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98-101496CITY OF �VA, fqr)0000, 33530 1 ST WAY SOUTH Mr. Henry Vanderbeck PO Box 1633 Mercer Island, WA 98040-1633 FILE (253) 661-4000 FEDERAL WAY,- WA 98003-6210 Re: DIRECTORS' APPROVAL — Conifer Square Addition 1620 South 312th Street — Federal Way File No. UP198-0006 Dear Mr. Vanderbeck: June 29, 1998 The city has completed a review of the proposal submitted April 28, 1998, to demolish 396 square feet from the southern side of the existing Movies and More store and add 394 square feet to the western side of the Movies and More store located at Conifer Square. Additional documentation was submitted on June 8, 1998, and June 24, 1998. The zoning for the site is Community Business (BC). The work is proposed because the city's South 312th Street Transportation Improvement Project involves widening South 312th Street into the subject site, and necessitates removal of six feet of the southern end of the existing building. The applicant wishes to mitigate the loss of floor area on the southern side of the building with an expansion to the west. The expansion will not create new impervious area, nor would any increase in gross floor area result. The applicant proposes to eliminate four of the 43 existing parking stalls to provide for right of way location and vehicular safety. Federal Way City Code (FWCC) Section 22-751, requires 30 parking stalls with the project, and the elimination of these four parking spaces will not create nonconforming parking conditions. The process I application includes a landscape modification request. Five feet of type III landscaping is required along the southern property line, adjacent to South 312th Street, per FWCC Section 22-1566(f). The landscape buffer is proposed to be averaged to three feet in width between the building and the property line, and eleven feet between the parking stalls and the property line to satisfy FWCC Section 22-1570(e). With the landscape modification request, the minimum landscape width would exceed 50 percent of the underlying width requirement, the planting density would be increased in the reduced buffer area, and the intent of perimeter landscaping can be maintained. As conditioned below, the buffer can effectively screen the parking stalls from the right of way in conformance with FWCC Section 22-1567(e)(1). Based on review, the process I application and the landscape modification request are administratively approved subject to the following conditions: Mr.. Henry Vanderbeck June 29, 1998 Page 2 One conifer or deciduous tree shall be installed in the westernmost landscape area south of the parking stalls. 2. Evergreen shrubbery, a minimum of 24 inches tall at the time of planting, shall be included with both landscape islands south of the parking stalls. Conforming site distance shall be maintained. 3. Perimeter shrubs shall be a minimum of 24 inches at the time of planting. Decorative vegetation such as Daylilys, shall not count toward perimeter landscaping requirements. 4. vroundcover shall be provided for the entire landscaped areas -in conformance with FWCC Section 22-15640). This decision shall not waive compliance with future City of Federal Way codes, policies, and standards relating to this project site. The effective date of the decision is July 2, 1998. Pursuant to FWCC Section 22-356, any person who received notice of the administrative decision may appeal this decision to the Federal Way Hearing Examiner by July 16, 1998. A building permit for the associated improvements is under review by the planning and building department. An hourly process I application fee of $260.00 is now due (6.50 hours at $40.00 per hour). Please be advised that the building permit will not be issued until the process I application fees are paid. If you have any questions, please contact Deb Barker, Associate Planner, at (253) 661-4103. Sincerely, f_e Gr gory Moore, AICP Directo Community Development Services c: Deb Barker, Associate Planner Lee Bailey, Lead Plans Examiner Trent Ward, Senior Development Engineer Trent Miller, Street Project Engineer Greg Brozek, Federal Way Fire Department Mary Young, Lakehaven Utility District File iAspr\processI\conif sq\approval.ltr b, City of Federal Way 33530 1". Way South Federal Way, WA. 98003-6221 Federal Way City/Deb Barker The owners of Conifer Square in Federal Way are requesting a landscaping requirement modification of a 5-ft. requirement to a 3ft. Modification. The owners of Conifer Square intend to meet the intent of the perimeter code and visual buffer (Reference #22-1570CE) in a smaller area at least 50% according to type III Landscape. We intend to meet these requirements through increasing the density of the plants (Please see the landscape page for detail). This will be achieved by putting more plants into a concentrated area. Thank you. Sincerely, Henry Vanderbeck From: Trent Miller To: DEBB, GREGF Date: 6/3/98 12:45pm Subject: Conifer Square/Mr Vanderbeck I had a phone conversation with Mr Vanderbeck about the land I am purchasing for the S 312th Street project. At the end of the conversation he said that he felt he owed the staff here an apology. He commented that when he first started the permit process he was aggressive and forward. Since then he said he has seen how we have modified our R/W take to ease his reconstruction, and the help and assistance he has received from Deb getting his permits and realizes that we are actually trying to help him rather than cause difficulties and he felt we were due an apology so I am passing it along. trent m MEMORANDUM OF REVISIONS DATE: June 9, 1998 TO: Community Development Review Committee (CDRC) Members Trent Ward, Public Works Trent Miller, Public Works FROM: Deb Barker, Associate Planner RESPOND BY: June 22, 1998 RE: CONIFER SQUARE PROCESS I REVISIONS Please find revised sheets 1 (site plan) and 7 (details) for the Conifer Square Addition, Federal Way file no:UPl-98-0006, at 1620 South 312th St, Federal Way. This revision is based on the May 27, 1998 stop clock letter. Do these setbacks look correct based on the latest legal description? How about the footing details? Please provide a written response to the revisions. Are they adequate to approve? Thanks remember, FEES ARE HOURLY.• Please log your project review hours in permit plan. interoffice MEMORANDUM Federal Way De 't of Public Works Development Services Division To: Deb Barker, Associate Planner r_ From: Trent Ward, Acting Senior Development Engineer !' " ` Subject: Conifer Square Remodel; UP198-0006, BLD98-0243 1620 South 312th Street Date: 6/24/98 The Public Works Development Services Division has reviewed the application materials submitted. April 28, 1998 and revisions submitted June 8, 1998 and has no comments. No further building permit review by Public Works Development Services is required . L:IPRMSYSkDOCUMEN'MUP198 40.061PW062498.DOC JC1T�YOF,A,C.--Fr,*, 33530 1 ST WAY SOUTH May 27, 1998 Mr. Henry Vanderbeck 8945 South 54th Street Mercer Island, WA 98040 (253) 661-4000 FEDERAL WAY, WA 98003-6210 Re: Notice of Complete Application and Additional Information Requested Conifer Square Remodel,1620 South 312th Street — File No. UP198-0006 Dear Mr. Vanderbeck: The Department of Community Development Services received the following information you submitted on April 28, 1998: Site plan, addition floor plan, and elevations prepared by Bernhoft & Associates, April 14, 1998. The information is for the Process I application to demolish 396 square feet and add 394 square feet to the existing Movies and More store at Conifer Square in Federal Way. The work is proposed in response to future roadway widening and improvements along South 312th Street. Pursuant to the requirements of Federal Way City Code (FWCC), the city has 28 days to determine whether an application is complete. COMPLETE APPLICATION Please consider this letter as a Letter of Completeness. Pursuant to the FWCC, the application is deemed complete as of May 22,1998, based on the submittal requirement's for Process I (Director's Approval). A 120-day time line for reviewing the project has started as of this date. The city has 120 days from the date that an application is deemed complete to take action on the application. However, the 120-day time line will be stopped at any time that the city requests additional information, as noted below. ADDITIONAL JNFORMATION REQUESTED The following comments are being provided following an initial technical review of the application by city staff. With this request for additional information, the 120-day maximum review time frame is suspended with five of the 120 days used (Day 115), and it will be restarted within 14 days of the date of your complete response to this request. Mr. Henry Vanderbeck May 27, 1998 Page 2 A. Site Plan — The. site plan prepared by Bernhoft & Associates does not depict the new property line as stated in the enclosed legal description. For instance, the distance from the centef lime of South 312th Street to the new property line should be 42 feet. A two -foot edge easement" must be shown. Building setbacks and roof overhangs from the new property livie and back of sidewalk must be specified. Please refer to the frontage drawing on the enclosed page for reference, Please revise the site plan to reflect the correct property line and building location. Please contact Trent Miller, PE, Street Project Manager at (253) 661-4184 if you have any questions about the street layout or the legal description. B. Landscape Plans — Landscape plans must be submitted. The plans, prepared by a licensed landscape architect per FWCC section 22-1563(2), must reflect the following information: South Side Perimeter Landscaping — FWCC Section 22-1566(f) calls for five feet of type III landscaping along the south property line. Type III landscaping requires trees, large shrubs and groundcover. If there is less than five feet of land available for the perimeter landscaping, a landscape modification request must be submitted. The written landscape modification request must address the criteria of FWCC Section 22-1570(e), and the landscape plan must be labeled "Landscape Modification Plan." 2. Parking Lot Screening — The proposed landscape islands at the end of the parking stalls must include vegetation and berms or architectural features to meet the standards of FWCC Section 22-1567(e)(1), Parking area screening for rights of way. This must be depicted on the landscape plan. C. Signage — As stated in the preapplication meeting, the nonconforming signs at the retail center must be brought into conformance with the code requirements of FWCC in the following manner. Separate sign permits are required for any sign related with this project. One medium profile monument or pedestal sign is permitted at the site, as are building mounted signs in conformance with FWCC Sections 22-160 1 (A)(2) and 22-1601(B). The Conifer Square freestanding sign must be relocated to be at least three feet from the new property line to conform to FWCC Section 22-1602(b). The new location must be consistent with site distance criteria of FWCC Section 22-1602(D). Depict the new sign location on the site plan. 2. The Movies and More exterior signs will need to be revised to not exceed seven percent of the exposed building facade once the•western facade is reduced per FWCC Section 22-1601(b)(3). The interior blinking lights will not be permitted in the remodeled building per FWCC Section 22-1602(f). Mr. Henry Vanderbeck May 27, 1998 Page 3 Please contact Tom Noble, Development Specialist, at (253) 661-4154 if you have any questions about the sign permit application. This request for additional information represents an initial technical review completed by the referenced divisions and agencies. Additional comments may result from the city's review of additional information requested. 14 BUILDING PERMIT INFORMATION Building permit BLD98-0243 has been submitted for this proposal. Comments on the proposed footings are enclosed. Three sets of revisions that reflect this information are required. Please contact Lee Bailey, Lead Plans Examiner, at (253) 661-4123 if you have any questions about the footing details. Please contact me at (253) 661-4103 if you have any questions. Sincerely. Deb Barker Associate Planner enc.: Exhibit A, Legal Description Sheet 1 - Site Plan FWCC Article XVII, Landscaping FWCC Article XVIII, Signs Sign Permit Application Footing Details c: Lee Bailey, Lead Plans Examiner Betty Cruz, Code Compliance Officer Tom Noble, Development Specialist Trent Miller, Street Project Manager Trent Ward, Acting Senior Development Engineer File spAprocess I \conifersgVtopclk.Itr COPY EXHIBIT "A" TO STATUTORY WARRANTY DEED ref. P0187 Tax Lot No. 785360-0187-05 Vanderbeck (Conifer Square) A permanent right-of-way acquisition over and across that portion of the following described parcel: Parcel B, as delineated on King County Short Plat No. 1076066, recorded under King County Recording Number 7612080558, being a short plat of a portion of Tracts 37, 38 and 39, Solano Heights, according to the plat thereof recorded in Volume 30 of Plats, Page 8, in King County, Washington; Said right-of-way acquisition more particularly described as follows: BEGINNING at the southwest corner of said parcel; thence North 00'25'14" East, along the west line of said parcel a distance of-12.00 feet; thence South 89°34'47" East a distance of 68.65 feet; thence South 00°22'45" West a distance of 2.00 feet; thence North 89034'47" East a distance of 85.00 feet to the east line of said parcel; thence South 00°22'45" West, along said east line, a distance of 10.00 feet to the south line of said parcel; thence North 89*34'47" West, along said south line, a distance of 153.66 feet to the POINT OF BEGINNING. Containing an area of 1,674 square feet, more or less. -3- PARCEL: P-0187 CC►Z EXHIBIT "B" TO PERMANENT EASEMENT FOR SLOPE, CUTS, FILL AND LANDSCAPING ref. E0187 Tax Lot No. 785360-0187-05 Vanderbeck (Conifer Square) A permanent slope, cuts, fill and landscaping easement over and across that portion of the following described parcel: Parcel B, as delineated on King County Short Plat No. 1076066, recorded under King County Recording Number 7612080558, being a short plat of a portion of Tracts 37, 38 and 39, Solano Heights, according to the plat thereof recorded in Volume 30 of Plats, Page 8, in King County, Washington; Said easement more particularly described as follows: The North 2.00 feet of the South 12.00 feet of the East 85.00 feet of the above -described parcel. 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'1J .r•- _ a:` . 4 s ._ - - - - - •d'- IN DATE: TO: FROM: CITY OF FEDERAL WAY DEPARTMENT OF COMMUNffY DEVELOPMENT MEMORANDUM April 29, 1998 1pm Community Development Review Committee (CDRC) Members Lee Bailey, Lead Plans Examiner Mary Young, Lakehaven Utility District Greg Brozek, Federal Way Fire Department Stephen Clifton, Public Works Development Services Manager for Traffic and Engineering Deb Barker, Associate Planner PLEASE RESPOND BY: May 21, 1998 DRC agenda (28 days is 5/26/98) FILE NUMBER: UPl-98-0006 PROJECT NAME: Conifer Square Addition Process I PROJECT ADDRESS: 1620 South 312th St, Federal Way PROJECT DESCRIPTION: Process I - Directors Approval application to review proposal to remove 396 square feet and add 394 square feet, delete parking stalls and add landscaping to an existing video store. Project done in conjunction with the South 312th Street improvements. Preapplication conducted on 2/26/98 under PRE 98-0010 for the proposal. Zoning is BC. FEES ARE HOURLY: Please log your project review hours in permit plan. (Please Note: Building permit submitted under BLD 98-0243 is = hourly fee). PROJECT CONTACTS SEPA: Not required Henry Vanderbeck 8945 South 54th St Mercer Island, WA 98040 (206) 232-1229 LAKEHAVEN UTILITY DIS MILT 316271st Avenue South • P. O. Box 4249 • Federal Way, WA 98063 COMMUNITY DEVELOPMENT TECHNICAL REVIEW COMNIITTEE AGENDA OF: May 21,1998 ATTN: Ms. Deb Barker Associate Planner SUBJECT: Agenda Item No. 5 — Conifer Square Addition UP198-0006 COMMENTS: The District has no comment on this issue. . Date:�Z1,�7 a" M E. Y ng Su , rvisor of TechnicaWupport Services Direct Line: (253) 946-5400 urva� COMMU MAST_ I LAND USE APPLIC, DEPARTMENT OF COMMUNITY DEVELOPMENT 33530 First Way South, Federal Way,-w ft _ (253) 661-4000 —Fax (253) 661-4129 APPLICATION NO. al. Date boqtLAL 2 __ LEDNP�� Project Name. �rr,'M i Fefe- �nt 1 Agent R►�] oh s - Name of Applicant ����- Owner Applicant Address _ S 5E Phone 5ignat e Owner Name/Address YQ20 S • 012 'ST_ Phone (if different than applicant) Property Location Z'!J4 S+ F Zone f? G e Legal Description -"�AL019 A M 6•N r Project Description `` &�;tic Z Add CASIt�t�1 f ,.4�tot1- 396 SF• ADD 94 s.�•_ Parcel Number(s) — 7165500—C2161 Type of Permit Required: SEPA Notice Sign Checklist Mailed Board Site Plan Review R R Land Surface Modification R R Boundary Line Adjustment Binding Site Plan R R R Short Subdivision Subdivision R R R Shoreline R R Variance R R R Conditional Use R R R Use Process I R R Use Process II R R R Use Process III R R R Quasi -Judicial Rezone R R R Variance R* R R Comp. Plan/Rezone R R Annexation R R Lot Line Elimination Pre -Application Meeting SEPA Only R R R = Reauired * = Opri 021 MAa**-armXWA \� - 1 Revs®L/ � �, 8/28/97 � �� � � � � � l `®�/ 1 I ! 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