PRHSPSC PKT 03-23-1998
City of Federal Way
CJTY COUNCIL
l'An-KS, RECREATION, PUUUC SAFETY AND HUMAN SERVICES COMMlrrEE
~1onday, March 23, 1998
12.00 p.l11.
City I Jail
Administration Conference Room
AGENDA
1.
CALL TO ORDER
2.
PUBLIC FORUM
3.
COMMISSION COMMENTS
4.
APPROVAL OF MARCH 9, 1998 SUMMARY
5.
COMMITTEE BUSINES S
A.
B.
C.
D.
E.
F.
Neighborhood Traffic Safety Program
Myers Master Lawn Care Amendment
Parks & Recreation Commission Ordinance
Purchase of Mowers
Graffiti Program
Park Maintenance Management Plan
Action
Action
Action
Action
Information
Information
Perez
Ikerd
Schroder
Schroder
Wilbrecht
Wilbrecht
6.
NEXT MEETING - April 13, 1998
7.
ADJOURNMENT
Committee Members:
Jack Dovey, Chair
Jeanne Burbidge
Linda Kochmar
Staff:
Jennifer Schroder, Director
Sue Floyd, Administrative Assistant
661-4041
City of Federal Way
PARKS AND RECREATION CO UNCI.L COMMITTEE
Monday, March 9, 1998
12:00 p.m.
.City Hall..
Administration ConferenCe Room.
SUMMARY
In attendance:
Council Committee chair Jack Dovey; committee member Linda Kochmar; Committee member Jeanne
BurlJidge; Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David WiIbrecht,
De¡xúy Director, Bonnie Lindstrom, Assistant City Attorney; Val Petrie, Assistant City Attorney; Ron
Wood, Public Safety Director; Ann Guenther, Human Services Manager; Pat Talton, CDBG
Coordinator; Steve Ikerd, Property Services Manager; Sue Floyd, Administrative Assistant; Linda
Crum, Public Safety Administrative Assistant; Barbara Reid, Dave Kaplan, Bob Kellogg, Bobby
Roach, Dini Duclos, Parks and Recreation Commission members; Lisa Welch, Human Service
Commission member
Chair Dovey called the meeting to order at 12:00 p.m.
PUBLIC CO:MMENT
None
COMMISSION CO:MMENTS
Lisa Welch of the Human Services Commission invited committee members to attend the Human Services Commission
retreat scheduled for Monday, March 16 from 12:00-5:00 p.m. The focus of the retreat is team building.
APPROVAL OF FEBRUARY 23. 1998 SUMMARY
JEANNE BURBIDGE MOVED, JACK DOVEY SECONDED A MOTION TO APPROVE THE FEBRUARY 23,
1998 SUMMARY AS WRITIEN. MOTION PASSED.
BUSINESS ITEMS
Item F Celebration Park Memorandum of UnderstandinelExhibit B" was pulled from the agenda.
HUMAN SERVICES COMMISSION WORK PLAN
Ms. Guenther briefed the committee members on the Human Services Commission work plan, which was previously
distributed in the agenda packet. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION
TO APPROVE THE 1998 WORK PLAN AS PROPOSED BY THE COMMISSION AND FORWARD TO FULL
COUNCIL FOR APPROVAL ON MARCH 17, 1998. MOTION PASSED.
USE OF CITY COUNCIL HUMAN SERVICES GOALS AND PRIORITIES IN ALLOCA rING FUNDING
Ms. Guenther gave a brief overview of this item, which was previously distributed in the agenda packet. During the City
Council's January retreat, Council discussed the use of City Council Human Services priorities in ma1ång funding
decisions. 'The Council asked the Commission and staff to review the issue, develop options and bring back to Council.
'The Human Services Commission reviewed this item at their February 23 meeting and established the following options:
1) Continue on the current track. Review all applications in regards to how they address the priorities. Allocate funds
to services in all four priority areas. 2) Allocate funds by percentage. 3) Allocate funds in priority order. Staff
recommends option number one because it funds the full range of services and needs. LINDA KOCHMAR MOVED,
JEANNE BURBIDGE SECONDED TO APPROVE THE OPTION OF CONTINUING ON THE CURRENT
TRACK OF REVIEWING APPLICATIONS AND FUNDING SERVICES IN ALL FOUR AREAS AS
RECOMMENDED BY STAFF AND REVIEWED BU THE HUMAN SERVICES COMMJSSION AND
FORW ARD TO FULL COUNCIL. MOTION PASSED.
Item SA
CITY OF FEDERAL WAY
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMI1ïEE
Date:
March 17, 1998
From:
Rick Perez, City Traffic Engineer æ
Subject:
Neighborhood Traffic Safety Program
Request for Speed Humps on 18th Avenue S
Background:
Residents in the Wlldwood neighborhood have actively requested the installation of speed humps on
18th Avenue S between Pacific Highway S and S 288th Street. The rationale for this request was
to reduce traffic speed and cut-through traffic along that street. Currently adopted installation criteria
are based on a point system as follows:
Severity Points Accidents per Year Average Daily Traffic 85th Percentile Speed
(5-year history) (two-way total) (mph)
0.5 0.3-0.5 500-1100 26-29
1.0 0.5-0.7 1101-1700 29.1.32
1.5 0.7-0.9 1701-2300 32.1-35
2.0 0.9-1.1 2301-2900 35.1-38
2.5 1.1-1.3 2901-3500 38.1-41
3.0 More than 1.3 More than 3500 More than 41
Installation criteria are met if the total number of severity points is equal to or greater than 3.0.
A traffic study conducted by staff in September 1997 indicated that the subject location would receive
1. 5 points for traffic volume, 1.0 point for traffic speed, and 1.5 points for accident experience.
Therefore, the total number of points is 4.0, which meets the 3.0 point minimum to qualify for speed
hump installation.
In a neighborhood meeting staff conducted on October 23, 1997, residents requested the installation
of six speed humps at a maximum spacing of 600 feet to be effective in reducing speed and cut-
through traffic. Staff sent ballots to property owners and occupants within 600 feet of the proposed
locations. The following table summarizes the ballot results:
Item 5B
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
March 17,1998
From:
Steve Ikerd, Property Services Manager
Subject:
Myers Master Lawn Care Contract Amendment
Background:
The Parks, Recreation and Cultural Services Department has contracted with Myers Master Lawn
Care for landscape maintenance at Alderbrook, Mirror Lake and Wildwood Parks since 1997.
Myers Master Lawn Care was selected through a competitive bid process. Terms of the agreement
provide for extensions for additional periods of time upon the mutual written agreement of the City
and contractor. Myers Master Lawn Care has requested an additional $488.70 over the 1997
contract of $13,760.07 to cover the new sales tax rate of 8.6% and a minor CPI adjustment. The
1997 agreement and the 1998 amendment totals $28,059.71.
Staff Recommendation
Staff recommends amending the Myers Master Lawn Care agreement for 12 additional months at
$14,299.64.
Committee Recommendation:
Motion to authorize the City Manager to enter into a contract amendment with Myers Master Lawn
Care in the amount of $14,299.64 for 1998.
APPROVAL OF COl\1:MITTE"E REPORT:
Committee Chair
Committee Member
Committee Member
G:\CLERK\CMTE.REC 3/11/96
FIRST AMENDMENT
TO
MAINTENANCE/LABOR AGREEMENT
FOR
PARK LANDSCAPE MAINTENANCE
This First Amendment ("Amendment") is dated effective this 1st
day of April, 1998, and is entered into by and between the city of
Federal Way, a Washington municipal corporation ("city"), and Myers
Master Lawn Care, a sole proprietorship ("Contractor").
A. The City and Contractor entered into a Professional
Services Agreement dated effective April 1, 1997, whereby
Contractor agreed to provide park landscape maintenance services
for Alderbrook, Mirror Lake and wildwood Parks in Federal Way,
Washington ( "Agreement") .
B. Section 18.2 of the Agreement provided that the Agreement
may only be amended by written agreement signed by the parties.
C. The city and the Contractor desire to amend the Agreement
to continue the services in section 1 of the agreement and,
therefore, shall amend the Agreement to extend the term of the
Agreement and increase the compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and
conditions:
1. ~. section 2 of the Agreement shall be amended to
extend the term of the Agreement for a period of one year (1) year
commencing on April 1, 1998, and terminating on March 31, 1999
("Extended Term") .
2. Compensation. In consideration of Contractor completing
the Services, section 4.1 of the Agreement shall be amended to
increase the total compensation to be paid to the Contractor by an
additional amount not to exceed Thirteen Thousand One Hundred Sixty
Seven and 26/100 Dollars ($13,167.26), and Washington State sales
tax equal to One Thousand One Hundred Thirty Two and 38/100 Dollars
($1,132.38) for a total amount payable to Contractor pursuant to
the Agreement and this First Amendment to be an amount not to
exceed Twenty Eight Thousand Fifty Nine and 71/100 Dollars
($28,059.71) .
2.1 Additional Services compensation. In consideration of
the Contractor performing the Additional Services described in
Exhibit "B" of the Agreement during the Extended Term of the
Agreement, section 4.2 (ii) of the Agreement shall be amended to
increase the compensation paid to the Contractor by an additional
amount not to exceed Three Thousand and no/100 Dollars ($3,000.00)
plus sales tax in an amount not to exceed Two Hundred Fifty Eight
and no/100 Dollars ($258.00) for a total of Three Thousand Two
Hundred Fifty Eight and no/100 Dollars ($3,258.00).
Item 5C
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITfEE
Subject:
March17,1998., 'V
Jennifer L. Schroder, Director ~,[-
Parks, Recreation and Cultural S~es Department
Parks and Recreation Commiss~n Ordinance
Date:
From:
Background:
At the February 23, 1998 Council Committee meeting, staff presented the Parks and Recreation
Commission's recommendation to increase the number of Commission members from nine to eleven.
At that meeting, committee deferred action, directing staff to review the ordinance and draft language
that provides Council with the flexibility to expand the membership up to eleven members on a
temporary basis. On March 9, 1998, staff provided the committee with a status of the ordinance
revision and summarized the committee's direction as to the following: maximum of eleven members
(no alternates) and members shall serve no more than three consecutive three year terms.
The attached draft ordinance prepared by staff is currently under review by the City Attorney. The
City Attorney's final review will be presented at the March 23 meeting.
Committee Recommendation
Motion to approve to full Council the amendments to the provisions relating to the Parks and
Recreation Commission membership as presented.
APPROVAL OF COMMITTEE REPORT:
Committee Chair
Committee Member
Committee Member
\])œ~~~
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AMENDING THE PROVISIONS
RELATING TO PARKS AND RECREATION COMMISSION
MEMBERSHIP. (AMENDING ORDINANCE NUMBERS 91-93, 93-
186 and 96-280).
WHEREAS, the Federal Way City Council recognizes that
parks and recreation are vital to the community's quality of life,
important in attracting visitors and tourists, valuable as a source
of commerce and industry, and desired by businesses considering
location in the city; and
WHEREAS,
by Ordinance No.
91-93 the Federal Way city
council created a parks and recreation commission (the "commission")
as amended by Ordinance Numbers 93-186 and 96-280 and;
WHEREAS, the Federal Way city Council set membership in
the commission at nine members and the city Council has utilized
nine voting members and two alternate non-voting members and;
WHEREAS,
a
need
exists
to
allow
membership
in
the
commission to consist of at least nine members and up to eleven
members in order to provide the Federal Way City Council with
flexibility in meeting work plan goals and;
WHEREAS, the commission desires to increase participation
in commission membership by limiting the terms of service to three
consecutive three-year terms; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
section I.
Amendment.
The Federal Way City Code (UFWCC")
ORD #
, PAGE 1
diversity of all recreational needs of the city.
section
2.
. Severability.
The
provisions
of
this
ordinance are declared separate and severable.
The invalidity of
any clause, sentence, paragraph, subdivision, section, or portion
of this ordinance or the invalidity of the application thereof to
any person or circumstance, shall not affect the validity of the
remainder of the ordinance, or the validity of its application to
other persons or circumstances.
section 3.
Ratification.
Any act consistent with the
authority and prior to the effective date of this ordinance is
hereby ratified and affirmed.
section 4.
Effective Date.
This ordinance shall take
effect and be in force five (5) days from and after its passage,
approval, and publication, as provided by law.
PASSED by the city Council of the city of Federal Way
this
day of
, 1997.
CITY OF FEDERAL WAY
MAYOR, MARLON S. PRIEST
ATTEST:
CITY CLERK, N. CHRISTINE GREEN, CMC
APPROVED AS TO FORM:
ORD #
, PAGE 3
Item 5D
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITIEE
Date:
March 16, 1998
Jennifer L. Schroder, Direct::Ø..;(9
Authorization to Purchase Mowers for 1998
From:
Subject:
Background
Two park mowers were approved as part of the 1997/1998 Mid-Biennium Budget Adjustment
Ordinance approved by Council on December 2, 1997. The proposal for the mowers included retiring
three mowers. Total funding approved to replace mowers is $89,370.
From the time staff prepared the request to replace the Toro 580 D, a rotary mower with a cutting
width of 16' with the same cutting width capacity, additional mowers have entered the market that
can provide improved efficiencies in meeting our existing and planned needs.
In 1997, the inventory for park mowers was a total offour. The request to replace the Toro 580D
and two Gravely 72" riding mowers would reduce our inventory to three mowers. The request to
retire two mowers and purchase one mower was due to the amount of replacement reserves available.
The increasing costs to maintain the Gravely 72" mowers and the amount of down time of each
mower no longer justified keeping them in our inventory.
Staff Recommendation
The mowers that staffhas researched, field tested and request approval to forward to full Council are
as follows:
rí
!
Ransome rotary 10' cutting width $35,077.80
Ransome reel 8' cutting width 30,299.40
Toro recycler 84" cutting width 19,893.35
T om recycler 72" cutting width 15,056.30
Total (includes tax) $100,326.85
Revised 1998 neqm!sted ~Mowers
11
Item SE
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMfITEE
Date:
March 17,1998
From:
David Wilbrecht, Deputy Director
Parks, Recreatio.n and Cultural Services
Subject:
Graffiti Removal Involvement Program (GRIP)
Background
The City of Federal Way initiated the "Graffiti Removal Involvement Program" (GRIP) in 1994 in
response to an increasing level of graffiti occurring in and around the city. Since its inception, the
program has responded to graffiti in parks, the right of way and on private property.
During the first two years of the program, a seasonal employee was hired to clean up graffiti.
Typically, the employee would drive around the city looking for graffiti or would be called out when
graffiti was reported to the graffiti hotline. Most of the graffiti was "tagging" on play structures,
public restrooms, fences and private properties. In 1997, the program was modified in two ways.
It was split between private property and public property to improve efficiencies and reduce
redundancies and the graffiti was removed only when it was reported to the hot line or was reported
by staff. In 1997, there were 22 incidents of graffiti in park property and 19 incidents on private
property.
There are several buildings that have become favorite "tagging" and graffiti sites. These locations
include the Silo property, the Cascade Athletic Club and the back side of the Shurgard Storage facility
facing Celebration Park. These locations have heavy tagging and "street art" that will take
considerable time and resources to clean up. The owners of these properties have asked the City to
clean up the graffiti.
The Parks, Recreation and Cultural Services Department has been asked several times about the
scope of the City's GRIP and thus far we have contained the program to small "tagging" and graffiti
projects, but it is difficult and awkward to deny clean up of one individual's property while cleaning
graffiti on their neighbor's property.
Staff recommends that the GRIP be limited to small graffiti removal projects that take less than two
hours and be limited to less than 100 square feet. We request the Committee revisit the GRIP policy
to amend the City's scope and priority for removing graffiti on private property.
Item SF
CITY OF FEDERAL WAY
CITY COUNCa
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date:
March 17, 1998
From:
David Wilbrecht, Deputy Director
Parks, Recreation and Cultural Services Department
Subject:
Park Maintenance Management Plan
Background
During this past year, Park Operations has been organizing and developing a Workload Planning and
Control system (WLPC) to allocate limited resources to work priorities within the park system. The
WLPC system consists of four main categories: budget, planning, scheduling and reporting work.
The budget allocates resources to the department including full-time, part-time, seasonal employees
and contracted services. The planning element includes an inventory of the park system, a
maintenance and repair activities inventory, time standards for each activity, labor allocation and
calendars for annual, monthly and weekly work planning. The work calendars are designed to
describe the work in the park system based on the seasonal nature of the work and activities that
occur during the off season. The workload planning process has two stages. The first stage analyzes
the full inventory of the park system and shows the difference between planned hours and actual
hours available. The second stage balances the workload with available work hours and allocates
resources to the work areas with the highest priority and report the difference between stage one and
two.
Work scheduling occurs on a monthly, weekly and daily basis. The supervisor uses the stage two
work plan to schedule staff to complete the agreed upon work items such as ballfield maintenance,
restroom maintenance, mowing, litter control and safety requirements. Other elements in the park
inventory are identified in the stage one plan, but are not included in the second stage if they have a
lower priority. These items may include landscape maintenance, painting, and non-athletic turf repair.
Employees keep track of the work and location they performed the work, how long each item
required and how much was completed. This information is reported to show how much is
accomplished on a daily, weekly, monthly and annual basis. Individual and group perfonnance can
be analyzed by activity, location and date.
Work activity is compared with the stage two plan and budget. As new information is gathered and
the body of information gets larger, the more useful the information is for planning and scheduling.
As new parks are added to the park system, accurate estimates for FTE and other budget line items
can be determined based on the historical standard for each item.
City of Fedcmt Way
"YOUTU COMMISSION
, '
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Thursday, February 12, 1998
5:30 p.m.
Klahance Lake Community/Senior Ceriter,~~
ClassroOin "
In attendance:
MINt JTES
Commission members: David Pearson, Ryan Mansfield, Lee Murphy, Kevin Jones, Jennifer
Acayan, Jared Malone, Angela Ou, Naila McKenzie, Bryon Mengle, Anilca Andrews.
Alternates: Jennifer Graves, Scott Crisostomo.
Commissioners Excused: Sue Park, Naazoeen Siddiqui, Jennie Roloff.
Alternates Unexcused: Meghan McKeough.
Staff:
Kurt Reuter, Athletics & Specialized Services Manager; Mary Jaenicke, Administrative
Assistant; Jennifer Schroder, Parks, Recreation and Cultural Services Director
CbB.irperson McKenzie called the meeting to order at 5:37 p.m.
APPROVAL OF MINtITES
Motion to approve January minutes by Ou, seconded by McKenzie, motion passed.
PUBLIC CO:MMENT
Mary Eh1i.s from Federal Way Family Fest was present to answer any questions the commissioners had regarding the
Battle of the Bands event. Family Fest has been moved to the weekend of August 29-30. The Battle of the Bands
event will be held Friday, August 28th. Commissioners had questions about selling food. Mary suggested selling
pre-packaged food such as chips, candy and soda pop.
COMMISSION BUSINESS
A. Skate Park. Jennifer Schroder, Director of Parks, Recreation and Cultural Services stated that the site has been
approved for the skate park at Steel Lake. This year construction drawings will be prepared, application for permits
filed, and construction bids let on the project. Ms. Schroder anticipates that construction will take place in 1999.
B. Youth Forum Update. Reuter received approval from the Federal Way School District to distnòute flyers in the
schools. The commission's next task is to make contacts with members of the panel and schedule them to participate
in this event.
C. Mural Project. The Federal Way High School ASB sponsored a contest to select an artist for the mural. Eight
students submitted artwork. The ASB will be donating money towards supplies for the project. They have also
moved the site for the mural. The mural will be painted in a more visible area of the school.
D. Book Drive. The commission chose March 16 - April 10. 1998 as the dates for the book drive. Collection of
books will take place after April 10. The April Commission meeting will be devoted to sorting books and assigning
who will distnòute to which location.
E. Battle of the Bands. Commissioner Murphy will start soliciting local businesses for prizes for this event. He
would like to have a grand prize, and runner up prizes. The winner of the contest will play for the opening of Family
Fest on Saturday night. Commissioner Murphy's goal is to have 10 bands play in the event. The commissions next
task is to promote the event.
F. Youth Recognition Night. The flyer has been approved by the Federal Way School District. Federal Way High
School is not available on April 23rd. Commissioner Jones will look into the availability of Decatur High School.
Commissioner au will write a letter to Top Foods requesting a donation of food for the event.
NEW BUSINESS
Reuter reviewed the city's web page project. The commission held a sub-cornmittee meeting regarding a web page.
They would like to have a main "',ie.. and pages on the Bylaws, youth commission meeting minutes, current projects