11-22-2022 FEDRAC MinutesCITY OF
Federal Way
Finance / Economic Development / Regional Affairs Committee
Tuesday, November 22, 2022 5:00 p.m. — City Hall Council Chambers
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Tran called the meeting to order at 5:00 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Chair Tran and Councilmember Dovey,
Councilmember Norton (via Zoom, experienced brief audio/video connectivity issues).
COUNCIL MEMBERS IN ATTENDANCE: Council President Kochmar, Deputy Mayor Honda,
Councilmember Jack Walsh and Councilmember Lydia Assefa-Dawson (via Zoom).
STAFF MEMBERS IN ATTENDANCE: Deputy Finance Director Chase Donnelly; Assistant City
Attorney Kent Van Alstyne; IT Director Thomas Fichtner; Community Relations Liaison/Contract
Autumn Gressett; Parks Director John Hutton; Community Center Manager Leif Ellsworth;
Finance Administrative Assistant Sherri Nelson.
PUBLIC COMMENT: None.
A. Approval of Summary Minutes — October 25, 2022 Meeting
Motion to approve the October 25, 2022 minutes as written.
• Moved: Dovey
• Seconded: Tran
■ Passed: 2-0 (Norton momentarily unavailable due to connectivity issues)
B. WA State Department of Corrections Master Agreement: Presented by Community
Relations Liaison/Contract Administrator Autumn Gressett.
Community Relations Liaison/Contract Administrator Autumn Gressett presented the WA
State Department of Corrections Master Agreement for Class V Community Restitution
Programs, included in the existing approved budget, proposed amendment total of $75,000.
Motion to forward the proposed request to the December 6, 2022 consent agenda for
approval.
■ Moved: Dovey
• Seconded: Tran
• Passed: 2-0 (Norton momentarily unavailable due to connectivity issues)
C. King County Aquatics Capital Grant Fund Acceptance: Presented by Community Center
Manager Leif Ellsworth.
Community Center Manager Leif Ellsworth presented proposal to accept King County Park
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CITY OF
Federal Way
Levy Aquatics Facilities Grant of $250,00.00 towards the replacement of the Federal Way
Community Center Water Slide and Play Structure.
Motion to forward the proposed request to the December 6, 2022 consent agenda for
approval.
• Moved: Dovey
• Seconded: Norton
• Passed: 3-0
D. Purchase of VertiGIS Software: Presented by IT Director Thomas Fichtner.
IT Director Thomas Fichtner presented the change to current (3) year licensing agreement
for the City's Geographic Information System (GIS) and AMANDA permitting system, at an
additional $8,258, due to perpetual pricing no longer being offered due to software vendor
ownership change.
Motion to forward the proposed request to the December 6, 2022 consent agenda for
approval.
• Moved: Dovey
• Seconded: Norton
• Passed: 3-0
E. Tourism Enhancement Grant Recommendation 2022: Presented by FI Deputy Director Chase
Donnelly. LTAC Committee Chair Assefa-Dawson also present.
The Lodging Tax Advisory Committee (LTAC) met on November 9, 2022 and reviewed the
request from Miss Volunteer America Foundation for assistance. The event is being held at
the PAEC in January, has been reviewed for overnight hotel room stay generation. The
applicant requested $5,000. and the LTAC committee recommends approval, within the
existing approved budget.
Motion to forward the proposed request to the December 6, 2022 consent agenda for
approval.
• Moved: Dovey
• Seconded: Norton
• Passed: 3-0
F. AP Vouchers 10/16/2022—11/16/2022 & Payroll Vouchers 10/01/2022—10/31/2022:
Presented by Deputy Finance Director Chase Donnelly.
Finance Deputy Director Chase Donnelly presented a summary of the monthly
disbursements.
Motion to forward the proposed request to the December 6, 2022 consent agenda for
approval.
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CITY OF
Federal Way
• Moved: Dovey
• Seconded: Norton
■ Passed: 3-0
G. Monthly Financial Report — October 2022: Presented by Deputy Finance Director Chase
Donnelly.
Finance Deputy Director Chase Donnelly summarized the October 2022 Monthly Financial
Report, providing an update on the financial status of the city with summary and graphical
information on revenues, expenses, cash position, investments, and current economic
outlook.
Motion to forward the proposed request to the December 6, 2022 consent agenda for
approval.
• Moved: Dovey
• Seconded: Norton
■ Passed: 3-0
Other: Cancellation of December meeting was disclosed publicly.
NEXT MEETING: January 24, 2023 @ 5:00 pm
MEETING ADJOURNED: The meeting was adjourned at 6:02 p.m.
Attest: Approved by Committee:
a
Sherri N lson, Adm nistrative Assistant II Date
November 22, 2022 FEDRAC Page 3