04-12-2023 - Senior Advisory - Agenda PacketCITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
In -Person Meeting
April 12th, 2023 at 2:00pm
Hylebos Conference Room
Notice - Meetings are held in -person. To request an accommodation to attend or provide public comment
virtually, please contact Amy Glandon at amy.glandon@cityoffederalway.com or by phone at 253-835-2401 no
later than the close of business day on April 10th, 2023.
1. CALL TO ORDER
2. PUBLIC COMMENT
Comment limit - 3 minutes
3. COMMISSIONER COMMENTS
4. COMMISSION BUSINESS
Topic
Est.
Presenter
Time
A. Approval of March 8, 2023 Meeting Minutes
5 Min
Chair Bostic
Cristine Anderson, Brookdale
B. Senior Living and Support Presentation
15 Min
Executive Director & Kyle
Packard, Brookdale Health &
Wellness Director
C. Brainstorming - Senior Advisory Commission's Next
20 Min
Commission -at -Large
Project
D. Senior Resource Fair:
1. PAEC Set -Up for Vendors
2. Snack Bar Offerings
3. Presentation Order of Events
4. Approval for Printing of Foam Boards
50 Min
Vice -Chair North
5. Final Needs for Senior Resource Fair
6. Day -Of Event Assignments, Raffle, Breakdown
7. Plan for distribution of flyers
8. Publicity
5. STAFF REPORT
6. OTHER BUSINESS
7. NEXT MEETING
May 10th, 2023 at 2:00pm in the Hylebos Conference Room.
8. ADJOURN
Amy Glandon, Executive Assistant to Council, 253-835-2401
Deputy Mayor Susan Honda, 253-835-2401
**Guests are invited to give comments during the Public Comment period**
Item 4A
CITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
SUMMARY
Wednesday, March 8, 2023
Hylebos Conference Room, 2:00pm
Commissioners Present: Chair Lana Bostic, Vice -Chair Catherine North, Commissioner Kenneth
Pratt, Commissioner Cheryl Volheim, Commissioner Tammy Dziak„
Commissioner Frank Fields, Commissioner Debbie Harvey (arrival at
2:31pm), Commissioner Sue Ellebrecht (arrival at 2:31pm)
Absent: Commissioner Vicky Foreman
Staff Present: Deputy Mayor Susan Honda, Amy Glandon, Colleen Minion, Kathy Davis,
Rick Perez
Citizens Present: Pastor Colleen Chinen, Brynn Esbenshade
1. CALL TO ORDER
The meeting was called to order at 2:01pm.
2. PUBLIC COMMENT
• None.
3. COMMISSIONER'S COMMENTS
• Vice -Chair Catherine North mentioned the food program offered by the Federal Way Public
Market for seniors on an income -related basis. Vice -Chair North stated that the Public
Market was invited to the Senior Health & Resource Fair, and in -kind, the Senior Advisory
Commission would be invited to set up a table at the Farmer's Market. She encouraged
everyone to spread the word about the program and direct them to fill out an application.
• Commissioner Frank Fields noted some errors in the on -boarding folder they were given
and directed the edits to Ms. Amy Glandon. Commissioner Fields also wished Happy
Birthday to Deputy Mayor Susan Honda. Commissioner Fields then requested an update on
the Broadband Study. Per Deputy Mayor Honda the report should be presented next week
and then will be sent out.
• Commissioner Cheryl Volheim invited the commission to the 25t" anniversary party for the
Mirror taking place at the Community Center later that evening.
• Chair Lana Bostic brought up the item of an updated Senior Advisory Commission picture,
and stated that she would invite Olivia Sullivan from the Mirror to attend the April meeting
to take the picture.
4. COMMISSION BUSINESS
A. APPROVAL OF FEBRUARY 8, 2023 MEETING MINUTES
Commissioner Kenneth Pratt moved approval of the February 8, 2023 meeting minutes as
presented; second by Commissioner Tammy Dziak. Motion passed unanimously.
B. SENIOR HEALTHY LIVING PRESENTATION / GUEST: BRYNN ESBENSHADE, OWNER, TEMPLE
FITNESS
Ms. Brynn Esbenshade introduced herself as a 9-year business owner within Federal Way
with her husband, Dan. This year they are looking to push outreach into the community
Page 1 of 4
Item 4A
regarding nutrition, fitness, and overall wellness. She stated that there is a lot of information
about wellness, however, when working with people who are less active and beginning the
journey, it is about asking the easy question of: "If you were to fall, could you get off the
ground unassisted?" Mr. & Mrs. Esbenshade takes this approach with their fitness
community and continue to try to educate the community to enhance the quality of lives.
Ms. Esbenshade noted that the pricing for their services is typically higher than a senior's
fixed income could support, which is why they are trying to get out into the community at
different centers to bring a personalized focus outside of their gym. Commissioner Tammy
Dziak asked if they had studied geriatric therapy that would give them authority, to which
Ms. Esbenshade said that although not specifically geriatric therapy, they have worked in
those capacities for over 9 years and work with physical therapists to tailor their training to
assist. Ms. Esbenshade noted that Temple Fitness previously had a senior focused class
called "Movement Improvement", but had moved away from senior specific to bring all
generations together to build community. Ms. Esbenshade showed a video about what it is
like to work with Temple Fitness, and thanked the Commission for their time and any
assistance that they could receive from the Commission to work with the senior community.
C. 2024-2029 TRANSPORTATION IMPROVEMENT PLAN PRESENTATION / GUESTS: COLLEEN
MINION, KATHY DAVIS, RICK PEREZ, PUBLIC WORKS DEPARTMENT
Members of the Public Works Department attended the Senior Advisory Commission
meeting to garner input on what kind of projects that the commissioners would like to see
included in the 2024-2029 Transportation Improvement Plan. Mr. Rick Perez noted that
this is for a 6-year transportation plan, and would be included in the Public Works Section
of the Comprehensive Plan. This answers what projects to fund over the next 6-years once
adopted by the Council. Since the City's incorporation, they have received 11 of the 15
grants that Public Works has applied for, and want to continue that with input from the
community. Some ideas that were given by Vice -Chair Catherine North and Commissioner
Tammy Dziak included longer times for crosswalks, additional crosswalks on Pacific
Highway South, and interactive traffic signals that would adjust to know the pace that
someone was walking across the crosswalk. Mr. Perez noted that this adaptive system has
been adopted, and is hopeful to have it fully implemented by the end of 2023. Mr. Perez
concluded their presentation with acknowledging the flyer and QR code for community
engagement throughout the process.
D. REVISIONS TO BYLAWS
Ms. Amy Glandon presented the revisions to the bylaws as discussed at the last meeting.
For Item 9A of the bylaws, Commissioner Frank Fields moved to adopt the revision as
presented; second by Vice -Chair Catherine North. Motion passed unanimously.
For Item 9B of the bylaws, Vice -Chair Catherine North moved to adopt the revision as
presented; second by Commissioner Kenneth Pratt. Motion passed unanimously.
For Item 10A of the bylaws, Commissioner Kenneth Pratt moved to adopt the revision as
presented; second by Commissioner Tammy Dziak. Motion passed unanimously.
For Item 12B of the bylaws, Commissioner Kenneth Pratt moved to adopt the revision as
presented; second by Commissioner Cheryl Volheim. Motion passed unanimously.
E. SENIOR HEALTH & RESOURCE FAIR
ITEM E1- VENDOR / SPONSOR LETTER APPROVAL
Ms. Amy Glandon reviewed the revised draft letter with the commission for approval.
Amendments to the letter include the addition of the address to the Performing Arts & Event
Center and removing media information requests. Commissioner Tammy Dziak moved
Page 2 of 4
Item 4A
approval of the amended letter for the vendors and sponsors; second by Commissioner
Kenneth Pratt. Motion passed unanimously.
ITEM E2 - BAGS & PRINTING APPROVAL.
Ms. Amy Glandon presented the three bids for the bags and printed. Pastor Colleen Chinen
stated that Steel Lake Presbyterian Church would be sponsoring the printing of these bags
and that all were within the budget and her choice would be to go with Option 3 as it
appeared to be a better -quality bag. Commissioner Tammy Dziak moved approval to
purchase the bags at a quantity of 300 on Option 3; second by Commissioner Debbie
Harvey. Motion passed unanimously.
ITEM E3 - FINAL VENDOR LIST.
Ms. Amy Glandon passed out a copy of the final vendor list for the Senior Health & Resource
Fair. It was noted that there are two representations of Edward Jones Investment from both
Tacoma and Federal Way. Vice -Chair Catherine North questioned whether they should both
be in attendance, although Chair Lana Bostic stated that everyone who has applied and
paid should be welcomed; the vendors could be looked at more closely in any events moving
forward. With the addition of the Farmer's Market, the total vendors for the Senior Health
& Resource Fair is 38.
ITEM E4 - FINAL SPONSOR LIST.
Ms. Amy Glandon passed out a copy of the final sponsor list for the Senior Health &
Resource Fair. It was noted by Ms. Glandon that the only sponsor who has not yet paid is
Virginia Mason Franciscan, but that their payment was expected sometime in March. The
total sponsors for the Senior Health & Resource Fair is 6.
ITEM E5 - TABLE RENTAL APPROVAL.
Ms. Amy Glandon presented the information for the event rental company that has been
used previously by the City for events. It was noted by the commission that 35 tables would
be needed, and therefore the cost would be increased but still within budget. Vice -Chair
Catherine North moved approval of the rental of 35 tables from Anna's Party Rental; second
by Commissioner Tammy Dziak. Motion passed unanimously.
5. STAFF REPORT
• Ms. Amy Glandon passed out the flyer for the Comprehensive Plan Town Hall event coming
up on March 9, 2023 from 4:30pm-7pm at the Community Center, and encouraged the
Commission to attend to give their input on the Comprehensive Plan.
**Chair Lana Bostic left briefly at 3:57pm and returned at 3:59pm**
• Deputy Mayor Susan Honda made note of the Sound Transit delays due to location
struggles. She stated that they are hopeful that everything will continue to move forward.
6. OTHER BUSINESS
Commissioner Debbie Harvey requested that at the next meeting there is an item on the
agenda to focus on what the next project that the Senior Advisory Commission would be
looking to take on. She also requested that the Commission meetings stay non -political in
nature.
7. NEXT MEETING - Wednesday, April 12, 2023 at 2:00pm in the Hylebos Conference Room at City
Hall.
8. ADJOURN -The meeting adjourned at 4:04pm.
Page 3 of 4
Item 4A
Attest:
Amy Glandon, Executive Assistant to Council
Approved by Senior Advisory Commission:
Page 4 of 4
Item 4C
Brainstorming - Senior Advisory Commission's Next Project
Work Plan that was approved by Council, December 2022:
Item
Time Frame
Who
Status
1. Prior Year Review
January
Staff & Commission
Complete
2. Spreadsheet for
January to December
Staff & Commission
Brochure Locations,
including last contact
information
3. Add additional
January to December
Staff & Commission
commissioner to
commission
4. Provide Quarterly
March, June,
Commission
March Complete
Reports to Council
September, December
5. Continue to have
January to December
Staff
January Complete
guest representatives
February Complete
at meetings regarding
March Complete
senior issues
April Complete
6. Revision and
April & October
Staff & Commission
Reprinting of brochure
7. Senior Health &
May
Staff & Commission
Only 29 days (as of
Resource Fair
4/12) left!
8. Federal Way Mirror
January to December
Commission
Lana has been
Outreach for Senior
working with Olivia for
Coverage
this
9. City website
January to December
Staff
Most recent update
updating, including
completed March
additional content
2023
Item 4D1
Senior Health & Resource Fair
PAEC Set Up
Vendors:
Vendor Name
Type of Vendor
Comfort Keepers
In -home Caregiving Services
El Centro de la Raza
Community Specialized Partner
King County Long Term Care Ombudsman
Program
Long Term Care Advocacy
NAM of South King County
Mental Illness Support Services
Elder Travel
Senior Travel Partner
Sound Generations / Meals on Wheels
Community Outreach Provider
TED Program
Hearing Education & Equipment Services
South King Tool Library
Community Outreach Provider
Continuum Care
Hospice Services
Korean Women's Association
Community Specialized Partner
Envision Healthcare at Home
Hospice Services
Concierge Care Advisors
Senior Care Options Consultants
Federal Way Community Center
Community Outreach
Grief Share
Grief Support
City of Federal Way Public Works Department
Recycling & Composting
Northwest Wellness
Medical Provider
Careage Home Health
In -Home Caregiving Support
Keller Williams/ Soaring Eagle Investments
Senior Housing/ Real Estate
One Medical
Medical Provider
Adult Library Services
Community Outreach Provider
Federal Way Senior Center
Senior Center
South King Fire & Rescue
Fire Department
City of Seattle Human Services / Aging &
Disability Services
Aging & Disability Services
SHIBA
Health Insurance Advisors
Hopelink -Community Transportation Navigator
Senior Travel Partners
City of Federal Way Mayor's Office
Airport Resources
Auburn Survivors of Suicide
Grief Support
Carina
In -Home Caregiving Support
GenPride
LBGTQIA+ Advocacy for Seniors
DSHS/ESA/CSD
Community Support Services
GenCare
Retirement Community
Village Green
Retirement Community
Family Resource Homecare
In -Home Caregiving Support
Edward Jones (Tacoma)
Financial Advisor
Edward Jones (Federal Way)
Financial Advisor
Alzheimer's Association
Alzheimer's Care, Support & Research Provider
Federal Way Community Caregiving Network
Community Outreach Provider
King County Veterans Program
Veteran Support Services
Federal Way Farmer's Market
Community Outreach Provider
Mirror Lake Retirement Village
Retirement Community
Blue Sky Services / Creating Space
Cleaning & Organization Services
Hearing Loss Association of America
Hearing Education & Service
Item 4D1
Life Point Law
Retirement Legal Specialty
Humana
Healthcare / Insurance Provider
Virginia Mason Franciscan
Healthcare Provider
Affinity Senior Transitions
Senior Care Options Consultants
Multi -Service Center
Community Outreach Services
Ball Chiropractic
Healthcare Provider
PAEC Room:
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Item 4D2
Snack Bar Offerings
Prepackaged items include:
• Salads
• Yogu rt
• Fruit Cups
• Caesar Wraps
• Chips
• Cookies
• Candy Bars
• Muffins
• Granola Bars
Item 4D3
Presentations Order of Events
*Presentations were offered to Gold Tier & Platinum Tier Sponsors.
• Virginia Mason Franciscan (Gold, 15 minutes)
• Multi -Service Center (Gold, declined presentation opportunity)
• Life Point Law (Platinum, 30 minutes total)
*Other Presentations Considered:
• Federal Way Police Department
• South King Fire & Rescue
Possible Presentation Timing:
10:OOam - 10:15am
Senior Advisory Commission Welcome
10:30am - 10:45am
11:OOam - 11:15am
11:30am - 11:45am
12:OOpm - 12:15pm
12:30pm - 12:45pm
1:OOpm - 1:15pm
1:30pm - 1:45pm
Senior Advisory Commission Closure
**Having room between the presentations will allow for questions or for transitioning between
presentations.
Item 4D4
Approval for Foam Board Printing
Option 1- Minuteman Press
• 2' x 3' Foamcore Boards
• Quantity - 5
o Subtotal - $270.00
o Tax - $27.27
o Total - $297.27
Option 2 - Fed Ex
• 2' x 3' Foamcore Boards
Quantity - 5
o Subtotal - $349.95
o Discount - $35.00
o New Subtotal - $314.95
o Tax - $31.80
o Total - $346.76
Option 3 - Office Depot
• 2' x 3' Laminated Poster Board
• Quantity - 5
o Subtotal - $294.95
o Tax - $29.79
o Total - $324.74
Item 4D5
Final Needs for Senior Resource Fair
• Raffle Tickets
• Sign -in Sheets
• Program printing (half -sheets to pass out)
• Thank you notes for vendors/sponsors/PAEC
• Anything else?
Item 4D6
Day Of Assignments - Raffle - Breakdown
Day -Of Assignments:
Welcome table - 2 volunteers
1. .
2. .
Check -in table - 1 volunteer (before start)
1. .
Raffle Announcer - rotation? Or 1-2 volunteers
1.
2.
Presentation Coordinator -1 volunteer
1.
Table Assist -1-2 volunteers
1.
2.
Floating - 3-4 volunteers
1.
2.
3.
4.
Raffle:
There are 48 raffle items to go through in the 4-hour period. I would suggest the raffle falls opposite
of the presentations:
10:15am
- 10:30am
6 prizes
10:45am
- 11:00am
6 prizes
11:15am
- 11:30am
6 prizes
11:45am
- 12:00pm
6 prizes
12:15pm
- 12:30pm
6 prizes
12:45pm
- 1:00pm
6 prizes
1:15pm -
1:30pm
6 prizes
1;45pm -
2:00pm
6 prizes
Breakdown:
Part of the fee for the use of the PAEC includes them breaking down the event after it closes.
Vendors will have until 3:00pm to be packed up and out of the PAEC in order for the PAEC laborers to
break down the tables and clean-up.
Item 4D7
Plan for Distribution of Flyers
• Lana Bostic (25)
o Location(s):
• Catherine North (25)
o Location(s):
• Vicky Foreman (25)
o Location(s):
• Cheryl Volheim (25)
o Location(s):
• Tammy Dziak (25)
o Location(s):
• Kenneth Pratt (25)
o Location(s):
• Sue Ellebrecht (25)
o Location(s):
• Frank Fields (25)
o Location(s):
• Debbie Harvey
o Location(s):
Item 4D8
Publicity
• Electronic Reader Boards (approved by Mayor Ferrell)
• Facebook Posts
• Mirror Article?
• Community Center Website? (awaiting response from J. Hutton)
• PAEC Calendar of Events? (awaiting response from B. Hoffman)
• City Website
• Senior Advisory Commission Website
• Life Point Law Podcast Advertising?