PRHSPSC PKT 06-08-1998City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, June 8, 1998 City Hall
12:00 p.m. Administration Conference Room
1.
2.
3.
4.
5.
W
7
AGENDA
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROVAL OF MAY 27, 1998 SUMMARY
COMMITTEE BUSINESS
A.
SW 323rd Speed Humps
Action
Perez
B.
30th Ave. SW Speed Humps
Action
Perez
C.
Barry's Trucking Contract Amendment
Action
Ikerd
D.
Amaya Electric Contract Amendment
Action
Ikerd
E.
Celebration Park Athletic Field Lights
Action
Wilbrecht
F.
Restroom Services at Celebration Park
Action
Wlbrecht
NEXT MEETING - June 22, 1998
Agenda Items: Maintenance Management Plan
ADJOURNMENT
Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Director
Jeanne Burbidge Sue Floyd, Administrative Assistant
Linda Kochmar 661-4041
City of Federal Way
PARKS AND RECREATION COUNCIL COMMITTEE"
Wednesday, May 27, 1998 City Hall
12:00 p.m. Administration Conference Room
SUMMARY
In attendance: Council Committee chair Jack Dovey; committee members Linda Kochmar and Jeanne Burbidge;
Staff. Philip Keightley, Deputy City Manager; David Wilbrecht, Deputy Director; Londi Lindell, City
Attorney; Valerie Petrie, Assistant City Attorney; Jon Jainga, Park Planning and Development
Manager; Steve Ikerd, Property Services Manager; Ann Guenther, Human Services Manager; Patricia
Talton, Community Development Block Grant Coordinator; Ken Miller, Street Systems Manager;
Pearl Kronstad, Streets Engineer; Ed Swan, Neighborhood Development Specialist; Sue Floyd,
Administrative Assistant; Fred Beck and Kurt Peck, Hough Beck and Baird Landscape Architects;
Gene Lottier, Diversity Commission; Rose Ehl, Soroptimist International; Hope Elder, John Feltis,
Musco Sports Lighting
Chair Dovey called the meeting to order at 12:00 p.m.
PUBLIC COMMENT
Hope Elder announced the grand opening on May 30 of the Genghis Khan Mongolian Grill; they will be donating $1.00
per dinner to the Celebration Park fund raising campaign. The ribbon cutting ceremony will take place at 4:00 p.m.
Rose Ehl of Soroptimist International presented the committee with the estimated costs of Flag City USA for 1998/1999.
The costs include utilities, flags, maintenance, replacement bulbs, replacement poles and programs. Ms. Ehl would like
these costs presented to the City Council. Mr. Swan noted that last year Soroptimist was awarded a matching grant
through the City's Neighborhood Development Program, but the funds can only be used one time for a program.
COMMISSION COMMENTS
Mr. Kaplan announced that as of today, a total of $271,531.16 has been raised for Celebration Park, which leaves a
balance of $78,468.84. The model of the park is currently located at the regional library, and brochure and gift catalogs
have been distributed.
APPROVAL OF APRIL 27,1998 SUMMARY
LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE APRIL
27,1998 SUMMARY AS WRITTEN. MOTION PASSED.
BUSINESS ITEMS
DIVERSITY COMMISSION WORK PLAN
Mr. Lottier presented the committee with the Diversity Commission's 1998 work plan, which included the following
three items: 1) Martin Luther King Celebration, 2) Youth Employment, and 3) Recognition Award for Community
Members. JEANNE BURBIDGE MOVED, LINDA KOCHMAR SECONDED A MOTION TO APPROVE THE
1998 DIVERSITY COMMISSION WORK PLAN. MOTION PASSED.
CELEBRATION PARK SPORTS FIELD LIGHTING BID AWARD
On April 22, 1998, the Celebration Park sports field lighting bid was advertised. The bid included 323 sports field
lighting luminaires to be mounted on 34 poles. Three bids were received as follows:
Parks, Recreation, Human Services & Public Safety Council Committee Page Two
May 27, 1998 Summary
Amaya Electric, Alternate Submittal "Hubbell Lighting System" $446,986.74
North Coast Electric, Alternate Submittal "Hubbell Lighting System" $348,543.01
Musco Sports Lighting, Inc. $396,804.85
Staff reviewed the bid submittals for responsiveness. Amaya Electric and North Coast Electric submitted bid alternates,
which did not meet the intent of the bid specifications. They also could not guarantee the glare factor to the neighboring
apartments, the glare above the park that could interfere with the airplanes and their warranties did not cover all items.
Musco Sports Lighting met all bid requirements. Additionally, the bid specifications asked all bidders to show a
volunteer value as required by the IAC grant monies. Musco Sports Lighting was the only bidder showing this value.
JEANNE BURBIDGE MOVED, JACK DOVEY SECONDED A MOTION TO AWARD THE SUPPLY AND
DELIVERY OF THE SPORTS FIELD LIGHTING FOR CELEBRATION PARK TO MUSCO SPORTS
LIGHTING, INC., AND FORWARD TO FULL COUNCIL. MOTION PASSED WITH LINDA KOCHMAR
OPPOSING.
LAKE KILLARNEY APPROVAL TO GO OUT TO BID
The Lake Killarney open space site, 10.8 acres, was purchased with King County Open Space Bond funds in 1993.
Master planning of the site began in 1996. Two public meetings have been held to date, with significant public
involvement. The neighborhood preferred the site to be a wildlife preserve/open space park versus an active park.
Amenities to the site will include a wildflower meadow with minimal mowing, two to three picnic tables, a portable toilet
facility, trails, small parking lot and three additive alternates. The alternates include a six foot wide timber boardwalk,
a drinking fountain and installation of plant materials. The project must be complete by December 31, 1998 or the open
space funds in the amount of $277,000 will have to be returned to King County. Mr. Beck of Hough Beck and Baird,
landscape architects hire to create the master plan, briefed the committee on the cost estimate and the design. LINDA
KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE
ADVERTISEMENT FOR PUBLIC BIDDING FOR THE LAKE KILLARNEY PARK DEVELOPMENT.
MOTION PASSED.
SANI-CAN SERVICES
Park Operations has been contracting with Able/Spiffy Biffy for sani-can services since May 1996. Their contract
expired April 30, 1998. Mr. Ikerd recommended amending their contract through December 31, 1998 and rebidding the
service in November. This would provide a better transitional time of the year in the event a different vendor is chosen.
The amendment would increase their current contract by $11,000 for a total of $33,000. LINDA KOCHMAR
MOVED, JEANNE BURBIDGE SECONDED A MOTION TO AMEND THE CURRENT CONTRACT WITH
ABLE/SPIFFY BIFFY BY INCREASING THE COMPENSATION $11,000 AND EXTENDING THE TERM
TO DECEMBER 31, 1998. MOTION PASSED.
REQUEST TO KING COUNTY CDBG CONSORTIUM TO RECAPTURE 1998 FUNDS
In 1998, the City allocated $18,989 in CDBG funds to Easter Seal Society for the "Housing Modifications for People
with Disabilities" program. In March of this year, the Easter Seal Society informed the City of the closure of this
program. As a result, King County Housing and Community Development staff is in the process of developing a
replacement program. King County will develop a program that will serve this client population in the same manner, and
potentially utilize the funds that have already been allocated by participating jurisdictions. The $18,989 in Federal Way
CDBG funds would be transferred to the County's program. The City has the option of making a formal request to King
County to recapture the funds. Additionally, staff would like to see those funds included in the 1999 CDBG funding
estimate. LINDA KOCHMAR MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE THE
REQUEST TO RECAPTURE 1998 CDBG FUNDS ALLOCATED TO EASTER SEAL SOCIETY OF
WASHINGTON AND THE INCLUSION OF THOSE RECAPTURED FUNDS IN THE 1999 CDBG FUNDING
ESTIMATE. ADDITIONALLY, CONSIDER FUNDING KING COUNTY'S HOUSING MODIFICATION
PROGRAM ONCE IT IS FULLY OPERATIONAL. MOTION PASSED.
NEIGHBORHOOD DEVELOPMENT UPDATE
(Previously distributed). Mr. Swan reviewed the report with the committee.
Parks, Recreation, Human Services & Public Safety Council Committee Page Three
May 27, 1998 Summary
BPA PHASE III OPEN HOUSE
The public open house for BPA Trail Phase III will be held tonight from 4:30 to 6:30 p.m. in the Council Chambers.
The audience will be shown the proposed Phase III trail options. Mr. Miller displayed and explained the three options
for the trail. The project is funded through design phase only; there are no funds at this time for the construction.
LAKE GROVE/MARK TWAIN DEDICATIONS
The dedications of Lake Grove Park and Mark Twain Elementary fields is scheduled for June 12. Time to be announced.
NEXT MEETING
June 8, 1998
ADJOURNMENT
The meeting adjourned at 12:53 p.m.
CITY OF FEDERAL WAY
CITY COUNCIL PARKS, RECREATION,
PUBLIC SAFETY, AND HUMAN SERVICES COMMITTEE
Date: May 18, 1998
From: Richard A. Perez, Traffic Engineer
Subject: Neighborhood Traffic Safety Program - Twin Lakes Neighborhood
Background:
Residents in the Brigadoon neighborhood have actively requested the installation of speed humps
on SW 323rd Street between SW 320th Street and 32nd Avenue SW to reduce traffic speed along
that route.
A traffic study conducted by staff in January 1998 indicated that the subject location would receive
1.0 severity point for traffic volume, 2.0 points for traffic speed, and 1.5 points for accident
experience. Therefore, the total severity score is 4.5 points, which meets the 3.0 minimum to
qualify for speed humps installation.
In a neighborhood meeting staff conducted on February 5, 1998, staff proposed the installation of
two speed humps at a maximum spacing of 600 feet to be effective in reducing speed along that
route. As a result, ballots were mailed to property owners and occupants within 600 feet of the
proposed locations. The following table summarizes the ballot results:
Location
1
2
Ballots Sent
54
80
Undeliverable
6
8
Deliverable
48
72
Returned
39
61
Yes Votes
34
47
(Yes/Deliverable) %
71%
65%
Installation criteria requires a 50% majority of the deliverable ballots. Affirmative votes accounted
for more than 50% of the adjusted base in both locations balloted.
Committee Recommendations
Staff recommends the approval to install two speed humps at both locations on SW 323rd Street
between SW 320th Street and 32nd Avenue SW.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
K:\TRAFFIC\NTS\TWINLKS\SW323ST.MEM
CITY OF FEDERAL WAY
CITY COUNCIL PARKS, RECREATION,
PUBLIC SAFETY AND HUMAN SERVICES COMMITTEE
Date: June 2, 1998
From: Rick Perez, City Traffic Engineer /F
Subject: Brigadoon East Area 4 Speed Hump
Background:
Residents in the Brigadoon neighborhood have actively requested the installation of speed humps
on 30th Avenue SW between SW 333rd Street and SW 337th Street. The rationale for this request
was to reduce traffic speed and cut -through traffic along that street. Currently adopted installation
criteria are based on a point system as follows:
Severity Points
Accidents per Year
(5 -year history)
Average Daily Traffic
(two-way total)
85th Percentile Speed
(mph)
0.5
0.3-0.5
500-1100
26-29
1.0
0.5-0.7
1101-1700
29.1-32
1.5
0.7-0.9
1701-2300
32.1-35
2.0
0.9-1.1
2301-2900
35.1-38
2.5
1.1-1.3
2901-3500
38.1-41
3.0
More than 1.3
More than 3500
More than 41
Installation criteria are met if the total number of severity points is equal to or greater than 3.0.
A traffic study indicated that the subject location would receive 0.5 points for traffic volume, 0.5
points for traffic speed, and 2.5 points for accident experience. The total number of points is 3.5,
which meets the 3.0 point minimum to qualify for speed hump installation.
This neighborhood previously qualified for the installation of three speed humps on 30th Avenue
SW and SW 338th Street. Due to clerical errors in the balloting process, staff agreed to re -ballot
for Area 4. Staff sent ballots to property owners and occupants within 600 feet of the proposed
location. The results of the re -ballot are as follows:
Of the 72 ballots sent, one was returned as undeliverable, leaving an adjusted ballot total of 71.
Forty-nine ballots were returned (a 69% return rate) and 47 voted yes for the speed hump (a 96%
approval rate). Thus overall approval of the speed hump was 66%, meeting the adopted criteria of
50%.
Committee Recommendation:
Staff requests a recommendation of approval to City Council to install a speed hump at location #4
on 30th Avenue SW between SW 333rd Street and SW 337th Street.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
G:\CLERK\CMTE.REC 3/11/96
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date: May 28, 1998
From: Steve Ikerd, Property Services Manager
Subject: Barry's Trucking and Landscaping Contract Amendment
Background:
Barry's Trucking and Landscaping has provided services for Park Operations since May of 1997.
The contract expires May 30, 1998. Contract provisions allow for an additional extension period.
I recommend increasing the current contract by $20,000 for a total of $36,728.52 and extending the
term of the agreement to May 31, 1999. City policy requires Council approval of purchases over
$20,000.
Committee Recommendation:
Motion to amend the current contract with Barry's Trucking and Landscaping by increasing the
compensation $20,000 and extending the term to May 31, 1999.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
GACLEMCMTEXEC 3/11/96
FIRST AMENDMENT
TO
MAINTENANCE/LABOR AGREEMENT
FOR
LANDSCAPING AND HAULING
This First Amendment ("Amendment") is dated effective this 1st
day of June, 1998, and is entered into by and between the City of
Federal Way, a Washington municipal corporation ("City"), and
Barry's Trucking and Landscaping, a sole proprietorship
("Contractor").
A. The City and Contractor entered into a Maintenance/Labor
Agreement dated effective May 1, 1997 whereby Contractor agreed to
provide general landscaping services ("Agreement").
B. Section 18.2 Modification of the Agreement provided that
the Agreement may only be amended by written agreement signed by
the parties.
C. The City and the Contractor desire to amend the Agreement
to continue the Services described in Section 1 of the Agreement by
extending the term of the Agreement, and increasing the
compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and
conditions:
1. Term. Section 2 of the Agreement shall be amended to
extend the term of the Agreement until May 31, 1999.
2. Compensation. In consideration of Contractor continuing
to provide the Services described in Section 1 of the Agreement
during the extended term of the Agreement, Section 4.1 shall be
amended to increase the compensation paid to the Contractor by an
additional amount not to exceed Twenty Thousand and no/100 Dollars
($20,000.00) and Washington State sales tax equal to One Thousand
Seven Hundred Twenty and no/100 Dollars ($1,720.00). The total
amount payable to Contractor pursuant to the original Agreement and
this First Amendment shall be an amount not to exceed Thirty Eight
Thousand Seven Hundred Twenty Eight and 52/100 Dollars
($38,728.52).
3. Full Force and Effect. All other terms and conditions of
the Agreement not modified by this Amendment shall remain in full
force and effect.
DATED the effective date set forth above.
By:
ATTEST:
Kenneth E. Nyberg
Its City Manager
33530 1st Way South
Federal Way, Washington 98003
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
City Attorney, Londi K. Lindell
a:Amaya.1st
05/28/98 (scf/Parks)
MARLES CORPORATION d/b/a/
AMAYA ELECTRIC
52
John Amaya
Its: President
- 2 -
P.O. Box 98686
Tacoma, WA 98498-0686
(253) 582-8566
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date: May 28, 1998
From: Steve Ikerd, Property Services Manager
Subject: Amaya Electric Contract Amendment
Background:
Amaya Electric has provide electrical repairs for Park Operations since June of 1997. The contract
expires May 31, 1998. Contract provisions allow for an additional extension period. I recommend
increasing the current contract by $25,000 for a total of $44,000 and extending the term of the
agreement to May 31, 1999. City policy requires City Council approval of purchases over $20,000.
Committee Recommendation:
Motion to amend the current contract with Amaya Electric by increasing the compensation $25,000
and extending the term to May 31, 1999.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
GACLERMCMTE.REC 3/11/96
FIRST AMENDMENT
TO
MAINTENANCE/LABOR AGREEMENT
FOR
ELECTRICAL INSTALLATION AND MAINTENANCE
This First Amendment ("Amendment") is dated effective this 1st
day of June, 1998, and is entered into by and between the City of
Federal Way, a Washington municipal corporation ("City"), and Amaya
Electric, a Washington corporation ("Contractor").
A. The City and Contractor entered into a Maintenance/Labor
Agreement dated effective June 1, 1997 whereby Contractor agreed to
provide maintenance, trouble shooting and repair of electrical
systems at City occupied facilities ("Agreement").
B. Section 18.2 Modification of the Agreement provided that
the Agreement may only be amended by written agreement signed by
the parties.
C. The City and the Contractor desire to amend the Agreement
to continue the Services described in Section 1 of the Agreement by
extending the term of the Agreement, and increasing the
compensation paid to the Contractor.
NOW, THEREFORE, the parties agree to the following terms and
conditions:
1. Term. Section 2 of the Agreement shall be amended to
extend the term of the Agreement until May 31, 1999.
2. Compensation. In consideration of Contractor continuing
to provide the Services described in Section 1 of the Agreement
during the extended term of the Agreement, Section 4.1 shall be
amended to increase the compensation paid to the Contractor by an
additional amount not to exceed Twenty Five Thousand and no/100
Dollars ($25,000.00). The total amount payable to Contractor
pursuant to the original Agreement and this First Amendment shall
be an amount not to exceed Forty Four Thousand and no/100 Dollars
($44,000.00).
3. Full Force and Effect. All other terms and conditions of
the Agreement not modified by this Amendment shall remain in full
force and effect.
DATED the effective date set forth above.
By:
ATTEST:
Kenneth E. Nyberg
Its City Manager
33530 1st Way South
Federal Way, Washington 98003
City Clerk, N. Christine Green, CMC
APPROVED AS TO FORM:
City Attorney, Londi K. Lindell
a:Amaya.1st
05/28/98 (scf/Parks)
MARLES CORPORATION d/b/a/
AMAYA ELECTRIC
John Amaya
Its: President
- 2 -
P.O. Box 98686
Tacoma, WA 98498-0686
(253) 582-8566
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE '
Date: June 2, 1998
From: David Wilbrecht, Deputy Director
Parks, Recreation and Cultural Services Department
Subject: Celebration Park Flood Lighting
Background:
It has been the City's plan to install the Celebration Park floodlight poles and fixtures in the soccer
fields using volunteers. Funds were reserved for the lights and expense for connecting the system
to Puget Energy Services (PSE). The Council approved the light purchase at the June 2, 1998 City
Council meeting. We recently received the Development Agreement from PSE for the street portion
of the project. The combined savings in cost for the lights and the PSE connection charge for the
project is approximately $45,000. The underground PSE utility is being installed at this time.
We have been reviewing the installation of the light poles, fixtures and bases in the batting fields.
Many of the poles and bases are in the plaza area and will be placed in and around the underground
utility including electricity, water, sewer and storm sewer piping. As a benefit to the project, we
have asked the contractor to provide a quote for the installation of the bases, light poles and fixture
at the batting complex and bases only in the soccer fields.
There are many benefits to contracting the installation of the bases for both the batting and soccer
fields. The most important includes passing the risk of damaging the underground utility from the
City to the contractor, improved coordination of subcontractors, guarantee from the contractor for
the initial leveling of the bases, improved use of volunteers at the soccer fields and project timing
since the work could be accomplished earlier in the schedule.
Staff will be receiving a firm proposal from the contractor for this work and will be presenting
detailed information to the Council Committee on June 8, 1998. During that meeting, we will be
requesting the Committee to approve the request to contract to install the bases for the light pole
throughout the project and flood lighting at the batting complex. Volunteers will continue to be used
for the floodlights in the soccer fields.
Committee Recommendation
Motion to contract the installation of the bases for the light poles throughout the Celebration Park
project and flood lighting at the batting complex as recommended by staff.
APPROVAL OF COMMITTEEREPORT:
Committee Chair Committee Member Committee Member
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Date: June 2, 1998
From: David Wilbrecht, Deputy Director
Parks, Recreation and Cultural Services Department
Subject: Relocation of the Soccer Field Restroom/Concession Building
Background:
The restroom/concession building, placed between the lower soccer fields and the parking area, has
been under review by staff and the consultant team for the past month. It is within an area that has
been determined to be unsuitable. About one third of the subgrade under the building contains soil,
tree roots, reinforcing steel and concrete debris. Our review of the soil conditions, extensive soil
testing and analysis, and recording the information has lead us to recommend the building be moved
to a nearby location.
Several alternatives were developed to maintain the building in the approved location including
excavating the unsuitable soil and replacing it with structural fill and using a pin piling and
reinforced floor system. Both options appear too expensive. The preferred alternative, based on
cost, is to move the building to an area with suitable soil. Tests show suitable soils in the area now
designated for the volleyball court.
We propose switching the building from the current location to the volley ball area and reconfiguring
the play area. This will require changes to the plumbing and sewer connections, storm drainage
system, elevations and paths in and around the area. A copy of the approved location is provided
for your review. We are completing the proposed plan and will be reviewing the plan at the
committee's upcoming meeting.
Committee Recommendation:
Motion to approve relocation of the restroom/concession building as recommended by staff.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member