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01-103525 (2) CITY OF !� •- "' fly CITY HALL 33530 1st Way South (253) 661-4000 PO Box 9718 Federal Way, WA 98063-9718 Mr. Tawfig Sharba October 9, 2001 BC Auto Sales, Inc. 34415 Pacific Highway South Federal Way, WA 98003 Re: File No: 01-103525-000-00-PC; PREAPPLICATION CONFERENCE SUMMARY BC Auto Sales; 1748 South 312"' Street, Federal Way Dear Mr. Sharba: This letter provides a summary to the October 4, 2001, Federal Way Development Review Committee meeting wherein staff reviewed your proposal to establish a used car sales lot and U-Haul rental business at the above referenced location. You have proposed to use an existing 80 square foot office within the 759 square foot TV City retail space for the primary office of the BC Auto Sales use. On the submitted proposed site plan you have indicated that the U-Haul rental vehicles and for-sale used vehicles will be parked to the north, west, and east of the existing structure. Committee members at that meeting included representatives from the City's Public Works Department, Department of Community Development Services' Planning and Building Divisions, Federal Way Fire Department, and Lakehaven Utility District. This letter summarizes the preapplication conference for your proposal. Department and agency requirements are enclosed with this letter. PLANNING DIVISION-Jane Gamble,253.661.4120 A) Required Review Process Land Use Approval: The zoning of the subject site is Community Business (BC). This zoning district permits vehicle sales and equipment rental facilities, excluding heavy equipment rental, under Federal Way City Code (FWCC) Section 22-754 (enclosed). The required review process for the project is Process II, "Site Plan Review," in that the project does not meet the criteria set forth in FWCC Section 22-32.2, "Review Processes for Improvements and Additions to Developed Sites" (enclosed). Specifically, the proposed used-car lot and U-Haul rental business is defined as a change of use from the previously established use on the site (i.e. the TV City service and repair use), and as such, is outside the review parameters of Process I review. For your information, pursuant to FWCC Section 22-1, "Definitions" (enclosed), a change of use is determined to have occurred when,among other things, it is found that the type, extent, or amount of outdoor storage on a site modifies the general character of the previously existing operation. The proposed used-car sales and U-Haul business will create such a change, and as such, the project is subject to the aforementioned Process II review. State Environmental Policy Act(SEPA): Pursuant to the Washington Administrative Code (WAC) 197-1 1-800(3), a project that involves the remodeling of an existing facility in conjunction with a change of use can be subject to SEPA review. In this instance,the Public Works Traffic Division has Mr. Tawfig Sharba Page 2 October 9, 2001 determined that the creation of a used-car sales lot and a U-Haul rental facility will not create a significant impact on traffic patterns in the area.No other significant impacts have been identified as a result of the proposed change of use, and as such, it has been determined that this project will be exempt from SEPA review. B) Fees: The fee for Process 11 review is $1,473. The $321 deposit paid at the time of preapplication is subtracted from this total. Additional fees are associated with other City and district regulations and permits. C) Nonconformance: Pursuant to FWCC Section 22-334(1) (enclosed), if an applicant proposes a change of use on only a portion of a property occupied by multiple tenants or uses, the applicant shall meet those provisions determined by the Director to be reasonably related and applicable to the change of use. These provisions shall apply only to that geographic portion of the site related to the use or tenant space on which the change is proposed. Landscaping Nonconformance The proposed site currently is surrounded with a chain link fence to the north, east, and west. There is a narrow landscape strip along the west property line. There is a residential use to the north of the site;however,that property is zoned Community Business(BC).There is a residential zoning district to the east of the subject site; however, 18th Avenue South separates this residential zoning use from the subject property. Pursuant to FWCC Section 22-1566 (enclosed), Type III landscaping five feet in width shall be provided along all properties abutting public rights-of-way and along all perimeter lot lines. • The applicant shall provide five feet of Type III landscaping along the west, north, and east property lines. Pursuant to FWCC Section 22-1563, the landscape plan for this requirement shall be prepared by a Washington State licensed landscape architect. D) Outdoor Activities and Storage: Pursuant to FWCC Section 22-1113, outdoor display of vehicles for sale or lease are exempt from screening requirements. E) Parking Surface: The areas proposed for use for the sales and rental of vehicles is currently a gravel surface. Pursuant to FWCC Section 22-1453,the applicant shall surface the parking areas, driveways, and other vehicular circulation areas with a material comparable or superior to the surface material of the right-of-way. Parking Requirements: Pursuant to FWCC Section 22-754,the number of required parking spaces for a retail establishment selling or renting vehicles is one parking stall per 300 feet of gross floor area. Under the code definition of"gross floor area,"the entire exterior lot area devoted to car sales and rental will be used to calculate the number of required parking stalls. Added to this amount of required parking for the proposed project, three additional stalls must be added to provide the number of required stalls for the existing establishment(TV City). • Please provide a site plan showing the dimensions of the area that will be used for car sales and U-Haul rentals. Remember that the required number of parking stalls must not be utilized for displaying sales or rental vehicles. The site plan should also indicate 01-103525-000-00-I'C Doc I D.16324 Mr. Tawfig Sharba Page 3 October 9, 2001 the proposed location for the required number of parking stalls. Staff will review the proposal to ensure that traffic circulation needs are adequately met. Please refer to the enclosed handouts,Parking Lot Design Criteria and Accessible Parking. It is possible that the existing parking stalls will need to be moved to accommodate the area proposed for used car sales and U-Haul vehicle storage. Parking Lot Landscaping: Pursuant to FWCC Section 22-1567, parking stalls must be provided with required interior lot landscaping. Landscape area shall be provided at 20 square feet per parking stall when up to 49 parking stalls are provided. Landscape islands shall be a minimum of 64 square feet and be planted with Type IV landscaping. Curbing shall be provided in all landscape areas within or abutting parking areas. Please refer to the enclosed landscape chapter for additional interior parking lot landscape requirements. • Please provide a landscape plan showing the required parking lot landscape. This plan must be prepared by a licensed Washington State Landscape architect. BUILDING DIVISION—See the enclosed memorandum from Joan Hermle, Assistant Building Official. PUBLIC WORKS DEPARTMENT—See the enclosed memoranda from Raid Tirhi, Traffic Engineer, and Kevin Peterson, Engineering Plans Reviewer. LAKEHAVEN UTILITY DISTRICT—See the enclosed memorandum from Mary Young, Lakehaven Representative. FEDERAL WAY FIRE DEPARTMENT—See the enclosed memorandum from Greg Brozek,Fire Marshall. Please be advised that preapplication review is preliminary only and in no way takes the place of the required technical review that will follow the submittal of a formal land use application. Also, please be aware that a preapplication review does not vest an application. Unless the applicant submits a complete development application substantially similar to the preapplication proposal reviewed within one calendar year after the preapplication conference, a new request for, or waive of, preapplication review shall be filed with the Department of Community Development Services. Sincerely, 0/IL fida4 Jane Gamble Associate Planner enc: MCC Section 22-754 PWCC Section 22-1113 MCC Section 22-32.2 MCC Section 22-1453 MCC Section 22-1 Parking Lot Design Criteria FWCC Section 22-334(1) Accessible Parking MCC Section 22-1566 Departmental Memorandums O1-103525-000-00-PC Doc I .16321 CITY OF - MEMORANDUM Public Works Department NYSIN FIN"'33530 1ST WAY SOUTH DATE: September 27, 2001 TO: Jane Gamble FROM: Kim Scattarella SUBJECT: BC AUTO SALES - (01-103525-00-PC) 1748 S 312TH ST After reviewing the materials submitted and a visit of the proposed site,the following comments and findings address issues that need to be resolved prior to development of this site. LAND USE ISSUES Stormwater 1. If the applicant proposes to create more than 5,000 square feet of impervious surfaces(including offsite improvements), then surface water runoff control will be required. Water Quality Treatment will be required if more than 5,000 square feet of paved surface subject to vehicular traffic is created. These requirements are necessary to meet compliance with the 1998 King County Surface Water Design Manual(KCSWDM) and the City of Federal Way addendum to the manual (Note:city's addendum to KCSWDM may be obtained for a fee at Federal Way Kinko's Copies 253-946-2679). This project lies within a Level 1 flow control area, and a resource stream protection area for water quality, thus the applicant must design flow control and water quality facilities to meet these performance criteria. 2. If more than 5,000 square feet of impervious surface is created on this site,this project will meet the requirements for Full Drainage Review, and at the time of the site plan review submittal a preliminary TIR must be provided including a narrative addressing the relevance to the project of the 8 core and the 5 special requirements of the KCSWDM,additionally,a Level I downstream analysis shall be provided. The city has 1"=100', 5 foot contour,planimetric maps available that must be used for basin analysis. 3. For site plan review submittal, conceptual drainage facilities must be shown on the plan to a size and configuration approximating the needs of the site. The existing site plan shows what appears to be a conflict with the future roadway easement and the potential storm water management area in the southwest corner of the site. Additional facilities will be required to provide enough water quality and water quantity storage for this site. 4. Surface water runoff from all frontage improvements must also be treated and controlled.If this will be done onsitc, an agreement acceptable to the City must be prepared acknowledging that the subject property is providing treatment and flow control for storm water from public right-of-way. There is the for on site or off site storm water detention facilities. If the applicant chooses,the Kitts Corner Regional Detention facility may be utilized for off site detention at a pro-rata cost of$8,722.00/acre. Traffic/R-O-W Improvements See attached Traffic Division memorandum from Raid Tirhi, Traffic Engineer,for traffic related items. BUILDING PERMIT ISSUES 1. If more than 5,000 square feet of impervious surface is created on this site, a Technical Information Report(TIR)will need to be prepared for the project and submitted with the building permit application. The TIR will require the signature/seal of a Professional Engineer licensed in the State of Washington. 2. The applicant will need to provide a geotechnical report that addresses design pavement thickness for the on-site parking lot. 3. The applicant shall reimburse the City for the cost of all required regulatory,warning and street name signs that are installed prior to acceptance by the City of all other require improvements. 4. Copies of Public Works'standard checklists are available to assist the applicant's engineer in preparing the plans and the TIR. 5. Bonding will be required for all improvements associated with the project. The bond amount shall be 120%of the estimated cost of the improvements. Upon completion of the installation and final approval by the Public Works inspector,the bond value will be reduced to 30%of the original amount for the two- year maintenance period. An administrative fee deposit will need to accompany the bond to cover any possible legal fees in the event the bond must be called. 6. The developer will be responsible for the maintenance of the storm drainage and street systems for the two-year maintenance period. During that time,the Public Works inspector will make periodic visits to assure developer's compliance with maintenance requirements. 7. When topographic survey information is shown on submitted plans, as may be required, the vertical datum block shall include the phrase"DATUM: N.G.V.D.-29"or"DATUM: K.C.A.S."on all sheets where elevations arc called out. 8. All drawings shall be drafted/plotted on 22"X 34"or 24"x 36"mylar sheets with permanent black ink. Site plans shall be drawn at a scale of 1"=20' or larger. Drawings submitted for plan review shall be printed on either 22"X 34"or 24" x 36" paper. 9. Provide cut and fill quantities on the grading plan. 10. The site plan submitted should show the location of any existing and proposed utilities in the areas affected by construction. interoffice MEMORANDUM Federal Way Dep't of Public Works Development Services Division To: Jane Gamble From: Jim Femling Subject: BC Auto Sales Date: October 26, 2001 Jane. PW has reviewed the subject project, and considered their request to not pave the existing gravel parking lot associated with this project. After reviewing City code we believe this project would not meet the requirements for a modification from the standard to surface the parking areas with a material comparable or superior to the surface material of the right of way. PW will require that this lot be paved with asphalt pavement per COFW code 22-1453. If you have any question call me 4196. October 4 , 2001 To : Community Development Review Committee RE : BC Auto Sales/01-103525-PC/Gamble The Fire Marshal ' s Office has no comments pertaining to this project . Respectfully Submitted, Greg Brozek Assistant Fire Marshal f MEMORANDUM Public Works Department DATE: September 27, 2001 TO: Jane Gamble FROM: Raid Tirhi SUBJECT: BC AUTO SALES _. (01-103525-00-PC 1748 S 312TH ST The traffic division has reviewed the submitted materials and conducted a field visit.. We have the folio«iilii preliminary comments. Trip Generation & Transportation Impact Analysis (TIA) The applicant must provide a written estimate ti-T the additional number of peak hour trips generated from the site due to the proposed addition The (.its will then determine if a "p,IA report is needed Federal Way City Code (MCC) Section 2 ' r'_5 authorizes the requirement of a R to identify transportation impacts of development and identify appropriate mitigation measures. The applicants would be expected to contribute pro-rata shares towards TIP projects impacted by more Man 10 peak hour trips. The applicant is expected to provide mingai.ion improvements necessary beyond those identified in the TIP to meet the City s adopted level-ot service standard. Traffic Circulation The applicant is required to submit an internal traffic circulation plan for the design vehicle used indicating the location of parking stalls, buildiniJ. footprints and landscaping in relation to the proposed traffic circulation pattern. Frontage Improvements (25% threshold) The before and after value olexistin,e, structures es u, .c theproposed/required improvements shall he submitted to the city for review If the vafi.ic at the proposed improvements result in an increase to the slue of the existing structures b' „v;r, than 25 VO, then the applicant will be responsible for frontage improvements along ! 8 AN e S \, sour 1e'e improvements are required on S 3 s 2 St. if frontage improvements are required, then per I W CC Section 22-1474, the applicant would be expected to construct half-street improvements consistent with the planned roadway cross-sections as shown in Map III-7 of the F W CP. The planned roadway section for 18 Ave S is a Type R street. consisting of a 40-foot street with curb,gutter.,4-foot planting strip with street trees,6-foot sidewalk., and streetlights, in a 66-foot right-of- nay. [his would require a 3-foot Right-Of-Way dedication, Access l WC(' Section 22-1.4 3 provides access standards for streets based on planned cross-section. It is apparent that the applicant is proposing a gated (exit only)access onto 18 Ave S. The applicant must insure to the City that the gate shall be closed at all times except when exiting the site. Two (l xit Only) signs shall he placed on both sides of the gate. 1.8 Ave S is Access Class 4, which permit: full access as close as 150 feet to a nearby intersection The location of the driveway is non conforming to the minimum driveway distance of 150' from the intersection with S 312 St. The applicant must submit a modification request application to allow this (exit only) access. The access driveway onto 18 Ave S must be Na`,ed rnumiimum of 40 feet from the edge of pavement If the previously mentioned 251/a threshold is met curb cuts shall be provided; otherwise. a paved return radius shall be provided at the access driv ua\ The throat width shall accommodate the design vehicle used, South 12 St has recently been improved to include a Iwo way left turn lane. Historical accident data are not available to determine any operational satct*s problems at the existing access driveway. I lowevcr.. depending on future accident experience the City of Federal Way reserves the right to eliminate specific turning movements at the access driveway onto S 312 St possibly by constructing a C-curb. ('S1 X",I)OCS\SAVE\64815591.1:,(�C City of Federal Way 33530 1st Way S. P.O. Box 9718 Federal Way, WA. 98063-9718 (253)661-4123 Fax (253)661-4129 CDRC Review (Building Department) CLIENT: Tawfig Sharba PROJECT NO: 01-103525-00-PC PROJECT NAME: BC Auto Sales DATE: October 4, 2001 PREPARED BY: Joan Hermle, Asst. Bldg Official A. CODES Uniform Building Code (UBC), 1997 edition Washington State Amendments WAC 51-40* Uniform Mechanical Code (UMC), 1997 edition Washington State Amendments WAC 51-42* Uniform Plumbing Code (UPC), 1997 edition Washington State Amendments WAC 51-46 & WAC 51-47* Uniform Fire Code (UFC), 1997 edition Washington State Amendments* National Electric Code (NEC), 1997 edition Accessibility Code WAC 51-30* Washington State Energy Code WAC 51-11* Washington State Ventilation and Indoor Air Quality Code WAC 51-13* *Current Amendments are dated: July 1, 2001 B. BUILDING CRITERIA Occupancy Classification: B / M Type of Construction: Unknown Floor Area: 759 SF Number of Stories: One? Fire Protection: Unknown Wind/Seismic: Basic wind speed 80 Mph, Exposure B , 25# Snow load, Seismic Zone 3 C. BUILDING PERMIT REQUIREMENTS Submit complete application obtained from packet Submit 5 sets of drawings and specifications. Specifications shall include: n/a Soils report n/a Structural calculations X Energy calculations X Ventilation calculations. Submit 1 copies with King County Health Department approval stamp for all projects which include food service facilities, septic systems or other elements within the project which require health department approval. Wet stamp and signature on all sheets of plans and cover of calculations at submittal. First comment letter can be expected within 6 to 8 weeks of submittal date. Recheck will occur in one to three weeks after resubmittal. Federal Way has an expedited review process. Information is available at the front counter. Plans for all involved departments will be forwarded from Community Development Services. Separate permits are required for electrical, mechanical, plumbing, fire suppression systems and signs. Applicant may apply for separate permits at any time prior to commencement of construction. Changes to documents shall be accomplished by one of the following methods, redline, 8-1/2" x 11", or full size sheets and submitted prior to plan approval. When required, special inspections shall be performed by WABO approved agencies or by agencies approved by the building official prior to permit issuance. Construction must be approved by all reviewing departments prior to final building division inspection All concerned departments must sign off before building department will final. Building final must be approved prior to the issuance of a Certificate of Occupancy. The City of Federal Way does not issue temporary C.O.'s All construction projects may be required to have a pre-construction conference. If a pre-con meeting is required, all subs, the general or representative, the architect or representative, the engineer or representative, electrical contractor and any other interested party, should attend this meeting. Meetings will occur at the building department and will be scheduled by the inspector of record for the project. All items checked above shall be complied with at application. Site-specific requirements: 1) Assuming Type V-N construction, bearing walls shall be one hour less than 20' and required elsewhere. Opening protection shall not be permitted less than 5' and protected less than 10' per UBC Table 5-A. 2) One van accessible parking space shall be required. Accessible spaces shall be the size, location, marked etc... per UBC Chapter 11 as amended. See the attached handout. Accessible spaces shall be placed as close to the accessible entrance (main entrance) as possible. Accessible exits shall be as described in UBC 1103.2.3 as amended. The primary entrance shall be accessible. 3) Restrooms shall be required per UBC Chapter 29 as amended by Washington State. 4) Any building permit shall be accompanied by calculations/information showing compliance with the WSEC (Washington State Energy Code) and the VIAQ (Ventilation and Indoor Air Quality Code) for the intended use. LAKEHAVEN UTILITY DISTRICT 316271st Avenue South ♦ P. O. Box 4249 ♦ Federal Way,WA 98063 COMMUNITY DEVELOPMENT TECHNICAL REVIEW COMMITTEE AGENDA OF: October 4. 2001 ATTN: Ms. Jane Gamble Associate Planner SUBJECT: Agenda Item No. 1 - BC Auto Sales 01-103525-00 (PRE) COMMENTS: The District has no comment on this issue. By: Date: Mary E. Young Development Services Supervisor Direct Line: (253) 946-5400 FAX: (253) 529-4081 E-mail: myoung�cr�,lakehaven.org CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES DEVELOPMENT REVIEW COMMITTEE TRANSMITTAL DATE: September 10, 2001 TO: Jim Femling, Development Services Manager Joan Hermle, Deputy Building Official Mary Young, Lakehaven Utility District Greg Brozek, Federal Way Fire Department FROM: Jane Gamble FOR DRC MTG. ON: September 27, 2001 October 4, 2001, Time:9:00 - with applicant FILE NUMBER(s) : 01-103525-00-PC RELATED FILE NOS. : None PROJECT NAME: BC AUTO SALES PROJECT ADDRESS: 1748 S 312TH ST ZONING DISTRICT: BC PROJECT DESCRIPTION: Pre-application process to discuss a proposal to establish a used car sales and U-Haul van rental facility on a property with an exisitng retail establishment LAND USE PERMITS: PROJECT CONTACT: BC AUTO SALES INC TAWFIG SHARBA 34415 PACIFIC HWY S 2538389042 (Work) MATERIALS SUBMITTED: Preliminary conceptual drawing. CITY OF !� 1 -T=..r<F11--- \§n CITY HALL 33530 1st Way South (253) 661-4000 PO Box 9718 Federal Way, WA 98063-9718 September 10, 2001 Mr. Tawfig Sharba BC Auto Sales, Inc. 34415 Pacific Highway South Federal Way, WA 98003 Re: File No: 01-103525-000-00-PC; Notice of Preapplication Conference BC Auto Sales; 1748 South 312th Street, Federal Way Dear Mr. Sharba: The above referenced proposal has been assigned to me as project planner. At this time, the application and preliminary site plan have been routed to the members of the Development Review Committee. A meeting with the project applicant and Development Review Committee has been scheduled as follows: Thursday, October 4, 2001 -- 9:00 a.m. Mt. Adams Conference Room City Hall, First Floor 33530 First Way South PO Box 9718 Federal Way, WA 98063-9718 We look forward to meeting with you. Let me know if you will have more than four people attending the preapplication conference so we can make arrangements for a larger room. Please call me at 253-661-4120 if you have any questions. Sincerely, ,Olgv6alkof Jane Gamble Associate Planner Doc.I.D. 16300 MAS' t LAND USE APPLICATION GIT"fl = DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES 33530 First Way South leIDEIVRIL. PO Box 9718 Federal Way WA 98063-9718 253-661-4000;Fax 253-661-4129 www.ci.federal-way.wa.us APPLICATION NO(S) 0 { ( 0 3 6 2 6 —0 0 — 1 Date 1 / (0 l0 Project Name d >x< i & A{T 5/44,e5 .)Property Address/Location i 7 Li D S ,�j ) tV cfi - \ ie_ci ("" Parcel Number(s) _ r'j 5 5`3�D - bl r/1 Project Description C ayyl 9 Q hA 0\f\ (Ay\` VI y\ \ ...cejA\--(A../( lGlT,7 17(/ l PLEASE PRINT Type of Permit Required Applicant Annexation Binding Site Plan Name: 41 tAY+5 \ 0,ABoundary Line AdjustmentAddress: 3 LI I 5V&A "C+ i C. R' '1)4-hi S Comp Plan/Rezone y , / Land Surface Modification City/State: .J W Lot Line Elimination Zip: $OC>>3 X Preapplication Conference Phone: (2"53 33 2 / I cf 0v- (2S3) 38--'AO Li 2 Process I(Director's Approval) Fax: ( Z 53) S 3g — 1 o 9,9 Process II(Site Plan Review) Email: Process III(Project Approval) Signature:, 6L,(64( =' Process IV(Hearing Examiner's Decision) , Process V(Quasi-Judicial Rezone) Agent(if Different than Applicant) _ ‘ Process VI SEPA w/Project Name: • SEPA Only Address: Shoreline: Variance/Conditional Use City/State: Short Subdivision Zip: Subdivision Phone: Variance: Commercial/Residential Fax: Email: Required Information Signature: 'Be. Zoning Designation Owner [ti Comprehensive Plan Designation Name: Jwil N 11v) l aa a ••--• Value of Existing Improvements Address: I 7y$ s 3 ( Z �"1 SE�d City/State: pdar-ol 10 Value of Proposed Improvements Zip: 0 Uniform Building Code(UBC): Phone: t3 0 , 7 8 - ci i ,-1?[Z Fax: `G J L O ) Occupancy Type Email: . ...(-- N Construction Type Signature: Bulletin#003—October 30,2000 Page 1 of 1 k:\Handouts—Revised\Master Land Use Application 7r;w 10 flit. mill 4 Mid veil` Pv f?- f�,, 0 y n. e'Y\ yn -IV T ....... .................. ............. p 1., 01- 44 l:p 06 uj � rjww s. sill 1 �4& vi R>C, S-,3j,!t:.5 0 �� � o �. JDI� -� � K M M � i 7\J L, Y � E bENIcLurl"