PRHSPSC PKT 04-12-1999
~hJ'-WJ
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, April 12, 1999
5:30 p.m.
City Hall
Mt. Baker Conference Room
AGENDA
1.
CALL TO ORDER
2.
PUBLIC FORUM
3.
COMMISSION COMMENTS
4.
APPROV AL OF MARCH 8, 1999 SUMMARY
5.
COMMITTEE BUSINESS
A.
B.
C.
D.
E.
Application for Speed Humps
Celebration Park Maintenance Building
Trail Restoration Plan
Draft Capital Facilities Plan
Celebration Park Dedication Ceremony
Action
Action
Information
Information
Infonnation
Perez
Wilbrecht
Miller
Schroder
Wilbrecht
6.
NEXT MEETING - April 26, 1999 - 12:00 p.m.
7.
ADJOURNMENT
Committee Members:
Jack Dovey, Chair
Jeanne Burbidge
Linda Kochmar
Staff:
Jennifer Schroder, Director
Sue Floyd, Administrati,'e Assistant
661-4041
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, March 8, 1999
5:30 p.m.
City Hall
Administration Conference Room
SUMMARY
In attendance: Council Committee Chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge; Jennifer
Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director of PRCS; Pat Richardson,
Assistant City Attorney; Derek Matheson, Assistant to the City Manager; Sue Floyd, Administrative Assistant; Guest: Barbara
Reid; Jerry Bollen; Marion Bartholomew; David Kaplan; Dini Duclos; Bob Kellogg
Committee Chair Jack Dovey called the meeting to order at 5:30 p.m.
PUBLIC FORUM
None
COMMISSION COMMENTS
Barbara Reid, Chair of the Parks and Recreation Commission, reported on the Commission' s proposed 1999 work plan and
explained that a facilitated retreat was held on March 4 and the work plan items were prioritized. Ms. Reid also reported that
the Chamber of Commerce will host a luncheon recognizing the major donors to Celebration Park on April 7. Mr. Wilbrecht
noted that the contributors will also be recognized at a future City Council meeting.
APPROVAL OF JANUARY 25. 1999 SUMMARY
The February 22, 1999 minutes were approved as written.
BUSINESS ITEMS
DIVERSITY COMMISSION RESIGNATION
Michael McIntosh has resigned from the Diversity Commission effective January 28, 1 999. Staff spoke with the last remaining
altemate, Diana Mamerto Holz, and she has expressed interest in serving as a full commisslOner. JEANNE BURBIDGE
MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPOINT DIANA MAMERTO HOLZ TO COMPLETE
THE UNEXPIRED TERM OF ¡VIICHAEL MCINTOSH, WHICH RUNS THROUGH 'fAY 31, 2000. MOTION
PASSED.
PARKS AND RECREATION COMMISSION 1999 WORK PLAN/INCREASE IN 1\fEMBERSHIP
Ms. Reid went over the Commission's work plan, in prioritized order, as follows: 1) Celebration Park, 2) Comprehensive Plan
Update, 3) Neighborhood Park Development, 4) Skate Park, 5) Park Impact Fees, 6) Community Center, 7) Communications
Plan, 8) On--Leash Dog Park, 9) Wedgewood Park, 10) French Lake Park Master Plan. and II) Canoe Club Public MeerlIlg.
Wilbrecht noted that some of these items staff will do the research on and the Commission will formulate a recommendation,
and some of the items are dorn1ant until further information is received. For example. more infomlation is needed from the
School District on the proposed community center project; the off-leash dog park citizens conm1ittee has not reported to the
Commission for several months; Wedgewood Park and Skate Park are dependent upon CIP fund mg. More infonnation is also
needed on the park impact fee issue, for both the Commission and the City Council. JEAXNE B CRBIDGE MOVED, LI\"DA
KOCHMAR SECONDED A MOTION TO APPROVE THE 1999 PARKS Al\"D RECREATION COMMISSION
WORK PLAN AS PRESENTED AND FORWARD TO CITY COUNCIL. MOTION PASSED.
On April21, 1998, the City Council approved amendments to Ordinance 98-312 that pro\lded Council the authority to appoint
ar least nine members and up to e]e\'en members by appointing the alternates as members. Following the approval of [his
amendment, alternates Dini Duclos and Marion Bartholomew were appointed to the Col11misslOn as members for a one war
term. The amendment ro the ordinanœ further states that Council shall determine upon rhe e~plration of any member's ¡crm
if a need e:-:ists to appoint more than nine members to the Commission. Members Barbara Reid. Karl Grosch, krry Bollen haw
terms that e:-:pire in May 1999. During the February 4, 1999 Commission meeting, the commissioners voted [0 recommend
to the City
Parks, Recreation, Human Services & Public Safety Council Committee
March 8, 1999 Summary
Page Two
Council to pelmanently increase the number of commissioners from nine to eleven with one alternate. The recommendation
is based on the Commission's accomplishments in 1998, the 1999 work plan and future work. The Commission felt that if the
City Council wanted the Commission to complete the same amount of work in 1999 and future years as they did in 1998, then
it would be reasonable to continue with an eleven-member commission on a permanent basis.
LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION THAT IN SUPPORT OF THE
COMMISSION'S 1999 WORK PLAN, THE CITY COUNCIL MAINTAIN THE PARKS AND RECREATION
COMMISSION AT ELEVEN MEMBERS AS DESCRIBED IN ORDINANCE 98-312 AMENDED ON APRIL 21, 1998,
AND THAT THE TWO ALTERNATES APPOINTED IN 1998 CONTINUE AS REGULAR MEMBERS,
COMPLETING A THREE YEAR TERM IN APRIL 2001. MOTION PASSED.
Schroder stated that the current ordinance provides Council the ability to maintain the Commission at eleven members. Staff
reported that the ordinance does not identify a requirement for the number of alternates appointed. Therefore, Council could
appoint any number of alternates to the Commission.
Ms. Reid distributed the proposed budget for the Celebration Park dedication.
NEXT MEETING
March 22, 1999, 12:00 p.m.
ADJOURNMENT
The meeting adjourned at 6:21 p.m.
Item 5A
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, PUBLIC SAFETY, AND HUMAN SERVICES COMMITTEE
Date:
April 5, 1999
Rick Perez, Traffic Engineer I?t
From:
Subject:
Nautilus #2 Neighborhood Traffic Safety Project
Background:
Residents in the vicinity of 4th A venue Sand S 304th Street requested the installation of all-way stops
on 4th Avenue S at S 304th Street and S 304th Place, based on concerns of high traffic speeds and cut-
through traffic along that street. Currently adopted installation criteria are based on a point system
as follows:
Severity Points Accidents per Year Average Daily Traffic 85th Percentile Speed
(5-year history) (two-way total) (mph)
0.5 0.3 - 0.5 500 - 1100 26 - 29
1.0 0.5-0.7 1101 - 1700 29.1 - 32
1.5 0.7 - 0.9 1701-2300 32.1 - 35
2.0 0.9 - 1.1 2301 - 2900 35.1 - 3~
2.5 1.1 - 1.3 2901 - 3500 38.1 - 41
3.0 More than 1.3 More than 3500 More than 41
Installation criteria are met if the total number of severity points is equal to or greater than 3.0.
A traffic study conducted by staff in September 1998 indicated that the subject location would
receive 2.0 points for traffic volume, 1.5 points for traffic speed, and 0 points for accident
experience. Therefore. the total number of points is 3.5, which meets the 3.0 point minimum to
qualify for all-way stop installation.
In a neighborhood meeting staffconducted on January 14, 1999, after a discussion oftraftic calming
alternatives, residents requested the installation of three speed humps at a maximum spacing of 600
feet to be effective in reducing speed and cut-through traffIc. Staff sent ballots to property owners
and occupants within 600 feet of the proposed locations. The following table summarizes the ballot
results:
I Location I 1 .. I 2 I 3 I
Sent 108 114 82
Undeliverable .., 6 ')
.) L.
Adjusted Base 105 108 80
Returned 52 (49%) 61 (56%) 39 (49%)
Yes Votes 44 (42%) 55 (51%) 32 (40%)
One of the installation criteria requires a 50% majority of the adjusted base. Based on the above
table, only Location 2 met the balloting criteria.
Staff has found little evidence to suggest that the installation of only one speed hump would have
a significant effect on vehicle speeds. Nonetheless, the data suggests that traffic volumes and speeds
are a significant issue for these residents and the significant efforts taken by the residents to develop
support for the proposal should be recognized. Therefore, staff recommends the installation of a
speed hump at Location #2 on 41h Avenue S between S 3041h Place and S 30yh Street. This
installation will be used to determine the suitability of single speed hump installations in the future.
Committee Recommendation:
Staff requests a recommendation of approval to City Council on the meeting scheduled for April 20.
1999, to install one speed hump at Location #2 on 4th Avenue S between S 3041h Place and S 3051h
Street.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
K:\prpshsh\naut2sh. wpd
Item 5B
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
April 5, 1999
From:
David Wilbrecht, Deputy Director
Parks, Recreation and Cultural Services Department
Subject:
Celebration Park Maintenance Building
Background:
At the Februmy 23, 1999 FinancelEconomic Development/Regional Affairs Committee meeting,
staff presented a project budget status report with a recommendation to use part of the project
balance to fund the construction of the maintenance building. The projected fund balance with the
reimbursement from the Wetland Z cleanup is $214,138.
As you may recall, the building was included as bid Alternate #3 in the original bid documents for
the park, but was not included in the contract. The contractor bid Alternate #3 for $60,000 plus tax
including a prefabricated metal shed structure painted brown with three roll up doors, a man door
with minimal interior improvements sulTounding fence, asphalt and other site work.
After reviewing the staff proposal to construct a similar building as originally presented, the
committee requested staff to revisit the architecture of the building. Committee members felt that
a more attractive building would best suit the site and complement the exiting concession/restroom
structures. Since that meeting, staff has worked with Greene Gasaway Architects (GGA) to create
a preliminary schematic and budget for the project.
Attachment I is a schematic of the building by GGA. The schematic shows a 1,440 square foot (36'
X 40') one story structure with three bay doors, one man door and clock tower. The exterior is a
combination brick and metal siding fastened to a wood or steel stud building. To generate an
unobstructed open area in the shop, the designer is proposing a trussed roof system. The clock tower
is proposed for three purposes, it would be an attractive and easily identifiable land mark, it would
provide a location to install surveillance cameras and serve as protected area for the park's Î1Tigation
system's weather station.
Attachment II is the preliminary budget for the project. There are three main cost centers for the
project: hard costs of$125,257, soft costs of$33,000 and 10 percent construction contingency of
$15,825. These three elements total $174,082 plus sales tax. At the February 23,1999
Finance/Economic Development/Regional Affairs Committee meeting, the committee approved
using $80,000 from the project balance for the maintenance building with the understanding thaI
additional funds would be necessary to construct a more attractive building.
Parks, Recreation, Human Services & Public Safety Council Committee
April 5, 1999
Page Two
2.
Recommendation Options:
I. Move to authorize the City Manager to proceed with the maintenance building for
Celebration Park as originally designed for $80,000.
Move to authorize the City Manager to proceed with design ofthe maintenance building for
Celebration Park as presented and Attachments I and II. Additional funds required for the
building will be reviewed as part of Celebration Park's fund balances.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
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ATTACHMENT II
Celebration Park Maintenance Building
CONCEPTUAL DESIGN PROJECT COST ESTIMATE
Project Summary
Area Summary
Shop area
Support Area (around floor)
Support Area (Mezzanine)
1,835 SF
0 SF
~ SF
Total
1,835 SF
Hard Costs
Site Improvements
Building Costs
General Conditions, Overhead, Profit @ 15%
Subtotal
Sales Tax @ 8.6%
$ 21,275
$ 79,019
$ 15,044
$ 115,338
$ 9,919
$ 125,257
Total
Soft Costs
Level I Drainage Analysis
Soils Report & Topographic Survey
Civil Engineering
Design Fees (no Landscape Arch.)
Contract Administration
Printing Costs
Building Pem1it Fees
Drainage, Water, Sewer Fees
Inspections & Testing
Contingency
$ 0
$ 0
$ 1,000
$ 10,000
$ 0
$ 3,000
$ 3,000
$ 5,000
$ 1,000
$ 10,000
$ 33,000
Total
Total Project Costs
Hard Costs
Soft Costs
Equipment Costs
Total
$ 125,257
$ 33,000
$ 0
$ 158,257
Item 5C
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
April 6, 1999
From:
Ken Miller, Street System Manager
Jon Jainga, Planing and Development Manager
Subject:
Tacoma Water - Second Supply Project (Information Item Only)
Background:
Starting in June 1999, Tacoma Water, a division of Tacoma Public Utilities, will begin the
construction of Phase I of the 9 mile portion of the Second Supply Project from Portland Avenue
Reservoir in Tacoma to 1 5t Way South in Federal Way. This segment is known as the NE Tacoma-
Federal Way Transmission Main and will provide an additional source ofwater to the Federal Way
area.
Within Federal Way, approximately 2.5 miles of 48" and 60" diameter steel pipe will be constructed
within the Tacoma Water 100' easement, which is adjacent to the eastem and southem boundary of
the Bonneville Power Administration (BP A) transmission line corridor from 151 Way South to the
Federal Way / Pierce County boundary.
The Second Supply Project will impact the City of Federal Way's BP A Trail in two areas. Tacoma
Water has been working closely with the City of Federal Way to minimize impacts to the existing
and proposed trail system. Tacoma Water will be responsible for all trail restoration work which
impacts the trail system. In 1995, the City of Federal Way and Tacoma Water negotiated a
Comprehensive Mitigation Plan (CMP) for the Second Supply Project. The CMP defines Tacoma's
obligations to construct the pipeline in an environmentally acceptable manner. The CMP also
identifies the City of Federal Way's commitments regarding processing of pem1its/approvals,
environmental monitoring and acceptance of specific study information and pipeline route.
Tacoma Water has bid the project and anticipates starting construction in June 1999.
Staff and a representative from Tacoma Water will be present at the April 12 meeting to answer
questions.
Item 5E
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
April 6, 1999
From:
David Wilbrecht, Deputy Director
Parks, Recreation and Cultural Services
Subject:
Celebration Park Dedication Ceremony
Background:
Attached is the dedication ceremony schedule developed by the Parks and Recreation Commission.
The Commission is working very hard to organize the activities and ceremony that will occur on
Saturday, Mary 22, 1999. The Parks and Recreation Commission Chair, Barbara Reid, will be
available at your April 12 meeting to answer any questions the committee may have.
10:45 am
10:50 am
11:00 am
11:05 am
11:20 am
11:25 am
11:30 am
11:4D am
-
Dedication Cer:emony Schedule
Sahn'day, May 22, 1999
Assemble at soccer fields parldng lot
Tacoma Pipe Band
Totem Counal Girl Srouts
Kiwanis Flag Raisers
Catherine Murdock. 838-1524
Bob Kellogg
March up to the entrance area, off the main parldng lot
Girl Scouts raise flags (3) and lead Pledge of Allegiance
Emcee Laird O1ambers welcomes everyone and introduces Council Member
Jack Dovey, Chair, Parks. Recreation & Human Services Counol Committee
Jack Dovey welcomes dignitaries and guests and introduces Mayor Ron Gintz
Ron Gintz remarks and introduction at first Ot}' CounC1l, which voted to
purchase the park acreage. Ron also recognizes major donors.
Ron leads invited dignitaries and major donors to gates and o(ens them
Pipe band leads procession up the Weyemaueser Plaza to the Kiwanis flag
pole.
Kiwanis raise the flag
National Anthem - sung by Diane Sweeney (838-8329), or Unda Ð1ingson
(927-2490) or chorus (Bob Kellogg)
Accompanied by Federal Way High School Jazz Band (Lany Walsh, 945-5460)
Emcee ibtroduces Mr & Mrs Maybard Campbell - who Wtl1 unveil nameplate
on batting fieJd
Emcee introduces Rotary Gub which wiTI unveil nameplate on batting field
Emcee announces hotdog and soft drink special at a:mcession stand
Harmony Kings (Bob Kellogg) and FWHS Jazz Band perform ïake Me
Out To The Ball Game"
Jazz Band plays some selection untÏ112:15 or until the crowd disperses