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PRHSPSC PKT 12-13-1999 [;~ I City of Federal Way.. i CITY COUNCIL PARKS, RECREATION, HU~ SERVICES & PUBLIC SAFETY COMMITTEE Monday, December 13, 1999 5:30 p.m. : City Hall Mt. .Baker Conference Room APPROVAL OF NOVEM!BER 22, 1999 SUMMARY COMMITTEE BUSINESS . A. Potential South KÎI~g County Human Services Roundtable Panther Lake Traf:Ø.c Safety Project National Little Lea¡gue Proposal Batting Cage ProppsallCelebration Park Youth Commission Work Plan Vadis Contract AItendment Celebration Park Advertising Polìcies Municipal Court Resolution 1. 2. 3. 4. 5. 6. AGENDA CALL TO ORDER PUBLIC FORUM COMMISSION COMMENTS B. C. D. E. F. G. H. PENDING ITEMS NEXT MEETING ADJOURNMENT 7. 8. Information Guenther Action Action Action Action Action Action Action Perez Schroder Schroder Reuter Wilbrecht Wilbrecht Wafter Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kachmar Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 I City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, November 22,1999, 12:00 p.m. . I - . City Hall Mt. Baker Conference Room SUMMARY In attendance: Council Committee mbmbers Jack Dovey, Linda Kochmar and Jeanne Burbidge; David Moseley, City Manager; Derek Mathesøn, Assistant to the City Manager; Jennifer Schroder, Director of Parks Recreation and Cultural Services; Ron Wood, Police Chief; Brian Wilson, Deputy Director of Public Safety; Dan Coulombe, Public Safety Commander; Bob Sterbank, Deputy City Attorney; Pat Richardson, Assistant City Attorney; Jeff Torrey, Prosecutot; Jon Jainga, Park Planning & Development Manager; Kurt Reuter, Athletics & Specialized Services Manager; Marie Mosley, Management Services Deputy Director; Tho Kraus, Financial Planning Supervisor; Ed Swan, Neighborhood Development Specialist; Sue Floyd, Administrative Assistant ! Guests: Barbara Reid, Karl Grosch, Dban McColgan, Diversity Commission member Deborah Robinson I Committee Chair Jack Dovey called the meeting to order at 12:04 p.m. PUBLIC FORUM None. COMMISSION COMMENTS None. . . APPROVAL OF NOVEMBER 8. ~ SUMMARY JEANNE BURBIDGE MOVED, L A KOCHMAR SECONDED A MOTION TO APPROVE THE NOVEMBER 8,1999 MINUTES. MOTION PASSED. BUSINESS ITEMS INTERLOCAL AGREEMENT/ AC ESS SERVICES Deputy Public Safety Director Wilso reported that the City of Des Moines contacted the City of Federal Way inquiring about contracting for the. CCESS services (Washington Central Computerized Enforcement Services System). ACCESS services are defined as the routine receiving, entering, locating, confirming, clearing, modifying, updating and/o~ removing all warrants and court orders generated by the City of Des Moines Municipal Court; the rout~ne receiving, entering, modifying, updati~g and removing of all wanted/missing persons and property records generated by the Des Moines Police Department. The agreement would be effective December 1, 1999 through January 31, 2001 and would automatically renew for one year under the terms and conditions of thb agreement. The City of Federal Way may terminate the agreement without cause upon 180 days notice, and the City of Des Moines may terminate the agreement for cause upon 180 days written notice to the City. The Public Safety Department estimates a .75 Records Specialist is needed to provide services under this agreement. With approval of the agreement, the Public Safety Department would hire one Records Specialist (approximately $36,900 mid-range salary and benefits). The City of Des Moines will pay $3,850 per month (påid quarterly) for the services ($46,200 annually). The Department plans to hire a temporary employee to perform the duties as set forth in the agreement until such time as the Parks, Recreation, Human Services & Public Safety Council Committee November 22, 1999 Summary Page Two agreement tenninates or the City Council approves a FTE as part of a subsequent bu~g~t. process. It was detennined that the hiring of thj~ position would be discussed as part of the budget process. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF DES MOINES AND THE CITY OF FEDERAL WAY FOR ACCESS SERVICES PERFORMANCE AND PROCESSING AND FORWARD TO FULL COUNCIL, AND PURSUANT TO FUTURE BUDGET DELmERATIONS, CONSIDER THE IDRING OF ONE (1) FfE RECORDS SPECIALIST WITHIN THE PUBLIC SAFETY DEPARTMENT TO FULFILL THE OBLIGATIONS AS SET FORTH IN THE AGREEMENT. MOTION PASSED. AMENDING FEDERAL WAY CRIMINAL CODE Ms. Richardson reported that the three amendments to the Federal Way Criminal Code are housekeeping amendments to make the City Code consistent with state law changes and consistent with recent court cases. The amendments are as follows: 1) Possession or Consumption of Liquor by Minors. Amend to include the prosecution of a minor that has consumed alcohol prior to any law enforcement contact. 2) Possession of Marijuana. Amend to impose a mandatory penalty for this crime. 3) Possession of Drug Paraphernalia. Amend to impose a mandatory penalty for this crime. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE AMENDMENT TO ORDINANCE NO. 91-89 AS PRESENTED AS FORWARD TO FULL COUNCIL. MOTION PASSED. 1999 PARKS AND RECREATION SURVEY RESULTS In July 1999, staff began working with the Parks and Recreation Commission to update the 1995 Parks, Recreation and Open Space Comprehensive Plan. One of the steps to update the plan was to conduct a community needs assessment. The last survey was taken in 1990. The commission and staff revised the 1990 survey and in November, the survey was available to the public via the City's web page. The survey was also mailed to 1,400 residents, advertised on channel 28 and in the local papers and a Senior Girl Scout troop from Federal Way conducted a random telephone survey as part of their community service project. The Girl Scouts contacted 120 residents from a list created by the GIS Department. Mr. Jairiga briefed the committee members on the results of the 1999 survey compared to the 1990/1991 survey. MID-BIENNIUM BUDGET ADJUSTMENT ISSUES 1. Critical Incident Hostage Negotiations Equipment/Critical Incident Command Vehicle: Chief Wood distributed a memo to the committee in response to questions raised at the budget study session on November 15 (attached), and briefed the committee on each item. Chief Wood felt that item number one, Critical Incident Van, be delayed and incorporated into the 200 1-2002 budget process as it is not expected that this function would be ready for utilization until mid-summer/early fall. Chief Wood then displayed the equipment officers are issued for critical incidences. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE REQUEST . FOR CRITICAL INCIDENT/HOSTAGE NEGOTIATIONS EQUIPMENT M & 0 INCLUDING PERSONNEL COSTS AND TRAINING, AND FORW A.RD TO FULL COUNCIL DECEMBER 7,1999. MOTION PASSED. The command vehicle will be reviewed as part of the budget discussion and Council retreat. Celebration Park M & 0: Discussion ensued on using excess utility tax revenue for Celebration Park maintenance and operations in the amount of $91,000. CuITently, the subsidy is at $50,000. Mr. Dovey suggested .the Council consider other funding options, i.e., using revenue from 2. Parks, Recreation, Human Services & Pþblic Safety Council Committee November 22,1999 Summary Page Three telecommunications leases (NeJttel, Western Wireless) located on park property, or adding a Friday night league at Celebration I1ark. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO þ:COMMEND TO FULL COUNCIL THAT AN ADDITIONAL $91,000 BE ALLOCATED I FROM UTILITY TAX REVENUES FOR M & 0 AT CELEBRATION PARK FO,& TWO YEARS (2000-2001) AND ALLOW DISCUSSION FOR OTHER FUNDING OPPORTUNITIES AT COUNCIL RETREAT IN JANUARY. MOTION PASSED. Ms. Kochmar woulcllike specified in the resolution for the year 2000 that Council will review this issue. PENDING ITEMS Traffic light at 23rd Avenue South (pos$ibly a Land Userrransportation Council Committee item). NEXT MEETING December 13, 1999,5:30 p.m.. ADJOURNMENT The meeting adjourned at 1 :05 p.m. .,J qITY OF FEDERAL WAY ! ! MEMORANDUM I DATE: November 22, 1999 : Parks, Recreation, Public Safety, Human Services Committee Members ! TO: SUBJECT: Ron Wood, Public Safety Director Marie Mosley, Deputr Management Services Director Critical Incident Vanl& Hostage Negotiation Equipment & Training Follow-up I FROM: ! ! This memorandum is in response to q~estions that were raised at the budget study session on Monday, November 15th.', . I 1. Critical Incident Van M & d including replacement reserves After further review and compariSOntith other jurisdictions, it has been determined that the useful life of this type of van would be approximat Iy 12 years. The collection of replacement reserves would provide an opportunity to either replace the v n or to retrofit the van after 12 years or longer depending upon adequate justification for the replacelttent or retrofit. However, another option would be t~ replace or retrofit the van only if there were a dedicated funding source (such as grants or donations) iln the future. The City would then not collect replacement reserves and consider this equipment a one-time purchase. The City has done this in the past with other grant funded equipment (ie: CDBG funded van). The annual M & 0 costs on the Critical Incident Van, including the allocation of replacemc:jnt reserves are identified as follows: Replacement Reserve~ ($120k over 12 yrs wl3% CPI) Insurance! Fuel, repairs & maintc:jnance Total M & 0 I I ! The ongoing maintenance costs and replacement reserves are to be funded with seizure funds. ! 2. Critical Incident/Hostage Negotiation Equipment M & 0 including replacement reserves The equipment that will be purchasep for Critical Incidents consists of weapons, ammunition, protective clothing, shields, etc. In most caseSteaCh of these items, individually, does not exceed the City's fixed asset threshold. However, we do ha e a couple items that will exceed the $1,000 threshold. The following table identifies the annual projected M & 0, including replacement reserves for Critical Incident Equipment: . $ 14,258 2,000 3,000 $ 19,258 Replacement Reserve~ ($17,970 over 12 yrs wl3% CPI) Ammunition and Othfr Operating Supplies Total M & 0 $ 2,135 10,000 $ 12,135 The ongoing maintenance and replacement reserves are to be funded with seizure funds. °l " 3. Personnel Costs, potential reallocation, supervision (premium pay) An on-call Critièal Incident Services Team would be made up of members from all units within the department, utilizing existing personnel and FTE's. The assignment would be a collateral duty without premium pay consistent with the guild contract. Supervision would be provided by an existing Commander (exempt employee) and Lieutenant. When utilized, members would respond from either their regular assignment, or be called in from off duty status. The number of persons required, would depend upon the circumstances encountered. The cost impact would be minimized by using duty personnel and shift adjustment' Depending upon the situation, there may be times we would need to backfill the duty personnel who would be reassigned to a critical incident. However, we are estimating the times we would be required to backfill duty personnel would be minimal. It is estimated that the average call-out would include, six officers, one Lieutenant, and one Commander. Although some incidents can last extended periods of time, two hours of on-scene time has been our experience. It is estimated that approximately Y2 ofthe officers and the lieutenant would be called in to respond to these incidents. The following chart identifies the estimated overtime costs generated by one average incident. It is recognized that the 2-hour time frame is an estimate and that there may be situations that would require additional time. The call out provision in the guild contract requires a minimum of 3 hours overtime for each call out incident. A portion of these call out costs are already included in the departments overtime budget, since we are currently responding to critical incidénts. I I Description I 3 officers @ step C (OT rate $31.90/hr)-3 hrs $ 287.10 I ! 1 lieutenant @ step E (OT rate $49.29)-2 hrs 98.58 ! '.'(:05t per rõêiderit$385.68 ] . . $ . 61.71 I . Overtime affects LEOFF contribution, medicare, Federal Way Retirement System and workers comp only 4. 1997 & 1998 Critical Incident and Hig" RÏ!k Warrant Activity The following table identifies the search warrant and critical incident activity. The high risk warrants issued during 1998 and 1999 by the Criminal Investigations Unit (CID) and the Special Investigations Unit (SIU), required increased support and specialized equipment. The SIU high risk warrants were served with the assistance of outside agencies, including the FBI, DEA, or an agency working jointly with Federal Way Department of Public Safety. With the presence of firearms, large sums of cash and narcotics, all of these warrants require additional personnel, and specialized equipment. In addition, we have identified the Patrol Division Critical Incident responses for both years. These responses were identified as high risk, where additional personnel, and specialized equipment was needed. ", ~Type of Incident .1998':::;O.!~;,.;, .. 1999 if. ~..~Tõtãï --:-..T !'High ¡Risk -:; :,' .¡';Totâl-:-:;-rjIigh']~jskC , . ; . . Search Warrant (CID) Search Warrant (SIU) Patrol Critical Incidents Total 42 20 12 74 7 14 12 33 27 16 II 54 3 II II 25 In addition to the above, the Special Investigative Unit (SIU) issued 25 search warrants in ! 997. Of these search warrants, approximately 18 were high risk warrants. Attachments A & B are provided and describe the critical in~ident responses in 1998 & 1999. 2 ~ .." .~. .~ ~\ 5. Startup and Ongoing Trainin, requirements The startup of a Critical Incident Serviþes Unit would include a 40 hour basic Special Weapons and Tactics training course for all personn~1 selected for this collateral duty assignment. Additionally, a monthly training format would be use4, with 10-20 hour blocks oftraining per month, depending on topic. Instructors would be brought tolour location in most cases, to manage training costs, and to provide consistent training to all members. Specialized training would be needed for some functions, such as snipers and chemical deployment. Sc~eduling for attendance at these training sessioRs will be handled as we currently do, with the redeployme* of resources as needed. Personnel will attend these sessions in a duty capacity, similar to other training¡. ". " . :', Once the original training has been S¡ured, ongoing training costs (estimated to be $10,000 annually) will be absorbed in the department tra ning budget by adjusting some areas. However, some of the ongoing training is already factored i to the department training budget. The department will maximize the training by bringing instructors in 0 the City, rather than sending employees out of town to training. There are estimated to be no addition I costs incurred as a result of this specialized training. 6. Comparison of similar equipment in other local jurisdictions We have called other jurisdictions an~ have provided you with attachment C which describes what surrounding jurisdictions have that arc similar to a critical incident van or provide a portion of its functionality. I I We will be at the Committee meetin~ to respond to any questions you may have. " ' c: City Council City Manager Department Directors -. -' 051799 060199 061799 072499 080499 081299 091899 092699 \ Attachment A 1998 INCIDENTS Officers responded to a call of an adult male pointing a handgun at some youths and threatening them. After refusing to cooperate, a warrant was obtained for a search of the residence. Marijuana, packaging material 'alld paraphernalia was located, along with a loaded shotgun and a loaded handgun. A computer check showed the suspect to be a previously convicted felon for robbery and burglary. A suicidal female called the police after firing four rounds from a shotgun, striking the ground, and three through a door. She had placed the shotgun under her chin during the incident, and was despondent over relapsing from alcohol recovery. After extended negotiations, she was taken into custody. A male called the police stating he wanted to kill himself, that he had knives and would cut himself up, and that he would kill the women in the apartment with. him, if the SWAT Team was not there in 3 minutes. He stated he had a AK-47, and wanted to go out in "a blaze of glory". After lengthy conversations with dispatch and police, he came out and was taken into custody. Tacoma Police requested assistance in attempting to locate a multiple homicide suspect. The residence perimeter was secured, and the occupants were requested out. The suspect was not at the residence. A female suspect called in a bomb threat at World Vision. The Port of Seattle Bomb Unit and canine were called. The search lasted several hours, while the outside perimeter was controlled by officers. A verbal disturbance escalated when one participant pointed a rifle at the other. Officers located a vehicle associated with the apartment, and subsequently found two warrants for the suspect, one felony for escape. The apartment was entered and the suspect was arrested without incident. Several weapons were found. Officers responded to the report of a shots fired call, with information of the residence and suspects location. A perimeter was set up, and communication with the suspect was established. After some negotiations, the suspect surrendered. The firearm was recovered, and was found to be stolen from Bellevue. Two males robbed a third male using a handgun. When the victim locked his car doors, the suspect shot through the cars window. The suspects fled on foot. A canine search led to an hotel room. Officers set up a perimeter, and used the P A system of the patrol car, to instruct the suspects to surrender. After several attempts, both suspects were taken into custody. The weapon was located. 4 .J 092999 100499 101199 111899 The victim of a rape I directed officers to the suspects apartment. The suspect barricaded himself inside, brandishing a large butcher knife. The suspect cut both of his wrists, and approached the officers, yelling for the officers to shoot him. He was subdued with OC, and taken into custody. . A methamPhetamin~ lab was discovered in a residençe ~fter a fire at that location was extinguished b the Fire Department. The house was securèd overnight, so the fire department. ould search in daylight hours, and due to the fact that a bomb was found at this ho~se eight month earlier. While securing the house, two more occupants were discþvered in the garage, and were decontaminated by fire personnel. . The Fire Departme1t. called police when the detected a strong chemical odor coming from an ap~ment, in which they suspected to be Methamphetamine. The area was evacuated,¡ and the occupants of the apartment were summoned out. All occupants were decþntaminated, and the area was held for the WSP Meth Team. Several hours later the apartment was searched and released back to the occupants. I Officers were dispa~ched to a domestic violence incident involving a knife. An intoxicated despondent female, with two small children, had assaulted her boyfriend. The female was off her medication, was depressed, and stated she wanted to die. The! female refused to come out of the apartment initially, and was later arrested in the! hallway by officers. ! ) 011099 011199 030599 032999 041499 042899 061099 062599 080399 \, Attachment B 1999 INCIDENTS Shooting call involving four persons, several rounds fired and striking vehicle in windshield, driver hit in left arm. Ex-boyfriend was identified as. the suspect. Residence was identified, after telephoning and some dialog, suspect surrendered. Domestic Violence with intoxicated male and girlfriend. Male struck female, female pointed handgun at male, male obtained an assault rifle, fixed the bayonet, and pointed rifle at female. After negotiation, male was arrested, weapons seized. Officer received information on the location of a felony warrant suspect. Officers set up a perimeter, telephoned and gained entrance by female homeowner. Suspect was arrested in basement. Suspect has over 12 previous arrests including a history of domestic violence. - Intoxicated male with a rifle, refused to relinquish custody of 6-year old child, threatened mother of child, and stated he would use the rifle on police. Perimeter was established, and Valley ESU Team was called. Suspect gave up prior to the arrival of the ESU Team. Officers dispatched to address where male had an accident with an explosive device, causing him to lose his left hand. Large amounts of military explosives and ammunition were discovered, requiring evacuation of the area. A TF and Port of Seattle Bomb Unit responded. Officers received information on'the location of a homicide suspect. A perimeter was set up at the hotel, and a girlfriend of the suspect came out. After some conversation, the suspect surrendered. A subsequent search of the hotel room produced a quantity of marijuana and a stolen handgun. . Police and Fire Units were dispatched to a house fire with the report of an injured male at the location. The home showed signs of an explosion, and upon investigation it was found that the occupant had been making methamphetamine. The fife was extinguished, but the house had to be secured overnight until the WSP"s Meth Team could respond to dismantle the lab. Officers were dispatched to a shooting, where one male victim had been shot in the arm. An apartment was identified as the suspect's location, and the ESU Team was called. An entry was made and the suspect was not located. Officers were sent to a domestic violence call" where the suspect had made threats to a roommate and his wife. The suspect removed an AR-15 rifle, was in possession of 6000 rounds of ammunition, and was said to have several self-made explosive devices. He made statements that "you will see what I am capable of'. 6 ~ 091799 101699 The Valley ESU Te~ was called and en route, when officers convinced the suspect to surrenderL A Federal Way Off¡þer located a stolen vehicle at an apartment complex that was believed to be in th~ possession of two escapees from the Olympic Corrections Center. The vehiclelwas involved in recent carjackings'¡nvolving firearms. King County was nptifie4, and they sent detectives and a SWAT Team. The suspects were arrested without incident. Several firearms were located in the apartment. Officers were dispatched to a noise complaint, and identified an apartment with the strong odor of e~her. The occupants were evacuated, and information was developed that the *partment was set up as a lab. A search warrant was served the next morning at antartment complex with the assistance of the WSP Meth Team, and the Fire epartment. Methamphetamine was located in the kitchen, and some was loca ed being filtered in the bathroom. ! .. ! I 7 i::IIj,"" IW~I\JU l!~r)^M Attachment C fM"J!~IPI!IJ ..]'ifj " Have a Hazma! Bus, which is a 1989 international transport vehicle they purchased for $24K and retrofitted for another $50,000. The fife depertment did the retrofrt work, Purchased within their Auburn [. !': ~......... on....,.. ~!'. ~~!~ J.2.?~ L~?~:? ~Q.... ..... no' no ........... on 1I.~~.~~ ~! .~~.~l1.<:~............. no..................................."""""'" ..,.. .--... ....... "-'" ......., Have a SWAT Van which is a converted old delivery wck that was ratired and reassigned from anothar department They've had the vehicle for approximataly 6 . 8 years. Police department did . Police Commander Bob lee (253) 804.3124 the relrofitting at a minimal cost. Funding source is police general fund budget. Have an Investigative response vehicle thet they purchased from the fire department for S5 and retrofitted for en addilional $1200. II is used approximalely twice a month for Investigations of major crime scenes. OFfered to work with the Cny of Federal Way W we ever needed n for such snualions. Funded within the police general fund budget. Also have a mobile police precinct thaI is used'for: 81' emergency command center for crime scenes Including barricaded incidences; as a domeslic violence resource cenler. and for community funclJons where \hey hOld monthly meetings to answer Domestic Violence citizen questions and give out informallon on city functions, Cost is approximately $8OK funded with Des MoiMS Programl?olice Chief Donald Obermiller (206) 870-6546 DV grant. Have Mulli.Casuahy tncident Vahicle, which is basicelly used to haul equipment in large scale emergencies, used by the Fire department. They also have mobhe command posl (40 foot retrofrt motor home) which is e joint operation sharad by poIica and fire, set up for long duration incidences. Houses command functions, finance, planning and logistiCS. Hed tha mobile command post for Ken! [. !~ ~.. .., ... -......... .~.~ ~ .<?~ !'.~.~. ~ ~!!' !.Y"..~ ~!!!. ~r~ ~t~?:!.l ~??~?q£...... ~!~ £!! 7. .:.I! X~ .!!~!, .~'1~~~.P.t~ .J.q. ~~'!r~!!~~.__........ .-.----...----... . SWAT Van (basically an armored car that has been converted). Also have a crime sc:ene van. He's Ihe person thaI would know this information (per police end finance dept but is not available 10 Police Sergeant Brian Jones (253) 856-5800 answer the question). Have a hazmat vehicle that they use for hazardous materials incidences end is equipped wnh a computer and can be used for other purposes. Also have an incidant command vehicle which is Banalion Chief Chuck Duffy (425) 430.7028 (info solely used by the fire department on a regular besis. They do not have a vehicle for major from Chuck) & Daputy Chief Gary Gody (425) incidences but hava been fort un at a in thel they can work wRh their Emergency Operation Center. Renton [. !': ~.................. .~3. ~='-~!. 9.2.?.... --..., ............ ..--......... ....., .~~.~, .th~1.~! .~.~~.!~ !!.! ~.~!~. !~. ~!f..'!~~!!.t~.~!'P..~;. ......-.. "--' ..-. ""'" ----. Have bolh a SWAT Van (retired large panel truck from tha shop, added $1 OK to it.) end crime scene van (retired aid car from fir a dap, add ad $5K to it). Purchased with General Fund moneys but may Police Commander Milosavich (425) 430-7563 look into grants in the future. Hava a Hazmal van thet was purchased within their general budgel and a brand new rescua van ($125K) which was also purchasedwfthln \heir general budget. The rescue van gels used aboullr! Tukwila [. !~~... ....,. ....... ...~. Ç>.~~<:t'.'!U ~.'?6.). ~~?:.! ~:!.~........................... !Ì!!'.~ ~.!'. Y.!~, '" ....... ........,..... ""'-" ..-.....,. .......... ......--.,...... ..... .m. ""'" ....... ._..... Hava a command vehicle thaI the ESU unR also uses, It's a truck thaI was rotated from their existin, fleet (retired) and Is about 8 to 9 years old and frts ebout10 to 11 people. About $15K in equipmant Police AI Doerchal (206) 433.1838 was added and funding source is a combination of seizure moneys and general fund. . Hava 1 SWAT Van thaI was purchased with narcotic funds, and 2 rascue vans that are used for command posts. The original rascue vans were purchased in 1975 & 1978 but don 'I racallthe Sharon Keller, Admin (206) 296-3853 Operations funding source. Tha 2 replacement rescua vans purchasad in 1997 were funded by replacemant King County Police Unit reserves. Hazmat Command Vahicle lolally funded by their budge~ a hazmat decemp trailer which was funded by KG police for a settlement of an issue thaI occurred with them a few yaars ago; and a Federal Way Fire Deputy Chief AI Church (253) 946-7258 hazmat equipmentlrailer that is also totally funded by their capilal budget ~ .....-' Item SA CITY OF FEDERAL WAY I CITY COUNCIL PARKS, RECREATION, HUMAN !SERVICES AND PUBLIC SAFETY COMMITTEE Date: December 7,1999 Ann Guenther, Human Services Manager~ ~ From: Backaround: I Potential South KIng County Human Services Roundtable I I I Subject: The City of Federal Way has been þsked to participate in discussions with other South King County cities about developing a South Kng County Human Services Roundtable. I attended the initial kick-off meeting on November 22.! 1999. The South King County Human S~rvices Forum was sponsored by the City of Kent. Kent recently withdrew from the King County Human Services Roundtable (KCHSR). Other cities have also dropped out of the KCHSR withinl' the past five years including Federal Way and Auburn. Since several South County cities have eft the county-wide Human Services Roundtable, Kent officials decided to initiate discussions abØut a potential roundtable in South King County. . Representatives of ten cities and ljJnited Way attended the first meeting. The group discussed the need for a Human Services Rou~dtable in South King County, specific goals they would like to achieve by forming this group, a Rotential workplan, membership fees, staffing for the group, and next steps. Participants at the tneeting agreèd to share this discussion with their respective councils to gauge the interest for !developing and participating in an ongoing South King County Human Services Roundtable. A summary of the meeting is attached, which provides more information about the discussion. The next meeting of the group islscheduled for Thursday, January 6,2000, from 12:00 to 2:00 p.m., at the City of Kent Centenni11 Buildin. g. All City Council members are invited to attend. I will continue to attend the initial mee~ings of this group and keep the Council informed. If you are interested in attending the next meeting, please call me at (253) 661-4039. I will be at your December 13, 1999 meeting to answer any questions you may have about the potential South King County Human Services Roundtqble. South King County Human Services Forum Monday, November 22,1999 City of Kent - Centennial Building ATTENDING: , . ParticiDants: Danielle Stafford (City of Algona), Mayor Charles Booth (City of Auburn), Shirley Aird (City of Auburn), Paul Krauss (City of Auburn), Gary Long (City of Burien), Margaret Harto (City of Covington), Mayor George Rossman (City of Enumclaw), Bob Green (City of Enumclaw), Ann Guenther (City of Federal Way), Mayor Jim White (City of Kent), Katherin Johnson (City of Kent), Dena Laurent (City of Kent), Chief Ed Crawford (City of Kent), Tom Brotherton (City of Kent Councilmember), Mayor Laure Iddings (City of Maple Valley), John Starbard (City of Maple Valley), Diane Utecht (City of Renton), Mayor Terry Anderson (City of SeaTac),Lydia Assef-Dawson (City of SeaTac), Evelyn Boykan (City of Tukwila), Pam Linder (City of Tukwila Councilmember), Cathy Garland (United Way of King County) Staff: Merina.Warnstadt (City of Kent) 1. The Need for a South King County Human Services Forum Several South County cities have dropped out of the King County Human Services Roundtable (KCHSR). Many felt that it was becoming more of a "Seattle" organization and that South King County was not receiving a" fair share of the human services dollars. By forming a South King County Human Services Forum (SKCHSF) cities can work together to make a greater impact on services provided. Needs ~ South King County's wage levels and home prices are drawing many people with human services needs to relo'cate to our region. Forming a South King County Human Services Forum and speaking as one entity may help address this increased need by becoming eligible to receive more money. . » Another value in forming the SKÇHSF is the opportunity to address the issue of distance. Currently residents of cities without service providers must travel a great distance to receive services. It is often extremely difficult to travel cross-county to a provider in downtown Seattle. Most rely on public transportation a.nd 1-695 will most likely decrease the level of service. » South King County's needs are outnumbering the needs of the other regions. However, it is difficult to lobby for dollars through the KCHSR because it is a countywide entity. We need to reorganize to leverage more funding and make services more accessible. SKC Human Services Form November 22, 1999 Page 2 ~ It was noted that the KCHSR re<fently held a South County meeting and that there is some value in being a member of the IKCHSR. It will be difficult for some to break ties with Ron Simms, Julia Patterson, etc. However, the majority of the group felt that South King County needs are not being addressed. ~ Many of the South King County ~ities have a great deal of housing for the elderly, Section 8 housing, and also host their fair ~hare of people recently released from incarceration. There is a need for better distribution ~f low-income service dollars. Affordable housing is forced into South King County without ctediting the housing we have provided for the last fifty years. The Eastside is currently not creating their share of affordable housing. The affordable housing in South King County has a great impact on human services needs but the funding is not there to provide the services. ~ It has been difficult when debatintJ the need for serVices in S. outh King County..partly because people do not realize that 1/3 th~ county's population is in South County. We currently have no voice and it is time to do som~thing different to achieve our goals. . ~ The lack of documentation that e*plains who provides what serVices currently was discussed. It was noted that some serVic~s are more systematic and organized than others are. Domestic Violence services is v~ry organized while other areas have no systems in place. A South King County Subregional Steering Committee has been meeting to try to form a business plan to identify where the major issues are. This group could help fill the need because its foQuscuts across regions. ~ Several factors were mentioned !that work against United Way helping South King County. Currently only five out of fifty sefits on the United Way board are from South King County. Five people do not have enougtj¡ influence or power to be heard. Seattle and the Eastside contribute more money to United Way and South King County has been historically viewed as an area of little cities. If SotjJth King County cities had a forum they would become a stronger entity simply by having ~ m.ore powerful voice. ~ People who depend on human s$rvices do not necessarily stay in one place. They tend to be transient within the county. How~ver, funding is specific to the cities rather than the region. I Goals . 1) 2) Develop systems Generate a coordinated awproach to obtain funding in South King County . Identify the needs in Sout~ King County 3) 4) Increase accessibility of s$rvices . . Transportation . One Stop ServiceCerJter . Localized Services SKC Human Services Form November 22, 1999 Page 3 Exchange information 5) 6) Compile an inventory of services available by City 7) Focus on innovation . New Services) . New Delivery Systems ~ . 8) Explore equality issues with balance of County and Seattle Work Plan Review goals to discuss, prioritize and begin strategic planning at next meeting. This summary can be taken to the new Councils after the first year. Cities with h!lman services staff will put togethefan inventory of service providers in their juñsdiction. Kent and United Way will assist cities without human services staff. 2. Membership No dues are proposed at this time. Participants: South County Cities United Way King County Council Members* * King County Council Members will be invited"to attend after the next meeting 3. Next Steps Meeting Schedule The next meeting will be from noon to 2:00 p.m. on Thursday, January 6, 2000. (Brown Bag) Meeting Place City of Kent - Centennial Building (4th Floor Conference Room) 400 W. Gowe St. - Kent Staffing City of Kent will provide staffing. Item 5B þ,.v OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBUC SAFETY, AND HUMAN SERVICES COMMITI'EE Date: I December 7, 1999 Rick Perez, Traffit Engineer Rf' Panther Lake Neighborhood Traffic Safety Project From: Subject: Bac~round: I Residents in the vicinity of 61h A veþ.ue SW between SW 320th Street and SW 33 Ollt Street requested the installation of speed humps alo~g that stretch of 6th Avenue SW based on concerns of high traffic speeds and cut-through traffic alo..g that street. Currently adopted installation criteria are based on a point system as follows: " '"'! ", " "' . ~t~8t:þä.ilÿ;"~~~:;:, "' . ""~ ;Scvèrit;y:Points}. " ."A:ccldents"pci:';:.Y:øar~~ . 8S~' P,ercenti(c,.Spc~ì{ ~ : ",:..<: .. ,; . (s-v~~ii',~fì¡$tbrV)' " "',~\~(twO-waV" tot8J) " "'.,;" , ".,"'(mph). ".,/~ 0.5 0.3 - 0.$ 500 - 1100 26 - 29 1.0 0.5 - O. 7 1101 - 1700 29.1-32 . , 1.5 0.7 - 0.) 1701 - 2300 32.1-35 2.0 0.9 - 1. 2301 - 2900 35.1-38 2.5 1.1 - 1.3 2901 - 3500 38.1-41 3.0 More than 1.3 More than 3500 More than 41 Installation criteria are met if the ~otal number of severity points is equal to or greater than 3.0. A traffic study conducted by staffiþ September 1999 indicated that the subject location would receive 1.0 point for traffic volume, 0.5 ¡points for traffic speed, and 2.0 points for accident experience. Therefore, the total number ofpotnts is 3.5, which meets the 3.0 point minimum to qualify for speed hump installation. In a neighborhood meeting staff cbnducted on October 13, 1999, after a discussion of traffic calming alternatives, residents requested ~he installation of four speed humps at a spacing of approximately 600 feet to replace the three ekisting all-way stop signs, which were viewed by residents as ineffective. Staff sen~ ballots to property owners and occupants within 600 feet of the proposed speed hump locations and the fol~owing table summarizes the ballot results: Ballots Sent 116 114 92 102 Ballots Returned 34 40 41 48 Yes Votes 29 (85%) 31 (18%) 3~ (83%) 38 (19%) No Votes One of the installation criteria requires a 50% majority of the returned ballots. Based on the above table, all locations met the balloting criteria. Committee Recommendation: . Staff requests a recommendation of approval to City Council on the meeting scheduled for December 21, 1999, to install four speed humps on 6th Avenue SW between SW 320th Street and SW 330th Street and to remove the three existing all-way stop signs along that stretch. Stop signs on cross streets off of 6th Avenue SW may be maintained. AJ)PROV AL OF COMMrn]~E R.~PORT:" Committee Chair Committee Member Committee Member K:\PRHSPS\panther. wpcI . . . ~...:.'--'L'.,Ü"""';<""8,~'~"'~ Ú.:"';k,.,..,v..>~,~~""~'-'",. ,¿." ",'. ".-.'..' ...-..,.,..,..-....V,-,,'. ,~....,...,; ".",<"..,'"..'..'"..«.\.,V;;,-",,;,;,'C';'..".',,'n...'.:".',~.,., I CiTY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE I Item 5C Date: December 7, 1999 From: Jennifer Schroder, Director. Parks, Recreation anq Cultural Subject: Federal Way Nation~ Little ! Back~round: On November 8, 1999, Paul Wham presented to the Council Committee a proposal frorn Federal Way National Little League (FWNLL) to transfer their property to the City of Federal Way. The proposal included selling the 21.36 acre facility to the City for $1.00. In exchange, the FWÑLL wants to partner with the City of Federall Way to improve the facility including paved parking, restroom/concession building, ballfi~ld lighting to all four fields, public address systern and other site amenities. The FWNLL propose4 the costs for improvements to the City to be approximately $650,000. ; I Other conditions presented by the Ueague included exclusive scheduling of the fields beginning in March through July 15. City to be kesponsible for all rnajor repairs and cost of utilities. League would continue to provide the labor to mow, maintain and prepare the fields for practices and games. League would also provide volunteer labor toward any of the proposed improvements where appropriate. Council Committee directed staff ~o follow-up on questions raised and asked that the Parks and Recreation Commission review the ¡proposal. Parks and Recreation Commissi~n: On December 2, staff presented the FWNLL proposal to the commission along with a picture presentation of the property. The cþmmission was able to view the condition of the fields, fencing and general site features. Commiss~on Chair Dini Duclos led the discussion with a series of questions on the proposal. The questions th~ commission answered were: (I) What is the benefit of the proposal? How will this benefit the City of Federal Way and its residents? (2) Who would benefit the most from this project? and (3) What are the barriers/obstacles with developing this project? The following lists some of the benefit$ and barriers the commission listed: Benefits - Adds to the Ci~y's total ballfield inventory, adds open space, acquisition cost minimal, proximity to other City pr<i>perties, to replicate parcel would cost millions, potential location of batting cage, doubles field capadity with lights, could develop into a prerniere complex for youth similar to Celebration Park, potential partnerships. Barriers - Cost of development, restrictive use by FWNLL as proposed, takes monies away fonn other parks projeèts, public r~action. - Parks, Recreation, Human Services & Public Safety Council Committee Page Two When asked who would benefit, the commission listed the entire community as an additional recreational site, potential for other facilities to be located such as in-line skating, indoor ice arena and a batting cage were examples identified. ' . ' The commission completed their discussion by moving to recommend to the City Council pursue negotiating the acquisition of the FWNLL property. Council Committee Recommendation: . Option One: Move to full Council approval to authorize the City Manager to continue negotiations to acquire the Federal Way National Little League property. Option Two; Move to not accept the proposal fÌ"om the, Federal Way National Little League. . .. ... ... . APPR0VÄLOFCOMMJTTEE'-REPORT: Optiòn 'No>' ...;,::' " h '. Committee:Chair Committee Member . Committee Member Item 5D I CITY OF FEDERAL WAY . CITY COUNCIL PARKS, RECREATION, I SERVICES & PUBLIC SAFETY COMMITTEE Date: December 7, 1999 I I Jennifer Schr°ger, D~rector Parks, Recreation an~ CuI From: Subject: Batting Cage Propo~å.1ICelebration Park Backeround: At the November 8, 1999 PRHSP~ Council Committee. rneeting, Council reviewed a batting cage proposal at Celebration Park. Russ~ll and Justin Mentink submitted the proposal for six cages, with five dual pitching machines that protide slow and fast pitch softball as well as baseball. The proposed facility would be open for eight mo~ths a year, seven days a week for approximately ten hours daily. The Mentink proposal includes induning all costs associated with the construction and on-going maintenance and operation of the f~cility. I The committee expressed support qf the concept for a batting cage at Celebration Park and directed staff to prepare and advertise a req~est for proposal for a six station batting cage at Celebration Park and directed the Parks and Recreatiþn Commission to review the proposal. A Request for Proposal was advJrtised on November 13 and closed on November 29. The advertisement was published in the I Mirror and t~6 Daily Journal of Commerce and staff mailed the notice to five batting cage facilitiesl in the region. The Mentink proposal was the only submittal. I Battine Caee Proposal A summary of the proposal submitted by Russell and Justin Mentink is as follows: . Six stall batting cages with fivd dual cages consisting of one baseball and one softball machine. One cage to have one baseball ~r one softball machine only. Concession building to be consb"ucted to match the existing brick restroom/concession building on site. . . I Operation shall be from Marchi 15 through September 30. The hours of operation shall be form 12:00 p.m. to 8:00 p.m. daily and 10:00 a.m. to 8:00 p.m. on weekends. Responsible for obtaining and raying for all costs associated to construct and equip the project including required permits and!licenses. Monthly free clinics to Federall Way youth. Annual rate of 10% of gross rec~ipts to City of Federal Way for a 10-year lease with two five-year options. . . . Staffwill recommend a counter proposal to the City Manager for additional compensation to the City and additional free clinics. Parks and Recreation Commissions Review and Recommendation: The Commission reviewed the concept of a batting cage at Celebration Park. Staff briefed the commission on the RFP process and of the proposal submitted by thé Mentinks.: --The Commission passed a motion that the concèpt of a batting cage facility in Federal Way be approved, but not at Celebration Park. The following lists some of the commissioners comments and concerns to the location: . Additional Noise Would take space away from other usages, i.e., picnicking, wann-up etc.. Validity of revenue projections Appearance: area would go from a "green" area to a large "cement" area. Concerned on the ability to maintain the facility, i.e., how would the facility look in 10 years? Would like to look at other batting cage facilities in place for several years. First time venture for proposed vendor . . . . . . Staffinformed the commission that the proposals performa is very conservative and will have further review by the City's Management Services Director, Iwen Wang, and the City Attorney, Londi Lindell. In regards to the commission's concerns on the City's ability to ensure that the facility maintained would be an acceptable standard, staff responded that such a condition could be include in the agreement: Staff also reported that similar facilities in the area include one new facility in Tukwila, north of 405, and Southcenter, called The Family Funplex, and there is one older facility located at the South Kitsap Community Park in Pqrt Orchard. Staff will visit these two locations prior to the committee meeting on December 13, and provide pictures of the facilities for your discussion. Committee Recommendation! Approval: Option One: Move approval of a batting cage at Celebration Park and to authorize the City Manager to negotiate a lease agreement with Russel and Justin Mentink' to provide a six-stall batting cage facility. Option Two: Move to not accept the proposal to build a batting cage facility at Celebration Park and direct staff to identify other locations. Option three: Move to not approve a batting cage facility at Celebration Park. .... APPROVAL OF COMMITTEE REPORT: Option No. - . Committee Chair Committee Member Committee Member Item 5E CiTY OF FEDERAL WAY I , CITY COUNCIL PARKS, RECREATION, HUltIAN SERVICES & PUBLIC SAFETY COMMITTEE Date: December 6, 1999 From: Kurt Reuter, Athle~ics and Specialized Services Manager Subject: 1999/2000 Youth Clommission Work Plan Backeround: On October 11, 1999, the City of Fþderal Way Youth Commission held a special meeting to develop the work plan for the 1999V2000 school year. The list of activities and events and when they are scheduled is as follows: 1. Adopt-a-Family - December; 2. Dr. Martin Luther King Jr. Cele~ration - January 3. Art Expo - February i 4. All City Dance - February 5. Youth Talent Show - March, 6. Youth Recognition Night - Apql 7. Outdoor Basketball and V olley~all Tournament - 4th of July 8. Battle ofthe Bands - August (ad part of Family Fest) 9. Skate Park - Ongoing Committee Recommendation: . Move to forward 1999/2000 Youth Commission Work Plan to full Council for approval. APPROVAL OF COMMITT)~EREPORT: Committee Chair I Committee Member Committee Member Item SF dITY OF FEDERAL WAY . CITY COUNCIL PARKS, RECREATION, HUiMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: December 6, 1999 From: Dave Wilbrecht, Deputy Director Parks, Recreation mid Cultural Services Department Subject: Amendment to V ad~s Northwest Contract Background The City of Federal Way currently contracts (contract #93-106E) with Vadis Northwest for litter control services in the right-of-way throughout the city. The contract also provides for additional services in parks to include collecti*g and removing litter, trash and debris from the City parks, trails, open space and other City facilities. Vadis Northwest can also assist in trail development and maintenance, provide brushing, mowing and trimming services as needed. A Vadis Northwest crew consists of four workers, a supervisor and a vehicle. A crew works six hours per day, five days a week. Staff has been reviewing altematÏie methods of providing basic services in the park system at the lowest cost. The basic services iijclude litter and trash removal, ball field maintenance, restroom maintenance, mowing and safety rþpairs and maintenance. Permanent full-time and seasonal staffs have been providing these services !in the past but it is not the best and highest use of a permanent full- time employee's time and training to be picking up litter and trash on a regular basis. Utilizing a Vadis Northwest crew adds indi\liduals to perf,?rm litter and trash pickup work, a supervisor to oversee the work and a vehicle to transport the crew and the materials collected. Utilizing a Vadis Northwest crew effectively increa$es the size of the workforce by five people at the average cost of one regular full-time employee. 1he funds for contract are within the current operating budget for 2000. Contracts exceeding $20,000 requjire City Council approval. Staff Recommendation: Staff recommends amending the ciurrent contract to include a Vadis crew for litter and trash removal in the spring, summer and fall sea~ons and other services during the winter not to exceed $55,000 per year. Council Committee RecommenUation: Motion to approve amending th~ Vadis Northwest contract to include a crew for litter and trash removal in the spring, summer and fall seasons and other services during winter not to exceed $55,000 per year. ! APPROVAL OF COMMITTEEIREPORT: Committee Chair I Committee Member Committee Member Item SG C1TY OF FEDERAL WAY . CITY COUNCIL PARKS, RECREATION, HU~ SERVICES & PUBLIC SAFETY COMMITTEE Date: December 6, 1999 From: Dave Wilbrecht, De~uty Director Parks, Recreation ana Cultural Services Department I Subject: Concept and Directi~n of Signs and Advertising/Celebration Park Background During the December 2, 1999 Par~s and Recreation Commission regular meeting, the Policy and Procedures Committee presented al recommendation regarding permanent and temporary signs for advertising at Celebration Park. Attached is a copy of the recommendation for your rëview. After the presentation and disc*sion, the Commission approved a motion to forward the recommendation to the Parks, Recr~ation, Human Services and Public Safety Committee for approval in concept and direction. In additioq., the Commission recommends that a public hearing be conducted to introduce the concepts to the cotbmunity and receive public feedback on the recommendation. Staff has also drafted a Request fot Proposal for an advertising consultant to work with the City to determine the feasibility of the con<tepts, determine constraints in the advertising plan in the park and, upon approval by the City Councilþ implement the plan for a fee. Attached is a copy of the Request for Proposal. Staff Recommendation: Staffs Recommends approval of t~e concept and direction as proposed by the Commission and to advertise the Request for Proposa~. Committee Recommendation: . Motion to approve and forward th~ full Council the recommendation from the Parks and Recreation Commission and staff for conceþt and direction for advertising signs for Celebration Park and advertise the Request for Proposa!. APPROVAL OF COMMITTEE Committee Chair Committee Member Committee Member Recommendation to the Par~s and Recreation Commission from the Celebration Park Policies and Procedure~ Committee regarding the Sign and Advertising Plan for Celebration Park November 22,1999 The Policy and Procedures Conjunittee met November 22, 1999. After discussion the Committee recommends the fo~lowing to the Parks and Recreation Commission: 1. Identify two sign types,!temporary and pennanent. Temporary signs inc1udþ banners and temporary advertising that occurs during tournaments and is not pennanently installed. Pennanent signs are in*alled for a long period oftime such as season or longer and are installed in a p$nanent basis or as fixtures to the site during and extended period of time. 2. The following are the r~commended exceptions for certain types of advertising for pennanent signs: 1. All alcohol products and sales 2. Gambling products and sales 3. Tobacco pr~ducts and sales 4. Adult ente~ainment 5. Personal pr~ducts and sales 6. Fire anns aJj1d associated Ploducts and sales The Committee also reþommends the right to refuse certain advertising not listed above in accordance w~th State law and the City of Federal Way Code. 3. Signs need to be constructed and installed in a consistent manner in accordance to design standards as reqommended by the Parks and Recreation Commission and approved by the City ctounci1. 4. Allow products to be 4isplayed in the plaza such as new cars, sporting equipment and merchandise as palrt of an overall marketing and advertising campaign or as a stand alone sales effort. 5. A public hearing or mþeting is recommended to introduce the concepts to the community and to rec~ive feed back on the sign and advertising plan. 6. Final approval by the City Council is necessary before implementing the sign and advertising plan. 7. Implemen~ the plan this spring beginning in March if possible. I. qITY OF FEDERAL WAY 1 ~EQUEST FOR PROPOSAL Celebratton Park Advertising OF REQUEST.I 1 The City of Federal, Way ("City") is requesting proposals for the development, pkocurement, and sales of advertising at Celebration Park. The City's needs are outlined in the following Request fler Proposal ("RFP"). I I Sales PURPOSE II. TIME SCHEDULE. I The City will utilize the following timetable, which should result in selection of a firm by December 22, 1999. Issue RFP I . Deadline for sJbmittal of RFP' s Preliminary Se~ection of Firm Notify Firm Chd>sen (4p.m.) December 3, 1999 December 17, 1999 December 20, 1999 December 22, 1999 III. INSTRUCTIONS TO PR9pOSERS. 1. A. All propdsals should be sent to: Judy DunJ{er City of ~ederal Way 33530 1s~ Way South Federal Way, WA 98003 (253) 66~-4049 I B. All ques~ions should be directed to: Kurt Reuter, Celebration Park Operations Manager (253) 66~-4158 2. All proposals must be in a sealed envelope and clearly marked in the lower left-hand corner: "RFP - CELEBRATION PARK ADVERTISJjNG SALES". All proposals must be received by December 17, 1999 by 4:00 p.m., at which time they will be open~d. Two (2) copies of the RFP must be presented. No faxed or telephone proposals will be accepted. 1 Proposals shohld be prepared simply and economically, providing a $traight forward, concise description of provider capabilities to satisfy the requirements of the 3. IV. request. Emphasis should be on completeness and clarity of content. Use of recycled paper for requests and any printed or photocopied material created pursuant to a contract with the City is desirable whenever practicable. Use of both side of paper sheets for any submittals to the City is desirable whenever practiGable.., ' 4. The Celebration Park Operations Manager or representative will notify the firm selected by December 22, 1999. 5. All proposals must include the following information: A. The names of individuals from those firms who will be working on the project and their areas of responsibility. B. A narrative background of proposer1s ability and experience in providing Marketing and Advertising Sales consulting services. C. A proposed budget based on the above outline of services provided. D. A minimum of. three references indicating recent experience pertaining to advertising sales and marketing; references to include company name, contàct person and telephone number. E. A short narrative of how the proposer intends to comply with the rèquirements set forth in Section 1 of the attached proposed contract. F. An outline describing. supplemental monetary resources and/or additional in-kind provisions of equipment and services G. Proposer is required to submit Attachment "Acknowledgment" along with the proposal. A SELECTION CRITERIA. The ultimate objective of this RFP is to provide advertising opportunities for local merchants in Celebration Park with a reasonable percentage paid to the City of Federal Way Parks, Recreat ion and Cultural Services Department. Accordingly, the successful proposer will be selected by the City after evaluation of the following RFP elements: -2- V. 1. Price of Adve tisin Competitivene s of pricing for advertising sales of the same or ~uperior quality as those offered by competing pro~osers. I Variet of Se vice Variety of dvertising packages, - -pricing. structures, ~ncentive programs, quality of services offered and the firm's overall presentation. 25% 25% 2. 3. Experience/References Past experi~nce/performance on contracts wi~h other public or entities. similar private 25% 4. Compensation I Competitivene$s of the percentage of revenue paid to the City as proposed. gross 25% Total Criteria Weight 100% Each proposal willibe independently evaluated on factors 1-4. TERMS AND CONDITIO~S. A. The City reslerves the right to rej ect any and all proposals, arid to waive minor irregularities in any proposal. . B. The City reserves the right to request clarification of information Isubmitted, and to request additional information from any proposer. c. The City resetves the right to award any contract to the next most q4alified contractor, if the. successful contractor do$s not execute a contract within thirty (30) days after th~ award of the proposal. D. Any proposal ~ay be withdrawn up until the date and time set above fot opening of the RFP 's. Any RFP not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City the services described in the attached specifications, or -3- VI. until one or more of the proposals have been approved by the City administration, whichever occurs first. E. The contract resulting from acceptance of a RFP by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFP. A copy of the contract is available for' rèview:' The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP, and which is not approved by the City Attorney's office. F. The City shall not be responsible for any costs incurred by the firm in preparing, submitting or presenting its response to the RFP. G. Failure to submit all required items in response to this RFP shall result in rejection of any proposal not so complying. SCOPE OF SERVICES. The proposer shall provide services of the highest quality and dependability, as more specifically set forth in the attached proposed contract: VII. COMPENSATION A. B. Please present detailed information on the firm's proposed fee schedule for the specifications proposed and for any variation for non-routine services, inclusive of Washington state sales tax and any other appl icable governmental charges.. In addition, please provide a statement outlining how advertising sales firm will document and report revenues. Please 'detail the percentage of gross revenue to be paid to the City. Please provide specifics as to definitions of routine versus non-routines tasks. In the event of a contract award, proposers shall be required to submit an itemized statement in the form specified by the City and approved by the appropriate City representative, which shall specifically set forth the services performed, and the gross monthly revenue. (The term "Gro~s Monthly Revenue" shall mean the total amount charged by Advertising Sales Firm Vendor, its -4- employees, a$ents, merchandise sold. or licensees, for all goods anQ. C. Leasehold exc~se tax payment (current rate 12.84%). Leasehold e~ise tax is charged on. t:he perçentage of gross monthlx revenue remitted to the City. Example; $1,000. OO'großs monthly revenue X 10% (portion paid to the City as p~r proposal) equals $100.00. 12.84% Leasehold exqise tax is charged on the $100.00. This amount would be $12.84. Total paid to the City for the month would be $100.00 (10% of gross revenue) plus $12.84 (Leasehold ex~ise tax) for a total of $112.84. VIII. PUBLICATION I I Name of Publicatioþ: ! I Dates: Attachments: A. B. Ackpowledgment Draft Contract for Agreement (may depþnding upon final contract award) vary -5- ATTACHMENT A ACKNOWLEDGMENT OF CERTAIN CONDITIONS OF ADVERTISING SALES RFP . . In the event of a successful award of contract, acknowledges that: proposer 1. He/She will be able to comply with the insurance provisions of the Federal Way Advertising Sales Contract, and to timely provide a certificate of insurance. 2. He/She will have in their possession or will obtain prior to contract commencement a valid City of Federal Way business registration as well as all other required permit or licenses required by the State of Washington, King county or any other lawful authority. Proposer: Signature Date Name Company -6- 12/07/1999 TUB 12:15 FAX 2538353020 12/07/99 12:01 F^X 253 661 4189 . FedW~ Hun Court: C1ty of Fed Way I'" ~ 001 't!,OOl Item 5H $TY OF. FEDERAL WAY CITY COUNCß., P~IRECREATIONIHUMAN SERVICES! PuBLIC SAFETY COMMITIEE .ecember 13, 1999 Meeting . . Ft'olD.: . . December 7; 1999 Sandra Warter, unicipaL Court AdJII¡n¡~trator ~-fbr ~d.1tP- lJt1Jcftlv Resolution Estab . hingVenue for the Federal Way Municipal Court. Date: Subject: Backl!l'ound:Pursuantto OrdinanfcNo. 99-339, the Federal Way Munìcipal Court ~ created and will be operational on January 1~ i 2000. One aspect of the operations for the MuÏÙcipal Court includes arraignment proceedings. i There are arraignment proceedings for suspects beld in custody at the Kent RegioDil Jusûco Cen.tet! and arraignment proceedings for suspects not held in custody. The Municipal Cow::t intends to cQnduct arraignments for suspects held in custody by video. The process will be that the suspect \\W. be escorted to a specific room at the Kent Regional Justice Center, which is equipped with a vïdeo transmitter; the prosecutor and defense attorney will also be present; the judge. however, will pc in the court room at the Municipal CourJ: Building and will conduct the proceedings via moni1or. Consequently, the suspect will not have to be tran..'q)orted to and. from the Kent Regional Justice Center for a:rrai.gnment, thus saving the 1:ran3-portation cost and preventing the possibility of an esCape. The video arraignment equipm~ and- arrangements will not be operational until approxhnatcly March, 2000. The Municipal Co$ must conduct all arraignments in person until such time. The King County District Court has gr,ciously offered that, in the interim, the Municipal Court máy use a room at the Kent Regional JustiCe Center for in custody arraignments at no additional cost over what the City currently pays for d¡aily jail maintenance fees. Although specific circumstances for the proposed resolution address ij'l custody arraignments, there may be a situation in the interim when Kent Regional Justice Center is not available and another King CoUnty District Court must be used. Therefore, the proposed res<Þlution would authorize court proceedings within King County as necessary. Staff recommends the adoption olf the proposed resolution to allow Municipal Court proceedings within King County. Committee Recommendation: Motion to approve the proposed Resolution Authorizing the Municipal Court to Conduct Proceedings in King County and forward to the full Council meeting on December 21, 1999, for consideration. . . ~~:RÖ¥~}ØF:COMMiTTEE REPORT:: '~~;!~~~;:~~~~~¡:~~':'!:.¡:\~I,+,." .~:.::::~:,~~(; .'....:.:.:;'..,.;,.,',.:',:.',;,:,:..":.:.....'..,'.:.,..:","¡"........L;.'::..";,,:.:,.,.".:'.........~."'.:.!:.....~~.....\.:..::}.":'!.'....,. .'.' ..:",........,......,...',.:,:.... .. ". " '¡P)r"".u~. .. .,~".;i~;.I;;"/"¡.:':'::;~i(;~~¡~.~.~ ' ,,~,":;i~'~ :-:..>~:'.:~):::,/: y..."....~.~",~..".~..<::......."..,...,....., . ,'..- ...,,'....."" ,.......,. '. ".' ;:Go"mmiffèc{GIí'â:ÌÎ'. . ':;, CominittceM~iritiel<1if4;'r;~ ':~~~YCõinri.titteê"Mem]j' .'....""""'.""'."..'..'.',.,1::.""",.... ...,", ..'.. ,."..,,"'....._, ....,..,c.......".,. ..,.". ...",., K:\FORMS\coverm unicourt. ven .,'" , ,..,,~~ .p' , f' r.'::\Ì.$. ~.~'., RItSOLUTION NO. A RESOLUTION þF THE CITY COUNCIL OF THE CITY OF FEDERAL W A yf, WASHINGTON, AUTHOBlZING THE MUNICiPAL, COURT TO CONDUCT PROCEEDINGS wrrlÌIN KING COUNTY. WHEREAS, pursuft to Federal Way City Ordinance No. 99-339 the City of Federal Way established the Federal Way tvtunicipal Court; and WHEREAS, the F~deral Way Municipal Court will be operational on January 1, 2000; and WHEREAS, some ~uspects of crimes are held in custody at the Kent Regional Justice Center, in King County; and WHEREAS, the Mt,6icipal Court intends to arraign the suspects at the Kent Regional Justice Center by video arraignmdrt thereby eliminating the need to transport the suspects to the Federal Way Municipal Court; an1 WHEREAS, the rvideo arraignment process will not be operational until approximately March, 2000; and WHEREAS, the sl).spects may be transported to from the Kent Regional Justice I Center to the Municipal Court in F~deral Way for arraignment or the Municipal Court may conduct proceedings at the Kent Regional Justice Center; and WHEREAS, the Cþuncil finds that conducting proceedings at the Kent Regional Justice Center may be more cost effective and efficient. Res. #: , Page 1 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESQL VES AS FOLLOWS: Section 1. Venue. The Federal Way Municipal Court may conduct proceedings -- .' outside the City limits within'King County as necessary. Section 2. Severability. If any section, sentence, clause or phrase ofthis resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affinned. Section 4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of ,19_. CITY OF FEDERAL WAY MA YOR, RON GINTZ A TIEST: CITY CLERK, N. CHRISTINE GREEN, CMC Res. # f Page 2 APPROVED AS TO FORM: i CITY ATTORNEY, LONDI K. qNDELL FILED WITH THE CITY CLEAA.: PASSED BY THE CITY COUNqIL: RESOLUTION NO. k:\reso\municourt.ven Res. # t Page 3