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PRHSPSC PKT 07-12-1999City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, July 12, 1999 City Hall 5:30 p.m. Mt. Baker Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF JUNE 28, 1999 SUMMARY 5. COMMITTEE BUSINESS A. COPS Grant Action B. King County/Public Safety Grant Action 6. NEXT MEETING - July 26, 1999 - 12:00 p.m. 7. ADJOURNMENT Committee Members: Staff: Jack Dovey, Chair Jennifer Schroder, Director Jeanne Burbidge Sue Floyd, Administrative Assistant Linda Kochmar 661-4041 SUMMARY In attendance: Council Committee members Linda Kochmar and Jeanne Burbidge; Ken Nyberg, City Manager; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director of PRCS; Pat Richardson, Assistant City Attorney; Derek Matheson, Assistant to the City Manager; Ron Wood, Public Safety Director; Brian Wilson, Public Safety Deputy Director; Iwen Wang, Director of Management Services; Kurt Reuter, Recreation and Specialized Services Manager; Ann Guenther, Human Services Manager; Camron Parker, CDBG Coordinator; Sue Floyd, Administrative Assistant; Excused: Committee Chair Jack Dovey Guests: Richard Bye, Human Services Commissioner, Barbara Reid, Parks and Recreation Commissioner; Federal Way Fire Department: Jim Hamilton, Administrator; Al Church, Deputy Chief; Jim Osborne, Fire Commissioner; Jerry Thorsen, Fire Marshall; William Martin, Fire Commissioner; Roger Hershey, Fire Commissioner; Mark Freitas, Fire Commissioner; Dean Gullikson, Fire Commissioner; Gordon Olson, IAFF Local 2024; Rick Chaney, IAFF Local 2024; Chris Fisher, Valley Com; Carolyn Thomas; Secretary to the Board of Commissioners Committee member Linda Kochmar called the meeting to order at 12:05 p.m. in Chair Dovey's absence. PUBLIC FORUM None COMMISSION COMMENTS Richard Bye, Human Services Commission member, announced that tonight will be the fourth meeting of the Human Services Commission for discussion of the 2000 CDBG recommendations for Council consideration. The members will develop their recommendations with specific allocations and contingency plans. The July 19 meeting will be held at the Regional Library and the public will be invited to tender their comments on the CDBG recommendations. APPROVAL OF JUNE 14, 1999 SUMMARY The June 14, 1999 minutes were approved as written. BUSINESS ITEMS BLUEBERRY FARM OPERATIONS Staff is recommending that the Blueberry Farm be treated like all other open space properties in the city and be open to the public on an unrestricted basis. Park Operations would continue to support volunteers through the Neighborhood Development Specialist. All other maintenance operations support except safety-related work would be discontinued. This recommendation would reduce the cost of managing the property from $9,343 to approximately $2,000 annually. Staff have found it impossible to generate enough revenue to cover the cost of basic operations. In 1997, the City paid for all expenses to maintain the property and split the revenue with a contractor. The contractor did not make enough money to break even and refused future contracts. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO AUTHORIZE STAFF TO DISCONTINUE FARM OPERATIONS AND MAINTAIN THE BLUEBERRY FARM AT THE SAME LEVEL OF SERVICE AS OTHER OPEN SPACE PROPERTIES. MOTION PASSED. FEE AND USE POLICIES Staff have received requests to increase youth access to the sports fields at Celebration Park. Currently, Girls Fast Pitch uses the batting fields for five tournaments during the season from May until July, and youth soccer enjoys nearly exclusive use of the soccer fields from August to November. In response to those requests, the Parks and Recreation Commission is scheduled to review the field use policy and develop a recommendation for Council Committee in August. Parks, Recreation, Human Services & Public Safety Council Committee Page Two June 28, 1999 Summary SERVICE ORGANIZATION RECOGNITION PROGRAM Staff is working with Ed Swan, Neighborhood Development Specialist, on the proposed Service Organization Recognition Program. The draft proposal requires local citizens or the service organizations themselves to submit a one page nomination application citing a particular project or program of a service organization deserving recognition. The City Council would present a recognition plaque either once a month, once a quarter or yearly to a meritorious group. Recognition would be at Council meetings and/or the annual Community Service Recognition Dinner. The Diversity Commission could be recruited to act as a panel to judge nominations under their theme of "A City for All of Us." Projects could be judged by their size and impact; the extent that they involved the community and brought people together; their uniqueness or ingenuity. A simple, one page brochure would be produced and sent to community groups and articles would be sought for the local newspapers to publicize the program. Ms. Reid asked if other groups such as high schools would be eligible. Staff responded that, at this time, the program would be for non-profit service groups. SOROPTIMIST FLAG DISPLAY The Federal Way Soroptimists have asked the City to take ownership of the flag poles on Campus Drive next to the Aquatics Center. In January of 1999, the Council Committee reviewed their request and asked staff to work with the Soroptimists to look at the possibility of the City and King County sharing in the cost of owning and maintaining the flag poles and the flag program The program's annual cost is $5,000, which covers electricity, purchase of 100 flags annually (50 American, 50 state) and replacement bulbs. Staff spoke with King County Parks on the history of the flags and informed the County of the Soroptimist's interest in seeing the ownership of the flags transferred to the City. King County Parks is willing to enter into an interlocal agreement to share the maintenance with the City. The Soroptimist organization would transfer the ownership of the poles to the City for one dollar. In addition, Soroptimist is willing to continue coordination of the annual Flag Day ceremony. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO DIRECT THE CITY MANAGER TO EXECUTE A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND FEDERAL WAY SOROPTIMIST FOR THE OWNERSHIP OF THE 50 FLAG POLES LOCATED ON THE CITY'S RIGHT-OF-WAY ON CAMPUS DRIVE FOR $1, AND DRAFT AN INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF FEDERAL WAY FOR THE SHARED MAINTENANCE OF THE FLAGPOLE DISPLAY. MOTION PASSED. PUBLIC SAFETY DISPATCH SERVICES Last month, staff briefed the committee on an offer by the four owner cities of Valley Com to become a fifth owner of that public dispatch agency in exchange for equal contribution to the agency's new facility and the purchase of a new computer- aided dispatch (CAD) system. Concurrent with the proposal, the Federal Way Fire Department asked the City to again consider the option ofpartnering to develop a revamped police/fire dispatch agency at the Fire Department before making any long-term decision on services. The alternatives and staff recommendations are as follows: 1) Ownership - in Valley Com - contribute up to $3 million towards a new facility and CAD system; 113) Ownership in Valley Com plus partnership with Fire Department - invites the Fire Department to join the City as a partner in Valley Com. The Fire Department's legal status would be as a contract agency, but they would enjoy many of the benefits of an owner agency. This option would address the Fire Department's request to partner with the City for dispatch services and would reduce the City's up -front capital costs by sharing them with the Fire Department; 2) Partnership with Fire Department at South Com - establish a joint policelfire dispatch agency at the Fire Department; 3) Continue to contract with Valley Com Mr. Hamilton stated that the position of the Board of Commissioners is that option 2 and 3 would both be viable options. Mr. Hamilton's proposal (option 2) identifies a new facility, and fire and police would have 100% control on how it operates. Ms. Burbidge noted that there is a cost savings to the Fire Department in Valley Com proposal, but with a joint ownership, it does increase the annual cost to the City. Ms. Kochmar asked if the City remains with South Com, what would be the increased costs with technology versus becoming one- fifth owner of Valley Com. Mr. Hamilton responded that his proposal has built into the rates capital components to keep technology up-to-date, and has identified $950,000 for a CAD system, which may be a low figure. Valley Com is looking at $2-3 million for a new system. Mr. Hamilton stated that capital costs involved with South Com total $800,000-900,000; Valley Com is significantly higher. Brian Wilson stated that Valley Com is a proven dispatch center; staff are extremely experienced in dispatching, and they utilize staff to accommodate multiple calls. He also noted that they have full policies and procedures, which enables police to maintain current operation of services. From a cost standpoint, Mr. Wilson felt it would be to the City's benefit to remain with Valley Com. Rick Chaney reiterated Mr. Hamilton's comments, and voiced concern on how the City can provide disaster relief services if they go with Valley Com. Mr Nyberg emphasized that he his personally satisfied from a financial standpoint that the joining of the City and the Fire Department with Valley Com is the most prudent course of action, and the more that the City can work with surrounding cities, the more the south county area will benefit under one communication system. Staff recommended option number 1 B. In addition to being a low cost option that would save the City Parks, Recreation, Human Services & Public Safety Council Committee Page Three June 28, 1999 Summary $94,397 annually over the current contract, this approach allows the City to continue to receive quality services from Valley Com, gives the City greater policy and operational control at Valley Com, allows for continued cooperation between the Public Safety Department and its counterparts in the Valley, and allows for new opportunities for cooperation with the Federal Way Fire Department. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO DIRECT AND AUTHORIZE THE CITY MANAGER TO PURSUE OPTION IB (OWNERSHIP IN VALLEY COM PLUS PARTNERSHIP WITH FIRE DEPARTMENT) BEY NEGOTIATING AND BRINGING BACK TO COUNCIL A) AN INTERLOCAL AGREEMENT WITH THE CITIES OF AUBURN, KENT, RENTON AND TUKWILA TO PROVIDE FOR FEDERAL WAY OWNERSHIP IN VALLEY COME, AND B) AN INTERLOCAL AGREEMENT WITH THE FIRE DEPARTMENT TO ADDRESS THE DEPARTMENT'S RELATIONSHIP WITH THE CITY AND TRANSITION TO VALLEY COM. IN THE EVENT THE FIRE DEPARTMENT TURNS DOWN THE CITY'S OFFER TO PARTNER AT VALLEY COM, DIRECT AND AUTHORIZE THE CITY MANAGER TO PURSUE OPTION 1(CITY OWNERSHIP IN VALLEY COM WITHOUT FIRE DEPARTMENT PARTICIPATION). MOTION PASSED. This item will be forwarded to the full Council for discussion on July 20. CDBG INTERLOCAL AGREEMENT Staff presented two agreements which renew the City's participation in the King County CDBG and Home Investment Partnership Act (HOME) Consortia. The agreements will be effective between the years 2000 and 2002. The US Department of Housing and Urban Development require these agreements for cities to be able to participate in regional King County CDBG and HOME Consortia. The agreements are substantially similar to past three-year agreements. They retain the pass-through method of sharing CDBG funds with the larger suburban cities, and provide for the continued allocation of HOME funds on a regional basis. For 1999, the City of Federal Way received more CDBG funds through participation in the Consortium with less City staff time necessary to operate a separate CDBG program. The agreements now provide for an automatic renewal at the end of three years, unless the City decides to opt out of the Consortia or propose amendments to the agreement. Staff recommended continued participation in the King County CDBG and HOME Consortia. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND CONTINUED PARTICIPATION IN THE KING COUNTY CDBG AND HOME CONSORTIA AND AUTHORIZED THE CITY MANAGER TO ENTER INTO THREE-YEAR AGREEMENTS WITH KING COUNTY FOR THE YEARS 2000-2002. MOTION PASSED. This recommendation will be forwarded to the full Council on July 6, 1999. NEXT MEETING July 12, 1999, 5:30 p.m. ADJOURNMENT The meeting adjourned at 1:05 p.m. CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: June 30, 1999 From: Ronald T. Wood, Chief of Police Subject: COPS Grant Award Background: The City of Federal Way Department of Public Safety received a COPS Universal Hiring Program grant award for 8 new, additional full-time officers at an estimated value of $600,000. This is an estimated amount of federal funds to be awarded for a three-year period. The grant award start date is April 1, 1999, which means the city can be reimbursed for salaries and expenses for additional officers hired after this date. Currently, nine officers (two entry-level and seven laterals) have been hired since April 1, 1999, and there are an additional six officer positions to be filled. Committee Recommendation: Motion to accept the COPS Universal Hiring Program grant award for 8 new, additional full-time officers providing revenue of $600,000 ($75,000 per officer) over a three-year period. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: June 30, 1999 From: Ronald T. Wood, Chief of Police Subject: Equipment Grant from King County Background: The King County Office of Emergency Management indicating as a part of their continuing efforts to assist various departments with emergency readiness, they have obtained a grant of equipment for use in this area. From it they are offering to provide to the department 48 escape masks for use in hazmat situations such as terrorist biological events. Our responsibility is essentially to maintain, store, and train for proper use of the issued equipment and to not profit financially from its use. Committee Recommendation: Motion to accept the 48 escape masks for use in hazmat situations from the King County Office of Emergency Management. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member