PRHSPSC PKT 02-08-1999Cilrl3
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, February 8, 1999 City Hall
5:30 p.m. Mt. Baker Room/Second Floor
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMISSION COMMENTS
4. APPROVAL OF JANUARY 25, 1999 SUMMARY
5. COMMITTEE BUSINESS
A. Human Services Commission 1999 Work Plan Action
6. NEXT MEETING - February 22, 1999 - 12:00 p.m.
7. ADJOURNMENT
Guenther
Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Director
Jeanne Burbidge Sue Floyd, Administrative Assistant
Linda Kochmar 661-4041
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, January 25, 1999
12:00 p.m.
SUMMARY
City Hall
Administration Conference Room
In attendance: Council Committee Chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge; Jennifer
Schroder, Director of Parks, Recreation and Cultural Services; Pat Richardson, Assistant City Attorney; Kathy McClung,
Deputy Director, Community Development Services; Ann Guenther, Human Services Manager; Camron Parker, CDBG
Coordinator; Commander Dan Coulombe, Public Safety Department; Sue Floyd, Administrative Assistant; Guests David
Kaplan, Bob Kellogg, Laird Chambers
Committee Chair Jack Dovey called the meeting to order at 12:02 p.m.
PUBLIC FORUM
None
COMMISSION COMMENTS
None
APPROVAL OF JANUARY 11, 1999 SUMMARY
The January 11, 1999 minutes were approved as written.
BUSINESS ITEMS
CDBG ECONOMIC DEVELOPMENT SET-ASIDE
At the October 12, 1998 committee meeting, staff was asked to compile information on eligible economic development
activities under the CDBG program and on the implications of setting aside a portion of the annual grant for such purposes.
Mr. Parker presented the information to the committee members. The Human Services Commission would review economic
development applications along with the public service and capital projects applications. There is $578,000 currently allocated
for 1999 CDBG projects; $83,5000 for public services projects and the remainder for capital projects. When all CDBG
applications are received, they will be individually evaluated by the Human Services Commission. After evaluation, special
consideration may be given to applications eligible for the set aside funds. Should eligible funding requests not reach the set
aside amount, the remaining amount would become available to the general applications. Should funding requests exceed the
set aside amount, applications will be ranked and recommended for funding up to the established amount. Ms. Kochmar would
like to see no change in the current CDBG strategies, and felt that economic development should be rated along with the other
projects. Mr. Dovey sees a benefit to economic development projects, especially those that are environmentally beneficial.
After discussion, JEANNE BURBIDGE MOVED, JACK DOVEY SECONDED A MOTION TO RECOMMEND TO
THE CITY COUNCIL AN AMENDMENT TO THE CDBG FOUR-YEAR STRATEGIES WHICH ADDS A FUNDING
CRITERION TO THE SECOND STRATEGY. THE ADDITIONAL CRITERION TO SET ASIDE
APPROXLVIATELY 15% (APPROXIMATELY $100,000) OF THE COMMUNITY DEVELOPMENT BLOCK GRANT
EACH YEAR FOR CDBG ELIGIBLE ECONOMIC DEVELOPMENT ACTIVITIES WITHIN THE CITY. THE SET-
ASIDE IS TO BE INCLUDED IN THE YEAR 2000 CDBG FUNDING CYCLE. THE COMMITTEE FORWARDS
THIS RECOMMENDATION TO FULL COUNCIL FOR CONSIDERATION ON FEBRUARY 2, 1999. MOTION
PASSED WITH LINDA KOCHMAR OPPOSING.
SOROPTI\iIST FLAG DISPLAY/CAMPUS DRIVE
Staff has contacted Rose Ehl, of Soroptimist International regarding their request for City assistance of the Flag City USA
display on Campus Drive. Ms. Ehl will research the historical information on the flag poles, maintenance costs, etc., and
respond to staff. Staff will update the committee as soon as the information is received.
Parks, Recreation, Human Services & Public Safety Council Committee
January 25, 1999 Summary
NEXT MEETING
February 8, 1999, 5:30 p.m.
ADJOURNMENT
The meeting adjourned at 12:27 p.m.
Page Two
Item 5A
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE
Date: February 2, 1999
From: Ann Guenther, Human Services Manager 1�c
Community Development Services Department
Subject: 1999 Human Services Commission Work Plan
Background
The City of Federal Way Human Services Commission finalized approved their proposed 1999 work
plan at their January 25, 1999 meeting. All of the planned projects are consistent with the
Commission's roles and responsibilities as defined in City ordinance #90-72 and outlined below.
The work plan is submitted for Committee approval. Eric Olsen, Commission Vice Chair, and I will
be at your February 8 meeting to present the work plan and answer any questions you may have
about the plan.
Human Services Commission Roles and Responsibilities
The Human Services Commission shall make reports and recommendations to the City Council and
City Manager concerning human services issues. Specific duties include:
1. Develop and assess human services in the City;
2. Determine priorities of human services needs in the City;
3. Evaluate and make recommendations on funding requests submitted to the City;
4. Evaluate and review performance of individual human service agencies;
5. Review City actions which may affect the availability and quality of human service delivery
in the City and;
6. Coordinate with other groups and human services planning agencies and organizations.
1999 Human Services Commission Work Plan
The plan includes the following projects:
1. Review the performance of contracted agencies (Human Services and Community
Development Block Grant - CDBG) on a quarterly basis. Ask agencies to make a brief
report to the Commission regarding their program and progress toward meeting annual
performance goals.
2. Tour human services agencies funded by the City.
3. Participate in a spring retreat to work on team building and consensus building skills, and
integration of new Commission members.
4. Review the draft of the King County CDBG Consortium Consolidated Plan for 2000-2003.
5. Update the Community Profile Section of the City's Human Services Comprehensive Plan,
regarding human services needs.
6. Conduct the 2000 Community Development Block Grant (CDBG) allocations process and
prepare recommendations for the Council.
7. Conduct a mid -biennium review of agencies that received 1999-2000 Human Services
funding. Evaluate the performance of 1999 contracted human services agencies and make
recommendations to the City Council for any changes to the 2000 funding.
8. Increase community awareness of human service needs and services available.
a. Submit articles on human services issues to local newspapers.
b. Make presentations regarding the City's human services program to service groups
and/or churches.
9. Review a comparison of the Federal Way Human Services Program with other local cities.
The comparison will include information the level of human services funding available in
each city and information on the allocations processes used by other human services
commissions and advisory boards.
Committee Recommendation
1. Approve the 1999 work plan as proposed by the Commission and forward to the full Council
for approval on February 16, 1999.
2. Approve the work plan as amended by the Committee and forward to full Council for
approval on February 16, 1999.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member