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PRHSPSC MINS 05-09-2023 Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Erica Norton, Member City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee May 09, 2023 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Jack Walsh, and Council Member Lydia Assefa- Dawson Committee Member in Attendance via Zoom: Council member Erica Norton Other Councilmembers in Attendance: Council President Linda Kochmar and Deputy Mayor Susan Honda Staff in Attendance: Deputy Parks Director Jason Gerwen, Assistant City Attorney Joanna Eide, Commander Cary Murphy, Community Relations Liaison/Contract Administrator Autumn Gressett, and Administrative Assistant II Mary Jaenicke. Guest: General Manager Oakview Group Brian Hoffman 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: None 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: April 11, 2023 Committee approved the April 11, 2023 PRHSPSC minutes as written. ● Moved: Assefa-Dawson ● Seconded: Norton ● Passed: 3-0 unanimously B. Report on PAEC Operations: Presented by General Manager Oakview Group Brian Hoffman General Manager Brian Hoffman’s presented the March 2023 PAEC operations. His presentation included event space rentals, theater rentals that were held and meetings that General Manager Brian Hoffman attended. There were two sold out shows and one show that was at 90% capacity. Repairs on the HVAC are ongoing. Inspections included the kitchen hood and stage rigging. General Manager Brian Hoffman also provided financial information comparing March 2022 vs March 2023. There were more event days in March of 2022, than in March of 2023, however the events in March 2023 were more profitable. Total gross ticket revenue and total gross rental revenue were almost doubled in 2023. There are several upcoming shows for the month of May. Questions and discussion followed. Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Erica Norton, Member C. Washington Auto Theft Prevention Authority 2023-2025 Auto Theft Grant Program general grant application and acceptance on behalf of the Puget Sound Auto Theft Task Force: Presented by Commander Cary Murphy. Puget Sound Auto Theft Task Force (PSATT) is operated through Washington Auto Theft Prevention Authority (WATPA). Federal Way is the lead agency for PSATT and handles the financial processing for the Task Force. PSATT was formed in 2017 and it is a multi-jurisdictional team that focuses on investigating and enforcing laws related to auto theft. The PSATT is requesting $3,392,358.00; these funds are divided between all of the participating jurisdictions. Majority of the funds will be used for personnel/employee expenses. Questions and discussion followed. Motion to forward the proposed grant application and acceptance if awarded on behalf of PSATT to the May 16, 2023, consent agenda for approval. • Moved: Norton • Seconded: Assefa-Dawson • Passed: 3-0 unanimously D. MacDonald Miller HVAC Maintenance Agreement, Amendment No. 2: Presented by Parks Deputy Director, Jason Gerwen. Staff is asking Council to authorize an amendment to the MacDonald-Miller contract for HVAC maintenance for Federal Way City Hall and the Federal Way Community Center to increase the compensation to meet the new prevailing wage rates. State law requires local government contractors and subcontractors to pay prevailing wage rates to all workers for public works and maintenance contracts. This contract reflects a 12% increase to what we are currently paying. The amount being added to the contract is $193,567.56 for a total contract amount of $690,004.66. Questions and discussion followed. Motion to forward the proposed 2023 Diversity Commission Work Plan to the April 18, 2023 consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: Norton ● Passed: 3-0 unanimously 4. OTHER: A. Council President Kochmar asked Parks Deputy Director, Jason Gerwen when the slide project at the Federal Way Community Center would be completed. He answered that they are working through the process. This was supposed to be a six-month project, there have been several setbacks and challenges. The original delay had to do with major rebar structural problems with the main pool that were not anticipated. The second major delay was due to some challenges with the contractor. Permitting delays occurred due to untimely submittal and the need for third party review of those plans. Barring any further issues or delays the contractor has indicated that all tasks will be completed the last week of June and hopefully a reopening at the beginning of July. 5. FUTURE MEETING: The next PRHSPSC meeting will be held June 13, 2023 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 05:35 p.m.