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PRHSPSC PKT 04-27-1998 [1\[ \ (:; City of Federal Way CfTY COUNCIL PARKS, RECR}:A TJON, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, April 27, 1998 12:00 p.m. City Hall Administration Conference Room AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF APRIL 13,1998 SUMNfARY 5. COMMITTEE BUSINESS A. B. C. D. 1999 CDBG Pass-Through Acceptance Action Celebration Park Remediation/Project Acceptance Action Maintenance Management Plan Information Historical Society Update Talton Wilbrecht Wilbrecht Schroder 6. NEXT MEETING - May 11, 1998 Agenda items: Determine date substitution for May 25 meeting due to holiday 7. ADJOURNMENT Staff: Jennifer Schroder, Director Sue Floyd, Administrative Assistant 661-4041 Committee Members: Jack Dovey, Chair Jeanne Burbidge Linda Kochmar City of Federal Way PARKS AND RECREATION COUNCIL COMMITTEE Monday, April 13, 1998 12:00 p.m. City Hall Administration Conference Room SUMMARY In attendance: Council Committee chair Jack Dovey; committee member Linda Kochmar; Committee member Jeanne Burbidge; Philip Keigbtley, Deputy City Manager; David Wilbrecht, Deputy Director; Valerie Petrie, Assistant City Attorney; Ron Wood, Public Safety Director; Cary Roe, Director of Public Works; Ann Guenther, Human Services Manager; Steve Ikerd, Property Services Manager; Rick Perez, Traffic Engineers; Hazem El-Assar, Assistant Traffic Engineer; Ed Swan, Neighborhood Development Specialist; Sue Floyd, Administrative Assistant; Linda Crum, Public Safety Administrative Assistant; Dave Kaplan, Bob Kellogg, Parks and Recreation Commission members Chair Dovey called the meeting to order at 12:00 p.m. PUBLIC COMMENT Doreen Bodey, 3219 SW 338th Street Anne Richards, 33750 32nd Ave. SW Janey Wescott, 33756 32nd Ave. SW Bob Dahl, 3612 SW 325th Street Mary LeProwse, 3303 SW 332nd Street David Dilley Doreen Bodey voiced support for the speed humps at SW 338th Street and 3200 Avenue SW. Ms. Bodey explained that the neighborhood formed together to ask the City for support of the speed humps to protect the neighborhood children. Ms. Bodey would like to see curbs reinstated in her neighborhood as some people drive on the sidewalks to avoid the speed humps. The police cannot patrol the area night and day. It is dangerous for the children to walk across the street Anne Richards voiced support for speed bumps; felt they were more effective than traffic circles and stop signs. Mary LeProwse opposed the speed humps. As a former civil engineer, Ms. LeProwse felt the slope was too steep on 323rd and believed it did not meet the criteria. This site is located on a major transit/truck route. Drivers are accessing 33rd Avenue to avoid speed humps. Bob Dahl opposed the speed humps. Mr. Dahl noted that he submitted a letter to the City with 194 signatures in opposition to the speed humps. He said that the teenagers are finding a way around them, and would like to see more police officers in the neighborhood giving citations to those who don't abide by the law. Janey Wescott voiced support for the speed humps. Ms. Wescott feels that people are driving slower due to the speed humps. David Dilley felt that speeding drivers was a regional problem, and that a speed hump might decrease the speed in one area, but would increase it elsewhere. Mr. Dilley said that he lives within 600 feet of a proposed speed hump, and did not receive a ballot. He stated that per a national poll, emergency response time is delayed by 20-30 seconds per speed hump. David Kaplan expressed concern over the policies and procedures regarding the budget that have not been reviewed for present and future needs. He distributed written comments to the committee that he would like to see addressed at the April 27 meeting so that they can be discussed at the April 29 City Council meeting. Parks, Recreation, Human Services & Public Safety Council Committee April 13, 1998 Summary Page Two COMMISSION COMMENTS Bob Kellogg, Parks and Recreation Commission member, attended a recent Arts Commission meeting to discuss the proposed ceremonial flag pole at Celebration Park. Mr. Kellogg asked the Commission for their help in using the 2 % for arts funds for the project. His understanding was that most of the 2 % for arts money will go towards downtown enhancement. Mr. Kellogg would like to know if any of the money will be used for Celebration Park. Mr. Dovey responded that this will be discussed among the Council and answered shortly. APPROVAL OF MARCH 23. 1998 SUMMARY JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE MARCH 23, 1998 SUMMARY AS WRITIEN. MOTION PASSED. BUSINESS ITEMS NEIGHBORHOOD TRAFFIC SAFETY PROGRAM Mr. Perez displayed a map showing the five proposed speed humps requested by the Brigadoon neighborhood to be located at 32nd Avenue SW/3Oth Avenue SW between SW 338th and SW 332nd to reduce traffic. As a result of the neighborhood's request, a ballot was sent to property owners and occupants within 600 feet of the proposed locations. Location numbers 1,2 and 3 met the criteria; location numbers 4 and 5 did not. Mr. Hamilton of the Federal Way Fire Department was asked his opinion of speed humps. He stated that the Fire Department prefers no speed humps as they do delay response time. Additionally, if there is a patient with a broken neck in the back of an ambulance, driving over the speed humps can jar the patient. The suspension system on an ambulance is stiff. However, he added, they do prevent accidents and child injuries. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND INSTALLATION OF THREE SPEED HUMPS AT LOCATION NUMBERS 1, 2 AND 3 ON 32ND AVENUE SW/30TH AVENUE SW BETWEEN SW 338TH STREET AND SW 332ND PLACE. MOTION PASSED. PROPOSED SPEED HUMP INST ALLA TION/REMOV AL CRITERIA MODIFICATION Mr. Perez gave the committee an overview of the proposed changes to the speed hump criteria. The modifications include expanding the definition of impact area to include all residents whose sole source of ingress and egress would be affected by the proposed speed hump; mailing the ballots regular first class mail instead of by registered mail; and revising the criteria return rate of75% to 50%. Mr. Roe stated that staff will continue to bring back changes according to citizen input, and that will devise language that deals with some of the concerns noted at this meeting by those citizens opposing the speed humps. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO RECOMMEND MODIFYING THE CRITERIA AS INDICATED IN EXIllBIT A. MOTION PASSED. EMERGENCY MEDICAL SERVICES MEMORANDUM OF UNDERSTANDING Jim Hamilton, Administrator of the Federal Way Fire Department, has been appointed by the Mayor to be the City's representative on the King County Committee that will recommend how EMS services will be fmanced in future years. As a part of negotiations with King County before the EMS election, it was agreed that South King County agencies would have the option to provide EMS if King County elects not to provide the service. The Memorandum of Understanding is between King County, and the cities of Kent and Federal Way. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION THAT THE CITY COUNCIL AUTHORIZE THE MAYOR TO EXECUTE THE MEMORANDUM OF UNDERSTANDING FOR EMS SERVICES. MOTION PASSED. PURCHASE OF MOWERS A request for bids was solicited for the purchase of four new park mower units. Five companies responded. No discussion on this item was held by committee. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE STAFF'S RECOMMENDATION FOR BID AWARD AND PURCHASE FOUR NEW MOWER UNITS FOR A TOTAL OF $96,183.33. MOTION PASSED. PARKS AND RECREATION COMMISSION BY-LAWS At the March 23 Council Committee meeting, Council asked staff to develop a clause to the Parks and Recreation Commission by-laws regarding a nominating committee. It was further suggested that the nominating committee consist of the outgoing Chair and two past Chairs. The revised by-laws will be presented to the Parks and Recreation Commission at their May meeting. The revisions reflect the ordinance change that provides up to eleven appointed members, terms of the alternates and the addition of a nominating committee. Parks, Recreation, Human Services & Public Safety Council Committee April 13, 1998 Summary Page Three Mr. WiIbrecht explained the nomination procedure. There will first be a call for nominations for the Chair position. A ballot will be distnòuted and the top two names will be placed on a fmal ballot for a vote. This process would be repeated for the position of Vice Chair. NEXT MEETING April 27, 1998 ADJOURNMENT The meeting adjourned at 1: 15 p.m. Item SA CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: April 15, 1998 Patricia Talton, CDBG coordinator~ From: Subject: Acceptance of Community Development Block Grant (CDBG) Pass Through Backe:round: As a member of the King County Community Development Block Grant Consortium, the City of Federal Way receives a yearly certification of "pass through" acceptance. In order to receive CDBG funds, the City must respond in writing to King County Housing and Community Development Program whether it will accept or decline the allocation. In 1999, the City of Federal Way will receive an estimated $558,234 in Block Grant funding and must accept or decline the allocation by May 15, 1998. This certification requires authorization by the City Council and the signature of the Mayor. Please note that this is an estimate and subject to change by the U.S. Department of Housing and Urban Development. The 1999 estimated allocation of$558,234 is a decrease from the 1998 actual allocation of$610,408. Of the $558,234, approximately $74,071 is earmarked for Planning and Administration. These funds are used for administration of the city's CDBG program and for special planning projects. The City also has the option to request additional Planning and Administration funds from the Consortium and will do so this year for the first time. For 1999, the City requests additional Planning and Administration funds for the following activities: 1) Conduct a Housing Conditions Survey. This implementation action is identified in the City's Comprehensive Plan as a housing affordability policy. Utilizing $30,000 in CDBG Planning and Administration funds, the Community Development Services department will hire interns for approximately 12 weeks to conduct a housing conditions survey. The information compiled may be used for planning activities to meet the Growth Management Act, to direct housing rehabilitation programs, and as information included in the King County CDBG Consortium's Consolidated Plan. 2) Project REACH. Regional Efforts to Achieve Community Housing is a new affordable housing cooperative in South King County. This entity was established and funded in 1996 by the cities of Tukwila and SeaTac and King County. REACH was formed to increase availability of affordable housing and enhance neighborhood stability within participating jurisdictions. With $10,000 in CDBG Planning and Administration funds, REACH will identify housing needs; establish a minor home rehabilitation program; and/or expand its current home painting program to eligible Federal Way residents. City of Federal Way staff as directed by Council will have the discretion to develop the workplan for REACH. Staff will seek input from Council Committee in regards to the workplan. Home improvements may include painting, yard clean-up and minor repairs specifically for low-income seniors, disabled and single-parent households. Planning and Administration funds are being requested for this project instead of Capital dollars which are generally used for housing rehabilitation projects. These dollars are earmarked for specific activities, whereas Capital dollars are allocated to private non- profit organizations. REACH is a regional consortium established to coordinate projects and is eligible to receive Planning and Administration funds. See attached supplemental information on REACH and the preliminary budgets for the use of additional Planning and Administration funds. On April 13th, the Human Services Commission reviewed the pass through acceptance options to include the request for additional Planning and Administration funds. As a result, the Commission recommends to pursue additional funds for the projects outlined above. The projects were prioritized by the commission as follows: fund the REACH project first, then the Housing Conditions Survey. Options on the CDBG Pass Throue:h Acceptance Form: . Staff is seeking action from the Parks, Recreation, Human Services and Public Safety. Committee on acceptance of the 1999 Community Development Block Grant pass through status, estimated allocation, and the request for additional Planning and Administration funds for the two projects presented. The King County Housing and Community Development Program Pass Through Acceptance form (Attachment A) outlines two categories in which specificity of acceptance is required. Category One includes two (2) options of acceptance and one option regarding submission of revised Housing and Community Development Strategies. The options include one for acceptance, one for a declination of the allocation and the third (if applicable) indicates that revised local strategies are enclosed with submission of the completed form. Staff recommends to elect acceptaI1Qe Option 2 and the option regarding strategies. Option #2 .Our City elects to receive and administer the above estimated pass-through with the conditions outlined in the 1997 King County Community Development Block Grant Consortium Guide. Among other responsibilities, we recognize that in accepting a pass-through we are accepting the responsibility of adopting Local Strategies and allocating the pass-through funds in accordance with the Consortium 's schedule for submission to the Us. Department of Housing and Urban Development. Hf applicable: Enclosed are revised Local Strategies required in the CDBG Interlocal Cooperation Agreement that will guide the allocation of these funds. Our City has held at least one public hearing before adopting these revised strategies. These choices are based on the City's historical administration ofCDBG funds and the City Council's adoption of the revised 1996-1999 Housing and Community Development Plan F our- Y ear Strategies on February 17, 1998. Category Two includes four (4) options regarding the types of services that the City anticipates funding. The options include the funding service categories and an optional request for additional planning and administration dollars. Staff recommends to elect Options 1,2,3, and 4 which read as follows: Option # 1 .Our City would like to allocate a portion of our funds for public (human) service activities. Option #2 .Our City would like to allocate a portion of our funds for planning and administration activities. Option #3 ;Our City is eligible to request the use of additional planning and administration ceiling. We would like to request an additional $40,000 in funds for thefollowing: $30,000 to conduct a Housing Conditions Survey within city limits $10,000 to Regional Efforts to Achieve Community Housing (REACH) Option #4 .Our City would like to contribute a portion of our capital funds to the King County Housing Repair Program so that our residents may participate. We understand that 15% of the total amount allocated will be used for program delivery costs. These choices are based on the CDBG funding history of the City of Federal Way, the Four-Year Strategies, as well as the opportunity to maximize potential funding choices and a distribution of funds across service categories. Upon approval by this committee of the 1999 Community Development Block Grant Pass Through status, estimated allocation, and request for additional Planning and Administration funds, staff will complete Attachment A and forward it to the full City Council for approval at its next meeting. Committee Recommendation: 1) Approve acceptance of 1999 CDBG pass through status, estimated allocation, and request for additional Planning and Administration funds as outlined in the options above. 2) Approve acceptance of 1999 CDBG pass through status, estimated allocation with modifications to the options as specified by the Committee. OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member Attachments A - King County Housing and Community Development Program Pass Through Status Acceptance form B - 1996-1999 Housing and Community Development Plan Four-Year Strategies (as revised) C - Supplemental information on Regional Efforts to Achieve Community Housing D - Preliminary Budgets for Proposed Use of Additional Planning and Administration Funds G:\CLERK\CMTE.REC 3/11/96 Attachment A TH~ CITY OF QUALIFIES FOR AN ESTIMATED IN 1999 KING COUNTY CONSORTIUM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, WHICH WILL BE AVAILABLE JANUARY I, 1999. . -~'-..-. Please check' one: Our City does not elect to receive and administer the above estimated pass-through. We choose instead to apply for CDBG funding onJl project by project basis through the County and Small Cities process. Our City elects to receive and administer the above estimated pass-through with the conditions outlined in the 1997 King County Community Development Block Grant Consortium Guide. Among other responsibilities, we recognize that in accepting a pass-through we are accepting the responsibility of adopting Local Strategies and allocating the pass-through funds in . accordance with the Consortium's schedule .for submission to the U.S. Department of Housing and Urban Development. If applicable: Enclosed are revised Local Strategies required in t~le CDBG Interlocal Cooperation Agreement that will guide the allocation of these funds. Our City has held at least one public hearing before adopting these revised strategies. Cities which accept the pass-through should check the following if applicable: Our City would like to allocate a portion of our funds for public (human) service activities. Our City would like to allocate a portion of our funds for planning and administration activities. Our City is eligible to request the use of additional planning and administration ceiling. We would like to request additional funds for the following: Our City would like to contribute a portion of our capital funds to the King County Housing Repair Program so that our residents may participate. We understand that 15% of the total amount allocated will be used for program delivery costs. . The following lists our distribution of CDBG funds for 1999: (List amounts below). Public: Planning and Services Administration $ 83,521 $ 74,071 Additional Housing . P&A Requested. Repair $ 40, 000 ~ $ 170, 000 Capital Projects $ 230;642 Total Funds . Available : $ 558,234 I. i Signature of Mayor or Authorized Person Date Please attach a copy of the City Council's authorization of the above and return to HCD by May 15, 1998. CDIJG\99plccruJoc (3/17/97) CITY OF FEDERAL WAY Attachment B 1996-1999 Housing and Community Development Plan Four-Year Strategies The Housing and Community Development Plan evolved from the 1993 Community Development Block Grant (CDBG) Local Program Policies. The four-year strategies within the Plan were developed in 1994 and updated in 1995. These strategies provide guidelines for the allocation of CDBG funds and are consistent with the City's Comprehensive Plan developed under the Growth Management Act and the Human Services Comprehensive Plan. Goal Statement Service needs for City residents far outweigh the availability of resources. As a relatively newly incorporated jurisdiction with a large and diverse population, the City is faced with the challenge of providing services that address needs in the areas of affordable and special needs housing, human services and community development. The City will use CDBG funds to develop a viable community in which quality of life is enhanced by providing decent housing and a suitable living environment and expanding economic opportunities for low- and moderate- income persons. Objectives . To fund projects which address local needs and strategies . To ensure that the basic human services needs of 10w- and moderate-income persons are addressed . To adequately address the City's housing needs to accommodate projected growth in low- and moderate-income households, as well as senior and special needs populations . To preserve the existing housing stock . To stimulate economic development and strengthen the City's infrastructure Needs The City of Federal Way has identified housing and non-housing community development needs through public involvement activities, studies, needs asses~ments, and planning processes. 1. Public and Community Facilities Improvements - Senior and Community Centers, Child Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities which predominantly serve low- and moderate-income persons and address severe health and safety problems. Housing - Affordable housing for low- and moderate-income people, seniors, special needs populations, transitional housing and emergency shelters, and preservation of existing housing stock. Page 2 City of Federal Way Four- Year Strategies 3. 4. 5. 6. cont. Needs Accessibility - Modifications to community facilities and existing structures to remove barriers and improve safety conditions especially for elderly and disabled persons. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation Improvements, and Street Lighting. Public Services - Projects which meet the following City Council human services goals: .support basic human needs through funding of emergency services; .support a strong service delivery system that increases public safety; .provides support that supplements federal, state, and county programs designed to increase self-sufficiency and independence; . and support service models that improve community-based collaboration and build strong neighborhoods. Planning and Administration - CDBG Program staffing and administration, planning for affordable housing resource development and potential annexation areas. Strategies Strategy #1 Develop a range of housing opportunities aimed at increasing the supply of affordable housing to accommodate the projected growth in 10w- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups and impact the availability of transitional housing and emergency shelters. Activity 1 Preservation of housing stock in existing neighborhoods has been cited as an important community value in Federal Way, one which played a large role in the community's decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant Program to maintain health and safety standards in the homes of low- and moderate-income households and persons with disabilities. Activity 2 According to established service providers, suburban homelessness is increasing. There is a limited supply of transitional and emergency shelter facilities in South King County to meet this overwhelming need. The City will continue to support local and regional shelter and transitional housing service providers. The City will encourage and support more homelessness prevention services, including youth shelter services. Page 3 City of Federal Way Four- Year Strategies cont. Strategy #1, Activity 3 Activity 3 The City will explore a variety of methods to increase the supply of affordable housing for low- and moderate- income families: . The City will consider participating in a South King County regional entity to address housing needs. . The City will assess the value of pooling technical resources between jurisdictions to assist in the development and implementation of housing policies and programs. . The City will look at the benefits of collaborative efforts to coordinate local government money and resources in a way that will attract greater private and not-for-profit investment into affordable housing. . The City will consider funding homeownership programs such as downpayment assistance, sweat equity, homebuyer education, community land trust or those that reduce development costs or reduce mortgages. Strategy #2 ~rioritize and fund projects that strengthen the City's infrastructure and stimulate economic development. Activity 1 The City will seek opportunities for public funding of capital facilities, services and infrastructure by working with the Human Services Commission, and soliciting input from the Management Team. Activity 2 The City will consider funding public and community facilities improvement projects which address safety and accessibility issues particularly for the well-being of youth, elderly, and disabled persons. Activity 3 The City will consider funding projects which encourage community development activities such as job creation, downtown and neighborhood revitalization, and those activities consistent with the City's Comprehensive Plan and Human Services Comprehensive Plan. Activity 4 The City will consider funding capital transportation improvement projects which connect low- and moderate- ;T}come housing areas with vital services in the City. Page 4 City of Federal Way Four- Year Strategies cont. Strategy #3 Strategy #3 Address human services needs which focus upon self-support systems that empower families and communities to make contributions to their own well-being and enhance the quality of their lives. Provide technical assistance, planning and administrative services to increase performance levels of CDBG program participants. Activity 1 The City recognizes that problems faced by children and their families are complex in nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to complex problems often require a variety of interactive approaches designed to create environments which provide people with the tools to help themselves. The City will fund projects and agencies with a holistic approach to service delivery and demonstrate the ability to leverage funds and network with other service providers. Activity 2 The social environment for youth is often volatile and filled with life-threatening circumstances. Collective efforts between local community organizations, the School District, and the City, may provide effective solutions that positively impact the young people in Federal Way. The City will consider funding projects which provide "at-risk" youth with more recreational and educational alternatives. The City will fund projects and public service agencies which assist families with children in the areas of employment and youth services. Activity 3 The City will participate in regional and local planning activities with King County, the South King County Community Network Board, and other funders and jurisdictions to coordinate funding approaches, policies and service delivery which facilitate a continuum of care for people. Activity 4 Planning and administration funds will be used to administer the City's CDBG program and when additional planning funds are available, special planning projects will be considered. March 2, 1998/REVSTRAT.98 Attachment C REACH Regional Effort to Achieve Community Housing SeaTac . Tukwlla . King County April 6, 1998 Ms. Pat Talton CDBG Coordinator City of Federal Way 33530 First Way South Federal Way. W A 98003 Dear Pat: We would like the City of Federal Way to consider our request for $10,500 in COBO Planning and Administration funds, to support Regional Effort to Achieve Community Housing, or REACH. REACH is ajoint program of South King County jurisdictions, created to improve housing conditions and preserve affordable housing in the region. Our current sponsors arc SeaTac, Tukwila and King County. REACH's programs are designed to assist member communities in addressing their identified affordable housing goals. REACH was founded last year and has been staffed since September 1997. Operating funds are provided by the sponsoringjm1sdictiolls in the amounts of $10,500 per city and $30,000 from the County per year. REACH also receives monetary and material donations that are designated for projects. Operating funds support staff, equipment, supplies and other office expenses. Sylvia Fisher and I share the one full-time staff position of Program Manager. Together, we bring 25 years and a wide range of experience with affordable housing issues and programs. REAŒ supplements local affordable housing efforts in two ways: 1) by creating or accessing programs for member communities, to fill gaps; and 2) by providing technical assistance to member jurisdictions, tailored to meet their needs. The emphasis of our efforts is on improving the existing single and multi-family housing stock and increasing opportunities for homeownership. REACH's first project, Paint YOUT Heart Outf, helps elderly, disabled, and single-parent homeO\v11ers paint their homes, using volunteer work crews. This project assists with exterior house painting, associated minor repairs, and yard clean-up. All of the work is done by volunteer crews from community organiza~ons, churches, businesses, local governments, and individuals. Crc\vs are supervised by technical advisors to assure quality work. This year the work will take place during July, culminating August 1. Weare developing a minor home repair program for low-income home owners, which we expect to have operational by January 1999. This program will address home maintenance needs, where materials needed for the repair do not exceed a specified amount (pmbably in the range of $500). The program will be designed to fill a gap in the existing housing rehabilitation programs administered by ¥Jng County and REACH cities. We will recruit volunteeŒ who have experience in home repair to do the work. REACH does outreach. screens applications. matches homeowners with. volunteers. and purchases or obtains donated materials for both the Paint and minor home repaIr programs. 858 South Second Street. PO Box 1133 Renton. Washington 98057-1133 phone: (425) 226.3111 . fax: (425) 226-3140 e-mail: reach@accessone.com - ,---, -w _.w. """"'""'O \Y"t;I¿I"'M U3l4 --. Weare also discussing the potential of a collaboration with HomeSight, a Seattle-based nonprofit, to extend their education, counseling, and down payment assistance programs to first-time home buyers in South King County. REACHls role would likely be to assist with an outreach/marketing program, coordinate home buyer education classes, and build relationships with realtors and lenders in the region. In the area of technical assistance, REACI I is very interested in working with cities to improve conditions inllluitifamily housing. We are exploring ways to interest apaLtment managers and owners in participating in clime-free multi-family housing and other types of training. Examples of other technical assistance we have provided include obtaining city support for a nonprofit proposal to preserve an affordable multifamily housing project; assessing the feasibility of a self- heIp home construction project providing technical assistance on accessOlY dwelling unit, group home and code enforcement policies; and obtaining information on housing needs and market factors. REACH's work program is established and oyerseen by an Executive Committee. consisting of representatives from each of the sponsOlingjurisdictions. The current members are Shirley Thompson (Chair and SeaTac City Council Member), Joan Hernandez (Tukwila City Council Member), and Barbara Glctnc (Director, King County Department of Community and Human Services). One staff member from each jurisdiction also participates in montlùy Executive Committee meetings. As a sponsor. the City of Federal Way would appoint a representative to the Committee and participate in developing REACH's work program. Our workplan for 1998 is attached. Please contact me or Sylvia iryou need additional infonnation. We both plan to attend the Human Services Commission meeting next Monday and look foIWard to seeing you then. Thanks for considering our request. Sincerely, Kris Zawisza Program Manager ---,---,---_._- ~< {O/::lö ¡¿;4:13 PM 0414 REACH 1998 Work Plan 1. Provide Infoffi1ation and Technical Assistance to Member Jurisdictions on Housing Renovation, Rehabilitation and Maintenance Programs. . Document & assess existing housing rehabilitation programs . Develop strategies to bring about improvements in targeted multi-family properties . Coordinate with city & county departments & owners to improve multi-family properties . Assess nonprofit interest and capacity to acx¡uire & rehabilitate properties; provide technical assistance . Provide project assistance to REACH communities, as requested Provide Information and Technical Assistance on Resources that Member Cities Can Leverage for Affordable Housing Programs. . Prepare list of affordable housing funding sources & brief REACH communities . Develop expertise in uses of and application procedures for funding sources applicable to REt\CH communities' needs . Develop familiarity with lending programs in the region . Build relationships with potential funders & lenders 3. Establish Programs to Meet Affordable Housing Needs tI. Implement and evaluate Paint Your Heart Out!, a home painting program for low-income home owners V . Establish a minor home repair program for lmv-income home owners, to supplement existing county and eity programs . Research, recommend. and facilitate first-time homebuyer programs for REACH cmnm unities . Research reverse equity mortgage programs 1. 4. Conduct Research on Regional Housing Issues and Policies V. Obtain and maintain data on housing needs, markets, and subsidized housing stock for South King County . Conduct policy research for REACH communities. as requested 5. Undertake Community Outreach Efforts . Hold an Open House . Participate in regular meetings of REACH jurisdictions and community organizations . Invite other South King County cities to join REACH . Meet with citizen organizations . Prepare articles and press releases for local publications and media . Expand and maintain mailing list . Develop and distribute a brochure 6. REACH Administration . Staff Executive Committee . Maintain REACH office . Prepare budget, quarterly reports and billings Attachment D Preliminary Budgets for Proposed Use of Additional Planning and Administration Funds Housing Condition Survey The survey will be conducted by staff of the Community Development Services department. Four interns will be hired for a 12 week period to conduct a "windshield survey" which entails surveying every single-family and multi-family dwelling within city limits. Housing conditions will be rated according to a rating scale (standard or substandard housing) established by the U.S. Department of Housing and Urban Development. The information will be compiled into a database and utilized for planning activities and documents as well as to direct housing rehabilitation programs. Activity Cost Personnel $20,000 4 interns @ $10 per hour Travel and Mileage $4,000 2 vehicles Equipment $3,000 2 Laptop computers Miscellaneous $3,000 Other: maps/materials/equipments Total $30,000 REACH Regional Efforts to Achieve Community Housing is an affordable housing cooperative in South King County. A spinoff ofthe South King County Housing Forum, this entity was established and funded in 1996 by the cities of Tukwila and SeaTac and King County. Similar to ARCH (A Regional Coalition for Housing) of East King County, REACH serves as a regional consortium made up of funders (cities and King County) and housing developers to promote affordable housing choices through creation and preservation activities in South King County. 1999 CDBG Planning and Administration dollars allocated to REACH will be used to identify housing needs; establish a minor home improvement program and/or for expansion of the Paint Your Heart Out program. Funds will partially pay for staffing costs associated with program development. City staff at Council discretion will assist with development of the workplan, which could include the following program components: painting, yard clean-up and minor home repairs specifically for low-income seniors, single-parent households and the disabled. All work is performed by volunteer crews from community organizations, churches, businesses, and individuals. Crews are supervised by technical advisors to assure quality work. Homeowners must meet federal low-income guidelines based on household size. Activity Cost Personnel costs associated with program $8,500 coordination and organizing volunteer crews Supplies, advertising and miscellaneous $1,500 expenses Total $10,000 CITY OF FEDERAL WAY Item 5B CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: April 17,1998 From: David Wilbrecht, Deputy Director Parks, Recreation and Cultural Services Department Subject: Project Acceptance/Celebration Park Remediation Background: The City Council authorized the City Manager to contract with Cecon Corporation to provide environmental clean up services near Wetland Z at Celebration Park. The work was completed in the fall of 1997 and staff has recently received the draft clean up report from Landau Associates, Inc.. The report details the background, remedial activities, conclusions and references for the project. The project conclusions state the cleanup was completed and the areas does not pose a threat to human health and the environment. A copy of the report is available to review and will be provided at the Council Committee meeting on April 27, 1998. Prior to release of retainage on a public works contract, the City Council is required to accept work as complete to meet requirements of the Department of Labor and Industries in order to release retainage. The project is complete. The final cost of the project was $165,925.60, which is $776.57 below the approved contract budget of $166,702.17. Staff recommends the acceptance of the Cecon Corporation Celebration Park remediation contract as complete. Committee Recommendation: Motion to recommend approval to full Council project acceptance of the Cecon Corporation Celebration Park remediation contract as complete. APP.ROVAL OF COJ\'I:\UTTEE REPORT: Committee Chair Committee Member Committee :\Jember CITY OF FEDERAL WAY Item5C CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: April 17,1998 From: Vicki Norris, Park Maintenance Supervisor Parks, Recreation and Cultural Services Department Subject: Park Maintenance Management Plan Staff will present the first stage of the Workload Planning and Control System (WLPC), a detailed annual work plan, for review and comment. The first stage analyzes the full inventory of the park system and shows the difference between planned hours and the actual hours available. The planning element includes an inventory of the park system by location and maintenance and repair activities with time standard for each activity. The second stage of the WLPC to be presented next month will show budgeted workload balanced with the work plan. A spreadsheet containing identified tasks and projected man-hours will be presented along with detailed reports of the anticipated yearly workload at four major parks: Steel Lake, Saghalie, Sacajawea and Lakota. Data to prepare these reports have been collected using employees' daily time sheet task reports and work experience from previous years. Graphs will be available analyzing the identified park system workload and will show the difference between planned hours and actual hours available for 1997 and projected hours for 1998. A report of the level of reduction of services will be presented along with anticipated levels of change to occur throughout the rest of the year.