710 decrease from the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages- Decrease of $21,905 due to the elimination of temporary help that was funded by grants. ■ Services and Charges - Increase of $9,490 due to adding $9,390 in meal tickets for 2017 IEMC conference. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary 33X Intergovernmental $ 36,793 $ 49,744 $ - $ 23,026 $ 23,026 $ 23,026 $ 23,026 $ 0.0% 36X Miscellaneous 37,400 29,938 28,000 28,000 28,000 28,000 28,000 0.0% 39X Other Financing Sources 148,565 138,262 170,088 170,088 170,088 157,378 148,005 (12,710) -7.5% Total Revenues: $ 222,758 $ 217,943 $ 198,088 $ 221,114 $ 221,114 $ 208,404 $ 199,031 $ (12,710) -5.7% Expenditure Summary: 1XX Salaries & Wages 124,576 131,772 109,915 132,941 132,941 111,036 111,036 (21,905) -16.5% 2XX Benefits 42,473 45,800 42,113 42,113 42,113 41,918 41,935 (195) -0.5% 3XX Supplies 5,714 2,871 7,400 7,400 7,400 7,300 7,300 (100) -1.4% 4XX Services and Charges 38,239 37,500 38,660 38,660 38,660 48,150 38,760 9,490 24.5% 9XX Internal Services 11,756 - - - - - - - n/a Total nditures: $ 222,758 $ 217,943 $ 198,088 1 $ 221,114 $ 221,114 $ 208,404 $ 199,031 $ (12,710) -5.7% C-14 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET INFORMATION TECHNOLOGY Responsible Manager: Thomas Fichtner, Information Technology Manager PURPOSE/DESCRIPTION: 2017 Proposed Expenditures by Category The Information Technology Division receives its operating funds from the Information Technology Fund. The fund also accumulates moneyto replace capital equipment and s°. P ps. software as needed. Program costs are recovered via interfund charges. The fund is designed to account for all costs associated with city information technology needs and services. This includes designing, purchasing, configuring, maintaining, supporting and upgrading all data, voice, and video systems; manage contracted services, staff training; Geographical Information Systems (GIS); Government Access Channel (GAC) broadcasting; cable; Internet/Intranet (WWW) services; and mail and duplications. Information Technology Services include technical services, support, and enhancements to the city's information technology systems. These services cover all data processing hardware and software including applications, operating systems, special systems, networks, LAN/WAN/MAN, staff training, equipment acquisitions, contract/project management, database administration, programming and all other items related to city's computing needs. Communication Services include technical services, support, maintenance and enhancements for city telephone systems, cellular phones, pagers, radio equipment, building wiring and all other communications -related needs. Geographical Information System GIS) services include developing and maintaining the city's spatial database, producing maps, analyzing data, generating reports, providing staff training, and developing user-friendly interfaces for staff and public to the city's GIS. This division provides production and support resources to all city departments. AN, Government Access Channel (GAC) & Cable Rate Services include local government information broadcasting (live - broadcast City Council meetings and taped video programs, as well as news, events, and general city information via billboard - type messages). In addition, the division oversees cable TV franchise agreements and regulations, and is responsible for coordinating and responding to citizens' complaints regarding cable services. Internet, Intranet, & Web Services include developing and maintaining the city's web, FTP, SMTP, VPN, and IGN services; providing training for staff, monitoring system security; developing interfaces; and integrating internal systems with Internet services. We will continue to enhance our web services, to include more online documents, applications, and forms; online payments; and e-commerce. GOALS/OBJECTIVES: ■ Support City goals and department objectives through automation. ■ Excellent customer service, staff support and training. ■ Understand departments' business processes and needs. ■ Streamline City operations through integration and systems automation. ■ Keep informed of technology trends, enhancements, and capabilities. ■ Seek new technology and apply where it is cost effective. ■ Improve access to City services and information through WWW and other online systems. ■ Provide stable and reliable information technology infrastructure. ■ Provide up-to-date hardware and software tools for staff. ■ Be proud and confident in what we do. C-15 OPERATING B UDGET INFORMATION TECHNOLOGY Responsible Manager: Thomas Fichtner, Information Technology Manager Type/Description Workload Measures: Information Systems • New systems implementation • Users served • Personal computers (PCs) maintained • Number of support calls received annually • Number of applications maintained • Number of Servers / LAN / WAN Communication • Number of phones operated and maintained • Number of cellular phones operated and maintained. • Number of cellular data cards operated and maintained. • Number of pagers operated and maintained • WEB site visits • Number of radios maintained GIS • Number of map requests and analyses • Number of standard data layers GAC/web • Number of web pages maintained • Number of Bulletin pages broadcasted • Hours of TV broadcasting per day • Number of Cable customer calls handled Outcome Measures: Information Systems • Percent technical response within 2-4 hours • Percent IT system up -time during normal business hours Communication • Percent communications up -time during normal business hours GIS • % of users who rate GIS system as meeting expectations • Number of map requests by the public PERFORMANCE MEASURES: 2015 2016 2017 2018 2 6 4 4 400 400 400 400 500 500 500 500 2,700 2,100 2,500 2,500 114 115 116 117 80 86 90 92 439 439 460 460 155 163 150 155 80 84 85 85 1 0 0 0 400,000 400,000 400,000 400,000 240 244 248 248 260 260 260 260 640 640 640 640 500 500 500 500 125 125 125 125 24 24 24 24 25 25 25 25 80.0% 80.0% 80.0% 80.0% 99.5% 99.5% 99.5% 99.5% 99.9% 99.9% 99.9% 99.9% 99.0% 99.0% 99.0% 99.0% 26 25 25 25 POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected IT Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55a IT Supervisor/Systems & Help Desk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 IT Analyst Applications/GIS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Analyst Systems 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Analyst Web, App, Security - 1.00 - 1.00 1.00 1.00 1.00 39 IT Technician II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 32 IT Specialist/Web,App, Security - - 1.00 - - - - 35 Total Regular Staffing 6.00 7.00 7.00 7.00 7.00 7.00 7.00 n/a Change from prior year 1.00 n/a Funded on a One-time Basis: IT Analyst Applications 1.00 - 35 Grand Total Staffing 7.00 7.00 7.00 7.00 7.00 7.00 7.00 n/a C-16 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET INFORMATION TECHNOLOGY Responsible Manager: Thomas Fichtner, Information Technology Manager HIGHLIGHTS/CHANGES: The overall Information Technology proposed operating budget totals $2,179,611 in 2017 and $2,162,385 in 2018. This is a 27.5% or $826,206 decrease from the 2016 adjusted budget which accounts for information systems, geographical information systems, telecommunications, government access channel and web services, mail & duplication, and support for all City departments including public safety and municipal court. Major line items changes include: • Salaries & Wages - Net decrease of $22,038 primarily due to the elimination of $40,286 in IT Technician temporary help, offset by an increase for step increases, and cost of living increases. • Benefits - Increase of $21,480 primarily due to budgeting IT Technician benefits in salaries & wages in 2016 but now in benefits in 2017/18, and health insurance premium increases. • Services and Charges - Net decrease of $28,605 primarily due to the elimination of $69K for Comcast franchise agreement, offset by an increase of $30K in GIS aerial imagery services, and $5K increase for IT services for addition of Public Education and Outreach Specialist in Surface Water Management • Capital Outlay - Decrease of $789,288 due to due to one-time Information Technology equipment purchases, and less large system implementations and upgrades than in 2016, offset by IT equipment scheduled for replacement. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 1 17 Proposed - 16 Adj I Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 502/503 Charges for Services $ 2,191,042 $ 2,103,452 $ 2,090,262 $2,294,726 $2,294,726 $2,191,296 $2,126,821 $ (103,430) -4.5% 502/503 Miscellaneous 13,486 32,645 19,000 19,000 19,000 19,000 19,000 0.0% 502/503 Other Financing Sourc 79,807 - - - n/a Total Revenues: $ 2,284,335 $ 2,136,097 S 2,109,262 S2,313,726 $2,313,726 $2,210,296 $2,145,821 $ (103,430) -4.5% Expenditure Summary: 1XX Salaries & Wages 571,091 601,756 596,124 673,850 673,850 651,812 679,749 (22,038) -3.3% 2XX Benefits 180,009 204,641 195,850 197,564 197,564 219,044T 223,069 21,480 10.9% 3XX Supplies 53,893 40,518 66,556 66,556 66,556 66,276 66,056 (280) -0.4% 4XX Services and Charges 766,100 682,521 734,802 803,882 803,882 775,277 755,277 (28,605) -3.6% X Intergovernmental 125,831 133,356 124,725 141,753 141,753 134,278 134,278 (7,475) -5.3% X F Capital Outlay 437,039 631,343 883,558 1,122,212 1,122,212 332,924 303,956 (789,288) -70.3% Total nditures: $ 2,133,962 $ 2,294,135 $ 2,601,615 $3,005,817 $3,005,817 $2,179,611 $2,162,385 $ (826,206) -27.5% C-17 OPERATING B UDGET PURPOSE/DESCRIPTION: This program provides management, administration, and coordination of the City's human resources functions and support of organizational development. The purpose of the program is to maintain a fair and equitable human resource management system by balancing the needs of employees and the City, and to ensure compliance with applicable rules and regulations. In addition, the division provides the support services of city- wide purchasing of stationery, coordination of the Safety Committee, Federal Way Retirement System Board, Civil Service and worker's compensation claims processing. GOALS/OBJECTIVES: • Balance fiscal stewardship with employee welfare. • Attract and retain a highly qualified, diverse workforce. • Foster amicable employee/labor relations. • Promote employee wellness, safety, productivity, and high performance. • Ensure compliance with laws and regulations. • Maintain consistency and fairness when implementing policy, decisions, and direction. HUMAN RESOURCES Responsible Manager: Jean Stanley, Manager 2017 Proposed Expenditures by Category q» nnfi- PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of employee applications processed • Number of Public Safety Testing applications processed • Number of recruitments coordinated • Number of training hours provided • Number of Wellness Your Way Accounts Managed • Number of Onsite Biometric Participants Outcome Measures: • % new employee orientations given in 3 days of employment • Percent exit interviews completed • Employee turnover rate • Percent of minority employees in City workforce • Worker's compensation experience factor POSITION INVENTORY: 2015 2016 2017 2018 2340 1250 1500 1500 385 380 380 380 63 60 60 60 982 700 700 900 410 415 415 415 202 232 250 250 100% 100% 100% 100% 100% 100% 100% 100% 10% 10% 10% 10% 20% 20% 20% 20% .8121 .9484 .9484 .9484 Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Human Resources Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 a Human Resources Technician 1.75 1.75 1.75 2.00 2.00 2.00 2.00 29 Administrative Assistant I 0.50 0.50 0.50 0.50 0.50 0.50 0.50 18 Total Regular Staffing 3.25 3.25 3.25 3.50 3.50 3.50 3.50 n/a Changefro mprioryear 0.50 - - 0.25 - - - n/a Grant Total Staffing 3.25 3.25 3.25 3.50 3.50 3.50 3.50 n/a C-18 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET HUMAN RESOURCES Responsible Manager: Jean Stanley, Manager HIGHLIGHTS/CHANGES: The Human Resource Division's proposed operating budget totals $459,243 in 2017and 464,271 in 2018. This is a 8.0% or $34,125 increase from the 2016 adjusted budget. Major line item changes include: Salaries & Wages - Increase of $15,524 primarily due to adjustments of positions salaries, cost of living increases, and step increases. Benefits - Increase of $17,601 primarily due to adjustments of positions salaries and cost of living increases increasing percentage driven benefits, and an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed Proposed -16 Ad' Adopted Adjusted Projected �17 $ Chg I % Chg Revenue Summary: 36X IMiscellaneous $ 122 $ - $ 1,800 $ 1,800 $ 1,800 $ $ (1,800) -100.0% 39X I Other Financing Source 42,924 - - - - - n/a Total Revenues: $ 43,046 $ - $ 1,8001 $ 1,800 $ 1,800 $ - $ - $ (1,800) -100.0% Expenditure Summary: 1XX Salaries & Wages 227,332 243,927 244,225 255,747 255,747 271,271 274,865 15,524 6.1% 2XX Benefits 72,758 81,574 82,063 86,553 86,553 104,154 105,588 17,601 20.3% 3XX Supplies 2,192 1,594 1,370 1,370 1,370 2,370 2,370 1,000 73.0% 4XX Services and Charges 68,384 50,143 52,998 52,998 52,998 52,998 52,998 - 0.0% SXX Intergovernmental 25,527 23,475 28,450 28,450 28,450 28,450 28,450 - 0.0% 9XX I Internal Services 1 39,998 1 - I - - - I - n/al Total Expenditures: $ 436,191 $ 400,712 $ 409,106 $ 425,118 $ 425,118 $ 459,243 $ 464,271 $ 34,125 8.0% C-19 OPERATING B UDGET PURPOSE/DESCRIPTION: The City Clerk's function is to act as the clerk of the Council for all City Council Meetings; prepare Council meeting agendas, materials, and official minutes; maintain an effective records retention/destruction schedule for all city records per State guidelines; administer requests for public documents in accordance with the Public Discloser Act; maintain and update information about the City, Council, and Council - appointed Commissioners/Committees; coordination of Commission/Board vacancy and appointment process; administer Oaths of Office to Elected Officials; Prepare and ensure timely publication of Public Notices; maintain the official City records and files, including Ordinances, Resolutions, and Contracts/Agreements; coordination of the City's Land Use Hearing Examiner program; Enforce Business Licensing regulations; perform Notary Public services; and complete all other special projects as assigned. GOALS/OBJECTIVES: CITY CLERK Responsible Manager: Stephanie Courtney 2017 Proposed Expenditures by Category • Ensure smooth proceedings of City Council Regular and Special Meetings • Provide consistent and accountable customer service to citizens, Councilmembers, and city staff by identifying opportunities to extend and improve services to meet the changing needs of our community • Facilitate the disclosure of public records in an open, timely, and transparent manner • Enable citizens to actively engage through involvement and participation in public meetings • Revise internal workflow procedures to reduce the need for unnecessary paper duplication of City Council meeting materials • Increase online subscriptions to council meeting agendas and automatic notifications of public meetings PERFORMANCE MEASURES: Type/Description 2015 2016 2017 2018 Workload Measures: • Number of Agenda Bills submitted to City Council 260 235 250 260 • Number of Legal Notices prepared and published annually 25 25 25 25 • Number of Council Agendas prepared and published annually 44 46 45 45 • Number of Ordinances processed annually 28 20 25 25 • Number of Resolutions processed annually 26 20 15 15 • Number of City Agreements processed annually 234 200 235 245 • Number of City Meetings noticed per the Open Public Meetings Act 247 250 250 260 • Number of Appointments made to Citizen Commissions/Committees 31 30 35 35 • Number of Hearing Examiner Public Hearings coordinated and supervised 6 4 10 10 • Number of Public Record Requests processed 336 350 350 350 • Number of Notarial Acts performed 98 135 135 135 • Number of Boxes of Records which met retention that are destroyed or 121 150 125 125 transferred to State Archivist Outcome Measures: • Percent of agenda packets delivered to Council four days prior to meetings 100% 100% 100% 100% • Percent of meeting agendas published more than 24 hours prior to meetings 100% 100% 100% 100% • Percent of Public Records Requests acknowledged and processed within 100% 100% 100% 100% the 5 day requirement per RCW • Percent of ordinances and resolutions processed within 6 working days. 100% 100% 100% 100% • Percent of City agreements processed within 6 working days 100% 100% 100% 100% C-20 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET CITY CLERK Responsible Manager: Stephanie Courtney POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Deputy City Clerk 0.88 1.00 1.50 1.00 1.00 1.00 1.00 29 Administrative Assistant I - 0.50 - 0.50 0.50 0.50 0.50 18 Total Regular Staffing 1.88 1 2.50 1 2.50 2.50 2.50 1 2.50 1 2.50 1 n/a Change from prior year 0.13 0.62 - - - - - n/a Grant Total Staffing 1.88 2.50 2.50 2.50 2.50 2.50 2.50 n/a The City Clerk's proposed operating budget totals $504,540 in 2017 and $508,552 in 2018. This is a 9.5% or $53,050 decrease from the 2016 adjusted budget. Major line item changes include: Salaries & Wages - Decrease of $5,174 primarily due to a change in employees from the 2016 Adopted Budget and the respective steps they were hired at, budgeting the benefits in salaries & wages in error for Deputy City Clerk position in 2016, offset by step increases for positions. Benefits - Increase of $33,123 due to correcting error by budgeting benefits in the correct category instead of in salaries & wages, a change in employee's health insurance plans selection, and health insurance premium increases. Intergovernmental -Decrease of $81,000 due to a decrease in election services of $81K. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $Ch %Ch Expenditure Summary: 1XX Salaries & Wages 133,608 160,963 187,904 187,904 187,904 182,730 185,580 (5,174) -2.8% 2XX Benefits 32,893 59,996 39,555 39,555 39,555 72,678 73,840 33,123 83.7% 3XX Supplies 1,094 950 750 750 750 750 750 - 0.0% 4XX Services and Charges 49,531 45,206 48,382 48,382 48,382 48,382 48,382 - 0.0% 5XX Intergovernmental 292,798 149,479 281,000 281,000 1 281,000 200,000 200,000 (81,000) -28.8% 9XX Internal Services 23,265 - - - - - n/a Total Ex ntlitures: $ 533,190 $ 416,594 $ 557,590 $ 557,590 $ 557,590 $ 504,540 $ 508,552 $ (53,050) -9.5% C-21 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET cliry of Federal Way This page was intentionally left blank. C-22 CITYOFFEDERAL WAY201712018PROPOSEDBUDGET OPERA TING B UD GE T CITIZENS OF FEDERAL WAY CITY COUNCIL Jeanne Burbidge, Deputy Mayor Position #1 — Lydia Assefa-Dawson Position #2 — Kelly Maloney Position #3 — Susan Honda Position #5 — Mark Koppang Position #6 — Martin A. Moore Position 47 — Dini Duclos ■ Represent the People of Federal Way ■ Adopt Ordinances and Resolutions ■ Grant Franchises ■ Levy Taxes and Appropriate Funds ■ Establish Policy Guidelines CITY COUNCIL COMMITTEES ■ Finance, Economic Development, and Regional Affairs (FEDRAC) ■ Land Use and Transportation (LUTC) ■ Parks, Recreation, Human Services, and Public Safety (PRHSP) Executive Assistant to the Council Jeri -Lynn Clark ■ Support for Council BOARDS AND COMMISSIONS ■ Arts Commission ■ Diversity Commission ■ Ethics Board ■ Human Services Commission ■ Independent Salary Commission ■ Lodging Tax Advisory Committee ■ Parks and Recreation Commission ■ Planning Commission ■ Youth Commission ■ Steel Lake Management District Advisory Committee ■ CDBG Loan Review Committee (Civil Service Commission reports to Mayor) C-23 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CITY COUNCIL Responsible Manager: Deputy Mayor Jeanne Burbidge PURPOSE/DESCRIPTION: The City Council is the seven -member legislative branch of city government elected by and representing the people of Federal Way. Council Members elect one of their members as the Deputy Mayor and the Mayor is elected by Federal Way residents. The City Council is the policy determining body of the City and exercises all legislative powers authorized under the State Constitution which are not specifically denied by State law, including adoption of ordinances, levying of taxes, and appropriation of funds. The Federal Way City Council meetings are held the first and third Tuesday of each month at 7:00 p.m. Public comments are welcome at the beginning of each meeting. The Council has three working committees: Finance, Economic Development and Regional Affairs Committee; Land Use and Transportation Committee; and the Parks, Recreation, Human Services and Public Safety Committee. The Deputy Mayor appoints committee chairs annually. All committee meetings are open to the public. Supplies 1.6% 2017 Proposed Expenditures by Category Nwropm 58.2% GOALS/OBJECTIVES: • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Council Member* 3.50 3.50 3.50 3.50 3.50 3.50 3.50 n/a Executive Assistant to Council 0.65 0.70 0.70 0.70 0.70 0.70 0.70 31 Total Regular Staffing 4.15 4.20 4.20 4.20 4.20 4.20 4.20 n/a Change from prior year 0.05 11 0.05 1 - - n/a Grand Total Staffing 4.15 4.20 4.20 1 4.20 1 4.20 4.20 4.20 n/a *7 Council Members at 0.50 FTE each, includes Deputy Mayor. C-24 OPERATING BUDGET CITY COUNCIL Responsible Manager: Deputy Mayor Jeanne Burbidge HIGHLIGHTS/CHANGES: The City Council's proposed operating budget totals $395,765 in 2017 and $401,709 in 2018. This is a 4.4% or $16,837 increase from the 2016 adjusted budget. Major line item changes include: • Salaries & Wages: Increase of $4,293 is due to Executive Assistant scheduled step increase. • Benefits: Increase of $1,541 is due to health insurance premium increases. • Services and Charges: Increase of $11,028 is due to an increase in AWC, SCA, and PSRC association dues. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 I Proposed 17 Proposed - 16 Adj Adopted Adjusted Projected $ Ch % Ch Expenditure Summary: 1XX Salaries & Wages 127,366 126,291 140,738 142,785 142,785 147,078 148,142 4,293 3.0% 2XX Benefits 72,534 71,649 81,245 81,539 81,539 83,080 83,674 1,541 1.9% 3XX Supplies 5,398 4,450 5,035 6,398 3,535 6,372 6,372 (26) -0.4% 4XX Services and Charges 114,031 161,159 144,570 148,207 151,070 159,235 163,521 11,028 7.4% 9XX Internal Services 36,249 - - - I - - - n/a Total Expenditures: $ 355,579 $ 363,548 1 $ 371,587 1 $ 378,928 $ 378,928 1 $ 395,765 $ 401,709 $ 16,837 4.4% COUNCIL COMMITTEES ROLES AND RESPONSIBILITIES FINANCE, ECONOMIC DEVELOPMENT, AND REGIONAL AFFAIRS COMMITTEE: The Council's Finance, Economic Development, and Regional Affairs Committee (FEDRAC) reviews issues and policies related to: the City's budget and fiscal affairs; financial operations; economic development activities; and legislative & regional relations. Items considered by FEDRAC on a regular basis are: county, state, and federal legislative issues; franchise agreements; equipment purchases; redevelopment efforts; economic development strategies; and financial reports. The City's Lodging Tax Advisory Committee reports to FEDRAC. Committee Members serving for 2016 are: Councilmember Dini Duclos (Chair), Councilmember Susan Honda and Councilmember Martin A. Moore Meetings are held the 4th Tuesday of each month at 4:30 p.m. in the Hylebos Conference Room (2nd Floor, next to Council Chambers) unless otherwise noted. Although the meetings are not televised, audio recordings can be downloading by visiting the City's website at www.cityoffederalway.co . LAND USE AND TRANSPORTATION COMMITTEE: The Council's Land Use Transportation Committee (LUTC) considers all zoning, planning, and transportation -related policies and issues. Items typically reviewed by the Committee include: comprehensive plan amendments; zoning designation changes/variances; design guideline changes; any change in City code governing land use and development; and all surface water and transportation project related design, construction and funding. The Planning Commission reports to LUTC. Committee members for 2016 are: Councilmember Kelly Maloney (Chair), Councilmember Lydia Assefa-Dawson, and Councilmember Mark Koppang. Meetings are held on l't Monday of each month at 5:00 PM in the Council Chambers at City Hall, unless otherwise noted. PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE: The Parks, Recreation, Human Services and Public Safety Committee (PRHSPS) reviews issues related to these particular areas: development and construction of parks and other city facilities; human services; diversity; and public safety issues. The City's Arts, Diversity, Human Services, Parks & Recreation, and Youth Commissions all report to PRHSPS. Committee members for 2016 are: Councilmember Mark Koppang (Chair), Councilmember Lydia Assefa-Dawson and Councilmember Martin A. Moore. Meetings are held the 2°a Tuesday of each month at 5:00 PM in the Hylebos Conference Room at City Hall, unless otherwise noted. C-25 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET tliY DF Federal Way This page was intentionally left blank. C-26 OPERATING BUDGET PLANNING DIVISION Vacant Planning Manager ■ Land Use Review ■ Environmental Review ■ Planning Commission Support ■ Hearing Examiner Support ■ Comprehensive Plan Management ■ Development Code Revisions • Rezones ■ Annexations/PAA ■ Special Reports ■ Inter jurisdictional Issues ■ Permit Center and Processing COMMUNITY DEVELOPMENT DEPARTMENT Scott Sproul Acting Director ■ Overall Department Management/Organization ■ Budget Management ■ Personnel Matters ■ Liaison to Economic Development Department ■ Manage Current Land Use Applications & Building Permits • Growth Management — Comprehensive Plan & Critical Areas • Shoreline Management • Regional Land Use & Transportation Issues BUILDING DIVISION Scott Sproul Building Official ■ Administration of Building & Construction Codes ■ Review of Construction Permits & Inspections of Buildings ■ Enforcement of Washington State Code, Amendments, & City Construction Regulations ■ Legislative and National Code Development & Ordinance Drafting ■ Administration of Code Compliance Program, Including Enforcement of CD Regulations ■ Permit Center & Processing ADMINISTRATIVE SUPPORT Tina Piety Administrative Assistant II ■ Administrative Support to the Director, Department Divisions, Lodging Tax Advisory Committee, and Planning Commission ■ City -Wide Reception ■ Passports ■ Records Management COMMUNITY SERVICES DIVISION Jeffrey Watson, AICP Community Services Manager ■ Community Development Block Grant Program ■ Community Services General Fund Grant Programs ■ Human Services Commission Support ■ Diversity Commission Support ■ CDBG Small Business Loans & Loan Review Advisory Committee Support ■ Housing Repair Program & Housing Repair Loan Program ■ Local and Regional Community Service Issues C-27 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW Responsible Managers: Larry Frazier, Isaac Conlen, Marty Gillis, Jeff Watson, and Tina Piety 2015/2016 ACCOMPLISHMENTS ■ Administrative Division reduced archive storage by consolidating and destroying records per the Washington State Records Retention Schedule and thereby, saving the city storage fees. ■ In 2015, processed 2982 passport applications (an increase of 15% from 2014) with revenue of $74,550. ■ In 2016 projected to process 3072 passport applications (an increase of 3% from 2015) with revenue of $76,800. ■ Planning Division completed the 2015 major comprehensive plan update. ■ Completed four site -specific comprehensive plan amendments and rezones. ■ Completed the 2016 Annual Comprehensive Plan Update. ■ Completed the 2015 Critical Areas Code Update. ■ Completed the code amendment related to nonconformances. ■ Completed the code amendment relating to extending the time frame for the City Center Planncd Action State Environmental Policy Act (SEPA). ■ Issued the 2016 City Center Planned Action Supplemental Environmental Impact Statement (SEIS). ■ Completed the code amendment prohibiting marijuana -related businesses. ■ Completed the code amendment related to processing of variances. ■ Worked on code amendments to the open space requirements; multi -family housing moratorium; sign code; adoption of an historic preservation ordinance; adoption of city center guidelines; and amendments to broaden uses and standardize bulk and dimensional requirements. ■ Processed the application to extend the Enchanted Park Concomitant Development Agreement for unique site issues. ■ Supported Law Department in adoption/extension of two moratoriums (marijuana and multi -family). ■ Along with Public Works Department, worked collaboratively with Sound Transit and other agency staff to evaluate and review the EIS for the project extending light rail to Federal Way. ■ The Building & Planning Division worked on a wide variety of significant development projects, including Performing Arts & Event Center (PAEC), Town Square Park, Celebration Senior Housing, Park 16 Apartments, Kitts Corner Multi - Family, Uptown Square, Mirror Lake Village Senior Housing, Federal Way Veteran's Center, Creekwood Subdivision, H Town Plaza (previously Top Foods Grocery), Hong Kong Market (previously Northshore Shopping Center), CVS Pharmacy, Cafe Rio Mexican Grill (previously Columbia Bank), Ulta Cosmetics (previously Billy McHale), Red Robin Rebuild, Boys & Girls Club Sports Field Project, Arco Facility, Telecare, Red Lion Pool Addition, Chick-Fil-A, Apartments at 1st and 348th, Preferred Freezer Warehouse, Federal Way High School Addition, Norpoint Heights Final Plat, Soundview Manor Final Plat, Creekwood Preliminary Plat, Century Theaters Seating Upgrade, Wild Waves additions, portable classrooms for Mirror Lake & Panther Lake Elementary Schools, Church of Blessing addition, Mod Pizza, and Amendment to the Kitts Corner Master Plan. They also worked on a variety of smaller projects. ■ The Building Division completed a major update to the Amanda permit -tracking system. ■ Permit Center staff implemented a successful procedure for contacting applicants and property owners for their expiring permits and applications. In addition, a process was created and implemented to manage a large back -log of out-of-date permits. ■ Created a new automated daily phone log to track callers, issues, and staff responses. Two systems were developed, one for the Permit Center and other for Code Compliance. ■ In 2015, Permit Center staff handled 13,476 in -person visits, phone calls, and emails from applicants and property owners. The average wait time to assist customers in the lobby was four minutes. Additionally, 5005 building permit, land use, and public works applications and resubmittals were accepted and processed. ■ Permit Center staff reviewed and issued 193 sign, commercial, and single-family permits in 2015, as well as 96 public records requests; this number includes 54 over-the-counter appointments. ■ Participation in `Neighborhood Connection' meetings. ■ Community Services Division successfully managed the Human Services General Fund grant process and administration of the grants for 38 programs; awarding a total of $1,041,533 over two years. ■ Successfully conducted the Housing Repair Program (HRP), serving 130 persons in 53 households. ■ Transitioned the HRP from a grant -based program to a loan -based program. ■ Awarded and administered $188,360 in CDBG Community Services grants for five agencies. ■ Awarded and administered $405,240 in CDBG CERF grants for four agencies and several city programs. ■ Prepared, submitted, and received approval from the US Department of Housing & Urban Development (HUD) for the city's Section 108 Loan for the Performing Arts & Events Center (PAEC). ■ Completed a Neighborhood Revitalization Strategy Area (NRSA) Plan for the Camelot/Laurelwood area of north Federal Way. ■ Completed and received approval from HUD for the CDBG Annual Action Plans for 2015 and 2016. ■ Participated with King County and the cities of Auburn, Kent, and Bellevue to prepare a new consortium -wide Consolidated Plan for the CDBG program for the period of 2015-2019. C-28 OPERATING BUDGET ■ Worked with HUD on a monitoring of the city's CDBG program in September 2015, which led to a letter of compliance. 2017/2018 ANTICIPATED KEY PROJECTS ■ Support economic development projects in the City Center and throughout the City. ■ Make significant progress on long list of code amendments identified in the adopted Planning Commission Work Program. ■ Continue to support the development process with timely land use and subdivision permit review and issuance. ■ Support major redevelopment projects in the City Center and in neighborhoods as the economy strengthens. ■ Continue to process code amendments with a focus on economic development. ■ Continue to support the development process with timely land use and subdivision permit review and issuance. ■ Continue implementation of CDBG and Human Services General Fund programs, including monitoring of contracts of funded human service agencies. ■ Continue to work on local and regional efforts to address housing and human service needs. ■ Develop and submit to HUD the required 2017 and 2018 CDBG Action Plans. ■ Achieve HUD recognition for the city's grant program and properly administer the federal CDBG rules and regulations for the grants received. ■ Preparation of a Community Needs Assessment, working with a consultant and the community to identify current needs in the low- and moderate -income communities in Federal Way. ■ Transition Community Services grant application processes and management from a paper -based system to an electronic, on-line system. ■ Evaluate and make changes to the Human Services Grant application and award process, criteria, and management system. ■ Explore the possibility of establishing a local HOME Consortium with other cities in South King County. ■ Implement the NRSA Plan for the Camelot/Laurelwood area of north Federal Way. ■ Expand our on-line permitting capabilities. ■ Manage an increasing plan review and permit inspection workload as development applications rise. ■ Administration and enforcement of land use, environmental, and nuisance codes. Manage an increasing volume of code compliance complaints, CARS and proactive code enforcement actions. ■ Develop, administer and enforce International Codes for plan review, construction, and inspection. ■ Long-range planning and policy work, including comprehensive plan, neighborhood plans, code revisions, housing, and annexations. ■ Continue to partner with Federal Way Police, using `Safe Cities' software to identify joint code enforcement issues. ■ Continue to work closely with and partner with South King Fire and Rescue in order to provide fire prevention plan review, inspection of sprinkler systems and fire alarm systems and assessment of fire damaged buildings. C-29 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW Responsible Manager: Scott Sproul, Acting Director DEPARTMENT POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected General Fund: Director -Community Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58C Planning Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 Community Services Manager 0.80 0.72 0.72 0.72 0.72 0.72 0.72 46 Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Principal Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 41 Senior Planner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 38 Assistant Building Official 1.00 1.00 1.00 1.00 1.00 - - 38 Plans Examiner - - - - - 1.00 1.00 36 Combination Electrical/Bldg Inspector 3.00 3.00 3.00 3.00 3.00 3.00 3.00 36 Inspector/Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Associate Planner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 32 CDBG Coordinator 0.30 0.83 0.83 0.83 0.83 0.83 0.83 31 Code Compliance Officer (1.0 FTE Prop 1 funded) 2.00 2.00 2.00 2.00 2.00 2.00 2.00 35 Permit Center Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Development Specialist 3.00 3.00 3.00 3.00 3.00 3.00 3.00 24 Administrative Assistant I 0.90 0.90 0.90 0.90 0.90 0.90 0.90 18 Office Technician II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 14 Graffiti Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 10 Total General Fund: 1 24.00 24.45 24.45 24.45 24.45 24.45 24.45 n/a CDBG Fund Community Services Manager 0.20 0.28 0.28 0.28 0.28 0.28 0.28 46 CDBG Coordinator 0.70 0.17 0.17 0.17 0.17 0.17 0.17 31 Executive Assistant 0.35 0.30 0.30 0.30 0.30 0.30 0.30 31 Code Compliance Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 35 Recreation Coordinator 0.50 0.50 0.50 0.50 0.50 0.50 30 Total CDBG: 2.25 2.25 2.25 2.25 2.25 2.25 2.25 n/a Total Regular Staffing 26.25 26.70 26.70 26.70 26.70 26.70 26.70 n/a Change from prior year 4.40 0.45 - - - - - n/a Grand Total Staffing 26.25 26.70 26.70 26.70 26.70 26.70 26.70 n/a C-30 OPERATING BUDGET COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW PURPOSE/DESCRIPTION: The mission of the Community Development Department is to help maintain and improve the quality of life in Federal Way by managing and fostering the safe, orderly, and beneficial development and implementation of land use, building construction, code enforcement, and community services programs with the input from Federal Way's citizens and within the policy framework provided by the City Council. Responsible Manager: Scott Sproul, Acting Director 2017 Proposed Expenditures by Category The Community Development Department is organized into 1.7% four divisions. 1 The Administrative Division provides the overall management of the department and supports the Planning Commission. 2 The Planning Division administers and enforces land use, subdivision, and environmental codes Personnel and policies. In addition, the division performs long-range 61.0% planning and policy work, including comprehensive plan updates and amendments, code revisions, and annexations, as well as subarea and/or special planning projects. The division also supports the Planning Commission. s The Building Division administers and enforces building codes for construction, mechanical, electrical, plumbing, and signs, including plan review and inspection. In addition, through code compliance, it enforces land use and building code provisions to abate illegal and/or nuisance conditions throughout the city. 4 The Community Services Division assists our community with providing funding and support for critical services for low- and moderate income citizens, including administration and operation of the Home Repair Program and Commercial Loan Program. Additionally, the division supports the Human Services Commission and Diversity Commission. GOALS/OBJECTIVES: • Ensure that planning efforts and the regulatory environment provide for a balance between protection of the environment and neighborhoods and accommodating new development to house a growing population and jobs. • Strengthen human service agencies and the social wellbeing and economic health of the community by administering and monitoring grants as a CDBG direct -entitlement city. DEPARTMENT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' I Adopted Adjusted Projected $ Ch % Ch Revenue Summary: 31X Taxes $ - $ 77,971 $ 107,497 $ 107,497 $ 107,497 $ 96,308 $ 100,651 $ (11,189) -10.4% 32X Licenses and Permits 1,768,379 1,999,858 1,441,000 1,441,000 1,357,500 1,357,500 1,357,500 (83,500) -5.8% 33X Intergovernmental 543,436 625,079 1,237,103 1,237,103 1,237,103 1,237,103 1,237,103 - 0.0% 34X Charges for Services 1,291,352 698,955 1,131,000 1,131,000 793,000 793,000 793,000 (338,000) -29.9% 35X Fines and Penalties 40 28 - - - n/a 36X Miscellaneous 5,980 3,015 - n/a Total Revenues: $ 3,609,187 $ 3,404,906 $ 3,916,600 $ 399169600 $ 3,495,100 $ 3,483,911 $ 394889254 $ (432,689) -11.0% Expenditure Summary 71 Administration 319,295 356,607 386,578 386,578 386,578 405,011 408,302 18,433 4.8% 73 Planning 946,981 765,262 847,469 847,469 847,469 695,168 714,250 (152,301) -18.0% 74 Building 1,431,087 1,100,795 1,101,470 1,101,470 1,101,470 1,172,187 1,190,930 70,717 6.4% 83 Community Services 811,457 743,184 700,051 897,464 897,464 813,055 818,499 (84,409) -9.4% Subtotal GF Operating ES:p.: $ 3,508,819 $ 2,965,847 $ 3,035,568 $ 39232,981 $ 3,232,981 $ 3,085,421 $ 3,131,981 $ (147,560) -4.6% Non -General Fund Operating Expenditure Summary: 114 Prop 1 Fund - 77,971 107,497 107,497 107,497 96,308 100,651 (11,189) -10.4% 119 Comm Dev Block Grant 537,345 633,564 1,237,103 1,237,103 1,237,103 1,277,547 1,237,103 40,444 3.3% Subtotal Non-GF Oper. Exp.: $ 537,345 $ 711,535 $19344,600 $1,344,600 $1,344,600 $ 1,373,855 $ 1,337,754 $ 29,255 2.2 % Total Fkpenditures: $ 4,046,164 $ 3,677,382 $ 4,380,168 $ 4,577,581 $ 4,577,581 $ 4,459,276 $ 4,469,735 $ (118,305) -2.6 % C-31 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW Responsible Manager: Scott Sproul, Acting Director HIGHLIGHTS/CHANGES: The Department of Community Development overall proposed operating budget totals $4,459,276 in 2017 and $4,469,735 in 2018. This overview includes the General Fund, the Proposition 1 Fund, and the Community Development Block Grant Fund. Major line item changes include: ■ Salaries & Wages/Benefits - Net decrease of $136,102 due to elimination of one-time consulting services of $100K, budgeting benefits in salaries & wages for positions in Community Development Block Grant Fund in prior years, changes in employees in positions, offset by step increases for positions, and a cost of living increase. ■ Benefits - Increase of $78,503 due to changes in employees with different health insurance plans, budgeting benefits for Community Development Block Grant positions not previously budgeted under benefits, step increases and cost of living increases increasing percentage driven benefits, and an increase in health insurance premiums. ■ Services and Charges - Decrease of $79,651 due to a decrease of $106K in one-time day shelter services and human service agency support, offset by an increase in Community Development Block Grant services of $27K. ■ Intergovernmental - Increase of $19,000 due to an increase in Puget Sound Clean Air Agency Annual Clean Air Assessment. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Pro osed 2018 Pr:)posed 17 Proposed - 16 Adj Adopted Adjusted Projected $ Ch % Ch Revenue Summary: 31X Taxes $ - $ 77,971 $ 107,497 $ 107,497 $ 107,497 $ 96,308 $ 100,651 $ (11,189) -10.4% 32X Licenses and Permits 1,768,379 1,999,858 1,441,000 1,441,000 1,357,500 1,357,500 1,357,500 (83,500) -5.8% 33X Intergovernmental 543,436 625,079 1,237,103 1,237,103 1,237,103 1,237,103 1,237,103 - 0.0% 34X Charges for Services 1,291,352 698,955 1,131,000 1,131,000 793,000 793,000 793,000 (338,000) -29.9% 35X Fines and Penalties 40 28 - - n/a 36X Miscellaneous 5,980 3,015 1 - n/a Total Revenues: $ 3,609,187 $3,404,906 $3,916,600 $3,916,600 $3,495,100 $3,483,911 $3,488,254 $ (432,689) -11.0% Expenditure Summary: 1XX Salaries and Wages 1,581,412 1,800,878 2,056,803 2,056,803 2,056,803 1,920,701 1,966,179 (136,102) -6.6% 2XX Benefits 570,717 694,132 719,818 719,818 719,818 798,321 815,593 78,503 10.9% 3XX Supplies 17,272 17,676 21,855 21,855 21,855 21,800 21,800 (55) -0.3% 4XX Services and Charges 1,336,873 1,087,868 1,522,746 1,720,159 1,720,159 1,640,508 1,588,217 (79,651) -4.6% 5XX Intergovernmental 59,114 76,194 58,946 58,946 58,946 77,946 77,946 19,000 32.2% 8XX Debt Service -Interest - 634 - - - - - - n/a 9XX Internal Service 454,133 - - - - n/a OXX Other Financing Use 26,643 - n/a Total nditures: $ 4,046,164 $ 3,677,382 $ 4,380,168 $ 4,577,581 $ 4,577,581 $4,459,276 $4,469,735 S (118,305) -2.6% C-32 OPERATING BUDGET PURPOSE/DESCRIPTION: The mission of the Administrative Division work team is to strive together to provide friendly, courteous, and thorough services to our external and internal customers in a timely and efficient manner. The division coordinates staff support throughout the department, organizes the department's resources, and facilitates communication. Overall department management is provided by the Director of Community Development. The division provides office support to the department in the areas of word processing, records maintenance, training, personnel, supplies, and scheduling. In addition, the division provides the city-wide receptionist and is a passport acceptance facility. The division also provides support to the Planning Commission. The primary goal is to provide high -quality customer service to citizens, businesses, public agencies, other city departments, and departmental staff. COMMUNITY DEVELOPMENT ADMINISTRATION Responsible Manager: Scott Sproul, Acting Director 2017 Proposed Expenditures by Category Personm 97.7% plies i% Svc/Chgs 1.7% GOALS/OBJECTIVES: • Provide a work environment within the department that encourages creativity and longevity. • Participate in regional and legislative discussions regarding planning, building, and community services. • Work with division managers to improve quality, efficiency, and effectiveness of customer service. • Provide quality administrative services to assist department and city staff in providing superior public service. • Provide quality records management through implementation of the Washington State Records Retention Schedule. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of documents formatted/edited. • Number of walk-in clients. • Number of phone calls received. • Number of Planning Commission meetings. • Number of passport applications processed. Outcome Measures: • Percent of documents completed on time. POSITION INVENTORY: 2015 2016 2017 2018 728 750 773 797 6054 6769 6973 7183 6450 7162 7387 7598 12 10 24 24 2982 3072 3100 3100 90.0% 90.0% 95.0% 95.0% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -Community Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58C Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Administrative Assistant I 0.90 0.90 0.90 0.90 0.90 0.90 0.90 18 Office Technician II 1.00 1 1.00 1.00 1.00 1.00 1.00 1.00 14 Total Regular Staffing 3.90 3.90 3.90 3.90 3.90 3.90 3.90 n/a Change from prior year 0.40 - - - - - - n/a Grand Total Staffing 3.90 3.90 1 3.90 3.90 3.90 3.90 3.90 n/a C-33 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT ADMINISTRATION Responsible Manager: Scott Sproul, Acting Director HIGHLIGHTS/CHANGES: The Department of Community Development Administration Division proposed operating budget totals $405,011 in 2017 and $408,302 in 2018. This is a 4.8% or $18,433 increase from the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages - Decrease of $8,799 due to changes of employees in positions, and step increases. ■ Benefits - Increase of $27,232 due to changes of employees with different health insurance plans, step increases increasing percentage driven benefits, and an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Adj I Adopted I Adjusted Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages 203,133 243,405 288,304 288,304 288,304 279,505 281,795 (8,799) -3.1% 2XX Benefits 66,950 93,268 88,833 88,833 88,833 116,065 117,066 27,232 30.7% 3XX Supplies 2,002 330 2,680 2,680 2,680 2,625 2,625 (55) -2.1% 4XX Services and Charges 3,927 19,604 6,761 6,761 6,761 6,816 6,816 55 0.8% 9XX Internal Services 43,282 - - - - - - n/a Total Expenditures: $ 319,295 $ 356,607 $ 386,578 $ 386,578 $ 386,578 $ 405,011 $ 408,302 $ 18,433 4.8% C-34 OPERATING BUDGET PURPOSE/DESCRIPTION: COMMUNITY DEVELOPMENT PLANNING Responsible Manager: Vacant, Planning Manager 2017 Proposed Expenditures by Category The mission of the Planning Division is to work in partnership with the citizens and development community in developing plans and codes which are implemented to Person, improve quality of life; promote responsible development; 96.5% balance environmental protection, and development opportunities; seek creative solutions to regional issues; and provide for adequate infrastructure and local government services. The division processes land use applications; monitors compliance with the Federal Way Revised Code; processes code amendments and comprehensive plan amendments; and manages federal, state, and local environmental processes and regulations. The division provides assistance to other departments to formulate policy and code amendments; provides technical assistance for city projects and annexations; and coordinates the city's response to land use appeal issues as directed by the City Council and Mayor. The division prepares, maintains and implements the city's comprehensive plan consistent with the Growth Management Act. The division is responsible for implementing other special projects and mandates required through the Growth Management Act or other new legislation. The division responds to and prepares special studies and other projects at the direction of the City Council and Mayor. Permitting activity has increased over the last two years. One factor that is not as easily quantifiable is that many of the projects we have dealt with over the last two years have been rather large (mostly large multi -family housing projects). Additionally, projects are trending towards a higher degree of complication. This is largely because easy -to -develop lots have already been developed, leaving those with environmental or other constraints. The trend towards complicated projects means that each project, on average, requires more staff time to review. A number of code amendments processed over the last several years, however, have served to make us more efficient by eliminating unnecessary review processes and simplifying others by eliminating the requirement for land use permits for simple projects. GOALS/OBJECTIVES: • Support economic development projects in the City Center and throughout the city. • Complete the code amendments identified in the adopted Planning Commission Work Program. • Continue to support the development process with timely land use and subdivision permit review and issuance. • Continue to provide excellent customer service. C-35 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT PLANNING Responsible Manager: Vacant, Planning Manager PERFORMANCE MEASURES: Type/Description 2015 2016 2017 2018 Workload Measures: • Pre -application conferences held. 30 38 40 42 • Number of drop -in questions -telephone and front counter. 13,476 10,225 11,500 11,500 • Land use/subdivision applications received. 72 94 99 104 • Administrative Decisions 134 198 208 218 • Planning Commission meetings supported. 12 10 12 12 Efficiency Measures: • Average number of calendar days to complete pre -applications. 25 24 25 25 • Average turnaround time for Administrative Decision response. 15 15 15 15 POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Planning Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 Principal Planner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 41 Senior Planner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 38 Associate Planner 2.00 2.00 2.00 1 2.00 2.00 2.00 2.00 32 Development Specialist 1.00 1.00 1.00 1.00 1.00 - - 24 Total Regular Staffing 7.00 7.00 7.00 7.00 7.00 6.00 6.00 n/a Change from prior year 1.00 - - - - (1.00) - n/a Grand Total Staffing 7.00 r 7.00 7.00 7.00 7.00 6.00 6.00 n/a C-36 OPERATING BUDGET COMMUNITY DEVELOPMENT PLANNING Responsible Manager: Vacant, Planning Manager HIGHLIGHTS/CHANGES: The Department of Community Development Planning Division proposed operating budget totals $695,168 in 2017 and $714,250 in 2018. This is a 18.0% or $152,301 decrease from the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages - Decrease of $157,563 due to moving 1 FTE Development Specialist to the Building Division, elimination of one-time consulting of $100K, offset by an increase from step increases for positions. ■ Benefits - Increase of $5,262 due to increase of percentage driven benefits from step increases, employee changes in health insurance plans, and an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 32X Licenses and Permits $ 2,915 $ 3,112 $ 2,000 $ 2,000 $ 2,000 $ 21000 $ 2,000 $ 0.0% 34X Charges for Services 71,127 79,231 95,000 95,000 95,000 95,000 95,000 0.0% Total Revenues: $ 74,042 $ 82,343 $ 97,000 $ 97,000 $ 97,000 $ 97,000 $ 97,000 $ - 0.0% Expenditure Summary: 1XX Salaries & Wages 467,214 502,543 630,862 630,862 630,862 473,299 486,705 (157,563) -25.0% 2XX Benefits 145,926 164,050 192,450 192,450 192,450 197,712 203,388 5,262 2.7% 3XX Supplies 2,409 4,310 2,850 2,850 2,850 2,850 2,850 - 0.0% 4XX Services and Charges 166,835 89,911 21,257 21,257 21,257 21,257 21,257 0.0% 5XX Intergovernmental 390 4,447 50 50 50 50 50 0.0% 9XX I Internal Services 164,206 - - - n/a TotalExpenditures: $ 946,981 $ 765,262 $ 847,469 $ 847,469 $ 847,469 $ 695,168 $ 714,250 1 $ (152,301) C-37 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT BUILDING Responsible Manager: Scott Sproul, Building Official PURPOSE/DESCRIPTION: It is the mission of the Building Division to protect the health, safety, and welfare of people by creating better buildings and safer communities by providing the highest quality plan review, inspections and code enforcement. Municipal code regulations establish minimum standards for safeguarding life, limb, health, property, public welfare, and quality of life for the city's Peon,,, citizens. 98.6% 2017 Proposed Expenditures by Category The division is comprised of three groups: the permit center, plan review/inspection, and code compliance. All three support the permit process and compliance with city and state codes. The division is responsible for the administration of the state 'Acw4r, building code as amended by the Federal Way Revised Code, including the International Building, Residential, Mechanical, Fuel Gas, and the Uniform Plumbing Codes; the National Electric Code State Electrical Code; and the Washington State Energy Code. The division is also responsible for the administration of the International Property Maintenance Code; and assuring compliance with sign provisions of the Federal Way revised code. The division works closely with members of South King Fire and Rescue in administering the International Fire Code. Graffiti control is also one of the division's responsibilities. The division reviews permits and applications and conducts inspections of all newly built buildings and structures; covering residential, multifamily, industrial and commercial structures and appurtenances. The building division is responsible for the review and inspection of construction applications, including zoning requirements. In addition, the division responds to Citizen Action Requests, customer complaints, and records requests generated from the community as well as other departments and agencies. In 2017/2018 several large key projects are proposed for construction including Weyerhaeuser site redevelopment, a large multifamily project, and several mid -size commercial projects. The projects that are listed below under goals/objectives are complex due to size constraints, existing agreements in place, and structural components related to the projects. C-38 OPERATING BUDGET COMMUNITY DEVELOPMENT BUILDING Responsible Manager: Scott Sproul, Building Official GOALS/OBJECTIVES: • Support economic development projects in the City Center and throughout the city. • Continue to make improvements to permit application, permit review and inspection; and code compliance procedures. • Install upgrades; and implement streamlining of the automated permit tracking system. • Identify code compliance issues and work toward prompt compliance; keep staff trained on changes to codes. • Maintain high volumes of reactive code compliance investigations and violation orders while implementing proactive code compliance practices and procedures. • Provide quality construction reviews and inspections. • Process large project permits and perform inspections for large permits issued or applied for in 2015/16 for projects proposed or to be completed in 2017/18: o Performing Arts & Events Center (PAEC) o Federal Way High School o CVS Pharmacy o High Point Apartments o Mirror Lake Village o Advanced Auto Parts o Chik Fil A o Weyerhaeuser site development • Develop and upgrade forms, handouts, and customer service brochures. • Develop policies, procedures, and Best Practice Methods (BMPs). • Develop user friendly maintainable reports in order to track performance measures. • Retain institutional knowledge held by trained staff, fill vacated positions with experienced, competent individuals. PERFORMANCE MEASURES: Type/Description 2015 2016 2017 2018 Workload Measures: • Total permits issued/reviewed. 3,531 3,700 3,500 3,500 • Valuation of issued permits. $205.8m $125.50m $80.5m $80.5m Outcome Measures: • New Single Family (NSF) permits issued < 30 days. 70% 95% 80% 80% NSF review timelines run 7 to 233 days; average of 61 days per project. Project review timelines where staff waits on applicant to respond run 3 to 176 days; average of 20 days per project. Net review time averages 40.7 days. • Tenant Improvement permits (TI) issued < 30 days. 70% 85% 75% 75% • Total number of permit inspections per year. 9792 9650 8100 8100 • Total number of Citizen Action Request investigations per year. 1487 1659 1800 1899 • Total number of Records Requests completed per year. 136 170 150 160 • Total revenue receipted versus Total revenue forecasted (%). 100.0% 100.0% 100.0% 100.0% Efficiency Measures: • Average staff hours per NSF permit — Review/Inspection. 4/15 4/15 4/15 4/15 • Average staff hours per TI permit — Review/Inspection. 4/10 410 4/10 4/10 • Inspection Hours 6492 7236 7500 7000 C-39 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT BUILDING Responsible Manager: Scott Sproul, Building Official The Department of Community Development Building Division proposed operating budget totals $1,268,495 in 2017 and $1,291,581 in 2018. This is a 4.9% or $59,528 increase from the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages - Net increase of $51,990 due to moving 1 FTE Development Specialist to the Building Division from the Planning Division, changes of employees in positions, step increases, and a cost of living increase. ■ Benefits -Net increase of $7,539 due to increase of percentage driven benefits from step increases and cost of living increases, employee changes in health insurance plans, and an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: BUILDING - GENERAL FUND Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summary: 32X Licenses and Permits $ 1,765,464 $ 1,996,746 $ 1,439,000 $ 1,439,000 $ 1,355,500 $ 1,355,500 $ 1,355,500 $ (83,500) -5.8% 34X Charges for Services 1,220,225 619,724 1,036,000 1,036,000 1 698,000 698,000 698,000 (338,000) -32.6% 35X Fines and Penalties 40 28 - n/a Total Revenues: $ 2,9859729 S 2,616,498 S 2,475,000 $ 2,475,000 S 2,053,500 S 2,053,500 S 2,053,500 S (421,500) -17.0% Expenditure Summary: 1XX Salaries & Wages 747,478 739,174 762,630 762,630 762,630 815,563 828,694 52,933 6.9% 5.5% 2XX Benefits 291,017 299,358 321,400 321,400 321,400 339,184 344,796 17,784 3XX Supplies 10,255 10,272 9,375 9,375 9,375 9,375 9,375 - 0.0°/u 4XX Services and Charges 157,795 51,991 8,065 8,065 8,065 8,065 8,065 0.0% 9XX Internal Services 224,542 - - - - - - n/a Total nditures: $ 1,431,087 $ 1,100,795 $ 1,101,470 S 1,101,470 $ 1,101,470 $ 1,172,187 $ 1,190,930 $ 70,717 6.4% BUILDING - PROPOSITION 1 FUND Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Pro osed 17 Pro osed - 16 Ad' I Adopted Adjusted I rojected 1 $ Ch % Ch Revenue Summary: 31X I Taxes $ $ 77,971 1 $ 107,497 $ 107,497 1 $ 107,497 $ 96,308 $ 100,651 $ (11,189) -10.4% Total Revenues: $ - $ 77,971 1 $ 107,497 $ 107,497 1 $ 107,497 $ 96,308 $ 100,651 $ (11,189) -10.4% Ex enditure Summary: 1XX I Salaries &Wages 51,985 68,923 68,923 68,923 67,980 71,039 (943) -1.4% 2XX lBenefits 25,986 38,573 38,573 38,573 28,328 29,612 (10,245) -26.60 Total nditures: $ - $ 77,971 $ 107,497 1 $ 107,497 $ 107,497 $ 96,308 $ 100,651 $ (11,189) -10.4% POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted I Adjusted Projected Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Assistant Building Official 1.00 1.00 1.00 1.00 1.00 - - 38 Plans Examiner - - - - - 1.00 1.00 36 Combination Electrical/Bldg Inspector 3.00 3.00 3.00 3.00 3.00 3.00 3.00 36 Inspector/Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Code Compliance Officer (1.0 FTE Prop 1 funded) 2.00 2.00 2.00 2.00 2.00 2.00 2.00 35 Permit Center Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Development Specialist 2.00 2.00 2.00 2.00 2.00 3.00 3.00 24 Graffiti Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 10 Total Regular Sta,)ing 12.00 12.00 12.00 12.00 12.00 13.00 13.00 n/a Change from prior year 2.00 - - - - 1.00 - n/a Grand Total Staffing 12.00 12.00 12.00 12.00 12.00 13.00 13.00 n/a C-40 OPERATING BUDGET PURPOSE/DESCRIPTION: COMMUNITY DEVELOPMENT COMMUNITY SERVICES Responsible Manager: Jeff Watson, Community Services Manager 2017 Proposed Expenditures by Category The mission of the Community Services Division is to ensure that an effective and collaborative delivery system is in place to: assist Federal Wayresidents to meet their basic needs; increase sve.7% Intergov't 76.7i their public safety; attain self-sufficiency and independence; and 3.7% build strong neighborhoods. To achieve this, the division will: assess and anticipate community needs; manage an efficient and user-friendly funding application process; oversee and evaluate contracts with local service providers; and coordinate with other Personnel funders, community organizations, and city departments. The 19.2% division budget covers the development of programs and services for community residents, including grant coordination, performance monitoring, and the overall management of all supplies general fund community services contracts and Community 0.3% Development Block Grant (CDBG) funds. Community Services includes programs in the three goals and strategy areas identified in the city's Consolidated Plan (2015-2019): 1) expand economic opportunities; 2) provide decent affordable housing; and 3) establish suitable living environments. CDBG supports construction or rehabilitation of community facilities, neighborhood improvements, and affordable housing, direct community service programs and planning activities that principally benefit low- and moderate -income individuals. The division staffs the Human Services Commission, the Diversity Commission, and the CDBG Loan Review Advisory Committee, in addition to representing the city on policy -making bodies and community organizations. GOALS/OBJECTIVES: • Continue implementation of CDBG and Human Services General Fund programs, including monitoring of contracts of funded human service agencies; • Continue to work on local and regional efforts to address housing and human service's needs; • Develop and submit to HUD the required 2017 and 2018 CDBG Annual Action Plans; • Completed a Community Needs Assessment for the low- and moderate -income persons and households in Federal Way; • Transition Community Services grant application processes and management from a paper -based system to an electronic, on-line system; • Evaluate and make changes to the Human Services Grant application and award process, criteria, and management system; • Implement the NRSA Plan for the Camelot/Laurelwood area of north Federal Way; • Continue to support low- and moderate -income homeowners through the Home Repair Program; and • Achieve HUD recognition that the city's program properly administers the Federal CDBG rules and regulations. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of community services contracts managed. • Amount of community services dollars administered. • Number of community services contract payments processed. • Number of community services applications processed. • Number of CDBG applications processed. • Number of CDBG contracts managed. • Number of CDBG dollars administered. Outcome Measures: • Percent of contracts fully executed in timely manner. • Number of Human Service Commission meetings supported. • Number of Small Business loans made. • Number of Commercial Exterior projects completed. • Number of Owner occupied housing units stabilized. 2015 2016 2017 2018 39 39 40 40 $621,000 $521,000 $516,000 $516,000 156 156 160 160 0 71 0 75 10 11 10 10 12 12 12 12 $617,000 $674,000 $617,000 $617,000 100.0% 100.0% 100.0% 100.0% 14 14 14 14 4 6 6 6 7 9 15 25 100.0% 100.0% 100.0% 100.0% C-41 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COMMUNITY DEVELOPMENT COMMUNITY SERVICES Responsible Manager: Jeff Watson, Community Services Manager POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected General Fund: Community Services Manager 0.80 0.72 0.72 0.72 0.72 0.72 0.72 46 CDBG Coordinator 0.30 0.83 0.83 0.83 0.83 0.83 0.83 31 Total General Fund: 1.10 1.55 1.55 1.55 1.55 1.55 1.55 n/a CDBG Fund Community Services Manager 0.20 0.28 0.28 0.28 0.28 0.28 0.28 46 CDBG Coordinator 0.70 0.17 0.17 0.17 0.17 0.17 0.17 31 Executive Assistant 0.35 0.30 0.30 0.30 0.30 0.30 0.30 31 Code Compliance Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 35 Recreation Coordinator - 0.50 0.50 0.50 0.50 0.50 0.50 30 Total CDBG: 2.25 2.25 2.25 2.25 2.25 2.25 2.25 n/a Total Regular Staffing 3.35 3.80 3.80 3.80 3.80 3.80 3.80 n/a Change from prior year 1.00 0.45 - - - - - n/a Grand Total Staffing 3.35 3.80 3.80 3.80 3.80 3.80 3.80 n/a HIGHLIGHTS/CHANGES: The Department of Community Development Community Services Division proposed operating budget totals $2,090,602 in 2017 and $2,055,602 in 2018. This is a 2.1% or $43,965 decrease from the 2016 adjusted budget. The table below includes the General Fund and Community Development Block Grant Fund. Major line item changes include: ■ Salaries & Wages - Decrease of $21,729 is primarily due to an error in budgeting benefits under salaries & wages for positions in Community Development Block Grant Fund in prior years, offset by step increases for positions, and a cost of living increase. ■ Benefits - Increase of $38,471(see above explanation), and also due to an increase in percentage driven benefits due to step increases, a cost of living increase, and an increase in health insurance premiums. ■ Services and Charges - Decrease of $79,706 due to a decrease of $106K in one-time day shelter services and human service agency support, offset by an increase in Community Development Block Grant services of $27K. ■ Intergovernmental - Increase of $19,000 due to an increase in Puget Sound Clean Air Agency Annual Clean Air Assessment. Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' I Adopted I Adjusted Projected $Chg %Chg Revenue Summary: 33X I Intergovernmental $ 543,436 $ 625,079 $ 1,237,103 $ 1,237,103 $ 1,237,103 $ 1,237,103 $ 1,237,103 $ 0.0% 36X Miscellaneous 5,980 3,015 - - - n/a Total Revenues: $ 549,415 $ 628,094 $ 1,237,103 $ 1,237,103 $ 1,237,103 $1,237,103 $ 1,237,103 $ 0.0% Expenditure Summary: 1XX Salaries & Wages 163,587 263,771 306,083 306,083 306,083 284,354 297,946 (21,729) -7.1% 2XX Benefits 66,824 111,470 78,561 78,561 78,561 117,032 120,731 38,471 49.0% 3XX Supplies 2,605 2,763 6,950 6,950 6,950 6,950 6,950 - 0.0% 4XX Services and Charges 1,008,316 926,362 1,486,663 1,684,076 1,684,076 1,604,370 1,552,079 (79,706) -4.7% 5XX Intergovernmental 58,724 71,747 58,896 58,896 58,896 77,896 77,896 19,000 32.3% 8XX Debt Service -Interest - 634 - - - - - - n/a 9XX Internal Service 22,102 - n/a OXX Other Financing Use 26,643 n/a Total & nclitures: $ 1,348,802 $1,376,748 $ 1,937,154 $ 2,134,567 $ 2,134,567 $ 2,090,602 $ 2,055,602 $ (43,965) -2.1% C-42 OPERATING BUDGET ACCOUNTING OPERATIONS ■ Payroll ■ Accounts Payable ■ Purchasing ■ Cash Receipting ■ Accounts Receivable ■ Business License ■ Interoffice Mail ■ Utility Tax Rebate ■ FEDRAC FINANCE Ade Ariwoola Director ■ Department direction and administration ■ Interdepartmental Coordination • Debt Management ■ Budget Management ■ Financial Planning FINANCIAL PLANNING ■ General Accounting ■ Budget ■ Banking Services ■ Cash & Investment Management ■ Monthly Financial Report ■ Year -End Financial Reporting ■ Audit Coordination ■ Internal Controls ■ Financial Analysis CASH & INVESTMENT MANAGEMENT ■ Banking Services ■ Cash Management ■ Cash Investment C-43 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET FINANCE Responsible Manager: Ade Ariwoola, Finance Director 2015/2016 ACCOMPLISHMENTS ■ Received unqualified audit opinion consecutively since 1994. ■ Received the Government Finance Officers Association (GFOA) Award for Excellence in Financial Reporting consecutive. since incorporation. We have submitted the 2015 Comprehensive Annual Financial Report for review. ■ Received the GFOA Award for Distinguished Budget Presentation since incorporation. ■ Implemented GASB Statement 68 Accounting and Financial Reporting for Pensions, new accounting standard. ■ Enhanced/improved communication and presentation of the City's financial information including the budget document, monthly financial report, comprehensive annual financial report and ad hoc reports; provided comprehensive yet simplified overview of City taxes and levies to Council, management and citizens. ■ Streamlined the City's 2017/18 budget development process resulting in greater efficiency and collaboration with management team. 2017/2018 ANTICIPATED KEY PROJECTS ■ Continue monitoring for proper controls and procedures to ensure unqualified audit opinion. ■ Submit the City's 2016 and 2017 Comprehensive Annual Financial Reports to the GFOA Excellence in Financial Reporting award program. ■ Submit the City's 2017/18 Biennial Budget to the GFOA Distinguished Budget Presentation award program. ■ Continue to actively participate on the SCORE Finance Committee; monitor SCORE financials, marketing progress, average daily population of member cities; potential financial impact; and provide information to Council and management. ■ Continue to actively participate in MEBT to ensure the City's retirement fund is invested adequately. ■ Continue to manage the City's debt to ensure and maintain its current Bond rating. C-44 OPERATING BUDGET FINANCE Responsible Manager: Ade Ariwoola, Finance Director PERFORMANCE MEASURES: Type/Description 2015 2016 2017 2018 Workload Measures: • Number of invoices paid annually 11,540 11,540 11,540 11,540 • Number of transactions receipted annually at 6,982 / 21,605 6,982 / 21,605 6,982 / 21,605 6,982 / 21,605 Finance counter compared to total transactions 32.3% 32.3% 32.3% 32.3% receipted City Hall • Number of new business licenses issued / renewed 950 / 3176 800 / 3876 800/4576 800/5276 • Outcome Measures: GFOA CAFR Awards - # of documents submitted / 26 / 26 27 / 27 28 / 28 29 / 29 awarded • GFOA Budget Award - # of documents submitted / 16 / 16 16 / 16 17 / 17 17 / 17 awarded • (switched to biennial budget beginning with 1997/1998 document) Unqualified Audit Opinion - consecutive years 26 27 28 29 • Bond Rating per Moody's Aa3 Aa3 Aa3 Aa3 • Investment return: total SIP and 6 month T-Bill 0.25% SIP & 0.49% SIP & 0.49% SIP & 0.49% SIP & benchmarks 0.49% T-Bill 0.47% T-Bill 0.47% T-Bill 0.47% T-Bill • # of month Cash reconciled within 15 days of 12 12 12 12 receiving bank statement • Efficiency Measures: FTE Staffing: Finance/City-Wide 8.0 / 324.20 8.0 / 334.20 8 / 335.20 8 / 335.20 • Average working days to compile MFR 3 3 3 3 • Average number of weeks to issue a regular 2-3 weeks 2-3 weeks 2-3 weeks 2-3 weeks business license POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -Finance 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58B Accounting Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 Financial Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 36 Payroll Analyst 1.00 1.00 - 1.00 1.00 1.00 1.00 31 Accounting Technician II 2.00 2.00 3.00 2.00 2.00 2.00 2.00 24 Administrative Assistant II - - - 1.00 1.00 1.00 1.00 24 Accounting Technician I - 1.00 1.00 - - - - 21 Total Regular Staffng 7.00 8.00 8.00 8.00 8.00 8.00 8.00 n/a Change from prior year 1.00 - n/a Grand Total Staffing 7.00 8.00 1 8.00 1 8.00 1 8.00 1 8.00 1 8.00 n/a C-45 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET FINANCE Responsible Manager: Ade Ariwoola, Finance Director PURPOSE/DESCRIPTION: The purpose of the Finance Department is to provide accurate financial information from which educated judgments can be made on the financial health of the City and decisions can be made by management regarding City operations. The Finance Department's responsibilities include accounts payable, accounts receivable, payroll, general accounting, financial planning, cash and investment management, cash receipting, business licensing, internal control monitoring, audit, monthly, quarterly and annual financial reporting, budget preparation and financial analysis. GOAL/OBJECTIVES: Provide timely and accurate financial information and services to citizens, City Council, and city staff. Ensure compliance with purchasing laws and regulations. Ensure proper internal control in City operations to safeguard City resources. HIGHLIGHTS/CHANGES: Pers onn 91.4% 2017 Proposed Expenditures by Category )plies 6% Svc/Chgs 1.8% [ntergov't 6.3% The Finance proposed operating budget totals $959,591 in 2017 and $971,822 in 2018. This is a 2.0% or $18,480 increase from the 2016 adjusted budget. Major line items changes include: • Salaries & Wages - Increase of $7,848 due to step increases and adjustments to salaries. • Benefits - Increase of $10,632 due to adjustments to salaries increasing percentage driven benefits, and a health insurance premium increase. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 1 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages 512,562 588,112 624,444 624,444 624,444 632,292 640,974 7,848 1.3% 2XX Benefits 193,657 224,049 234,191 234,191 234,191 244,823 248,372 10,632 4.5% 3XX Supplies 2,512 2,916 5,620 5,620 5,620 5,620 5,620 - 0.0% 4XX Services and Charges 89,135 10,986 16,796 16,796 16,796 16,796 16,796 - 0.0% 5XX Intergovernmental 56,717 57,567 60,060 60,060 60,060 60,060 60,060 - 0.0% 9XX I Internal Services 1 108,333 - - - - - n/a Total EVenditures: 1 $ 962,916 $ 883,630 $ 941,111 $ 941,111 $ 941,111 $ 959,591 $ 971,822 $ 189480 2.0% C-46 OPERATING BUDGET LAW DEPARTMENT Vacant City Attorney ■ Legal advice/opinions to Council, Mayor, Judges, Commissions, and Staff ■ Management of Law Department and Risk Management. DEPARTMENT SUPPORT Tonia Proctor Lead Paralega. • Director support • Committee/Commission support • Litigation support ■ Claims / Insurance Coordinator CIVIL LEGAL CRIMINAL PROSECUTION SERVICES Jennifer S. Castleton Chief Prosecutor ■ Civil litigation Prosecute criminal citations ■ Land use hearings and 0 Prosecute traffic infractions appeals 0 Enforce City's Municipal ■ Legal advice to Council Code and City Staff 0 Domestic Violence ■ Contract review and Enforcement Program preparation Litigate Drug/Asset ■ Ordinance preparation Forfeiture Cases ■ Resolution preparation Police Training Interlocal agreements RISK MANAGEMENT ■ Administration of the City's comprehensive risk management/self-insurance program for property, casualty and general liability. C-47 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Vacant, City Attorney 2015/2016 ACCOMPLISHMENTS LAW ■ Provided legal advice to the Mayor, Council, Municipal Court, and staff ■ Assisted staff in City Center Redevelopment projects, including the PAEC and TC3 ■ Drafted and/or reviewed approximately 452 contracts ■ Continued defending all pending litigation against the City ■ Prosecuted and defended the City in code violations, including abatements ■ Presented and pursued city legislative goals with key state legislators ■ Provided legal advice on City Center Redevelopment and continued effective code enforcement efforts ■ Continued participation in the Health / Wellness Program ■ Provided City-wide records training ■ Supported City Clerk and Police Records Specialist in processing PRA requests ■ Prevented the establishment of Marijuana type businesses and collective gardens within the City during review of new legislation ■ Negotiated 3 wireless site lease renewals, and the creation of one new lease ■ Prosecuted 3,750 citations (DUI, DWLS, DV, Theft, and other misdemeanors) per year ■ Finalized 9 Franchises, 1 extension ■ Drafted 4 wireless site lease agreements ■ Drafted legislative language on several bills ■ Finalized/extended 2 labor agreements; began negotiating 3 expiring labor agreements ■ Provided legal advice and support for SR 99 Phase V Condemnation ■ Oversaw and negotiated multiple property acquisitions ■ Reviewed and revised multiple city-wide forms ■ Collected approximately $16,192.78 for damage to City property ■ Trained Police ■ Prosecuted asset forfeitures ■ Transitioned to DAWN electronic record -keeping for prosecution 2017/2018 ANTICIPATED KEY PROJECTS LAW ■ Continue to assist staff in City Center Redevelopment projects, including the PAEC, TC3 and IRG ■ Assist staff and/or represent the City regarding enforcement of business licenses ■ Continue participation in regional work groups that deal with issues affecting the City: NPDES, SWM, Domestic Violence, PSERN ■ Continue training for departments ■ Continue updating FWRC to stay compliant with State law and Court rulings ■ Continue to enforce the FWRC and maintain code compliance ■ Continue prosecuting and/or defending business license litigation ■ Assist departments with: ➢ Comprehensive Plan Amendments ➢ Public Records ➢ Training ➢ Code Amendments ➢ Department directed projects ■ Review legal documents and participate in legal proceedings ■ Review and revise public contracting processes and forms ■ Continue negotiating 3 labor agreements ■ Continue participating in the Health / Wellness Program for employees ■ Continue to maintain records as authorized by the State Archivist to reduce storage costs ■ Continue to provide training for police officers ■ Continue prosecuting misdemeanors ■ Continue reviewing liability insurance ■ Continue cross -training of administrative personnel ■ Continue collecting monies for damage to City property ■ Continue advising on mandated public defense standards C-48 OPERATING BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Vacant, City Attorney PURPOSE/DESCRIPTION: The City Attorney's office is divided into three divisions: Civil, Criminal, and Risk Management. The Civil Division provides a full range of proactive legal services and advice to the Mayor, City Council, Municipal Court Judges, all City Boards and Commissions, City management and staff. The Criminal Division assists in providing prosecution, pre -sentencing and sentencing, and providing assistance and information about safety and the criminal justice system to victims of domestic violence. The Risk Management Division administers auto and liability self-insurance and evaluates the risk throughout the City. GOALS/OBJECTIVES: • Provide quality and cost effective legal advice and services to the Mayor, City Council, Municipal Court Judges, Boards and Commissions and City Departments; • Defend and prosecute all litigation; • Advise and train City staff to minimize potential litigation. POSITION INVENTORY: 2017 Proposed Expenditures by Category Svc/Chg 55.1% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58E Assistant City Attorney - 0.50 FTE funded by Prop. 1 2.00 2.00 2.00 2.00 2.00 2.00 2.00 49 Chief City Prosecutor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 City Prosecutor - 1.5 fte funded by Prop. 1 3.00 3.00 3.00 3.00 3.00 3.00 3.00 45 Lead Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Domestic Violence Legal Advocate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Legal Assistant 2.00 2.50 2.00 2.50 2.50 2.50 2.50 24 Total Regular Staffing 12.00 12.50 12.00 12.50 12.50 12.50 12.50 n/a Change from prioryear - 0.50 (0.50) 0.50 - - - n/a Grand Total Staffing 12.00 1 12.50 12.00 1 12.50 12.50 12.50 12.50 n/a DEPARTMENT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 [_Adopt_ 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' ed Adjusted Projected 1 $ Chg I % Chg Revenue Summary: 51 Civil Legal Svcs $ 212,535 $ 2,515 $ 2,000 $ 2,000 $ 2,000 $ 2,500 $ 2,500 $ 500 25.0% 114 Proposition 1 - 202,965 220,425 220,425 220,425 221,080 231,950 655 0.3% 501 Risk Management 573,084 969,876 924,443 924,443 924,443 1,567,843 1,080,343 643,400 69.6% Total Rewnues: $ 785,619 $1,175,356 $1,146,868 $1,146,868 $1,146,868 $1,791,423 $1,314,793 $ 644,555 56.2% General Fund Operating Ex enditure Summa : 51 Civil Legal Svcs 730,914 687,343 585,649 685,649 685,649 685,205 698,170 (444) -0.1% 52 Criminal Prosecution 740,230 611,831 593,714 631,021 631,021 676,832 681,301 45,811 7.3% Subtotal Operating : $ 1,471,144 $1,299,174 $1,179,363 $1,316,670 $1,316,670 $1,362,037 $1,379,471 $ 45,367 3.4% Non -General Fund Operating Ex enditure Summary: 114 Proposition 1 - 202,965 220,425 220,425 220,425 221,080 231,950 655 0.3% 501 Risk Management 4,871,276 1,340,877 924,443 1,053,343 1,053,343 1,567,843 1,080,343 514,500 48.8% Subtotal Non-GF Oper.Elp.: $ 4,871,276 $1,543,842 $1,144,868 $1,273,768 $1,273,768 $1,788,923 $1,312,293 $ 515,155 40.4% TotalExpenditures:, $ 6,342,419 $ 2,843,016 $ 2,324,231 $ 2,590,438 $ 2,590,438 $ 3,150,960 $ 2,691,764 $ 560,522 21.6% C-49 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Vacant, City Attorney HIGHLIGHTS/CHANGES: The Law Department's proposed operating budget totals $3,150,960 in 2017 and $2,691,764 in 2018. This is a 21.6% or $560,522 increase from the 2016 adjusted budget. The table below includes the General Fund, Proposition 1 Fund, and the Risk Management Fund. Major line item changes include: • Salaries & Wages - Increase of $39,306 primarily due to an increase in pay grade for Chief City Prosecutor, and City Prosecutor positions, changes of employees in positions, step increases, and cost of living increases. • Benefits - Increase of $6,716 primarily due to changes of employee's health insurance plans selection, and health insurance premium increases. • Services and Charges - Increase of $514,400 due to insurance premium cost increases of $14K, and $500K increase for claims. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 ActualI 2016 2017 I Proposed 2018 I Proposed 17 Pro osed - 16 Ad' Adopted I Adjusted I Projected $ Chg % Chg Revenue Summary: 31X Taxes $ - $ 202,965 $ 220,425 $ 220,425 $ 220,425 $ 221,080 $ 231,950 $ 655 0.3% 34X Charges for Services 529,255 924,443 924,443 924,443 924,443 1,522,843 1,035,343 598,400 64.7% 35X Fines and Penalties 2,583 2,515 2,000 2,000 2,000 2,500 2,500 500 25.0% 36X Miscellaneous 2,693 2,587 - - - - - - n/a 37X Proprietary Fund Rev. 41,136 42,845 - 45,000 45,000 45,000 n/a 39X I Other Financing Sources 209,952 - - - - - n/a Total Revenues: $ 785,619 $1,175,356 $1,146,868 $1,146,868 $ 1,146,868 $1,791,423 $1,314,793 $ 644,555 56.2% Expenditure Summary: 1XX Salaries & Wages 973,347 982,824 973,060 1,000,478 1,000,478 1,039,784 1,060,518 39,306 3.9% 2XX Benefits 295,620 316,274 354,926 364,815 364,815 371,531 379,101 6,716 1.8% 3XX Supplies 3,414 3,668 3,775 3,775 3,775 3,875 3,875 100 2.6% 4XX Services and Charges 1,252,954 1,506,941 991,970 1,220,870 1,220,870 1,735,270 1,247,770 514,400 42.1% 5XX Intergovernmental 6,990 - 500 500 500 500 500 - 0.0% 9XX Internal Service 95,067 1 - - - - - - n/a OXX Other Financing Use 3,715,026 1 33,308 - - i - - i n/a Total Expenditures: $ 6,342,419 1 $ 2,843,016 $ 2,324,231 $ 2,590,438 $ 2,590,438 $ 3,150,960 1 $ 2,691,764 $ 560,522 1 21.6% C-50 OPERATING BUDGET LAW CIVIL LEGAL SERVICES Responsible Manager: Vacant, City Attorney PURPOSE/DESCRIPTION: The City Attorney, and two Assistant City Attorneys, aided by support staff, provide legal advice to the Mayor, City Council, Municipal Court Judges, all City Boards and Commissions, Department Directors and staff. The most important function of the Civil Division of the Law Department is to provide proactive legal advice to all City officials and staff. This ensures every action by the City is legally defensible, complies with the most current state and federal laws, and minimizes the potential for litigation. The Civil Division supports the Council's policy of contracting for services by drafting, reviewing, and approving all contracts. Other duties include preparing ordinances, resolutions, orders, interlocal agreements, and coordinating and supervising the services of outside legal counsel. The Civil Division also oversees Risk Management of the City. 2017 Proposed Expenditures by Category Svc/Chgs 72.5% 0.1% GOALS/OBJECTIVES: • Provide timely and thoughtful legal advice to the Mayor, City Council, Municipal Court Judges, and staff on all legal questions; • Assist and pursue the City's legislative goals; • Review and provide code revisions in order to keep the Code current with State and Federal laws; • Draft, negotiate and review franchises, contracts, leases, development agreements, real estate transactions, and labor agreements; • Provide training for contracts, supervision, police, and public records; • Provide risk management oversight. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of contracts drafted/reviewed • Number of Ordinances/Resolutions Drafted • Number of Litigation matters (excludes condemnation litigation) • Number of Labor Agreements Outcome Measures: • % drafted documents returned within 24 hours • % of Ordinances/Resolutions presented to Council • % of time reviewing / responding to PRA requests • % of budget spent on outside counsel Efficiency Measures: • Contracts reviewed per attorney per year • Number of projects/files opened - major issues (not including subfiles) POSITION INVENTORY: 2015 2016 2017 2018 500 400 400 400 37 27 30 30 16 13 15 15 1 1 3 4 99% 99% 99% 99% 100% 100% 100% 100% 15% 15% 15% 15% 20% 20% 25% 25% 166 133 135 1355 16 20 20 20 Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -City Attorney 0.80 0.80 0.80 0.80 0.80 0.80 0.80 58E Assistant City Attorney - 0.50 FTE fundedby Prop. 1 2.00 2.00 2.00 2.00 2.00 2.00 2.00 49 Lead Paralegal 1.00 1 1.00 1.00 1.00 1.00 1.00 1.00 1 33 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Total Regular Staffing 4.80 4.80 4.80 4.80 4.80 4.80 4.80 n/a Change from prioryear - - - - - - - n/a Grand Total Staffing 4.80 4.80 4.80 4.80 4.80 4.80 4.80 n/a C-51 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET LAW CIVIL LEGAL SERVICES Responsible Manager: Vacant, City Attorney HIGHLIGHTS/CHANGES: The Law Department Civil Division's proposed operating budget totals $2,381,962 in 2017 and $1,917,669 in 2018. This is a 27.9% or $520,189 increase from the 2016 adjusted budget. The table below includes the General Fund, Proposition 1 Fund, and the Risk Management Fund. Major line item changes include: • Salaries & Wages - Net decrease of $943 primarily due to a change of employees in positions, offset by a cost of living increase, and step increases. • Benefits -Net increase of $7,288 primarily due to a change in employee's health insurance plans selection, and an increase in health insurance premiums. • Services and Charges - Increase of $513,190 due to insurance premium cost increases of $14K, and $500K increase for claims. REVENUE AND EXPENDITURE SUMMARY: CIVIL LEGAL SERVICES - GENERAL FUND & RISK FUND Code Item 2014 Actual 2015 I Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected I $ Chg % Chg Revenue Summary: 31X Taxes $ - $ 51,997 $ 61,390 $ 61,390 $ 61,390 $ 64,457 $ 69,578 $ 3,067 5.0% 34X Charges for Services 529,255 924,443 924,443 924,443 924,443 1,522,843 1,035,343 598,400 64.7% 35X Fines and Penalties 2,583 2,515 2,000 2,000 2,000 2,500 2,500 500 25.0% 36X Miscellaneous 2,693 2,587 - - - - - - n/a 37X ProprietaryFund Rev. 41,136 42,845 - - 45,000 45,000 45,000 n/a 39X I Other Financing Sour 209,952 - - - - - n/a Total Rewnues: $ 785,619 $1,024,388 $ 987,833 $ 987,833 $ 987,833 $1,6349800 $19152,421 $ 646,967 65.5% Expenditure Summary: 1XX Salaries and Wages 428,288 415,598 435,282 435,282 435,282 433,801 446,449 (1,481) -0.3% 2XX Benefits 121,838 127,804 149,790 149,790 149,790 154,549 159,987 4,759 3.2% 3XX Supplies 2,077 1,841 2,050 2,050 2,050 2,050 2,050 - 0.0% 4XX Services and Charges 1,244,510 1,501,666 983,860 1,212,760 1,212,760 1,726,605 1,239,105 513,845 42.4% 5XX Intergovernmental 6,990 - 500 500 500 500 500 - 0.0% 9XX Internal Service 83,461 - - - - - n/a OXX Other Financing Use 3,715,026 33,308 - - - n/a Total Expenditures: : $ 5,602,190 $ 2,080,216 $1,571,483 $1,800,383 $1,800,383 $ 2,317,505 $19848,091 $ 517,122 1 28.7°/- CIVIL LEGAL SERVICES - PROPOSITION 1 FUND Code I Item 2014 IActual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 31X ITaxes I $ $ 51,997 $ 61,390 $ 61,390 $ 61,390 $ 64,457 $ 69,578 3,067 5.0% Total Revenues: I $ - $ 51,997 $ 61,390 $ 61,390 $ 61,390 $ 64,457 $ 69,578 $ 35067 5.0% Expenditure Summary: 1XX I Salaries & Wages 42,083 47,208 47,208 47,208 47,746 50,890 538 1.1% 2XX lBenefits 9,914 14,182 14,182 14,182 16,711 18,688 2,529 17.8% TotalExpenditures: $ - $ 51,997 $ 61,390 $ 61,390 $ 615390 $ 645457 $ 69,578 $ 3,067 5.0% C-52 OPERATING BUDGET LAW CRIMINAL PROSECUTION SERVICES Responsible Manager: Jennifer Castleton, Chief Prosecutor PURPOSE/DESCRIPTION: Four attorneys act as City Prosecutors in the Federal Way Municipal Court where non -felony cases are prosecuted. The prosecutors also appear on appeals from these cases. Legal defense for indigent defendants is provided through a contract with an outside law firm under the Mayor's budget. The prosecution staff handles an average of 1,070 infractions and 3,750 criminal citations per year. The City Prosecutors and support staff must coordinate all facets associated with enforcement of the City's Municipal Code: law enforcement, municipal court personnel, probation services, jail bookings and transport, counseling services, citizen/witness coordination, appointed and private defense counsels, and outside jurisdictions on shared defendants. In addition, the prosecutors and support staff have a high volume of contact with citizens, victims, witnesses and defendants, respond to questions about victim assistance, criminal procedures, and case setting information, and advise the police regarding criminal and infraction matters. 2017 Proposed Expenditures by Category upplies 0.2% we/Chgs 1.0% The Criminal Prosecution Division continues to use Proposition 1 Funding for the prosecution of Domestic Violence offenses, persistent City Code violators and to litigate drug/asset forfeiture cases. GOALS/OBJECTIVES: • Protect the safety of the public through effective prosecution of offenders. • Work with the Police Department for effective prosecution of domestic violence matters, DUI, and drug/asset forfeitures. • Effectively use resources by working with the Police Department and Municipal Court to use the prosecutor and staff time more efficiently and reduce officer overtime. • Provide training for police officers. Type/Description Workload Measures: • Infraction Discovery sent • Cases filed — criminal citations • Domestic Violence cases filed- (included in above criminal citation filings) Outcome Measures: • Total resolved cases Efficiency Measures: • Criminal cases per prosecutor *The average cases per prosecutor are based on 4 FTE's PERFORMANCE MEASURES: 2015 2016 2017 2018 1,185 1,500 1,500 1,500 4,283 4,000 4,100 4,200 563 520 525 525 3,809 3,688 3,700 3,700 1059* 1000* 1025* 1050* C-53 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET LAW CRIMINAL PROSECUTION SERVICES Responsible Manager: Stephanie Arthur, Chief Prosecutor POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -City Attorney 0.20 0.20 0.20 0.20 0.20 0.20 0.20 58E Chief City Prosecutor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 City Prosecutor - 1.5 fte funded by Prop. 1 3.00 3.00 3.00 3.00 3.00 3.00 3.00 45 Domestic Violence Legal Advocate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Legal Assistant 1.00 1.50 1.00 1.50 1.50 1.50 1.50 24 Total Regular Staffing 7.20 7.70 7.20 7.70 7.70 7.70 7.70 n/a Changefrom prior year - 0.50 (0.50) 0.50 - - - n/a Grand Total Staffing 7.20 7.70 7.20 7.70 7.70 7.70 7.70 n/a HIGHLIGHT/CHANGES: The Law Department Criminal Division's proposed operating budget totals $833,455 in 2017 and $843,673 in 2018. This is a 5.5% or $43,399 increase from the 2016 adjusted budget. Major line item changes include: • Salaries & Wages - Net increase of $40,787 due to an increase in pay grade for Chief City Prosecutor, and City Prosecutor positions, changes of employees in positions, step increases, and a cost of living increase. • Benefits - Net increase of $1,957 due to an increase in pay grade for Chief City Prosecutor, and City Prosecutor positions, and a cost of living increase increasing percentage driven benefits, health insurance premium increases, and a change of employees health insurance plans selection. REVENUE AND EXPENDITURE SUMMARY: CRIMINAL PROSECUTION SERVICES - GENERAL FUND Code Item 2014 Actual 1 2015 Actual 2016 2017 Proposed 2018 I Proposed 17 Proposed -16 Adj I Adopted I Adjusted I Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages 545,060 449,310 415,133 442,551 442,551 490,776 494,011 48,225 10.9% 2XX Benefits 173,782 155,419 168,746 178,635 178,635 175,566 176,800 (3,069) -1.7% 3XX Supplies 1,337 1,828 1,725 1,725 1,725 1,825 1,825 100 5.8% 4XX Services and Charges 8,445 5,275 8,110 8,110 8,110 8,665 8,665 555 6.8% 9XX Internal Services 11,606 - - - - - - - n/a Total Expendituresd $ 740,230 1 $ 611,831 1 $ 593,714 1 $ 631,021 1 $ 631,021 1 $ 676,832 1 $ 681,301 1 $ 45,811 7.3% CRIMINAL PROSECUTION SERVICES - PROPOSITION 1 FUND Code Item 2014 Actual 2015 Actual 2016 �AdptedAdjusted 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' Projected $ Chg % Chg Revenue Summary: 31X ITaxes $ - $ 150,968 $ 159,035 $ 159,035 $ 159,035 $ 156,623 $ 162,372 $ (2,412) -1.5% Total Rewenues: I $ - $ 150,968 $ 159,035 $ 159,035 $ 159,035 $ 156,623 $ 162,372 $ (2,412) -1.5% Expenditure Summary: IXX I Salaries & Wages - 117,917 122,645 122,645 122,645 115,207 120,058 (7,438) -6.1% 2XX JBenefits 33,051 36,390 36,390 36,390 41,416 42,314 5,026 13.8% Total Ex n&tures: $ - $ 150,968 $ 159,035 $ 159,035 $ 159,035 $ 156,623 $ 162,372 $ (2,412) -1.5% C-54 OPERATING BUDGET MUNICIPAL COURT David Larson Presiding Judge JUDGE Rebecca Robertson Judge ■ Overall Court Management Serves as acting presiding judge in absence ■ Misdemeanors and Gross Misdemeanor Cases of presiding judge ■ Infractions Misdemeanor & Gross Misdemeanor Cases ■ Civil Impounds Infractions ■ Policy Planning ■ Civil Impounds ADMINISTRATION Sue White Administrator ■ Court Management ■ Budget management ■ Case Flow Management ■ Probation/Security Contracts COURT SERVICES Tiziana Giazzi Court Services Supervisor PROBATION SERVICES Stacie Scarpaci Probation Supervisor ■ Administrative Support 0 Administrative Support ■ Accounting 0 Probation Accounting ■ Case processing 0 Staff Supervision ■ Customer Service 0 Probation Compliance ■ Staff Supervision C-55 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET MUNICIPAL COURT Responsible Manager: David Larson, Presiding Judge 2015/2016 ACCOMPLISHMENTS PERSONNEL ■ Maintain and encourage professional development for all staff. ■ Development of new case management system ■ Staff maintained a high degree of professional competency and customer service. ■ Improved court security COMMUNITY OUTREACH ■ Continued regular coordination meetings with Judges, Court Administrator, Court Services Supervisor, Probation, Prosecutor, and Public Defenders. ■ Hosted the 5th and 6th Annual South King County District YMCA High School Mock Trial Competition in 2015 and 2016. ■ 71h and 8th Annual Federal Way School District and the Federal Way Arts Commission Court Art Contest. The theme is Liberty and Justice for All. ■ Mediations through Dispute Resolution Center of King County held on a frequent basis. ■ Partnered with Multi -Service Center to screen for needed services for defendants and victims ■ Both judges are involved in District and Municipal Court Judges Association activities and committees as well as other professional and civic organizations. ■ Judge Robertson became the Secretary/Treasurer for the District & Municipal Court Judge's Association. ■ Judge Larson teaches Street Law at Todd Beamer High School and is also involved in training judges and teachers on how to teach the course. ■ Judge Larson continues to teach new judges at the State Judicial College. ■ Judge Larson is a member of several local community boards. ■ Judge Larson was given the Judge William Nevin Award for his long-term commitment to civics education PROGRAMS/COST REDUCTIONS/EFFICIENCIES ■ Brought probation service in house ■ Completed changes to facility for greater security. ■ Further improved court security with the addition of an X-Ray machine. ■ Increased security presence with new security contract ■ Increased security presence also allows the court to open during lunch hours to better serve the public. ■ Worked with IT, prosecutor, defense attorneys, and probation on new case management system ■ Utilized South King County Multi -Service Center jobs program for temporary staff. 2017/18 ANTICIPATED KEY PROJECTS ■ Complete implementations of JustWare ■ Implement a Community Court ■ Create Community Service partnerships to better serve Federal Way and provide a structured means for defendants to perform community service for fines and punishments. ■ Continue to work with SCORE, Police, Mayor, Providence and other agencies to develop jail and jail alternative programs that reduce costs yet assure public safety. ■ Research costs and benefits of using automated notification of court dates and payment due dates to reduce warrants and increase fine collections. C-56 OPERATING BUDGET MUNICIPAL COURT Responsible Manager: David Larson, Presiding Judge PURPOSE/DESCRIPTION: The Municipal Court of the City of Federal Way is organized under RCW 3.50 with jurisdiction over violations of the Federal Way Revised Code and Revised Code of Washington provisions adopted by the City that occur within the boundaries of the City of Federal Way. Persona 85.9% GOALS/OBJECTIVES: • Provide an accessible forum for individuals to resolve issues. • Provide a forum to settle disputes in a fair, efficient, courteous and dignified way in accordance with due process of law. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of Judicial Officers • Number of Administrator/Supervisor • Number of Clerk Staff (Actual FTE) • Traffic Infraction Filings/Parking • Non -Traffic Infraction Filings • DUI Filings • Criminal Traffic Filings • Criminal Non -Traffic Filings • Civil Filings • Photo Enforcement Filings • Total Filings • Infraction Hearings Held/Parking • DUI Hearings Held • Criminal Traffic Hearings Held • Criminal Non -Traffic Hearings Held • Photo Enforcement Hearings Held • Total Hearings Held 2017 Proposed Expenditures by Category 2015 2016 2017 2018 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 9.0 9.0 9.0 9.0 10,000 10,000 10,000 10,000 270 270 270 270 185 185 185 185 1,100 1,100 1,100 1,100 1,800 1,800 1,800 1,800 6 6 6 6 21,000 21,000 21,000 21,000 39,946 34,361 34,361 34,361 4,500 4,500 4,500 4,500 1,800 1,800 1,800 1,800 2,700 2,700 2,700 2,700 6,800 6,800 6,800 6,800 6,500 6,500 6,500 6,500 22,896 22,300 22,300 22,300 POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Year-end Municipal Court Judge (0.5 FTE funded by Prop 1) 2.00 2.00 2.00 2.00 2.00 2.00 2.00 38g Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50a Court Services Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Court Clerk II 5.00 5.00 5.00 5.00 5.00 5.00 5.00 C21 Court Clerk I (1.0 FTE funded by Prop 1) 4.00 4.00 4.00 4.00 4.00 4.00 4.00 C14 Probation Supervisor - - - 1.00 1.00 1.00 1.00 41 Probation Officer - - 1.00 1.00 1.00 1.00 34 Probation Clerk - - - 1.00 1.00 1.00 1.00 14 Total Regular Staffing 1 13.00 1 13.00 1 13.00 16.00 16.00 1 16.00 16.00 1 n/a Change from prior year - I - I - 3.00 - I - I - I n/a Grand Total Staffing 13.00 1 13.00 1 13.00 1 16.00 16.00 1 16.00 1 16.00 1 n/a C-57 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET MUNICIPAL COURT Responsible Manager: David Larson, Presiding Judge HIGHLIGHTS/CHANGES: The Municipal Court's proposed operating budget totals $1,924,572 in 2017 and $1,956,925 in 2018. This is 1.3% or $25,027 decrease from the 2016 adjusted budget. Major line item changes include: • Salaries & Wages - Net Decrease of $1,529 primarily due to a change of employees in positions. • Benefits - Net Increase of $655 primarily due to a change of employees with different health care plans selection, and an increase in health insurance premiums. • Capital Outlay - Net Decrease of $24,162 due to $4K one-time purchase of equipment for justware system, and $20K one-time purchase of probation software in 2016. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 2015 Actual Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected 1 $ Chg % Chg Revenue Summary: 31X Taxes $ - $ 162,420 $ 168,579 $ 168,579 $ 168,579 $ 168,848 $ 181,494 $ 269 0.2% 33X Intergovernmental 45,008 43,742 50,000 50,000 50,000 50,000 50,000 - 0.0% 34X Charges for Services 196,332 198,071 258,500 532,845 532,845 532,845 532,845 0.0% 35X Fines and Penalties 1,002,731 1,109,088 1,198,950 1,198,950 1,198,950 1,198,950 1,198,950 0.0% 36X IMiscellaneous 1 126,037 1 127,932 1 105,650 1 105,650 1 105,650 1 105,650 1 105,650 1 0.0% 39X I Other Financing Sources 1 220,670 - n/a Total Revenues: 1 $ 1,590,777 1 $ 1,641,253 1 $ 1,781,679 $ 2,056,024 $ 2,056,024 $ 2,056,293 $ 2,068,939 $ 269 0.0% Municipal Court General Fund Operations Expenditure Summary: 1XX Salaries & Wages 931,987 859,818 853,579 875,579 875,579 878,882 884,732 $ 3,303 0.4% 2XX Benefits 354,092 335,290 358,736 358,736 358,736 358,232 360,921 (504) -0.1% 3XX Supplies 12,718 9,567 10,050 10,050 10,050 10,050 10,050 - 0.0% 4XX Services and Charges 201,259 105,580 104,598 116,598 116,598 116,598 116,598 0.0% 6XX Capital Outlay 139,442 11,664 1- 4,162 4,162 (4,162) -100.0% 9XX Internal Services 139,802 n/a Subtotal Operating Exp: $ 1,679,300 1 $ 1,311,919 1 $ 1,326,963 1 $ 1,365,125 1 $ 1,365,125 1 $ 1,363,762 1 $ 1,372,301 1 $ (1,363) -0.1% Probation Office General Fund Expenditure Summary: 1XX Salaries & Wages - - 174,499 174,499 172,054 179,802 (2,445) -1.4% 2XX Benefits 76,801 76,801 75,313 78,733 (1,488) -1.9% 3XX Supplies 6,900 6,900 6,900 6,900 0.0% 4XX Services and Charges 76,145 76,145 76,145 76,145 0.0% 6XX lCapitalOutlay 120,000 20,000 - (20,000) -100.0% Subtotal Probation Exp: I $ $ - $ - $ 354,345 $ 354,345 $ 330,412 $ 341,580 1 $(23,933) -6.8% Prop 1 Fund Expenditure Summary: 1XX ISalaries&Wages 113,708 122,737 122,737 122,737 120,358 132,250 $ (2,379) -1.9% 2XX lBenefits 48,712 45,843 45,843 45,843 48,490 49,244 2,647 5.8% Subtotal Prop 1 Exp: $ - $ 162,420 $ 168,579 $ 168,579 $ 168,579 $ 168,848 $ 181,494 $ 269 0.2% Traffic Safety Fund Expenditure Summary: 4XX I Services and Charges 37,626 61,550 61,550 61,550 61,550 61,550 0.0% Subtotal Traffic SafetyE4: $ $ 37,626 1 $ 61,550 1 $ 61,550 1 $ 61,550 1 $ 61,550 1 $ 61,550 1 $ -1 0.0% TotalExpenditures: 1 $ 1,679,300 1 $ 1,511,965 1 $ 1,557,092 1 $ 1,949,599 1 $ 1,949,599 1 $ 1,924,572 1 $ 1,956,925 1 $(25,027) -1.3% C-58 CITY OF FEDERAL WAY 2017118 PROPOSED B UDGET NON - DEPARTMENTAL PURPOSE/DESCRIPTION: Non - Departmental includes revenues and expenditures that are allocated city-wide. Major revenue sources include Property Tax, Sales Tax, Real Estate Excise Tax, Liquor Tax, Rent for Land, Administration Fees, and Other Financing Sources such as Transfer in of Utility tax to subsidize the General Fund. HIGHLIGHTS/CHANGES: The Non -Departmental proposed operating budget totals $48,207,119 in 2017 and $27,330,960 in 2018. This is 2.2% or $1,059,071 increase from the 2016 adjusted budget. Major line item changes include: • Salaries & Wages - Increase of $355K primarily due to a cost of living increase for non -represented employees, offset by cost of living increases that were budgeted under non -departmental salaries and wages in 2016. • Services and Charges - Increase of $763K due to a new agreement with Lakehaven ($955K) where the City will pay for fire hydrant maintenance and electricity for streetlights, and an increase of $452K in health insurance premiums in the 506 Self Health Insurance Fund, offset by a reduction in King County Health Clinic support of $285K, reduction in one-time miscellaneous service items of $20K, reduction of $22K in 109 Lodging Tax Fund due to reallocation of line items to capital outlay, reduction of $82K in Fund 188 Strategic Reserve due to elimination of higher education needs assessment, reduction of $52K due to municipal facilities capital project being completed, and reduction of $175K in 507 Unemployment Insurance Fund due to a reduction in unemployment claims. • Intergovernmental - Increase of $30K for 506 Self Health Insurance Fund ACA Reinsurance fee. • Capital Outlays - Decrease of $4.4M primarily due to one-time equipment purchase for Government Access Channel, and a reduction in capital expenditures for the Performing Arts & Event Center to be completed in 2017. • Debt Services - Increase of $8.2M primarily due to the payoff of principal for the Target Property. • Internal Service - Decrease of $21 OK primarily due to no contribution to replacement reserves for Information Technology and Fleet & Equipment capital assets, and Police vehicles in 2017 and 2018, offset by an increase in contribution for Risk Fund claims. • Other Financing Use - Net Decrease of $3.7M primarily due to the completion of a $2M one-time transfer to 306 Transportation Fund S 352ad Street SR99 to SR161 project, reduction of transfer out to Street Fund operations of $174K, reduction of transfer out of utility tax in the amount of $2.1M primarily due to not having to pay $916K in SCORE Debt, and Arterial Street Overlay of $1M, reduction of transfer out from Strategic Reserve Fund of $127K for interest payments for the Target Property, offset by an increase in transfer out from Real Estate Excise Tax Fund of $194K for funding $1 M in Arterial Street Overlay in 17/18 offset by a one-time transfer of $820K for Karl Grosch Field Parks CIP project in 2016. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Pro osed 2018 Pro osed 17 Proposed - 16 Adj Ado ted Adjusted Projected $Ch %Ch Revenue Summary: 31X Taxes $ 39,060,355 $38,543,177 $37,364,464 $37,586,732 $39,486,254 $39,643,384 $40,817,065 $ 2,056,652 5.5% 32X Licenses and Permits 1,453,595 1,462,089 1,307,000 1,307,000 1,307,000 2,252,301 2,283,410 945,301 72.3% 33X Intergovernmental 2,447,107 2,420,485 1,285,000 11,285,000 11,085,000 2,317,000 2,317,000 (8,968,000) -79.5% 34X Charges for Services 5,012,628 4,968,461 4,881,241 4,881,241 4,881,241 4,916,196 4,916,196 34,955 0.7% 35X Fines and Penalties 9,564 4,221 2,000 2,000 2,000 2,000 2,000 - 0.0% 36X Miscellaneous 384,550 1,140,500 265,800 280,300 284,163 11,561,402 282,500 11,281,102 4024.7% 37X Proprietary Fund Revenues - 227,404 - - - - - - n/a 39X Other Financing Sources 37,291,357 8,568,211 9,170,670 12,842,423 13,260,763 19,113,914 9,754,251 6,271,491 48.8% Total Revenues: $ 85,659,156 $ 57,334,548 $ 54,276,175 $ 68,184,696 S 70,306,421 $ 799806,197 $ 60,372,422 $ 11,621,501 17.0% Expenditure Summary: 1XX Salaries & Wages 3,459 88,507 155,655 296,378 296,378 651,490 1,372,761 355,112 119.8% 2XX Benefits 317 32,821 - - - - - - n/a 3XX Supplies 7,214 9,957 - - - 1,000 1,000 1,000 n/a 4XX Services and Charges 4,747,354 6,259,601 3,269,903 4,572,038 4,343,981 5,334,647 5,334,647 762,609 16.7% 5XX Intergovernmental 29,248 26,235 221 221 221 30,000 30,000 29,779 13474.7% 6XX Capital Outlay 8,298,430 1,129,445 - 15,680,777 15,680,777 11,323,902 45,000 (4,356,875) -2T8°/u 7XX IDebt Service -Principal 963,500 640,482 470,000 470,000 470,000 8,679,960 470,000 8,209,960 1746.8% 8XX Debt Service -Interest 985,529 491,379 1,251,538 469,471 469,471 466,993 343,473 (2,478) -0.5% 9XX Internal Service 84,416 5,091,535 5,103,666 5,308,130 5,308,130 5,098,216 4,524,171 (209,914) -4.0% OXX Other Financing Use 33,007,489 13,151,637 17,201,613 20,351,033 20,569,373 16,620,911 15,209,908 (3,730,122) -18.3% Total Expenditures: $ 48,126,957 $26,921,600 $27,452,596 $47,148,048 $47,138,331 $48,207,119 $279330,960 $ 1,0599071 1 2.2% C-59 OPERATING BUDGET EXPENDITURE BY FUND: Code Item 2014 Actual 2015 Actual 2016 2017 Propose 2018 Pro osed 17 Proposed - 16 Ad' Ado ted Adjusted Pro'ected $ Ch % Ch Expenditure Summary: 001 General Fund 4,934,431 6,920,994 9,614,264 10,200,554 9,779,104 8,696,517 8,904,390 (1,504,037) -14.7% 103 Utility Tax 13,968,517 7,724,672 10,351,547 11,387,604 11,387,604 9,261,642 8,918,924 (2,125,962) -18.7% 107 Special Contracts/Studies 41,658 62,717 - 50,000 50,000 - - (50,000) -100.0% 109 Hotel/M otel Lodging Tax 58,786 180,180 200,300 200,300 200,300 224,700 224,700 24,400 12.2% 113 Real Estate Excise Tax 6,119,751 3,142,237 2,725,123 3,545,123 3,766,573 3,739,023 3,739,473 193,900 5.5% 120 Paths & Trails 157,000 - - - - - - - n/a 188 Strategic Reserve - 301,164 - 209,008 627,348 - - (209,008) -100.0% 201 Debt Service 5,202,445 1,005,481 1,721,538 812,123 812,123 9,146,953 813,473 8,334,830 1026.3% 301 Downtown Redevelopment 12,434,824 533,852 - 136,123 136,123 500,000 500,000 363,877 267.3% 302 City Facilities 482,848 246,985 53,232 - - - (53,232) -100.0% 307 Capital Project Reserve - - - 129,382 129,382 n/a 308 Performing Arts Center 1,564,307 2,987,135 15,630,777 15,630,777 11,278,902 (4,351,875) -27.8% 506 Self Health Insurance 3,146,799 3,774,980 2,614,999 3,698,379 3,698,379 4,180,000 4,180,000 481,621 13.0% 507 Unemployment Insurance 15,590 41,202 224,825 1,224,825 1,050,000 1,050,000 50,000 (174,825) -14.3% Total nditures: $ 48,126,957 $ 26,921,600 $ 27,452,596 $ 47,148,048 $ 47,138,331 $ 48,207,119 $ 27,330,960 $ 1,059,071 2.2% C-60 OPERATING BUDGET DUMAS BAY CENTRE MANAGER Rob Ettinger ■ Conference & Retreat Rentals ■ Business Rentals ■ Theatre Rentals ■ Cultural Arts Programs ■ Facility Management ■ Grounds Maintenance ■ Contract Admin. ■ Marketing & Promotions ■ Brooklake Community Center ■ Concessions PARKS, RECREATION AND CULTURAL SERVICES DIRECTOR John Hutton ■ Council Committee/Commission Support ■ Department Direction ■ Implement Parks, Recreation & Open Space Comprehensive Plan ■ Intradepartmental Coordination ■ Regional Issues and Involvement PARKS DEPUTY DIRECTOR Steve Ikerd ■ Open Space & Trails ■ Park Renovation ■ Contract Admin. ■ City Facilities Mgmt. ■ Security Systems ■ Commission Support ■ Urban Forestry Mgmt. ■ CIP Management COMMUNITY CENTER AND RECREATION MANAGER Doug Nelson ■ Overall Management of Division Resources, Programs and Staff ■ Community/Center Recreation and Physical Plant Operations ■ Division Operating Budget and Capital Reserves Management ■ Manage Division Marketing/Promotions and Community Outreach PARKS MAINTENANCE & FACILITIES MANAGER Jason Gerwen ■ Neighborhood Parks ■ Community Parks ■ Volunteer Programs ■ Athletic Field Maintenance ■ Grounds Maintenance ■ Rec. & Community Event Support ■ Play Structures ■ Direct Crews ■ Open Space & Trails ADMINISTRATIVE ASSISTANT H Mary Jaenicke ■ Director Support ■ Department Support ■ Council Committee Support ■ Commission Support ■ Customer Service ■ Contracts ■ Website Updates ■ Process Invoices C-61 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: John Hutton, Parks Director 2015/2016 ACCOMPLISHMENTS ■ Successfully designed, built and opened Federal Way's first Downtown Park in an incredibly demanding schedule. This park includes our first spray park and features a unique playground and artificial safety surface as well as very unusual LID educational components that will benefit the community for decades to come. This park attracted tremendous interest and support and volunteers played a key role. ■ Successfully built significant IT projects at City Hall for the City Council Members, Mayor's office and IT. ■ Hosted numerous special events through the Recreation Division and the FWCC each of which was well attended and well organized and implemented. These large community events included the 23rd annual Red Whites & Blues Festival, Grand Opening of Town Square Park, movies in the park, new events like Princesses and Pixies and Pirate Parry ■ Successfully made significant improvements to trails at several different parks ■ Following a public process and with the support of the Parks Commission we installed a new playground at Adelaide Park ■ The development of the new department mission, vision and core principal action statements ■ The prioritized list of business strategies that we feel will help us get closer to our vision, the strategies we implemented in 2016 include: ➢ Development of operation manuals for all full time and part time positions ➢ Defining the Gold Standard language in our vision statement ➢ Clarifying and justifying our current customer service standards and refund policies ➢ Analyzing our cost recovery model to better understand and project the proper allocation of funds for future operations; special emphasis on funds for services to those in need ➢ Surveying our citizens to ensure that the recreation program we are offering are meeting their needs and looking for new opportunities to reach those we haven't in the past ➢ Surveying teens and implementing additional teen programming ➢ Development of an ongoing marketing plan ➢ Rewriting job descriptions to ensure we are attracting young professionals ■ The Community Center is cost recovering once again at over 90% and meeting revenue and expense projections ■ Our division began the process of changing its mission in our Community to have our programs be more inclusive to those that are less able to afford the services that we offer and to have an expected standard of quality for our programs that are models for the rest of the recreation departments in our region. ■ Our programs have once again received the approval of our patrons by being awarded several top honors in the "Best of Federal Way" contest. ■ We continue to operate the facility on a tight budget and with limited resources and do so in a creative manner with repairs to mechanical equipment being done with only minor impact to facility programming. ■ Raised almost $9,000 at the 2nd Annual Oktoberfest Fundraiser to increase the Rec Inc Scholarship fund to over $14,000. We have given out over 25 $100 scholarships in 2016. ■ Started a new life -skills program called "Learn for Life." Every month a new theme is discussed and every month has been at max capacity since the program began. ■ Pirates, Pixies & Helmets — brand new event that drew about 2000 participants, showing a need in community (helmets) and created another fun event option for families... for FREE! ■ In 2015 Day Camp and Pre -School Recreation program revenue increased by $30,000 over 2014. ■ In 2016 we increased our offering of specialty camps: Computer, Science, Dance, Theatre, and Lego. ■ Secured a large amount of return retreats and meetings rebooking each group year after year by providing excellent customer service, food service and meeting our client's needs and generating our highest revenue years ever in 2015 and 2016. ■ Improved our Google AdWords campaign to increase call volume and bookings with a limited marketing budget of just 6k annually. ■ Chef Scott continues to improve the food service operations and improve revenue potential for the Dumas Bay Centre fund. ■ Installed carpeting throughout the entire facility, added mini -split air conditioning units to all three meeting spaces for guest comfort, purchased new beds for all overnight rooms ■ Negotiated a new contract agreement with Centerstage Theatre for 3 years management. We also secured additional meeting space in this contract for the Dumas Bay Centre fund when not in use by Centerstage Theatre. ■ In an effort to reduce the unwanted park activity at the Dumas Bay Centre we have partnered with the Federal Way Police Department and IT increasing presence and monitoring. C-62 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: John Hutton, Parks Director 2017/2018 KEY PROJECTS ANTICIPATED ■ Develop a relationship with local chess clubs to teach chess and staff the large chess board at Town Square Park ■ Add equipment necessary to maintain natural turf throughout our system ■ Install tilt skillet and new oven in DBC kitchen. ■ Continue to work with Centerstage Theatre to maintain a successful operation and partnership. ■ Continue to manage the budget to maximize revenues and control expenditures. ■ Construct Phase I of the Panther Lake Open Space Master Plan to include a loop trail around the lake and connect to the BPA Trail. ■ Install new roof at Knutzen Family Theatre. ■ Install mini split air conditioning in bedrooms at DBC ■ Install new windows in meeting spaces ■ Develop a revised plan for improvements at Lakota Park. ■ Work with the Parks Commission to identify playground structures that need to be improved or replaced. ■ Complete the Celebration Park Maintenance Building. ■ Identify and make repairs to asphalt paths throughout the park system. ■ Continue to work with AmeriCorps & EarthCorps on City projects. ■ Identify and develop a plan for Brooklake Community Center. ■ Replace the Toddler play structure in the leisure pool as well as repair or replace the large purple slide supports. ■ Adding piped in sound and ceiling mounted projection to the community rooms as well as additional TV's in the game room and lobby area. ■ It is our division's goal to shift more focus toward starting the process of CAPRA accreditation for the Parks Department. ■ After school program in partnership with FWSD. ■ Movies and concerts at Town Square Park. ■ Teen focused activities including late nights and adventure outings. ■ Revitalize adult softball and volleyball leagues which have been on a downward trend nationally. PROPOSED CAPITAL PROJECTS AND FUNDING SOURCES (DOLLARS IN THOUSAND): 2017 Proposed Projects Sources (in thousands) Misc / Prior Total REET Years' Trsfrs Sources Sources Consult Project Equip Construct Svcs Mgmt Acquis Total Expenses Major Maintenance & Improvements to Existing Park Facilities $ 100 $ $ 239 $ 339 $ $ 339 $ $ $ 339 Annual Playground Repair & Replacement Program 100 133 1 233 233 233 Trail & Pedestrian Access Improvements 50 1,071 1,121 1,121 1,121 Laurelwood - 162 162 162 162 Celebration Maintenance Building - 47 47 47 47 Lakota Soccer Field Upgrade 50 400 450 450 450 Total2017 $ 300 $ $ 2,052 $ 2,352 $ $ 2,352 $ $ $ 2,352 2018 Proposed Projects Sources (in thousands) Misc / Prior Total REET Years' Trsfrs Sources Sources Consult Construct Svcs Project Equip Total Mgmt Acquis Expenses Major Maintenance & Improvements to Existing Park Facilities 100 100 100 100 Annual Playground Repair & Replacement Program 100 100 100 I 100 Trail & Pedestrian Access Improvements 50 50 50 50 Lakota Soccer Field Upgrade 50 50 50 50 Total2018 $ 300 $ $ $ 300 $ $ 300 $ $ $ 300 C-63 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: John Hutton, Parks Director DEPARTMENT POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Administration: I Director of Parks, Rec. & Cultural Svcs. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1 58a Administrative Assistant II 0.80 0.80 0.80 0.80 0.80 1 0.80 1 0.80 r 24 General Recreation: Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Recreation Coordinator 3.50 3.50 3.50 3.50 3.50 3.50 3.50 30 Graphics Coordinator - - - 0.33 0.33 0.33 0.33 22 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18 Maintenance: Parks Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58 Parks Maintenance & Facilities Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Park & Facilities Supervisor - - - 1.00 1.00 1.00 1.00 38 Maintenance Worker - Lead 2.00 2.00 2.00 2.00 2.00 2.00 2.00 26m Maintenance Worker I - 1.0 FT funded by Prop. 1 8.00 8.00 8.00 9.00 9.00 9.00 9.00 22m Facilities Maintenance Worker 0.50 1.50 1.50 1.50 1.50 1.50 1.50 22m Total General Fund: 19.80 20.80 20.80 23.13 23.13 23.13 23.13 n/a Federal Way Community Center: Community Center & Recreation Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Recreation/CC Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 39 Recreation Coordinator II -Aquatics 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Recreation Coordinator -Fitness 1.00 - - - - - - 30 Community Center Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Aquatic Facility Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26m Aquatics Assistant Coordinator 1.00 - - - - - - 23 Graphics Coordinator - - - 0.33 0.33 0.33 0.33 22 Lead Lifeguard - 2.00 2.00 2.00 2.00 2.00 2.00 08 Custodian -Community Center 2.00 2.00 2.00 2.00 2.00 2.00 2.00 14m Building Supervisor* 1.15 - - - - - - Pr 14 Administrative Assistant I - 1.00 1.00 1.00 1.00 1.00 1.00 18 Office Technician II* 2.20 1.00 1.00 1.00 1.00 1.00 1.00 14 Lifeguard* 2.00 - - - - - - 8 Total Federal Way Comm. Center: 1 13.35 11.00 11.00 11.33 11.33 11.33 11.33 n/a Dumas Bay Centre: Dumas Bay Centre Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Chef/Kitchen Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Administrative Assistant I 0.75 1.00 0.75 1.00 1.00 1.00 1.00 18 Total Dumas Bay Centre: 2.75 3.00 2.75 3.00 3.00 3.00 3.00 n/a Total Regular Staffing 35.90 34.80 34.55 37.46 37.46 37.46 37.46 n/a Changefromprioryear 0.45 (1.10) (0.25) 2.91 - n/a Funded on a One-time Basis: Maintenance Worker I 1.00 - - 22m Grand Total Staffing 36.90 1 34.80 1 34.55 1 37.46 1 37.46 37.46 1 37.46 n/a C-64 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: John Hutton, Parks Director PURPOSE/DESCRIPTION: The Parks, Recreation, and Cultural Services Department consists of five divisions: Parks Administration, Parks General Recreation, Federal Way Community Center, Dumas Bay Centre, and Parks Maintenance. The Department's mission is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. GOALS/OBJECTIVES: ■ Provide cost-efficient quality recreation and cultural programs to meet the needs of all ages, interests and abilities. ■ Provide a high quality of maintenance for all park areas and facilities. ■ Provide a balance of services and programs in parks and facilities for Federal Way's diverse population • Plan and implement ongoing acquisition and development of parks to meet the goals and objectives outlined in the Park Plan updated in 2013. • Promote ongoing public involvement through commissions, volunteers, public outreach and surveys. ■ Manage and maintain all City buildings and structures. ■ Promote a culture of teamwork and public service in all parks, recreation, and cultural activities. 2017 Proposed Expenditures by Category DEPARTMENT SUMMARY: ice Capital 25.6% Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proosed - 16 Ad' Adopted Adjusted Projected I S Chg % Chg General Fund Operating Expenditure Summary: 310 Administration 193,124 253,074 253,061 253,061 253,061 287,702 287,731 34,641 13.7% 33x Maintenance 2,357,347 2,089,042 1,915,249 2,214,715 2,214,715 2,156,657 2,170,480 (58,058) -2.6% 35x General Recreation 1,410,435 1,340,359 1,312,370 1,330,899 1,330,899 1,366,315 1,372,816 35,416 2.7% Subtotal GF Operating : $ 3,960,906 $ 3,682,475 $ 3,4809680 $ 397989675 $ 3,798,675 $ 3,810,674 $ 3,831,027 $ 11,999 0.3% Non -General Fund Operating Expenditure Summary: Ill I FW Community Center 2,177,246 2,337,715 2,199,112 2,237,641 2,237,641 2,216,850 2,254,430 (20,791) -0.9% Subtotal New Comm Center $ 2,177,246 $ 2,337,715 $ 2,199,112 $ 2,237,641 $ 2,237,641 $ 2,216,850 $ 2,254,430 $ (20,791) -0.9% 114 Prop 1 Fund - 94,744 97,469 97,469 97,469 100,337 101,583 2,868 2.9% Subtotal Prop 1 Fund $ - $ 94,744 $ 97,469 $ 97,469 $ 97,469 $ 100,337 $ 1019583 $ 2,868 2.9% 303 Parks CIP 1,056,441 2,046,826 300,000 3,539,945 1,472,782 2,367,163 300,000 (1,172,782) -33.1% Subtotal Parks CIP Fund $ 1,056,441 $ 2,046,826 $ 300,000 $ 3,539,945 $ 1,472,782 $ 2,367,163 $ 300,000 $ (1,172,782) -33.1% 402 Dumas Bay Centre 791,827 1,030,375 719,827 756,399 756,399 925,014 753,994 168,615 22.3% 505 Bldg & Furnishings 401,010 397,255 399,817 399,817 399,817 483,912 490,355 84,095 21.0% Enterprise Fund O r $ 1,192,837 $ 1,427,630 S 1,119,644 $ 1,156,216 $ 1,156,216 S 1,408,926 $ 1,244,349 $ 252,710 21.9% TotalExpenditures: $ 8,387,431 $ 9,589,391 $ 7,196,905 $10,829,946 $ 8,762,783 $ 9,903,950 $ 7,731,389 $ (925,995) -8.6% C-65 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: John Hutton, Parks Director HIGHLIGHTS/CHANGES: The Parks Department's proposed operating budget totals $9,903,950 and $7,731,389 in 2017 and 2018 respectively, and is $925,995 or 8.6% below the adjusted 2016 operating budget. The table below includes the General Fund, Federal Way Community Center Fund, Proposition 1 Fund, Dumas Bay Centre Fund, Parks CIP, and Buildings and Furnishings Fund. Major line item changes include: • Salaries & Wages - Net increase of $111,410 due to changes in employees in positions, position changes, reallocation of line items to increase temporary help in Federal Way Community Center by $20K, addition of 3 more staff in 2016 that are carried over into 2017/18, step increases for positions, and a cost of living adjustment. • Benefits - Net increase of $68,722 due to changes in employee's health plans selection, increases in health insurance premiums, addition of 3 more staff in 2016 that are carried over into 2017/18, and step increases and a cost of living adjustment increasing percentage driven benefits. • Supplies - Increase of $3,000 due to $6,500 increase due to reallocation of line items to increase maintenance supplies of the Federal Way Community Center, offset by a decrease of $3,500 due to the elimination of a one- time small equipment purchase. • Services and Charges - Net decrease of $86,900 due to decrease of $71,500 for Federal Way Community Center reallocation of line items to supplies and salaries and wages, and a reduction of $25K for one-time repair and maintenance projects, and decrease of $15,400 for one-time courtyard repair and furniture, and painting of the facility. • Capital Outlay - Decrease of $1,002,782 due to a reduction in capital expenditures for 303 Parks CIP, offset by an increase of $170K in Dumas Bay Center for one-time repair of beach trail of $50K, new roof over Knutzen family theatre of $100K, and kitchen oven and tilt skillet of $20K. • Internal Service Charges - Net increase of $9,555 due to Dumas Bay Center contribution for self -insured retention, and re -allocation of internal service costs. • Other Financing Use - Decrease of $29,000 due to no transfer out needed from the General Fund to the Dumas Bay Center. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed �17 Proposed - 16 Ad' I Adopted I Adjusted I rojected $ Chg I % Chg Revenue Summary: 31X Taxes $ - $ 94,744 $ 97,469 $ 97,469 $ 97,469 $ 100,337 $ 101,583 $ 2,868 2.9% 33X Intergovernmental 11,500 12,000 5,000 5,000 5,000 5,000 5,000 - 0.0% 34X Charges for Services 2,990,985 2,900,979 2,905,244 2,812,537 2,812,537 2,860,690 2,867,100 48,153 1.7% 36X Miscellaneous 1,130,130 1,333,023 981,347 981,347 1,026,347 996,973 997,006 15,626 1.6% 39X Other Financing Sourcel 4,108,820 1,378,446 821,000 1,196,641 1,196,641 805,850 859,930 (390,791) -32.7% Total Rewnues: $ 8,241,434 1 $ 5,719,192 1 $ 4,810,060 1 $ 5,092,994 1 $ 5,137,994 1 $ 4,768,850 1 $ 4,830,619 1 $ (324,144) -6.4% Expenditure Summary: 1XX Salaries and Wages 3,190,560 3,367,544 3,396,385 3,682,127 3,682,127 3,793,537 3,850,567 111,410 3.0% 2XX Benefits 1,087,645 1,159,029 1,033,503 1,081,918 1,081,918 1,150,640 1,164,954 68,722 6.4% 3XX Supplies 694,563 875,668 567,198 598,562 598,562 601,562 601,562 3,000 0.5% 4XX Services and Charges 2,121,228 2,267,066 1,806,988 1,834,563 1,834,563 1,747,663 1,747,663 (86,900) -4.7% 5XX Intergovernmental 45,855 8,014 25,105 25,105 25,105 25,105 25,105 - 0.0% 6XX Capital Outlays 626,382 1,173,774 300,000 3,539,945 1,472,782 2,537,163 300,000 (1,002,782) -28.3% 8XX Debt Service -Interest 856 - - n/a 9XX Internal Service 592,199 40,711 38,725 38,725 38,725 48,280 41,538 9,555 24.7% OXX Other Financing Use 29,000 696,727 29,000 1 29,000 29,000 - - (29,000) -100.0% Total nditures: $ 8,387,431 $ 9,589,391 $ 7,1969905 1 $109829,946 $ 897629783 $ 9,903,950 $ 7,731,389 $ (9259995) -8.6% C-66 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES ADMINISTRATION Responsible Manager: John Hutton, Parks Director PURPOSE/DESCRIPTION: The Administration Division is responsible for the overall coordination of the department and supervision of park planning, recreation, cultural services, and maintenance operations. It also provides leadership to meet its mission of providing quality recreation programs, park development, acquisition and stewardship of over 1,100 acres of park land and six major facilities. The Administration Division also provides support to the Parks, Recreation, and Public Safety Council Committee, Arts Commission, Parks and Recreation Commission and Youth Commission. Additionally it acts as the coordinating or central office for customer inquiries and information distribution for all parks and recreation programs. GOALS/OBJECTIVES: 2017 Proposed Expenditures by Category Personn, 97.8% plies 7% Svc/Chgs 1.4% ■ Improve and enhance new and existing parks, facilities, and program opportunities to provide multiple functions ■ Provide a balance of services and programs in parks and facilities for Federal Way's diverse population ■ Protect, retain, and improve open space and educate and promote community awareness of the natural systems ■ Create community gathering spaces and activities including planning and coordination of downtown public space with economic development efforts. ■ Plan and design trails and pedestrian connections to regional trails and neighboring jurisdictions to increase planning and implementation of park plans for new annexation areas. PERFORMANCE MEASURES: Type/Description Workload Measures: Number of commissions and committees supported Number of Capital Projects Managed Outcome Measures: Total Acres of Park and Open Space Total Square Feet of Facilities operated and maintained Parks and Recreation Projected New Funding for Capital Budget POSITION INVENTORY: 2015 2016 2017 2018 1124 1124 1124 1124 251,791 251,791 251,791 251,791 $300,000 $300,000 $300,000 $300,000 Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Administration: Director of Parks, Rec. & Cultural Svcs. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58a Administrative Assistant II 0.80 0.80 0.80 0.80 0.80 0.80 0.80 24 Total Regular Staffing 1.80 1.80 1.80 1.80 1.80 1.80 1.80 n/a Change from prior year 0.45 - - - - - - n/a Grand Total Staffing 1.80 1.80 1.80 1.80 1.80 1.80 1.80 n/a C-67 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES ADMINISTRATION Responsible Manager: John Hutton, Parks Director HIGHLIGHTS/CHANGES: The Administration Division proposed operating budget for 2017/2018 is $287,702 and $287,731 respectively. This is an increase of $34,641 or 13.7% above the adjusted 2016 operating budget. Major line item changes include: • Salaries & Wages - Increase of $3,982 is due to step increases for positions. • Benefits - Increase of $30,659 is due to changes in employee health care plans selection, an increase in health insurance premiums. Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' I Adopted I Adjusted Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages 132,460 188,535 186,472 186,472 186,472 190,454 190,454 3,982 2.1% 2XX Benefits 40,903 60,416 60,328 60,328 60,328 90,987 91,016 30,659 50.8% 3XX Supplies 2,101 2,667 2,110 2,110 2,110 2,110 2,110 - 0.0% 4XX Services and Charges 1,663 1,455 4,151 4,151 4,151 4,151 4,151 0.0% 9XX Internal Services 15,996 - - - - - - n/a Total PX nditures: $ 193,124 $ 253,074 1 $ 253,061 1 $ 253,061 $ 253,061 1 $ 287,702 $ 287,731 $ 34,641 13.7% C-68 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES GENERAL RECREATION Responsible Manager: Doug Nelson, Community Center & Recreation Manager PURPOSE/DESCRIPTION: The General Recreation Division plans and manages a wide variety of recreation, community center, athletic, and cultural programs, services and special events that provide activities that foster community spirit, build individual self-confidence and enhance the quality of life. Recreation Division's other program areas include: Federal Way Community Center, Community Recreation, Recreation Inc., Youth and Adult Athletics, Community Events, Senior Services, Cultural Services, Dumas Bay Centre, and Knutzen Family Theatre. GOALS/OBJECTIVES: ■ Provide accessible recreation and cultural services and facilities for the community. ■ Coordinate community events and celebrations that provide opportunities for the community to celebrate and connect. ■ Provide services to enhance the health and wellbeing of our citizens. ■ Provide recreation and inclusive services to individuals with disabilities and special needs. ■ Provide spaces for the community to rent for business, performance, to celebrate special occasions. 2017 Proposed Expenditures by Category PERFORMANCE MEASURES: Type/Description Workload Measures: Total Recreation & Cultural Services classes held Total senior classes / drop -in services Total Teen Participants Outcome Measures: Recovery ratio Efficiency Measures: Number of volunteer hours, Senior Services Number of Recreation & Cultural Services enrollments Number of Recreation & Cultural Services participant attendance POSITION INVENTORY: hgs ro 2015 2016 2017 2018 1500 1520 1500 1520 1300 1350 1300 1350 350 350 350 350 71.7% 71.1% 71.7% 71.1% 3,300 3,300 3,300 3,300 11,700 11,700 11,700 11,700 140,400 141,600 140,400 141,600 Positions 2014 Actual 2015 Actual 2016 1 2017 1 Proposed 2018 Proposed Grade Adopted I Adjusted7 Projected General Recreation: Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Recreation Coordinator 3.50 3.50 3.50 3.50 3.50 3.50 3.50 30 Graphics Coordinator - - - 0.33 0.33 0.33 0.33 22 Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18 Total General Fund: 5.50 5.50 5.50 5.83 5.83 5.83 5.83 n/a Total Regular Staffing 5.50 5.50 5.50 5.83 5.83 5.83 5.83 n/a Change from prior year - - - 0.33 - - - n/a Grand Total Staffing 5.50 5.50 5.50 5.83 5.83 5.83 5.83 n/a C-69 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES GENERAL RECREATION Responsible Manager: Doug Nelson, Community Center & Recreation Manager HIGHLIGHTS/CHANGES: The General Recreation Division Budget includes Athletics and Special Services, and Community Recreation and Cultural Services. The General Recreation proposed operating budget for 2017/2018 is $1,366,315 and $1,372,816 respectively. This is an increase of $35,416 or 2.7%. Major line item changes include: • Salaries & Wages - Increase of $12,893 changes in employees in positions, and step increases. • Benefits - Increase of $51,523 due to changes in employees with different health insurance plans selection, and step increases increasing percentage driven benefits. • Other Financing Use - Decrease of $29,000 due to no transfer out needed from General Fund for the Dumas Bay Centre. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 33X Intergovernmental $ 11,500 $ 12,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 0.0% 34X Charges for Services 850,988 863,806 860,650 860,650 860,650 860,650 860,650 0.0% 36X Miscellaneous 103,549 137,014 71,350 71,350 71,350 71,350 71,350 0.0% 39X Other Financing Source 346,643 - - - - - - n/a Total Revenues: $ 1,312,680 $ 1,012,820 $ 937,000 $ 937,000 $ 937,000 $ 937,000 $ 937,000 $ - 0.0% Expenditure Summary: 1XX Salaries and Wages 748,343 731,654 765,174 779,069 779,069 791,962 796,317 12,893 1.7% 2XX Benefits 190,374 192,677 139,346 143,980 143,980 195,503 197,649 51,523 35.8% 3XX Supplies 92,675 96,260 98,441 98,441 98,441 98,441 98,441 - 0.0% 4XX Services and Charges 283,050 290,728 280,284 280,284 280,284 280,284 280,284 0.0% SXX Intergovernmental 941 40 125 125 125 125 125 0.0% 9XX Internal Service 66,053 - - - - - - n/a OXX Other Financing Use 29,000 29,000 29,000 29,000 29,000 (29,000) -100.0% Total nclitures: 1 $ 1,410,435 $ 1,340,359 $1,312,370 $1,330,899 $1,330,899 $1,366,315 $1,372,816 $ 35,416 1 2.7% C-70 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES COMMUNITY CENTER Responsible Manager: Doug Nelson, Manager, Community Center/Recreation PURPOSE/DESCRIPTION: The Federal Way Community Center opened in 2007. The facility features three gyms, two pools, fitness area, climbing wall, senior lounge, sauna/steam rooms, classroom space and community rooms for rental use. The facility charges a single — use fee and a discounted membership fee for pass holders, and also serves as a location for many general recreation classes and community events. GOALS/OBJECTIVES: 2017 Proposed Expenditures by Category ■ Provide a facility that promotes fitness and health through dynamic exercise programming and a state of the art fitness Personnel studio. 67.3 % 1%apr ■ Administer aquatics safety, education and fitness programs for all ages. ■ Provide a contemporary venue and excellent service staff for community- wide event, private occasion, and business rentals. ■ Provide opportunities for new athletic programs for young children that promote economic development. ■ Serve as a venue for general recreation programs, athletics, and senior services. Membership ■ Increase member retention from our current average of approximately 50% by implementing the following strategies: ■ Continue using the fitness assessment for new members by using the following measures: ■ Find out what their fitness goals are. ■ Do some fitness assessing to gauge where they are now. ■ Connect the dots between where they are now and where they want to be by making fitness recommendations that will help them achieve results. ■ We believe that this simple process will not only lead to a higher retention rate (people stay and pay longer when they see results), but it will also increase our personal training revenue by at least $20,000 each year. Front Desk • Continue to invest in the education of our young people working at the front desk by implementing the following ideas: o Develop a semi-annual staff review with more specific success measures. Continue to invest in small pay increases for team members who are thriving and who show potential for longevity. o Send the entire team to a customer service seminar at least I per year. o Continue to cross train staff to work a variety of different departments, especially group fitness. o Increase the fun factor by having quarterly front desk team builders Group Fitness ■ Continue to grow our group fitness participation month by month and as a percentage of overall visits. We are currently seeing over 4,000 participants/month with approximately 26% of people scanning going to group fitness. Climbiniz ■ Consider long-term options for the Climbing Pinnacle; everything from tearing it down to make room for expanded fitness programming, to designing new program uses. ■ We want to try expanding our bouldering routes and add adult climbing classes to increase revenue. C-71 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES COMMUNITY CENTER RESPONSIBLE MANAGER: DOUG NELSON, MANAGER, COMMUNITY CENTER/RECREATION PERFORMANCE MEASURES: Type/Description Workload Measures: Number of operational hours Number of birthday party rentals Number of special event rentals Number of meeting rentals Number of swim classes Efficiency Measures: Operating within or better than designated utility tax contribution Efficiency Measures: Number of active passes Number of community center class enrollments Number of pass holder visits Number of daily admissions POSITION INVENTORY: 2015 2016 2017 2018 4,960 4,960 4,960 4,960 500 500 500 500 100 100 100 100 400 400 400 400 2,200 2,200 2,200 2,200 Yes Yes Yes Yes 3,300 3,300 3,300 3,300 1,400 1,400 1,400 1,400 180,000 180,000 180,000 180,000 75,000 75,000 75,000 75,000 Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Gradc Adopted Adjusted Projected Federal Way Community Center: Community Center & Recreation Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Recreation/CC Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 39 Recreation Coordinator II -Aquatics 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Recreation Coordinator -Fitness 1.00 - - - - - - 30 Community Center Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Aquatic Facility Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26m Aquatics Assistant Coordinator 1.00 - - - - - - 23 Graphics Coordinator - - - 0.33 0.33 0.33 0.33 22 Lead Lifeguard - 2.00 2.00 2.00 2.00 2.00 2.00 08 Custodian -Community Center 2.00 2.00 2.00 2.00 2.00 2.00 2.00 14m Building Supervisor 1.15 - - - - - - 14 Administrative Assistant I - 1.00 1.00 1.00 1.00 1.00 1.00 18 Office Technician II 2.20 1.00 1.00 1.00 1.00 1.00 1.00 14 Lifeguard 2.00 - - - - - - 8 Total Federal Way Comm. Center: 13.35 11.00 11.00 11.33 11.33 11.33 11.33 n/a Total Regular Staffing 13.35 11.00 11.00 11.33 11.33 11.33 11.33 n/a Changefromprioryear - (2.35)1- 0.33 - - n/a Grand Total Staffing 1 13.35 11.00 11.00 11.33 11.33 11.33 11.33 n/a C-72 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES COMMUNITY CENTER RESPONSIBLE MANAGER: DOUG NELSON, MANAGER, COMMUNITY CENTER/RECREATION The proposed operating budget is $2,216,850 in 2017 and $2,254,430 in 2018. This is a decrease of $20,791 or 0.9% when compared to the 2016 adjusted budget. Major line item changes include: • Salaries & Wages - Increase of $44,209, due to reallocation of line items to increase temporary help by $20K, adjustment increases in positions, step increases, and a cost of living increase. • Benefits - Decrease of $8,141 primarily due to changes in employee's health insurance plans selection. • Supplies - Increase of $6,500 due to reallocation of line items to increase maintenance supplies of the facility. • Services and Charges - Decrease of $71,500, due to reallocation of line items, and a reduction of $25K for one-time repair and maintenance projects at the center. REVENUE AND EXPENDITURE: Code Item 2014 Actual 2015 I Actual 1 2016 I 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' I Adopted I Adjusted I Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ 1,517,841 $1,523,930 $1,518,500 $1,518,500 $1,518,500 $1,516,500 $1,516,500 $ (2,000) -0.1% 36X Miscellaneous 308,419 317,994 275,000 275,000 275,000 290,000 290,000 15,000 5.5% 39X Other Financing Source 326,944 422,323 405,000 460,641 460,641 393,850 447,930 (66,791) -14.5% Total Revenues: $ 2,153,204 $ 2,264,247 $ 2,198,500 $ 2,254,141 $ 2,254,141 $ 2,200,350 $ 2,254,430 $ (53,791) -2.4% Expenditure Summary: 1XX Salaries & Wages 1,047,779 1,059,411 1,117,914 1,130,401 1,130,401 1,182,751 1,214,169 52,350 4.6% 2XX Benefits 354,713 360,214 310,698 316,740 316,740 308,599 314,761 (8,141) -2.6% 3XX Supplies 220,506 306,903 167,500 187,500 187,500 194,000 194,000 6,500 3.5% 4XX Services and Charges 414,533 607,172 582,500 582,500 582,500 511,000 511,000 (71,500) -12.3% 5XX Intergovernmental 25,444 4,016 20,500 20,500 20,500 20,500 20,500 - 0.0% 6XX Cap ital Outlay 3,143 - - - n/a 9XX I Internal Services 111,129 - n/a Total Expenclitures:1 $ 2,177,246 1 $ 2,337,715 $ 2,1999112 $ 2,237,641 $ 2,237,641 $ 2,216,850 $ 2,254,430 $ (20,791) 75.9% C-73 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DUMAS BAY CENTRE Responsible Manager: Rob Ettinger, DBC Manager PURPOSE/DESCRIPTION: Dumas Bay Centre is operated as an enterprise fund. The multi -use facility offers business retreat and overnight and day use accommodations, rentals for events such as weddings and family celebrations. A 12 acre passive use park and beach is Intert located on the site and is managed by Dumas Bay Centre staff. 5.2 Intergov't The Knutzen Family Theatre offers performance space for local 0.5% artists and art organizations, production assistance for local arts organizations, performance and cultural arts events, cultural arts classes, technical theater classes, business and special events rentals. Svc/Chg: The facility also provides space for Recreation and Cultural 22.1% Services classes on the lower level of the building. s GOALS/OBJECTIVES: 2017 Proposed Expenditures by Category Capital 1 R do/ 1-1./70 ■ Provide a regional conference and retreat center that enhances economic development. ■ Provide high quality rental space for private events & occasions. ■ Manage the Dumas Bay Park property as a passive use park. • Manage food service operation and increase revenue while raising awareness of the facility and services offered. PERFORMANCE MEASURES: Type/Description Workload Measures: Number of use days Number of overnight stays Number of non -charged users Outcome Measures: Revenue generated Recovery ratio Efficiency Measures: Number of contracts managed Number of retreats POSITION INVENTORY: Personnel 40.7% 2015 2016 2017 2018 250 250 275 275 195 208 215 215 10 10 8 8 $628,000 $630,000 $628,000 $630,000 98.0% 98.0% 98.0% 98.0% 2 2 2 2 115 115 115 115 Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted FAdjusted Projected Dumas Bay Centre: Dumas Bay Centre Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Recreation Coordinator -Dumas Bay - - - - - - - 30 Chef/Kitchen Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Administrative Assistant I 0.75 1.00 0.75 1.00 1.00 1.00 1.00 18 Total Dumas Bay Centre: 2.75 3.00 2.75 3.00 3.00 3.00 3.00 n/a Change from pHoryear 0.25 1 (0.25)1 0.25 1 - - - n/a Grand Total Staffing 2.75 1 3.00 1 2.75 1 3.00 1 3.00 3.00 3.00 n/a C-74 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DUMAS BAY CENTRE Responsible Manager: Rob Ettinger, DBC Manager HIGHLIGHTS/CHANGES: The Dumas Bay Centre proposed operating budget totals $925,014 in 2017 and $753,994 in 2018. This is a 22.3% or $168,615 increase from the 2016 adjusted budget. Major line item changes include: • Salaries and Wages - Increase of $5,088 primarily due to a cost of living increase. • Services and Charges - Net decrease of $15,400 due to one-time courtyard repair and furniture, and painting of facility. • Capital Outlay - Net increase of $170,000 due to one-time repair to beach trail of $50K, new roof over Knutzen family theatre of $100K, and kitchen oven and tilt skillet of $20K. • Internal Services - Net increase of $9,555 due to contribution for self -insured retention, and re -allocation of internal service costs. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2011 Actual 2016 2017 I Proposed 2018 I Proposed 17 Proposed - 16 Ad' Adopted Adjusted I Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ 328 $ 542 $ 254 $ 254 $ 254 $ 254 $ 254 - 0.0% 36X Miscellaneous 643,721 759,790 634,997 634,997 679,997 634,997 634,997 - 0.0% 39X Other Financing Source 116,000 487,659 116,000 326,000 326,000 112,000 112,000 (214,000) -65.6% Total Revenues: $ 760,049 $1,247,991 $ 7519251 $ 961,251 $ 1,006,251 $ 747,251 $ 747,251 $ (2149000) -22.3% Expenditure Summary: 1XX Salaries & Wages 254,254 284,323 275,263 291,464 291,464 296,552 302,247 5,088 1.7% 2XX Benefits 84,986 89,395 75,344 80,315 80,315 79,687 79,714 (628) -0.8% 3XX Supplies 146,578 201,458 122,036 122,036 122,036 122,036 122,036 - 0.0% 4XX Services and Charges 260,289 375,499 204,259 219,659 219,659 204,259 204,259 (15,400) -7.0% 5XX Intergovernmental 4,941 895 4,200 4,200 4,200 4,200 4,200 - 0.0% 6XX Capital Outlay 67 1 38,094 1 - - - 170,000 - 170,000 n/a 9XX Internal Services 40,713 1 40,711 1 38,725 38,725 38,725 48,280 41,538 9,555 24.7% Total nditures: $ 791,827 1 $19030,375 1 $ 719,827 $ 756,399 $ 756,399 $ 9259014 $ 7539994 $ 1689615 C-75 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES PARK MAINTENANCE Responsible Manager: Steve Ikerd, Parks Deputy Director PURPOSE/DESCRIPTION: The City of Federal Way maintains 10 community parks, 19 neighborhood parks, and 6 major facilities. The City also maintains 32 undeveloped open spaces, three trail systems for use by its citizens, and a park system that exceeds 1,100 acres. The Park Maintenance Division is responsible for facility maintenance and operations of City Hall, Police Storage, Steel Lake Annex, Steel Lake Maintenance Facility, the landscape at the Community/Senior Center, Dumas Bay Centre, and other City buildings. In addition they are responsible for grounds and landscape maintenance on all city parks, trails, and open space areas. Rental of park facilities and picnic sites is also administered by this division. An increasing level of public use requires substantial maintenance effort coordinating City personnel, contract services and community resources. 2017 Proposed Expenditures by Category GOALS/OBJECTIVES: ■ Complete a Park Maintenance Management Plan. ■ Complete construction of a new maintenance building at Celebration Park. • Follow maintenance plan to enhance maintenance of park system. PERFORMANCE MEASURES: Type/Description Workload Measures: Number of parks with athletic fields Number of sites requiring routine safety inspections Number of park acres routinely maintained Number of developed parks that require litter control Number of restroom facilities Number of city owned major facilities maintained Number of other city owned buildings maintained Outcome Measures: • of work orders completed w/in requested time frame • acres of athletic fields maintained in good condition • of park land mowed on schedule • of trash removed on schedule • of restrooms cleaned and sanitized daily POSITION INVENTORY: Chgs 2% 2015 2016 2017 2018 5 5 5 5 35 35 35 35 580 580 580 580 29 29 29 29 9 9 9 9 6 6 6 6 19 19 19 19 70% 60% 70% 75% 70% 70% 75% 75% 85% 85% 85% 85% 90% 90% 90% 90% 85% 85% 90% 95% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjuste-d7 Projected Maintenance: Parks Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58 Parks Maintenance & Facilities Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Park & Facilities Supervisor - - - 1.00 1.00 1.00 1.00 38 Maintenance Worker - Lead 2.00 2.00 2.00 2.00 2.00 2.00 2.00 26m Maintenance Worker I - 1.0 FTE funded by Prop. 1 8.00 8.00 8.00 9.00 9.00 9.00 9.00 22m Facilities Maintenance Worker - 1.00 1.00 1.00 1.00 - - 22m Total Regular Staffing 12.00 13.00 13.00 15.00 15.00 14.00 14.00 n/a Change from prior year - 1.00 - 2.00 - (1.00) - n/a Funded on a One-time Basis: Maintenance Worker I 1.00 22m Grand Total Staffing 13.00 1 13.00 13.00 15.00 15.00 14.00 1 14.00 1 n/a C-76 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES PARK MAINTENANCE Responsible Manager: Steve Ikerd, Parks Deputy Director HIGHLIGHTS/CHANGES: The Park Maintenance proposed operating budget totals $2,256,994 in 2017 and $2,272,063 in 2018. This is a 2.4% or $55,190 decrease from the 2016 adjusted budget. Major line item changes include: Salaries & Wages - Net Decrease of $18,073 due to moving 1.0 FTE Facility Maintenance Worker to Buildings and Furnishings, offset by a full year funded Maintenance Worker I for Town Square Park and Parks & Facilities Supervisor, and a cost of living increase. Benefits - Net Decrease of $33,617 due to moving 1.0 FTE Facility Maintenance Worker to Buildings and Furnishings, offset by a full year funded Maintenance Worker I for Town Square Park and health insurance premium increases. Supplies - Decrease of $3,500 due to the elimination of a one-time small equipment purchase. REVENUE AND EXPENDITURE SUMMARY: PARKS MAINTENANCE - GENERAL FUND Code Item 2014 Actual 2015 Actual 2016 1 2017 Proposed 2018 Proposed 17 Proposed - 16 AdJ Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 39X I Other Financing Sources $ 163,482 $ $ - $ - $ - $ - $ ni Total Revenues: $ 163,482 $ - $ - $ - $ - $ - $ - $ - n/a Expenditure Summary: 1XX Salaries & Wages 981,083 1,005,548 966,862 1,210,021 1,210,021 1,189,060 1,198,337 (20,961) -1.7% 2XX Benefits 410,651 426,421 417,438 450,206 450,206 416,609 421,155 (33,597) -7.5% 3XX Supplies 161,662 171,613 148,302 159,666 159,666 156,166 156,166 (3,500) -2.20/ 4XX Services and Charges 437,827 480,251 382,367 394,542 394,542 394,542 394,542 0.0% SXX Intergovernmental 2,820 3,064 280 280 280 280 280 0.0% 6XX Capital Outlay 4,996 2,146 - - - - - n/a 9XX I Internal Services 358,309 - - - n/a Total FX nditures : $ 2,357,347 $ 2,089,042 $1,915,249 $ 2,214,715 $ 2,214,715 $ 2,156,657 $ 2,170,480 $ (58,058) 2.6 PARKS MAINTENANCE - PROPOSITION 1 FUND Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed 17 Pro osed - 16 Ad' I Adopted I Adjusted I Projected $ Chg % Chg Revenue Summary: 31X Taxes $ - $ 94,744 1 $ 97,469 1 $ 97,469 1 $ 97,469 1 $ 100,337 1 $ 101,583 1 2,8681 2.9% Total Revenues: $ - $ 94,744 1 $ 97,469 1 $ 97,469 1 $ 97,469 1 $ 100,337 1 $ 101,583 $ 2,868 2.9% Expenditure Summary: 1XX Salaries & Wages - 57,281 1 57,210 1 57,210 1 57,210 1 60,098 1 61,339 2,888 5.0% 2XX JBenefits 19,289 23,059 23,059 23,059 23,039 23,044 (20) -0.1% 4XX I Services and Charges 18,173 17,200 1 1 17,200 17,200 1 17,200 1 17,200 - 1 0.0% Total nditures: $ - $ 94,744 $ 97,469 1 $ 97,469 $ 97,469 $ 100,337 $ 101,583 $ 2,868 2.9% C-77 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PARKS, RECREATION AND CULTURAL SERVICES PARK MAINTENANCE FACILITIES Responsible Manager: Steve Ikerd, Parks Deputy Director PURPOSE/DESCRIPTION: The Park Maintenance Division is also responsible for facility maintenance and operations at City Hall Police, Storage Building, Steel Lake Annex, Steel Lake Maintenance Facility, the exterior of the Community Center, the Dumas Bay Centre, and the Brooklake Community Center. Staff performs repairs and maintenance, manage contract services, coordinate annual facility and safety inspections and provide physical facilities support to all departments and public meetings. GOALS/OBJECTIVES: ■ Research and implement an energy savings plan ■ Develop a preventative maintenance and operations plan ■ Develop an operations manual for City Hall ■ Provide ongoing maintenance and repairs ■ Provide customer service to all departments & the public PERFORMANCE MEASURES: Type/Description Workload Measures: Number of square feet maintained Number of major buildings maintained Number of other buildings maintained Number of departments serviced Number of service contractors used Outcome Measures: • of work orders completed w/in requested time frame % of trash removed on schedule % of restrooms cleaned and sanitized daily POSITION INVF.NTORV: Svc/Cl 69.59, 2017 Proposed Expenditures by Category 6.0% Personnel 24.6 % 2015 2016 2017 2018 251,791 251,791 251,791 251,791 7 7 7 7 19 19 19 19 10 10 10 10 28 28 28 28 85% 85% 85% 85% 100% 100% 100% 100% 100% 100% 100% 100% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Facility Maintenance Worker 0.50 0.50 0.50 0.50 0.50 1.50 1.50 22m Total Regular Staffing 0.50 0.50 0.50 0.50 0.50 1.50 1.50 n/a Change from prior year - - - - - 1.00 - n/a Grand Total Staffing 1 0.50 1 0.50 1 0.50 1 0.50 1 0.50 1 1.50 1 1.50 1 n/a C-78 OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES PARK MAINTENANCE FACILITIES Responsible Manager: Steve Ikerd, Parks Deputy Director HIGHLIGHTS/CHANGES: The Park Maintenance Facilities (Building & Furnishings Fund) proposed operating budget in 2017/2018 is $483,912 and $490,355 respectively. The operating budget for 2017 reflects a increase of $84,095 or 21.0% compared to the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages - Increase of $55,169 due to moving 1.0 FTE Facility Maintenance Worker to Buildings and Furnishings from General Fund Parks Maintenance, step increases, and cost of living increases. ■ Benefits - Increase of $28,926 due to moving 1.0 FTE Facility Maintenance Worker to Buildings and Furnishings from General Fund Parks Maintenance, and an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 I 2017 Proposed 2018 I Proposed 17 Proposed - 16 Adj I Adopted I Adjusted Projected $ Ch % Ch Revenue Summary: 34X Charges for Services $ 514,273 $ 424,585 $ 525,840 $ 433,133 $ 433,133 $ 483,286 $ 489,696 $ 50,153 11.6% 36X IMiscellaneous 1,378 25,123 - - - 626 659 626 n/a 39X Other Financing Sources - - - 110,000 110,000 - - (110,000) -100.0% Total Rewnues: $ 515,651 $ 449,707 $ 525,840 $ 543,133 $ 543,133 $ 483,912 $ 490,355 $ (59,221) -10.9% Expenditure Summary: 1XX Salaries & Wages 26,641 40,792 27,491 27,491 27,491 82,660 87,704 55,169 200.7% 2XX Benefits 6,018 10,617 7,290 7,290 7,290 36,216 37,615 28,926 396.8% 3XX Supplies 44,414 35,077 28,809 28,809 28,809 28,809 28,809 - 0.0% 4XX Services and Charges 318,151 307,699 336,227 336,227 336,227 336,227 336,227 0.0% 6XX Capital Outlay 1 5,787 1 3,071 1 - n/a Total F�Y-nditures: 1 $ 401,010 1 $ 397,255 1 $ 399,817 $ 399,817 $ 399,817 $ 483,912 $ 490,355 $ 84,095 21.0% C-79 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET tliY DF Federal Way This page was intentionally left blank. c -ao OPERATING BUDGET POLICE DEPARTMENT Andy J. Hwang Chief of Police ■ Executive Management of the Department ■ Planning and Development of Effective Police Services ■ Regional issues and services coordination PROFESSIONAL STANDARDS Stan McCall Administrative Commander ■ Professional Standards ■ Internal Audit ■ Incident Review FIELD OPERATIONS Kyle Sumpter Deputy Chief ■ Patrol Services o Patrol o Emergency Response o General Delivery of Police Services ■ Traffic o Traffic Safety Education o Traffic Law Enforcement o Traffic Accident Investigation. o Red Light Photo Enforcement ■ Special Operation Unit (SOU) ■ Contracted Police Services o School Resource Officers o The Commons Mall Officers ■ Specialty Teams o BDU, CCU, CDU, SWAT & VIT ■ Neighborhood Resource Centers ■ Safe Cities Program ADMINISTRATIVE SUPPORT Lynette Allen Executive Assistant ■ Department Support ■ Extra Duty Program ■ Reports SUPPORT SERVICES Steve Neal Deputy Chief • Criminal Investigation (CIS) o Persons Crimes o Property Crimes o Special Investigations Unit (SIU) o Gangs o Criminal Intel. ■ Administration o Budget o Training o Recruiting & Hiring o Internal Investigations o CALEA o Quartermaster o Fleet & Equipment o Jail o Volunteers ■ Specialty Teams o BDU & VIT CIVILIAN OPERATIONS Cathy Schrock Civilian Operations Mgr. ■ Records Unit ■ Animal Services Unit ■ Property / Evidence ■ Crime Analysis / Prevention ■ False Alarm Program ■ Technology ■ Public Relations and Media C-81 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Andy J. Hwang, Police Chief 2015-2016 ACCOMPLISHMENTS ■ Created a new Department Mission statement through strategic planning workshop. ■ Maintaining CALEA Gold Standard Accreditation rating. ■ Use of volunteers to assist with disabled parking violations and Neighborhood Speed Watch Program. ■ Enhanced traffic enforcement with focus on DUI and distracted driving — the Nick & Derek Project. ■ Monthly crime analysis information distribution and implementation of directed patrol and operational plans. ■ Regional collaboration to address crimes such as drugs, gangs, and human trafficking. ■ Participated in the Mayor's Neighborhood Connection Community Meetings. ■ Regional partnership efforts with auto theft task force, PATROL (Preventing Auto Theft Through Regional Operational Links). ■ Expanded Crime Analysis and Prevention Specialists (CAPS) outreach into the community, providing education and enhanced services. ■ Implemented PowerDMS for training and sharing of information. ■ Conduct Reality Based Training (RBT), combining multiple disciplines. ■ Implemented a new department wide P1anIt electronic scheduling system. ■ Expanded the Safe Cities Program, enhancing public safety in partnership with the neighborhood and business community. ■ City-wide shopping cart recovery efforts through the volunteer -managed Cart Recovery Team (CRT). ■ Implemented the Positive Ticket Program. ■ Implementation of new `non -rotational' specialty positions. ■ Mobile Automated Fingerprint Identification System (AFIS). 2017-2018 AGENCY GOALS: ■ Provide for a safer community by having a positive impact on the Index and Quality of Life crimes. ■ Increase uniformed police presence, downtown and in neighborhoods to impact auto theft, burglary, and vehicle prowls. ■ Enhance traffic safety by reducing vehicle speed in neighborhood and school zones. ■ Enhance traffic enforcement with focus on DUI and distracted driving — the Nick & Derek Project. ■ Monthly crime analysis information distribution and implementation of directed patrol and operational plans. ■ Participation with Violence Prevention Coalition (VPC) to have a positive impact on youth violence. ■ Maintain the RSO verification program to enhance public safety and provide better registration compliance. ■ Continue to provide resources in partnership with other agencies to address drugs, gangs and youth violence in schools. ■ Continue with regional efforts in auto theft by participating in PATROL (auto -theft task force). ■ Expand Crime Analysis and Prevention Specialists (CAPS) outreach into the community, providing education and enhanced services. ■ Increase social media use and collaboration with other regional agencies. ■ Conduct Reality Based Training (RBT), combining multiple disciplines. ■ Professional development leadership training opportunities for succession planning. ■ Continue to explore alternatives to booking/housing criminals, in collaboration with the courts. ■ Continue to work on the homeless camps initiative. C-82 OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Andy J. Hwang, Police Chief DEPARTMENT POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58D Deputy Chief 1.00 2.00 2.00 2.00 2.00 2.00 2.00 55D Commander 5.00 5.00 5.00 5.00 5.00 5.00 5.00 51C Lieutenant (2.0 FTE-Prop 1 & 1.0 FTE-Traffic Safety) 14.00 13.00 13.00 13.00 13.00 13.00 13.00 45I Civilian Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Crime Analyst Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32A Police Officer (16.0 FTE-Prop 1 & 7.0 FTE-Traffic Safety) 97.00 110.00 110.00 110.00 110.00 110.00 110.00 32G Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 31 CaleaNVolunteer Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 27A Crime Analyst/Prevention Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Records Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 28A Property/Evidence Custodian 1.00 1.00 1.00 1.00 1.00 1.00 1.00 25 Animal Services Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 24A Quartermaster 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21A Property/Evidence Technician - 1.00 1.00 1.00 1.00 1.00 1.00 20A Administrative Assistant I 4.00 4.00 4.00 4.00 4.00 4.00 4.00 18A Records Specialist (1.0 FTE-Prop 1) 11.00 11.00 11.00 11.00 11.00 11.00 11.00 15A Customer Service Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 14 Police Record Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 37 Total Regular Staging 146.00 160.00 160.00 160.00 160.00 160.00 160.00 n/a Change from prior year 1.00 14.00 - - - - - n/a Funded on a One-time Basis: Police Officers 8.00 - - 32G Property/Evidence Technician 1.00 - - 20A Grant Total Staffing 155.00 160.00 160.00 160.00 160.00 160.00 160.00 1 n/a THE DEPARTMENT'S VISION AND VALUES: The Federal Way Police Department is a community -based police department that represents the special qualities and features of the City of Federal Way. The mission of the Federal Way Police Department is for every member to consistently earn the public's trust while enhancing the quality of life for residents, visitors, and businesses within our City. We accomplish our mission by providing the highest quality law enforcement, community education, and support services possible while making the best use of the resources entrusted to us. We are recognized as professional, innovative, progressive, ethical, and as a valued partner in building economic viability in our area. GOALS/OBJECTIVES: The Federal Way Police Department strives to: ■ Provide a safe environment through community involvement, innovation, and education. ■ Be familiar with and practice current and modern law enforcement techniques and tactics. ■ Maintain a dedicated, well trained, equipped force function with integrity, accountability, and team work. C-83 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Andy J. Hwang, Police Chief PURPOSE/DESCRIPTION: The Police Department utilizes a community based oriented 2017 Proposed Expenditures by Category approach in providing law enforcement services to its citizens. Innovative methods and advanced technology have allowed the department to enhance its overall efficiency and operational effectiveness, to provide an increased level of safety to the Community. The agency contracts with South Correctional Entity other (SCORE) jail facility in a collaborative effort with other South Financing 3.9% County Cities for housing misdemeanor prisoners. The Police Department works cooperatively with local law enforcement agencies in a regional approach when providing specialty services such as the Valley Special Weapons and Tactics Team (SWAT); Valley Investigative Team (VIT) as well as police dispatch services through Valley Communications. The Police Department has achieved a level of success that is well recognized by both the local community as well as other law enforcement agencies. Intergo 2017/2018 will provide new opportunities for the department to 26.60i continue with its primary goal of delivering the highest quality law enforcement services to the community. Through teamwork and dedication, the agency will remain committed to its new mission of providing the highest quality community education, and support services possible while making the best use of the resources entrusted to us DEPARTMENT SUMMARY: Supplies 1.1% 3.9% law enforcement, Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summary: 31X Taxes $ 176,061 $ 2,255,537 $ 2,378,778 $ 2,107,778 $ 2,157,778 $ 2,175,967 $ 2,147,245 $ 68,189 3.2% 32X License and Permits 96,168 98,418 99,000 99,000 99,000 99,000 99,000 - 0.0% 33X Intergovernmental 460,283 591,655 416,162 576,898 576,898 498,055 281,500 (78,843) -13.7% 34X Charges for Services 919,015 988,925 858,000 1,048,766 1,048,766 1,031,766 1,031,766 (17,000) -1.6% 35X Fines and Penalties 2,489,594 2,557,936 1,648,618 1,897,483 2,597,828 2,610,500 2,600,889 713,017 37.6% 36X Miscellaneous 68,183 87,491 55,000 55,000 55,000 58,500 58,500 3,500 6.4% 39X Other Financing Sources 1 3,662,246 1 901 1 - 641,494 1 641,494 1 262,865 415,938 1 (378,629) -59.0% Total Rewenues: $ 7,871,550 1 $ 6,580,862 1 $ 5,455,558 1 $ 6,426,419 1 $ 7,176,764 1 $ 6,736,653 1 $ 6,6349838 1 $ 310,234 4.8% Expenditure Summary: 91 Office of the Chief 2,939,637 468,991 471,969 495,560 495,560 502,192 502,211 6,632 1.3% 92-97 Support Services 5,814,591 5,539,145 5,230,917 5,285,080 5,285,080 5,245,464 5,276,969 (39,616) -0.7% 11X Field Operations 13,389,638 10,717,013 11,057,027 11,246,011 11,246,011 11,774,506 11,821,369 528,495 4.7% Subtotal W/O contract $ 22,143,865 $16,725,149 $16,759,913 $17,026,651 $17,026,651 $17,5229162 $17,600,549 $ 495,511 2.9% 98 Jail Services 4,004,633 4,455,713 4,276,614 5,518,134 5,518,134 5,773,342 5,773,342 255,208 4.6% 98 Valley Communications 1 1,754,632 1,952,964 1,787,000 2,326,089 1 2,326,089 2,542,908 2,746,644 216,819 9.3% Subtotal Exp Contractl $ 5,759,265 $ 69408,677 $ 6,063,614 $ 7,844,223 1 $ 7,844,223 $ 8,3169250 $ 8,5199986 $ 472,027 6.0% Non -General Fund Ex enditure Summary: 112 JTrafficSafety 1,766,725 2,416,227 1,626,618 3,631,574 3,631,574 2,947,387 3,285,373 (684,187) -18.8% 114 JProp 1 Fund - 2,193,288 2,253,238 2,286,294 2,286,294 2,361,294 2,408,183 75,000 3.3% $ 1,766,725 $ 49609,515 $ 3,879,856 $ 5,917,868 $ 5,917,868 $ 5,308,681 $ 5,693,556 $ (609,187) -10.3% Total Expenditures: $299669,855 $279743,342 $269703,383 $30,788,741 $30,788,741 $31,147,093 $31,814,091 $ 358,352 1.2% C-84 OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Andy J. Hwang, Police Chief HIGHLIGHTS/CHANGES: The Federal Way Police Department's primary objective will be to actively address crimes that impact the quality of life for our residents. The Police Department builds relationships with both private and public sector partners and the community itself, to bring every possible resource to bear. The Police Department will maintain its focus of continuing to identify quality individuals to fill anticipated vacancies. The agency will focus on its formal training programs in an effort to keep up with ever changing trends and legal issues. The department will also focus on continued improvement of service delivery, as it conducts a continual review of policies and procedures, as required by CALEA for National Accreditation. The Police Department's proposed operating budget is $31,147,093 in 2017 and $31,814,091 in 2018. This is a 1.2% or $358,352 increase from the 2016 adjusted budget. The table below includes General Fund, Traffic Safety Fund, and Proposition Fund. The Major line item changes include: • Salaries & Wages - Increase of $584K primarily due to fully funding vacant positions and overtime. • Benefits - Increase of $3K primarily due to health insurance premium increases. • Supplies - Increase of $31 K due to addition of $40K for grant and matching funds for bullet proof vest grant, offset by a decrease of $9K due to elimination of one-time purchase of ballistic vests. • Services and Charges - Increase of $34K due to addition of 2016 JAG grant expenditures. • Intergovernmental Services - Increase of $472K due to SCORE jail operations increase of $255K, and Valleycomm dispatch operations increase of $217K. • Other Financing Use - Decrease of $764K due to a reduction in transfer out of Traffic Safety funds in support of Valleycomm operations because the General Fund is providing the remaining support. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj Adopted Adjusted Projected $ Chg % Ch Revenue Summary: 31X Taxes $ 176,061 $ 2,255,537 $ 2,378,778 $ 2,107,778 $ 2,157,778 $ 2,175,967 $ 2,147,245 $ 68,189 3.2% 32X License and Permits 96,168 98,418 99,000 99,000 99,000 99,000 99,000 - 0.0% 33X Intergovernmental 460,283 591,655 416,162 576,898 576,898 498,055 281,500 (78,843) -13.7% 34X Charges for Services 919,015 988,925 858,000 1,048,766 1,048,766 1,031,766 1,031,766 (17,000) -1.6% 35X Fines and Penalties 2,489,594 2,557,936 1,648,618 1,897,483 2,597,828 1 2,610,500 2,600,889 713,017 37.6% 36X Miscellaneous 68,183 87,491 55,000 55,000 55,000 58,500 58,500 3,500 6.4% 39X I Other Financing Sources 3,662,246 901 641,494 641,494 262,865 415,938 (378,629) -59.0% Total Revenues: $ 7,871,550 $ 6,580,862 $ 5,455,558 $ 6,426,419 $ 7,176,764 $ 6,736,653 $ 6,634,838 $ 310,234 4.8% Expenditure Summary: 1XX Salaries & Wages 13,936,289 14,354,238 14,374,799 14,557,595 14,557,595 15,141,879 15,288,549 584,284 4.0% 2XX Benefits 4,529,756 4,758,185 4,950,011 4,961,794 4,961,794 4,964,435 5,001,408 2,641 0.1% 3XX Supplies 459,993 294,013 258,280 300,488 300,488 331,402 298,280 30,914 10.3% 4XX Services and Charges 1,093,684 1,001,846 1,056,679 1,167,829 1,167,829 1,201,829 1,193,829 34,000 2.9% 5XX Intergovernmental 5,732,148 6,376,740 6,063,614 1 7,809,223 7,809,223 8,281,250 8,484,986 472,027 6.0% 6XX Capital Outlay 40,164 49,549 - 1,204 1,204 - - (1,204) -100.0% 9XX Internal Services 2,679,632 - - - - n/a OXX Other Financing Use 1,198,188 908,770 - 1,990,609 1,990,609 1,226,298 1,547,039 (764,311) -38.4% Total Expenditures: $ 29,669,855 $ 27,743,342 $ 26,703,383 $ 30,788,741 $ 30,788,741 $ 31,147,093 $31,814,091 $ 358,352 1.2% C-85 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET POLICE ADMINISTRATION Responsible Manager: Andy J. Hwang, Police Chief PURPOSE/DESCRIPTION: The Administrative Division consists of the Office of the Chief. The Office of the Chief is responsible for the executive management of the department through planning. Within the Office of the Chief, staffing consists of the Chief of Police, and an Executive Assistant. GOALS/OBJECTIVES: ■ Overall Leadership and Management of the Police Department ■ The establishment of Goals and Objectives ■ Enhance the safety and quality of life for citizens ■ Increase the operational efficiency and effectiveness of the agency PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of staff hired • Number of Police Officer applicants • Total Crime Prevention community contacts • Number of Orders of Protection processed • Number of Concealed Pistol Licenses Processed • Number of Public Disclosure Requests • Total Animal Services Incidents Outcome Measures: • Number of police officer candidate background investigations • Number of Items received into Property/Evidence • Number of Orders of Protection served • Number of Standards Investigations (Internal Investigations.) • FWPD Animal Licenses sold • Animal Infractions written Efficiency Measures: • Average vacancy rate (sworn) • % of background investigations resulting in qualified candidate • % of Standard Investigations from Calls for Service * (CALCULATIONS BASED ON 6 MONTH TOTALS X2) * * (PROJECTED ESTIMATES ONLY POSITION INVF,NTORV: 2017 Proposed Expenditures by Category Supplies hgs ,o Pers 92 2015 2016* 2017** 2018** 8 10 7 7 385 348 350 350 1,231 1,410 1,450 1,450 1,456 1,248 1,300 1,300 764 1,488 1,500 1,500 2,189 3,852 4,000 4,000 1,549 1,120 1,120 1,120 74 70 70 70 3,627 4,088 4,100 4,100 284 408 400 400 11 12 10 10 2,681 2,628 2,700 2,700 129 104 100 100 3.7% 3.0% 3.0% 3.0% 10.8% 14.3% 10.0% 10.% .015% .0165% .0137% .0135% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58D Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 31 Total Regular Staffing 2.00 2.00 2.00 2.00 2.00 2.00 2.00 n/a Change from prior year Grant Total Staffing 2.00 2.00 1 2.00 1 2.00 2.00 1 2.00 1 2.00 n/a C-86 OPERATING BUDGET POLICE ADMINISTRATION Responsible Manager: Andy J. Hwang, Police Chief HIGHLIGHTS/CHANGES: The Administration Division will continue to manage and assess the department's current service levels to provide the City of Federal Way residents a cost effective and proactive police force. Federal Way Police Department members are encouraged to act as conduits of information from the community to the agency. Members are available to the public throughout the City, in the high schools and at substations, as well as the City Hall/Police facility. The information gathered by department members combined with statistical analysis, community surveys, and continuous evaluation of program effectiveness, will be used to best identify the needs of our community. The Police Administration Division's proposed operating budget totals $502,192 in 2017 and $502,211 in 2018. This is a 1.3% or $6,632 increase from the 2016 adjusted budget. Major line items changes include: • Salaries & Wages - Increase of $lK primarily due to step increases and minor adjustments in position costs. • Benefits - Increase of $6K primarily due to an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad' Adopted Adjusted I rojected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages 399,978 366,625 375,997 379,588 379,588 380,568 380,568 980 0.3% 2XX Benefits 79,496 74,695 76,842 76,842 76,842 82,494 82,513 5,652 7.4% 3XX Supplies 4,269 1,660 7,630 7,630 7,630 7,630 7,630 - 0.0% 4XX Services and Charges 25,621 26,010 11,500 31,500 31,500 31,500 31,500 0.0% 9XX Internal Services 2,430,272 - - - - n/a fftTotal apen(fitures:l $ 2,939,637 1 $ 468,991 1 $ 471,969 1 $ 495,560 1 $ 495,560 $ 502,192 $ 502,211 $ 6,632 1.3% C-87 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET POLICE SUPPORT SERVICES Responsible Manager: Steve Neal, Deputy Chief PURPOSE/DESCRIPTION: The Support Services Division consists of the department's Civilian Operations Section, the Administrative Section and the Criminal Investigations Section (CIS). CIS contains three investigative units that specialize in crimes committed against persons, crimes committed against property, and crimes involving narcotics and/or vice. CIS also has a `Special Investigations' team tasked with identifying crime patterns and proactive enforcement efforts to address specific criminal problems. Each section is directed by a Commander or Civilian Manager that reports to the Deputy Chief or the Chief of Police. The sections provide the services described below. Civilian Operations Administrative Criminal Section Investigations • Records Unit • Budget • Persons Crimes • Animal Services • Training • Property • Property / • Recruiting & Crimes Evidence Hiring • Special • Crime Analysis • Internal Investigations / Prevention Investigations Unit (SIU) • False Alarm • CALEA • Gangs Program • Quartermaster • Criminal • Technology • Fleet & Intelligence Initiatives Equipment • Public Relations • Jail and 911 & Media Service • Volunteer Coordination POSITION INVENTORY: 2017 Proposed Expenditures by Category 0.6% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Deputy Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55D Commander 2.00 2.00 2.00 2.00 2.00 2.00 2.00 51 C Lieutenant (1 FTE - Prop 1) 3.00 4.00 4.00 4.00 4.00 4.00 4.00 45I Civilian Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 Police Officer* (9 FTE - Prop 1) 27.00 27.00 23.00 23.00 23.00 23.00 23.00 32G Crime Analyst/Prevention Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Crime Analyst Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32A Caleallolunteer Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Records Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 29 Property/Evidence Custodian 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32 Quartermaster 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30A Property/Evidence Technician - 1.00 1.00 1.00 1.00 1.00 1.00 20A Administrative Assistant I 3.00 3.00 3.00 3.00 3.00 3.00 3.00 18A Records Specialist (1 FTE-Prop 1) 11.00 11.00 11.00 11.00 11.00 11.00 11.00 18A Customer Service Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18A Police Record Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 37 Total RegularStaffing 57.00 59.00 55.00 55.00 55.00 55.00 55.00 n/a Change from prior year 1.00 2.00 (4.00) - - - n/a Funded on a One-time Basis: Property/Evidence Technician 1.00 - - 20A Grant Total Staffing 58.00 59.00 55.00 55.00 55.00 55.00 55.00 n/a *4 Police Officers were moved from Support Services Division to Field Operations Division. C-88 OPERATING BUDGET POLICE SUPPORT SERVICES Responsible Manager: Steve Neal, Deputy Chief HIGHLIGHTS/CHANGES: The Administrative Section will continue to evaluate staffing levels and responsibilities. The Civilian Operations Section is managing ongoing changes to its environment as the department moves through several technological advances. Field laptop report writing; wireless access; automated recording of property and evidence handling will continue to be focus areas for the agency requiring a great deal of support from Support Services. The Police Support Services' proposed operating budget totals $14,901,113 in 2017 and $15,162,909 in 2018. This is a 3.3% or $479,733 increase from the 2016 adjusted budget. Salaries & Wages - Net increase of $9K due to step increases, changes of employees in positions, offset by a decrease in General Fund salaries and wages due to moving $25K for Nick & Derek distracted driving overtime to the Traffic Safety Fund. Benefits - Net decrease of $ 1 K primarily due to changes of employee's health insurance plans selection. Intergovernmental Services - Increase of $472K due to SCORE jail operations increase of $255K, and Valleycomm dispatch operations increase of $217K. REVENUE AND EXPENDITURE SUMMARY: SUPPORT SERVICES - GENERAL FUND Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed 17 Proposed - 16 Ad' I Adopted I Adjusted Proje-ctedd $ Chg % Chg Revenue Summary: 32X Licenses and Permits $ 96,168 $ 98,418 $ 99,000 $ 99,000 $ 99,000 $ 99,000 $ 99,000 $ 0.0% 34X Charges for Services 919,015 988,925 858,000 1,048,766 1,048,766 1,031,766 1,031,766 (17,000) -1.6% 35X Fines and Penalties 29,405 33,267 22,000 22,000 22,000 22,000 22,000 0.0% 36X Miscellaneous 65,616 81,889 55,000 55,000 55,000 55,000 55,000 0.0% Total Revenues: $ 1,110,204 $ 1,202,499 $ 1,034,000 $ 1,224,766 $ 1,224,766 $ 1,207,766 $ 1,207,766 $ (17,000) -1.4% Expenditure Summary: 1XX Salaries & Wages 3,897,329 3,929,012 3,621,250 3,666,628 3,666,628 3,645,263 3,668,176 (21,365) -0.6% 2XX Benefits 1,318,361 1,314,950 1,296,538 1,299,173 1,299,173 1,280,922 1,289,514 (18,251) -1.4% 3XX Supplies 97,343 75,540 82,400 82,400 82,400 82,400 82,400 0.0% 4XX Services and Charges 271,567 251,581 230,729 271,879 271,879 271,879 271,879 0.0% 5XX Intergovernmental 5,732,148 6,376,740 6,063,614 7,809,223 7,809,223 8,281,250 8,484,986 472,027 6.0% 6XX Capital Outlay 7,749 - - - - - - - n/a 9XX Internal Services 249,360 - - - - n/a Total nditures: 1 $ 11,573,856 $11,947,822 $11,294,531 $13,129,303 $13,129,303 $13,561,714 $1397969955 $ 432,411 1 3.3% SUPPORT SERVICES - PROP 1 FUND Code Item 2014 Actual 2015 ActualI 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted I Adjusted I Projected $Chg %Ch Revenue Summary: 31X Taxes $ $ 1,239,075 $ 1,273,396 $ 804,572 $ 829,572 $ 1,076,534 $ 950,016 $ 271,962 33.8% 36X Miscellaneous 440 - - - - - - n/a 39X Other Financing Sour - - 641,494 641,494 262,865 415,938 (378,629) -59.0% Total Revenues: $ - $ 1,239,516 $ 1,273,396 $ 1,446,066 $ 1,471,066 $ 1,339,399 $ 1,365,954 $ (106,667) -7.4% Expenditure Summary: 1XX Salaries & Wages - 934,291 946,068 963,740 963,740 993,839 1,018,621 30,099 3.1% 2XX Benefits - 305,224 327,328 328,337 328,337 345,560 347,333 17,223 5.2% Total T nditures: S - $ 1,239,516 $ 1,273,396 $ 1,292,077 $ 1,292,077 $ 1,339,399 $ 19365,954 $ 479322 3.7% C-89 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PURPOSE/DESCRIPTION: The Operations Division provides a 24-hour response to calls for service, investigates crimes, enforces laws, ordinances, and public orders with uniformed patrol and traffic units. In addition to the delivery of general police services, the Operations Division also provides special uniformed police officers in the following capacities: Special Operations Unit (bicycle team), five high school resource officers, police services at Commons Mall, two K-9 officers, SWAT (Special Weapons and Tactics Team) and a Nationally Certified Bomb Unit (BDU). GOALS/OBJECTIVES: ■ Continue to participate in the overall department goal in the reduction of Index Crimes ■ Continue to frid methods to reduce quality of life crimes and crimes that impact families ■ Maintain a pro -active approach to overall crime PERFORMANCE MEASURES: Type/Description Workload Measures: • Calls for Service • Number of referrals from Child Protective Services (CPS)/APS • CIS Cases assigned • Total Accidents occurred • DUI Arrests Outcome Measures: • Criminal case numbers drawn • Number of false alarms with police response • Total Index Crimes • Total arrests • Total Citation/Infractions Issued Efficiency Measures: • % of criminal cases filed by CIS • % of false alarms that are billable • Response time to Emergency Calls (includes Priority 1 calls) • Average response time (for all calls for service) • Annual change to Index Crimes • % of arrests requiring force -(CALCULATIONS BASED ON 6 MONTH TOTALS X2) ** (PROJECTED ESTIMATES ONLY) Position Inventory: POLICE FIELD OPERATIONS DIVISION Responsible Manager: Kyle Sumpter, Deputy Chief 2017 Proposed Expenditures by Category supplies 1 So% Persc 85. 2015 2016* 2017** 2018** 71,286 72,761 73,000 74,000 349 444 450 450 1,083 1,048 1,100 1,100 2,264 2,328 2,200 2,200 176 140 150 160 20,484 21,800 22,000 22,500 1,976 2,028 2,100 2,100 9,022 9,640 9,500 9,500 4,167 4,000 4,000 4,000 15,466 13,496 13,500 13,500 49.1% 24.8% 24.8% 24.8% 17.4% 21.3% 20.6% 20.6% 5.13 4.51 4.51 4.51 15.92 16.58 16.58 16.58 -5% +8% 0 0 1.85% 1.3% 1.4% 1.4% ,hgs Yo Other �inancing Use 7.8% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Deputy Chief - 1.00 1.00 1.00 1.00 1.00 1.00 55D Commander 3.00 3.00 3.00 3.00 3.00 3.00 3.00 51C Lieutenant* (1 FTE-Prop 1 & 1-FTE Traffic Safety) 11.00 9.00 9.00 9.00 9.00 9.00 9.00 45I Police Officer** (7 FTE-Prop 1 & 7 FTE Traffic Safety 70.00 83.00 87.00 87.00 87.00 87.00 87.00 32G Animal Services Officer 2.00 2.00 2.00 12.00 12.00 2.00 2.00 24A Administrative Assistant I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18A Total RegularStafing 87.00 99.00 103.00 103.00 103.00 103.00 103.00 n/a Changefromprioryear - 12.00 4.00 - - - - n/a Funded on a One-time Basis: Police Officers 8.00 32G Grand Total Staffing 95.00 99.00 103.00 103.00 103.00 103.00 103.00 n/a * 1 Lieutenant was moved from Field Operations to Support Services Division in 2014. In 2015 1 Lieutenant was promoted to a Commander, and one Commander was promoted to a Deputy Chief. **4 Police Officers were moved from Support Services Division to Field Operations Division. C-90 OPERATING BUDGET Police Field Operations Division Responsible Manager: Kyle Sumpter, Deputy Chief HIGHLIGHTS/CHANGES: The Patrol Section staffing model will provide effective and efficient patrol service with the allocated staffing model. Patrol Officers will be assigned a sector to maintain continuity, reduce response time, and will be proactive in finding solutions for ongoing neighborhood or crime problems. The Special Investigations Unit will be proactive in combating high profile crime patterns with a focus on gangs, narcotics and vice crimes. The Traffic Unit will increase visibility at school zones and neighborhoods and provide commercial vehicle enforcement. The Police Operations Division's proposed operating budget totals $15,718,788 in 2017 and $16,123,971 in 2018. This is a 1.0% or $153,014 decrease from the 2016 adjusted budget. Major line item changes include: • Salaries & Wages - Increase of $575K primarily due to fully funding vacant positions in 2017, $25K for Nick & Derek distracted driving overtime, step increases, and grant overtime increases. • Benefits - Decrease of $2K primarily due to changes of employee's health insurance plans selection. • Supplies - Increase of $31 K due to addition of $40K for grant and matching funds for bullet proof vest grant, offset by a decrease of $9K due to elimination of one-time purchase of ballistic vests. • Services and Charges - Increase of $34K due to addition of 2016 JAG grant expenditures. • Other Financing Use - Decrease of $764K due to a reduction in transfer out of Traffic Safety funds in support of Valleycomm operations because the General Fund is providing the remaining support. REVENUE AND EXPENDITURE SUMMARY: FIELD OPERATION - GENERAL FUND Code Item 2014 Actual 2015 I Actual 1 2016 2017 Proposed 2018 Proposed 1 17 Proposed - 16 Ad' Adopted Adjusted Projected 1 $Ch %Ch Revenue Summary: 31X ITaxes $ 176,061 $ 177,807 $ 155,000 $ 155,000 $ 155,000 $ 155,000 $ 155,000 $ - 0.0% 33X Intergovernmental 1 460,283 591,655 416,162 576,898 576,898 498,055 1 281,500 (78,843) -13.7% 39X Other Financing Sourc 3,662,246 901 - - - - - - n/a Total Revenues: $ 4,298,590 $ 770,363 $ 571,162 $ 731,898 $ 731,898 $ 653,055 $ 436,500 $ (78,843) -10.8% Expenditure Summary: 1XX Salaries & Wages $ 9,638,982 $ 7,653,337 $ 7,992,923 $ 8,082,163 $ 8,082,163 $ 8,552,065 $ 8,615,159 $ 469,902 5.8% 2XX Benefits 3,131,899 2,601,201 2,729,404 2,735,737 2,735,737 2,730,619 2,755,510 (5,118) -0.2% 3XX Supplies 358,381 216,813 168,250 210,458 210,458 241,372 208,250 30,914 14.7% 4XX Services and Charges 168,709 196,113 166,450 216,450 216,450 250,450 242,450 34,000 15.7% 6XX Capital Outlay 32,415 49,549 - 1,204 1,204 - - (1,204) -100.0% OXX Other Financing Use 59,251 - - - - - - - n/a Total nditures: $ 13,389,638 $10,717,013 $ 11,057,027 511,246,011 $11,246,011 $11,774,506 $ 11,821,369 S 528,495 4.7% FIELD OPERATION - PROP 1 Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 1 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted roj,,;,dd I $ Chg I % Chg Revenue Summary: 31X ITaxes $ - $ 838,654 $ 950,382 $ 1,148,206 $ 1,173,206 $ 944,433 1 $1,042,229 1 $ (203,773) -17.7% Total Revenues: $ - $ 838,654 $ 950,382 $ 1,148,206 $ 1,173,206 $ 944,433 1 $ 1,042,229 1 $ (203,773) -17.7 % Ex enditure Summary: 1XX I Salaries & Wages $ - $ 718,911 $ 727,972 $ 741,571 $ 741,571 $ 764,732 $ 783,825 $ 23,161 3.1 2XX Benefits - 234,862 251,870 252,646 252,646 257,163 258,404 4,517 1.8% Total Expenditures: $ - $ 953,772 $ 979,842 $ 994,217 $ 994,217 $ 1,021,895 $ 1,042,229 $ 27,678 2.8 FIELD OPERATION - TRAFFIC SAFETY Code Item 2014 Actual 2015 I Actual 1 2016 2017 Proposed 1 2018 Proposed 1 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 35X I Fines and Penalties $ 2,460,189 1 $2,524,669 $1,626,618 $ 1,875,483 $2,575,828 $ 2,588,500 $ 2,578,889 $ 713,017 38.0% 36X IMiscellaneous 1 2,567 1 5,161 - 3,500 1 3,500 $ 3,500 n/a Total Revenues: 1 $ 2,462,757 1 $2,529,830 $1,626,618 $ 1,875,483 $2,575,828 $ 2,592,000 1 $ 2,582,389 $ 716,517 38.2% Expenditure Summary: 1XX Salaries & Wages $ - $ 752,062 $ 710,588 $ 723,906 $ 723,906 $ 805,412 $ 822,200 $ 81,506 11.3% 2XX Benefits - 227,253 268,030 269,059 269,059 267,677 268,134 (1,382) -0.5% 4XX Services and Charges 627,788 528,142 648,000 648,000 648,000 648,000 648,050 - 0.0% OXX Other Financing Use 1,138,937 908,770 - 1,990,609 1,990,609 1,226,298 1,547,039 (764,311) -38.4% Total nditures: $ 1,766,725 $ 2,416,227 $1,626,618 $ 3,631,574 $3,631,574 $ 2,947,387 $ 3,285,373 $ (684,187) -18.8% C-91 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET tliY DF Federal Way This page was intentionally left blank. C-92 OPERATING BUDGET PUBLIC WORKS ADMINISTRATION Marwan Salloum, P.E. Director • Regional Issues and Involvement • Coordinate Interlocal PW Affairs • Department Direction/Operations • Intradepartmental coordination • Department Budget Management • Emergency Management Program Coordination • City Council/Committee/Commission support DEPUTY PUBLIC WORKS ADMINISTRATIVE DEPUTY PUBLIC WORKS DIRECTOR SUPPORT DIREC TO R Edward Walsh, P.E. Administrative Desiree Winkler, P.E. Deputy Director Assistants I & II hL Deputy Director • Department Budget Preparation • Budget assistance • Department Budget Preparation • Inter -Department Coordination • Purchasing assistance • Inter -Department Coordination • Comprehensive Plan Updates • Central filing • Comprehensive Plan Updates • Capital Improvement Program • Phone coverage • Capital Improvement Program • City Council/Committee/ • Data input • City Council/Committee/ Commission Support • Emergency/Disaster Commission Support response DEVELOPMENT SERVICES Cole Elliott, P.E. Manager SURFACEWATER MANAGEMENT Theresa Thurlow, P.E. Surface Water Manager SOLID WASTE MANAGEMENT Rob Van Orsow Solid Waste & Recycling Coordinator FLEET MANAGEMENT Fred Everett Fleet Maintenance Coordinator TRAFFIC SERVICES Rick Perez, P.E. City Traffic Engineer STREETSYSTEMS Desiree Winkler, P.E. Manager • Perform civil • Water quality • Manage Solid • Manage Fleet • Traffic signal, • Manage streets engineering public management Waste/Recycling Vehicles Maintenance signing, street lighting maintenance works plan review for Utility and franchise Agreement and pavement marking residential and • Long-range capital agreement maintenance • Manage pavement commercial projects improvement plan • Manage Fleet conditions and street • Coordinate city-wide Equipment • Development Review overlay program • Determine • Manage Surface waste reduction Maintenance and Mitigation of development impacts Water Facility program & recycling Transportation • Manage capital Maintenance programs • Manage the Impacts improvements • Inspect construction Acquisition of New projects performed on • After hours call out • Coordinate with Fleet Vehicles and • Neighborhood • Grant application an private property and county in compliance Equipment Traffic Safety compliance public ROW • Plan review interface with county -wide solid Program waste & hazardous • Manage the Surplus • Right-of-way • Administer • ESA/NPDES waste plans of Old Vehicles and • Transportation vegetation development bonding Compliance Equipment Planning management requirements • Apply for and • Manage Capital manage solid waste and • Administer City- • Street sweeping • Provide assistance to Improvements recycling grants Wide Commute Trip development Reduction Program • Litter control community and citizens • Manage capital • Administer right -of - improvements and way permits • Administer PW grant applications Development • Manage snow & ice Standards Manual • Traffic Signal Timing removal • After hours call out C-93 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC Woxxs DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director 2015-2016 ACCOMPLISIIMENTS • Grants awarded in the total amount of $14,356,000 for transportation projects: • Pacific Highway South HOV Lanes Phase V (WSDOT) $1,220,000 • Pacific Highway South HOV Lanes Phase V (TIB) $6,000,000 • Sacajawea Middle School Safe Routes to school Project SRTS (Fed) $1,200,000 • S352nd Street Extension - SR99 to SR161 (TIB) $3,076,000 • 21st Ave S. Sidewalks improvements project construction(Fed) $ 770,000 • 2016 City Wide Safety Projects (Fed) $ 930,000 • Steel Lake Park Sidewalks project (State) $ 300,000 • Adaptive Traffic Control System (Design and Construction) Phase I (Fed) $ 860,000 • Grants awarded in the total amount of $529,115 for surface water programs: • DOE Joe's Creek Upper Nutrient Reduction Watershed Study $ 49,920 • DOE Capacity Grant $ 25,000 • King County Flood Control District Sub -regional Opportunity Fund $350,195 • King County Waste Treatment Division Water Quality Improvement Fund $104,000 • Grants awarded in the total amount of $253,356 for solid waste & recycling projects: • Coordinated Prevention Grant $ 69,052 • Local Hazardous Waste Program Funding $ 69,710 • Waste Reduction and Recycling Grant $ 114,594 Completed the following construction projects on time and within the approved budget, by leveraging all available sources of funding in addition to city funds: • S 304th Street at 28th Ave S Intersection Improvements Project • S 328th Street at 1st Ave S Intersection Improvements Project • S 324th Street Preservation Project • S 288th Street Preservation Project • 2015 Asphalt Overlay Program at $1.5 million • 2016 Asphalt Overlay Program at $1.5 million • Federal Way High and Sacajawea Middle School Pedestrian connection SRTS Project • S352 Street Extension Project • Sacajawea Middle School Safe Routes to school Project • 20th Ave S and S316th Ave sidewalks improvements Project • Completed ten (10) pedestrian crossing enhancements • Completed eighteen (18) signal upgrades to flashing yellow arrow (FYI) operation • Competed Seven (7) school zone enhancements • S 356th Street Regional Water Quality Facility Project • Completed Marine Hills Stormwater Conveyance System Repair Project, Phase I • Completed S320th St. and Marine Hills Way Pipe repair Project • Met all NPDES Phase II permit requirements • Expanded Storming the Sound with Salmon Public Education and Outreach Program to 25 additional schools • Completed the constructed of the salt brine making system for snow and Ice removal operation • Completed the update of the Transportation Element of the Comprehensive Plan on time and under budget. • Worked with Sound Transit, SeaTac, Des Moines, and Kent to have Sound Transit select an I-5 alignment as the preferred alternative for the Federal Way Light Rail Extension project in the Environmental Impact Statement. • Implemented four (4) NTS projects • Managed spring and fall recycling collection events, as well as compost bin distribution, multi -family resident recycling trainings, technical support for forming the South King Tool Library, Recycle Palooza/Family Green Fest and Green Living Workshops, as well as an array of outreach materials and newsletters C-94 OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director 2017-2018 ANTICIPATED KEY PROJECTS Construct: • Pacific Highway South HOV Lanes Phase V Project • S356th Street Widening Project • Steel Lake Park Sidewalks Project • Adaptive Traffic Control System Project • 21st Ave South Sidewalks improvements Project • 2017/2018 Asphalt Overlay Program at $1.5 million • Up to ten (10) pedestrian crossing improvements • Up to four (4) additional school zone enhancements • Citywide LED street light conversion Project • Marine Hills Stormwater Conveyance System Repair Project (Phase II) • 373rd Stream Restoration - Kim Pond Water Quality Improvement Project • Bridges Property Culvert Removal and Replacement Project • Start the work on the City Center Access Environmental process update • In partnership with Federal Way School District, update Storming the Sound with Salmon Program to incorporate Low Impact Development into the education curriculum • Complete the Upper Joe's Creek Nutrient Reduction Watershed Study • Continue with the West Hylebos Conservation Property Acquisitions • Start the West Hylebos Educational Center and Trail Analysis study • Start the procurement for solid waste and recycling collection services to ensure continued residential and business service following the end date for the current contract • Provide spring and fall recycling collection events, and continue to expand public education and outreach to multi -family complexes and local businesses to start or expand recycling collection programs C-95 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director CIP PROJECTS: Sources (in thousands) Expenses (in thousands) Fuel Miitig/Tr Misc/ Prior Total Property Consult Const Cording Total 2017 Proposed Projects REET Tax Grants Imp Fees LIEF Trsfrs Year's Sources Aquis Svcs Constr Mgmt /Other Expenses Sources S 320th St @ 20th Ave South - - - - - - 612 612 - - 612 - - 612 S 352nd Street; SR 99 to SR 161 265 265 265 265 S 356th Street SR99-SR161 1,500 3,500 500 5,500 4,500 550 450 5,500 SR99 HOV Lanes PH V - 7,000 300 7,300 7,300 - - 7,300 Citywide Pedestrian Crossing Iniprovements 320 - - 320 320 320 School Zone Enhancements - - 205 - 205 205 205 21st Ave S Sidewalks 762 - 130 892 720 90 82 892 Sacajawea Safe Routes to Schools - - 135 - - - - 135 - - 50 7 78 135 Citywide Flashing Yellow Arrow Retrofits Project 20 - 20 20 - - 20 Steel Lake Park to Downtown Trail Proi 113 200 387 700 600 100 700 21st Ave S Pedestrian Connection - S 314th St to S 316th Street (Grand Stair Case) - 500 1,500 500 125 2,625 300 1,300 150 1,750 Adaptive Traffic Control System Project Phase 60 - - 140 200 200 - - 200 Adaptive Traffic Control System Project Phase H 100 100 200 200 200 SR509: SW 312th St - 21st Ave SW SRTS Project - 300 300 250 250 S 312th St: Steel Lake Park - 28th Ave S (Pedestrian and Bicycle Safety Project) 500 200 700 100 500 100 700 Olympic View Elementary School (SRTS) (Design and Construction) 120 120 100 - - 100 City Center Access Phase I - Environmental process update 887 887 887 - - 887 Total 2017 $1,613 $ 320 $12,777 $1,500 $ 500 $ 205 $ 4,066 $ 20,981 $ $ 2,037 $16,392 $ 997 $ 610 $ 20,036 Sources (in thousandsExpenses (in thousands Fuel Mitig/Tr Misc / PriorTotal Property Consult Const Conting Total 2018 Proposed Projects REEF Tax Grants Imp Fees LIFT Trsfrs Year's Sources Aquis Swcs Constr Mgmt /Other Expenses Sources SR99 HOV Lanes PH V - 2,220 3,510 275 6,005 3,755 600 1,650 6,005 Citywide Pedestrian Crossing Improvements 320 - - - 320 320 - - 320 21st Ave S Pedestrian Connection - S 314th St to S 316th Street (Grand Stair Case) - - 500 500 1,000 150 225 1,375 Adaptive Traffic Control System Project Phase I 800 - 800 200 600 - - 800 Adaptive Traffic Control System Project Phase H 800 800 - 800 - - 800 SR509: SW 312th St - 21st Ave SW SRTS Project 1,200 1,200 1,000 150 100 1,250 Olympic View Elementary School SRTS (Design and Construction 480 480 500 - - 500 City Center Access Phase I - Environmental process update 1,613 - - 1,613 1,613 - - - 1,613 Total 2018 1 $1,613 $ 320 $ 5,500 $ 3,510 $ 500 $ $ 275 $11,718 $ $ 1,813 $ 7,975 $ 900 $ 1,975 $12,663 C-96 OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director DEPARTMENT POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Propose 2018 Propose Grade [Adopted I Adjusted jProjecte Street Fund: Director -PR & PW 0.30 - - - - - - 58h Director-PW 0.80 0.80 0.80 0.80 0.80 0.80 58h Deputy Director-PW 1.45 1.45 1.45 1.45 1.45 1.45 1.45 58 City Traffic Engineer - Funded by Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 54 Street Systems Manager - 1.00 1.00 1.00 - - - 54 Development Services Manager 0.50 0.50 0.50 0.50 0.50 0.50 52 Emergency Manager - Moved to MO - - - - - - 50 Senior Traffic Engineer - Funded by Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 49 Senior Transportion Planning Engineer - Funded by Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 49 Street Systems Project Engineer 2.00 2.00 2.00 2.00 3.00 3.00 3.00 49 Traffic Engineer - - - - - - 1.00 44 Senior Engineer Plans Reviewer 1.00 0.50 0.50 0.50 0.50 0.50 0.50 43 Street Systems Engineer - 0.50 FTE funded by Street Overlay 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 Street Systems Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Construction Inspector 3.00 2.00 2.00 2.00 2.00 2.00 2.00 33 Engineering Plans Reviewer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Engineering Technician - 0.25 FTE funded by Street Overlay 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Maintenance Worker II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26m Fleet Maintenance Coordinator - Funded by 504 Fleet & Equipment 0.50 0.50 0.50 0.50 0.50 0.50 0.50 26 Administrative Assistant II 0.80 0.80 0.80 0.80 0.80 0.80 0.80 24 Maintenance Worker I 3.00 3.00 3.00 3.00 3.00 3.00 3.00 22m Administrative Assistant I 0.85 0.85 0.85 0.85 0.85 0.85 0.85 18 Total Street Fund: 20.90 21.40 21.40 21.40 21.40 21.40 22.40 n/a Solid Waste & Recycling: Director -PR & PW 0.05 - - - - - - 58h Director-PW 0.05 0.05 0.05 0.05 0.05 0.05 58h Deputy Director-PW 0.05 0.05 0.05 0.05 0.05 0.05 0.05 58 Solid Waste/Recycling Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Recycling Project Manager 0.50 1.00 1.00 1.00 1.00 1.00 1.00 35 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 24 Total Solid Waste & Recycling: 1.70 2.20 2.20 2.20 2.20 2.20 2.20 n/a Surface Water Management: Director -PR& PW 0.10 - - - - - - 58h Director-PW - 0.15 0.15 0.15 0.15 0.15 0.15 58h Deputy Director-PW 0.50 0.50 0.50 0.50 0.50 0.50 0.50 58 SWM Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 54 Development Services Manager - 0.50 0.50 0.50 0.50 0.50 0.50 52 SWM Project Engineer 1.00 1.00 1.00 1.00 2.00 2.00 2.00 49 SWM Engineer 1.00 1.00 1.00 1.00 - - - 44 SW Quality Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 Senior Engineering Plans Reviewer - 0.50 0.50 0.50 0.50 0.50 0.50 40 Surface Water Quality Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Public Education & Outreach Specialist - - - - - 1.00 1.00 34 SWM R/D Inspector 2.00 2.00 2.00 2.00 1.00 1.00 1.00 33 Construction Inspector - 1.00 1.00 1.00 1.00 1.00 1.00 33 Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Engineering Technician/Inspector 1.00 2.00 2.00 2.00 2.00 2.00 2.00 30 Maintenance Worker II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 26m Administrative Assistant II 0.10 0.10 0.10 1 0.10 0.10 0.10 0.10 24 Maintenance Worker I 3.00 4.00 4.00 4.00 4.00 4.00 4.00 22m Administrative Assistant I 0.65 0.65 0.65 0.65 0.65 0.65 0.65 18 Total Surface Water Management: 16.35 20.40 20.40 20.40 19.40 20.40 20.40 n/a Total Regular Staffing 38.95 44.00 44.00 44.00 43.00 44.00 45.00 n/a Change from prior year (1.00) 5.05 - - (1.00) 1.00 1.00 n/a Funded on a One-time Basis: Recycling Project Manager 0.50 24 Grand Total Staffing 39.45 1 44.00 1 44.00 1 44.00 1 43.00 1 44.00 1 45.00 n/a C-97 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET 2017Proposed Expenditures by Category Capit-' 71.0° 2.3% and franchise contract. equipment. PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director PURPOSE/DESCRIPTION: The Public Works Department has a mission to: Provide a vehicle for the City Council to achieve its vision of Federal Way's future, operate a Public Debt Works organization with sound management that meets Federal Way's needs 3% responsibly, provide prompt, courteous, quality, helpful services, and assist our community to achieve its goals to improve its northwest living and business environment with special emphasis on improving transportation, surface water systems, and the permit process. Personnel The Public Works Department is organized into seven divisions. ' The 15.2% Administrative Services Division provides the overall management of the department. 2 The Development Services Division provides the engineering Supplies plan reviews and inspections of development projects. s The Traffic Division 2.0% provides transportation planning, traffic operations, and neighborhood traffic .hgs services. 4 The Street Systems Division provides the street improvements and % maintenance functions. s The Surface Water Management Division provides 2.7% the surface water systems improvements and maintenance functions. 6 The Solid Waste and Recycling Division manage the solid waste/recycling utility 7 The Fleet Maintenance Division provides oversight on maintenance of the City non -police vehicles and DEPARTMENT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 1 2017 I Proposed 2018 Proposed 1 17 Proposed -16 Adj Adopted Adjusted I Projected 1 $ Chg % Chg Revenue Summary: 32X Licenses and Permit $ 112,913 $ 99,657 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ - 0.0% 33X Intergovernmental 6,970,313 5,200,380 11,047,200 19,718,856 15,880,703 15,582,488 10,835,351 (4,136,368) -21.0% 34X Charges for Services 7,678,470 7,521,212 6,447,083 7,760,214 7,760,214 7,460,047 9,437,346 (300,168) -3.9% 35X Fines and Penalties 500 450,809 481,713 481,713 481,713 486,824 496,561 5,111 1.1% 36X Miscellaneous 86,470 70,998 18,500 18,500 18,500 16,309 16,315 (2,191) -11.8% 39X Other Financing Sources 6,140,966 6,839,154 8,948,855 10,993,855 10,993,855 5,653,589 5,509,539 (5,340,266) -48.6% Total Revenues: $ 20,989,632 $ 20,182,210 $ 27,058,351 $ 39,088,138 $ 35,249,985 $ 29,314,257 $ 26,410,112 1 $ (9,773,881) -25.0% Street Fund Operating Expenditure Summary: 210 Administration 321,892 205,461 438,734 438,734 438,734 505,681 559,818 66,947 15.3% 220 Development Svcs 268,214 273,902 257,999 257,999 257,999 270,703 274,059 12,704 4.9% 230\260 Traffic Services 2,081,161 1,506,659 1,266,612 1,313,090 1,313,090 1,273,588 1,385,359 (39,502) -3.0% 240 Street Services 1,736,763 1,520,779 1,829,509 1,859,509 1,859,509 1,834,094 1,837,236 (25,415) -1.4% Subtotal STOperating Exp.: 1 $ 4,408,030 $ 3,506,801 $ 3,792,854 $ 3,869,332 $ 3,869,332 $ 3,884,066 $ 4,056,472 $ 14,734 0.4% Non -Street Fund Operating Expenditure Summary: 102 Arterial Street Overlay 1,415,171 1,336,391 1,515,500 1,713,886 1,713,886 1,515,410 1,517,273 (198,476) -11.6% 106 Solid Waste & Recycling 461,718 478,807 489,980 464,622 464,622 503,121 504,818 38,499 8.3% 112 Traffic Safety Fund - 449,709 481,713 481,713 481,713 486,824 496,561 5,111 1.1% 306 Transportation CIP 12,644,331 6,941,396 14,585,000 29,727,932 22,111,225 20,036,000 12,663,000 (9,691,932) -32.6% 304 Surface Wtr Mgmt CIP 368,249 847,091 2,110,400 6,165,663 2,860,869 3,209,988 3,322,000 (2,955,675) -47.9% 401 Surface Wtr Mgmt 3,132,981 5,036,776 5,597,727 6,850,594 6,850,594 3,999,912 3,956,108 (2,850,682) -41.6% 504 Fleet & Equipment 1,786,810 2,654,866 1,824,075 2,400,659 2,400,659 1,305,786 890,192 (1,094,873) -45.6% Subtotal Non-STOper. Erp.: $19,809,260 $17,745,037 $ 26,604,395 $ 47,805,069 $ 36,883,568 $ 31,057,041 $ 23,349,952 $ (16,748,028) -35.0% Total Expenditures: $ 24,217,290 $ 21,251,837 $ 30,397,250 $ 51,674,402 $ 40,752,901 $ 34,941,107 $ 27,406,424 $ (16,733,295) 22.4% C-98 OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director HIGHLIGHTS/CHANGES: The Public Works baseline proposed operating budget totals $34,941,107 in 2017 and $27,406,424 in 2018. This is a 32.4% or $16,733,295 decrease from the 2016 adjusted budget. The below table includes the Street Fund, Arterial Street Fund, Solid Waste & Recycling Fund, Traffic Safety Fund, Surface Water Management CIP and Operations Fund, Fleet and Equipment Fund, and Transportation CIP Fund. Major line item changes include: • Salaries & Wages - Net increase of $3,811 due to the addition of 1.0 FTE Surface Water Management (SWM) Public Education & Outreach Specialist, cost of living increases, and spring/summer seasonal help union increase of $1 OK in SWM, offset by a decrease due tol.0 FTE Streets Systems Manager being adjusted to a Street Systems Project Engineer, decrease of $70K due to the elimination of 1 FTE SWM Engineer budgeted in error in 2015/16, and Development Services Manager benefits budgeted in salaries in 2016 but benefits in 2017/18. • Benefits - Net increase of $87,063 due to the addition of 1.0 FTE SWM Public Education & Outreach Specialist, Development Services Manager benefits budgeted under salaries in 2016 but budgeted under benefits in 2017/18, employee health insurance plan selection changes, and an increase in health insurance premiums. • Supplies -Net increase of $16,150 primarily due to increase in Surface Water Management grant operating supplies of $1OK for public education and outreach and video inspection program, $8K for homeless camp clean up supplies and minor equipment, and $800 for Public Education & Outreach Specialist chair and supplies. • Services and Charges - Net decrease of $754,483 due to the reduction of $908K in 306 Transportation capital expenditures being categorized under capital outlays, not services and charges, reduction of $114K in SWM grant services completed, offset by an increase of $22K for Solid Waste & Recycling printing services for education materials, an increase in SWM of $248K due to addition of $174K in capital project contracts, $70K in King County Storming the Sound Grant consulting, printing, and signage, and $4K for homeless camp rental equipment and other maintenance and repair supply costs. • Intergovernmental - Net increase of $27,106 primarily due to an increase in SWM King County services, offset by the elimination of commute trip reduction grant expenditures. • Capital Outlays - Net decrease of $12,403,485 due to a reduction in capital project expenditures for Transportation and SWM capital projects completed, offset by an increase of $98K for replacement of two Police vehicles, and Parks & Public Works vehicle & equipment replacement. • Debt Services - Decrease of $961 in principal and interest due to pay down of Public Loan Trust Fund. • Internal Services - Net increase of $49,960 due to service charge increase for self -insured retention increase for Sand Solid Waste & Recycling, new SWM position IT equipment service charge, and a re -allocation of internal service costs. • Other Financing Uses - Decrease of $3,758,456 due to $198,386 elimination of a one-time transfer out from Arterial Street Overlay to the Utility Tax Fund and $3,560,070 elimination of transfers to capital projects. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 I Actual 1 2016 2017 Proposed 2018 I Proposed 17 Proposed - 16 Ad' I Adopted I Adjusted I Projected $ Chg % Chg Revenue Summary: 32X Licenses and Permit $ 112,913 $ 99,657 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ - 0.0% 33X Intergovernmental 6,970,313 5,200,380 11,047,200 19,718,856 15,880,703 15,582,488 10,835,351 (4,136,368) -21.0% 34X Charges for Services 7,678,470 7,521,212 6,447,083 7,760,214 7,760,214 7,460,047 9,437,346 (300,168) -3.9 35X Fines and Penalties 500 450,809 481,713 481,713 481,713 486,824 496,561 5,111 1.1 % 36X Miscellaneous 86,470 70,998 18,500 18,500 18,500 16,309 16,315 (2,191) -11.8% 39X Other Financing Sources 6,140,966 6,839,154 8,948,855 10,993,855 10,993,855 5,653,589 5,509,539 (5,340,266) -48.6% Total Revenues: $ 20,989,632 $ 20,182,210 $ 27,058,351 $ 39,088,138 $ 35,249,985 $ 29,314,257 $ 26,410,112 Expenditure Summary: 1XX Salaries and Wages 3,131,739 3,407,346 3,832,517 3,848,517 3,848,517 3,852,328 4,082,235 3,811 0.1% 2XX Benefits 1,156,541 1,301,786 1,378,360 1,378,360 1,378,360 1,465,423 1,513,325 87,063 6.3% 3XX Supplies 664,435 633,338 669,755 674,155 674,155 690,305 677,005 16,150 2.4% 4XX Services and Charges 3,314,761 4,102,274 2,837,574 3,022,506 2,943,506 2,268,023 1,918,147 (754,483) -25.0% 5XX Intergovernmental 1,202,204 1,130,655 870,522 931,372 931,372 958,478 958,478 27,106 2.9% 6XX Capital Outlay 7,362,089 7,750,023 18,049,712 37,202,226 26,359,725 24,798,741 17,407,242 (12,403,485) -33.3% 7XX Debt Service-Princ 182,359 96,120 96,120 96,120 96,120 96,120 96,120 - 0.0% 8XX Debt Service -Interest 6,630 4,405 3,845 3,845 3,845 2,884 1,922 (961) -25.0% 9XX Internal Services 1,470,255 723,891 758,845 758,845 758,845 808,805 751,950 49,960 6.6% OXX Other Financing Uses 5,726,278 2,102,000 1,900,000 3,758,456 3,758,456 - (3,758,456) -100.0% Total Expenditures:1 $ 24,217,290 1 $ 21,251,837 1 $ 30,397,250 $ 51,674,402 $ 40,752,901 $ 34,941,107 $ 27,406,424 $ (16,733,295) -32.4 C-99 CITY OF FEDERAL WAY 201712018 PROPOSED B UDGET PUBLIC WORDS ADMINISTRATION RESPONSIBLE MANAGER: MARWANSALLOUM, P.E., PUBLIC WORKSDmECTOR PURPOSE/DESCRIPTION: The Administration Division of the Public Works Department provides the management of department -wide functions, inter -departmental coordination, participation in regional issues, and monitoring. The administration of the Public Works Department is provided by the director, two deputy directors, and two administrative assistants who provide support to all department staff in the areas of purchasing, word processing, records management, budget preparation and scheduling. The Department includes six other divisions: t Development Services, z Traffic, s Street Systems, 4 Surface Water Management (SWM), 5 Solid Waste/Recycling and 6 Fleet. 2017 Proposed Expenditures by Category The Director provides administrative and financial management of the Public Works Department and its divisions. The Director's responsibilities include: general policy decisions, participating in regional affairs, monitoring legislation and regulation changes, providing leadership in emergencies, and preparing and tracking the Department's budget. A key goal of the Administrative Division is providing excellent customer service to citizens, businesses, Council, public agencies and other City departments, and Public Works staff. GOALS/OBJECTIVES: The Administrative Division provides overall budget control and management of the Public Works Divisions while implementing the Council's vision for the City. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of responses for information from constituents • Number of word processing requests Outcome Measures: • Percent of community requests responded to in same day • Percent of word processing documents completed on time • Percent of time a "live" person is available to handle constituent calls POSITION INVENTORY: 2015 2016 2017 2018 1425 1700 1600 1600 910 640 640 640 95% 95% 95% 95% 99% 99% 99% 99% 99% 99% 99% 99% Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -PR & PW 0.30 - - - - - - 58h Director-PW - 0.80 0.80 0.80 0.80 0.80 0.80 58h Deputy Director-PW 1.45 1.45 1.45 1.45 1.45 1.45 1.45 58 Administrative Assistant II 0.50 0.50 0.50 0.50 0.50 0.50 0.50 24 Total Street Fund: 2.25 2.75 2.75 2.75 2.75 2.75 2.75 n/a Grand Total Staffing2.25 2.75 2.75 2.75 2.75 2.75 2.75 n/a C-100 OPERATING BUDGET PUBLIC WORKS ADMINISTRATION RESPONSIBLE MANAGER: MARWANSALLOUM, P.E., PUBLIC WORKSDmECTOR The proposed operating budget totals $505,681 in 2017 and $559,818 in 2018. This is a 15.3% or $66,947 increase from the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages - Increase of $40,714 due to different employees in positions, and a cost of living increase for all Street Fund divisions. ■ Benefits - Increase of $26,233 primarily due to an increase in health insurance premiums, and a change in employee's health insurance plan selections. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 FActual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed - 16 Ad Adopted Adjusted Projected $ Chg % Chg Expenditure Summary: 1XX Salaries & Wages 222,635 153,345 327,256 327,256 327,256 367,970 418,982 40,714 12.4% 2XX Benefits 65,309 49,322 104,849 104,849 104,849 131,082 134,207 26,233 25.0% 3XX Supplies 1,502 2,313 2,350 2,350 2,350 2,350 2,350 - 0.0% 4XX Services and Charges 1,334 481 4,279 4,279 4,279 4,279 4,279 0.0% 9XX I Internal Services 31,111 - - - - n/a Total Expen&tures:1 $ 321,892 1 $ 205,461 1 $ 438,734 1 $ 438,734 1 $ 438,734 1 $ 505,681 1 $ 559,818 1 $ 66,947 1 15.3% C-101 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WORKS DEVELOPMENT SERVICES Responsible Manager: Cole Elliott, P.E., Manager PURPOSE/DESCRIPTION: The Development Services Division of the Public Works Department manages the permit processing and conducts construction inspections for all adopted developments submitted to the City for approval. Such developments include: subdivisions, boundary line adjustments and lot line eliminations, single family, multi -family and commercial permits, land use modifications, site plan reviews, etc. The Division also screens applications for completeness; assures and enforces conformance with approved plans, permits, codes, and City standards; issues code variances; maintains logs and status reports for all projects related to public works; provides technical assistance during construction; coordinates with Community Development and Building departments to facilitate the permit process; assists in maintenance of subdivision drawings and records; meets with customers and citizens on -site to identify development -related issues; and issues decisions regarding requests for modifications to surface water management and right-of-way requirements. 2017 Proposed Expenditures by Category GOALS/OBJECTIVES: The Development Services Division of the Public Works Department is committed to upholding the City of Federal Way's codes and development standards in a fair and consistent manner. Our goal is to accomplish this task by working closely with developers, contractors and property owners to provide them with a thorough and timely review of their projects and to provide guidance when needed to help bring projects to fruition. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of development review committee meetings attended • Number of Engineering Approval reviews • Number of Commercial Building Permit reviews • Number of Plat Applications (Full & Short) • Number of Single Family Applications • Number of Final Plats Outcome Measures: • Average review time - projects under construction • Average review time - pre -application • Average review time - building permits • Average review time - SEPA • Average review time - site plan review • Average review time - Use Process Review 1 • Average review time - outside agency review • Response time on requests for modifications • Response time on requests for inspections Efficiency Measures: • Cost recovery ratio for the Division POSITION INVENTORY: 2015 2016 2017 2018 30 38 44 51 12 6 7 6 38 52 58 67 15 16 21 25 343 330 377 410 3 4 5 5 15 days 10 days 10 days 10 days 10 days 10 days 10 days 10 days 30 days 30 days 30 days 30 days 45 days 45 days 45 days 45 days 27 days 30 days 30 days 30 days 25 days 25 days 25 days 25 days 10 days 10 days 10 days 10 days 10 days 10 days 10 days 10 days 2 days 2 days 2 days 2 days 36% 41% 44% 48% Positions 2014 Actual 2015 Actual 2016 2017 Propose 2018 Propose Grade Adoptedl Adjusted lProjectedi Street Fund: Development Services Manager - 0.50 0.50 0.50 0.50 0.50 0.50 52 Senior Engineer Plans Reviewer 1.00 0.50 0.50 0.50 0.50 0.50 0.50 43 Engineering Plans Reviewer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Construction Inspector 1.50 - - - - - - 33 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 24 Administrative Assistant I 0.10 0.10 0.10 0.10 0.10 0.10 0.10 18 Total Regular Staffing 3.70 1 2.20 1 2.20 2.20 2.20 2.20 2.20 n/a Grand Total Staffing 3.70 1 2.20 1 2.20 1 2.20 1 2.20 1 2.20 2.20 n/a C-102 OPERATING BUDGET PUBLIC WORKS DEVELOPMENT SERVICES Responsible Manager: Cole Elliott, P.E., Manager HIGHLIGHTS/CHANGES: The proposed operating budget totals $270,703 in 2017 and $274,059 in 2018. This is a 4.9% or $12,704 increase from the 2016 adjusted budget. Major line item changes include: Salaries & Wages - Net Decrease of $16,251 due to a new employee filling a position at a lower step, and Development Services Manager benefits budgeted in salaries & wages in error in 2016. Benefits - Net Increase of $28,956 due to Development Services Manager benefits budgeted under salaries & wages in 2016 in error but under budgeted under benefits in 2017/18, employee changes in health insurance plan selections, and an increase in health insurance premiums. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 117 Proposed -16 Ad Adopted Adjusted Projected 1 $ Ch % Ch Revenue Summary: 32X Licenses and Permits $ 112,913 $ 99,657 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ - 0.0% 34X Charges for Services 209,752 382,193 198,000 198,000 198,000 253,728 253,728 55,728 28.1% Total Revenues: $ 322,665 $ 481,850 $ 313,000 $ 313,000 $ 313,000 $ 368,728 $ 368,728 $ 55,728 17.8% Expenditure Summary: 1XX Salaries& Wages 136,916 200,000 203,966 203,966 203,966 187,715 190,079 (16,251) -8.0% 2XX Benefits 65,186 70,692 47,542 47,542 47,542 76,498 77,490 28,956 60.9% 3XX Supplies 1,097 957 2,770 2,770 2,770 2,770 2,770 - 0.0% 4XX Services and Charges 1,125 2,253 3,720 3,720 3,720 3,720 3,720 0.0% 9XX Internal Services 63,890 - - - - - - n/a Total Expenditures: $ 268,214 $ 273,902 $ 257,999 $ 257,999 $ 257,999 $ 270,703 $ 274,059 $ 12,704 4.9% C-103 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WoRKs TRAFFIC Responsible Manager: Richard Perez, P.E., Traffic Engineer PURPOSE/DESCRIPTION: The Traffic Services Division of Public Works provides the City of Federal Way's transportation planning, traffic engineering, and traffic control devices maintenance functions. This includes traffic signals, traffic signal coordination, signs and pavement markings, Neighborhood Traffic Safety Program, traffic mitigation analyses for development, Transportation Demand Svc/Cl Management (TDM) and Commute Trip Reduction (CTR) 25.8', programs, traffic design elements of street improvements, development/coordination of the Transportation Improvement Plan (TIP) and its grant applications, and transportation planning. The 2017/2018 operating budget includes contracts for signs, pavement markings and traffic signal maintenance and operation services, provided by contract with King County and supplemented by a private on -call services contract. Arterial street lighting provided by contract with Puget Sound Energy and King County. GOALS/OBJECTIVES: 2017 Proposed Expenditures by Category systems maintenance and operation services are The Traffic Division will continue to maintain and operate traffic control devices, review development for transportation impacts and identify appropriate mitigation measures, respond to citizen requests, support the Transportation Capital Improvement Program, and perform all transportation planning functions for the City. PERFORMANCE MEASURES: Type/Description 2015 2016 2017 2018 Workload Measures: • Number of traffic signals 85 87 88 89 • Number of citizen action requests processed 305 500 400 400 • Number of development review applications 159 198 250 250 • Number of employees at commute trip reduction sites 5,700 5,700 5,700 5,700 Outcome Measures: • No. of timing plans developed for traffic signal coordination 68 84 80 72 • No. of traffic control changes implemented 60 8 50 50 • No. of neighborhood projects balloted 2 2 4 4 • Percent of development applications reviewed on time 100% 100% 100% 100% • No. of City employees changing travel mode to non -single occupancy 30 30 35 40 vehicle (SOV) • No. of Neighborhood Traffic Safety Projects presented to Council 2 2 4 4 Efficiency Measures: • Percent reduction in delays at signalized intersections 5% 5% 5% 5% • Percent change from SOV travel modes 1% 1% 1% 1% POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected City Traffic Engineer - Funded by Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 54 Senior Traffic Engineer - Funded by Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 49 Senior Transportion Planning Engineer - Funded by Traffic Safety Fund 1.00 1.00 1.00 1.00 1.00 1.00 1.00 49 Traffic Engineer - - - - - - 1.00 44 Construction Inspector 0.50 1.00 1.00 1.00 1.00 1.00 1.00 33 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 24 Administrative Assistant I 0.25 0.25 0.25 0.25 0.25 0.25 0.25 18 Total Street Fund: 3.85 4.35 4.35 4.35 4.35 4.35 5.35 n/a Change from prior year 0.50 - - 1.00 n/a Grand Total Staffing 3.85 4.35 4.35 1 4.35 f 4.35 1 4.35 5.35 1 n/a C-104 OPERATING BUDGET PUBLIC WORKS T R A F F I C Responsible Manager: Richard Perez, P.E., Traffic Engineer HIGHLIGHTS/CHANGES: The proposed operating budget totals $1,760,412 in 2017 and $1,881,920 in 2018. This is a 1.9% or $34,391 decrease from the 2016 adjusted budget. This table includes Traffic and Commute Trip Reduction sections of the Street Fund, and the Traffic Safety Fund. Major line item changes include: ■ Salaries & Wages - Net Increase of $23,335 primarily due to a cost of living increase, step increases, and changes of employees in positions. ■ Benefits - Net Decrease of $21,248 primarily due to employee changes in health insurance plans selection. ■ Intergovernmental - Decrease of $36,478 due to the elimination of commute trip reduction grant expenditures. REVENUE AND EXPENDITURE SUMMARY: TRAFFIC - STREET FUND Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 33X Intergovernmental $ 29,972 $ 16,555 $ - $ 36,478 $ 36,478 $ 36,478 $ 36,478 $ - 0.0% 34X Charges for Services 46,132 38,399 4,000 4,000 4,000 4,000 4,000 0.0% 36X Miscellaneous 3,835 6,514 5,000 5,000 5,000 5,000 5,000 0.0% 39X Other Financing Sources 362,000 155,000 100,000 100,000 100,000 121,103 112,033 21,103 21.1% Total Revenues: $ 441,939 $ 216,468 $ 109,000 $ 145,478 $ 145,478 $ 166,581 $ 157,511 $ 21,103 14.5% Expenditure Summary: 1XX Salaries& Wages 386,109 89,836 91,614 101,614 101,614 110,012 192,786 8,398 8.3% 2XX Benefits 169,348 40,339 50,647 50,647 50,647 39,225 68,222 (11,422) -22.6% 3XX Supplies 2,488 2,373 5,400 5,400 5,400 5,400 5,400 0.0% 4XX Services and Charges 608,542 572,772 454,481 454,481 454,481 454,481 454,481 0.0% 5XX Intergovernmental 850,815 801,340 664,470 700,948 700,948 664,470 664,470 (36,478) -5.2% 9XX Internal Services 63,859 - - n/a Total Expenditures: $ 2,081,161 $ 1,506,659 $1,266,612 $1,313,090 $1,313,090 $1,273,588 $1,385,359 $ (39,502) -3.0% TRAFFIC - TRAFFIC SAFETY FUND Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 35X I Fines and Penalties $ - $449,709 $481,713 $481,713 $481,713 $486,824 $496,561 $ 5,111 1.1% Total Revenues: $ - $ 449,709 $ 481,713 $ 481,713 $ 481,713 $ 486,824 $ 496,561 $ 5,111 1.1% Expenditure Summary: 1XX Salaries & Wages - 318,427 333,826 333,826 333,826 348,763 358,453 14,937 4.5% 2XX Benefits - 131,282 147,887 147,887 147,887 138,061 138,108 (9,826) -6.6% Total FXpenditures: $ - $ 449,709 $ 481,713 $ 481,713 $ 481,713 $ 486,824 $ 496,561 $ 5,111 1.1 C-105 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WORKS STREETS Responsible Manager: Desiree Winkler, P.E., Manager PURPOSE/DESCRIPTION: The Street Systems Division of Public Works provides maintenance of the local street system and oversees all capital street projects. Activities include engineering services, right-of-way permits, pavement management, sidewalk inventory, structures maintenance, road surfaces maintenance, road shoulders maintenance, vegetation and street trees maintenance, litter control, emergencies, snow and ice removal, and miscellaneous services. Manage private contractors for street sweeping, right of way landscape maintenance and WSDOT maintenance and emergency contract services. 2017 Proposed Expenditures by Category The Division provides administrative, coordination and record keeping for the daily operation and maintenance of the transportation and pedestrian network. The Division also develops long range and comprehensive planning goals; prioritizes, and implements maintenance programs and capital improvement programs. In addition the Division monitors private sector maintenance contracts and the WSDOT streets maintenance contract and develops and constructs the Transportation Improvement Program (TIP) street improvement projects, annual asphalt overlays, sidewalk replacement, and minor capital improvement projects. The Division also applies to various sources for street -related grants, loans, etc. and administers these funds. Goss/OBJECTIVES: The Street Systems Division will continue to implement the council mission and direction on the Transportation Capital Improvement Program and the City's street systems maintenance programs. Our goal is to maintain the City's Street network pavement surface area in a good operating condition and to identify and apply for all state and federal grant funding available and applicable for the city's Transportation Capital Improvement Program and to manage the successful completion of these projects within the available budget and on schedule. Type/Description 2015 2016 2017 2018 Workload Measures: • Annual CIP Fund administered $8.3M $19.9M $21.7M $17.5M • Grant dollars administered $3.1M $8.4M $15.1M $6.2M • Number of lane miles repaired/rehabilitated 12.78 7.28 7.0 7.0 • ROW permits issued 405 430 450 450 • Number of street center lane mile within city limits 243 244 244 244 • Number of curb miles of sidewalk within city limits 266 267.4 269 271.6 • Number of acres of right-of-way landscaping maintained within city limits 28.6 29.4 30.1 31.8 • Number of curb miles mowed within city limits 63 63 61 61 Outcome Measures: • Percent of CIP project completed on time and within budget 100% 100% 100% 100% • Percent of call -out situations responded to w/in 45 minutes (after hour 100% 100% 100% 100% response time) Efficiency Measures: • Value of CIP project managed per engineer $2.8M $5.OM $6.8M $4.4M • # of Citizen Action Report (CAR) forms processed 512 636 600 600 C-106 OPERATING BUDGET PUBLIC WORKS STREETS Responsible Manager: Desiree Winkler, P.E., Manager POSITION INVENTORY: Positions 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Street Ind: Street Systems Manager - 1.00 1.00 1.00 - - - 54 Street Systems Project Engineer 2.00 2.00 2.00 2.00 3.00 3.00 3.00 49 Street Systems Engineer - 0.50 FTE funded by Street Overlay 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 Street Systems Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Construction Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Engineering Technician - 0.25 FTE funded by Street Overlay 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Maintenance Worker II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26m Fleet Maintenance Coordinator - Funded by 504 Fleet & Equipment 0.50 0.50 0.50 0.50 0.50 0.50 0.50 26 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 24 Maintenance Worker 3.00 3.00 3.00 3.00 3.00 3.00 3.00 22m Administrative Assistant I 0.50 0.50 0.50 0.50 0.50 0.50 0.50 18 Total Street Fund: 11.10 12.10 12.10 12.10 12.10 12.10 12.10 n/a Total Regular Staffing 11.10 12.10 12.10 12.10 12.10 12.10 12.10 n/a Change from prior year - 1.00 - - - n/a Grand Total Staffing 11.10 12.10 12.10 12.10 12.10 12.10 12.10 1 n/a DEPARTMENT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $Chg I %Ch Non -General Fund Operating Expenditure Summary: 240 Streets 1,736,763 1,520,779 1,829,509 1,859,509 1,859,509 1,834,094 1,837,236 (25,415) -1.4% 102 Overlay Program 1,415,171 1,336,391 1,515,500 1,713,886 1,713,886 1,515,410 1,517,273 (198,476) -11.6% 306 Transportation CIP 12,644,331 6,941,396 14,585,000 29,727,932 22,111,225 20,036,000 12,663,000 (9,691,932) -32.6% 504 Fleet - City Hall 510,548 1,498,411 482,766 751,577 751,577 660,477 342,883 (91,100) -12.1% 504 IFleet - Police 1,276,261 1,156,455 1,341,309 1,649,082 1,649,082 645,309 547,309 (1,003,773) -60.9% Subtotal Non-GFOper. Exp.: $17,583,075 $12,453,432 $19,754,084 $ 35,701,986 $ 28,085,279 $24,691,290 $ 16,907,701 $(11,010,696) -30.8% Total Expenditures: $17,583,075 $12,453,432 $19,754,084 $ 35,701,986 $ 28,085,279 $24,691,290 $ 16,907,701 $(11,010,696) -30.8% C-107 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WORKS STREETS Responsible Manager: Desiree Winkler, P.E., Manager HIGHLIGHTS/CHANGES: The proposed operating budget totals $24,691,290 in 2017 and $16,907,701 in 2018. This is a 30.8% or $11,010,696 decrease from the 2016 adjusted budget. The below table includes the Street Fund, the Arterial Street Fund, the Fleet and Equipment Fund, and the Transportation CIP fund. Major line item changes include: • Salaries & Wages -Decrease of $39,642 primarily due to 1.0 FTE Streets Systems Manager being adjusted to a Street Systems Project Engineer and a change of employees in positions, offset by a cost of living increase, and step increases. • Benefits - Increase of $28,807 due to changes in health insurance plans selection for employees, health insurance premium increases, and cost of living increases and step increases increasing percentage driven benefits. ■ Services and Charges - Decrease of $908,000 due to 306 Transportation capital expenditures being categorized under capital outlays, not services and charges. ■ Capital Outlays - Decrease of $9,896,475 due to a reduction in capital project expenditures for transportation capital projects completed, offset by an increase of $98K for the replacement of two Police vehicles, and Parks and Public Works vehicle and equipment replacements. ■ Other Financing Uses - Decrease of $198,386 due to the elimination of a one-time transfer out from Arterial Street Overlay to the Utility Tax Fund. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 ActualI 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted I Adjusted I TTojectedd $ Chg % Chg Revenue Summary: 33X Intergovernmental $ 6,186,103 $ 4,970,440 $10,665,000 $18,862,373 $15,024,220 $14,799,410 $ 7,524,273 $ (4,062,963) -21.5% 34X Charges for Services 3,629,044 2,897,725 2,012,798 3,325,929 3,325,929 2,909,982 4,827,903 (415,947) -12.5% 36X Miscellaneous 16,870 39,812 10,500 10,500 10,500 8,309 8,315 (2,191) -20.9% 39X Other Financing Sources 5,778,966 5,051,854 6,948,855 7,198,855 7,198,855 5,532,486 5,397,506 (1,666,369) -23.1% Total Revenues: $ 15,610,983 $12,959,832 $19,637,153 $ 29,397,657 $ 25,559,504 $ 23,250,187 $17,757,997 $ (6,147,470) -20.9% Expenditure Summary: 1XX Salaries and Wages 932,015 1,028,533 1,038,256 1,038,256 1,038,256 998,614 1,003,524 (39,642) -3.8% 2XX Benefits 344,608 385,071 357,327 357,327 357,327 386,134 387,146 28,807 8.1% 3XX Supplies 519,379 444,192 581,065 581,065 581,065 584,065 584,065 3,000 0.5% 4XX Services and Charges 2,128,424 2,886,752 1,709,138 1,739,138 1,739,138 831,138 831,138 (908,000) -52.2% 5XX Intergovernmental 101,522 108,240 16,586 16,586 16,586 16,586 16,586 0.0% 6XX Capital Outlays 7,206,272 7,600,644 16,051,712 31,771,228 24,154,521 21,874,753 14,085,242 (9,896,475) 10 9XX Internal Services 624,577 n/a 0YX Other Financing Uses 5,726,278 - - 198,386 198,386 - - (198,386) -100.0% Total Expenditures: $ 17,583,075 $12,453,432 $19,754,084 $ 35,701,986 $ 28,085,279 $ 24,691,290 $16,907,701 $ (11,010,696) -30.8% C-108 OPERATING BUDGET PUBLIC WORKS SOLID WASTE & RECYCLING Responsible Manager: Rob Van Orsow, Solid Waste & Recycling Coordinator PURPOSE/DESCRIPTION: Solid Waste and Recycling Division's responsibilities include: • Procurement and administration of the solid waste and recycling collection service contract (currently with Waste Management), serving as ratepayers' advocate. • Managing grant programs to enhance recycling services in Federal Way. This includes preparing grant applications, project implementation, tracking results, preparing reports and completing reimbursement requests. • Funding litter control operations in support of ongoing right- of-way maintenance. • Participating in regional Solid Waste, Recycling, and Hazardous Waste system planning and implementation. • A variety of other functions, such as optimizing solid waste and recycling services for City operations, providing input on major development plans to allow efficient collection and service access for customers, and code violation coordination with Code Compliance and Surface Water Management staff. GOALS/OBJECTIVES: 2017 Proposed Expenditures by Category q'— i— Ic/chgs 31.1% mal ices 5% The Solid Waste and Recycling Division's main objective is management of the City's solid waste utility, including procurement and administration of contracted solid waste and recycling collection services for area businesses and residents. Utility management includes the annual rate modification process, ongoing operational review and corrective input, contract and grant - related services planning and implementation, and resolution of customer service issues. The Division's goal is to ensure that the contracted hauler provides the highest level of service achievable through enforcing contract parameters. The Division also has an overarching goal of promoting and implementing waste reduction, recycling and composting programming for residents and businesses. This is accomplished through direct assistance, production and distribution of mailers, and recycling -related events. For example, the Division organizes the spring and fall Special Recycling Events where residents recycle a wide range of materials not normally collected curbside. The Division assists area businesses and residents to manage their solid wastes in a cost-effective and environmentally -sound manner. The Division also participates in ongoing regional planning efforts related to recycling, hazardous waste, and solid waste. Examples include updating and implementing the Comprehensive Solid Waste Management Plan and the Local Hazardous Waste Management Plan. The Division participates in administration of the Local Hazardous Waste Management Program (LHWMP) with an emphasis on service equity for the south county. Additionally, the Division represents the City participation in the Metropolitan Solid Waste Advisory Committee (MSWAC). PERFORMANCE MEASURES: Type/Description 2015 2016 2017 2018 Workload Measures: • Number of special recycling collection events held 2 2 2 2 • Number of outreach materials (brochures, newsletters, etc.) produced 8 6 8 6 • Number of grants managed 4 3 3 3 Outcome Measures: • Quantity of outreach materials printed and distributed 100,000 80,000 100,000 80,000 • Grant revenue obtained $196,400 $126,600 $126,600 $126,600 • Tons of material diverted per special recycling event 70 80 80 80 C-109 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WORDS SOLID WASTE & RECYCLING Responsible Manager: Rob Van Orsow, Solid Waste & Recycling Coordinator POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Director -PR & PW 0.05 - - - - - - 58h Director-PW - 0.05 0.05 0.05 0.05 0.05 0.05 58h Deputy Director-PW 0.05 0.05 0.05 0.05 0.05 0.05 0.05 58 Solid Waste/RecyclingCoordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Recycling Project Manager 0.50 1.00 1.00 1.00 1.00 1.00 1.00 35 Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 24 Total Solid Waste & Recycling: 1.70 2.20 2.20 2.20 2.20 2.20 2.20 n/a Funded on a One-time Basis: Recycling Project Manager 0.50 35 Grand Total Staffing 2.20 2.20 1 2.20 2.20 1 2.20 2.20 2.20 n/a HIGHLIGHTS/CHANGES: The proposed operating budget totals $503,121 in 2017 and $504,818 in 2018. This is a 8.3% or $38,499 increase from the 2016 adjusted budget. Major line item changes include: ■ Salaries & Wages - Increase of $5,383 primarily due to a cost of living increase. ■ Benefits - Increase of $7,024 primarily due to an increase in health insurance premiums. ■ Services and Charges - Increase of $27,400 due to $5K reallocation of supplies to services and charges, and $22K increase in printing/photo services for education/outreach materials. ■ Internal Service - Increase of $4,092 due to a service charge increase for Solid Waste & Recycling self -insured retention increase, and a re -allocation of internal service costs. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 33X Intergovernmental $ 146,631 $ 180,903 $ 172,200 $ 126,600 $ 126,600 $ 126,600 $ 126,600 $ - 0.0% 34X Charges for Services 305,742 300,983 304,517 304,517 304,517 304,517 304,517 0.0% 35X Fines and Penalties - 1,100 - - - - - n/a 36X Miscellaneous 1,719 543 - - - _ - n/a Total Revenues: $ 454,092 $ 483,529 $ 476,717 $ 431,117 $ 431,117 $ 431,117 $ 431,117 $ - 0.0% Expenditure Summary: 1XX Salaries & Wages 174,360 176,129 180,679 186,679 186,679 192,062 197,784 5,383 2.9% 2XX Benefits 72,933 75,871 80,965 80,965 80,965 87,989 88,129 7,024 8.7% 3XX Supplies 189823 319880 4,575 8,975 8,975 39575 3,575 (59400) -60.2% 4XX Services and Charges 146,650 136,314 164,961 129,203 129,203 156,603 156,603 27,400 21.2% 9XX I Internal Services 48,952 58,613 58,800 58,800 58,800 62,892 58,727 4,092 7.0% Subtotal Operating Exp: $ 461,718 1 $ 478,807 1 $ 489,980 1 $ 464,622 1 $ 4649622 1 $ 503,121 1 $ 504,818 1 $ 389499 1 8.3% Total Expenditures:1 $ 461,718 1 $ 478,807 1 $ 489,980 1 $ 464,622 1 $ 464,622 1 $ 503,121 1 $ 504,818 1 $ 38,499 1 8.3% C - 110 OPERATING BUDGET PUBLIC WORKS SURFACE WATER MANAGEMENT Responsible Manager: Theresa Thurlow, P.E., Surface Water Manager PURPOSE/DESCRIPTION: The Surface Water Management Division (SWM) is responsible for the comprehensive management of the City's natural and manmade surface water systems. This involves protecting developed and undeveloped properties from flooding, runoff and water quality problems while continuing to accommodate new residential and commercial growth. The SWM Division also promotes the preservation of natural drainage systems, Inte protection of fishery resources, and wildlife habitat. Sery 10. The SWM Division provides all surface water related services within the City of Federal Way. These services are provided through the following programs: Administration/Engineering Services, Water Quality, and Maintenance Services. Capital projects are budgeted in the Surface Water Management Capital Project Fund. 2017 Proposed Expenditures by Category Debt 1.4% rsonnel H.3% is is Administration/Engineering: The Administration function provides the overall management and operation of the Surface Water Program including the preparation and management of the Division's budget; coordination of the billing and collection process; supervision of administrative, engineering, water quality, and maintenance staff, coordination and management of employee training; management of Capital Improvement studies and projects; and strategic planning to anticipate future state and federal Clean Water Act and NPDES requirements. Interfund services include Internal Service Fund charges (telephone, computers, building rent, insurance, equipment and GIS). Water Quality: The purpose of the Water Quality program is to protect/improve the quality of the surface water run-off and the natural receiving waters including streams, creeks, rivers, ponds, lakes, wetlands, and Puget Sound. Beginning in 1994, the Water Quality related functions of the SWM Division are provided through the following elements: a Water Quality Source Control Program, a Public Education and Outreach Program, a Retention/Detention Private Facilities Inspection Program, and a Water Quality Monitoring Program. Each program contributes to the City meeting its' Federal National Pollutant Discharge Elimination Systems (NPDES) municipal storm -water permits and state storm -water requirements. Maintenance: The Surface Water Management Division's maintenance program activities associated with the public storm and surface water system include the following program elements: Catch Basin, Manhole, Vaults, and Pipe Cleaning/Maintenance; Catch Basin, Manhole and Pipe Repair/Construction; Open Channel and Ditch Maintenance, Retention/Detention Ponds Maintenance, LID Infrastructure Maintenance, as well as Emergency and Miscellaneous Services Program. GOALS/OBJECTIVES: The Surface Water Management Division will continue to implement the Comprehensive Surface Water Management Plan's mission of protecting public health and safety; prevent property damage; protect, preserve and enhance surface water and associated habitats which will also contribute to groundwater quality; and protect and enhance surface water and sediment quality by controlling and reducing harm caused by urban hydrologic changes and storm -water pollutants. This will be accomplished through inspections of businesses for illicit discharges and poor housekeeping practices; inspection of private storm drainage facilities; outreach to the community through education posters, brochures, newsletters, and trainings; adequate maintenance of public infrastructure; and continuation of a Capital Improvement Program addressing water quality and quantity problems throughout the City. C - 111 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET PUBLIC WORKS SURFACE WATER MANAGEMENT Responsible Manager: Theresa Thurlow, P.E., Surface Water Manager PERFORMANCE MEASURES: Type/Description Workload Measures: • Annual SWM revenues administered • Grant funding administered • Water quality articles published • Volunteer hours on surface water related projects • Number of Commercial Business Inspections (Private Drainage Facilities) • Number of 811 Utility Locates Performed • Number of Pond Facilities and Detention Tanks Maintained • Number of Water Quality Vaults Maintained • Number of LID Facilities Maintained (Filtera, Modular Wetland, Rain Garden) • Number of Catchbasin, Outfall, and Control Structures Inspected and Maintained Outcome Measures: • Percent of planned CIP projects completed • Percent completion of storm monitoring and sampling targets • Percent of planned lake and stream & water quality projects completed on time Efficiency Measures: • Number of SWM infrastructure units* maintained per maintenance FTE (6) • Number of Citizen Action Requests Received and responded to • Percent of emergency events responded to within 45 minutes (after-hours response time) 2015 2016 2017 2018 $3.7M $3.8M $3.9M $4.OM $400,115 $529,000 $250,000 $3.14M 20 20 20 20 400 400 600 600 795 795 797 807 2,883 3,171 3,329 3,495 365 367 367 368 45 46 49 49 3 6 9 43 12,277 12,286 12,286 12,293 83.3% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 3800 3810 3850 3900 192 156 183 192 100.0% 100.0% 100.0% 100.0% * One unit of SWM infrastructure estimated at: 25.3 feet of ditch, 65 feet of pipe, 0.65 CB's, 0.008 ponds, 0.006 WQ vaults, 0.1 outfalls, 0.008 detention tanks, and .025 LID facilities starting in 2018. POSITION INVENTORY: Positions 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed Grade Adopted Adjusted Projected Surface Water Management: Director -PR & PW 0.10 - - - - - - 58h Director-PW 0.15 0.15 0.15 0.15 0.15 0.15 58h Deputy Director-PW 0.50 0.50 0.50 0.50 0.50 0.50 0.50 58 SWM Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 54 Development Services Manager - 0.50 0.50 0.50 0.50 0.50 0.50 52 SWM Project Engineer 1.00 1.00 1 1.00 1.00 2.00 2.00 2.00 49 SW Quality Program Coord 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 Senior Engineer Plans Reviewer - 0.50 0.50 0.50 0.50 0.50 0.50 43 Engineering Plans Reviewer - - - - - - 35 Construction Inspector - 1.00 1.00 1.00 1.00 1.00 1.00 33 SWM Engineer 1.00 1.00 1.00 1.00 - - - 44 Surface Water Quality Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Public Education & Outreach Specialist - - - - - 1.00 1.00 34 SWM R/D Inspector 2.00 2.00 2.00 2.00 1.00 1.00 1.00 33 Engineering Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Engineering Technician/Inspector 1.00 2.00 2.00 2.00 2.00 2.00 2.00 30 Maintenance Worker II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 26m Administrative Assistant II 0.10 0.10 0.10 0.10 0.10 0.10 0.10 24 Maintenance Worker I 3.00 4.00 4.00 4.00 4.00 4.00 4.00 22m Administrative Assistant I 0.65 1 0.65 0.65 0.65 0.65 0.65 1 0.65 18 Total Regular Staffing 16.35 20.40 20.40 20.40 19.40 20.40 1 20.40 n/a Change from prior year - 4.05 - (1.00) 1.00 - n/a Grand Total Staffing 16.35 20.40 20.40 20.40 19.40 1 20.40 20.40 1 n/a C - 112 OPERATING BUDGET PUBLIC WORKS SURFACE WATER MANAGEMENT Responsible Manager: Theresa Thurlow, P.E., Surface Water Manager HIGHLIGHTS/CHANGES: The proposed operating budget totals $7,209,900 in 2017 and $7,278,108 in 2018. This is a 44.6% or $5,806,357 decrease from the 2016 adjusted budget. The below table includes Surface Water Management operating fund and Surface Water Management Construction in Progress Fund. Major line item changes include: ■ Salaries & Wages - Net decrease of $9,727 due to the elimination of 1 FTE SWM Engineer budgeted in error in 2015/16, offset by the addition of 1.0 FTE Public Education & Outreach Specialist, spring/summer seasonal help union increase of $IOK, step increases, and a cost of living increase. ■ Benefits - Net increase of $17,292 primarily due to the addition of 1.0 FTE Public Education & Outreach Specialist, offset by changes of employees health insurance plans selections. ■ Supplies - Increase of $18,550 due to increase in grant operating supplies of $ 1OK for public education and outreach and video inspection program, $8K for homeless camp clean up supplies and minor equipment, and $800 for Public Education & Outreach Specialist chair and supplies. ■ Services and Charges - Increase of $126,117 due to addition of $174K in capital project consulting contracts, $70K in King County Storming the Sound Grant consulting, printing, and signage, $4K for homeless camp rental equipment and other maintenance and repair supply costs, offset by a reduction of $113,650 in grant professional services that have been completed. ■ Intergovernmental - Increase of $63,584 due to $16K increase in King County Finance Division billing costs, and $48K increase for NPDES Phase II program fee, Watershed Resource Inventory Are 9 contract, and Dam Safety Inspection requirement. ■ Capital Outlay - Decrease of $2,507,010 due to a reduction in capital expenditures for SWM capital projects completed. ■ Debt Services - Decrease of $961 in principal and interest due to pay down of Public Loan Trust Fund. ■ Internal Services - Increase of $45,868 due to service charge for self -insured retention, re -allocation of internal service costs, and 1.0 FTE SWM Public Education & Outreach Specialist IT equipment service charge ■ Other Financing Uses - Decrease of $3,560,070 due to the elimination of transfers to capital projects due to sufficient fund balance in the capital fund. REVENUE AND EXPENDITURE SUMMARY: Code Item 2014 I Actual 2015 I Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' I Adopted I Adjusted I Projected $ Chg I % Chg Revenue Summary: 33X Intergovernmental $ 607,608 $ 32,482 $ 210,000 $ 693,405 $ 693,405 $ 620,000 $3,148,000 $ (73,405) -10.6% 34X Charges for Services 3,487,801 3,901,911 3,927,768 3,927,768 3,927,768 3,987,820 4,047,198 60,052 1.5% 35X Fines and Penalties 500 - - - - - - - n/a 36X Miscellaneous 64,045 24,129 3,000 3,000 3,000 3,000 3,000 - 0.0% 39X Other Financing Sources - 1,632,300 1,900,000 3,695,000 3,695,000 - - (3,695,000) -100.0% Total Revenues: $ 4,159,953 $ 5,590,821 $ 6,040,768 $ 8,319,173 $ 8,319,173 $ 4,610,820 $ 7,198,198 $ (3,708,353) -44.6% Expenditure Summary: 1XX I Salaries & Wages 1,279,703 1,441,077 1,656,919 1,656,919 1,656,919 1,647,192 1,720,627 (9,727) -0.6% 2XX Benefits 439,156 549,208 589,142 589,142 589,142 606,434 620,023 17,292 2.9% 3XX Supplies 121,146 151,623 73,595 73,595 73,595 92,145 78,845 18,550 25.2% 4XX Services and Charges 428,685 503,703 500,995 691,685 612,685 817,802 467,926 126,117 18.2% 5XX Intergovernmental 249,867 221,075 189,466 213,838 213,838 277,422 277,422 63,584 29.7% 6XX Capital Outlay 155,818 149,378 1,998,000 5,430,998 2,205,204 2,923,988 3,322,000 (2,507,010) -46.2% 7XX Debt Service -Principal 182,359 96,120 96,120 96,120 96,120 96,120 96,120 - 0.0% 8XX Debt Service -Interest 6,630 4,405 3,845 3,845 3,845 2,884 1,922 (961) -25.0% 9XX Internal Services 637,865 665,278 700,045 700,045 700,045 745,913 693,223 45,868 6.6% OXX Other Financing Use - 2,102,000 1,900,000 3,560,070 3,560,070 - - (3,560,070) -100.0% Subtotal Operating Exp: $ 3,501,230 $ 5,883,867 $ 7,708,127 $13,016,257 $ 9,711,463 $ 7,209,900 $ 7,278,108 $ (5,806,357) -44.6% Total Expenditures: $ 3,501,230 $ 5,883,867 $ 7,708,127 $13,016,257 1 $ 9,711,463 $ 7,209,900 1 $ 7,278,108 1 $ (5,806,357) -44.6% C - 113 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET cliry of Federal Way This page was intentionally left blank. CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 001: GENERAL FUND PURPOSE/DESCRIPTION: The General Fund is used to account for all receipts and disbursement transactions associated with ordinary City operations that are not required to be accounted for in another fund. This fund is both tax and general revenue supported. The fund is divided into ten primary departments: City Council, Mayor's Office, Municipal Court, Law, Finance, Human Resources, City Clerk, Community Development, Police Department, and Parks, Recreation and Cultural Services. The fund's major sources of revenue are property tax, sales tax, state shared & intergovernmental revenue, licenses and permits, charges for services, interfund service charges. Primary service areas include police protection and jail services, court services, land use and development services, parks and recreation, human services, general governmental (law, finance, human resources, etc.), and public works in the form of interfund transfer to Street Fund. The General Fund established operating cash flow reserve of $9 million or 17 percent of operating expenditures is to accommodate the City's uneven cash flow. Government Finance Officers Association of United States and Canada recommends that a municipality maintains a minimum of two months operating expenditure in reserves to manage the fluctuation in tax receipts, grant revenues, and general cash flow management. The following presents a sources and uses summary of the departmental budgets which comprise the General Fund. Also included is expenditure by object summary. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Ado ted Adjusted Projected 1 $Ch %Ch Revenue Summa : 31X Taxes $ 24,727,864 $ 26,105,265 $ 25,450,498 $ 26,375,754 $ 26,975,330 $ 27,300,460 $ 28,474,141 $ 924,706 3.5% 32X Licenses and Permits 3,198,758 3,474,991 2,847,000 2,847,000 2,763,500 3,708,801 3,739,910 861,801 30.3% 33X Intergovernmental 1,692,392 1,975,646 1,747,162 1,907,898 1,907,898 1,861,055 1,644,500 (46,843) -2.5% 34X Charges for Services 3,849,987 3,205,563 3,559,346 4,024,457 3,686,457 3,669,457 3,669,457 (355,000) -8.8% 35X Fines and Penalties 1,038,823 1,111,492 1,163,400 1,163,400 1,163,400 1,163,900 1,163,900 500 0.0% 36X Miscellaneous 590,769 712,010 493,300 493,300 493,300 501,300 501,300 8,000 1.6% 39X Other Financing Sources 8,627,349 5,133,909 7,449,132 9,624,270 10,042,610 9,703,314 8,940,778 79,044 0.8% Total Revenues: $ 43,725,942 $ 41,718,876 $ 42,709,838 $ 46,436,079 $ 47,032,495 $ 47,908,287 $ 48,133,986 $ 1,472,208 3.2% Expenditure Summary: 010 City Council $ 355,579 $ 363,548 $ 371,587 $ 378,928 $ 378,928 $ 395,765 $ 401,709 $ 16,837 4.4% 020 Mayor's Office 1,327,185 1,293,655 1,093,102 1,134,174 1,134,174 1,179,763 1,188,346 45,589 4.0% 022 Municipal Court 1,679,300 1,311,919 1,326,963 1,719,470 1,719,470 1,694,174 1,713,881 (25,296) -1.5% 042 Finance 962,916 883,630 941,111 941,111 941,111 959,591 971,822 18,480 2.0% 044 City Clerk 533,190 416,594 557,590 557,590 557,590 504,540 508,552 (53,050) -9.5% 045 Human Resources 436,191 400,712 409,106 425,118 425,118 459,243 464,271 34,125 8.0% 051 Law -Civil 730,914 687,343 585,649 685,649 685,649 685,205 698,170 (444) -0.1% 052 Law -Criminal 740,230 611,831 593,714 631,021 631,021 676,832 681,301 45,811 7.3% 07X Community Development 2,697,363 2,222,663 2,335,518 2,335,518 2,335,518 2,272,366 2,313,482 (63,152) -2.7% 075 Economic Development 131,362 201,998 208,478 349,430 349,430 237,541 237,564 (111,889) -32.0% 083 Human Services 811,457 743,184 700,051 897,464 897,464 813,055 818,499 (84,409) -9.4% 098 Jail Contract Costs 3,973,482 4,423,775 4,276,614 5,483,134 5,483,134 5,738,342 5,738,342 255,208 4.7% 098 911 Dispatch 1,754,632 1,952,964 1,787,000 2,326,089 2,326,089 2,542,908 2,746,644 216,819 9.3% 09X/11X Police 22,175,016 16,757,087 16,759,913 17,061,651 17,061,651 17,557,162 17,635,549 495,511 2.9% 3XX Parks, Recr & Cultural Svcs 3,960,906 3,682,475 3,480,680 3,798,675 3,798,675 3,810,674 3,831,027 11,999 0.3% XXX Non -Departmental 4,934,431 6,920,994 9,614,264 10,200,554 9,779,104 8,696,517 8,904,390 (1,504,037) -14.7% Total nditures: $ 47,204,154 $ 42,874,374 $ 45,041,340 $ 48,925,576 $ 48,504,126 $ 48,223,678 $ 48,853,549 $ (701,897) -1.4% RevOver/(Under) Exp $ (3,478,212) $ (1,155,498) $ (2,331,502) $ (2,489,497) $ (1,471,631) $ (315,391) $ (719,563) $ 2,174,105 -87.3% Beginning Fund Balance,1/1 $ 16,140,295 $12,662,083 $11,338,201 $11,506,585 $11,506,585 $10,034,954 $ 9,719,563 $(1,471,631) -12.8% Ending Fund Balance,12/31 $ 12,662,083 $11,506,585 $ 9,006,699 $ 9,017,088 $10,034,954 $ 9,719,563 $ 9,000,000 $ 702,475 7.8% D-1 BUDGET BYFUND 001: GENERAL FUND (continued) EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' Adopted Adjusted Projected $ Ch % Ch Expenditures: 1XX Salaries& Wages $ 20,685,752 $ 18,919,638 $ 19,334,197 $ 20,125,209 $20,125,209 $20,896,291 $21,798,503 $ 771,082 3.8% 2XX Benefits 6,867,055 6,527,375 6,642,595 6,803,970 6,803,970 6,997,476 7,071,633 193,506 2.8% 3XX Supplies 779,741 627,403 562,133 622,730 622,730 654,026 620,904 31,296 5.0% 4XX Services and Charges 3,396,906 3,275,303 2,751,830 3,481,628 3,481,628 3,938,194 3,934,480 456,566 13.1% 5XX Intergovernmental 6,170,065 6,686,558 6,492,975 8,238,584 8,238,584 8,648,611 8,852,347 410,027 5.0% 6XX Capital Outlay 84,602 53,852 - 25,366 25,366 - - (25,366) -100.0% 9XX Internal Services 4,197,350 5,091,535 5,103,666 5,308,130 5,308,130 5,098,216 4,524,171 (209,914) -4.0% OXX Other Financing Use 5,022,682 1,692,709 4,153,943 4,319,958 3,898,508 1,990,864 2,051,511 (2,329,094) -53.9% Total nditures: $ 47,204,154 $ 42,874,374 $ 45,041,340 $ 48,925,576 $ 48,504,126 $ 48,223,678 $ 48,853,549 $ (701.897) -1.4% D-2 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 101: STREET FUND PURPOSE/DESCRIPTION: The Street Fund was established to account for the receipt and disbursement of State -levied unrestricted motor vehicle fuel taxes, which must be accounted for in a separate fund. The Street Fund provides public works services including planning, engineering, construction and maintenance related to city streets, sidewalks and appurtenances, including pedestrian and bicycle paths, lanes and routes. The Street Fund is organized into five divisions. The Administrative Services Division provides the overall management of all public works related activity, including Solid Waste & Recycling, Surface Water Management and Capital Improvement projects. The Development Services Division provides engineering plan reviews and inspections of developments. The Traffic Services Division provides transportation planning, traffic operations and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions, including snow and ice removal. The Emergency Management Division prepares the City and Greater Federal Way community for natural or manmade disasters through education, training, planning and building interagency cooperation. This Fund's major sources of revenue are motor vehicle fuel tax, charges for services, interest earnings, and transfers -in from the General Fund. Primary areas of service are engineering plan reviews and inspections of developments, transportation planning, traffic operations and maintenance, neighborhood traffic services, street maintenance, and emergency management. Per the budget policies, a $500,000 balance shall be maintained for Snow & Ice Removal. This reserve is established for use in the event a major storm occurs and additional funds, above the annual operating allocation, are needed. The following page present a sources and uses summary of the division budgets which comprise the Street Fund. Also included is expenditure by object summary. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Chg I % Chg Revenue Summa : 32X Licenses and Permits $ 112,913 $ 99,657 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ 115,000 $ - 0.0% 33X Intergovernmental 1,118,593 1,138,189 1,045,000 1,104,504 1,104,504 1,259,504 1,259,504 155,000 14.0% 34X Charges for Services 255,884 420,592 202,000 202,000 202,000 257,728 257,728 55,728 27.6% 36X Miscellaneous 44,854 54,744 36,000 36,000 36,000 36,000 36,000 - 0.0% 39X Other Financing Sources 3,600,566 1,909,539 2,592,943 2,632,943 2,632,943 2,479,967 2,531,544 (152,976) -5.8% Total Revenues: $ 5,132,811 $ 3,622,721 1 $ 3,990,943 $ 4,090,447 $ 4,090,447 $ 4,148,199 $ 4,199,776 $ 57,752 1.4% Expenditure Summary: 210 Administrative Services $ 321,892 $ 205,461 $ 438,734 $ 438,734 $ 438,734 $ 505,681 $ 559,818 $ 66,947 15.3% 220 Development Services 268,214 273,902 257,999 257,999 257,999 270,703 274,059 12,704 4.9% 230 Traffic Services/Commute Trip Red 2,081,161 1,506,659 1,266,612 1,313,090 1,313,090 1,273,588 1,385,359 (39,502) -3.0% 240 Street Systems 1,736,763 1,520,779 1,829,509 1,859,509 1,859,509 1,834,094 1,837,236 (25,415) -1.4% 270 Emergency Management (Mayor's) 222,758 217,943 198,088 221,114 221,114 208,404 199,031 (12,710) -5.7% TotalExpenditures: $ 4,630,788 $ 3,724,744 $ 3,990,943 $ 4,090,447 $ 4,090,447 $ 4,092,470 $ 4,255,503 $ 2,023 0.0% Rev Over/(Under) $ 502,023 $ (102,023) $ 0 $ 0 $ 0 $ 55,729 $ (55,728) $ 55,728 14665295% Be innin Fund Balance,1/1 $ 100,000 $ 602,023 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 555,728 $ 0 0.0% Ending Fund Balance,12/31 $ 602,023 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 555,728 $ 500,000 $ 55,727 D-3 BUDGET BYFUND 101: STREET FUND (continued) EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Chg Expenditures: IXX Salaries & Wages $ 1,327,226 $ 1,203,002 $ 1,679,286 $ 1,712,312 $ 1,712,312 $ 1,680,228 $ 1,818,526 $ (32,084) -1.9% 2XX Benefits 634,676 436,811 569,727 569,727 569,727 630,922 665,047 61,195 10.7% 3XX Supplies 76,858 73,324 98,248 98,248 98,248 101,148 101,148 2,900 3.0% 4XX Services and Charges 1,068,627 1,071,856 962,976 992,976 992,976 999,466 990,076 6,490 0.7% SXX Intergovernmental 852,168 805,671 680,706 717,184 717,184 680,706 680,706 (36,478) -5.1% 6XX Capital Outlay 134,079 - - n/a 9XX Internal Services 671,232 - - - n/a Total Expenditures:Expenditures:1 $ 4,630,788 $ 3,724,744 $ 3,990,943 $ 4,090,447 $ 4,090,447 $ 4,092,470 $ 4,255,503 $ 2,023 0.0% D-4 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 102: ARTERIAL STREET FUND PURPOSE/DESCRIPTION: The Arterial Street Fund was established by state law to account for the use of state -shared fuel tax revenues dedicated for this purpose. It is earmarked for arterial street improvement projects such as construction, street improvements, chip sealing, seal coating and repair of arterial highways and City streets or for the payment of any municipal indebtedness which may be incurred for the above noted expenditures related to arterial highways and City streets. The money cannot be used for operating expenditures. The City will maintain an emergency reserve fund of not less than $100,000 for unexpected natural disasters that affect our infrastructure, pending the receipt of available grants or other resources, to restore our road infrastructure. The reserve will be restored to its original level within three years if used. The following tables present a sources and uses summary of the Arterial Street Fund. SOURCES AND USES: Code Item 2014 Actual 2015 ActualI 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summa . 33X Intergovernmental $ 487,222 $ 501,147 $ 500,000 $ 500,000 $ 500,000 $ 502,410 $ 504,273 $ 2,410 0.5% 34X Charges for Services 29,000 63,750 - - - - - - n/a 36X Miscellaneous 124 292 2,500 2,500 2,500 - - (2,500) -100.0% 39X Other Financing Sources 11048,000 760,885 1,013,000 1,013,000 1,013,000 1,013,000 1,013,000 - 0.0% Total Rewnues: $1,564,345 $1,326,073 $1,515,500 $ 1,515,500 $ 1,515,500 $1,515,410 $ 1,517,273 $ (90) 0.0% Expenditure Summary: 1XX Salaries& Wages $ 104,943 $ 60,492 $ 63,373 $ 63,373 $ 63,373 $ 66,643 $ 68,494 3,270 5.2% 2XX Benefits 4,410 23,425 24,744 24,744 24,744 26,525 26,537 1,781 7.2% 3XX Supplies - 65 - - - - - - n/a 4XX Services and Charges 2,062 51,895 n/a 5XX Intergovernmental 7,086 830 - - - - - n/a 6XX I Capital Outlay 1,230,302 1,199,684 1,427,383 1,427,383 1,427,383 1,422,242 1,422,242 (5,141) -0.4% 9XX I Internal Services 66,368 - - - - - - n/a OXX Other Financing Use - - 198,386 198,386 - (198,386) -100.0% Total nditures: $1,415,171 $1,336,391 $1,515,500 $ 1,713,886 $1,713,886 $1,515,410 $ 1,517,273 $ (198,476) -11.6% RevOver/(Under) $ 149,174 $ (10,318) $ - $ (198,386) $ (198,386) $ - $ - $ 198,386 -100.0% Be inning Fund Balance, 1/1 $ 159,532 $ 308,705 $ 100,000 $ 298,386 $ 298,386 $ 1009000 $ 100,000 $ (198,386) 66.5% Endin Fund alance,12/311 $ 308,705 $ 298,386 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 0.0% D - 5 BUDGET BYFUND 103: UTILITY TAX FUND PURPOSE/DESCRIPTION: The Utility Tax Fund was established to account for the total 7.75% utility tax receipts, including 1.75% for proposition 1 (2015 established Fund 114) and 6% for capital, debt and other maintenance & operations as determined by Council. The City will maintain a minimum cash flow reserve with the Utility Tax Fund $1.5 million. The following tables present a sources and uses summary of the Utility Tax Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' I Adopted I Adjusted I Projected $ Chg I % Chg Revenue Summary: 31X Taxes $ 12,023,379 $ 9,129,644 $ 9,808,966 $ 8,905,924 $ 8,905,924 $ 8,912,924 $ 8,912,924 $ 7,000 0.1% 35X Fines and Penalties 5,499 - - - - - - - n/a 36X Miscellaneous 81,466 4,446 6,000 6,000 6,000 6,000 6,000 - 0.0% 39X Other Financing Sources 1,735,831 - - 198,386 198,386 - - (198,386) -100.0% Total Revenues:1 $ 13,846,174 $ 9,134,091 $ 9,814,966 $ 9,110,310 $ 9,110,310 $ 8,918,924 $ 8,918,924 $ (191,386) -2.1% Ex enditure Summary: OXX Other Financing Use $ 13,888,383 $ 7,663,210 $ 10,351,547 $ 11,387,604 $ 11,387,604 $ 9,261,642 $ 8,918,924 $ (2,125,962) -18.7% 4XX Services and Charges 32,134 61,462 - - - - - n/a 9XX Internal Services 48,000 - - - - - - n/a Total Expenditures: $ 13,968,517 $ 7,724,672 $10,351,547 $11,387,604 $11,387,604 $ 9,261,642 $ 8,918,924 $ (2,125,962) -18.7% RevOver/(Under) lip $ (122,343) $ 1,409,419 $ (536,581) $ (2,277,294) $ (2,277,294) $ (342,718) $ - $ 1,934,576 -85.0% Beginning Fund Balance, 1/1 $ 3,667,540 $ 2,710,594 $ 2,036,581 $ 4,120,012 $ 4,120,012 $ 1,842,718 $ 1,500,000 $ (2,277,294) -55.3% Ending Fund Balance, 12/311 $ 3,545,197 1 $ 4,1209012 1 $ 1,500,000 1 $ 1,842,718 1 $ 1,842,718 1 $ 1,500,000 1 $ 1,500,000 1 $ (342,718) -18.6% D-6 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 106: SOLID WASTE AND RECYCLING FUND PURPOSE/DESCRIPTION: The Solid Waste/Recycling Fund was established to account for the special refuse collection fees used to manage the Solid Waste and Recycling program. The program provides the services necessary to collect, dispose and/or market solid waste and recyclables in a convenient, consistent, cost effective and customer responsive manner. Major revenue sources of this fund include: refuse collection fees; interest earnings; and various Solid Waste/Recycling grants. Major expenditure services include: litter control; community outreach; commercial outreach; and educate businesses and residents on recycling practices, composting, yard waste disposal, and waste reduction. The following tables present sources and uses summary and expenditure by object summary of the Solid Waste & Recycling Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 33X Intergovernmental $ 146,631 $ 180,903 $ 172,200 $ 126,600 $ 126,600 $ 126,600 $ 126,600 $ 0.0% 34X Charges for Services 305,742 300,983 304,517 304,517 304,517 304,517 304,517 0.0% 35X Fines and Penalties - 1,100 - n/a 36X Miscellaneous 1,719 543 - - - - - n/a Total Revenues: $ 454,092 $ 483,529 $ 476,717 $ 431,117 1 $ 431,117 $ 431,117 $ 431,117 $ 0.0% Expenditure Summary: 1XX Salaries & Wages $ 174,360 $ 176,129 $ 180,679 $ 186,679 $186,679 $ 192,062 $ 197,784 $ 5,383 2.9% 2XX Benefits 72,933 75,871 80,965 80,965 80,965 87,989 88,129 7,024 8.7% 3XX Supplies 18,823 31,880 4,575 8,975 8,975 3,575 3,575 (5,400) -60.2% 4XX Services and Charges 146,650 136,314 164,961 129,203 129,203 156,603 156,603 27,400 21.2% 9XX Internal Services 48,952 58,613 58,800 58,800 58,800 62,892 58,727 4,092 7.0% Total nditures: $ 461,718 $ 478,807 $ 489,980 $ 464,622 $464,622 $ 503,121 $ 504,818 $ 38,499 1 8.3% RevOwr/(Under) Exp $ (7,626) $ 4,722 $ (13,263) $ (33,505) $ (33,505) $ (72,004) $ (73,701) $ (38,499) 114.9% Beginning Fund Balance,1/1 $ 211,761 $ 204,135 $ 188,499 $ 208,857 1 $ 208,857 $ 175,352 $ 103,348 $ (33,505) -16.0% En(fing Fund Balance,12/31 $ 204,135 $ 208,857 $ 175,236 $ 175,352 1 $175,352 1 $ 103,348 $ 29,647 $ (72,004) -41.1% D - 7 BUDGET BYFUND 107: SPECIAL CONTRACTS/STUDIES FUND PURPOSE/DESCRIPTION: The Special Contracts/Studies Fund accounts for receipts and disbursements related to special contracts, and special projects where completion will extend beyond the calendar year and which management places in this Fund. Revenues supporting these projects will be comprised of transfers from other funds or those specified by the City Council. This fund currently accounts for capital contributions received from Comcast. Per FCC Regulations §76.1505 these funds must be used towards public, educational and governmental access services, facilities and equipment and therefore are not available to fund operations. The following tables present a sources and uses summary of the Special Contracts/Studies Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 32X Licenses and Permits $ 119,384 $ 85,374 $ $ $ $ $ $ n/a 36X Miscellaneous 317 637 n/a Total Revenues: $ 119,701 $ 86,011 $ $ $ $ $ $ n/a Expenditure Summary: 102 Government Access Channel $ 41,658 $ 62,717 $ $ 50,000 $ 50,000 $ $ $ (50,000) -100.0% Total Fi nditures: $ 41,658 $ 62,717 $ $ 50,000 $ 50,000 $ $ $ (50,000) -100.0% Rev Over/(Under) Exp $ 78,043 $ 23,294 $ $ (509000) $ (509000) $ $ $ 50,000 -100.0% Beginning Fund Balance, 1/1 $ 3579019 $ 435,062 $ $ 4589356 $ 458,356 $ 4089356 $ 408,356 $ (50,000) -10.9% Ending Fund Balance, 12/31 $ 435,062 $ 458,356 $ $ 408,356 $ 408,356 $ 4089356 $ 408,356 $ - 0.0% EXPENDITURES BY PROJECT SUMMARY: Code Item 2014 Actual 2015 I Actual 2016 1 2017 I Proposed 1 2018 I Proposed 1 17 Proposed - 16 Ad' Adopted Adjusted I Projected 1 $Chg I %Chg Expenditures: 1XX Salaries & Wages $ $ 241 $ $ $ $ $ $ n/a 2XX Benefits 119 n/a 3XX Supplies 7,046 - n/a 4XX Services and Charges 34,613 7,633 n/a 6XX Capital Outlay 54,724 50,000 1 50,000 1 (50,000) -100.0% Total Egienditures: $ 41,658 1 $ 62,717 $ $ 50,000 1 $ 50,000 1 $ I $ 1 $ (50,000) -100.0% D-8 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 109: HOTEL/MOTEL LODGING TAX FUND PLWOSE/DESCRIPTION: The Hotel/Motel Lodging Tax Fund was established to account for all lodging tax receipts and disbursements related to tourism promotion and acquisition and/or operation of tourism -related facilities. The City will maintain a minimum cash flow reserve of amount equal to prior year's complete revenues ($0.20 million) in the ending fund balance. The following tables present sources and uses summary and expenditure by object summary of the Hotel/Motel Lodging Tax Fund. SOURCES AND USES: Code It 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 31X Taxes $ 231,828 $ 266,053 $ 200,000 $ 200,000 $ 200,000 $ 225,000 $ 225,000 $ 25,000 12.5% 36X Miscellaneous 220 15,597 300 300 300 700 700 400 133.3% Total Revenues: $ 232,048 $ 281,650 $ 200,300 $ 200,300 $ 200,300 $ 225,700 $ 225,700 $ 25,400 12.7% Expenditure Summary: 109 Tourism $ 58,786 $ 180,180 $ 200,300 $ 200,300 $ 200,300 $ 224,700 $ 224,700 $ 24,400 12.2% Total Expenditures: $ 58,786 $ 180,180 $ 200,300 $ 200,300 $ 200,300 $ 224,700 $ 224,700 $ 24,400 12.2% Rev Over/(Under) Exp $ 173,262 $ 101,469 $ - $ - $ - $ 11000 $ 11000 $ 1,000 n/a Fund Balance, 1/1 $ 2279034 $ 4009296 $ 245,300 $ 501,765 $ 5019765 $ 5019765 $ 5029765 $ - 0.0% -Beginning Ending Fund Balance,12/31 $ 400,296 $ 501,765 $ 245,300 $ 501,765 $ 501,765 $ 502,765 $ 503,765 $ 19000 0.2% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 I Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj Adopted I Adjusted I Projected 1 $ Chg % Chg Expenditures: 3XX Supplies $ 168 $ 242 $ - $ - $ $ 1,000 $ 1,000 1,000 n/a 4XX Services and Charges 58,618 90,800 200,300 200,300 200,300 178,700 178,700 (21,600) -10.8% 6XX Capital Outlay - 89,139 - - - 45,000 45,000 45,000 n/a TotalExpenditures: $ 58,786 $ 180,180 $ 200,300 S 200,300 $ 200,300 $ 224,700 $ 224,700 $ 24,400 D - 9 BUDGET BYFUND III: COMMUNITY CENTER PURPOSE/DESCRIPTION: The Community Center Fund was created to account for the operation of the Community Center. This is special revenue fund supported by user fees and designated utility tax transfer. The facility opened first quarter of 2007 and includes existing recreation programs which were previously accounted for in the General Fund. The City shall maintain a minimum of $1.5 million in a reserve set aside for equipment replacement, major building upgrades, and roof replacement of Community Center building. In prior years the City transferred in Utility tax for capital reserve for the Community Center. The City will no longer be transferring in this reserve as the Fund has met its reserve fund balance. The following tables present a sources and uses summary of the Community Center Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ 1,517,841 $ 1,523,930 $ 1,518,500 $ 1,518,500 $ 1,518,500 $ 1,516,500 $ 1,516,500 (2,000) -0.1% 36X Miscellaneous 308,419 317,994 275,000 275,000 275,000 290,000 290,000 15,000 5.5% 39X Other Financing Sources 326,944 422,323 405,000 460,641 460,641 393,850 447,930 (66,791) -14.5% Total Revenues: $ 2,153,204 $ 2,264,247 $ 2,198,500 $ 2,254,141 $ 2,254,141 $ 2,200,350 $ 2,254,430 $ (53,791) -2.4% Expenditure Summary: 1XX Salaries & Wages $ 1,047,779 $ 1,059,411 $ 1,117,914 $ 1,130,401 $ 1,130,401 $ 1,182,751 $ 1,214,169 52,350 4.6% 2XX Benefits 354,713 360,214 310,698 316,740 316,740 308,599 314,761 (8,141) -2.6% 3XX Supplies 220,506 306,903 167,500 187,500 187,500 194,000 194,000 6,500 3.5% 4XX Services and Charges 414,533 607,172 582,500 582,500 582,500 511,000 511,000 (71,500) -12.3% 5XX Intergovernmental 25,444 4,016 20,500 20,500 20,500 20,500 20,500 0.0% 6XX I Capital Outlay 3,143 1 - - - - - - n/a 9XX Internal Services 111,129 - - - n/a Total Expenditures: $ 2,177,246 $ 2,337,715 $ 2,199,112 $ 2,237,641 $ 2,237,641 $ 2,216,850 $ 2,254,430 $ (20,791) -0.9% RevOver/(Under) $ (24,043) $ (73,469) $ (612) $ 16,500 $ 16,500 $ (16,500) $ - $ (33,000) -200.0% Beginning Fund Balance, 1/1 $ 1,597,512 $ 1,573,469 $ 1,546,515 $ 1,500,000 $1,500,000 $1,516,500 $1,500,000 $ 16,500 1.1% En(fing Fund Balance, 12/31 $ 1,573,469 $ 1,500,000 $ 1,545,903 $ 1,516,500 $1,516,500 $1,500,000 $1,500,000 $ (16,500) -1.1% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg °/a Chg Expenditures: 1XX Salaries & Wages $ 1,047,779 $ 1,059,411 $1,117,914 $ 1,130,401 $1,130,401 $ 1,182,751 $ 1,214,169 $ 52,350 4.6% 2XX Benefits 354,713 360,214 310,698 316,740 316,740 308,599 314,761 (8,141) -2.6% 3XX Supplies 220,506 306,903 167,500 187,500 187,500 194,000 194,000 6,500 3.5% 4XX Services and Charges 414,533 607,172 582,500 582,500 582,500 511,000 511,000 (71,500) -12.3% 5XX Intergovernmental 25,444 4,016 20,500 20,500 20,500 20,500 20,500 0.0% 6XX Capital Outlay 3,143 - - - - - - n/a 9XX Internal Services 111,129 - - n/a Total Expenditures: $ 2,177,246 $ 2,337,715 $ 2,199,112 $ 2,237,641 $ 2,237,641 $ 2,216,850 $ 2,254,430 $ (20,791)1 -0.9% D-10 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 112: TRAFFIC SAFETY FUND PURPOSE/DESCRIPTION: The Traffic Safety Fund Ordinance 08-584 was established to account for the penalties and fines collected in criminal traffic violations and those related to the operation of the Red Light Photo Enforcement Program. Funds collected for traffic safety is used for, but not limited to prevention, education, and enforcement efforts related to traffic safety and compliance with traffic control devices within the city, including maintenance and operation costs. The Traffic Safety fund is funding 1 Lieutenant, 7 Police Officers, and 3 City Traffic positions for the 2017/18 budget. The City shall maintain a minimum of $1.5 million in a reserve for cash flow management and a contingent reserve set aside for traffic equipment replacement, and to absolve an unplanned revenue decline. The following tables present a sources and uses summary of the Traffic Safety Fund. SOURCES AND USES: Code It 2014 Actual 2015 Actual 2016 2017 Proposed 2018 17 Proposed -16 Ad' Proposed $Chg I %Chg Adopted Adjusted Projected Revenue Summary: 35X Fines and Penalties $ 2,460,189 $ 3,012,004 $ 2,169,882 $ 2,418,746 $ 3,119,091 $ 3,136,874 $ 3,137,000 $ 718,128 29.7% 36X Miscellaneous 2,567 L 5,161 3,500 3,500 3,500 n/a Total Revenues: $ 2,462,756 1 $ 3,017,165 1 $ 2,169,882 1 $ 2,418,746 1 $ 3,119,091 1 $ 3,140,374 1 $ 3,140,500 1 $ 721,628 1 29.8% Expenditure Summary: 521 Police Traffic $1,766,725 $ 2,416,227 $ 1,626,618 $ 3,631,574 $ 3,631,574 $ 2,947,387 $ 3,285,373 $ (684,187) -18.8% 543 Street Traffic 449,709 481,713 481,713 481,713 486,824 496,561 5,111 1.1% 512 Court Security 37,626 61,550 61,550 61,550 61,550 61,550 - 0.0% TotalExpenditures: $1,766,725 $ 2,903,563 $ 2,169,881 $ 4,174,837 $ 4,174,837 $ 3,495,761 $ 3,843,484 $ (679,076) -16.3% RevOver/(Ilnder) Expl $ 696,031 $ 113,602 $ 1 $ (1,756,091) $ (1,055,746) $ (355,387) $ (702,984)1 $ 1,400,704 -79.8% Beginning Fund Balance, 1/11 $ 2,804,483 1 $ 3,500,515 1 $ 2,492,758 1 $ 3,614,117 1 $ 3,614,117 $ 2,558,3711 $ 2,202,984 1 $(1,055,746) -29.2% Ending FundBalance, 12/311 $ 3,500,515 1 $ 3,614,117 1 $ 2,492,759 1 $ 1,858,026 1 $ 2,558,3711 $ 2,202,984 1 $1,500,000 1 $ 344,958 18.6% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg I % Chg Expenditures: 1XX Salaries & Wages $ $ 1,070,489 $ 1,044,414 $ 1,057,732 $ 1,057,732 $ 1,154,175 $ 1,180,653 $ 96,443 9% 2XX Benefits 358,535 415,917 416,946 416,946 405,738 406,242 (11,208) -3% 4XX Services and Charges 627,788 565,768 709,550 709,550 709,550 709,550 709,550 - 0.0% 0XX Other Financing Use 1 1,138,937 1 908,770 1,990,609 1,990,609 1,226,298 1,547,039 (764,311) -38.4% TotalExpenditures: 1 $1,766,725 1 $ 2,903,563 $ 2,169,881 $ 4,174,837 $ 4,174,837 $ 3,495,761 $ 3,843,484 $ (679,076) -16.3 % C� BUDGET BYFUND 113: REAL ESTATE EXCISE TAX FUND PURPOSE/DESCRIPTION: The Real Estate Excise Tax Fund (REET) accounts for the receipt and disbursement of real estate excise tax revenue received. The City adopted the REET Fund to incorporate in the revised 2014 Budget. The City will maintain a one year revenue reserve in the fund and may be spent down only upon the Council's approval. The following tables present a sources and uses summary of the Real Estate Excise Tax Fund. The transfers out of this fund for 2017/18 include: • $300,000 in 2017/18 for Parks CIP projects. • $1,613,000 in 2017/18 for Transportation CIP projects. • $1,013,000 in 2017/18 for Arterial Street Overlay. • $813,023 in 2017 and $813,473 in 2018 for Federal Way Community Center Debt Service payments. SOURCES AND USES: Code Item 2014 FActual 2015 Actual 2016 2017 1 Proposed 2018 Proposed 17 Pro osed -16 Ad' Adopted Adjusted Projected 1 $ Chg I % Chg Revenue Summary: 31X Taxes $ 2,062,722 $ 3,031,159 $1,900,000 $ 2,100,054 $ 3,400,000 $ 3,200,000 $ 3,200,000 $ 1,099,946 52.4% 36X Miscellaneous 1,286 5,284 n/a 39X Other Financing Sources 7,606,608 n/a Total Revenues: $ 9,670,615 $ 3,036,443 $1,900,000 $ 2,100,054 $ 3,400,000 $ 3,200,000 $ 3,200,000 $ 1,099,946 52.4% Expenditure Summary: 113 Real Estate Excise Tax $ 6,119,751 $ 3,142,237 $ 2,725,123 $ 3,545,123 $ 3,766,573 $ 3,739,023 $ 3,739,473 $ 193,900 5.5% Total nditures: $ 6,119,751 $ 3,142,237 $ 2,725,123 $ 3,545,123 $ 3,766,573 $ 3,739,023 $ 3,739,473 $ 193,900 5.5% Rev Over/(Under) $3,550,864 $ (105,795) $ (825,123) $ (1,445,069) $ (366,573) $ (539,023) $ (539,473) $ 906,046 -62.7% Beginning Fund Balance,1/1 $ - $3,550,864 $ 2,463,084 $ 3,445,069 $ 3,445,069 $ 3,078,496 $ 2,539,473 $ (366,573) -10.6% Ending Fund Balance, 12/311 $ 3,550,864 $ 3,445,069 $1,6379961 $ 2,000,000 $ 3,0789496 $ 29539,473 $ 2,0009000 $ 539,473 27.0% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 I 2017 Proposed 2018 Proposed 17Proposed-16Adj Adopted I Adjusted Projected 1 $ Chg I % Chg Expenditures: OXX I Other Financing Use $6,119,751 $3,142,237 $2,725,123 $ 3,545,123 $ 3,766,573 $ 3,739,023 $ 3,739,473 193,900 5% Total n(6tures: $ 6,119,751 $ 3,142,237 1 $ 2,725,123 $ 3,545,123 $ 3,766,573 $ 3,739,023 $ 3,739,473 $ 193,900 5.5% D-12 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 114: UTILITY TAX PROPOSITION 1 FUND PURPOSE/DESCRIPTION: The Utility Tax Proposition 1 (Prop 1) Fund accounts for the receipt and disbursement of Prop tax revenue received. The City adopted the Prop 1 Fund to incorporate in the revised 2014 Budget which funds the Police, Municipal Court, Criminal Law, Parks Maintenance, Community Development, and Mayor's Office. The Proposition 1 Fund is funding 1 Code Compliance Officer, 2 Prosecutors, 1 Court Clerk, .50 Judge, 1 Maintenance Worker, 1 Records Specialist, 16 Police Officers, and 2 Lieutenants for the 2017/18 budget. The City will maintain a minimum cash flow reserve of $1 million. The following tables present a sources and uses summary of the Utility Tax Proposition 1 Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016F 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg I % Chg Revenue Summary: 31X Taxes $ $ 2,666,905 $ 2,868,824 $ 2,597,824 $ 2,647,824 $ 2,658,616 $ 2,659,001 $ 60,792 2.3% 36X Miscellaneous 440 - - - - - - n/a 39X Other Financing Sources - - 641,494 641,494 262,865 415,938 (378,629) -59.0% Total Revenues: $ $ 2,667,345 $ 2,868,824 $ 3,239,318 $ 3,289,318 $ 2,921,481 $ 3,074,939 $ (317,837) -9.8% Expenditure Summary: 512 Municipal Courts Prop 1 $ $ 162,420 $ 168,579 $ 168,579 $ 168,579 $ 168,848 $ 181,494 $ 269 0.2% 515 Mayor Prop 1 51,076 51,076 51,076 51,076 51,076 51,076 - 0.0% 515 Law Criminal Prop 1 202,965 220,425 220,425 220,425 221,080 231,950 655 521 Police Prop 1 2,193,288 2,253,238 2,286,294 2,286,294 2,361,294 2,408,183 75,000 3.3% 558 CD Building Prop 1 77,971 107,497 107,497 107,497 96,308 100,651 (11,189) -10.4% 576 Parks Maintenance Prop 1 94,744 97,469 97,469 97,469 100,337 101,583 2,868 2.9% Total nditures: $ $2,782,464 $2,898,284 $ 2,931,340 $2,931,340 $ 2,998,943 $ 3,074,937 $ 67,603 2.3% RevOver/(Under) $ $ (115,118) $ (299460) $ 307,978 $ 357,978 $ (77,462) $ 2 $ (385,440) -125.2% Beginning Fund Balance, 1/1 $ $ 834,603 $ 1,029,459 $ 719,484 $ 719,484 $ 1,077,462 $ 1,000,001 $ 357,978 49.8% Ending Fund Balance, 12/31 $ $ 719,484 $ 999,999 $ 1,027,462 $ 1,077,462 $ 19000,001 $ 1,000,003 $ (27,462) -2.7% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed 17 Proposed -16 Adj I Adopted I Adjusted I Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $ $ 2,036,175 $ 2,092,763 $ 2,124,033 $ 2,124,033 $ 2,169,960 $ 2,238,022 $ 45,927 2% 2XX Benefits 677,039 737,244 739,030 739,030 760,707 768,639 21,676 3% 4XX Services and Charges 69,249 68,276 68,276 68,276 68,276 68,276 0.0% Total Expenditures: $ $ 2,782,464 $ 2,898,284 $ 2,931,340 $ 2,931,340 $ 2,998,943 $ 3,074,937 $ 67,603 2.3% D-13 BUDGET BYFUND 115: PERFORMING ARTS & EVENT CENTER OPERATIONS FUND PURPOSE/DESCRIPTION: The Performing Arts & Event Center Operations Fund accounts for the operations of the Performing Arts & Event Center revenue and expenditures. SOURCES AND USES: Code Item 2014 Actual 2015 I Actual 2016 1 2017 I Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ $ - $ $ $ $ 264,587 $ 803,217 $ 264,587 n/a 36X Miscellaneous 7 100,666 270,000 100,666 n/a 39X Other Financing Sources 27,988 399,527 399,527 572,293 181,317 172,766 43.2% Total Revenues: $ $ 27,995 $ $ 399,527 $ 399,527 $ 9379546 $ 19254,534 $ 5389019 134.7% Expenditure Summary: 512 Performing Arts & Event Cit. Oper. $ $ 15,387 $ $ 412,134 $ 412,134 $ 937,546 $ 986,820 $ 525,412 127.5% Totally n(Itures: $ $ 15,387 $ $ 412,134 $ 412,134 $ 9379546 $ 986,820 $ 5259412 127.5% RevOver/(Under) $ $ 12,607 $ $ (12,607) $ (12,607) $ 1 $ 267,714 $ 12,608 -100.0% Beginning FhndBalance,1/1 $ $ - $ $ 12,607 $ 12,607 $ (0) $ - $ (129607) -100.0% En(Ing FhndBalance,12/31 $ $ 12,607 $ $ - $ - $ 0 $ 267,714 $ - n/a EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted I Projected $Cig %Cig Expenditures: 1XX Salaries & Wages $ $ 5,885 $ $ 160,798 $ 160,798 $ 566,671 $ 610,821 $ 405,873 252% 2XX Benefits 2,572 59,502 59,502 179,039 184,164 119,537 201% 3XX Supplies 745 6,350 6,350 6,350 6,350 0% 4XX Services and Charges 1 6,185 185,484 185,484 1 185,485 1 185,485 1 0.0% Total Expenditures: 1 $ - $ 15,387 $ - $ 412,134 1 $ 412,134 1 $ 937,545 1 $ 986,820 $ 525,411 127.5% D-14 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET 119: COMMUNITY DEVELOPMENT BLOCK GRANT FUND PURPOSE/DESCRIPTION: The Community Development Block Grant (CDBG) Fund accounts for the receipt and disbursement of federal grant revenue received through the Department of Housing and Urban Development (HUD), in an entitlement share determined through agreements between Federal Way and other King County CDBG Consortium members. CDBG projects and programs will be selected annually or as needed through a public process. Applications are reviewed and prioritized by the Human Services Commission and the City Council. Per federal regulations, and King County CDBG Consortium agreements, not more than 10% of the entitlement share plus program income may be allocated to direct service programs of the human service agencies that are designated directly by Federal Way. Also, not more than 10% of the entitlement share plus program income may be used for City planning and administrative functions. The goals for use of these grant revenues is to develop viable urban communities by providing decent housing and a suitable living environment, and by expending economic opportunities, principally for low- and moderate -income persons. The following tables present a sources and uses summary of the Community Development Block Grant Fund. SOURCES AND USES: Code Item 2014 FActual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Expenditure Summary: 33X Intergovernmental $ 543,436 $ 625,079 $1,237,103 $ 1,237,103 $ 1,237,103 $1,237,103 $1,237,103 $ 0.0% 36X Miscellaneous 2,118 (0) - - - I n/a Total Rewnues: $ 545,553 $ 625,079 $1,237,103 $ 1,237,103 $ 1,237,103 $1,237,103 $1,237,103 $ 0.0% Expenditure Summary: 119 Grant Expenditures $ 537,345 $ 633,564 $1,237,103 $ 1,237,103 $ 1,237,103 $1,277,541 $1,237,103 $ 40,438 TotalExpenditures: $ 537,345 $ 633,564 $1,237,103 $ 1,237,103 $ 1,237,103 $1,277,541 $1,237,103 $ 40,438 3.3% Rev0wr/(Under)& $ 8,208 $ (8,485) $ (0) $ (0) $ (0) $ (40,438) $ - $ (40,438) na Beginning Fund Balance,1/1 $ 40,715 1 $ 48,926 1 $ 40,715 1 $ 40,441 1 $ 40,441 $ 40,441 $ 3 1 $ (0) 0.0% Ending Fund Balance, 12/311 $ 48,923 1 $ 40,4411 $ 40,715 1 $ 40,4411 $ 40,441 $ 3 1 $ 3 1 $ (40,438) -100.0% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg I % Chg Expenditures: 1XX Salaries & Wages $ 41,982 $ 155,432 $ 187,046 $ 187,046 $ 187,046 $ 163,788 $ 173,554 $ (23,258) -12.4% 2XX Benefits 20,017 65,500 29,674 29,674 29,674 66,668 68,749 36,994 124.7% 3XX Supplies 184 - - - - - - - n/a 4XX Services and Charges 448,520 411,998 1,020,384 1,020,384 1,020,384 1,047,088 994,800 26,704 2.6% OXX Other Financing Use 1 26,643 - - n/a 8XX IDebt Service -Interest 634 n/a Total nditures: 1 $ 537,345 1 $ 633,564 $ 1,237,103 $1,237,103 $ 1,237,103 $1,2779544 $1,237,103 $ 40,441 3.3% D-15 BUDGET BYFUND 120: PATH AND TRAILS RESERVE FUND PURPOSE/DESCRIPTION: The Path and Trails Reserve Fund was established in compliance with state law. Its purpose is to accumulate unexpended proceeds of the motor vehicle fuel tax receipts, which are legally restricted to the construction, and maintenance of paths and trails within City street rights -of -way. One-half percent (0.5%) of these proceeds are restricted for these purposes. This fund must transfer such accumulated receipts back to a construction/maintenance-oriented fund when specific projects have been defined. Also this fund receipts open space and trails levy funds from park levies that were passed in 2007 and 2013: On August 21, 2007, the voters of King County approved Proposition 2, the Open Space and Trails Levy, a new $0.05, six -year, inflation adjusted property tax lid lift to expand park and recreation opportunities. One cent of the five -cent levy proceeds is distributed to cities in King County for the acquisition of open space and natural lands, and the acquisition and development of city trails that are regional in nature, and may specifically include local trails in underserved areas linking to city trails that connect to regional trails. On August 6, 2013, King County voters approved Proposition No. 1 Parks Levy that authorized an additional six year property tax levy with 7% of proceeds, net an administrative fee, to be used for repairing, replacing, and improving local parks and trails in King County's cities. The City shall only use the transferred City Proceeds for its City Projects. The following tables present a sources and uses summary of the Path and Trails Reserve Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summary: 31X I Taxes $ 181,880 $ 177,780 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 160,000 $ 0.0% 33X Intergovernmental 9,249 9,513 9,000 9,000 9,000 9,000 9,000 0.0% 36X Miscellaneous 96 399 - - - - - n/a Total Revenues: $ 191,225 $ 187,692 $ 169,000 $ 169,000 $ 169,000 $ 169,000 $ 169,000 $ 0.0% Expenditure Summary: 120 Transfer to Parks CIP $ 157,000 $ $ $ $ $ $ $ n/a Total Expenditures: $ 157,000 $ $ $ $ $ - $ - $ n/a Rev Over/(Under) $ 34,225 $ 187,692 $ 169,000 $ 169,000 $ 169,000 $ 169,000 $ 169,000 $ 0.0% Beginning Fund Balance,1/1 $ 162,439 $ 196,664 $ 178,439 $ 384,356 $ 384,356 $ 553,356 $ 722,356 $ 169,000 44.0% En(Ang Fund Balance,12/31 $ 196,664 $ 384,356 $ 347,439 $ 553,356 $ 553,356 $ 722,356 $ 891,356 $ 169,000 30.5% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 I Actual 2015 I Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj Adopted Adjusted Projected $Chg %Chg Expenditures: OXX I Other Financing Use $ 157,000 $ $ $ $ $ $ $ n/a Total 1 nditures: $ 157,000 $ - $ - $ $ $ $ $ - n/a D-16 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 188: STRATEGIC RESERVE FUND PURPOSE/DESCRIPTION: The Strategic Reserve Fund accounts for the City's strategic opportunity fund to provide the liquidity to respond to economic opportunity that is not budgeted for that may provide a long term economic benefit to the City. The City Strategic Reserve Fund was incorporated into the revised 2014 Budget. In the event that any of the reserve fund is used, such appropriation shall be repaid to the fund annually over the next three years. This fund maintains contingency for unanticipated cost a reserve equal to $1 million and strategic opportunities reserve of $2 million. The fund provide a financial cushion to cover revenue shortfalls resulting from unexpected economic changes or recessionary periods or to provide funds in the event of major unplanned expenditures the City could face as result of natural disasters. In the event that any of reserve funds is used in an economic downturn to stabilize the City's finances, such appropriation shall be repaid to the fund annually over next three years. The following page presents sources and uses summary of the Strategic Reserve Fund. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted I Projected $ Chg %Chg Revenue Summary: 36X Miscellaneous $ 1,044 $ 4,593 $ $ $ - $ $ $ n/a 39X Other Financing Sources 3,381,000 541,875 1 541,875 1 1 (541,875) -100.0% Total Revenues: $3,382,044 $ 4,593 $ $ 541,875 1 $ 541,875 1 $ I $ $ (541,875) -100.0% Expenditure Summary: 188 Strategic Reserve $ $ 301,164 $ $ 209,008 $ 627,348 $ $ $ (209,008) -100.0% Total nditures: $ $ 301,164 $ $ 209,008 $ 627,348 $ $ $ (209,008) -100.0% RevOver/(Under)F $3,382,044 $ (296,571) $ $ 332,867 $ (85,473) $ $ $ (332,867) -100.0% Be innin Fund Balance,1/1 $ - $ 3,382,044 $3,000,000 $ 3,085,473 $ 3,085,473 $ 3,000,000 $ 3,000,000 $ (85,473) -2.8% Fnding Fund Balance,12/31 $ 3,382,044 $ 3,085,473 $ 3,000,000 $ 3,418,340 $ 3,000,000 $ 3,000,000 $ 3,000,000 $ (418,340) -12.2% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted I Projected $ Chg I % Chg Expenditures: 4XX I Services and Charges $ $ 73,817 $ $ 81,660 $ 81,660 $ $ $ (81,660) -100.0% OXX Other Financing Use 227,348 127,348 545,688 (127,348) -100.0% TotalExpenditures: $ $ 301,164 $ - $ 209,008 $ 627,348 $ - $ - $ (209,008) D-17 BUDGET BYFUND 189: PARKS RESERVE FUND PURPOSE/DESCRIPTION: The City will maintain a reserve of not less than $0. 75 million for equipment replacement, turf replacement, and other major upgrades to the City's Park System. SOURCES AND USES: Code Item 2014 FActual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summary: 39X Other Financing Sources $ $ 250,000 $ $ 500,000 1 $ 500,000 1 $ I $ 1 $ (500,000) -100.0% Total Revenues: $ - $ 250,000 $ - $ 500,000 $ 500,000 1 $ I $ -1 $ (500,000) -100.0% Expenditure Summary: 189 Parks Reserve $ $ $ $ $ - $ $ $ n/a Total nditures: $ - $ - $ - $ - $ - $ - $ - $ n/a Rev Over/(Under) $ - $ 250,000 $ - $ 500,000 $ 500,000 $ - $ - $ (500,000) -100.0% Beginning Fund Balance,1/1 $ $ - $ $ 250,000 $ 250,000 $ 750,000 $ 750,000 $ 500,000 200.0% En(Ing FundBalance,12/31 $ - $ 250,000 $ - $ 750,000 $ 750,000 1 $ 750,000 1 $ 750,000 1 $ 0.0% D-18 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET 201: DEBT SERVICE FUND PURPOSE/DESCRIPTION: The Debt Service Fund accounts for the debt service on the City Council approved general obligation (G.O.) debt. Included in the costs charged to this fund are the scheduled principal and interest payments, debt issue costs, fiscal agent fees, and other debt related costs. Debt service currently scheduled for payment from this Fund include City's portion of the Valley Communications debt service, 2013 G.O. bond issue for the community center, and the SCORE facility. Revenue accounted for in this fund in prior years included real estate excise tax, but in 2014 a separate Real Estate Excise Tax fund was created and all Real Estate Excise Tax is receipted in this fund. The Debt Service includes transfers in of Utility Tax and Real Estate Excise Tax to pay for debt service, since the creation of the Real Estate Excise Tax fund. The City shall maintain adequate reserve in accordance with the bond ordinance or a minimum of one year debt service amount. Council budget policy calls for the prefunding of debt service, meaning that the next year's debt service is provided for and transfers are made to the Debt Service Fund in the current year. The following presents sources and uses summary and expenditure by object summary of the Debt Service Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed P Proposed -16 Adj Adopted Adjusted Projected $ Chg % Ch Revenue Summary: 36X Miscellaneous $ 2,427 $ 849 $ - $ - $ - $ - $ - $ n/a 39X Other Financing Sources 25,169 2,402,722 1,721,538 1,840,544 1,840,544 9,410,600 813,473 7,570,056 411.3% Total Revenues: $ 27,596 $ 2,403,572 $ 1,721,538 $ 1,840,544 $ 1,840,544 $9,410,600 $ 813,473 $ 7,570,056 411.3% Expenditure Summary: 000 Valley Comm - 911 $ 197,480 $ 194,282 $ - $ - $ - $ $ - $ n/a 105 SCORE Facility - Jail 941,823 - 909,415 - - - - n/a 106 Community Center2013 809,726 811,198 812,123 812,123 812,123 813,023 813,473 900 0.1% 107 Target Property - 8,333,930 8,333,930 n/a OXX Other Financing Use 3,217,000 - - n/a XXX Other Debt Expenditures 36,416 - - - - - - n/a Total nditures: $ 5,202,445 $ 1,005,481 $ 1,721,538 $ 812,123 $ 812,123 $9,146,953 $ 813,473 $ 8,334,830 1026.3% RevOwr/(Under) $ (5,174,850) $ 1,398,091 $ - $ 1,028,421 $ 1,028,421 $ 263,647 $ - $ (764,774) -74.4% Beginning Fund Balance,1/1 $ 5,248,336 1 $ 73,486 $ 838,683 $ 1,471,578 $ 1,471,578 $2,499,999 $ 2,763,646 $ 1,028,421 69.9% Ending FundBalance, 12/311 $ 73,486 1 $ 1,471,578 1 $ 838,683 1 $ 2,499,999 1 $ 2,499,999 1 $2,763,646 1 $ 2,763,646 1 $ 263,647 1 10.5% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 ActualI 2016 2017 I Proposed 2018 I Proposed 17 Pro osed - 16 Ad" Adopted I Adjusted I Projected $ C'hg I % Chg Expenditures: 7XX Debt Service -Principal $ 963,500 $ 640,482 $ 470,000 $ 470,000 $ 470,000 $8,679,960 $ 470,000 $ 8,209,960 1746.8% 8XX Debt Service -Interest 985,529 364,999 1,251,538 342,123 342,123 466,993 343,473 124,870 36.5% 9XX Internal Services 36,416 - - - - - - - n/a OXX Other Financing Use 3,217,000 - - - - - n/a Total Ekpenditures: 1 $ 5,202,445 $ 1,005,481 $ 1,721,538 $ 812,123 $ 812,123 $9,146,953 $ 813,473 $ 8,334,830 1026.3% D-19 BUDGET BYFUND 301: CAPITAL PROJECT FUND - DOWNTOWN REDEVELOPMENT PURPOSE/DESCRIPTION: This Capital Project Fund was established to accumulate resources to set aside for downtown projects. The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Downtown Redevelopment. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $Chg %Chg Revenue Summary: 31X Taxes $ 8,744 $ 11,084 $ $ $ - $ - $ - $ n/a 33X Intergovernmental 1,285,258 1,072,722 1,000,000 800,000 1,000,000 1,000,000 0.0% 36X Miscellaneous 1,401 656 - - - - n/a 39X Other Financing Sources 8,509,960 227,348 137,348 137,348 - - (137,348) -100.0% Total Revenues: $ 9,805,362 $1,311,811 $ $ IJ379348 $ 9379348 $ 1,000,000 $1,000,000 $ (137,348) -12.1% Expenditure Summary: 100 Transfer out to PAEC CIP Fund $ 4,213,069 $ 310,294 $ $ - $ - $ - $ - - n/a 107 Target Property 8,221,755 223,558 136,123 136,123 - - (136,123) (1) 108 Transfer Out for Grand Staircase - - - - 500,000 500,000 500,000 n/a Total ndtures: $ 12,434,824 $ 533,852 $ $ 136,123 $ 136,123 $ 500,000 $ 500,000 $ 363,877 267.3% RevOvrr/(Under) &p $ (2,629,462)1 $ 777,959 $ 1 $ 1,001,225 $ 801,225 $ 500,000 $ 500,000 $ (501,225) -50.1% Beginning Fund Balance,1/1 $ 2,962,523 $ 333,060 $ 25,459 $ 1,111,019 $ 1,111,019 $ 1,912,244 $2,412,244 $ 801,225 1 72.1% Fnding Fund Balance,12/31 $ 333,060 $1,111,019 $ 25,459 $ 2,112,244 $ 1,912,244 $ 2,412,244 $2,912,244 $ 300,000 1 14.2% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted I Projected $ Chg % Chg Expenditures: 4XX Services and Charges $ 3,306 $ 95,715 $ $ 8,775 $ 8,775 $ $ $ (8,775) -100% 6XX Capital Outlay 8,221,755 1,500 - - n/a 8XX Debt Service -Interest - 126,381 127,348 127,348 (127,348) -100% OXX Other Financing Use 4,209,763 310,256 - - 500,000 500,000 500,000 n/a Total Fxpenditures: $12,434,824 $ 533,852 $ $ 136,123 $ 136,123 $ 500,000 $ 500,000 $ 363,877 267.3% D-20 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 302: CAPITAL PROJECT FUND - CITY FACILITIES PURPOSE/DESCRIPTION: This Capital Project Fund accounts for the acquisition or construction of capital improvements related to city facilities. The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - City Facilities. SOURCES AND USES: Code Item 2014 Actual 2015 I Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 36X Miscellaneous $ 351 $ 274 $ $ $ $ $ $ n/a 39X Other Financing Sources 100,000 n/a Total Revenues: $ 351 $ 100,274 $ $ $ $ $ $ n/a Expenditure Summary: 108 Major Facilty Rehabilitation $ 1,687 $ - $ $ 53,232 $ $ $ $ (53,232) -100.0% III Upgrades to City Offices - 102,108 - n/a 308 Transfer to PAEC CIP Fund (REET) - 144,877 n/a 103 Transfer to Utility Tax Fund 481,161 n/a TotalExpenditures: $ 482,848 $ 246,985 $ $ 53,232 $ $ $ $ (53,232) -100.0% Rev0wr/(Under) $ (482,497) $ (146,711) $ $ (53,232) $ $ $ $ 53,232 -100.0% Beginning Fund Balance,1/1 $ 682,440 $ 199,943 $ 255 $ 53,232 $ 53,232 $ 53,232 $ 53,232 $ 0.0% Ending Fund Balance,12/31 $ 199,943 $ 53,232 $ 255 $ - $ 53,232 $ 53,232 $ 53,232 $ 53,232 n/a EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 I Actual 1 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' I Adopted Adjusted Projected $ Chg % Chg Expenditures: 3XX Supplies $ $ 9,645 $ $ $ $ $ $ n/a 4XX Services and Charges 1,687 3,373 53,232 (53,232) -100.0% 6XX Capital Outlay - 89,090 - n/a OXX Other Financing Use 481,161 144,877 - n/a Total a-penditures:1 $ 482,848 1 $ 246,985 1$ - $ 53,232 $ - $ - $ - $ (53,232) -100.0% D-21 BUDGET BYFUND 303: CAPITAL PROJECT FUND - PARKS PURPOSE/DESCRIPTION: This Capital Project Fund accounts for the acquisition or construction of major park capital facilities with the exception of those facilities financed by proprietary and trust funds. The major source of revenue for this Fund is general obligation bond proceeds, grants from other agencies, local taxes and contributions from other funds. All Park costs associated with acquisitions, improvements, issue of bonds and other costs shall be paid by this Fund. The proposed budgets are $2,367,163 and $300,000 in 2017 and 2018, respectively, and are allocated to the following projects: 2017 Proposed Projects Sources (in thousands) Misc / Prior Total REEF Years' Sources IYsfrs Sources Consult Project Equip Construct Svcs Mgmt Acquis Total Expenses Major Maintenance & Improvements to Existing Park Facilities $ 100 $ $ 239 $ 339 $ $ 339 $ $ $ 339 Annual Playground Repair & Replacement Program 100 133 233 233 233 Trail & Pedestrian Access Improvements 50 1,071 1,121 1,121 1,121 Laurelwood - 162 162 162 162 Celebration Maintenance Building - 47 47 47 47 Lakota Soccer Field Upgrade 50 400 450 450 450 Total 2017 $ 300 $ $ 2,052 $ 2,352 $ - $ 2,352 $ - $ $ 2,352 2018 Proposed Projects Sources (in thousands) Mise / Prior Total REEF Years' Sources Trsfrs Sources Consult Construct Svcs Project Equip Total Mgmt Acquis Expenses Major Maintenance & Improvements to Existing Park Facilities 100 100 100 100 Annual Playground Repair & Replacement Program 100 i 100 100 100 Trail & Pedestrian Access Improvements 50 50 50 50 Lakota Soccer Field Upgrade 50 50 50 50 Total 2018 $ 300 $ - $ - $ 300 $ - $ 300 $ - $ $ 300 In addition to the $2.35M listed above $15K for Parks private donation expenditures is not listed. The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Parks. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $Ch %Ch Revenue Summary: 34X I Charges for Services $ 107,555 $ 88,117 $ $ $ $ $ $ n/a 36X Miscellaneous 73,056 93,102 - n/a 39X Other Financing Sources 3,155,751 300,000 300,000 300,000 300,000 300,000 0 Total Rew2nues: _[___468,464 $ 3,336,361 $ 649,683 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 0.0 % Expenditure Summary: 303 Capital $ 1,056,441 $ 2,046,826 $ 300,000 $ 3,539,945 $ 1,472,782 $ 2,367,163 $ 300,000 $ (1,172,782) -33.1% Total Expenditures: $ 1,056,441 $ 2,046,826 $ 300,000 $ 3,539,945 $ 1,472,782 $ 2,367,163 $ 300,000 $ (1,172,782) -33.1% RevOwer/(Under) Exp $ 2,279,921 $ (1,3979143) $ - $ (3,239,945) $ (1,172,782) $ (2,067,163) $ - $ 1,172,782 -36.2% Beginning Fund Balance,1/1 $2,433,503 $ 4,713,424 $ 293,081 $ 3,316,281 $ 3,316,281 $ 2,143,499 $ 76,336 $(1,172,782) -35.4% En(Nng Fund Balance,12/31 $4,713,424 $ 3,316,281 $ 293,081 $ 76,336 $ 2,143,499 $ 76,336 $ 76,336 $ - 0.0% EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Operating Expenditures: 3XX I Supplies $ 26,627 $ 61,690 $ $ $ $ $ $ n/a 4XX Services and Charges 405,715 186,090 n/a 5XX Intergovernmental 11,708 - n/a 6XX Capital Outlay 612,390 1,130,463 300,000 3,539,945 1,472,782 2,367,163 300,000 $(1,172,782) -33.1% 8XX Debt Service -Interest - 856 - - - - - n/a OXX Other Financing Use 667,727 n/a TotalExpenditures: $ 1,056,441 $ 2,046,826 $ 300,000 $ 3,539,945 $ 1,472,782 $2,367,163 $ 300,000 1 $ (1,172,782) -33.1% D-22 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 304: CAPITAL PROJECT FUND — SURFACE WATER MANAGEMENT PURPOSE/DESCRIPTION: This Capital Project Fund accounts for major capital facilities associated with managing the existing storm water conveyance systems, regulating the clearing, grading, and erosion control phases of new land development, constructing, maintaining and repairing elements of the City's drainage system and controlling water quality within the system. The major sources of revenue for this Fund include grants from other agencies and storm drainage fees. The City's drainage system includes a network of streams, lakes, pipelines and storm water detention facilities. The City will maintain emergency/contingent reserve for unexpected catastrophic events or system failures of not less than $500,000 based on the comprehensive Surface Water Management Plan. The proposed budgets are $3,210,000 and $3,322,000 in 2017 and 2018, respectively, and are allocated to the following projects: 2017 Proposed Projects Sources (in thousands) Expenses (in thousands) User Prior Total Fees Grants Years' Sources Sources Property Consult Acquis Services Construct Expenses Total Small CIP-Annual Program $ - $ $ 300 $ 300 $ - $ - $ 150 $ 150 West Hylebos Basin Land Acquisition - 226 226 226 - - 226 Marine Hills Conveyance System Repairs - North of South 293rd Street - 400 1,714 2,114 - - 2,114 2,114 South 373rd Street Stream Crossing Re -Route and Restoration - - 79 79 - - 79 79 West Hylebos Conservation Property Acquisition - 280 280 280 - - 280 Bridges Property Culvert Removal and Replacement - 76 76 - 75 - 75 West Hylebos Educational Center and Trail - 80 28 108 - 108 - 108 West Hylebos Basin Regional Flow Control Alternative Analysis - - 78 78 - 78 - 78 West Hylebos Trail (Spring Valley) - 100 - 100 - 100 - 100 Total 2017 $ - $ 580 $ 2,781 $ 3,361 $ 506 $ 361 $ 2,343 $ 3,210 Sources (in thousands) Expenses (in thousands) Prior 2018 Proposed Projects User Grants Years' Total Property Consult Construct Total Fees Sources Sources Acquis Services Expenses Small CIP-Annual Program $ - $ - $ - $ - $ - $ $ 150 $ 150 West Hylebos Educational Center and Trail - 970 318 1,288 - - 1,288 1,288 West Hylebos Trail (Spring Valley) - 1,884 - 1,884 - - 1,884 1,884 Total 2018 $ - $ 2,854 $ 318 $ 3,172 $ - $ - $ 3,322 $ 3,322 D-23 BUDGET BY FUND 304: CAPITAL PROJECT FUND - SURFACE WATER MANAGEMENT (continued) The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund - Surface Water Management. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $Chg %Chg Revenue Summary: 33X Intergovernmental $ 430,090 $ 15,374 $ 210,000 $ 590,195 $ 590,195 $ 540,000 $3,140,000 $ (50,195) -8.5% 36X Miscellaneous 46,733 5,103 n/a 39X Other Financing Sources 1,632,300 1,900,000 3,188,000 3,188,000 - (3,188,000) -100.0% Total Revenues: $ 476,823 $1,652,777 $ 2,1109000 $ 3,778,195 $ 397789195 $ 540,000 $ 3,140,000 $ (3,238,195) -85.7% Expenditure Summary: Capital $ 368,249 $ 347,091 $ 2,110,400 $ 5,543,398 $ 2,238,604 $ 3,209,988 $ 3,322,000 $ (2,333,410) -42.1% Transfers Out 500,000 622,265 622,265 $ (622,265) -100.0% Total Expenditures: $ 368,249 $ 847,091 $ 2,110,400 $ 6,165,663 $ 2,860,869 $ 3,209,988 $ 3,322,000 $ (2,955,675) -47.9% RevOver/(Ilnder) $ 108,574 $ 805,686 $ (400) $(2,387,468) $ 917,326 $ (2,669,988) $ (182,000) $ (282,520) 11.8% Beginning Fund Balance,1/1 $ 2,402,743 $ 2,511,316 $ 610,926 $ 3,317,003 $ 3,317,003 $ 4,234,329 $1,564,341 $ 917,326 27.7% En(fing Fund Balance,12/31 $ 2,511,316 $3,317,003 $ 610,526 $ 929,535 $ 4,234,329 $ 1,564,341 $1,382,341 $ 634,806 EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 ActualI 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $ 132,393 $ $ $ $ $ $ $ n/a 2XX Benefits 6,842 n/a 3XX Supplies 31,113 63,596 n/a 4XX Services and Charges 60,390 146,286 112,400 112,400 33,400 286,000 173,600 154.4% 5XX Intergovernmental 1,131 1,000 - n/a 6XX Capital Outlay 136,380 136,209 1,998,000 5,430,998 2,205,204 2,923,988 3,322,000 (2,507,010) -46.2% OXX Other Financing Use - 500,000 - 622,265 622,265 - - (622,265) -100.0% Total F*nditures: $ 368,249 $ 847,091 $ 2,110,400 $ 6,165,663 $ 2,860,869 $ 3,209,988 $ 3,322,000 $ (2,955,675) -47.9% D-24 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 306: CAPITAL PROJECT FUND - TRANSPORTATION SYSTEMS PURPOSE/DESCRIPTION: This Capital Project Fund represents improvements to existing traffic signals and new signalization, major roadways and arterials involving the design and construction of new sections of streets, the widening of roadways to provide additional vehicle lanes, the installation of sidewalks and landscaping. The major source of revenue for this Fund is grants from other agencies and contributions from other funds. The adopted budgets are $20,036,000 and $12,663,000 in 2017 and 2018, respectively, and are allocated to the following projects: Sources (in thousands) Expenses (in thousands) Fuel DTiflg/Tr 11-fisc / PriorTotal Property Consult Const Coating Total 2017 Proposed Projects REET Tax Grants hnpFees LIFT Trsfrs Year's Sources Aquis Sees Constr Mgmt / Other Expenses Sources S 320th St @ 20th Ave South - - - - - - 612 612 - - 612 - - 612 S 352nd Street; SR-99 to SR-161 - - - - - - 265 265 - - 265 - - 265 S 356th Street SR99-SR161 1,500 - 3,500 - - - 500 5,500 - - 4,500 550 450 5,500 SR99 HOV Lanes PH V - - 7,000 - - - 300 7,300 - - 7,300 - - 7,300 Citywide Pedestrian Crossing Iniprovernents 320 - - 320 320 320 School Zone Enhancements - - - - - 205 - 205 - - 205 - - 205 21st Ave S Sidewalks - - 762 - - - 130 892 - - 720 90 82 892 Sacajawea Safe Routes to Schools - - 135 - - - - 135 - - 50 7 78 135 Citywide Flashing Yellow Arrow Retrofits Project - - 20 - - - - 20 - - 20 - - 20 Steel lake Park to Downtown Trail Proi 113 - 200 - - - 387 700 - - 600 100 - 700 21st Ave S Pedestrian Connection - S 314th St to S 316th Street (Grand Stair Case) 500 1,500 500 - 125 2,625 - 300 1,300 150 - 1,750 Adaptive Traffic Control System Project Phase I - - 60 - - - 140 200 - 200 - - - 200 Adaptive Traffic Control System Project Phase 11 100 100 200 200 200 SR509: SW 312th St - 21st Ave SW SRTS Project - - - - - - 300 300 - 250 - - - 250 S 312th St: Steel Lake Park - 28th Ave S (Pedestrian and Bicycle Safety Project) 500 - - - 200 700 - 100 500 100 - 700 Olympic View Elementary School (SRTS) (Design and Construction) I - - - - 120 120 - 100 - - - 100 City Center Access Phase I - Environmental process update 887 887 887 - - 887 Total 2017 1 $1,613 $ 320 $12,777 $1,500 $ 500 $ 205 $ 4,066 $ 20,981 $ $ 2,037 $16,392 $ 997 $ 610 $20,036 Sources in thousands) Expenses in thousands Fuel 1Vlitig/Tr Misc / PriorTotal Property Consult Const Coming Total 2018 Proposed Projects REET Tax Grants hnp Fees LIFT Trsfrs Years Sources Aquis Sws Constr Mgmt /Other Expenses Sources SR99 HOV Lanes PH V - - 2,220 3,510 - - 275 6,005 - - 3,755 600 1,650 6,005 Citywide Pedestrian Crossing improvements 320 - - - 320 320 - - 320 21st Ave S Pedestrian Connection - S 314th St to S 316th Street (Grand Stair Case) - - - - 500 - - 500 - - 1,000 150 225 1,375 Adaptive Traffic Control System Project Phase I 800 - 800 200 600 - - 800 Adaptive Traffic Control System Project Phase 1[ - - 800 - - - - 800 - - 800 - - 800 SR509: SW 312th St - 21st Ave SW SRTS Project - - 1,200 - - - - 1,200 - - 1,000 150 100 1,250 Olympic View Elementary School (SRTS) (Design and Construction) 480 480 500 - - 500 City Center Access Phase I - Environmental process update 1,613 - - - - - - 1,613 - 1,613 - - - 1,613 Total 2018 $1,613 $ 320 $ 5,500 $ 3,510 $ 500 $ $ 275 $11,718 $ $ 1,813 $ 7,975 $ 900 $ 1,975 $12,663 D-25 BUDGET BYFUND 306: CAPITAL PROJECT FUND — TRANSPORTATION SYSTEMS (Continued) The following presents sources and uses summary and expenditure by object summary of the Capital Project Fund — Transportation Systems. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17Proposed -16Adj I Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 33X I Intergovernmental $ 4,647,052 $ 3,397,404 $ 9,120,000 $ 17,317,373 $ 13,479,220 $ 13,097,000 $ 5,820,000 $ (4,220,373) -24.4% 34X Charges for Services 1,406,402 778,119 - 1,220,424 1,220,424 1,500,000 3,510,000 279,576 22.9% 36X Miscellaneous 8,333 11,607 - - - - - - n/a 39X Other Financing Sources 1,599,528 2,551,034 3,613,000 3,823,000 3,823,000 2,318,000 2,113,000 (1,505,000) -39.4% Total Revenues: S 7,661,315 $ 6,738,164 $12,733,000 $ 22,360,797 $ 18,522,644 $ 16,915,000 $11,443,000 $ (5,445,797) -24.4% Expenditure Summary: 6XX Capital $ 6,918,053 $ 6,941,396 $14,585,000 $ 29,727,932 $ 22,111,225 $ 20,036,000 $ 12,663,000 $ (9,691,932) -32.6% oxx Transfers Out 5,726,278 - - - - - $ - n/a Total nditures: $12,644,331 $ 6,941,396 $14,585,000 $ 29,727,932 $ 22,111,225 $ 20,036,000 $12,663,000 $ (9,691,932) -32.6% RevOwr/(Under) Ecp $ (4,983,015) $ (203,231) $ (1,852,000) $ (7,367,135) $ (3,588,581) $ (3,121,000) $ (1,220,000) $ 4,246,135 -57.6% Beginning Fund Balance, 1/1 $13,194,854 $ 8,211,839 $ 4,764,675 $ 8,008,607 $ 8,008,607 $ 4,420,026 $ 1,299,026 $ (3,588,581) -44.8% Ending Fund Balance, 12/311 $ 8,211,839 1 $ 8,008,607 1 $ 2,912,675 1 $ 641,472 1 $ 4,420,026 1 $ 1,299,026 1 $ 79,026 1 $ 657,554 1 1E:. EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 I Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $ 346,129 $ 312,124 $ $ $ $ $ $ n/a 2XX Benefits 40,756 117,229 n/a 3XX Supplies 49 83 n/a 4XX Services and Charges 1,336,392 2,025,263 905,000 905,000 905,000 (905,000) -100.0% 5XX Intergovernmental 93,033 102,283 n/a 6XX Capital Outlay 5,101,694 4,384,413 13,680,000 28,822,932 21,206,225 20,036,000 12,663,000 (8,786,932) -30.5% OXX Other Financing Use 5,726,278 - - - - - - - n/a Total nditures: $12,644,331 $ 6,941,396 $14,585,000 $ 29,727,932 $ 22,111,225 $ 20,0369000 $12,663,000 $ (996919932) -32.6% D - 2 6 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 307: CAPITAL PROJECTS RESERVE FUND PURPOSE/DESCRIPTION: The Capital Projects Reserve Fund was established to adopt a formal Fund Balance Reserve Policy. The City will maintain a reserve for the future general capital needs of the general buildings or other capital projects. Finance Director may transfer excess revenue over expenditures in the General Fund to this fund for future use of the City. The following tables present a sources and uses summary of the Capital Projects Reserve Fund. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summa 36X Miscellaneous $ 167 $ 673 $ $ $ 863 $ $ $ n/a 39X Other Financing Sources 480,000 n/a Total Revenues: $ 480,167 $ 673 $ $ $ 863 $ $ - $ n/a Expenditure Summary: 307 Transfer Out to General Fund $ - $ $ $ $ - $ 129,382 $ - 129,382 n/a Total Expenditures: $ - $ - $ $ $ - $ 129,382 $ - $ 129,382 n/a RevOwr/(Under) Ekp $ 480,167 $ 673 $ $ $ 863 $ (129,382) $ - $ (129,382) n/a Beginning Fund Balance, 1/1 $ - $ 480,167 $ 480,000 $ 480,840 $ 480,840 $ 481,703 $ 3529321 $ 863 0.2% Ending Fund Balance, 12/31 $ 480,167 $ 480,840 $ 480,000 $ 480,840 $ 481,703 $ 352,321 $ 352,321 $ (128,519) -26.7% D-27 BUDGET BYFUND 308: PAEC CAPITAL PROJECTS FUND PURPOSE/DESCRIPTION: The Performing Arts and Event Center Fund accounts for the receipt and disbursement related to capital project revenue received. The City adopted PAEC Capital Projects Fund to incorporate in the revised 2014 Budget. The following tables present a sources and uses summary of the PACC Capital Projects Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 33X Intergovernmental $ - $ 10,000 $ $ 9,000,000 $ 9,000,000 $ - $ $ (9,000,000) -100.0% 36X Miscellaneous 3,115 756,208 13,000 13,000 11,278,902 11,265,902 86660.8% 39X Other Financing Sources 9,944,763 455,133 - n/a Total Revenues: $ 9,947,878 $ 1,221,341 $ $ 9,013,000 $ 9,013,000 $ 11,278,902 $ $ 2,265,902 25.1 % Expenditure Summary: 308 Performing Arts & Event Ctr $1,564,307 $ 2,987,135 $ $ 15,630,777 $ 15,630,777 $ 11,278,902 $ (4,351,875) -27.8% Total Apenditures: $1,564,307 $ 2,987,135 $ $ 15,630,777 $ 15,630,777 $ 11,278,902 $ $ (4,351,875) -27.8% Rev ver/(Under) $ 8,383,571 $(1,765,794) $ - $ (6,617,777) $ (6,617,777) $ - $ - $ 6,617,777 -100.0% Beginning Fund Balance,1/1 $ - $ 8,383,571 $ - $ 6,617,777 $ 6,617,777 $ - $ $ (6,617,777) -100.0% En(ing Fund Balance, 12/311 $ 8,383,571 $ 6,617,777 $ $ - $ - $ $ $ - n/a EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj I Adopted Adjusted Projected $Chg %Chg Expenditures: 1XX Salaries&Wages $ 3,459 $ 88,266 $ $ $ $ $ $ n/a 2XX Benefits 317 32,702 n/a 3XX Supplies 70 n/a 4XX Services and Charges 1,483,856 1,970,935 n/a 5XX Ilmergovernmental 170 n/a 6XX JCapital Outlay 76,675 894,992 15,630,777 15,630,777 11,278,902 (4,351,875) -28% TotalExpenditures: $ 1,564,307 $ 2,987,135 $ $ 15,630,777 $ 15,630,777 $ 11,278,902 $ $ (4,351,875) -27.8% D-28 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 401: SURFACE WATER MANAGEMENT FUND PURPOSE/DESCRIPTION: The Surface Water Management (SWM) Fund was established to administer and account for all receipts and disbursements related to the City's surface and storm water management system. All service charges are deposited into this Fund for the purpose of paying all or any part of the cost and expense of maintaining and operating surface and storm water management facilities. The SWM Fund is further responsible for the comprehensive management of the City's natural and manmade surface water systems. This involves protecting developed and undeveloped properties from flooding, runoff and water quality problems while continuing to accommodate new residential and commercial growth. The SWM Fund also promotes the preservation of natural drainage systems, protection of fishery resources, and wildlife environment. The SWM Fund is organized into three supporting divisions: Engineering, Water Quality and Maintenance Services. The following is a summary of the fund's major sources of revenue and primary areas of service. PRIMARY REVENUE SOURCES • Surface Water Management fees • Interest earnings PRIMARY EXPENDITURE SERVICES • Design, construction and inspection of public surface water capital improvement projects • Establish and update City surface water management codes and regulations • Water Quality • Maintenance program for current system The City shall maintain an operating reserve within the Surface Water Utility Fund in an amount not less than 17 percent of operating expenses from the prior year. Any excess may transferred to the Capital Project Fund - SWM for future capital prof ects. The following tables present a sources and uses summary of the divisions' budgets comprising the SWM Fund. Also included is expenditure by object summary. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' I Adopted Adjusted Projected $Chg I %Chg Revenue Summa . 33X Intergovernmental $ 177,518 $ 17,108 $ - $ 103,210 $ 103,210 $ 80,000 $ 8,000 $ (23,210) -22.5% 34X Charges for Services 3,487,801 3,901,911 3,927,768 3,927,768 3,927,768 3,987,820 4,047,198 60,052 1.5% 35X Fines and Penalties 500 - - - - - - - n/a 36X Miscellaneous 17,311 19,025 3,000 3,000 3,000 3,000 3,000 - 0.0% 39X Other Financing Sources - - - 507,000 507,000 - - (507,000) -100.0% TotalRewnues: $3,683,130 $ 3,938,044 $ 3,930,768 $ 4,540,978 $ 4,540,978 $ 4,070,820 $ 4,058,198 $ (470,158) -10.4% Expenditure Summary: 620 Engineering $ 1,654,962 $ 1,945,780 $ 2,106,460 $ 2,130,832 $ 2,130,832 $ 2,294,335 $ 2,315,361 $ 163,503 7.7% 630 Water Quality 236,016 283,137 294,052 468,835 468,835 485,107 419,851 16,272 3.5% 640 Maintenance 1,017,998 1,070,235 1,169,482 1,169,482 1,169,482 1,082,574 1,089,838 (86,908) -7.4% 650 Steel Lake Management 18,200 19,101 15,232 29,016 29,016 23,539 18,928 (5,477) -18.9% 660 North Lake Management 16,816 15,997 12,536 14,659 14,659 15,353 14,088 694 4.7% 680 Debt Service 188,989 100,525 99,965 99,965 99,965 99,004 98,042 (961) -1.0% 597 Trsfr Out - CIP Fund - 1,602,000 1,900,000 2,937,805 2,937,805 - - (2,937,805) -100.0% Total nditures: $3,132,981 $ 5,036,776 $ 5,597,727 $ 6,850,594 $ 6,850,594 $ 3,999,912 $ 3,956,108 $(2,850,682) -41.6% RevOwr/(Under) 122 $ 550,149 $ (1,098,732) $ (1,666,959) $ (2,309,616) $ (2,309,616) $ 70,908 $ 102,090 $ 2,380,524 -103.1% Be2inninz Fund Balance,1/1 $3,941,067 $ 4,491,216 $ 2,563,978 $ 3,392,484 $ 3,392,484 $ 1,082,868 $ 1,153,776 $(2,309,616) -68.1% Ending Fund Balance,12/31 $4,491,216 $ 393929484 $ 897,019 $ 1,082,868 $ 1,082,868 $ 1,153,776 $ 1,255,866 $ 70,908 6.5% D-29 BUDGET BYFUND 401: SURFACE WATER MANAGEMENT FUND (continued) EXPENDITURES BY OBJECT SUMMARY: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $1,147,311 $ 1,441,077 $ 1,656,919 $1,656,919 $ 1,656,919 $ 1,647,192 $ 1,720,627 $ (9,727) -0.6% 2XX Benefits 432,314 549,208 589,142 589,142 589,142 606,434 620,023 17,292 2.9% 3XX Supplies 90,034 88,026 73,595 73,595 73,595 92,145 78,845 18,550 25.2% 4XX Services and Charges 368,296 357,417 388,595 579,285 579,285 531,802 467,926 (47,483) -8.2% 5XX Intergovernmental 248,736 220,075 189,466 213,838 213,838 277,422 277,422 63,584 29.7% 6XX Capital Outlay 19,437 13,170 - - - - - - n/a 7XX Debt Service -Principal 182,359 96,120 96,120 96,120 96,120 96,120 96,120 - 0.0% 8XX Debt Service -Interest 6,630 4,405 3,845 3,845 3,845 2,884 1,922 (961) -25.0% 9XX Internal Services 637,865 665,278 700,045 700,045 700,045 745,913 693,223 45,868 6.6% OXX Other Financing Use 1,602,000 1,900,000 2,937,805 2,937,805 (2,937,805) -100.0% Total E*n(fitures:1 $ 3,132,981 1 $ 5,036,776 1 $ 5,597,727 1 $ 6,850,594 1 $ 6,850,594 1 $ 3,999,912 1 $ 3,956,108 $ (2,850,682) -41.6% D-30 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 402: DUMAS BAY CENTRE PURPOSE/DESCRIPTION: The Dumas Bay Centre Fund was established as an Enterprise Fund to specifically account for the revenues and expenses related to the acquisition, capital improvements, maintenance and operations of the City -owned Dumas Bay Centre Facility and Knutzen Family Theatre. The intent of the fund is to recover, primarily through user charges, the costs (expenses, including depreciation) of providing services to the general public on a continuing basis. The fund is accounted for in two distinct parts; the facilities, hotel, conference rooms and the kitchen as one part and the Knutzen Family Theatre as the second part. The Dumas Bay Centre was purchased by the City during the summer of 1993 and upgrades and construction was completed in 1998. Facilities include approximately 12 acres of landscaped waterfront property, 78 bedrooms, a full -service kitchen and small to large meeting rooms and classrooms. Facility services include conference and retreat services, community rentals for events such as weddings and/or wedding receptions, performing arts activities, visual art gallery displays, special events, community education and recreation classes, and food services. The Knutzen Family Theatre provides the community of Federal Way with a quality facility that presents accessible and affordable arts and cultural experiences in a unique and beautiful setting. The Knutzen Family Theatre offers a 234 seat performing arts facility, performance space for local artists and art organizations, production assistance for local arts organizations, performance and cultural arts events, cultural arts classes, technical theater classes, business and special events rentals. The City shall maintain a minimum of $500,000 in a reserve set aside for equipment replacement, major building upgrades, and roof replacement of the Center. The following tables present sources and uses summary and expenditure by object summary of the Dumas Bay Centre Fund. SOURCES AND USES: Code It 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg %Chg Revenue Summary: 34X Charges for Services $ 328 $ 542 $ 254 $ 254 $ 254 $ 254 $ 254 $ 0.0% 36X Miscellaneous 643,721 759,790 634,997 634,997 679,997 634,997 634,997 0.0% 39X Other Financing Sources 116,000 487,659 116,000 326,000 326,000 112,000 112,000 (214,000) -65.6% Total Rewnues: $ 760,049 $1,247,991 $ 751,251 $ 961,251 $1,006,251 $ 747,251 $ 747,251 $ (214,000) -22.3% Expenditure Summary: 101/102 Dumas Bay Centre $ 714,864 $ 950,605 $ 636,427 $ 672,999 $ 672,999 $ 841,614 $ 670,594 $ 168,615 25.1% 352 Knutzen Family Theatre 76,963 79,771 83,400 83,400 83,400 83,400 83,400 - 0.0% TotalExpenditures: $ 791,827 $1,030,375 $ 719,827 $ 756,399 $ 756,399 $ 925,014 $ 753,994 $ 168,615 22.3% Rev Over/(Under) l $ (31,778) $ 217,616 $ 31,424 $ 204,852 $ 249,852 $ (177,763) $ (6,743) $ (382,615) -186.8% Beginning FundBalance, 1/1 $ 2129979 $ 181,201 $ 429040 $ 3989817 $ 398,817 $ 6489669 $ 470,906 $ 249,852 62.6% Finding Fund Balance, 12/31 $ 1819201 $ 398,817 $ 739464 $ 6039669 $ 648,669 $ 4709906 $ 464,163 $ (132,763) -22.0% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Adj I Adopted Adjusted Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $ 254,254 $ 284,323 $ 275,263 $ 291,464 $ 291,464 $ 296,552 $ 302,247 $ 5,088 1.7% 2XX Benefits 84,986 89,395 75,344 80,315 80,315 79,687 79,714 (628) -0.8% 3XX Supplies 146,578 201,458 122,036 122,036 122,036 122,036 122,036 - 0.0% 4XX Services and Charges 260,289 375,499 204,259 219,659 219,659 204,259 204,259 (15,400) -7.0% 5XX Intergovernmental 4,941 895 4,200 4,200 4,200 4,200 4,200 - 0.0% 6XX Capital Outlay 67 38,094 - - - 170,000 - 170,000 n/a 9XX Internal Services 40,713 40,711 38,725 38,725 38,725 48,280 41,538 9,555 24.7% Total nditures: $ 791,827 $ 1,030,375 $ 719,827 $ 756,399 $ 756,399 $ 925,014 $ 753,994 $ 168,615 22.3% D-31 BUDGET BYFUND 501: RISK MANAGEMENT FUND PURPOSE/DESCRIPTION: The Risk Management Fund was established to account for the financial administration of the City's comprehensive risk management/self-insurance program. This Fund assures that the revenues and assets of the City are protected through an established risk control and risk finance program including risk management goals and objectives, a formalized risk assessment process and methodology for reviewing and monitoring of the effectiveness of the risk management program. Risk management functions include property, casualty and general liability, and similar functions. Risk management also provides departments with information and assistance about recommended insurance requirements for various City contracts. Through the safety program, information is provided on how to reduce the risk of injury to employees, the general public and to City owned and leased property. This Fund is funded primarily through user charges allocated to the operating funds based upon the number of budgeted staff, department claims and auto and property premiums. The City will maintain a reserve in an amount of not less than one year's expenditure from prior year or $1.2 million. The following tables present sources and uses summary and expenditure by object summary of the Risk Management Fund. SOURCES AND USES: Code Item 2014 Actual 2015 Actual 2016 2011 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected I $ Chg % Chg Revenue Summary: 34X I Charges for Services $ 529,255 $ 924,443 $ 924,443 $ 924,443 $ 924,443 $ 1,522,843 $ 1,035,343 $ 598,400 64.7% 36X Miscellaneous 2,693 2,587 - - - - - - n/a 37X Proprietary Fund Revenues 41,136 42,845 - - - 45,000 45,000 45,000 n/a Total Rewnues: $ 573,084 $ 969,876 $ 924,443 $ 924,443 $ 924,443 $ 1,567,843 $ 1,080,343 $ 643,400 69.6% Expenditure Summary: 4XX Insurance Premiums $ 556,819 $ 509,601 $ 476,412 $ 510,912 $ 510,912 $ 525,412 $ 537,912 14,500 2.8% 4XX Claims 553,567 712,690 396,181 439,581 439,581 939,581 439,581 500,000 113.7% 4XX Services and Charges 38,873 85,278 51,850 102,850 102,850 102,850 102,850 - 0.0% 5XX Intergovernmental 6,990 - - - - - - n/a OXX Other Financing Use 3,715,026 33,308 - - - - - - n/a Total Ee nditures: $ 4,871,276 $ 1,340,877 $ 924,443 $ 1,053,343 $ 1,053,343 $ 1,567,843 $ 1,080,343 $ 514,500 48.8% RevOver/(Under) Expl $ (4,298,192) $ (371,001) $ - $ (128,900) $ (128,900) S - $ - $ 128,900 -100.0% Beginning Fund Balance,1/1 $ 5,644,490 1 $ 1,346,299 1 $ 1,949,464 $ 975,298 1 $ 975,298 $ 846,398 $ 846,398 $ (128,900) -13.2% En(Ing Fund Balance, 12/311 $ 1,346,299 1 $ 975,298 1 $ 1,949,464 1 $ 846,398 1 $ 846,398 1 $ 846,398 1 $ 846,398 1 $ 0.0% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' I Adopted I Adjusted I Projected $ Chg I % Chg Expenditures: 4XX Services and Charges 1,149,259 1,307,569 924,443 1,053,343 1,053,343 1,567,843 1,080,343 514,500 48.8% 5XX Intergovernmental 6,990 - - - - - - - n/a OXX Other Financing Use 3,715,026 33,308 n/a Total Expenditures: $ 4,871,276 $1,340,877 $ 924,443 $1,053,343 $ 19053,343 $ 1,567,843 $ 1,0809343 $ 514,500 48.8% D-32 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 502: INFORMATION TECHNOLOGY FUND PURPOSE/DESCRIPTION: The Information Technology Fund was established to account for all costs and services (study, design, purchase, implement, training, support, upgrade and replacement) associated with the City's information technology (PC, WKS, LAN, WAN, phone, radio, hardware and software). This fund also supports systems and provides services for: the City's Geographical Information Systems (GIS) needs (data collection and maintenance, map productions, data analysis, and development of user friendly GIS applications); World Wide Web (WWW) presence and services such as Internet, Intranet, File Transfer Protocol (FTP), and Simple Mail Transfer Protocol (SMTP); City's electronic Document Management Imaging and Archiving Systems (DMS) implementation and coordination; City's TV broadcast channel programming, systems maintenance and broadcasting (FWTV 21); and cable franchise agreements monitoring and cable customers complaint and service needs. Information Technology costs are allocated to departments and/or programs based on usage by department and through a per FTE employee basis. The City will maintain adequate reserves for replacement for capital and shall be funded through department charges and other revenues sufficient to replace both hardware and software at the end of their useful life. The following tables present sources and uses summary and expenditure by object summary of the Information Technology Fund. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ 2,059,709 $ 1,970,529 $ 1,961,780 $ 2,166,244 $ 2,166,244 $ 2,062,589 $ 2,007,374 $ (103,655) -4.8% 36X Miscellaneous 13,309 32,376 19,000 19,000 19,000 19,000 19,000 0.0% 39X Other Financing Sources 79,807 - - - - - - n/a Total Revenues: $ 2,152,825 $ 2,002,905 $1,980,780 $ 2,185,244 $ 2,185,244 $ 2,081,589 $ 2,026,374 $ (103,655) -4.7% Expenditure Summary: 512-XX Court $ 33,571 $ 31,328 $ 36,936 $ 36,936 $ 36,936 $ 89,833 $ 91,686 $ 52,897 143.2% 518-88 Data Processing 690,055 767,962 1,126,315 1,364,969 1,364,969 632,464 647,446 (732,505) -53.7% 518-95 Government Access Channel 90,352 172,700 98,861 205,381 205,381 239,274 232,268 33,893 16.5% 521-XX Police and Safecity 844,001 746,482 785,059 844,087 844,087 650,007 671,452 (194,080) -23.0% 518-91 Telecommunications 134,151 133,041 142,780 142,780 142,780 136,365 136,372 (6,415) -4.5% 518-93 1 WiFi 8,057 4,754 8,700 8,700 8,700 8,700 8,700 - 0.0% 518-94 Geographic Information Systems 206,593 277,966 291,596 291,596 291,596 271,461 255,226 (20,135) -6.9% Total EX nditures: $ 2,006,779 $ 2,134,233 $ 2,490,246 $ 2,894,448 $ 2,894,448 $ 2,028,104 $ 2,043,150 $ (866,344) -29.9% Rev Over/(Under) Exp $ 146,046 $ (131,327) $ (509,466) $ (709,204) $ (709,204) $ 53,485 $ (16,776) $ 762,689 -107.5% Beginning Fund Balance, 1/1 $ 3,792,955 $ 3,939,001 $ 3,740,597 $ 3,807,674 $ 3,807,674 $ 3,098,470 $ 3,151,955 $ (709,204) -18.6% Ending Fund Balance, 12/311 $ 3,939,001 1 $ 3,807,674 1 $ 3,231,131 1 $ 3,098,470 1 $ 3,098,470 1 $ 3,151,955 1 $ 3,135,179 1 $ 53,485 1 1.7% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 1 2016 2017 Proposed 2018 Proposed 17 Proposed - 16 Ad' Adopted Adjusted Projected $ Chg I % Chg Expenditures: 1XX Salaries & Wages $ 571,091 $ 601,756 $ 596,124 $ 673,850 $ 673,850 $ 651,812 $ 679,749 $ (22,038) -3.3% 2XX Benefits 180,009 204,641 195,850 197,564 197,564 219,044 223,069 21,480 10.9% 3XX Supplies 33,709 21,483 44,906 44,906 44,906 44,626 44,406 (280) -0.6% 4XX Services and Charges 689,796 602,207 661,451 730,531 730,531 701,926 681,926 (28,605) -3.9% 5XX Intergovernmental 125,831 133,356 124,725 141,753 141,753 134,278 134,278 (7,475) -5.3% 6XX I Cap it al Out lay 1 406,344 570,790 867,190 1,105,844 1,105,844 1 276,418 1 279,722 1 (829,426) -75.0% Total nditures: 1 $ 2,006,779 $ 2,134,233 $ 2,490,246 $ 2,894,448 $ 2,894,448 1 $2,028,104 1 $2,043,150 1 $ (866,344) -29.9% D-33 BUDGET BYFUND 503: MAIL AND DUPLICATION SERVICES FUND PURPOSE/DESCRIPTION: The Mail and Duplication Fund was established to account for duplication and postage for all City departments. All costs associated with providing these services, including the accumulation of replacement reserves, shall be a cost of this Fund. Mail and duplication user charges are allocated to the operating funds based on copier and postage usage and through a per FTE employee basis. The City will maintain an adequate reserve fund to replace copy and mailing equipment. The following tables present sources and uses summary and expenditure by object summary of the Mail and Duplication Services Fund. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' I Adopted Adjusted Projected $ Chg % Chg Revenue Summary. 34X Charges for Services $ 131,333 $ 132,923 $ 128,482 $ 128,482 $ 128,482 $ 128,707 $ 119,447 $ 225 0.2% 36X Miscellaneous 177 269 - - - - - - n/a Total Revenues: $ 131,510 $ 133,192 $ 128,482 $ 128,482 $ 128,482 $ 128,707 $ 119,447 $ 225 0.2% Expenditure Summary: 503 Mail and Duplications $ 127,183 $ 159,903 $ 111,369 $ 111,369 $ 111,369 $ 151,507 $ 119,235 $ 40,138 36.0% Total nditures: $ 127,183 $ 159,903 $ 111,369 $ 111,369 $ 111,369 $ 151,507 $ 119,235 $ 40,138 36.0% Rev Over/(Under) $ 4,327 $ (26,711) $ 17,113 $ 17,113 $ 17,113 $ (22,800) $ 212 $ (39,913) -233.2% Beginning Fund Balance, 1 $ 214,523 $ 218,850 1 $ 199,535 $ 192,139 $ 192,139 $ 209,252 $ 186,452 $ 17,113 8.9% En(Ing Fund Balance,12/31 $ 218,850 1 $ 192,139 1 $ 216,648 1 $ 209,252 1 $ 209,252 1 $ 186,452 1 $ 186,664 1 $ (22,800) -10.9% EXPENDITURE BY OBJECT SUMMARY: Code item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 AdL EEAdjusted Projected $ Chg % Chg Expenditures: 3XX Supplies $ 20,184 $ 19,035 $ 21,650 $ 21,650 $ 21,650 $ 21,650 $ 21,650 $ 0.0% 4XX Services and Charges 76,304 80,314 73,351 73,351 73,351 73,351 73,351 0.0% 6XX Capital Outlay 30,695 60,554 16,368 16,368 16,368 56,506 24,234 40,138 245.2% Total Expentlitures: $ 127,183 $ 159,903 $ 111,369 $ 111,369 $ 111,369 $ 151,507 $ 119,235 $ 40,138 36.0% D-34 CITYOFFEDERAL WAY201712018 PROPOSED BUDGET 504: FLEET AND EQUIPMENT FUND PURPOSE/DESCRIPTION: The Fleet and Equipment Fund was established to account for all costs associated with operating, maintaining and replacing the City's owned vehicles and other motorized equipment. This Fund shall own and depreciate all fund assets of this nature. Fleet and equipment user charges are allocated to the operating funds based on amount of equipment in a given department. The City will maintain Fleet and Equipment Fund adequately to fund replacement of vehicles and other equipment at their scheduled replacement time. The following tables present sources and uses summary and expenditure by object summary of the Fleet and Equipment Fund. SOURCES AND USES: Code Item 2014 FActual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Adj Adopted Adjusted Projected I $ Chg % Chg Revenue Summary: 34X Charges for Services $ 2,193,642 $ 2,055,856 $ 2,012,798 $ 2,105,505 $ 2,105,505 $ 1,409,982 $ 1,317,903 $ (695,523) -33.0% 35X Miscellaneous 4,796 9,621 5,000 5,000 5,000 5,309 5,315 309 6.2% 39X Other Financing Sources 41,437 123,658 - - - - - - n/a Total Rewnues: $ 2,239,874 $ 2,189,135 $ 2,017,798 $ 2,110,505 $ 2,110,505 $ 1,415,291 $1,323,218 $ (695,214) -32.9% Expenditure Summary: 548 City Hall $ 510,548 $ 1,498,411 $ 482,766 $ 751,577 $ 751,577 $ 660,477 $ 342,883 $ (91,100) -12.1% 521 Police 1,276,261 1,156,455 1,341,309 1,649,082 1,649,082 645,309 547,309 (1,003,773) -60.9% TotalExpenditures: $ 1,786,810 $ 2,654,866 $ 1,824,075 $ 2,400,659 $ 2,400,659 $ 1,305,786 $ 890,192 $ (1,094,873) -45.6% Rev Over/(Under) Exp S 453,064 $ (465,732) $ 193,723 $ (290,154) $ (290,154) $ 109,505 $ 433,026 $ 3999659 -137.7% Beginning Fund Balance,1/1 $ 6,010,333 $ 6,463,398 $ 5,562,821 1 $ 5,997,666 $ 5,997,666 $ 5,707,512 $ 5,817,017 $ (290,154) -4.8% Ending FundBalance, 12/311 $ 6,463,398 1 $ 5,997,666 1 $ 5,756,544 1 $ 5,707,512 1 $ 5,707,512 1 $ 5,817,017 1 $ 6,250,043 1 $ 109,505 1.9% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted I Adjusted Projected 1 $ Chg % Chg Expenditures: 1XX Salaries & Wages $ 23,953 $ 27,868 $ 28,349 $ 28,349 $ 28,349 $ 28,476 $ 29,387 $ 127 0.4% 2XX Benefits 7,083 13,760 8,008 8,008 8,008 17,410 17,416 9,402 117.4% 3XX Supplies 453,273 379,233 500,737 500,737 500,737 500,737 500,737 - 0.0% 4XX Services and Charges 370,583 350,743 342,302 342,302 342,302 342,302 342,302 0.0% 5XX Intergovernmental 49 796 350 350 350 350 350 0.0% 6XX Capital Outlay 874,275 1,882,468 944,329 1,520,913 11520,913 416,511 (1,104,402) 72.6% 9XX Internal Services 57,593 - - - - - - n/a Total Expenditures: $1,786,810 $ 2,654,866 $1,824,075 $ 2,400,659 $ 2,400,659 $ 1,305,786 $ 890,192 $ (1,094,873) -45.6% D-35 BUDGET BYFUND 505: BUILDING AND FURNISHINGS FUND PURPOSE/DESCRIPTION: The Building and Furnishings Fund was established to account for all costs associated with the maintenance and operation of City Hall, Evidence Building, and Steel Lake Maintenance Facility. Maintenance/operation costs and replacement reserves are charged to this fund which is funded primarily through user fees allocated to the operating funds based upon the square footage of departments using the facility. The City will maintain a reserve of not less than $2 million for replacement of equipment and major upgrades to the city buildings other than Community Center and Dumas Bay Center. The following tables present sources and uses summary and expenditure by object summary of the Building and Furnishings Fund. SOURCES AND USES: Code Item 2014 Actual 2011 Actual 2016 2017 1 Proposed 2018 Proposed 17 Pro osed - 16 Ad' I Adopted Adjusted I Projected $Chg I %Chg Revenue Summary: 34X Charges for Services $ 514,273 $ 424,585 $ 525,840 $ 433,133 $ 433,133 $ 483,286 $ 489,696 $ 50,153 11.6% 36X Miscellaneous 1,378 25,123 - - - 626 659 626 n/a 39X Other Financing Sources 110,000 110,000 (110,000) -100.0% Total Revenues: $ 515,651 $ 449,707 $ 525,840 $ 543,133 $ 543,133 $ 483,912 $ 4909355 $ (599221) -10.9% Expenditure Summa : 521-XX Police $ 2,904 $ 2,597 $ $ - $ - $ $ $ n/a 518-3X City Hall 368,959 364,875 359,474 359,474 359,474 330,202 332,157 (29,272) -8.1% 576-80 Shop 24,811 26,018 35,235 35,235 35,235 151,210 155,698 115,975 329.1% 576-81 Annex 4,337 3,765 5,109 5,109 5,109 2,500 2,500 (2,609) -51.1% Total nditures: $ 401,010 $ 397,255 $ 399,817 $ 399,817 $ 399,817 $ 483,912 $ 4909355 $ 84,095 21.0% RevOver/(Under) EV $ 114,641 $ 52,452 $ 126,023 $ 143,316 $ 143,316 $ - $ - $ (143,316) -100.0% Beginning Fund Balance,1/1 $1,710,731 $1,825,372 $1,953,932 $1,877,824 $1,877,824 $ 2,021,140 1 $ 2,021,140 $ 143,316 1 7.6% En(fing Fund Balance,12/31 $1,825,372 $1,877,824 $ 2,079,955 $ 2,021,140 $ 2,021,140 $ 2,021,140 1 $ 2,021,140 $ 0.0% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed-16 Ad' Adopted Adjusted Projected $ Chg % Chg Expenditures: 1XX Salaries & Wages $ 26,641 $ 40,792 $ 27,491 $ 27,491 $ 27,491 $ 82,660 $ 87,704 $ 55,169 200.7% 2XX Benefits 6,018 10,617 7,290 7,290 7,290 36,216 37,615 28,926 396.8% 3XX Supplies 44,414 35,077 28,809 28,809 28,809 28,809 28,809 - 0.0% 4XX Services and Charges 318,151 307,699 336,227 336,227 336,227 336,227 336,227 0.0% 6XX Capital Outlay 5,787 1 3,071 - - - - n/a TotalExpenditures: $ 401,010 1 $ 397,255 $ 399,817 $ 399,817 1 $ 399,817 $ 483,912 1 $ 490,355 $ 84,095 21.0% D-36 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 506: HEALTH INSURANCE FUND PURPOSE/DESCRIPTION: The Health Insurance Fund was established to account for all costs associated with the self -insured medical and prescription plan for the City employees and COBRA participants. The City will maintain a reserve in an amount of not less than 16 weeks of budgeted expenses as recommended by our consultant. The following tables present sources and uses summary and expenditure by object summary of the Health Insurance Fund. SOURCES AND USES: Code Item 2014 Actual 2015 I Actual 2016 1 2017 I Proposed 2018 Proposed 17 Proposed -16 Adj Adopted I Adjusted I Projected $ Chg % Chg Revenue Summary: 34X Charges for Services $ 4,178,121 $ 4,255,288 $ 4,205,220 $ 4,205,220 $ 4,205,220 $ 4,200,000 $ 4,200,000 $ (5,220) -0.1% 36X Miscellaneous 431 2,022 1,500 1,500 3,500 3,500 2,000 133.3% 37X Proprietary Fund Revenues - 227,404 - - - - - nra Total Operating Revenues: $ 4,178,552 $ 4,484,714 $ 4,205,220 $ 4,206,720 $ 4,206,720 $ 4,203,500 $ 4,203,500 $ (3,220) -0.1 °/, Expenditure Summary: 550 Self Health Insurance $ 3,146,799 $ 3,774,980 $ 2,614,999 $ 3,698,379 $ 3,698,379 $ 4,180,000 $ 4,180,000 $ 481,621 13.0% Total Operating nditures: $ 3,146,799 $ 3,774,980 $ 2,614,999 $ 3,698,379 $ 3,698,379 $ 4,180,000 $ 4,180,000 $ 481,621 13.0% Oper RevOwr/(Under) Fxp $1,031,753 $ 709,734 $1,590,221 $ 508,341 $ 508,341 $ 23,500 $ 23,500 $ (484,841) -95.4% Beginning Fund Balance,1/1 $ - $ 190319753 $ 3,550,400 $1,741,487 $ 1,741,487 $ 2,249,828 $ 2,2739328 $ 508,341 29.2% Ending Fund Balance,12/31 $1,031,753 $ 197419487 $ 5,140,621 $ 2,249,828 $ 29249,828 $ 2,273,328 $ 2,2969828 $ 23,500 1.0% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2011 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg I % Chg Expenditures: 4XX I Services and Charges $ 3,117,551 $ 3,748,915 $ 2,614,778 $ 3,698,158 $ 3,698,158 $ 4,150,000 $ 4,150,000 451,842 12% 5XX lIntergovernmental 29,249 26,065 221 221 221 30,000 30,000 29,779 13475% Total nditures: $ 3,146,799 $ 3,774,980 $ 2,614,999 $ 3,698,379 $ 3,698,379 $ 4,180,000 $ 4,180,000 $ 481,621 D-37 BUDGET BYFUND 507: UNEMPLOYMENT INSURANCE FUND PURPOSE/DESCRIPTION: The Unemployment Insurance Fund was established to account for all costs associated with the self -insured unemployment plan for the City employees. The City will maintain a reserve in an amount not less than $250,000 or annual unemployment expenses. The following tables present sources and uses summary and expenditure by object summary of the Unemployment Insurance Fund. SOURCES AND USES: Code Item 2014 Actual 2115 Actual 2016 2017 Proposed 2018 Proposed 17 Proposed -16 Ad' Adopted Adjusted Projected $ Chg I % Chg Revenue Summary: 34X Charges for Services $ 242,207 $ 257,366 $ 224,825 $ 224,825 $ 224,825 $ 265,000 $ 265,000 $ 40,175 17.9% 36X Miscellaneous 647 2,844 - - 3,000 3,000 3,000 3,000 n/a 39X Other Financing Sources 1,685,026 - - - - - - - n/a Total Rewnues: $ 1,927,881 $ 260,210 $ 224,825 $ 224,825 $ 227,825 $ 268,000 $ 268,000 $ 43,175 19.2% Expenditure Summary: 507 Unemployment Insurance $ 15,590 $ 41,202 $ 224,825 $ 1,224,825 $ 1,050,000 $ 1,050,000 $ 50,000 $ (174,825) -14.3% Total nditures: $ 15,590 $ 41,202 $ 224,825 $ 1,224,825 $ 1,050,000 $ 1,050,000 $ 50,000 $ (174,825) -14.3% RevOver/(Under) $ 1,912,291 $ 219,008 $ - $ (1,000,000) $ (822,175) $ (782,000) $ 218,000 $ 218,000 -21.8% Beginning FundBalance,1/1 $ - $ 1,912,291 $ 1,685,026 $ 2,131,299 $ 2,131,299 $ 1,309,124 $ 527,124 $ (822,175) -38.6% En(fing Rnd Balance, 12/311$ 1,912,291 $ 2,131,299 $ 1,685,026 $ 1,131,299 $ 1,309,124 $ 527,124 $ 745,124 $ (604,175) -53.4% EXPENDITURE BY OBJECT SUMMARY: Code Item 2014 Actual 2015 Actual 2016 2017 Proposed 2018 Proposed 17 Pro osed -16 Ad' Adopted I Adjusted I Projected 1 $Chg I %Chg Expenditures: 4XX Services and Charges $ 15,590 $ 41,202 $ 224,825 $ 224,825 $ 50,000 $ 50,000 $ 50,000 (174,825) -78% OXX Other Financing Use - - - 1,000,000 1,000,000 1,000,000 0.0% TotalExpenditures: 1 $ 15,590 $ 41,202 $ 224,825 $ 1,224,825 $ 1,050,000 $ 1,050,000 $ 50,000 $ (174,825) -14.3% D-38 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL BUDGET I. Overview The Capital Investment Plan (CIP) presents current and planned public improvements that are considered as the most important within the six -year planning horizon. Project costs are appropriated up to and include 2018. Project costs and the allocation of future resources beyond the current 2017-2018 biennium are proposed as an integral part of the plan and will be reviewed and updated during each subsequent biennium. CIP Programs The Federal Way CIP projects are organized into four program areas: Parks System; Surface Water Management System; Transportation System, and Performing Arts and Event Center. Definition The City defines a CIP Project to be any project that possesses all of the following characteristics: • Exceeds an estimated cost of $25,000; • Involves new physical construction, reconstruction, replacement of an existing system or acquisition of land or structures; and • Is funded by the City, in whole or in part, or involves no City funds but is the City's responsibility for implementation, such as a 100% grant -funded project. The project budget is an estimate of the resources required to take a project from beginning to completion. The continuation of fully funded projects while affects the work load, are not repeated in the Plan document. Maintenance and Operating Impact In addition to providing estimated capital costs, staff is also required to assess estimated maintenance and operating (M&O) expenditures. It is the City's policy that Capital Projects will not be funded without the funding for ongoing M&O also being identified. M&O costs are incorporated into operating budget when the construction funding is approved and the implementation of the project is ascertained. II. CAPITAL FINANCING SOURCES Federal Way relies on a variety of sources for financing capital investments. 1. General Fund Savings —The savings occur when revenue collection exceeds budget projection and/or city expenditures are less than the amount budgeted. Based on the tight operating budget the City does not anticipate using this source to fund capital projects. 2. Voter -Approved Bonds — This is one of the most common methods of financing capital improvements for local municipal government, also known as Unlimited Tax General Obligation Bonds. Super -majority voter approval is required within the local government; local government is obligated to levy excess property taxes in order to repay the Voter -Approved Bonds. Debt capacity is the City's constitutional and statutory debt limit. The City has $101 million in non -voted bond capacity; $88 million in voter -approved general purpose bond capacity; and $221 million in voter -approved open space and park bond capacity as of December 31, 2015. 3. Utility Tax — The City levies a 7.75% utility tax to fund the CIP projects and associated M&O, Police and Community Safety Improvement projects and General Fund ongoing operations. The City does not plan on using this source in 2017/2018. BEET — The City receives a 0.5% Real Estate Excise Tax from real estate transactions in the city. This revenue is restricted by law and can only be used for capital projects that are identified in the city's Capital Investment Plan. Currently REET revenue is budgeted at $3.2 million per year. REET collections projected in 2017-2018 is allocated as follows: ■ Federal Way Community Center Debt Service — $813K in 2017 and $813K in 2018; E - 1 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET ■ Parks CIP - $300K per year in 2017 and 2018; ■ Transportation CIP - $1.6M per year in 2017 and 2018 ■ Arterial Street Overlay - $1.0M per year in 2017 and 2018. 5. Grants —Federal Way is actively pursuing grants and has been successful in many. These include grants from federal, state, county level, and other public/private donations. During 1992 — 2015 grants provided approximately 60% of Transportation Project funding to improve the capacity or traffic flow of major corridors in the region. To a lesser degree, grants are also available for parks, facility improvements, and surface water projects. 6. Mitigation/Traffic Impact Fee —The City currently collects impact fees based on the State Environmental Protection Act (SEPA) for parks and surface water management systems. This revenue source is collected and restricted for specific areas to mitigate the cumulative impacts of new growth and development in the City. Beginning July 1, 2010 the impact fee for transportation changed from SEPA based to Growth Management Act (GMA) based. This change allows for better predictability to developers in development costs and more flexibility for the City on the location and types of projects that can be funded by the fees collected. The mitigation fee has not contributed significantly in past capital investments. 7. User Fee — This revenue source is defined as a payment of a fee for receiving public services by the person benefiting from those services. Currently only the Surface Water Utility generates sufficient user fees to support its capital program needs. III. PLANNED INVESTMENTS The projected investment programs for the next six years total $255.6 million, consists of. $230.9 million in transportation/street overlay projects (of which $181.9 million is unfunded), $3.9 million in Parks Projects, $9.5 million in Surface Water projects, and $11.3 million for Performing Arts and Conference Center. Project Prioritization With limited existing revenue streams, the City Council established the following funding priorities for these projects. The top priority is given to those projects leveraging local resources with substantial grants. Under this priority, the transportation projects are further refined by those projects required in the near future to meet the mandate of the Growth Management Act, or those projects that will be needed to meet the mandate in the future. The last priority are those local projects that do not compete well for regional and federal grants. Leveraging local funds is also the top priority for parks/open space projects. Neighborhood parks followed by community -wide or regional parks are the next priority. Surface Water Management projects are prioritized primarily by the importance of the project to insure property and community safety. IV. 2017/18 FUNDING RECOMMENDATION The Proposed Capital Funding Plan totals $40.9 million in 2017/18. a. Implement $2.7M in Parks improvements by providing new funding in 2017/18 totaling $0.60 million REET, and $2.10 million from prior year Paths & Trails King County Levy & REET funds. b. Implement $6.50M in Surface Water Management improvements by using $3.1OM in user fees from prior years combined with $3.40M in grants in 2017/18. c. Implement $35.69M in Transportation improvements & Arterial Street Overlay by providing new funding in 2017/18 totaling $31.39M including $5.25 million REET; $1.64 million fuel tax; $0.21 million Traffic Safety Funds; $1.0 million LIFT funding; $9.58 million in grants received, $8.70 million in anticipated grants; $5.01 million in Mitigation/Traffic Impact funds, and $4.30 million from prior year resources within the Transportation CIP including funding from General Fund, Utility Tax, Real Estate Excise Tax, and Mitigation/Traffic Impact Fees. d. Implement $11.3M in Performing Arts and Event Center by using various sources from the funding stack for the Performing Arts & Event Center. E - 2 CAPITAL BUDGET 6-YEAR CAPITAL IMPROVEMENT PLAN - PARKS (dollars in thousands) Total Project Costs $6.8 Million Neighborhoo d Parks, Ll::Artificial $2,181,32% Other, Turf $3,910, 58% Upgrade, $700,10% Total Funding Sources $6.8 Million Utility Tax, Paths & Trails $520, 8% Levy, $1,005,1 - 15% 4i 0 REET, $5,266, 77% Funding Sources By Year L-T-D Thru 2016 Proposed Planned Total 2017 2018 2019 2020 2021 2022 Real Estate Excise Tax $ 3,466 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 5,266 Paths & Trails Le 1,005 - - - - - 1,005 Utility Tax 520 - - - - - 520 Subtotal City Sources $ 4,991 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 $ 6,791 Project By Year: Priority Proj. # Project Name L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Total 1 129 Major Maintenance 1,064 339 100 100 100 100 100 1,903 1 132 Annual Playground 1,248 233 100 100 100 100 100 1,981 1 141 Trail & Pedestrian Access Improvements 271 1,121 50 50 50 50 50 1,642 1 144 Laurelwood Park 38 162 - - - - - 200 1 147 Celebration Park Maintenance Building 318 47 - - - - - 365 1 149 Lakota Soccer Field Upgrade - 450 50 50 50 50 50 700 Total Project Costs $ 21939 $ 2,352 $ 300 $ 300 $ 300 $ 300 $ 300 $ 6,791 Project Impact on M&O Costs $ $ $ - $ - $ $ - $ - $ - Priority 1 = Projects addressing Safety and Service Priority 2 = Projects addressing Park Plan Core Values Priority 3 = Long Range Planning Projects E - 3 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - PARKS Project Name: Major Maintenance & Improvements to Existing Park Facilities Project Number: 129 Priority: 1 All Project Description: This is our major maintenace account and would like to carry forward the balance and allocate 100K of REET in 2017 & 2018 * Sport lighting repairs. * Asphalt repairs - parking lots and paths. * Hard surface court repairs - tennis and basketball courts. * Roof repair. * Misellaneous park repairs. * HVAC and pump upgrade and repairs. * Security system upgrade and repairs. * Renovate or replace turf on sports fields. Note: Prior Council Review/Approval: There is no M&O impact on operating funds. Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Construction $ 1,064 $ 339 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,903 Total CIP Expenses $ 1,064 $ 339 $ 100 $ 100 $ 100 It 100 I $ 100 $ 1,903 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D Thru Project CIP Funds- Resources 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ 1,093 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,693 Utility Tax 210 - - - - - - 210 Total CIP Resources $ 1,303 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,903 L-T-D Thru Impact on Operating Funds 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-4 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - PARKS Project Name: Annual Playground Repair and Replacement Program Project Number: 132 Priority: 1 Project Account Number: 303-7100-132 Planning Area: All Project Description: This is our playground repair and replacement account and we would like to carry forward the balance and allocate 100K of REET in 2017 & 2018. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Construction $ 1,248 $ 233 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,981 Total CIP Expenses $ 1,248 1 $ 233 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,981 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D Thru Project CIP Funds- Resources 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ 1,271 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,871 Utility Tax 110 - - - - - - 110 Total CIP Resources $ 1,381 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 1,981 L-T-D Thru Impact on Operating Funds 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ - $ $ Increase/(Decrease) —Expenditure Net Impact $ - $ - $ - $ - $ - $ - $ $ E - 5 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - PARKS Project Name: Trail and Pedestrian Access Improvements Project Number: 141 Priority: 1 Project Account Number: 303-7100-141 Planning Area: All Project Description: This is the our account to for trail & pedestrian improvements with Panther Lake trail slated for improvement when we have enough funding. We are putting money into the account to be prepared when the time comes. We would like to continue allocating 50K of REET in 2017 & 2018. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Construction $ 271 $ 11121 $ 50 $ 50 $ 50 $ 50 $ 50 $ 1,642 Total CIP Expenses $ 271 $ 1,121 $ 50 $ 50 $ 50 $ 50 $ 50 $ 1,642 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D Thru Project CIP Funds- Resources 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ 337 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 637 Paths & Trails Levy 1,005 - - - - - - 1,005 Total CIP Resources $ 1,342 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 1,642 L-T-D Thru Impact on Operating Funds 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ - $ $ $ E - 6 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - PARKS Project Name: Laurelwood Project Number: 144 Priority: 1 Project Account Number: 303-7100-144 Planning Area: All Project Description & Justification: We are asking to carry forward the balance in this project account. There are still several upgrades slated for the park, but due to other priorities the parks maintenance division has not had the time to solicit bids and get them completed. Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Construction $ 38 $ 162 1 $ - $ $ $ $ $ 200 Total CIP Expenses $ 38 $ 162 $ - $ - $ - $ - $ $ 200 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000Is) CIP Funds - Resources L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Utility Tax $ 200 $ $ - $ S $ $ $ 200 Total CIP Resources $ 200 $ - $ - $ - $ $ $ $ 200 L-T-D Thru Impact on Operating Funds 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ S $ $ S Expenditure Increase/(Decrease) Net Impact $ - $ - $ $ $ $ $ $ E - 7 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - PARKS Project Name: Celebration Maintenance Building Project Number: 147 Priority: 1 Proiect Account Number: 303-7100-147 Planninu Area: All Project Description & Justification: We are asking to carry forward the balance in this project account. There are still several upgrades slated for the maintenance building, but due to other priorities the parks maintenance division has not had the time to Prior Council Review/Approval: solicit bids and get the project complete. We hope to get them all complete in 2017. Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Construction $ 318 $ 47 $ - $ - $ - $ $ $ 365 Total CIP Expenses $ 318 $ 47 $ - $ - $ - $ - $ - $ 365 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Real Estate Excise Tax $ 365 $ $ $ $ $ $ $ 365 Total CIP Resources $ 365 1 $ - $ - $ - $ - $ - $ - $ 365 L-T-D Thru Impact on Operating Funds 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ - $ - $ - $ E - 8 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - PARKS Project Name: Lakota Soccer Field Upgrade Project Number: 149 Priority: 1 Proiect Account Number: 303-7100-149 Planning Area: All Project Description & Justification: This is our fund to renovate Lakota Park when the FWSD is ready to partner. We are putting money into the account to be prepared when the time comes. We anticipate the need of about 750K. We would like to continue allocating 50K of REET in 2017 & 2018. $300K was moved from this project in 2015 to fund the Karl Grosch Field Prior Council Review/Approval: Projected Expenditures ($1,000Is) ect. CIP Funds- Expenses L-T-D Thru 2016 2017 2018 2019 2020 2021 2022 Project Total Construction $ $ 450 $ 50 $ 50 $ 50 $ 50 $ 50 $ 700 Total CIP Expenses $ - $ 450 $ 50 $ 50 $ 50 $ 50 $ 50 $ 700 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D Thru Project CIP Funds- Resources 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ 400 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 700 Misc./Transfer - - - - - - - - Total CIP Resources $ 400 $ 50 $ 50 $ 50 $ 50 $ 50 $ 50 $ 700 L-T-D Thru Impact on Operating Funds 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ S Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ - $ $ $ E - 9 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 6-YEAR CAPITAL IMPROVEMENT PLAN- SURFACE WATER MANAGEMENT (dollars in thousands) Total Project Costs $11.9 Million Small CIP, $900 Channel Stream Restoration, $284 1;P Other, $10,736 Total Funding Sources $11.9Million Grants, $5,671 User Fees/Prior Year Funding, $6,249 Sources and Uses L-T-D thru 2016 Proposed Planned Total 2017 2018 2019 2020 2021 2022 User Fee ay-as-you-go)/Prior ear Funding $ 4,803 $ $ - $ 471 $ 675 $ 150 $ 150 $ 6,249 Real Estate Excise Tax - - - - - - - - Fuel Tax - - Utility Tax - - Bond Proceeds - - - General Fund - - - - Grants/Contributions Received 1,441 - - 1,441 Mitigation Funds Received - - - - - Grants/Contributions Anticipated 540 3,140 500 50 4,230 Mitigation Funds -Anticipated - - - - - Misc./Transfers L$6 - - - - - Total CIP Resources $ 540 $ 3,140 $ 971 $ 725 $ 150 $ 150 $ 11.920 No. Project Name III Small CIP -- Annual Program $ - $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 900 256 West H lebos Basin Land Acquisition 1,961 226 - - - - - 2,187 268 Marine Hills Conveyance System Repairs - Phase I ar 271 2,114 - 2,385 270 South 373rd Street Stream Crossing Re -Route and Re 22 79 - 101 271 West H lebos Conservation Property Acquisition - 280 - - - 280 272 South 356th Street Culvert Replacement - - - 100 250 350 274 South 359th Street Weir Repair - - 48 261 309 276 Bridges Property Culvert Removal and Replacement - 75 - - - 75 278 West H lebos Educational Center and Trail 108 108 1,288 1,504 279 West H lebos Basin Regional Flow Control Altemati 30 78 - - 108 281 West H lebos Trail (Spring Valle - 100 1,884 1,000 - 2,984 282 South 336th Street Water Quality Facility - - - 673 64 - - 737 Total Projects 1 $ 2,392 $ 3,210 $ 3,322 1 $ 1971 $ 725 $ 150 $ 150 $ 11920 Unfunded Needs Is $ - $ $ $ $ $ $ - Project Impact on M&O Costs Is $ - $ $ $ $ $ $ E-10 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: Small CIP -- Annual Program Project Number: 0 Proiect Account: 304-3100-111 Description: Includes miscellaneous small capital projects and major maintenance work to be completed by a combination of contractors and city maintenance forces. Council Review/Approval: There is no M&O imvact on overatinc funds. Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Construction $ $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 900 Total CIP Expenses $ - $ 150 $ 150 $ 150 $ 150 $ 150 $ 150 $ 900 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding $ 300 150 150 150 150 $ 900 Total CIP Resources $ 300 $ $ - S 150 $ 150 $ 150 $ 150 $ 900 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ S $ $ - $ - $ $ Expenditure Increase/(Decrease)Net Impact $ - $ - $ $ - $ - $ - $ - $ - I fl CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: West Hylebos Basin Land Acquisition Project Number: 1 Proiect Account: 304-3100-256 ect Description: For the purchase of conservation properties in the West Hylebos Basin. Council Review/Approval: Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition 1,663 226 - 1,889 Consultant Services 79 - - 79 Construction 219 - - 219 Total CIP Expenses $ 1,961 1 $ 226 1 $ -1 $ -1 $ -1 $ - $ - $ 2,187 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee (pay-as-you-go)/Prior year Funding 1,096 - 1,096 Grants/Contributions Received 1,091 - 1,091 Total CIP Resources $ 2,187 $ - $ $ - $ - $ - $ - $ 2,187 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - Expenditure Increase/(Decrease) Net Impact $ $ - $ $ $ - $ - $ - $ E-12 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: Marine Hills Conveyance System Repairs - Phase I and Phase 11 Project Number: 1 Proiect Account: 304-3100-268 ect Description: Capacity analysis of existing system and design of repair or replacement projects identified during SWM video inspections. The project will line/replace/upsize failing storm drain conveyance assets and repair or replace catch basins and manholes as needed in the Marine Hills Neighborhood north of S 293rd Street. Council Review/Approval: Bid Award on June 21, 2016 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services 55 - - - 55 Construction 200 2,000 - - - - 2,200 Construction Management 16 114 - - - - 130 Total CIP Expenses $ 271 1 $ 2,114 1 $ - $ - $ - $ - $ - $ 2,385 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee (pay-as-you-go)/Prior year Funding 1,635 - - - 1,635 Grants/Contributions Received 350 - - - 350 Grants/Contributions Anticipated - 400 - 400 Total CIP Resources $ 1,985 $ 400 1 $ - $ $ $ $ L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - - - Expenditure Increase/(Decrease)- - - Net Impact $ - $ - $ E-13 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: South 373rd Street Stream Crossing Re -Route and Restoration Project Number: 3 Proiect Account: 304-3100-270 Description: Re-route of a tributary stream to the Hylebos that crosses S 373rd Street via a substandard culvert crossing. The re-routed stream would join West Hylebos Creek north of S 373rd Street. The project will include replacing the failing outlet control structure at the outlet of hidden Lake with a meandering open channel. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Construction 22 79 101 Total CIP Expenses $ 22 $ 79 $ - $ - $ - $ - $ - $ 101 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding 101 - 101 Total CIP Resources $ 101 $ - $ - $ - $ - $ S - $ 101 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - Expenditure Increase/(Decrease) Net Impact $ - $ $ - $ $ - $ $ - $ - E-14 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: West Hylebos Conservation Property Acquisition Project Number: 4 Proiect Account: 304-3100-271 ect Description: Matching funds for King County Conservation Futures Grant property acquisition. The project will acquire high value riparian corridor properties and protect high value habitat and wildlife areas within the City. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition - 280 - 280 Total CIP Expenses $ - $ 280 $ - $ - $ $ - $ - $ 280 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding 280 - 280 Total CIP Resources $ 280 $ - $ - $ - $ $ - $ - $ 280 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - - Expenditure Increase/(Decrease)- Net Impact $ - $ - $ - $ - $ $ - $ - $ - E-15 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: South 356th Street Culvert Replacement Project Number: 5 Proiect Account: 304-3100-272 ect Description: Replacement of existing twin 57"x38" arch culverts conveying West Hylebos Creek under S 356th Street. The existing culverts will be removed and replaced with a concrete box culvert. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services - 100 100 Construction - - 250 250 Total CIP Expenses $ - $ - $ - $ 100 $ 250 $ - $ - $ 350 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding - - 100 250 - 350 Total CIP Resources $ - $ - $ - $ 100 $ 250 $ - $ - $ 350 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - Expenditure Increase/(Decrease) Net Impact $ $ - $ $ - $ - $ - $ - $ E-16 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT ect Name: South 359th Street Weir Repair ect Number: 7 Description: Repair or replacement of a series of log weirs downstream of the culvert crossing under S 359th Street. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services - - 48 - - 48 Construction - - - 261 - 261 Total CIP Expenses $ - $ - $ - $ 48 $ 261 $ - $ - $ 309 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding - - 48 261 - - 309 Total CIP Resources $ - $ - $ - $ 48 $ 261 $ - $ - $ 309 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - - Expenditure Increase/(Decrease)- Net Impact $ - $ - $ - $ $ - $ $ - $ - E-17 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: Bridges Property Culvert Removal and Replacement Project Number: 9 Proiect Account: 304-3100-276 ect Description: Removal of multiple 12" diameter culverts of the main branch of the North Fork of West Hylebos Creek and a 48" culvert underneath 8th Ave S. A single footbridge will be constructed to maintain access to the existing and proposed future trail systems. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services - 75 - 75 Total CIP Expense $ - $ 75 $ - $ - $ - $ $ - $ 75 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding 75 - - 75 Total CIP Resources $ 75 $ - $ - $ - $ - $ $ - $ 75 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - Expenditure Increase/(Decrease)Net Impact $ - $ - $ - $ $ - $ $ I U. CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: West Hylebos Educational Center and Trail Project Number: 10 Proiect Account: 304-3100-278 Description: Conversion of a portion of the Brook Lake Community center site into an education and outreach center. Retrofit of the existing building and parking lot into a trailhead for an expansion of the Hylebos Wetlands Park Trail to the south. Council Review/Approval: June 17, 2014 Projected Expenditures ($'1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services - 108 - - 108 Construction 108 - 1,288 1,396 Total CIP Expenses $ 108 $ 108 $ 1,288 $ - $ - $ - $ - $ 1,504 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee (pay-as-you-go)/Prior year Funding 454 - - 454 Grants/Contributions Anticipated - 80 970 - 1,050 Total CIP Resources $ 454 $ 80 $ 970 $ - $ - $ - $ - $ 1,504 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - - - Expenditure Increase/(Decrease)- - Net Impact $ - $ - $ - $ - S - $ - $ - $ - E-19 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT Project Name: West Hylebos Basin Regional Flow Control Alternative Analysis Project Number: 11 Proiect Account: 304-3100-279 ect Description: For the feasibility of a regional facility for the West Hylebos Basin flow control. Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services 30 78 - - - - - 108 Total CIP Expenses $ 30 $ 78 $ - $ - $ - $ - $ - $ 108 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee a -as- ou- o /Prior year Funding 108 - - - - - - 108 Total CIP Resources $ 108 $ - $ - $ - $ - $ - $ - $ 108 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - - - - - - - Expenditure Increase/(Decrease)- - - - - - - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-20 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT ect Name: West Hylebos Trail (Spring Valley) ect Number: 11 304-3100-281 ect Description: Construction of a nature trail system within the Spring Valley and Lower West Hylebos conservation areas to expand on the existing West Hylebos Wetland Park trails. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services - 100 - 100 Construction - 1,884 1,000 2,884 Total CIP Expenses $ - $ 100 $ 1,884 $ 1,000 $ - $ - $ $ 2,984 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee (pay-as-you-go)/Prior year Funding 754 - - 754 Grants/Contributions Anticipated - 60 2,170 2,230 Total CIP Resources $ 754 $ 60 $ 2,170 $ - $ - $ - $ $ 2,984 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ $ E-21 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - SURFACE WATER MANAGEMENT ect Name: South 336th Street Water Quality Facility ect Number: 12 ect Description: Acquisition of area encumbered by stream setbacks on three undeveloped parcels along Pacific Highway 99 north of South 336th Street and west of Pacific Highway 99 to construct a bioretention water quality facility. The facility will treat runoff from Pacific Highway and the downtown core area and incorporate detention capacity if feasible. Council Review/Approval: June 17, 2014 Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition - - 673 - 673 Consultant Services - - 64 64 Total CIP Expense $ - $ - $ - $ 673 $ 64 $ - $ - $ 737 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee (pay-as-you-go)/Prior year Funding - - 173 14 - 187 Grants/Contributions Anticipated - 500 50 - 550 Total CIP Resources $ - $ $ - $ 673 $ 64 $ - $ - $ 737 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) - - Expenditure Increase/(Decrease)- - Net Impact $ - $ $ - $ - $ - $ - $ - $ - E-22 CAPITAL BUDGET 6-YEAR CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS Total Project Costs $75.6 Million Overlay, $9,088, 12% Traffic _ . _ _ - ilw Flow/Safety, $15,854 , 21 -It Capacity, $50,617 .67% t thousands Total Funding Sources $75.6 Million REET, $15,612, Misc/Transfers fromUser Fee, $1,465 , 21 % Other Projects, 2% $5,254 , 7 % Mitigation/TIF, 5,928 , 8% Fuel Tax , $6,038 , 8% Grants, $37,84 Utility Tax, $1,181 50% 2% LIFT Sales Tax, 1,000 , 1 % Traffic Safety Fund, General Fund, 205, 0% $1,030, 1% Financing Sources L-T-D thru 2016 Proposed Planned Total 2017 2018 2019 2020 2021 2022 User Fee $ 1,465 $ - $ - $ - $ - $ - $ - $ 1,465 Real Estate Excise Tax 6,308 2,626 2,626 1,013 1,013 1,013 1,013 15,612 Fuel Tax 1,108 822 824 821 821 821 821 6,038 Utility Tax 1,181 1,181 Bond Proceeds General Fund 1,030 1,030 Traffic Safety Fund 205 205 LIFT Sales Tax 500 500 1,000 Misc./Transfers from other Projects - General Fund 1,030 1,030 Misc./Transfers from other Projects - Utility Tax 1,743 1,743 Misc./Transfers from other Projects - Real Estate Excise Tax 1,997 1,997 Misc./Transfers from other Projects - Mitigation/Traffic Impact Fee 484 484 Subtotal City Sources $ 16.346 $ 4,153 $ 3,950 $ 1,834 $ 1,834 $ 1,834 $ 1,834 $ 31,785 Grants/Contributions Received 13,635 7,355 2,220 23,210 Mitigation/Traffic Impact Funds Received 918 918 Grants/Contributions Anticipated 5,422 3,280 5,934 14,636 Mitigation/Traffic Impact Funds -Anticipated 1,500 3,510 5,010 Total CIP Resources $ 30 899 $ 18 430 $ 12,960 $ 1,834 $ 1,834 $ 7,768 $ 1,834 1 $ 75,559 Project By Year: Project Name L-T-D thru 2016 2017 2018 2019 2020 2021 11 2022 Total 102 Annual Asphalt Overlay Program $ - $ 1,515 $ 1,517 $ 1,514 $ 1,514 $ 1,514 $ 1,514 $ 9,088 131 S 320th St 1st Ave South 425 5,934 6,359 139 S 320th St @ 20th Ave South 2,525 612 3,137 151 S 352nd Street; SR-99 to SR-161 4,582 265 4,847 157 S 356th Street SR 99-SR161 900 5,500 6,400 165 SR99 HOV Lanes PH V 14,069 7,300 6,005 27,374 178 Citywide Pedestrian Crossing Improvements 733 320 320 320 320 320 320 2,653 192 School Zone Enhancements 657 205 862 193 21st Ave S Sidewalks 472 892 1,364 194 Saca'awea Safe Routes to Schools 1,365 135 1,500 199 Citywide Flashing Yellow Arrow Retrofits Project 717 20 737 200 Steel Lake Park to Downtown Trail Proj 113 700 813 NEW 2lst Ave S Pedestrian Connection - S 314th St to S 316th Street Grand Stair Case 1,750 1,375 3,125 NEW Adaptive Traffic Control System Project Phase I 200 800 1,000 NEW Adaptive Traffic Control System Project Phase II 200 800 1,000 NEW SR509: SW 312th St - 21st Ave SW SRTS Project 250 1,250 1,500 NEW S 312th St: Steel Lake Park - 28th Ave S Pedestrian and Bicycle Safety Project 700 700 NEW Olympic View Elementary School SRTS(Design and Construction 100 500 600 NEW City Center Access Phase I - Environmental process update 887 1,613 2 500 Total Projects S 26,558 $ 21,551 $ 14180 $ 1,834 $ 1,834 $ 7,768 $ 1,834 $ 75,559 131 S 320th St 1st Ave South 3,957 3,957 146 loth Ave SW Im v: SW Campus Dr - SW344th St 1,084 1,084 168 SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road 2,700 9,597 9,597 21,894 169 S 314th St: 20th Av S - 23rd Av S - Install new sidewalks 500 2,000 2,500 173 SR 99 S 312th St 1,500 605 4,603 6,708 175 SW 344th St: 12th Ave SW - 21st Ave SW 2,884 7,280 10,164 177 S320th Street at I - 5 Bride Widening5,612 2,123 62,187 62,187 132,109 NEW Street Light LED Conversion 150 3,360 3,510 Unfunded Needs $ - $ 150 $ 3,360 $ 9,896 $ 15,220 $ 79,230 $ 74,070 $ 181,926 Project Impact on M&O Costs $ - $ 10 $ 66 $ 77 $ 89 $ 95 $ 95 $ 432 E-23 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: Annual Asphalt Overlay Program I Proiect Account: 102-4400-517-595-30-= Project Description & Justification: Asphalt Overlay projects are based upon the Pavement Management System ratings. Council Review/Approval: Funds for this program consist of Arterial Street Fuel Tax and Utility Tax. The resurfacing program is necessary to preserve the integrity of the existing street infrastructure and must be done prior to other capital improvements. Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services/ Design $ $ 120 $ 120 $ 120 $ 120 $ 120 $ 120 $ 720 Construction 1,290 1,292 1,289 1,289 1,289 1,289 7,738 Construction Management 105 105 105 105 105 105 630 Total CIP Expenses $ - $ 1,515 1 $ 1,517 1 $ 1,514 1 $ 1,514 1 $ 1,514 1 $ 1,514 1 $ 99088 L-T-D refers to Lije-to-Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Fuel Tax $ $ 502 $ 504 $ 501 $ 501 $ 501 $ 501 $ 3,010 Real Estate Excise Tax 1,013 1,013 1,013 1,013 1,013 1,013 6,078 Total CIP Resources $ - $ 1,515 $ 1,517 $ 1,514 $ 1,514 $ 1,514 $ 1,514 $ 9,088 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ $ $ $ S $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - S - $ - $ $ - $ - E-24 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS st Account: 306-4400-131 Project Description & Justification: Add 2nd NB, WB left turn lanes, WB right turn lanes, widen 1 st Ave S to 5 lanes to 316th The M&O is for ROW maintenance based on scope of the project. Council Review/Approval: Reprioritization of Funds January 16, 2009 Projected Expenditures ($I,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ - $ - $ $ - $ 800 $ - $ 800 Consultant Services 425 - - 600 - 1,025 Construction - - - 7,491 - 7,491 Construction Management - I - 1,000 - 1,000 Total CIP Expenses $ 425 1 $ - $ - $ - $ - 1 $ 9,891 $ - $ 10,316 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Mitigation/Traffic Impact Funds Receive 230 - - - - - - 230 Grants/Contributions Anticipated - - - - 5,934 - 5,934 Misc./Transfers from other Projects - Real Estate Excise Tax 195 - - - - - - 195 Unfunded Needs I - - - - 3,957 - 3,957 Total CIP Resources 1 $ 425 $ - $ - $ - $ - $ 9,891 $ L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ $ $ $ - $ - $ - $ - Expenditure Increase/(Decrease - - - 6 6 12 Net Impact $ - $ - $ - $ - $ - $ 6 $ 6 $ 12 E-25 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS City of Federal Way Capital Improvement Plan Transportation Systems I Project Name: S 320th St @ 20th Ave South I Project Account: 306-4400-139 Project Description & Justification: Project construction is completed, waiting for legal resolution of contractor claim Council Review/Approval: Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ 45 $ $ - $ - $ - $ - $ - $ 45 Consultant Services 660 - - - - - 660 Construction 1,820 612 - - - - - 2,432 Total CIP Expenses $ 2,525 1 $ 612 1 $ - $ - $ - $ - $ - 1 $ 3,137 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1, 000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2049 2020 2021 2022 Total Real Estate Excise Tax $ 1,598 $ S $ $ $ $ - $ 1,598 Utility Tax 500 - 500 Mitigation/Traffic Impact Funds Receive 149 - 149 Misc./Transfers from other Projects - Utility T 1 890 11 1 1 1 1- 890 Total CIP Resources I $ 3,137 1 $ -I $ -I $ -1 $ -1 $ -1 $ L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ $ $ $ $ - $ - $ - Expenditure Increase/(Decrease) - - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-26 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS Project Name: loth Ave SW Impv: SW Campus Dr - SW344th St Project Account: 306-4400-146 Project Description & Justification: This project constructs portions of and widens 12th Avenue SW to three lanes, sidewalks, street lights. To improve traffic flow, safety, and reduce accidents and delay. The M&O is for ROW maintenance based on scope of the project and is projected at $3K/year beginning in 2016. Council Review/Approval: 100% Design Status Report July 17,2012. Project was placed on hold. Projected Expenditures ($1, 000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Construction $ $ $ - $ 1,000 $ $ S - $ 1,000 Construction Management 84 - 84 Total CIP Expenses $ - $ - $ - $ 1,084 $ - $ - $ - $ 1,084 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Unfunded Needs - - 1,084 - - - 1,084 Total CIP Resources $ - $ - $ - $ 1,084 $ - $ - $ - $ 1,084 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ - $ - $ - $ - $ S Expenditure Increase/(Decrease) - - - - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-27 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS Project Name: S 352nd Street; SR-99 to SR-161 Proiect Account: 306-4400-151 Project Description & Justification: Extend 3-lanes collector with bike lanes, sidewalks and street lights. New Traffic Signal at SR99. Improve retail access The M&O is for ROW maintenance based on scope of the project and is projected at $10K/year beginning in 2017. Council Review/Approval: Project construction will be completed in 2016. plant establishment in 2017 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ 252 $ - $ - $ - $ - $ - $ - $ 252 Consultant Services 550 - - - - - - 550 Construction 3,210 265 - - - - - 3,475 Construction Management 570 - - - - - - 570 Total CIP Expenses 1 $ 4,582 1 $ 265 1 $ -1 $ -1 $ -1 $ -1 $ - 1 $ 4,847 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1, 000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ 550 $ $ - $ S $ $ - $ 550 General Fund 1,030 - - - 1,030 Grants/Contributions Received 3,076 - - - 3,076 Mitigation/Traffic Impact Funds Receive 191 - - - 191 Total CIP Resources 1 $ 4,847 1 $ - $ - $ - $ - $ - $ - 1 $ 4,847 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ - $ - S - $ - $ - $ - Expenditure hicrease/(Decrease) - 10 10 10 10 10 10 60 Net Impact $ - $ 10 $ 10 $ 10 $ 10 $ 10 $ 10 $ 60 E-28 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS I Project Name: S 356th Street SR 99-SR161 I Proiect Account: 306-4400-157 Project Description & Justification: Widen to 5 lanes, bike lanes, sidewalks, illumination Council Review/Approval: The M&O is for ROW maintenance based on scope of the project and is projected at $6K/year beginning in 2018. Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ 300 $ - $ - $ - $ - $ - $ S 300 Consultant Services 600 - - - - 600 Construction 4,500 - - - - - 4,500 Construction Management - 550 - - - - 550 Contingencies - 450 1 - I - I - I 11 50 Total CIP Expenses $ 900 $ 5,500 1 $ - I $ - I $ - I $ - $ -1 $ 6,400 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax 917 1,500 2,417 Utility Tax 83 - 83 Mitigation/Traffic Impact Funds Receive 98 - 98 Grants/Contributions Anticipated - 3,500 3,500 Misc./Transfers from other Projects - Utility Tax 42 - 42 Misc./Transfers from other Projects - Real Estate Excise Tax 260 1 - - 260 Total CIP Resources $ 1,400 1 $ 5,000 $ - $ - $ - $ - $ L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ - S - $ - $ - $ - $ Expenditure Increase/(Decrease) - 6 6 6 6 6 30 Net Impact $ - $ - $ 6 $ 6 $ 6 $ 6 $ 6 $ 30 E-29 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS Project Name: SR99 HOV Lanes PH V Proiect Account: 306-4400-165 Project Description & Justification: This project reconstructs portions of and widen above mentioned street to provide for HOV lanes curb and gutter, sidewalk, and provisions for bicycles. Modifies existing traffic signal systems, channelization, street lighting systems, and drainage system improvements. To improve traffic flow, safety, and reduce accidents and delay. The M&O is for ROW maintenance based on scope of the project and is projected at $30K/year beginning in 2018. Council Review/Approval: 100% Status Report and Authorization to bid May 2, 2016 Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ 3,420 $ - $ $ S $ $ - $ 3,420 Consultant Services 2,376 - - - 2,376 Construction 7,500 6,300 3,755 - - 17,555 Construction Management 773 1,000 600 - - - 2,373 Contingencies - I - 1 1,650 111 1 - 1 11650 Total CIP Expenses $ 14,069 1 $ 7,300 1 $ 6,005 1 $ -1 $ -1 $ -1 $ - 1 $ 27,374 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total User Fee (pay-as-you-go) $ 1,465 $ $ $ - $ - $ - $ - $ 1,465 Real Estate Excise Tax 3,226 - - - - 3,226 Utility Tax 598 - - - - 598 Grants/Contributions Received 7,640 7,000 2,220 - - 16,860 Mitigation/Traffic Impact Funds Receive 250 - - - - 250 Mitigation/Traffic Impact Funds-Anticip - - 3,510 - - 3,510 Misc./Transfers from other Projects - Utility Tax 402 - - - - 402 Misc./Transfers from other Projects - Real Estate Excise Tax 1,063 - - 1,063 Total CIP Resources $ 14,644 $ 7,000 $ 5,730 $ - $ - $ - $ - $ 27,374 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ - $ - $ - $ - $ - $ - Expenditure Increase/(Decrease) 30 30 30 30 30 150 Net Impact $ - $ - $ 30 $ 30 $ 30 $ 30 $ 30 $ 150 E-30 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road I Project Account: 306-4400-168 Project Description & Justification: Widen to 5 lanes Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ $ $ 1,200 $ - $ $ - $ 1,200 Consultant Services 1,500 - - - 1,500 Construction - - - - 9,597 9,597 - 19,194 Total CIP Expenses $ - $ - $ - $ 2,700 1 $ 9,597 1 $ 9,597 $ - 1 $ 21,894 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1, 000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Unfunded Needs - - 2,700 9,597 9,597 - 21,894 Total CIP Resources $ - $ - $ - $ 2,700 $ 9,597 $ 9,597 $ - $ 21,894 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ $ $ - $ - $ - $ - Expenditure Increase/(Decrease) - - 8 8 8 24 Net Impact $ - $ - $ - $ - $ 8 $ 8 $ 8 $ 24 E-31 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: S 314th St: 20th Av S - 23rd Av S - Install new sidewalks I Proiect Account: 306-4400-169 Project Description & Justification: Council Review/Approval: Install sidewalks on both sides of South 314th Street (Private Rd) for connectivity between 20th Ave S and 23rd Ave S for pedestrian access to the shopping centers. Signal Modification at S314th The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ $ - $ - $ 500 $ - $ - $ $ 500 Construction - - - 2,000 - - 2,000 Total CIP Expenses $ - $ - $ - $ 500 $ 2,000 $ - $ - $ 2,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1, 000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Unfunded Needs $ $ - $ - $ 500 $ 2,000 $ S $ 2,500 Total CIP Resources $ - $ - $ - $ 500 $ 2,000 $ - $ - $ 2,500 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ S $ - $ - S - $ - Expenditure Increase/(Decrease) - 4 4 4 12 Net Impact $ - $ - $ - $ - $ 4 $ 4 $ 4 $ 12 E-32 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS Project Name: SR 99 @ S 312th St Project Account: 306-4400-173 Project Description & Justification: Add 2nd Northbound left -turn lane Accommodate City Center Planned Action Council Review/Approval: The M&O is for ROW maintenance based on scope of the project. Projected Expenditures ($1, 000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ - $ - $ $ - $ 900 $ $ - $ 900 Consultant Services - - - 600 - 600 Construction - - - - - 605 4,603 5,208 Total CIP Expenses $ - $ - 1 $ - $ - $ 1,500 $ 605 1 S 4,603 1 $ 6,708 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Mitigation/Traffic Impact Funds Receive - - - - - - Unfunded Needs - - 1,500 605 4,603 6,708 Total CIP Resources $ - $ - $ - $ - $ 1,500 $ 605 $ 4,603 $ 6,708 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ - $ S $ $ $ Expenditure Increase/(Decrease)- - - Net Impact $ - $ - $ - $ - $ - S - S - $ - E-33 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: SW 344th St: 12th Ave SW - 21st Ave SW I Proiect Account: 306-4400-175 Project Description & Justification: Extend 3-lane principal collector with bike lanes, sidewalks, illumination Complete alternate route to bypass 21st Ave SW @ SW 336th Street Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ - $ - $ $ $ - $ 151 $ $ 151 Consultant Services - - - - 605 605 Construction - - - - - 2,128 7,280 9,408 Total CIP Expenses $ - I $ - I $ - $ - $ - 1 $ 2,884 1 $ 7,280 $ 10,164 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Unfunded Needs - - - 2,884 7,280 10,164 Total CIP Resources $ - $ - $ - $ - $ - $ 2,884 $ 7,280 $ 10,164 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ S Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-34 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS Project Name: S320th Street at I - 5 Bridge Widening Project Account: 306-4400-177 Project Description & Justification: Widen S 320th Street bridge over I-5 to 7 lanes with sidewalks. Re -align loop ramp and NB off -ramp. This phase of the project is for final engineering and right of way acquisition and is listed as Phase 4A in the PSRC 2030 Regional Plan. This is one of multiple phases modifying the existing S 320th St/I-5 Interchange. This phase will add HOVlanes and sidewalks in each direction of the bridge structure, replace the loop ramp and modify ramps sections south of the interchange, and provide a Collector Distributor (CD) lane. Benefits: • HOV lanes promote transit ridership alleviating increased congestion and poor air quality. Additionally, the HOV lanes support the new service routes to the regional Park & Ride enhancing on time reliability to commuters. • Loop ramp replacement removes current safety issues of the non-standard radius of the existing ramp reducing collision incidences. • The CD lane addition removes vehicles from the interchange intersections as well as the freeway increasing free flow operations and time savings to a person's day. • Economic development is promoted through reduced travel times and livability to the City Center. Prior Council Review/Approval: Projected Expenditures ($1, 000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ $ $ - $ 5,612 $ 2,123 $ - $ - $ 7,735 Construction - - - 62,187 62,187 124,374 Total CIP Expenses $ $ - $ - $ 5,612 $ 2,123 $ 62,187 $ 62,187 $ 132,109 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Unfunded Needs 5,612 2,123 62,187 62,187 132,109 Total CIP Resources $ - $ $ - $ 5,612 $ 2,123 $ 62,187 $ 62,187 $ 132,109 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ S - $ - $ $ $ - $ Expenditure Increase/(Decrease) - Net Impact $ $ $ - $ - $ - $ - $ - $ - E-35 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS (Project Name: Citywide Pedestrian Crossing Improvements Proiect Account: 306-4400-178 Project Description & Justification: The intention of the Citywide Pedestrian Safety Improvements Program is to improve safety for pedestrians crossing roadways. This Program is funded by gas tax revenue dedicated to transportation safety improvements Prior Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Construction $ 733 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 2,653 Total CIP Expenses $ 733 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 2,653 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Fuel Tax $ 733 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 2,653 Total CIP Resources $ 733 $ 320 $ 32 $$ 320 $ 320 $ 320 $ 320 $ 2,653 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ $ $ $ $ $ Expenditure hicrease/(Decrease) Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-36 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS Project Name: School Zone Enhancements Proiect Account: 306-4400-192 Project Description & Justification: This is a Council approved 5 year program for School Zone Enhancement that started in 2013 and will be completed in 2017 This Program is funded by Traffic Safety Fund (Red Light Photo Enforcements) The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2014 2017 2018 2019 2020 2021 2022 Total Construction $ 657 $ 205 $ - $ $ $ $ - $ 862 Total CIP Expenses $ 657 $ 205 $ - $ - $ - $ - $ - $ 862 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2014 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Received $ 657 $ - $ $ $ S $ $ 657 Traffic Safety Fund - 205 205 Total CIP Resources $ 657 $ 205 $ - $ - $ - $ - $ - $ 862 L-T-D Impact on Operating Funds thru 2014 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ $ - $ S $ $ Expenditure Increase/(Decrease) - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-37 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS I Project Name: 21st Ave S Sidewalks I Proiect Account: 306-4400-193 Project Description & Justification: Install sidewalk improvements on west side. The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Grant Funding approved July 17th, 2014. Projected Expenditures ($1,000's) CIP Funds- Expenses L-T-D thru 2014 2017 2018 2019 2020 2021 2022 Total Property Acquisition $ 330 $ - $ - $ $ $ $ 330 Consultant Services 142 - - - 142 Construction - 720 - - - 720 Construction Management 90 - - - 90 Contingencies - 82 1 - I II11 82 Total CIP Expenses $ 472 $ 892 1 $ - 1 $ - $ -1 $ -1 $ -1 $ 1,364 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000Is) CIP Funds- Resources L-T-D thru 2014 2017 2018 2019 2020 2021 2022 Total Fuel Tax $ 75 $ - $ - $ - $ - $ - $ - $ 75 Grants/Contributions Received 397 - - - - - - 397 Grants/Contributions Anticipated - 762 - - - - - 762 Misc./Transfers from other Projects - Utility Tax 1 130 1 - IIIII - 1 130 Total CIP Resources $ 602 $ 762 $ - $ - $ - $ - $ - $ 1,364 L-T-D Impact on Operating Funds thru 2014 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ $ - S - $ - $ - S - $ - Expenditure Increase/(Decrease) 3 3 3 3 3 15 Net Impact $ - $ - $ 3 $ 3 $ 3 $ 3 $ 3 $ 15 E-38 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS I Project Name: Sacajawea Safe Routes to Schools I Proiect Account: 306-4400-194 Project Description & Justification: This project provides an 8 ft. sidewalk and bicycle lane on the south side of Dash Point Rd from the improvement at Redondo Way S to the entrance to Sacajawea Middle School The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Council approved Bid Award on July 19, 2016 Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ 300 $ - $ - $ - $ S $ - $ 300 Construction 950 50 - - - 1,000 Construction Management 115 7 - - - 122 Contingencies - 78 1 - I - - 78 Total CIP Expenses $ 1,365 $ 135 1 $ - 1 $ - 1 $ - $ - $ - $ 1,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Fuel Tax $ 300 $ - $ - $ $ S - $ - $ 300 Grants/Contributions Received 1,065 135 - - - 1,200 Total CIP Resources $ 1,365 $ 135 $ - $ - $ - $ - $ - $ 1,500 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ $ - $ - $ - S - $ - $ - Expenditure Increase/(Decrease) 6 6 6 6 6 30 Net Impact $ - $ - $ 6 $ 6 $ 6 $ 6 $ 6 $ 30 E-39 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS Project Name: Citywide Flashing Yellow Arrow Retrofits Project Proiect Account: 306-4400-199 Project Description & Justification: Traffic signal modifications - Flashing Yellow Arrow retrofits on 11 signals city wide The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Council approved Bid Award 2/1/16 Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ 160 $ - $ $ $ $ $ - $ 160 Construction 460 20 - 480 Construction Management 97 - - - 97 Total CIP Expenses $ 717 1 $ 20 $ - $ - $ - $ -1 $ - $ 737 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ 17 $ - $ - $ $ $ $ S 17 Grants/Contributions Received 700 20 - 720 Total CIP Resources $ 717 $ 20 $ - $ - $ - $ - $ - $ 737 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ - $ - $ $ $ S Expenditure Increase/(Decrease) - - - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-40 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN — TRANSPORTATION SYSTEMS I Project Name: Steel Lake Park to Downtown Trail Proj I Proiect Account: 306-4400-200 Project Description & Justification: This project provides an 8 ft. sidewalk on the north side of S312th Street from the entrance to Steel Lake Park to 24th Ave S Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ 113 $ - $ $ $ $ $ - $ 113 Construction 600 - - - 600 Construction Management 100 - - - 100 Total CIP Expenses $ 113 $ 700 $ - $ - $ - $ - $ - $ 813 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2024 2022 Total Real Estate Excise Tax $ 113 $ - $ S $ $ S 113 Grants/Contributions Received 100 200 - 300 Misc./Transfers from other Projects - General Fund 15 - - 15 Misc./Transfers from other Projects - Utility Tax 85 - 85 Misc./Transfers from other Projects - Real Estate Excise Tax 300 1 - - - 300 Total CIP Resources $ 500 1 $ 313 $ - $ - $ - $ -1 $ -1 $ 813 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue hicrease/(Decrease) $ - $ - $ - $ - $ - $ - $ - $ - Expenditure hicrease/ Decrease - - 5 5 5 5 5 25 Net Impact $ - $ - $ 5 $ 5 $ 5 $ 5 $ 5 $ 25 E-41 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: 21 st Ave S Pedestrian Connection - S 314th St to S 316th Street (Grand Stair Case) I Project Account: 306-4400-201 Project Description & Justification: Construct staircase with ADA-accessible ramp to connect to an extension of 21 st Avenue S between S 314th Street and S 316th Street. Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ - $ 300 $ - $ - S S S $ 300 Construction - 1,300 1,000 - 2,300 Construction Management - 150 150 - 300 Contingencies - - 225 - - - 225 Total CIP Expenses $ - 1 $ 1,750 $ 1,375 $ - $ -I $ -1 $ - $ 3,125 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Anticipated $ - $ 500 $ - $ S S S $ 500 Mitigation/Traffic Impact Funds-Anticip - 1,500 - 1,500 Misc./Transfers from other Projects - Utility Tax 125 - 125 LIFT - 1 500 1 500 1 1,000 Total CIP Resources $ 125 1 $ 2,500 1 $ 500 1 $ - $ - $ - $ L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ $ S - $ - $ - $ - $ - Expenditure Increase/(Decrease) - 5 5 5 5 20 Net Impact $ - $ - $ - S 5 $ 5 1 $ 5 $ 5 $ 20 E-42 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: Adaptive Traffic Control System Project Phase I I Proiect Account: 306-4400-202 Project Description & Justification: This project is to implement an adaptive traffic control system in the City Center The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Authorization to submitt for grant funding 2/16/16 Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ $ 200 $ 200 $ $ $ $ - $ 400 Construction - 600 - - 600 Total CIP Expenses $ - $ 200 $ 800 $ - $ - $ - $ - $ 1,000 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds- Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Anticipated $ - $ 60 $ 800 $ $ $ S $ 860 Misc./Transfers from other Projects - Real Estate Excise Tax 140 - - 140 Total CIP Resources $ 140 1 $ 60 1 $ 800 1 $ - $ - $ - $ - $ 1,000 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ $ $ $ $ $ Expenditure Increase/(Decrease)- Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-43 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: Adaptive Traffic Control System Project Phase II I Proiect Account: 306-4400-203 Project Description & Justification: This project is to Expand the adaptive traffic control system to Pacific Highway South and S348th Corridors The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Authorization to submitt for grant funding 7/19/16 Projected Expenditures ($1,000's) L-T-D CIP Funds- Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ $ 200 $ - $ $ $ $ - $ 200 Construction 800 - - 800 Total CIP Expenses $ - $ 200 $ 800 $ - $ - $ - $ - $ 1,000 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Anticipated $ - $ 100 $ 800 S $ $ - $ - $ 900 Misc./Transfers from other Projects - Real Estate Excise Tax 39 - - - - 39 Misc./Transfers from other Projects - Utility Tax 61 1 - - 61 Total CIP Resources $ 100 1 $ 100 $ 800 $ - $ - $ - $ L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ S $ $ $ $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - $ - $ - $ - $ E-44 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: SR509: SW 312th St - 21st Ave SW SRTS Project I Proiect Account: 306-4400-204 Project Description & Justification: This project provides an 8 ft. sidewalk and bicycle lane on the south side of Dash Point Rd from the Sw312th Street to 21st Ave SW Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ $ 250 $ - $ - $ $ $ $ 250 Construction 1,000 - - 1,000 Construction Management - 150 - - 150 Contingencies - 100 - - 100 Total CIP Expenses $ - $ 250 1 $ 1,250 1 $ - 1 $ - $ -1 $ -1 $ 1,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Anticipated $ - $ $ 1,200 $ $ $ $ - $ 1,200 Misc./Transfers from other Projects - General Fund 292 - - - 292 Misc./Transfers from other Projects - Utility Ta 1 8 11 - II I I - 8 Total CIP Resources I $ 300 1 $ -1 $ 1,200 1 $ -I $ -I $ -1 $ - $ 1,500 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ $ $ - $ - $ - $ - $ - Expenditure Increase/(Decrease) - 6 6 6 6 24 Net Impact $ - $ - $ - $ 6 $ 6 $ 6 $ 6 $ 24 E-45 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: S 312th St: Steel Lake Park - 28th Ave S (Pedestrian and Bicycle Safety Project) I Proiect Account: 306-4400-205 Project Description & Justification: This project provides an 8 ft. sidewalk on the north side of S312th Street from the entrance to Steel Lake Park to 28th Ave S Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1, 000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ - $ 100 $ - $ $ $ $ $ 100 Construction - 500 - - 500 Construction Management - 100 - - 100 Total CIP Expenses $ - 1 $ 700 1 $ - 1 $ - $ - $ - $ - $ 700 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Anticipated $ - $ 500 $ - $ $ $ - $ - $ 500 Misc./Transfers from other Projects - General Fund 200 - - - - 200 Total CIP Resources $ 200 1 $ 500 1 $ - $ - $ - $ -1 $ - 1 $ 700 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ - $ - $ - $ - $ - $ - Expenditure Increase/(Decrease - 6 6 6 6 6 30 Net Impact $ - $ - $ 6 $ 6 $ 6 $ 6 $ 6 $ 30 E-46 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: Olympic View Elementary School (SRTS) (Design and Construction) I Proiect Account: 306-4400-206 Project Description & Justification: Construct curb, gutter, sidewalk on the west side of 26th Avenue SW from SW 327th to SW 330th Street Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ - $ 100 $ - $ $ $ $ $ 100 Construction - - 500 500 Total CIP Expenses $ - $ 100 $ 500 $ - $ - $ - $ - $ 600 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Anticipated $ - $ $ 480 $ $ $ $ $ 480 Misc./Transfers from other Projects - General Fund 120 - 120 Total CIP Resources $ 120 $ - $ 480 1 $ - $ - $ - $ - $ 600 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ $ S $ $ $ $ Expenditure Increase/(Decrease) Net Impact $ - $ - $ - S - $ - $ - $ - $ - E-47 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: City Center Access Phase I - Environmental process update I Project Account: 306-4400-207 Project Description & Justification: Updating the Environmental process for the City Center Access Improvements Council Review/Approval: The M&O is for ROW maintenance based on scope of the project Projected Expenditures ($1,0001s) CIP Funds- Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ - $ 887 $ 1,613 $ $ $ $ - $ 2,500 Total CIP Expenses $ - $ 887 $ 1,613 $ - $ - $ - $ - $ 2,500 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds - Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Real Estate Excise Tax $ - $ - $ 1,613 $ - $ - $ - $ - $ 1,613 Misc./Transfers from other Projects - General Fund 403 - - - - - 403 Misc./Transfers from other Projects - Mitigation/Traffic Impact Funds 1 484 1 - I I - I - I - I - 484 Total CIP Resources I $ 887 1 $ - 1 $ 1,613 1 $ - 1 $ - 1 $ - 1 $ - L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ - $ $ $ $ S Expenditure Increase/(Decrease) - Net Impact $ - $ - $ - $ - $ - $ - $ - $ - E-48 CAPITAL BUDGET CAPITAL IMPROVEMENT PLAN - TRANSPORTATION SYSTEMS I Project Name: Street Light LED Conversion I Proiect Account: 306-4400-208 Project Description & Justification: Street Light conversion to LED The M&O is for ROW maintenance based on scope of the project Council Review/Approval: Presented to Council as part of the 10 years Capital Replacement Plan Projected Expenditures ($1,000's) L-T-D CIP Funds - Expenses thru 2016 2017 2018 2019 2020 2021 2022 Total Consultant Services $ - $ 150 $ - $ - $ $ $ $ 150 Construction - - 3,360 - 3,360 Total CIP Expenses $ - $ 150 $ 3,360 $ - $ - S - S - S 3,510 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) CIP Funds- Resources L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Unfunded Needs $ $ 150 $ 3,360 $ $ $ - $ - $ 3,510 Total CIP Resources $ - $ 150 $ 3,360 $ - $ - $ - $ - $ 3,510 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ $ - $ - $ - $ $ $ S Expenditure Increase/(Decrease) - - Net Impact $ - $ - $ - $ - $ - $ - $ $ - E-49 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET CAPITAL IMPROVEMENT PLAN — PERFORMING ARTS AND CONFERENCE CENTER IProject Name: Performing Arts and Event Center I Proiect Account: 308-5800-110 Project Description & Justification: This project is established for the construction of Performing Arts and Conference Center being built in the downtown of Federal Way. Maintenance costs would depend on the actual project components. Council Review/Approval: Projected Expenditures ($1,000's) CIP Funds - Expenses L-T-D thru 2016 2017 2018 2019 2020 2021 2022 Total Construction $ 20,182 $ 11,279 $ - $ - $ - S $ $ 31,461 Total CIP Expenses $ 20,182 $ 11,279 $ - $ - $ - $ - $ - $ 31,461 L-T-D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) L-T-D CIP Funds - Resources thru 2016 2017 2018 2019 2020 2021 2022 Total Grants/Contributions Received 9,010 $ - $ - $ - $ - $ - $ $ 9,010 Misc./Transfers 11,172 $ 11,279 $ - $ - $ - $ $ $ 22,451 Total CIP Resources $ 20,182 $ 11,279 $ - $ - $ - $ - $ - $ 31,461 L-T-D Impact on Operating Funds thru 2016 2017 2018 2019 2020 2021 2022 Total Revenue Increase/(Decrease) $ - $ - $ - $ S S $ Expenditure Increase/(Decrease) - - - Net Impact $ - $ - $ - $ - $ - $ - $ E-50 CITY OF FEDERAL WAY201712018 PROPOSED BUDGET APPENDIX PROPOSITION 1- BUDGET DETAIL At the November 2006 general election, Federal Way voters approved a 1.75% tax rate increase (for a total rate of 7.75%) on all utilities. This additional utility tax is projected to raise $2.7 in 2017 and 2018 to fund the qualifying Proposition 1 positions consisting of 24.5 FTEs in public defender, police, prosecution, court, code enforcement, parks maintenance and related support functions. The enhancement of police and community safety focused first on improving the core functions of policing: patrol, traffic, and investigations. The proposition added 18 sworn police officers and one record clerk in the Police Department. It also provided more funds for municipal court, city criminal prosecution, and jail and support services, whose workload will increase with an increased number of police officers. Finally the proposition added one additional code compliance officer, related legal support, one maintenance worker, and funding for City park security. The proposition is an integrated strategy designed to make a substantial impact on the most essential public and community safety needs and supplements existing services. The table below provides the ongoing cost funding these positions and related costs. Proposed Budget $ 2017 2018 FTE Program Description Public Defender Increase Public Defender 51,076 51,076 - TOTAL MAYOR'S OFFICE 51,076 51,076 1.00 Code Compliance Officer Salary 67,423 69,863 Benefits 28,885 30,788 1.00 TOTAL COM M UNITY & ECONOM IC DEVELOPM 1 96,308 100,651 1.50 Prosecutor Salary 116,267 122,303 Benefits 41,463 44,437 0.50 Assistant City Attorney Salary 45,547 46,229 (code compliance) Benef its 17,804 18,981 2.00 TOTAL LAW 221,080 231,950 0.50 Judge Salary 78,176 83,202 Benefits 32,258 32,903 1.00 Court Clerk 1 Salary 41,396 47,447 Benefits 17,017 17,938 1.50 TOTAL MUNICIPAL COURT 168,847 181,490 1.00 Maintenance Worker 1 Salary 60,098 61,339 Benefits 23,039 23,044 Pierce County Security Contract 17,200 17,200 1.00 TOTAL PARKS & RECREATION 100,337 101,583 1.00 Records Specialist Records Specialist (1) - Salary 54,544 55,362 Records Specialist (1) - Benefits 19,446 19,736 16.00 16 Police Officers Police Officers (16) -Salary 1,445,718 1,475,903 Police Officers (16) -Benefits 515,431 526,146 2.00 Lieutenant Lieutenant (2) - Salary 240,434 244,041 Lieutenant (2) - Benefits 85,722 87,000 19.00 1 ITOTAL POLICE 1 2,361,295 1 2,408,188 24.50 1 1 1 2,998,943 1 3,074,937 F - 1 APPENDIX NON-CIP CAPITAL OUTLAY SUMMARY (Excluding Capital Improvement Projects) Fund Dept Description 2017 2018 Dumas Bay Center: DBC Repair damage to beach trail and re -open to public 50,000 DBC Installation of new roof over Knutzen family theatre 100,000 DBC Replace kitchen oven and tilt skillet 20,000 Subtotal Dumas Bay Center Fund 170,000 - Information Systems: City -Wide RR Servers (2 in 2017) (2 in 2018) 23,678 25,742 PD RR Police MDCs (16 in 2017) (19 in 2018) 71,874 63,150 City -Wide RR Desktop PCs (48 in 2017) (55 in 2018) 48,349 56,443 City -Wide RR Laptop (8 in 2017) (8 in 2018) 14,278 14,120 City -Wide RR Printers (2 in 2017) (4 in 2018) 7,347 15,242 PD RR Police Radios Mobile (5 in 2017) (5 in 2018) 17,246 17,246 PD RR Police Radios Portable (7 in 2017) (7 in 2018) 24,145 24,145 PD RR Scanner (1 in 2017) (2 in 2018) 4,810 3,527 City -Wide RR Network 4,805 - City -Wide RR Video Arrangement Equipment - 6,618 City -Wide RR Miscellaneous Hardware 10,000 10,000 City -Wide RR UPS and Batteries - 33,311 City -Wide RR LG GIS Plotter - 10,178 City -Wide RR Spillman Server 39,899 - City -Wide RR Council tablet replacements 7,787 - Subtotal Information Systems Fund 274,218 279,722 Mail & Distribution: PK-SL Replace copiers (4 in 2017) (3 in 2018) 56,506 24,234 Subtotal Mail & Distribution Fund 56,506 24,234 Fleet & Equipment: PW Replace 83511 Ford Escape Hybrid 31,222 - PW Replace Sidewalk Grinder 5,500 PW Replace Trench Safety Box 3,837 PW Replace 6" Pump and Trailer 57,998 PW Replace Side Mower 92051 69,917 PW Replace Mini Excavator 65,000 PW Replace Solar Arrowboard 10,234 PK Replace Pro Gator from 2001 28,495 PK Replace Sod Cutter from 1991 9,942 PK Replace Truck 102 Chevy Blazer from 2002 36,366 PD Replace Marked Ptrol Vehicle 6164 49,000 PD Replace Marked Ptrol Vehicle 6391 49,000 Subtotal Fleet & Equipment Fund 416,511 - Grand Total Non-CIP Capital Outlay $ 917,235 $ 303,956 F - 2 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET 2017 FEE SCHEDULE BLANK PAGE F - 3 APPENDIX MISCELLANEOUS STATISTICAL INFORMATION BLANK PAGE F-4 CITYOF FEDERAL WAY201712018 PROPOSED BUDGET GLOSSARY OF BUDGET TERMS The following are definitions for common terms found in budget summary statements, as well as an explanation of financial terms, found in this budget document. Accounting System The total set of records and procedures, which are used to record, classify, and report information on the financial status and operations of an entity. Accrual Basis Accrual basis of accounting is used in proprietary (enterprise and internal service) funds. Under it, transactions are recognized when they occur. Revenues are recognized when earned and expenses are recognized when incurred. "When" cash is received or disbursed is not a determining factor. Adjusted Budget The budget as revised through supplemental appropriations approved by Council during the year. Allocation To set aside or designate funds for specific purposes. An allocation does not authorize the expenditure of funds. Appropriation An authorization made by the City Council which permits officials to incur obligations against and to make expenditures of governmental resources. Arbitrage The excess of the yield on investments acquired with gross proceeds of a bond issue over the bond yield of the issue. This excess must be rebated to the United States Treasury, and is called arbitrage rebate. Assessed Valuation The estimated value placed upon real and personal property by the King County Assessor as the basis for levying property taxes. Audit A systematic examination of resource utilization concluded in a written report. It is a test of management's internal accounting controls and is intended to: • ascertain whether financial statement fairly present financial positions and results of operations; • test whether transactions have been legally performed; • identify areas for possible improvements in accounting practices and procedures; • ascertain whether transactions have been recorded accurately and consistently; • and ascertain the stewardship of officials responsible for governmental resources BARS The State of Washington prescribed Budgeting, Accounting, Reporting Systems Manual for which compliance is required for all governmental entities in the State of Washington. Balanced Budget State law prescribes a balanced budget is total expenditures and other uses no to exceed total resources (current revenue plus beginning fund balance). The City of Federal Way's policy further requires that ongoing expenditures do not exceed ongoing revenues. A balanced budget for Federal Way must meet both conditions. Base Budget Ongoing expense for personnel, contractual services, and the replacement of supplies and minor equipment required to maintain service levels previously authorized by City Council. Beginning Fund The resources that are unspent from the previous year and are available in the subsequent Balance fiscal year for expenditures. Since these resources are typically available due to under expenditures in the previous year or unexpected revenues, it is prudent to not utilize these resources for ongoing operational expenditures. Employer contributions paid by the City as part of the conditions of employment. Benefits Examples include: health/dental insurance, state public employees retirement system, city retirement system, and employment security. F - 5 APPENDIX Biennial Budget A budget applicable to a two-year fiscal period. Bond(Debt Instrument) A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called the maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long- term debt to pay for specific capital expenditures. Budget A plan of financial operation embodying an estimate of expenditures for a given period and the proposed means of financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which the City and its departments operate. Budget Amendment A change to a budget adopted in accordance with State law. A budget may be amended to increase expenditures/expenses at the fund level by ordinance without public notice or public hearing requirements, when unanticipated revenues occur or emergencies exist (RCW 35A.33.080 and 35A.33.120). The Mayor is authorized to make budget amendments between organizations of the same fund, as long as there is no change in the total budget for that fund. Budget Calendar The schedule of key dates or milestones which the City follows in the preparation and adoption of the budget. Budgets and Budgetary The City of Federal Way budgets its funds in accordance with Revised Code of Accounting Washington (RCW) 35A.33. In compliance with the Code, annual appropriations are adopted for the General, Special Revenue, Debt Service and Capital Projects Fund. Any unexpended appropriations lapse at the end of the fiscal year. For Governmental Funds, there is no substantial difference between budgetary basis and generally accepted accounting principles. Annual appropriated budgets are adopted at the fund level. Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Budget Document The official written statement prepared by the budget office and supporting staff, which presents the proposed budget to the City Council. Community Funding provided for the purpose of carrying out eligible community development and Development Block housing activities. Grant (CDBG) Capital Expenditures made to acquire, reconstruct, or construct major fixed or capital assets. A fixed asset is a tangible object of a long-term character which will continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. A capital asset must exceed $1000 in cost and have an expected useful life expectancy of 12 months. For purposes of this defmition, a "fixed asset" includes a group of items purchased together that will be used "for a single purpose" and which could not be used effectively by themselves. Capital Facilities Plan A capital facilities plan includes an inventory of existing facilities, a forecast of future (CFP) needs, proposed locations, capacities for new or expanded facilities, and a financing plan. The financing plan outlines the costs, revenues and time schedules for each capital improvement project. In compliance with the Growth Management Act legislation within the State of Washington, the City is preparing such a plan. F - 6 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Capital Improvement A plan for capital expenditures to be incurred each year over a period of five or more Program (CIP) future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount to be expended in each year, and the method of financing those expenditures. Certificates of A certificate of participation represents a divided share of a lease that is assigned or Participation marketed to investors. These debt instruments typically represent general obligation debt but can also be issued by enterprises. Certificate of Deposit A negotiable or non-negotiable receipt for monies deposited in a bank or other financial institution for a specified period at a specified interest rate. Comprehensive Plan A general plan that outlines growth and land use for residential, commercial, industrial, and open space areas. Consumer Price Index A statistical description of price levels provided by the United States Department of (CPI) Labor. The index is used as a measure of change in the cost of living. Contingency A budgetary reserve set aside for emergencies or unforeseen expenditures for which no other budget exists. Cost of Living An increase in salaries to offset the adverse effect of inflation on compensation. Adjustment (COLA) Councilmanic Bonds Councilmanic bonds refer to bonds issued with the approval of the Council as opposed to voted bonds which must be approved by vote of the public. Councilmanic bonds must not exceed .75% of the assessed valuation. Debt Service Payment of interest and repayment of principal to holders of the City's debt instruments. Deficit (1) The excess of an entity's liabilities over its assets (see Fund Balance) (2) The excess of expenditures or expenses over revenues during a single accounting period. Department Basic organizational unit of City government responsible for carrying out a specific function. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. Division A group of homogenous cost centers within a department. Designated Fund Fund balance that is not legally restricted to a specific use, but is nonetheless planned to Balance be used for a particular purpose. For example, the General Fund has a fund balance that is designated for contingency. There is no legal restriction on the use of this fund balance, but it is budgeted to provide financial stability. Enterprise Fund A fund type used to account for operations that are financed or operated in a manner similar to private business enterprise where the intent of the governing body is that costs or providing goods and services be recovered primarily through user charges. Expendituresl Where accounts are kept on the modified accrual basis (expenditures) or accrual basis Expenses (expenses) of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes are made. Fees A general term used for any charge for services levied by government associated with providing a service, permitting an activity, or imposing a penalty. Major types of fees include business and non -business licenses and user charges. F - 7 APPENDIX Fiscal Year A twelve (12) month period designated as the operating year by an entity. For Federal Way, the fiscal year is the same as the calendar year. Full -Time Equivalent FTE is a measure of a position by its budgeted hours. For example, 1 FTE equals 2,080 Position (FTE) hours and .75 FTE equals 1,566 hours. Fund An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. (See the fund divider pages for specific fund category definitions.) Fund Balance Difference between assets and liabilities (the equity) reported in governmental funds. Fund balances are classified as reserved or unreserved/undesignated. Reserved funds: an account used to indicate that a portion of fund equity is legally restricted for a specific purpose. Unreserved or undesignated funds: the funds remaining after reduction for reserved balances. In addition, many of the special funds are themselves restricted as to use, depending on legal restrictions governing the levy of the funds they contain. General Fund This fund is supported by taxes, fees, and other revenues that may be used to pay the expense and liabilities of the City's general services and programs for citizens that are not separately accounted for in a special purpose fund. General Obligation Bonds for which the full faith and credit of the insuring government are pledged for Bonds payment. Goal A long-range statement of broad direction, purposc, or intcnt, bascd on the nccds of the community. Grant A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from state and federal governments. Grants are typically made for specified purposes. Growth Management Legislation enacted in 1990 by the State Legislature requiring that all jurisdictions in the Act (GMA) larger counties adopt new comprehensive plans by the end of 1993. This was enacted due to the enormous growth experienced in the State and the lack of uniform guidance for related development. This Act further specified that all plans conform to a broad set of guidelines set out by the State and that they be compatible with the guidelines of both the parent county and neighboring jurisdictions. Eight specific elements, including concurrency, are required to be included in every Comprehensive plan. Concurrency requires that infrastructure be available at the same time as new development. Infrastructure The underlying foundation, especially the basic installations and facilities, on which the continuance and growth of a jurisdiction depends (e.g. streets, roads, water systems) Indebtedness The state of owing financial resources to other financial institutions and investors. Interfund Services Payments for services rendered made by one City department or fund to another. Internal Service Fund billings are included in the category. These billings, however, also include equity transfers to internal service funds in support of "first time" asset acquisitions. Interfund Transfers Contributions from one City fund to another in support of activities of the receiving fund. Loans are not included. Intergovernment Services purchased from other government agencies and normally include types of Services services that only governmenp agencies provide. CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Internal Control A plan of organization for purchasing, accounting, and other financial activities, which, among other things, provides that: • The duties of employees are subdivided so that no single employee handles a financial action from beginning to end. • Proper authorizations from specific responsible officials are obtained before key steps in the processing of a transaction are completed. • Records and procedures are arranged appropriately to facilitate effective control. Internal Service Fund Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost reimbursement basis. Investment Securities and real estate purchased and held for the production of income in the form of interest, dividends, rentals or base payments. Level of Service Used generally to define the existing services, programs, and facilities provided by the government for its citizens. Level of service in any given activity may be increased, decreased, or remain the same, depending on the needs, alternatives, and available resources. Levy To impose a tax, special assessment or service charge for the support of government activities. The term most commonly refers to the real and personal property tax levy. Levy Rate The rate at which taxes, special assessments or service charges are imposed. For example, the real and personal property tax levy is the rate at which property is taxed per $1,000 of assessed valuation. The rate is determined by calculating the ratio of the maximum amount of property tax revenue allowable under state law and the total assessed valuation within the taxing district. Liability Debt or other legal obligations arising out of transactions in the past which must be liquidated renewed or refunded at some future date. Long -Term Debt Debt with a maturity of more than one year after the date of issuance. Mitigation Fees Fees paid by developers toward the cost of future improvements to City infrastructure, which improvements are required due to the additional demands generated by new development. Modified Accrual Basis Modified Accrual Basis of accounting is used in governmental fund types (general, special revenue, debt service, and capital project funds). Under it, revenues and other financial resource increments are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are generally recognized when they are incurred (bring forth a liability). Net Interest Cost This is the traditional method of calculating bids for new issues of municipal (NIQ securities. It is computed as either: (a) Dollar Cost: total scheduled coupon payments + bid discount (- bid premium), or (b) Interest Rate: total scheduled coupon payments + bid discount (- bid premium) divided by bond year dollars. Bond year dollars is the sum of the number of years each bond in an issue is scheduled to be outstanding multiplied by its par value. Object As used in expenditure classification, this term applies to the type of item purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples are personnel services, contractual services, and materials and supplies. F - 9 APPENDIX Objective A specific measurable achievement that may be accomplished within a specific time frame. Operating Budget An operations plan, expressed in financial terms, whereby an operating program is funded for a single year. Per state law, operating budgets lapse at year-end. Performance A performance measure is an indicator of the attainment of an objective. It is a specific Measures quantitative measure of work performed or services provided within an activity or program, or it may be a quantitative measure of results obtained through a program or activity. Personnel Services Includes total wages and benefits. Program Activity A broad function or a group of similar or related services/activities having a common purpose. Proposed Budget The Mayor's recommended budget submitted to the City Council and Public in October of each year. Proprietary Funds Recipients of goods or services pay directly to these funds. Revenues are recorded at the time services are provided, and all expenses incurred in earning and revenues are recorded in the same period. As a result, there is a direct cause and effect relationship between revenues and expenses in these funds. Public Works Trust A state revolving loan fund that provides low interest loans to help local governments Fund Loans (PWTFL) maintain or improve essential public works systems. Rainy Day Reserve The Rainy Day Reserves was established during the 2007/08 mid -biennium budget adjustment where Council authorized setting aside $2 million of the General fund unallocated balance to be used to offset temporary declines in General Fund revenues due to an economic downturn. Real Estate Excise Tax A tax levied on real estate sales and used for payment of debt and capital purposes. (REST) Replacement Reserves A portion of fund equity built up for specific assets for the purpose of purchasing the replacement of those assets. Reserve An account used to indicate that a portion of fund equity is legally restricted for a specific purpose. Residual Equity Nonrecurring or nonroutine interfund transfers of equity between funds. Transfer Resources Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary (internal service or enterprise) fund. In this budget document, the balance derived excludes asset depreciation expenditures. When depreciation is charged to user organizations, as in internal service funds, the cash balance remaining (ending retained earnings), therefore, represents the asset replacement reserve being accumulated. F-10 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET Revenue Income received by the City in support of a program of services to the community. It includes such items as property taxes, fees, user charges, grants, fines and forfeits, interest income and miscellaneous revenue. Revenue Estimate A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically a future fiscal year. Salaries and Wages Amounts paid for personal services rendered by employees in accordance with rates, hours, terms and conditions authorized by law or stated in employment contracts. This category also includes overtime, temporary help, and car allowances. Services and Charges Services acquired from and fees/payments made to vendors. These include printing, publications, auditing, police protection, street maintenance, public health programs, office rent, telecommunications, and social welfare programs. Special Revenue Funds Funds that are dedicated for a specific purpose requiring an additional level of accountability and are collected in a separate account outside of the General Fund. Standard Work Year 2,080 hours or 260 days is equivalent of one work year. Strategic Plan A plan outlining the goals and strategies the City will focus on over the next six years. Subsidy Financial assistance provided by one fund to another fund (e.g. General Fund subsidy of the Street Fund and Utility Tax Fund to Knutzen Family Theatre) Supplemental An appropriation approved by Council after the initial budget adoption. Supplemental Appropriation appropriations are approved by Council during the year. Supplies Items used to deliver services, such as office supplies, short-lived minor equipment with no material value, periodicals and books, and generic computer software. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include special assessments, fees, or charges for services. Tar Rate The amount of tax stated in terms of units per $1,000 of assessed value of taxable property. The tax rate is the result of dividing the tax levied by the assessed value of the taxing district. Transportation A comprehensive program used to identify specific transportation projects for Improvement Program improvement to enhance local, regional, state, and federal transportation systems. (TIP) Unreserved Fund The difference between fund assets and fund liabilities of governmental or similar trust Balance funds that is available for general expenditures. User Fees The payment of a fee for direct receipt of a public service by the person benefiting from the service. Yield The rate earned on an investment based on the price paid for the investment, the interest earned during the period held, and the selling price or redemption value of the investment. F-11 APPENDIX ACRONYM LIST AA Affirmative Action AAMA American Architectural Manufacturers Association AARP American Association of Retired Persons AASHTO American Association of State Highway and Transportation Officials ACAD Association of Coral Artists and Designers ACLU American Civil Liberties Union ADA Americans with Disability Act A & E Architecture and Engineering AFIS Automated Fingerprint Information System AFSCME American Federal, State, County, and Municipal Employees AICP American Institute of Certified Planners AICPA American Institute of Certified Public Accountants ALEA Aquatic Land Enhancement Account (a WA State grant fund) AOR Association of Oregon Recyclers A/P Accounts Payable APA American Payroll Association APA American Planning Association APWA American Public Works Association A/R Accounts Receivable ARMA Association of Records Managers and Administrators ASCAP American Society of Composers, Authors, and Publishers ASCE American Society of Civil Engineers ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers ASPA American Society for Public Administration ASTM American Society for Testing & Materials ATTUG AT&T Users Group AV Assessed Valuation AWC Association of Washington Cities AWRA American Water Resource Association BALD Building and Land Development (King County) BARS Budgeting, Accounting, and Reporting System (State) BPA Bonneville Power Administration BFOQ Bona Fide Occupational Qualifications BN/BC Neighborhood Business and Business Community zone CAC Citizens Advisory Committee CAFR Comprehensive Annual Financial Report CALEA Commission on Accreditation for Law Enforcement Agencies CAR Citizen Action Report CARES Children Active in Recreation and Education Services CBD Central Business District (Downtown) CCMA City -County Communications and Marketing Association CDBG Community Development Block Grant CEAW City Engineers Association of Washington CED Community & Economic Development CFN Community Food & Nutrition Program CFP Capital Facilities Plan / City Facilities Preferred Plan CFW City of Federal Way CHAS Comprehensive Housing Affordability Strategy CIAC Civic Investment Advisory Committee CIP Capital Improvement Program/City Improvement Plan CLRP Comprehensive Long Range Plan CLUP Comprehensive Land Use Plan CMA Certified Management Accountant CMC Certified Municipal Clerk COE Corps of Engineers, U.S. Army COG Council of Governments COP Certificate of Participation F-12 CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET COPP Community Outreach & Policy Planning Department CP Citizen Participation CPA Certified Public Accountant CPI Consumer Price Index CPG Coordinated Prevention Grant CTR Commute Trip Reduction CUP Conditional Use Permit DARE Drug Awareness Resistance Education (Police Department) DART Dial -A -Ride Transit (Service) DBC Dumas Bay Centre DCD Department of Community Development (State) DHHS Department of Health & Human Services DNS Determination of Non -Significance DOE Department of Energy (U.S.) DOL Department of Labor (U.S.) DP Data Processing DRS Department of Retirement Systems DS Determination of Significance DV Domestic Violence EDC Economic Development Council EEO Equal Employment Opportunity EEOC Equal Employment Opportunity Commission EIS Environmental Impact Statement EMD Emergency Management Division (State) EOC Emergency Operations Center EPA Environmental Protection Agency ERP Expert Review Panel ESA Endangered Species Act ESG Emergency Shelter Grant ESUG Eden Systems Users Group ETC Eastside Transportation Committee ETP Eastside Transportation Program FAA Federal Aviation Administration FAUS Federal Aid to Urban Systems FCC Federal Communication Commission FEMA Federal Emergency Management Act FHWA Federal Highway Administration FIRE Finance, Insurance and Real Estate FLSA Fair Labor Standards Act FTA Federal Transit Administration FTE Full Time Equivalent Employee FWCC Federal Way City Code FWRSF Federal Way Retirement System Fund FWSD Federal Way School District FWZC Federal Way Zoning Code GAAP Generally Accepted Accounting Principles GAC Government Access Channel GASB Government Accounting Standards Board GFOA Government Finance Officers Association (of US & Canada) GIS Geographical Information System GMA Growth Management Act (of 1990) GMPC Growth Management Planning Council GO General Obligation - as in - "GO Bond" GRIP Graffiti Removal Incentive Program GRVTAP Green River Valley Transportation Action Plan GSPA Graduate School of Public Affairs (University of Washington) HCT High Capacity Transit HEW Health, Education & Welfare (U.S.) F-13 APPENDIX HOA Home Owners Association HOV High Occupancy Vehicle HRIS Human Resource Information System HUD Department of Housing & Urban Development (Federal) IAC Interagency Committee (Grant for Outdoor Recreation) IAPMO International Association of Plumbing & Mechanical Officials ICBO International Conference of Building Officials ICMA Institute of Certified Management Accountants ICMA International City Management Association IIMC International Institute of Municipal Clerks IFTE Institute for Transportation and the Environment INPRA International Northwest Parks and Recreation Association INS Immigration and Naturalization Service IPD Implicit Price Deflator IPMA International Personnel Management Association IRS Internal Revenue Service ISTEA Intermodal Surface Transportation Efficiency Act (12/91) ITE Institute of Transportation Engineers JRPC Joint Regional Policy Committee KCC King County Code KCSWDM King County Surface Water Design Manual KCUC King County Utility Council KSAR King County Sexual Assault Resource Center LEOFF Law Enforcement Officers and Firefighters Retirement System LERN Learning Resources Network LID Local Improvement District LIFT Local Infrastructure Financing Tool LLE Lot Line Elimination LOS Level of Service LPG Liquefied Petroleum Gas LRHA Low Rent Housing Authority LTGO Limited Tax General Obligation M&O Maintenance and Operations MAB Modified Accrual Basis MBE Minority Business Enterprise (Federal) MDERT Multi District Emergency Response Team MDNS Mitigated Determination of Non -Significance METRO Municipality of Metropolitan Seattle MFR Monthly Financial Report MIS Management Information Service - ICMA MP Manufacturing Park MPS Mitigation Payment System MRSC Municipal Research and Services Center (of Washington) MVET Motor Vehicle Excise Tax NAES National Association of Executive Secretaries NAGA National Association of Government Archivists NAHRO National Association of Housing and Redevelopment Officials NCL National Civic League NEPA National Environmental Policy Act NET Neighborhood Emergency Team NFIP National Flood Insurance Program NHRMA National Human Resources Managers Association NIC Net Interest Cost NIGP National Institute of Government Purchasing NIMS National Incident Management Systems NLAAWS Network of Local Arts Agencies of Washington State NLC National League of Cities NNA National Notary Association NPDES National Pollutant Discharge EliminjtioRSystem CITY OF FEDERAL WAY 201712018 PROPOSED BUDGET NRPA National Recreation Park Association NSPE National Society of Professional Engineers NTSP Neighborhood Traffic Safety Program NWCAMA Northwest Computer Aided Mapping Association NWOUG Northwest Oracle Users Group O & M Operations and Maintenance OMB Office of Management & Budget (Federal) PAA Potential Annexation Area. PALS Pedestrian Accident Locations PAS Planning Advisory Service PAW Planning Association of Washington PDA Personal Data Assistant PERS Public Employees Retirement System PHA Public Housing Authority PMS Pavement Management System PNBOA Pacific Northwest Basketball Officials Association PO Purchase Order PRCS The Federal Way Department of Parks Recreation and Culture Services PRIMA Public Risk/Insurance Management Association PSFOA Puget Sound Finance Officers Association PSI Professional Secretaries International PSLRTS Puget Sound Light Rail Transit Society PSNUG Puget Sound Novell Users Group PSRC Puget Sound Regional Council PTSA Parent -Teacher -Student -Association PWTFL Public Works Trust Fund Loan QFR Quarterly Financial Report R & D Research & Development RAP Regional Arterial Plan RAS Road Adequacy Standard RCW Revised Code of Washington R/D Retention/Detention REET Real Estate Excise Tax RFB Request for Bid RFP Request for Proposal RFQ Request for Qualifications RJC Regional Justice Center ROW Right -of -Way RTA Regional Transit Authority RTP Regional Transit Project RV Recreational Vehicle SCA Sound Cities Association SCATBD South County Area Transportation Board SEPA State Environment Policy Act SKCBA Seattle -King County Bar Association SKCHSC South King County Human Services Council SKCMSC South King County Multi -Service Center SKCRA South King County Referees Association SLA Society of Landscape Architects SOP Standard Operating Procedure SOV Single Occupancy Vehicle SOW Statement of Work SPIRIT Service, Pride, Integrity, Responsibility, Innovation, Teamwork SPRP Site Plan Review Process SPS State Public Service (property) SR99 State Route 99 SSOW Social Services Of Washington F-15 APPENDIX SST Streamlined Sales Tax STP Surface Transportation Program SWKC South West King County SWM Surface Water Management SWMM Storm Water Management Model TAC Technical Advisory Committee TAM Transportation Adequacy Measure TBD Transportation Benefit District TCU Transportation, Communications, Utilities TDM Transportation Demand Management/Traffic Demand Management TIA Transportation Improvement Account TIB Transportation Improvement Board TIC True Interest Cost TIP Transportation Improvement Plan TMA Transportation Management Association TNR Transportation Needs Report TSM Transportation System Management UATA Urban Arterial Trust Account UAB Urban Arterial Board UBC Uniform Building Code UCADB Uniform Code for Abatement of Dangerous Buildings UEC Uniform Electrical Code UFC Uniform Fire Code UGB Urban Growth Boundary UHC Uniform Housing Code ULI Urban Land Institute UMC Uniform Mechanical Code UPC Uniform Plumbing Code URISA Urban and Regional Information Systems Association USDA United States Department of Agriculture USDOT United States Department of Transportation USSSA United States Slow -Pitch Softball Association VA Veterans Administration VMT Vehicle Miles Traveled VRM Vehicle Radio Modem W-2 Earnings Statement (IRS) W-4 Withholding Statement (IRS) W-9 Request for Taxpayer Federal Identification Number (IRS) WABO Washington Association of Building Officials WAC Washington Administrative Code WACE Washington Association of Code Enforcement WCFR Washington Citizens For Recycling WCMA Washington Cities Managers Association WCPDA Washington Cities Planning Directors Association WCPPA Washington Council of Public Personnel Administrators WFOA Washington Finance Officers Association WLPA Washington Lakes Protection Association W/MBE Woman/Minority Business Enterprise WMCA Washington Municipal Clerks Association WMTA Washington Municipal Treasurers Association WRPA Washington Recreation and Parks Association WSAMA Washington State Association of Municipal Attorneys WSBA Washington State Bar Association WSCPA Washington Society of Certified Public Accountants WSDOE Washington State Department of Ecology WSDOT Washington State Department of Transportation WSLAA Washington State Local Arts Agencies WSRA Washington State Recycling Association F-16