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PRHSPSC MINS 02-14-2023 K:\PRHSPS Committee\2023\02-14-2023 Minutes (2).doc City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 14, 2023 5:00 p.m. SUMMARY Committee Members Present: Chair Walsh and Committee member Assefa-Dawson Committee Members Present via Zoom: Committee member Norton Council Members Present: Deputy Mayor Honda, Council President Kochmar and Council member Dovey Staff Members Present: Joanna Eide, Assistant City Attorney, Steve Groom, Finance Director, John Hutton, Parks Director, Jason Gerwen, Parks Deputy Director, David Clemons, DBC Manager, Autumn Gressett, Community Relations Liaison/Contract Administrator, Cody Geddes, Recreation Manager, Leif Ellsworth, FWCC Manager and Mary Jaenicke, Administrative Assistant II. Guests: Brian Hoffman, General Manager Oakview Group Chair Walsh called the meeting to order at 5:01pm PUBLIC COMMENT Karen Brugato, Vice Chair of the Arts Commission spoke on behalf of the Arts Commission. Ms. Brugato spoke regarding the 2022 Covid Unmet Needs one-time use Grant the City received from King County. This money has been reserved for the PAEC to support Arts and Culture groups. The PAEC has two programs that qualify. The Arts for Youth (A4Y) and the five Resident Art Organizations. The funds are to be used for expenses incurred during 2022. The A4Y was not functioning during 2022. They did have expenses in 2021 for an Arts Educator that was paid for by the 2022 CSO funding from King County. During Covid the resident artists did not stop their programming and this programming came at a great cost to them. Ms. Brugato is proposing that all or part of the grant be given to the resident artists. Approval of Minutes Committee member Assefa-Dawson motioned to approve the January 10, 2023 minutes. Committee member Norton seconded. Motion passed. City Venues Financial Briefing Staff Hutton gave a presentation on the revenues and expenditures for the Dumas Bay Centre, Federal Way Community Center, the Performing Arts and Events Center and the Celebration Park Sports Complex for the years 2019 and 2022 and the projected revenues and expenditures for 2023. A long discussion took place. The Council and Committee members requested that staff consider offering one free night a month at the Community Center and offering reduced or free admission for low income youth. Staff Hutton replied that staff is currently working on a program to bring people into the Center. Deputy Mayor Honda also requested to speak with staff regarding ideas on how to make the Center more inviting and comfortable to Seniors. Committee member Norton stated that she does not believe that they are being presented the full picture. She would like to know what is the subsidy for Dumas Bay, the Community Center and the PAEC. At the end of the discussion the Committee requested that staff come to the March meeting with the same numbers presented tonight, but to also include the breakdown of the debt service, and the subsidies. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 14, 2023 Summary Page 2 King County Covid-10 Pandemic for PAEC Staff Gressett’s provided the background information. The Arts 4 Youth (A4Y) has continued to bring live art and performances to the youth of Federal Way as well as South King County since 2017. The $50,000 grant will be used to bring back an Arts Education Coordinator. 61% of the youth that attend these performances are low to moderate income. Deputy Mayor Honda stated that $50,000 isn’t going to pay for an Arts Education Coordinator and asked how much more money would be needed after the $50,000 is gone. Staff Gressett answered that the Arts Coordinator position is part-time, it equals about three days a week so the $50,000 will pay for that position and the Federal Way Performing Arts Foundation gives the program approximately $31,000 for the year. Council President Kochmar asked where the money for the Resident Arts Groups would come from. Staff Groom stated that there is not a specific line item for them on ARPA. Deputy Mayor Honda added that there was discussion regarding that there is always funding left over and that they should be able to come up with at least $50,000. Chair Walsh added that there has also been discussion regarding the anticipated $100,000 in savings from the Target Building demolition and a portion of that could be used for the Resident Art Organizations (RAO). The goal is to fund both the R4Y and RAO’s. Staff Gressett stated that either way they will have to come back and ask for funding for the RAO’s or the R4Y; neither program can go away. Chair Walsh stated that both programs are very good and asked would it be practical at this time to split the money 50/50. Staff Gressett stated that it would be a disservice to both groups because it doesn’t bring either group to full stability. None of the RAO’s have expressed any desire to leave the facility; they are currently planning their 2023/24 programming based off of current rates and budget. Their programming starts in the Fall so this allows time for more discussion around the budget adjustment to help support them for the next season. Council member Norton moved to forward the authorization of allocation of the $50,000 funding from King County to the February 21, 2023 consent agenda for approval. Committee member Assefa-Dawson seconded. Deputy Mayor Honda stated that she would like to make sure that Council continues to have the discussion about finding the funding and the budget adjustments for the Performing Arts Groups. Motion passed. Security Solutions Northwest, Inc. Retainage Release (AG21-177) No discussion was held. Committee member Assefa-Dawson moved to forward accepting the Steel Lake Maintenance Shop Security System project as complete and release the retainage $5,596.93 to Security Solutions Northwest, Inc. to the February 21, 2023 consent agenda for approval. Committee member Norton seconded. Motion passed. Police Gate Replacement Retainage Release (AG22-012) No discussion was held. Committee member Norton moved to forward accepting Police Gate Replacement project as complete and release the retainage $2,724.97 to John R. Leskajan, LLC dba Tacoma Iron Works to the February 21, 2023 consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Commercial Fence Corporation Retainage Release (AG 22-031) No discussion was held. Committee member Assefa-Dawson moved to forward accepting the Steel Lake Maintenance Facility Fencing project as complete and release the retainage $7,602.52 to Commercial Fence Corporation to the February 21, 2023 consent agenda for approval. Committee member Norton seconded. Motion passed. Arts Commission 2023 Work Plan Staff Geddes presented the background information. The highlight of this year is that the Arts Commission added the Arts Explosion event that will be held on June 2-4 at the PAEC. Committee member Norton moved to forward the proposed Arts Commission 2023 Work Plan to the February 21, 2023 consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 14, 2023 Summary Page 3 Arts Commission 2023 Contract for Services Staff Geddes presented the background information. Many of the Arts Groups that perform at the PAEC are asking for funding from the Arts Commission. Committee member Assefa-Dawson moved to forward the proposed Arts Commission 2023 Contract for Services. Committee member Norton seconded. Motion passed. King County Youth and Amateur Sports Grant Staff Geddes presented the background information. The amount of the grant is $25,000. They are working with the Federal Way Soccer Club to provide coaches and offset the costs to provide a free community soccer camp at Celebration Park. The program is planned for 120 participants. Committee member Norton moved to forward the proposed grant agreement and acceptance of funds to the February 21, 2023 consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Community Fireworks Display for Fed, White & Blues Festival Staff Geddes presented the background information. Staff went out to bid and the bids came back at over $25,000 which is an increase from previous years. Committee member Assefa-Dawson moved to forward the bid acceptance for the community fireworks display and authorization to execute the contract to the February 21, 2023 consent agenda for approval. Committee member Norton seconded. Motion passed. Interlocal Agreement with DSHS, Respite in Community Settings Staff Geddes presented the background information. This program offsets the Inclusion program or adults with disabilities can use DSHS funding for activities, classes and trips that are offered at the Community Center. It makes up over 50% of the revenue that is earned from the programs and offsets costs. Committee member Norton moved to forward the proposed Interlocal Agreement to the February 21, 2023, consent agenda for approval. Committee member Assefa-Dawson seconded. Motion passed. Potential uses of Savings from Target Demolition for the Resident Art groups / Access to Facilities. Committee member Norton asked what the total amount of savings is. Chair Walsh said that it could be around $100,000. She asked about prior discussions that have taken place on what to do with the cost savings. Deputy Mayor Honda stated that she had said that every March a budget adjustment is done because when the previous years budget is closed out there is leftover funding and that money is reallocated. There had been a discussion that if the $50,000 grant went to the A4Y, the Council could look at the budget adjustment in March and find money for the local performing groups. Chair Walsh stated that at the last LUTC meeting they learned about the possible savings from the Target Demolition and Council member Dovey suggested that some of that money be used to help subsidize other programs and youth groups. NEXT REGULAR MEETING March 14, 2023 ADJOURNMENT Meeting adjourned at 7:51 p.m.