21-104414-Checklist Planner Copy-10-20-2021-V1Bulletin #054 – August 31, 2018 Page 1 of 6 k:\Handouts\Process II Submittal Requirements
SUBMITTAL REQUIREMENTS FOR
USE PROCESS I OR PROCESS II
USE PROCESS I (DIRECTOR’S APPROVAL)
WHEN USE PROCESS I IS USED
Process I review is used for minor improvements, modifications, and additions; such as parking lot and
landscape area modifications and improvements, and/or additions to an existing developed site that are
exempt from SEPA. Additionally, under this process the improvements and/or additions must not exceed
25 percent of the gross floor area of the existing use, or 2,000 square feet of new gross floor area. See
Chapter 19.55 for detailed information regarding Process I regulations.
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USE PROCESS II (SITE PLAN REVIEW)
WHEN USE PROCESS II IS USED
Reference to Use Process II is found in several places in the Federal Way Revised Code (FWRC),
indicating that certain developments, activities, or uses are permitted only with a Use Process II approval.
In addition, substantial improvements to developed sites, as defined by FWRC 19.15.030(2), are also
subject to a Use Process II application. See Chapter 19.60 FWRC for detailed information regarding Use
Process II regulations.
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WHO MAKES THE DECISION
The Director of Community Development issues the decision based on review and analysis of the submittal
documents and decisional criteria, including Chapter 19.115 FWRC “Community Design Guidelines.”
APPEALS
Any decision issued by the director can be appealed by the applicant, anyone who submitted written
comments during the review, or anyone who requested copies of the decision. Appeals are decided by the
City of Federal Way Hearing Examiner after an appeal hearing.
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HOW TO APPLY
This form is to be used by an applicant as a guide in determining what constitutes a complete
application.
All checked items must be submitted to constitute a complete application.
Applications that contain all checked items will be determined complete at intake. The applicant or
agent will be notified immediately if an application is considered complete.
A complete application does not imply compliance or conformance with applicable codes.
COMMUNITY DEVELOPMENT DEPARTMENT
33325 8th Avenue South
Federal Way, WA 98003
253-835-2607; Fax 253-835-2609
www.cityoffederalway.com
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Bulletin #054 – January 17, 2019 Page 2 of 6 k:\Handouts\Process I or II Submittal Requirements
SUBMITTAL REQUIREMENTS FOR USE PROCESS I OR II
Project Name:
Project Description:
Applicant/Agent:
File No(s):
Required Submitted
Completed Master Land Use Application, signed by owner.
Application fees.
Concurrency application (with appropriate fees).
Two copies of current title report for subject property.
Two copies of current letters of water and sewer availability (vacant property only).
Site photographs from each compass point (north, east, south, & west), referenced by location
on the site plan.
Four copies of a narrative description of the project, this should also include a summary of
how project complies with applicable design guidelines (FWRC Chapter 19.115, “Com munity
Design Guidelines”).
Four copies of Special Studies as required.
Eight complete, folded sets of drawings (folded to 9 x 12 inches).
Minimum plan sheet size shall be 24 x 36 inches.
Plans must be drawn at an engineering scale that allows the entire plan to fit on one sheet.
Minimum scale is 1:20, unless otherwise authorized.
All information is to be legible.
Plans shall be prepared by a certified professional (licensed in the state of Washington)
unless otherwise authorized. Note: If the development proposal has a value of $75,000 or
greater, the site survey, site plan, preliminary drainage, grading, right-of-way plans, and
building elevation plans shall be prepared by a certified professional licensed in the state
of Washington. The survey shall be prepared by a certified land surveyor; and the site
plan, drainage, grading, right-of-way plans, and building elevations by a certified architect
or engineer. Regardless of the value of the development, landscape plans must be
prepared by a Washington State licensed landscape architect.
All drawings must contain.
Project name, plan date, or revision date.
Name, phone number, and license stamp of preparer.
North arrow and bar scale.
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Check w/Traffic
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Helpful but not required.
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Required Submitted
Site Plan
Vicinity map.
Site area.
Total parking stalls count.
Total gross floor area of all proposed floors or levels.
Location and dimensions of existing/proposed structures, property lines, sidewalks,
easements, parking layout, street edges, mechanical equipment, trash enclosures,
outdoor uses, storage areas, fencing, rockeries, and retaining walls.
Existing streams, ponds, wetlands, natural drainage courses, and other surfac e water
features on or within 225 feet of site per FWRC Chapter 19.145, “Environmentally
Critical Areas.”
Location of stands of trees as defined by FWRC 19.05.200 .
Existing and proposed utilities including: utility poles and boxes, water, storm sewer,
sanitary sewer, and fire hydrants.
Structures and driveways within 150 feet of subject site (on both sides of street)
International Building Code (IBC) construction type and occupancy classification.
Location and square footage calculations of any on-site pedestrian areas (i.e., plazas,
courtyards) or open space areas.
Required Submitted
Information for Buildable Lands Calculation
(Please provide this information in tabular form on the site plan.)
Category #Acres
Gross Land Area – Acreage of the site prior to any dedications or set-asides.
Critical Areas – Acreage precluded from development due to wetlands and buffers; streams and buffers;
regulated lakes and buffers; shoreline setbacks; flood hazard areas; erosion hazard areas; and /or landslide
hazard areas.
Rights-of-Way – Acreage dedicated for public rights-of-way (e.g. street widening). Do not include private
access easements and private roadways internal to multi-family, senior housing, commercial, or industrial
complexes.
Public Purpose – Acreage of site to be used for retention/detention/drainage facilities; open space and parks;
or other on-site public facilities. Do not include public utilities easements or landscaping.
Net Land Area – Gross land area minus critical areas, rights-of-way, and public purpose.
Description Square Footage (Gross Floor Area) # Units
Existing Building(s)1
New Building
Commercial Portion N/A
Residential Portion
Footprint N/A
1For in-fill or phased development.
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Required Submitted
Topographic Survey
Site area.
Property lines, utilities, easements, sidewalks, street edges, existing structures, parking,
and site improvements (e.g. drainage systems with pipe sizes, invert and rim elevations).
Structures and driveways within 150 feet of subject site (on both sides of street).
Minimum two-foot contours for slopes less than 15% and 5 foot contours for slopes 15%
or greater; datum shall be King County Aerial Survey or NGVD -29.
Delineate slopes greater than 40 percent grade on or within 25 feet of the site .
Delineate streams, ponds, wetlands, natural drainage courses, and other surface water
features on or within 225 feet of site per FWRC Chapter 19.145, “Environmentally Critical
Areas.”
Identify trees defined by FWRC 19.05.200.
Preliminary Drainage, Grading, and Right-of-Way Plan
Preliminary storm drainage system in accordance with the King County Surface Water
Design Manual (KCSWDM) as amended by Federal Way.
Preliminary grading plan with finished contours; minimum two foot contours for slopes
less than 15 percent and five foot contours for slopes 15 percent or greater; datum shall be
King County Aerial Survey or NGVD-29.
Preliminary right-of-way improvement plan, as required by the Public Works Dept.
Approximate cut & fill quantities of site earthwork.
Total existing and proposed impervious surface area.
Existing and proposed utilities including: utility poles and boxes, water, storm sewer,
sanitary sewer, and fire hydrants.
Preliminary Landscape Plan
Specific location, type, size, and number of trees to remain and to be removed.
Plant schedule with the scientific name, common name, size, spacing, and quantity of
each.
Specific location and square footage calculations of drought tolerant landscaping
(document that a minimum 25 percent is provided per FWRC 19.125.040[6]).
Irrigation plan for lawn areas.
Specific location, square footage calculations, and total square footage of each parking
lot landscape island per FWRC 19.125.070(2)(a).
Screening of outdoor facilities such as: trash/recycling e nclosures, outdoor storage, drive
through facilities, stormwater facilities, and ground based mechanical equipment.
Building wall area landscaping per FWRC 19.125.040.
Specific location of street trees in the right -of-way.
Identify perimeter landscape type as I, II, or III.
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Required Submitted
Clearing and Grading Plan
Identification of existing slope depicting: areas with 0% to 15% slope; areas with 15% to
40% slope; and areas of 40% or greater slope.
Proposed grades.
Location of all existing and/or proposed structures, driveways, right-of-way
improvements, utilities, and easements on the subject property.
Designation of all wetlands, streams, and other critical areas that are on or within 300 feet
of any area proposed to be disturbed by propos ed clearing and/or grading action.
Areas proposed for clearing and the proposed use for such areas.
Any proposed grade changes that adversely affect or endanger trees on the property
and/or adjacent properties, and specifications to maintain them.
A minimum of two cross sections of the site, drawn to scale, depicting the existing and
proposed grade and any proposed rockeries and/or retaining walls. The director may also
require a three dimensional topographic model of existing and proposed topographic
conditions.
Location and description of proposed erosion control devices and structures.
When required, a geotechnical report prepared by a geotechnical engineer that contains
sufficient information to determine the potential impacts of the proposed clearing and
grading, as well as proposed measures to reduce or eliminate these impacts.
Building Elevations/Design Intent
Statement of architectural design intent, finish materials, and colors.
Front, rear, and side (labeled as north, south, east, and west) building elevations of
proposed structures.
Exterior wall openings.
Exterior materials and colors board.
Garbage/recycling facility screen details.
Roof-top and ground based mechanical equipment screen details.
Building height calculation.
Tree/Vegetation Retention Plan
Statement outlining purpose of any proposed tree removal (e.g., building construction,
street or roadway, driveway, recreation area, patio, parking lot) together with a proposed
timetable for when this work will occur.
A tree survey that identifies the location, approximate size, species, and number of trees
on this site and also identifies the general location of trees within 50 feet of the site. Tree
survey samples may only be used at the discretion of the director.
A depiction of the spatial limits for tree/vegetation retention areas and details of tree/
vegetation protection measures.
A depiction of any new vegetated areas to be established.
Manner in which the cleared areas on the property will be reclaimed with vegetation,
specification of any required mitigation plantings, and a timetable for replanting.
Approved tree/vegetation retention plan shall be incorporated into the clearing and grading
drawings for final construction documentation.
Tree unit calculation per FWRC 19.120.130(3).
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Special Studies and Additional Information (four copies required)
Required Submitted
Level One Downstream storm drainage analysis as described in the KCSWDM as
amended by Federal Way.
Preliminary technical information report addressing relevance of the 8 Core and 5 Special
Requirements of the KCSWDM.
Trip generation analysis prepared by an engineer licensed in State of Washington.
Traffic impact analysis prepared by an engineer licensed in State of Washington.
Parking study as required by the Traffic Division.
Noise study.
Lighting plan.
Critical Areas Report w/supplemental:
Geotechnical report.
Wetland delineation.
Stream delineation.
Wetland mitigation plan.
Wetland buffer enhancement plan.
Stream buffer enhancement plan.
Critical aquifer recharge area – Hazardous Materials Inventory Statement.
Crime Prevention Through Environmental Design (CPTED) Checklist.
Other information relating to design and siting of proposed development (including site
cross sections).
Specific information to determine compliance with city goals, policies, and regulations.
Please consider this as a Notice of Completeness.
As of _______________________, 20___, this application is determined to be complete based on the
minimum submittal requirements.
Review of the project will begin upon application assignment. The City of Federal Way will take
action on the application upon the determination that all applicable requirements are met. Please
note that city review will be halted at any time city staff requests additional information.
Intake by: ________________________________________________________
THIS FORM SHALL ACCOMPANY THE LAND USE APPLICATION AND A COPY SHALL BE PROVIDED TO THE APPLICANT.
STAFF USE ONLY
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X Shared Parking Agreement
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*Checklist prepared by BChapin 09/29/2020