PRHSPSC PKT 04-11-2023City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
April 11, 2023
5:00 p.m. Federal Way City Hall — Council Chambers
MEETING AGENDA
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1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic
Title/Description
Presenter
Page
Action
Council
or Info
Date
A.
Approval of March 14, 2023 Minutes
3
Action
N/A
B.
Fiscal Year 2022 Edward Byrne Memorial Justice
Shines
5
Action
Consent
Assistance Grant Program — Grant Award Acceptance
4/18/23
MOU
C.
Report on PAEC Operations
Gressett
47
Information
N/A
D.
2023 Diversity Commission Work Plan
Bridgeford
51
Action
Consent
4/18/23
4. OTHER
5. FUTURE MEETING: The next PRHSPS meeting will be May 9, 2023 at 5:00 p.m.
6. ADJOURNMENT
The Council Committee may add items and take action on items not listed on the agenda at any regularly
scheduled meeting.
Committee Meetings are video recorded and may be televised on Government Access Channel 21. To view Committee
Meetings online please visit FWTV at www.citvoffederalway.com.
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson Mary Jaenicke, Administrative Assistant II
Erica Norton
K:\PRHSPS Committee\2023\04-11-2023 Draft Agenda.doc
City of Federal Way
City Council
Parks, Recreation,, Human Services & Public Safety Committee
March 14, 2023
5:00 p.m.
MEETING SUMMARY
City Hall
Council Chambers
Committee Members in Attendance: Committee Chair Jack Walsh, and Council Member Lydia Assefa-
Dawson
Committee Member in Attendance via Zoom: Council member Erica Norton
Other Councilmembers in Attendance: Council President Linda Kochmar and Deputy Mayor Susan
Honda.
Staff in Attendance: Parks Director John Hutton, Assistant City Attorney Joanna Eide, Finance Director
Steve Groom, Dumas Bay Centre Manager David Clemons, Federal Way Community Center Manager Leif
Ellsworth, Community Relations Liaison/Contract Administrator Autumn Gressett, Human Services
Coordinator Patti Spaulding-Klewin, Human Services Coordinator Kim Bachrach and Administrative
Assistant II Mary Jaenicke.
Staff in Attendance via Zoom: Human Services Manager Sarah Bridgeford.
1. CALL TO ORDER: 5:01 PM
2. PUBLIC COMMENT: None
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: February 14, 2023
Committee approved the February 14, 2023 PRHSPSC minutes as written.
• Moved: Assefa-Dawson
a Seconded: Norton
e Passed: 3-0 unanimously
B. 2022 Program Year Consolidated Annual Performance and Evaluation Report (CAPER):
Presented by Human Services Coordinator's Patti Spaulding-Klewin and Kim Bacharach.
Human Services Coordinator's Patti Spaulding-Klewin and Kim Bacharach presented the 2022 Program
Year Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER reports how the
City utilizes Community Development Block Grants (CDBG) to expand economic opportunities, preserve
affordable housing, prevent and address homelessness and establish and maintain suitable living
environments. Questions and discussion followed.
Motion to forward the proposed 2022 CAPER to the March 21, 2023 consent agenda for
approval.
• Moved: Norton
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson, Member Mary Jaenicke, AdministrativeAssistant ll
Erica Norton, Member
• Seconded: Assefa-Dawson
• Passed: 3-0 unanimously
C. Updated City Venues Financial Report: Presented by Finance Director Steve Groom and Parks
Director John Hutton.
Finance Director Steve Groom's presentation included information on the budget process, financial
management and financial reporting. Parks Director John Hutton provided an updated financial briefing
on the Dumas Bay Centre, Federal Way Community Center, Performing Arts and Event Center and the
Celebration Park Sports Complex. He provided total revenues and expenses for each facility for 2018,
2019 and 2022 and the projection for 2023. The subsidy for each facility was included in his report.
Questions and discussion followed.
D. Modified Fireworks Ban — Discussion only.
Katrina Dohn was invited by Committee member Assefa-Dawson to give a presentation regarding a
modified firework ban. Ms. Dohn ran a firework stand for 29 years and has been the area manager for
TNT fireworks for the past two years. A modified ban is a balanced course of action; ground based
fireworks are allowed to be sold. Loud aerial fireworks would still be banned — enforcement would still
continue. Assistant City Attorney Joanna Eide explained that the fireworks ban is within the City code
and in order for any changes to be made there would have to be an ordinance that would have to be
written and be presented to the Committee and full Council for approval. State law requires that any
ordinances that are adopted by a county or a city that are more restrictive than state law have to have
an effective date no sooner than one year after their adoption. Questions and discussion followed.
E. Committee member Norton moved to open discussion about creating an RFP to do a
study on a drug addicted homeless program. Committee member Assefa-Dawson
seconded. Discussion regarding the motion was held.
e Moved: Norton
w Seconded: Assefa-Dawson
• Passed: 3-0 unanimously
Discussion: Council member Norton would like to discuss the outline of the program and get input
from the committee to create an RFP so the funds can be used to direct staff to find an organization
to put together a program. The RFP would be for a feasibility study for a program. Assistant City
Attorney Joanna Eide stated that it's the Mayor that directs staff work to look at whether or not the
city wants to go out for an RFP for these services. If approved, staff would bring that information back
to the committee for their consideration and approving whether or not it goes to Council. A Council
member would take this to the Mayor. Council member Norton stated that she would take this to the
Mayor.
4. OTHER:
5. FUTURE MEETING: The next PRHSPSC meeting will be held April 11, 2023 at 5:00 p.m. in
City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 06:25 p.m.
Committee Members
Jack Walsh, Chair
Lydia Assefa-Dawson, Member
Erica Norton, Member
City staff
John Hutton, Parks Director
Mar y]aenicke, Administrative Assistant II
COUNCIL MEETING DATE: April 18, 2023 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FISCAL YEAR 2022 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM —
GRANT AWARD ACCEPTANCE MOU
POLICY QUESTION: Should the City of Federal Way; Federal Way Police Department, enter into an MOU
Agreement to accept Edward Byrne Memorial Justice Assistance Grant (JAG) funds for FY 2022?
COMMITTEE: PARKS, RECREATION, HUMAN SERVICES AND PUBLIC MEETING DATE:
SAFETY COUNCIL COMMITTEE — (PRHS&PSC) April 11, 2023
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: DIANE SHINES, CIVILIAN OPERATIONS MANAGER DEPT: POLICE
Attachments: 1. Staff Report JAG FY 2022 — Award Acceptance
2. FY2022 JAG MOU — Award Acceptance
3. FY2022 Justice Assistance Grant Program Award # 15PBJA-22-GG-02095-JAGX
4. Copy of Local JAG Budget Detail Worksheet — 2022 JAG
5. Approved FY2022 JAG Application MOU and Program Narrative
Options Considered:
1. Approve the FY 2022 JAG Grant Award Acceptance MOU and funds
2..Reject the FY 2022 JAG Grant Award Acceptance MOU and funds
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:
DIRECTOR APPROVAL: XZ �
3 111hiaroate Ilrr
COMMITTEE RECOMMENDATION: "I move to forward the proposed Fiscal Year 2022 JAG Grant Award
Acceptance MOU and funds for to the April 18, 2023, consent agenda for approval. "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval .of the proposed Fiscal Year 2022 JAG Grant Award
Acceptance MO U andfunds, and authorize the Mayor to execute said agreement. "
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 11/2019 RESOLUTION #
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: April 11, 2023
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Jim Ferrell, Mayor
FROM: Andy Hwang, Chief of Police
SUBJECT: Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant Program —
Grant Award Acceptance MOU
Financial Impacts:
The FWPD has been allocated a project award of $38-,387 by the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program, the primary provider of federal criminal justice funding to state
and local jurisdictions. Acceptance of the grant requires no matching fiends and there will be minimal
impact to City funds by accepting the grant. Sales tax may not be covered by the grant and any
payment of such will be absorbed by the police department's operating budget.
Background
The attached MOU is an agreement with the City of Seattle to formally accept the award of FY 2022
grant funds under the JAG Program and receive the project award of $38,387 consistent with the
City's application and the terms of the JAG Program. The City of Seattle is the Fiscal Agent, and
submitted the joint application to the Bureau of Justice Assistance to request JAG program funds;
and pursuant to the terms of the grant, the City of Seattle is to distribute grant funds to the County
and one or more jurisdictions. The City of Federal Way will be a subrecipient of these fiends under
this agreement.
The JAG Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement; prosecution and court programs;
prevention and education programs; corrections and community corrections; drug treatment and
enforcement; crime victim and witness initiatives; and planning, evaluation, and technology
improvement programs. JAG funded projects may address crime through the provision of services
directly to individuals and/or communities and by improving the effectiveness and efficiency of
criminal justice systems, processes, and procedures.
During the performance period, the FWPD will use grant funds to purchase equipment utilized by the
Federal Way Police Bomb Disposal Unit (BDU) for the removal and disposal of explosives. Per the
grant application, the purchase involves disruption tools and other protective equipment to disarm
and dispose of incendiary devices to ensure the safety of bomb personnel and the public.
In addition, grant funds will be used to upgrade the Avigilon Safe City CCTV security camera
system by supplementing existing camera hardware and software, and addressing necessary
improvements to safety and security of our personnel, operations, and property in and around the
Property/Evidence facility.
Memorandum of Understanding -Contract
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2022 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative: Kathryn Finau
610 5th Avenue
PO Sox 34986
Seattle, WA 98124-4986
and
City. of Federal Way, UEI YCXHVULLN4C5, hereinafter referred to as "Subrecipient"
JAG Grant Manager: Diane Shines
33325 8th Ave S
Federal Way, WA 98003-6325
23-00255 Federal Way FY22 JAG MOU Contract Page 1 of 7
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
City of Federal Way
City of Seattle
Jim Ferrell, Mayor Brian Maxey, Chief Operating Officer
Seattle Police Department
Date: Date:
Authorized by: Edward Byrne Memorial Justice Assistance Grant (JAG) Program
WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal
criminal justice funding to state and local jurisdictions, and
WHEREAS, the JAG Program supports all components of the criminal justice system, from
multi -jurisdictional drug and gang task forces to crime prevention and domestic
violence programs, courts, corrections, treatment, and justice information sharing
initiatives; and
WHEREAS, the United States Congress authorized $829,956 in the Justice Assistance Grant
(JAG) Program for jurisdictions in King County; and
WHEREAS,13 jurisdictions in King County were required to apply for a JAG Program award
with a single, joint application; and
WHEREAS, the City of Seattle ("City"), as the identified Fiscal Agent, had DOJ submit the
joint application to the Bureau of Justice Assistance on Aug 8, 2022 to request JAG
Program funds; and
WHEREAS, based on the City's successful application, the Bureau of Justice Assistance has
awarded $829,956 to the City from these JAG Program funds; and
WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal
Agent for this award, is to distribute grant funds to co -applicants, the City intends to
transfer some of the JAG funds it receives to those co -applicants; and
WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG
Program once grant funds have lapsed; and
WHEREAS, Subrecipients of JAG funds from the City should not anticipate the City will
assume responsibility for any program costs funded by JAG once JAG funds are
spent;
NOW THEREFORE, the parties hereto agree as follows:
23-00255 Federal Way FY22 JAG MOU Contract Page 2 of 7
This Interagency Agreement contains seven Articles:
ARTICLE I: TERM OF AGREEMENT
The term of this Interagency Agreement shall be in effect from the date it is executed, until
September 30, 2025, unless terminated earlier pursuant to the provisions hereof.
ARTICLE II: DESCRIPTION OF SERVICES
The services to be performed under this Agreement shall be conducted for the stated
purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.)
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary
provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement; prosecution and court
programs; prevention and education programs; corrections and community corrections;
drug treatment and enforcement; crime victim and witness initiatives; and planning,
evaluation, and technology improvement programs.
ARTICLE III: SPECIAL CONDITIONS
Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau
of Justice Assistance solely for the purpose of furthering the stated objectives of the
Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Subrecipient shall
use the funds to perform tasks as described in the Scope of Work portion of this
Agreement.
2. The Subrecipient acknowledges that because this Agreement involves federal funding,
the period of performance described herein will likely begin prior to the City's receipt
of appropriated federal funds. The Subrecipient agrees that it will not hold the City or
the Department of Justice liable for any damages, claim for reimbursement, or any type
of payment whatsoever for services performed under this Agreement prior to the City's
receipt and distribution of federal funds.
3. This contract is funded with federal grant funds under CFDA 16.738. The grant is FY
2022 Justice Assistance Grant Program Award #15PBJA-22-GG-02095-JAGX. All federal
financial and grant management rules and regulations must be adhered to in the
execution of this contract. Exhibit Attachment A is a copy of the federal award
documents. All special conditions stated in the award documents apply to the execution
of this contract. All Subrecipients are assumed to have read, understood, and accepted
the Award as binding.
4. The Subrecipient acknowledges that all allocations and use of funds under this
agreement will be in accordance with the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program: FY 2022 Local Solicitation. Allocation and use of grant funding
must be coordinated with the goals and objectives included in the Local Solicitation. All
Subrecipients are assumed to have read, understood, and accepted the Local
Solicitation as binding.
23-00255 Federal Way FY22 JAG MOU Contract Page 3 of 7
5. Subrecipient agrees to obtain a valid DUNS profile and create an active registration with
the Central Contractor Registration (CCR) database no later than the due date of the
--Subrecipient's first quarterly report after a subaward-is made.
6. The Subrecipient shall comply with all applicable laws, regulations, and program
guidance. The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of
Justice (DOJ) in 2 C.F.R Part 2800 (together, the "Part 200 Uniform Requirements")
apply to this 2020 award from the Office of Justice Programs (OJP).
7. The Subrecipient must comply with the most recent version of the Administrative
Requirements, Cost Principals, and Audit Requirements.
a. Non -Federal entities that expend $750,000 or more in one fiscal year in Federal
awards shall have a single or program -specific audit conducted for that year in
accordance with the Office of Management and Budget (OMB) Circular A-133-
Audits of States, Local Governments, and non -Profit Organizations. Non-federal
entities that spend less than $750,000 a year in federal awards are exempt from
federal audit requirements for that year, except as noted in Circular No. A-133, but
records must be available for review or audit by appropriate officials of the
Federal agency, pass -through entity, and General Accounting Office (GAO).
b. Subrecipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS), as found in the
Government Auditing Standards (the Revised Yellow Book) developed by the
Comptroller General and the OMB Compliance Supplement. The Subrecipient has
the responsibility of notifying the Washington State Auditor's Office and
requesting an audit.
c. The Subrecipient shall maintain auditable records and accounts so as to facilitate
the audit requirement and shall ensure that any sub -recipients also maintain
auditable records.
d. The Subrecipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors. Responses to any unresolved
management findings and disallowed or questioned costs shall be included with
the audit report submitted to the Seattle Police Department. The Subrecipient
must respond to requests for information or corrective action concerning audit
issues or findings within 30 days of the date of request. The City reserves the right
to recover from the Subrecipient all disallowed costs resulting from the audit.
e. If applicable, once any single audit has been completed, the Subrecipient must
send a full copy of the audit to the City and a letter stating there were no findings,
or if there were findings, the letter should provide a list of the findings. The
Subrecipient must send the audit and the letter no later than nine months after the
end of the Subrecipient's fiscal year(s) to:
Kathryn Finau, JAG Program Manager
Seattle Police Department
23-00255 Federal Way FY22 JAG MOU Contract Page 4 of 7
610 51h Avenue
PO Box 34986
Seattle, WA 98124-4986
206-233-3722
Kathryn.finau3@seattle.gov
f. In addition to sending a copy of the audit, the Subrecipient must include a
corrective action plan for any audit findings and a copy of the management letter if
one was received. The Subrecipient shall include the above audit requirements in
any subcontracts.
g. The Subrecipient agrees to cooperate with any assessments, national evaluation
efforts, or information or data collection requirements, including, but not limited
to, the provision of any information required for assessment or evaluation of
activities within this agreement, and for compliance BJA reporting requirements.
h. Suspension and Debarment: The Subrecipient certifies that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in transactions by any
Federal department or agency. By signing and submitting this Agreement, the
Subrecipient is. providing the signed certification set out below. The certification
this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into.
If it is later determined that the Subrecipient rendered an erroneous certification,
the Federal Government and City may pursue available remedies, including
termination and/or debarment. The Subrecipient shall provide immediate written
notice to the City if at any time the Subrecipient learns that its certification was
erroneous when submitted or has become erroneous by reason of changed
circumstances.
The Subrecipient agrees by signing this Agreement that it shall not enter into any
covered transaction with a person or subcontractor who is debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized in writing by the City.
The Subrecipient shall include the requirement in this section in any subcontracts.
ARTICLE IV: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is
as described in Attachment B: JAG Budget Worksheet, as approved by BJA. Attachment B is
attached to and made part of this agreement.
The work shall, at all times, be subject to the City's general review and approval. The
Subrecipient shall confer with the City periodically during the progress of the Work, and
shall prepare and present such information and materials (e.g. a detailed outline of
completed work) as may be pertinent, necessary, or requested by the City or BJA to
determine the adequacy of the Work or Subrecipient's progress.
23-00255 Federal Way FY22 JAG MOU Contract Page 5 of 7
ARTICLE V: PAYMENT
1. - Compensation- - - - - --
The Subrecipient shall be reimbursed on an actual cost basis. Compensation under this
Agreement cannot exceed ,$38,387.
The Subrecipient shall incur authorized allowable expenses in accordance with the
Project Budget, as detailed in Attachment B.
The Subrecipient may request additional reimbursement up to the amount of interest
accrued on their portion of the grant award. The City will provide quarterly statements
to the Subrecipient, once the interest balance accrued equals at least $1,000.
Reimbursements will not be made for interest accrued that is less than $1,000.
Reimbursements can be requested, up to the total amount of interest accrued, after the
initial quarterly statement has been sent, to perform tasks in accordance with the
Project Budget, as detailed in Attachment B.
No travel or subsistence costs; including lodging and meals, reimbursed with federal
funds may exceed federal maximum rates, which can be found at: http://www.gsa.gov.
2. Manner of Payment
The Subrecipient shall submit reimbursement requests not more than monthly, and at
least quarterly. After the first quarter, monthly submission is preferred.
Requests are due no later than 30 days after the end of the period in which the work
was performed. Reimbursement request forms are provided. Substitute forms are
acceptable.
With each reimbursement request, the Subrecipient shall submit:
Detailed spreadsheet of expenditures by task and related financial documents
(timesheets, invoices)
■ These documents and invoices must be kept on file by the Subrecipient and be made
available upon request by the City or to state or federal auditors, for at least six
years after the closure of the grant.
Reimbursement will not be processed without accompanying documentation for the
corresponding costs. Once the above conditions are met, payment shall be made by the
City to the Subrecipient.
Submit invoicing to
Submit Documentation to
Fiscal Accounts Payable
Kathryn Finau, JAG Program Manager
Seattle Police Department
Seattle Police Department
610 5th Avenue
610 Sth Avenue
PO Box 34986
PO Box 34986
Seattle, WA 98124-4986
Seattle, WA 98124-4986
SPDAP@seattle.gov
206-233-3722
Kathryn.finau3@seattle.gov
23-00255 Federal Way FY22 JAG MOU Contract Page 6 of 7
ARTICLE VI. COOPERATION IN MONITORING AND EVALUATION
1. SPQ Responsibilities:
SPD shall monitor, evaluate and provide guidance and direction to Subrecipient in the
conduct of Approved Services performed under this Agreement. SPD has the
responsibility to determine whether Subrecipient has spent funds in accordance with
applicable laws, regulations, including the federal audit requirements and agreements
and shall monitor the activities of Subrecipient to ensure that Subrecipient has met
such requirements. SPD may require Subrecipient to take corrective action if
deficiencies are found. SPD will not monitor Subrecipient's adherence to Special
Conditions 31-41 and 70 in the Grant Award and Special Conditions documents.
2. Subrecipient Responsibilities.
a. Subrecipient shall permit SPD to carry out monitoring and evaluation activities,
including any performance measurement system required by applicable law,
regulation, funding sources guidelines or by the terms and conditions of the
applicable Notice of Prime Award, and Subrecipient agrees to ensure, to the greatest
extent possible, the cooperation of its agents, employees and board members in
such monitoring and evaluation efforts. This provision shall survive the expiration
or termination of this Agreement.
b. Subrecipient shall cooperate fully with any reviews or audits of the activities under
this Agreement by authorized representatives of SPD, DOJ, the U.S. Government
Accountability Office or the Comptroller General of the United States and
Subrecipient agrees to ensure to the extent possible the cooperation of its agents,
employees and board members in any such reviews and audits. This provision shall
survive the expiration or termination of this Agreement.
ARTICLE VII: AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in writing
and signed by authorized representatives of the parties hereto. The parties hereto
expressly reserve the right to modify this Agreement, by mutual agreement.
23-00255 Federal Way FY22 JAG MOU Contract Page 7 of 7
11/3/22, 2:17 PM Funded Award
- - - � Award Letter —
September 26, 2022
Dear Melissa Cordeiro,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of justice
Programs (OJP) has approved the application submitted by SEATTLE, CITY OF for an award under the
funding opportunity entitled 2022 BJA FY 22 Edward Byrne Memorial Justice Assistance. Grant Program -
Local Solicitation. The approved award amount is $829;956.
Review the Award Instrument below carefully and familiarize yourself with all conditions and
requirements before accepting your award. The Award Instrument includes the Award Offer (Award
Information, Project Information, Financial Information, and Award Conditions) and Award
Acceptance For COPS Office and O%rVV funding the Award Offer also includes any Other Award
Documents.
Please note that award requirements include not only the conditions and limitations set forth in the
Award Offer, but also compliance with assurances and certifications that relate to conduct during the
period of performance for the award. These requirements encompass financial, administrative, and
programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds).
Therefore, all key staff should receive the award conditions, the assurances and certifications, and the
application as approved by OJP, so that they understand the award requirements. Information on all
pertinent award requirements also must be provided to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue
appropriate remedies for non-compliance, which may include termination of the award and/or a
requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award
Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity
Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal
authority to accept awards and bind the entity to the award terms and conditions. To accept the award,
the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System
(JustGrants), including by executing the required declaration and certification, within 45 days from the
award date.
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)
system, if you haven't already completed the enrollment process in ASAP. The Entity Administrator
should have already received an email from ASAP to initiate this process.
Congratulations, and we look forward to working with you.
Maureen Henneberg
Deputy Assistant Attorney General
https://justgrants.usdoj.gov/prweb/PRAuth/app/JGITS_/3yZ6Bxxi_lpDExTOT4XnAjzjAXmVNevW'/!TABTHREAD1?pyActivity=%40baseclass.pzProc... 1 /24
11/3/22, 2:17 PM Funded Award
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of justice Programs (OJP), U.S. Department of justice
(DOj) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the
Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law.
Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of
the Rehabilitation Act of 1973, require recipients of federal financial assistance to give
assurances that they will comply with those laws. Taken together, these civil rights laws prohibit
recipients of federal financial assistance from DOJ from discriminating in services and
employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender identity.
Recipients are also prohibited from discriminating in services because of age. For a complete
review of these civil rights laws and nondiscrimination requirements, in connection with DOJ
awards, see https://ojp.gov/funding/Expiore/LegaIOverview/CiviIRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited
compliance reviews and audits based on regulatory criteria. These reviews and audits permit
the OCR to evaluate whether recipients of financial assistance from the Department are
providing services in a nondiscriminatory manner to their service population or have
employment practices that meet equal -opportunity standards. '
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or
the juvenile justice and Delinquency Prevention Act and your agency is part of a criminal justice
system, there are two additional obligations that may apply in connection with the awards: (1)
complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs);
and (2) submitting findings of discrimination to OCR. For additional information regarding the
EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding
requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that
are associated with DOj grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do. not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments
to support a broad range of activities to prevent and control crime and to improve the criminal justice
system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA
in complying with NEPA and other related federal environmental impact analyses requirements in the
use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party.
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Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine
if any of the specified activities will be funded by the grant.
The specified_activities_requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by B!A. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.
For more information about Mitigation Plan requirements, please see
NEPA Coordinator
First Name Middle Name Last Name
Orbin -- Terry
� Award Information
This award is offered subject to the conditions or limitations set forth in the Award Information,
Project Information, Financial Information, and Award Conditions.
t. Recipient Information
Recipient Name
SEATTLE, CITY OF
UEI
RGj5CPK2YHK1
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Street 1
Street 2
610 5TH AVE
City
State/U.S. Territory
SEATTLE
Washington
Zip/Postal Code Country
98104 United States
County/Parish Province
,Award Details
Federal Award Date Award Type
9/26/22 Initial
Award Number Supplement Number
15PBJA-22-GG-02095 JAGX 00
Federal Award Amount Funding Instrument Type
$829,956.00 Grant
Assistance Listing Number Assistance Listings Program Title
16.738 Edward Byrne Memorial Justice Assistance Grant Program
Statutory Authority
Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10101-10726), including subpart 1
of part E (codified at 34 U.S.C. 10151 - 10158); see also 28 U.S.C. 530C(a)
I have read and understand the information presented in this section of the Federal Award Instrument
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� Project Information
This -award -is offered -subject to the -conditions -or limitations set -forth -in the Award Information, —
Project Information, Financial Information, and Award Conditions.
Solicitation Title
2022 BJA FY 22 Edward Byrne Memorial
justice Assistance Grant Program - Local
Solicitation
Application Number
G RANT13673540
Awarding Agency
of P
Program Office
BJA
Grant Manager Name Phone Number
Jeffrey Felten -Green 202-514-8874
E-mail Address
Jeffrey.Felten-Green@usdoj.gov
Project Title
City of Seattle Joint Application for FY2022 JAG Funds
Performance. Period Start Performance Period End
Date Date
10/01 /2021
Budget Period Start Date
10/01 /2021
Project Description
09/30/2025
Budget Period End Date
09/30/2025
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows units of local
government, including tribes, to support a broad range of activities to prevent and control
crime based on their own state and local needs and conditions. Grant funds can be used for
state and local initiatives, technical assistance, training, personnel, equipment, supplies,
contractual support, and information systems for criminal justice or civil proceedings,
including for any one or more of the following program areas: 1) law enforcement programs;
2) prosecution and court programs; 3) prevention and education programs; 4) corrections and
community corrections programs; 5) drug treatment and enforcement programs; 6) planning,
evaluation, and technology improvement programs; 7) crime victim and witness programs
(other than compensation); 8) mental health programs and related law enforcement and
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corrections programs, including behavioral programs and crisis intervention teams; and 9)
implementation of state crisis intervention court proceedings and related programs or
initiatives, including but not limited to: mental health courts; drug courts; veterans courts;
I have read and understand the information presented in this section of the Federal Award Instrument.
v Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information,
Project Information, Financial Information, and Award Conditions.
I have read and understand the information presented in this section of the Federal Award Instrument.
,-/ Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information,
Project Information, Financial Information, and Award Conditions.
4M1
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by
reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP
for guidance, and may not proceed without the express prior written approval of OJP.
'Q2
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Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") -apply -to this-FY 2022-award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022
award supplements funds previously awarded by OJP under the same award number (e.g., funds
awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to
all funds under that award number (regardless of the award date, and regardless of whether derived
from the initial award or a supplemental award) that are obligated on or after the acceptance date of
this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP
awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of
the final expenditure report (SF 425), unless a different retention period applies -- and to which the
recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance
measurement information, in addition to the financial records, supporting documents, statistical
records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or
distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the
Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification.
'Q3
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in
the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates,
collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally
Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant -funded program or activity,
or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach
procedures must include a requirement to report actual or imminent breach of PII to an OJP Program
Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
M4
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-gu'ding-
principles-grantees-and-subgrantees.
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IDS
Funded Award
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date
of the recipient's acceptance of the award. Successful completion of such a training on or after October
15, 2020, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes
during the period of performance, the new Grant Award Administrator or Financial Manager must have
successfully completed an "OJP financial management and grant administration training" by 120
calendar days after the date the Entity Administrator enters updated Grant Award Administrator or
Financial Manager information in JustGrants. Successful completion of such a training on or after
January 1, 2020, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration
training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All
trainings that satisfy this condition include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the
recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to
impose additional appropriate conditions on this award.
'-ED6
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may
withhold award funds, or may impose other related requirements, if (as determined by the DOJ
awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from
audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other
outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
9M7
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances
or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is.a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may
determine that it will not enforce, or enforce only in part, one or more requirements otherwise
applicable to the award. Any such exceptions regarding enforcement, including any such exceptions
made during the period of performance, are (or will be during the period of performance) set out
through the Office of justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances
as to particular award conditions" (ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts
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Funded AWafd
all material requirements of the award, and specifically adopts, as if personally executed by the
authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient
that relate to conduct during the period of performance.
- - - -Failure-to comply with -one or more award -requirements -- whether -a-condition-set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during
the award period -- may result in Of taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or
terminate the award. DOJ, including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award
(or concealment or omission of a material fact) may be the subject of criminal prosecution (including
under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of
civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C.
3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its
terms, that provision shall first be applied with a limited construction so as to give it the maximum
effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -
unenforceabie, such provision shall be deemed severable from this award.
M8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any
applicable requirements regarding written notice to program beneficiaries and prospective program
beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to
attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that
pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly
religious activities, as well as rules and requirements that pertain to recipients and subrecipients that
are faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.goWcgi-bin/ECFR?page=browse), by browsing to Title 28 Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
,Q9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
M10
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Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
'Q11
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal funds, an
abuse of authority relating to a federal grant, a substantial and specific danger to public health or
safety, or a violation of law, rule; or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of
the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
'Q12
Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in
the "DOJ Grants Financial Guide").
'Q13
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work
under this award. The data must be provided to OJP in the manner (including within the timeframes)
specified by OJP in the program solicitation or other applicable written guidance. Data collection
supports compliance with the Government Performance and Results Act (GPRA) and the GPRA
Modernization Act of 2010, and other applicable laws.
'Q14
Requirements related to "de minimis" indirect cost rate
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A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use
the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de
minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must
complywithall -associated _requirements -in the Part 200 Uniform Requirements. The "de minimis" rate -
may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform
Requirements.
TD15
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as
approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be
carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set
of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an
individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability
required, in advance, for certain individuals who may interact with participating minors), and are
incorporated by reference here.
M16
Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency
outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at
any time during the course of the period of performance under this award, the recipient'must disclose
that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov.
For purposes of this disclosure, high risk includes any status under which a federal awarding agency
provides additional oversight due to the recipient's past performance, or other programmatic or
financial concerns with the recipient. The recipient's. disclosure must include the following: 1. The
federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was
designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone
number, and email address), and 4. The reasons for the high -risk status, as set out by the federal
awarding agency.
'Q17
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the
OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted
during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.
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IM18
Funded Award
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to
adopt and enforce policies banning employees from text messaging while driving any vehicle during
the course of performing work funded by this award, and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
m19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ
awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the
recipient is designated as "high -risk" for purposes of the DOJ high -risk grantee list.
'M20
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be
funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the
employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C.
1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in
activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the
United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified
of the award requirement for employment eligibility verification and of the associated provisions of 8
U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to compliance with
this award condition in accordance with Form 1-9 record retention requirements, as well as records of
all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this
condition.
3. Allowable costs
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To the extent that such costs are not reimbursed under any other federal program, award funds may
be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure
compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award"
specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff
who are or will be involved in the hiring process with respect to a position that is or will be funded (in
whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment
eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-
verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or
subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a
"Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each
hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of
the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient
at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights
or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any recipient,
any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law,
including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-
Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer
agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award
acceptance.
M21
Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to
sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or
purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an
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Funded Award
investigative or law enforcement representative of a federal department or agency authorized to
receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient --
a, represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as
described above; and
b, certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations
of award funds, will provide prompt written notification to the federal agency making this award, and
will resume (or permit resumption of) such obligations only if expressly authorized to do so by that
agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive
award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a
procurement contract) either requires or has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as
described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations
of award funds to or by that entity, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
'Q22
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code
were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control
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and Law Enforcement.': The reclassification encompassed a number of statutory provisions pertinent
to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously
codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that
has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory
provision as reclassified to Title 34. This rule of construction specifically includes references set out in
award conditions, references set out in material incorporated by reference through award conditions,
and references set out in other award requirements.
'Q23
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that -- for
purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore
does not consider a procurement "contract").
The details of the requirement for authorization Of any subaward are posted on the QJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards
("subgrants") must have specific federal authorization), and are incorporated by reference here.
'Q24
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier
subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not
acquire and provide (to the recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on
the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or
her name).
9M25
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient,
or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of
government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
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Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,
or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal
agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to
the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or
with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP
for guidance, and may not proceed without the express prior written approval of OJP.
M26
Specific post -award approval required to use a noncompetitive approach in any procurement contract
that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000).
This condition applies to agreements that-7 for purposes of federal grants administrative requirements
-- OJP considers a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -
award approval required to use a noncompetitive approach in a procurement contract (if contract
would exceed $250,000)), and are incorporated by reference here.
M27
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related to
the trafficking .of persons, whether on the part of recipients, subrecipients ("subgrantees"), or
individuals defined (for purposes of this condition) as "employees" of the recipient or of any
subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons
are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons
(including reporting requirements and OJP authority to terminate award)), and are incorporated by
reference here.
'Q28
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other
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award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be
used (in whole or in part) for one or more of the identical cost items for which funds are provided
under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as
appropriate) in writing of the potential duplication, and, -if so requested by the DOJ-awarding agency,
must seek a budget -modification or change -of -project -scope Grant Award Modification (GAM) to
eliminate any inappropriate duplication of funding.
M29
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office
of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in connection with funds under this award-- (1)
submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or. relating to funds under this award should be
reported to the OIG by--(1) online submission accessible via the OIG webpage at
https://big.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to:
U.S. Department of justice, Office of the Inspector General, Investigations Division, ATTN: Grantee
Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the
DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
R_077
In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition
Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will
be utilized in an appropriate and responsible manner that promotes public safety, and protects
privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S.
Constitution, including the Fourth Amendment's protection against unreasonable searches and
seizures and the First Amendment's freedom of association and speech, as well as other laws and
regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ
upon request.
'Q31
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier Subawards ("subgrants") of
$30,000 or more and, in certain circumstances, to report the names and total compensation of the five
most highly compensated executives of the recipient and first -tier subrecipients (first -tier
"subgrantees") of award funds. The details of recipient obligations, which derive from the Federal
Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at
https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive
Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than
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$30,000, or (2) an award made to an individual who received the award as a natural person (i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her
name).
M32
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to
cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk
reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA
and OCFO all documentation necessary to complete monitoring tasks, including documentation
related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with
BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards,
including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a
DO] High Risk grantee; or termination of an award(s).
M33
Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes,
regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable
conditions of this award in any subaward. Among other things, the recipient is responsible for
oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to -
use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of
its policies and procedures for monitoring of subawards under this award.
M34
Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with
the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures
both must be reported on the quarterly Federal Financial Report, SF 425.
'Q35
Justice Information Sharing
Information sharing projects funded under this award must comply'with DOD's Global Justice
Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must
conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as
described at: https:/ / it.oj,p.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier)
must document planned approaches to information sharing and describe compliance with the GSP
and appropriate privacy policy that protects shared information, or provide detailed justification for
why an alternative approach is recommended.
'Q36
Avoidance of duplication of networks
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To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law
enforcement information sharing systems which involve interstate connectivity between jurisdictions,
such systems shall employ, to the extent possible, existing networks as the communication backbone
to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that
this requirement would -not be cost effective -or would impair the functionality -of an existing -or- — - -
proposed IT system.
'Q37
Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award,
the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence
Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28
C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the
regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C.
10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
'Q38
Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46
and all OJP policies and procedures regarding the protection of human research subjects, including
obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
9Q39
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34
U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or
information. The recipient further agrees, as a condition of award approval, to submit a Privacy
Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
M40
The award recipient agrees to participate in a data collection process measuring program outputs and
outcomes. The data elements for this process will be outlined by the Office of justice Programs.
'Q41
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but not limited to, the provision of any information required for the
assessment or evaluation of any activities within this project.
'Q42
Law enforcement task forces - required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded
with award funds who is a task force commander, agency executive, task force officer, or other task
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force member of equivalent rank, must complete required online (internet-based) task force training.
Additionally, all future task force members must complete this training once during the period of
performance for this award, or once every four years if multiple OJP awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force
Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as
other key issues including privacy and civil liberties/rights, task force performance measurement,
personnel selection, and task force oversight and accountability. If award funds are used to support a
task force, the recipient must compile and maintain a task force personnel roster, along with course
completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task
Force Integrity and Leadership (www.ctfli.org).
'Q43
Justification of consultant rate „
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A
detailed justification must be submitted to and approved by the OJP program office prior to obligation
or expenditure of such funds.
M44
The recipient understands that, in accepting this award, the Authorized Representative declares and
certifies, among other things, that he or she possesses the requisite legal authority to accept the award
on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that
relate to conduct throughout the period of performance under this award. The recipient further
understands, and agrees, that it will not assign anyone to the role of Authorized Representative during
the period of performance under the award without first ensuring that the individual has the requisite
legal authority.
'Q45
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the
National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related
federal environmental impact analyses requirements in the use of these award funds, either directly by
the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the J
following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it
is determined that any of the following activities will be funded by the award, the recipient agrees to
contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not
they are being specifically funded with these award funds. That is, as long as the activity is being
conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken
in order to use these award funds, this condition must first be met. The activities covered by this
condition are:
a. New construction;
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b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease,, —or any proposed use of a -building or facility that will -either (a) result -in a -change -
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an
Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The
recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,
as detailed at https://bja.gov/Funding/nepa.htmi, for programs relating to methamphetamine
laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or
its subrecipients' existing programs or activities that will be funded by these award funds, the recipient,
upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or
program environmental assessment of that funded program or activity.
'Q46
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a
subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain
advance payments of federal awards in interest -bearing accounts, unless regulatory exclusions apply (2
C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses
incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant
Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any
interest earned) during the period of performance for the award and expend within 90 days thereafter.
Any unobligated or unexpended funds, including interest earned, must be returned to OF at the time
of closeout.
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425).
Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual
performance reports through JustGrants and Local JAG Category One (Less than $25K) must submit
annual performance reports through JustGrants. Consistent with the Department's responsibilities
under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010,
the recipient must provide data that measure the results of its work. The recipient must submit
quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website
(www.bjaperformancetools.org). For more detailed information on reporting and other JAG
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requirements, refer to the JAG reporting requirements web page. Failure to submit required JAG reports
k o +�kIi,k.A Al ,AIir cc F. in Il nn 4 f. +i iro Ui-k DicL A.,in +inn
'Q48
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit
quarterly accountability metrics data related to training that officers have received on the use of force,
racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public.
'Q49
Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program
statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent
circumstances exist, making such expenditures essential to the maintenance of public safety and good
order.
1Q5.0
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after
October 1, 2021
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of
the award. As of the first day of the period of performance for the award (October 1, 2021), however,
the recipient may choose to incur project costs using non-federal funds, but any such project costs are
incurred at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the
award, and (2) all applicable withholding conditions are removed by OJP (via an Award Condition
Modification (ACM)). (A withholding condition is a condition in the award document that precludes the
recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project
costs incurred "at -risk," if and when the recipient makes a valid acceptance of this award and OJP
removes each applicable withholding condition through an Award Condition Modification (ACM), the
recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred
"at -risk" earlier during the period of performance (such as project costs incurred prior to award
acceptance or prior to removal of an applicable withholding condition), provided that those project
costs otherwise are allowable costs under the award.
Load more
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Acceptance
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Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I --
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have
authority to make this declaration and certification on behalf of the applicant.
B. Certify,to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the
best of my knowledge and belief, that the following are true as of the date of this award
acceptance: (1)1 have conducted or there was conducted (including by applicant's legal
counsel as appropriate and made available to me) a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with, this award,
including any assurances and certifications (including anything submitted in connection
therewith by a person on behalf of the applicant before, after, or at the time of the
application submission and any materials that accompany this acceptance and
certification); and (2) 1 have the legal authority to accept this award on behalf of the
applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the
applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to this
declaration and certification, DOJ will rely upon this declaration and certification as a
material representation; and (2) 1 understand that any materially false, fictitious, or
fraudulent information or statement in this declaration and certification (or concealment or
omission of a material fact as to either) may be the subject of criminal prosecution
(including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also
may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or
otherwise.
Agency Approval
Title of Approving Official
Deputy Assistant Attorney
General
Name of Approving Official Signed Date And Time
Maureen Henneberg 9/19/22 4:34 PM
Authorized Representative
Entity Acceptance
Title of Authorized Entity Official
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r;rmntc J2. rnntrnrtc I Init Unnnffnr
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Signed Date And Time
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Federal Way
JAG Budget Worksheet
A. Personnel
Name/Position
Computation
Hrly Rate
Hours
Cost -Auto Compute
$0
$0
$0
$0
TOTAL: $0
B. Fringe Benefits
Name/Position
Computation
Cost -Auto Compute
$0
$0
$0
$0
Name of Tra
D.
TOTAL: $0
Location *ITEM Computation staff x ITEM $ Cost ITEM will be airfare, lodging, car rental,
rates) registration x number
TOTAL: $0.00
I Item I I Computation I I Cost I
I Bomb Disposal / Safety Equipment I Vendor Estimate 1 $5,000.001
Federal Way
JAG Budget Worksheet
SafeCity Security Camera Hardware/Softwar Estimate $33,387.00
TOTA I.: $3"87
TOTAL: $0.00
GRAND TOTAL: $38M7
-Memorandum of Understanding
FY 2022 Edward Byrne Memorial Justice Assistance Grant
July 5, 2022
This Memorandum of Understanding (MOU) outlines the responsibilities and protocols
for participating jurisdictions pertaining to the FY 2022 Edward Byrne Memorial Justice
Assistance Grant.
I. Participating Jurisdictions
The participating jurisdictions, relevant to this MOU, in the Edward Byrne Memorial
Justice Assistance Grant are:
Y City of Auburn
0 City of Bellevue
a City of Burien
a Des Moines
A City of Federal Way
Q City of Kent
e King County
Y City of Renton
Y City of SeaTac
■ City of Seattle
City of Shoreline
9 City of Kirkland
Y City of Tukwila
II. Background and Purpose
Proposed to streamline justice funding and grant administration, the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local
governments to support a broad range of activities to prevent and control crime based
on their own local needs and conditions. JAG blends previous Byrne Formula and Local
Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to
prioritize and place justice funds where they are most needed.
III. Disparate Certification
Jurisdictions certified as disparate must submit a joint application for the aggregate of
funds allocated to them, specifying the amount of funds that are to be distributed to
each of the units of local government and the purposes for which the funds will be used,
and indicating who will serve as the applicant/fiscal agent for the joint funds. The above
jurisdictions are certified as disparate.
IV. Fiscal Agent and Fund Allocation
The City of Seattle will act as the applicant and will serve as the fiscal agent for the joint
funds. The City of Seattle will charge a 3.7% administrative fee for these services.
Pagel of 3
The allocation of funding is as tollows:
PROPOSED FINAL ALLOCATIONS
Base Allocation
PROPOSED FINAL
before 3.7% Admin
Minus 3.7% Grant
ALLOCATION AFTER
Fee
Admin Fee
3.7% ADMIN FEE
KING COUNTY
254,813
9,428
245,385
AUBURN CITY
37,648
1,393
36,255
BELLEVUE CITY
19,216
711
18,505
BURIEN CITY
21,498
795
20,703
DES MOINES CITY
10,528
390
10,138
FEDERAL WAY CITY
39,862
1,475
38,387
KENT CITY
48,516
1,795
46,721
RENTON CITY
34,820
1,288
33,532
SEATAC CITY
14,344
5,307
9,037
SEATTLE CITY
311,438
335,400
KI RKLAN D
10,937
405
101532
SHORELINE
10,732
397
10,335
TU KW I LA CITY
15,604
577
15,027
$ 829,956 5 23,962 $ SZ9,956
V. Project Allocations and Reporting
Participating jurisdictions are responsible for identifying their own projects for funding,
and for providing project information to the identified fiscal agent, the City of Seattle, for
purposes of submitting one joint application on behalf of all participating jurisdictions.
Upon receipt of award documents, and prior to expense of funds pertaining to the JAG
Program, the fiscal agent will enter into MOU Contract with all participating jurisdictions.
VI. Funds Remaining at End of Grant
If an agency has funds remaining that it will not spend and no extension is requested, all
parties agree that the funds will be re -obligated to Seattle within the final three months
of the grant. Notification between Seattle and the agency willing to forgo funds will
occur three months prior to the end of the period of performance.
Page 2 of 3
Memorandum of Understanding
FY 2022 Edward Byrne Memorial Justice Assistance Grant
Signature Page
Jurisdiction:
Signature:
Name & Title:
Date:
Must bc'sigilcd by Mayor, City Administrator or Executive
Page 3 of 3
Agency: Federal Way Police Department
Contact Name: Diane Shines
Contact Phone: 253-835-6854
Diane.Shines@cityoffederalway.com
FY 2022 JAG Purpose Areas
Permissible uses of JAG Funds — In general
In general, JAG funds awarded to a unit of local government under the FY 2022 program may be
used to hire additional personnel and/or purchase equipment, supplies, contractual support,
training, technical assistance, and information systems for criminal justice, including for any one
or more of the following program areas:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs Planning, evaluation, and technology
improvement programs
■ Crime victim and witness programs (other than compensation)
• Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams
■ Under the JAG Program, units of local government may use award funds for broadband
deployment and adoption activities as they relate to criminal justice activities
BJA areas of emphasis (Please see full descriptions in 2022 Local Solicitation):
BJA recognizes that many state and local criminal justice systems currently face challenging fiscal
environments and an important, cost-effective way to relieve those pressures is to share or
leverage resources through cooperation among federal, state, and local law enforcement. BJA
encourages each recipient of FY 2022 JAG funds to join federal law enforcement agencies in
addressing these challenges:
• Combatting Hate Crime,
• Promoting Public Trust between Communities and Criminal Justice Agencies,
• Reducing Violent Crime,
■ Commi-mity Violence Intervention (CVI),
• Addressing COVID-19 Criminal Justice Challenges and Sustaining Innovations, and
• Crime Analysis and Investigation.
Evidence -Based Programs or Practices
OJP strongly encourages the use of data and evidence in policymaking and program
development for criminal justice, juvenile justice, and crime victim services. OJP is committed to:
• improving the quantity and quality of evidence OJP generates,
• integrating evidence into program, practice, and policy decisions within OJP and the field,
and
0 improving the translation of evidence into practice.
Project Name:
1)Purchase bomb disposal equipment:
• Hydro Jett Disruptor
• Percussion -Actuated Non -Electric (Disposal -
tool)
• Pan Disruptor Stand
• Surefire Starter —electronic initiator
• Ear Protection
2) Property Evidence Facility Safe City security
camera upgrade
Project Cost: $38,387
1) $5,000
2) $33,387
3.7% Admin Fee (Seattle PD) $1,475
Total Allocation: $39,862
Description of the issue: Identify the unit of local government's strategy/funding priorities for the FY 2022 JAG
funds, the subgrant award process (if applicable, including disparate) and timeline, any progress or challenges, and a
description of the programs to be funded over the 4-year grant period.
The Federal Way Police Bomb Disposal Unit (BDU) is responsible for coordinating the removal
and disposal of explosives. JAG funds will be used to purchase disruption tools and other
protective equipment to disarm and dispose of incendiary devices to ensure the safety of bomb
personnel and the public.
JAG funds will be dedicated to upgrade and enhance the Safe City CCTV/security camera
hardware/software systems and in and around the Property Evidence facility.
Project Design and Implementation: Describe the unit of local government's strategic planning process, if
any, that guides its priorities and funding strategy. This should include a description of how the local community is
engaged in the planning process and the data and analysis utilized to support the plan. It should identify the
stakeholders currently participating in the strategic planning process, the gaps in the needed resources for criminal
justice purposes, and how JAG funds will be coordinated.with state and related justice funds.
All projects presented on behalf of the Federal Way Police Department will require
interdepartmental coordination within the City of Federal Way and associated vendors to
procure and/or install equipment.
Statement of the -Problem: Identify the unit of local government's strategy/funding priorities for the FY 2022
JAG funds and a description of the programs to be funded over the grant period. Units of local government are
strongly encouraged to prioritize the funding on evidence -based projects.
Competing priorities and operational need has strained the Federal Way Police annual budget
making it difficult to replace or enhance department programs. While we continue to explore all
opportunities to identify and utilize available funds, the FY2022 JAG grant enables the Federal
Way Police to readily equip officers with necessary safety equipment, and to advance technology
initiatives.
2
Capabilities and Competencies: Describe any additional strategic planning/ coordination efforts in which the
units of local government participate with other criminal justice entities within the local jurisdiction.
The Federal Way Police is engaged in daily coordination with King County LE agencies and
Prosecution, collecting and integrating data; producing analysis of gun violence, shots fired, violent
gang crime, and geographical crime "hot spots". This work has also resulted in identifying our
most violent offenders, or those most likely to commit crimes in our City, as well as provide data at
time of arrest to support collaborative prosecution.
Plan for Collecting the Data Required for this Solicitation's Performance Measures: OJP will require
each successful applicant to submit specific performance data that show the completed work's results. The
performance data directly relate to the objectives previously identified under "Objectives."
During regular schedule training, BDU officers conduct inspections to ensure equipment is
operational and performance outcomes continue to be achieved at the highest level.
All projects on behalf of the Federal Way Police Department will require interdepartmental
coordination with the City of Federal Way IT Department to purchase, install and maintain
hardware/software for the intended project.
BUDGET:
Budget Worksheet: Please use Attached Budget Worksheet Template
Budget Narrative: The Budget Narrative should thoroughly and clearly describe every category of
expense listed in the proposed Budget Detail Worksheet. CJP expects proposed budgets to be
complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project
activities). This narrative should include a full description of all costs, including administrative
costs (if applicable).
An applicant should demonstrate in its Budget Narrative how it will maximize cost effectiveness
of award expenditures. Budget narratives should generally describe cost effectiveness in relation
to potential alternatives and the goals of the project. For example, a budget narrative should
detail why planned in -person meetings are necessary, or how technology and collaboration with
outside organizations could be used to reduce costs, without compromising quality.
The Budget Narrative should be mathematically sound and correspond clearly with the
information and figures provided in the Budget Detail Worksheet. The narrative should explain
how the applicant estimated and calculated all costs, and how those costs are necessary to the
completion of the proposed project. The narrative may include tables for clarification purposes
but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget
Narrative should describe costs by year-
3
Please indicate the project's compliance with federal grant criteria and briefly explain any
affirmative responses.
No JAG funds may be expended outside of the JAG purpose areas. Even within these purpose
-areas, however, JAG funds cannot be -used directly -or indirectly for security enhancements- or -
equipment to nongovernmental entities not engaged in criminal justice or public safety. Nor may
JAG funds be used directly or indirectly to provide for any of the following matters unless BJA
certifies that extraordinary and exigent circumstances exist, making them essential to the
maintenance of public safety and good order.
■ Vehicles, vessels, or aircraft *unless for law enforcement purposes
• Luxury items
• Real estate
• Construction projects, other than penal or correctional institutions
• Any similar matters
Is there anything in your project that could be interpreted as inconsistent with this requirement?
No.
Federal funds must be used to supplement existing funds for program activities and cannot
replace or supplant nonfederal funds that have been appropriated for the same purpose
Is there anything in your project that could be interpreted as inconsistent with this requirement?
No.
Applicant Disclosure of Pending Applications
Applicants are to disclose whether they have pending applications for federally funded grants or
subgrants (including cooperative agreements) that include requests for funding to support the
same project being proposed under this solicitation and will cover the identical cost items
outlined in the budget narrative and worksheet in the application under this solicitation. The
disclosure should include both direct applications for federal funding (e.g., applications to federal
agencies) and indirect applications for such funding (e.g., applications to state agencies that will
subaward federal funds):
OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging
multiple funding sources in a complementary manner to implement comprehensive programs or
projects is encouraged and is not seen as inappropriate duplication.
Applicants that have pending applications as described above are to provide the following
information about pending applications submitted within the last 12 months:
-the federal or state funding agency
-the solicitation name/project name
-the point of contact information at the applicable funding agency.
Please use table below for any pending applications:
Federal or State Funding
Solicitation Name/Project
Name/Phone/E-mail for Point of Contact
Agency
Name
at.Funding Agency
COUNCIL MEETING DATE: N/A ITEM #: N/A
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: REPORT ON PAEC OPERATIONS
POLICY QUESTION: N/A
COMMITTEE: PRHSPS
CATEGORY:
❑ Consent ❑ Ordinance
❑ City Council Business ❑ Resolution
STAFF REPORT BY: Autumn Gressett, Contract Administrator
Attachments: REPORT ON PAEC OPERATIONS
Options Considered: N/A
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL:
Committee Council
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: N/A
MEETING DATE: 4/11/2023
❑ Public Hearing
® Other — Information
Only
DEPT: Parks/PAEC
DIRECTOR APPROVAL:
InitialMate
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: N/A
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 4/2019
RESOLUTION #
Performing Arts and Event Center
Monthly Report — February 2023
Presented at Parks, Recreation, Human Services & Public Safety Committee
April 11, 2023 S:OOpm
2022 End Of Year Highlights
174 events held
Beat operating budget by $285,476.00
■ Total Usage Days — February 2023 10
■ Theater Rentals/PAEC Presents Held in February
■ National Event Pros — 4 days
■ Auburn Symphony -
■ State of the City
■ 4 rehearsals of FW Youth Sympony
• Event Space Rentals Held in February
• Greater Federal Way Chamber Luncheon
■ National Event Pros
■ State of the City
• GM — participated in Bi-Weekly regional GM conference calls
• GM — participated in PAEC Foundation Board retreat
• AGM out on paternity leave
• OVG Bi-Weekly regional booking calls, Bi-Weekly national booking calls
• Monthly corporate finance call
• Monthly LTAC committee meeting
• Attended City Council Meeting
■ Attended Monthly Arts Commission Meeting
• HVAC repairs/filter replacement
• Replaced 3 landscaping lights due to vandalism
• Removal of white birch tree due to vandalism
Feb Marketing Recap
Website Metrics Radio
Sessions 4.7K Audacy
Total Pageviews 9.7k
Email Statistics
Print
FW Mirror
Messages Sent
25,664
Auburn Reporter
Renton Reporter
Open Rate
53%
Kent Reporter
Click Rate
31%
TV
Cascade
Social Media (Facebook) last 28days
Page Followers
3,855
Digital
FB, Instagram
Page Reach
49,262
Seattleweekly.com
Paid Reach
28,652
Paid Impressions
53,030
Seattle Times
Audience
74.6% Women
The Ticket
25.4% Men
Visit FW
City
30.9% Fed Way
Seattle South Side
1
Performing Arts and Event Center
Monthly Report — February 2023
9% Tacoma
6% Seattle
4.8% Auburn
February
2022
February
2023
Total Rehearsal Days
4
4
Ticketed Events
2
1
PAEC Presents Series
4
0
Arts 4 Youth Matinees
0
0
Meetings/Banquets
12
3
Total Number of Event Days
14
10
Total Number of Tickets Sold
969
312
Total Gross Ticket Revenue
$48,274.00
$5,849.00
Total Gross Rental Revenue
$29,000.00
$15,041.00
Total Gross Food & Beverage Revenue
$17,052.00
$27,322.00
"NOTE 2022 DOH VACCINE SITE 12 DAYS
"Federal Way Youth Symphony Rehearsals per MOU are at no cost to RAO
Approximate cost to the PAEC per week: $155 in Labor +$250 per rehearsal day in Utilities = $405
Four times per month = $1620/month. (Approximate yearly cost $19,440.00) this is just rehearsals and does not include 3 performances per year.
UPCOMING EVENTS
April 2 —Always Patsy
April 4—Two private banquets
April 5 — FW Chamber Luncheon
April 11,14,16 — FW Symphony
April 14 — Private Event
April 21- Colin Haye Concert
April 22 — Punjabi Virsa Concert
April 28-30 — Auburn Symphony Orchestra
CITY OF
Federal krVay
Centered ❑n €3pportun►ty
This page was intentionally left Wank.
COUNCIL MEETING DATE: April 18, 2023 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2023 DIVERSITY COMMISSION WORK PLAN
POLICY QUESTION: Should the City Council approve the 2023 Diversity Commission Work Plan?
COMMITTEE: PRHSPS MEETING DATE: April 11, 2023
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Brian Davis, City Administrator DEPT: Administration
Attachments: 1. Staff Memo
2. 2023 Diversity Commission Work Plan (revised)
Options: 1. Approve the 2023 Diversity Commission Work Plan
2. Do not approve the 2023 Diversity Commission Work Plan and provide direction to staff
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL DIRECTOR APPROVAL:�^L:]' IWZ-3
ee initial/Date
COMMITTEE RECOMMENDATION: I move to forward the proposed 2023 Diversity Commission Work Plan to the
April 18, 2023 consent agenda for approval.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to approve the 2023 Diversity Commission Work Plan as revised. "
(BELOW To BE COMPLETED BY CITY CLERK'S OFFICE
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 11/2020 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April 3, 2023
TO: City Council
VIA: Jim Ferrell, Mayor
FROM: Brian Davis, City Administrator
SUBJECT: 2023 Diversity Commission Work Plan
Financial Impacts
There are no financial impacts to the current budget by adopting the proposed Diversity
Commission Work Plan.
Backp,round Information
The 2023 Diversity Commission Work Plan was forwarded to the full Council for
approval by the Parks and Recreation, Human Services, and Public Safety Committee on
January 10, 2023. At the regular meeting on January 17, 2023, the Council sent the Work
Plan back to the Diversity Commission for further work to include the addition of
timelines similar to other commission work plans. The Work Plan was updated by the
Commission at their February 9 and March 9, 2023 meetings and is now presented to the
Council for approval.
Attached: Revised 2023 Diversity Commission Work Plan
Rev. 7/18
City of
Federal Way
Diversity Commission
City of Federal Way
Diversity Commission
2023 Work Plan
Diversity Commission 12023 Work Plan I Page 1 of 4
City of
Federal Way
Diversity Commission
Terminology
D.E.I.A.
Diversity: Differences of culture that may include race, gender, identity, ethnicity, neuro-specificity, nationality, social -
economic status, language, level of ability, generation, belief system, lived experience, and/or political perspective.
Equity: The quality of being fair, impartial and just. Ensuring processes are fair and accessible for everyone.
Understanding that everyone does not have same starting points of advantage.
Inclusion: Encouraging a welcoming culture for a diverse array of voices. The act of making a person or thing part of a
group or collection.
Accessibility: The practice of making information, activities, structures, and/or environments sensible, meaningful, and
usable for as many people as possible.
OUR MISSION:
"The purpose of the diversity commission is to advise the city council and city staff on policy matters to ensure all
members of our diverse community are part of the decision equation." City of Federal Way City Code Chapter2.65.020
To enrich the lives of all people who live, work and play in Federal Way by advising and guiding city government
with an equity lens on policies, procedures, practices and current/emerging issues.
COMMUNITY COMMITTMENT:
To partner and serve as conduit to the community for City leadership with the goal to help remove barriers and
increase accessibility to City services for our diverse populations. To collaborate with City leadership to eliminate
all forms of discrimination intentional or non -intentional and help diverse communities be an active part of city
growth.
The Diversity Commission is dedicated to helping Federal Way become a city where all people feel a
sense of belonging and where there is equitable access to information and opportunities for all.
2023 Work Plan
ONE-YEAR STRATEGIC OBJECTIVES:
The City of Federal Way Diversity Commission shall:
® Engage with Federal Way residents and businesses through community listening tours with
intentions to build knowledge about local and regional D.E.I.A. issues and ap rtner with City
leadership/City staff to co -create solutions to remedy challenges.
■ Commission will ap rtner with City leadership/staff to co -develop equity rocessesltools to
increase equitable outcomes for all residents and stakeholders for City of Federal Way.
Equity tools can be in forms of best practice check listsAvorksheets to assistance updating current
policies/procedures/practices to increase equitable outcomes for all. Equity tools are workincr documents and
should be adjusted to best serve changing demographics with community input. "Complexity depends on
staff/community need.
Diversity Commission 12023 Work Plan I Page 2 of 4
City of
Federal Way
Diversity Commission
Equity processes will ensure community members historically negatively impacted by
current/past city actions to be actively engaged early in the decision -making process to prevent
harmful impacts.
On -going Commission
Responsibilities and Objectives
Serving as advisory group to City Government and staff. The Diversity Commission will:
a) Present at least twice/year at City Council meetings community needs (i.e. education, community safety,
social services, etc.) and collaborate to promote D.E.I.A. for all community members.
b) Partner with other commissions, community organizations/members to increase civic engagement to
promote inclusion and equity.
c) Provide Public Forums: Actively participate in community outreach/engagement with communities that
have been historically marginalized/vulnerable communities and/or experiencing most barriers to City
services/programs. (i.e. Seniors, disabled, Veterans, Limited English Proficient, Homeless, etc.)
2023 Annual Diversity Commission Projects/Investments (*Projects may alter due to community needs.)
- Sponsor/host City of Federal Way annual Dr. Martin Luther King Celebration.
- Commissioners will participate in/share professional development opportunities to support City growth
and innovation.
- Analyze budget with equity lens to support community events as needed.
- Participate with City Comprehensive Plan creation to promote D.E.I.A for all community members and
stakeholders.
Subcommittees
The Diversity Commission shall create subcommittees to carry out shared commitments that are community driven
and sponsored by City of Federal Way City Code 2.65. Subcommittees may be either ad hoc or ongoing.
Diversity Commission 12023 Work Plan I Page 3 of 4
Project
City of
Federal Way
Diversity Commission
- 2023 Estimated Timeline*
Summary/Objectives
Community Listening Research diverse communities/community organizations
Sessions historically absent from City policy decision equation.
Present to City Share with City Council/City Committees community
Council findings with Staff support
Equity Tool Co -
creation with City
Staff (with
Community data)
Create culturally
significant community
events
Establish a
community calendar
Roger Freeman
Memorial Scholarship
Co -create equity process tool for departments as needed
and maintain communication with community to monitor
for changes needed.
Create and support events to showcase the diversity of
Federal Way such as the MLK Celebration, the food
drive, the book drive, the Community Festival, the Roger
Freeman Award, etc.
Create a public -facing calendar to highlight all
community events
Honor Representative Roger Freeman Legacy of:
Justice, Integrity, Compassion and Diversity with
scholarship awards to students in City limits.
Commission
Task
Hold community
forums to gather
information.
When I Status
On-
going all
j year
-organize data for
May
City Council
2023
-Collaborate with
and
City Council and
October
staff to remedy
2023
community need
-Keep community
On-
& staff connected
going all
for continuous
year
improvement
-As required
Ongoing
depending on
2023-
event
2024
Determine the , Ongoing
best method to 2023-
create this 2024
-Advertise
Sept.
scholarship
2023 to
opportunity
Dec.
-Update Scoring
2023
Metrics/application
-Score final
applicants and
present final
awards
"Keeping in mind events are community driven and may change per community need.
Source: City of Federal Way Chapter 2.65
Diversity Commission 12023 Work Plan I Page 4 of 4