PRHSPSC PKT 05-10-1999
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City of Federal Way
CITY COUNCIL
PARKS, RECREATION,' HUMANSERVICES'&,!PUBLI CSAFETYCO MMITŒEE',
Monday, May 10, 1999
5:30 p.m.
City Hall
Mt. Baker Conference Room
AGENDA
1.
CALL TO ORDER
2.
PUBLIC FORUM
3.
COMMISSION COMMENTS
4.
APPROVAL OF APRIL 26, 1999 SUMMARY
5.
COMMITTEE BUSINESS
A.
B.
C.
Myers Master Lawn Care Contract Amendment
Youth Sports Facility Grant Application
Celebration Park Dedication
Action
Update
Update
Ikerd
Schroder
Schroder
6.
NEXT MEETING - May 24,1999 - 12:00 p'.m.
ADJOURNMENT
7.
Committee Members:
Jack Dovey, Chair
Jeanne Burbidge
Linda Kochmar
Staff:
Jennifer Schroder, Director
Sue Floyd, Administrative Assistant
661-4041
City of Federal Way
City Council 0
P ARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE 0'
Monday, Apri126, 1999
12:00 p.m.
City H~lt¡
Administration Conference RooIÍl.'.
». ";;'-0
SUMMARY
In attendance: Council Committee members Jack Dovey, Linda Kochmar arid Jeanne Burbidge; Jennifer Schroder, Director
of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director of PRCS; Pat Richardson, Assistant City
Attorney; Ann Guenther, Humån Services Manager; Camron Parker, CDBG Coordinator; Sue Floyd, Administrative Assistant;
Guest: Barbara Reid; Bob Kellogg; Del Hoover
Committee Chair Dovey called the meeting to order at 12:05 p.m.
PUBLIC FORUM
None
COMMISSION COMMENTS
Del Hoover, Chair of the Human Services Commission, spoke on behalf of the three commission items on today's agenda.
Barbara Reid, Chair of the Parks and Recreation Commission, reported on the Little League and Girls Fast Pitch games held
at Celebration Park on Saturday, April 24, and stated that she was very pleased with the attendance. Ms. Reid is working with
staff on the May 22 dedication program. The commission is continuing its work on the comprehensive plan update. The
commission will be voting on a new Chair and Vice Chair at their May 6 meeting.
APPROVAL OF APRIL 12. 1999 SUMMARY
The April 12, 1999 minutes were approved as written.
BUSINESS JTEMS
1999 CDBG PROJECf REVISION
Habitat for Humanity of South King County has requested a revision to their project, which was awarded $40,000 in CDBG
funds for 1999. They received funding to construct residential infrastructure (water and sewer lines, etc.) on undeveloped land
south of South 320th Street and west of Military Road (outside city limits and east of the Weyerhaeuser ca.mpus). This site is
approximately six acres in size and will support 10 to 17 homes at full build-out. Due to unexpected development delays caused
by sewer line construction near the site, they have proposed a change in the project's location. The new location is within city
limits on South 30Sth Street, east of Pacific Highway South. ~bitat for Humanity is planning to demolish the existing structure
and construct a three-unit townhouse. Ownership of the new site will be secured by the end of April 1999 and they are
proposing to use the 1999 CDBG funds for acquisition costs. Habitat believes that development at the new site can occur on
a faster time line that the Weyerhaeuser site in light of the recent delays. LINDA KOCHMAR MOVED, JEANNE
BURBIDGE SECONDED TO RECOMMEND REVISING HABITAT FOR HUMANITY OF SOUTH KING
COUNTY'S 1999 CDBG AWARD TO THE STEEL LAKE SITE. THE REVISED AWARD WILL BE USED FOR
LAND ACQUISITION. THE COMMITTEE FORWARD TillS RECOMMENDATION TO THE FULL COUNCIL
FOR CONSIDERATION AT THE MAY 18,1999 MEETING. MOTION PASSED.
Ms. Kochmar noted that in the future, she would like to see the money go to the Weyerhaeuser site. Mr. Parker responded that
he expects Habitat for Humanity to apply for funds during the next program year.
RENEWAL OF CDBG FUNDING STRATEGIES
The City maintains a set oflocal CDBG funding strategies, which are used to guide the annual allocation ofCDBG funds. They
were established in 1994 and have been regularly revised. The funding strategies were developed as a requirement of the King
County CDBG Consortium's Consolidated Housing and Community Development Plan. Over the past six months, Consortium
members have been working on a new Consolidated Plan for the years 2000 to 2003. Under the new plan, cities may still use,
but are no longer required to maintain separate, local funding strategies. The plan will instead use one set of consortium-wide
Parks, Recreation, Human Services & Public Safety Council Committee
April 26, 1999 Summary
Page Two
strategies, which are not prioritized and are broad in scope. Staff recommended maintaining local strategies specific to Federal
Way in order to reflect the community's unique needs and the City Council's direction for use ofCDBG. Staff did not see an
immediate need for revisions and recommended renewing the existing strategies as written for an additional four years (2000-
2003). On April 19, the Human Services Commission voted unanimously to recommend to the City Council the renewal of
the existing CDBG strategies. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION'TO
RECOMMEND RENEWING THE EXISTING CDBG FUNDING STRATEGIES FOR AN ADDITIONAL FOUR
YEARS (2000-2003) RECOGNIZING THAT THE CITY MAY REVIEW AND REVISE THE STRATEGIES DURING
THE 2000 TO 2003 TERM. MOTION PASSED.
2000 PROGRAM YEAR PASS. TIIROUGH ACCEPTANCE '
As part of the City's joint agreement with the King County Community Development Block Grant (CDBG) Consortium, the
City must annually elect to receive a pass-through ofCDBG funds. Iffunds are accepted, the City must identify basic allocation
categories with funding amounts. The pàss-through amount is based upon an estimate of CDBG funds available to Consortium
members for the next program year. As budget deliberations continue at the federal level, the estimate may be adjusted. The
fmal2000 CDBG allocation for the Consortium will be set by the US Department of Housing and Urban Development in mid.
December 1999. The City's share of the Consortium's estimated 2000 grant is $496,840, broken down as follows:
Planning and Administration
Public (Human) Services
Capital Projects
Housing Repair Program
Economic Development Set-Aside
Discretionary Capital Projects
$ 71,918
$ 81,928
$140,000
$ 74,526*
$128,468
Total
$342.994
$496,840
*Represents 15% of$496,840
Additional funds available to the City may be added in July 1999. These are recaptured or unspent funds from prior year
CDBG projects and funds from CDBG projects that generate program income. Staff recommended acceptance of the 2000
CDBG pass-through as proposed. Ms. Kochmar disagreed with the 15% set-aside, and would like to revisit this subject in the
future.
LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO RECOMMEND ACCEPTANCE
OF THE 2000 CDBG PASS-THROUGH FROM THE KING COUNTY CDBG CONSORTIUM AS P~OPOSED, AND
FORWARD TO THE FULL COUNCIL FOR CONSIDERATION AT THE MAY 18, 1999 MEETING. MOTION
PASSED.
ANNOUNCEMENTS . ,
Staff reported that other than the youth sports day at Celebration Park on Apri124, Arbor Day was held at Steel Lake Park and
Earth Day was held at the BP A Trail on April 24. It was also opening fishing day at Steel Lake. Parks and Recreation
Commission Chair Barbara Reid reported that tiles will be installed soon at Celebration Park, and furniture and play equipment
will come in in phases.
Ms. Guenther reported that the Human Services Commission is gearing up for the 2000 CDBG process. Staff will review
applications in May, the Human Services Commission will review in June, and a recommendation will be forwarded to
committee in July.
Ms. Kochmar would like a report at a future City Council meeting on public safety in schools. Ms. Kochmar was approached
about having a community service appreciation day (Lions, Rotary, Kiwanis, Soroptimist Clubs) to recognize them for their
service in the community, perhaps by inviting the clubs to a City Council meeting and presenting them with a plaque.
NEXT MEETING
May 10, 1999, 5:30 p.m.
ADJOURNMENT
The meeting adjoumed at 12:35 p.m.
Item SA
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
April 27, 1999
From:
Steve Ikerd, Property Services Manager
Subject:
Contract Renewal
Back~round:
Through a competitive bid process, Meyers Master Lawn Care was awarded a contract in March
1998 for landscape maintenance at Coronado, Adelaide, Alderdale, Gateway Monument and English
Gardens. Staff recommends extending their contract for one year by amending the term through
April 2000 and compensation by $18,849.73. This brings the total value ofthis contract over a two
year period to $36,969.86, which requires Council approval. This amendment is currently under
review by the Legal Department.
Committee Recommendation:
To authorize the City Manager to amend this contract by $18,849.73 and extend the term an
additional year.
APPROVAL OF COMMITTEE REPORT:
,,',
Committee Chair
Committee Member
.CómmitteeMember
FIRST AMENDMENT
TO
MAINTENANCE/LABOR AGREEMENT
FOR
MYERS MASTER LAWN CARE
[þJ[fjÆ ~ ijJ
This First Amendment ("Amendment") ~s dated effective this 1st
day of April, 1999, and is entered into by and between the City of
Federal Way, a Washington municipal corporation ("City"), and Myers
Master Lawn Care, a sole proprietorship ("Contractor").
A. The City and Contractor entered into a Maintenance/Labor
Agreement dated effective April I, 1998 whereby Contractor agreed
to provide park landscape maintenance of Adelaide, Alderdale,
Coronado Parks, English Gardens and the Gateway Monument, located
in Federal Way, Washington ("Agreement").
B. Section 18.2 Modification of the Agreement provided that
the Agreement may only be amended by written agreement signed by
the parties.
C. The City and the Contractor desire to amend the Agreement
to continue the Services described in Section 1 of the Agreement by
extending the term of the Agreement, and increasing the
compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and
conditions:
.
.
1. Term. Section 2 of the Agreement shall be amended to
extend the term of the Agreement until March 31, 2000.
2. Compensation. In consideration of Contractor continuing
to provide the Services described in Section 1 of the Agreement
during the extended term of th~.Agreement, Section 4.1 (i) shall be
amended to increase the compensation paid to the Contractor by an
additional amount not to exceed Seventeen Thousand Three Hundred
Fifty Seven and 03/100 Dollars ($17,357.03) and Washington State
sales tax equal to One Thousand Four Hundred Ninety Two and 70/100
Dollars ($1,492.70) for a total amount payable to Contractor
pursuant to the original Agreement and this First Amendment to be
an amount not to exceed Thirty Seven Thousand Three Hundred Twenty
Nine and 86/100 Dollars ($36,969.86).
2.1 Additional Services Compensation. In consideration of
the Contractor performing the Additional Services as described in
Exhibi t "B" of the Agreement during the Extended Term of the
Agreement, Section 4.1(ii) of the Agreepent shall be amended to
increase the compensation paid to the Contractor by an additional
amount not to exceed Two Thousand and no/100 Dollars ($2,000.00),
plus sales tax in an amount not to exceed One Hundred Seventy Two
and no/100 Dollars ($172.00) for a total of Two Thousand One
Hundred Seventy Two and no/100 Dollars ($2,172.00). The total
amount payable to Contractor for Additional Services pursuant to
the original Agreement and this First Amendment shall be an amount
not to exceed Three Thousand Two Hundred Fifty Eight and no/100
Dollars ($3,258.00). '
3. Full Force and Effect. All other terms and conditions of
the Agreement not modified by this Amendment shall remain in full
force and effect.
DATED the effective date set forth above.
By:
Kenneth E. Nyberg
Its City Manager
33530 1st Way South
Federal Way, Washington
98003
.
.
ATTEST:
City Clerk, N. Christine Green, CMC
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APPROVED AS TO FORM:
City Attorney, Landi K. Lindell
MYERS MASTER LAWN CARE
By:
Dennis W. Myers
Its: Owner
P.O. Box 1057
Enumclaw, WA 98022
(360) 802-2430
A:Myers.lst
04/28/99 (sf/Parks)
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