PRHSPSC PKT 11-08-1999
C-h¡-13
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City of Federal Way
. CITY COUNCIL
PARKS, RECREATION, H~MAN SERVICES & PUBLIC SAFETY COMMITTEE
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I City Hall
I Mt. Baker Conference Room.
Monday, November 8, 1999
5 :30 p.m.
AGENDA
1.
CALL TO ORDER
2.
PUBLIC FORUM
COMMISSION COMME~TS
3.
4.
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APPROVAL OF OCTOBEjR 25, 1999 SUMMARY
COMMITTEE BUSINESS I
A. Uniform Cleaning jgreement
B. Lake Killamey Fin Acceptance
C. Mid-Biennium Rev'ew/Human Service Contracts
D. Able/Spiffy Biffy Cþntract Amendment
E. Batting Cage Propo$al/Celebration Park
F. National Little Lea~ue Proposal
Wilson
J ainga
Guenther
Ikerd
Schroder
Schroder
5,
Action
Action
Action
Action
Information
Information
5,
PENDING ITEMS
6.
NEXT MEETING - November 22, 1999 - 12:00 p.m.
ADJOURNMENT
8.
Committee Members:
Jack Dovey, Chair
Jeanne Burbidge
Linda Kochmar
Staff:
Jennifer Schroder, Director
Sue Floyd, Administrative Assistant
661-4041
City of Federal Way . '.";' .'.¡'~T:'1ji¡
City Council .
PARKS, RECREATION, HIfMAN SERVICES & PUBLIC SAFETY COMMITTEE .',
Monday, October 25, 1999
12:00 p.m.
City Hall'
Mt. Baker Conference Room-
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SUMMARY
In atten~ance: Council Co~1ll1ittee membe~s ~ack Dovey, Linda K~chmar and Jeanne B~rbidge; D~rek Matheson" Assist~nt
to the CIty Manager; Jennifer Schroder, Dlfeþtor of Parks RecreatIOn and Cultural Services; Pat Richardson, AssIStant CIty
Attorney; Brian Wilson, Deputy Director o~ Public Safety; Stephen Clifton, Director of Community Development; Ann
Guenther, Human Services Manager; Sue Flhd, Administrative Assistant
Guests: Dean McColgan, Barbara Reid, Sylv¡þ McGee
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Committee Chair Jack Dovey called the mee4ng to order at 12:02 p,m,
PUBLIC FORUM
None
COMMISSION COMMENTS
None
APPROVAL OF SEPTEMBER 27 1999 S Y
JEANNE BURBIDGE MOVED, LINDA K CHMAR SECONDED A MOTION TO APPROVE THE OCTOBER 11,
1999 MINUTES AS CORRECTED. MOT ON PASSED.
BUSINESS ITEMS
HUMAN SERVICES COMPREHENSIVE P AN UPDATE
Ms, Guenther reported that the Human Servic s Plan was written in 1996 and much of the data used in the Community Profile
section is based on 1995 service data and statiftics, The purpose of updating the Comprehensive Plan at this time is to update
the data in two sections, the Community Profilf and Human Services Systems sections, to include the most current information
available regarding the human services needs ~nd service gaps in the Federal Way community, The objective is to have useful
data that the Commission and City Council ca~ use in making human services allocation and policy decisions, The plan is being
updated at this time so that it will be availabte for use during the 2001-2002 allocation process. In early 1999, the Human
Services Commission reviewed the plan and p~ovided feedback to staff on the changes and information they would like to see
made to the Community Profile and Human S~rvices sections of the plan. After conducting a competitive bid process, staff
contracted with the human services consultan~ team of Sylvie McGee of All for a Good Cause and Linda Rinaldi, to research
and update these two sections of the plan. The þonsultants used a wide range of sources to update the plan, including reviewing
service data from local human services pro~iders, reviewing reports from state and county agencies and key informant
interviews with community service providers~ They have also conducted focus groups with members of the Ukrainian and
Hispanic communities and human service proi.riders, In September, the Human Services Commission reviewed the draft plan
updated and provided comments. The draft h~s also been available for public comment, mailed to human service providers,
and reviewed by City staff from those departrments providing human services. These comments have been incorporated into
the draft plan. Concerns expressed by committee members include translator services, 1695, lack oflow income housing in
South King County, domestic violence issues.1 Ms. Kochmar would like to look into public/private partnerships in regards to
low income housing. Ms. McGee noted that I~9 5 would effect a large amount of state discretionary funds for human services
and will effect the ability to provide servic4:s. Suggested committee changes to the document included: add a $eneral
description section of funding changes to t\1e document, inclusion of CDBG funded projects into the plan, spell out
abbreviations in Section 2. Ms. Burbidge \\1Quld like to see child care funding and youth programs increased/enhanced.
JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE HUMAN
SERVICES COMPREHENSIVE PLAN WITH THE MODIFICATIONS MADE BY THE COMt\tIITTEE A1~D
FORWARD TO FULL COUNCIL FOR REVIEW ON NOVEMBER 16,1999. MOTION PASSED.
Parks, Recreation,.Human Services & Public Safety Council Committee
October 25, 1999 Summary
Page Two
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FUTURE AGENDA ITEMS
Youth Commission Work Plan, Public Safety Uniform Dry Cleaning Service Agreement
NEXT MEETING
November 8, 1999, 5:30 p.m,
ADJOURNMENT
The meeting adjourned at 12:31 p.rn,
Item 5A
<!:ITY OF FEDERAL WAY
: CITY COUNCIL
PARKS, RECREATION, HItMAN SERVICES & PUBLIC SAFETY COMMITTEE
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Date: October 21, 1999 :
From: Brian Wilson, Deputy Chtef of Police
Subject: Uniform Dry Cleaning fervices Agreement
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Backeround: .
With the Public Safety Departmen1 commencement in October 1996, a variety of services were
assessed for the maintenance and ~eration of the Department. Included in this assessment was
the necessity to provide dry cleani*g services to the commissioned personnel. Accordingly, an
agreement in the amount of$37,3219.00 was signed, The term was from November 15, 1996
through June 30, 1997, .
In March 1999 a new bid for the u~iform dry cleaning services was completed and awarded to
local vendor Bel Custom Cleaners~ (the only bid received out of five bids mailed out). The term
of the bid established was from Jartuary 1, 1999 through December 31,2000. The total annual
compensation for the contract was calculated at $15,068.28 per year though the response bid was
$1156,25 per week. At the time o~the contract, the Department had yet to be fully staffed
however, the Department does not þnticipate using the service level in the specifications and
responses.
Increased Public Safety staffing (i*cluding Police Explorer post) and cost calculations that reflect
the department's's actual costs req ired an adjustment to increase the total amount of
compensation for uniform dry clea ing services as contained in the agreement.
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I recommend an amendment to thelexisting servièe agreement to increase the total compensation
to be paid to Bel-Custom Dry Clearers in 1999 by an additional amount not to exceed $14,500,
for the total 1999 annual amount 0($29,568,28; and increase the total compensation to be paid to
Bel-Custom Dry Cleaners in 2000 by an additional amount not to exceed $14,931,72, for a total
2000 annual amount of $30,000,OOl .
The original contract was not pres$ted to this Committee or the council pursuant to the City's
Purchasing Guidelines (the amoun~ of compensation was less than $20,000), The total
compensation with the proposed arrendment will exceed $20,000 per year, thus the motion to
approve the proposed amendment iþcludes a request to forward it to full Council for acceptance.
Committee Recommendation:
Motion to approve the First Amenqment to the Services Agreement for Uniform Dry Cleaning
for the Department of Public Safety and forward to full Council.
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APPROVAL OF COMMITTEE REPORT:. '
.,'.' '. ' ,
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.,¡;~'::i,!:,',:,,:;
Cornmittcc Member < .'
Committee Chair
Committee Member
FIRST AMENDMENT
I TO .
$ERVICES AGREEMENT
FOR
UNIFO~ DRY CLEANING FOR THE
DEP A~TMENT OF PUBLIC SAFETY
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This First Amendment ("Aþendment") is dated effective this Ith day of August, 1999,
and is entered into by and between¡the City of Federal Way, a Washington municipal corporation
("City"), and Bell Custom Cleaner~, a Washington corporation ('~Contractor").
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The City and Contrtctor entered into a Services Agreement dated effective
January 1, 1999, wH,ereby Contractor agree to "UNIFORM DRY CLEANING
FOR THE DEPARtMENT OF PUBLIC SAFETY", .
A.
B.
Section "14.2- Modtfication" of the Agreement provided that the Agreement may
only be amended b~ written agreement signed by the parties.
C.
The City and the Cqntractor desire to amend the Agreement to increase the
compensation paid 1þ the Contractor for the rendering of these additional services.
Section 4,1 entitled f'Compensation" of the Contract was calculated at the annual
total cost of the services at $15,068.28 even though the response to the bid was
$1,156.25 per week'i
D,
The staffing level htþ increased slightly, However, the City does not anticipate
using the monthly strvice level in the specifications and the response.
E.
The City and the Cortractor desire to amend the Agreement to correct the annual
calculation and to reiflect the actual cost.
NOW, THEREFORE, the pþrties agree to the following terms and conditions:
1.
Compensation. secíion 4,1 ofthe Agreement shall be amended to increase the
total compensation t be paid to the Contractor in 1999 by an additional amount
not to exceed Fourt n Thousand Five Hundred and nolI 00 Dollars ($14,500.00),
for a total amount p4yable to the Contractor in 1999 pursuant to the Agreement
and this Fifst Amen4ment to be an amount not to exceed $29,568.28.
Additionally, the Aweement shall be amended to increase the total compensation
to be paid to the Corj.tractor in 2000 by an additional amount not to exceed
Fourteen Thousand, ¡Nine Hundred Thirty-one and 72/1 00 Dollars ($14,931,72),
for a total amount p<tyable to the Contractor in 2000 pursuant to the Agreement
and this First Amendment to be an amount not to exceed $30,000,00,
2.
Full Force and Effect. All other terms and conditions of the Agreement not
modified by this Amendment shall remain in full force and effect.
DATED the effective date set forth above.
CITY OF FEDERAL WAY
By:
David H. Moseley, City Manager
33530 1st Way South
Federal Way, Washington 98003
APPROVED AS TO FORM:
ßvt ~1~~ ¡;r
City Attorney, Londi K. Lindell
ATTEST:
City Clerk, N. Christine Green, CMC
BELL CUSTOM CLEANERS
By:
Its:
Address:
Phone:
Item 5B
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~ITYOFFEDERAL WAY
: CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
}~
Date:
November 1, 1999
Jon Jainga, Park Ijlanning and Development Manager ~
Final Acceptance fþr the Lake Killarney Open Space pa~~evelopment
From:
Subject:
Back~round:
On September 1, 1998, the City Cquncil approved and awarded the Lake Killamey Open Space
Park development to Golf Landscaping, Inc" in the amount of $226,431,
The scope of the park developmen~ involved constructing a paved park entrance, parking, picnic
areas, paved and crushed gravel traps which link two new public open space trail corridors to the
north (Wodd Vision and Capital Obe trail easements), and a camp "council ring" preserving the
Lutherland Summer Camp site histþry.
The final contract amount for the p~k development is $224,335.70.
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Note:
In addition to the construction elentents completed by Golf Landscaping, staff is currently
working with a Federal Way Boy ~cout on his Eagle Scout project at Lake Killarney Open Space
Park. The Scout has had several wþekend work parties installing wetland boundary fencing
along the park trails.
The Lake Killarney Open Space P*k development is very unique, The project has successfully
preserved the site characteristic of~he Luthedand Summer Camp and the retained many of the
site's majestic evergreen trees, Th~ urban forester calculated many of the Douglas Firs and
Western Red Cedars to be over 10q years old. The park is often frequented by the neighborhood
residents, World Vision, Safeco an~ Capital One. Many walk the trail on their lunch hour, have
small office picnics or sit at the colincil ring enjoying the tranquility of the park's natural
settings.
Staff Recommendation:
Staff recommends final approval of the Lake Killarney Open Space Park Development and to
approve the release of the construc~ion retainage process for Golf Landscaping, Inc,
Committee Recommendation:
Motion to approve and forward to ftull Council the Lake Killamey Open Space Park development
and approve the release of the construction retainage for Golf Landscaping, Inc,
APPROVAL OF COMMITTE] REPORT:
Committee Chair
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Committee Member
Committee Member
Item 5C
'. i CITY OF FEDERAL WAY
J CITY COUNCIL
PARKS, RECREATION, HUMA~ SERVICES AND PUBLIC SAFETY COMMITTEE
I
November 1, 199~
Del Hoover, Chait, Human Services Commission )W
Mid-Biennium Re~iew of 1999-2000 Human Services Contracts
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At your November 8, 1999 me~ting, the Committee will take action on the Commission's
recommendations regarding 20001 Human Services allocations, based on our evaluation of agency
contract performance, I will be at the meeting to present the recommendations and respond to
your questions. This memo desc~ibes: the purpose of the mid-biennium review; the process used
to evaluate contract performance; ~he Commission's recommendations regarding the 2000 Human
Services Fund allocations and 20tO one-time funding, Attachments include: 1) Human Services
Commission Mid-Biennium Revi w Recommendations for 2000 and 2) Mid-Biennium Review
Criteria, Detailed summary shee s are available from the Human Services Division office if you
would like specific contract perfor~ance information on each program. If you have any questions
about the mid-biennium review p~ior to the meeting, please contact Ann Guenther at (253) 661-
4039. I
Date:
From:
Subject:
BackQround
The City is currently in the midst ~f the first two year Human Services funding cycle for the 1999-
2000 biennium. Last year, the1 Council approved the two-year allocation plan, with the
understanding that the second y a r funding (for 2000) is contingent upon satisfactory contract
performance and upon city fundin available. When the City Council approved the use of the two-
year funding cycle, they directed he Commission to conduct a mid-biennium review of agency
contract performance. The purpo e of the Commission's review was to evaluate agency contract
performance and recommend for þach program whether funding for 2000 should continue at the
allocated level, or if the program1s funding should be decreased in the case of unsatisfactory
contract performance, I
The other part of the mid-bienn um review process approved by the City Council was the
development of a one-time fundin plan for the second year of the biennium, for the small portion
of one-time funds that is available rom year to year. The Human Services funding base for 1999
and for 2000 is $400,000, The a ount of one-time funds available for 1999 was $18,120 ançl for
2000 is' estimated to be betwee $6,400 and $7,600. Sources of one-time funding include:
employee donations to the Human Services fund ($5,200) and unspent portions of 1998 and 1999
Human Services contracts (estim~ted to be between $1,200 and $2,400).
Process Used to Evaluate AQen~y Contract Performance
The Commission conducted the ~id-biennium review of 1999-2000 contracts over three
meetings (August through October). The Commission reviewed individual reports on each of
the 32 Human Services funded pr9grams. The contract performance review included
evaluating program performance ip three areas: 1) how agencies were performing on the
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contract. goals for the number of servic.e units provided (ie. Number of Federal Way residents
served, number of counseling hours provided)'; 2) how agencies were progressing in developing
outcome evaluations for their programs which measure the results and effectiveness of
services; and 3) general agency operation, (See Attachment 2, Review Criteria for more detail.)
Agency representatives were present during the first two meetings to answer any questions the
Commission had.about their contract performance.
At the first two meetings, the Commission evaluated contract performance and developed
preliminary recommendations for each of the 32 programs, The recommendation options the
Commission used were to maintain the 2000 allocation level due to satisfactory contract
performance, decrease the 2000 allocation level due to unsatisfactory contract performance,
and to recommend for 2000 one-time funding, as available. At our third meeting, the
Commission finalized the recommendations regarding the 2000 base allocations and developed
the one-time funding plan for 2000.
Commission's Recommendations Reaardina 2000 Base Fundina ($400,000)
Due to the fact that the 32 programs funded by the City are performing very well on their contracts,
the Commission is recommending that all programs be maintained at the 2000 allocation level.
Since four of the 32 programs received 1999 one-time funding, their 2000 allocation level is lower
than what they received in 1999, These programs are: Birth to Three Developmental Center,
Domestic Abuse Women's Network, King County Sexual Assault Resource Center and Federal
Way Youth and Family Services. (See Attachment 1 for specific funding levels.)
The Commission's evaluation found that the majority of the programs funded by the City are on
track to meet or exceed the annual contract goals; are developing evaluations for their programs
that focus on effective results for clients; and are running smoothly administratively, There are,
however, two programs that the Commission has some concerns about - the Salvation Army,
After-Hours Assistance Program and the Korean Christian Counseling Service,
.
Salvation Army, After-Hours Assistance Program - The amount of this contract is $3,000 per year
for the 1999-2000 biennium, The Salvation Army acts as the fiscal agent for the program and the,
City's Public Safety Department distributes emergency assistance vouchers. The vouchers for
motel stays, food, and emergency transportation assistance are distributed to individuals and
families evening and weekends, when non-profit agencies are not open to provide assistance, This
program is slightly behind in meeting their contract goals and the Salvation Army submitted a letter
to the City terminating their contract for this program, effective September 30. In the letter, the
agency cited several concerns they had about program operations. Their primary concerns were
about monitoring the number and value of the motel vouchers given out, so the program does not
exceed the funds available,
The Public Safety Department is currently working with the Salvation Army to address their
concerns and to see if they will still consider acting as the fiscal agent for this program. The Public
Safety Department is in the process of developing agreements with local motels for a flat rate and
an improved procedure for monitoring expenses, so the vouchers distributed stay within the
budgeted amount.
The Commission recommends continuing funding for this program at the 2000 allocation level,
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recognizing that this is the only ~rogram that provides after-hours emergency assistance. The
Commission also understands th~. t if the Salvation Army does not agree to act as the fiscal agent
for the program, that the Public S fety Department and the Human Services Division staff will work
together to explore other altemat ves for administering the program. .
Korean Christian Counseling Service - The amount of this contract is $4,500 per year. The
Commission is recommendingth~t the 2000 allocation level be maintained, based on the fact that
the agency is meeting the stated Fontract goals,
However, the Commission is con~erned about this agency's long-term viability and accessibility of
its services for Federal Way resid~nts. The Commission seriously considered recommending that
this agency's funding be cut, baSj on these concerns. However, the Commission recognizes that
this is the only agency providing unseling, domestic violence services, and English as a Second
Language classes specifically for Federal Way's Korean residents,
The Commission's concerns abo~t KCCS are: 1) Citizens have commented that it is difficult to
access services from KCCS. Thqy have called the agency and left messages on the machine,
which are not returned. The pho~s are answered two partial days each week, 2) The agency's
Executive Director resigned two ~ars ago and has not been replaced. The part-time Executive
Director is a volunteer and avail~ble during evening and weekend hours only, Not having a
permanent Executive Director impacts the agency's ability to develop the program services and
expand the agency's funding basß, 3) The agency lacks a diverse funding base which would
allow them to provide effective se~ices and address the needs of the Korean community. During
the past two funding cycles, the Cþmmission has emphasized the importance of leveraging funds
from other sources, so that the agþncy can improve its current services, expand services tò more
adequately address the need, a~d to provide long-term financial stability and staffing for the
programs, The agency's primary fl.mding source is the annual City grant of $4,500 and the agency
has done little to explore and dev~lop other funding sources, The Commission recommends that
the agency work to expand their fu~ding base within the next year or find a parent agency to assist
them in expanding their funding a/[ld developing. their services.
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Commission's Recommendatio s Re ardin 2000 One-Time Fundin
Each year, a small amount of onehime Human Services funding becomes available, over and
above the Human Services Fund ~ase. Due to the sources of these funds, the specific amount
cannot be predicted during the bi~nnial allocation process, For this reason, the Commission
recommends a one-time funding Rlan, so that the one-time funds can be used as they become
available. Sources of one-time f~nding available for 2000 include unspent funds from 1998
and 1999 Human Services contra~ts, and employee donations to the Human Services fund,
The amount of one-time funding a ail able for 2000 is estimated at $6,400 - $7,600,
During the 1999-2000 allocation p ocess, the Commission prepared two sets of funding
recommendations for the City Council - one for the $300,000 preliminary base funding, and one
for any additional funding that ma become available during the City budget process, The
additional funding plan was a priortized plan for an estimated amount of $116,000, The City
Council approved the, $300,000 b~se recommendations and used the additional funding plan,
as a guide to allocate the addition~1 $118,120 that became available during the City budget
process ($100,000 was added to the base and $18,120 was one-time funding).
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The Commission reviewed the additional funding plan prepared during the allocations process
last year, in order to prepare the recommendations for the 2000 one-time funds, Of the 19
programs recommended last year by the Commission for additional funding, 11 were fully
funded, 7 were partially funded, and 1 was not funded. Below is a list of the partially funded
programs as prioritized by the Commission, The list includes the portion of the Commission
recommendation that was not funded. The Commission recommends using this prioritized list
for anyone-time 2000 funds that become available, and starting with the first program and
funding the amount noted, moving onto the next program, until all available one.-time funds are
allocated.
1999:-2000 Human Services Commission Recommendations
for Additional Funding, Developed September 1998
(In priority order)
AQencv/Program Portion of HSC Recommendation Not Funded
South King County Multi-Service Center, Food/Clothing Bank $ 367
Emergency Feeding Program $ 1,135
South King County Multi-Service Center, Shelter $ 5,000
King County Sexual Assault Resource Center $ 1,120
Federal Way Youth and Family Services $10,000
Domestic Abuse Women's Network (DAWN) $13,000
ACAP. APPLE ParentinQ ProQram $ 756
TOTAL $31,378
Committee Recommendation:
1. Approve the Human Services Commission's recommendation to maintain the 2000
allocation levels for all 32 Human Services F\,Jnded 'projects, and the one-time funding plan.
Forward on to the full City Council for their review on December 7, 1999,
2, Approve the Human Services Commission's recommendation to maintain the 2000
allòcation levels for all 32 Human Services Funded projects, and the one-time funding plan, as
modified by the Committee, Forward on to the full City Council for their review on December 7,
1999,
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
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ATTACHMENT 1
CITY OF FEDERAL WAY
MID-BIENNIUM REVIEW OF 1999-2000 HUMAN SERVICES CONTRACT PERFORMANCE
HUMAN SERVICES COMMISSION RECOMMENDATIONS FOR 2000
AGENCY PROGRAM COUNCIL STRATEGY 1998 1999 2000 CONTRACT COMMISSION
FUNDING FUNDING FUNDING PERFORM- RECOMMEND.
ANCE
COUNCIL GOAL #1 BASIC NEEDS
Catholic Community Services Emergency Assistance SheltersfTransitional $5,000 $5,000 $5,000 On track to Maintain
Housing meet goals
Community Health Centers Dental Services Health & Dental $14,095 $15,000 $15,000 On track to Maintain
meet goals
Community Health Centers Health Services Health & Dental $25,000 $30,000 $30,000 On track to Maintain
meet goals
Emergency Feeding Program Emergency Feeding Food & Clothing $0 $4,715 $4,715 On track to Maintain
meet goals OTF
FW Community Caregiving Emergency Shelter SheltersfTransitional $8,000 $10,000 $10,000 On track to Maintain
Network Housing meet goals
FW Community Caregiving Transitional Shelter SheltersfTransitional $2,000 $4,000 $4,000 On track to Maintain
Network Housing meet goals
FW PTSA Clothes for Kids Food & Clothing $4,500 $4,500 $4,500 On track to Maintain
. meet goals
The Joseph Foundation Noyes Transitional Home SheltersfTransitional $2,000 $3,000 $3,000 On track to Maintain
Housing meet goals
Salvation Army After-Hours Emergency SheltersfTransitional $3,000 $3,000 $3,000 Slightly behind Maintain
Assistance Housing goals. Admin in Contingent
transition, upon year-end
- .--- - f- - -- Pert6rmance
Senior Services of Seattle- Congregate Meals Senior Meals & $0 $1,500 $1,500 On track to Maintain
King County Transportation meet goals
Senior Services of Seattle- Meals on Wheels Senior Meals & $8,000 $8,000 $8,000 On track to Maintain
King County Transportation meet goals
Senior Services of Seattle- Volunteer Transportation Senior Meals & $3,297 $3,690 $3,690 On track to Maintain
King County Transportation meet goals
South King County Multi- Food and Clothing Food & Clothing $29,000 $29,633 $29,633 On track to Maintain
Service Center meet goals OTF
South King County Multi- Shelter SheltersfTransitional $30,000 $30,000 $30,000 On track to Maintain
Service Center Housing meet goals OTF
TOTAL - GOAL #1 BASIC NEEDS $133,892 $152,038 $152,038
OTF - Recommended for 2000 one-time funding, as available. See Human Services Commission recommendations for 2000 one-time funding.
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CITY OF FEDERAL WAY
MID-BIENNIUM REVIEW OF 1999-2000 HUMAN SERVICES CONTRACT PERFORMANCE
HUMAN SERVICES COMMISSION RECOMMENDATIONS FOR 2000
AGENCY PROGRAM COUNCIL STRATEGY 1998 1999 2000 CONTRACT COMMISSION
FUNDING FUNDING FUNDING PERFORM- RECOMM.
ANCE
COUNCil GOAL #2 PUBLIC SAFETY
ACAP Child and Family APPLE Parenting Prevention/Early $10,000 $4,244 $4,244 On track to Maintain
Services Intervention meet goals
Birth to Three Development Family Services Prevention/Early $19,000 $20,000* $19,000 On track to Maintain
Center Intervention meet goals
Catholic Community Counseling Intervention Services $4,500 $3,000 $3,000 On track to Maintain
Services meet goals
Domestic Abuse Women's Victim Assistance Victim Assistance $47,000 $55,000* $47,000 On track to Maintain
Network meet goals OTF
FW Boys and Girls Club Operating Support Prevention/Early $9,000 $9,000 $9,000 On track to Maintain
Intervention meet goals
FW Youth and Family Counseling & Domestic Intervention Services $65,000 $73,000* $65,000 On track to Maintain
Services Violence Services meet goals OTF
KC Sexual Assault Resource Victim Assistance Victim Assistance $28,000 $29,120* $28,000 On track to Maintain
Center . meet goals OTF
Korean Christian Counseling Counseling Intervention Services $4,500 $4,500 $4,500 On track to Maintain
Service meet goals
Program admin
concerns noted
TOTAL GOAL #2 PUBLIC SAFETY $187 ~OOO. $197,864. .$iZ9JM ~. m. .........
GOAL -n . - SELF-SUFFICIENCY
ACAP Child and Family Subsidized Child Care Child Care Assistance $8,000 $8,000 $8,000 On track to Maintain
Services meet goals
Center for Multi-Cultural Refugee Health Advocacy Self-Sufficiency for $3,000 $2,829 $2,829 On track to Maintain
Health Targeted Populations meet goals
ElderHealth Northwest Connections Adult Day Self-Sufficiency for $0 $2,829 $2,829 On track to Maintain
Health . Targeted Populations meet goals
FW Community Caregiving Job Center Employment Support $1,340 $3,000 $3,000 On track to Maintain
Network meet goals
South King County Multi. Literacy Program Employment Support $12,273 $12,000 $12,000 On track to Maintain
Service Center meet goals
WA Women's Employment & Computer Applications Employment Support $5,000 $6,000 $6,000 On track to Maintain
Education meet goals
-..- - -- -. -
* This project received one-time funding in 1999, The-total one-time funding in 1999 was $18,120 and applied to the four projects nOted above.
OTF - Recommended for 2000 one-time funding, as available. See Human Services Commission recommendations for 2000 one-time funding.
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CITY OF FEDERAL WAY
MID-BIENNIUM REVIEW OF 1999-2000 HUMAN SERVICES CONTRACT PERFORMANCE
HUMAN SERVICES COMMISSION RECOMMENDATIONS FOR 2000
AGENCY PROGRAM COUNCIL 1998 1999 2000 CONTRACT COMMISSION
STRATEGY FUNDING FUNDING FUNDING PERFORM- RECOMMEND.
ANCE
COUNCIL GOAL #3 SELF-SUFFICIENCY
WA Women's Employment & Job Readiness Employment Support $17,500 $17,500 $17,500 On track to Maintain
Education meet goals
TOTAL - GOAL #3 SELF-SUFFICIENCY $47,113 $52,158 $52,158
COUNCIL GOAL #4 STRONG
NEIGHBORHOODS
Crisis Clinic Telephone Services Collaboration & Strong $3,090 $3,060 $3,060 On track to Maintain
Neighborhoods meet goals
School-in-Lieu School-in-Lieu Collaboration & Strong $0 $6,000 $6,000 On track to Maintain
Neighborhoods meet goals
World Vision, Incorporated KidREACH Collaboration & Strong $6,680 $7,000 $7,000 On track to Maintain
Neighborhoods meet goals
TOTAL - GOAL #4 $9,7f0 $16,060 $16,060
GRAND TOTAL $377,775** $418,120 $400,000
. Notes
* This project received one-time funding in 1999. The total one-time funding in 1999 was $18,120 and applied to the four projects noted above.
** The 1998 total was actually $388,775. Two 1998 projects totaling $11,000 are not included here as they were not funded for 1999-2000.
OTF - Recommended for 2000 one-time funding, as available. See Human Services Commission recommendations for 2000 one-time funding.
K: Icomm on.hs\m idbienrlhscrecomendm alrix
11/1/99
3
ATTACHMENT 2
I City of Federal Way
Mid-Bienni~m Review of Human Services Contracts
. Review Criteria
The review of each program willilook at outputs, outcomes and agency administration. Below
are the proposed criteria for eac~ of these areas,
i
Outputs (Quantity of services d~livered)
I
.
Agencies will be at 50% c# the annual goal (second quarter report),
Agencies who are at less ~han 50% of the goal will have a solid rationale for being
behind and an action Pla~for meeting all annual goals,
For those agencies that ere funded in past years, their contract performance of the
previous full year will be t ken into account. (ie, If an agency is behind in meeting
contract goals, is this the ~rst time they've been behind or do they have a history of
being behind?),
.
.
Outcomes (Is the program maki~g a difference?)
.
I
The agency staff/volunte~rs have received outcomes evaluation training,
The agency is collecting ~nd reporting outcomes data to the City.
The agency uses clear in~icators and appropriate measuring tools to document
progress toward outcome~,
.
.
Agency Administration
.
The agency complies wit~ City contract requirements, including submission of timely
and accurate quarterly re¡j>orts, .
The agency appears to b~ running smoothly, without major turnover or negative
program changes, .
The City has received no þomplaints about the program's services.
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Item 5D
<CITY OF FEDERAL WAY
I
. CITY COUNCIL
I
PARKS, RECREATION, HUlMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
November 2, 1999
From:
Steve Ikerd, Property Services Manager
Parks, Recreation ~nd Cultural Services
,
Subject:
Able/Spiffy Biffy qonract Amendment
I
Back~round:
On December 1, 1998, through a Pl1blic bid process, the City received four bids on sani-cans to be
placed at various park sites. Able/$piffy Biffy was the low bidder and was awarded the contract.
Per section 18.2 of the Maintenance~abor Agreement, the agreement may be amended for additional
periods of time. The term of the ~greement expires on December 31, 1999; however, due to an
increased need for sani-cans, staffi$ adding compensation to cover invoices through the end of the
year, and extending the agreement tijrough December 31,2000. The total amendment is $17,085,60.
The original contract amount is $12j204, and with the amendment the total payable to the contractor
pursuant to the original agreement aþd the First Amendment totals $29,289.60. City policy requires
Council approval of contracts exce~ding $20,000,
Committee Recommendation: .
Motion to approve the First Amen~ment to Able/Spiffy Biffy in the amount of $17,085.60 and
forward to full Council.
APPROVAL OF COMMITTE:EREPORT:
Committee Chair
Committee Membet:
Committee Member
FIRST AMENDMENT
I TO
I
MAI~ENANCE/LABOR AGREEMENT
. FOR
¡SANITATION SERVICES
I
This First AmendmeztIt ("Amendment") is dated effective this 1st
day of September, 1999, land is entered into by and between the City
of Federal Way, a washington municipal corporation ("City"), and
Spiffy Biffy/Able Sanit~tion, a sole proprietorship ("Contractor") .
I -
A. The City and ~ontractor entered into a Maintenance/Labor
Agreement dated effecti~e January 1,1999 whereby Contractor agreed
to provide sani-cans! at various park and City facilities
("Agreement") .
B. Section 18.2 ~odification of the Agreement provided that
the Agreement may only ¡be amended by written agreement signed by
the parties. .
C. The City and t~e Contractor desire to amend the Agreement
to continue the Servicesl described in Section 1 of the Agreement by
extending the term df the Agreement, and increasing the
compensation paid to th$ Contractor.
NOW, THEREFORE, th$ parties agree to the following terms and
conditions: I
1. Term. Sectio~ 2 of the Agreement shall be amended to
extend the term of the 4greement until December 31, 2000,
i
2, Compensation. In consideration of Contractor continuing
to provide the Servicesl described in Section 1 of the Agreement
during the extended ter~ of the Agreement, Section 4.1 shall be
amended to increase the Icompensation paid to the Contractor by an
additional amount not tolexceed Seventeen Thousand Eighty Five and
60/100 Dollars ($17,0815.60). The total amount payable to
Contractor pursuant to the original Agreement and this First
Amendment shall be an amount not to exceed'Twenty Nine Thousand Two
Hundred Eighty Nine and 60/100 Dollars ($29,289.60).
3. Full Force and Effect. All other terms and conditions of
the Agreement not modified by this Amendment shall remain in full
force and effect.
DATED the èffective date set forth above.
By:
DavidH. Moseley
Its City Manager
33530 1st Way South
Federal Way, Washington
98003
ATTEST:
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
.
.
City Attorney, Londi K. Lindell
SPIFFY BIFFY/ABLE SANITATION
By:
Dave Matheson
Its: Owner
P.O. Box 1350
Fall City, WA 98024
(206) 624-2962
a:Able.lst
10/21/99 (sf/Parks)
- 2 -
Item 5E
qITY OF FEDERAL WAY
i CITY COUNCIL
P ARKS, RECREATION, HtjJMAN SERVICE & PUBLIC SAFETY COMMITTEE
Date:
November 2, 1~99 ., / ~
Jennifer Schro~er, Director !hI.",.;
Parks, Recreat,on and CUltUT §ervices Department
Batting Cage Proposal at Celebration Park
From:
Subject:
Background: .
The City received a proposal frþm Russell Mentink and his son, Justin Mentink, to build a
batting cage at Celebration Par~. The proposed site is the green space on the north side of
the ball field's restroom/conc$sion building. The Mentinks are long-time residents of
Federal Way, They are interes~d in providing the community with a premier batting cage
facility that supplies an opportu,ity locally to refine batting and pitching skills. Currently for
youth and adults to sharpen thei~ batting skills, they must travel to Auburn, Kent, Renton or
Tacoma, .
The proposal is to build six cagþs, with four dual pitching machines, that provide slow and
fast pitch softball as well as! baseball. The range of speed would be adjustable to
accommodate both youth and ajdult levels. The facility would be open for eight months a
year, seven days a week for apprpximately ten.hours daily. The Mentinks' proposal includes
incurring all costs associated whh the construction and ongoing operation of the facility.
Benefits for the city to considerlinclude: 1) a batting cage would be an additional attraction
to draw tournaments to Celebration Park 2) a lease agreement will generate new r~vep.ue to
support operations and 3) it pr~vides the community with a "home" batting cage without
City funding,
This report is presented to th~ committee as information. Staff would appreciate any
comments the committee may Ihave on this proposal. Once a formal written proposal is
received, staff will forward the ¡proposal tò the committee for consideration,
Item SF
~ITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HQMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
November 2,1999
Jennifer Schroder, þirectoro ~
Federal Way Natio~al Litt4eague Proposal
From:
Subject:
Back~round:
The Federal Way National Little L~ague will present a proposal to the committee on November 8,
1999. The proposal is to transfer to ~he City of Federal Way, the Federal Way National Little League
property located east of Panther L~e Park along SW Campus Drive, The league is interested and
willing to continue their involvemett in scheduling and maintaining of the fields as they have done
over the las~ 10+ years,
What are the benefits for the City to qonsider the ownership of this property? As the City's population
grows, the demand for additional YOlllth baseball fields for practices and games continues to exist. The
availability of large developable prþperty that is currently undeveloped is becoming increasingly
difficult to find and to afford, The l~ague property has four youth ball fields that are programmed and
used by the league exclusively. The þpportunity for the community to receive a facility that is already
developed to provide youth ball fields would result in a significant savings towards future acquisition
and development for the same facilÏity, Additional benefits are also gained by the league's interest
in partnering in the ongoing maintenance responsibilities and to jointly apply for development grants.
Future improvements to the site dould include lighting the fields, paved parking and a future
restroom/concession building, The*e are also approximately 5 undeveloped acres that may provide
space for expansion of ball fields, s<j)ccer or other recreation elements,
..
r;;~
'it
{'J
The Federal Way National Little Le~gue property includes 21.34 acres, The City's adopted level of
service for total City-owned park land is 10.9 acres per 1,000 population, Based on the City's
population of 76,910 and our inven1;bry of 818 acres, we currently provide a level of service of 10.6
acres per 1,000 population, or a shoþ:fall of 20 acres, The land transfer, if approved, addresses our
shortfall for City-owned park land.
Paul Wham will be presenting the ]federal Way National Little League proposal to the committee,
Staff has not seen a written propoþal from the league to date, Should the committee support
consideration of their proposal, stafnecommends that staff review the proposal further along with any
comments or questions from the cOIJj¡mittee and report back to the committee with a recommendation
on November 22,1999,