Commission Code UpdatesCommission Code
Udpates
City Council Special Meeting
May 2, 2023
Overview
Boards, Commissions, and Committees generally
Project Goals and Objectives
Overview of Proposed Changes
Next Steps
Questions and Input
Boards, Commissions, and
Committees (BCCs)
Statutory Commissions
Civil Service Commission
Disability Board
Lodging Tax Advisory
Committee
Independent Salary
Commission
Planning Commission
Council Commissions
Arts Commission
Human Services Commission
CDBG Loan Review Advisory
Committee
Youth Commission
Senior Advisory Commission
Diversity Commission
Parks and Recreation
Commission
Project Goals & Objectives
Review of all code chapters for commissions,
committees, and boards to make necessary
technical changes for consistency
Ensure the code is accurate, up to date, and reflects
current practices
Provide additional clarity of direction, goals, and
roles
Proposed Ordinance
General Changes:
Consolidates sections, adjusts organization and titles
of sections to promote uniformity, and adds
consistent language and requirements
Updates to purpose and goals statements for each
commission where needed, clarified commission
roles
Made membership levels "up to" certain amounts for
flexibility and adjusted amounts to reflect current
practices and availability
Proposed Ordinance
General Organization:
(Commission Hamel created —Purpose
Contains the creation statement and provides general
information about the purpose/goal of the commission
Membership and appointment
Sets the number of members (voting and alternate),
qualifications for membership, etc.
Officers — Staff— Operations
Officers, meeting frequency and procedures, support staff
Duties and Responsibilities
Describes what BCCs must do and expectations on the
focus of their work
Proposed Ordinance
Additional General Changes
New language for conflict of interest disclosure
Consistent language for open public meetings, records of
proceedings, and members serving in volunteer capacity
Minimum meeting amounts (quarterly) for advisory BCCs
New language for civility and decorum
Quorums are majority of members, not specific #s
Allowed alternates to be able to count towards a quorum,
requires chairs to specify which alternate will serve for
the duration of the meeting
Annual work plans and status reports (written or verbal)
Proposed Ordinance
Civil Service Commission — Statutory Commission
Proposed repeal of definitions as they are not needed
Adjusted language for consistency with state law
Statute sets membership at 3, FWRC sets at 5. Council can
provide for more members than what is set in law, just not
less. If Council wants to appoint fewer than 5, it can under
adjusted language.
Changes consistent with the general changes
Proposed Ordinance
Arts Commission
Updates to the purpose statement for clarity and to
reflect current practice:
NEW: "The purpose of the arts commission is to serve in
an advisory capacity to the city council to represent the
community's interest and provide input on the improvement
and furtherance of artistic and cultural activities within the
city."
OLD: "The purpose of the arts commission shall consist
primarily of advising the city council and staff of the
improvement and furtherance of all artistic and cultural
activities within the city."
Added language on appointing up to 2 alternate
members to reflect actual practice
Proposed Ordinance
Human Services Commission
Updates to purpose statement:
"The commission shall serve in an advisory capacity to the
city council and make recommendations on matters
including, but not limited to, the planning and funding of
behavioral health, community services, prevention
services, and senior services."
Removed language referencing specific
organizations/entities from FWRC 2.55.040 to make it
more flexible and general
Changes consistent with the general changes
Proposed Ordinance
CDBG Loan Review Advisory Committee
Proposed repeal. Obsolete.
Proposed Ordinance
Youth Commission
Updated purpose/goals to clarify scope and role:
NEW: "The purpose of the youth commission shall be to afford
an opportunity for youth to engage with and learn about local
government; serve as an advisory body to the city council
contributing a youth -focused perspective on policies, code,
plans, proposals, and practices; and provide input to the city
council, other city boards and commissions, and city staff on
youth programs, recreational activities, and other issues of
importance to youth."
OLD: "The youth commission shall serve as an advisory body to
the city council, other city boards, commissions and city staff on
issues such as youth programs, recreational activities, dance
clubs and other issues of importance to youth."
Proposed Ordinance
Youth Commission (cont'd)
Adjusted member amounts to reflect current practice
Clarified language around diversity of appointees
Language consistent with previous changes to increase
grade levels for eligibility and ensuring running start and
homeschooled kids are eligible
Clarified no meetings occur outside of the school year
Adjustments to duties and responsibilities of Commission
to refresh for the present day while maintaining intent
Proposed Ordinance
Youth Commission refreshed duties/responsibilities:
Promote leadership skills and represent the interests and needs of their
peers in their community;
Identify local youth concerns, brainstorm solutions, and report to city council;
Provide community youth with a forum for expressing interests and opinions;
Make the public aware of the youth commission and its program in an effort
to place youth issues before our citizens in a positive manner;
Be available to serve as advisors providing a youth perspective to the
council and the council's various boards, commissions, and task forces upon
request;
Recommend outstanding youth in the community for potential recognition by
the council;
Consult with the city council and recommend ways to improve the quality of
life for young people in the city;
Provide an annual report to the city council on the state of youth in the city;
and
Formulate an annual work plan for presentation to and approval by the city
council.
Proposed Ordinance
Senior Advisory Commission
Rearranged to improve flow
Updated purpose statement to refresh/clarify scope/role:
NEW: "The purpose of the senior advisory commission is to
advise city council in all matters pertaining to older Americans
and their needs, including, but not limited to: health and nutrition,
transportation, housing, employment, and recreational
programs."
OLD: "The senior advisory commission's purpose is to advise city
council, the mayor, and city staff on policies, community
engagement, and delivery of senior citizens programs and to
provide outreach to the community. The commission shall identify
issues related to senior citizens in the community by working with
residents, service providers, city council, the mayor's office, and
city staff.
Proposed Ordinance
Diversity Commission
Updated purpose/goals statement to refresh it and clarify
scope and role and reemphasize purpose and importance
of diversity and inclusion:
NEW: "The purpose of the diversity commission is to engage with
under -represented communities to solicit feedback and
information that would help identify opportunities to address
issues of diversity, promote diversity programs, and provide
guidance to the city council to create a more equitable,
accessible, safe, welcoming and inclusive government and
community.
OLD: "The purpose of the diversity commission is to advise the
city council and city staff on policy matters to ensure all members
of our diverse community are part of the decision equation.
Proposed Ordinance
Diversity Commission (cont'd.)
Adjusted language supporting membership and
representation by the range of the diversity spectrum
Recommended removal of prioritization of duties and
responsibilities to increase flexibility and be consistent
with other BCCs
Proposed Ordinance
Disability Board — Statutory Board
Necessary updates to make the code consistent with
controlling state statutes
Changes consistent with general changes
Proposed Ordinance
Lodging Tax Advisory Committee — Statutory Committee
Necessary updates to make the code consistent with
controlling state statutes
Changes consistent with general changes
Proposed Ordinance
Independent Salary Commission — Statutory Commission
Provided additional detail and statutory references
Changes consistent with general changes
Proposed Ordinance
Parks & Recreation Commission
Updated purpose/goals to clarify scope and role
NEW: "The purpose of the parks and recreation commission
is to work with city staff in an advisory capacity on matters
pertaining to parks, open space, natural areas, trails, and
recreational facilities and programs for the purpose of
informing, advising, or recommending actions to the city
council."
OLD: "The purpose of the parks and recreation commission
shall consist primarily of advising the city council and city staff
on policy matters involving acquisition, development and
significant operational impacts of parks and recreation
department facilities and programs."
Other changes consistent with general changes
Proposed Ordinance
Planning Commission
Changes consistent with general changes for uniform
organization throughout the code
Next Steps
Receive Council input today
Staff will make adjustments
Bring to next Council Meeting for First Reading
Questions
and
Input