05-02-2023 Council Packet - SpecialCITY OF
Federal Way
Centered on Opportunity
CITY COUNCIL
SPECIAL MEETING AGENDA
City Hall — Council Chambers*
May 2, 2023 — 5:00 p.m.
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. STUDY SESSION
a. Various Code Amendments — City Volunteer Boards and Commissions
• Staff Report: Joanna Eide, Assistant City Attorney
4. ADJOURNMENT
Special Meetings may be recorded and televised live on Government Access Channel 21 or FW YouTube. To view agenda
materials, public comment options and to watch meetings online please visit www.citVoffederalwaV.com.
*Remote attendance available via Zoom meeting code: 938 0263 0822 and passcode: 370773
COUNCIL MEETING DATE: May 2, 2023 (Special Meeting) ITEM #: 3 a
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: STUDY SESSION: COMMISSION CODE UPDATES
POLICY QUESTION: Review of updates to multiple chapters of the city code regarding Council advisory
commissions, committees, and boards to ensure the code is accurate, updated, and consistent prior to formal
presentation of the draft ordinance to Council.
COMMITTEE: N/A MEETING DATE: N/A
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Joanna Eide, Assistant City Attorney
Attachments: 1. Staff Report
DEPT: Law
Options Considered:
1. Review and provide input on draft changes prior to formal presentation of an ordinance
to Council.
MAYOR'S RECOMMENDATION: N/A
MAYOR APPROVAL: DIRECTOR APPROVAL: H Yr
'bm utle� Council [niliaElaate
Initial/Date Initial/Date
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION(S):
FIRST READING OF ORDINANCE: N/A
SECOND READING OF ORDINANCE: N/A
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 11/2019 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 2, 2023
TO: City Council
VIA: Jim Ferrell, Mayor
Ryan Call, City Attorney
FROM: Joanna Eide, Assistant City Attorney
SUBJECT: Commission Code Updates
Financial Impacts:
There is no cost to the City for Commission Code Updates. These changes are being
proposed within current budgeted staff time and do not involve ongoing costs.
Background Information:
The City Council requested a review of all code chapters for commissions, committees,
and boards to make necessary technical changes for consistency throughout the code, as
well as ensure the code was accurate, up to date, and reflected current practices. A full
review of this area of the code was conducted, and this proposal consolidates many
sections, adjusts organization and titles of sections to promote uniformity, and adds
consistent language and requirements throughout. This draft includes changes to improve
the functionality and effectiveness of the various advisory bodies and provides additional
clarity of direction, goals, and roles.
Attached is an outline providing a comparison before and after the proposed changes and
a summary document that details an overview of and rationale for the proposed changes.
City staff, including Directors and staff members appointed to support the various
advisory bodies, were consulted as part of this work and contributed to the proposed
changes being offered to the Council for review and input prior to consideration of a
formal proposed ordinance.
Rev. 7/18
COMMISSION CODE SECTIONS OUTLINE
Attachment 1
BEFORE
Civil Service Commission (Ch. 2.45 FWRC)
2.45.010
Definitions.
2.45.020
Creation — Appointment.
2.45.030
Eligibility.
2.45.040
Terms.
2.45.050
Removal.
2.45.060
Proceedings — Quorum.
2.45,070
General powers and duties.
2.45.080
Secretary -chief examiner.
2.45.090
Rules and regulations.
Arts Commission (Ch. 2.50 FWRC)
2.50.010
Created.
2.50.020
Purpose.
2.50.030
Membership.
2.50.040
Officers — Staff— Operation.
2.50.050
Responsibilities.
Human Services Commission (Ch. 2.55 FWRC)
2.55.010
Created.
2.55.020
Qualifications — Terms.
2.55.030
Organization and meetings.
2.55.040
Duties and responsibilities.
CDBG Loan Review Advisory Committee
(Ch. 2.57 FWRC) F PROPOSED DELETION
Youth Commission (Ch. 2.60 FWRC)
2.60.010
Created.
2.60.020
Purpose.
2.60.030
Goals.
2.60.040
Membership.
2.60.050
Responsibilities.
2.60.060
Staff support.
Senior Advisory Commission (Ch. 2.62 FWRC)
2.62.010
Senior advisory commission created
2.62.020
Purpose.
2.62.030
Membership.
2.62.040
Officers — Bylaws — Staff.
2.62.050
Responsibilities.
Diversity Commission (Ch. 2.65 FWRC)
2.65.010
Created.
2.65.020
Purpose.
2.65.030
Membership.
2.65.040
Responsibilities and objectives.
2.65.050
Officers.
AFTER
Civil Service Commission (Ch. 2.45 FWRC)
2.45.020 Civil service commission created — Purpose.
2.45.030 Membership and appointment.
2.45.050
Removal.
2.45.060
Proceedings —Quorum.
2.45.080
Secretary -chief examiner.
2.45.090
Rules and regulations.
Arts Commission (Ch. 2.50 FWRC)
2.50.010 Arts commission created —Purpose.
2.50.030 Membership and appointment.
2.50.040 Officers — Staff — Operations.
2.50.050 Duties and responsibilities.
Human Services Commission (Ch. 2.55 FWRC)
2.55.010 Human services commission created —
Purpose.
2.55.020 Membership and appointment.
2.55,030 Officers — Staff— Operations.
2.55.040 Duties and responsibilities.
REPEALED
Youth Commission (Ch. 2.60 FWRC)
2.60.010
Youth commission created —Purpose.
2.60.040
Membership and appointment.
2.60.050
Officers — Staff — Operations.
2.60.060
Duties and responsibilities.
Senior Advisory Commission (Ch. 2.62 FWRC)
2.62.010 Senior advisory commission created —
Purpose.
2.62.030 Membership and appointment.
2.62,040 Officers — Staff — Operations.
2.62.050 Duties and responsibilities.
Diversity Commission (Ch. 2.65 FWRC)
2.65.010 Diversity commission created —Purpose.
2.65.030 Membership and appointment.
2.65.040 Duties and responsibilities
2.65.050 Officers — Staff — Operations.
COMMISSION CODE SECTIONS OUTLINE
BEFORE
Disability Board (Ch. 2.70 FWRC)
2.70.010
Creation of disability board.
2.70.020
Functions of the board.
2.70.030
Membership.
2.70.040
Term — Vacancies.
Lodging Tax Advisory Committee (Ch. 2.75 FWRC)
2.75.010
Creation.
2.75.020
Membership.
2.75.030
Term of office.
2.75.040
Voting — Dissenting and concurring comments.
2.75.050
Changes to membership.
2.75.060
Submissions to the committee.
2.75.070
Comments — Members entitled to one vote —
Dissenting or concurring comments forwarded
to council.
Independent Salary Commission (Ch. 2.80 FWRC)
2.80.010
Created.
2.80.020
Purpose.
2.80.030
Membership.
2.80.040
Qualifications.
2.80.050
Operation.
2.80.060
Responsibilities.
2.80.070
Effective date — Salaries.
2.80.080
Salary schedule subject to referendum petition.
Parks and Recreation Commission (Ch. 2.85 FWRC)
2.85.010
Created.
2.85.020
Membership.
2.85.030
Officers.
2.85.040
Purpose.
2.85.050
Responsibilities.
Planning Commission (Ch. 2.90 FWRC)
2.90.010 Creation.
2.90.020 Membership.
2.90.040 Jurisdiction, powers and authority.
2.90.050 Rules of procedure.
2.90.060 Additional committees, boards, commissions,
councils, and individuals.
AFTER
Disability Board (Ch. 2.70 FWRC)
2.70.010 Disability board created —Purpose.
2.70.020 Duties and responsibilities.
2.70.030 Membership and appointment.
Lodging Tax Advisory Committee (Ch. 2.75 FWRC)
2.75.010 Lodging tax advisory committee created —
Purpose.
2,75.020 Membership and appointment.
2.75.050 Officers — Staff — Operations.
2.75.060 Duties and responsibilities — Procedures.
Independent Salary Commission (Ch. 2.80 FWRC)
2.80.010
Independent salary commission created —
Purpose.
2.80.030
Membership and appointment.
2.80.050
Officers — Staff — Operations.
2.80.060
Duties and responsibilities.
2.80.070
Salary schedule — Effective date —
Referendum.
Parks and Recreation Commission (Ch. 2.85 FWRC)
2,85.010
Parks and recreation commission created —
Purpose.
2.85.020
Membership and appointment.
2.85.030
Officers — Staff — Operations.
2.85.050
Duties and responsibilities.
Planning Commission (Ch. 2.90 FWRC)
2.90.010 Planning commission created— Purpose.
2.90.020 Membership and appointment.
2.90.050 Officers — Staff — Operations.
2.90.060 Duties and responsibilities.
Attachment 2
CFW COMMISSION CODE CHANGES SUMMARY
General Changes Proposed Throughout the Commission Code
• Combined and consolidated code sections in general to improve organization and flow, and
institute a general organization as follows, with additional sections listed in chapters of
commissions created and controlled by RCW:
o [Commission name] created — Purpose
■ Contains the creation statement and provides general information about the
purpose/goal of the commission.
o Membership and appointment
■ Sets the number of members (voting and alternate), qualifications for
membership, etc.
o Officers — Staff — Operations
Provides for commissions to appoint a chair and vice chair who serve terms of
one year, meeting frequency, City support staff
o Duties and Responsibilities
■ Delineates what the commissions must do and expectations on the focus of their
work from the Council.
■ Made changes to the purpose and goals statements for each commission where updates were
needed, as well as clarifying the role of the commission.
• Allowed membership to be "up to" the amounts for voting and alternate members listed in the
code (other than where membership is prescribed by statute) to allow for fluctuations in
membership and if the Council does not receive enough applicants for open seats. Adjusts
membership levels to reflect current availability and practice.
• Added language that each commission member has a responsibility to disclose any actual or
potential conflicts of interest prior to being appointed and as they may arise at any time thereafter
to ensure ongoing responsibilities are clear.
• Made language consistent regarding open public meetings, records of proceedings, and
commissioners serving in an unpaid, volunteer capacity.
• Required commissions to provide enacted bylaws to the City Clerk as well as updates whenever
amendments are approved.
• Added new provisions specifying commissions (other than where controlled by statute) shall meet
at least quarterly in accordance with the commission's bylaws to allow greater flexibility in
scheduling. Commissions may meet more frequently, but not less than.
• Created new language regarding decorum with a reference to Council rules on advisory bodies.
• Removed language specifying specific numbers of members that may constitute a quorum and
instead stating that it must be a majority of members to adapt to membership number fluxes.
• Made new provisions allowing alternates to constitute a quorum and vote when not enough voting
members are present. Chairs must appoint alternate members to serve in this capacity on in a
single meeting on an as -needed basis for this new allowance to be used.
• In all Council -created (non -statutory) commissions, added provisions regarding requirements for
formulating annual work plans and for providing a report (written or verbal) on the state of the
subject matter of the commission in the City each year. This can also be a combined effort,
meaning both the work plan and report can be presented to the Council at the same time, and the
report may include the accomplishments of the commission over the previous year.
• Other general language clarifications to confirm the code is clear and functions as intended.
Commission Code Changes Summary — Page 1
Civil Service Commission (Ch. 2.45 FWRC) — Statutory Commission — Pages 2-5
• Repealed definitions section as they were not needed.
• Adjusted language to ensure the code is consistent with controlling state statutes.
o Note: State statute requires 3 members, whereas the code specifies 5. We can provide for
more members what is specified in statute, but not less than. If Council wanted to appoint
fewer than 5 members, it can do so, so long as it is not less than 3.
• Other changes consistent with the general changes listed above.
Arts Commission (Ch. 2.50 FWRC) — Pages 5-9
■ Updates to the purpose statement for clarity and to reflect current practice.
• Added language on appointing up to 2 alternate members to reflect actual practice.
Human Services Commission (Ch. 2.55 FWRC) — Pages 9-13
■ Removed language referencing specific organizations/entities from FWRC 2.55.040 to make it
more flexible and general.
CDBG Loan Review Advisory Committee (Ch. 2.57 FWRC) — Repealed on Page 14
• Proposed deletion (repeal) as this Committee only met once years ago, has not met since, and the
City has no plans to re-engage in the work that would provide this Committee with work to do.
Youth Commission (Ch. 2.60 FWRC) — Pages 14-18
• Updated purpose/goals to clarify scope and role.
• Adjusted member amounts to reflect current levels as the member amounts have been fairly
consistent for some time now.
• Proposed adjustments to the eligibility of members — must reside within the City of Federal Way
or be enrolled in a high school within the Federal Way public school district. This will ensure we
do not exclude any running start, private school, or homeschool students.
• Clarified language around composition of and representation on the Commission regarding the
diversity of youth appointed.
• Proposed expansion of eligibility for the Commission by allowing Freshman to serve — currently
only Sophomores and Juniors are eligible. This change would allow more kids to participate, and
could allow a youth to serve two consecutive terms if interested and allowed by the Council.
• Adjusted language relating to meetings to provide that no meetings will be held when school is
not in session to reflect actual practice and realistic commitment levels.
• Proposed some slight adjusting of language regarding the duties and responsibilities of the
Commission to refresh them for the present day, while still maintaining the same theme of intent.
Senior Advisory Commission (Ch. 2.62 FWRC) — Pages 19-23
■ Updated purpose/goals to clarify scope and role.
• Rearranging to improve flow and general changes described at the beginning of this document.
Diversity Commission, Ch. 2.65 FWRC — Pages 23-27
• Updated purpose/goals to clarify scope and role and reemphasize the purpose of the commission
and importance of diversity and inclusion within the City.
• Adjusted language supporting membership and representation by all facets of the diversity
spectrum.
• Recommended removal of language that makes the duties and responsibilities prioritized in the
order they are listed as the prioritization does not seem meaningful and is too inflexible.
Disability Board, Ch. 2.70 FWRC — Statutory Board — Pages 27-29
Commission Code Changes Summary — Page 2
• Necessary updates to ensure the code is consistent with controlling state statutes.
Lodging Tax Advisory Committee, Ch. 2.75 FWRC — Statutory Committee — Pages 29-33
• Necessary updates to ensure the code is consistent with controlling state statutes.
Independent Salary Commission, Ch. 2.80 FWRC — Statutory Commission — Pages 33-38
• Provided additional detail and statutory references.
Parks and Recreation Commission, Ch. 2.85 FWRC — Pages 38-43
• Updated purpose/goals to clarify scope and role.
■ Updated duties and responsibilities to clarify scope and role.
• General changes as listed in the beginning of this document.
Planning Commission, Ch. 2.90 FWRC — Pages 43-47
• Changes for consistency in organization as other changes were made recently by the Commission.
Commission Code Changes Summary — Page 3
Attachment 3
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
technical changes to various chapters of Title 2 regarding City
commissions, boards, and committees; amending FWRC 2.45.020,
2.45.030, 2.45.060, 2.50.010, 2.50.030. 2.50.040, 2.50.050, 2.55.010,
2.55.020, 2.55.030, 2.55.040, 2.60.010, 2.60.040, 2.60.050, 2.60.060,
2.62.010, 2.62.030, 2.62.040, 2.62.050, 2.65.010, 2.65.030, 2.65.040,
2.65.050, 2.70.010, 2.70.020, 2.70.030, 2.75.010, 2.75.020, 2.75.050,
2.75.060, 2.80.010, 2.80.030, 2.80.050, 2.80.060, 2.80.070, 2.85.010,
2.85.020, 2.85.030, 2.85.050, 2.90.010, 2.90.020, 2.90.050, and 2.90.060;
and repealing FWRC 2.45.010, 2.45.040, 2.45.070, 2.50.020, 2.60.020,
2.60.030, 2.62.020, 2.65.020, 2.70.040, 2.75.030, 2.75.040, 2.75.070,
2.80.020, 2.80.040, 2.80.080, 2.85.040, 2.90.040, and Ch. 2.57 FWRC.
(Amending Ordinance Nos. 90-43, 90-72, 91-84, 91-93, 92-139, 92-141,
92-157, 93-186, 93-203, 94-216, 95-253, 96-258, 96-272, 96-280, 96-281,
96-282, 96-283, 97-285, 98-312, 98-322, 00-366, 01-409, 03-439, 04-477,
05-501, 06-531, 09-591, 10-669, 12-723, 12-725, 13-748,14-765, 14-767,
14-774, 19-871, 22-939 and 23-947)
WHEREAS, the various commissions, boards, and committees of the City perform an
important and valuable service to our community and should be able to operate as consistently and
efficiently as possible; and
WHEREAS, the proposed changes to the Federal Way Revised Code are designed to increase
consistency from one advisory body to another, increase functionality, to more clearly define those
functions of specific bodies expected by the City Council, and to ensure the code reflects current
practices within these groups; and
WHEREAS, Chapter 2.57 FWRC related to a CDBG Loan Advisory Committee has become
obsolete and should be repealed; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Ordinance No. 23- Page I of 46
Rev 1/22
Section 1. FWRC 2.45.010 is hereby repealed in its entirety
T-Iffe de-44-mitions in this seoien apply flffoughout this ehapter- unless the context elear4y Fequires
e ffi.. ofe .;l .-yiee n ssio .dam
uiaivaavii..i.
[c is
[[ 7e means any ene of the five eenmiissieners appointed te "Alterna
e9mmissioner7'
cc »
Section 2. FWRC 2.45.020 is hereby amended to read as follows:
2.45.020 Oreation AppointmentCivil service commission created - NERose.
There is hereby created a police civil service commission, eensistin of five membe~s -whe uha.l';e.
appeifAed by the mayor with the authority to exercise the powers and perform the duties established
by this chapter and by state law as set forth in Chapter 41.12 RCW in connection with the selection,
appointment, promotion, demotion and employment of employees of the police department. Two
The police chief shall be exempted from civil service, as well as a number of additional positions,
designated as the unclassified service, as selected by the police chief with the concurrence of the
mayor and the civil service commission as provided for in RCW 42-41.12.050. Volunteers, reservists,
part-time, or seasonal employees of the police department shall be exempted from civil service. The
Ordinance No. 23- Page 2 of 46
Rev 1/22
Section 3. FWRC 2.45.030 is hereby amended to read as follows:
2.45.030 EfigibRity Membership and appointment.
1 ) The civil service commission shall consist of up to five members who shall be appointed by the
mayor. Up to two alternate commissioners may be appointed to the commission by the maw
Callo person shall be appointed a commissioner or alternate commissioner unless that person is a
citizen of the United States, a resident of the city for at least enethree years immediately preceding
such appointment, and an elector (registered voter) of the county in which the commissioner resides.
(3) The term of office of the commissioners shall be for six _years and terms shall be staggered to
ensure that as few members as possible ma have terms expire at the same time.
(4) Commission members shall serve without compensation.
(5) Coinmissioners shall devote due time and attention to the performance of their specified duties.
(6) Each member has a responsibilily to disclose any actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
Section 4. FWRC 2.45.040 is hereby repealed in its entirety.
V, _ ■
Rev 1 /22
Section 5. FWRC 2.45.060 is hereby amended to read as follows:
2.45.060 Proceedings — Quorum.
(I) The commission shall hold regular meetings and such additional meetings as mg be required for
the proper discharge of their duties.
gjPwee- ma on of a ointed votin commissioners shall constitute a quorum= except when
alternate members may be counted towards a quorum as provided in subsection (3) of this section,
and the votes of three a ma'ori of resent votin members or alternates serving for quorum
purposes is sufficient
business to be deeided or- tfansaeAed-by to approve any action of the commission.
(2)(D Alternate commissioners shall have the right to participate in the debate and the deliberations
of the commission on the regular business of the commission. Alternate commissioners shall not be
part of the commission quorum and shall not move action or vote on matters coming before the
commission, except a provided ,n rubseetiens (3) a"'a (4) of 413is secti:,..in the event where a
meeting is scheduled and no quorum is present, an alternate member may contribute to the
establishment of a quorum such that the meeting may commence and proceed. If more than one
alternate is present, after the meeting is called to order. the chair shall specify which of the alternate
members is contributing to the quorum and mLay pqrticipate as a voti na member for the purposes and
duration of that meeting only, which shall be noted in the written record of the meeting.
(3)(D In the event a commissioner is disqualified from participation or otherwise unable to
participate in a hearing on employee discipline, an alternate commissioner
may serve in the place of the disqualified or absent commissioner. The alternate
Ordinance No. 23- Page 4 of 46
Rev 1 /22
commissioner shall be entitled to participate fully in such proceedings, and is authorized to vote on
the action before the commission consistent with subsection 3 of this section.
!R�E•.r�
Section 6. FWRC 2.45.070 is hereby repealed in its entirety.
2. 4-.070 r c„ .al powers andAmfiesz.
Section 7. FWRC 2.50.010 is hereby amended to read as follows:
2.50.010 £reaWArts commission created — Purpose.
There is hereby established a Federal Way arts commission hereinafter referred to as the arts
commission. The pumose of the arts commission is to serve in an advisory capacity to the city
council to represent the community's interest and provide input on the improvement and furtherance
of artistic and cultural activities within the city.
Section 8. FWRC 2.50.020 is hereby repealed in its entirety.
Ordinance No. 23- Page S of 46
Rev 1 /22
Section 9. FWRC 2.50.030 is hereby amended to read as follows:
2.50.030 Membership and aiapointment.
(1) The arts commission shall consist of up to nine members and up to two alternate members
appointed by the city council.
(2) The aAs commissie Commission members shall serve without compensation.
(3) Each member of the arts commission shall serve a term of three years. The city council shall
annually appoint new members to fill the expiring terms on the arts commission. If, for any reason, a
vacancy occurs during the terms of an arts commission member, the city council shall appoint anew
member to fill the unexpired term of that member. The city council may remove an arts commission
member at any time if the city council determines that member is not fulfilling his or her
responsibilities to the satisfaction of city council.
(4) Persons appointed to serve on the arts commission shall reside within the corporate limits of the
city during the members' term.
(5) To the extent practicable, appointments to the arts commission shall reflect a balance of interests
in fine and performing arts and preservation of cultural heritage.
6 Each member has a responsibility to disclose an actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
Section 10. FWRC 2.50.040 is hereby amended to read as follows:
Ordinance No. 23- Page 6 of 46
Rev 1/22
2.50.040 Officers — Staff — Operations.
LD The arts commission shall elect its officers, including a chair and vice chair and such other
officers, as it may deem necessary. Such officers shall occupy their respective offices for a period of
one year.
(aThe mayor shall appoint appropriate staff to assist the arts commission in the prepaFatien of it
preparing reports and records and performing other functions as ar-emay be necessary for the rp oper
operation of the arts commission.
The arts commission shall operate in accordance with its duly adopted bylaws. The commission
shall provide the City clerk with a copy of current bylaws which shall be maintained as part of the
City's official public records, and shall provide an updated copy to the clerk whenever amendments
are UpLoved.
4 The arts commission shall meet at least once per quarter. All meetings shall be open public
meetings, and the commission shall keep a written record of its pLoceedings which shall be a public
record all in accordance with state law.
(5) Civility and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
(6) A maiority of appointed voting members shall constitute a quorum, except when alternate
members ma be counted towards a quorum as provided in subsection 0 of this section and the
votes of a majority of present voting members or alternates serving for quorum purposes is sufficient
to a rove apy action of the commission.
(7) Alternate commissioners shall have the right to participate in the debate and the deliberations of
the commission on the regular business ofthe commission. Alternate commissioners shall not be 1?g
Ordinance No. 23- Page 7 of 46
Rev 1/22
of the commission quorum and shall not move action or vote on matters coming before the
commission, except in the event where a meeting is scheduled and no quorum is otherwise present,
an alternate member may contribute to the establishment of a quorum such that the meeting may
commence and proceed. If more than one alternate is present, after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contributingto o the quorum
and may_participate as a voting member for the purposes and duration of that meeting only, which
shall be noted in the written record of the meeting.
Section 11. FWRC 2.50.050 is hereby amended to read as follows:
2.50.050 Duties and Rresponsibilities.
The arts commission shall have the following responsibilities:
(3)(D T&iakiatelnitiate, sponsor., and conduct along with city staff, programs ealeulated to aimed at
furthering public awareness of and interest in fine and performing arts or the cultural heritage of the
city. The arts commission may develop these programs alone or in cooperation with any other
private, civic, or public body of the city, county, state, or federal government;
(2) Develop cooperation and coordination with local schools and local, regional, and national art
organizations in f n-thering the mission and goals of the -arts commission-,
{4}(D To expkweExplore ways and methods to obtain private, local, state, and federal funds to
promote art projects in the city;
Ordinance No. 23- Page 8 of 46
Rev 1/22
(5)(4) To advise Advise the city council and staff on the receipt of or purchase of works of art to be
placed on municipal property;
(6)�Q Advise and assist the city council and staff in connection with such other artistic and
heritage activities as may be referred to it by the city; and
(7)(0 �itPrepare and present an annual report in Decemb to the city council on its work and
the state of the arts in the city; and
(7) Formulate an annual work plan for presentation to and approval by the cily council.
Section 12. FWRC 2.55.010 is hereby amended to read as follows:
2.55.010 C—m%"Human services commission created — Purpose.
The human services commission is hereby created. The commission shall serve in an advisory
capacity to the city council and-txe make recommendations on matters includin ,but not limited
to the planning and funding of behavioral health, community services, prevention services, and
senior services.
Section 13. FWRC 2.55.020 is hereby amended to read as follows:
2.55.020 Quali€teations Term Membership and appointment.
(1) The human services commission shall consist of up to nine regular members and up to three
alternate members appointed by the city council.
(2) ommission members shall serve without compensation.
(3) Each member shall serve a term of three years. The city council shall annually appoint new
members to fill the expiring terms on the human services commission. If, for any reason, a vacancy
occurs during the term of a human services commission member, the city council shall appoint a new
member to fill the unexpired term of that member.
Ordinance No. 23- Page 9 of 46
Rev 1/22
(4jThe city council may remove a human services commission member at any time if the city
council determines that member is not fulfilling his or her responsibilities to the satisfaction of city
council.
(4}(Q Persons appointed to seeserve on the human services commission shall reside within the
corporate limits of the city.
{5} To the extent practicable, appointments shall reflect a balance of the range of human services
delivery interests in the community.
(b) Each member has a responsibility to disclose any actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
Section 14. FWRC 2.55.030 is hereby amended to read as follows:
2.55.030 Qfficers —_,Staff — Operations.
(bThe human services commission shall elect a chair and vice chair from among its voting
members. Such officers shall hold office for one year.
The mayor shall appoint appropriate staff to assist the human services commission in the
preparing_ reports and records and performing other functions as may be
necessary for the proper operation of the commission.
3 The human services commission shall operate in accordance with its duly adopted bylaws. The
commission shall provide the City clerk with a copy of current bylaws which shall be maintained as
part of the City's official public records, and shall provide an updated copy to the clerk whenever
amendments are approved.
The human services commission shall meet at least once PCT quarter ,
Ordinance No. 23- Page 10 of 46
Rev 1/22
. All meetings shall be open public
meetings, and the commission shall keep a written record of its proceedings which shall be apublic
record, all in accordance with state law.
5 Civilfty and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
(6) A maj grit of appointed voting members shall constitute a quorum, except when alternate
members mgy be counted towards a quorum as rovided in subsection 7 of this section and the
votes of a ma'ori of present voting members or alternates serving for quorum pwposes is sufficient
to approve an action of the commission.
(7) Alternate commissioners shall have the right to participate in the debate and the deliberations of
the commission on the regular business of the commission. Alternate commissioners shall not he part
of the commission quorum and shall not move action or vote on matters corning before the
commission, except in the event where a meeting is scheduled and no q uor um is otherwise present,
an alternate member may contribute to the establishment of a quorum such that the meeting may -
commence and proceed. If more than one alternate is present. after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contributingtquorum
and mayparticipate as a voting member for the purposes and duration of that meeting only, which
shall be noted in the written record of the meeting
Section 15. FWRC 2.55.040 is hereby amended to read as follows:
2.55.040 Duties and responsibilities.
The human services commission shall make reports and recommendations to the city council and
mayor- concerning human services issues, includine but not limited to the following responsibilities:
Ordinance No. 23- Page 11 of 46
Rev 1 /22
(1) Review the status of and make recommendations on the Bdevelopment f human
services programs in the cityq
(2) Provide recommendations on the priorities of human service needs within the
city-
(3) EvaluatioHReyiew and make recommendations on funding requests regarding human services
submitted to the cityq
(4) Evaluation and feN4e •r of -Assess the performance of individual human service organizations and
agencies within the ci :_
(5) Review -of Analyze city actions which may affect the availability and quality of human service
provisions in the city-q
(6) GoordinafienCoordinate with other groups and human services planning agencies and
organizatio -s
() Provide an annual report to the city council on the state of human services in the city; and
(8) Formulate an annual work plan for presentation to and approval by the city council.
Section 16. Chapter 2.57 FWRC is herby repealed in its entirety.
Ordinance No. 23- Page 12 of 46
Rev 1/22
•e+rt•11 L�iAR��'Zi�l i.11l!�iR�s _ _ _----_______— _-
7.57�vrganization Aad meetings.
Ordinance No. 23- Page 13 of 46
Rev 1 /22
..........
Section 17. FWRC 2.60.010 is hereby amended to read as follows:
2.60.010 Gr-eatedYouth commission created — Purpose.
There is hereby created and established a Federal Way youth commission in and for the city. The
ose of the youth commission shall be to afford an opportuniV for youth to engage with and learn
about localgovernment; serve as an advisory body to the city council contributing youth -focused
��ers�ective on policies, codeplanspropon policies, code, and practices; and provide input to the city council.
Ordinance No. 23- Page 14 of 46
Rev 1/22
other city boards and commissions, and city staff on youth programs, recreational activities, and
other issues of importance to youth.
Section 18. FWRC 2.60.020 is hereby repealed in its entirety.
Section 19. FWRC 2.60.030 is hereby repealed in its entirety.
Section 20. FWRC 2.60.040 is hereby amended to read as follows:
Ordinance No. 23- Page 15 of 46
Rev 1/22
2.60.040 Membership and :appointment.
(1) The youth commission may consist of —nine voting members and U to three alternates
appointed by the city council.
(2) The tCommission members shall serve without compensation.
(3) Each member shall serve a term of two years. The r;hr coon d shall amivally ap,poin! ne
.. be to fill the @v t: -- - _ If, for any reason, a vacancy occurs
e �LZ1T� iv'L'Silil VJS LI�V ,rL/uiaa vv11a1LLa.f.f1V11.
during the term of a youth commission member, the city council shall appoint a new member to fill
the unexpired term of that youth commission member. The city council may remove a youth
commission member at any time if the city council determines that member is not fulfilling his or her
responsibilities to the satisfaction of the city council. All .,..o,.,l. e fs of the y the _affi i shall
issiei
(4) Persons appointed to serve on the commission shall reside within the city of Federal Way city
limits duT-i g +he ..,o,, ber's *nn:c, attend high school within the city limits, or attend a high school
within the Federal Way public school district -during the members' terms.
(5) The city council will encourage applications to serve on the commission so, as much as
practicable, members may reflect a diverse cross-section of the students in the
community. Freshman, sophomores, juniors, and seniors are eligible.
(6) -T.,.. !ns f offfl e _nun fi em September 1 st to August 31 st. The youth commission is operational in
accordance with the Federal WE School District calendar.
Section 21. FWRC 2.60.050 is hereby amended to read as follows:
2.60.050 ResponsibiM4esDfficers — Staff — Operations.
crrivaysaat) to -
Ordinance No. 23- Page 16 of 46
Rev 1/22
(1) ueld regular- publie Fneet ngs at least enee a meet-hThe youth commission shall meet at least
once per quarter exce t no meetin swill beheld when school is not in
session per the Federal Warr School District calendar. And to All meetings shall be open public
meetings, and the commission shall keep a written record of its proceedings which shall be a public
record, all in accordance with state law;.
(2) >
The ma or shall appoint a ro riate staff to assist the 3Louth commission in pren4djjg reports and
records and performing other functions as may be necessary for the proper operation of the
commission.
(3) The youth commission shall elect its officers, including a chair and vice chair and such other
officers from among its voting members. Such officers shall occupy their respective offices for a
period of one year. The commission shall forward a list of its elected officers to the city clerk within
30 days of election.
(3) Adept (4) The youth commission shall adopt bylaws for the regular operation of the commission;
and. The commission shall provide the cily clerk with a copy of current bylaws which shall be
maintained as part of the city's official public records, and shall provide an updated copy to the clerk
whenever amendments are approved.
(5) Civility and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
(6) A majority of appointed voting members shall constitute a quorum, except when alternate
members maybe counted towards a quorum as provided in subsection (7) of this section, and the
votes of a Majori of resent votin members or alternates servin for uorum u oses is sufficient
Ordinance No. 23- Page 17 of 46
Rev 1 /22
to a rave aqy action of the commission.
Q Alternate commissioners shall have the right to participate in the debate and the deliberations of
the commission on the regular business ofthe commission. Alternate commissioners shall not be pare
of the commission quorum and shall not move action or vote on matters coming before the
commission, except in the event where a meeting is scheduled and no quorum is otherwise present,
an alternate member may contribute to the establishment of a quorum such that the meeting may
commence and proceed. If more than one alternate is present, after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contributiniz to the quorum
and mn participate as a voting member for the purposes and duration of that meeting only, which
shall be noted in the written record of the meetin .
Section 22. FWRC 2.60.060 is hereby amended to read as follows:
2.60.060 Staff-iiWaADuties and responsibilities.
The youth commission shall promote leadership skills and is appointed to represent the interests and
needs of their peers in their cymmun. The youth commission's goals and responsibilities shall be
to:
(1) Identify local youth concerns, brainstorm solutions, and report to city council
(2) Provide community youth with a forum for expressing interests and opinions;.
Ordinance No. 23- Page 18 of 46
Rev 1 /22
(3) Make the public aware of theyouth commission and its pro ram in an effort to place youth issues
before our citizens in a positive manner-
(4) Be available to serve as advisors providing ayouth perspective to the council and the council's
various boards commissions and task forces upon request;
5 Recommend outstanding outh.in the community for potential recognition by the council;
(6) Consult with the city council and recommend ways to improve the quality of life for young
people in the city;
(7) Provide an annual report to the city council on the state of youth in the city; and
L8) Formulate an annual work plan for presentation to and approval by the city council.
Section 23. FWRC 2.62.010 is hereby amended to read as follows:
2.62.010 Senior advisory commission created_— Purpose.
The city hereby creates the senior advisory commission. The purpose of the senior advisory
commission is to advise city council in all matters pertaining to older Americans and their needs,
includin , but not limited to: health and nutrition, transportation, housing, employment, and
recreational programs.
Section 24. FWRC 2.62.020 is hereby repealed in its entirety.
Section 25. FWRC 2.62.030 is hereby amended to read as follows:
Ordinance No. 23- Page 19 of 46
Rev 1/22
2.62.030 Membership and appointment.
(1) The senior advisory commission shall consist of up to nine members and pp to three alternate
members appointed by the city council. "~ member-..,.,.,.. serve as a voting member N�
(2)ion-Commission members shall serve without compensation.
(3) Each member shall serve a term of three years except that the first commissioners and alternates
shall be appointed for different terms as follows: three commissioners and one alternate to serve for a
period of one year, three commissioners and one alternate to serve for a period of two years, three
commissioners and one alternate to serve for a period of three years. The city council steal annually
. If, for any reason,
a vacancy occurs during the term of a senior advisory commission member or alternate, the city
council shall appoint a new member to fill the unexpired term.
The city council may remove a senior advisory commission member or alternate at any time if the
city council determines that member is not fulfilling his or her responsibilities to the satisfaction of
city council.
(5) Persons appointed to serve on the commission shall reside within the incorporated city limits.
(6) Each member has a responsibility to disclose aM�actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
Section 26. FWRC 2.62.040 is hereby amended to read as follows:
Ordinance No. 23- Page 20 of 46
Rev 1 /22
2.62.040 Officers — Bylaws— Staff.:-- O erations.
MThe city's senior advisory commission shall elect its officers, including a chair and vice chair and
such other officers as i! -gay deem Fteee,s.,,..' from amok its voting members. Such officers shall
occupy their respective offices for a period of one year. The commission shall forward a list of its
elected officers to the city clerk within 30 days of election.
(2) The mayor shall appoint Upropriate staff to assist the commission in preparing reports and
records and performing other functions as may be necessary for the proper operation of the
commission.
(RThe commission shall adopt bylaws and operate in accordance with its bylaws. The commission
shall provide the city clerk with a copy of current bylaws which shall be maintained as part of the
city's official public records, and shall provide an updated copy to the city clerk whenever
amendments are approved.
(4) The commission shall meet.at least once per quarter accordingto to its bylaws. All meetings shall
be open public meetings and the commission shall keep a written record of its proceedings which
shall be a public record, all in accordance with state law.
(5) Civility and decorum shall be observed by commission members and attendees and shall be
enforced b • the chair.
{6} A majorityof appointed voting members shall constitute a quorum, except when alternate
members may be counted towards a quorum as provided in subsection (7) of this section. and the
votes of ma'ori of present voting members or alternates serving for guorum pWoses is sufficient
to approve any action of the commission.
(7) Alternate commissioners shall have the right to participate in the debate and the deliberations of
Ordinance No. 23- Page 21 of 46
Rev 1 /22
the commission on the regular business ofthe commission. Alternate commissioners shall not be part
of the commission quorum and shall not move action or vote on matters coming before the
commission, except in the event where a meeting is scheduled and no quorum is otherwise present,
an alternate member ma contribute to the establishment of a guorum such that the meetingma
commence and proceed. If more than one alternate is present, after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contributing to the quorum
and may participate as a voting member for the purposes and duration of that meeting only, which
shall be noted in the written record of the meeting_
Section 27. FWRC 2.62.050 is hereby amended to read as follows:
2.62.050 Duties and Rresponsibilities.
The responsibilities of the senior advisory commission wi44include:
(3-)(D Consult with and provide recommendations to the city council and city staff on matters
pertaining to senior citizen participation in programs, policy matters, legislative agendas for state law
makers, and any other matters that affect senior citizens. The commission shall identify issues related
to senior citizens in the community by working with residents, service providers, city council, the
mayor's office, and cijy staff.
(4)(Q Encourage and promote activities meeting the needs of senior citizens.
(5XD Evaluate and provide input on communication strategies and de4e milie e ff-006 e stf4e ie for
Ordinance No. 23- Page 22 of 46
Rev 1/22
'^ tifig ,, kh outreach to the senior citizens' communities.
(4) Prepare and present an annual report to the city council on its work and the state of senior citizens
in the city.
(6)(5j Formulate-afyeafl3_ an annual work plan for presentation to and approval by the ct council.
Section 28. FWRC 2.65.010 is hereby amended to read as follows:
2.65.010 Gma"Diversi commission created — Purpose.
The Federal Way diversity commission is hereby created and established for the city. The purpose of
the diversity commission is to engage with under -represented communities to solicit feedback and
information that would help identffy opportunities to address issues of diversi romote diversity
programs, and provide guidance to the city council to create a more equitable, accessible, safe,
welcoming and inclusive government and gy um ity.
Section 29. FWRC 2.65.020 is hereby repealed in its entirety.
Section 30. FWRC 2.65.030 is hereby amended to read as follows:
2.65.030 Membership and appointment.
(1) The diversity commission shall consist of up to nine voting, members appointed by the city
council. Alternate members may be appointed as determined by the city council,
(2) The dive,-si.I .� —Commission members shall serve without compensation.
(3) Each member shall serve a term of three years.
Ordinance No. 23- Page 23 of 46
Rev 1/22
members te Q the expiring teffns en the dive ity eenw issi If, for any reason, a vacancy occurs
during the term of a diversity commission member, the city council shall appoint a new member to
fill the unexpired term of that member.
The city council may remove a diversity commission member at any time if the city council
determines that member is not fulfilling his or her responsibilities to the satisfaction of city council.
(4) E eefive November 1, -2 (5) All persons appointed to serve on the commission shall reside
within the corporate limits of the city. .
IRTM Qa Srfll.Yial.f'
To the extent practicable, appointments shall reflect the range ofhuman differences including,
but not limited to: race, ethnicity, gender, gender identity, sexual orientation, age, socioeconomic
status, religious affiliation, and national origin diversity of a4 of the o4y.
Section 31. FWRC 2.65.040 is hereby amended to read as follows:
2.65.040 Duties and responsibilities and objeetiyes.
The responsibilities ofthe diversity commissiontz
tasks in -include the following E)fan. of ity:
(1) T-e-pProvide a forum that will encourage input from ew the ci 's eulturally diverse
inhabitants to help shape the city's vision.
(2) 'Fe pr- Conduct outreach to the community in an effort to place the issue of diversity before
Ordinance No. 23- Page 24 of 46
Rev 1 /22
our citizens in a positive and unifying manner.
(3) To ident...j.Identify obstacles that mqy impede access to city government for a'� the
community's diverse members.
(4) Prepare and present an annual report to the city council on its work and the state of diversify
matters in the city.
(5) Formulate a yearly work plan for presentation to and approval b, testy council.
Section 32. FWRC 2.65.050 is hereby amended to read as follows:
2.65.050 Officers — Staff — Operations.
(1) The eity-diversity commission shall elect its officers, including a chair and vice chair and such
other officers as it ,,,,,y dee,,, „eeessa. From among its voting members. Such officers shall occupy
their respective offices for a period of one year. The commission shall forward a list of its elected
officers to the city clerk within 30 days of election.
glThe mayor shall appoint appropriate staff to assist the commission
in the pr-epa-ratien of preparing reports and records and performing other functions as are maybe
necessary for the rp oper operation of the commission.
(33) The commission shall operate in accordance with its duly adopted bylaws. The commission shal I
provide the city clerk with a copy of current bylaws which shall be maintained as part of the city's
official public records, and shall provide an updated copy to the clerk whenever amendments are
approved.
(4) The commission shall meet at least once per quarter. All meetings shall be open public meetings,
Ordinance No. 23- Page 25 of 46
Rev 1/22
and the commission shall keep a written record of its proceedings which shall be a public record all
in accordance with state law.
5 Civili and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
6 A m&rit, of appointed voting members shall constitute a quorum, except when alternate
members may be counted towards a quorum as provided in subsection (7) of this section, and the
votes of a majority of present voting members or alternates serving for quorum purposes is sufficient
to approve any action of the commission.
7 Alternate commissioners shall have the right to participate in the debate and the deliberations of
the commission on the reizular business of the commission. Alternate commissioners shall not be part
of the commission quorum and shall not move action or vote on matters coming before the
commission, except in the event where a meeting is scheduled and no quorum is otherwise Present,
an alternate member may contribute to the establishment of a quorum such that the meeting may
commence and proceed. If more than one alternate is present, after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contributing to the quorum
and MU participate as a voting member for the purposes and duration of that meeting only, which
shall be noted in the written record of the meeting.
Section 33. FWRC 2.70.010 is hereby amended to read as follows:
2.70.010 Creation o f dDisability board created -- Purpose.
Pursuant to the authority of Chapter 41.26 RCW, there is created a Federal Way disability board
("board") having jurisdiction over members of Plan I of the law enforcement officers' and fire
fighters' retirement system.
Ordinance No. 23- Page 26 of 46
Rev 1 /22
Section 34. FWRC 2.70.020 is hereby amended to read as follows:
2.70.020 F-IMe4i0tts-"dOuties and responsibilities.
The board shall perform all functions, exercise all powers, and make all determinations as may be
specified in Chapter 41.26 RCW and as the same may be amended from time to time. The board is
authorized to promulgate rules and regulations to aid the administration of matters presented to the
board. Such rules and regulations shall be reduced to writing and a copy thereof shall be filed with
the city clerk for examination by the public.
Section 35. FWRC 2.70.030 is hereby amended to read as follows:
2.70.030 Membership and appointment.
(I)Appe4Etmen Board members are to be appointed or elected as provided by RCW 41.26.110, and
this chapter. All members of the board shall serve for a two-year term. Vacancies shall be filled for
the unexpired terms of a member whose death, resignation, or removal creates a vacancy. The board
shall consist of five voting members as follows:
(a) Two members from the Federal Way city council to be appointed by the mayor, subject to
approval by the Federal Way city council;
(b) One law enforcement officer, active or retired, who is or was employed by the city, or an
alternative member roresenting the interest of law enforcement officers elected pursuant to
RCW 41.26.I 10; and
(c) Two members from the public at large who have been a resident of the city for at least one
year immediately preceding such appointment, and who are electors (registered voters) of the
county in which they reside, to be appointed by the other three members appointed pursuant to
subsections (1)(a) and (b) of this section.
Ordinance No. 23- Page 27 of 46
Rev 1 /22
(d) In addition to the voting members, the mayor may serve, or he may appoint an employee of
the city to serve, as an ex officio member without authority to vote. The ex officio member shall
serve at the will of the mayor.
(e) The board shall elect from its membership a chair who shall serve a one-year term.
(2) Cempansafien. Th bBoard members shall reeeive neserve without compensation-fef4heir-
setwice,
(3) Each member has a responsibility to disclose any actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
Section 36. FWRC 2.70.040 is hereby repealed in its entirety.
1-714a0Terin Vaeancies
T S!!!T!�"!�S!Zfi1T!*1'�� _ . i�iil.T.�lll�lT�SICIifT�Sf11T.WORM. .
Section 37. FWRC 2.75.010 is hereby amended to read as follows:
2.75.010 GreatiouLofting tax advisory committee created — Purpose.
There is hereby created a city lodging tax advisory committee consistent with RCW 67.28.1817, to
serve the functions as prescribed in Chapter 67.28 RCW.
Section 38. FWRC 2.75.020 is hereby amended to read as follows:
2.75.020 Membership and appointment.
MThe membership of the lodging tax advisory committee is govemed by RCW 67.28.1817 sl!be
Ordinance No. 23- Page 28 of 46
Rev 1 /22
appointed by the e4yeouneil and shall consist of at least five members appointed by the cily council:
one member shall be an elected official of the city who shall serve as the chair; at least two members
shall be representatives of businesses required to collect the tax, and at least two members shall be
persons involved in activities authorized to be funded by revenue received from the tax. The number
of members who are representatives of businesses required to collect tax under this chapter shall
equal the number of members who are involved in activities authorized to be funded by revenue
received under this chapter.
(2) All members of the committee shall serve a two-year term, except that the initial committee shall
have one member representing the lodging industry and one member representing organizations
receiving the funds serve a one-year term in order to establish a staggered term of the office.
(3) Each member has a responsibility to disclose any actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
4 The council mqy review the membership of the committee and make such changes as the council
may deem appropriate. The total number of members may be increased or decreased by motion of the
council duly adopted, but the number of members shall not be less than five and the number of
members representing businesses that are taxed and those members representing activities that may
be funded by the tax must be equal at all tirnes, consistent with subsection (1) of this section and
RCW 67.28.1817.
Section 39. FWRC 2.75.030 is hereby repealed in its entirety.
r'.irr�{i�JlfIR�JCiR9� _ s.l.��l
Ordinance No. 23- Page 29 of 46
Rev 1/22
Section 40. FWRC 2.75.040 is hereby repealed in its entirety.
Section 41. FWRC 2.75.050 is hereby amended to read as follows:
2.75.050 Changes to membeFshi Officers — Staff — Operations.
�+• f t al r b i f the it duly adopted but the number of-member-9 h l
� � review, p��-LIQTCCTI l"V'I Ll A►�' L V 4Ll l�ri � � �a�t
{ 1) The committee shall operate in accordance with its duly adopted bylaws. The committee shall
provide the city clerk with a copy of cwrrent bylaws which shall be maintained as part of the city's
official public records, and shall provide an updated copy to the city clerk whenever amendments are
approved.
aThe mayor shall appoint appropriate staff to assist the committee in preparing
reports and records
and performing other functions as may be necessary for the proper operation of the committee.
(3) The committee shall meet in accordance with the commission's bylaws. The committee shall
hold open public meetings and keep a written record of its proceedings which shall be a public
record all in accordance with state law.
(4) Civility and decorum shall be observed by commission members and attendees and shall be
Ordinance No. 23- Page 30 of 46
Rev 1/22
enforced by the chair.
Section 42. FWRC 2.75.060 is hereby amended to read as follows:
2.75.060 Submission,; to the eemam� Duties and responsibilities.
MThe city council shall submit to the lodging tax advisory committee, for its review and comments
proposals on:
.{4)La) The imposition of a tax pursuant to Chapter 67.28 RCW;
(2)(121 Any increase in the rate of such a tax;
{3-}Lc) Repeal of an exemption from such a tax; or
(4)Ld) A change in the use of the revenue received from such a tax.
(aThe city council shall submit such proposals to the committee at least 45 days before taking final
action on any such proposal. Comments by the committee should include an analysis of the extent to
which the proposal will accommodate for tourists or increase tourism, and the extent to which the
proposal will affect the long-range stability of the special fund created for the lodging tax revenues.
The recommendation by the committee to the city council shall be a nonbinding recommendation.
(3) The committee may establish bylaws for the conduct of meetings, voting, review, analysis, and
preparation of comments. The committee shall provide the city clerk with a copy of current bylaws
which shall be maintained as part of the ci 's official public records and shall provide an update
copy to the city clerk whenever amendments are approved.
Section 42. FWRC 2.75.070 is hereby repealed in its entirety.
The committee may establish administrative pfeeedures for- the conduct of r
voting, revi
Ordinance No. 23- Page 31 of 46
Rev 1 /22
Section 44. FWRC 2.80.010 is hereby amended to read as follows:
2.80.010 C-m*"Indeipendent salary commission created — Purpose.
There is hereby established a Federal Way independent salary commission hereinafter ref Ito a
the independent nalafy a .rf,r.4ssi n pursuant to RCW 35.21.015. The purpose of the commission
shall be to review and establish the salaries of the ma or and the councilmembers as provided b
RCW 35.21.015.
Section 45. FWRC 2.80.020 is hereby repealed in its entirety.
r�.:-�.......rs.....rr.:.:�.:.:a':a-- ..............
MUM M
Section 46. FWRC 2.80.030 is hereby amended to read as follows:
2.80.030 Membership and appointment.
(1) The independent salary commission shall consist of up to five voting members and W to two
alternate members appointed by the mayor and approved by the city council.
(2) The independent salary commission shall serve without compensation.
(3) Each member of the independent salary commission shall serve a term of four years, except that
the first five commission members shall be appointed for different terms, as follows: one member to
serve for a period of one year, one member to serve for a period of two years, one member to serve
for a period of three years, and two members to serve for a period of four years. The mayor, with the
Ordinance No. 23- Page 32 of 46
Rev 1 /22
approval of the city council, may appoint alternate independent salary commission members as the
need arises.
(4) No member may be appointed to more than two terms on the independent salary commission
whether or not those terms are held consecutively.
(5) No person shall be appointed to serve as a voting member or alternate member ofthe independent
salary commission unless that person is a citizen of the United States, a resident of the city for at
least one year immediately preceding such appointment, and an elector (registered voter,,) of the
county in which the member resides.
(6) No city officer, official, or employee of the city or any of their immediate family niembers may
serve on the commission. "Immediate family member, " as used in this section, means the parents,
spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not
living in the household of the officer, official or employee.
Q If, for any reason, a vacancy occurs during the term of an independent salary commission
member, the mayor shall appoint, with the approval of the city council, a new voting or alternate
member to fill the unexpired term of that voting or alternate member.
(6)M The city council may remove an independent salary commission member at any time for cause
of incapacity, incompetence, neglect of duty, or malfeasance in office or for a disqualifying change
of residence.
(9) Each member has a responsibility to disclose any actual or potential conflicts of interest prior to
being appointed and as they may arise at any time thereafter.
Ordinance No. 23- Page 33 of 46
Rev 1 /22
Section 47. FWRC 2.80.040 is hereby repealed in its entirety.
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Section 48. FWRC 2.80.050 is hereby amended to read as follows:
2.80.050 Officers — Staff — Operations.
(1) The independent salary commission shall elect a chair and vice chair from among its appointed
voting members. Such officers shall hold office for two years. The independent salary commission
may ffeva time to tifne establi and publish mles efpr-eeedufeadopt bylaws for the efficient and fair
conduct of its business, consistent with state law and city ordinance. The commission shall provide
the City clerk with a copy of current bylaws which shall be maintained as part of the city's official
public records, and shall provide an updated copy to the city clerk whenever amendments are
approved.
(2) The mayor shall appoint appropriate staff to assist the independent salary commission in
prepafation fitr preparing_ reports and records and performing other functions as are may be
Ordinance No. 23- Page 34 of 46
Rev 1/22
necessary for the proper operation of the commission.
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The commission shall hold open public meetings and keep a written record of its proceedings which
shall be a public record all in accordance with state law.
(4) The independent salary commission shall meet at 'east cries in 2003 awa in each even year
thereafter to eenside, u4. 1ptht--, or- net to review existing salaries and adjust them if
appropriate. This meeting shall occur no later than April 30t4; in any given year, and the commission
shall review and, if it so determines, amend and file its schedule of salaries with the city clerk no
later than May 31 St. If necessary, the commission will also meet upon any other call by the chair, the
mayor or by the majority vote of the city council.
(5) free A rnaiority of appointed voting_members shall constitute a quorum, and the votes of twee
that Ma
jod of a ointed voting members shall be sufficient for the decision of all matters and the
transaction of all business to be decided or transacted by the independent salary commission.
(6) Civility and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
Section 49. FWRC 2.80.060 is hereby amended to read as follows:
2.80.060 Duties and Rresponsibilities.
The independent salary commission shall have the following responsibilities:
(1) TF studyStudy the relationship of salaries to the duties of the mayor and the city councilmembers
and to establish a salary by either increasing or decreasing the existing salary for each position by an
Ordinance No. 23- Page 35 of 46
Rev 1/22
affirmative vote of not less than three members;
(2) To revie Review and file its salary schedules not later than May 31, 2003, of every even
year thereafte ;
(3) T-o-sSubmit each salary schedule to the city clerk, who will publish the complete schedule two
times, at least one week apart. The second publication date will be the official filing date. The
schedule will become effective 30 days after this date.
Section 50. FWRC 2.80.070 is hereby amended to read as follows:
2.80.070 Salary schedule - Effective date — Sala A es Referendum.
(1)The commission's established or amended salary schedule will become effective in the amounts,
at the times, and under the conditions established in the schedule. Once filed, the schedule shall be
incorporated into the city budget without further action of the city council or salary commission.
Salary increases established by the commission shall be effective as to the mayor and all city
councilmembers regardless of their terms of office. Salary decreases established by the commission
shall become effective as to incumbents at the commencement of their next subsequent terms of
office. Existing salaries for the mayor and councilmembers established by city ordinance and/or city
budget shall remain in effect unless and until changed in accordance with the provisions of this
chapter. The terms and conditions of the commission's adopted salary schedule will remain in effect
until amended under the terms and conditions of a new salary schedule filed in accordance with this
chapter.
(2) The conunission's adopted salary schedule shall be subject to referendum_ petition by the people
of the city in the same manner as a city ordinance upon filing of such petition with the city clerk
within 30 days after the official filing date of the salary schedule. In the event of the filing of a valid
Ordinance No. 23- Page 36 of 46
Rev 1/22
referendum petition, the salary increase or decrease shall not go into effect until approved by vote of
the people.
3 Referendum measures under this section shall be submitted to the voters of the city at the next
following; general or municipal election occurring 3 0 days or more after the petition is filed and shall
be otherwise governed by the provisions. ofthe State Constitution or other laws generally applicable
to referendum measures.
Section 51. FWRC 2.80.080 is hereby repealed in its entirety.
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Section 52. FWRC 2.85.010 is hereby amended to read as follows:
2.85.010 C-Fea"Parks and recreation commission created — Purpose.
There is hereby established a parks and recreation commission. The purpose of the parks and
recreation commission is to work with city staff in an advisory capacity on matters pertaining to
parks, open space, natural areas, trails, and recreational facilities and programs for the purpose of
Ordinance No. 23- Page 37 of 46
Rev 1/22
informing, advising, or recommending actions to the citycouncil.
Section 53. FWRC 2.85.020 is hereby amended to read as follows:
2.85.020 Membership and appointment.
(1) The parks and recreation commission shall consist of at least -up to nine voting members
appointed by the cLV council and
may eansist of up to 11 mefnbeFs by appointing the allemate(s) as a-
member- or- up to two alternate commission members.
(2) The par4s and reereation commissienCommission members shall serve without compensation.
(3) Each member shall serve a term of three years. The oily eouneil shall apmua4ly appoint ne
If, for any reason, a
vacancy occurs during the term of a parks and recreation commission member, the city council shall
appoint a new member to fill the unexpired term of that member.
The city council may remove a parks and recreation commission member at any time if the city
council determines that member is not fulfilling his or her responsibilities to the satisfaction of city
council.
f 4)Q Persons appointed to serve on the commission shall reside within the corporate limits of the
city during the members' terms.
(-S)& To the extent practicable, appointments shall reflect the diversity of all recreational needs of
the e4ycommuni .
7 Each member has a responsibility to disclose any actual or l2otentia] conflicts of interest prior to
Ordinance No. 23- Page 38 of 46
Rev 1/22
being appointed and as they ma arise at any time thereafter.
Section 54. FWRC 2.85.030 is hereby amended to read as follows:
2.85.030 Officers — Staff — Operations.
The city parks and recreation commission shall elect its officers, including a chair and vice chair
and such other officers as it may tem neeessafyfrom among its appointed voting members. Such
officers shall occupy their respective offices for a period of one year.
Q The mayor shall appoint appropriate staff as ► e or she deems .,ppr-opfiate to assist the commission
in *'ie- prep T-afi n ef:fs preparing reports and records and performing other functions as ampjay be
necessary for the roper operation of the commission.
(33) The commission shall operate in accordance with its duly adopted bylaws. The commission shall
provide the cily clerk with a copy of current bylaws which shall be maintained as part of the ci 's
official public records, and shall provide an updated copy to the clerk whenever amendments are
approved.
(4) The commission shall meet at least once per quarter, in accordance with the commission's
bylaws. The commission shall hold ❑ en ublic meetings and keep a written record of its
proceedings which shall be a public record all in accordance with _state law:
(5) Civility and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
6 A ma'ori of appointed voting members shall constitute a quorum, except when alternate
members may be counted towards a quorum as provided in subsection (7) of this section, and the
votes of a maXority of present voting members or alternates serving for quorum_ purposes is sufficient
to approve any action of the commission.
Ordinance No. 23- Page 39 of 46
Rev 1/22
(7) Alternate commissioners shall have the right to participate in the debate and the deliberations of
the commission on the regular business of the commission. Alternate commissioners shall not be part
of the commission quorum and shall not move action or vote on matters coming before
commission, except in the event where a meeting is scheduled and no quorum is otherwise present,
an alternate member mgy contribute to the establishment of a quorum such that the meeting ma
commence and proceed. If more than one alternate is present, after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contributing to the quorum
and mgy 12articipate, as a voting member for the pgooses and duration of that meeting only, which
shall be noted in the written record of the meeting.
Section 55. FWRC 2.85.040 is hereby repealed in its entirety.
Section 56. FWRC 2.85.050 is hereby amended to read as follows:
2.85.050 Duties and Aresponsibilities.
The parks and recreation commission shall have the following responsibilities:
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(2) Review and make recommendations on matters regarding policies and goals of the adopted
park and recreation and open space comprehensive plan;
(3) gjReviewi-ng and make recommendations on capital improvement program planning and related
Ordinance No. 23- Page 40 of 46
Rev 1/22
iffter4areal., and lease agreements;
(4) Provide input on recreation programs, facility use
policies., and other matters;
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(4) Prepare and Present an annual report to city council on its work and the state of parks and
recreation in the ci • and
(5) Formulate an annual work plan for presentation to and approval by the city council.
Section 57. FWRC 2.90.010 is hereby amended to read as follows:
2.90.010 CreationPlanning commission created — Purpose.
The city hereby creates a planning commission consistent with Chapter 35A.63 RCW.
Section 58. FWRC 2.90.020 is hereby amended to read as follows:
2.90.020 Membership and appointment.
(1) The planning commission shall consist of up to seven voting members and up to three alternate
members appointed by city council who are residents of the city with interest in land use and
plaiming issues and a commitment to the planned development of the community. ^^ �
Ordinance No. 23- Page 41 of 46
Rev 1/22
(34(2) Each member and alternate member shall serve a term of four years.
annually appoint new mer-nbei-; to fill the expiring tefms on the planning . If, for any
reason, a vacancy occurs during the term of a planning commission votinRmember or alternate
member, the city council shall appoint a new member or alternate member to fill the unexpired term.
aThe city council may remove a planning commission voting member or alternate member at any
time if the city council determines that the voting member or alternate member is not fulfilling his or
her responsibilities to the satisfaction of the city council.
(4) Commission members shall serve without compensation.
Section 59. FWRC 2.90.040 is hereby repealed in its entirety.
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Section 50. FWRC 2.90.050 is hereby amended to read as follows:
2.90.050 Rules of proeedur Officers — Staff — Operations.
Ordinance No. 23- Page 42 of 46
Rev 1 /22
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(1) The city plannin commission shall elect its officers, including a chair and vice chair and such
other officers as it may deem necessary, from among, its appointed voting, members. Such officers
shall occupy their respective offices for a period of one year.
2 The ma or shall a oint gppropriate staff to assist the commission in preparing reports and
records and performing other functions as may be necessary for the proper operation of the
commission.
(3) The commission shall operate in accordance with its duly adopted bylaws. The commission shall
provide the cily clerk with a copy of current bylaws which shall be maintained as paTt of the ci 's
official public records, and shall provide an updated copy to the city clerk whenever amendments are
approved.
(4) The commission shall meet at least once per quarter,_ in accordance with the commission's
bylaws. The commission shall hold open public meetings and keep a written record of its
proceedings which shall be a public record, all in accordance with state law.
(5) Civility and decorum shall be observed by commission members and attendees and shall be
enforced by the chair.
(6) A majority of appointed voting members shall constitute a quorum, except when alternate
members ma be counted towards a quorum as provided in subsection 7 of this section and the
votes of a majority of present voting members or alternates serving for gLinrUM p!u poses is sufficient
to approve any action by the commission.
(7) Alternate commissioners shall have the right to participate in the debate and the deliberations of
Ordinance No. 23- Page 43 of 46
Rev 1 /22
the commission on the regular business of the commission. Alternate commissioners shall not be part
of the commission quorum and shall not move action or vote on matters coming before the
commission, except in the event where a meetin is. scheduled and no quorum is otherwise present,
an alternate member may contribute to the establishment of a quorum such that the meeting may
commence and proceed. If more than one alternate is present, after the meeting is commenced or
called to order, the chair shall specify which of the alternate members is contribu#in to the g m
and may_participate as a voting member for the purposes and duration of that meeting only, which
shall be noted in the written record of the meeting.
Section 61. FWRC 2.90.060 is hereby amended to read as follows:
2.90.060 Duties and
resjponsibilifies.
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The jurisdiction, powers and authority of the planning commission, as these relate to matters covered
by FWRC Title 19, are established in Chapter 19.80 FWRC. In addition, the city council may, from
time to time, grant to the planning commission such other jurisdiction, powers, duties, and authority
as city council deems appropriate and consistent with state and city law.
Section 62. Severability. Should any section, subsection, paragraph, sentence, clause, or
phrase of this ordinance, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
ordinance or its application to any other person or situation. The City Council of the City of Federal
Ordinance No. 23- Page 44 of 46
Rev 1/22
Way hereby declares that it would have adopted this ordinance and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections,
subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Section 62. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 63. Ratification. Any act consistent with the authority and prior to the effective date
of this ordinance is hereby ratified and affirmed.
Section 64. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
. 2021
ATTEST:
CITY OF FEDERAL WAY:
JIM FERRELL, MAYOR
STEPHANIE COURTNEY, CMC, CITY CLERK
APPROVED AS TO FORM:
J. RYAN CALL, CITY ATTORNEY
Ordinance No. 23- Page 45 of 46
Rev 1 /22
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 23- Page 46 of 46
Rev 1/22