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AG 23-128 - HISTORICAL RESEARCH ASSOCIATES, INC.
RETURN TO: Samantha Homan EXT: 2601 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Community Development/ Planning 2. ORIGINATING STAFF PERSON: Stacey Welsh EXT: 2643 3. DATE REQ. BY: 2/29/2024 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION It CONTRACT AMENDMENT (AG#):23-12a ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Cultural Resources Consultant Services for Woodbridge Business Park 6. NAME OF CONTRACTOR: Historical Research Associates, inc. ADDRESS: 2034th Avenue E, Suite 506; Olympia, WA 98501-1190 TELEPHONE 360-943-9241 E-MAIL' CBeckner@hrassoc.com FAX: N/A SIGNATURE NAME: ChrIS8111 e Beckner TITLE SeniorArchitectual Historian 7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES A COMPENSATION B INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS A PROOF OF AUTHORITY TO SIGN IN REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: upon Execution COMPLETION DATE: 12/31/2024 9. TOTAL COMPENSATION $ 56,000.00 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED 9 PURCHASING: PLEASE CHARGE TO: 001-5200-073-558-60-411 10. DOCUMENT/CONTRACT REVIEW INITIAL/DATE REVIEWED INITIAL/DATE APPROVED R PROJECT MANAGER N/A A DIRECTOR KN 2/13/2024 N/A ❑ RISK MANAGEMENT (IF APPLICABLE) N/A 19 LAW KVA 2/13/2024 N/A 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: N/A COUNCIL APPROVAL DATE: N/A 12. CONTRACT SIGNATURE ROUTING m SENT TO VENDOR/CONTRACTOR DATE SENT: 2/13/2024 DATE REC'D: 2/19/2024 ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMIND ERIN OTI FICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL/ DATE SIGNED IN LAW DEPARTMENT rL. I. Off —SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# AG COMMENTS: 2/2017 t e1rY ❑F CITY HALL �. Fe d e ra l '!l�lay Feder 8th Avenue South Federal Way, WA 98003-6325 �� (253) 835-7000 www cityoffederalway com AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR CULTURAL RESOURCES CONSULTANT SERVICES FOR WOODBRIDGE BUSINESS PARK This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Historical Research Associates, Inc., a Foreign corporation ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the Parties, agree to amend the original Agreement for Cultural Resources Consultant Services for Woodbridge Business Park ("Agreement") dated effective May 10, 2023 as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2024 ("Amended Term"). 2 AMENDED COMPENSATION. The hourly rate of compensation shall be amended as delineated in Exhibit B-1, attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Amended Term. Except as otherwise provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 3 GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, are hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The Parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 4/2023 CITY OF CITY HALL Federal Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway. cons IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY: By: Jim Ferr a or DATE: .A /,.;;3 HISTORICAL RESEARCH ASSOCIATES, INC. B � �. n�, L- Printed Name: sGy"� Title Date: ��A---- STATE OF WASHINGTON ) ) ss. COUNTY OF 1 ATTEST: �P-- & JA 4 �, -) phanie Courtney, CM ity Clerk APP OVED AS T FORM: J yan Call, 6ty Attom On this day personally appeared before mef to me known to be the O of Historical Research Associates, Inc. that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he or she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN under my hand and official seal this \ �— day of aj'q ,A,L $T9q M L STOLL �01 NOTARY PUBLIC for the SEAL State of Montana Residing at Missoula, MT N9 ��°` T� OF MQ My Commission Expires September 1, 2027 Notary's signature t CJ� Notary's printed name � ❑ � Notary Public in and fo the State of Washington. My commission expires -ems. AMENDMENT - 2 - 4/2023 CITY OF Federal Way EXHIBIT B-1 AMENDED COMPENSATION Method of Compensation: Hourly Rate CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cityoffederalway. com In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as shown below: Principal $192.00 to $217.00 Principal Historian $210.00 to $231.00 Senior Architectural Historian $147.00 to $162.00 Architectural Historian 2 $117.00 GIS Specialist $137 to $151.00 Safety Manager $160.00 Logistics Coordinator $126.00 Project Accountant $121.00 Editor/Production Assistant $123.00 Production Specialist $99.00 Project Administrator/Operations $104.00 Information System Specialist $164.00 AMENDMENT - 3 - 4/2023 RETURN TO: Samantha Homan EXT: 2601 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: Community Development/ Planning 2. ORIGINATING STAFF PERSON: Stacey Walsh EXT: 2643 3. DATE REQ. BY: 3131123 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ® PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: Cultural Resources Consultant services for Woodbridge Business Park 6. NAME OF CONTRACTOR: Historical Research Associates, Inc ADDRESS: 20341h Avenue E, Suite 506: Olympia, WA 98501-1190 TELEPHONE 360-943-9241 E-MAIL: CBeck—&rassoucom FAX: NIA - SIGNATURENAME: Chrisanne Beckner 7'rnE.r°nl""mmltQ-t" lHolumn 7. EXHIBITS AND ATTACHMENTS: ® SCOPE, WORK OR SERVICES I COMPENSATION A INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS S PROOF OF AUTHORITY TO SIGN © REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: Upon Execution COMPLETION DATE: June 30, 2024 9. TOTAL COMPENSATION $ 56,000-00 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES X NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ®YES IDNO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED 9 PURCHASING: PLEASE CHARGE TO: 001-5200-073-550-80-411 10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED A PROJECT MANAGER SW/ 3-27-23 NIA 19- DIRECTOR KN/27 Mar 23 NIA ❑ RISK MANAGEMENT (IF APPLICABLE) NIA NIA X LAW KVA 3/28/2023 NIA 11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: NIA COUNCIL APPROVAL DATE: NIA 12. CONTRACT SIGNATURE ROUTING ® SENT TO VENDOR/CONTRACTOR DATE SENT: 3I29I23 DATE REC'D: 4/26I23 © ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE (Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.) INITIAL / DATE SIGNED © LAW DEPARTMENT v S o 14LI © SIGNATORY (MAYOR OR DIRECTOR) i 067el 0 CITY CLERK ❑ ASSIGNED AG# AG# ' I COMMENTS: New contract with new vendor 2r?U17 ,SCITY OF �� Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www cltyoffederakay com PROFESSIONAL SERVICES AGREEMENT FOR CULTURAL RESOURCES CONSULTANT SERVICES FOR WOODBRIDGE BUSINESS PARK This Professional Services Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Historical Research Associates, Inc., a Foreign corporation ("Contractor"). The City. and Contractor (together "Parties") are located and do business at the below addresses, which shall be valid for any notice required under this Agreement: HISTORICAL RESEARCH ASSOCIATES, INC.: I CITY OF FEDERAL WAY: Chrisanne Beckner Stacey Welsh 203 4th Avenue East, Suite 506 33325 8th Avenue South Olympia, WA 98501-1190 Federal Way, WA 98003-6325 (360) 943-9241 (telephone) (253) 835-2634 (telephone) .com The Parties agree as follows: 1. ' TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual execution, and shall continue until the completion of the Services specified in this Agreement, but in any event no later than June 30, 2024 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the Parties. 2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit A ("Services"), attached hereto and incorporated by this reference, in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accordance with this Agreement, notwithstanding the City's knowledge of defective or non -complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days' written notice at its address set forth above. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12 of this Agreement. Termination for such conduct may render the Contractor ineligible for City agreements in the future. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in Exhibit B, attached hereto and incorporated PSA — HRA - 1 - Rev. 7/2021 CITY OF ,A%� Federal Way CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253)835-7000 www cityoffederalway com by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Exhibit B, the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance of Services and payment under this Agreement. 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been performed and within thirty (30) days following receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the Agreement. 4.3 Non -Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion'of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub -contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub -contractors harmless from PSA — HRA - 2 - Rev. 7/2021 CITY of CITY HALL Federal Wa Feder Sth Avenue South � Federal Way, WA 98003-6325 (253)835-7000 www cityoffederatway com any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractor, their agents, representatives, employees, or subcontractors for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination as follows: 6.1. Minimum Limits. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products -completed operations, stopgap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $2,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington. C. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. d. Professional liability insurance with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. 6.2. No Limit of Liability. Contractor's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance. 6.3. Additional Insured,_ Verification. The City shall be named as additional insured on all commercial general liability insurance policies. Concurrent with the execution of this Agreement, Contractor shall provide certificates of insurance for all commercial general liability policies attached hereto as Exhibit C and incorporated by this reference. At the City's request, Contractor shall furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is terminated or upon project completion and acceptance by the City. 6.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement. PSA — HRA - 3 - Rev. 7/2021 CITY OF CITY HALL Fed ` ral Way 33325 Avenue South 0�� a Federall Way, WA 98003-6325 (253) 835-7000 www cityoffederalwey. coal 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential and subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractor. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media, or material that may be produced or modified by Contractor while performing the Services shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services specified in this Agreement, and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review, or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 10. INDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of this Agreement. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the Services specified in this Agreement and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the Services. The Contractor shall pay all income and other taxes due except as specifically provided in Section 4 of this Agreement. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other entities or persons; however, such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, the negotiation, drafting, signing, administration of this Agreement, or the evaluation of the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by PSA — HRA - 4 - Rev. 7/2021 CITY OF CITY HALL Fe d e ra I Way Feder 8th Avenue South Federal Way, WA 98003-6325 (253)835-7000 www cityoffederelwey com Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, honorably discharged veteran or military status, sexual orientation including gender expression or identity, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Parts 21, 21.5, and 26, or any other applicable federal, state, or local law or regulation regarding non- discrimination. 13. GENERAL PROVISIONS. 13.1 IntcKpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or agreements, whether oral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 13.3 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence in this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the potice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date PSA — HRA - 5 - Rev. 7/2021 CITY OF CITY HALL Fe d e ra Ilya 33325 8th Avenue South Y Federal Way, WA 98003-6325 (253)835-7000 www cltyoffederaiway.com of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity, or by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules, and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; however, nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution.- Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof, it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] PSA — HRA - 6 _ Rev. 7/2021 CITY OF CITY HALL Fe d e ra I Wa Feder 8th Avenue South Federal Way, WA 98003 6325 VA� (253)835-7000 www atvoffederaWay com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. ATTEST: waua &j�� - ph nic Courtney, CMC, I Clerk APPROVED AS TO FORM: Ryan Call, City Attorn HISTORICAL RESEARCH ASSOCIATES, INC.: By: 4 Printed Name: Chrisanne Beckner Title: Senior Architectural I-listoriaii DATE: -/• /v - Z 3 STATE OF WASHINGTON ) f ) ss. COUNTY OF j 'hyrSi 0n) On this day personally appeared before me Chriisanne Beckner, to me known to be the Senior Architectural Historian of Historical Research_ Associates, Inc. that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this 1 0-� �y tlay of 2023. BRENDA L KUNKEL Notary's signature NOTARY PUBLIC #137053 Notary's printed name r 1 STATE OF WASHINGTON Notary Public in and for the State of Washington. COMMISSION EXPIRES My commission expires �]�]� pq e* lDGL1A JULY 9, 2024 PSA - HRA - 7 - Rev. 7/2021 CITY OF CITY HALL Federal Wa Feder 8th Avenue South � Federal Way, WA 98003-6325 (253)835-7000 www clryoffederalway, com EXHIBIT A SERVICES The Contractor shall do or provide the following: Historical Research Associates, Inc. (HRA) shall assist in the State Environmental Policy Act (SEPA) Environmental Review process for the Woodbridge Business Park project, proposed for parcels 162104-9013, 162104-9030, and 162104-9056 in Federal Way, Washington. To assist the City of Federal Way in its SEPA review, HRA will conduct a literature review, conduct a site visit, provide a report with recommendations, and support the City in additional consultation, as needed. In support of SEPA review, HRA shall complete the following tasks: Task 1: Project Management The project management task includes those internal items necessary for completion of project tasks such as progress meetings, review of invoicing, and monthly progress reports to the client. Conference calls and project kick-off meetings are also included in this task. Task 2: Literature Review HRA will conduct a literature review of previously prepared documentation for the Woodbridge Business Park project, reviewing cultural and historical information provided by the City, along with relevant applications materials, including plans, exhibits, and correspondence. Additionally, HRA staff will review the Department of Archaeology and Historic Preservation's ("DAHP's") web portal ("WISAARD") to determine the presence or absence of previously recorded archaeological sites, aboveground resources, and cultural resource studies located within .25 miles of the location. In addition, HRA staff will conduct background research online, through local repositories, and in its own library, reviewing local histories, historic maps and aerials, photographic collections, historic -period newspapers, and additional sources, as needed, to understand the history of development in and around the former Weyerhaeuser campus. As a result of the literature review, HRA will define the boundary of the study area to ensure that all potential project elements and resources that could potentially be impacted by the project are included within HRA's study area boundary. Task 3: Site Visit A team of two HRA historians and/or architectural historians, who meet the Secretary of the Interior's Standards for history and/or architectural history, will conduct a site visit, recording in field notes and digital photographs all visible features of the study area, including the buildings, structures, objects, and landscape features associated with the former Weyerhaeuser campus. Documentation will be sufficient to assess the significance and integrity of previously unevaluated resources and to provide recommendations regarding the proposed project's potential impacts on all National Register of Historic Places -eligible ("NRHP-eligible") or NRHP- listed resources within the study area. Task 4: Draft and Final Reporting HRA will prepare a draft and final technical memo summarizing the results of its research and providing recommendations regarding the potential impacts of the project on NRHP-eligible or listed resources within the study area. HRA's memo will include a project description, regulatory context, the results of its literature review PSA — HRA - 8 - Rev. 7/2021 CITY OF amoS Federal CITY HALL Jay Feder l Avenue South Federal Way, WA 98003-6325 (253) 835-7000 tw✓w crryoffederolwav corn and site visit, and recommendations for further study, if required. Should mitigation be recommended, the technical memo will provide potential approaches to mitigation that may assist in further consultation with the project proponent. Appended to the technical memo will be a draft letter to the applicant for the City's use in future consultation with the project proponent. Upon the City's request, HRA will summarize its study results and recommendations for use in the SEPA determination documentation. Task 5: Hearing/Preparadon If an appeal is filed for the SEPA determination, HRA will participate in the appeal hearing by providing expert testimony on the behalf of the City's finding, including responding to questions from the hearing examiner and the public. HRA staff will be available for teleconferences with the City of Federal Way, the project proponent, or other entities identified by the City of Federal Way as necessary, regarding the project and HRA's findings. Schedule HRA shall complete its study generally following the schedule in Table A: Table A Timeline Milestone • Receive NTP. March 2023 • Begin Task 1 within five days of NTP; Conduct Kick-off Meeting. • Begin Task 2: Gather literature for review. April 2023 • Continue Task 2: Literature review. • Conduct Task 3: Site visit. April -May 2023 • Conduct Task 4: Prepare technical memo and appendixes for submission to the City of Federal Way. June -July 2023 * Continue Task 4: Revise and finalize technical memo and appendixes in response to comments and consult on SEPA Determination. August -December 2023 • Attend hearings, as required (Task 5). Schedule to be determined. Delays to this schedule resulting from the actions or inaction of other parties are not HRA's responsibility. PSA — HRA - 9 - Rev. 7/2021 CITY OF CITY HALL Federal WayFeder Sth Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www ci" federalway com EXHIBIT B COMPENSATION 1. Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Fifty -Six Thousand and NO/100 Dollars ($56,000.00). 2. Method of Compensation: In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as shown in Table B below. To avoid delays in processing, the Contractor will provide the HRA Staff name, title, and hourly rate on all invoices sent to the City. Table B HRA Staff Rate per hour Principal $178.00 to $209.00 Principal Historian $202.00 to $222.00 Senior Architectural Historian $149.00 to $153.00 Architectural Historian 2 $110.00 GIS Specialist $126 to $142.00 Safety Manager $151.00 Logistics Coordinator $118.00 Project Accountant $111.00 Editor/Production Assistant $114.00 Production Specialist $95.00 Project Administrator/Operations $95.00 Information System Specialist $153.00 PSA — HRA - 10 - Rev. 7/2021 HISTORICAL RESEARCH ASSOCIATES, INC. Scope of Work: Cultural Resources Consultant Services for Woodbridge Business Park, Federal Way, Washington Project Description The City of Federal Way has asked Historical Research Associates, Inc. (HRA) to assist in the State Environmental Policy Act (SEPA) Environmental Review process for the Woodbridge Business Park project, proposed for parcels 162104-9013, -9030, and -9056 (327XX Weyerhaeuser Way South) in Federal Way, Washington. The proposal is to develop 971,390 SF of warehouse and office uses located in three buildings, together with the required grading, landscaping, access, and infrastructure improvements. The property is located within the old Weyerhaeuser Headquarters campus. The headquarters building was constructed in 1969 but was vacated when Weyerhaeuser sold the campus and relocated. There is an existing Weyerhaeuser Technology Center building that is located within the Woodbridge Business Park that was constructed in 1977 and will remain, however its parking lot will be reconstructed. The City is in receipt of a letter from the Washington Dept. of Archaeology and Historic Preservation (DAHP) which concurred that the Weyerhaeuser Corporate Headquarters Historic District is eligible for listing in the National Register of Historic Place at the national level of significance, and represents a potential National Historic Landmark. They also concurred that the project as proposed will have an Adverse Effect on the historic property by diminishing its historic integrity of design and setting. To assist the City of Federal Way in additional SEPA review, HRA will conduct a literature review, conduct a site visit, provide a report with recommendations, and support the City in additional consultation, as needed. In support of SEPA review, HRA proposes the following tasks: Task 1: Project Management HRA values open communication with our clients and recognizes it as essential to establishing and meeting expectations throughout a project. The project management task includes those internal items necessary for completion of project tasks such as progress meetings, review of invoicing, and monthly progress reports to the client. Conference calls and project kick-off meetings are also included in this task. Task 2: Literature Review HRA will conduct a literature review of previously prepared documentation for the Woodbridge Business Park project, reviewing cultural and historical information provided by the City, along with relevant applications materials, including plans, exhibits, and correspondence. Additionally, HRA staff will review the Department of Archaeology and Historic Preservation's (DAHP's) web portal (WISAARD) to determine the presence or absence of previously recorded archaeological sites, aboveground resources, and cultural resource studies located within .25 miles of the location. In addition, HRA staff will conduct background research online, through local repositories, and in its own library, reviewing local histories, historic maps and aerials, photographic collections, historic - period newspapers, and additional sources, as needed, to understand the history of development in and around the former Weyerhaeuser campus. As a result of the literature review, HRA will define the boundary of the study area to ensure that all potential project elements and resources that could potentially be impacted by the project are included within HRA's study area boundary. Task 3: Site Visit A team of two HRA historians and/or architectural historians, who meet the Secretary of the Interior's Standards for history and/or architectural history, will conduct a site visit, recording in field notes and digital photographs all visible features of the study area, including the buildings, structures, objects, and landscape features associated with the former Weyerhaeuser campus. Documentation will be sufficient to assess the significance and integrity of previously unevaluated resources and to provide recommendations regarding the proposed project's potential impacts on all National Register of Historic Places -eligible (NRHP-eligible) or NRHP-listed resources within the study area. Task 4: Draft and Final Reporting HRA will prepare a draft and final technical memo summarizing the results of its research and providing recommendations regarding the potential impacts of the project on NRHP-eligible or listed resources within the study area. HRA's memo will include a project description, regulatory context, the results of its literature review and site visit, and recommendations for further study, if required. Should mitigation be recommended, the technical memo will provide potential approaches to mitigation that may assist in further consultation with the project proponent. Appended to the technical memo will be a draft letter to the applicant for the City's use in future consultation wish the project proponent. Upon the City's request, HRA will summarize its study results and recommendations for use in the SEPA determination documentation. Scope of Work: Cultural Resources Consultant Services for Woodbridge Business Park, Federal Way, Washington February 28, 2023 2 Task 5: Hearing/Preparation If an appeal is filed for the SEPA determination, HRA will participate in the appeal hearing by providing expert testimony on the behalf of the City's finding, including responding to questions from the hearing examiner and the public. Hearings are assumed to include two full days of in - person attendance. HRA staff will be available for teleconferences with the City of Federal Way, the project proponent, or other entities identified by the City of Federal Way as necessary, regarding the project and our findings. Assumptions To complete the study following the approach above, HRA relies on of the following assumptions: The City of Federal Way will provide all available cultural and historic information pertaining to the project, together with application materials including, but not limited to: o Submitted site plan. o Visual/view impact exhibits. o Landscaping and tree retention plans. o SEPA environmental checklist. o Cardno Cultural Resources Report Dated March 16, 2018. o DAHP Letter dated Oct. 21, 2020, and email response dated Feb. 22, 2022. o City Technical Review Comment Letters (4). o Applicant Response Comment Letters (3). o Hearing Examiner Decision on Greenline Warehouse A project dated Sept. 12, 2019. o Additional materials associated with project resubmittal. • The City will provide HRA with full access to the study area, including the interiors of buildings, as available. • Hearings and public testimony will take no more than two business days (16 hours) over the life of the project. • Hearings are assumed to include in -person attendance for two HRA staff. • Teleconferences with the City of Federal Way and stakeholders (apart from hearings) will not exceed eight hours over the life of the project. • The City of Federal Way will be responsible for all consultation with DAHP and other consulting parties. • HRA will prepare one draft and one final of the technical memo and associated appendixes. • HRA will provide Word and PDF versions of deliverables to the City of Federal Way for review and comment. • Reporting will not include preparation of NEPA or Section 106 documentation. • Reporting will not include the preparation of agreement documents (e.g., Memoranda of Agreement). Scope of Work: Cultural Resources Consultant Services for Woodbridge Business Park, Federal Way, Washington February 28, 2023 3 • Work will begin in March 2023, with completion scheduled for December 2023. 1 f wsrk rrtr�rit�»uc.:r.te 4anwaey e Schedule HRA proposes to complete its study on the following schedule: h3i�csz�ne. • Receive NTP. March 2023 a Begin Task 1 within five days of NTP; Conduct Kick-off Meeting. • Begin Task 2: Gather literature for review. April 2023 • Continue Task 2: Literature review. • Conduct Task 3: Site visit. April -May 2023 • Conduct Task 4: Prepare technical memo and appendixes for submission to the City of Federal Way. June -July 2023 • Continue Task 4: Revise and finalize technical memo and appendixes in response to comments and consult on SEPA Determination. August -December 2023 • Attend hearings, as required (Task 5). Schedule to be deterrnined. Delays to this schedule resulting from the actions or inaction of other parties cannot be HRA's responsibility. Cost Estimate HRA proposes to complete the Tasks 1-5 above for a cost of $54,503.00 on the schedule presented in the previous section. All project labor and expenses shown in the table below will be applied on a time and materials basis. Task Cost Task 1: Project Management $5,585 Task 2: Literature Review $19,436 Task 3: Site Visit $2,859 Task 4: Draft and Final Reporting $14,287 Scope of Work: Cultural Resources Consultant Services for Woodbridge Business Park, Federal Way, Washington February 28, 2023 4 Task 5: Hearings/Preparation $12,337 Total: $54,503 Staff This proposal assumes HRA's 2023 commercial rates. Positions proposed to complete this scope of work include principals, administrative staff, GIS mapping experts, architectural historians, historians, editors, copy editors, and production specialists: Principal $178.00 to $209.00 Principal Historian $202.00 to $222.00 Senior Architectural Historian $149.00 to $153.00 Architectural Historian 2 $110.00 GIS Specialist $126 to $142.00 Safety Manager $151.00 Logistics Coordinator $118.00 Project Accountant $111.00 Editor/Production Assistant $114.00 Production Specialist $95.00 Project Administrator/Operations $95.00 Information System Specialist $153.00 Scope of Work: Cultural Resources Consultant Services for Woodbridge Business Park, Federal Way, Washington February 28, 2023 5 Samantha Homan From: Keith Niven Sent: Tuesday, April 4, 2023 10:01 AM To: Kari Cimmer Subject: Re: New Professional Services Agreement - for your signature yes From: Kari Cimmer Sent: Monday, April 3, 2023 12:48:42 PM To: Keith Niven Subject: FW: New Professional Services Agreement - for your signature Hello, Hope you're having fun in Philly! Is changing the general liability insurance ok with you? This is the PSA for Stacey's Historical Research company. Tharik you! -Karl From: Chrisanne Beckner <cbeckner@hrassoc.com> Sent: Monday, April 3, 2023 12:44 PM To: Kari Cimmer <Kari.Cimmer@cityoffederalway.com> Subject: RE: New Professional Services Agreement - for your signature [EXTERNAL EMAIL WARNING] This email originated from outside of the City of Federal Way and may not be trustworthy. Please use caution when clicking links, opening attachments, or replying to requests for information. If you have any doubts about the validity of this email please contact IT Help Desk at x2555. Hi Kari. Thanks again for forwarding the contract. I asked our business office to look it over and they did have one request, related to HRA's insurance coverage. In Section 6.1, the contact requires $2 million for each occurrence and $2 million aggregate for commercial general liability. HRA carries $1 million for each occurrence and $2 million aggregate. Would you be able to reduce the commercial general liability insurance requirement for each occurrence from $2 million down to $1 million? Thanks for taking a look. Chrisanne Chrisanne Beckner (she/her) Senior Architectural Historian Historical Research Associates, Inc. t 360.943.9241 1 c 360.878.5335 1 www.hrassoc.com 1 From: Kari Cimmer<Kari.Cimmer@cityofFederalway.com> Sent: Wednesday, March 29, 2023 4:28 PM To: Chrisanne Beckner <cbeckner@hrassoc.com> Subject: New Professional Services Agreement - for your signature Hi Chrisanne, Attached you will find a pdf version of the contract — ready for your signature. Please scan through it and ensure you have no concerns. Our legal department made a few changes in the Exhibits, so you may want to read through those sections. When you're done, and if there are no further changes, please sign and date on page 7 and have your signature notarized. Then, please email the signed copy back to me so I can route it for the rest of the signatures at the City. Once that process is done and I get it back from the Mayor's office, I'll send you a copy of the fully executed contract. Let me know if you have any questions. Thanks! Kari Cimmer, CPT Senior Development Specialist Amanda Administrator Federal Way 33325 8tn Avenue South Federal Way, WA 98003-6325 Phone:253.835.2629 1 Alt:253.835.2607 1 Fax: 253.835.2609 www.citvoffederalway.com Karic@citvoffederalway.com Permit Center Hours, Mon - Fri 9:00 am to 4:00 pm 2 < Business Lookup License Information: Entity name: HISTORICAL RESEARCH ASSOCIATES DBA HISTORICAL RESEARCHASSOCIATES, INC Business nonm HISTORICAL RESEARCH ASSOCIATES Entity type: Profit Coipoiation UBI #: 601-180-083 Business ID: 001 Location ID: 0004 Location: Active Location address: 203 4TH AVE E STE 506 OLYMPIA WA 98501-1190 Mailing address: PO BOX 7086 MISSOULA MT 59807-7086 Excise tax and reseller permit status: Click hei e Secretary of State status: Click hei e Endorsements Endorsements held at this location License # Count Details Federal Way General Business - Non Resident New search Back to results Status Expiration date First issuance date Active Map-31-2024 Mar-14-2023 Authority to sign documents and obligations on behalf of HRA Regular and Temp Staff Hire Letters All HRA Principal and Senior Staff Proposals, budgets, and contracts with Clients for HRA services: Any amount up to $150,000 All HRA Senior Staff Any amount up to $400,000 All HRA Principals Any amount up to $1,000,000 Division Managers Unlimited amounts Bradley Bowden Emily Greenwald Natalie Perrin Brad, Natalie, Emily can authorize an employee to sign at a higher level if needed. Contractual, obligations providing products, capital purchases, or services (including subcontractors to HRA: Limit per obligation not to exceed Any amount up to $150,000 All HRA Senior Staff Any amount up to $400,000 All HRA Principals Any amount up to $1,000,000 Division Managers Unlimited amounts Bradley Bowden Emily Greenwald Natalie Perrin Brad, Natalie, Emily can authorize an employee to sign at a higher level if needed. Any corporate officer or member of the HRA Board of Directors who is an HRA employee is authorized to sign client invoices on behalf of the Corporation. Request for Taxpayer Give Form to the Form (Rev. October2018) Identification Number and Certification requester. Do not Dopartmont of the Trassury send to the IRS. Internal RevenueServlce ► Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name(as shown on your inuom.%: tax return). Name is requited on this line, do not leave this line blank. Historical Research Associates 2 Business narrraldisregarded entity name, If different from above d3 Check appropriate box for federal tax classification of the person whose name Is entered on line 1. Check only one of the 4 Exemptlons (codes apply only to A following seven boxes. certain entities, not Individuals; see a p ❑ Indivldualtsole proprietor or ❑ C Corporation ❑r S Corporation ❑ Partnership ❑ TrusVestate Instructions on page 3): single -member LLC Exempt payee code (if any) 5 0 ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) lo- t 2 Note: Check the appropriate box In the line above for the tax classlficalion of the single -member owner. Flo not check Exemption from FATCA reporting c (4LLC .0 E if the LLC is classified as a single -member LLC that is disregarded from the owner un6ai; the owner of the LLC Is LLC that is disregarded from the for U.S. federal tax Otherwise, code (if any) fl 0Is another not owner purposes. a single -member LLC that disregarded from the owner should check the appropriate box for the tax classification of Its owner, •y Other [Ge@ fnstruCllOris) ► WpY•a ( —I. —Old-d-bid. IN USf 5 Address (number, street, and apt. or smite no.) See Instructlons. Requester's name and address (opilonaq N 125 Bank St Ste 500 6 City. slate, and ZIP code Missoula, MT 59802-4416 7 List account number(s) here (optional) • Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security number �m — m backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is Your employer Identification number (EIN). If you do not have a number, see How to Uet a TIN, later. or Note: If the account is In more than one name, see the instructions for line 1. Also see What Name and I Employer Identification number Number To Give the Requester for guidelines on whose number to enter. l—T-1 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2.1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3.1 am a U.S. citizen or other U.S, person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of t9ebt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than interest and divigaQds, you are not req(ired to sign the ipertification, but you must provide your correct TIN. See the instructions for Part 11, later. Sign Sig natr It. Here U.S. person■ r �tti -- --- Date► 2U . . General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest Information about developments related to Form W-9 and Its instructions, such as legislation enacted after they were published, go to www.Irs.gov/FormW9. Purpose of Form An Individual or entity (Form W-9 requester) who Is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer Identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (Interest eamed or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1096 (home mortgage interest), 1098-E (student loan Interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-8 (Rev. 10-201 B) _--o"I HRAHIST-01 '` 64� . CERTIFICATE OF LIABILITY INSURANCE DATE DIYYYY) �-' � 3/14/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Katie Hutcheon Missoula Office PH NNo, E:t: (406) 532-5959 n/C, No): PayneWest Insurance, a Marsh McLennan Agency LLC Company E-MAIL P.O. Box 4386 khutcheon@paynewest.com Missoula, MT 59808 INSURER $ AFFORDING COVERAGE NAIL # INSURER A: Charter Oak Fire Jnsurance ComDany 125615 I INSURED 1NwRER B: Travelers Indemnitv Co of Connecticut 125682 HRA Historical Research Associates P.O. Box 7086 Missoula, MT 59807 I INSURER D . Houston Soecialtv Insurance Comoanv 112936 . I I INSURER F : I OVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ;R TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF (MMIDPOLIICOY EXP LIMITS III, �17 MERCIAL GENERAL LIABILITY EACH OCCURRENCE 5 1'000'0 CLAIMS -MADE FX OCCUR 6805C5603282342 1/1/2023 1/1/2024 MAGETORENTEO 300,6 $..LEiL01^FI1ff1 $ L AGGREGATE: LIMIT APPLIES PER: POLICY JECT C LOC B AUTOMOBILE LIABILITY ANY AUTO IOWNED SCHEDULED AUTOS ONLY AUTOS�/y AUTOS ONLY X AUUTO� ONLY C X I UMBRELLA LIAB X I OCCUR II�If EXCESS LIAB �I�li CLAIMS I DED I A I RETENTION $ 1 V, V V V WORKERS COMPENSATION AND EMPLOYERS' LIABILITY .Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ FFICER/MEMBER EXCLUDED? N / A Mandatory in NH) D Professional A WA Stop GAP I PRODUCTS - COMP/OP AGG I $ 1 /1 /2023 1 1/1/2024 C U P703 W 52582342 1 1 /1 /2023 1 1/1/2024 1 1 184 11112023 1/1/2024 IOccurence/Aggregate 3,000,000 32342 11112023 1/1/2024 Limits 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) City of Federal Way 33325 8th Ave South Federal Way, WA 98003 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED I�T'REPRESENTATIVE ACORD 25 (2016/03) @ 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Federal Way 33325 8t' Avenue South, Federal Way, WA 98003 [vfNew Vendor ❑ Update Form To add your business to our vendor file, or update information. Please complete this form and mail or fax it to the address/fax number below. Business Information Business Name: Contact Name: Location Address: Mailing Address (if different): Phone #: (3� ) &—W- - (For office use only) VN#: t4IH eEn+L.-1�Ea/,'�*0TVSTATE J& 1114 zip code 15 'RAj4{� 2CT/STATES r S��Uc �R _h,iTLip Code Fax #: [ ) - E-Mail: C 13 c_ /! e�lx lip Rc,!czn Business Tree (Please Check One) Corporation [� ` D - 3 - 72 - -3 Federal ID # (9 digits) Partnership ❑ - - - - - Federal ID # (9 digits) Government Agency ❑ - - - Federal ID # (9 digits) Non -Profit ❑ - - - - - - - Federal ID # (9 digits) Sole Propriewr ❑ - - - - - - - Federal ID # (9 digits) or Social Security Number What is the official name registered with the I.R.S. for the above number? dy/5 iy e / Cam! L i2i If you are not a corporation, is your Business subject to 1099 reporting? ❑ Yes State of Washington U.B.I. # tQ_f 1!j�0Federal Way Business License #: ❑ No i Will you provide supplies or services to the City of Federal Way? ❑ Supplies Sena City of Federal Way Staff/Department Contact Name: Signature (US Person including a Date: US resident alien) For information call: 253.835.2525 or Fax: 253.835.2509 or E-mail: Accountspayable@cityoffederalway.com [jr�]