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2009-2010 Budget in BriefIMF City of Federal Way, WASHINGTON 2009/2010 BUDGET IN BRIEF For the Biennium January 1, 2009 through December 31, 2010 I+' w'^l �•' �� I I - -7730-� -�i PERMANENT RECORD DO NOT DESTROYC�'� G550-030-08, Rev. 0 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET BUDGET IN BRIEF TABLE OF CONTENTS Page CityOfficials/Legislative Body.........................:............................................:.............................................................I Judicial Branch & City Administration ..................... .,............... ,.................................................. ................... .... ....... 2 City Council Vision, Mission, and Goals .......... .............................................................. ............3 TransmittalLetter ................................. ........ ..................................................................................... ............... ............ 4 4% Budget Reduction/Revenue Options ........................................._ ............9 Program Additions .................................................. :......c........... ,.................................................................. :............ 12 Capital Investments and Fund Sources .................................... :............. ...................... ............ ..................... ...... .......... Is Sourcesand Uses - All Funds..........................................................................................:..........................................20 Sources of Funding - All Funds ............................................... :................. ....... .,,.......,............................,......... .......... 21 Usesof Funding - All Funds ................................................. .................... ........ ............................ ........ ............. .......... 22 2009 Adopted Sources and Uses by Fund and Category............................................................................................23 2010 Adopted Sources and Uses by Fund and Category.......... ............... ........... _ ... ..... — ............................... .......... 25 Utility Tax and Real Estate Tax Allocation.. ......... ........ .............................................. _ ..... ................... .. .... _ .... 27 General and Street Fund Consolidated Summary.......................................................... ............. ........ .......... ...... .......... 29 General and Street Fund Consolidated Sources ............ ................ :.....:..:..:.:;.......................... ......... .... .............. .......... 29 General and Street Fund Consolidated Uses.......................................:...........................:...........................................30 City-wide Position Inventory ........ .......................................................... ............. .................................. ........... .......... 31 Expenditure Line -Item Summary — All Funds ....................................................... ............................ I ............... ...... ....32 Property Tax Levy and Demographic Information ......................... ....... ....... .................. ......... .---- .................. ........... 33 Taxes, Fees and Per Capita General Fund Taxes Revenue Comparison.....................................................................34 Per Capita General Fund Revenues for King County Cities......................................................... .................... .......... 35 EndingFund Balance...........................................................................................::......:..............................................36 Summary of Debt Service Obligations ...................... ::........................ :......................................................................1.37 OPERATING BUDGET City Council ........................... ....... 40 CityManager's Office.................................................................................................................:... ........ .......... 44 Community Development Services Department ............................................... ......................................... .......... 50 Finance.... ............... ..... ................. .................. ............. ....... ....... ............. ................................ ........ ....... .......... 56 HumanResources ......................... :....... :.............................................................. ...................... 4...... ...:.... .......... 62 InformationTechnology ............................. ................... .......................... ........................... ................. ,....... ... ....... 68 LawDepartment .. ..... ....... .............................. ............. ........ .................................................................. .....74 MunicipalCourt ............................................................................. .......................................... ....... ...50 Parks, Recreation and Cultural Services Department ...................... ........... ;........................ ...................... ....... ...86 Police Department.................................................................._......._.........._..............:.... .......94 ............... ................ Public Works Department.... .......... w ............................. I ...... a; ................ .......................... .....A02 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET INTRODUCTORY 2009/2010 CITY OFFICIALS LEGISLATIVE BODY Position Council Member Term Term Expires Contact Information Position #1 Jim Ferrell 4 years 12/31/2011 iin�.ferrell{Q'.cit}[)ffedri,tile�al.cagt (253)835-2401 Position #2 Linda Kochmar 4 years 12/31/2009 linch.kochnzarC cisygffecicral%k.ay.com (253)835-2401 Position #3 Michael Park 4 years 12/31/2011 rturlttcl. ari�C}ci� uffeclLr;il��a .cUm (253)835-2401 Position #4 Jeanne Burbidl-- 4 years 12/31/2009 ;:anne,l�Urbirl=ef�>cit�x�f'fule.t'alvt }.cunt (253)835-2401 Position #5 Jack Dovey, Mayor 4 years 12/31/2011 jack.dovey@ciivoffederah3'ay-eiim (253)835-2401 Position #6 Eric Faison, Deputy Mayor 4 years 12/31/2009 eric.fai;outCIcitvoffederaiway_com (253)835-2401 Position #7 Dini Duclos 4 years 12/31/2011 dine.lurk .,;0, -iivoffederaiv ay.com (253)835-2401 JACK DOVEY Mayor ERIC FAISON Deputy Mayor DINI DUCLOS Councilmember JEANNE BURBIDGE JIM FERRELL LINDA KOCHMAR MIKE PARK Councilmember Councilmember Councilmember Councilmember CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET INTRODUCTORY Position Presiding Judge Judge JUDICIAL BRANCH Elected/ Employee Appointed Michael Morgan Elected David Larson Court Administrator Rae Iwamoto Position City Manager Assistant City Manager/CFO Assistant City Manager/COO City Attorney Community Development Services Director Economic Development Director Finance Director Human Resource Director Information Technology Director Parks, Recreation & Cultural Services Director Police Chief Public Works Director Appointed Appointed Office Term Date 4 Years 01 /01 /06 N/A 03/03/08 N/A 04/28/08 CITY ADMINISTRATION Contact Information niichael.rnorvant p'cit�'ofFe►leralway.crrm (253) 835-3025 duv i dAarson @citvoffedc rt►(w_ it (253)835-3000 rae.iwaitioto@ci t+,nf federalway.ctym (253)835-3002 Employee Appointment Contact Information Neal Beets 08/01/06 neat.heels-nkpiyoffederal_��°a>>.cnm. (253)835-2401 Bryant Enge 9/22/08 I�r4:int.eneCcitynffederalwtt�.cnnt (253)835-2510 Cary Roe 03/01 /07 card .roe a cityoffederalwaLcorn (253)835-2710 Patricia Richardson 10/07/02 atrieir:.richtrdson@citvoffederalwa .cant (253) 835-2570 Greg Fewins 01/01/08 Brea.fewii�yCGcit}nffedert#w7y.ctzm (253)835-2611 Patrick Doherty 08/16/04 nrtrick.dolier[yCaleity'offulp.r'alwtty.ce)m (253)835-2612 Tho Kraus 03/10/08 tho.krausC�'citvoffeileralway.com (253)835-2520 Mary McDougal 05/01/07 3tzarr'.ntc duu�*a1C city_olferttrsrlwtty-crnn (253)835-2530 Mehdi Sadri 05/01/07 ntehdi.sadrii°cityt'rffederalway.coirt (253)835-2550 Steve Ikerd, Interim 11/13/08 Steve.ikerd@cityoffederalway.com (253)835-6911 Brian Wilson 08/02/06 briatr,wilsa,an@+ z t4offe_detalw.ia .cf>m (253)835-6701 Marwan Solloum, 12/22/08 orn Interim (253) 835-2720 P) CITY OF FEDER41, W,4Y 3009/3010 ADOPTED BUDGET INTRODUCTORY VISION Federal Way is a community known for its cultural diversity, attractive parks, safe neighborhoods, and vibrant business centers. MISSION The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure, and managing growth. GOALS ■ Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. ■ Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. ■ Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. ■ Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. ■ Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. Adopted March 7. 2006 3 CITY OF V" -• Federal Way December 2, 2008 Dear City Council, Residents, and Staff: This letter transmits the City's Operating Budget for 2009-2010 and our six -year Capital Improvement Plan (CIP) for 2009-2014. In these difficult economic times, I am pleased to present a balanced budget that preserves existing services and modestly initiates some important new services without a general tax or fee increase. And our CIP enables us to continue to improve our City in 2009- 2010 and beyond. 2009-10 BUDGET PROCESS This biennial budget is developed in a time of national and international financial crisis. As I write, the NYSE Dow Jones Industrial average is down 43% from its high last year. Stock exchanges in other countries are also down significantly. While federal and international efforts are underway to stabilize and repair financial markets, time and patience are required while those efforts take hold. Examples of the national and international stress on the City's budget include: • A leveling off in sales tax collections and REET (real estate excise tax) • A large reduction in building permit and plan review fees • Much lower earnings on the City's investments Coupled with depressed revenues resulting from the downturn in the national and international economies are increases in the cost of providing local government services, particularly in the following areas: • Fuel and other petroleum products (such as asphalt) • Contracts for Service, ranging from street construction to street sweeping • Employee Compensation and Benefits As if these two trends were not enough, Washington cities and counties operate under a fiscal system where there is no state or local income tax and revenues from the property tax are capped at one percent per year, yet operating costs are not capped and are escalating at a rate well in excess of one percent. Thus, this biennial budget is more austere than in the past. Each department director was required to submit potential programmatic cuts to his or her tax - supported operating budget in the amount of at least 4%. The entire Management Team prioritized these cuts. It is also a good practice to evaluate the strength and productivity of existing programs in order to build upon what we do well and to evaluate where we can improve. So each department also created a list of potential program enhancements. Those lists of proposed cuts and enhancements are attached as Exhibits A & B. 4 CITY OF FEDERAL WAY 2009-2010 ADOPTED BUDGET LETTER OF TRANSMITTAL PROJECTED 2008 GENERAL FUND YEAR END BALANCES Fortunately, following robust economic activity in 2005 — 2007, in the 2007 mid -biennium budget process the City Council prudently set aside $2 million in a Rainy Day Fund. This was the first time in the City's history that a Rainy Day Fund had been created. And, our Police Department and Public Works Department have under -spent their 2008 operating budgets by $900K. I'm proud of this fiscal restraint. When we add this $2.9M to the unallocated 2007 carry -forward amount of $1.9M and the $950K remaining in the City Manager's Contingency Fund this year, we have $5.75M. And then we need to subtract $1.25M in 2008 revenue shortfalls due to the sudden decline in the national economy and the subsequent dramatic drop in the amount of sales tax, building permit fees and plan review fees we received. Thus, despite the downturn in the economy, we have healthy positive balance in our Year -End 2008 General Fund of $4.55M. If we have to operate in a recessionary economy, it is helpful to start with $4.55M in the bank. BUDGET CHANGES TO ADVANCE COUNCIl. GOALS At your January retreat, Council reaffirmed a set of goals for the City. The adopted budget addresses these Council goals and priorities within our available resources: A. Public Safety: Integrate the public safety strategy into all facets of City operations, building on a strong Community -based approach. To meet the City's public safety needs, I have incorporated the following positions and programs within my recommended budget: ■ Add a Crime Prevention and Information Specialist in the Police Department by converting 1.0 FIFE of a Records Specialist and supplementing ongoing costs of $30K each year in 2009 and 2010 to make up the difference in salaries; we also need one-time funding in 2009 for a vehicle ■ Provide a Fourth K9 Unit specializing in narcotics detection by using drug forfeiture funds. This requires $13K in one-time funding and $3K in ongoing revenues from the asset forfeiture fund • Increase Jail Contract cost by 6% and 13% in 2009 and 2010, respectively, on an ongoing basis to make sure we continue to provide jail cells for misdemeanants while still managing this program efficiently and effectively ■ Increase Public Defender Contract costs by 16% or $60K, of one-time funds in each year of the biennium to make sure we fulfill all legal requirements regarding prosecution of crime ■ Increase Juror Pay by compensating jurors at $15 per day of jury duty instead of the current $ l 0 ■ Continue our successful Graffiti Abatement Initiative by committing $17K of one-time funds for temporary help in each year of the biennium. I also recommend spending $IOK of one-time funds for supplies (paint, silica) in 2009 and $20K in 2010 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY 2009-2010 ADOPTED BUDGET ■ Contract for additional Emerancy Mana ement services that will be necessary as we plan and prepare intensively for our important FEMA exercise in 2009. 1 have included $50K in one-time funding in the adopted budget for each year of the biennium. ■ Increase Police Overtime by $300K in each year of the biennium, funded by one-time Proposition 1 reserves B. City Center. Create a multi -use urban City center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. ■ Use interest earnings in the Downtown Redevelo ment Fund to contract for a downtown development specialist. This contractor would assist with important economic development initiatives in the downtown -- such as LIFT (Local Infrastructure Financing Too]), commercial redevelopment, destination retail development, more strategic and/or targeted business recruitment efforts, enhanced marketing and sales efforts, in -person sales and business outreach, and enhancing and maintaining our economic development webpage. C. Economic Development: Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. ■ Extend the Small Business Development Center for an additional two years to assist small businesses in Federal Way by providing $22.5K one-time funds in each year of the biennium. ■ Support CDBG Coordinator position by dedicating $8K and $12K in 2009 and 2010, respectively in one-time funds to supplement declining CDBG funds. ■ Provide $1 OK Challenge Grant on a one-time basis in 2009 to challenge the Community to step up and match the City's contribution which would highlight a specific need or concern for the residents of the City, such as supporting a food drive D. Capital Investment: Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. Implement $22M in Transportation improvements over the next two years by providing over $6.3M in City capital funds ($5.4M from utility tax, $200K from REET, and $700K from gas tax) combined with over $13.3M in grants received/anticipated and $2.6M in mitigation received/anticipated and prior year funding. Importantly, these improvements will include but not be limited to $2.6M utility tax for Phase 4 of SR 99/PAC Hwy grant match. We will also dedicate $2.8M for our asphalt overlay program. ■ Invest $7.2M in .Parks improvements by using $2.5M City funds ($1.2M from REET and $1.3M from utility tax) combined with $3.4M in grants received/anticipated and $LlM prior year funding. The key projects to be implemented in 2009-2010 include Camp Kilworth and Lakota Park Design and Redevelopment. ■ Construct $2M in Surface Water Management (SWM) improvements. We will continue the SWM System improvement program with $132K in grants and $1.9M in prior year funding. Proposed projects include but are not limited to Easter Lake Stormwater CITY OF FEDERAL WAY 2009-2010 ADOPTED BUDGET LETTER OF TRANSMITTAL Improvements, Small CIP Annual Programs, West Hylebos Creek Headwaters Restoration. All SWM System projects are fully funded by grants and user fees and do not require any tax support or rate increases. E. Service Culture: Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. ■ Provide a Cost of Living Adjustment (COLA) to wages of non -represented City employees. The City's COLA is based on 90% of the Seattle/Tacoma/Bremerton area mid -year consumer price index; this translates into a COLA of 4.41 % for 2009 and a projected COLA of 4% for 2010 ■ Provide additional Benefit cost adjustments to reflect inflation, including mandatory state pension expenses. Health insurance premium increases are approximately 10% for medical/dental. Fortunately, State pension contributions over the next two years are expected to remain relatively flat ■ Enhance accounting services by Providing $50K in one-time funding in each year of the biennium. The Finance department is one of the leanest areas within an already lean organization. We have great employees, but the workload is unhealthy, creating burnout and turnover. F. Regional Leadership: Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. ■ Continue the City's membership instate, regional, and national policy forums such as the Association of Washington Cities (AWC), the Suburban Cities Association (SCA), the Puget Sound Regional Council (PSRC), and the National League of Cities (NLC) SUMMARY AND FUTURE CONSIDERATIONS The budget attempts to address Council and Community priorities to the best of our ability and within current resources. To that end we were able to meet various mandatory cost adjustments that are beyond our control or required by law — such as fuel cost increases, and increases in bills we receive from contractors. We are also able to continue our proactive transportation improvement program by aggressively leveraging state and federal grants as they become available. In addition, Prop I enhancements in police and public safety services has resulted in significant crime reductions compared to our historical crime rates as well as to the crime rate in neighboring communities. This budget preserves our current, high service level in a very challenging financial environment. And we are able to do so while increasing our Rainy Day Fund from $2M to $3.1M by the end of 2010. This Rainy Day Fund will be available in case we face fiscal challenges in the biennial budget for 2011 through 2012. What I have not been able to address in this budget are some threats to the City's standing and attractiveness in this region. I worry about Federal Way's competitiveness as a city and as an organization compared to our neighboring cities. And the other issue I was not able to address in this budget concerns future opportunities to improve our quality of life. It is hard to think about such opportunities when the current economic LETTER of TRANSMITTAL CITY OF FEDERAL WAY2009-2010 ADOPTED BUDGET downtums make it difficult even to balance our budget at current service levels. But, these poor economic times will eventually turn, the economy will improve, and it is important that Federal way be ready to pursue the projects and programs that capture the imagination of the Council and the Community for the future. Whether that is a performing arts center, a neighborhood outreach program, a new partnership with the School District, a housing reinvestment program, a new model for addressing human services and homelessness, reducing our small amount of debt to zero, or some other initiative, we need to plan and work together and be supportive of one another. I look forward to that effort. THANKS In closing, I want to extend my appreciation to everyone involved in the development of the budget. This includes the Council, residents and businesses, and City staff. I want to particularly thank Assistant City Managers Cary Roe and Bryant Enge, and Finance Director Tho Kraus who have been most helpful and supportive. Respectfully submitted, ;IZA �IBVL� Neal Beets City Manager 0 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER EXHIBIT A: DETAIL OF RESOURCES AND ADOPTED BUDGET CHANGES 1. PROGRAM CUTS .� r a. a F- a. O > C Pr DeparIrnenf Submitted Adaplesl ,� , w Ex rtditure$ !'� �i u Ex enditurL5 ' 009 20 i-Time On oio 1-Time On o)n 1-Time Ongoing l-Time Ongoing ROGRAM CUTS ENERAL FUND 11 HRI CL Agenda Printing - - - (4,500) - (4,5001 - - (4,500) - (4,500 8 HRI CL Codification Costs (3.000) (3.000) (3,000), - (3,000 6 HRI CL lRecords Storage - 41,500) - - - - - (1.500 3 HR HR Labor Negotiation Contracts (10.O001 - (10.0001 - - - (10.0W). - (I0.000 n/a HR RISK Change Insurance Carriers (79.0(0)I - (79,000) - - (797000). - (79.000) 8 IT IT Reduce 0.60 Analyst (0,60) - (45.((X))1 - (50.OW) (0,60) - - (457(00) - (50.0(X) 4 IT IT Minor Hardware, Software aod Suppiic. - - - (S.IXX))I - (5.000;i - (5,0(X)) - (5.00 IT IT Contracts & Services 111500) (11,500) - - - (11.5(X)) (55.680), - - (11.5001 (60.070 2 PD PD Eliminate Records ((.0(1) - - (55-680), (60-070:1 (1.00) 0 PD PD 4% Reduction - Fleet Management (38.913), (38.913) - - (38,90), - (38-9131 8 PK FAC (505) City Hall Janitorial Service (27.587). - (27587) - (27,587)• (27 5871 3 PK FAC (505) Maintenance Office Janitorial Service - (2.976) - (2.9761 (2.976)• - (2.9761 6 PW IDS Temporary Help- Construction Inspection - (10.000) - (10,(XX)) - - - (10.000) (10,00m Tatal Genera! Ftm4 (1.60) - 1293.156) - (304,046) (1.60)1 - - (293,156) 1111 (304446) Tulai Non•Geneeal Fund - - - - - - - - 1 (Z43,15ti) - JM4,046) irrwrdTotal (t.60). (293.151iJ - (304,046. (1.60)1 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER 2. PROGRAMS CUTS NOT RECOMMENDED ° °- s LSD - q Pro ram De parl mont SL 6t16110 Ado pl rd '-13 _ $ E dhures F.x enditums 2009 r 2010 2009 'OIII 1-Time Ongoing 1-Tiara Onoln 1-Time Ongoing I -Time On oin PROGRAM CUPS NOT RECOMMENDED GENERALFUND 0 CD BL EliminaleDeselopment Specialist 1.0IFTE (I.(X)) - - (62,647) - (67,8041 - - U CD HS Reduce Volunteer/ Neighborhood Program Coordinator by U 50 FTE (U 50) (43-708) (45.393' 0 CM EDC Economic Developmem Assistant 0.50 FTE (U 50) - - (21,671) - (232581 - - U HR CL Deputy City Clerk (0.25) - - (14,259) (15.468; - - - 4 HR RISK Use of Interest to Offxel Risk M&O Expense - - (25.000) - I25.W0' - U IT IT Staff Training (8.000) - (8.000) - - - 0 LW CI Reduce Hours -Assistant Ci1y Auomey (013) (13,457) 114,617] - 0 LW Cl Reduce Deputy Cily Atlomey Hours (0 13) - - 116.7921 (18-2131 - U LW CR Reduce Hours - Chief Proseculor (0-0) (13384) (14,544) - LW CR Reduction in Hours - DV Liaison (0.20) - - (16 812)1 - (17.5741- - - - 2 PD PD Eliminate 6 Police Officers (6.00) - J - (503.940) - (562.893' - - - 3 PW' TR Neighborhood Traffic Safely Program - - (10,000) - IIU.WUI - Total General F uDd1 (8.83]r (749.670] (822 7(r4) FEDERAL WAY COMMUNITY CENTER n/a JFWCC FWCC Temp Help 1- - -1 (75.715) - (78.427) - - Total FWCC 11 (75,715) - (78,427:1 - DU'MAS BAY CENTRE IKNU7LEN FAN11LV T11EATRE n/a KFT IFee Increase - - - (4,000) - (4.000;! - - - n/a DBC Temp Help - - (13.439) - 116.357'1 - - - n/a KFT Temp Help - - - (4.902) - (5405) - o/a DBC Maimenance - - - (8.000)- (8.000) - - - Total DBC - (30,341) - (33,762) SOLID WASTE & RECYCLING n/a SWR Litter Control -Vadis - - -1 (9,340) - (10.211) - - TotalSWR - -1 (9,340) -j (10,2111! SURFACE WATER M1IANAGEMENI ila SWM/MT Reduce Street Sweeping - - - (33,012) - (34.153) - - - - - n/a SWM/MT Ikeduce Vacuum/.let I 1(66.023) - (68,306:ll 1- - Total SWM 1 (99.035) -1 (102.4591 - - - TotalNon-GeneralFund I t214,431) (Z24,859] GrandTola} (8.83) - (964,101) (1,047,6Z3) - j - CITY OF FEDERAL WAY 2009/20I0 ADOPTED BUDGET TRANSMITTAL LETTER 3. PROGRAMS CUTS AND RESTORED ON A 1-TIME BASIS r C C Pro pcp>zrtmrm 5u6minrd Adupiod ExpendituresI v u- Ex ndllutrs 0 010 1 i-7'Ime On ofu 1-Time O oin 1-Time On ofn 1-Time Ongoing PROGRAMS CUT & RESTORED ON A 1-7(ME BASIS GENERAL FUND 8 CC CC Sister City Trip - - - (4.O00) i (4.000) 4.000 (4.000) 4.000 (4.000' 7 CC CC NLC Dues - - - (6.500) - (6.500) - 6,500 (6,500' 7 CC CC SCA Dues - (37-100) (37.100) - - - 37.100 (37,100 4 CC CC Council Retreat Facilitator - (4.500) (4.50011 - - - - 4,SOU (4.500 n/a CW' CW Cut 4 Civilian Positions in 2010 - Positions to be determined - - (4.00) - - - 317,893 (322.893 6 CD HS Volunteer Dinner - - (3.500) (3.500p _ _ 3.500 (3.500) 3.500 (3.500' 2 CD HS CERT Program - (2.500) - (2.500) - 2,500 (2.500) 2.500 (2,500; n CT) PL Reduce Lot -m I13 v7uy {33 R78} 13,878 113178 8 CM GA Reduce mailed newsletter from 2 to I per year - 113.343) (14.270) 13.343 (13 343) 14,270 (14.270' 2 FI FI Reduce Financial Analyst (0,40) - - (33.258) (36,142J (0.40) 33,258 (33 258) 36.142 (36.142' 1 HR HR Educalion Assistance - (10.0W) - (10.00O) - - 10.000 (1O.GOO) IO,UW (IO.U00 0 HR HR Reduce Non-mandaoory City-wide Training - (6-000) - (6-750) - - 6.O(X) (6.000) 6.750 (6,750 0 HR HR Recognition & Wellness Program - (4.970) - (4.9701 4,970 (4-970) 4.970 (4,970' 3 IT 1T - Postage&Copier Usage - (7.500) - (9.5001 7,500 (7,500) 8.500 (8-500 0 IT IT Dverlime & Temp Help (4.500) - (4.500) 4 5U0 (4.500) 4.500 (4,500 0 MC MC Reduce lnlerprelerServices (3.800) - - - - 3,800 (3,806' 1 MC' MC Security Contract - - (53.00U) - (53.000) - - 53.000 (53.000) 53.000 (53.006 2 PD PD Pliminate Records Supervisor I A FTE (1.00) - - (85.195) - (88.483) (1.00) - 85.195 (85-195) 88.483 (88.483' I PK MT Seasonal Help - (6-726) - (7.312) - - 7312 (7,3121 0 PK MT Landscape Contract - (80.12211 (83,220) - 80.122 (80.122) 83,220 (83.220; 10 PK RCS Reduce RW&B Program - - (14,5W;r (14.500) - 14,500 (I4,500 71 6 PK RCS Arts Commission Programs - - (20.744) - (22.160) - - - 22,160 (22.160' 4 PW ST Color Basket and Banners (16.250) - (16.250.1 - - 16.250 (16.250) 16.250 (16.2501 1 PW ST Street Tree Replacement - (8A00) (8.400) 8.400 (8.4001 1 PW ST Landscape Maintenance Contract IIU,OUO)1 - (I0.000) - - - 10,000 (10,000' 0 PW ST WSDOTMaintenance Contract (30,000) (30-000) - - - - 30.000 (30.00i 0 PW ST Equipment Rental (10-000) (1O.OW) - - - IO,UW (IO.WU 0 PW ST Small W'otk Projects (9.375) (9,375) - - - - 9375 (93751 0 PW TR Eleclriciq - - - (60.000), (64.406j I f - 644W (64.4001 Tninl (-4rntra] fund- 11,40) (555.861) - (578,010) (5AO), - j 324,138 (324,138) 895" (900,90311 7'uwl N'ou-Gvnrral Fund - I Grand l-nlal (1.40)1 (578.010) .(54q)I - j 324338 1 (324,135)1 W5.903 1 19110,903 11 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER 4. PROGRAMS ADDED -a= Program Drpururnenl Submdlled AdWed 5 FA adtlures Ex endilures 2009 2010 2009 T 201(1 1-Time Ongoing 1-Tmr,e On oinE 1-Time I Ongoing 1-Time Ongoing New Programs Added GENERAL FUND 0 CC CC Association Dues - PSRC 1.387 1.387 1,387 1.387 0 CC CC Association Dues - AWC - 19,772 19,772 - 19.772 19.772 0 CC CC Association Dues - SCA 1.973 1,973 1.973 1.973 10 CD HS General Fund Support of CDBG Coord Position - - - 16.360 - 20,464 8.378 12,482 - n/a CD HS Challenge Grant - - 10.000 - 1 5 CD BL Graffiti Temporary Help - 17.160 1 17,160 - 17.160 - 17.160 0,5 CDj BL Graffiti Pro am Supplies 20.000 20,000 10,000 20,000 3 CM CM Suslainabilily Coordinator 14.970 44.247 44.247 0 CM CM Admin Assist 0.25 FTE 025 14.970 17,594 - 19.018 0.25 17.594 19.018 n/a CM CM Public Defender Contract - - 60.000 60. - - 60.000 60.000 n/a CM CM Sponsorship Program - - - - - - - n/a CM CM Festival Management - - 50,000 - 50,000 - - - 1 CM EDC HCC Small Business Development Center - 22,500 - 45,000 - - 22,500 22.500 n/a CM EDC Contract/1-emporary Economic Dev Spec($83K 12009 & $86K / 2010)_ funded by CIP interest - - - - - - 4 CM1 GA lCiry Survey - - 15,0o0 15.000 - 7 FI I FI 15emorAccountant LW 14.970 110,701 1)5,416 SO.WO - 51).000 l FI FI Staff Training 4.165 4.165 4.165 1 4.165 0 FI FI Slate Audit Fees 7.000 7.(3W 7.000 TWO n/a RK CL Election Services - 12,769 56,299 12.769 13.000 5 IT IT On -Call Pay ($13,650 for PD, $350 for Court, $3.500 for City Hall) -Adding PD porrion only fiwded br PD - - 17,500 - 17.500 - - - 0 IT IT Replace Various Equip -Use, Replace Rsys ($304K / 2009, $359K / 2010 - - IT Contracts & Services 21,GW 21.600 21.600 21.600 MC umr Pay & Reimb - 2,500 - 2.500 - - 2,500 2.500 fn/aPTI MC Electronic Court Order processia - 2,400 1,600 - t,600 - 1,600 1.600 MC Court Document Imaging - 7,920 1,800 - 3,350 - 1.800 1.800 PD Replace Vehicles- Use Replace Reserves (5 vehicles $187K / 2009 & 9 vehicles $357K / 2010) - - - - - - - - 1 PD AD Overtime (Funded by Proposition I Reserves) - - 300.000 3W.0(0 - 300.000 300,000 n/a PD FLT Increase Fuel 138,000 IMAM - 139.000 138.000 - n/a PD PO K9 (Narcotics) - Funded by Seizures. Cost Neutral - 12.659 3,200 32W 3 PD SS Crime Prevention & Information Specialist 1.0 LW 1 42.970 88,982 - 92.987 1.00 1 29.250 85.382 89.387 n/a PK MT Utilities -Park System 41,W0 4LOW 41.000 - 41.000 n/a I PK MT Utilities-Celebralion Park - 15.8W 15.800 - 14,500 14,500 n/a PK FAC Natural Gas - City Hall 6.0W 6.OW - - 6.000 - 6.(X)0 5 PW EM Emergency Mgmt Specialist ID FTE 1 DO 15,190 76.598 - 79,935 - - 50,000 50.000 n/a PW FLT Increase Fuel I9,0W - 19,000 - 19.000 19.(X)O n/a PW FLT Replace Pool Car - Funded by Replace Rsv ($35578 in Milo) - - - - n/a PW' FLT Replace Truck #251- �unded by Replace Rsss (542.491 in 2010) - - - - - n/a PW FLT Replace Truck k250 - Funded by Replacement Rsys $44500 in 2010) - - - n/a PW ST Admin Assistant 050 FTE funded by CJP 050 0.50 - - nfa PW TR JKC Maini Contract - 29.116 - 60,643 - - 29.116 60.643 n/a PWI TR IStreelLighting - 6.102 - 6,102 - - 6.102 6,102 Total General Fund 3.75 1 185,709 1,129.766 1 37,160 1 1,268,957 1.75 1 1 1 854357 134,197 N%U2 139,857 IFa CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER PROGRA-Ms ADDED (CONTLNLIED) .� C Pro ram Drparhnrnl Submitted Adopted Ex Allures Cs rrnliwrtS 1-Time Oneoin 010 1-Time O oin -Ti Ongoing 1-TimeY On Dine New Programs Added FEDERAL WAY COMMUNITY CENTER n/a FWCC Storm Vault Maintenance - 5,000 - 5,000 - 5,000 - 5.000 n/a FWCC lutility Costs - Federal Way - - - 160,000 - 160,000 - 160 000 - 160.01)0 n/a FWCC Convert temporary help to Lifeguard 1.0 FTE ($47,97( 1,00 1 - - - L00 - - - - - Total FWCC 1.00 165.000 - 165.000 1.00 165.000 165.000 SOLID WASTE & RECYCLING n/a SWR Litter Control - Disposal - 1,000 - 1.300 - - - 1,300 1.,;Oo n/a SWR ContractProcurement - 8.526 - 8-526 - 9526 11608 - 8.526 12380 n/a SWR IRecycling Project Mgt- 050 - 24,580 11.608 26.715 1 12,380 24.580 26.715 Total SWR 050 . - 24,580 21,134 26,715 1 22.206 - - 24,580 1 21,434 1 26,715 22,206 SURFACE WATER MANAr_F.MFNT n/a SWM/MT Increase Street Sweeping - - 11500 - 12.500 - 12-500 j 12500 NaSWM/MT Increase vacuum/jet 13.594 - 13.594 - - - 13.594 13,59, /a SWM/WQ WRIA Watershed Council - 3.323 - 3,323 3.323 3.323 n/a SWM/MT Repairs & Maintenance - - _ 9.000 _ 9-(XX) _ - 5.000 5.000 n/a SWM/MT Temporary Help - 26.122 - 26,122 - - - 26,122 26.122 n/a SWM/ENG $ofn%are Maintenance - - - 4-000 - 4,000 - - 4.000 - 4,000 n/a SWM/WQ ITemporary Help - - 18,860 - 18,860 - - - 9.420 9.420 n/a SWM/ENG JNPDES Support Tech IA IA) 14,970 87.060 - 92-892 1.00 87,060 92-892 n/a SWM/ENG SWM Project Engineer- Charge to SWM Unallocated C1P - (112.852) - (117.657), _ (112.852) (117.657 n/a FLEET Replace Heavy Equipment - - - - - - - n/a FLEET Replace Truck #244 - - - - - - - - - Total SWM 500 14,970 1 61,607 - 62,634 1.00 - • t 48,167 49,194 'rota! Non-Getaral Find 1 2.0 J 39M 247,74I 2*,715 7A9,840 3 1 244N 234401 26,715 236,400 Grand Tobl 6.25 I 1 '275,259 7317507 63,875 j 1518.797 3.75 . 1 98&148 '. 368.798 1.011,694 376,257 13 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER 5. NEW PROGRAMS NOT RECOMMENDED .�=' 1_ C C Program Deparlmanl Sabmimd .adapted Expenditures 6 u- Ex end lures M09 r 2010 20114 1010 ]Time Ongoing 1-Time O oin 1-Time On2oine I•Time Ongoinz New Programs Not Recommended GENERAL FUND I CC CC Instant Access to Email 1,050 - - 0 CD AD Overtime - - - 4,000 4.000 - - 4 CD BL Nuisance Abatement 75,000 75.000 I CD BL Mobile computers & laptops for Inspector Veh. 15,000 3.000 5,000 0 CD BL Overtime 4.700 - 4,700 6 CD HS Neighborhood Comm. Coord 1.0 FTE 1.00 14,970 90.656 94,607 3 CD HS Human Services Brochure - 2,000 - - - - 2 CD HS Adminh rilive Assistant 50 FFE 050 14,970 35.662 37.412 - - 0 CD HS Overtime - 4,000 4.000 0 CD HS Volunteer Dinner 6.500 6,500 0 CD PL Temporary Planning Scrviccs 100,000 - - 0 CD PL pennil Customer Satisfaction Survey 30,000 1 CM CM Friends of Hylcbos Support - I0,000 - 10,000 - - - 0 CM CM Smart Phone for Management Staff 3,750 16.500 - 16,500 - "la CM CM Automatic External Difibrulalurs (AED)-S uad - 10,000 - 10,000 - 3 CM EDC Economic Dev Assistant 0.5 FTE 0.50 - 14.970 41.197 - 42.845 CM EDC Enterprise Scauc Membership 5,000 5.000 0 CM EDC Pierce Co.Econumic Development Board Ducs 5,000 5,000 0 CM EDC Computer General Model ol City 10,000 0 CM EDC Scale Model of City Center - 20.000 - 2 CM EM IEMC Meal Tickets 9,000 - 2 CM GA City Newsletter - - 88.023 - 88.023 - - - 2 CM GA Wcbmaster 1.0 FTE 1.00 14,970 84,600 84,600 - - CM GA Senior Designer 1.0 FTE 1.00 14,970 19.627 - 19,627 - CM GA Video Production Coord 0.50 FTE 0.50 - 14,970 36,800 36,800 0 CM GA GAC 0 erati nt Supplies 2,000 - 2.000 - 0 CM GA GAC Avid Video Editing 2,000 2.000 2 F] F1 Temporary Help I3,000 13,000 0 F] FI Crystal Reports 5,800 - 0 HR CL Graphics Contract - - - - - 7 HR HR Employee Services Coord 0.5 UE 0.50 14,970 35.700 36,996 - - - - - 4 HR HR Job Advertisements - - 20,000 20.000 2 HR HR Labor Relations Ccrtification 1,758 1.758 - - I HR HR E-Gov Cla.WCump Portal 2,100 2,100 - 0 HR HR Worksile Health Promotion Coord 0.5 FTE 0 50 14,970 45,600 47.220 - - - 3 IT IT Strategic Plan 60.000 35.000 - 3 IT 1T Backup Inlernel Access 3,000 6.000 6,000 0 IT IT Copier Cost - LOGO 1.000 0 1T 1T ServerVirtualizatiun - - 25,000 - 20.000 5.0001- 0 IT IT WiFi M&O - - 5,000 5,000 - - 14 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER NEW PROGRAMS NoT RECOMMENDED (CONTINUED) .�• C 6 m IirpArltnen[Su6tn[tled �dupird K ndlturee n- Ltocndirures 2 1-Time Ongoing 1-Time On 1 1-Tune On Din 1-Time OnLoIng. New Pro ams FuI Rerummrnded GENERAL FUND (continued) 1 LW Cl Legal Services - - - 83.495 83.495 - - - - 0 LW Cl Legal Services 8.395 9,234 - 0 LW Cl Continuing Education Line Item Increase - - 1.628 - 1.678 - - - 0 LW CI Cost of Business Line Item Inemase - - - 2.550 2.750 - - - - 8 LW Cl /CR Add Le A,Assist I 0 FTE 1.00 1,250 64.815 69.966 0 LW' CR Continuing Education Line liem Increase - - - 2.510 2545 - - - - - U LW CR Transcription Costs 2.500 - 2.500 - 0 LW' CR Cost of Business Line Item Increase - - 431 621 - - - - - n her MC Red Light Photo - Ct Clerk I O FTE I.W - 4:270 - - - - - - - 0 MC MC Red Light Photo -Temp Help PmTem 1ud m - - 13.720 - - I PD FO New Vehicle Requests 3 126.946 33,514 1 37,114 - - 0 PD FO Replacement Schedule of Specialized Vehicles 16-730 16.730 - 1 PD PD 5 New Take -Home Veh, Establish Rws Sched 5 250.838 12.1 W - 18.200 - 0 PD PD Laptops for Command - - II.tW 9.300 12.0W - - - - PD SS Staff Training 40.000 - 40.0W - 0 PD SS Fuel Efficiency Improvement Vehicles - - 24.624 4.5W 49,829 11.250 - 2 PK FAC Door Security System Re air & Maintenance - 5.100 5.100 - - - - ! PK FAC Camera System Repair & Maintenance - - - 7.5W 7,500 - - - - - 0 PK FAC Facility Staff Training - 1.2W 1.200 - U PK FAC Major Rehab for Facilities 50,000 50.000 0 PK FAC Seasonal Help - City Hall - - 36.000 36.000 - - - - - 4 PK FAC Storm Vault Maintenance 2.7W 2.700 - 4 PK FAC Facilities Maintenance Worker 1.0 FTE I.W TBD 61.736 61.827 - - - - 1 PK MT Urban Forestry 12,000 12.000 - - - - PK MT On Call / Feld Training 5.000 - 5,000 PK MT Park Seasonal Help - - - 28.0W - 28.000 - - - - 0 PK MT Replace Pressure Washer Trailer - - 4.9W 817 817 - 0 . PK MT New 4X4 Diesel Utility - 1 18.300 5,215 5.215 - - - 0 PK MT New (used) 65' buckel lift track - 55.0(H) 10,392 10,392 - - - - 0 PK MT Volunteer Prog Support 5.000 5.000 n/a PK RCS Cultural Events & Arts 0.20 - - - - n/a PK RCS Community Rec Assistant 1-0 IFTE 1.00 0 PK RCS Arts Comm Contracts 30.000 30.OW - - 0 PK RCS Cultural Arts Coordinator 1.0 FTE I.W - 4.270 78.396 81.376 - 0 PK RCS Outdoor Movie Cinema - 12.920 12.920 - - 4 PW TR Traffic Mgml Center (incl,Enaneer.Tech LO I.W 189.970 72.620 825.0W 83.070 3 PW TR Commute Trip Reduction 2.040 2.040 - - 2 PW TR Repair/Replace Damaged Traffic Infrastructure - - 50,000 - 50.000 - - 2 PW TR New Street Lights - - 100,000 I00,000 - - - - - 1 PW TR Transportation Element of Comprehensive Plan. 100.000 U PW TR Traffic Signal Conversions - - - 50.000 50.000 - - Lolal Gvmn ral Fuud I1.70 9.00 1.196.306 1,413,273 1.016,597 1t464A75 15 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER NEW YROGRANIS NOT RECOMMENDED (CONTINUED) Q C , 'CPrograni De artrmnl SubnlkW Adupled t'- Expenditnm '� L- u " E nditurea 01 i 21110 1-TilOe Ongoing l-lime On - 1-Time Oa om 1-Time On oin eir Programs Nut Recommended FEDERAL WAY COMMUNITY CENTER n/a FWCC On -Call Pay - - - 3,500 - 3.500 - - n/a JFWCC Camera Securily Syslem - - 4,500 - 4500 - - Total FWCC I I 1 1 8,000 L 1 8,000 SURFACE WATER MANAGEMENT n/a SWM/WQ IPublic Education & 1 00 14,970 83,489 87.340 - Total SWM 1.00 14,970 83.489 - 87340 - — I)VNlAS SAY CENTRE n/a I DBC JULility Costs - 10.000 IO.o00 - - - - Total DSC - - 10,000 1 10,000 - - - TOW Non -General Fund 1.001 14,910 1 101;489 1 1 105,3401 1 j Grata TOlal 1 12.701 9 1 1,311.276 j 1514.762 1 l.O16S87 I IXS,015 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER EXHIBIT B: ADOPTED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) Proj. # City Projects Description Project Total'• External/Prior Sources Balance Needed Adupled 2009-10 Allocations Future Needs Grants IMitiption Prior. Yr REET UI Tx Fuel Tx I Other Grants Total t ro (5151 ) S S (5151;. I City Projects: Federal Way Community Center Landscaping 5106 S - S 5257 S 5 S S - (r51} a (1 1; Prej. No. Parks Projects Desert lion Project Total" Vxtcrnall"orSources Balance Needed Adv ted2009-10Atlocativtts Future Needs Grants MitlRatimi Privr Yr BEET UI Tx Fuel Tx Other Grants Total AP RXS Annual Playground Repair and Replacemem Program S 300 S - S - S S 300 5 150 S 60 S - S - S S 210 S 90 BMX/Bike Fucilil Study 10 10 Camp Kilworth -- Acquisition and Site Im rovemenm 5,016 1.946 3,070 70 3.000 3,070 0 Community Gaihcrio g 5 .—e Smuii CIP 626 626 t09 k t04 - 200 426 Downtown Public Space and Pedestrian Connections 130 - 130 (0,I - - (01 Saghulie Park - Sporisfield Renovation/Artificial Turf 970 300 126 540 4 4 Laurelwood 20() 500 200 500 Lakola Park Design and Redevelopment 12.761 167 I00 12.894 494 894 12.000 Major Maintenance & Improvements to Exis'gg Park Facilities 220 - - 220 110 110 220 Lon Rance Plannin , 259 39 220 lie 1$0 110 Panther Lake Open Space: Feasibility Study and Master Plan 54 - 54 - - - - - Sacajawea Park Design and Redevelopment 10.439 490 9.949 690 180 - - 870 9.079 Steel Like Master Plan 110 130 110 110 Trail and Pedestrian Access Improvements 1.333 494 140 699 - 385 385 314 West 1-10] bus Boardwalk Replacement 1,237 772 473 1 421 42 lPoverly Bay Master Plan 60 60 60 Total Parks Projects S 34.424 1 S 1.516 S 347 1 S 3-868 IS 28.694 1 S 1.230 S 1.954 1 S S - S 3.385 S 6-569 522-125 Proj. No. Dumas Bay Centre Projects I Description Project Total " External/Prior Sources Balance Needed Adop4ed 20W10 Allocations Future Needs Grant• Mitigation Prior Yr BEET Ut Tx Fuel Tx Other Grants Total DUMAS RAY CENTRE S - S - S - S - S S - S - S - S - 5 6 IDurnas Bay Centre: Building Assessment ai S - 5 - 7 Dumas Bay Centre: Site Restoration-- Phase 11 525 525 10 - 10 515 Total Dumas Bav Centre Proiects S 525 S - S S - S 525 S 10 S - S - S - S -. S 10 S 515 17 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET TRANSMITTAL LETTER EXHIBIT B: ADOPTED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Proj No. Transportation Projects I Location Project Total Exlernal/Pr Sources Balance Needed Ado led 2009-10 Allocations Future Needs Grant Mili atio>v Pdar Yr R_EET Ut Tx Fuel Tx Other Grants Total iRA NSPORiA 77 N1t 0 Annual Asphalt Overlay Program S 3.936 S - 5 - S - S 3 36 S - 5 2.800 S 1,104 j S 32 S - 5 3.936 S 0 Annual Transportation System Safcly Im rovementx 700 700 700 - 700 0 S 320th St HOV: 81h Ave So to SR 99 15,523 9.315 267 5.941 5.941 0 SR99 HOV Lanes Phase 111 - S 284th Si to SR509 24,950 18,335 501 6,745 (631) - (631)• S 348ih Strcct: 9th Avenue S - SR99 4,585 2,385 683 1.546 29. [291, 0 S 320ib St. @ Isi Ave S. 9,145 5,000 .280 217 3.648 50 50 3598 6 S 320th St- @ 201h Ave S. 5.760 204 5,556 5356 0 S 356th Street @ Pacific Highway Intersection Im v_ 8,254 378 1.486 1.994 4,396 50 4.351 4,401 (5) 0 SR 18 @ SR 161 Intersection Im v 613 462 950 799' (7991, 0 S 348th Street @ Ist Avenue S 4.171 2500 216 511 944 50 50 894 0 S 352nd Street: SR-99 to SR-161 5,970 3.300 47 2.623 200 2.400 30 2,630 (7 0 21 s1 Av SW Exr: SW 356th St - 22nd Av 438 91 326 21 21 0 SW 320th Street @ 21st Avenue SW 4.320 1 4320 4,320 0 SW 320ih Street @ 471h Avenue SW 360 360 360 0 S 312ih Street @ 28th Avenue S 540 540 540 0 Pacific Highway HOV Lanes Phases IV - SR-509 to S 312th Street 20.800 6.735 530 1,550 11,985 3.000 100 8.885 11,985 0 S 320th Street: 1st Ave S to 8th Ave S 15,523 9.314 29 180 0 SW 3361h Way/SW 3401h Street:26th Place SW -Ho vt Road 15,312 9.186 - 6.126 0 Military Road S: Star Lake Road to S 288th Street 13,068 7,840 ]20.621 - - 5,228 0 SW 35tnh Street / SPA Trail Si iW 315 315 0 Cit • Center Access Phase 4 20,621 - 20,621 0 S 356th Strcct SR 99-SR 161 8,712 5.228 24 3,460 - 3.460 0 SW 3121h Street: SR509 - 141h Ave SW 4.366 2.620 178 1,-168 1.568 0 I si Ave S @ S 328th Street I.80Q 82 1.718 _ 1.718 0 1 Oth Ave SW Impv: SW Campus Dr • SW 344th Si 8:423 320 8,103 30 30 8.073 0 City Center Access Study Phase 2 3.000 180 J.175 1,645 20 20 1625 S 304th Street @ 28th Ave S 2.148 2,148 2.148 0 1 st Av S: 5292 -@312 2,640 2,640 2.640 0 City Center Access Phase 3 -- S 320th Street @ 1-5 2,850 158 2,692 2.692 0 S 314ih Si: 20th Av S - 23rd Av S - Install new sidewalks 1.980 1,980 - - - 1,980 Total Transportation Projects S 210.5?3 5 82.136 S 5,738 S 15.329 15107.620 1 S 200 5 6,200 S 1,804 S 362 S 13.23fi S 23.8[72 S 83,8 [8 Proj No Surface Water Project Description Project Total Exteroal(PrSources Balance Needed Ada led 2009.10Alioeulions Future Needs Grant Mili Prior Yr REET Ul Tx Fuel Tx Fees GFund Total S IYM 0 Small CIP-- Annual Program S 421 S - IS - S - S 421 S - S - S - 5 448 S S 448 S (271• 0 1ocs CreckSalmon Habitat Restoration 2.446 1,093 t,353 0 0 0 Wcsr H lchos Basin Land Acquisition U84 758 1 400 26 26 26 0 0 EaSlcrLake StormaaicrImprovement Prdect (CIP No.304-3100-260) 911 670 241 241 241 - 0 S. 336th Street Vic. Drainage Improvements (3300 Block to 3600 Block 180 25 155 - 28 28 127 0 SR 99 Phase IV Roadway Improvements (SWM Cost Share) 295 10 285 285 285 0 W, Hylebos Creek Headwaters Restoration- (34600 Block to S_ 35200 Block) 628 628 - 214 214 414 0 Cold Creek S. 302nd St. Box Culvcrt Rc air/Rc laccmcnl 411 - 411 - 4i I 0 Cold Creek Stream Restoration- Hcadwatenq io & 302nd St. Box Culver] 331 - 331 - - 331 0 Cold Creek Marine Hills Culvert Repair/Replacement (S. 302nd SIJ650 Block vic. 134 - 134 - - - 134 0 E. Branch Joec Creek Restoration- SW 325ih Si -to SW 338th St- 320 - - 320 - - - 320 0 Redondo Creek Headwaters Restoration- l L700 BLuc-k to S- 292ad Vic.l 296 296 - - 296 D W. F1 lebos Channel Rr ioratiun _ 837 401 748 (312') (3l2' 0 Total Pru' cts 8 193 2252 3,206 2935 1242 1.2.42 1.693 Total Surt'acc W:urr Klananemrnt Proirrn S 16,786 S 4,505 S - S 6,412 S 5,870 5 S S - S 2.484 S S 2.484 S 3,386 18 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET 14 Ji tw' AUK Federal Way Farm Store, circa 1947. Francis and Ilene Marckx feed store and hatchery at the corner of 3121h and Hwy 99. Site sold in 1953 to become Federal Shopping Way and the Soundcrest Subdivision. Photo previously halftoned, donated by Ilene Marckx. From the Photo Collection of the Historical Society of Federal Way. TRANSMITTAL LETTER 1 ! 1 Roses Hiway Inn, circa 1972. Opened o2 June 30 1939, Roses was destroyed by fired on Mar 17, 2003. From the Photo Collection of the Historical Society of Federal Way. 19 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY SOURCES AND USES - ALL FUNDS ITEM 2006 Actual 2007 ActuaL 20118 2W9 Adn ted 2010 Adopted 09 Adapted • 08 Ad Adopted. Adjusted Year -End S C % C BEGINNING FUND BALANCE: S 66.383.126 S 65.714.983 S 27,423.796 S 61.545210 S 63,515.875 S 35.453.976 S 33.186.864 S (26.091.235)- 424% OPERATING REVENUE. Propert , Taxes 8.883,718 9.006.922 8,992267 9.122267 9.1 W.332 9.237,000 9-176.000 114.733 1 35t Sales Tax 12,409.719 13.048.624 12.194.443 13.089.443 12,595243 12,595.000 12.595,000 (494.443) -3.8% Criminal Justice Sales Tax 1.953.822 2.145,383 2.171.762 2289.762 1 2.16&628 2,190.0W 2.212,0W (99.762] 4A% Utility Taxes 9.048.804 12.81J2.045 11.761.739 11.801239 14.008.627 14,758.599 15.544.358 2.957,360 251% Real Estate Excise Tax 5,499.912 4,998536 2,8W.000 3300.000 2.800.000 2.800,000 3.300.000 (500.000), -15.2% Other taxes 1,544,132 1.688,897 1382379 1.582-179 1535.150 1,609470 1.615.755 27.091 1.7%. Licenses & Permits 2.950,157 2,924,433 2.487.686 2.947.686 2,314.450 2376,000 2.433,000 (571,686) -19A%. Intergovernmental 3.163.499 3.424.985 3.167.U49 3.307.049 3.271.972 3,282,715 3.315.715 (24,334) -0]9A• Charges for Services 7.440.862 8.191.027 8.639b95 1 8-532.666 7.997.630 7.986.655 8,084.818 (546.0111 -6.45A Fines & Forfeits 971.691 _ 1 217 114 918.825 1.476.529 998.825 1-945,079 1.462.091 1.682.157 1,469.W0 I.T13.704 1.469.000 1.737.774 470,175 (231,375) 47.1 9A -119rA, Miscellaneous Revenue 3.901.679 3431091 Total rating Revenues S 57.767.996 S 62.779.057 S 55.994375 S 58.916.395 S 58.936.280 S 60.018.143 S 61,683,420 S 1,101.748 1.9R. CAPITAL AND OTHER SOURCES: Ca iml Grants 8.742.822 11.421080 3.149,320 20.647.082 9.218.403 10.967.762 6,878.384 (9,679320) 46.9Cf Other Misc Revenue 4.859.788 5.948.410 1.819.669 2.370.005 3.552.501 2.502.540 2309.192 132,535 5-6k Subtotal Other Sources S 13,602,610 S 17,376,690 S 4,968.989 S 23,017.087 S 12.770,904 S 13,470,302 S 9.187,576 S (9.546.7851 41.5% SUBTOTAL REVENUES S 71,370,606 S 80,155-747 S 60,963,364 S 81,933-482 S 71-707-183 S 73.488.445 S 70.870.996 S (8,445,037) -10.3% INTERFUND TRANSACTIONS: Interfund Charges 3DSS.U35 3329D28 J.564.965 4.U59.197 4.187.167 4.13UD56 4.197.588 70.859 1 7 k Interfund Transfers' 14.U57,73U 24.3843U8 16722.6U6 18.349227 17.883 S23 25.581.865 21.SU1541 6,732.638 35.7% Total Rev/Other Sources S 88.483.371 S I07.874D83 S 81.250.935 S 104.841.906 S 93.777.873 S 'F.2W.366 S 96.870.126 S (1,641,540;i % TOTAL.SOURCES 1 $ 154 651HI 1 S 173589066 Is 109.674.731 1 S 166i87117 S 157,293,749 S 138,654.342 S 130.N%,"D $ X,732,77511 16.7 r OPERATING EXPENDITURE. City Council 231.530 356.722 370.247 376,123 390.965 371,174 327.880 (4,949) -1.3% City Manager 972.228 1.354.266 1.456.864 1.571-708 1592.914 1.770.587 1336,771 198,879 12. Municipal Court IP50.967 1290.865 1.446.661 1.478..i98 1478562 1.449.923 1.519250 (28,475:1 -1.9% m Economic Develo eni 331-167 381,281 394.026 593-957 593-810 434.916 448551 (158,9411 -26,89E Law 975,457 1.192,540 1.459.817 1.481.111 1.450.328 1.559.615 1.653.841 78 504 5- Finance 680.418 780.791 847.045 865.577 875578 913-174 955.084 47.797 5.5% Human Resources 731.501 876,988 841.968 906.384 923.514 894.915 919,725 (11.469) -1.3% Community Development 3,076,218 3,332.140 3A95,666 3.664.367 3.669.790 3,737.659 3,895 301 73.292 2.0% Police 18,195,175 20.838.662 21.835.037 23.612.442 22.887-442 23.521.800 1 24,839.930 (90,642) -0.41A Parks & Recreation 4,409.621 5.633.967 6.423.477 6599.606 6.423.945 6.893.001 7.056,241 293395 4.4$r Public Works 6.640,710 7.038,549 7.659.217 7.900.618 7.801.543 8-085.129 8.192,796 184.511 23%1 Debt Service (Regular) 3-863-152 11.139,477 1.833.562 1,457-725 1-458-724 lA 16.461 1.400.088 (41.260 -2.8% CM - Other Cuts (322.893) n/a Total D r- Expenditure S 41.208.144 S 54.256.249 S 4&063.587 S 50.507.916 S 49.547.174 S 51.048.553 S 52.722,565 S 540,637 1.1% OTHER USES: Oper Grants/l-time Projects 2.440,871 3.275.639 1294.683 4-621289 4 5I5.915 2361.931 2.620.333 (2,259.358) 48.9% CM - Other Cuts- - - - 317.893 n/a. Capital lm rovements 27,739,894 23970.428 20,127.893 60.790,030 44.194.301 20.889,000 16.278,000 (39.901,030) -65.6% Conlin encv/Rain Da • Reserves _ 3,036.935 86.170 1.226.273 43.657 (1.810,662), -59.6rA Total Other Uses S 30,180.765 S 27.246.066 S 21.422.576 S 68-448254 S 48.796.386 S 24,477.204 S 19,259,383 S (43,971,050) -6421/ SUBTOTAL EXPENDITURES S 71,388.909 S 81.502,315 S 69.486.163 S 118,956,170 S 98343,560 S 75.525757 S S (43,430,4131, -36.5% Interfund Services Interfund Transfer2 3,704,874 14.057.730 4,t81.573 24.389.308 3.860.165 16.722.606 5.484-687 18.849217 5,6I2.688 17-883.513 4.359.862 25.581.865 ;71.982.448 680,971 801.541 (1,124,825p 6.732.638 -20.5% 357%Total Ex nditure and Interfund S 89,151513 S 110,073,195 S 90,068,934 S I43,29U.083 S 121839772 S 105467.484 S 464960 S (37.822.600A -26.4% Changes in Fund Balance I S (668.143 S (2.199.112) S (8.817.999) S (38.448,177) S (28.061.898) S (2.267.117) S (1,594.8351 S (37.822.60011 98.4%, ENDING FUND BALANCE: S 65-714,983 S 63,515,874 1 S 18,605.797 S 21097D33 S 35,453-975 S 33.186.860 S 31.592.030 S 10.089.827 1 43.71A TO•IALUSES 1 $ 154,866,SM 1 $ 173 89 $ 108 74,731 $ 166 87117 $ 157 3.749 $ 138.654 42 $ 130056.99" $ (2Z732,775 -16.7%. Notes I Ulilily tax projected to increase beyond adjusted 2W8 budget based on collections through 3rd Quarter 2008. 2. Interfund Transfer increase of S6.7M is made up of S4.1 M increase for Capital Projects and S2,6M increase for General Fund Operations. 3.Capt[a] grants and capital improvements in 2008 Adjusted Budget includes carry forward of prior year projects whereas 2009/2010 adopted includes only projected 09/10 expenditures. 4. Rainy Day Resenr of S3 I M is accounted for in ending fund balance (reserved) in 2010, 5. City Manager -Other Cuts - Shifting of program from ongoing to one -lime funded to be determined at mid -biennium, if necessary. 20 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET SOURCES OF FUNDING - ALL FUNDS 2008 Adjusted Revenues $5$_92 Million CJ Sales Tax 2% I Sales Tax 22 % Properly lax 15% S+'C5 Chrg 14 :r. MISC Fines & Forfeits 2% utility Tam-_-; t0rr REET 6%n Other Taxes Intergovtal Lic & Permits 31% 6% 5%n EXECUTIVE SUMMARY 2009 Adapted Revenues $60.0 ?Million CJ Sales Tax 4% Sales Tax Property T% 2�ax 11ti31ty 'faxes l5% �. SHE ihTf 1 - l Misc , REET 3 %r — 5 %n f Other Taxes Fines &Forfeits Lic & Permits _ 3%n � nor Intergovtal 4% 5% Sources of Funding All Funds 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopted -08 Adj Adopted Adjusted Year -End $ Chg % Chg Property Taxes $ 8,883,718 $ 9,006,922 $ 8.992,267 $ 9.122.267 $ 9.100.332 $ 9.237.000 $ 9,376.000 $ 114.733 1.3%n Sales Tax 12.409,719 13.048.624 12.194A43 13.089,443 12.595,243 12.595.000 12.595.000 (494,443) -3.8% Criminal Justice Sales Tax 1.953.822 2.145.383 2.171,762 2.289.762 2,168.628 2.190.000 2.212.000 (99.762) 4.4% Utility Taxes 9.048,804 12.802.045 11,763.739 11.801,239 14.008.627 14.758,599 15.544.358 2,957,360 25.1% Real Estate Excise Tax 5.499.912 4.898.536 2.800.000 3.300.000 2.800,000 2.800,000 3.300,000 (500,000) -15.2% Other taxes 1.544.132 1,688,897 1.382,379 1 1.582.379 1.535.150 1.609.470 1.615.755 27.091 13% Licenses & Permits 2.950.157 2,924.433 2.487.686 1 2.947.686 2.3I4.450 2.376.000 2.433.000 (571,686) -19.4% Intergovernmental 3,163.499 3,424.985 3,167,049 3.307.049 3,271.972 7.997,630 3.282,715 7.986.655 3,315.715 8.084,818 (24334) (546,011) -0.7% -6.4% Charges for Services 7,440.862 8.191,027 8.639.696 8.532.666 Fines & Forfeits 971.691 1,217,114 918.925 998,825 1,462.091 1,682.157 1A69.000 1.713.704 1.469.000 1.737.774 470.175 (231.375) 47.1 % -11.9% Miscellaneous Revenue 3.901.679 3,431,091 1.476,529 1.945.079 Subtotal Operating Rev $ 57.767,996 $ 62.779,057 $ 55,9947375 $ 58.916.395 $ 58.936,280 $ 60,018.143 $ 61.683,420 $ 1,101,748 1.9% Capital and arher 5nurc-r.s.- Cap ital Grants 8,742.822 11.428 280 3.149.320 20.647.082 9,218.403 10.967.762 6.878,384 (9.679.320) -46.9% Other Misc Revenue 4,859,788 5.948.410 1,819,669 2.370.005 3,552.501 2.502.540 2.309,192 132.535 5.6% Subtotal Other Sources $ 13,602,610 $ 17,376,690 $ 4,968,989 $ 23.017.087 $ 12.770,904 $ 13.470.302 $ 9.187,576 $ (9.546,785) -41.5% Total Revenue $ 71,370,606 $ 80,155,747 $ 60,963364 $ 81.933,482 $ 71,707,183 $ 73,488,445 $ 70.870.996 S (8,445,037) -10.3% Interfund Charges 3,055.035 3.329.028 3,564,965 4.059.197 4,187,167 4.130.056 4.197,588 70.859 1.77 Interfund Transfers2 14.057,730 24.389.308 16,722,606 18.849,227 17.883.523 25.581.865 21.801.541 6,732,638 35.7% Total Rev& lnterFund Trans. $ 88,483,371 $ 107.874,083 $ 81,250,935 $ 104,841,906 $ 93.777.873 $103,200.366 $ 96.870,126 -1.6% Beginning Fund Balance 66.393.126 65.714,983 27.423.796 61.545.210 63.515.875 35.453,976 33.186.864 �(�26.091,235) -42.4%Total Sources $ 154,866,500 $ 173,589,066 $108,674,731 $166,387,117 $157.293.749 $138,654,342 $13Q056,990 -16.7% t. t-aprtat grants ano capita[ improvements in zuuts Hajustea tsuoget tnctuaes carry forward of prior year projects whereas 201W-1010 adopted includes only projected 09/10 expenditures. 2. Interfund transfer increase of $6.7M is made up of $4.1 M increase for Capital Projects and $2.6M increase for General Fund Operations. 21 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY USES OF FUNDING - ALL FUNDS 2008 Adfusted Expenditures $50.51 Million Public Safety 51% Includes Police, Court, Law (Prosecution), and Public Defense. Parks & Re 135c Public Works 5 15 Comm. Dk-Opntni 7 % City Council Human 1 % Resources Finance Law (civil) `r/ 29� 2%r Debt Service 3% City Manager 4% 2009 Adopted Expenditures $511.05_Million Public Safety 50% Comm Devlpmnl 7% ' Includes Police, Court, Law (Prosecution), and Public Defense. Parks ffi Ssc 13 7"11urks 16 e r City Manager 4% \_ Finance City Council Human 2% 1 rk Resources Law (civil)_, /Debt Service 2% 2% 3%r Uses of Funding All Funds 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopted -08 Adj Adopted Adjusted Year -End $ Chg % Chg City Council $ 281,530 $ 356.722 $ 370.247 $ 376,123 $ 390,965 $ 371,174 $ 327,880 $ (4,949) -1.3% City Manager 1.303,395 1.735,547 1.850.890 2,165,565 2,186.794 2.205.503 2,285,322 39,938 13%r, Municipal Court 1,050,967 1.280.865 1.446,661 1,478.398 1,478,562 1,449,923 1,519.250 (28,475) -1.9% Finance 680.418 780.791 847,045 865,577 875.578 913,374 955,084 47.797 5.5% Human Resources 731.501 876.988 841.968 906,384 923.514 894,915 919,725 (11,469) -13% Law 975.457 1,192.540 1,459,817 1.481,111 1,450,328 1.559,615 1,653,841 78,504 5.3% Community Development 3,076,218 3,332,140 3.495.666 3,664,367 3,669,790 3.737,659 3,895,301 73,292 2.OSf. Police 18.195.175 20.888,662 21,835.037 23.612.442 22,887,442 23,521.800 24,839,930 (90.642) -0A% Parks & Recreation 4,409.621 5.633.967 6423477 6,599.606 6.423.945 6,893.001 7.056,241 293,395 4A% Public Works 6,640.710 7.038,549 7.659.217 7,900,618 7.801,543 8.085.129 1 8,192,796 184,511 239r Debt Service 3.863,152 11.139.477 1,833.562 1.457.725 1.458,724 1.416.461 1.400,088 (41,264) -2.8% CM - Other Cuts' - - - - - (322,893) n/a Subtotal Ongoing Uses $ 41.208,144 $ 54.256,249 $ 48,063,587 $ 50,507,916 $ 49.547.174 $ 51.048,553 $ 52,722,565 $ 540.637 I.I k Capital and other Uses O rtingGrants/1-timeProis. 2.440.871 3.275.639 1.294.683 4,621.289 4,515.915 2.361,931 2.620.333 (2,259,358) -48.9%r. CM - Other CutS4 - - 317,893 - n/a, Capitallmprovcmcnts2 27.739.894 23,970.428 20.127.893 60.790,030 44,194.301 20.889,000 16.278,000 (39,901,030) -65.6%r Contingency - 3.036,935 86.170 1 1 226.273 43,657 (1.810.662) -59.6%r Subtotal Expenditures $ 71.388.909 $ 81,502,315 $ 69,486,163 $ 118,956,170 $ 98,343.560 $ 75,525,757 $ 71,982,448 $ (43,430,413) -36.5% Intcdund Services 3.704,874 4.181,573 1860.165 5,484.687 5,612.688 4,359,862 4,680,971 (1,124,825) -20.5% Interfund Transfers] 14,057-730 24.389.308 16,722,606 1 18,849,227 17,883,523 25,581.865 1 7- ,638 35.7%r Total Approeriations $ 89,151,513 $ 110.071195 $ 90,068,934 $ 143,290,083 $ 121,839,772 $ 105,467,484 $ 98,464,960 $ (37,822,600) -26.4% Ending Fund Balance 1 65,714.983 63,515,874 18.605.797 23,097,033 35.453,975 33,186,860 31,592,030 10,089,827 43.7 k Total Uses 1 $ 154,866,500 $ 173,589,066 $ 108,674,731 $ 166,387,117 $ 157.293.749 $ 138.654.342 $ 130,056,990 $ (27,732,775) -16.7% I. inner tend lranster increase of $6.7M is mode up or �4.IM increase for Capital Projects and $2:15M increase for General Pund Uperations. 2. Capital grants and capital improvements in 2008 Adjusted Budget includes carry forward of prior year projects whereas 2009/2010 adopted includes only projected 09/10 expenditures. 3. Rainy Day Reserve of $3.1 M is accounted for in ending fund balance (reserved) in 2010. 4. City Manager -Other Cuts - Shifting of program from ongoing to one-time funded to be determined at mid -biennium. if necessary. 22 CITY OF FEDERAL WAY 2009/2010 ADOPTED BUDGET EXECUTIVE SUMMARY 2009 ADOPTED - SOURCES BY FUND AND CATEGORY General Street Subtotal Gen/Street Arterial Street Federal Way Cain Center Utility Tax Solid Waste Lodging Tax CDBG Paths & Trails OPERATING REVENUE: Property Tax $ 9,237.000 $ $ 9,237,000 $ $ $ $ $ $ $ Sales Tax 12,595,000 12.595,000 Utility Tax - 14.758,599 Real Estate Excise Tax Criminal Justice Sales Tax 2.190.000 2,190.000 Gambling Tax 1396,000 1 396,000 Other Taxes 4D00 4.000 $ 209,470 - Subtotal Taxes $ 25,422,000 $ $ 25.422.000 $ $ $ 14,758,599 $ - $ 209,470 $ - $ Fuel Tax - 1,196.000 1.196,000 552,000 - - - 8,715 Liquor ExciseTax/Profit 1.072,000 1.072.000 Criminal Justice - State Shared 88.000 88.000 - Dther 16.000 16,000 Intergovernmental $ 1.176.000 $ 1196.000 1 $ 2.374000 $ 552A00 5 5 $ $ 3 $ 8.715 Licenses & Permits 2,232.0W 144,000 2,376,000 Charges for Services 1.885.915 345.000 2,230,915 1,617,407 138.000 Fines & Forfeitures 1.469.000 1.469,000 - iscell'aneous i.411.424 98.000 1,5U9.124 11,170(1 21,170f1 - 6,0(X) 149.205 Total rRevenues $ 33596.339 $ 1,783,000 $ 31379,339 $ 563.000 $ 1.63&.407 $ 14,758599 $ 138.000 $ 215.470 $ $ 157.920 OTHER SOURCES: Interfund Charles Risk Management $ $ $ - $ - $ $ - $ - $ $ $ Information Systems - Mail & Duplication Svcs Fleet & Equipment Buildings & Furnishings - - - - - - Other Financing Sources 270.732 448,030 Operating Transfer 9,587.811 459.486 10.047297 1.400,000 990.003 - - 8.378 Interfund Transfers 2,549.438 2-549.438 4 - - Other iixellaneous 56.659 - 56,659 5,000 - 58.292 500 Total Rev/Other Sources $ 9.644.470 $ 3.008.924 $ 12.653.394 $ 1.405,000 $ 990.003 5 58292 1 $ 270.732 $ $ 456.408 $ 500 Beg nning Fund Balances 4.444.738 100,000 4.544.738 15.106 111.483 6.635.710 1 187555 191.585 TOTAL$OURCES $ 47,685.547 $ 4,891.924 $ 52,577,471 1 $ 1.983,106 1.$ 2,739,893 1 $ 21,452,601 $ 596,297 $ 215,470 IS 456,408 $ 350,005 OPERATING EXPEND: City Council $ 371374 $ $ 371,174 1 $ $ - $ $ $ $ $ - Cily Manager 1,770.587 1.770.587 1 - - Municipal Court 1.449.923 1,449,923 - Economic Development 219,446 219,446 215.470 Law 1.559,615 1.559,615 Finance 913.374 913,374 - Human Resources 894,915 894,915 - Communitv Deselopment 3.737.659 3.737,659 Public Safetv 23.521.8W 23,521.800 - - Parks & Recreation 4.W3.356 4,003,356 2,066,702 Public Works 4,676.396 4,676,396 315.654 Debt Service (Regular) - - -1 Total OperExpend $ 38.441,849 $ 4,676,396 $ 43,118.245 IS $ 2,066,7E 1$ $ 315,654 $ 215,470 $ $ OTHER USES: Other FinancinQ Uses $ 1.153.384 $ 115.528 $ 1.268.912 S $ _ 3 $ 173,580 $ - S 456.408 $ Capital Improvements Downtown Redeselo City Facilities Parks Surface Water MZmt - Transportation 1,968.000 - - - lnterfund Services Cash M mt/Admin Fees 62.137 Risk Mana¢ement Information Systems Mail & Duplication Svcs Fleet & Equipment Buildines & Furnishings - merfundTransfer 2.557.816 2.557,816 19,288.414 224.0W Contingency 1.226273 1,226,273 Total A ro Budget $ 4,937,473 $ 115,528 $ 5.053,001 $ 1.968,000 $ - $ 19 350,551 $ 173,580 IS 1 $ 456.408 $ 224,660- Ending Fund Balances 4.306.226 100.000 4,406.226 1 15.106 1 673.191 2,102,051 1 107,053 126.005 TOTAL USES IS 47.685.548 1 $ 4.891.924 IS 52.577.472 15 1,983.106 IS 2.739,893 1 S 21A52.602 IS 596.287 $ 215A70 IS 456.408 1 $ 350.-5 23 CITY OF FEDERAL WAY 2009/2010 ADOPTED BUDGET EXECUTIVE SUMMARY 2009 ADOPTED - SOURCES BY FUND AND CATEGORY Subtotal Spec Rev Debt Service Surface WaterMgmt Dumas Bay Centre Subtotal OperFun& Subtotal I Intern Svc Subtotal CIP S Total All Funds S 9.237.000 OPERATING REVENUE:: Property Tax S - 5 S S 5 9,237.000 5 - 11595.000 12.5951M Sales Tax 14,758,599 - 14,758599 - 14.758,599 Utility Tax - 2.800.000 2,800.000 - 2.800.000 Real Estate Excise Tax. - - 2,190.000 - 2.190.000 Criminal Justice Sales Tax - 1.396.000 1.396.000 Gambling Tax. 209.470 213.470 213.470 Other Taxes S 14.968.069 5 2.800,000 S S - S 43.190,069 S S - S 43,190,069 Subtotal Taxes 560,715 1,756.715 350,OW 2,106,715 Fuel Tax - - 1.072.000 1.072.OW Liquor Excise Tax/Profti 88.000 88,000 Criminal Justice - State Shared) - 16.000 - 16.000 Other S 560.715 S S 5 S 2,932.715 S S 350.000 S 3,282,715 Intergovernmental 2.376.000 - 2.376,000 Licenses & Permits 1,755,407 3,314,114 686.219 7.986.655 - 7.986.655 Charges for Services. - 1,469.000 J.469.000 Fines & Forfeitures. 187.205 17.075 1.713.704 - 1,713.704 Miscellaneous S 17,471,396 15 2.800,000 1 S 3.331.189 S 686,219 5 59.668.143 IS - S 350,000 IS 60,018.143 j Total O rRevenues. OTHER SOURCES:, - Interfund Charges S 5 5 S 5 S 686.456 S 5 686,456 Risk Management - 1.811,793 - 1.811.793 Information Systems - - 146.156 146.156 Mail & Duplication Svcs 1,046,023 1.046.023 Fleet & Equipment - 439,628 439.628 Buildings & Furnishings 718.762 1,000 719.762 10.248.000 10.967,762 Other Financing Sources 2,398,381 914.332 135.723 13.495.733 - 13.495.733 Operating Transfer 2.549,438 - 9.536.694 12.086.132 Interfund Transfer: 63.792 60.000 - - 180.451 1,782.970 539.119 2.502.540 Other Miscellaneous S 3,180,935 S 974.332 S S 136.723 5 J6.945.384 S 5.913.026 S 20,323,813 S 43.182.223 Total Rev/Other Sources: 7.141,439 1.927,159 140,934 0 13.754270 12.159A11 9540.296 35.453.976 Beginning Fund Balances S 27,793,770 S 5,701,491 S 3,472,123 5 922.942 S 90,367.797 $ 18,072A37 S 30,214JJO. $ 138.654,342 TOTAL SOURCES OPERATING EXPEND S - S S S S 371.174 5 S S 371.174 Cit Council - 1.770.587 - - 1.770.587 City Manager - 1,449.923 - 1.449.923 Municipal Courl 215,470 434.916 434,916 Economic Develo men¢ - 1.559.615 - - 1.559,615 La - 913.374 913,374 Finance - 894,915 - 894.915 Human Resources - 3.737.659 3.737.659 Community Development 23.521.800 23.521.800 Public Safet 2,066,702 822.943 6.893.001 6.893.001 Parks & Recreation 315.654 - 3,093,079 8.085.129 8.085,129 Public Works 1,203.384 213.077 1A16,461 - 1.416.461 Debi Service (Regular) 5 2,597,826 5 1,203.384 S 3,306.155 S 822,943 S 51,048.553 5 S S 51,048.553 Taal OperExpend OTHER USES: 5 629,988 S - S S - S 1.898.900 S 463.031 S S 2.361.931 Other Financina Uses Capital Improvements - - 1.000,000 I.WOAW Downtown Redevelop - 106.OW 106.000 City Facilities - - 5.100.000 5.100.000 Parks - - 1.310.OW 1.3.10.000 Surface Water Mgmt 1,968,000 1968.W0 11.405.000 13.373.000 Transportation Interfund Services 62,137 - 341 62.478 - 62.478 Cash M mt/Admin Fees - 226.125 226.125 Risk Management - - 2.141.663 2.141.663 Information Systems - 144,556 144.556 Mail & Duplication Svcs - - 1.344.212 - 1.344,212 Fleet & Equipment - - - 440.828 440.828 Buildings & Furnishings 19.512,414 3.358,694 25.428.9T - 152,942 25.581.866 Interfund Transfer 1.226.273 1.226.273 Contingency S 22,172,539 1 5 3,358,694 1 S 341 1 5 r S 30,584,575 5 4.760A15 S 19,073,942 1 5 54.418.932 Total Approp Bud et 3,021406 1 ,139,413 1 165,626 j 8,734,671 1 13.312 022 11.140,168 1 33,186.864 Ending Fund Balances IS 27.793.771 1 5 5,701,491 15 3,472.123 15 822.943 15 90.367.799 15 18.072.437 1 S 30.214.110 S 138.654.345 TOTAL USES 24 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY 2010 ADOPTED - SOURCES BY FUND AND CATEGORY General Street SAtotal Gen/Street Arterial Street Federal Way Cawn. Center Utility Tax Solid Waste Lodging Tax CDBG Paths & Trails OPERATING REVENUE: Properly Tax S 9376.000 S 5 9.376,000 S S S S S S S Sales Tax 12 595.000 12.595.000 - Otilil Tax 15.544.358 Real Estate Excise Tax - Criminal Justice Sales Tax 2.212.000 2.212.000 Gambling Tax 1.396,000 1396.000 Other Taxes 4,0017 4.000 215,755 Subtotal Taxes S 25,583.000 5 S 25.583.000 5 5 S 15.544358 S S 215,755 S S Fuel Tax 1.196.000 1.196.000 552.000 8,715 Liquor Excise Tax/Profit 1.105.000 1.105.000 Criminal Justice - State Shared 88.000 88.000 Other 16.000 161000 Subtotallnlereovt S 1,209,0W $ 1.196.000 S 2,405.000 S 552.000 5 $ S S S S 8,715 Licenses & Permits 2,287.000 146.000 2.433.000 Charges for Services 1.898,915 350.000 2.248.915 1,642,407 138,000 Fines & Forfeitures 1.469,000 1.469.000 Miscellaneous 1.432,256 99,000 1,531,256 11.000 21,0W 6.000 151.443 Total OperRevenues I S 33,879,171 1 S 1,791,000 1 5 35,670.J71 S 563,000 1 $ 1,663,407 1 S 15,544.358 S 138,000 S 221.755 1 S is 160,158 OTHER SOURCES: Interfund Charges - Risk Management 5 $ S S 5 5 5 S S S Information Systems Mail & Duplication Svcs Fleet & Equipment Buildings & Furnishings - Other Financing Sources - - 278,854 448,030 Operating Transfer 9.152.091 482A61 9.634.552 1.400.000 1.090.691 12.482 Interfund Transfers 2,673.274 2.673.274 - i - Other Miscellaneous 44.000 44.000 5.000 1 60.603 - 500 Total Rev/Other Sources S 9.196.091 S 3.155.735 S 12.351.826 S 1.405.000 1 S 1.090.691 5 60,603 S 278.854 IS S 460512 S 500 Beginning Fund Balances 1 4,306,227 1 100,000 4,406.227 15.106 673,191 2,102.05[ 107A53 126,005 TOTAL SOURCFS S 4738IA89 S 5.046.735 S 52A28.224 S 1.983.106 S 3.427-289 S 17.707.012 S 5239F S 221,753 S 460,512 S 286.663 OPERATING EXPEND: City Council S 327.880 S S 327.880 S S S S S S 5 City Manager 1.836,771 1.836.771 Municipal Court 1,519,250 1.519,250 Economic Development 226,796 226,796 221.755 Law Im653,841 1.653,841 Finance 955,084 955.084 - Human Resources 919,725 919,725 Community Development 3,895.301 3.895.301 - - Public Safely 24,839,930 24,839,930 Parks & Recreation 4.085,362 4.085.362 2,120.143 Public Works 4,667.415 4.667.415 326.690 - Debi Service (Regular) - CM - Other Cuts (322,893), (322.893)• Total Oper Expend S 39.937,047 5 4.667.415 5 44,604.462 S S 2.120343 5 S 326.690 S 221.755 S S OTHER USES: Other Financing Uses 5 1.241,756 S 279.320 S 1.521.076 S S S 5 175.715 S S 460.512 S CM - Other Cuts 317,893 317.893 Capital Improvements Downtown Redevelop Parks Surface Water M mt Transportation 1.968.000 Imerfund Services Cash Meml/Admin Fees 64.622 Risk Management - Information Systems - Mail & Duplication Svcs - Fleet & Equipment - - Buildines & Furnishings InterfundTmnsfer 2.685.75(i 2-685.756 15.726.670 161.000 Continency 43.657 43.657 Tolal Approp Budget S 4,289,062 S 279,320 S 4,569.382 S 1.968.000 S 5 15.791.292 S 175315 S S 460,512 S 161,000 Endine Fund Balances 1 3.155,178 1 100.000 1 3.255378 15.106 1306.946 1 1.915.718 21.502 125.663 TOTAL USES I S 47.381.487 1 S 5.046.735 1 S 52.428.222 j S 1.983.106 S 3A27.2891 S 17,707.010 1 S 523.907 1 S 221.755 1 S 460.512 1 S 286.663 25 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY 2010 ADOPTED - SOURCES BY FUND AND CATEGORY Subtotal Spec Rev Debt Service Surface WalerMgmt DtrmasBay Centre Subtotal OperFunds Subtotal Intern Svc Subtotal CIP Total All Funds OPERATING REVENUE: $ $ $ $ $ 9376.000 $ $ $ 9,376,000 Property Tax 12,595.000 12,595,0M Sales Tax 15.544.358 15.544,358 15544,358 Utility Tax 3.300.000 - 3.300.000 3.300.000 Real Estate Excise Tax 2.212.000 2,212,000 Criminal Justice Sales Tax 1.396,000 1396,000 Gambling Tax 215.755 1 219.755 - 219.755 Other Taxes $ 15.760,113 $ 3.300.000 $ $ $ 44.643.113 S $ - $ 44.643.113 Subtotal Taxes 560.715 - 1.?56.715 350,000 2.106.715 Fuel Tax 1,105,000 - 1.105.000 Liquor Excise Tax/Profit - 88,000 - 88.000 Criminal Justice - State Shared - 16,000 - 16.000 Other $ 560.715 $ $ $ - $ 2.965.715 $ $ 350.000 $ 3.315.715 Subtotallntergovi - 2A33,000 2.433.000 Licenses & Permits 1,780,407 3.348.969 706.527 8,084,818 8,084.818 Charges for Services 1,469,000 1.469,000 Fines & Forfeitures 189,443 17,075 1.737,774 IS 1,737,774 Miscellaneous $ 18.290.678 $ 3.300,000 $ 3,366.044 $ 706,527 $ 61333,420 $ is 350,000 61.683,420 Total Oper Revenues t OTHER SOURCES: j Interfund Charges $ $ - $ $ $ $ 686,456 $ - $ 686A56 Risk Management 1.874.916 - 1,874,916 Information Systems 146.156 - 146. 556 Mail & Duplication Svcs - 1.047.566 1,047.566 Fleet & Equipment 442.494 442.494 Buildings & Furnishings 726.884 1.500 728.384 6,150.000 6.878,384 Other Financing Sources 2.503,173 915.033 142.509 13.195,267 13,195.267 Operatin, Transfet 2.673,274 5,933.000 8.606.274 Interfund Transfers. 66.103 60.000 - 170.103 1.782.970 356.119 2,309,192 Other Miscellaneous $ 3,296,160 $ 975.033 $ $ 144.009 $ 16.767,028 $ 5,980.558 $ 12,439,119 $ 35,186,706 Total Rev/Other Sources, 3.023,406 1.139,413 165.626 (0) 8,734,672 13,312,022 11.140.168 33.186,864 Beginning Fund Balances. $ 24,6162 $ 5,414,446 $ 3.531,670 $ 850,536 $ 86,835,120 $ 19:292,580 $ 23,929,287 $ 130,056,990 TOTAL SOURCES OPERATING EXPEND:. $ $ $ $ $ 327,880 $ $ - $ 327.880 Cit'Councill 1,836,771 1,836,771 City Manager 1,519,250 1.519.250 Municipal Coati; 221.755 448.551 448,551 Economic Developmeni - - 1,653,841 1,653-841 Law 955,084 - 955,084 Finance - 919,725 - 919,725 Human Resources, - 3.895,301 3,895,301 Communily Develu ment - 24.839.930 24,839.930 Public Safety 2.120.143 850.536 7,056,241 - - 7,056,241 Parks & Recreation 326,690 3.198.691 - 8.192,796 - 8,192.796 Public Works - 1.203,805 196.283 1,400,088 1,400,088 Debt Service (Regular) (322.893) (322,893) CM - Other Cuts $ 2.668,788 $ 1,203,805 $ 3,394,974 $ 850,536 $ 52,722,565 $ - $ $ 52,722.565 Total Oper Expend OTHER USES: $ 636.1--27 I S $ S 2.157.302 $ 463.031 $ $ 2,620.333 Other Financing Uses 317.893 317,893 CM - Other Cuts - - Capital Improvements 1.000.000 1.000.000 Downtown RedeNelo - 2.054,000 2,054,0W Parks - 706,000 706.000 Surface WaterMeml 1.968.000 1,968.000 10.550,000 12,518,000 Transportation Interfund Services 64,622 1,500 66,122 - - 66.122 Cash Memt/Admin Fees - 226,125 226J25 RiskManagemenl - 2,248.617 - 2,248.617 Information Systems - - 144,556 - 144.556 Mail & Duplication Svcs 1.551,857 - L55L857 Fleet & Equipment 443,694 - 443.694 Buildings & Furnishings 15.887.670 3.072.000 21.64.5,426 156.116 21,801542 InlerfundTransfet 43,657 43,657 Contingency $ 18.556.519 $ 3,072,000 $ 1.500 $ $ 26,198,400 $ 5.077.880 $ 14,466.116 S 45,742.396 Total A ro Bud-,ei 3.394.935 1.138.641 1 135.196 7.914,150 1 14,214.700 1 9.463.171 31,592.030 1 Ending Fund Balances, $ 24,610,241 S 5.414A46 1 $ 353 L670 I $ 850,536 1 $ 86,835,115 1 $ 19.292.590 $ 23,929,287 $ 130.056,990 1 TOTAL USES 0401 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY UTILITY TAX AND REAL ESTATE EXCISE TAX ALLOCATION 2009 i. lility Tax allocation ($ in millions) Covar GF tai & Debt ;5.47 $7.35 281 39% Fund Mgmt $0.06 GF Voter 0% Package, $3.50 New Project Comm.Center 18% M&O DS+M&O $1.06 $1.90 5% 10% 2009 Real Estate Excise Tax Allocation ($ in millions) Debt Service, $0.22 6% Capital $3.36 92% Admin $0.06 2% Utility Tax Allocation 2009 2010 BEET Allocation 2009 2008 Projected Revenue $ 14,758,599 $ 15,544,358 Projected Revenue $ 2,800.000 $ 3,300,000 Uses General Fund Gap: GF Operations Voter Package 3,500,393 3,696,349 GF Operations 2007 Gap 3,709,008 3,694,800 GF Operations 2009 700,000 - Public Safety 2005/06 Gap 952,168 1,002,862 Arts/Com Events/Cult Svcs 2005/0( 113,400 119,070 New Projects M&O: Camp Kilworth M&O 115,500 121,275 Celebration Pk M&O 279,300 293,265 New Street M&O 459,486 482,461 KFT Operations 135,723 142,509 New Parks M&O 65,100 68,355 Community Center: Community Center DS+M&O 1,904,336 2,005,723 Capital and Debt Services: Transportation CIP 4,000,000 1,400,000 Parks CIP 954,000 300,000 Overlays 1,400,000 1,400,000 City Center 1,000,000 1,000,000 Fund Mana enim 62,136 64,623 Total Uses 19, 50,550 15,791,29.1 Projected Change in Fund Balance $ (4;591,951) $ (246,934) Uses Regular Debt Services 224,380 223,280 Transportation CIP - 200,000 Park Capital - 1,230,000 Unallocated Capital 3,358,694 1,642,000 Administration 64,672 65,492 Total Uses 3,647-746 3,360,772 Proceed Chattge in Fund Balance S (847.746) $ (60,772) 27 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY GENERAL AND STREET FUND CONSOLIDATED SUMMARY 11em 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopted - 08 Ad- Adopted Adjusted Year-end $ CB '% Ch BEGINNING FUND BALANCE. $ 4.728.230 $ 7.088.950 $ 366.669 $ 7.645.766 $ 8.009,046 $ 4,544,740 $ 4A06.227 $ (3,101,026) -406% OPERATING REVENUE. Property Taxes $ 8,883.718 $ 9,006.922 $ 8.992.267 $ 9.122.267 $ 9,100.332 $ 9,237,000 $ 9.376.000 $ 114.733 13% Sales Tax 12.409.719 13.048.624 12,194.443 13.089.443 12595,243 12.595.000 12.595.000 (494.443)• -3.8 C1 Sales Tax 1,953.822 2.145.383 2.171.762 2.289.762 2.168,628 2.190.000 2,212.000 (99,762) -4.4% Utility Taxes3 1.694.249 4.921.843 6.081.299 6J 18.799 6.037.915 9.656.492 9,243.059 3,537,693 57.8 k Other taxes 1368,913 1.497206 1202.026 1.402.0215 1,354.797 1,400,000 1,400.000 (2,026) -0.1% Licenses & Permits 2,950,157 2.924.433 1487,686 2.947.686 2.314,450 2,376,000 2,433,000 (571,6815) -19.49 Intergovernmental 2.349.498 2.511.256 2.258.026 2,398.026 2,493.905 2.372.000 2.405-000 (26.02153 -I.J% Charges for Services 3.081.970 2.890.915 2.476.461 2.436.461 2.486,579 2.230.915 2.248.915 (205,546) -8.49 Fines & Forfeits 971,691 1217.114 918,825 998,925 1,462,091 1,469,000 1.469,000 470,175 47.1%- Miscellaneous Revenue 1,573.229 1 342645 1_444.059 1.891.609 1.464.630 1.517,287 1.536,633 (374.322) -19.8`i< Total Operating Revenues $ 37,236,966 $ 41,906.341 $ 40.226.854 $ 42.694,904 $ 41.478,570 $ 45.043,694 $ 44,918,607 $ 2.348.790 55% OTHER SOURCES: Interfund Transfers 1.786.758 1.749.890 2.295.813 3.131.309 2.985,842 2.549.438 2.673,274 (581.871) -18.6% Other Misc Revenue 278.599 503.675 2500 53.295 53,295 439.601 430,116 386.306 724.8% Subtotal OtherSres $ 2,065,357 $ 2.253,565 $ 2.298,313 $ 3,184,604 $ 3,039,137 $ 2,989,039 $ 3.103390 3 (195.5651, -6.1% 'Total Rev/Other Sres $ 39.302,323 $ 44.159.906 $ 42.525.167 $ 45.879.508 $ 44.517.707 $ 48,032,733 $ 48.021,997 $ 2,1.53,225 4_7% OPERATING EXPENDITURE: City Council $ 281,530 $ 356.722 $ 370.247 $ 376.123 $ 390,965 $ 371,174 $ 327.880 $ (4,949) -1.3k City Manager 972228 1.3.54.266 1.456.864 1.571.708 1.592.914 1.770.587 1.836.771 198,879 12J% Municipal Court 1.050.967 1280.865 1.446.661 1A78.398 1,478,562 1.449.923 1,519,250 (28.475) -1.9% Economic Development 1 136,288 186.674 206.673 208347 208.360 219,446 226.796 11.099 53r/ Finance 680.418 780.791 847,045 865,577 875.578 913,374 955.084 47.797 5.5r/ Human Resources 731.501 876.988 841.968 906.384 923.514 894,915 919.725 (11.469) -1.3% Law 975.457 1,192.540 1.459.817 1,481,111 1.450.328 1,559,615 1.653,841 78,504 5.3% Community Development 3,076,218 3332,140 3.495.666 3,664.367 3.669.790 3-737,659 3,895.301 73,292 2.0% Police De • rtment 18.195.175 20.888.662 21.835.037 23.612,442 22,887,442 23.521,800 24,839.930 (90,642) -0.4 k Pw-ks & Recreation 3.701.361 3518-114 3.780.364 3,843,493 3,741,331 4,003,356 4.085,362 159,863 4.2% Public Works - Transfer to Street 3.721.882 3.998.269 4.474.1 13 4.707.883 4.584,310 4.676.396 4.667.415 (31.487) -0.7% CM - Other Cuts (322.893) n/e. Total O r. Expenditure $ 33,523,025 $ 37.766A31 $ 40.214.455 $ 42.715,833 $ 41,803.094 $ 43J18,245 $ 44,604,462 $ 402,412 09% OTHER USES: Other Uses. Ind I -time items 1.522.571 2.383,884 197.926 2.991.408 3,106,907 1,277,290 1,533,558 (1.714.118) -573k. CM - Other Cuts" - - - 317.893 n/a. Transfer ur Capital 1.896.007 3.089.890 2.295.813 3.131.309 2,985,842 2,549.438 2.673.274 (581.871), no. Contin enc - 3,036.915 86,170 1.226.273 43.657 (1.810,662) -59.6% Total Other Uses $ 3.418.578 $ 5,473-774 $ 2,493,739 $ 9.159.652 $ 6.178,919 $ 5,053,001 $ 4.568.382 $ (4,J06.65], �4.Srk Total EjeE2diture and Other Uses $ 36,941.603 $ 43.239.805 $ 42.708,194 $ 51,875,485 $ 47.982.013 $ 48,171,246 $ 49.172,844 $ (3,704,239) -7.1% Changes in Fund Balance $ 2360.720 Is 920.101 1 S (183.0171, $ (5.995.977) $ (3.464,306) $ (138,513] $ (1,150.847) $ (3,704239) 61.8% ENDING FUND BALANCE: IS 7,088,950 1 $ 8.009.046 1 $ 183.642 $ 1,649,789 1 $ 4,544,740 $ 4,406,227 1 $ 3,255,380 1 $ 2.756.438 1 167.1 % I-RainyDay Reserve of 53.IM is accounted for in ending Lund balance (ieserved) in 2010. 2. City Manager -Other Cute - Shifting of program from ongoing to one-time funded to be determined at mid -biennium if necessary 3. Utility tax projected to increase beyond adjusted 2008 budget based on collections through 3rd Quarter 2008. 28 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY GENERAL AND STREET FUND CONSOLIDATED SOURCES 2008 Ad'usted Revenues $42.7 Minion 2009 Adopted Revenue $45.04 Million Sales Tax Misc Properly Taxes 32% 3% 21 % Sales Tax Misc Proprr€y Taxes 29% 4%r 21 c� I � t.'lilit} aNec Llliliiy'F'sxrx r Ties1a=z es & Forfeits 3%r Fines & Forfeits f 2%r C1 Sales Tax Svs Charge 5% Svs Charge C1 Sales Tax 6% 5% 5 % Intergov['I Lic. & Permits Other taxes Other taxes 6% 7%n 3%r Intergovt'l Lic.&Permits 39r 5% 5% Sources of Funding 2006 2007 2008 2009 2016 Adopted -08 Adj All Funds Actual Actual Adapted Adjusted _ _ _ Year -End Adopted Adopted _09 $.Chg °fc Chg Property Taxes $ 8.883.718 $ 9.006.922 $ 8.992.267 $ 9.122.267 ` $ 9,100.332 $ 9.237.000 $ 9,376.000 $ 114.733 1.3rh Sales Tax 12,409.719 13.048.624 12.194.443 13.089,443 12,595,243 12.595.000 12,595.000 (494.443) -3.8%. C1Sales Tax 1.953,822 2.145.383 2.171.762 2.289.762 2.168.628 2,190.000 2.212,000 (99.762) -4.4%1 Utility Taxes' 1.694.249 4,921.843 6.081,299 6.118.799 6,037.915 9.656,492 9,243,059 3.537,693 57.8%i• Other taxes 1,368.913 1.497.206 1,202.026 1,402,026 1.354.797 1,400,000 1,400,000 (2,026) -0.19� Licenses & Permits 2,950.757 1924.433 2,487.686 2,947.686 2,314.450 2.376.000 2,433,000 (571.686) -19.4=h, Intergovernmental 2.349,498 2,511.256 2.258.026 2,398.026 2.493,905 2,372.000 2.405,000 (26.026) -1.1% Charges for Services 3.081.970 2.890.915 2.476.461 2.436.461 1486.579 2,230.915 2.248,915 (205.546) -8.4%a Fines & Forfeits 971,691 1.217.114 918.825 998.825 1.462,091 1,469.000 1,469.000 470.175 47.1rk, Miscellaneous Revenue 1.573,229 .' 1.742,645 1.444,059 1.891,609 1,464.630 1.517.287 1.536.633 (374.322) -19.8% Subtotal Operating Rev $ 37.23&966 $ 41,906.341 $ 40,226,854 $ 42,694,904 :. $ 41,478,570 $ 45,043,694 : $ 44,918,607 $ 2,348,790 5.5% Cenilul and Mier Sources: 1.786,758 1.749.890 2.29MO 3,131.309 2.985.842 2,549,439 2,673 274 (58L871) -18.611 Interfund Charges Other Financin& Sources 278,599 503.675 2.500 53.295 53,295 439-601 430.116 386,306 724.817r Subtotal Other Sources $ 2,065.357 $ 2,253.565 $ 2.298.313 ! $ 3,184,604 $ 31039,137 $ 2,989.039$ 3,103,390 $ (195,565): -6.1% Total Revenue $ 39,302,323 : $ 44,159,906 $ 42,525,167 $ 45,979,508 $ 44,517,707 $ 48,032.733 $ 48,0121,997 $ 1,250,255 2.7%, Be innin Fund Balance 4,728,230 7,088.950 366,669 : 7.645.766 8.009.046 4,544.740 4,406,227 (3.101.026) -40.617,• Total Sources $ 44.030.553 1 $ 51.248.856 $ 42.89L836 $ 53.525.274 $ 52,526,753 $ 52,517;473 i $ 52,428,224 $ (947,801)1 -1.8% i . Utility tax projected to increase beyond adjusted ZUUB budget based on collections through 3rd [quarter 2008. e CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY GENERAL AND STREET FUND CONSOLIDATED USES 21108 rid jus(ed Expenditures $42.7 Million Public Safety 60 % Includes Police, Court, Law tTroscrutlaat), and Public AeretLse- Zlk --,- Parks & Community Dcvelopmcni Recreation 9% 9% Human City Council Rcsourecx 1% Law 29 2% Finance Economic City Manager 2% _Economic 3% 1% 2009 Adopled Expenditures $43.1 Million Public Safety - 60% Includes Police, Ctiurt, Law (Prmecutiorn). and Public Deremac ll Parks & Rccrcation Community 9`k Dcaclopmcnl Law 9`k 2ck Human City Council 1% Resources Economic 29c _City Manager Finance Development 3 h 2% I %r Uses of Funding All Funds 2006 Actual W 2%9 Actual i Adtrpied Adjusted Ycar-End 2009 Adopted 2010 Adopted 09 Adopted .-08 Adj $ Chg % Chg City Council $ 281,530 $ 356,722$ 370,247 $ 376,123 $ 390,965 $ 371,174 $ 327.880 $ (4-949) -1.39h City Manager 972,228 1,354,266 1,456,864 1,571.708 1,592,914 1,770,587 1.836,771 198,879 12.7% Municipal Court 1.050,967 1,280,865 1,446,661 1,478,398 1,478,562 1,449,923 1,519,250 (28.475) -1.9% Economic Development 136.288 186,674 206,673 208,347 208,360 219,446 226.796 11.099 5.3% Finance 680,418 780.791 847.045 865.577 875.578 913,374 955.084 47.797 5.5% Human Resources 731,501 876,988 841,968 906.384 923,514 894.915 919,725 (11.469) -1.3rk Law 975,457 1.192.540 1,459,817 1,481.111 1,450,328 1,559,615 1,653.841 78,504 5,3% Community Dcvclo mcnt 3.076,218 3.332,140 3,495,666 3,664,367 3.669,790 3,737.659 3.895.301 73,292 2.0% Police Department 18.195.17.5 207888,662 21,835,037 23,612,442 22887,442 23,521,800 24.839,930 (90,642) -0.4% Parks & Rccrcation 3.701.361 3,518,114 3,780,364 3,843,493 3.741,331 4,003.356 4,085.362 159,863 4.2% Public Works -'transfer to Street 3.721.882 3,998.269 4,474,113 4,707,883 4,584,310 4.676,396 4.667.415 (31.487) -0.7% CM - Other Cuts2 - (322.893) n/a Subtotal Ongoing Uses $ 33.523.025 $ 37,766,031 $ 40,214,4.55 $ 42,715,833 $ 41.803,094 $ 43,118,245 $ 44,604,462 $ 402,412 0.9% Cn fiiri (lad 01her Operating Grants/1-timeProjs. 1,522.571 2,383.884 197.926 2,991,408 3,106.907 1,277,290 1,533.5.58 (1.714,118) -57.3% CM - Other Cuts - - - - - 317.893 - n/a Capital Improvements 1.896.007 3,089,890 2,295,813 3,131,309 2.985,842 2.549,438 2.673,274 (581.871) n/a Contingencyl - - 3.036.935 86.170 1.226.273 43.657 (1.810,662) -59.6% Subtotal Expenditures $ 36.941,603 $ 43,239,805 - $ 42.708,194 $ 51.875.485 $ 47.982.013 $ 48,171,246 $ 49.172844 $ (3.704,239) 1 Ending Fund Balance 7.088,950 8,009,046 : 183.642 1,649,789 4,544,740 4,406.227 3,255,380 2.756.438 167.7.11% Total Uses $ 44.030.553 $ 51.248,851 $ 42,891,9M $ 53,525,—n4. $ 52,526353 $ 52;577,473 $ 52,428,224 $ (947,801) ].8% 1. Kamy Uay KeserVe of $S.1 M is accounted Tor in ending fund balance (resMed) In 201U. 2. City Manager -Other Cuts - Shifting of program from ongoing to one-time funded to be determined at mid -biennium. if necessary. 30 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY CITY-WIDE POSITION INVENTORY Department / Division 2006 ! Actual 2007 Actual 2008 _ 2009 cd Ad' cart nd Ado cd' i t I 2010 Ado red" Convened to I -Tithe 09 Adopted - 08 Ad' Cut 09 Adopted - 08 Ad' Add 09 Ad cd - 08 Adi # Ch 5b Chg. # 96 Ch # Ch % Ch Cin,Manaeer Administration " - - -- - - - Economic Development - fRl Like_ -- 5.50 1.50 i 5.50 1.50 . 5.50 : 5-25 .... ISO ? 1.50 5.50 _ 1.50 r 5.50 E .. 0 ` ISO n/a - n/a-n/a On 0.25 - . 4.5'k Government Affairs 3.00-3.00 i 3.00lrF 3.00 _ 300 n/al - ] n/a. n/a Subtotal City Manager 6,00 10.00 7.00 '• 10.00 9.75 10.00 10.00 mac = War 0.25 25% Subtotal Municipal Court 1255 ! 14.00 14.00 14.00 i 14.00 14.00 14.00 n/a n/al n/ai Haman Resources 1,50 - ----- - -- 3,50 . 1.50 ` 1.75 ----" - --1.75 3.50 3.50 1.75 - 350 1-74 3 50 n/al n/a r r _ n/at I n/a - nla - - n/a CityClcr1 1,50 i 1.50 -...... - _ .. __. _.. Hrtmart Resources 3.50 3.50 Flccl & Equipment 0.50 i 0.50 ` n/al ! n/a n/a Subtotal Human Resources 550 5.00 550 5.00 5.25 5.25 5.25 n1al n/a n/al Subtotal Finance 7&0 8.00 8,00 &00 8.00 7.60 7.60 (0.40) -5.0% tt/a n/al Subtolcllrformarion.. S stets 0 r -1. 0i• 7% -Jai Civil 1 epal Services Crimi ruff Pro cculion Services 5.80 4.83 9,80 720 : 5.80 : 720 1 5.80 720 5.80 1 720 7 \lr 720 `.- Z f t 7.20 n/a n/ai n/al n/a n/a nhi Subiotallaw 1 10.63 13.00 13.00 13.001 13.00 13.00 13.00 rdai n/ai lam Cummanip Degla rem Administration _ 4.50 4.50 t 4.50 450 4.50 4.50 1 4.50 nf¢ - n/al - n/:I Pinup BalldEn --- - -----12.2.. Human Services Nci hotuaodDevel mcnr 8 75 13.?5 - 2.50 0.70 8 75 1325 .- 3.25.�� 3.00 1.00 8.75 8.75 9.00 9.00 ! - 9.00 1 n/al n/a n/a n/a n/a :- n/a - n/al ----- n/a n/a 13.25 1425 3.00 : 3.50 1.00 ! 1.f)D ; 14.00 14.00 : 14.IX1 ..-_.-..._...-..-...,..._---r,..-_,.._......_. : 3.50 3.50 3.90 I.(10 1.00 ` 1.00 ..._ n/ai - 1 n/a n/a Subtotal Communitv Development 28.70 1 30.50 1 3050 32.00 i 32.00 32.00 32.00 n/a, i n/al n/a Police Administration -- - - Su�on Scrviccs FicId rations 3.00 ; 55.00 91-00 3.()D 61.00 105.00 3.W 61,00 : 105-00 3.00 t 3.00 61.00 i 61.00 105.00 l05-[M3 3.00 6I 00 ]04,fN1 3.00 - 61.00 104.00 - n/ar f 1 00) -1 b9c n/ai n/a 11.00)! 1.69c• ~ I1.00) 1-0% - _ 1.00 alit - - ] fi& nla Subtotal Police 1 155.00 169.00 1 169.00 169.00 169.00 168.00 168.00 (1.00) -0.6% (2.00) -1.2% 1.00 0.6% Park. Recreation & Catorm[Srrs Administration Planning 1,80 I.00 -- 1.80 1.00 1,80 1.80 1.80 1.00 1-80 Lo-0 1.80 -- -f 1L10 n/a, n/ai - n/a- n/a n/:t 1.00 ' 1.00 n/at Kenneth Jones Pool -- 3.00 Gcocml Rccreation - 7.10 - i -7.10 - 7.10 7.10 Wall n/ai i1 - - all - - - _- -n/:r 7.10 0 CommCenter 1 �..1__ 3.00 � _ 11.50 1 ..._.... 1f 3.W _ - 11 50 35 �- 2.75 11 75•••••• ••••.13-35 • _ 2.75 1-75 ]3-35 _2.75 1.75 n/a n/d _.. _--. - ... _.... ! n/a - n/a 1,00 ....._ _ f - R.19 _...._... ---- -_n/q n/a � - _.. Dumns Bay Centre 3.00E y......... - 3.00 Knutzcn Fanity ti I ] _50 I _50 _ n/a n/a Park Building 10.50 0.50 10.0 10.0 .00 17-..... 17.00 ._ 0.50 17.00 0.501 17.00 ...._.......... 0.50 ... n/al n/anfia / t n/a -... _. trio Subtotal PARCS 31.20 4425 44.25 43.75 44.25 45.25 1 45 25 n/ei n/a 1.00 23% Public Works Administration _ Development Scrviccs 1-85 . 6.45 1.85 6.45 + 1.85 i_ 6,45 1,85 6.45 1.85 6.45 1 $iU - 1,$5 6.45 6.45 - ---^-n/a, - n/a _ n/at alit _ n/a Traffic Services 1 Street Services Emergency Management Solid Waste/Recycling Surface Water Mana ment 5.10 1100 1.00 170 E 15-40 6.10 11.50 1.00 1,70 15.40 6.10 11.00 1 1.00 6.10 11.50 1.00 ! 6.10 � 11.50 1.00 1-70 15.40 6.10 : 12.00 , 1.00. 1.70 16.40 6.10 1200 1.00 1.70 16.40 - ! n/a - � Wall - n/ n/a, n/a - rdat n/tt n/a n/a - 0.50 _ - - n/a 4,39. n/: n/a 1.70 ; 1.70 15.40 15-40 n/tt I.00 6.Srh Subtotal Public Works 4250 44,Q0 4350 44.00 i 44.00 4550 4550 n/ai n/at 150 3.4% Total City Staffing 307.58 . 34835 34535..l 34935 349.95 . 350.60 350.60 (1.40) -0.4%. (2.60 1 -0.7 175 1.1% •Adopted positrons include only regular FI E's tunded un an on -going basis "' In 2007 the Management Services Director was promoted to Assistant City Managcr/CFO. For simplicity, the City Managers Administration division was restated to include the Assistant Cily Manager/CFO. 7.1if19110 StaMHE Chunttes Cip•Manager - odd Adminisnr live Assistant 025 FTE (ongoing) Finance - Converted Financial Analysr 0.40 FTE_ji-oni ongoing to 1-tine f ntded in 2009 and 2010- 117/in-nmlion Systems - Cut IT Analysr 0.60 FTE. Police - Coverted Records Supemisorfrom ongoing to 1-nme funded, eliminated Records Specialist and added Crime Prevention & hilonnation Specialist, eliminated SRO due to loss ofThonras Jetjereson Highschool Contract. Parks - Add Lifeguard 1.0 FTE (converting lifeguard rernpormy help) Public Works - Add Adminisrrarive Assistant 0.50 fTE funded by CIP and add SWM NPDES Support Te(h 1.0 FTE. 01 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY EXPENDITURE LINE -ITEM SUMMARY - ALL FUNDS I Code I Item 2006 Actual 2007 Actual 2008 2009 Adopted N 10 Adopted 09 Adopted - 08 Adj Adopted Adjusted Year-end $ Chg % Ch Expenditure by Line Item - All Funds: 110 Salaries & Wagest 18.604,640 20.628.052 23.175.912 24.429.929 23.868,670 247626.517 25,992.076 196,588 0.85E 1ILL Temporary Hel 774.537 1.194.865 1.080.128 1,074.640 1.071,338 922,133 912.461 (152,507) -14.2% 120 Overtime 685.432 1,038.573 544,255 544,255 546.555 540,105 539,605 J (4.150) 2.8% 200 Benefits2 5,601.920 6.490.929 7.519.740 7.869,143 7.707,051 8.441343 8,967,835 1 572,199 7.35E 31X Supplies 528.021 723.919 572.013 612.013 606.551 620,059 610.027 8,046 1.35E 36X Mtc Supplies 56.308 93.671 93.255 93.255 93.055 98.255 99,255 5,000 5.4% 3XX Othr Opr Supplies 649.184 770,282 589.229 681.929 817,076 634,616 634,016 (47,313) -6.9% 41X Professional Svcs 2.249.871 2.436.745 2,616.195 2,855.158 2.563.139 2.437.479 2,415.881 (417,679) 14.6% 43X Travel & Training 2407032 275.753 292,323 294,113 299,717 291.722 284.187 (2,391) -0.89r 42/47 Utility & Comm 1.204.259 1.412.511 1,471,614 1,542.152 1,454,928 1,627.450 1,570,185 85,298 5.5% 48X Repairs & Mlc 1.153.339 1.290.417 1.632.488 1.848.095 1.774.426 1.788327 1.757.583 (59,768) -3.2% 497 Association Dues 77,242 199,723 147,381 147.731 165,219 149,244 105,644 1S13 1.09. 4XX Other MiscEx 4 822,077 1.042.875 810.593 919,665 926,276 805.083 776.980 (114.582) -12.5ch 5XX InlgvU Srvs/raxes6 3.705,536 4.364.186 4,426,643 4.788,393 4.840.203 4.990,059 5,316,687 201.666 4.2% 552 Interfund Contributions? 14,057.730 24,389,308 16.722.606 18,849.227 17,883,523 25,581,866 21,801.541 6.732.639 35.7% 600 CapitalOutlays3 26.255.929 22.037.664 18.416.960 58.923.317 42,231,862 19,228,689 14,617,910 (39494.628) -67.49k 7XX Debt Service -Print 3,768.558 5,205.806 1.778.992 1.348.692 1,349.691 1,346.819 1 1,3447596 (1.873) -0.19c 9XX IS Charges-M&O 2.678,288 2.941.023 3.275.422 3.792,198 3.812,198 3,702.537 3,769,054 (89,661) -2Ack 9XX IS Charges -Reserves 1.077.188 1.185.087 1.240,616 1.518.891 1.524,567 1.645274 1.646,017 126.383 83% 94X Capital Contributions 206 903 903 903 (903), 100.0% 910 Intfund Svc Pmts 565.346 574.156 597.172 438A42 438,142 469,889 478,895 31.747 7,2% CW CM - Other Cuts10 (322.893) - n/a Total Opr Expend $ 84,755,437 $ 98,295.750 $ 87,004,441 $ 132,571.842 $ 111975,089 $ 99,947,465 $ 93,317,542 $ (32,624,376)1 -24.65E Capital & One -Time Funding: Ca ital & One-Time8 4.396.076 11,777.446 3.064.493 7.681,307 7,778,511 4.293,742 4,785,868 (3,387,565) -44.19r Total One -Time Exp$ 4.396,076 $ 11,777,446 $ 3.064.493 $ 7,681,307 $ 7,778,511 $ 4,293,742N4,785.868 $ (3,387,565)• -44.1qCM - Other Cuts - 3 n/a CW' Contingency 1.036.935 86,170 1.226,2737 189.338 1839i.CW I Rainy Day Reservesy 2,000.000 - (2.000,000) -100.0% Total CityW' $ $ - $ - $ 3,036,935 $ 86,170 $ 1,226,2730 $ (1,810,662)I -59.6chTotal Expenditures $ 89.151,513 $ 110,073,196 $ 90,068,934 $ 143,290,083 5 121,839.770. $ 105,467,4800 1 $ (31,822,603) -26.4 c Highlight of Changes: 1. Salary increase due to general wage increases. 2. Benefit increase due to rising cost of medical insurance premiums, and state pensions. 3. Decrease in capital outlay and capital improvements in 2008 Adjusted Budget includes carry forward of prior year projects whereas 2009/2010 adopted includes only projected 09/10 expenditures. 4. Decrease in Other Misc. Exp is due to the City switching insurance carriers which saved the City $79K per year. 5. Decrease in professional services are due to moving Contract Security for Municipal Court from on -going to one-time for $53K, $172K decrease in Hotel/Motel professional services includes carry -forward for programs approved in prior years but not spent at year end, and reduced federal funding and program income for CDBG for $107K. 6. Increase in Intergovernmental Services/Taxes due to increase in jail cost and election costs. 7. Interfund contribution increase of $6.7M is made up of $4.1M increase for Capital Projects and $2.6M increase for General Fund Operations. 8. Decrease of Capital/I -time is mainly due to one-time programs in 2008 Adjusted not moving forward into the 2009/2010 Biennial. 9. Rainy Day Reserve of $3.IM is accounted for in ending fund balance (reserved) in 2010. 10. City Manager -Other Cuts - Shifting of program from ongoing to one-time funded to be determined at mid -biennium, if necessary. 32 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET $16.00 $14 00 $12 00 $10 00 $4.00 $2 00 EXECUTIVE SUMMARY PROPERTY TAX LEVY AND DEMOGRAPHIC INFORMATION 2003 2004 2005 2006 2007 2008 2009 ® Ferry ■ Flood Zone !♦Emergency Medical Svcs Library #South King Fire and Rescue (FD #39) 63 Port of Seattle ❑ Washington State ® King County ❑ Federal Way School District d City of Federal Way Proycm' Tas LAVY 2003 2004 2005 2006 2007 2008 2009 Change from 20M S % City of Federal Way $ 1.34 $ 1.30 $ 1.27 $ L22 $ 1.14 $ 1.04 $ 0.97 $ (0.07) b.4% Federal Way Schoof District 428 4.20 4,30 426 4.19 4.15 4.20 0.04 f.0% King County 1.35 1,43 1.38 1.33 1.33 121 1.10 (0.11) -9.1% Washington Stale 2.90 2.76 2.69 2.50 2.33 2.13 1.96 (0.17) -8.1% Port of Seattle 0,26 0.25 0.25 0.23 0.23 0.22 0.20 (0.03) -11.9% South King Fire and Rescue (FD 439) 1.50 1.50 1.50 1.50 1.50 1.50 1.50 - 0.0% Libra 0.54 0.54 0.53 0.53 0.50 1 0.45 1 0.42 1 (0.04) -7.9% Emergency Medical Svcs 0.24 024 023 022 1 0.21 0.30 0.27 (0.03) -8 7% Flood Zone 0.10 0.09 (0.01) -8.8% Ferry 0.06 0,05 (0,00) -8.7% Total Levy Rare $ 12.41 S 12.21 S 12.16 S 11.80 Is 11.42 $ 11.16 1 $ 10.76 1 10.41) -3.6% Federal Way %toTotaf Levy 10.82% j 10.61%1 10.48% 10.35"a 10.00%f 9307/, 9.040/ -0.35%, 1 -70% Demographic Information 2003 2004 2005 2006 2007 2008 Change from 2007 S % Assessed Valuation (in 000's) $ 6.292,343 $ 6.502.361 $ 7.251.992 $8.01 1.615 S 9.010.356 $ 9,825,189 n/a n/a AV from New Annexation (in 000's) 244,447 - n/a Average Homeowner Assessed Value 206,000 217.900 228,700 248.200 267,200 298.900 31.700 12% City Tax on an Average Home 277 282 291 303 305 310 5 2% Commercial Bldg Permit Value ($000) 25,695 64.522 124,985 78.194 59.666 45.649 (14.017) -23% Residential Bldg Peril Value ($000) 37.775 82.658 111,504 70.862 55,321 21.762 (33,559) -61% Retail Sales ($000) 1.245.789 1.249.874 1331.322 1.469.308 1.540A69 1.525.854 (14315) -1% Real Estate Sales ($000) 576.069 618.056 940.510 997.898 962.636 671.014 (291.622) -30% Land Area. Sq. Miles 21 21 23 23 23 23 0% Population 83.500 93.590 85,800 86.530 87390 88.040 650 1% Add'] Population from Annexation 2.730 - n/a Employment 42,600 43300 42.000 46.100 43.500 34,897 (8,603) -20% Business License 4.120 4.176 4.236 5.052 4.539 4.603 64 1 1% School Enrollment 22.265 22.395 22383 22.184 21,775 21.364 (41 I) 2% CPI-W'Seatlle, Midyear 0 0 0 0 0 0 0 29% IPD/Im IicitPriceDellator 1,0%1 2.4% _2.5%1 3.4%1 2.1% 4.5% 2.4% 117% 33 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY 2007 TAXES, FEES AND PER CAPITA REVENUE COMPARISON (For Selected Cities) PER CAPITA GENERAL FUND TAXES $1.800 $1.500 $1,200 — sl-32^ $900 $}dfll $600 Sop — $685— $G32 �Ig 3351 Auburn Bellevue Burien Des Federal Kent Kirkland Redmond Renton SedTac Tukwila Moines Way I 2007 Property 2007 Per Per Capita 2007 2007 I General Fund Tax Regular ;Capita Property; Jurisdiction Husiness Litense Population Admissions Tax Levv Tax Tax Auburn $50 50,470 5.0% $2.73 $310 $640 Bellevue $44 118,100: 3.0% 1.04 233 685 Burien $30-150 31,410 5.0% 1.51 158 447 Des Moines $25-150 29,090 5.0% 1.60 141 362 Federal Way $75 new/$50 renew 87,390 -- 1.14 103 448 Kent $100 new/$54 renew 86.660 5.0% 2.50 292 632 KiMand $100 47,890 5.0% 1.25 256 618 Redmond $90/em to ee 50,680 5.0% 1.15 251 808 Renton $55/employee 60,290 5.0% 2.82 390 705 SeaTac $35 25,530 — 2.60 868 1,004 Tukwila $100-$300 18,0W 5.0% 2.84 613 1,325 Average Tax Rates $57 55,046 4-78% i $1.93 $329 $698 1. Data from the Slate Auditor's Office - Local Government Financial Reporting System for Selected Cities. 2. 2008's data not available at the time of budget document publication. 34 CITY OF FEDERAL WAY 2009/20I0 ADOPTED BUDGET EXECUTIVE SUMMARY Per Capita General Fund Tax Revenues for King County Cities Cfty Pupulation Per Capita' 1 Rank Tukwila 18,000 $ 1,325 1 Snoqualmie Seatac 8,6001 1,057 2 25,5301 1,004 3 Woodinville 10,3901 976 4 Medina 2,9501 891 5 Hunts Point 480 863 6 Issaquah 24,7101 853 7 Redmond 50,680 808 8 Seattle 586,200 780 9 Renton 60,290 705 t0 Bellevue 118,1001 685 II Auburn 50,470 640 12 Kent 86,660 632 13 Camation 1,900 629 14 North Bend 4,705• 619 15 Kirkland 47,890 618 16 Bothell 32,400 617 17 Yarrow Point 975 598 18 Mercer Island 22,380 591 19 Skykomish 210 574 20 Duvall 5,845 500 21 Sammamish 40,260 488 22 Enumclaw 11,3201 484 23 Cedrral Way $7;390 449 24 Burien 31,410 447 25 Algona 2,725 442 26 Normandy Park 6,435 442 27 Beaux Arts Village 310 416 28; Kenmore 19,9401 415 29, Pacific 6,0551 410 30 New Castle 9,550 391 31 Clyde Hill 2,8101 380 32 Shoreline Des Moines 53,190 377 33 29,090 362 34 Lake Forest Park 12,770 362 35 Black Diamond Covington 4,1201 344 36, 17,190 301 37 Maple Vallev 20,020, 295 38 Average: 39,841 $ 599 3$ Tukwila Snoqualmie Seatac Woodinville Medina Hunts Point Issaquah Redmond Seattle Renton Bellevue Auburn Kent Carnation North Bend Kirkland Bothell Yarrow Point Mercer Island Skykomish Duvall Sammamish Enumclaw Federal Way Burien Algona Normandy Park Beaux Arts Village Kenmore Pacific New Castle Clyde -Hill Shoreline Des Moines Lake Forest Park Black Diamond Covington Maple Valley Source: Local Govcmment Financial Reporting System data from the Stale Auditor's Office. 2007 Per Capita General Fund Taxes S S400 $800 $1.206 $1,600 i I - 2 4 t h of 38 King CountyCities ' Federal Way does not provide Fire or Library Services. Therefore. to make the per capita revenue comparable, the revenues are adjusted by fire control and library costs for those entities with those services. tI CITY OF FEDERAL WAY 2009120I0 ADOPTED BUDGET EXECUTIVE SUMMARY ENDING FUND BALANCE Composition of Estimated 2008 Year -End Fund Balance Replacement Reserves, $6.9. 16% Strategic/ Insurance Reserves, $0.9 , 1 %a Unreserved, $4.4 , (in millions) 13% l Reserved for Operations, $0.6 , 2% Debt Service Prefunding, $1.9 5% Capital Projects, $16.3 , 46% Fund'Balance 2006 Actual 2007 Actual Adopted 2008 Adjusted Year -End 2009 Adopted 2010 Adopted 09 Adopted-0S Adj $Chg ',kChg 1.1 itrvwri ed Gen GovI Base 6.978.949 7.899.050 73,644 f,539,781 4.434,738 4,296,226 3. f45.i7S 2.756,445 179.05E General Fund Unreserved $ 6,979.949 $ 7.899,050 $ 73,644 $ 1.539,781 $ 4.434,738 $ 4.296.226 $ 3.145.378 S 2,756,445 179.0% Designated/Reserved Fund Balance: Reserved for Operations n/a Interfund Loan (GF") 101W 10.0W 10,000 MGM 10,000 TU'000 10.000 0.05E Pay for Performance (GF°) - - n/a Next Years Conling/CarryFwd - n/a New Community Center 55.273 21.396 311,390 311,390 111,483 673,191 1.306.946 1 61.801 116.25E Solid Waste 99.976 138.507 101,974 144,299 IST'555 707,053 21.502 (37.246), -25.9% Snow & Ice Removal J00.000 100,000 100.000 100.000 100,000 100.000 100,000 0.0%r Paths & Trails 25,400 35.370 43.841 43,843 f91.585 126,005 125.663 82.162 187.4% Hotel / Motel Tax 169.064 f 98.157 n/a CDBGGrant (0) (19.646) - 0 n/a DBC/KFTheatre 439.797 397.738 29,770 27,132 0 (0) 0 (27,1321. -100.0% apilaf Projects Surface Water Management 7.026.823 6A6L221 2.292.843 2,172.994 4J47,938 3.018,050 2.305.039 845.056 38.95 Overlay 59.080 388,955 30.212 15.106 15,J06 15.106 15.106 0.0% Utility Tax 1.912.637 3.480.870 1.653.674 2,359,279 6.635,710 2,102,0.51 1.915.718 1 (257.228) -10.9.% 29 for the Arts 24.163 293 - - - n/a Capital Projects' 31,863,329 30.054.671 (825.658) 1,490.918 5,533,292 8287.744 -7.297.328 6.796.926 455.9% Special Projects 329.472 307.811 5289 25,566 0 0 0 (25.566), -100.07r Replacement Reserves Data Processing Equipment 2.455.425 2.813.446 2.827.852 2,568,911 2.613,421 2,746,645 2.836.038 177.734 6.9% Copier Equipment 176.367 235,931 289,520 267420 267.520 321.109 374.698 53589 20.0% Fleet & Equipment 2.536.936 2,920.457 3.474.576 3.016.532 2.996,867 3.772.665 4342.361 756.133 25.1 % Building &Furnishings 359.496 L099.822 1,190,816 1.018.429 1.018,429 1,117.328 1.2T6328 99.999 9.7% Debi Service Prefunding Debt Service 6.217.344 1089.656 2,326,155 1 7.797.255 1,927.159 1.139.413 I,138.641 (Ik47,842) -59,1% SlralegicAnsurance Reserves Self Insurance Reserve 2.876.460 1173,175 2.670.900 3. f 98, f 75 1.261175 3.3.54.275 3.44.5.375 156.100 4.9% Strategic Reserve 2.000.000 2.000.000 2.000,000 2.000,000 2.000.000 1 2.000.000 2.000.000 0.0'% Total Reserved Fund Balance $ 58.736,043 $ 55.6f6,830 $ I8,532,154 $ 21,557,250 $ 31,019.240 $ 28,890,635 $ 29.446.645 $ 7.333.396 34.0% TotalEndine Fund Balance $ 65,714,991 $ 63,SI5,880 $ 18,605,798 $ 23.097.031 $ 35,453;978 $ 33,186:86t 31,592.023 $ 10,089,830 43.75E U ud eet u ry_ Fund Balances: Represents the amount available for appropriation. Typically they are the difference between current assets and current liabilities. and are different from the fund equities as they do not consider fixed assets and long-term liabilities for pmprietary funds. DesignaredlReserved: these funds are restricted by contractual/legai obligations or by adopted council policies/prior actions for specific purposes. Unreserved General Fun& the portion of fund that can be used for any general government purposes. Omnae In General Fund balance; The Self insurance Reserve and Strategic Reserves are established to cover economic downturn. public emergency. natural disasters. or other major unexpected conditions. This allows the unreserved General Fund balance to be fully appropriated during each biennial budget. Prior year balances are the result of higher than budgeted revenues and lower than budgeted expenditures. other SubsluntiuI Chaners in FundsBalarare I Increase of $6.8M in Capital Projects ending balance is due to timing of CIP expenditures. 2. Decrease of $1,6M in Debt Service ending balance is due to increase in transferring REET of Capital Projects. 36 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY SUMMARY OF DEBT SERVICE OBLIGATIONS Under RCW 39.36.020(2), the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. Within the 2.5% limit, the City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. Prior to the passage of new legislation in 1994, the statutory limit on councilmanic (non -voted) debt for general government purposes was 0.75% of assessed valuation. Another 0.75% of councilmanic debt was available only for lease -purchase contracts (RCW 35.43.200). Now, these two components have been combined and can be used for any municipal purpose, including using the entire 1.5% for bonds. Therefore the City's remaining debt capacity without voter approval is $136M and an additional $98M can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allow voter to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $491 million. Table 1 shows the availability debt capacity for the City of Federal Way at the end of 2008. COMPUTATION OF LIMITATION OF 1NDFBTEDNESS December 31, 2008 General Purposes Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt DESCRIPTION (Limiled GO} (`Unlimited GQ} and Park Purpocec Capacity AV= $ 9,825.189,003 (A) 1.50% $ 147.377.835 $ 047,377,835) 2.509r 245.629.725 245,629,725 245,629,725 $ 736,889-175 Add. Cash on hand for debt redemption (B) 7,522.895 - - - 7.522.895 -xss COPS outstanding - - Bonds outstanding (19,138,00 _ 119.138.0D6) REMAINING DEBT CAPACITY $ 135,762,730 $ 98,251,890 $ 245,629,725 $ 245,629,725 $ 725,274,070 GENERAL CAPACITY (C) $ 234,014,620 1A) Final 2008 Assessed Valuation (13.1 Fund balance of $1.927.159 in Debt Service prefunding balance and $5,595.736 in UtilityTax Fund (does not include earmarked Prop 1 monies). tC3 Combined total for Councilmanic. and Excess Levy capacities. Table 2 summarizes the City's general obligation debts outstanding at the end of 2008. Real Estate Excise Tax and Utility Tax are the two primary sources to meet the City's general obligation debt services. The 2003 Community Center bond is financed by utility tax revenue. The 2000 Valley Communications are repaid with REET. 37 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET EXECUTIVE SUMMARY In early December 2008 the City extended the $4.1 M two-year tax-exempt bond for the purchase of the AMC Theatre site. The interest rate on the bonds is 3.35% and maturity is December 28, 2009. Interest payments on the bond are funded by interest earned from the $6 million Downtown Redevelopment set aside funds. The adopted budget does not anticipate issuing any debt in 2009 or 2010. Table 2: SUMMARY OF OUTSTANDING BONDS Description Pur ose Dale of Issue Final Maluritv Interest Rates (%) Net Interest Cost (NIC) Amount Issued Bond Rating a issuance 12/31/08 Balance Principal Pavmenl 2009 2010 G.O. Bonds Valley Communications (911 dispatch) Center Building and Equipment 09/12/00 12/l/2015 5.31 5.318054 2.551,600 AAA -insured 1.428.000 175.000 184.000 G.O. Bonds Community Center 11/15/03 12/l/2033 4.67 4.66191A 15.000,000 AAA -insured 13.610.000 3J0,000 320.000 G.O. Bonds AMC Theatre Site 1ALquisition 12/28/08 12/28/2009 3.35 3.3500'h; 4.100.000 Nonrated 4.100.000 4,1U0.000 TOTAL GENERALoBUCATION DEBT IS 21.65L600 1 IS 19.139,000 t S 1.585.000 1 $ 504A00 Public Works Trust Fund Loan: The City borrowed a $1.55 million loan in 1994 and an additional $1.86 million in 2000 at 1% for 20 years from the State's Public Works Trust Fund (PWTF) to finance specific surface water improvement projects. The PWTF is a revolving loan account managed by the State to provide below market rate financing for health and safety related public works improvement projects through a competitive application process. These loans are the obligation of the Surface Water Utility and backed by the rates collected from users thus not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. Table 3 shows debt service to maturity for all obligations by type of obligation, including the Public Works Trust Fund Loans. Table 3: PROJECTED DEBT SERVICE REQUIREMENTS TO MATURITY G. O. Bonds Public Works Trust Fund Total Year Principal Interest Principal Interest Principal Interest 2009 4,585,000 824.693 182,359 15,748 4,767.359 840.440 2010 504,000 661,913 182.359 13,924. 686.359 675.836 2011 523,000 642,793 192,359 12.100 705.359 654,893 2012 542.000 621,923 182,359 10,277 724.359 632,199 2013 575.000 599,583 182.359 8,453 757.359 608,036 2014 591,000 574,445 182.359 6,630 773.359 581,075 2015 618,000 547,308 96.120 4,806 714.120 552.113 2016 405.000 518.510 96.120 3,845 501,120 522,355 2017 420,000 501.804 96.120 2,894 516,120 504,687 2018 440,000 484,164 96,120 1.922 536.120 486.086 2019 460.000 465.464 96,120 961 556,120 466,425 2020 480.000 445.339 - - 480.000 445,339 2021 505.000 424.219 - 505.000 424.219 2022 530,000 401.494 - 530,000 401.494 2023 555,000 377.114 - 555.000 377.114 2024 585.000 351.445 - 585.000 351.445 2025 615,000 323.950 - 615,000 323.950 2026 645,000 294.738 645.000 294.738 2027 680,000 264.100 680.000 264.100 2028 715,000 231,800 - 715.000 231,800 2029 750,000 197.838 750-000 197.838 2030 790,000 162.213 - 790.000 162,213 2031 930.000 124,688 - 830.000 124.688 2032 875.000 85.263 - - 875.000 85.263 2033 1 920.000 43.700 - 920.000 43.700 Total $ 19.138.000 $ 10.170.494 1$ 1.574.753 $ 81.549 1 $ 20.712,753 $ 10.252.043 38 THIS PAGE INTENTIONALLY LEFT BLANK CITY OFF Federal Way 39 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITIZENS OF FEDERAL WAY CITY COUNCIL Jack Dovey, Mayor Eric. Faison, Deputy Mayor Jeanne Burbidge fin Ferrell Michael Park Linda Kochmar Dini Duclos 7.0 TTE- ■ Represent the People of Federal Way • Adopt Ordinances and Resolutions • Grant Franchises • Levy Taxes and Appropriate Funds • Establish Policy Guidelines CITY COUNCIL COMMITTERS ■ Finance, Economic Development, and Regional Affairs • Land Use and Transportation • Parks, Recreation, Human Services, and Public Safety BOARDS AND CO.NINIIS$I.ONS • Arts Commission • Diversity Commission ■ Ethics Board • Human Services Commission ■ Independent Salary Commission ■ Lodging Tax Advisory Committee ■ Parks and Recreation Commission ■ Planning Commission ■ Youth Commission ■ Steel Lake Management District Advisory Committee (Civil Service Commission reports to City Manager) 40 CITY OF FEDERAL WAY 200912010 ADOPOTED BUDGET OPERATING BUDGET CITY COUNCIL Responsible Manager: Mayor Jack Dovey PURPOSE/DESCRWnON: The City Council is the seven -member legislative branch of city government elected by and representing the people of Federal Way. Council Members elect one of their members as Mayor and another as Deputy Mayor. The City Council is the policy determining body of the City and exercises all legislative powers authorized under the State Constitution which are not specifically denied by State law, including adoption of ordinances, levying of taxes, appropriation of funds, establishment of compensation levels for City employees, and selection of the City Manager. 2009 Adopted Expenditures by Category Supplies 0.8% Inlcrfund 11.1% Inter Gov't 10.9% The Federal Way City Council meetings are held the first and third Tuesday of each month at 7:00 p.m. Public comments are welcome at the beginning of each meeting. The Council has three working committees: Finance, Economic Development and Regional Affairs Committee; Land Use and Transportation Committee; and the Parks, Recreation, Human Services and Public Safety Committee. The Mayor appoints committee chairs annually. All committee meetings are open to the public. GOALS/OBJECTIVES: • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. ADOPTED PROGRAM CHANGES: c c' a. A A P luu Department Submitted Adopted r Expenditures v Expenditures 0 2 2009 20 0 1-Time On oin i-Time onpin 1-Time On oins 1-Time I Ongoing Progimus Cut & Res(ured on n I -Time Basis 8 CC CC Sister City Trip (4.000) (4,000) 4.000 (4.000) 4.000 (4.00Q1 7 CC CC NLC Dues (6,500), (6.500 - - 6.500 (6.500) 7 CC CC SCA Dues - (37,I00), (37.100) - 37.100 (37.100.) 4 CC CC Council Retreat Facilitator - (4,500) (4,500) 4.500 (4.500) Total (52,100) 152.100) 4,000 14,000)j 52,100 (52,109) Nv% Prsgr;mn Addrd 0 CC CC A%socivion Dues - PSRC 1.337 - 1.387 1387 1,387 0 CC CC Association Dues - AWC 19.772 19,772 19.772 19,772 0 CC CC JAssociation Dues - SCA 1.973 1.973 1.973 1.973 Total - 23,132 1 23,132 -1 -1 21,745 1,387 1 21-745 1,387 \cnc Programs Not Recommended 1 1CC1 CC lInstant Access to Email 1.050 - - Total - - 1,050 41 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITY COUNCIL Responsible Manager: Mayor Jack Dovey HIGHLIGHTS/CHANGES: The City Council's 2009 and 2010 adopted baseline budget total $371.174 and $327,880, respectively. This is a decrease of 1% or $4,949 from the 2008 adjusted budget. Major program changes include: ■ .Association hues - Moving National League of Cities and Suburban Cities Association dues from ongoing to one-time in 2010 ($43,600) and increasing on -going dues for Puget Sound Regional Council for 2009/2010 ($1,387). ■ Travel and Training - Moving on -going for Sister City Trip of $4,000 from on -going to one-time. ■ Professional Services -Moving on -going Council Retreat Facilitator in 2010 to one-time ($4,500). 19 One-time - Association dues increase for Association of Washington Cities and Suburban Cities Association on a one- time basis for 2009/2010 ($21,745) and moving on -going Council Retreat Facilitator in 2010 to one-time ($4,500). REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 2007 1 Actual Actual I 2008 2009 Adopted 2010 Adopted 09 Adopt- 08 Adj Adopted Adjusted Year-end SChg %Ch Revenue Suntntary: General Governmental S 403.374 S 365.623 S 370,247 S 381.123 S 395.965 S 396.969 S 401.779 S 15.846 4.2% Total Revenues $ 403,374 S 365,625 $ 370.247 S 381.123 S 395.965 S 396.969 S 401.779 S 15,846 4.2% Expenditure Summary: 110 Salaries & Wagcs 96.300 98.700 105.408 106.342 106.342 103.324 107.458 (3.018) �.89r, 200 Benefits 43,446 46.703 48.062 48.336 48.336 52.502 52.878 4.166 8.6% 31X Supplies 3.138 2.755 638 638 4.625 3.035 - 3.035 2.397 375.79c 3XX Othr O r Supplies 907 - - n/a 41X Professional Svcs - 4.125 7MO i 7.000 4.363 5.0 00 500 (2.000) 28.6% 43X Travel & Training 15.680 6,206 18.125 18.125 16.969 1 1.800 11.800 (6325) -34.9% 42/47 Utility & Comm 480 254 537 537 200 250 250 (287) -53.4% 497 Association Dues 50.257 153.406 114.652 1 14.652 126.310 112.175 68.575 (2.477) -2.2% 4XX Other Misc Exp 2.693 5.208 1 1,210 1.210 1.634 1.400 1.400 190 15.7% 5XX Intgvll Srvs/Taxes 32.015 - 34.655 34.655 37.465 40,544 40.544 5,889 17.0% 9XX IS Chames-M&O 34.361 36.881 37.569 42.237 42.237 38.524 38.820 (3.713) -8.8% 9XX IIS Char cs-Reserves 2.253 2.484 2.391 2.391 2.484 2.620 2.620 229 9.6% Total OprE end $ 281.530 $ 356.722 $ 370,247 S 376.123 $ 390,965 S 371.174 S 327.880 $ (4,949) -1.3% Cppital & One -Time I'uudinq: Ca ital & One -Time 121.844 8,901 5.000 ' 5.000 25.795 73.899 20.795 415.9% Total One -Time Exp S 121.844 S 8.901 S - S 5.000 S 5.000 $ 25.795 S 73.899 S 20.795 415.9% Total Expenditures $ 403,374 $ 365.623 $ 370,247 S 381.123 S 395.965 S 396.969 S 401.779 LS 15.846 4.2% POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Adjusted Year-end Mayor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 N/A Council Member 6.00 6.00 6.00 6.00 6.00 6.00 6,00 N/A Total Regular Staffing 7.00 7.00 7.00 7.00 7.00 7.00 7.00 Cltaitge rotor rior year - - - - - - Grand Total Stat ink 1 7.00 7.00 1 7.00 1 7.00 7.0() 1 7.00 7.00 [AN THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way 991 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITY MANAGER'S OFFICE Neal Beets City Manager 1.0 FFE Deoartment Total: 10.0 FFE ■ Implementation of Council Policy ■ Direction/Coordination City -Wide ASSISTANT CITY MANAGER Bryant Enge Chief Financial Officer 1.50 FIE ■ Department Direction and Administration Economic Development — Business Retention ■ Public Information ■ Public Defender Conn -act Mgmt ■ Regional Issues and Involvement ■ Coordinate Interlocal Finance Affairs X. Interdepartmental Coordination GOVERNMENT AFFAIRS Linda Farmer Government Affairs & Communications Manager 3.0 FIE ■ Public Outreach ■ Media Relations • Intergovernmental Relations ■. Oversee Website and TV 21 Prog. City newsletter ■ City Promotions DEPARTMENT SUPPORT Brook Lindquist Executive Assistant ■ City Council Support ■ City Manager's Office Support ■ Commission Support ASSISTANT CITY MANAGER Cary Roe Chief Operating Officer 1.0 HE ■ Department Direction and Operation ■ Regional Issues and Involvement ■ Coordinate Interlocal Public Works Affairs x. Interdepartmental Coordination ■ Council/Committee/Commission Support ECONOMIC DEVELOPMENT Patrick Doherty Economic Development Director 1.5 ■ Serve City Economic Development Efforts is City Center Redevelopment ■ Business Retention, Expansion and Attraction • Tourism Promotion 44 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager 2007/2008 ACCOMPLISHMENTS ■ Worked with Congress, the Legislature, and regional governments to advance the City's position on priority issues and seek funding for City projects. The City was awarded $25 million (over 25 years) in Local Infrastructure Financing Too] (LIFT) funds, and the Legislature awarded the City $500k for preconstruction activities for a performing arts center. The City was also granted the authority to enact a Beach Management District 10 Contracted with United Properties on the Symphony project, a downtown redevelopment, mixed -use. high rise project 10 Implemented a new Communications and Government Affairs Division within the City Manager's Office, and hired a Communications and Government Affairs Manager it Made major improvements to the City's Government Access Channel equipment including cameras, microphones, lights, computer systems. software, music and stock art files ■ Significantly upgraded the content of the City's Government Access Channel, including the City's signature program called "Connections" (fornterly called "City Update") ■ Maintained effective relationships with local media, and produced "City Update" printed newsletters two -to -three times per year ■ Worked with Sound Transit and neighboring jurisdictions to extend light rail closer to Federal Way ■. Completed the City's first -ever citizen satisfaction survey ■ Contracted with Johnson Consulting to perform a feasibility study for a new performing arts center in Federal Way Supported the nonprofit organization that managed the third annual Han Woo-Ri Korean Sports and Cultural Festival ■ Successfully sponsored the USA Women's Triathlon 2009/2010 ANTICIPATED KEY PROJECTS ■ Provide effective support to the City Council ■ Work with Congress, the Legislature, and regional governments to advance the City's position and seek funding for City projects ■ Aggressively implement economic development and downtown revitalization efforts • Continue to direct economic development and downtown redevelopment efforts including potential site planning and rendering of key redevelopment sites, and marketing of downtown redevelopment opportunities ■ Finish phase I and begin phase II of the Symphony Project ■ Coordinate design phase of the performing arts center project ■ Continue to emphasize a strong, responsive customer service culture ■ Maintain effective relationships with local media and continue to produce City Update newsletters and quarterly Connections updates ■ Provide effective support to Sister City projects ■ Implement the marketing plan for office space and the Community Center in Federal Way R Coordinate Lodging Tax Advisory Committee (LTAC) and its work program to promote tourism ■ Increase marketing of Federal Way to prospective businesses through video, articles, advertisements, etc. ■ Support the Lodging Tax Advisory Committee, and LTAC's marketing subcommittee r Coordinate the biennial citizen satisfaction survey 2008 Employees per 1000 Population 100 8-0 4.0 2-0 L----- 0.0 Federal Way Auburn Kent Renton Bellevue 2008 General Fund Budget per Capita $2,500 - $2,000 $lsee --- $1,000 $500 $0 - Federal Way Auburn Kent Renton Bellevue * Numbers are adjusted to account for services the Ciry of Federal Wa)� dries not provide (i.e. Fire and Utilities). 45 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager ADOPTED PROGRAM CHANGES: ° C a F u O rm Department Submitted Adnpled F tT �3 enditures F � Ekpendiium 20111 �0(19 '0 1-Time Ynnin r7 ]009 Ling tcz 0 1 CM I EDC Economic Development Assistant 0.50 FTE to-5(11 - - (21.671 t - 133?58- Total{I.5[11 - - f21,6711� {2_3,2581 - I'i •r it ulr :r 1= I inn- It,I.r. 8 CM GA CW Reduce mailed nettsletterfrom 2 to 1 per year (13.343) (14.2701 13.343 I (4 00) j - - H3.343) 14270 317.893 (14270) (322-893) ti/a CW Eliminate 4 Civilian Positions in 2010 Positions to be determined Taal 113.343) (14.2701 (4.0Mi 13 143 ! I i W3) 332,163 (337.163r Nt�% I'rn:rurm Iddrd 3 CM CM 5ustainability Ctxudina[nr - 14,4711 44 247 - 44.247 - - CM CM Admin. Asais[an[ 025 FTE 0.25 14970 17.594 1t1p18 60.000 0.25 - _ 1 Z594 19.018 -0 n/a CM NL Public Defendei Contract - - - I - 60.000 60.000 60.000 n/a CM CM Sponsorship Program (520K cost neutral) - - - - - - n/a CM CM FestivalMana•ement 1 _ 50.000 50.000 - - CM EDC HCC Small Business Development Center Funding 22.5(H) - 45-000 22.500 J 22 500 ; 4 CM GA CitvSurwv - 15.000 15.10W - - n/a CM EDC Coil ;rct/Temporaiy Economic Development Specialist (S83K in 2009 R 586K in 2010) - - - - - - -- Tolul OX9 52.4411 t 186.8.11 65 0.25 82,500 17.594 82,011 19,018 rrl I CF.] CM Friends of 1-13-lebas Supparr - - 1 r ,iRl❑ 16.500 - 1 - 10.000 - - - 0 CMI CM Smart Phone for Management Staff 3.750 16.500 n/a CM CM Automatic External Difibrulaton (AED)-Squad Cars OF Park Fac - 5 yr @ S2K/ea - 10.000 10.000 - - _ 3 CM1 EDC Economic Dee Assistant 0.5 FIFE 0.50 14970 41.197 42.845 1 CM EDC Enterprise Seaue Membership 5.000 5M00 0 CM EDC Pierce Co.Economic Development 5.000 5.000 0 CM EDC Computer General Model of Cit_r 10.000 - 0 CM EDC Scale Model of City Center f 20D00 - CM EM IEMC Meal Tickets 9.000 - - 2 CM GA CityNetvslcner - - 88.023 88.023 - 2 CM GA Webmusier 1.0 FTE 1,00 14970 84.600 - 94.600 CM GA Senior Designer LO FIFE 1.00 - 14970 19.627 19.627 - - CM GA Video Production O5O FTE 0.50 14.970 36.800 - 36.800 0 CM GA GAC Operating Supplies 2.000 2.000 O CM GA GAC Arid Video Editin • - 2.000 2.000 1 - - Total 3.00 112.630 310.747 10.000 312.395 PERFORMANCE MEASURES: Type/Description 2007 2008 2009 2010 Workload Measures: • Total FTEs managed 345.4 349.9 350 350 • Total operating budget managed (in millions of S) $47.1 $48.7 $50 $50 • Total C1P budget managed (in millions of S) $ $ $ $ • Number of Media Releases 81 110 120 120 Outcome Measures: • Overall Citizen Satisfaction (9r raling Satisfied to Very Satisfied) NA 71 r/r NA 80% • Percent of CIP constructed vs. budget 347c 43% N/A N/A Efficiency Measures: • Employees per 1000 population 4 4 4 4 • General fund budget per capita S540 S553 $564 $560 46 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager PURPOSE/DESCRIPTION: The City Manager's Office provides management direction and coordination of all City departments and activities_ in accordance with policies and direction of the City Council. The City Manager's Office also manages City programs for economic development, intergovernmental relations, media, and community relations. The City Manager's Office provides the City Council and management with a complete financial plan for all City funds and activities through the preparation and administration of the biennial budget and Capital Improvement Plan. (-f1Ai .Q/0RJF(-T1rVFQ- • Begin implementation of the city's Economic Development initiatives. 2009 Adopted Expenditures by Category Personnel 54.3% Svc!(:hg 36k%v Supplies 0.3% Interfund 8.9% • Facilitate Council decision making and policy development by providing unbiased, thorough, and professional analysis. • Carryout Council policies and directions effectively and efficiently. • Instill a customer service culture and can do attitude in the City Government. • Manage city resources in a responsible and responsive manner. DEPARTMENT SUMMARY: Ctx1� Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopt - 08 Ad' Adopted Adjusted Year-end $ Ch %r Ch Revenue Summary: General Gov't $ 1.349.512 $ 1.550.244 $ 1.649.676 $ 5.075,777 $ 2.146 231 $ 3,245.719 $ 2,132,1 17 $ (1.830.058) -36.1 %r _ ;Transfer In - CIP 50.080 157.405 70.000 70.000 70.000 152,942 156,116 60.000 85.7%r 109 i Lodging Tax 194.879 194.608 187.353 385.510 385.510 215.470 221.755 (170,040) -44.1 %r Total Revenues $ 1.594.471 $ 1,902257 $ 1.907.029 $ 5.531287 $ 2.601.741 $ 3,614,131 $ 2.509,988 $ (1,917.156) -34.7%r Evenditrtre Swi?mary: 20 City Manager 925.549 1.127.768 1,349.612 1.076,105 1.071.589 1234,271 1,273,864 158.166 14.7%r 21 Government Affairs 46.679 226.511 107252 495.603 521325 536,316 562.907 40.713 82%a 25 Economic Development 136288 186.674 206.673 208.347 208.360 219,446 226.796 11.099 5.3% Cuts to be Determined - (322,893) n/a Subtotal GF O er Ex $ 1.108.516 $ 1.540.953 $ 1.663,537 $ 1.780,055 $ 1.801.274 $ 1.990.033 $ 1.740,674 $ 209.978 1 1.8%r 109 Lod ing Tax 194.879 194.608 187.353 385,510 385.510 215.470 221,755 (170.040) -44.1 %r Total O erEx $ 1.303.395 $ 1.735.561 $ 1.850.890 $ 2,165.565 $ 2.186.784 $ 2,205,503 $ 1,962,429 $ 39,938 1.8%r Capital & One -Tine Funding: One-time 291.076 166,696 56.139 328,787 32&787 181,864 186,009 (146.923) -44.7% Other Cuts Restored - - 317,893 - n/a CW IRainy Day Reserves - 2.000,000 - - - (2.000,000) -100.0% CW IContinEency 1.036.935 1 86,170 1.226.764 43.657 189.829 18.3%r Total One -Time Ex $ 291.076 $ 166.696 1 $ 56,139 1 $ 3.365.722 1 $ 414.957 $ 11408.628 $ 547.559 $ (1.957.094• -58.1%r Total Expenditures $ 1.594.471 $ 1,902.257 1 $ 1,907,029 1 $ 5.531,287 1 $ 2,601,741 $ 3,614,131 $ 2,509,988 $ (1,917,156) -34.75h DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Adjusted Year-end City Manager 1.00 1M 1.00 1.0o 1.00 1,00 1A0 Negotiated Assistant City Manager 1.00 2.00 2.00 2.00 2.00 2.00 2.00 58h Economic Development Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58i Government Affairs Manager 1.00 - 1.00 1.00 1.00 I.00 48 Executive Assistant 1-00 1.00 1.00 1.00 1.00 1.00 1.00 31 Administrative Assistant 11 1.00 1.50 1.50 1 1.50 1.25 1.50 1.50 30 Video Production I 1.00 - I.00 1.00 1.00 1.00 29 1CMA Intern- 1.00 100 1,00 1.00 I.00 24 Economic Development Assistant 0.50 1 0.50 1 0.50 0.50 1 0.50 0.50 1 30 Total Regular Staffing.6.00 10.00 7.00 { 10.00 9.75 1 10.00 10.00 Change from rior year (L00) 4.00 (3.00) 3.00 (025) 0.25 - Grand Total Staftine 6.00 10.00 7.00 10.00 9.75 10.00 10.00 47 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager HIGHLIGHTS/CHANGES: The City Manager's baseline adopted budget totals $2,205,503 in 2009 and $1,962,429 in 2010- This is a 1.8% or $39,938 increase from the 2008 adjusted budget. Major program changes include: Salaries & Benefits - Increased to reflect the organization change to include the Assistant City Managers within the City Manager's budget. In addition, a 0.25 FIFE was added for an Administrative Assistant for $17,594 in 2009 and $19,018 in 2010. One-li Ine - the one-time budget have increase for the following program changes: o Reduce mailed newsletter from 2 to one per year - moved $13,343 in 2009 and $14,270 in 2010 from on- going to one-time. o Public Defender Contract - $60,000 in 2009 and 2010 o Highline Community College Business Development Center Funding - $22,500 in 2009 and 2010. o Economic Development Specialist was added as one-time. This will be funded by CIP for $82,942 for 2009 and $86,116 for 2010. o $322,893 was eliminated in on -going operating budget and restored for $317,893 as one-time in 2010. 4.0 potential positions will be identified at the 2009/2010 Mid -Biennium Adjustment to determine which departments will incur the reductions. REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 I Actual 2008 2009 Ado ted 2010 Adopted 09 Adopt- U8 Adj Adopted Adjusted Year-end $ Ch % Ch Revenue Summary: GeneralGovern mental S 1,349512 S 1.550.244 $ 1.649.676 S 5.075.777 S 2,146,231 S 3245,719 $ 2,132.117 S (1,8301058) -36.1% Transfer in - C1P 50,080 157.405 70,000 70.000 70,000 152,942 156.116 82.942 1 18.5% LTAC 194.8791 194.608 187.353 385,510 385.510 215.470 221.755 (170-040)1 -44.1% Total Revenues S 1,594,471 ; S 1.902257 $ 1.907.029 1 $ 5.531 287 $ 2.601.741 $ 3,614,131 1 $ 2,509,988 $ C1,917.156) -34.7% Espeodifure Summary: 110 ISalaries & Wages 505.764 i 601,522 663.612 1 780,538 780,538 898.108 949.777 117.570 15.1 % 111/1 ITernporary Help 1 1,342 ; 26.088 61,928 41,440 41.440 - (41.440) -100.0% 2XX Benefits 110398 162.933 162.252 175,413 175.413 298,447 315,589 123.034 70.1 % 31X Supplies 8211 11.742 7,300 7,725 10.119 6.295 6.295 (1.430) -18.5% 3XX Othr O r Supplies - 650 - 250 250 1 (400) -61.5% 41X Professional$vcs 549.687 738.800 725,073 923230 910,639 768,933 775.387 (154.297) -16.71h 43X Travel & Training 8.310 17.941 8,910 8.910 17.805 11,385 11.385 2.475 27.8% 42/47 UIL & Comm (67) 130 100 100 25 50 50 (50), -50.0% 48X Re airs & Mtc - - - 250 250 250 0.09r 497 Association Dues 3.740 20,471 8,570 8,620 11,342 11,470 11,470 2.850 33.1%, 4XX Other Mise EXP 4.888 7.697 28.802 28.802 49.250 14.814 11887 (13988) -48.6% 5XX Intovtl Srvs/Taxes 325 - - M n/a 9XX 1S Char es-M&O 97.844 134,171 172.045 177-589 177,589 181,874 187.355 4.285 2.4% 9XX 1S Charges -Reserves 12953 13.152 12,298 12,298 12.624 13,627 13,627 1,329 10.8% CM - Other Cuts - - (322.893) - n/a Total O rEx end S 1,303395 S 1,735561 S 1,850,890 $ 2.165,565 $ 2.186,784 $ 2205,503 S 1.962.429 $ 39.938 1.8% Capital & One -Time Funding. Capital & One -Time 291.076 166.696 56.139 328,787 328,787 181,864 186.009 (146.923) -44.79r CM - Other Cuts - 317,893 - n/a Total One -Tinge Exp 291,076 1 S 166.696 $ 56.139 $ 328,787 $ 328,787 $ 181.864 $ 503.902 $ (146.923) -44.7% CW JRainy Day Reserves - 2.000,000 - - (1000A00) -100.0% CW lContingency 1.036,935 8&170 1.226.764 43,657 189.829 18.39r Total Cif Wide $ $ $ $ 3.036,935 $ 86,170 $ 1226,764 $ 43,657 S (1.810.171) -59.6% Total F-x endilures S 1.594,471 S 1,902.257 $ 1.907M9 $ 5.531.287 $ 2.601.741 $ 3,614,131 S 2.509-988 1 $ (1.917.156) -34.7% 48 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way ws CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT Greg Fewins Director 1.0 FFE it Total: 32.0 FFE ■ Overall Department Management/Organization ■ Budget Management ■ Personnel Matters ■ Facilitate Economic Development + Customer Service ■ Policy Issues * Regional Issues + Legislative Issues PLANNING DIVISION Isaac Conlen Planning Manager . 9.0 FIE + Land Use Review Environmental Review ■ Planning Commission Support ■ Hearing Examiner Support • Comprehensive Plan Management ■ Development Code Revisions ' Rezones ■ Annexations/PAA Special Reports ■ Interjurisdictional Issues " Permit Center and Processing BUILDING DIVISION Lee Bailey Building Official 14.0 FFE • Building Plan Review • Con struction/Electrical Inspection ■ Code Compliance • State Code Issues ■ Online permit/inspection services • Software maintenance/training • Permit Center and Processing ADMINISTRATIVE SUPPORT Tina Piety Administrative Assistant H 3.5 FFE ■ Administrative Support to the Director, Department Divisions. and Planning Commission • City -Wide Reception ■ Passports ■ Records Management HUMAN SERVICES DIVISION Lynnette Hynden Human Services Manager -t.5 I l-h ■ Block Grant and Human Services General Fund Grant Programs ■ Korean Community Liaison Hispanic Community Liaison r Vol unteer/Neighborhood Programs ' Human Services Commission Support • Diversity Commission Support * Local and Regional Human Service Issues 50 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director 2007/2008 ACCOMPLISHMENTS ■ Supported key economic development projects at Symphony, The Commons, Federal Way Crossings, Federal Way Village and Federal Way Market Place. ■ Adopted new innovative Commercial Enterprise zone to stimulate economic development. ■ Renegotiated 2009-2011 CDBG agreement with King County. ■ Recruited volunteers for the Reebok and Subaru Triathlon, Han Woo-Ri Korean International Festival, and the Mayor's Day of Concern Food Drive. ■ Added Hispanic liaison position. ■ Assisted with the Korean and Hispanic health fairs. ■ Conducted one-night count of the homeless. ■ Continued to improve the permit process for better customer service and advanced processing techniques. Y Amended and adopted 2006 International Codes Implemented new cashiering and credit card systems in the permit center. i= Expanded over counter permitting. Promoted permit center supervisor position. i Added new development specialist position. r Added electrical inspector position. r Implemented on line permitting, inspection requests and data search for building projects. r Replaced inspection fleet vehicles with green vehicles. ■ Improved response time for code compliance program. y Adopted citation authority. Y Added code compliance officer position. i Accepted responsibility for the city's graffiti program. i Made successful application for WASPC grant for graffiti removal materials. Acquired and trained on new graffiti removal equipment. r Implemented demolition program for unfit structures. 2009/2010 ANTICIPATED KEY PROJECTS ■ Maintain current levels of human service and block grant funding. ■ Develop and implement programs to monitor contract performance of human service agencies. 15 Continue to work on local and regional efforts to address housing and human services. ■ Improve and expand volunteer and neighborhood services. ■ Complete implementation of cultural liaison programs. ■ Continue to implement the organizational capacity building program. ■ Continue to improve the permit process and relations with the business and development communities. i Expand on line permitting to include minor building permits. Expand over the counter permitting services. ■ Initiate mandatory seven year comprehensive plan update. Work on regional efforts to allocate buildable lands targets. ■ Complete new Shoreline Master Program per state law. ■ Continue annual code amendment work program. ■ Improve compliance and response time for code compliance and graffiti programs. ■ Amend and adopt 20091nternational Codes. 51 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director ADOPTED PROGRAM CHANGES: i G Nr'u rum Department Submitted Adopled v k' Fi enditurcn s u �' B endilun:s 9 2010 '_009 �fll 1-Time Lln join 1-Time Uri oin 1-Time Ongoing 1-Time [)n �nin>; I'rf�vl I u I t 111• tins in .•.,:mnv not ,$ 0 CDJ B LILTim Lv i elcp SpwiahsP. 1 0 FTE t I.0(11 - 96_'.6 171 - IG7.8{141 0 CD HS Reduce Volumcer/ Ncit orhood Program Coordinator hV 5 FrE ( 1.50) - (43.708) - (45.3931 - - - Total 11.50) U116355) (113,197 I'toat; n� Cat fi Re,lorr•d on a i -I ini, 6 CD HS Volunteer Dinner - - (3.500) (3-5001 3.500 (3 500) 3.500 (3.5001 2 CD1 HS ICERT Program - (2.500) - (2.500) - 2,500 (2.500). 2.500 (2.50UI n/a CDj HS lChallenee Grant - - 10,000 0 CD PL Reduce lnlcrn - - (13.878) H3.8781 - 13.878 113.8781 Total (19.878 (19.8781 16,000 (6.000) 19,878 (19.878) N< < I'I 1. 11, 1J.1, 10 CD HS General Fund Supporl of CDBG Coordinator Position 16.360 20.464 - 8.378 12.492 - i 17.160 1.5 CD BL empHelp-Graffiti Program - - - 17. 660 - 17.160 0.160 0.5 CD BL Supplies for Graffiti Program - 20.000 - 20.000 - 10.000 • 1 20.000 Total SIZ20 57,624 35,538 49.642 Itrimmllund,rl 0 CD- AD G ffnime - - - 4.000- 4 CD BL Nuisance Ab:uement - 75.000 - 75.000 - - - I CD BL Mobile computers K laptops for Inspector Veh - 15.000 3.000 - 5.000 - - 0� CD BL Oserlime 4.700 4.700 - 6 CD HS Neighbor. Comm. Coord 1.0 FTE 1.00 14.970 90.656 - 94.607 - 3 CD HS Human Services Brochure 2.000 2 CD HS jAdmin Assistant 50 FiE 0.50 14.970 35.662 37.412 - - 0 CDJHSO,crfinie 4.000 4.0000 CDr Dinner 6.5W - G.SUUCDn• Planning Ser, ices IUU.0000 CDustomer Satisfaction Surrey 30.000 - - - - Total 150 251,940 148,518 75,000 156,219 - DEPARTMENT POSITION INVENTORY: Position Actual Actual Ado ted Ado ted Grade E��J�d uste Year-end Community Development Director 1.00 1 1.00,00 1.00 1.00 1.00 1.00 58C Deputy Comm Develop Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Planning Manager - - - - - 46 Buildine Official T 1.00 1.00 1.00 1.00 1.00 1,00 1.00 45 Senior Planner 3.00 3.00 3.00 3.00 3.00 3.00 3.00 38 Human Services Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Assistant Building 011icial 1.00 1.00 1.00 1.00 1.00 1.00 1.00 35 Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Combination Electrical/Bldg Inspector 2.00 2.00 2.00 2,00 2.00 2.00 2.00 34 Inspector/Plans Examiner 3.00 3.00 3.00 3,00 3.00 3.00 3.00 32 Associate Planner 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 CDBG Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 32 Neighborhood Development Spec. 0.70 2.00 1.00 3.00 1.00 1.00 1-00 1.00 1,00 30 Code Compliance Officer 3.00 1 3.00 3.00 3.00 1 3.00 30 Lead Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26 Development Specialist 3.00 3DO 3.00 3.00 3.00 3.00 3.00 24 Permit Center Su emsor - - 1,00 1.00 1.00 1.00 30 Administrative Assistant Il 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Administrative Assistant l Hispanic Liaison Korean Liaison 1.50 1.50 1 50 1.50 1.50 1.50 1 _50 18 - - - 0.50 0.50 0.50 _ 0.50 15 0.50 0.50 0.50 0.50 1 0.50 0.50 1 15 Office Technician 0 1.50 1.50 I50 150 1.50 1.50 1.50 1 14 Total Regular Sta in 28,70 30.50 30.50 32.00 32.00 32.00 32.00 Change froinprioryear 1.80 - 1.50 One -Time Funded Positions 0.80 Grand Total Staffing 29.50 30.50 35.50 32.00 32.00 32.00 32 00 52 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director PURPOSE/DESCRIPTION: The Department of Community Development Services provides: 1. Management of general fund human services allocations and Community Development Block Grant fund. 2. Administration and enforcement of International Codes for plan review, construction and inspection. 3. Administration and enforcement of land use, environmental and nuisance codes. 4. Long-range planning and policy work including the Comprehensive Plan, neighborhood plans, code revisions, housing and annexations. 5. Administration of the City's volunteer and neighborhood programs. 6. Administration of the Korean and Hispanic liaison programs. 7. Recruitment for disaster preparedness training programs. 8. Passport acceptance facility. GOALS/OBJECTIVES: 2009 Adopted &penditures by Category • Contribute to the economic growth and quality of life of the city by providing efficient, timely, transparent and responsive permit processing and inspections that complies with local and state regulations. • Provide neighborhood and community services such as emergency preparedness training recruitment, code compliance, and assistance to the Korean and Hispanic communities to improve access to city services. • Strengthen human service agencies and the social fabric of the community by administering and monitoring grants. • Ensure safe structures for the community to work and live in through compliance with adopted codes. DEPARTMENT SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopted - 08 Adj Adopted Adiusted Year-end $Ch %Ch Revenue Summary: General Governmental $ 809.279 S 1.228,806 $ 1.642,090 $ 2.242.478 $ 2.841,001 $ 2.216,462 S 2372.332 (26.016) -12% Federal/State Grant 264,175 145.601 555.470 555.470 447.617 448.030 448.030 (107.440) -19.3% Zoning Fees 222.643 143.403 162,000 162.000 193.000 196,000 199.000 34.000 21.0% Building Permits 1.468.773 1.358.069 1.001-500 1261.500 809.000 821.000 833.000 1 (440,500) -34.9% Electrical Permits 266.539 229.900 144.000 144.000 166,000 168.000 171.000 24.000 16.77c Plan Review 703.872 762.153 589.600 589,600 396,000 402.000 408.000 (1 It7,6t10) -31.87c Total Revenues $ 3-735.281 $ 3,867,932 $ 4,094,660 $ 4.955.048 $ 4.852,618 $ 4,251,492 S 4,431.362 $ (703.556) -142% Expenditure Sutnmai . 71.Administration 394.046 366,086 410.159 428.895 429.058 44Z945 468.283 1 19.050 4.4% 73 iPlanning 1.009-936 1.166,806 970.539 1,283.957 1246.798 990.870 1.047.994 (293.087) -22.8% 74 IBuilding 1.285.625 1.384.040 1,398.997 1.788.521 1,830.558 1,544.946 1.626.329 (243.575) -13.6% 83 1Human Srvs Admin 613.800 677.536 658206 759,294 759,387 703,221 716.052 (56.073) -7.4% 83 lNeighborhood Devel 97.898 108217 101289 138.911 1 139200 1 108.102 112.192 (30.809) -222% Su6toralGF Opr FVend $ 3,401,305 5 3J0?__M 5 3539.190. $ 4,399,578 $ 4,405,001 $ 3,795,084 $ 3.970.850 1 S (604.494) -13.7 c 1 19 1Comm Dev Block Grnt 333.975 165247 555.470 555.470 447,617 456.408 460.512 (99.062) -17.8% Total Expend $ 3,735.280 $ 3.867,932 $ 4,094.660 $ 4.955.048 S 4,852.618 $ 4,251,492 S 4,431,362 , $ t703.556) 14.25E 53 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director HIGHLIGHTS/CHANGES: The Community Development overall baseline adopted budget total is $4,194,067 in 2009 and $4,355,813 in 2010. This is a 0.6% decrease from the 2008 adjusted budget. Major program changes include: ■ Qne-tiMq 7� Increase includes the following: o Volunteer Dinner was moved from on -going to one-time funded for $3,500 each year. o CERT Program was moved from on -going to one-time funded for $2,500 each year. o Intem Program was moved from on -going to one-time funded for $13,878 for 2010. o General Fund support was added on a one-time basis for CDBG Coordinator Position for $8,378 and $12,482 for 2009 and 2010 respectively. o Temp Help for Graffiti was added on a one-time basis for 2009/2010 for $17,160. o Supplies for Graffiti were added on a one-time basis for $10,000 in 2009 and $20,000 in 2010. o Challenge Grant of $10,000 was added on a one-time basis for $10,000 in 2009. Each division manager reviewed the prior history of expenditures for appropriate adjustments. Many minor line item adjustments are adopted by division managers to reflect past and anticipated spending patterns. The exception is the human service budgets where no line item changes are adopted. Adopted changes were made in an attempt to create a realistic spending plan for each division. Overall, beyond employee salaries, the department does not have any single line item of significant value and no significant changes to individual line items are adopted. REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 Ado ted Adjusted Year-end 2009 Adopted 2010 1 Adopted 09 Adopted - 08 Ad' S Ch 7 Ch Revenue Suinn:ar General Governmental S 869.279 S 1.228.806 S 1.642.090 S 2.242.478 S 2.841.001 S 2.216.462 S 2,372.332 (26.016) -127 Federal/State Grant 264.175 145.601 555.470 555.470 447.617 448,030 448030 (107.440) -19.37 Zoning Fees 222.643 143.403 162.000 162.000 193.000 196.000 199.000 34.000 21.07r Building Permits 1.468.773 1.358.069 1.001.500 1261.500 809.000 821.000 833.000 (440.500) -34.97r Electrical Permits 1 266.539 229.900 144,000 144.000 166.000 168.000 171 MO 24.000 16.7% Plan Review 703.872 762.153 589.600 589.600 396.000 402.000 408.000 (187.600) -31.87c Total Revenues S 3.735.281 S 3.867.932 S 4.094.660 $ 4.955.048 $ 4.952.618 S 4.251,492 S 4.431.362 $ (703.556) -1427c F_xpenditure Summa •: 110 (Salaries & wages 1.728.471 1.836.199 1.994.594 2.101.365 2.101.365 2.134.015 2241.330 32.650 1.6%, 111/1 ITemporary Help 108.993 132.918 34.206 34206 34.786 37.706 37.706 3,500 102% 120 10venime 6.757 12.135 2.750 2.750 7.600 2.900 2.900 150 5.5% 2XX I Benefits 468,970 524.710 605.790 617,616 617,616 671.619 716.920 54.003 8.7% 31X Supplies 23.832 21.638 1 19.165 19.165 18.890 17.040 17.040 (2.125), -11.1% 3XX Othr O r Supplies 784 2.440 2.650 2,650 2.650 2.650 2.650 - 0.0% 41X Professional Svcs 583.227 517.647 628.049 628.049 520,196 521.377 520.877 (106.672) -17.0% 43X Travel &Training 9.973 13,904 20.655 20.655 19950 20.222 12.797 (433) -2.17r. 42/47 Utility & Comm 248 6.705 350 350 300 200 8225 (150) -42.9% 48X Repairs & Mtc - 100 100 50 50 50 (50) -50.07c 497 Association Dues 2.662 2.863 3.425 3.425 3240 3.385 3,385 (40) -1.2% 4XX Other Misc Exp 18.473 27.347 19.630 19.630 19.823 18.978 1 18.978 (652) -3.37 TX Intgvtl Srvs/Taxes 18.463 20.396 1 14.550 14.550 14.550 14.550 14.550 0.09c 552 Intcrfund Contributions 73.575 - - - n/a 600 Capital Outlays - - 272.360 272.360 272.360 276,076 276.076 3.716 1.47 9XX IS Charges-M&O 272206 288.101 341280 391.384 391.384 378.925 387.505 (12.459) -327 9XX IIS Charges -Reserves 93.559 90.384 91.582 91.582 92.647 94.374 94.824 2.792 3.07 Total O r Expend S 3.410.193 S 3.497,387 S 4,051.136 S 4.219.837 $ 4,1 17.407 $ 4.194,067 $ 4.355.813 $ (25.770) -0.67c Capital & One -Time Funding: Ca ital & One -Time 325.087 370.545 43.524 735.211 735.211 57.425 75.549 (677.786)• -92.27c Total One -Tune Ex S 325.087 S 370.545 S 43.524 $ 735.211 $ 735,211 S 5Z425 $ 75.549 $ (6NT786) -9227 Total Expenditures $ 3.735.280 $ 3,867.932 $ 4,094,660 S 4.955.048 $ 4.852.613 1 $ 4,251,492 1 $ 4,431,362 1 $ (703,556) -14 27 54 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way M CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET FINANCE Tho Kraus Director 1.0 FF"E Department Towl: 8.0 F17 • Department direction and administration • Interdepartmental Coordination • Budget Management ACCOUNTING: OPERATIONS 4.0 Regular FPF • Payroll • Accounts Payable • Purchasing • Cash Receipting ■ Accounts Receivable ■ Pets License ■ Business License ■ Interoffice Mail FINANCIAL PLANNING: 16 Rev utar FM 0.40 One -Time FFE • General Accounting • Budget ■ Banking Services ■ Cash & Investment Management • Monthly Financial Report • Year -End Financial Reporting * Audit Coordination • Internal Controls • Financial Planning and Analysis 56 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director 2007/2008 ACCOMPLISHMENTS ■ Received unqualified audit opinion for 14 consecutive years. R Implemented GASB 34 Retroactive Infrastructure reporting requirements. ! Received GFOA Award for Excellence in Financial Reporting for the 17"' consecutive submittal (since incorporation). ■ Received GFOA Distinguished Budget Presentation Award for 12`'' consecutive submittal (since incorporation). ■ Reconciled cash within 15 days of receiving bank statement. ■ Implemented electronic document imaging for accounts payable vouchers & invoices. ■ Made purchase orders available online to allow easier access and improve efficiency. A Increased business license compliance through increased monitoring. ■ Review and approve/deny business licenses for standard home occupations, temporary business licenses and any regular city license application not requiring building review (this function was previously performed by Community Development). ■ implemented new banking services and purchasing card contract. ■ Upgraded cash receipting system. R Prepared timely comprehensive monthly financial reporting and continued enhancing document to provide meaningful information (e.g. Federal Way Community Center and Prop 1 financial reporting). R Applied for Washington State Quality Award Program Lite Assessment (Finance section of Management Services submittal). R Cross -trained various accounting operation functions in order to provide adequate coverage, ongoing support and staff development. R Participate in Payroll and Accounts Payable Eden Users Group — provides for networking and idea sharing. 2009/2010 ANTICIPATED KEY PROJECTS R. Continue monitoring for proper controls and procedures to ensure unqualified audit opinion. ■ Submit 2008 CAFR to GFOA Award Program for Excellence in Financial Reporting. ■ Submit 2009/10 Biennial Budget to GFOA Award Program for Distinguished Budget Presentation. ■ Continue reconciling cash to the penny and in timely manner (within 15 days of receiving bank statement). ■ Implement new timekeeping system. ■ Continue cross -training on various accounting operation functions. ■ Cross -train financial planning functions in order to provide adequate coverage, support, and staff development. ■ Continue developing reports in report writer in order to provide meaningful information in an efficient manner. ■ Contract with auditing company to review City's utility payments to determine if charges were appropriate and potential to obtain better rates. 57 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director ADOPTED PROGRAM CHANGES: .� G F A , C Pro Depnrlmenl Suhndtted Adopted k Ewenditurrc a k Ex euditures 2009 2010 2009 2010 1-Time Ongoing 1-Time Ongoing,� 1-Time Ongoing i 1-Time O.goin, Prui;ramc t'ut & Restored on a 1•Time liu>k 2 FI i FI Reduce Financial Analyst (0.40) (33.258) 1 (36.142) (040) - 33.258 (33,258) 36.142 (36.142) Total (0.40) (33,258)E 1 (36,142) (0.40)1 1 33,258 1 (33,258).1 36,142 1 (36,142) \em Programs Added 7 FI FI Senior Accountant 1.00 14.970 110 701 115.416 50.000 50.000 F1 FI SI.IMaining 4.165 4.165 - 4.165 4.165 0 FI FI IState Audit Fees - 7.000 7.000 - 7.000 7.000 Total 1.00 14,970 121,866 126,581 - 50,000 11,165 50,000 11,165 \e%i Prugrnnn \ot Recnmmrnded 2 FI FI Temporary Help 13.000 13.000 0 FI I FI Crystal Reports 5.800 - Total - 5,800 13,000 13,000 - - POSITION INVENTORY: Position 1 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Ado ted Adjusted Year-end Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58B Senior Financial Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Financial Analyst 1.00 2.00 2.00 2.00 2.00 1.60 1.60 32 Accounting Technician 11 2.00 2.00 2.00 2.00 2.00 2.00 2.00 24 Accounting Technician 1 1.00 2.00 1.00 2.00 2.00 2.00 2.00 21 Office Technician 11 1.00 - 1.00 - - - - 14 TWO Regular Staffing 7.00 8.00 8.00 8.00 8.00 7.60 7.60 Change from prior vear - 1.00 - - - (0.40) - One -Time Funded Financial Analyst 1.00 - - - 0.40 0.40 Grand Total Staffing 8.00 8.00 8.00 8.00 8.00 8.00 8.00 58 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director 2009 Ado ted Ex nditures p PQ PURPOSE/DESCRIPTION: Supplies by Category The purpose of the Finance Department is to provide accurate 0.4, financial information from which educated judgments can be made on the financial health of the City and decisions can be made by management regarding City operations. The Finance Department's responsibilities include accounts payable, accounts receivable, payroll, general accounting, financial planning, cash and investment management, cash receipting, business licensing, Inter Govt internal control monitoring, audit, monthly, quarterly and annual 5.6% financial reporting, budget preparation and financial analyses. 1.5% GOAL/OBJECTIVES: j • Provide timely and accurate financial information and services to citizens, City Council, and city staff. • Ensure compliance with purchasing laws and regulations. • Ensure proper internal control in city operations to safeguard city resources. • Maintain reliability and integrity of City's financial data and processes. PERFORMANCE MEASURES: Type/Description Workload Measures: • Number of invoices paid annually (1) • Number of transactions receipted annually at Finance counter compared to total transactions receipted City Hall (2) • Number of passports taken in at Finance counter compared to total passports ■ Number of new business licenses issued / renewed Outcome Measures: • GFOA CAFR Awards - # of documents submitted / awarded ■ GFOA Budget Award - # of documents submitted / awarded (switched to biennial budget beginning with 1997/1998 document) • Unqualified Audit Opinion — consecutive years • Investment return: total portfolio return compared to SIP and 6 month T-Bill benchmarks • # of month Cash reconciled within 15 days of receiving bank statement Efficiency Measures: • Regular FTE Staffing: Finance/City-Wide • Average working days to compile MFR • Average number of days to issue a regular business license (3) 2007 12,598 10.132 / 30.059 285 / 3626 1077 / 3377 17 / 17 12 / 12 14 2008 2009 2010 12,159 12,159 12.159 8,197 / 28,192 8,197 / 28,192 8,197 / 28,192 280 / 2909 287 / 2988 743 / 4053 780 / 4255 18 / 18 19 / 19 12/12 13/13 15 16 5.07% portfolio / 2.93% portfolio / 2.50% portfolio / 5.09% SIP & 2.91 % SIP & 2.50% SIP & 4.59% T-Bill 1.98% T-Bill 2.0% T-Bill 0 12 12 8/345 8/345 7.6/349 3 3 3 6.5 18 6.5 287 / 2988 780 / 4255 20/20 13 / 13 17 3.0% portfolio / 3.0% SIP & 3.0% T-Bill 12 7.6 / 349 3 6.5 (1) Decrease in number gJ'invoices paid annuall}•is due to consolidation oJ-invoices on stutements. This measure is also an indication gl improved efficient_). (2) Number of -transactions receipted bi- Finance down due to ConnnunitY Development opening 2 new cash registers far permits and passports. Finance serves as backup. Decrease is also due to consolidating transactions into one line item when possible. (3) Increase in number g/'dars to issue a regular business license in 2008 is due to issuance of business licenses that had been under review and in some cases for oiler a year. 59 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director HIGHLIGHTS/CHANGES: The Finance Department's 2009 and 2010 adopted baseline budgets total $913,374 and $955,084, respectively. This is an increase of 5.5% or $47,797 from the 2008 adjusted budget due to: converting the finance manager to a director position; adjusting salary and benefits for step increases and COLA; increasing state audit fees by $7,000 due to the increase in state hourly rates; increasing travel and training by $4,165 to bring to level consistent with other city departments; and increase in internal service charges for higher financial system m&o costs. These increases are offset by reclassifying 40% of the financial analyst position from ongoing to one-time funded beginning in 2009. The one-time programs include: • Financial Analyst 0.40 FTE ($33,258 in 2009 and $36,142 in 2010) - convert from ongoing to one-time funded position. ■ Contract Senior Accountant - $50,000 each year in 2009 and 2010. REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopt - 08 Ad' Adopted Adiusted Year-end $ Ch % Ch Revenue Summary: General Gov't $ 762.461 $ 835.545 $ 851,699 $ 890,231 $ 900,232 $ 999.053 $ 1,043,730 $ 108,822 12.2% Total Revenues $ 762,461 $ 835,545 $ 851,699 $ 890,231 $ 900,232 $ 999,053 $ 1,043,730 $ 108,822 12.2% Expenditure Summary. 110 Salaries & Wages 380.960 384,574 466,941 471,075 471,075 511.746 537,899 1 40,671 8.6% 111/1 Temporar Hel . 7.620 - 4,711 - n/a 120 Overtime 1,868 7.825 3,294 3,294 3,294 3,294 3,294 - 0.0% 200 Benefits 121,263 123,245 177,045 178,257 178,257 175,575 187,630 (2,682) -1.5%0. 31X Su lies 3.186 4,575 3,460 3,460 3,460 3,460 3,460 - 0.0% 41X Professional Svcs - 70,338 - - - n/a 43X Travel & Training 1.550 2,991 1,500 1,390 1,390 5,665 5,555 4,275 307.6% 42/47 Utility & Comm 8 35 1,390 1,500 1,500 1,390 1,500 (110) -7.3% 497 Association Dues 420 555 160 160 160 160 160 0.0%c 4XX Other MiscEx 2,144 11,517 6,725 6,725 6,725 6,725 6.725 - 0.0%c 5XX Intgvtl Srvs/Taxes 51,045 39,917 44,000 44,000 49,000 51,000 51,000 7,000 15.9% 9XX 1S Charges-M&O 96,299 105,003 120,967 134,153 134,153 133,368 136,870 (785) -0.6% 9XX JIS Charges -Reserves 21.675 22.596 21,563 21,563 21,853 20,991 20,991 (572) -2.7% Total O rEx end $ 680.418 $ 780.791 $ 847,045 $ 865,577 $ 875,578 $ 913,374 $ 955.084 $ 47,797 5.57, Capital & One -Time Funding. Ca ital & One -Time 82,043 54,754 4,654 24,654 1 24,654 85,679 88.646 61,025 247.5% Total One -Time Exp$ 82,043 $ 54,754 $ 4,654 $ 24,654 $ 24,654 $ 85,679 $ 88,646 $ 61,025 247.5%a Total Expenditures $ 762,461 $ 835 545 $ 851,699 $ 890.231 $ 900.232 $ 999.053 $ 1,043,730 $ 108,822 12.2% 60 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way CITY OF FEDERAL WAY 2009/20I0 ADOPTED BUDGET OPERATING BUDGET HUMAN RESOURCES Mary McDougal Director I n FFE Dcp:iitrncnt TWA:. S 5 FTE ■ Department direction and administration • Interdepartmental coordination CITY CLERK Carus McNrilly City Ciu* L75 F F • Records Management ■ Legislative Support ■ Hearing Examiner Coordination • Codification Coordination ■ Elections Coordination ■ Public Records Requests ■ Licensing Enforcement ■ Commission and Board Appointment Process HUMAN RESOURCES Mary McDougal HR Director ■ Recruitment ■ Training ■ Benefits Administration ■ Employee/Labor Relations ■ Employee Safety • Wellness • Retirement System • Civil Service 62 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Human Resources Director 2007/2008 ACCOMPLISHMENTS ■ Developed and implemented a supervisory training program, "Management Development Academy." ■ Negotiated and implemented collective bargaining agreements with 4 bargaining units with expiring agreements. ■ Implemented Civil Service Rule change to include majority of Police Department positions under Civil Service. • Partnered with TRAIN (Training Resource and Information Network) and SKCTC (South King Cities Training Consortium) to enhance city-wide training programs and .provide additional training opportunities. ■ Provided recruitment and selection support for Prop I and new Community Center hiring in addition to regular staffing support. ■ Submitted Washington State Quality Award Lite Assessment as one of the Management Services departments. ■ Coordinated classification and compensation study for non -represented employee positions. ■ Streamlined agenda packet process and reduced waste and copy costs by eliminating duplicate copies of consent agenda documents. ■ Worked with the Law department to develop and present a records management policy for City staff members to ensure compliance with State retention programs. ■ With other departments, significantly completed City code reorganization to correct inconsistencies and made it more user- friendly. 2009/2010 ANTICIPATED KEY PROJECTS ■ Implement classification and compensation study recommendations and results as determined appropriate and feasible. ■ Negotiate and implement new labor agreements. B Continue to enhance new employee orientation process with increased role for supervisors. ■ Implement web -based timekeeping and employee self-service for benefits administration. ■ Standardize the Commission & Board rosters to more easily track expiring terms, current members, and vacancies and create a database of past members. 0 Reduce archive storage by 10% by destroying documents which have met their retention schedule and transferring historical documents to the state archives. ■ Compete for State grant fiends for records management. 63 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Human Resources Director ADOPTED PROGRAM CHANGES: a_ F G C Pro ram Department Submitted Adopted t'" ExemtitureS F k' "' F.r enditures 2D09 1 2010 2609 znln 1-Time On oin 1-Time On oin 1-Time Ongoing 1-Time On oin HR CL Agenda Printin Codification Costs (4.500) (4.500) - (4.500 t (4.5001 HR CL (3.000) (9.000) (3.000) (3.000)• (1.500: j HR CL Records Storage LnborNe-otiationCommcis 1 1 (1.500) - HR I (10.)0o1 (10.0o0) f10.000) (10.0001 ntal I (1750( (19.000) 17 oD 0001 I'i ;!t,tn! ( lll. \p! LiV1 •uttn:"suls-•( 0 JHRJ CL De ut , City Clerk 1 (14 259)1 (15-468) Total 0.25 1 ')59 1'th�l:in- ! tf .L tis=in.1 „i :: i-tHlle Ltu�i� 1 HR HR Education Assistance (10.000) (10.0004 1 10.000 (1o.o00) 10_010 (10.000)1 0 HR HR IRe(luceNon-mandatoqCirly-,w,,ide TrainingReco (6.000) (6350) 6.000 (6.00(0 6.750 (6.750) •nition & Wellness Po rm - - - (4970)1 (4.970t 4-970 (4.970) 4-970 (4-970) a 20.970 2.720 720 Nv- 14 �ddn-I t •CL NO HR Election Services 12.769 56.299 12.769 13.000 79 1 1 56 299 1 12,769 i nn NV. Pro rum- No ficr va!ltu lxl�gl 0 HR CL lGra hies Contract - 7 HR HR lEmployee Services Coord 0.5 FTE 0.50 14.970 35-700 36.996 4 HR HR 1J.b Advertisements 20.000 - 20.000 2 HR HR labor Relations Certification 1.758 1.758 - - - I HR HR E-Gov Class/Comp Portal - - - 2.100 - 45.600 - 2.100 47.220 - 0 HR HR Worksite Health Promotion Coord o i FTE 0.50 - 14.970 I - Total 100 3169 !03Ann:. 175 1106116 64 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Human Resources Director DEPARTMENT SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopt -08 Adj Ado ted Adjusted Year-end $ Ch % Ch Expenditure Summary: 044 City Clerk $ 316.468 $ 341503 $ 355,718 $ 359,859 $ 378.470 $ 348,574 $ 356.091 $ (11,285) -3.1% 045 Human Resources 415.033 533.485 486,250 546.525 545.044 546.341 563.634 (184) 0.0% Total Operating Exp $ 731,501 $ 876,988 $ 841,968 $ 906,384 $ 923.514 $ 894,915 $ 919.725 $ (11,469) -1.3% Capital & One -Time Funding: 041 City Clerk 15.268 110 382_ 10,744 110.382 110.382 394 21,799 427 (109,988) (1) 045 Human Resources 37.520 3.961 197.369 197,369 22.622 (175,570) .89.0% Total One -Time $ 52,788 $ 4,071 $ 11,126 $ 307.751 $ 307.751 $ 22,193 $ 23,049 $ (285,558) -92.8% Total Human Resources $ 784,289 $ 881,059 $ 853,094 $ 1,214,135 $ 1,231,265 $ 9177108 $ 942,774 $ (297,027) -24.5% POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 1 2009 Adopted Adjusted Year-end Adopted 2010 Adopted Grade Human Resources Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58b City Clerk 1.00 1,00 1.00 1.00 1.00 1.00 1.00 40 Senior Human Resources Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Human Resources Analyst 0.50 0.50 0.50 0.50 0.50 0.75 0.50 0.50 32 Deputy City Clerk 0.50 0.50 0.50 0.50 0.75 0.75 26 Human Resources Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18 Fleet & Equipment 0.50 - 0.50 - 26 Total Regular Staffing 5.50 5.00 5.50 5.00 5.25 5.25 5.25 Change.frorn priorvear 1.00 (0.50) 0.50 (0,50) 0.25 - - Grand Total Staffing 5.50 5.00 1 5.50 5.00 5.25 1 5.25 5.25 65 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Human Resources Director HIGHLIGHTS/CHANGES: Human Resource's baseline adopted budget totals $894,915 in 2009 and $919,725 in 2010. This is a 1.3% or $11,469 decrease from the 2008 adjusted budget. Major program changes include: ■ Professional Service., - Decrease reflects moving non -mandatory city wide training to one time and reducing labor negotiation professional service contracts by $10,000 in 2009/2010. ,t Other gorating Supplies - Decrease reflects moving the graphics services from City Clerk to City Manager's budget ($18,773) in 2009 and 2010. ■ Other iyIise Expenses - Decrease reflects moving education assistance and recognition & wellness program to one-time. Other remaining amounts are to reflect reducing storage cost, codification cost, & savings in agenda printing. ■ Intergovernmental Services/Tares Increase to reflect higher costs for election services ($12,796 in 2009 / $13,000 in 2010). REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopt - 0.8 Adj Adopted Adjusted Year-end $ Ch % Ch Revenue Summary: General Govt'l $ 784.289 $ 881,059 $ 853,094 $ 1 214,135 $ 1.231.265 $ 917,108 $ 942.774 1 (297.027) 24.5% Total Revenues $ 784.289 $ 881.059 $ 851094 $ 1,214,135 $ 1,231,265 $ 917,108 $ 942,774 $ (297,027) -24.5% Expenditure Summary: 110 Salaries & Wages 320,211 328,821 355,902 359,054 359.054 398A37 417,641 39383 11.0% 111/1 Temporary Help 2,475 24,290 1,400 1,400 1A00 1,400 1,400 0.0% 120 Overtime - 2,500 2,500 2,500 2.500 2.500 0.0% 200 Benefits 80,263 87.775 113,450 114,374 114,374 112.228 118.845 (2,146) -1.9% 31X Supplies 11,636 16,189 7,020 7,020 11,381 2,470 2,220 (4.550) -64.8% 3XX Othr O r Supplies 1,293 751 - - - n/a 41X Professional Svcs 48,460 58.627 78,093 78,093 56.788 43,820 43.320 (34,273) -43.9% 43X Travel & Training 3.393 27.792 11566 12.566 14,456 12,566 12,566 0.0% 42/47 Utility & Comm 16 44 1,275 1,275 - 1.275 1,275 - 0.0% 497 Association Dues 1,297 605 1,220 1,220 1,543 1,220 1,220 0.0% 4XX Other Misc Exp 93,086 142,021 68,500 68,500 57.322 50.080 48,580 (18.420) -26.9% 5XX lntgvtl Srvs/Taxes 106,034 119,721 125,200 176.950 221,025 189,719 189,950 12,769 7.2% 9XX IS Char es-M&O 52,683 56,432 61,700 70.290 70.290 66.314 67,322 M976) -5.7% 9XX IIS Charges -Reserve 10,654 13,920 13,142 13,142 13,381 12,886 12.886 1 (256) -1.9% Total aprExpeud 1 $ 731,501 $ 876,988 $ 841,969 $ 906,384 $ 923,514 $ 894,915 $ 919,725 $ (11,469) -1.3% Capital & 0ne-Time F'rendirrg: Capital & One-Timel 52,788 4,071 11,126 1 307,751 307,751 22,] 93 23,049 (285.558) 92.89c Total Orre-TimeEx $ 52,788 $ 4A71 $ 11,126 $ 307,751 $ 307,751 $ 22,193 $ 23.049 $ (285,558) -92.8% Total Expenditures 1 $ 784,289 $ 881,059 $ 853,094 1 $ 1,214,135 $ 1.231.265 $ 917.108 $ 942.774 $ (297.027) -24.5% 66 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way 67 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET SYSTUNIS SUPPORT ■ Technology Infrastructure ■ Institutional Network Local & wide area network ■ File/Application Servers Print/Scan Servers ■ Network Users, Groups ■ Phone. PBX, Voicemail ■ AudioNideo Broadcasting ■ Wireless Network. Mobile Devices ■ Web/FTP/HTTPS Servers ■ Network Appliances ■ SecurityNirus/Spam Protection ■ Backup/Disaster Recovery ■ E-mail. Remote Access ■ Building IntrusionNideo Surveillance INFORMATION TECHNOLOGY Mehdi Sadd Director 1.0 FCE Department Total: 10.0 FtE ■ Interdepartmental coordination • Budget/Expenditures ■ Staffing ■ Performance measures ■ Planning/Scheduling r Estimating/Design ■ Contract. Project Management ■ Interlocal technology affairs CUSTOMER SUPPORT ■ Online, Remote Helpdesk ■ Staff training (general systems) ■ Staff training (basic applications) • HW/SW support, services ■ HW/SW setup, maintenance ■ AudioNideo setup. services ■ Cell phone, pager, radio services ■ Phone, Voicemail setup, services ■ Printer & Fax Support, Services ■ Copier & Scanner Support/Services ■ RFP, RFQ and Purchasing ■ Billing & Receipting ■ Cable Customer Support ■ PD Mobile Systems Support ■ Inventory/Assets Management APPLIC,►T10 s Suppoxr ■ Business Systems Setup/Support • System Design, Scope & Estimate * Systems Implementation Coordination ■ Systems Integration ■ Systems Upgrade, Fix, Patch Installs ■ Database Administration ' GIS Mapping/Analysis Services • GIS Application Support ' GIS Interagency Support ■ E-Commerce/E-Services Support ■ Website Programming, Support, Services ■ Staff Training (basic core systems) ■ Programming/Report Writing • Contract Renewal Services * Intranet/Internet Systems Setup, Support 68 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Information Technology Director 2007/2008 ACCOMPLISHMENTS ■ Moved and expanded WiFi project to City core and frame, City buildings and major parks ■ Develop on-line permit services and court payment services ■ New Community Center startup, staff move and operations ■ New membership system implementation for community center ■ Continuing assistance to Valley Com CAD Replacement Project ■ Migration of City Network and e-mail system from Novell to Microsoft ■ Deploy systems for proposition-] and Take home cars ■ Design and install camera surveillance systems for community center ■ Assist with SafeCity project implementation ■ Assist with Red light photo implementation ■ Upgrade GAC recording, scheduling, and broadcasting systems ■ Replace and upgrade all major and minor HW/SW as needed ■ On time and on budget on all projects 2009/2010 ANTICIPATED KEY PROJECTS ■ Staff development, training, customer service ■ Expand online permitting services ■ Replace and upgrade online timesheet system (Citywide) ■ Finalize SafeCity project and improve monitoring, surveillance services (PD) ■ Establish network/internet access redundancy (Citywide) ■ Celebration park building/automation (PK) ■ Integrate GIS and permitting systems (CD/PW) ■ Improve mobile/remote computing (PD/Citywide) ■ Implement e-ticket system (PD) ■ Online business license application and renewal (Fi/CD) ■ Implement automated court order processing (MC) ■ Improve online document management, agenda, packet distribution ■ Expand city fiber network ■ Continuing assistance with new CAD implementation (VC) POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Ado Led Grade Adopted Adjusted Year-end Information Technology Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58f IT Supervisor Systems 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 IT Supervisor Applications 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Analyst Applications/GIS 1.50 2.00 2.00 2.00 2.00 2.00 2.00 39 IT Analyst Systems 1.00 2.60 2.60 2.60 2.60 2.00 2.00 39 IT Technician 1 2.00 2.00 2.00 2.00 2.00 2.00 2.00 32 IT Technician 11 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Total Regular Staffing 8.50 1 10.60 1 10.60 1 10.60 10.60 10.00 10.00 Chan a rom prior vear - 1 2.10 - - (0.60) - One -Time Funded Positions 0.50 1 - - - - - Grand Total Staffing 9.00 1 10.60 10.60 10.60 10.60 1 10.00 10.00 69 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Inforination Technology Director ADOPTED PROGRAM CHANGES: E 5 A 1 G Pro am Regartnmot tiubmitled City N1anager Recommended W 1: _d k Expenditures iv '" Expenditures 2009 2010 2009 2010 1-Time On oin t-Tune ong oin � 1-Time Ongoing 1-Time On oin L 8 IT IT Reduce 0.60 Analyst (13M) (45.000) (50,000) (0-60) (45.000) (50.000), 4 IT IT Minor Hardware. Soflwarc & Supplies (5.000) (5.000) (5.000) (5.000) I IT IT lConlracts & Services (11.500) (11.500) (11.500) (11.500) Total (0.60) (61500) (66500) (0.60) (61500) (66,500)I MI, .el Rccormw:ndcd 0 IT I IT Staff Training ' (8.000) (8.000) - Total (8,000) J (8,000) - - - - 11igt:uu�Cut A Rc:Stotcdon,i 1-Titme.lt1<i; 3 IT IT Postage & Copier Usage (7-500) (8,500). - 7.500 (7.500) 8.500 (8.500) 0 IT IT Osnr(imc & Temp Help (4.500) (4.500)1 - 4.500 (4.500) 4.500 (4.500) Total (11000) (13,000)i 12,000 (12,000) 13,000 (13,000) \c�ti. Propt our :Added 5 IT I IT On -Call Pap (S 13.6.50 for Police.535CI for Court S3.500 for City Hall) - Adding Police portion mrlt•.,/imdeA brPuliee 17.500 17.500 0 IT IT Replace Various Equipment - Funded by Replacement Rcscn'es ($304.650 in 2009 & $358.800 in 2010) - - - - - - 0 IT IT Contracts & Services 21.600 21,600 21.600 21.600 - Total 39,100 39,100 21,600 21.600 Nvc Prm,,t ame \'-tt Rvoinuncnded 3 IT IT Strategic Plan 60.000 - 35.000 - - - 3 IT IT Backup Intcmet Access 3.000 6.000 - 6,000 0 IT IT Copier Cost 1.000 1.000 0 IT IT Server Visualization 25A00 20.000 5.000 0 IT 1T WiFi M&O 5.000 5,000 - Total - 88,000 12,000 55,000 17,000 - DEPARTMENT SUMMARY: Code: Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Ado ted 09 Adopted - 08 Adj Adopted I Adjusted Year-end $Cho %Chg Expenditure Summary: 502 Information Systems S 892,245 $ 1,082,469 $ 1,209.514 $ 1,279.040 $ 1,279,040 $ 1,350,902 S 1,399.716 S 71.862 5 6% 502 Telecommunications 179,960 181,858 216,478 228.186 228,186 234,313 241.450 6.128 2.7% 502 GIS 169,886 147,473 214,368 234,309 234,309 215.476 222.650 (18.833), -8.0% 503 Mail & Duplication 129.548 136,739 140.456 152,756 152.756 140.756 139,756 (11000) -7.9% Total Operating Ex $ 1,371,638 $ 1,548,539 S 1.780,816. $ 1,894,291 $ 1,894,291 $ 1,941,447 $ 2,003,572 S 47.157 2.5r/c Capital & One -Time Funding: 502 1 Information Systems 269.442 451,069. 442.500 658,023 658,023 340.070 383.900 (317.953) -48.3% 502 Telecommunications 22,502 13,814 25.000 50,868 50,868 1,000 1.000 (49,868) -98.0% 502 GIS 10,343 16,000 16.000 16,000 - (16,000) -100.09c 503 Mail & Duplication 34,183 10,899 22.000 22,000 7.500 8.500 (14.500) -65-9r/c Total One -Time $ 336,470 S 475,781 $ 483,500 $ 746,891 S 746,891 $ 348.570 S 393.400 1 S (398.321) -53.3%. 7oral lnformadon Technology S 1.708.108 5 2.0'4,318 S 2264,316 1 $ 2,641,182 $ 2,641,182 $ 2,290,019 1 $ 2396.973 S (351.162) •13.3l/, 70 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Information Technology Director PURPOSEMESCRIPTION: The Information Systems Division receives its operating funds from the Information Systems Fund. The fund also accumulates money to replace capital equipment and software as needed. Program costs are recovered via interfund charges. The fund is designed to account for all costs associated with city information system needs and services. This includes designing, purchasing, configuring, maintaining, supporting and upgrading all data, voice, and video systems; manage contracted services, staff training-, Geographical Information systems (GIS); Government Access Channel (GAC) broadcasting; cable: 1LLCLICl/1ltl allot (VV VV VV') sci vices; and ntaii and duplications. DEPARTMENT FUNCTIONS: 2009 Adopted Expenditures by Category Inter Govt 6.5% Interfund 09c Sv Xhg 34,1 1'Wrsnuucl Supplies 4 t 4,0% lnformmaiion Systems Services include technical services, support, and enhancements to the city's information systems. These services cover all data processing hardware and software including applications, operating systems, special systems, networks, LAN/WAN/MAN, staff training, equipment acquisitions, contract/project management, data base administration, programming and all other items related to city's computing needs. Communication Services include technical services, support, maintenance and enhancements for city telephone systems, cellular phones, pagers, radio equipment, building wiring and all other communications -related needs. Geographical Information System (GIS) services include developing and maintaining the city's spatial data base, producing maps, analyzing data, generating reports, providing staff training, and developing user-friendly interfaces for staff and public to the city's GIS. This division provides production and support resources to all city departments. AN, Government Access Channel IGA0 & Cable Rate Services include local government Information broadcasting (live - broadcast City Council meetings and taped video programs, as well as news, events, and general city information via billboard -type messages). In addition, the division oversees cable TV franchise agreements and regulations, and is responsible for coordinating and responding to citizens' complaints regarding cable services. Internet, Intranet & web Services include developing and maintaining the city's web, FTP, SMTP, VPN, and IGN services; providing training for staff-, monitoring system security; developing interfaces; and integrating internal systems with Internet services. We anticipate rapid increase of our web services over the next two years, to include more online documents, applications, and forms: online payments; and e-commerce. GOALS/OBJECTIVES: * Support City goals and department objectives through automation ■ Excellent customer service, staff support and training Understand departments' business processes and needs. t< Streamline City operations through integration and systems automation. x Keep informed of technology trends, enhancements, and capabilities. ■ Seek new technology and apply where it is cost effective. • Improve access to City services and information through N" ,,N' an-.' other Online systcnns ■ Provide stable and reliable information technology infrastructure. ■ Provide up-to-date hardware and software tools for staff s use ■ Be proud and confident in what we do. 71 CITY OF FEDERAL WAY 2009/2010 ADOPTED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Infor►nation Technology Director HIGHLIGHTS/CHANGES: In 2009 Mail & Duplication services was added to Information Technology increasing the overall budget by approximately $200K. The overall Information Technology adopted baseline budget for information systems, geographical information systems, telecommunications, government access channel and web services, mail & duplication, and support for all City departments including public safety and municipal court is $1,941,448 and $2,003,573 in 2009 and 2010 respectively. Compared to 2008 adjusted budget, this division's budget has increased by $47,158 or 2.5%. Line item changes are mainly increased salaries and benefits and reductions in utilities and repairs & maintenance. Major program changes include: • Wages & Benefits - Includes the reduction of a 0.60 FIFE Analyst position for $45,000 in 2009 and $50,000 in 2010. In addition, an additional $13,650 was added for on -call pay for Police. ■ Supplies -Minor hardware, software and supplies has been reduced by $5,000. ■ Contracts & Services- Reduction of $11,500 in the operating budget. Addition of $21,600 in one-time funding in 2009 and 2010. ■ Move to One-time - $7,500 and $8,500 of postage & copier usage has been moved to one-time in 2009/2010 respectively. $4,500 of overtime & temp help has been moved to one-time funding. ■ One-time Purchases - Includes the regular replacement of city-wide information technology equipment. REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopted - 08 Ad' Adopted Adjusted Year-end $ Ch % Ch Revenue Summary: 502 User Charges - M&O I J 58.254 1.260.124 1.623.527 1.707.152 1.707.151 1.789.793 1.852.916 82.641 4.89c 502 User Charges - Reserves 321.090 366.720 364.831 364.831 409.342 448.194 448.194 83.363 22.8% 502 Interest Earnings 112.207 120.424 22.000 22.000 22.000 22.000 22.000 - 0.0% 502 Transfer In -Capital Proj. 116.970 57.000 57.000 57.000 (57.000) -100.0% 502 Misc Revenue 14.250 487.435 70.908 70.908 70.908 15.000 15,000 (55.908) -78.89r 503 Revenues 173.720 207.200 194.045 206.345 206.345 201.845 201.845 (4.500) -2.2% Total Revenues $ 1.896.491 1$ 2,441.903 $ 2.332.311 $ 2.428.236 $ 2.472.746 $ 2.476.832 $ 2,539.955 $ 48,596 2.09c Expenditure Summary: 110 Salaries & Wages 490.318 598.258 692.347 765.159 765.159 792.150 835.747 26.991 3.5% 111/1 Ternporag Help 9.880 11.670 1.000 1.000 1.000 13.650 13,650 12.650 1265.0%c 120 Overtime 1.905 1.099 1.500 1.500 1.500 500 500 (1.000) -66.7% 200 Benefits 117.806 159.321 41.653 210.987 233.175 233.175 269.292 288.819 36.117 15.5% 31X Supplies 44.013 53.158 52.733 52.733 53.233 53.233 500 0.9% 3XX Olhr O r Supplies 21.048 12.319 28.377 27.727 27.727 23.727 23,727 (4.000) -14.4% 41X Professional Svcs 285.993 302.743 314.068 304.068 304.068 295.733 295,733 (8.335) -2.7% 43X Travel & Training 3.643 3.339 8.072 8.072 8.072 9.772 9.772 1.700 21.1 % 42/47 Utility & Comm 215.903 221.433 276.247 285.247 285247 254.292 253.292 (30.955) -10.9% 48X Repairs & Mlc 84.076 93.600 94.225 114.825 114.825 97.275 97.275 (17.550) -15.3% 497 Association Dues 50 75 450 400 400 900 900 1 500 125.09c 4XX Other Misc Exp 534 3,050 3.800 3.800 3.800 3.800 3.800 0.0% 5XX Intavtl SrvsfTaxes 96.469 99.977 96.585 96.585 96.585 127.125 127.125 30.540 31.6% Total O rEx eud $ 1.371.638 $ 1.548,537 $ 1.780.816 $ 1.894.291 S 1.894.291 $ 1.941.449 $ 2.003.573 $ 47,158 2.5% Capital & One -Time Funding: ]Capital & One -Time 336.470 475.781 483.500 746.891 746.891 348.570 393,400 (398.321) -53.3% TotalOne-TimeExp $ 336.470 $ 475,781 $ 483.500 S 746.891 $ 746.891 $ 348.570 $ 393.400 $ (398.321) -53.39c Total Expenditures $ 1,708.108 $ 2.024,318 $ 2,264.316 $ 2,641,182 $ 1641.182 $ 2.290,019 $ 2,396,973 $ (351,163) -13.3% 72 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Information Technology Director PERFORMANCE MEASURES: Type/Description 2007 2008 2009 2010 Workload Measures: Information Systems • New systems implementation 3 3 3 3 • Users served 380 380 400 400 • Personal computers (PCs) maintained 360 360 380 380 • Number of support calls received annually 6,000 6,000 7,000 7,000 • Number of applications maintained 200 200 220 220 • Number of Servers / LAN / WAN 25 30 25 30 Communication • Number of phones operated and maintained 375 375 380 380 • Number of cellular phones operated and maintained. 200 200 200 200 • Number of pagers operated and maintained 100 100 70 70 • WEB site visits 100,000 100,000 100.000 100,000 • Number of radios maintained 270 270 270 270 GIS • Number of map requests and analyses 1,200 1,200 1.200 1.200 • Number of coverage's being maintained 100 100 100 100 GAC/web • Number of web pages maintained 3,000 3,000 3.500 3.500 • Number of Bulletin pages broadcasted 400 400 400 400 • Hours of TV broadcasting per day 24 24 24 24 • Number of Cable customer calls handled 250 250 250 250 Outcome Measures: Information Systems • Percent technical response within 2-4 hours 95.0% 95.0% 97.0% 97.0% • Percent IT system up -time during normal business hours 99.0% 99.0% 99.0% 99.0% Communication • Percent communications up -time during normal business hours 99.0% 99.0% 99.0% 99.0% GIS • % of users who rate GIS system as meeting expectations 99.0% 99.0% 99.0% 99.0% • Number of map requests by the public 100 100 150 150 73 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET LAW DEPARTMENT Patricia Richardson City Attontey 1.0 FtE it Total: 110 FIE • Legal advice/opinions to Council, City Manager, Commissions, Staff ■ Management of Law Department Risk Management CIVIL LEGAL SERVICES Aaron Walls Deputy City Attorney • Civil litigation • Land use hearings and appeals • Legal advice to Council and City Staff • Contract review and preparation ■ Ordinance preparation • Resolution preparation ■ Interlocal agreements DMIARTMENT SUPPORT Tonia Proctor Lead Paralegal 1.0 FIT, • Director support • Committee/Commission support • Claims Insurance Coordinator CRIhfINAL PROSECUTION Stephanie Arthur Chief Prosecutor 1.0 FIT' ■ Prosecute criminal citations ■ Prosecute traffic infractions • Enforce City's Municipal Code • Domestic Violence Enforcement Program • Litigate Drug/Asset Forfeiture Cases 74 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney 2007/2008 ACCOMPLISHMENTS ■ Provided legal advice to the Council, Municipal Court, City Manager and staff ■ Advised staff on land use and code enforcement issues, graffiti, unfit buildings, and nuisance abatement ■ Drafted and/or reviewed approximately 350 contracts per year ■ Continued defending all pending litigation against the City • Assisted in property acquisitions/condemnations, such as the Symphony Project and SW 3561h & Pacific Hwy. S. (Hwy. 99) ■ Presented and pursued city legislative goals with key state legislators ■ Telecommunications/utilities — litigation support; leases/ franchises negotiation - including utility and cable franchises such as Comcast and Clearwire ■ Prosecuted misdemeanors (DUI, DWLS, DV, Theft) ■ Drafted and negotiated labor agreements ■ Enforced u ai�u prv$%CutCd Zoning Cvdc violations, including civil iruia%tiuriS ■ Commence City Code reorganization ■ Assisted in implementation of Red Light Photo Enforcement 2009/10 ANTICIPATED KEY PROJECTS ■ Provide legal advice on City Center Redevelopment and code enforcement efforts ■ Conduct training: public records and supervisor ■ Finalize City Code reorganization 19 Assist departments with: i Comprehensive Plan Amendments i- Condemnation/Acquisition for SR 99 HOV Lanes Phase IV Project ■ Review legal documents and participate in legal proceedings regarding the purchase of Camp Kilworth ■ Negotiate PSE franchise ■ Negotiate labor agreements ■ Assist with Yakima Jail Services contract and SCORE contracts ■ Provide training for police officers ■ Prosecute Red Light Photo Enforcement ESTIMATED CIVIL COMMITMENTS: Principal Civil Time Commitments Estimated % timespent on tasks Attorneys Admins CA DCA 2 ACA 2 Admins Public Disclosure 30 5 5 5 2007:1745 + pages reviewed 2008: 3199 + pages reviewed Documents: contracts, ordinances, resolutions 5 20 14 20 Code Enforcement 1 5 10 1 hearings. training. forms Litigation 10 15 15 20 cases pending 2008 - 22 cases resolved 2008 - 10 Labor negotiations 10 1 5 1 5 union contracts 2008 Risk: investigation, training, 4 5 1 35 documentation review Additional duties, department advice, department support, special 40 44 45 18 projects such as: Code Reorganization. Safe City. Red light enforcement Symphony Project Night meetings - vearl y average 60 hrs 60 hrs 30 hrs * The percentages on risk may increase with the new provider, especially for the support staff. 75 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET OPERATING BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney PROSECUTION WEEKLY SPENT IN MUNICIPAL COURT: Monday Tuesday Wednesday Thursdav Friday DV Prosecutor Liaison 8:30 -1 1:30 DV Court (45) 8:30-10:00 Interpreter (30) 8:30-4:30 Jury Trial Day 8:30-10:30 Yak Jail Cal (12) 1:00-2:30 Jail Calendar (8) 1:00-4:00 Jail Calendar (20) 10:00-1 1:00 DV Arrain (2) 1:00-2:30 Jail Calendar (8) 1:15-3:00 Motions (15) 1:00-2:30 Jail Calendar (8) 1:15-2:00 NCO Recall (4) 1:00-2:30 Jail Calendar (8) 1:15-3:30 Readiness (15) 2 Staff Prosecutors 8:30-11:30 Reviews (60) 8:30-11:30 Arraign (90) 8:30-4:30 Jury Trial Day 8:30-1030 Yak Jail Cal (12) 8:30-12:00Infractions (55) 1:15-4:00 Pre -Trials (55) 8:30-1 1:30 Interpreter (30) 8:30-11:30 Pre -Trials (55) 1:15-3:30 Readiness (15) 1:15-4:00 Motions (15) Chief Prosecutor 1:00-4:30 Jail Calendar (20) 1:00-3:30 Jail Calendar (8) 1:00-3:30 Jail Calendar (8) 1:00-3:30 Jail Calendar (8) 1:00-3:30 Jail Calendar (8) *The numbers in parentheses indicate average number of cases OUT OF COURT DUTY REQUIREMENTS: DV Liaison — Setting NCO Recall hearings, first point of contact with all victims on DV cases including dealing with walk-ins, interviews, phone communication, updating victims on status of cases, referring victims to needed service providers, coordinating with other departments including police, safety planners, probation, treatment providers, and other jurisdictions. Chief/DV/Staff Prosecutors — Charging cases, preparing cases for trial, writing motions and briefs, contacting witnesses, preparing for court calendars, negotiating with defense attorneys, answering questions of pro se defendants, witnesses, and police, as well as dealing with appeals, conflict cases, asset forfeitures, training, and assisting each other with large calendars and court coverage. Appeals require writing a brief and oral argument in Superior Court, Court of Appeals, and/or Supreme Court. ADOPTED PROGRAM CHANGES: C F O > C Program Dvpartnunl Suhmilled Adopted d Expenditures F.2 �' k• Expenditures 21109 2010 I -Time On oin I -Time On oin 1-Time Ortoin I-Time7'01 On oin 11, ogi am C uls n/a LW RISK Change Insurance Carriers - - - (79DOO) 1 (79.0001 - - - 1 (79.000) - (79.000) Total 1 (79,000) - (79,000;1 1 - 1 (79,000) (79,000) Program Cub \nl Reconuuendcd 0 LW' CI Reduce Hours - Assistant City Attorney (0.13) (13.457) (14.617) 0 LW CI Reduce Deputy City Attorney Hour, (0.13) (16.792) (18.213) 0 LW CR Reduce Hours- Chief Prosecutor (0-13) (13.384) (14544)i - I LW CR Reduction in Hours - DV Liaison (0.20) - (16.812)• - (17.574J1 4 HR RISK Use of Interest to Offset Risk M&O Ex ense - (25.000) (25.000) - - - - - - Total 1 (058) -1 (85,445)- \et+ 1'ioy�iums Not Rernmmended LW Cl Legal Services 83.495 83.495 0 LW CI Legal Services 8.395 9?34 0 LW CI Continuing Education Line Item Increase - - - 1.628 - L678 - - - - _ 0 _ LW CI Cost of Business Line Item Increase - - - 2.550 2.750 • - - g 1 LW I CI /CR AJd Legal Assistant 1.0 FTE 1.00 - 1.250 64.815 69.966 0 LW CR Continuing Education Line Item Increase - 2.510 2.545 - 0 LW CR Transctiption Costs 2.500 2.500 0 LW CR Cost of Business Line Item Increase - - - 431 621 - Total 1.00 1,250 166,324 - 172,789 -. - - - - 76 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney PURPOSE/DESCRIPTION: The City Attorney's office is divided into two divisions: Civil and Criminal. The Civil Division provides a full range of proactive legal services and advice to the City Council, all City Boards and Commissions, City management and staff. The Criminal Division assists in providing for public safety by providing all prosecution, sentencing and pre -sentencing legal services, and providing assistance and information about safety and the criminal justice system to victims of domestic violence. GOALS/OBJECTIVES: • Provide quality and cost effective legal advice and services to the City Council, boards and commissions and City Departments. • Defend and prosecute all litigation, • Advise and train City staff to minimize potential litigation DEPARTMENT SUMMARY: 2009 Adopted Expenditures by Category ""►I'uca_ �s Interfund 0.2 % 4.7 % Code Item 2006 Actual 2007 Actual 2008 2009 2010 Adopted 09 Adopt 08 Adj Ado ted Adjusted Year-end IAdopted S Ch % Ch 051 Civil LL al Services S 614.102 S 648,232 S 843.117 S 859.401 S 859.401 S 859.296 S 909.130 S (105)1 0.0% 052 Criminal Prosecution Svs 361,355 544,308 616300 621.710 590.927 700.319 744.711 78.609 1 12.6% 501 Risk Management 492.835 592.713 663,356 764.356 764.356 685.356 68.5.356 (79.000) -103% Total O rEx end S 1.468.292 $ 1.785; 53 $ 2,123,173 S 2,245,467 S 2,214,684 $ 2,244,971 S 2,339.197 S (496) 0.0% O51 Civil Legal Services 40.248 115.047 1.647 123.132 123,132 1.064 1 1.096 (122.068) 79.1% 052 JCriminal Prosecution Svs 34,103 - n/a 501 Risk Mana ement 29.646 - - n/a Total One -Time S 103.997 $ 115.047 $ 1.647 S 123.132 $ 123,132 $ 1,064 S 1.096 S (122.068) 99.19c Total Expenditures S 1,572.289 $ 1.900.300 1 $ 2.124.820 1 S 2368,599 1 $ 2.337,816 1 $ 2.246.035 S 2,340 293 $ (122,564) DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Adjusted Year-end City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58E Deputy City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 53 Assistant City Attorney 1.00 1.00 1.00 2.00 2.00 2.00 2.00 48 Chief City Prosecutor 1.00 1.00 1.00 1.00 I,00 1.00 1.00 43 City Prosecutor 1.00 3.00 3.00 3.00 3.00 3.00 3.00 38 Staff Attorney 1.00 1.00 1.00 - - - - 38 Lead Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Dom Violence Liaison 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Legal Assistant 1.63 2.00 2,00 2.00 2.00 2.00 2.00 18 Total Regular Staffing 1 10.63 13.00 13.00 13.00 13.00 13.00 Changefromprioryear 1- 2.38 1 - - - - Grand Total Staffing 10.63 13.00 1 13.00 13.00 13.00 13.00 13.00 77 CITY OF FEDERAL WAY 2009/2010 ADOPTED BUDGET OPERATING BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney HIGHLIGHTS/CHANGES: The Law Department adopted baseline budget totals $2,244,971 in 2009 and $2,339,197 in 2010. This is $496 decrease from the 2008 Adjusted Budget. There were minor shifts in the baseline budget to accurately reflect workload and the increase in business expenses such as benefits and internal charges. There was a decrease in Other Misc Expenses of $79,000. This decrease is to reflect savings in insurance expenses due to the City changing insurance carrier. REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Ado ted 2010 Adopted 09 Adopt - 08 Adj Adopted Adusted I Year-end $ Ch % Ch Revenue Summary: General Governmental $ 1.049.808 $ 1.307.587 $ 1,461.464 S 1.604.243 S 1,573.460 $ 1.560.679 $ 1.654.937 $ (43,564) -2.7% 501 Revenues 773.394 889.428 688.356 789.356 854.356 776.456 776.456 (12.900) -1.6% Total Revenues $ 1.8237202 $ 2.197,015 $ 2.149.820 $ 2.393.599 $ 2,427.816 S 2.337,135 S 2.431.393 $ (56.464) -2.4% Expenditure Summary: 110 ISalarics&Wages 672.198 797.058 944.971 953.339 953.339 1.000,543 1.069.326 47,204 1 5.0% 111/11Tem ora Help 1.668 31.410 37.061 37.061 33.200 37.061 37.061 0.0% 120 lOvertime - - 1.300 1.300 - 1-300 1.300 0.0% 200 JBenefits 215.827 241.094 494.943 497.396 497.396 531.792 555.267 34.396 6.9% 31X JSupplics 4.324 4.332 3.675 3.675 4.650 4.175 4.175 500 13.6% 3XX !Othr Opr Supplies 77 7.455 700 700 1.100 700 700 0.0% 41X Professional Svcs 53.091 67.087 85.995 85.995 61.202 85.495 85.495 (500) -0.6% 43X Travel & Trainine 2.635 6.258 1 1304 11.304 9.580 11.304 11.304 - 0.0% 42/4. Utility & Comm 1.342 1.815 1.750 1.750 1.750 1.750 1.750 - 0.0% 497 Association Dues 2.639 3.420 3.005 3,005 3.550 3.005 3.005 0.0% 4XX Other Misc Exp 435.431 517.780 438.931 539.931 538.356 460.931 460,931 (79,000) -14.6% 5XX Int gvtl Srvs/Taxes 200 35 500 500 600 500 500 0.0% 9XX JIS Charges-M&O 1 62,742 73.241 83.147 93.620 93.620 89.630 91.598 (3.990) -4.3% 9XX JIS Charges -Reserves 1 16.118 14.268 15.891 15.891 16.341 16.785 16.785 894 5.6% Total Q rEx end 1 $ 1.468,292 $ 1.785,253 1 S 2.123.173 $ 2.245,467 $ 2,214,684 $ 2.244.971 S 2.339,197 $ (496) 0.01 Capita! &One -Time Raiding: -- Capital & One -Time 1 103,997 115,047 1.647 123.132 123.132 1.064 1.096 (122.068) -99.1% Total One-TimeExp $ 103.997 $ 115,047 $ 1.647 $ 123.132 $ 123.132 $ 1,064 $ 1,096 $ (122.068) -99.1% Total Expenditures I $ 1572289 $ 1,90UM S 2.124.820 $ 2.368.599 $ 2.337.816 1 $ 2,246.035 $ 2.340.293 $ (122.564) -5.2% 78 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way 79 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET MUNICEPAL COURT Michael Morgan Presiding Judge I.ti FI'E 0opaiiuluni Twak 14.0 ME • Misdemeanors and Gross Misdemeanor Cases ■ Infractions ' Civil Impounds ' Overall Department Management • Policy Planning AD1VilNLSTRATION Rae hvamoto Administrator 1.0 F - ■ Department Management • Budget ■ Case Flow Management • Probation/Security Contracts COURT SERVICES Cindy Roque Court Services. Supw isor ■ Administrative Support Accounting • Case processing ■ Customer Service • Staff Supervision JUDGE Davie] Larson Judge 10 FIT ■ Serves as acting presiding judge in absence of presiding judge ■ Misdemeanor & Gross Misdemeanor Cases • Infractions • Civil Impounds 80 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding Judge 2007/2008 ACCOMPLISHMENTS A Installation of new judge, David Larson * Continued indigent defense services at arraignment • Entered into Interlocal Agreement with the Administrative Offices of the Court to improve the quality and availability of court interpreter services for Limited English Proficient, deaf and hard of hearing persons ■ Successful in obtaining the second largest portion of a grant from the state to assist in the delivery of interpreter services ■ Established new, on-line and telephone procedures for credit card payments that increased accessibility and convenience for the public as well as increased revenues for the court ■ Revised court scheduling to establish dedicated domestic violence calendars ■ Revised court procedures and requirements for traffic school to achieve more strict adherence to Washington law ■ Developed recommendations for an ordinance relating to provisions for dispute resolution services r Participated in Redi Lht Photo EmurCCiCnt program mclud-Ing development of proper forms for CoinYilarCe with eXlStlng court rules • Developed Court -specific code of conduct R Conducted individual and group staff training and team building with private consultant ■ Replaced old, substandard court benches with new ones Increased seating capacity in court lobby Installed new flag pole at court entrance ■ Continued attendance at national judicial conferences and trainings: Judge Morgan attended the American Judges' Association annual conference and received a grant from the National Judicial College to participate in a course in Reno, NV. Judge Larson received a grant from the Gender and Justice Commission to attend DV training in Providence, RI. ■ Continued improvement of court forms ■ Adopted work crew program and day reporting program to reduce jail costs ■ Amended local court rules in coordination with city attorney and public defender 2009/10 ANTICIPATED KEY PROJECTS ■ Collaborate with FW School District to produce video highlighting court activities ■ Collaborate with FW Arts Commission and FW School District to initiate FW court's first art contest encompassing a theme relating to democratic principles ■ Collaborate with FW School District to develop program for students interested in careers in the legal profession ■ Develop electronic court orders that would replace multi -part, carbonless court orders currently printed by a professional printer with orders generated on-line in court, simultaneous to the proceedings ■ Purchase equipment to scan and store documents. ■ Pursue better use of electronic filings and record sharing with the Police and Law departments to increase efficiency and reduce paper use ■ Create an indoor waiting area for the public ■ Establish work crew program and/or day reporting program to reduce jail costs ■ Continue court staff training and professional development ■ Continue involvement in court professional organizations ■ Continue to add additional resources to court website ■ Assist in establishing dispute resolution center services in Federal Way • Improve community outreach for educating the public on the services offered and results obtained by the court 81 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding Judge ADOPTED PROGRAM CHANGES: F c, O !]eparintent Snbmilted FxpviiditmrL W ,", 3(1V'+ "'0!0 A Prneram 1-Time Oo oin l-Time On oin Adripte F u M E-,Twnditurts ?0[I9 2010 I -Time Otgoin 1-Time On oin 'ru�rann Cu(S Ih��lnr..7 oe U MC NIC Reduce lnterpreier Services l (3.8W) ` 3.800 (3.800} l MC NIC Security Conlracl - - (53.000) (53.000) - 53AX) (53.000) 53.000 (53.000) Total (53,000) - (56,800;1 53,000 1 (53,000) 56,800 (56,800) Nen Ihogtam, \rldcd 0 NICI MC Iluror Pay & Reimbursement - - 2.5U0 2.500 - - - 2.500 - 2.500 1.600 -37 MC MC Electronic Coun Order Processing (Funded by Reserves $2.400) 2.400 1,600 1.6W 1.600 0 MC MC Court Document Imaging (Funded by Reserves $7.920) - 7.920 j 1.800 3.350 1.800 1.800 Total - - 10,320 5,900 - 7,450 7. 5,900 5,900 San Ili ogramv \ol Itwomm •ndcd 0 MC MC Red Light Photo - CI Clerk 1.0 FTE 1.00 4.270 - - - 0 MC NIC Red Light Photo- Temp Help & ProTemJudge 13.720 - - Total 1.00 17,990 - - - - - - - - PERFORMANCE MEASURES: Type/Description 2007 2008*** 2009 2010 Workload Measures: • Number of Judicial Officers 2.0 2.0 2.0 2.0 • Number of Administrator/Supervisor 2.0 2.0 2.0 2.0 • Number of Clerk Staff 10.0 10.0 10.0 10.0 • Infraction Filings 10,750 7,324 15,401 18,434 * Parking Filings 818 755 17.013*** 18,745*** • DUI Filings 296 175 290 290 • Criminal Traffic Filings 1,789 1,080 2.089 2,257 • Criminal Non -Traffic Filings 1,891 1,196 2,194 2.364 • Civil Filings 21 0 10 10 • Total Filings 15,565 10,530 22.397 27.499 • Infraction Hearings Held 3,913 2,953 6.282 7,960 • Parking Hearings Held 117 100 268 405 • DUI's Hearings Held 1,957 1.045 1,585 1,426 • Criminal Traffic Hearing Held 4,333 2,434 4,236 4,188 • Criminal Non -Traffic Hearings Held 7,322 4.236 7.145 7,058 • Total Hearings Held 17.642 10,768 19.515 21,037 ** STATISTICS FOR 2008 = JAN TO JULY *** ANTICIPATED INCREASE OF APPROXIMATELY 14,600 FILINGS DUE TO RED LIGHT PHOTO ENFORCEMENT PROGRAM. NO ACCURATE STATISTICS AS PROGRAM NOT EFFECTIVE UNTIL 9/25/08. 82 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding Judge PURPOSE/DESCRIPTION: The Municipal Court is a court of limited jurisdiction that handles traffic infractions, traffic citations, and criminal citations issued in the City of Federal Way. GOALS/OBJECTIVES: • Provide an accessible forum for individuals to resolve issues • Provide a forum to settle disputes in a fair, efficient, courteous and dignified way in accordance with due process of law POSITION INVENTORY: 2009 Adopted Expenditures by Category 0.79 _.-.Chg Interf'und B 07 10-9'7: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Adjusted Year-end Court Judge 1.00 2.00 2.00 - 2.00 2.00 2.00 2.00 Negotiated Court Commissioner 0.55 - - - - 45C Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 Court Services Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Court Clerk Il 4.00 5.00 5.00 5.00 5.00 5.00 5.00 C21 Court Clerk 1 5.00 5.00 5.00 5.00 5.00 5.00 5.00 C14 Total Regular Starrug 12.55 14.00 14.00 14.00 14.00 14.00 14.00 Change from prior year - 1.45 - - - - Grand Total Staffine 12.55 14.00 14.00 14.00 14.00 14.00 14.00 MUNICIPAL COURT MISCELLANEOUS STATISTICS: COURT REVENUE 2001 2002 2003 2004 2005 2006 2007 Civil Penalties $ 6,749 $ 6,313 $ 6,278 $ 11,817 $ 13,493 $ 14,886 15,347 Traffic & Non -Parking 472,207 432,200 512,103 494,176 465,103 533,370 722,547 Parking Infractions 58,207 31,984 59,083 35,584 34,021 66,061 46,702 DUI & Other Misdemeanors 150,651 139,926 139,249 135,266 103,397 93,095 89,664 Criminal Traffic Misdemeanors 46,629 75,516 46,278 45,074 48,838 42,541 29,922 Criminal -Costs 74,136 -55,337 97,097 63,746- 22,906 24;488 54,537 Interest & Other Miscellaneous 7,110 4,946 5,202 50,634 17,153 24,213 34,811 Criminal Conviction Fees - - = 25,302 24,247 21,780 Shared Court Costs - 4,330 8,659 39,500 Services & Charges - - 34.265 54.156 60,669 Subtotal $ 815.689 $ 746.222 $ 865.290 $ 836.297 768,808 $ 885.716 $ l 11S 479 Probations Services $ 153,597 $ 280,050 $ 374,262 $ 405,514 $ 108,340 $ 85,975 101,635 Traffic School Admin Fees * 38,228 21,126 - - - - Total $ 1,007.514 $ 1,047,398 $ 1,239.552 $ 1.241,811 $ 877148 $ 971691 $ 1.217,114 * Beginning in 2003, traffic school admin fees are accounted for in Police traftie school revenue. 83 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding Judge HIGHLIGHTS/CHANGES: The Municipal Court baseline adopted budget total $1,449,923 in 2009 and $1,519,250 in 2010. This is a 1.9% or $28,475 decrease from the 2008 adjusted budget. Major program changes include: Professional Services - Security Contract was moved from on -going to one-time for 2009 and 2010 ($53,000) and Interpreter Services of $3,800 in 2010 to one-time. ■ Other Misc Expenditures -Increase of $2,500 for Juror Pay & Mileage Reimbursement for 2009 and 2010. ■ IS Charbes M&O - Increase of $3,400 for 2009/2010 is for Electronic Court Order Processing and Court Document Imaging. REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 09 Adopt - 08 Adi Adopted FS Ch % Ch Adopted I Adjusted Year-end Revenue Summary: General Governmental S 79.276 $ 72.264 $ 530,649 S 482.386 $ 19.284 $ 36.427 S 109.752 S (445.959) -92.4% Fincs & Forfeits 971.691 1.217.1 14 918,825 998,825 1.462.091 1.469.000 1.469.000 470.175 47.1 % Total Revenues $ 1.050.967 $ 1.289.378 $ 1,449,474 $ 1.481.211 $ 1.481.375 S 1.505.427 $ 1,578,752 $ 24.216 1.6% Ex enditure Sunnnnry: 110 Salaries & wa es 599.080 689.796 841.715 849.169 849.169 847.749 898.356 (1.420) -0.2% 1 I1/1 ITemporary Help 17.367 22.500 22.500 22.500 22.500 22.500 0.09k 120 Overtime 4.485 2.107 2.500 2.500 2.500 2.500 2.500 - 0.09c 200 Benefits 151.362 202.293 263.122 265.307 265.307 291.743 3 22.0 00 26.436 10.0% 3 1 X Supplies 4.600 6.874 7.250 7.250 7.250 7.250 7.250 0.0% 3XX Othr O r Supplies 4.858 7.428 2,800 2.800 2.800 2.800 2.800 0.0% 41X Professional Svcs 113.164 118.845 97.000 97.000 97.000 44.000 40.200 (53.000) -54.6% 43X Travel & Training 4.464 9.178 7.150 9.050 9,050 9.050 9.050 - 0.0% 42/47 Utility & Comm 1.810 550 - - - - n/a 48X Repairs & Mtc 162 - - n/a 497 Association Dues 1.250 1.475 750 1.100 1.100 1.100 1.100 - 0.0% 4XX Other Misc Exp 40.548 83.791 1 52.000 60.000 60M0 62.500 62.500 2.500 1 4.2% 9XX IS Charges-M&O 112.784 126.173 . 134.568 146.416 146.416 145.462 147,655 (954) -0.7% 9XX IS Charges -Reserves 12.400 14,988 15.306 15.306 15.470 13.269 13,269 (2.037) -133% Total O rEx end $ 1.050,967 $ 1,280,865 $ 1,446,661 $ 1.478.398 $ 1.478,562 $ 1.449.923 S 1,519,250 S (28.475)1 -1.9%. Capital '& One -Time Funding: Ca ital & One -Time 8.513 2.813 2.813 2.813 55.504 59.502 52,691 1873.1 % Total One -Time Ex $ - $ 8.513 $ 2.813 S 2.813 $ 2.813 $ 55.504 $ 59,502 1$ 52.691 1873.1 % Total Expenditures $ 1.050.967 $ 1.289.378 $ 1,449,474 $ 1,481,211 $ 1.481.375 1 $ 1.505.427 $ 1,578,752 1 $ 24.216 1 1.6% 84 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way 85 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PARKS RECREATION AND CULTURAL SERVICES Steve Ikerd Interim Director 1.0 FrE Department Total 45.25 FrE • Council Committee/Commission Support • Department Direction ■ Implement Parks. Recreation & Open Space Comprehensive Plan r Intradepartmental Coordination ' Regional Issues and Involvement ■ New Community Center Project Management MAINTENANCE & OPERATIONS DIVISION Steve Ikerd Parks and Facilities Manager Administration: 2.0 FTE • Director Support. Special Projects • Parks Commission ■ Division Administration • Budget Development & Administration • Park Maintenance & Operations Contract Administration • CIP Support I PARK MAINTENANCE _ 8.0 FrE R Athletic Field Maintenance ■ Grounds Maintenance ■ Open Space & Trails ■ Park Renovation ■ Recreation & Community Event Support ■ Play Structures ■ Neighborhood Parks ■ Community Parks ■ Contract Administration ■ Volunteer Programs * Concession Contracts ■ Celebration Park PARK PLANNING Vacant Park Planning & Dev Coordinator • New Community Center Project ■ Contract Administration • Comprehensive & Master Plans • Acquisition ■ Developer Plan Review ■ Grant Writing ■ Landscape Architecture Services ■ Park Design/ Renovation ■ Project Management PROPERTY SERVICES Park Facility Maint: • Contract Management & Administration • Urban Forestry • Special Projects • Volunteer Programs • Turf Program ■ Facility Maintenance Building & Furnishing: • Maintain City Offices ■ Property Maintenance Management • Facilities Security DEPARTMENT SUPPORT Mary Jaenicke Administrative Assistant H 0.8 FrE ■ Director Support • Department Support ■ Council Committee Support ■ Commission Support ■ Customer Service RECREATION & CULTURAL SERVICES DIVISION Mary Faber Superintendent Administration: 2.5 FTE ■ Director Support. Special Projects • Arts Commission • Youth Commission ■ Grant Writing • Budget Development & Administration ■ Contract Administration ■ Recreation & Cultural Services Operations RECREATION & CULTURAL SERVICES 17.95 FFE it Community Center Operations ■ Community Events & Arts Community Recreation Adult/Youth Athletics ■. Senior Services ■ Recreation Inc. Red. White & Blues Festival • Health & Fitness • Public Art Management • Contract Administration ■ Marketing & Promotions DUMAS BAY & KNUTZEN FAMILY THEATRE DIVISION 4.5 I-_i E • Conference & Retreat Rentals ■ Business Rentals • Theatre Rentals + Cultural Arts Programs • Facility Management • Grounds Maintenance ■ Contract Administration ■ Marketing & Promotions 86 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Steve Ikerd, Interim Director 2007/2008 ACCOMPLISHMENTS ■ Completed and opened the Federal Way Community Center • Completed the l year warranty period for the Federal Way Community Center building , systems and landscape ■ Completed design and renovation of Saghalie all-weather soccer field to artificial turf ■ Finalized Business Plan for the new Community Center ■ Developed staff and customer service training plans for the new Federal Way Community Center ■ Completed a marketing analysis and plan for the Federal Way Community Center ■ Revised the fee reduction and scholarship program guidelines for recreation services/programs a Completed construction of parking lot and facilities at Historical Cabins Park ■ Began updates to the marketing/business plan for Dumas Bay Centre • Completed design and construction of a new boardwalk at West Hylebos Wetlands ■ Received grants for Camp Kilworth, West Hylebos boardwalk, and Saghalie artificial turf G Began study and public process for Park Impact Fee 10 Performing Arts Center feasibility study looked at Dumas Bay Centre Phase II Site Restoration feasibility ■ Supported Annexation process IN Closed and transferred Kenneth Jones Pool and Klahanee Lake Community Center ■ Bid maintenance building at Celebration Park • Began Development of Park Maintenance Plan s Developed standard operating procedures for maintenance Federal Way Community Center ■ Staff support for Performing Arts Center citizen action committee • Performed major maintenance on public art collection on city property rr Conducted public process and received approval for small dog off leash area at Adelaide Park ■ Installation of a new playground at Wildwood Park ■ Repaired three damaged asphalt park paths at W. Campus Trail, Palisades & Wildwood ■ Installed the first of the new park monument signs at West Hylebos ■ Began upgrading the Steel Lake Annex brick building for the Historical Society to move into 2009/2010 KEY PROJECTS ANTICIPATED ■ Complete Arts Commission Cultural Plan A Staff support for Performing Arts Center development 0 Complete a marketing/business plan for Dumas Bay Centre ■ Complete a marketing/business plan for the Knutzen Family Theatre ■ Update city's public art policies and maintenance program A Potential purchase and site improvements for Camp Mlworth ■ Continues planning for downtown public space and pedestrian connections ■ Continue improvements to neighborhood parks for community gathering spaces ■ Master Plan and design of trails and pedestrian improvements for regional trail connections ■ Apply for grants for construction improvement project funds ■ Develop standard operating procedures for maintenance division ■ Redevelopment of the Inclusive Recreation program and partnership with Highline Community College ■ Implement marketing plan for the Federal Way Community Center to increase usage and revenues 9 Continue to develop and expand community recreation programs for youth, teens, adults, seniors ■ Upgrade the landscaping for Community room rentals at the FWCC ■ Begin planning, design, and grant applications for Lakota Park ■ Conduct feasibility study and master plan for Panther Lake Open Space and trail connections ■ Design and redevelop Sacajawea soccer field ■ Steel Lake Master Plan 87 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Steve Ikerd, Interim Director ADOPTED PROGRAM CHANGES: .1 c C.W G A Program Deparlmem Submitted City Manager Reenmmended v Ex nditures w u �' Expenditures 2004 2010 2(H)9 2010 ]-Time I Ongoing 1-Time Oneoine 1-Time I Ongoing 1-Time Ongoing General Fund: : I 'lilt 8 1 PK I FAC Cily Hall Janitorial Service 1 (27,587) (27.587) (27.587) (17.587' 3 1 PK I FAC IMaintenance Office Janitorial Service 1 (2.976) (2.976) (2.976)1 (2.9761 Total (30,563) (30563) (30,563)1 1 (30563) Pl „I:1111� (111 & It-tol c(l'111 a t-1 lull' Hail. MT Seasonal Help(6-720) (7.312) 7.312 (7.3121 0 PK MT LandscapeContracl - (80.122) - (83.220) 80.122 (80.122) 83.220 (83.2201 HPK 10 PK RCS Reduce RW&B Program - - (14.500) (14.500) - - 14.500 (14.500,1 6 PK I RCS jArls Commission Programs (20.744) (22.160) 22.160 (22.160) Total (122,092) (127.192) 80,122 (80,122) 127,192 (127,1921 Nr,+P11�1;uns added n/a i PK I MT Utilities -Park System - - - 41-000 - 41.000 - 41.000 - 41.000 n/a I PK I MT Utilities -Celebration Park - 15.800 - 15.800 - - 14.500 14.500 - 0 IPKI FAC INaiural Gas Utiilty - City Hall - 6.000 - 6A00 6.000 6.000 Total 62,800 62,800 61,500 61,500 Ncl,. Pro --'all), No( Reci,o vended 2 PK I FAC IDoor Security System Repair/Maint 5.100 5.100 PK I FAC lCamera System Repair & Maint 7.500 7.500 - 0 PK I FAC lFacility StaffTraining 1.200 1.200 - U PK FAC Major Rehabilitation for Facilities 50X00 50 OUO 0 PK FAC Seasonal Help - City Hall - 36.000 36.000 - 4 PK FAC Storm Vault Maintenance 2.700 - 2.700 - - 4 PK FAC Facilities Maim Worker 1.0 FTE 1.00 TBD 61.736 61.827 - - PK MT Urban Forest 12.000 12.000 PK MT On Call / Field Training - - 5.000 5.000 - PK MT Park Seasonal Help28.000 2&000 - 0 PK MT Replace Pressure Washer Trailer - 4.900 817 817 0 PK MT New 4X4 Diesel Ulilit Cart w/Plow 1 18.300 5215 5215 - 0 PK MT New (used) 65' buckel lift truck 55.000 10392 10.392 - - 0 PKI MT[Vol unleerProgramSupport - - 5.000 5.000 - - - n/a PK RCS Cultural Evcnls & Arts Coordinator 020 - - - - - rl/a PK RCS Community - Rec Assistant 1.0 FTE 1.00 - - 0 PK RCS Arts Commission Contracts 30.l)v0 30.000 - - 0 PK RCS Cultural Arts Coordinator 1.0 FTE 1.00 - 4.270 78.396 81.376 - - 0 PK RCS Outdoor Movie Cinema 12920 12.920 Total 3.20 1 82,470 351,976 1 355,047 FederalW Conununits Centrr' P1-og-1 oal (.111, \.,. FWCC FWCC Temp Help 1 (75.715)•1 1 (78.427) Total 1 (75,715)- (78,427) - Ne1,P1u Ioill, Adried FWCC ISlorm Vault Maintenance - 5.000 5.000 .5.000 5.000 FWCC Ulility Costs - 160.000 I6U.000 160.000 160A00 FWCC Comes temporary help to Lifeguard 1.0 FTE (S47.970 in 2009 & S49.400 in'_U I U) 1.00 - - - - - - - Total 1.00 165,000 165.000 165.000 ]65,000 burnas Bay Centre/ Knulzen FamilyTheatre: Fvo-vraim (, uL No( Rccnnuncnded KFT IFee Increase (4.000) - (1.000) - DBC Temp Hclp (13.439) - (16.357) KFT Temp Help (4.902) - (5.405) DBC IMaintenance (8-000) - (8.000) - Total (30,341) (33,762) Ne,l P111 I:,m,\ n Ifcconlnlcndul - /a I DBC JlLhililv Costs I (1.000 - 10.000 - - - - - n/a JFWCC On -Call Pay - - - 3.500 - 3.SOU - - - - n/u IFIAICC jCamcra Security Syslcm - 4.500 - 4.500 - - - - - Total 18.000 18.000 88 CITY OF FEDERAL WAY200912010 ADOPTED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Steve Ikerd, Interim Director ADOPTED CAPITAL PROJECTS AND FUNDING SOURCES (DOLLARS IN THOUSANDS): Priority Description Project Total "" ExIernal/Prior Sources Balance Needed Ada bed 21X19-Iit Allacatianx Future Needs Granl" Mill anon Prior Yr RFET UI Tx Fuel Tx Other Grants Gen Fund Total I Annual Playground Repair and PwIpcenwrt. Proerun 300 300 150 60 210 90 3 BMX/ Bike Facility Studv 10 - - 10 - - - Camp Kihyonh -- Acquisition and Site firnno-emems 5.016 1.946 3.070 70 - 3.000 3.070 0 2 Community Gathering Spaces/Small CIP 626 626 100 100 200 426 3 Don'movvn Public Space and Pedestrian Co etcclioac 130- 130 (0) - (0:1 Saghalic Park - Sponsfield yatiTurf 970 300 126 540 4 - 4 I Laumlwood 500 - - 500 { 500 _ _ 500 - 2 Lakola Park Design and Redevelopment 13.161 167 100 ] 2.8 44 894 - 894 12.000 I Major Maintenance & Improvements to E.mine Park Fa ibIi .s 220 220 110 110 220 110 110 3 Lone Range Planning 259 39 "0 110 1 I 3 Panther Lake Open Space: Feasibility IStudy and. Master Phan 54 54 - - I Sacaia"ca Park Design and C11C\'LIo. ¢L 10.439 - - 490 9.949 690 180 - 870 9.079 3 Steel Lake Master Plan Ito - 110 - 110 110 - 2 Trail and Pedestrian Access Im rovcmenls 1.333 494 140 699 385 385 314 1 West Hylchos Boardvralk Replacement 1.237 722 473 42 3 Poverry Bay Master Plan 60 - 60 - U22.125 Tnlal Parks Pro gTt6 S 4.4'-4 S t.5 t6 S 347 S M69 S 2&694 S t230 5 1,954 S S - S 3.385 $ - S 6.569 iry Capital Project Impact to M&O dried in 09/10 Operating Budget: S 200 ^' Existing resources including grams anticipated but not yet applied fur or received. Project - Annual Playground Repair and Replacement Program arc 09110 amounts only. Project - Major Maintenance -Parks Facilities am 09/10 amounts only, Priority Description Project Total " ExternaUPrior Sources Balance Needed Adopted "3 09-19 Allocations Gran[* mitiRalion Prior Yr REET UI Tx I Fuel Tx Other Grants Gen Fund Total 1 City Projects: Federal Way Community Center Landscaping - - - - Total City Projects $ $ 5 5 5 $ - S S $ S 5 5 City Capital Protect Impact to M&O Added in 09/10 Operating Budget: $ " Existing, resources including grants anticipated but not yet applied for or received 89 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Steve Ikerd, Interim Director DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Adjusted Year-end Parks. Rec & Cul Svs Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58A Parks & Facilities Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Rec & Cultural Svcs Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 46 Property Services Manager 1.00 - - - - - - 39 Communit Center Supervisor -- 1.00 1.00 1.00 1.00 1.00 1.00 39 Park & Facilities Supervisor 1.00 2.00 2.00 2.00 2.00 2.00 2.00 36 Park Planning & Dev Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Recreation Su ervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Aquatics Coordinator 11-A uatics 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Recreation Coordinator 3.80 4.80 4.80 4.80 4.80 4.80 4.80 30 Dumas Bay Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Facilities Services Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 30 Pool Operator/Maintenance 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26m Custodial/Maintenance Specialist - 2.00 2.00 2.00 2.00 2.00 2.00 14m Maintenance Worker 11 2.00 2.00 2.00 2.00 2.00 2.00 2.00 26m Aquatics Assistant Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Chef/Kitchen Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Administrative Assistant 11 0.80 0.80 0.80 0.80 0.80 0.80 0.80 24 Maintenance Worker 1 8.50 11.50 11.50 11.50 11.50 11.50 11.50 22m Administrative Assistant 1 2.80 3.00 3.00 3.00 3.00 3.00 3.00 18 Building Supervisor - 1.15 1.15 1.15 1.15 1.15 1.15 14 Athletics Assistant - 0.50 0.50 0.50 0.50 0.50 0.50 14 Office Technician D 0.80 3.00 3.00 3.00 3.00 3.00 3.00 14 Theatre Technician 0.50 0.50 0.50 0.50 0.50 0.50 0.50 14 Lifeguard 1.00 1.00 1.00 1.00 2.00 2.00 8 Total Regular Staffing 31.20 44.25 44.25 44.25 44.25 45.25 45.25 Change from prior year - 13.05 - - - 1.00 - One -Time Funded Positions - - - - - - Grand Total Staffing 31.20 44.25 44.25 44.25 1 44.25 45.25 45.25 90 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Steve Ikerd, Interim Director PURPOSE/DESCRIPTION: The Parks, Recreation & Cultural Services (PRCS) Department consists of four divisions: Adnunistration, Maintenance and Operations, Recreation & Cultural Services, and Park Planning. The Department also administers the two enterprise operations -- Dumas Bay Centre, and Knutzen Family Theatre. The Department's mission is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. lnte 2009 Adopted Expenditures by Category iter Govt'l 8.0% GOALS/OBJECTIVES: 0.39° - SvclCh ti _ ■ Provide cost-effective quality recreation and cultural 6.4'. i. programs to meat the needs of all ages teracts and Supplies in e abilities. f 7.09c • Provide a high quality of maintenance for all park areas Capital'' o 2% and facilities. ■ Plan and implement ongoing acquisition and development of parks to meet the goals and objectives outlined in the Park Plan updated in 2006. ■ Promote ongoing public involvement through commissions, volunteers, public outreach and surveys. ■ Manage the maintenance and operation of all City buildings and structures. • Promote a culture of teamwork and public service in all parks, recreation, and cultural activities. DEPARTMENT SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Ado -08 Ad' Adopted Adjusted Year-end $ Ch % Ch Expenditure Suintnar 310 lAdministration S 343.850 S 289.620 S 301.140 S 307,559 S 307,658 S 318272 S 330.644 S 10,713 3,59c 33X IMaintenance 1.757.996 2.172.469 2.336,116 2,380.436 2,380.792 2.505.649 2,580.830 125,213 5.3% 35X lGencral Recreation" 1,599,515 1,056,025 1,141108 1.155.498 1.052,881 1.179.435 1.173,888 23.937 2.1%r General Fund a er S 3.701,361 $ 3,518,114 $ 3,780.364 $ 3,843,493 1 $ 3,741,331 S 4.003.356 S 4.085.362 S 159.863 42% Ill Federal Way.CC 325 1.331.910 1.901.761 1901.761 1.901.761 1066.702 2.120.343 164.941 1 8.79e New Coin mCenter O er S 325 $ 1,331.910 $ 1,901,761 $ 1.901.761 S 1.901.761 S 2,066.702 S 2,120,343 S 164,941 1 8.7% 402 Dumas Bay Centre 526,359 561.881 530.413 643,413 574.955 589.132 603,785 (54,281) -8_ % 402 Knutzen Theatre 216,402 236,160 210,939 210.939 205,900 233.81 1 246.750 22,872 10,8% 505 Bld- & Furnishings 520,690 464.623 433.494 476244 476245 434M8 437,694 (41.416) -8.7% Enter riseFundO er S 1,263.451 S 1,262,664 $ 1.174,846 $ 1.330.596 S 1.257,100 S 1.257.771 S 1,288,229 S (72.825) -5.5% Subtotal 0perating?Exp $ 4,965.137 S 6,112.688 $ 6,856,971 $ 7,075,850 $ 6.900,192 S 7.327.829 S 7.493934 S 251.979 3.6% 310 lAdministration 140 - - - 278 297 278 n/a 33X IMaintenance 164,317 49.218 97,825 97,825 141.094 151.515 43,269 44251, 35X JGeneral Recreation" 168.084 215.078 31.672 164-464 171,963 1.185 43.401 (163279) -99.3% Subtotal Gen Fund I -Time Fxp 332,54J 264296 31.672 262289 269,788 142.557 195213 (119,732) -45.6% Ill New Comm Center 21,002 322263 - - - n/a 402 Dumas Bay Centre - - _ - _ _ n/a n/a 402 Knutzen Theatre - - 505 BJd & Furnishings 29.631 112,919 172.387 172.387 6,000 - 6 000 (166,387) -96.5% Total I -Time Ex $ 383,174 $ 699.478 $ 31,672 $ 434,676 S 442,175 $ 148.557 1 $ 201,213 S (286.119) -65.844 Total Parks & Rec $ 5,348,311 S 6.812,166 $ 6,888,643 $ 7,510,526 S 7,342,367 $ 7,476,386 1 S 7.695.147 1 $ (34.140) -0.5% Includes Kenneth Jones Pool activity for Year 2006. Beginning in 2007. pool operations arc part orGemnnurtiiy Center 4 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Steve Ikerd, Itaterim Director HIGHLIGHTS/CHANGES: The department's adopted operating budget totals $7,343.647 and $7,510,489 in 2009 and 2010 respectively, and is $267,797 above the adjusted 2008 operating budget. Major program changes include: ■ Salaries & Benefits — Increased due to one lifeguard position that has been converted from temporary into] FTE and regular wage/benefit increases and annual COLA. ■ Temporary Help - Reduced $100,000 to reflect actual spending. Maintenance Service —A reduction of $30.563 in contract janitorial services in City Hall and Steel Lake Maintenance office which will reduce cleaning from five days per week to three days per week. ■ Re stirs & Maintenance - Landscaping contract of $80.122 and $83.220 has been moved to one-time in 2009/2010 respectively. ■ Utilities — Due to increased utility costs, utility budgets have increased by $160,000 for Federal Way Community Center on an ongoing basis and $61,500 on a one-time basis for the Park System, Celebration Park, and City Hall. REVENUE AND EXPENDITURE SUMMARY: Code t 2006 Item 1 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adop - 08 Adj Adopted Adiusted Year-end $ Ch % Ch Revenue Summary: 3XX i General Gov't $ 2.590,117 $ 2.801.162 $ 2.795.121 S 3.128,867 S 2.988.135 S 3,158.698 $ 3,273.620 $ 29.831 1.09c 35X General Recreation Fees 642.716 619.448 640.915 600,915 646.984 592.415 592.415 (8,500) 1.49c 353 K Jones Memorial Pool 505.107 - - - n/a III Federal Way CC 100 923,566 1.663,407 1.663.407 1,463,500 1.638.407 1.663.407 (25,000) 1.59c 397 Transfer In -Gen Fund 7.740 (31,523) - - - - n/a 397 Transfer In-UtilityTax 417.802 980,218 1.033,608 1,033.608 1.033,608 1.520.526 1.647.740 486.918 47.19c 397 Transfer In -Capital Proj. 76,500 929.749 - n/a 402 Dumas Bay Centre 522.343 535,685 521.711 634,711 534.826 589.132 603,786 (45,579) -7.2% 402 Knutzen Theatre 122.117 124,589 77,955 77,955 101.750 98.087 104,241 20.132 25.8, 505 lnterfund Srvs Chg 516,915 534,851 442,310 485,060 485.060 440.828 443,694 (44.232) -9.19c 505 User Charges-Resv 88,604 88,596 82.178 82,178 82.178 98.900 98.900 16,722 20.39c Total Revenues $ 5,490,061 $ 7,506,341 $ 7,257,205 $ 7,706,701 $ 7,336,041 S 8,136.993 $ 8,427,803 $ 430,292 5.65'c Expenditure Summary: 110 Salaries & Wages 1,550,058 1,921.340 2,236,573 2,266.282 2,267,930 2.571,106 2,7281108 304,824 13.59c 111/1 Tem oraryHelp 544,248 718,514 823,493 838.493 833,761 692,134 682.462 (146,359) -17.5%. 120 Overtime 6,769 11,733 27.635 27,635 26,385 24.335 23.835 (3,300) -11.9% 200 Benefits 546,179 743,242 831,873 841,627 841,626 967,402 1,038,501 125,775 14.9%. 31X Supplies 252,561 381267 331.828 371,828 354,924 388,582 379,800 16.754 4.59c 36X Mtc Supplies 14,252 29,084 31,305 31,305 31,105 36,305 36.305 5,000 16.0c7c 3XX Othr O r Supplies 84,576 80,332 92.750 93,250 100,647 89,250 88,250 (4,000) -4.3% 41X Professional Svcs 462,260 452,447 528.922 528,922 382,123 473,326 443,410 (55,596) 10.59c 43X ITravel&Training 16,529 15.778 30,564 30,564 28,968 28,731 28,731 (1.833) -6.0% 42/47 Utility & Comm 649,097 825,820 704,235 1 765,614 775,127 881.164 881,164 )15,550 15.1 % 48X Repairs & Mtc 233,624 283,044 504.034 530.034 506,665 432,388 429,290 (97,646) -18.4% 497 Association Dues 6,693 8,307 4,610 4,610 7.035 5.290 5.290 680 14.89c 4XX Other Misc Exp 91,537 96,167 116,460 116.532 114,831 111,320 95.644 (5,212) -4.5% 5XX Ins vtl Srvs/Taxes 13,614 35,583 11.500 11,500 11.325 24.925 24.925 13,425 116.79c 600 Capital Outlays - 6,272 23,000 23,000 22,000 14,000 14.000 (9,000) -39.19c 9XX IS Char2es-M&O 325,220 325,116 369.383 405.848 405,848 394.944 401,354 (10,904) -2.7% 9XX IS Charges -Reserves 152,874 163.164 172.402 172,402 173,487 176.658 176.658 4,256 2.5% 94X Capital Contributions 206 903 903 903 (903) -100.0% 910 lntfund Svc Pints 15,046 15,272 15,501 L 15.501 15,501 15.969 16,206 468 3.09c Total O rEx end $ 4,965,137 S 6,112,688 $ 6.856,971 S 7,075,850 $ 6.900,192 S 7.327,829 $ 7,493,934 251,979 3.67, Capital & One -Time Funding: - Capital & One -Time 393,174 699.478 31.672 434,676 442,175 148.557 201.213 (286,119) -65.89c Total One-TinreExp $ 381174 S 699,478 $ 31.672 $ 434,676 S 442,175 S 148.557 $ 201,213 $ (286,119) -65.8% Tota Expen rtures $ 5,349 311 $ 6,912,166 $ 6,888,643 $ 7,510,526 $ 7,342,367 S 7,476,386 7,695,147 $ (34, i40) 0.5% 92 THIS PAGE INTENTIONALLY LEFT BLANK ASINIM 01 CITY OF Federal Way 93 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET POLICE DEPARTMENT Brian Wilson Chief 1.0 FTE t Total: 168.0 FTE ■ Executive Management of the Department Planning and Development of Effective Police Services * Regional issue and service coordination PROFESSIONAL STANDARDS Melanie McAllester Administrative Commander L0 FTE ■ Professional Standards ■ Internal Audit a Incident Review OPERATIONS DIVISION Andy Hwang Deputy Chief 104.0 FTE ■ Patrol Services Tactical Patrol, Emergency Response, and General Delivery of Police Services. • Traffic Traffic Safety Education. Traffic Law Enforcement, and Traffic Accident Investigation. Investigations Property Crimes Crimes Against Persons Juvenile Crime Drugs -Vice Operations Criminal Intelligence ■ Contracted Police Services School Resource Officers The Commons Mall Officers ■ Neighborhood Resource Centers ■ Jail Contract ■ Safe Cities Program ADMINISTRATIVE SUPPORT Lynette Allen Executive Assistant 1.0 FrE ■ Department Support ■ Word. Data Processing Reception/Phone Cove SUPPORT SERVICES DIVISION Brian J. Wilson Chief 60.0 FFE 1.0 One-time FTE for 2010 (Civilian) ■ Support Services Section Records Property / Evidence Crime Analysis ■ Valley Communications Contract i< Administrative Section Personnel Training Budget Crime Prevention Fleet & Equipment Management ■ Community Services Contract Administration 94 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PO L 1 C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief 2007/2008 ACCOMPLISHMENTS ■. Continued the Auto Theft Reduction effort to include implementation of the Bait Car Program and began implementation South King County Task Force (PATROL). 0 Reduced Part One crimes in 2007 resulting in an 8% reduction in the per capita crime rate. 9 Implemented the Power Shift to address high volume period related to calls for service. X Achieved CALEA re -accreditation. ■ Monitor the effects of the sector -based policing model and implemented fourth sector for downtown core. 9 Conducted 142 employment background investigations for officers and hired 34 officers. ■ Combined the Crime Prevention and Crime Analyst positions to provide greater service to the community. ■ Conducted major crimes investigations resulting in 100% clearance by arrest. • Added a second K9 Generalist. ■ Added Dual Sport Motorcycles and collaborated with Parks Department to improve the perception of safety in City Parks. ■ Implemented a performance measurement nrnoram ■ Created the Federal Way Community Coordinated Response for crimes of domestic violence. ■ Implemented Pilot Red Light Photo Enforcement at two major intersections — cameras went live in September 2008. ■ Secured major pieces of equipment including; Bomb Robot, Crime Scene Van, and SWAT Van. 2009/2010 AGENCY GOALS ■ Ensure the safety of officers by providing improved staffing, training, and dissemination of critical information. ■ Explore and implement methods to bring increased police visibility to neighborhoods. ■ Continue to evaluate methods to practice efficient fleet management and improve fuel efficiency. 0 Expand our Community Oriented Policing efforts through building alliances in our community and the criminal justice system and restructuring our Crime Prevention services. Implement the Safe Cities Program. Facilitate the implementation of a new Valley Communications Computer Aided Dispatch System. Participate in the National Incident Emergency Management Course as City Team. ■ Develop and implement plan to monitor and eliminate gang activity in Federal Way ■ Team with our Public Works and Traffic Engineering Department to direct traffic enforcement activity and ensure the safe flow of traffic through our City. ■ Focus on the crimes that impact our Federal Way families (i.e., domestic violence, child abuse, youth at risk) and institute a structure that emphasizes a method to help fractured families while continuing to partner with the Federal Way Community and faith based organizations to combat crimes that impact the family. ■ Continue efforts to reduce Index Crimes. ■ Evaluate jail alternatives and methods to improve jail population management. 31 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Ad usted Year-end Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58D Deputy Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 55D Police Commander 6.00 6.00 6.00 6.00 6.00 6.00 6.00 51C Police Lieutenant ] 12.00 14.00 14.00 14.00 14.00 14.00 14.00 451 Records Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Community Resource Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36A Police Officer 99.00 115.00 115.00 115.00 115.00 114.00* 114.00 32G Lead Records Specialist 3.00 3.00 3.00 3.00 3.00 3.00 2.00** 28A Crime Analyst 1.00 1.00 1.00 1.00 1.00 - - 27A Accredidation Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 27A Pro erty/Evidence Custodian 1.00 1.00 1.00 1.00 1.00 1.00 1.00 25 Crime Prevention & Information Specialist 1.00 1.00 1.00 1.00 1.00 3.00 3.00 30A Administrative Assistant 11 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21 Police Support Officer 11.00 - - - 21 A Jail Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 21 A Quartermaster 1.00 1.00 1.00 1.00 1.00 1.00 21 A Property/Evidence Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 20A Administrative Assistant 1 3.00 3.00 3.00 3.00 3.00 3.00 3.00 18A Records Specialist 11.00 15.00 15.00 15.00 15.00 14.00 14.00 15A Receptionist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 14 Total Re ulcer Slaffing 155.00 169.00 169.00 169.00 1 169.00 168.00 167.00 ,Change from prior year 3.00 14.00 - (1.00) (.2.00) One -Time Funded Positions - - - - 1.00 Grand Total Staffing 155.00 169.00 169.00 169.00 169.00 168.00 16.00 *1.0 FTE was eliminated due to termination of contract at a Federal Way high school for a Security Resource Officer. **L0 FTE (Civilian) was moved to one-time funded in 2010 0191 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief MISCELLANEOUS STATISTICS FEDERAL WAY INDEX CRIME RATE: Index crime rates are reported to the FBI monthly by municipal, county and other jurisdictions across the nation and were initiated as part of the Uniform Crime Reporting System in the late 1920's. Eight crime categories are monitored as the Index of serious crime in jurisdictions, with four categories (Homicide, Rape, Robbery, and Felony Assault) considered violent crimes, and four categories (Burglary, Theft or Larceny, Auto Theft, and Arson) considered non-violent or property crimes. Index crime rates are important as a basis for comparing with other similar jurisdictions or with jurisdictions' own rates historically, and are used by various publications as one of the considerations in ranking desirable places to live. Crime 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Ho . C:dc 2 2 4 7 4 4 2 - 8 ; 3 Rae 37 58 53 43 49 34 50 125 50 55 64 48 Robbery 154 153 115 128 124 108 121 153 146 129 Felony Assault 121 159 167 158 141 120 120 109 101 120 107 Burglary 643 648 573 533 521 677 672 759 793 753 739 larceny 3,901 3,393 3,097 3,072 3,516 3,347 3,145 3.257 3,786 3,230 3,159 Auto Theft 746 761 808 849 1.179 1,206 1.204 1,118 1,573 1.199 939 Arsons 24 39 38 36 17 29 14 23 24 26 18 Total 5,628 5,213 4,855 4,826 5,551 5,525 5,332 5,437 6,493 5,539 5,142.. Population 75960 76,820 76,910 83 259 83,890 83,850 83,500 1 85.800 85,800 86,530 1 87,390 Crimes per 1000 74 68 63 58 1 66 1 66 1 64 1 63 1 76 1 64 59 97 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief THE DEPARTMENT'S VISION AND VALUES: The Federal Way Police Department is a community -based police department that represents the special qualities and features of the City of Federal Way. The police department will inspire a sense of confidence and security in our citizens through professionalism, citizen involvement and creative approaches to public safety. The police department will be distinguished as a caring, competent, firm, fair, accessible, and innovative organization that actively seeks opportunities to help citizens. The police department will be a part of rather than apart from the community, fostering an efficient citizen -police partnership to insure a safe and secure city. GOALS/OBJECTIVES: The Federal Way Police Department strives to: • Provide a safe environment through community involvement, innovation, and education. • Be familiar with and practices current and modern law enforcement techniques and tactics. • Maintain a dedicated, well trained, equipped force function with integrity, accountability, and team work. ADOPTED PROGRAM CHANGES: >+ F �_: q I C I Program Dqm rtnxnt Suhmitied �[l k1111ef1 F ," w Expenditures F ,� Expenditures 2009 2010 2009 2010 1-Time Ongoing I 1-Time Ongoing 1-Time , Ongoing ]-Time Ongoing Programs Cuts 2 PD PD Eliminate Records Specialist 1.0 FTE (1.00) - (55.080) (60,070) (1.00) (55.680) (60.070,1 0 PD PD 4% Reduction - Fleet Management - (38.913)1 (38.9131, - - (38.913) (38.913) Total (1.00) - - (94,593) (98,983), (1.00) (94,593) (98,983) Programs Cut & Restored on a 1-Time Basis 2 1 PD I PD Elimi.we Records Supervisor 1.0 FTE (1.00) (85.195) (88,483) (1 00) - 85.)95 (85.195) 88.483 (88.483) Total f1.0O 85.14{ (88483 [].UO' - 85.195 F85.19511 98.483 88483 New Pru granvi Added I PD I AD Overtime (Funded by Proposition 1 Rcscrvcs) 300.000 3007000 300.000 30OM - n/a PD FLT IReplacc Vehicles - Funded by Replacement Reserves (5 vehicles $187,611 in 2009 & 9 vchicics $357.320 in 2010) - - - - - n/a PD FLT Increase Fuc1 - 138.000 138.000 138.000 138.000 - n/a PD PO K9 (Narcotics) - Funded by Seizures, Cost Neutral 1 24.659 6.900 8.700 - - 24.659 6.900 8.700 3 PD SS Crime Prevention & Information Specialist 1.0 FTE 1.00 42.970 88.982 92,987 1.00 1 29.250 85.381 89.387 Total 1.00 1 j 67,629 j 533,882 539,687 1.00 1 1 491.909 92,282 438,000 98,087 New Programs Not Recommended FO Ncw Vchicic Requests 3 126.946 33.514 37,114 16.730 T]PD FO Replacement Schedule of Specialized Vehicles 16.730 - I PD I PD 5 Ncw Take -Home Vch, Establish Rsys Sched 5 1-50.838 12.100 18,200 2 PD PD Eliminate 6 Police Officers (6.00) - - (503.940) (562,893) 0 PD PD Laptops for Command 11.100 9.300 12.000 SS Sto11-Trainiq 40.000 40.000PD 11,250 0 rPD SS Fuel Efficiency Improvement vchicics - 24.624 4.500 49.829 - Total (6.00). 1 8 1 413.508 1 (387.796) 49,829 (427,599;1 - •-9 CITY OF FEDERAL WAY 2009120I0ADOPTED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brims Wilson, Chief PURPOSE/DESCRIPTION: The police department utilizes a community based problem oriented approach in providing law enforcement services to its citizens. Innovative methods and advanced technology have allowed the department to enhance its overall efficiency and operational effectiveness. In combining the agencies proactive community based approach with its innovative methods, we have been able to provide an increased level of safety to the Community. The agency continues to contract with several alternative jail facilities for housing prisoners in an effort to maintain reduced jail costs. The police department works cooperatively with local law enforcement nvenriPc in n rPninnal nnnrnarh when nroVirlina cnPrialty services such as The Valley Special Weapons and Tactics Team (SWAT) as well as police dispatch services through Valley Communications. The police department has achieved a level of success that is well recognized by both the local community as well as other the law enforcement agencies. 2007/2008 will provide an opportunity for the department to continue with its goal in delivering the highest quality of law enforcement services to the community. Through teamwork and dedication, the agency will remain committed to its mission of, providing protection, education, and respect to the community. The agency will continue with its pro -active approach in addressing index crimes, traffic concerns, as well as crimes that impact the quality of life for our residents. DEPARTMENT SUMMARY: Code I Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adoptedn(99,762) 09 Adopt -08 Ad] Adopted Adjusted Year-end % Chg. Revenue Surnma. General Govcmmcntal $ 13,497.441 S 16.975.650 $ 16.763.975 $ 18.783.074 5 18.409.671 S 18.450.654 S 19.670.343 -1.8c7, Gambling Tax 1.364.321 1,489.952 1.200.000 1.400.000 1.350.548 1,396.000 1,396.000 -0.3% CJ Sales Tax 1.953.822 2.145.383 2.171.762 2.289.762 2.168.628 2,190.000 2212.000 -4.417 Other Revenues 972.010 990.122 1.013.946 1,013.946 940.935 824.659 812.000 1 (189.287) -18.7r/ Transfer in from Utax 625.000 700.000 728,000 728.000 728.000 1 252.168 1.302.862 524.168 72,0`7 504Revenues 773.485 1.361.376 812.517 1.178.083 1257.792 I273.217 1.274.947 95.134 8.1r/c Total Revenues $ 19,186,079 S 23,662.483 $ 22,690,200 $ 25,392.865 $ 24.855.574 S 25.386,698 S 26,668,152 $ (6,167 0.0%. Expenditure Summary: 91 iOfl'ice of Police Chief 1,921.675 2287.059 2280.703 2,755,132 2.755.789 2,867.339 2.906.930 112.207 4.17, 92-96 Support Services4.662.755 5.422.053 5.261,287 5.272.036 5.046.970 5.826.325 6.096.742 554.289 10.57, 1 Ix ,Field Operations 9,056.599 10.071.895 11.022.945 12.005.172 11.504.581 11.119.314 11.771.040 (885,853) -7.4e/• O r Exp w/o Contract $ 15,641,029 S 17.781.007 $ 18.564.935 $ 20,032,340 $ 19.307.340 S 19.812,978 1S 20.774.712 $ (219,362) A a 17, 98 jJail Services 1.354. 295 1.701.176 1.838,022 1.974.022H1.606.080 2.092.463 2.368.041 118.441 6.07c 98 Valley Communications 1,199.851 1.406.479 1.432.080 1t606.080 1.616.359 1.697.177 10.279 0.6% _504 Fleet 371.103 460.857 409.363 578.420 535.012 535.013 (43.408) -7.5% Total r Ex end $ 18,566,278 S 21,349.519 $ 22244,400 $ 24,190.862 $ 24.056,812 S 25,374.943 $ (134,050) -0.6% Ca ital& One -Tine Funding: One -Time 786.066 1.890.663 218,526 1 IN 129 943292 1.046.595 (341.517)6.67nTotal One-TinreEx $ 786,066 S 1.890.663 S 218.526 $ 1284.809 $ 943,292 $ 1.046.595 $ (341.517) 26.67c TOW Ex rndifnres S 19.352,344 S 23.240.182 S 22.462.926 1 $ 25,475.671 1 $ 24.966.671 $ 25.000,104 S 26.421,538 $ (475.5671i 01 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief HIGHLIGHTS/CHANGES: The Federal Way Police Department's primary objective will be to achieve adequate staffing and/or improve staffing models to allow for a significant impact on crimes that impact the quality of life for our residents and fracture our families. The police department will continue to build relationships with both private and public sector partners, and the community itself to bring every resource available into our efforts. The implementation of the Safe Cities Program is an important aspect of this relationship building. The police department will maintain its focus on recruiting and hiring continuing to identify quality individuals to fill anticipated vacancies. The agency will focus on its formal training program in an effort to keep up with ever changes trends and legal issues. The police department will prepare for the Potential Annexation Area (PAA) impact to the Department and implications of bringing police services to over 20,000 new residents. The department will also focus on continued improvement of service delivery as it conducts a major revision to the policies and procedures required by CALEA for National Accreditation. The Police Department adopted baseline budget totals $24,056,812 in 2009 and $25,374,943 in 2010. This is a 0.6% or $134,050 decrease from the adjusted 2008 budget. Major program changes include: ■ Salaries & Benefits - Decrease in salaries are due to the following: o Eliminate 1.0 FTE Records Specialist FTE in 2009/2010 for a savings of $55,680 in 2009 and $60,070 in 2010 to fund Crime Prevention & Information Specialist 1.0 FTE with a net cost of $58,952 in 2009 (includes recruitment and set-up cost) and $29,317 in 2010. o Moved 1.0 FTE records Supervisor from on -going to one-time for $85,195 and $88,483 in 2009 and 2010 respectively. ■ Interp-oyernmental - Increased Jails Services and Valley Communications expenditures. ' IS Charges -Reserves - Increase due to purchase of nine new police vehicles in 2008 plus a decrease due to Reduction in Fleet Management for $38,913 in 2009/2010. ■ One-time - One-time funding items are as follows: o Moving Records Supervisor from on -going to one-time in 2009/2010. o Increase overtime on a one-time basis for 2009/2010 for $300,000. o Increase fuel on a one-time basis for 2009/2010 for $138,000. o Implement the K9 program which will be funded with Seizure monies which will be cost neutral. REVENUE AND EXPENDITURE SUMMARY: Ctxlc Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Ado led W9.Adapt - 08 Adli Adopted Adjusted Year-end S Ch `7c Ch Rrvruue 5u+nnrars: ! General Governmental S 13.497.441 S 16.975.650 S 16.763.975 $ 18.783.074 $ 18.409.671 $ 18.450.654 S 19.670.343 (332.420) -1.8% _ Gambling Tax 1.364.321 1.489.952 1.200.000 1.400.000 1.350.548 1.396.000 1.396M0 (4.0001 -0.3'7 _ CJ Sales Tux 1953.822 2.145.383 2.171.762 2.289.762 2.168.628 2.190.000 2112.000 (99.762) -4.4% Other Revenues 971.010 990.122 1.013.946 1.013.946 940.935 824.659 812.000 fIS9.287) -4.4% Transfer in from Utax 625.000 700.000 728.000 728.000 728.000 1.252.168 1.302.862 524.168 -4.4% 504 Revenues 773.485 1.361.376 812.517 1.178,083 1?57.792 1273.217 1.274.947 95.134 -4.4% Total Revenues S 19.186.079 S 1-3.662.483 5 22.690.200 $ 25.392.865 $ 24.855.574 $ 25,386.698 $ 26.66$,152 $ (6.1671, 0.0+7c nditure Summary Salaries & Wages 9.723.108 10.727.881 12.042.01 1 12.797.342 12.234.434 12.439.089 13.139.648 (358.2531, -2.8% Temporary Help36.588 119.062 7.500 7.500 7.500 7.500 7.500 0.0% FOO Overtime 631.746 960260 472.627 472.627 472.627 472.627 472.627 0.0% Benefits 2921.872 3.248.409 3.593.952 3.820.803 3.658.71 1 3.907.966 4.140.213 87.163 2,37. Su. lies 116.190 175.422 72.847 72.847 72.847 67.847 67.847 (5.00011 -6.9! Othr O r Supplies 395.669 513.693 320.004 411.004 519.004 372.090 372.091 (38.914) . -9.57 41X Professional S%,cs 72.068 90.466 52.000 89.500 89.500 79.975 81.134 (9.525) -10.67 43X Travel & Training 155.183 153.255 1 144.085 144.085 144.085 141.085 141.085 (3.000) -2.1% 42/41 Utility & Comm 2.053 3.439 1.650 1.699 1.699 1.699 1.699 - 0.01/1 48X Repairs & Mic 168.356 185.045 180.045 255.102 255.102 25 5.102 255.102 - 0.0% 497 Association Dues 4.214 3.993 4.390 4.390 4.390 4.390 4.390 - 0.0% 4XX Other MiscEx 108.300 103.086 33.500 33.500 33.500 33.500 33.SW - 0.0% SXX ]n[gvtl Sn's(raxcs 2.555.390 3,1 15,541 1270.252 3.580.252 3.580.252 3.708.972 4.065.368 128.720 3.6%r 600 Capital Outlays 51.78E 52.574 - n/at 9XX IS Char les-M&O 1.126.824 1.298.58I 1.402.168 1.709.56E 1.709.56E 1.661.877 1.689.353 (47.689) 2.87r 9XX IS Charges -Reserves 496.941 598.212 647.369 790.645 790.645 903.093 903.386 112.448 14.2 TWO 0 rF.x risd S 18.566.278 S 21.349.519 S 22244.400 $ 24.190.862 S 23.573.862 $ 24.056.812 $ 25.374.943 $ (134.050); -0.6 L p_ita/ & One-T'i+nr Funding. [Capital & One -Time 786.066 1.890.663 218.5_'G 1 284.809 1.392.509 943.292 L046595 (341.517) =26.G7 Total One $ 786.066 S 1.890.663 S 218.52E $ 1284.809 $ 1392.809 $ 943.292 $ 1.046.595 $ (341.517) -26.6% Total Ex endirures S 19.352.344 S 23240.182 1 S 22.462.926 $ 25.475.671 S 24.966.671 $ 25.000.104 $ 26.421.538 $ (475.567)1 -1.9% i W1 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way 101 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS ADMINISTRATION Marwan Salloum, P.E. Interim Public Works Director 1.0 FTE Department Total: 46.0 FTE ■ Regional Issues and Involvement • Coordinate Interlocal PW Affairs • Department Direction/Operations ■ Intradepartmental coordination • Department Budget Management • Emergency Management Program Coordination • City Council/Committee/Commission support DEPUTY PUBLIC WORKS DIRECTOR Ken Miller, P.E. Deputy Director 1.0 FTE • Department Budget Preparation • Inter -Department Coordination • Comprehensive Plan Updates • Capital Improvement Program • Contract Management • City Council/Committee/Commission Support ADMINISTRATIVE SUPPORT Darlene LeMacter Administrative Assistant II • Budget Assistance • Purchasing/contract assistance ' Central filing • Phone coverage ' Word Processing/data input • Emergency/disastenrsponse EMERGENCY MANAGEMENT Ray Gross Emergency Mgmt Coordinator 1.0 FIT • GFW Partner Coordination ■ Participation in Zone 3 and Regional Mitigation & Disaster Planning ■ Maintain NIMS Compliance r Grant Application / Admin. • Training • GFW Disaster Planning ■ Conduct GFWEOC Exercises ■ Public Education & Involvement DEVELOPMENT SERVICES Vacant. Development Services Manager 5.5 FTE SURFACE WATER MANAGEMENT William Appleton, RE Surface Water Manager 15.0 FTE SOLID WASTE MANAGEMENT, Rob Van Orsow Solid Waste & Recycling Coordinator 1.5 FFE FLEET MANAGEMNNT Chris Pyle Fleet Maimenancc Coordinator 1.0 FTE TRAFFIC SYSTEMS Rick Perez, P.E. Traffic Engineer 5.5 FTE • Perform civil • Water quality • Manage Solid ■ Manage Fleet P Traffic signal. engineering public management Waste/Recycling Vehicles signing. street works plan review • Long-range capital Utility and Maintenance lighting and for residential and improvement plan franchise Agreement pavement marking commercial projects agreement ■ Manaee Fleet maintenance * Determine • Manage Surface Water Facility r Coordinate city- Equipment a Development development Maintenance wide waste Maintenance Review and impacts reduction program Manage the Mitigation of Inspect construction ■ After hours callout & recycling Acquisition of Transportation prt�jects performed • Plan review programs New Fleet Impacts on private property interface • Coordinate with Vehicles and r Neighborhood and public ROW ■ ESA/NPDES county in Equipment Traffic Safety ■ Administer Compliance P compliance with Manage the Program development P ' Manage Capital P county -wide solid Sur lus of Old P Vehicles and + Transportation bonding Improvements Ire P waste pl hazardous Equipment Planning requirements waste plans Administer City - Provide assistance • Appty for and Wide Commute to development manage solid waste Trip Reduction community and and recycling Program citizens grants • Manage capital • Administer PW improvements and Development grant applications Standards Manual • Traffic Signal Timing I STREET SYSTEMS Marwan Salloum, P.E. Street Systems Manager 11.5 FTE ■ Manage streets maintenance • Manage pavement conditions and street overlay program ■ Manage capital improvements • Grant application and compliance ■ Right-of-way vegetation management Street sweeping • Litter control Administer right- of-Nvay permits ■ Manaee snow & ice removal • After hours call out 102 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director 2007/2008 ACCOMPLISHMENTS IN Provide spring and fall recycling collection events ■ Completed the following construction projects on time and within the approved budget: ➢ Pacific Highway S Phase III HOV Improvements Project (S 284'h St to SR 509) ➢ SR 18 at SR 161 Intersection Improvements Project > 21" Avenue SW Extension at SW 356`h Street — 22°d Avenue SW > S 348'h Street HOV Lanes Improvements Project (91h Ave S to SR 99) > S 333`d Street at 1" Way S Traffic Signal ➢ 2007 Asphalt Overlay at $2.3 million > 2008 Asphalt Overlay at $2.0 million > South 373`d Street Bridge at Hylebos Creek in conjunction with WSDOT Lake leane and Take Lorene Outlet improvements Project ➢ 26'h Avenue SW Stormline Replacement Project X Completed the design and right of way acquisition for the SR 99 at S 3561h Street Intersection Improvements Project ■ Completion of the design and commencement of right of way acquisition for the S 348°i Street at 1" Way S Intersection Improvements Project 0 Starting the design and right of way acquisition phase for the Pacific Highway S Phase IV HOV Improvements Project (S Dash Point Road to S 312'h Street) ■ Purchase and installation of additional emergency equipment totaling $1,481,208 to assist the City in providing services to our citizens and businesses during emergency conditions. This includes: snow and ice equipment, auxiliary power for the community center and evidence building, two portable trailer mounted generators and uninterrupted power supply for thirty traffic signals and emergency communications equipment. ■ Grants awarded in the amount of $12,089,533 for transportation projects: > S 348'h Street HOV Lanes Project TIB (State) $2,730,000 > Pacific Highway S at S 3561h St Intersection Improvements Project TIB (State) $4,350,533 > Pacific Highway S Phase IV HOV Lanes Project PSRC (Regional/County Wide $5,000,000 ■ Successfully applied to be recognized as a Storm Ready community by the National Weather Service ■ Supported residential and commercial development projects such as: Campus Crest, Wynnstone, Lowe's and The Commons ■ Implemented Flashing Yellow Arrow conversions at four (4) intersections Updated signal coordination plans on SR 99, S 320'h St, and S 348'h St ■ Coordinated with WA State Dept. of Ecology funding and contracted for removal of sea lettuce at Dumas Bay ■ Complied with NPDES Phase II permit requirements by submitting annual report and Surface Water Management Plan (SWMP) ■ Steel Lake Maintenance Yard Improvements 103 CITY OF FEDERAL WA Y 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director 2009/2010 ANTICIPATED KEY PROJECTS ■ Development Services key projects to include: Support review/adoption of 2008 King County Surface Water Design Manual Administer NPDES Phase II requirements as they pertain to Development Services ➢ 2009 Development Standards update ■ Construct: SR 99 at S 3561h Street Intersection Improvements Project Pacific Highway S Phase IV HOV Improvements (Dash Point Road to S 3121h Street) r> Completion of the design and right of way acquisition of the following projects: S 348`h Street at 0 Way South Intersection Improvements Project ■ S 352nd Street Extension Project (SR 99 to SR 161) i0 2009 Asphalt Overlay at $1.5 million > 2010 Asphalt Overlay at $1.5 million ■ Procure either a new contractor or renegotiate the Solid Waste and Recycling Collection Contract to ensure continued collection services beyond the current 2010 term ■ Participate in the King County Comprehensive Solid Waste Management Plan adoption process Participate in implementation of enhanced service level equity programming resulting from the King County Local Hazardous Waste Managements Plan's Household Hazardous Waste Collection Service Level Study ■ Comprehensive outreach to multi -family residences to promote initiation or expansion of on -site recycling collection programs ■ Pursue grant funding for the City Center Access Environmental Assessment and Transportation Improvement Projects ■ Implement the Traffic Impact Fee system ■ Implementation of Transit Signal Priority in support of Bus Rapid Transit on SR 99 ■ Completion of Environmental documents for the City Center Access Project ■ Continue to comply with NPDES Phase II permit and integrate Low Impact Development (LID) regulations, adopt Illicit Discharge Detection & Elimination (IDDE) ordinance , provide training and adopt the latest DOE approved storm water manual ■ Purchase additional property along the Hylebos corridor using CFT and NOAA grants ■ S 3081h Street and Easter Lake Vicinity Storm Drainage Improvements ■ Formation of the Northlake Lake Management District (LMD) ■ Adoption of Operation and Maintenance (O & M) standards for the NPDES permit 104 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director ADOPTED PROGRAM CHANGES: STREET FUND .0 a F a C A Program Dquirtment Submitted City Manager Recommended W i�.% 'ndllu res d 2009 2010 F k Ft rndttllrE!. 2009 2010 1-Time OnRoing 1-Time On oine 1-Time Ongoin ]-Time On oina Street Fund: Prngriat G 1 PW I DS Temporary Help - Construction Inspection - - (10.000) (10.000) (10.000) (10.000t Total - - - (10,000) (]0,000) - - - p0,000) - (10,000) 1'rn�rum (.1rt+ Vnt Ru:onnucuded 3 PW TR NTS (I0.0w) (10.0001 Total Io0,000) (10.0011t I'i nruu, l:ut C ICcvnt ed nn a I -Time 13a is 4 PW ST Color Basket and Banners (16.250) F (16.250) 16.250 (16.250) 16.250 (16.250) PW ST Street Tree Replacement (8.400) (8,400) - - 8.400 (8,400) PW ST Landscape Maintenance Contract (10.000) (10.000) 10.000 (10.000) 0 PW ST WSDOT Maintenance Contract - (30.000) (30.000) 30.000 (30.000) 0 PW ST Equipment Rental (10.000) (10.000) 10.000 (10.000) 0 PW ST Small Work Projects (9.375) (9375) 9.375 (9375; 0 PW TR Electricity (60.000) (64.400) - 64.400 (64.400) Total (144,025) 1 (148,425) 16,250 (16,250) 148,425 (148,425), "c�� Ih'u�[am..\rltleil 5 PW I EM Emergency Mgmt Specialist 1.0 FTE 1 00 15.190 76.598 79.935 50.000 50.000 0 PW I FLT Increase Fuel - 19.000 19.000 19.000 19.000 0 PW FLT Replace Pool Car - Funded by Replacement Reserves ($35.578 in -)010) n/a PW FLT Replace Truck 41251 - Funded by Replacement Reserves (S42.491 in 2010) n/a PW FLT Replace Truck #250 - Funded by Replacement Resrves $44.500 in 2010) - n/a PW ST Admin Assistant 0.50 FTE - funded by CIP. cost neutral 0.50 - - - 0-50 n/a PW TR King County Maim Contract - 29.116 60.643 - 29.1 16 G0.643 n/a PW TR Street Lighting �1.5�O - 6.102 - 6.102 - 6.102 - 6.102 - Total 15,190 130,816 1 - 165,680 0.50 104,218 135,745 \ctv.Progrr us Vol 12eeumnwnded 4 PW TR Traffic Mgml Center (incl.Engineer.Tech IDFTE) 1.00 189.970 72.620 825.000 83.070 - 3 PW TR Commute Trip Reduction 2.040 2.040 2 PW TR Repair/Replace Damaged Traffic Infrastructure 50.000 - 50.000 2 PW TR New Street Lights 100.000 100.000 - 1 PW TR Transportation Element of Comprehensive Plan. - - 100.000 - - - - 0 PW TR Traffic Signal Conversions 50.000 - 50.000 Total 1.00 289,970 274,660 825,000 285,110 - - CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director ADOPTED PROGRAM CHANGES: ENTERPRISE FUNDS Fa- p p Program Pvpa rImrnI Snimti drd Cits Manager Recommendud Fz Expenditures s $ Ex endilures u 2009 1 2010 2009 1 2010 I -Time I Ongoing I I -Time Ongoing 1-Time Ongoing 1-Time I Ongoine Solid Waste & Recycling Fund Program Cuts Not Recommended SWR Liner Control - Vadis Contract 1 (9.340)1 110.211 } Total 1 (9,340)l t (10,211) - - - New Programs Added n/a SWR Liner Control - Disposal Costs - - - 1.000 - 1.300 - - 1.300 1.300 n/a SWR Contract Procurement - - 8.526 - 8.526 - - - 8.526 - 8.526 n/a SWR Recycling Project Mgt - Increase by 0.50 FTE 050 24.580 11.608 26.715 12.380 - 24.580 11.608 26.715 12.380 Total OSO 24,580 21.134 26,715 22,206 24,580 21,434 26,715 22,206 Surface Water Management Fund Program Cuts Not Recommended n/a SWM/MT Rcducc Street Sweeping (33.012) - (34-153) n/a SWM/MT Reduce Vacuum/Jel Rodding CCTV Services - (66.023)1 (68.306:1 - Total (99,035) (]02,459; - New Programs Added n/a SN'M/MT Increase Street Sweeping 12.500 - 12.500 - 12.500 - 12,500 n/a SWM/MT Increase vacuunVjct rodding 13.594 - 13.594 13.594 13.594 n/a SWM/WQ WRIA Watershed Council - 3,323 3.323 3.323 3.323 n/a SWM/MT Rcpairs & Maintenance 9.000 9.000 - 5.000 5.000 n/a SWM/MT Temporary Help 26.122 26.122 - 26.122 26.122 /a SWM/ENG Softmarc Mainlcnance - - 4,000 4.000 4,000 - 4.000 n/a SWM/WQ Temporary Help - - 18.860 18.860 - 9.420 9.420 n/a SWM/ENG NPDES Support Tech 1.0 FTE 1.00 14.970 87,060 92-892 1.00 14.970 87-060 92.892 n/a SWM/ENG SWM Project Engineer - Chargeto SWM Unallocated CIP (112.852) (117.657 - (112.852) (117.657) n/a FLEET Replace Heavy Equipment Trailcr - n/a FLEET Replace Truck 4244 Total 1.00 14,970 61,607 - 62,634 1.00 - 14,970 48,167 - 49,194 New Programs Not Recommended n/a SWM/WQ Public Education & Outreach L-oocclinat�_T t 0 FTE 1.00 - 14,970 83.489 87.340 Total 1 1.00 14,970 1 83,489 1 1 87,340 - - 106 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director Adopted CAPITAL PROJECTS AND FUNDING SOURCES: TRANSPORTATION PROJECTS 6-Year CIP Plan Adopted Projects and Fund Sources (in thousands) Transportation Projects Location Project Total External/Pr Sources Balance Needed Ado Icd 2009.10 Allocations Future Needs Grant Mili . Prior Yr . REET Ul Tx Fuel Tx Other Grants Total Annual Asphalt Overlay Program $ 3,936 S $ S S 3.936 S S 2.800 S 1.104 S 32 - S $ 3,936 $ Annual Transportation Syslcm Safety Improvements 700 700 700 700 S 320th St HOV: 81h Ave So to SR. 99 15,523 9.315 267 - 5.941 I - 5.941 SR99 HOV Lanes Phase III - S 284th St to SR509 24.950 18335 501 6,745 (631 ) (631), S 3481h Street: 91h Avenue S - SR99 4,585 2385 683 1.546 (29)1 - (29) S 320th Si. @ 1 s1 Ave S. 9,145 5.000 280 217 3.648 - 50 50 3.598 S 3201h St. @ 20th Asc S. 5,760 204 5.556 - 5.556 S 356th Street @ Pacific Highway Intersection Impv. 8,254 378 1.486 1.994 4.396 - 50 4.351 4.401 (5) SR 18 @ SR161 Intersection Impv 613 462 950 (799) - - (799) S 348th Street @ 1 st Avenue S 4.171 2,500 216 511 944 - 50 50 894 S 352nd Street: SR-99 to SR-161 5.970 3,300 47 2.623 200 2.400 30 2.630 (7) 21st Av SW Ex1: SW 3561h Si - 22nd Av SW 438 91 326 21 - - - SW 320th Street @ 21st Avenue SW 4,320 - 4.320 - - - 4.320 SW 320th Street @ 47th Avenue SW 360 - 360 - - 360 S 312th Street @ 281h Avcnuc S 540 540 540 Pacific Highway HOV Lanes Phases IV - SR-509 to S 312th 20.800 6.735 530 1.550 11.985 - 3.000 100 8.885 11.985 S 3201h Street: 1st Ave S to 8th Ave S 15.523 9.314 29 - 6,180 - - 6.180 SW 336th Way/SW 340th Strecl: 261h Place SW -Hoyt Road 15.312 9.186 - 6,126 - 6,126 Military Road S: Star Lake Road 10 S 288th Street 13.068 7.840 - 5.228 - 5.228 $W 356th Street / BPA Trail Signal 315 - 315 - City Center Access Phase 4 20,621 - 20.621 20.621 S 3561h Strccl SR 99-SR161 8.712 5,228 24 3,460 - 3.460 SW 312th Street: SR509 - 14th Ave SW 4.366 2.620 178 1.568 - - - 1.568 Is[ Ave S @ S 328th Strccl 1.800 82 1,718 - - - - 1.718 loth Ave SW Impv: SW Campus Dr - S W 344 th Si 8.423 320 8,103 30 30 8.073 City Center Access Study Phase 2 3,000 180 l J 75 1,645 - 20 20 1.625 S 3041h Street @ 28th A%c S 2.148 2.148 - 2.148 1st Av S: S292 -@ 312 2.640 2.640 - 2.640 City Center Access Phase 3 -- S 3201h Street @ 1-5 2,850 158 2.692 1.692 S 314th St: 20th Av S - 23rd A\ S Install new sidewalks 1.980 1.9801.980 Total Trans onation Projects I S 210.823 1S 82.136 S 5.738 $ 15.329 S 107.620 S 200 S 8200 $ 1.904 S 362 1 $ 13.236 $ 23,802 S 83.818 1111yA CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director Surface Water Management Projects: 6-Year CIP Plan Adopted Projects and Fund Sources (in thousands) Surface Water Project Extemal/Pr Sources Balance Adopted 2009-10 Allocations Future Grant Mitie. Prior Yr REET Ut Tx Fuel Tx Fees GFund Total Project Description Total Needed Needs Small CIP -- Annual Program S 421 $ - S S - S 421 $ $ $ - $ 448 S S 448 $ (27 oc:s CreckSalmon Habitat Restoration 2.446 1,093 - 1.353 0 - - 0 West FIN Icbos Basin Land Acquisition 1,184 758 - 400 26 - 26 26 0 Easter Lake Stormwater Improvement 911 - 670 241 - - 241 241 - Project (CIP No.304-3100-260) S.336th Street Vic. Drainage 180 25 155 28 28 127 Improvements (3300 Block to 3600 Block SR 99 Phase IV Roadway Improvements 295 10 285 285 - 285 (SNYM Cost Shan I W. Hylcbos Creek Headwalers 628 - 628 214 214 414 Restoration- (34600 Block to S. 35200 Blockt Cola Creek S. 302nd St. Box Culvert 411 411 411 Rc airlRe lnmrKnl Cold Creek Stream Restoration- 331 331 - - 331 Hcadss•mcrs to S.302nd St. Box Culvert Cold Creek Marine Hills Culvert 134 134 - 134 Repair/Rcpleccrncnt (S.302nd St./650 Block vie. E. Branch Joes Creek Restoration- SW 320 320 - 320 3251h St_ to SW 338th St. Redondo Creek Headwaters Restoration- 296 - - 296 - - 296 (1700 Block to S. 292nd Vic.) W Hvlebos Channel Restoration 837 401 748 (312) - - (312) Total Projects $ 8,393 $ 2,252 $ S 3,206 $ 2.935 $ $ $ $ 1,242 $ $ 1,242 $ 1.693 108 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director PURPOSE/DESCRIPTION: The Public Works Department has a mission to: Provide a vehicle for the City Council to achieve its vision of Federal Way's future, operate a Public Works organization with sound management that meets Federal Way's needs responsibly, provide prompt, courteous, quality, helpful services, and assist our community to achieve its goals to improve its northwest living and business environment with special emphasis on improving transportation, surface water systems, and the permit process. Sva 19. 2009 Adopted Expenditures by Category Inter GDvt Capital «, Dehl Service Interfund The Public Works Department is nroan17pti intn seven rjivisinns. r� - .,•b Supplies I The Administrative Services Division provides the overall 3.1% 48.9% 1 management of the department. The Development Services Division provides the engineering plan reviews and inspections of development projects. The Traffic Division provides transportation planning, traffic operations, and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions. The Surface Water Management Division provides the surface water systems improvements and maintenance functions. The Solid Waste and Recycling Division manage the solid waste/recycling utility and franchise contract. The Emergency Management Division provides services and planning coordination through the Greater Federal Way Emergency Operation Team in conjunction with Lakehaven Utility District, Federal Way School District, and the Federal Way Fire Department. DEPARTMENT SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adapt • 08 Atli Adopted Adjusted Year-end $ Ch % Ch Revenue Summary: General Governmental $ 1,780,763 $ 1.749.889 $ 2,295.813 $ 3.131.309 $ 2.985,843 S 2,549,439 $ 2.673274 (581,870) •18.6% Grant 135.677 152.792 138,000 138.000 143.000 138.000 138.000 0.09c Motor Vehicle Tax 1,738,805 1.734,282 1,745,000 1.745.000 1,71U,15 1.748.000 1,748.000 3,000 029c Refuse Collection 245,155 291,263 326.850 326,850 346.847 281.732 289.854 (45.118) -13.89c Plan Review/ROW 540,591 467,932 483,399 483.399 481276 489.000 1 496.000 5,601 1.2% SWM Fee 3,620.050 3.703.673 3.761185 3.604.155 3.293.413 3.314.137 3.348.992 (290.018) -8.0% CIP Projects 8,000 780.000 - - n/a Utility Tax 1200:925 1,776.366 1,837,606 1,837.606 1.837.606 1.859.486 1,882.461 21.880 1?9c Interest & Misc 248.736 296,266 98.210 98,210 147,587 134,554 134.803 36.344 37.0% TolalRevenue $ 9,518,702 $ 10.952.463 $ 10,688,063 $ 11.364.529 $ 10.954.817 $ 10,514.348 $ 10.711,384 $ (618,387) -5.4% Expenditure Suntntary: 1 210 Administration 397,750 443.085 444.867 433.669 433.896 285.7471 297.477 (147,922) -34.1% 220 Development Srvs 495,510 540.926 553.067 560.155 560.445 577.592 604.438 17.437 3.1 % 230 Traffic Services 1,374.502 1,472.653 1,645,325 1.668.119 1.593.405 1 1.723.314 1 1,697.116 55.195 3.3% 240 Street Services 1.385.044 1.423.351 1,678.148 1.99L986 1.942.597 1.930.061 1.903,151 38,075 2.0% 2170 Emergency Operations 69.066 118,256 152.706 153.955 153.968 159.683 165.233 5.728 3.7% Total GF Upr Exp $ 3,721.872 $ 3,998,271 $ 4,474.113 $ 4,707,884 1 $ 4.584.311 $ 4.676.397 $ 4,667,415 $ (31.487) -0.7% 102 Arterial St -St Overly - - n/a 106 Solid Waste 249.453 260.214 269.803 274.804 274.916 315.654 326.690 40.850 14.9% 401 Surface Water Mgmt 3,586.350 3.981.104 4.305.230 4.337230 4,041.616 3291.526 3.396.473 (1,045.704) -24.1% 504 Fleet 295.689 314.661 291.253 1 380.153 400.153 378.011 1 379.553 (2.142) -0.6% Total Non-GFO rEx $ 4,131.492 $ 4.555.979 $ 4.866.286 $ 4.992.187 $ 4:716,685 $ 3.985.191 $ 4,102,716 $ (1,006.996) -20.2% POTALOPEXP $ 7,853.364 $ 8.554.250 11 9,340.399 $ 9,700,071 $ 9,300.996 $ 8.661.588 $ 8,770.131 $ (1,038.483) -10.7% Capilal & One -Time Funding: Onetime 1,860.481 3.184A74 I 2,131144 3,440.261 3.421.887 2.349.656 2.565.006 (1,090.605) •31.7% TotalOne-Time Ex $ ],860,481 $ 1184.474 1 $ 2.133.144 $ 3.440261 $ 3,421,887 $ 2.349.656 $ 2.565.006 $ (1.090.605) -31.79c Total Ex enditures $ 9.713.845 $ 11.738.723 1 $ 11.473.543 $ 13.140.332 $ 12.722.883 $ 11.0 11244 $ 11.335.137 1 $ (2.129.088) • 16.2 7( 109 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted Grade Adopted Adjusted Year-end Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58F Deputy Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 52 City Traffic Engineer 1 00 1.00 1.00 1.00 1.00 1.00 1.00 50 Street Systems Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 SWM Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Development Services Manager 1.00 1.00 1.00 1 1.00 1.00 1.00 1.00 48 Senior Traffic Engineer 2.00 3.00 3.00 3.00 3.00 3.00 3.00 43 Street Systems Project Engineer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 43 SWM Project Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Emergency Management Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 41 Traffic Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 41 Senior Engineer Plans Reviewer 1-00 1 DO 1.00 1.00 1.00 1.00 1.00 40 SW .0uality Prs rare Coord 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Street Systems Engineer 1.00 1.00 1.00 1.00 ].00 1.00 1.00 38 SWM Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Street Systems Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Surface Water Quality Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM R/D Inspector 2.00 2.00 2.00 2.00 2.00 2.00 2.00 36 Engineering Plans Reviewer 2-00 2-00 2.00 2.00 2.00 2.00 2.00 34 Solid NklameIRmycling Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Construction Inspector 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 Engineering Technician 2.00 2.00 2.00 2.00 2.00 2.00 2.00 28 NPDES Support Technician - - - - 1.00 1.00 Maintenance Worker 1 3.00 3.00 3.00 3.00 3.00 3.00 3.00 24m Recycling Project Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.50 24 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21 Maintenance Worker I 6.00 6.00 6.00 6.00 6.00 6.00 6.00 20m Administrative Assistant 1 2.00 2.00 2.00 2.00 2.00 2.50 2.50 18 Fleet Maintenance Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Regular Staffing 43.50 44.50 44.50 44.50 44.50 46.00 46.00 Change from prior year 2.00 1.00 - - 1.50 - Grand Total Staffine 43.50 44.50 1 44.50 44.50 1 44.50 1 46.00 1 46.00 110 CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director HIGHLIGHTS/CHANGES: The Public Works baseline adopted budget total $8,661,588 in 2009 and $8,770,131 in 2010. This is a 10.7% decrease from the 2008 adjusted budget. City Manager Recommended Changes - The following is a list of recommended budget cut and/or move into one - time funding: street trees (move $8,400 into ]- time funding in 2010), street landscaping maintenance contract (move $10,000 into ]- time funding in 2010), street small work projects (move $9,375 into ]- time funding in 2010), street WSDOT maintenance contract (move $30,000 into ]- time funding in 2010), street equipment rental (move $10,000 into ]- time funding in 2010), basket and banners (move from ongoing into 1- time funding in 2009 and 2010), development services temporary help — Construction inspection (cut $10,000 in 2009 and 2010), street lights and signals electricity charges (move $64,400 into 1- time funding in 2010), increased cost for King County Traffic Maintenance as one time funding ($29,116 in 2009 and $60,643 in 2010), increased Traffic Maintenance costs due to private and CIP projects as one time funding ($6,102 for 2009 and 2010), addition of Emergency Management Specialist position as one time funding ($50,000 in 2009 and 2010), addition of 0.5 FTE for Recycling Project Manager position as one time funding ($24,580 in 2009 and $26,715 in 2010). The following is a list of recommended ongoing additions to the Public Works budget: increased street sweeping costs due to fuel and labor ($12,500 in 2009 and 2010). increased vacuum/jet rodding costs due to fuel and labor ($13,594 in 2009 and 2010), additional temporary help for water quality as a result of the NPDES phase II permit ($18,860 in 2009 and 2010), additional temporary help for surface water pond maintenance ($26,122 in 2009 and 2010), WRIA9 watershed council cost ($3,323 in 2009 and 2010), Software maintenance ($4,000 in 2009 and 2010), SWM repair and maintenance ($9,000 in 2009 and 2010), litter control disposal cost ($1,000 in 2009 and $1,300 in 2010), solid waste contract procurement or contract renegotiation process ($8,526 in 2009 and 2010). • Salaries and Benefits - Salaries and benefits have increased slightly due to salary market adjustments and benefit cost increases. ■ Equipment Replacement - In 2009/2010, Public Works will be replacing the street "call out" truck, pool car, 40,000 GVW heavy equipment trailer, Streets Maintenance truck and SWM inspector pickup. ill CITY OF FEDERAL WAY 200912010 ADOPTED BUDGET OPERATING BUDGET PUBLIC WORKs DEPARTMENT OVERVIEW Responsible Manager: Marwan Salloum, P.E., Public Works Director REVENUE AND EXPENDITURE SUMMARY: 1 Code M Item 2006 Actual 2007 Actual 2008 2009 Adopted 2010 Adopted 09 Adopt - 8 Ad' Adopted Ad'psted Year-end $ Ch % Ch Revenue Summary: General Governmental S 1.780.763 S 1.749.889 S 2.295.813 S 3.131.309 $ 2.985.843 S 2.549.439 S 2.673 274 (581.870) -18.67 Grant 135.677 152.792 138.000 138.000 143.000 138.000 138.000 0.07 Motor Vehicle Tax 1.738.805 1.734.282 1.745.000 1.745.000 1.719245 1.748.000 1.748.000 3.000 0 27 Refuse Collection 245.155 291.263 326.850 326.850 346.847 281732 289.854 (45.118), -13.87 Plan Revicw/ROW Perm 540.591 467.932 483.399 483.399 481.276 489.000 496.000 1 5.601 127 SWM Fee 3.620.050 3.703.673 3.763.185 3.604.155 3293.413 33 14.137 3.348.992 (290.018) -8.07 CIP Projects 8.000 780.000 - n/a Utility Tax 1.200.925 1.776.366 1.837.606 1.837.606 1.837.606 1.859.486 1.882.461 21.880 1.27, jInierest & MISC 248.736 296.266 98.210 98210 147.587 134.554 134.803 36.344 37.0% User Charges - M&O 229.657 252.792 257.750 343.250 362.504 360.138 360.702 16.888 4.97 User Charges - Reserves 319.499 320.784 333.885 468.885 472.153 472.153 472.153 3.268 0.77r Capital Contributions 98.000 - n/a :RE Transfer 14.259 n/a Total Revenues S 10.082,117 $ 11.624.039 $ 11.279.698 S 12.176.664 $ 11.789.474 5 11.346.639 S 11.544.239 $ (830,025) -6.87 Expenditure Saannmry: 110 Salaries & Wages 2,546.689 2.652.895 2.831.838 2.980.264 2.980 264 2.930.251 3.066.787 (50.013) -1.7% 1I1/I Temporary Help 61.119 98.368 91.040 91.040 91.040 _ 110.182 110.182 19.142 21,07 120 Overtime 31.608 41.079 30.149 30.149 30.149 30.149 30.149 0.0% 200 Benefits 824.534 951.204 1.018.264 1.076.839 1.076.839 1.162.778 1.241.102 85.938 8.07 31X Supplies 56.341 57.472 65.672 65.672 65.672 66.672 65.672 1.000 1.57 36X Mlc Supplies 42.056 64.587 61.950 61.950 61.950 61.950 62.950 - 0.0% 3XX Othr O r Supplies 139.500 145.003 141.948 143.148 163.148 143.548 143.548 400 0.3% 41X Professional Svcs 96.919 31.681 117.996 131297 155.259 139M2 149.822 8.525 637. 43X Travel & Training. 18.672 19:1 I1 29392 29.392 29.392 30.142 30.142 750 2.67 42/47 Utility & Comm 333.369 352.286 484.080 484.080 389.080 485.380 420.980 1.300 0.3% 48X Repairs & Mtc 666.944 728.128 854.084 947.784 897.794 1.003.262 975.616 55.478 5.97• 497 Association Dues 4.020 4.553 6.149 6.149 6.149 6.149 6.149 0.0% 4XX Other Misc Ex 24.444 25.211 41.035 41.035 41.035 41 035 31.035 0.0% 5XX In1gV1l $rVs%Taxes 831.981 933.017 829.401 829.401 829.40) 832.724 802.724 3,323 0.47 552 Interfund Contributions 704.096 951.000 1.190.000 1.190.000. 870.000 - (I.I90.000) -100.0% 600 Capital Outla}'s 15.175 41.245 17.600 17.600 17.600 17.600 17.600 U% 7XX Debt Service -Print 182.359 182.359 182.359 182.359 182.359 182.359 182.359 - 0.0% 8XX Debt Servicc-In [crest 21.218 19.395 17571 17.571 17.571 15.748 13.924 (1.823) -10A% 9XX IS Charges-M&O 497.325 497.324 552.595 621.095 641.095 611,619 621222 (9.476)1 -1.5% 9XX IS Charges-Reser%es 257.763 251.916 248.672 383.672 385.635 390.971 390.971 7299 1.9% 910 Inifund Svc Pmts 497232 505.816 528.603 369573 369.573 399.248 407.197 29.675 8.07c Tural OprEx end $ 7.853,364 $ 8.554.250 $ 9.340,399 $ 9.700.071 $ 9.300.996 S 8.661,588 S 8.770.131 S (1.038.483) •10.77 Ca itul & Oar -Time f'u�rdlag, Ca ilal & One -Time 1.860.481 3.184.474 2.133.144 3.440.261 3.421.887 2.349.656 2.565.006 (1.090.605) -31.77c Total One -Time Exp S 1.860.481 S 3.184.474 $ 2.133.144 $ 3,440261 $ 3.421.887 $ 2.349.656 S 2.565.006 S (I.090.605) -31.7% Total Expenditures $ 9.713845 $ IIt738723 1 11.473.543 $ 13.140332 $ 12.722.883 S 11.011.244 S 11.335.137 $ (2.129.08811 -162`ic 112 THIS PAGE INTENTIONALLY LEFT BLANK CITY OF Federal Way 113 Eligible for Destruction (2 years) GS50-03D-10, Rev. 0 CITY of Federal Way 2009-2010 PROPOSED BUDGET IN BRIEF as presented to Council October 21, 2008 City Manager Presents Proposed Budget Budget Overview Department Presentations ■ Community Development, Public Works & Parks, Recreation & Cultural Services (Special Study Session) Department Presentations ■ Police, Law, Court (Special Study Session) P Formal Public Hearing Department Presentations ■ City Administration & Support Services Council Deliberation (Special Study Session) Continue Council Deliberations (additional special study session, if needed) 2nd Formal Public Hearing Budget Related Ordinances First Reading Adoption Day Date Time Tuesday October 21, 2008 7:00pm Wednesday October 29, 2008 6:00 — 9:00pm Thursday October 30, 2008 Tuesday November 4, 3008 Wednesday November 5, 2008 Tuesday November 18, 2008 Tuesday November 18, 2008 Tuesday November 18, 2008 Tuesday December 2, 2008 * Unless otherwise noted, all meetings are held in conjunction with regular Council meetings. 6:00 — 9:00pm 7:OOpm 6:00 — 9:00pm 6:00 — 7:00pm 7:OOpm 7:OOpm 7:OOpm EXTRA •. - - - - - i -� CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET B UDGET IN BRIEF TABLE OF CONTENTS Page City Officials/Legislative Body ....................................... :...:......................_.... 2 Judicial Branch & City Administration............:...........................---••--•-------•----------••--•............_........_...........................3 City Council Vision, Mission, and Goals ....................... :.:......... ........ ................................................................ ...........4 TransmittalLetter.................................................................................._......._............_.....................5 4% Budget Reduction/Revenue Options ......... .:............... :....—.:............... :............... .................................... ,... ....... ._ 11 ProgramAdditions...................................................................................................................................................... 14 Capital Investments and Fund Sources...............:....::...........:................•-----•--------•..._.._........._.................................. ..19 Sources and Uses - All Funds .................................... .:.:............ :............................................. ........_23 Sourcesof Funding - All Funds..................................................................................................................................24 Usesof Funding - All Funds.....................•------.....:-..........:....::...::.............:,..........--•-•-..................................... ......... 25 2009 Proposed Sources and Uses by Fund and Category............ .... .............................................................. . ..... 26 2010 Proposed Sources and Uses by Fund and Category............ 28 General and Street Fund Consolidated Summary .......................... ........................--------------•--------------•--•----.:..... ....:.31 General and Street Fund Consolidated Sources ------------- ::..:............... :.............. ..... ._.:....................................... ....... :.32 General and Street Fund Consolidated Uses...................................................................................................... .........33 City-wide Position Inventory -------•----•.......................:::::.::F;.:_....-----•--•-•-------•---.......:.......:.................. .........34 Expenditure Line -Item Summary — All Funds ........ ...................................... .. .................... .......................... 35 Property Tax Levy and Demographic Information.....................................................................................................36 Taxes, Fees and Per Capita General Fund Taxes Revenue Comparison ............................. ................... .............. ......... 37 Per Capita General Fund Revenues for King County Cities.............................................:..................... ...:..:.:...:...... 38 EndingFund Balance ................. ............................................................. :.:.:..................... ...39 Utility Tax and Real Estate Tax Allocation ....... :.._;...:.:..............................:.......................................:......._............40 Summary of Debt Service Obligations ......... ..:..:.::....:..:............ ............. ................. ............. .................................... 41 OPERATING BUDGET CityCouncil................................•------------•----•--.._..._...........................::::...:..._.....: ........43 CityManager's Office ...................................................... ...... :............ ::,............ :::............. ::.... :o............ v....:....... 47 MunicipalCourt ............................................ :........................ ............... .:................................. ...53 Community Development Services Department....................................................................................:............59 LawDepartment..................................................................................................................................................65 Finance................................................................................................................................................................71 HumanResources....................................................................................................................................... .........77 Information Technology ..........:.............. Parks, Recreation and Cultural Services Department ........ :.:..:....... :..:.::..::..::.... :..:;.::..._.............................. ....:.... 89 PoliceDepartment ............... :.................................... :.:.......................... .,........ :...... ............... :........ ......... 97 PublicWorks Department.................................................................................................................................105 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET INTROD UCTOR Y SECTION 2009/2010 CITY OFFICIALS LEGISLATIVE BODY Position Council Member Term Term Expires Contact fnformation Position 91 Jim Ferrell 4 years 12/31/2011 iim.ferrell,Rcit •oflederalwav costa Position #2 Linda Kochmar 4 years 12/31/2009 Position #3 Michael Park 4 years 12/31/2011 Position #4 Jeanne Burbidge 4 years 12/31/2009 Position #5 Jack Dovey, Mayor 4 years 12/31/2011 Position 96 Eric Faison, Deputy Mayor 4 years 12/31/2009 Position 97 Dini Duclos 4 years 12/31/2011 JACK DOVEY Mayor JEANNE BURBIDGE Councilmember JIM FERRELL Councilmember ERIC FAISON Deputy Mayor (253)835-2401 liaada.kochmar cr3ci `olrederal►va .coin (253) 835-2401 michael. ark az Git offederai%vay.coni (253) 835-2401 iegme-burbidize@citvon'e!ieralway.com (253)835-2401 iackAove..rcit oftedera[wa .com (253)835-2401 eric. faison@cityoffedet'a[way.com (253)835-2401 di111.luclos uicit offederalwa .corn (253) 835-2401 LINDA KOCHMAR Councilmember DINT DUCLOS Councilmember MIKE PARK Councilmember 2 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET INTRODUCTORY SECTION JUDICIAL BRANCH Elected/ Office Position f:�irp] rGce Appointed Term Date Presiding Judge Michael Morgan Elected 4 Years 01/01/06 Judge David Larson Appointed N/A 03/03/08 Court Administrator Rae Iwamoto Position City Manager Assistant City Manager/CFO Assistant City Manager/COO City Attorney Community Development Services Director Economic Development Director Finance Director Human Resource Director Information Technology Director Parks, Recreation & Cultural Services Director Police Chief Public Works Director Appointed N/A 04/28/08 Contact lnformation miehaei.mora i cityot3ederalway.com (253) 835-3025 david.larsonCcitvoffederalwa .cone (253) 835-3000 rae.iwarnota ,city offederalwa .corn (253) 835-3002 CITY ADMINISTRATION E►nployee A ointment Contact !rt£orn�ati.on Neal Beets 08/01/06 ncal.beetsac' offederalwa .coitl. (253) 835-2401 Bryant Enge 10/22/08 b aiit.en ela'lcit offederalwa .COm (253) 835-2510 Cary Roe 03/0t/07 cai °.roe cit offederalwa .com (253)835-2710 Patricia Richardson 10/07/02 patricia.richardsoti@—cityoffederaiway.com (253) 835-2570 Greg Fewins 01/01/08 Ure .fewins a7cit offederalwa .com (253) 835-2611 Patrick Doherty 08/16/04 patrick.doliecitvoffederalwa .com (253)835-2612 Tho Kraus 03/10/08 tha.kraus ci offederalwa ,com (253) 835-2520 Mary McDougal 05/01/07 ma .mcdou al c .ci offcderalwa -com (253) 835-2530 Mehdi Sadri 05/01/07 mehdi.sadrLLeci. offedcralwa .com (253) 835-2550 Donna Hanson 01/0t/05 donna.hanson ci offederalwa .cam (253)835-2412 Brian Wilson 08/02/06 hrian.wilsori ci ol'federalwa .com (253)835-6701 Vacant N/A N/A CITY OF FEDERAL WAY200912010 PROPOSED BUDGET INTROD UCTOR Y SECTION VISION Federal Way is a community known for its cultural diversity, attractive parks, safe neighborhoods, and vibrant business centers. MISSION The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure, and managing growth. GOALS • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. ■ Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. ■ Maintain the capital facilities plan and provide futaucing options for transportation and surtace water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. ■ Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources_ Adopted March 7, 2006 CITY OF Federal Way Tuesday, October 21, 2009 Dear City Council, Residents, and Staff: This letter transmits the City's Operating Budget for 2009-2010 and our six -year Capital Improvement Plan (CIP) for 2009-2014. In these difficult economic times, I am pleased to pre- sent a balanced budget that preserves existing services and modestly initiates some important new services without a general tax or fee increase. And our CIP enables us to continue to im- prove our City in 2009-2010 and beyond. 2009-10 BUDGET PROCESS This biennial budget is developed in a time of national and international financial crisis. As I write, the NYSE Dow Jones Industrial average is down 10% from its high last year. Stock exchanges in other countries are also down significantly. While federal and international efforts are underway to stabilize and repair financial markets, time and patience are required while those efforts take hold. Examples of the national and international stress on the City's budget include: a A leveling off in sales tax collections and REET (real estate excise tax) 3 A large reduction in building permit and plan review fees 3 Much lower earnings on the City's investments Coupled with depressed revenues resulting from the downturn in the national and interna- tional economies are increases in the cost of providing local government services, particularly in the following areas: Fuel and other petroleum products (such as asphalt) Contracts for Service, ranging from street construction to street sweeping 9 Employee Compensation and Benefits And, as if these two trends were not enough, Washington cities and counties operate under a fiscal system where there is no state or local income tax and revenues from the property tax are capped at one percent per year, yet operating costs are not capped and are escalating at a rate well in excess of one percent. Thus, this biennial budget is more austere than in the past. Each department director was required to submit cuts to his or her tax -supported operat- ing budget in the amount of at least 4%. The entire Management Team prioritized these poten- tial cuts. It is also a good practice to evaluate the strength and productivity of existing programs 5 CITY OF FEDERAL WAY2009-2010 PROPOSED BUDGET LETTER of TRANSMITTAL in order to build upon what we do well and to evaluate where we can improve. So each depart- ment also created a list of potential program enhancements. Those lists of proposed cuts and en- hancements are attached as Exhibits A & B. PROJECTED 2008 GENERAL FUND YEAR END BALANCES Fortunately, following robust economic activity in 2005-2007, in the 2007 mid -biennium budget process the City Council prudently set aside $2 million in a Rainy Day Fund. This was the first time in the City's history that a Rainy Day Fund had been created. And, our Police Department and Public Works Department have under -spent their 2008 operating budgets by $900,000. I'm proud of this fiscal restraint. When we add this $2.9M to the unallocated 2007 carry -forward amount of $1.9M and the $950K remaining in the City Manager's Contingency Fund this year, we have $5.75M. And then we need to subtract $1.25M in 2008 revenue shortfalls due to the sudden decline in the national economy and the subsequent dramatic drop in the amount of sales tax, building permit fees and plan review fees we received. Thus, despite the downturn in the economy, we have healthy positive balance in our Year End 2008 General Fund of $4.55m. If we have to operate in a recessionary economy, it is help- ful to start with $4.55M in the bank. BUDGET CHANGES TO ADVANCE COUNCIL GOALS At your January retreat, Council reaffirmed a set of goals for the City. My proposed budget addresses these Council goals and priorities within our available resources: A. Public Safety: Integrate the public safety strategy into all facets of City opera- tions, building on a strong Community -based approach. To meet the City's public safety needs, I have incorporated the following positions and programs within my recommended budget: Add a Crime Prevention and Information Specialist in the Police Department by converting 1.0 FTE of a Records Specialist and by adding on -going funding of $30K in 2009 and 2010 to make up the difference in salaries; we also need one- time funding of $29K in 2009 for a vehicle ■ Provide a Fourth K9 Unit specializing in narcotics detection by using drug forfei- ture funds. This requires $13K in one-time funding and $3K in on -going revenues from the asset forfeiture fund Increase Jail Contract costs by 6% in 2009 and 13% in 2010 to make sure we con- tinue to provide jail cells for misdemeanants while still managing this program ef- ficiently and effectively Increase Public Defender Contract costs by 16%, or $60K, of one-time funds in each year of the biennium to make sure we fulfill all legal requirements regarding prosecution of crime 2 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY2009-2010 PROPOSED BUDGET ■ Increase Juror Pay by compensating jurors at $15 per day of jury duty instead of the current $10 ■ Continue our successful Graffiti Abatement Initiative by committing $17K of one- time funds for temporary help in each year of the biennium. I also recommend spending $1 OK of one-time funds for supplies (paint, silica) in 2009 and $20K in 2010 Contract for additional EmergencyEmugency Management services that will be necessary as we plan and prepare intensively for our important FEMA exercise in 2009. I have included $50K in one-time funding in the proposed budget for each year of the bi- ennium. B. City Center. Create a multi -use urban City center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. ■ Use interest earnings in the Downtown Redevelopment Fund to contract for a downtown development specialist. This contractor would assist with important economic development initiatives in the downtown -- such as LIFT (Local Infra- structure Financing Tool), commercial redevelopment, destination retail develop- ment, more strategic and/or targeted business recruitment efforts, enhanced mar- keting and sales efforts, in -person sales and business outreach, and enhancing and maintaining our economic development webpage C. Economic Development: Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality of- fice and retail businesses. ■ Extend the Small Business Development Center for an additional two years to assist small businesses in Federal Way by providing $22.5K in one-time funds in each year of the biennium ■ Enhance Communi Festivals by providing $50K in one-time funds in each year of the biennium. These funds could be used for a Festival Coordinator, marketing, and/or entertainment. This program would be supervised by an umbrella board of community leaders, who would decide exactly how the money would be spent ■ Su ort a contract far a Sustainabili Coordinator by providing $50K in one-time funds in each year of the biennium. The coordinator who would help organize and provide administrative and research support to a Green Ribbon Panel of commu- nity leaders +� Support our existing CDBG Coordinator osition by dedicating $8K and $12K in 2009 and 2010, respectively in one-time funds to supplement declining CDBG funds from the federal government V/ CITY OF FEDERAL WAY 2009-2010 PROPOSED BUDGET LETTER OF TRANSMITTAL D. Capital Investment: Maintain the capital facilities plan and provide financing op- tions for transportation and surface water improvements, parks, recreation, cul- tural arts and public facilities. Implement $22M in Transportation improvements over the next two years by providing over $6.3M in City capital funds ($5.4M from utility tax, $200K from REST, and $700K from gas tax) combined with over $13.3M in grants received/anticipated and $2.6M in developer mitigation fees received/anticipated and prior year funding. Importantly, these improvements will include but not be limited to $2.6M in utility tax for Phase 4 of SR 99/PAC Hwy; these city funds match and leverage millions of dollars in state and federal grant funds. We will also dedicate $2.8M for our asphalt overlay program. Invest $7.9M in Parks improvements by using $3.2M City funds ($1.2M from REET and $2.OM from utility tax) combined with $3.4M in grants received/anticipated and $1.1 M prior year funding. The key projects to be implemented in 2009-2010 include detailed design work for capital improvements and redevelopment of Lakota and Sacajawea Parks. 14 Construct $2M in Surface Water Management (SWM) improvements. We will continue the S WM System improvement program with $132K Ili giants and $1.9M in prior year funding. Proposed projects include but are not limited to Easter Lake Stormwater Improvements, Small CIP Annual Programs, West Hylebos Creek Headwaters Restoration. All SWM System projects are fully funded by grants and user fees and do not require any tax support or rate increases. E. Service Culture: Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. Conduct a valid Customer Service Survey in early 2010 to seek Community input on City services and to guide 2009/2010 budget development. This survey in 2010 is important in that it would tell us whether there has been positive or negative movement in the resident responses since the 2008 Customer Service Survey. The estimated cost is $30K by using the survey sponsored by the ICMA. (Other sur- veys cost approximately $20K more.) ■ Provide a Cost of Living Ad'ustment COLA to the wages of non -represented city employees. The City's COLA is based on 90% of the Seattle/Tacoma/Bremerton area mid -year consumer price index; this translates into a COLA of 4.41% for 2009 and a projected COLA of 4% for 2010 in Provide additional Benefit cost adjustments to reflect inflation, including manda- tory state pension expenses. Health insurance premium increases are approxi- mately 10% for medical/dental. Fortunately, State pension contributions over the next two years are expected to remain relatively flat LETTER OF TRANSMITTAL CITYOF FEDERAL WAY2009-2010 PROPOSED BUDGET ■ Enhance accounting services by providing $50K in one-time funding in each year of the biennium. The Finance department is one of the leanest areas within an already lean organization. We have great employees, but the workload is unhealthy, creating burnout and turnover. F. Regional Leadership: Position Federal Way as a regional leader by working col- laboratively with other local and regional jurisdictions in order to leverage re- sources. Continue the City's membership in state, regional, and national policy forums such as the Association of Washington Cities (AWC), the Suburban Cities Association (SCA), the Puget Sound Regional Council (PSRC), and the National League of Cities (NLC) SUMMARY AND FUTURE CONSIDERATIONS This budget attempts to address Council and Community priorities to the best of our abil- ity and within current resources. To that end we are able to meet various mandatory cost adjust- ments that are beyond our control or are required by law — such as fuel cost increases, and in- creases in the bills we receive from contractors. We are also able to continue our proactive transportation improvement program by ag- gressively leveraging state and federal grants as they become available. In addition, Proposition 1 enhancements in police and public safety services have resulted in significant crime reductions compared to our historical crime rates as well as to the crime rate in neighboring communities. This budget preserves our current, high service level in a very challenging financial envi- ronment. And we are able to do so while spending only half of our Rainy Day Fund in this bien- nium. There will be $1 M left in the Rainy Day Fund in case we face fiscal challenges in the bi- ennial budget for 2011 through 2012. What I have not been able to address in this budget are some threats to the City's stand- ing and attractiveness in the region. I worry about Federal Way's competitiveness as a city alid as an organization compared to our neighboring cities. At the next City Council Goal -Setting session in January, I look forward to speaking with you about this important subject. And the other issue I was not able to address in this budget concerns future opportunities to improve our quality of life. It is hard to think about such opportunities when the current eco- nomic downturn makes it difficult even to balance our budget at current service levels. But, these poor economic times will eventually turn, the economy will improve, and it is important that Federal Way be ready to pursue the projects and programs that capture the imagination of the Council and the Community for the future. Whether that is a performing arts center, a neighborhood outreach program, a new partnership with the School District, a housing reinvest- ment program, a new model for addressing human services and homelessness, reducing our small amount of debt to zero, or some other initiative, we need to plan and work together and be supportive of one another. I look forward to that effort. 0 CITY OF FEDERAL WAY2009-2010 PROPOSED 8UDGET LETTER ov TR.+VSall"TTA(. THANKS In closing, I want to extend my appreciation to everyone involved in the development of the budget. This includes the Council, our residents and businesses, and City staff. I want to particularly thank Assistant City Managers Cary Roe and Bryant Enge, and Finance Director Tho Kraus who have been most helpful and supportive. Respectfully submitted, Neal Beets City Manager 10 CITY OF FEDERAL FVA Y 200912010 PROPOSED BUDGET TRANSMITTAL LETTER EFHH3[T A: DETAIL OC RESOURCES AND PROPOSED BUDGET CHANGES 1. PROGRAbI CUTS - 2 % Program Department Submitted City Manager Recommended "-' Expenditures w - Expenditures v 2009 2010 2009 2010 r'-• 1-Time 0.Qoin¢ l-Time Ongoing I -Time j Ongoing l-Time Ongoing PROGRAM Cl IN GENERAL FUND I I HRI CL jAgenda Printing 1- (4,500) (4,500) - (4,500) (4,500) 8 HR I CL lCodification Costs (3,000) - (3,000) - (3,000) - (3,000) 6 HRI CL Records Storage (1,500) - - (1,500) 3 HR HR Labor Negotiation Contracts - (10,000)1 - (10,000;1 - (10,000) - (10,000) n/a HR RISK Change Insurance Carriers (79 000) (79,000;1 - (79,000) (79,000) 8 IT IT Reduce 0.60Analyst (0 60) - (45,000)1 - (50,000) (0,60) (45,000) (50,000) 4 IT IT Minor Hardware, Sof %are and Supplies - - (5,000) - (5,000) - - (5,000) - (5,000) 1 IT IT Contracts & Services - - (11,500) - (11,500) - - (11,500) (11,500) 2 PD PD Eliminate Records (1.00) (55,680) (60,070) (1.00) (55,680) (60,070 0 jPDj PD 4% Reduction - Fleet Management (38,913) (38,913) (38,913) (38,913) 8 PK FAC (505) City Hall Janitorial Service (27,587) - (27,587) - (27,587) - (27,587) 3 PK FAC (505) Maintenance Office Janitorial Service (2,976) - (2,976) - (2,976) f (2,976) 6 PW IDS Temporary Help- Construction Inspection (10,000) (10,000) - k (10,000) (10,000) Total General Fund (1-60) - (293,156) (304,046) (1.60) - (293,156) (304,046) Total Non -General Flood - E Grand Tutal 1 (1.60) (293,156) (304,046) (1.60) I (293,156) 1 (304,046) 11 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET 2. PROGRAM CUTS NOT RECONIMENDED L' 0 .T O Program Department Submitted City Nlanagcr Recommended Z L• Ex tendilu res FwF-- L Ex en ditu res 2009 2010 v 2009 2010 1-Time Ongoing. 1-Time Ongoing w 1-Time Ongoing l-Time Ongoing PR0GR:\11CUIS NO.1'R1:CO:NLNiENDED GENERAL FUND 0 CD BL Eliminate Development Spectaltst 1 0 FTE (1 00)• - (62,647) - (67.804�) � 0 CD RS Reduce Volunteer/ Neighborhood Program Coordinator by 0.50 FTE (0 50) - - (43,708) - (45,393) 0 CNI EDC Economic Development Assistant 0 50 FTE (0 50) - (21,671) - (23,258) 0 FIR CL Deputy City Clerk (0 25) - (14,259) 4 HR RISK Use of Interest to Offset Risk M&O Expense - - (25,000) - (25,000) 0 IT IT Staff Tratning - _ - (8,000) - (8,000) 0 LW Cl Reduce Hours - Assistant City Attorney (013) - (13,457) - (14,617) 0 ILW Cl Reduce Deputy City Attorney Hours (0-13) - (16,792) - (18,213) 0 LW CR Reduce Hours - Chief Prosecutor (0•13) - - (13,384) -. (14,544) 1 LW CR Reduction in Hours - DV Liaison (0 20) - - (16,812) - (17,574) 2 PD PD Eliminate 6 Police Officers (6 00) - - (503,940) - (562,893) - 3 PW TR Neighborhood Traffic Safety Program - - - (10,000) - (10,000) - Total General Fund -:(8.83) - (749,670) ' - (822,764) FEDERAL WAY CONLv LWITY CENTER l n/a FWCC FWCCTemp Help - - (75,715) - (78,427) Total FWCC - - (75,715) - (78,427) DUNLAS BAN' CENTRE/ [0JUTZEIN FAMILYTHEATRE I Wa KFT Fee Increase - - - (4,000) - (4,000) n/a DBC Temp Help - - (13,439) - (16,357) n/a KFT Temp Help - - (4,902) - (5,405) - - _ n/a DBC Maintenance - - - (8,000) - (8,000) Total DBC - - - (30,341) - (33,762) SOLID WASTE& RECYCLING n/a SWR Litter Control - Vadis - - (9,340) - (10,21I) Total SWR - - (9,340) - (10,211) - _ SURFACE W ATER NIAN.AGEtNI NT ! n/a SWNI/PST Reduce Street S,ceping - - (33,012) - (34,153) n/a SWNUNIT Reduce Vacutun/Jet - (66,023) - (68,306) Total SW\1 - - (99,035) - (]02,459) _ To [al IVon-General Fund - - (214,431) - (224,859) _ _ . 12 CITY OF FEDERAL FVAY 200912010 PROPOSED BUDGET TRANSMITTAL LETTER 3. PROGRAiH CUT & RESTORED ON A 1-TIME BASIS F G A Program Department Submitted City Manager Recommended F F.,xpenditures t v " Ex enditures 2009 2010 2009 2010 t 1-Time Ongoing 1-Time Ongoing 1-Time I Ongoing I I -Time Ongoing PROGRAMS CUT& RE.S'I0RH) ON A 1-'Il.NIEB,NSIS GENERAL FUND 8 CC CC Sister City Trip - (47000) (4,000) - - 4,000 4,000 ( ) 4,000 (4,000) 7 CC CC NLC Dues - (6,500) - (6,500) - - 6,500 (6,500) 7 CC CC SCA Dues - 1 1 (37,100) (37,100) - 37,100 (37,100) 4 CC CC Council Retreat Facilitator (4,500) - (4,500) - - _ 4,500 (4,500) n/a CW CW Cut 4 Civilian Positions in 2010 - Positions to be determined - (4,00) - - 317,893 (322,893 6 CD HS Volunteer Dinner - (3,500) - (3,500) 3,500 (3,500) 3,500 (3,500) 2 CD HS CERT Program - - (2,500) - (2,500)1 - 2,500 (2,500) 2,500 (2,500), 0 CD PL Reduce Intern - (13,878) - (13,878) - - - 13,878 (13,878). 8 CM CA Reduce mailed newsletter from 2 to I per year (13,343) (14,270` ) 13,343 (13,343) 270 14,_ (14,_ 270) 2 FI FI Reduce Financial Analyst (0-40) - - (33,258) - (36,142) (0,40) - 33,258 (33,258) 36,142 (36,142), l HR HR Education Assistance - (10600) - (10000) - 10,000 (10,000) 10,000 (10,000) 0 HR FIR Reduce Non -mandatory City-wide Training (6,000) - (6,750)f - - 6,000 (6,000) 6,750 (6,750), 0 FIR HR Recognition & Wellness Program - (4,970) - (4,970) - 4,970 (4,970) 4,970 (4,970)1 3 IT IT Postage d Copier Usage (7,500) - (8,500) - 7,500 (7,500) 8,500 (8,500), 0 IT IT Overtime & Temp Help (4,500) - (4,500) - 4,500 (4,500) 4,500 (4,500) 0 MC MC Reduce Interpreter Services - (3,800) - 3,800 (3,800) 1 MC MC Security Contract - (53,000) - (53,000) - 53,000 (53,000) 53,000 (53,000) 2 PD PD Eliminate Records Supervisor 1 0 FTE (1-00) - (85,195) - (88,483). (1,00) - 85,195 (85,195) 88,483 (88483) 1 PK MT Seasonal Help (6,726) - (7,312) - - 7,312 (7,312) 0 PK MT Landscape Contract - (80,122) - (83,220) - 80,122 (80,122) 83,220 (83,220) 10 PK RCS Reduce RW&B Program - (14,500) (14,500)1 - - 14,500 (14,500 6 PK RCS Arts Commission Programs - 20,744 - 22,1601 - - 22 4 PW ST Color Basket and Banners - (16,250) - (16,250) .- 16,250 (16,250) 16,250 (16,250) 1 PW ST Street Tree Replacement - (8,400) - (8,400)t - - - 8,400 (8,400) 1 PW ST Landscape Maintenance Contract - (10,000) - (10,000) - 10,000 (10,000) 0 PW ST WSDOT Maintenance Contract - (30,000) (30,000) - 30,000 (30,000) 0 PW ST Equipment Rental - (10,000) - (10,000) - - 10,000 (10,000) 0 PW ST Small Work Projects - (9,375) - (9,375) - 9,375 (9,375) 0 PW TR Electricity (60,000) - (64,400) 64,400 (64,400) ` Total General Fund (1.40) - (555,861) - (578,010)1 (5.40) 324,138 (324,138 895,903 (900,903j Total Non -General Fund Grand Total (1.40) 1 (555,861)1 1 (5789010)i (5.40)1 1 324,138 1 (324,138) _. 895,9013 (900,903) 13 CITY OF FEDERAL WA Y 200912010 PROPOSED BUDGET OPERATINGBUDGET 4. PROGRAMS ADDED ? 0 Department Su bmitrr•d City Manager Recommended Expenditures Ex enditures c W u 2009 20L0 w u 2009 2010 L A Program l-"Gme Ongoing 1-Time Ongoi:ne r` 1-Time OngoinG 1-Time Ongoing New Programs Added GE1IEPAL FUND 0 CC CC I AasociatLanDws -PSRC - - .1:3$7 - 1.397 1,387 - 1,387 0 CC CC As-odatton Dues. AWC - - - 19,772 - 19,772 - - 19.772 197720 CC CC Association Dues -SCA - - - 1,973 - 1,973 - 1,973 - 1973 10 CD HS General Fund Support of - - - 16,360 - 20.464 - 8,378 12,482 CDBG Coord Position 1 5 CD BL Graffiti Temporary Help - - 17.160 - 17,160 - - - 17,160 77,160 0 5 CD BL Graffiti Program Supplies - - 20,000 - I 20,000 - 10,000 20,000 3 CM CM Sustainability Coordinator - 14,970 44,247 I - 44,247 - 59 217 44 247 0 CM: CM Admin Assist 025 FTE 0 25 - 14.970 17,594 ` - 19,019 025 - 17,594 - 1 19,018 n/a CM' CM Public Defender Contract - - - 60,000 - 60,000 - 60 000 60,000 - n/a CM CM Sponsorship Program - _ _ t _ - _ _ - n/a CM CM Festival Management - - - 50,000 - 50,000 - - 50,000 50,000 1 CM EDC y HCC Small Business - - " 2 500 - - - - - 45,000 - 22,500 - 22,500 Development Center n/a r-M11 EDC Contracirfemporary - - _ _ - Economic Dev Spec ($83K / 2009 & $86K / 20I0), funded by CIP 4 CMI GA ICity Survey - - - 15,000 - 15,000 - - 30,000 7 FI F[ I Senior Accountant 1.00 - 14,970 110,701 - 115,416 - - 50,000 50,000 - 1 FI FI Staff Training - - 4.165 - 4,165 - 4,165 4,165 0 FI FI State Audit Fees - - - 7,000 - 7,000 - - - 7.000 7,000 n/a FIR CL Election Sarvtce,& - - - 1[2,769 - 56,299 - - 12,769 13X00 5 IT IT On -Call Pay (S 13,650 for - - - 17,500 - 17,500 - _ _ PD, S350 for Court, $3,500 for City Hall) - Adding PD portion only, Lfunded by PD 0 IT IT Replace Various Cgttip- Use Replace Rsys (S304K /2009,S359K/2010) 0 IT IT lContracts&Services - - - 2I,600 - 21,600 - - 21,600 - 21,600 0 MC MC Juror Pay & Reimb - - - 2,500 - 2,500 - 2,500 2,500 3 MC: MC Electronic Court Order - - 2,400 1,600 - 1,600 - - 1,600 1,600 Processing 0 MC' MC lCourt Document Imaging - - 7,920 1,800 - 3,350 - 1,800 - 1,800 n/a PD PD Replace Vehicles - Use - Replace Reserves (5 vehicles S187K / 2009 & 9 vehicles $357K / 20 [0) l PD AD Overtime _ _ _ 300,000 - 300,000 - - 300,000 300,000 - n/a PD FLT Increase Fuel - - - 138,000 - 138,000 - 138,000 - 139,000 n/a PD PO K9 (Narcotics) - Funded - 12,659 3,200 - 3,200 - _ _ _ by Seizures, Cost Neutral 3 PD SS Crime -Prevention & 1.00 1 42,970 88,982 - 92,987 100 1 29,250 85,382 89,387 Information Specialist LO n/a PK MT Utilities -Park System - - 41,000 - 41,000 - 41,000 41,000 - n/a PK MT Utilities -Celebration Park - - - 15,800 - 15,800 - - 14,500 14,500 - n/a PK FAC Natural Gas - City Hall - - 6,000 - 6,000 6,000 6,000 5 PW EM EmergencyMgmt 100 - 15190 76,598 - 79,935 - - 50,000 50000 - Specialist 1 0 FTE n/a PW FLT Increase Fuel - - - 19,000 - 19,000 - 19,000 - 19,000 n/a PW FLT Replace Pool Car - - _ _ _ _ - - _ _ Funded by Replace Rsv ($35,578 in 2010) n/a PW FLT ReplaceTmck9251- 1($42,491 Funded by Replace Rsys in 2010) n/a PW FLT Replace Truck 0250 - Funded by Replacement Rsys $44,500 in 2010) n!a PW ST Admin Assistant 0 50 0 50 - - - - 0 50 FT E - funded by CIP n/a IPW, TR KC Maim Contract - - I 29,116 - 60,643 - - 29,116 - 60,643 n/a PW TR 5trzct Lighting - - Ij 6,102 6.102 - - 6,102 6,102 - 79tul General fund 3.75 1 185,709 1,129,766 - ;37,160 --1,268,957 1.75" 1 953,568_ 134,197 "983,979,1 139,857 14 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET TRANSMITTAL LETTER PROGRANL5 ADDED (CONTINUED) ° G7 Program Department Submitted City Manager Recommended N �+ Expenditures w �` v Expenditures 2009 2010 2009 2010 I I -Time Ont:oing 1-Time On oin I -Time On¢oing L !-Time OnRoin \eu R•u�rams Added FEDERAL W AY C O NLNIUNITY CENTER n/a FWCC Storm Vault Maintenance - - - 5,000 - 5,000 - - 5,000 5,000 n/a FWCC Utility Costs - Federal - - 160,000 - 160,000 - - - 160,000 160,000 n/a FWCC Convert temporary help to Lifeguard 1 0 FT 1,00 - - - _ _ 1,00 - - - - - Total FWCC 1.00 - - 165,000 - 165,000 1.00 - 165,001 - 165,000 SOLID WASTE& RECYCLING n/a SWR Litter Control - Disposal - - - 1,000 - 1,300 - - 1,300 ` 1,300 n/a SWR Contract Procurement - - 8,526 - 8,526 - 8,526 [ 8,526 n/a SWR Recycling Project Mgt - OSO - 24,580 11,608 26,715 12,380 - 24,580 11,608 1 26,715 i 12,380 Total SWR 0.50 - 24,580 21,134 26,715 22,206 - 24,580 21,4J4 26,715 22,206 S URFAC E W ATER NLANAGENIENT n/a SWM/MT Increase Street Sweeping - - - 12,500 - 12,500 - 12.500 - 12,500 n/a SWM/MT Increase vacuum/jet - - - 13,594 - 13,594 - 13,594 - 13,594 n/a SWM/WQ WRIA Watershed Council - - - 3,323 - 3,323 - 3,323 - 3,323 n/a SWM/MT Repairs & Maintenance - - 9,000 - 9,000 - - 5,000 5,000 n/a SWM/MT Temporary Help - - - 26,122 - 26,122 - 26,122 2 6,12 2 n/a SWM/ENG Software Maintenance - - - 4,000 - 4,000 - - 4,000 - 4,000 n/a SWM/WQ Temporary Help - - 18,860 - 18,860 - - - 9,420 9,420 n/a SWM/ENG NPDES Support Tech 1 0 1 00 - 14,970 87,060 ! - 92,892 1.00 - 87,060 92,892 n/a SWM/ENG SWMProjectEngineer- Charge to SWM Unallocated CIP - (112,852) - (117,657) (112,852) (117,657) n/a . FLEET Replace Heavy n/a FLEET Replace Truck 4244 - - - - Total SWM 1.00 - 14,970 61,607 - 62,634 1.00 - 48,167 49,194 Total Non -General Fund 2.50 1 3.9,559 _ 247,741 , J6,715 .249,840 2 .,, 24,580 234,601 26,715 236,40U Grund Total 6.25 I 1 225,259 1,377,507 1 63,875 1,518,797 3.75 978,148 368,798 1,011,694 376,257 15 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING B UDGET J. NEW PROGRAMS NOT RECOMMENDED c Ll` O Pro¢ram Department Submitted City 4isnagur Recontmeudrd ditures w Exc enditures 2009 2010 2009 10 20tD 1-Time Ongoing L-Time Ongoing 1-Time Ongoing I -Time Oo¢oing Vev Prngrarns ant $ecummenlled GENURAL FUND 1 CC CC I Instant Access to Email - - 1,050 0 CD AD Overtime - - 4,000 - 4.000 4 CD BL Nuisance Abatement - - 75,000 - 75.000 1 CD BL Mobile computers R laptops for Inspector - 15,000 3,000 - 5.000 - 0 CD BL Overtime - - I 4,700 - 4,700 6 CD HS Neighborhood Comm. Coord 1.0 FTE 100 - 14,970 90,656 € E - 94,607 3 CD I HS I Human Services Brochure - - 2,000- 2 CD HS Administrative Assistant .50 FTE 0-50 14,970 35,662 - 37,412 0 CD I HS lOvertime - - _ 4,000 - 4,000 0 CDj HS Volunteer Dingier - _ 6,500 _ 6,500 0 CD PL Temporary Planning Services - - 100,000 0 CD PL Permit Customer Satisfaction Survey - - 30,000 1 CM I CM Friends of Hylebos Support - - 10,000 - 10,000 - II 0 CM CM Smart Phone for Management Staff - - 3-750 16.500 - 16,500 n/a CM CM Automatic External Difibrulators (AED)-Squad: - 10,000 - 10,000 - 3 CM EDC Economic Dev Assistant 05FTE 0-50 14.976 41,197 - 42,845 1 CM EDC Enterprise Seatte Membership - - _ 5,000 5,000 5,000 5,000 0 CM EDC Pierce Co.Economic Development Board Dues - _ - 0 CM EDC Computer General Model of City - 10,000 0 CM EDC Scale Model of City Center - - 20,000 2 CM I ENI IEMC Meaf Tickets - - 9,000 2 CM I GA lCity Newsletter - - - 88,023 - 88,023 2 CNf I GA lWebmaster 1 0 FTE 100 - 14.970 84.600 - 84,600 I CM1 GA Senior Designer 1.0 FTE 1 00 - 14,970 19,627 - 19,627 CM GA Video Production Coord 0 50 FTE 050 - 14,970 36,800 - 36,800 0 CM I GA GAC Operating Supplics - - - 2,000 - 2,00- - 0 CM1 GA GAC Avid Video Editing - - - 2,000 - 2,000 2 FI Ff Temporary Help - - - 13,000 - 13,000 - 0 FI FI Crystal Reports - - 5,800 0 HR CL Graphics Contract 7 HR HR Employee Services Coord 0-5 FTE 0.50 - 14,970 35,700 - 36,996 - - S 4 HR HR Job Advertisements - - - 20,000 - 20.000 2 1 HR HR Labor Relations Certification - - 1.758 - 1758 - i HR HR E-Gov Class/Comp Portal - - 2,100 - 2,100 0 HR HR Worksite Health Promotion Coord 0-5 0.50 - 14,970 45,600 - 47,220 3 IT IT Strategic Plan - - 60,000 - 35,000E6,000 3 IT IT Backup Internet Access - - 3,000 6,000 - 0 IT IT Copier Cost - - 1,000 - E 0 IT IT Server Virtualization - - 25,000 - 20,0000 IT IT WiFi 71&0 - - 5,000 - 16 CITY OF FEDERAL WA Y 200912010 PROPOSED BUDGET TRANSMITTAL LETTER NE►V PROGR_ ms NOT RECOMMENDED CONTINUED O 2 c A A Program Department Submitted City Manager Recommended Fm- t` v F'- Expenditures w �` -' "" Ex enditures 2009 2010 2009 2010 1-Time Ongoing 1-Time Ongoing [-Time Ongoing- 1-Time Ongoing New Programs Not Recommended GE14ERAL FUND (continued) 1 LW Cl Legal Services - - - 83,495 - 83,495 0 LW CI Legal Services - 8,395 - 9,234 0 LW CI Continuing Education Line Item Increase 1,628 1,678 0 LW Cl Cost of Business Line Item Increase - - - 2,550 - 2,750 8 LW Cl/CR Add Legal Assist LO FTE 1.00 - 1,250 64,815 - 69,966 - - - 0 LW CR Continuing Education Line Item Increase 2,510 - 2,545 - 0 LW CR Transcription Costs - - _ 2,500 - 2,500 0 LW CR Cost of Business Line Item Increase - - - 431 - 621 - - 0 MC MC Red Light Photo - Ct Clerk 1.0 FTE 1.00 - 4,270 0 MC MC Red Light Photo - Temp Help & ProTem Judge 13,720 I PD FO New Vehicle Requests - 3 126,946 33,514 - 37,114 0 PD FO Replacement Schedule of Specialized Vehicles - - 16,730 16,730 - - l PD PD 'S New Take -Home Veh, Establish Rsys Sched - 5 250,838 12,100 - 18,200 - - 0 PD PD Laptops for Command - - 11,100 9,300 - 12,000 l PD SS Staff Training - - - 40,000 - 40,000 0 PD SS Fuel Efficiency Improvement Vehicles - _ 24,624 4,500 49,829 11,250 2 PK FAC Door Security System Repair & Maintenance - - - 5,100 - 5,100 1 PK FAC Camera System Repair& Maintenance - - - 7,500 7,500 - - - 0 PK FAC Facility Staff Training - - - 1,200 - 1,200 0 PK FAC Major Rehab for Facilities - - - 50,000 - 50,000 _ 0 PK FAC Seasonal Help - City Hall - - - 36,000 - 36,000 4 PK FAC Storm Vault Maintenance - - - 2,700 - 2,700 4 PK FAC Facilities Maintenance Worker 10 FTE 1 00 TBD 61,736 61,827 I PK NIT Urban Forestry - _ 12,000 - 12,000 - - 1 PK MT On Call / Field Training - - - 5,000 - 5,000 I PK MT Park Seasonal Help - - - 28,000 - 28,000 - 0 PK MT Replace Pressure Washer Trailer - 4,900 817 - 817 - - 0 PK MT New 4X4 Diesel Utility - 1 18,300 5,215 - 5,215 0 PK MT New(used) 65' bucket lift truck - - 55,000 10,392 - 10,392 0 PK MT Volunteer Prog Support - - - 5,000 - 5,000 - - - n/a PK RCS Cultural Events & Arts Coordinator 0.20 n/a PK RCS Community Rec Assistant 1.0 FTE 1.00 0 PK RCS Arts Comm Contracts - - - 30,000 - 30,000 - - 0 PK RCS 11.0 Cultural Arts Coordinator FTE 1,00 - 4,270 78,396 81,376 0 PK RCS Outdoor Movie Cinema - - 12,920 12,920 - - 4 PW TR Traffic Mgmt Center (incl,Engineer.Tech 1.0 1.00 - 189,970 72,620 825,000 83,070 - - 3 PW TR Commute Trip Reduction 2,040 2,040 - - 2 PW TR Repair/Replace Damaged Traffic Infrastructure - 50,000 50,000 2 PW TR New Street Lights - - - 100,000 - 100,000 I PW TR Transportation Element of Comprehensive Plan. - - 100,000 0 PW TR Traffic Signal Conversions - - 50,000 - 50,000 0 - - - 'lain, G'euerni Fund t1.70 9:00 1„296.306 1,413,273 1,016,587 1,569,675 17 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET NEW PROGRAMS NOT RECOMMENDED (CONTINUED) ° ° C G Program Department Submitted City Manager Recommended w d Expenditures w F, v v Expenditures 2009 2010 2009 2010 1-Time Ongoing 1-Time Ongoing 1-Time Ongoing I -Time Ongoing ticir f'rnnrnms Not Recommended FEDERAL WAY COMMUNITY CENTER n/a FWCC On -Call Pay - - 3,500 - 3,500 n/a FWCC Camera Security System - - 4,500 - 4,510 _ Total FWCC - - 8,000 - 8,000 S U RF /C E W ATER NL4 NAG FiLN1E1T n/a I SW[vl/WQ Public Education R 1.00 - 14,970 83,489 - 87,340 - - Tota1 SWNi 1.00 - 14,970 83,489 - 87,340 DUNIAS BAY CLNTRE n/a I DBC Utility Costs - - - 10,000 - 10,000 Total DBC 10,000 10,000 Total Non -General Fund 1 1.00 - 1A,970 101,489 105,340 _ Grand Total 1 12.70 9 1,311,276 1 1,514,762 1 1,016,587 1,575,015 1 18 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET TRANSMITTAL LETTER EXHIBIT B: PROPOSED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) Pmj. N City Projects Description Project Total •" External7Prior Sources Balance Needed Proposed 2009-10 Allocations Future Needs Grant" hlitillatiorl Prior Yr BEET Ut Tx Fuel Ts I Other Grants Total l Cily Projects: Fed eral Way Communip- Cenler Landsc in• $106 S S S257 (S151) S $ S S - S - S (S151) - S - S 257 S (151) S -IS - S -IS S (fSlj Proj. No. Parks Projects Description Project Total "" Exter.dVPrioe Sources Balance Needed Pro osed7009-I0ABocstlnlu Future Needs Cratit' mill vion Prior Yr REST Ut Tx Fuel Ts Other Grkner Total PARKS Annual Playground Repair and Replacement Pro am S 300 S - S - S - S 300 S 150 S 60 S - S - S - S 210 S 90 BMX! Bike Facility Studs- 10 10 Camp Filworlh — Acquisition and Site I nsemews 5,016 1,946 3,070 70 - 3,000 3,070 0 Communitv Gathering Spaces/Small CIP 626 - 626 100 100 200 4Z6 Downtown Public Space and Pedestrian Connections 130 - 130 (0) (O;i Baghalie Park - Sporlsfield Reinsatinn/Aritf a Tuc( 970 300 126 540 4 - 4 Laurel—od Vo 500 500 500 Lakota Park Dcsiga and Rede%tto mete 13,161 10 1 100 L2,11,94 894 894 12.000 Major Maintenance d Improvements to xis[in Pa k Facilities 220 220 110 110 220 Loo Ran PLwnin 259 39 220 110 II0 110 Panther Lake Open Space: Feasibility Studv and Master Plan 54 54 - Sacs awes Park Design and Redevelopment 10.439 490 9,949 690 1 I80 870 9.079 Steel Lake Master Plan I t0 1IO 110 110 _ Trailaad Pedeslriaa Access hquavemews 1.333 494 140 699 385 385 314 West Hvlebos Boardwalk Replacement 1237 722 473 42 42 Poverty Bav Master Plan 60 6060 TOW Perks PraieeFx S 34 424 S 1.SIL S 347 S 3.868 S 28.694 S 1,230 S 1,954 S - S - $ 3.385 1 S 6.569 S22-12!; Praj. No- Dumas Bay Centre Projects Dena dptiao Project Total •" Ecteroal/prior S_oo_rces Balance Needed Pro end 20119-10 ABocations Future Needs Grant- hiiti" bon. Prior Yr REST Ul Tx Fuel Tx Other Grants Total 7HI,M1L4S BAY CEKI72E S S - S - S - S - $ - 5 - S - S S - S 6 IDumas Bav Centre: Buildin Assessment S - 7 Dumas Bay Centre: Site Restoration-- Phase II 525 - 525 l0 _ - - 10 513 Total Dutrms Ba • Centre Pro acts S 525 S - S - S - S 525 S In S - S - S - S - S 10 5 515 19 CITY OF FEDERAL WAY2OO912010 PROPOSED BUDGET APPENDIXSECTION EXHIBIT B: PROPOSED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Proj Transportation Projects Project ExternaltPr Sources Balance Pro osed 2009-10 Allocations Future No. Location Total Grant Miti tioru Prior Yr Needed REET Ut Tx Fuel Tx Other 1 Gras Total. Needs TRANSPORTATION 0 Annual Asphalt Overlay S 3,936 S S S - S 3,936 S 52,800 S 1,104 S 32 S S 3,936 S Pro -ram 0 .Amual Transportation System 700 700 - 700 700 - Safety Improvements 0 S 320th St HOV: 8th Ave So to 15,523 9,315 267 5,941 _ _ - 5,941 SR 99 0 SR99 HOV Lanes Phase III - S 24,950 18,335 501 6,745 (631) - - (631), 284th St to SR509 S 348th Street: 9th Avenue S - 4,585 2,385 683 1,546 (29:1 (29), SR99 0 S 320th St. c I A Ave S. 9.145 5,000 280 217 3,648 - 50 50 3,598 0 S 320th St. a 20th Ave S. 5.760 - 204 5,556 5,556 0 S 356th Street @ Pacific 8,254 378 1,486 1,994 4,396 - 50 4,351 4,401 (5) Nighwav Intersection Im v. 0 SRI9 @ SR161 Intersection 613 - 462 950 (799) - - - - (799) Inlay 0 S 348th Street @ 1st Avenue S 4,171 2,500 216 511 944 _ 5n _ G0 891 0 S 352nd Street-, SR-99 to SR- 5,970 3,300 47 2,623 200 2,400 30 2,630 (7) 161 0 21 st Av SW Ext: SW 356th St - 438 - 91 326 21 - - _ 21 22nd Av SW 0 SW 320th Street @ 21st 4,320 4,320 - 4,320 Avenue SW 0 SW 320th Street @ 47th 360 - 360 360 Avenue SW 0 S 312th Street @ 28th Avenue 540 _ 540 540 S 0 Pacific Highway HOV Lanes 20,800 6,735 530 1,550 11,985 3,000 l00 8,885 11,985 Phases IV - SR-509 to S 312th Street 0 S 320th Street: lst Ave S to 8th 15,523 9,314 29 6,180 - 6,180 Ave S 0 336th Way/SW 340th 15,312 9,186 6,126 - - 6,126 ISW Street: 26th Place SW -Hoyt Road 0 Military Road S: Star Lake 13,068 7,840 5,228 - - 5,228 Road to S 288th Street 0 SW 356th Street / BPA Trail 315 - 315 Signal 0 City Center Access Phase 4 20,621 - - 20,621 20,621 0 S 356th Street SR 99-SRI61 8.712 5,228 24 - 3,460 3,460 0 SW 312th Street: SR509 - 14th 4,366 2,620 178 1,568 - - _ 1,568 Ave SW 0 Ist Ave S @ S 328th Street 1800 82 1,718 - 1718 0 IOth Ave SW Impv: SW 8,423 60 260 - 8,103 - - 30 30 8,073 Campus Dr - SW344th St 0 City Center Access Study Phase 2 3,000 - 180 1,175 1,645 20 20 1625 S 304th Street n. 28th Ave S 2,148 - - - 2,148 2,148 0 1st Av S: 5292 -a312 2,640 2,640 2,640 0 City Center Access Phase 3 -- S 2,850 158 2,692 - - - 2,692 320th Street IS 0 S 314th St: 20th Av S - 23rd Av- 1,980 - - 1,980 - 1,980 - Install new sidewalks ToS tal Transportation Projects S210,823 1 $82,196 1 S 5,678 7S 15 329 $107,620 1 S 200 58,200 1 S 1,804 IS 332 SI3.266 523,802 583.818 20 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET TRANSMITTAL LETTER EXHIBIT B: PROPOSED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Proj Surface Water Project ExternaVPr Sources Balance Proposed 2009-10 Allocations Future Grant Miti Prior Yr BEET Ut Ts Fuel Tx Fees GFund . Total No Project Description Total Needed Needs SWAT 0 Small CIP -- Annual Pro am S 421 S - S $ - $ 421 $ $ - S 5 448 $ $ 448 $ 27' 0 Joe's CreekSalmon Habitat 2,446 1,093 1,353 0 - 0 Restoration 0 West Hylebos Basin Land 1.184 758 - 400 26 26 26 0 Ac 0 East Brtion anch Lakota Creek 692 = 980 (289:1 - (289) Channel Restoration 0 Lake Jeane/Lake Lorene Outlet 928 850 78 _ 78 Control Improvements 0 SW 332nd Street (26th Ave. 774 - 895 (111;1 - (l1lY SW) Stormw'ater Trunk Rep lacemant Pro ect 0 1%4irror Basin Detention Pond - 167 248 (81) - (81) East 15-inch lateral/detention (aka- S.308th Evergreen 0 S 373rd Street Hylebos Creek 910 910 (0) - (0) Bridge Rep lacement 0 SR 99 Phase III Roadway - 150 (150:1 - - (I50) Improvements (S WM Cost 0 Lake Lorene Outlet Control 78 78' - 78' 0 Outlet Channel Modification 0 Easter Lake Stormwater 911 670 241 - 241 241 Improvement Pro ect CIP No- 0 S.336th Street Vic. Drainage 180 25 155 - 28 28 127 Improvements (3300 Block to 3600 Bln 0 S. 308th St. Lateral Drainage - _ _ _ Interceptor 0 1stWay South Tnink - - 98 98) 98) 0 S- 316th Place Detention - 0 Lower Joe's Creek Habitat - 0 Low Flow Diversion /Infiltration Trench 0 121st Avenue SW Detention 0 SR99 Phase IV Roadway 295 10 285 285 - 285 Improvements SWMCost 0 W. Hylebos Creek Headwaters 628 - 628 214 214 414 Restoration- (34600 Block to S. 35200 Block) 0 Cold Creek S. 302nd St. Box 411 - - 411 - 411 .Culvert Re air/Re tacement 0 Cold Creek Stream Restoration- 331 - 331 - 331 Headwaters to S. 302nd St, Box. Culvert 0 Cold Creek Marine Hills 134 - - 134 134 Culvert Repair/Replacement (S. 302nd St /650 Block vic_ 0 E. Branch Joes Creek 320 - 320 320 Restoration- SW 325th St to 0 Redondo Creek Headwaters 296 - - 296 - - 296 Restoration- (I700 Block to S. 292nd Vic. 0 WHl1 Channel Stabilization & - - - Control Structure Orifice 0 SW 325th Street Culvert W.Hylebos Channel 837 401 748 (312) - - - - - 312) Total Surface Water Manr 4 $ 11,864 $ 2,252 $ - $ 7,405 $ 2,207 1 $ - $ $ $1,242 $ $ 1?42 $ 965 21 CITY OF FEDERAL FVAY 200912010 PROPOSED BUDGET mom CITY OF ly 22 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY SOURCES AND USES - ALL FUNDS ITEM 2006 Actual 2007 Actual 20" 2009 Proposed 2010 Proposed 09 Prop.- 08 Ad - Adopted Adjusted Year -End SCh J Che BEGGVNINGFUND BALANCE: S 60,851,915 S 63,805.523 S 27,935.519 S 57,322,408 S 59,378,491 S 42,354,330 S 37,816,794 S (14,968,078111 -26.1 OPERATING REV ENUE: Prom Taxes 8,883318 9,006,922 8,992,267 9.122,267 9,100,332 9 237,000 9,376,000 114,733 1.3% Sales Tax 12,409,719 13,048,624 12,194,443 13,089.443 12,595.243 12,595,000 12,S9i,000 _ (494,443) -3.8% CriminalJustice Sales Tax 1,953,822 2,145,383 2,171,762 2,289,762 2.168.628 2.190,000 2,212,000 (99,76211 -4.4% Utility Taxes 9,043,450 12,796.458 11,745,069 11,782.569 14,002,796 14,752,515 15,538,009 _ 2769,946 5514Y Real Estate Excise Tax 5,499,912 4,898,536 2,800,000 3.300 U00 2 800,000 2,800.000 3,300,000 500,000 15.21y Other taxes I,544,132 1,688,897 1,382,379 1,582,379 _ L535,150 1.609,470 1,615,755 27,091 1.7% Licenses & Permits 2,950,157 2,924,433 2.497.686 2,947,686 2.314,450 2.376,000 2,433,000 (571,686) -19.4% Inter overnmental 2,911,277 3,163,602 2,817,049 3.207,049 3,302,620 3.282.715 3,315,715 75,666 2.4% Charges for Services 7,416.303 8,152,595 8,613,385 8,506,355 7,997.630 7,952,807 8,047,6 11 (553.548) -6.5% Fines& FmlciN 971,691 1,217,I14 911,121 998.825 1.462,091 1,469,000 1,469,000 470,175 47.1% Miscellaneous Revenue 1,796,789 1,930,336 _ l 572 840 1,971,390 1,692,157 1,747.552 1,774,981 - 223 8381 A 1.4%t Total Operating Revenues S 55,380.970 S 60,972 900 S 55,695,705 $ 58,797,725 S 58 961,097 S 60,012,059 S 61,677.071 S 1,214_334 2.1 CAPITAL AND OTHER SOURCES: 732,025 728,140 7i0,866 (7iJ90) 16,003.24211 -8.9% -55.6%, C tTGrants ('J Other Mint Revenue _ 445,057 _433256 799,320 799,320 20,044,93.E 4,3?5�81 14,887,964 28,759,866 29,773,172 12J56,624 8,465.540 Subtotal Other Sources S 20,489,993 S 9,748,831 S L5,687,284 S 29,559,186 S 30505,197 S 13,484,764 S 9,206,40E IS (16,074,422) -54.4% SUBTOTAL REVENUES $ 75,870,964 S 70,721,732 S 71,382.989 S 88356,911 S 89,466,294 S 73,496,823 S 70.883.477 S (14,860.088. -16.89% INTERFUND TRANSACTIONS: Interfuud Charges 3.055.035 3.329,028 24,389,308 3,564,965 16,652,606 4,059,197 19,849,227 _ 4.187,167 17,670.745 4,130,056 _ 4,197,588_ 21,511,808 IS 70.859 6,445,585 IS _ 1-7% 34.2 %• Interfimd Transfcts 14.057.730 25 294,812 Total Rev/OtherSources S 92,983,729 S 98,440,067 S 91.600.560 S 111,265,335 S 111,324,206 S 102,921,691 96,592,874 8,343,6441 7.5%. TOTAL SOURCES $ 153,835,647 $ 162,245 590 S 119,43E 979 S 169587.744 S 170.702 697 S 115 216,021. S 134 409 R 5 f23.3i1,7221 -i `.43: P OPERATING EXPE_N_WTURE: 356,72? City Council 281,530 370,247 376,123 390,965 374.570 331.280 1,553)1 -0.4%, City Manager 972,228 1,354,26E 1,456,864 1.571,708 1,592,914 1,780.321 1,458,375 1,846345 1,527,900 208,613 (20,023) 133%, 4.4% Municipal Court _ 1.050,967 1,280,865 T 1,446,661 L478.398 1,478,562 EcmomisBcvdupracm 331,167 381,281 394,026 593,857 593,870 435,196 448,834 (158.661) -26.71%, Law 975,457 1.192,540 L459,817 1,481,111 1,450,328 1,566,095 1,660.4[0 84,984 5.7% Finance 680.418 780,791 847,045 _ 865,577 875,578 921,409 963,322 55,832 6.5%, Human Resources CVtgmrmiiygcvclnpm 731,501 976,988 841,968 906,384 - i,Wj67 923.514 900,096 425,1 33 (6,288h -0.7%i _ 3.076?I8 i, M1i0. 3,495,Gfid 3,669,790 3,760,095 ` .1920,341 95,728 3,67E Police 18,195,175 20,889,662 21,835.037 23.612,442 22.887,442 23,608,662 24,927,907 _ (3,7801 0.0% Parks & Recreation 4,409,444 5,633,968 6.423,477 6,599,60E _ 6,423,945 6,908,819 8,101,514 7,072,796 309,213 4.7%, Public Works 6,640,710 7,039,549 7.659,217 1 7,900,618 1,457,725 7.801,543 8,210,695 200,896 2.5% Debt Service (Regular) _ 3,863,152 11,139,477 1,833,562 1,458,724 1,416,461 1,400.088 (41,264) -2.8% Citywide Wages/Benefits _ - _ _ _ _ 300.000 312,000 _ 300,000 n/ai CM - Other Cuts - _ T _ _ _ l83 063 (322,893) L83,0631 n/ Unallocated IS Charges - t89,063) atat Total O r. Expenditure S 41,207,967 $ 54,256,250 S 48,063,587 f 50,507,916 S 49,547,174 S 51,348549 S 53,034,565 S 840,633 1.7%, OTHER USES: 5,530.030. (2.310,119) 47.4% OperGraaWl-timeProects 2,440,871 3.275,639 1.294.683 4,872,239 2,562,120 2,830,129 CM - Other Cuts 28,618,679 - - - 317,893 n1a -65.5%, Capital lmerovemen[s(`) 16,764,333 23,858,171 62.651.862 49,901,554 21,619,013 16,278,234 (41,032,849) Contingency/Rainy Day Reserves -_- _-- - - 3.036,935 86,170 2.235,273 44.017 40,600 801,662) 39,600 -26.4%, n/a Unallocated IS Charges - _ 39,600 Total Other Uses S 31,059,550 S 20,039,972 S 25,152,854 S 70,561,036 S 55517,754 S 26,456,006 S 19.510,873 S (44,14C(5301 -62.6%, SUBTOTAL EXPENDITURES S 72,267,S17 S 74,296.22L $ 73,216.441 S 121.068.952 S 105,064,928 S 77,804,555 S 72545438 S 43303,9971 -35.8% InterfundServices Inte&md Transfer 3.704.874 14,057330 4,181.573 �24.389,309 3,860,165 5,484,687 5,612,688 4,3S9,862 4,690.971 (1,124,825)- -20-5% 16,652.606 18.849,227 17,6701745 25,294,812 7-1.511,808 6,445,585 34.2% Total Expenditure and Interfund S 90,030,121 S 102,867,102 S 93,729,212 S 145,402,865 S 128,348.361 S 107,459,229 S 98,738,217 S 37,9832371• 26.1 Changes in Fund Balance S 2,953,608 S 4,427,035) S 2.128,652) S (34,137,530)I S 17,024,i55' S 4,537,537) S (2,145,344) S (37,983,237h 11 L3%, ENDING FUND BALANCE: S 63,805,523 $ 59,378 491 S 25.706,867 S 23,184A78 S 42,354,334 S 37,816.794 S 35.671.451 IS S 14.631.916 63.1 % TOTAL USES S L53 835 647 S 162,24590 S 119 436 079 S 168 87 744 S 170 702 b97 S 145 274671 134.409 668 S 23311,722 -13A % Notes: (`) Capital grants and capital improvements in 2008 Adjusted Budget includes carry forward of prior year projects whereas 2009/2010 proposed includes only projected 09110 expenditures. 2 3 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY SOURCES OF FUNDING - ALL FUNDS 2008 AdaustedRevenues $58.8 Million Misc 3% Fines & Forfeits Intergovtal 5% CJ Sales 2% RE ET I 6% O(her Taxes Lic & Permits 3% 5% Misc 3% Fines 2009 Proposed Revenues $60.0 Million CJ Sales 4% 7a Intergovtal 4% 5% BEET 5% :r Taxes 3% 24 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY USES OF FUNDING - ALL FUNDS 2008 Ad -Listed Expend i tures $50.5Million Public Safety 51% Includes Police, Court, Law (Prosecution), and Public Defense. 1, Comm wopmm-- 7% 1 City Council 1 Human 1 % Resources Finance Law (civil) 2% 2% 2% Debt Service 3% City Manager 4% 2009 Pru used Ex enditures 51.3 NTillion i Public Safety 50% Includes Police, Court, Law 1'arks h RcC- (Prosecution). ?� Corrnn ) City Manager Devlpusrt 4 % 7% ` Finance Human 2% CityCouncil Resources I � Law (civil) -/Debt Service 2 -)% 3% Llscs 44I-,mmig All Fwai, 2006 ` 2007 2008 I Actual Actual - ild'gzd_ -i Ad Listed Yrar-Fnd 2009 2010. 09 Prop.-09 Adj . propttsud .- Fmpn3ed S C h,}; E "/a C7tg City Council City Manager MurucipalCourt S 281,530 1 S 356,722 S 370247 S 376,123 . 2,165,565 1,478-398 865,577 ! S 390.965 2,1B6,784 1,478,562 875.578 . S 374,570 i S 331,280 S [1,553}` 2,215,517 r 2 295,579 1 _ 49,952r2.3 1,458,375 1,527,900 (20,023)1.4 921,409 1 963,322 55,832 -0.4%. M. 1,303,395 1,735,547 - ^ 1,850,890 1,050.967 ; 1,280,865 •. 1,446,661 6.5 % Finance 680,418 i 780,791 947,045 Human Resources 731,501 '• 876,988 941,968 906,394 923,514 900,096 975,103 (6,288) -0.7!%Law 96, 1,192,540. 1,459,817 1,481,111 1,450,328 1-566,095 1,660,410 84,984 5.7 ConmwrutyDevelopment 3,0- 3,332,140 3.495,666 3,664,367 3,669,790 3,760,095 3.920,341 95,728 2-6% Police 18,195,[175 , 20,898,662 21,835,037 23,612,442 22,887,442 23,608,662 24,927,007 (3,7801 309,213 0.0% 4.70% Parks & Recreation 4,409,444 • 5,633,969 6,423,477 6,599,606 6,423,945 6,908,819 i� 7,072,796 Public Works 6,640,7[0 1 7,038,549 7,659,217 7,900,618 ! 7,801,543 8,101,514 8,210,695 200,896 2.5% Debt Service 3,863,152 11,139,477 1,833,562 1,457,725 1,458,724 1 1,416,461 1,400,088 (322,893) 300,000 : 312,000 (41264) 300,000 2.80% n a n/a� n/ CM - Other Cuts - _ } (City Wide WagesBenefits - _ Unallocated IS Charges183,06311 (189,063p (183,063) Subtotal Ongoing Uses S 41,207,967 S 54256.250 S 48,063,587 $ 50,507,916 S 49,547,174.1 S 51.348,549 S 53,034,565 . S 940,633 Capital a rd c+l$[r (lsrs 3,275,639 1,294,683 OprtingGrants/l -time Prois. 2,440,871 4,872,239 5,530,030. 2,562,120 2,830,129 317,893 39,600 40,600 (2,310,119) - 39,600 47.4%r n/a n/a CM - Other Cuts Unallocated IS Charges - - - _ - Capital Improvements 28,618,679 16,764,333 ' 23,858,171 62,651,862 1 49,901,554 21,619,013 16,278 234 (41,032,849)1 -65.5%, Contin ency - j ' 3,036,935. ' 86,170 2.235,273 :' 44,017 801,462 -26.4% Subtotal Ex Expenditures S 72,267,517 S 74,296,221 $ 73,216.441 S 12 1 068,952 S 105,064,928 $ 77,804355 S 72,545,438 S 43264,397 -35.7% InterfundServices 3,704,874. 4,181,573 3,860,165 5,484,6871 f 18,849,227 5,612,688 17,670,745 4,359,862 4,680,971 (1,124,825) -20.5% InterfundTransfers 14,057,730 24,389,308 16.652.606 25294,812 21,511,808 6,445,585 34.2% Total Appropriations S 90,030,121 ; $ 102,867,102 ! S 93.729.212 S 145,402,865 $ 128,349,361 S 107,459229 S 98 738,217 $ 37,943,637); Ending Fund Balance Usia 63,805,523 i 59.378,491 25,706,867 ,.4 $ 1 23,184,878 ,, 42.354,334 ,, 1 37,816,794 . 35,671,451 S 34,066 14,631.916 . S (23122) 1 63-10/ 13, 1% 25 CITY OF FEDERAL WA Y 200912010 PROPOSED BUDGET EXECUTIVE SUMMAR Y 2009 PROPOSED - SOURCES BY FUND AND CATEGORY General Street Arterial Street New CC U/ili Tax Solid Waste Lodging Tax CDBG Paths & Trails OPERATING RE► l-NI:F.: Property Tax S 9,237,000 S S S $ $ $ $ $ Sales Tar, 12.595-000 Utility Tax 14,752,515 Real Estate Excise Tax Criminal Justice Sales Tax 2,190,000 _ Gamblin Tax 1396,000 Other Taxes 4,000 S 209.470 Subtotal Taxes S 25,422,000 S - S - S S 14352,515 S $ 209.470 S $ Fuel Tax - 1,196,000 552.000 8,715 Liquor Excise Tax/Profit1,072,000 Criminal Justice - State Shared 88,000 - _ _ — - Ofher 16,000 - Inter overnmental $ 1.176,000 S 1.196.000 S 552,000 $ $ $ - S S $ 8,715 Licenses &Permits 2,232.000 144,000 345.000 Charges for Services 1,985.915 1,617.407 138,000 Fines & Forfeitures 1.469,000 Miscellaneous 1.411.424 98,000 11,000 21,000 - 6.p0p 149,205 IS Toal Oper Revenues S 33.596,339 S i,783,000 S 563,000 $ 1,638,407 S 14.752,515 $ 1389000 $ 215.470 S 157,920 OTHERSOURCES: Interfund Charges Risk Management $ $ • $ Information Systems — Mail & Duplication Svcs Fleet & Equipment 456,408 Buildings & Furnishings _ Other Financin Source - 270,732 Opera Transfer 8,587j[2,570.763 459 4486, 1.400,000 990,003 _ Interfund Transfers Other Miscellaneous 56 - 5,000 64,376 500 Total Rev/Other Sources S 8,644030,249 S 1.405,000 S 990,003 $ 64.376 S 270,732 S S 456,408 S 500 BeBimrting Fund Balances 4.444,738 100,000 15.106 111,483 5,595,736 187.555 S 456;408 191.585 .TOTALSOURCES't�` '> : S ::46,665547 $ 4.913,249 S .1,983,106 S 2,739,893 $ 20:412:637 $'.-.:596;287 _ _ $ 215,470 S 350,005 OPERATING EXPEND: $ City council S 374.570 S S S S $ $ . $ City Manager 1,790.321 Municipal court 1,458.375 _ Economic Devetopiurat 319JU - 215.470 Law 1.566.095 Finance 921,409 kuman Resources 900.096 Community Development 3,760,095 Public Safety 23,608,662 Parks & Recreation 4,019,178 2,066,702 Public Works - 4,692,781 - 315,654 _ Debt Service (Regular) _ City Wide Wages/Benefits 3009000 $ S 315,654 $ 215.470 IS Unallocated (183.06311 $ 4.692.781 Total r Exe2nd S 38,725,464 S l $ 2,066,702 S S OTHER USES: Other Financing Uses $ 1,216,439 $ 120,468 S - S S 132.194 $ 173,580 S S 456,408 $ IS Unallocated 39.600 Capital Improvements Downtown Redevelop - City Facilities Parks _ Surface Water Mgmt _ Transportation 1,968,000 L - Interfund Services 62,137 Cash Mgmt/Admin Fees Risk Management _ Information Systems Mail & Duplication Svcs Fleet & Equipment _ Buildings & Furnishings - 18,988,414 224.000 Interfund Transfer 2,570,763 S 120,468 S 1.968.000 Contingency 2,235,273 Total ro Bud et S 6.062,075 S - S 19,182,745 S 173,580 S $ 456,408 S 224,000 Gndin Fund Balances I,898.009 100.000 15,106 673.191 S 2,739,893 1229.883 107,053 126,005 TOTAL USES $ 46,685,548 $4,913;249 $ I,983,306 $ 20,412.628 S 596,287 $ 215.470 $ 4S6.408 S 350-00S 26 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY 2009 PROPOSED - SOURCES BY FUND AND CATEGORY Debt Service Surface Water M mt Damas Bay Centre Subtotal Oper Funds SebtaW Ialera Svc Subtotal CIP Specw Pea- 2% for the Arts Total All Fans OPERATING REVENUE. S S S - $ 9,237,000 S S - S S S 9231000 Property T• 12,595,000 12,595,000 Sales Tar - 14,752,515 14.752,515 Utility T 2.800.000 2,800,000 2,800,000 Real Estate Excise Tar - 2,190,000 2,190,000 Criminal Justice Sales Tax; - 1,396,000 - - 1,396,000 Gamblin Tam' 213 470 213,470 Other Taxes S 2.900,000 S S S 43.183,985 S $ - $ S - S 43,183 985 Subtotal Taxes t,756,715 350,000 2.106,715 Fuel Tax 1072.000 1.072,000 Liquor Excise Tax/Profit 88,E 88,000 Criminal Justice - State Shared) - 16,000 16.000 Otlic S 2 932,715 $ S 350 000 $ $ S 3.282,715 Inlergovemmentall - 2.376,000 2,316,000 Licenses & Permits 3,314,114 652,371 1,952,807 - 7.952,807 Charges for Services; - - 1,469,000 - $ - S 1,469,000 1.747.552 S 60,012,059 Fines &- Forfeiture, Miscellaneous: Total O Revenue. 17,075 33,848 $ 696.219 1,747,552 S 2,800 000 $ 3-331-189 S 59,662,059 S S 350,000 _ _ OTHERSOURCE& Interfund Charges S S $ S S 686.456 $ S - - - S S 686,456 1,811,793 146,156 1,046,023 Risk Management Information Systems Mail & Duplication Svcs Fleet & Equipment - - - 1,811.793 146.136 1,046 023 - 439,628 439,628 Buildings & Furnishings I,000 728,140 - 728,140 Other Fin ancin Source: 914,332. 135,723 12,487,355 - 12,487,355 OperatingTransfer 2.570,763 10,236,694 12,807,457 Inlerfund Transfers 60,000 186,535 1,782,970 10.787,119 - 12,756,624 Other Miscellaneous S 974,332 S S 136323 S 15,972.793 S 5.913.026 S 21,023,813 $ Is S 42-909,632 Total Rev/Other Source, 1927,15_9 S 5,701,491 140,934 S 3,472,123 0 12,714?96 S '88,349,148 12,15_9.411 $ 18,072437 17,454,771 S ::38,928,585 25.566 f :; 25,566 293 42.354.334 Beginning Fund Balances. :TC :.SOl1RGF-S S 822,942 $- 145276,021: S S 374,570 S OPERATING EXPEN & S $ S S - S S 374,570 City CouncilI 1,790,321 1,458,375 435.196 - - - 1.780.321 1,458,375 435.196 Ci Man ago- Municipal Count Economic Development _ - 1,566,095 LSW095 Lau, 921409 921.409 Finance 900,096 900,096 Human Resources 3,760,095 3.760,095 Communi Development - 23,608,662 23 608,662 Public Safety - 822,939 6,908,819 - 6,908,819 Parks & Recreation 3,093,079 8,101.514 8,101,514 1,416,461 Public Work: Debt Service (R ular) 1,203,384 213,077 1416,461 - _ - 300,000 - 300,000 City Wide W esBenef2 - (183,06311 (183,063) IS Unallocated S l 203,384 S l J06,155 $ 822.939 S 51,348.549 S - $ $ S $ 51,348,549 Total Oper Expend OTHER USES- S S S S 2.099,099 S 463.031 S S S S 2,562,120 Other Financing Uses. 39,600 39,600 IS Unallocated Capital Improvements, _ 1,000,000 - 1,000,000 Downtown Redevelop, - 106,000 106,000 City Facilities 5,800.000 1,310,013 5.900,000 1,310,013 Parks Surface Water Mgmt - _ 1.968.000 11.435,000 13,401,000 Transpormoni Interfund Services 341 62.478 - 62.478 Cash M t/Admin Fees - - 226,125 226,125 Risk Management 2 141,663 - 2,141,663 Infomation Systems - - 144,556 144,556 Mail & Duplication Svcs 1,344,212 1,344,212 Feet & Equipment 440,828 440,828 Buildings & Fumishin 3,359,694 141,871 4$31,546.�311 152,942 25-94,813 Imerfund Transfer 235,17J 2,235 273 Contin enq S 3,358 694 $ 341 S S 4,760,415 S 19,803,955 S S S 56,110,681 TotalA o Budzet 1,139,413 16 ,626 45496 13.3I2 022 19.024.630 25,566 293 1,816,795 Endin Fund Balance $5,701,491 S 3,472,123 S 922939 S 98,349,146 S 1072 437 :S 38$7A 585 IS 25,5661 S 293 1 S 145.276.021 TOTAL USE 27 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET EXECUTIVE SUMMARY 2010 PROPOSED - SOURCES BY FUND AND CATEGORY OPERATING REVENUE: Property Tax Sales Tax Utility Tax Real Estate Excise Tax Criminal Justice Sales Tax Gambling Tax $ General 9,376.000 12,595,000 2,212,000 1,396,000 Street S 5 Arterial Street New CC $ Utility Tax S - 15,538,009 Solid Waste S _ _ Lodging Tax S CDBG $ f PAMS t Croy Other Taxes Subtotal Taxes Fuel Tax Li uor Fxeise Tax/Nort S 4,000 25.583.000 1,105Ao0 $ 1.196,000 - $ 552.000 S $ 15,538 009 _ S _ $ 215,755 215,755 S f 8 7l5 Criminal lustice - Stale Shared 88,000 Other Subtotal lnter ovt Licenses & Permits $ 16,000 1,209000 2.287,000 3 1,196000 146,000 S 552.000 - $ $ S $ S S: 3.715 Charges for Services 1,898.915 350,000 1.642.407 1 88.000 Fines & forfeitures 1.469.000 Miscellaneous 1,432,256 99,000 11,000 21.000 S 15,539.009 6,000 151.443 Total Oper Revenues OTHER SOURCES: hrterfund Charges $ 33,879,171 S 1,791,000 S 563,000 1 S 1,663.407 $ 138,000 S 221,755 $ $ 160.158 Risk Management $ $ E S $ $ $ $ $ Information Systems Mail & Duplication Svcs Fleet & Equipment Buildings & Furnishings Other Financing Sources 2 88,854 460,512 Operating Transfer 8.852.091 482.461 1,400,000 1,090,691 _ Interfund Transfers - 2.696,023 66,951 _ Other Miscellaneous 44,000 5,000 - - 500 Twat Rev/OdKrSourrrs S 8,896,091 $ 3.1 88.494 S 1.405.000 S 1.000.691 S 66,951 $ 278,854 S - f 460,513 S 500 Bc •nnirkg Fund Balances 1,898,010 100,000 15,106 673,191 1.229,883 107.053 126,005 TU1Ai SUi]RC 4.. T 44,6M21Z S: 5,069,434_ }S`- a1,983306 5::<1,427,28.9 $ A6,834,843 $ 523,907 $ 460,51.2 :$ =:, -663 OPERATING EXPEND; City Council S 331,280 $ $ $ S S City Manager 1,846.745 Municipal Court 1,527.900 Economic Development 227,079 - 221,755 Lam' 1,660,410 - Finance 963,32 Human Resources 92 5,11. _ Community Development 3,920,341 Public Safety 24,927,007 Parks & Recreation 4,101.917 7,120,343 _ Public Works 4.685,314 326,690 Debt -Service (Regular) CM - Other Cuts 322,893 i City Wide Wages/Benefits 312.000 IS Unallocated (189.063), - Toral OperExpend S 40,231,148 S 4,685,314 $ S 2.120,343 S $ 326.690 $ 221,755 $ $ OTHER USES: Other Financing Uses $ 1,333.035 $ 284,170 S $ - $ 113,667 $ 175,715 $ - S 460,512 S CM - Other Cuts 317.893 _ IS Unallocated 40.600 _ Capital Improvements Downtown Redevelop Parks _ Surface Water Mgmt _ Transportation 1,968,000 _ - - Interfund Services Cash MgmdAdmin Fees 64 622 Risk Mana ement Information Systems _ _ -- Mail & Duplication Svcs _ Fleet & Equipment Buildings & Funtishin s loterfund Transfer 2,696,023 15,426.670 - 161.000 Ctlnlingency 44,017 Total AggroAggrop Bu ct $ 4.431.568 S 284,170 S 1,968,000 S $ 15.604,959 S 175.715 $ $ 460,512 S 161.000 Ending Fund Balances T0TALUSES •... S 10,554 44.673;270 100,000 $' 5,069,494 S 15,106 1.983.106 1,306,946 S 3,427289 1.229.883 S 16,834,842 21,1012 $ 523,907 $ 221,755 60, $ 4S12 $ (25,663 225,663 28 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY 2010 PROPOSED -SOURCES BY FUND AND CATEGORY $arface Duimu B4 Subtotal Snhtow Subtotal Spain 2%Tor T" pebc Service Water mmt Centre Oper Funds lmtern Svc C[P Projects the Arts All Foe& $ S T 0PMU4.UNG RF.VEMW-. -$ 9,376,000 T - T S S - T 9,376,000 Tax - - 12.595,D00 12,595,000 Saks -fax; - 15,,538,09 I5,538.09 a 3300,00 , 00,000 3,W Real E3sare Excise Tax 2212.000 - 2,212,000 Crotrimal lusticc Sbies Tax 1.396,000 - 1�46000 Gamblin Tax 219,755 219,TSS pthcr Taxes 00 S 3,300.0 $ $ $ 44,636,764 $ S - $ $ - S 44,636.764 SuilrWal Taxes 1,156,715 350,000 - - 2,106,715 Frrd Tax -- 1.105,000 1.105,000 Li Excise Tard ft4 89,000 88.000 Criminal Justice - State Sharedl 16,000 16,000 s S T S 2,965715 1 S - S 350000 s -$ - S 3,315,715 Subtotal Intergovt - 2,433,000 T 2,433,000 Lic=Ka & Pami 3,348,969 669,320 8.047,611 9.047,611 Charges for Service 1,469.000 - 1,469,000 Forfeitures 17,075 37,201 1,774 981 1,774.981 Miscellaneous S 3,700,000 S 3266,N4 S 706,527 S 61,327071 S S 350,000 $ $ $ 61,677,071 Total Oper Revenues OTHLK 301JRcLs. T S S Inrafund Char is S - S 666.456 S S $ S 696,456 Risk hi emem 1,874,916 1,874,916 Information Systems 146.156 146.156 Mail & Duplication Svcs - 1,047,566 1,047,566 Flact& quipumt - - 442,494 - 442A94 Buildin • & Fmmishtmt;s 1,500 740,966 140,866 Other Financing Snort 915,033 - 142 509 12,882,785 12 98' 785 C crarin Transfer 2,696,023 15,933,000 9.629.023 lmtafund T rarsfars 60,000 176,451 1,782,970 6.506,119 8.465,540 other Miscellaneous S 975.033 S S 144,009 S 16,4%.125 $ 5,980,558 T [2,439,119 $ - S - $ 34915.803 ToudRavlOrherSnurcas Ij39.413 165,626 1 (01) 5,454, 87 13,3 14071 S 1929?,58o 19.024,630 $ 31,813,749 25,566 =. 25,566 1 293 $ 293 37,916,794 S .:<134:409.668 Beginning FundfWan cAn - TC3rALSOU1tCE$ :81 77,483 OPERATING FAPE?gk 331.280 S - T s T s 331280 City Council 1,846,745 - 1,946,745 Ci Murat - 1,527,900 - 1,527,900 NIMicipal Cast 448,834 448,834 Economic Dcve ant - 1,660,410 1,660,410 1.a Af 963,322 - 963,322 Finance, - 925,103 925, I03 Human Resources 3,920,341 3,920,341 Community [level ent 24,927.007 24,927.007 Public Sat 850.536 7,072,796 - - 7,071796 Parks&Raerewiort - 3,198,691 10,695 8,210,695 8,210.6115 Public Wor ks 1.203,805 196,283 - 1,4W088 1,400,088 f]ebtService { } - (327,8931, 322.893 CM - OtherCrds - 312,000 312,000 City Wide WagesBenefits - __ (189,063). (189.06311 IS Unallocated S 1203,905 S 3,394.974 $ 850,536 $ 53,034565 S S $ S S 53,034,565 Total 2per Ex d S s - S 2,367.096 S 463.031 S $ - S S 2,830,129 OTHER USM: Other Finartci Uses _ 317,893 - 317,893 CM - Other Cuts 40,600 40,600 IS Unalbcatcdl Imptoyments 1,000,000 1,000,000 Downtown Redevelo ^054,000 2,054,000 Parks 706,234 706,234 Surface Water Mgmt - 1,%8,000 10,550,000 12,518,000 rrarupomatioa Interfund Services 1,500 66,122 66,122 Cash M t/Admin Fars 226,125 226.125 Risk MaGaganvot - - 2,248,617 - 2.248,617 Information Systems - 144,556 144,556 Mail & Duplication Svcs - - 1,551,857 1,551,857 Fleet & Equipment ' 443,694 443,694 Buildings & Fumishia s 3.0T_,000 - 21,355,693 - 156,116 - 21,511,809 btterfund Transfix - - 44,017 S 26,159423 S 5,077,880 S 14,466,350 $ S 44,017 S 45.703,653 Conlin c Total r 13udect S 3,072000 S 1.500 s 1,138,64I 135,1% _ 4,093,491 14,214.100 17- .399 25,166 293 5,6 1,450 Fatdin FundBalancesi S 5,414,446 $ : 3.,331,670 S . 830,536 $ 83,271479 S ' 79.,292 390 S- 31 8f 3 799 S - 25,566 S 293 S 134 409,667 TOTAL DJSE35 29 CITY OFFEDERAL W-4 Y200912010 PROPOSED BbDGET CITY OF I c, I e a Vti all 'W� Fed 01; 30 CITYOFFEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY GENERAL AND STREET FUND CONSOLIDATED SUMMARY 2006ffActual 2008 Z619 2010 09 Prop. - 08 Ad' Item Actual Adopted Adjusted Year-end Pru oscd Proposed S Ch % Ch BEGINNING FUND BALANCE: S 4,728,230 S 366,669 S 8.992267 S 7,645,766 S 8,009,046 S 4,544,740 $1,998,010 S (3,101,026) 10-6%OPERATING REVENUE: $ 9.122267 $ 9.100,332 S 9,237,000 S 9,376,000 $ 114,733 1.3%, PropertyTaxes S 8,883,718 Sales Tax 12,409,719 13,048,624 12,194,443 13.089,443 12,595.243 12,595,000 12,595,000 494,443) -3.80/c, C3SalesTax _ 1,953,822 2.145,383 2,171,762 2?89,762 2,168,623 2,190,000 2,212,000 (94,762) �_4%, Utility Taxes 1.694?49 1.660,615 1,771,353 1,771,353 1,826.590 2,047,091 2,IS1,410 275,738 15-6% Other taxes 1.368,913 1,497,206 1,202,026 _ 1.402.026 1,354,797 1,400,000 1,400,000 (2,026) -0-1% Licenses &Permits 2,950,157 2,924,433 2,487,686 2,947,686. i2,398.026 2,314,450 2,3.76." 2,433,000 (571,686) 19-4 . Intergovernmental 2,349,498 2.511,256 2,258,026 2,493,905 2,372,000 2,405.000 (2U26) -IA Charges for Sd ic" 3,081,970 4,129,643 4.238,407 4,198,407 4,193,288 5,939,923 5,943,715 1,741,516 41.5/ Fines& Forfeits 971,691 1,217,114 998,825 4,477,I09 1,462,091 3,969,246 1,469,000 4,717.680 1,469,000 4,932,982 470,175 240,571 47.1% 5.4% Miscellaneous Revenue 1,573,229 3,868,847 _918,825 3,992,059 Total Oarating Revenues S 37,236,966 S 42 010,043 S 40,226,854 S 42,694,904 S 41,478,570 S 44,343.694 S 44,918,607 S 1,648.790 3.9% OTHER SOURCES. 1,749,890 399,973 2,295.813 2.500 Interfund Transfers 1,786,758 3.131,309 2,985.842 2.570.763 2,696,023 (560,546) -17.9% Other Misc Revenue 278,599 53,295 53295 139.601 130,116 86,306 161.9,/ Subtotal OtherSres S 2,065,357 S 2,149,863 $ 2,299,313 S 3,184,604 S 3,039.137 S 2,710,364 S 2,826,139 S (474,'_40 -14.9°6 Total Rev/Other Sres S 39,302,323 $ 44.159.906 $ 42,525,167 $ 45,879.508 $ 44,517,707 S 47,054,058 S 47,744,746 5 1,174,550 2.60a OPERATING EXPENDITURE: CityCouucil S 281,530 S 356.722 S 370.247 S 376,123 S 390,965 S 374,570 S 331,280 S 1,553) -0.4%. City Manager 972,228 1,354266 1,456,g64 _ 1,571,708 1,478,398 1,592,914 1,780,321 1,846,745 208,613 13-3% Municipal Court 1,050,967 1,280,865L1,446.661 1,478,562 1,458,375- 1,527,900 (2U23) -1.4% Economic Development 136,288 186,674 208,347 208,360 219,726 227,079 11,379 5.5% Finance 680,418 780,791 865,577 875,578 921,409 963,322 55.832 6.5%Human Resources 731,501 876,988 906,394 923,514 900,096 925,103 (6,288) -0.7% taw 975.457 1,192,540 1,481.111 1,450,328 1,566,095 1.660,410 84,984 5.7% Community Development 3,076,218 3.332.1403,664,367 3,669,790 ;-76Q,p95 3,420,341 95,728 2.6%Police Department 18.195.175 20888,662-,, "23,617.442 22,887.442 23,608,662 24,927,007 (3,780') 0.0% Parks& Recreation 3.701,361 3,518,114 3,780,364 3,843,493 3,741,331 4,019,178 4,101,917 175,68) 4.6% Public Works- Transfer to Street 3.721,882 3,998,269 4,474,113 4,707,883 4,584,310 4,692,781 4.685,314 (15,102) -0-3% CM - Other Cuts - - - - (322,893) n/a Citywide Wages/Benefits - 3{jp-Q0q 312,000 300,000 da Unallocated IS Charges _ {183,063) (189,063) {[83.063 ttra Total Oper. Expenditure $ 33.523,025 S 37,766,031 S 40,214,455 $ 42,715,833 S 41,803,094 S 43.418,245 S 44,916,462 $ 702,412 L6% OTHER USES: 197,926 1,336,907 bllycrUses, Incl 1-time items 1,522,571 2,393,884 2.991,408 3,106,907 1,617,205 (1,654,501) -55.3% CM -Other Cuts - - 3,131,309 3,0369935 27985,842 - 39,600 3l TM 40,600 39,600 n/a n/ar Unallocated IS Charges - - _ 2295;813 Transfer to Capital 1,896,007 - 3,089,890 2.570,763 2,696,023 _ (560.546p na CO _ 86.170 2,235,273 44.017 Total Other Uses S 3,418,578 $ 5,473.774 $ 2,493,739 S 9,159,652 $ 6.178,919 S 6,182,543 $ 4,715,738 S (2.977,109) -32.5°I Total Expenditure and Other Uses S 36,941,603 $ 43239.805 $ 42,708.194 $ 51,875,485 $ 47,982.013 S 49.600,788 $ 49,632,200 S (2,274,697) -4.4, Chao es in Fund Balance S 2,360,720 $ 920,101 S (183.027y S (5,995,977)i $ (1464,306) S (2.546.730) $ (1,887,454) S (2274,697) p.9% ENDING FUND BALANCE: $ 7,088,950 $ 8.009.046 $ 183,642 S 1.649,789 LS 4,5441740 1 $ 1,998,010 1 S [10,556 1 S 348221 31 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY & Forfeits 2% GENERAL AND STREET FUND CONSOLIDATED SOURCES 2008 Ad'usted Revenues 42.7 Million CI Sales Tax 5% Other taxes LUtilityTaxes 3% 4% Fines & Forfeit 3% 2009 Proposed Revenue 111.3 Million Sales Tax 5% axes 5% 3% 5% 32 CITY OF FEDERAL WAY2009120I0 PROPOSED BUDGET EXECUTIVE SUMMARY GENERAL AND STREET FUND CONSOLIDATED USES 2008 Ad - ttsted Expenditures fd2.7 Milfi0'l2 Public Safety 60% Includes Police, Court, Law (Prosecution), and Public Defense - Community Parks & Development _ Recreation 9% 1 9% Human CityCouncd � kcsourges I% Caw 2% 2% f Finance Economic City Manager �' 2% Development 3% 1% 2009 Pra used Fx nditures 43.4 Nfiffion Public Safety 60 Includes Police, Court, Law (Prosecution), and Community 1 DevelopmentLaw9%9 % 2% Human Resources 2% Finance 2% I Parks & - Recration 9% \ 2009 Pra used Fx nditures 43.4 Nfiffion Public Safety 60 Includes Police, Court, Law (Prosecution), and Community 1 DevelopmentLaw9%9 % 2% Human Resources 2% Finance 2% I Parks & - Recration 9% \ City Council l% Economic City Manager Development 3% 0% Use'; dFuidurl; 2iN36 All Funds Actual - 1 2007 2009 _ Actual A - VAdjusted 4 Year-lsrd i6og Proposed 2010 fig Prup. -08 Add }Proposed S C't�g j Chg City Council $ _ 281,530 S 356,722 1,354,266 1,280,86S $_ 370,247 1,456,864 1,446,661 [ S 376,123 $ 390,965 S 374,570 $ 331,280 S (1,553) -0.41% City Manager 972,228 ' 1,571,708 1,592,914 1,790,321 1,846,745 - 208,613 13.31 Municipal Court 1,050,967 j 1,478,398 1,478,562 1,458,375 1,527,900 j (20,023){ -1.4% Economic Development 136 288 186,674 206,673 208,347 208,360 219,726 227,079 11.379 5.5%a Finance 680,418 780,791 847,045 865,577 875,578 921,409 963,322 55,832 6.5%, Human Resources 731,501 876,988 841,968 906,384 923,514 900,096 925,103 (6,288)] 1,660,410 84,984 0.7%w 5.7%i Law 975,457 1,192,540 1,459,817 1,481,111 1,450,328 1.566,095 Community Development 3,076,218 1 3,332,140 3,495,666 3,664,367 3.669,790 3,760,095 3,920,341 j 95,728 1 2.6%i Police Department 18,195,175 1 20,888,662 21,835,037 23,612,442 22,887,442 23,608,662 24,927,007 (3,780) U%i Parks & Recreation 3,701,361 ff. 3,518.114 3,790,364 3,943,493 3,741,331 4,019,178 4,101,917 ; 175,685 j 4.69/6 Public Works- Transfer to Str 3,721,882 ; 3,998,269 4,474,113 4,707,883 4,594,310 4,692,781 4,685,314 t (15,102) -0.3/6 Unallocated IS Charges - - (183,063) - (189,063)1 (322,8931rq 1 (183,063) - n/ai n/at CtH -Other Cuts CityWide Wa nefits 300,000 312,000 1 300,000 n/a Subtotal Ongoing Uses S 33,523,025 5 37,766,031 S 40,214,455 S 42 715,833 S 41,803,094 S 43,418,245 $ 44,916,462 S 702.412 1.6% Crr rr2 and ather Operating Grants/ I -time Prois:: 1,522,571 2,383,884 197,926 2,991,408 3,106_,9071 1,336,907 1,617,205 (1,654,SOI) -55.3% CM - Other Cuts_ - 317,893 40,6W 2,696,023 44,017 - 39,600 (5_60,546) 801,6421 rJa n/at Ojai 26.4% Unallocated IS Charges - - 3,131,309 31036,935 - 39,600 _ 2,985,842 2,170,763 86,170 2,235,273 Capital Improvements Contin nc 1 1,896,007 1 3,089,890 2,295,813 Subtotal Expenditures S 36,941.603 S 43,239,805 S 42,708,194 = $ 51.875,485 $ 47,982,013 $ 49,600,788 $ 49.632200 $ (2,274,697 -0.4%, EM Furtd Balance 7,088,950 i 8,009,046 183,642 I 1,649,789 4,544,740 ,' 1,998,010 110,556 348,221 21.1% Total Uscs $ 44,030,553 $ : 51;248,85I S 42,891,816 I $ : 53;525,274 $ 52:526,753 S 51,598,798 S 49,742,756 $ ; (1.926A76) ---3:6% 33 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY CITY-WIDE POSITION INVENTORY + Conveied to l-Time Cut Add De ent I Div ision 2006 Actual 1 2007 Actual 2008 Ado ted Adjusted 1 Year Proposed* 2009 j 2010 09 Prop - 08 Adj °f° 09 Pro - Q8 Adj � 09 Prop - 08 Adj r itv hlana g Proposed* N Ch Ch # Ch % Ch # Ch % Chit Administration" j 5.00? 5.50 550 5.50 5.25 1 5.50 5"50 E 0.0% Economic Rene I.00 550 1 50 1.50 j 1.50 1 SO 1 1.50 0.0 % 0.0% 0"0% 025 4.5%, CmvenunrAt Affairs 3.00 1 - 3.00 1 3.00 1 3.00 3 3.00 0.0% 0"0% 0"0 % Subtotal Qy M1fana er 6.00 1.0.00 7.00 _ 10.00 9.75 10.00 10.00 0.0 % - 0.0% 0.25 0.0 2.5%, Subtotal Municipal Court L255 14.00 14.00 14.00 1 14.00 1 14.00 14.00 - i 0.0% 0.0% ! 0.0% rtman Rc i City Clerk 1.50 1.50 _ 1.50 1.50 ) L75 1.75 1 J5 - 0.0% 0-0 f 0.0 % Human Resources 3 50 3.50 3.50 3.50 ' 3.50 ' 3.50 3.50 0.0% 0"0% �- ^- - 0.0% Fleet & Equipment O.SO ` 0.50 - - 1 n/a. n/al n;'a Subtotal Manion Resources 5.50 5.00 1 5.50 5-00 5.25 5.25 515 0.0% 0.0% 0 0 0 Subtotal Finance 7.00 1 8.00 9.00 8.00 8.00 7.60 7.60 (0.40)' -5-0 / - 0.0% 0.0% Subtotal Information S ms 850 L0.60 I 10.60 10.60 10.60 10.00 10.00 0.0% (0-601 _5-7 % n n _Civil Legal Services 5-80 5 80 1 _5.80 1 5.80 5.90 590 5.80 0.0%3 0"0%, 0.0%. Criminal Prosecution Services 493 7.20 7.20 7.20 710 7.20 7.20 0.0% - 0.0%. Subtotal Law 10.63 j 13.00 13.00 13.00 I3.00 13.00 13.00 0.0 % - 0.0% 0.0% 0.0 C�munyy �eva%pmrru . 1 � Administration l 4.50 4.50 = 4.50 `4.50 4.50 4.50 4.50 0.0% 0,0% 0"0 % -P#a ,ng 8.75 8.75 1 8"75 8.75 9.00 i 9.00 9.00 0.0"/„ - 0.0% 0.0% _ 8uii+iing •� 12.25 13.25 3 13.25 14.25 14.00 14.00 14.00 I 0.0% 0.0% 0.0% Human Services 2.50 3.()0 3.00 3.50 _ 3.50 . 3.50 3.50 0.0%. 0.0%, - 0.0 Nei Sarhood Develo ment 0-70 1.00 1. too 100 1.00 1 "00 i 0.0°/, OA%, Subtotal Community Develo menr 28.70 . 3050 : 30.50 . 32.00 32.00 32.00 32.00 - 0.0% - Police .0.0% Dry. Administration _ 3.00 3.00 3.00 ; 3.00 300 3.00 3.0 - 0-0% 0.0% 0"0°/ Su rtServices - 55.00 j ? 61.0000 " 1 60 61.0 (1.00) -1.6% (1.00) -L6% 1,00 1.6% Field Operainoas 97.0(0105.00 : 105-00 105.00 1 10500 104.00 104.00 1.00)3 -t.0% (1.00) -1.0% 1 0.0% Subtotal Police 155.00 169-00 t69.00 169.00 169.00 168.00 ' 168.00 2.0011 L2%, 2.00 L2 / 1.00 0.6 % Eork Recre Lean A Culnrr_al Svcs " Administration sL 1.80 1.80 1 _ 1.80 � l .80 1.80 l .80 ` 1.80 - - 0.0%1 0"0% P nL' 100 l "00 1.00 100 1 "00 1.00 j 1.00 - -Ti 0.0%k - U% 0.0 % Kenneth Jones Pool 3.00 n/a n/ tvai General Recreation _ 660 T�� 7.1 �7.10 7,10 7 10 7.10 7,10 - 0 0y� 0. - j 0.0 % Communi Center t} _ + 1_35 12.35 1 12.35 12.35_: 13.35 13,35 _ - 4:0% - 0.0% 1.00 1 9.1% Dumas Bay Centre �k I.00� 3:00 3.00 300 2.75 2.75 2.75 tl,p"/i _ 0.0% 0.0 Knutzen Fa m i I v Theatre 1.50 ` [ 50F_ 150 � 1.50 - 1.75 . 1.75 1.75 0.0%, 0.0% Q; 0% Park Maintenance 3_BO 17,00 1 17,Otl 17.00 17.00 : 1700 17.00 - 0.01/„ 0.0% - 0 Building 0.50 ' 0.50 ; 0.50 0s0 1 630 0" 00 n/a1 na 0.50. n/a. Subtotal PARCS 31.20 j 44.25 44.25 43.75 44-25 45.25 45.25 - 0.0 % 0.0% [.50 3.4 % Public i6'orkr Administration 3 1.85 t L85 1 85 L85 1.85 1 1-85 1.85 0.0% 0.0% revel mein Services 1 6.45 h 6.45 ' 6.45 645 6.45 6.45.. - R 0.0% - 0.0%i Traffic Services S.10 6.10 )_ 6"l0 6"l0 , 6.10 6.10 - 6.10 0.0% - 0.0% - - 0.0 0.0% Street Services I1.00 11"50 11.00 11.50 I1.50 12.00 12.00 0,0% - 0.0%, 0.50 4"3%i _ Emergency Ma monl 1.00 l 00 �1.00 1-00 1.00 1.00 1.00 0.0% 0.0 % 0.0%a Solid Waste lk=c cling 1,70 T 1.70 1 70 t 1 "70 - 1.70 -_- 1.70 1.70 0.0 % 0.0%i 0.0 Surface WaterMaaa rnr:nt 15.40 15.40 15.40 15.40 l 0 16.40 L6.40 0.0% 0.0°�e _ 1.00 6.5% Subtotal Public Works 42.50 1 44.00 1 43.50 `- 44.00 44.00 45.50 45.50 0.0 % 0.0 % 1.50 3.4 I tal C".r Sla n To 307.58 34835 34535 :` 34935 ]49.85 350.60 350.60 (z.4n); -0:7%1 - '(z.6o).: - -0.7%1 4.25 1.7% 'Proposed positions include only rugul3r FTFs £unded on an on -going hasis " in 2007 the Management Services Director was promoted to Assistant City Manager/CFO For simplicity, the City Manager's Administration division was restated to include the Assistant City Manager,CFO. 2009110 S14Wi g e Cha llsmn City Manager - add Administrative Assistant 0.25 FTE (ongoing) Finance - Converted Financial Analyst 0.40 FTEfrom ongoing to I -time funded in 2oo9 and 2010_ information Systems - Cut IT Analyst 0.60 FTE Police - Cur Records Supervisor 1.0 FTE. add Crime Prevention & information Specialist 1.0 FTE,, eliminate 1.0 School Resource Officer due to lass of Thomas Jefferson NS contract. Parks - Add Lifeguard 1.0 FTE (con verting lifeguard temporary help) Public Works - Add Administrative Assistant 0.50 FTE funded by CIP and add SWM NPDES Support Tech 1.0 FTE. 34 CITY OF FEDERAL WAY2OO912010 PROPOSED BUDGET EXECUTIVE SUMMARY EXPENDITURE LINE -ITEM SUMMARY - ALL FUNDS Code Item 2006 Aral 2007 Artua_i 2008 2()<I`Y d 2010 Pr t69 Prap - 0$ Adj A - - Ad rear-md S Ch '� Ch Egeafiune 8T Lfwr kmr -.411 Pam& 110 Salaries& Wages 18,604,640 20,628,052 23,175,912 24,429,929 23,868,670 24,626,517 25,992,076 1%,588 0-8% 111/1 Temporary Help 774,537 1,194,865 1,080,128 1,074,640 1,071,338 922,133 912,461 (152,507), -142% 120 Ovatiure 685,432 1,038,573 544,255 544,255 546,555 540,105 539,605 (4,150) -0-8% 200 Benefits 5,601,920 6,490,929 7,519,740 7,869.143 7,707,051 8,441,343 8,%7,835 571,199 7.P/ 31X Supplies 528,021 723,919 572,013 612,013 606,551 620,059 610,027 8,046 1.3% 36X Mtc Supplies 56,308 93,671 93,255 93,255 93,055 K255 99.255 5,000 5.4% 3XX Othr Opr Supplies 649,194 770,292 589,229 681,929 817,076 634,616 634,016 (47,313)• -0.9% 41X Professional Svcs 2,249,871 2,436,745 2,616,195 2,855,158 2,563,139 2,437,479 2,415,881 (417,679)• -14.6% 43X 1 Travel&Training 240,032 275,753 292,323 294,113 ?99,717 291,722 284,187 (2,391) -0.80% 42/47 Utility&Comm 1,204,259 1,412,511 1,471,614 1,542,152 1,454,928 1,627,450 1,570,185 85,298 5.5% 48X Rtpaus & Mtc 1,153,339 1,290,417 11632,488 1,848,095 1.774 426 1,788,327 1,757,583 (59,768) -3 2% 497 Association Dues 77,242 199,723 147,381 147,731 165,219 149,244 105,644 1,513 1.0% 4XX OtlrerMiscExp 822,077 1,042,875 810,593 919,665 926,276 805,083 776,980 (114,582) -12.5% WX InlgvdSee-rraxes 3,705,536 4,364,186 4,426,643 4,788,393 4,840,203 4,990,059 5,316,687 201,666 4.2% 552 Inter[undContributions 14,057,730 24,389,308 16,652,606 19,949,21-7 17,670,745 25,294,812 21,511.808 6,445,585 34-2%i 600 Capital Outlays 27,455,347 15,362,924 22,147,239 601785,149 47,449,822 19,958,689 14,617,910 (40,826,460) -67.20/c, 7XX DdASavice-Priac 3,768,558 5,205,8W 1,778,992 1,348,692 1,349,691 1,346,819 1,344,5% (1,873) 41°/ 9XX iscbrges-M&O 2,678,288 2,941,023 3275,422 3,79-7,198 3,812,198 3,985,600 3,958.117 93,402 2-5% 9XX IS Charges -Reserves 1,077,188 1,185,087 1,240,616 1,518,991 1,524,567 1,645,274 1,646,017 126,383 8-3% 94X Capital Contributions 206 903 903 903 - (903) -100.0% 910 Intfund Svc Puts 565,346 574,156 597,172 438,142 438,142 469,889 478,895 31,747 7-2% CW IS Unallocated - (183,063)1 (189,063) (183,063) a/< W CM - Other Cuts - - - (322,893) n/a CW Class & C 300,000 312,000 300,000 0/a Total 0,yr Erpend S 85,954,855 S 91,621,010 S 90fi&,719 $ 134,433,674 $ 118,980,27t S 100,690,411 S 93,339,809 S (33,743,262) -25.1% CIFP& id One-linrr FarZfigg: &One -Tune 4,075,266 11,246,092 3,064,493 7,932,257 9,281,920 4,493,945.1 4,995,898 (3,438,312) 433% Taw one-Tme Exp S 4,075,266 S 11,246,092 S 3,064,493 S 7,932,257 S 9,281,920 S 4,493,945 S 4,995,898 S (3,438,312) -03-31% CW CM - Other Cuts - - -- 317,893 n/a CW IS Unallocated 86,110 39,600 40,600 39,600 n/a CW Contingency 1,036,935 1,235,273 1,000,000 44,017 198,338 (1,000,000) 191% -50.0% CW Rainj Day Reserves - ' 000,000 TomlCryll7dr S - $ - S $ 3,036,935 S 86.170 S 2,274,873 S 402,510 S (762,062) -25.11% ra1+-E rdwwa $ 90.m,12, $ 102,867,f02 I S 93,724212 $ 145,402,865 $ 128,3483361 IS t07.459,224 I S 98.738.217 t S (37,943,6361. -26.1 NhghlizhxofChan gs: * Salary increase due to COLA of 4-41% or 90% of CPI_ * Benefit increase due to rising cost of medical insurance premiums, and state pensions. * Decrease in capital outlay and capital improvements in 2008 Adjusted Budget includes carry forward of prior year projects whereas 2009/2010 proposed includes only projected 09/10 expenditures. * Decrease in Other Misc- Exp is due to the City switching insurance carriers which saved the City $79K per year - Decrease in professional services are due to moving Contract Security for Municipal Court from on -going to one-time for S53K, $172K decrease in Hotel Motel professional services includes carry -forward for programs approved in prior years but not spent at year end, and reduced federal funding and program income for CDBG for S 107K. * Increase in Intergovernmental Services/faxes due to increase in jail cost and election costs- 35 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET EXECUTIVE SUMMARY $16-00 $14.00 $12-00 $10.00 $8-00 $6 00 $4-00 $2.00 PROPERTY TAX LEVY AND DEMOGRAPtHC INFORMATION 2003 2004 2005 2006 2007 2008 6 Ferry ■ Flood Zone • Emergency Medical Svcs O Library !South King Fire and Rescue (FD #39) 13 Port of Seattle O Washington State O King County O Federal Way School District ■City of Federal Way Prup°riy Tar Chauge from 2007 t•t - M03 2004 I - •"S • 2006 I_ 1007 _ 2003- - $ -- ; -y.: CiryafFederalliay _ S 1-34 -4.28 . 5 L30 ' S - 1.27 S 1.22 S 1-14 S L04 S (0.10)' -9.2% Federal Way School District '- 4.20 - 4.30 4.26 . 4- l9 4.15 $ {0.03) A.8% 1.35 1.43 - 1-38 King County _ L33 1.33 1 2l $ MAN • -9.2 % Was on State 2-90 '. 2.74 2-69 3.$q 2.33 2.13 S (0.19 -8.3% PortnfScaulc �026 r 33 1 0-25 ' 023_ 0-23 0,22 S O.OIj -3-4% South 14ing Fire and Rescue [F3] 839) f L50 LSQ ; L50 ; 1.5Q_y1 1.50 $ 0.0% --�0-54 0.24 U.yE J -- 0.24- 0.53 0-23 i 0.53 ,- 022 0.50 Q,45 021 $ : $ 0.05)` OA9 -9.4% 45.5% Emugency Medical Svcs Flood Zone $ 12.41 - - S 12.21 $ 12.16 --' $ 11.80 - $ - - - l IA2 _ _0.34 0.10 - 0.06 $ 11.16 $ S 0.10 dfi 0,06 n/a ' ha : _2,3 F Taral Lev • Rare Fcderrl Wa %to Total Lzvy 10.82%; 1U.61%; 10.48% 10.35%i 10.00%' 9.30% -0.35% -7.0% ialnt wtivo _ 2003 2004 I 2009 200y 2007 zoos I S •/. Assessed Valuation din 000's)' _ $ 6,292 343 : $ fi SQ2 361 ; S 7,251,992 [ $ 3,011,615 S - ' S 244,447 $3,� $ S 206 000 $ 217,900 ' $ 228,700 S 248,10 $ $ 277 i $ 282 ; $ 291 S 303 '. $ 9.010,356 - - 267r2Ot1 305 nla nla $ 5 29 p Sa 31.700 S 310 S 5 I n1a AV from New Annexation in 000's " I Average Homeowner Assessed Value 12% 2 % Q Tax on an Average Home Cotnmetcial QEt1g Permit Value {300Q) $ 25,695 1 5 64,522 S 124,985 S 78,194 S 59,666 ! S 44,1[2 S 15;554) 26 Residential BldgPenrut Value Swo S 37,775 ! S 82,658 $ 111,504 S 70,862 : $ 55,321 S 17,042 $ 38,279 -69% Retail Sales(5000) _ $ 1,245,789 S I; 49,874 $ 1,331,3�2. • S 1469.309 : $ 1,540,169 is 1,525,854 $ {14,315 l% Real Estate $ales. Su0tf1 S 576069 $ 618,056 S 940,510 $ 987,888 iS 962,636 $ G71,O14 S {291;fi22 30% Land Area Sy. Miles 21.4 _ 21.4 22.5 22.5 ' 22.5 22.5 $ - 1 0% Population 83,500 , -- 42,600 I.. 83,590 43,300 i 85,800 7,739 42,000 86,530 87,390 88,()4Q S 650 • I% Add4 Pa lalion from Awtcgadorn. - i - - S n{a Employmem _ 0000 ! 43,500 • 34,897 S (8,6�03) 20°0 Business License 4,12 44,176 4,236 5,052 4,539 4,603 $ 64 1 % School Enrollment 22,265 22,39L.1 22,383 22,184 21,775 21,364 : $ 4l CPI-W/Seattle, Midyear 2.0%1 l.3% 2.9% 3S%:; 3.8% 4.9% LI 1p1min licit Price Deflator l.0°(°! 2.4% 2.5% 3-4%.1. 2.l% 4.5% 2.4%4' 117% "2008 estimates provided by Finance, awaiting confirmation from CD 36 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY TAXES, FEES AND PER CAPITA REVENUE COMPARISON (For Selected Cities) PER CAPITA GENERAL FUND TAXES $1,800 S1,500 $1,200 $900 $600 $300 $0 Auburn Bellevue Burien Des Moines Federal Kent Kirkland Redmond Renton SeaTac Tukwila Way .lurisdietinu Business Lkense IUt1G Po uladoo AdmissiptisTax i 2606 Property Tax Regular 1[xVy 2006 Per Capita Property` Tax Per Capita 2001 Gederal Fund Tax Auburn _ Bellevue Burien $50 47,470 : 5.0% $2.87 $294 $646 $44 115,500 ' 3.0% 1.10 209 769 $30450 $25-150 =_ 31,040 28,960 5.0% 5.0% f 1.60 1.16 130 90 401 251 Des Moines Federal Way $75 new/$50 renew 85,800 -- 1.22 104 I 288 Kent $100 new/$54 renew $100 $90/employee _ 84,920 45,740 47,600 ; 5.0% 1 , 5.0% 5.0% = 2.61 1. 2 1.20 286 178 244 ' 478 538 756 _ Kirkland Redmond Renton $551employee -- $35 $1004300 56,840 25,140 17,1 t0 5.0% -- 5.0% 3.04 2.77 3.04 173 776 636 447 976 1,228 SeaTac Tukwila it vemge: Tax Rates _ . 157 53,284 i 4.7rlo $1.99 S284 9616 1. Data from the State Auditor's Office - Local Government Financial Reporting System for Selected Cities. 2. 2007 data not available at time of proposed budget publication - most current information is 2006- 37 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET EXECUTIVE SUMMARY PER CAPITA GENERAL FUND TAX REVENUES FOR KING COUNTY CITIES city Pnpulmion rercalgul RaLvA Medina 2,930 $ 1,924 $ 1,285 1 2 Sooqualtnie 6,345 Tukwila 17,110 $ 1,228 3 Issaquah 17,060 $ 1,146 41 Seatac 25,140 $ 976 5 Seattle 573,000 $ 942 6 Woodinville 10,140 $ 923 7' Hunts Point 450 $ 816 8, Bellevue 115,500 $ 769 9 Redmond 47,600 $ 756 10 Bothell 31,000 $ 678 $ 674 11 12 Skykomish 210 North Bend 4,685 S 659 13 Auburn 47,470 S 646 14: Kirkland 45,740 S 538 15; Yarrow Point 960 $ 501 16; Algona 2;660 $ 479 17 Kent 84,920 S 478 18 Enumclaw 11,1 $ 455 19, Renton 56,840 $ 447 20 Samrnamish 38,640 $ 445 21 Carnation 1,900 $ 442 22 Duvall 5,595 $ 412 23 Burien 31,040 $ 401 24- Kenmore 19,290 $ 400 25: Shoreline 52,500 $ 373 26, Normandy Park 6,385 $ 360 27' Mercer Island 21,710 $ 351 28 Beaux Arts Village 297 $ 349 29' New Castle 8,890 $ 343 30 Lake Forest Park 12,730 S 341 31 Pacific _ _ _5,770_$ - 337_ -- 32 Clyde Hill 2,780 S 307 33 Black Diamond 4,080 S 305 341 Maple Valley 17,870 S 290' 35 Covington 16,610 S 262 37 Des Moines 28,960 $ 251 38, Av 3?sl,46� S "4 381 Medina Snoqualmie Tukwila Issaquah Seatac Seattle Woodinville Hunts Point Bellevue Redmond Bothell Skykomish North Bend Auburn Kirkland Yarrow Point Algona Kent Enumclaw Renton Sammam ish Carnation Duvall Burien Kenmore Shoreline Normandy Park Mercer Island Beaux Arts Village New Cast le Lake Forest Park -Pacific Clyde Hill Black Diamond Maple Valley Federal Way Covington Des Moines 2006 Per Capita General Fund Taxes $400 $800 $1200 s1.600 sz•000 -IL K-FIQiai Keponmg Zjystem data tmm We State Auditors Office. 2007's data was not available at time of proposed budget publication. Most currrnt information is 2006. ' Federal Way does not provide Fire or Library Services. Therefore, to make the per capita revenue comparable, the revenues are adjusted by fire control and library costs for those entities with those services. �g CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET EXECUTIVE SUMMARY ENDING FUND BALANCE Composition of Estimated 2008 Year -End Fund Balance Replacement Reserves, $6.9 16% Unreserved, $4.4 , 10'/° Reserved for Operations, $0.6. 1 % 2006 - 2007 200ES 2009 Fund [l ilanCC llitual Actual . I fldapl Adjusted Year -End i!mgnse Unreserved GenGdvfBase 6.978,949 7,899,050 73,644 1 1,539,781 1 4,434,738 f,8 8,0091 General Fund Unreserved S 6,978,949 1 s 7,s99,u5u ; 73,644 1 $ 1,539,78 [ 4,4 ,738 ! $ 1,888,069 DestgnatedlReserved Fund Balance: Reserved for Qperattates - - _ Interfund Loan (GF•) 10,000 10,000 10,000 10,000 10,000 1Q000 Pay fbr Performance (GF*) - - - - Next Vas r7n[i I wd - - ?010 PmPusad 554 554 09 Prup -08 fi Chg I 348,728 j $ 348,228 Adj °fo Chg 22,6°fn 2.6% n/a - 10,000 0.00%, n/a� New Cdrz=LW y Centa' 55,273 21,396 311,390 ' 99,97e ; 1 88,507 1 101,974 -311,390 l [ 1,483 . 673,191 l,3 ,946 361,801 i 116.2"/a Solid Waste 48,022 187,555 , 107,053 21,502 99,031 = 122.90/. Snow & Ice Removal l I Ou'000 100,000 f 0o,000 100,000 1001100,000 _ 100,000 0.0% Paths & TM615 Hotel I Motel Tax 25,400 i 1 9,064 . 35,370 199,157 _ 43,841 43,943 191,585 126,005 _ 125,663 _ 82,162 , 187.4a/ L n/a CDBGGrant DBC/KFfheatre Capital Projects (0). 439,797 (19,646) 397,738 . - 28,770 - 27,132 ! - 0 0 () I 0 0 - n/a. ° (_7,13_)j-f00.0% � SurFaccWaterManagement Overlay - T, 26,823:, 59,080 6,161,721 388,95a 2,292,843 j 30,212 2,172,994 ? 5,550,240 4,420,339 � 15,106 : 15,106 I S,106 2,359,279 j 5,595,736 [,224,883 293 J. 293 3,707,095 15,106 l,_29,883 1 293 2,24T345 j 103.4% (1,129,396)1 17;9"/ utility Tax 1,912,637 1 3.480.870 1,6S3,,674 2% for the Arts 24,163 . 293 i - CapitalPtojects 29,953,867 25,917,287 6,275,412 1,674,9401 12,0TS-, 14,769,917 25,566 25,566 25,566 2,568,911 - 2,613,421 l 2,746,645 13,775,SO1 25,566 13,094,977 781.8% 0.0% Spmialprvic s; Replacement Reserves 328,472` 307,911 5,289 2;836,038- 374,698 177,734 53,599 ! 6.9% 20.0% Data Processing Equipment _Copier 2,455,425 2.813,446 2,827,852 Equipment 176,367 235,931 289,520 267,520 26T520 321,109 FCeet &Equipment 2,336,936 2,929,457 3,4T4,S7 3,016,532 2,996,867 3,772,665 4,342,361 1,216,228 756,133I 98,899 25.1% 1 97% Btulding&Funaishings 359,496 1,099,822 1,190,816 1,018,429 1,018,428 ' 1.117,328 Debt Service Prefundiag 1,138,641 3,445,375 Debt Service 6,217,344 ' 2,0g9,65 2,326,155 2,787,255 1,92T,159 ; 1,139,413 -(1,647,842) 156,100 -59.1% 4.9% StrategicAnsurance Reserves Self Insttrant:e Reserve 2,876,460 ;. 3,173,175 2,670,900 3,198,175 3,263,175 ; 3,354,275 cReserve 2,000,U00 ' 2,000,000 : 2,000,000 2,006,000 2,000,000 Z,000,000 2, 00,0000.0% un Ba ante LEE 26,581 5147 ,446 : $ 2 33, 24 i $ 21,645, 95 $ 7, [ ,b 0 ± $ 5, 8 j 35,670,997 14,2 3, 3 ; 6 .. dui a note , .:> ;_-< - 3 a,j U -' S9, 7 , 5,7 6. 3, 76 1 . _, 5 ,37,916,197 , - 1,.51E S 14,631,921 93.1 ° 39 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET EXECUTIVE SUMMARY UTILITY TAX AND REAL ESTATE EXCISE TAX ALLOCATION 2009 Utility Tax Allocation ($ in millions) GF Voter Fund Mgmt Package $0-06 $3.33 0% Comm.Center 17% New Project DS+M&O M&O $1.90 $1.06 10% 611. 2009 Real Estate Excise Tar Allocation ($ in millions) Fund Mgmt, F $0.06 , 0% GF Voter `-Packay,e S3.51 22% New Project Comm.Center M&O DS+M&O $1.11 S2.01 7% 13% Utili- TaY A!lncatian 2009 2010 REST i+►llocat3vn ;_< 209 2008 Projected Revenue $ 14,758,599 S 15,544,358 Projected Revenue - $ 2,800,000 S 3,300,000 Uses Uses General Fund Gap: Regular Debt Services 224,380 223,280 GF Operations Voter Package 3,200,393 3,396,349 Transportation C[P - 200,000 Reserve for Prop l 132,194 113,667 GF Operations 2007 Gap 3,709,008 3,694,800 Park Capital - 1,230,000 Public Safety 2005/06 Gap 952,168 1,002,862 Unallocated Capital 3,358,694 1,642,000 Arts/Com Events/Cult Svcs 2005/06 113,400 l t9,070 Administration 64,672 65,492 New Projects M&O: Total Uses_ S 3, 7,T 3, Camp Kilworth M&O 115,500 121,275 ,77 Celebration Pk M&O 279,300 293,265 Pro ected ChanLe in Fund Balance S (847,74[,] S (60,772) New Street M&O 459,486 482,461 KFT Operations 135,723 142,509 New Parks M&O 65,100 68,355 Community Center: Community Center DS+M&O 1,904,336 2,005,723 Capital and Debt Services: Transportation C[P 4,000,000 1,400,000 Parks C[P 1,654,000 300,000 Overlays 1,400,000 1,400,000 City Center 1,000,000 1,000,000 Fund Man a ement 62,136 64,623 ata scs l , 2,74-4 S 15,604,959 Projected Change in Fund Balance $ -- (4,424,145) $ (60.601) Mi CITYOFFEDERAL WAY200912010 PROPOSED BUDGET EXECUTIVE SUMMARY SUMMARY OF DEBT SERVICE OBLIGATIONS Under RCW 39.36.020(2), the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. Within the 2.5% limit, the City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. Prior to the passage of new legislation in 1994, the statutory limit on councilmanic (non -voted) debt for general government purposes was 0.75% of assessed valuation. Another 0.75% of councilmanic debt was available only for lease -purchase contracts (RCW 35.43.200). Now, these two components have been combined and can be used for any municipal purpose, including using the entire 1.5% for bonds. Therefore the City's remaining debt capacity without voter approval is $122 million and an additional $90 million can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allow voter to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $663 million. Table 1 shows the availability debt capacity for the City of Federal Way for 2008. General pmposcs Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt DESCRIEM-N (Limited GO] akLmiudm and Park Purooses Capacity AV= $ 9,010,356,378 (A) 1.50% $ 135,155,346 $ (135,155,346) 2.50 % 225,258,909 225,258,909 225,258,909 $ 675,776,728 Add: Cash on hand for debt redemption (B) 6,592,027 - 6,592,027 Less- COPS outstanding - - Bonds outstanding (1%605,000) (19,605,000] REMAINING DEBT CAPACITY $ 122,142,373 S 90,103,564 S 225,258,909 S 22S,258,909 5 662,763,755 GENERAL CAPACITY (C) S 212,245,936 (A) Final 2008 Assessed Valuation (B) Fund balance of $3,527,856 in debt service prefunding balance and $3,230,921 in utility tax fund. (C) Combined total for Councilmanic, and Excess Levy capacities. Table 2 summarizes the City's general obligation debts outstanding at the end of 2008. Real Estate Excise Tax and Utility Tax are the two primary sources to meet the City's general obligation debt services. The 1997 Civic Improvement program and 2003 Community Center bonds are financed by utility tax revenue. The 2000 Valley Communications and 2003 Paragon Building Loan Assumptions are repaid with REET. The 2003 Paragon Loan Assumption balloon payment of $5.8M was paid off in 2007. It was funded by: $2.7 million in proceeds and interest earnings from sale of the old City hall; $1.1 million transfer from utility tax ($500k from the higher collection in 2006, and $600k from 2007 revenue); $1.0 million from a General Fund transfer from the 2006 fund balance; and $1.0 million from the Real Estate Excise Tax (REET), from the higher than budgeted revenue in 2006. In 1997 the City borrowed $16,150,000 on a ten-year tax-exempt bond for Civic improvement projects such as; a civic theater, sports fields, downtown and a public safety building. The final payment was made on November 30, 2007 paying off the 1997 General Obligation Bond. 41 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET EXECUTIVE SUMMARY On December 28, 2006 the City borrowed $4,100,000 on a two-year tax-exempt bond for the purchase of the AMC Theatre site. The interest rate on the bonds is 3.53% and maturity is December 28, 2008. Interest payments on the bond are funded by interest earned from the $5 million Downtown Redevelopment set aside funds. The proposed budget does not anticipate issuing any debt in 2009 or 2010. Table 2: SUNII4fARY OF OUTSTANDING BONDS Date of Final Interest Net Interest Amount ' Bond Rating Dec. 2008 Principal Pavment Year Description Purpose Issue Maturkity Rates (%) Cost (NIC) Issued (a), issuance Balance 2009 2010 Civic theater, sports fields, 1997 G.O. Bonds 04/22/97 12/1/2012 5 - 5.3 5.3108 % S 16,150,000 AAA -insured S S downtown, PS Building Valley Communications (911 2000 G.O. Bonds dispatch) Center Buidling and 09/12/00 12/1/2015 1 531 5.3180% 2,551,600 AAA -insured 1,428,000 175,000 184,000 Equipment 2003 G.O. Bonds Community Center 11/15/03 12/1/2033 4.67 4,6619% 15,000,000 AAA -insured 13,610.000 310,000 320,000 2006 2-Year Note AMC Theatre Site Acquisition 12/28/06 12/28/2008 3.53 3.5300 % 4,100,000 Nonrated - - 1994 07/01/94 Corner SWM CIPall 007/01/1 & & PWTL De & 1.00 1.0000% 4,030,440 Nonrated 1,574,753 182,359 182,359 2000 SeaTac Mall Detention 07/01/00 07/Ol/19 TOTAL GENERAL OBLIGATIONDEF]T S 41.832A4n I S 16.612-753 S 667359 S 696.359 Public Works Trust Fund Loan: The City has borrowed a $1.55 million loan in 1994 and an additional $1.86 million in 2000 at 1% for 20 years from the State's Public Works Trust Fund (PWTF) to finance specific surface water improvement projects. The PWTF is a revolving loan account managed by the State to provide below market rate financing for health and safety related public works improvement projects through a competitive application process. These loans are the obligation of the Surface Water Utility and backed by the rates collected from users thus not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. Table 3 shows debt service to maturity for all obligations by type of obligation, including the Public Works Trust Fund Loans. Table 3: PROJECTED DEBT SERVICE REQUIREMENTS TO MATURITY G. O. Bonds Public Works Trust Fund Total Year Principal Interest Principal Interest Principal Interest 2009 485,000 679,963 182,359 15,748 667,359 695,710 2010 504,000 661,913 182,359 I3,924 686,359 675,836 2011 523,000 642,793 182,359 12,100 705,359 654,893 2012 542,000 621,923 182,359 10,277 724,359 632,199 2013 575,000 599,583 182,359 8,453 757,359 608,036 2014 591,000 574,445 182,359 6,630 773,359 581,075 20I5 618,000 547,308 96,120 4,806 714,120 552,113 2016 405,000 519,5I0 96,120 3,845 501,120 522,355 2017 420,000 501,804 96,120 2,884 516,120 504,687 2018 440,000 484,164 96120 1,922 536,120 486,086 2019 460,000 465,464 96,120 961 556,120 466,425 2020 480,000 445,339 - - 480,000 445,339 2021 505,000 424.219 - - 505,000 424,219 2022 530,000 40I,494 - - 530,000 401494 2023 555,000 377,II4 - - 555,000 377,114 2024 585,000 351,445 - - 585,000 351,445 2025 615,000 323,950 - - 615,000 323,950 2026 645,000 294,738 - - 645,000 294,738 2027 680,000 264,100 - - 680,000 264,100 2028 715,000 231,800 - - 715,000 231,900 2029 750,000 197,838 - - 750,000 197,838 2030 790,000 162,213 - - 790,000 162,213 2031 830,000 124,688 - - 830,000 I24,698. 2032 875,000 85,263 - 875,000 85,263 2033 1 920,000 43,700 - - 920,000 1 43,700 Total I S 15,038,000 1 S 10.025.764 IS 1.574.753 $ 81,549 $ 16,612,753 1 $ 10,107.313 42 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET - CITIZENS O1< ai: A l J�l�itt}' h7i�lia�.l rail: •. I".iiid�: I•;o�f�m [. - Dir7i Duc.los TO i-11 • Represent the People of Federal Way ■ Adopt Ordinances and Resolutions ■ Grant Franchises ■ Levy Taxes and Appropriate Funds • Establish Policy Guidelines • Finance, Economic Development, and Regional Affairs ■ Land Use and Transportation • Parks, Recreation, Human Services, and Public Safety COMMISSIONS • Arts Commission • Diversity Commission • Ethics Board • Human Services Commission • Independent Salary Commission • Lodging Tax Advisory Committee • Parks and Recreation Commission • Planning Commission • Youth Commission • Steel Lake Management District Advisory Committee (Civil Service Commission reports to City Manager) 43 CITY OF FEDERAL FVA Y 200912010 PROPOSED BUDGET OPERATING BUDGET CITY COUNCIL Responsible N'Ianager: HayorJackDovey PURPOSE/DESCRIPTION: The City Council is the seven -member legislative branch of city goverrunent elected by and representing the people of Federal Way. Council Members elect one of their members as Mayor and another as Deputy Mayor. The City Council is the policy determ:wing body of the City and exercises all legislative powers authorized under the State Constitution which are not specifically denied by State law, including adoption of ordinances, levying of taxes, appropriation of funds, establishment of compensation levels for City employees, and selection of the City Manager. 2009 Proposed Expenditures by Category Supplies o.s % rnterfund 11.9% Inter Gov't 108% The Federal Way City Council meetings are held the first and third Tuesday of each month at 7:00 p.m. Public comments, arm welcome at t€ u beginning of each meeting. the Council has three working committees: Finance, Economic Development and Regional Affairs Committee; Land Use and Transportation Con-unince; and the Parks, Recreation, human Services and Public Safety Committee. The Mayor appoints conunittee chairs annually. All committee meetings are open to the public. GOALS/OBJECTIVES: ■ Integratc the public safety strategy into all facets of City operations, building an a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. ■ Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses_ • Maintain the capital facilities plan .and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities_ • Ensure a responsiveservice culture within tite City organization where employees listen carefully, treat citizens and each Other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. PROPOSED PROGRAM CHANGES: 44 CITY OF FEDERAL 6i'A Y 200912010 PROPOSED B UDGET OPERATING B UDGET CITY COUNCIL Responsible Manager: Major Jack Dovey HIGHLIGHTS/CItaNGES: The City Council's 2009 and 2010 proposed baseline budget total $374,570 and $331,280, respectively. This is a decrease of less than l% from the 2008 adjusted budget. Major program changes include: ■ Association Qucs - Moving National League of Cities and Suburban Cities Association dues from ongoing to one-time in 2010 ($43,600) and increasing on -going dues for Puget Sound Regional Council for 2009/2010 ($1,387)_ • Travel and Training - Moving on -going for Sister City Trip of $4,000 from on -going to one-time. * Professional Services -Moving on -going Council Retreat Facilitator in 2010 to one-time ($4,500). • One-time - Association does increase for Association of Washington Cities and Suburban Cities Association on a one- time basis for 2009/2010 ($21,745) and moving on -going Council Retreat Facilitator in 2010 to one-time ($4,500)_ REVENUE AND EXPENDITURE SUMMARY: code licm 2006 Actual 2007 Actual 2009 2009 Proposed 2010 Pro sed 09 Prop. - 08 Adj Adopted - Ad'trsied Year-end S Ch % Ch Revenue Sumneary: $ 403.374 $ 405,125 $ 19,192 5.0./ General Governmental $ 365,623 $ 370,247 $ 381,123 $ 395,965 $ 400,315 Total Revenues $ 403,374 $ 365,625 $ 370247 $ 381,123 $ 395,965 $ 400,315 $ 405,125 $ 19,192 5.0%, Expenditure Summary: 110 Salaries & Wages 96,300 98,700 105,408 106,342 106,342 103,324 107,458 3,018) -2,8%, 200 Benefits 43,446 46,703 48,062 48,336 48,336 52,502 52,878 4,166 8.6%, 31X Su lies 3,138 2,755 638 638 4,625 3,035 3,035 2,397 375.7%, 3XX OthrOprSupplies 907 - _ - - _ n/a6% 41X Professional Svcs - 4,125 7,000 7,000 4,363 5,000 500 (2,000) -28., 43X Travel &Trainin 15,680 6,206 18,125 18,125 16,969 11,800 11,800 (6,325) -34.9%. 42/41 Utility & Comm 480 254 537 537 200 250 250 (287) -514%, 497 Association Dues 50,257 153,406 114,652 114,652 126,310 112,175 68,575 (2,477) -2.2%• 4XX Other MiscEx 2,693 5,208 1,210 1,210 1,634 1,400 1,400 190 15.71% 5XX IntgvtI Srvs/Taxes 32,015 34,655 34,655 37,465 40,544 40,544 5,889 17.0% 9XX IS Charges-M&O 34,361 36,881 37,569 42,237 42,237 41,920 42,220 (317) 48% 9XX IS Charges -Reserves 2,253 2,484 2,391 2,391 2,484 2,620 2,620 229 9.6% Total O r Expend $ 281,530 $ 356,722 $ 370,247 $ 376123 $ 390,965 $ 374,570 $ 331,280 $ 1,553) -0.4% Capital & One -Time Funding: ___TCapitaI & One -Time 121,844 8,901 - 5,000 5,000 25,745 73,845 20,745 414-9% Total One-TirneEx $ 121,844 $ 8,901 $ $ 5,000 $ 5,000 $ 25,745 $ 73,845 $ 20,745 414.9% Total e"&tures $ 403.3741 S 36,623 $ :370,247 $ 381,123 5 395,965 $ 460,315 .$ 405,125. S (980,808) -257.3% POSITION INVENTORY: Positioet 200E Actual 2007. Actual - -. -- 2008 -- 2009 Proposed 1 2010 l Proposed ii[ad,: Adopted Adjusted Year-end Mayor 1_00 1.00 1.00 1.00 1-00 L00 L00 N/A Council Member 6.00 6,00 6.00 6.00 6.00 6.00 1 6 00 1 MI -A Total Regular Staffing 7.00 7.00 7.00 7.00 7.00 7.00 7.00 1 Chan a rom rior year _ - Grand Totz1Staffing 7.00 7.00 1 7.00 7-00 7 -0 7.00 7.00 45 CITY OF FEDERAL ffAY?00912010PROPOSED BUDGET CITY OF deral Way CITY OF FEDERAL WAY2009120I0 PROPOSED BUDGET OPERATING BUDGET _ `tC'IIA" INLANA[:I`lt'4 OFFICE Cal Beets c'City tManaga lk�arvnczki Taal: 10.0. F FF Implementation of Council Policy • Direction/Coordination City -Wide • Department Direction and Administration • Economic Development — Business Retention • Public Information • Public Defender Contract lVIgmt • Regional Issues and Involvement • Coordinate [nterlocal Finance Affairs • Interdepartmental Coordination ' Public Outreach • Media Relations ■ Intergovernmental Relations Oversee Website and TV 21 Prog. ■ City newsletter • City Promotions ' City Council Support ■ City Manager's Office Support ' Commission Support :L'ikiy. F:nle - ' Department Direction and Operation • Regional Issues and Involvement ■ Coordinate Interlocal Public Works Affairs ■ Interdepartmental Coordination ■ Council/Committee/Commission Support • Serve City Economic Development Efforts • City Center Redevelopment ■ Business Retention, Expansion and Attraction • Tourism Promotion 47 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager 2007/2008 ACCoNIPLISHMENTS ■ Worked with Congress, the Legislature, and regional governments to advance the City's position on priority issues and seek funding for City projects. The City was awarded $25 million (over 25 years) in Local Infrastructure Financing Tool (LIFT) funds, and the Legislature awarded the City $500k for preconstruction activities for a performing arts center. The City was also granted the authority to enact a Beach Management District in Contracted with United Properties on the Symphony project, a downtown redevelopment, mixed -use, high rise project d Implemented a new Communications and Government Affairs Division within the City Manager's Office, and hired a Communications and Government Affairs Manager • Made major improvements to the City's Government Access Channel equipment including cameras, microphones, tights, computer systems, software, music and stock art files R Significantly upgraded the content of the City's Government Access Channel, including the City's signature program called "Connections" (formerly called "City Update") s Maintained effective relationships with local me ' t, media, aIIu produced J wuuccd "City update" printed newsletters two -to -three times per year ■ Worked with Sound Transit and neighboring jurisdictions to extend light rail closer to Federal Way e Completed the City's first -ever citizen satisfaction survey ■ Contracted with Johnson Consulting to perform a feasibility study for a new performing arts center in Federal Way • Supported the nonprofit organization that managed the third annual Han Woo-Rti Korean Sports and Cultural Festival ■ Successfully sponsored the USA Women's Triathlon 2009/2010 ANTICIPATED KEY PROJECTS • Provide effective support to the City Council • Work with Congress, the Legislature, and regional governments to advance the City's position and seek funding for City projects ■ Aggressively implement economic development and downtown revitalization efforts ■ Continue to direct economic development and downtown redevelopment efforts including potential site planning and rendering of key redevelopment sites, and marketing of downtown redevelopment opportunities ■ Finish phase I and begin phase It of the Symphony Project ■ Coordinate design phase of the performing arts center project • Continue to emphasize a strong, responsive customer service culture • Maintain effective relationships with local media and continue to produce City Update newsletters and quarterly Connections updates _ ■ Provide effective support to Sister City projects ■ Implement the marketing plan for office space and the Community Center in Federal Way • Coordinate Lodging Tax Advisory Committee (LTAC) and its work program to promote tourism e Increase marketing of Federal Way to prospective businesses through video, articles, advertisements, etc. • Support the Lodging Tax Advisory Committee, and LTAC's marketing subcommittee • Coordinate the biennial citizen satisfaction survey 10.0 8.0 6.0 4.0 2.0 0.0 2008 Employees per 1000 Population 2008 General Fund Budget per Capita Federal Way Auburn Kent Renton Bellevue $2.500 $2,000 $1,500 $1.000 $500 $0 Federal Way Auburn Kent Renton Bellevue * Numbers are adjusted to account for services the City of Federal Way does not provide (i.e. Fire and Utilities). 48 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager PROPOSED PROGRAM CHANGES: oWpartinent Submitted City. Manager Recommended C Itt, Ex enditures K%L nrditures, t- > 2009 2010 Time pu°ain 1-7'isoc (3n pin � w L=rime Qn=ni a l-Timr Qn�gin firovmCuts Not Recommended 0 CM EDC Economic Development .assistant 0_so (0 50) (21,671 I FTE Total 0.50) -1 (2t,67[ (23.2: Programs Cut & Restored on a 1=rime Basis 8 CM GA Deduce mailed newsletter from 2 to 1 (13.343) (14,'70) 13,343 (13,343) 14,270 (14,270) rid' year n/a CW CW Eliminate 4 Civilian Positions in 2010 (4 00) 317,893 (322,893)• Positions to be determined Total f13,3431f4.00) 13,343 3.343)1 332.163 133T,[63 New Programs Added 3 Chi CNl "Eainabdity Coordinator 14,970 44.247 44.247 59,217 44.247 0 CM' CM Admin Assistant 0.25 FTF 0,Z5 14,970 17,594 19 018 0?5 l7 594 l9,0 l8 n/a CNI: CM Public Defender Contract - - 60 000 - 60,000 - - 60.000 60,000 n/a CM. CjM Sponsorship Program (S20K cost _ - - neutral) n1a CM CM Festival Alanagzm�tt - - 50,000 - 50,000 - - 50,000 50,000 l CM EDC HCC Small Business Development 22,500 - 45,000 22,500 - 22,500 Center Funding 4 CM GA City Survey 15,000 15,000 _ 30,000 n/a CM EDC Contract Temporary Economic _ - _ Development Specialist (S83K in 2009 & S86K in 2010) Total 0.25 - 52,440 1 186,841 1 233,265 0.25 191,717 17,594 1 206,747 19.018 New Frugrains Not Recorrtnrended I CM CN[ Friend_s of i;yjCbus Sup on 10�000 10,000 0 CN1[ CM Smart Phone for Management Staff 3,750 16,500 16,500 n/a CM CM Automatic External Difibrulators 10,000 10,000 (AED)-Squad Cars or Park Fac - 5 yr a S2K/ea 3 CM EDC Economic Dev .Assistant 05 FTE 050 14,970 41.197 42,845 _ 1 CN111 EDC Enterprise Seatte Membership - - 5,000 5,000 0 CM: EDC Pierce Co,Economic Development 5,000 5,000 0 CM EDC Computer General Model of City 10,000 0 CNf EDC Scale Ntodel of City Center - 20,000 2 CM: EM CENIC Meal Tickets 9,000 2 CM. GA City Newsletter - 88,023 88,032 - 2 CM. GA Webmaster 1.0 FTE L00 14,970 84,600 84,600 CM: GA Senior Designer I.0 FTE 1.00 14.970 19,627 19,627 1 CM GA Video Production 0.50 FTE 050 14,970 36,800 36,800 _ 0 CM GA GAC Operating Supplies - 2,000 2,000 - - 0 CM GA GAC Avid Video Editing - .000 2,000 _ Total 3.00 - 112,630Li,747 10,000 312,395 _ Type7Description Workload Measures: • Total FTEs managed • Total operating budget managed (in millions of$) • Total CIP budget managed (in millions of $) • Number of Media Releases Outcome Measures: • Overall Citizen Satisfaction (% rating Satisfied to Very Satisfied) • Percent of C1P constructed vs. budget Efficiency Measures: • Employees per 1000 population • General fund budget per capita PERFORMANCE MEASURES: 345.4 349.9 350 350 $47.1 $48.7 $50 $50 81 ll0 120 120 NA % NA 80% 4 4 4 4 $540 $553 $564 $560 WE CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET CITV MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager PURPOS E/D ESCRIPTION: The City Manager's Office provides management direction and coordination of all City departments and activities, in accordance with policies and direction of the City Council. The City Manager's Office also manages City programs for economic development, intergovernmental relations, media, and community relations. The City Manager's Office provides the City Council and management with a complete financial plan for all City funds and activities through the preparation and administration of the biennial budget and Capital Improvement Plan. COALS/OBJECTIVES: 2009 Proposed Expenditures by Category • Ri-ain imnlamanhat;n., nFthe ...... --a--• •-••L-•.,....,..•.......L v< 11-1 a.u.y � �vLlvllln. UCVC10PRlClLL Lnulauves. • Facilitate Council decision making and policy development by providing unbiased, thorough, and professional analysis. • Carryout Council policies and directions effectively and efficiently. • Instill a customer service culture and can do attitude in the City Government. • Manage city resources in a responsible and responsive manner_ DEPARTMENT SUt1IMARY: DEPARTMENT POSITION INVENTORY: 50 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager HIGHLIGHTS/CHANGES: The City Manager's baseline proposed budget totals $2,215,7 l7 in 2009 and $1,972,686 in 2010- This is a 2.3% or $49,952 increase from the 2008 adjusted budget. Major program changes include: Salaries & Benefits - Increased to reflect the organization change to include the Assistant City Managers within the City Manager's budget. In addition, a 0.25 FTE was added for an Administrative Assistant for $17,594 in 2009 and $ l 9,018 in 20 [0. One-time- the one-time budget have increase for the following program changes: o City Survey - $30,000 in 2010 o Sustainability Coordinator Contract/Temp Help - $59,217 in 2009 (includes one-time position set-up costs) and $44,247 in 2010 o Reduce mailed newsletter from 2 to one per year - moved $13,343 in 2009 and $14,270 in 2010 from on- going to one-time. o Public Defender Contract - $60,000 in 2009 and 2010 o Festival Management - $50,000 in 2009 and 2010 o Highline Community College Business Development Center Funding - $22,500 in 2009 and 2010. o Economic Development Specialist was added as one-time- This will be funded by C[P for $82,942 for 2009 and $86,1 16 for 2010. o $322,893 was eliminated in on -going operating budget and restored for $317,893 as one-time in 2010. 4-0 potential positions will be identified at the 2009/2010 Mid -Biennium Adjustment to determine which departments will incur the reductions. REVENUE AND EXPENDITURE SUMMARY: C,de hum 2006 Aetwl 2007 Actual 2008 2009 Proposed -2010 Pra oscd 09 PM 08 Ad- Ada itA Ad usted :: Year-end $ clig Cli Revenue Summary: General Govemmental $ 1.349,512 $ 1.55M44 $ 1,649,676 $ 5,075,777 $ 2,146,231 $ 4,670,380 $ 2,575,858 $ 405,397) -8.0%, Transfer in - CIP 50,080 1:7,405 70,000 70,000 70,000 152,942 156,116 82,942 118.5%. LTAC 194,879 194,608 187,353 385,510 385,510 215,470 221,755 (170.040, -44.1%, Total Revenues $ 1.594.471 $ 1,902,257 $ 1,907 029 $ 5,53E 287 $ 2,601 741 $ 5,038,792 $ 2,953,729 $ 492,495) -8 99% Expenditure Summary: 110 Salaries & Wages 505,764 601,522 663,612 780,538 780.538 898,108 949,777 117,570 15 1% 111/1 Temporary Help 1,342 26,088 61,928 41,440 41,440 - (41,440) -1000%, 2XX Benefits 110,398 162,933 162,252 175,413 175,413 298,447 315,589 123.034 70.19% 31X Supplies 8211 11,742 7,300 7,725 10,119 6,295 6,295 1430 -18.5% 3XX Othr 0 r Supplies 650 250 250 (400) -61 5%, 41 X Professional Svcs 549,687 738,800 725,073 923,230 910,639 768,933 775,387 (154,297) l6 71/6 43X Travel & Train in, 8,310 17,941 8,910 8.910 17,805 11,385 11,385 2,475 27.8%, 12AL Utility& Comm 67U 130 1o0 l00 25 50 50 501 -50.0%, 48X Repairs & Mtc 250 250 250 0 0%, 497 Association Dues 3,740 20,471 8,570 8,620 11,342 l 1,470 11,470 2.850 33.1% 4XX Other Misc Exp 4,888 7,697 28,802 28,802 49,250 14,814 13,887 (13,988) -48.6%, 5XX Int°vtl Srvslfaxes 325 _ n/a 9XX IS Char es-M&O 97,844 134,171 172,045 177,589 177,589 191,888 197,612 14,299 8 1%, 9XX IS Charees-Reserves 12,953 13,152 12,298 12,298 12,624 13,627 13,627 1.329 10.8°/a CM - Other Cuts - - - 322,893 n/a TolalO rEx end $ 1,303,395 $ 1,735,561 $ 1,850,890 $ 2,165,565 $ 2,186,784 $ 2,215,517 $ 11972,686 $ 49952 2.3%, Capital & One -Time Funding: Capital & One -Time 291,076 166.696 56,139 328,787 328.787 288,002 307,133 (40,785) -12 4%, CM - Other Cuts - 317,893 n/a- rota I One -Time Ex $ 291,076 $ 166,696 $ 56,139 $ 328.787 $ 328,787 $ 288,002 $ 625,026 $ (40,785) -12.4°/z Rainy Day Reserves 2,000,000 1,00Q000 - I,000,000 -50.0% 1CW CW Continoency t,036,935 86,170 1,235,273 44,017 198,338 191% CW Class & Com - - 300.000 312,000 300,000 n/a Tata]City Mde $ - $ - $ - $ 3,036,935 $ 86,170 $ 2,535,273 $ 356,017 $ (501,662) -16.5°/o Taral Exp endirures $.'.1,594,4.71- $ 1,902257 $ 1,907.029 '$ 5,531,287. $` 2;60tj*[ . $ 5.038.792 1 S.2.93-3.729: $ 492,495 -&9°% 51 C[TY OF FEDERAL 66:4 Y 200912010 PROPOSED BUDGET CITY _ OF Federp-%l Alay 52 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET Misdemeanors and Gross Misdemeanor Cases • Infractions • Civil Impounds • Overall Department Management Policy Planning • Department Management • Budget • Case Flow Management ■ Probation/Security Contracts 'Y"',=i atlri- ■ Administrative Support • Accounting • Case processing • Customer Service • Staff Supervision Serves as acting presiding judge in absence of presiding judge ■ Misdemeanor & Gross Misdemeanor Cases • Infractions • Civil Impounds 53 CITY OF FEDERAL WAY2009120I0 PROPOSED BUDGET OPERA TING B UD GE T MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding Judge 2007/2008 ACCOMPLISHMENTS ■ Installation of new judge, David Larson �t Continued indigent defense services at arraignment ■ Entered into Interlocal Agreement with the Administrative Offices of the Court to improve the quality and availability of court interpreter services for Limited English Proficient, deaf and hard of hearing persons ■ Successful in obtaining the second largest portion of a grant from the state to assist in the delivery of interpreter services ■ Established new, on-line and telephone procedures for credit card payments that increased accessibility and convenience for the public as well as increased revenues for the court ■ Revised court scheduling to establish dedicated domestic violence calendars ■ Revised court procedures and requirements for traffic school to achieve more strict adherence to Washington law o Developed recommendations for an ordinance relating to provisions for dispute resolution services ■ Participated in Red Light Photo Enforcement program including development of proper forms for compliance with existing court rules ■ Developed Court -specific code of conduct ■ Conducted individual and group staff training and team building with private consultant Replaced old, substandard court benches with new ones ■ Increased seating capacity in court lobby ■ Installed new flag pole at court entrance = Established a more flexible, alternative work schedule that accommodates individual personal needs, improves efficiency, decreases absenteeism, increases morale, and reduces employee travel time and energy consumption ■ Continued attendance at national judicial conferences and trainings: Judge Morgan attended the American Judges' Association annual conference and received a grant from the National Judicial College to participate in a course in Reno, NV. Judge Larson received a grant from the Gender and Justice Commission to attend DV training in Providence, RI. ■ Continued improvement of court forms ■ Proposed work crew program and day reporting program to reduce jail costs ■ Amended local court rules in coordination with city attorney and public defender 2009/10 ANTICIPATED KEY PROJECTS ■ Collaborate with FW School District to produce video highlighting court activities ■ Collaborate with FW Arts Commission and FW School District to initiate FW court's first art contest encompassing a theme relating to democratic principles ■ Collaborate with FW School District to develop program for students interested in careers in the legal profession ■ Develop electronic court orders that would replace mutti-part, carbonless court orders currently printed by a professional printer with orders generated on-line in court, simultaneous to the proceedutgs E Purchase equipment to scan and store documents. ■ Pursue better use of electronic filings and record sharing with the Police and Law departments to increase efficiency and reduce paper use ■ Create an indoor waiting area for the public ■ Establish work crew program and/or day reporting program to reduce jail costs ■ Continue court staff training and professional development It Continue involvement in court professional organizations n Continue to add additional resources to court website ■ Assist in establishing dispute resolution center services in Federal Way ■ Improve community outreach for educating the public on the services offered and results obtained by the court 54 CITY OF FEDERAL FVAY200912010 PROPOSED BUDGET OPERATINGBUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding Judge TYpe/Descripdon Workload Measures: • Number of Judicial Officers • Number of Administrator/Supervisor • Number of Clerk Staff • Infraction Filings • Parking Filings • DUI Filings • Criminal Traffic Filings • Criminal Non -Traffic Filings • Civil Filings • Total Filings • Infraction Hearings Held • Parking Hearings Held • DUl's Hearings Held • Criminal Traffic Hearing Held • Criminal Non -Traffic Hearings Held • Total Hearings held PROPOSED PROGRA,U f uAnrr_uc- PERFORMANCE MEASURES: 20(17 2008*** 2009 2010 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2-0 10.0 10-0 10.0 10.0 10,750 7,324 15,401 18,434 818 755 17,013*** 18,745*** 296 175 290 290 1,789 1,080 2,089 2,257 1,891 1,196 2,194 2,364 21 0 10 10 15,565 10,530 22,397 27,499 3,913 2,953 6,282 7,960 117 l00 268 405 1,957 1,045 1,585 1,426 4,333 2,434 4,236 4,188 7,322 4,236 7,145 7,058 17,642 10,768 19,515 21,037 * * STATISTICS FOR 2008 =JAN TO JULY *** ANTICIPATED INCREASE OF APPROXIMATELY 14,600 FILINGS DUE TO RED LIGHT PHOTO ENFORCEMENT PROGRAM. NO ACCURATE STATISTICS AS PROGRAM NOT EFFECTIVE UNTIL 9/25/08- 55 CITY OF FEDERAL 6VAY 200912010 PROPOSED BUDGET OPERATING BUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Presiding ,fudge PURPOSE/DESCRIPTION: The Municipal Court is a court of limited jurisdiction that handles traffic infractions, traffic citations, and criminal citations issued in the City of Federal Way. GOALS/OBJECTIVES: • Provide an accessible forum for individuals to resolve issues • Provide a forum to settle disputes in a fair, efficient, courteous and dignified way in accordance with due process of law POSITION INVENTORY: 2009 Proposed Expenditures by Category U. / i lnterfund 1 1-5 I'osiiion Court Jud e Court Commissioner Court Admiaix Court Services Su ervisor Court Clerk [1 Court Clerk I Total Re ular Staffing Clearret from r-veyenr GrandTotaiSwflin 2006. Actual I 00 0,55 1-00 100 400 5 00 12 55 12.55 2007 Actual - 2-00 - 1 DO 1.00 5.00 5.00 14.00 1,45T- 1400"- 2008 2009 Pip ed 2-00 _tratar 1 00 1.00 5.00 ---- 5.00 14 00 14,00 2010 pin as d 2.00 Grade Adopted 2-00 _ 1.00 I-00 5.00 5.00 14-00 14.00' Adjusted 2.00 - 1-00 1-00 5.00 5.00 14-00 14.00 Year-end 2.00 _ l o0 I.00 5.00 5-00 14-00 14.00 NcgO iatcd _ 1 00 45C 40 1.00 24 5.00 5 00 14-00 C21 C 14 14.00 MUNICIPAL COURT MISCELLANEOUS STATISTICS: coot T REVENUE _ Civil Penalties 2001 $ 6,749 2002 $ 6,313 2003 $ 6,278 .2- $ 11,817 '2005 -- 2006 2007 Traffic & Non -Parking 472,207 432,200 512,103 494,176 $ 13,493 465,t03 $ 14,886 533,370 15,347 722,547 Parking Infractions 58,207 31,984 59,083 35,584 34,021 66,061 46,702 DUI & Other Misdemeanors 150,651 139,926 139,249 135,266 103,397 93,095 89,664 Criminal Traffic Misdemeanors Criminal Costs 46,629 75,516 46,278 45,074 48,838 42,541 29,922 Interest & Other Miscellaneous 74,136 7,110 55,337 4,946 97,097 63,746 22,906 24,488 54,537 Criminal Conviction Fees 5,202 50,634 17,153 24,213 34,811 Shared Court Costs - - - - 25,302 24,247 21,780 Services & Char es - 4,330 8,659 39,500 Subtotal Probations Services - S 815689 - $ 746 222 - $ 865 290 S 836,297 S 34,265 768,808 $ 54A56 885.716 60,669 $ 1115 479 Traffic School Admin Fees x $ 153,597 $ 280,050 $ 374,262 $ 405,514 $ 108,340 $ 85,975 101,635 38,228 21.126 - - TOW S 1,007,514 S 1 047,398 S 1,139 5-52 3 1-241 8I1 k Beginning in 2003, traffic school admin fees are accounted for in Police traffic school revenue. S 877,148 : S 971 691 S 1.117 114 56 CITYOFFEDERAL WAY200912010 PROPOSED BUDGET OPERATINGBUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, PresidingJudge HIGHLIGHTS/CHANGES: The Municipal Court baseline proposed budget total $1,458,375 in 2009 and $1,527,900 in 2010. This is a 1.4% decrease from the 2008 adjusted budget. Major program changes include: ■ Pfofessional Services — Security Contract was moved from on -going to one-time for 2009 and 2010 ($53,000) and Interpreter Services of $3,800 in 2010 to one-time. • Other Misc Expenditures — Increase of $2,500 for Juror Pay & Mileage Reimbursement for 2009 and 2010. ■ IS Charges M&O — Increase of $3,400 for 2009/2010 is for Electronic Court Order Processing and Court Document Imaging. REVENUE AND EXPENDITURE SUMMARY: 57 C'1T F OF FEDERAL ff A Y 2009i2010 PROPOSED BUDGET AM CITY OF so soft Fedck dl V%la 58 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET L:Cll�'IMLii'VTTI' �)�:Vf�:riQY]V1I:N7`:'= SERVICCS i])C;i'ftkTl4fl±.�i'I' -' C;rcn Pcwiiis : ,:�� - Ilir:.ctur il.7cpariinen[Toia1:32.01 E'L :..- • Overall Department Management/Organization ■ Budget Management ■ Personnel Matters • Facilitate Economic Development • Customer Service ■ Policy Issues • Regional Issues • Legislative Issues l}l� Isr FAN ■ Land Use Review ■ Environmental Review • Planning Commission Support Hearing Examiner Support • Comprehensive Plan Management • Development Code Revisions • Rezones • Annexatlons[PAA • Special Reports • Interjurisdictional Issues ■ Permit Center and Processing • Building Plan Review Construction/Electrical Inspection ■ Code Compliance ■ State Code Issues • Online permit/inspection services • Software maintenance/training " Permit Center and Processing A1)1N.1I\lSTRAT IVES(J POR'i' - Adniiiii tive Assis kip f1 3.5 UT • Administrative Support to the Director, Department Divisions, and Planning Commission • City -Wide Reception • Passports • Records Management � I UIVIAI�i'SE)Eit?�C�� r= 1 W1+lO ° i i::il ilia tiL'I'F ■ Block Grant and Human Services General Fund Grant Programs • Korean Community Liaison Hispanic Community Liaison ■ Volunteer/Neighborhood Programs ■ Human Services Commission Support • Diversity Commission Support ■ Local and Regional Human Service Issues 59 CITY OF FEDERAL WA Y 200912010 PROPOSED OPERATINGBUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director 2007/2008 ACCOMPLISHMENTS ■ Supported key economic development projects at Symphony, The Commons, Federal Way Crossings, Federal Way Village and Federal Way Market Place. ■ Adopted new innovative Commercial Enterprise zone to stimulate economic development. ■ Renegotiated 2009-20 I l CDBG agreement with Icing County. ■ Recruited volunteers for the Reebok and Subaru Triathlon, Han Woo-Ri Korean International Festival, and the Mayor's Day of Concern Food Drive. ■ Added Hispanic liaison position. ■ Assisted with the Korean and Hispanic health fairs. ■ Conducted one-night count of the homeless. R Continued to improve the permit process for better customer service and advanced processing techniques. ➢ Amended and adopted 2006 International Codes > Implemented new cashiering and credit card systems in the permit center > Expanded over .counter permitting. > Promoted permit center supervisor position. > Added new development specialist position. ➢ Added electrical inspector position. ➢ Implemented on line permitting, inspection requests and data search for building projects. > Replaced inspection fleet vehicles with green vehicles. ■ Improved response time for code compliance program ➢ Adopted citation authority_ ➢ Added code compliance officer position_ ➢ Accepted responsibility for the city's graffiti program. ➢ Made successful application for WASPC grant for graffiti removal materials ➢ Acquired and trained on new graffiti removal equipment. ➢ Implemented demolition program for unfit structures. 2009/2010 ANTICIPATED KEY PROJECTS ■ Maintain current levels of human service and block grant funding. ■ Develop and implement programs to monitor contract performance of human service agencies. ■ Continue to work on local and regional efforts to address housing and human services. ■ Improve and expand volunteer and neighborhood services. ■ Complete implementation of cultural liaison programs. ■ Continue to implement the organizational capacity building program. ■ Continue to improve the permit process and relations with the business and development communities. ➢ Expand on line permitting to include minor building permits_ ➢ Expand over the counter permitting services. ■ Initiate mandatory seven year comprehensive plan update. ➢ Work on regional efforts to allocate buildable lands targets_ ■ Complete new Shoreline Master Program per state law. ■ Continue annual code amendment work program. ■ Improve compliance and response time for code compliance and graffiti programs. ■ Amend and adopt 2009 International Codes. CITY OF FEDERAL 6VAY200912010 PROPOSED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director PROPOSED PROGRAM CHANC.F..c- DFPARTMFIvr PncrrrnW Tnr[/cnrTnnv. 61 CITY OF FEDERAL WAY 200912010 PROPOSED OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director P U RPO S E/D ESC RIPT ION: The Department of Community Development Services provides: 1. Management of general fund human services allocations and Community Development Block Grant fund. 2. Administration and enforcement of International Codes for plan review, construction and inspection. 3. Administration and enforcement of land use, environmental and nuisance codes. 4. Long-range planning and policy work including the Comprehensive Plan, neighborhood plans, code revisions, housing and annexations. 5. Administration of the City's volunteer and neighborhood programs- 6 Administration of the rCP -A 7. Recruitment for disaster preparedness training programs. 8. Passport acceptance facility. GOALS/OBJECTIVES: 2009 Proposed Expenditures by Category Supplies 0 490 ovt 0.4% ■ Contribute to the economic growth and quality of life of the city by providing efficient, timely, transparent and responsive permit processing and inspections that complies with local and state regulations. • Provide neighborhood and community services such as emergency preparedness training recruitment, code compliance, and assistance to the Korean and Hispanic communities to improve access to city services. • Strengthen human service agencies and the social fabric of the community by administering and monitoring grants. • Ensure safe structures for the community to work and live in through compliance with adopted codes. DEPARTMENT SUMMARY: 62 CITY OF FEDERAL FVA Y 200912010 PROPOSED BUDGET OPERATING BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Greg Fewins, Director HIGHLIGHTS/CHANGES: The Community Development overall baseline proposed budget total is $4,216,503 in 2009 and $4,380,853 in 2010- This is a 0.1% decrease from the 2008 adjusted budget. Major program changes include: One-time -Increase includes the following: o Volunteer Dinner was moved from on -going to one-time funded for $3,500 each year. o CERT Program was moved from on -going to one-time funded for $2,500 each year. o Intern Program was moved from on -going to one-time funded for $13,878 for 2010. o General Fund support was added on a one-time basis for CDBG Coordinator Position for $8,378 and $12,482 for 2009 and 2010 respectively. o Temp Help for Graffiti was added on a one-time basis for 2009/2010 for $17,160. o Supplies for Graffiti were added on a one-time basis for $10,000 in 2009 and $20,000 in 2010_ Each division manager reviewed the prior history of expenditures for appropriate adjustments. Many minor line item adjustments are proposed by division managers to reflect past and anticipated spending patterns. The exception is the human service budgets where no line item changes are proposed. Proposed changes were made in an attempt to create a realistic spending plan for each division. Overall, beyond employee salaries, the department does not have any single line item of significant value and no significant changes to individual line items are proposed_ REVENUE AND EXPEND[TURE SUMMARY: .Code - l:em 2046 Aetual 2007 Adlual 2009 ' 2009 Propased 2010 1'rn scd - 091'ru - 08 Ad cd Adjtt`s M . Y ar-�nd S Ch %Ch% Revenue Summary: General Governmental $ 909,279 $ 1,228,806 $ 1,642,090 $ 2,242,478 $ 2,916,001 $ 2,195,851 $ 2,354,183 (46,627) -21% Federal/State Grant 264J75 145,601 555,470 3-55,470 467,263 448,030 448,030 107,440) -193% Zoning Fees 222,643 143,403 162,000 162,000 193.000 196.000 199,000 34,000 21,0% Buildin& Permits 1,468,773 1,358.069 1,001,500 1,261,500 80900 821,000 833,000 (440,500) -34 9% Electrical Permits 266,539 229,900 144,000 144,000 166,000 168,000 171,000 24,000 16 7% Plan Review 703,872 762,153 589,600 589,600 396,000 402,000 408,000 (187,600) -31.8% Toidl Revenues $ 3,735,281 $ 3 867 932 $ C094,660 $ 4.955 048 $ 4,947,264 $ 4230,881 $ 4.413.213 S 724.1671 -14.6% Expenditure Summary: 110 Salaries&Wanes 1,728,471 1,836,199 1,994,594 2,_101.365 2,101,365 2,134015 2,241,330 32,650 Tem ra Hel 108,993 1321918 34,206 34,206 34,786 37,706 37,706 3,300120 �16l11/l Overtime 6,757 12,135 2,750 2,750 7,600 2,900 2,900 150 % 2XX Benefits 468.970 524,710 605,790 617,616 617,616 671,619 7[6,920 54,003 8.7% 31X Su lies 23,832 21,638 19,165 19,165 18,890 15,040 15,040 4,125) -21.5% 3XX Othr O r Supplies 784 2,440 2,650 2,650 2,650 2,650 2,650 0 0% 4lX Professional Svcs 583,227 517.647 628,049 628,049 520,196 521,377 520,877 (106.672) -17,0% 43X ITravel & Training 9,973 13,904 20,655 20,655 19,950 20,222 12,797 (433 -2 1% 42/47 Utility& Comm 248 6 705 350 350 300 200 8,225 (150) -42 9% 48X Repairs & We - 100 l00 50 50 50 50 -50 0% 497 Association Dues 2,662 2,863 3,425 3,425 3,240 3,385 3,385 40 -1 .2% 4XX Other Misc Ex 18,473 27,347 19,630 19,630 19,823 18,978 18,978 652) -3 3% 5XX Int Srvs/faxes 18,463 20,396 14,550 1 14,550 14,550 14,550 14,550 - 0.0% 552 Interfund Contributions 73,575 _ - n/a 600 Capital Outlays - 272,360 272,360 272,360 276,076 276,076 3,716 1 4% 9XX IS Char es-M&O 272,206 288,101 341,280 391,384 391,384 414,545 11,977 3 1% 9XX IS Char es -Reserves 93,559 90,384 91,582 91,582 92,647 94,824 2,792 3,0% Total O r. end $ 3.410.03 $ 3,497,387 $ 4,051,136 $ 4,219 837 $ 4,l 17,407 $ 4 $ 4,380,853 $ 3 334 -0 1 % Capital & one -Time Funding: 153 Capital & One -Time 325,087 370.545 43,524 735,211 735,211 69,520 (693,673) -94 4% Tola7One -rime $ 325,087 $ 370,545 $ 43,524 $ 735,211 S 735 21 t $ $ 69,520 $ (693,673) -94 4%, Total Expenditun, $ 3.715,180 -$ 13,867 932 S 4,094,660 $ 4;955.648:. S 4 852;GI8 $ 4,258 041 $ 4,450.373 $ 697,007 -14 1% 63 C[TY OF FEDERAL ff"; 1 Y200912010 PROPOSED BUDGET CITY OF lal� _4 . . . . . . . . . . . . . . ila lomc;dnral V CITY OF FEDERAL WA Y 200912010 PROPOSED BUDGET OPERA TING BUDGET LAW I)EPARTNil NT A'! Patricia Ric!>tirclon iir==�.-Uclnremc.nt 3bt:if: 1,61 ■ Legal advice/opinions to Council, City Manager, Commissions, Staff • Management of Law Department Risk Management MIG 52 i7c-iul, C.,,I * Civil litigation ■ Land use hearings and appeals ■ Legal advice to Council and City Staff ■ Contract review and preparation ■ Ordinance preparation ■ Resolution preparation ■ Interlocal agreements • Director support • Committee/Commission support Claims Coordinator _ .-l0.�li3niiif P * Prosecute criminal citations • Prosecute traffic infractions * Enforce City's Municipal Code Domestic Violence Enforcement Program ■ Litigate Drug/Asset Forfeiture Cases 65 CITY OF FEDERAL WAY 200912010 PROPOSED B UDGET OPERATING B UDGET LAW DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney 2007/2008 ACCOMPLISHMENTS ■ Provided legal advice to the Council, Municipal Court. City Manager and staff rK Advised staff on land use and code enforcement issues, graffiti, unfit buildings, and nuisance abatement Drafted andfor reviewed approximately 350 contracts per year tr Continued defending. all pending litigation against the City ■ Assisted in property acquisitions/condemriations, such as the Symphony Project and SW 3561h & Pacific Hwy. S. (Hwy. 99) Presented and pursued city legislative goals with key state legislators ■ Telecommunications/utilities — litigation support; leases/ franchises negotiation - including utility and cable lanchises such as Comcast and Clearwire +� Prosecuted misdemeanors (DUI, DWLS, DV, Theft) ■ Drafted and negotiated labor agreements ■ Enforced and prosecuted zoning code violations, including civil infractions Commence City Code reorganization ■ Assisted in implementation of Red Light Photo Enforcement 2009/10 ANTICIPATED KEY PROJECTS 10 Provide legal advice on City Center Redevelopment and code enforcement efforts ■ Conduct training: public records and supervisor ■ Finalize City Code reorganization ■ Assist departments with: ➢ Comprehensive Plan Amendments ➢ Condemnation/Acquisition for SR 99 HOV Lanes Phase IV Project ■ Review legal documents and participate in legal proceedings regarding the purchase of Camp Kilworth ■ Negotiate PSE franchise ■ Negotiate labor agreements ■ Assist with Yakima Jail Services contract and SCORE contracts ■ Provide training for police officers ■ Prosecute Red Light Photo Enforcement ESTIMATED CIVIL COMMITMENTS: rnRCS pal Livil IIMr C orum iIa ents ruouc Disclosure 2007: 1745 + pages reviewed 2008: 3199 + a --es reviewed Documents: contract Code Enforcement hearin , training*, Litigation cases pending 2001 cases resolved 20R ordinances, resolutions forms 22 l0 Labor negotiations 5 union contracts 2008 Risk: investigation, training, documentation review Additional duties, department advice, department support, special projects such as: Code Reorganization, Safe City, Red light enforcement Estimated % time smut on tasks CA 30 5 l 10 DCA 5 20 5 15 2 ACA 5 14 10 l5 Admins 2 Admins 5 20 1 20 l0 4 40 60 hrs t 5 44 60 hrs 5 1 45 30 hrs l 35 18 k The percentages on risk may increase with the new provider, especially for the support staff. MG CITYOF FEDERAL WAY 2009/2010 PROPOSED BUDGET OPERATINGBUDGET L.kw DEPARTNIENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney PRnSF(`fITInN WFBI:t V cnt:ur rnr IVirrrvr�ru�r (`nrrn-r. Honda • Tuesday Wednesday Thursday Friday DV Prosecutor Liaison - 8:30 -1 1:30 DV Court (45) 830-10:00 Interpreter (30) 8:30-4:30 Jury Trial Day 8.30-10.30 Yak Jail Cal (12) 1M-2:30 Jail Calendar (8) 1M-4:00 Jail Calendar (20) 10:00-1 1:00 DV Arrain (2) 1:00-2:30 Jail Calendar (8) 1:13-3:00 Motions (15) 1:00-2:30 Jail Calendar (8) 1:15-2:00 NCO Recall (4) 1.00-2:30 Jail Calendar (8) L 15-330 Readiness 15) 2 Staff Prosecutors 8:30-1130 Reviews (60) 8:30-1 1 30 Arraign (90) 8:30-4:30 Jury Trial Day 8:30-10:30 Yak Jail Cal (l2) 830-12 00 Infractions (55) 1:15-4:00 Pre -Trials (55) 8:30-11:30 Interpreter (30) 830-11:30 Pre -Trials (55) 1:15-3:30 Readiness 15) 1:15-4:00 Motions (I5) Chief Prosecutor 1 00-4:30 Jail Calendar (20) 1:00-3:30 Jail Calendar (8) 1:00-330 Jail Calendar (8) L 00-3:30 Jail Calendar (8) 1:00-3:30 Jail Calendar (8) the numoets to parenrneses indicate average number of cases OUT OF COURT DUTY" REQUIREMENTS: DV Liaison — Setting NCO Recall hearings, first point of contact with all victims on DV cases including dealing with walk-ins, interviews, phone communication, updating victims on status of cases, referring victims to needed service providers, coordinating with other departments including police, safety planners, probation, treatment providers, and other jurisdictions. Chief/DV/Staff Prosecutors — Charging cases, preparing cases for trial, writing motions and briefs, contacting witnesses, preparing for court calendars, negotiating with defense attorneys, answering questions of pro se defendants, witnesses, and police, as well as dealing with appeals, conflict cases, asset forfeitures, training, and assisting each other with large calendars and court coverage. Appeals require writing a brief and oral argument in Superior Court, Court of Appeals, and/or Supreme Court. P anPncFn Pon!_a A Mr d-'u A mi-ve- `• C department Submitted Crt}' Rlanager Reroina]ended a� _ Es diturn E.c enditures [— y Fw $ 2009 2010 lW v 20092010 Ca A - rime Qn ain L_' nomime [-Time QnJWoin Program Cup !Ia_J LW RISK Cltangeinsurance Carriers I (79,000)1 1 (79,000] [79,00t]] (79,000) Total - (79,000) (79,000] (79,000) (79,000) Program Cats Not Recommiended 0 LW CI Reduce Hours -Assistant City (013) (13,457) (14,617) Attoma 0 LW CI Reduce Deputy City Attorney Hours (0 13) - (16,792) - (18,213) 0 LW CR Reduce[fours-ChiefProsecutor (0-13) (13384) (14,544) 4 Flit RISK Use of Interest to Offset Risk Md.O - - (25.000) (25,00011 .Expense Total (0.38) (68,633) - (72,37{] New Programs NotReeommended I LW Cl ILegal services 83,495 - 83,49) I LW CR Reduction in Hours - DV Liaison (0 20) (16, 112) - (17,574) 0 LW' CI Legal Services - 8,395 9,234 - 0 LW' CI Continuing Education Line Item _. 1,628 1,678 Increase 2,550 0 LW' C[ Cost of Business Line item Increase - 2,750 - - 8 LW CI /CK Add Legal Assistant 1 0 FTE 1.00 1.250 64,815 69,966 _ 0 LW CR Continuing Education Line Item 2,510 2,545 Increase 0 LW' CR Transcription Costs 2,500 2,500 0 LW' CR Cost of Business Line Item Increase ko_80 - 431 621 - Total - 1,250 1. 149,512 - 155,215 - 67 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATINGBUDGET LANV DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, CityAttorney PURPOSE%DESCRIPTION: The City Attorney's office is divided into two divisions: Civil and Criminal. The Civil Division provides the full range of proactive legal services and advice to the City, the City Council, all City Boards and Commissions, City management and staff The Criminal Division assists in providing for public safety by providing all prosecntio.n, sentencing and pre -sentencing legal services, and providing assistance and infonnation about safety and the criminal justice system to victims of domestic violence. GOALS/OBJECTIVES: • Provide quality and cost effective legal advice and services to the City Council, boards and commissions and City Departments. • Defend and prosecute all litigation, • Advise and train City staff to minimize potential litigation. DEPARTMENT SUMMARY: DEPARTMENT POSITION INVENTORY: 2009 Proposed Expenditures by Category 0.2 % S_0 Position 2006 Actual 7007 Actual 2008 2i109 =31,r6sad 2010 Proposed Grade Adopted Adjusted Year-nd City Attorney 1-00 1-00 1.00 1.00 1.00 1.00 1.00 58E Dcpuky City Attorney 1.00 L00 l 00 1.00 L00 L00 L00 -3 Assistant City Attorney 1.00 1.00 1.00 2-00 2-00 2.00 2.00 48 Chief City Prosecutor 1.00 1.00 1.00 -1.00 1 o0 l 00 l 00 43 City Prosecutor 1.00 1 300 3-00 3.00 3-00 3.00 3.00 38 Staff Attorney 1,00 1-00 1.00 - Lead Paralegal 1.00 L00 l 00 1.00 - 1.00 - 1M - 1.00 38 33 Dom Violence Liaison 1.00 1.00 too 1-00 1.00 L00 1.00 29 Paralegal 1,00 L00 1-00 1.00 1-00 100 1,00 29 Le al Assistant 1.63 2.00 2.00 2-00 2.00 2.00 2.00 l8 Total Re afar Staffing 10-63 13-00 13.00 13.00 13.00 13-00 13.00 Chary a rant prior year _ 2.38 _ _ GraudTotal .Staffing 10.63 13.00 13.00 13.00 1 13-00 _ 1300 13.00 68 CITY OF FEDERAL WAY200912010PROPOSED BUDGET OPERATINGBUDGET L.aw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney HIGHLIGHTS/CHANGES: The Law Department proposed baseline budget totals $2,251,451 in 2009 and $2,345,766 in 2010. This is a 0.3% increase from the adjusted 2008 budget. There were minor shifts in the baseline budget to accurately reflect workload and the increase in business expenses such as benefits and internal charges. RFVF.-JIfF AIVn Ti VDG'IVnrrrroc Qill&,fn,TA - . CITY OF FEDERAL WAY200912010 PROPOSED BUDGET CITY OF _ .•VVa i=ede, fir; '.s 70 CITYOF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET = - 9` rl1-, - V • Department direction and administration Interdepartmental Coordination • Budget Management • Payroll • Accounts Payable • Purchasing • Cash Receipting • Accounts Receivable • Pets License • Business License • Interoffice Mail • General Accounting • Budget • Banking Services • Cash & Investment Management • Monthly Financial Report • Year -End Financial Reporting Audit Coordination Internal Controls • Financial Planning and Analysis 71 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director 2007/2008 ACCOMPLISRMENTS ■ Received unqualified audit opinion for 14 consecutive years ■ Implemented GASB 34 Retroactive ltntrastructure reporting requirements. N Received GFOA Award for Excellence in Financial Reporting for the 17`h consecutive submittal (since incorporation)_ ■ Received GFOA Distinguished Budget Presentation Award for l2'h consecutive submittal (since incorporation). ■ Reconciled cash to the penny in 2007 and 2008; in 2008 reconciled within 13 days ofreceiving basil- statement. ■ Implemented electronic document imaging for accounts payable vouchers &: invoices. • Made purchase orders available online to allow easier access and improve efficiency. • Increased business license compliance through increased monitoring. ■ Review and approve/deny business licenses For standard home occupations, temporary business licenses and any regular city license application not requiring building review (this function was previously performed by Community- Development). ■ Implemented new banking services and purchasing card contract. • Upgraded caste receiptutg system. ■ Prepared titnely comprehensive monthly financial reporting and continued enhancing document to provide meaningful information (e.g. Federal Way Community Center and Prop I Financial reporting), a Applied for Washington State Quality Award Program Lite Assessment (Finance section of Management Services submittal). ■ Cross -trained various accounting operation functions in order to provide adequate coverage, ongoing support and staff development. Participate in Payroll and Accounts Payable Eden Users Group — provides for networking and idea sharing. 2009/2010 ANTICIPATED KEY PROJECTS ■ Continue monitoring for proper controls and procedures to ensure unqualified audit opinion. • Submit 2008 CAFR to GFOA Award Program for Excellence in Financial Reporting. e Submit 2009/10 Biennial Budget to GFOA Award Program for Distinguished Budget Presentation. ■ Continue reconciling cash to the penny and in timely manner (within 15 days of receiving bank statement). • Implement new timekeeping system. ■ Continue cross -training on various accounting operation functions. • Cross -train financial planning functions in order to provide; adequate coverage, support, and staff development. • Continue developing reports in report writer in order to provide meaningful information in an efficient manner. ■ Contract with auditing company to review City's utility payments to detemiirne if charges were appropriate and potential to obtain better rates. 72 CITYOF FEDERAL WAY2009/2010 PROPOSED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director PROPOSED PROGRAM[ CHANGES: Position 2006 i Actual 2007 Actual 2008 .. POSITION 2009 Proposed INVENTORY: 20[0. Proposed Grade Ado tui ._ Ad us(i d Year-cnd Finance Director 1.00 1DO 1.00 1.00 1.00 1.00 t.00 _ 58Q Senior Financial Analyst 1.00 1.00 1 00 1,00 1.00 1_00 1.00 38 Financial Analyst 1.00 2.00 2.00 2.00 2.00 1.60 t.60 32 Accutmling Technician II Loo 2.00 2.00 2.00 2.00 1 2.00 2.00 24 AccounCutg Technician I 1.00 2.00 1.00 2.00 2.00 2.00 2.00 2 t Office Technician II 1.00 - t.00 Total Regular Staffing 7.00 8.00 8.00 - 8.00 _ 8.00 - 7.60 _ 7.60 14 Changefrom prioryear - 1.00 - - - (0.40) - One -Time Funded Financial Analyst 1.00 - - - - 0.40 0.40 Grand Tota! S[ttf# n = 8.00 .8.00 8.00 8.00 8.00 :.8.00 8- 73 CITY OF FEDERAL FVA Y 200912010 PROPOSED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kraus, Finance Director P U RPOS E/D ESCRIPT ION: The purpose of the Finance Department is to provide accurate financial information from which educated judgments can be made on the financial health of the City and decisions can be made by management regarding City operations. The Finance Department's responsibilities include accounts payable, accounts receivable, payroll, general accounting; financial planning, cash and investment management, cash receipting, business licensing, internal control monitoring, audit, inonchly, quarterly and annual financial reporting, budget preparation and financial analyses. GOAL/OBJECTIVES: 2009 Proposed Expenditures by Category Supplies 04% sir, - Int'- 40 Inter Govt 5.5% Svc/Chg 1.5% • Provide timely and accurate financial information and services to citizens, City Council, and city staff • Ensure compliance with purchasing laws and regulations. • Ensure proper internal control in city operations to safeguard city resources. • Maintain reliability and integrity of City's financial data and processes. PERFORMANCE MEASURES: Type/Descrip t on 2007 2008 2009. 2010 Workload Measures: • Number of invoices paid annually (1) 17,598 12,159 12,159 12,159 • Number of transactions receipted annually at 10.132 / 30,059 9,197 / ?8,192 8,197 / 28,192 8,197 / 28,192 Finance counter compared to total transactions receipted City Hall (2) • Number of passports taken in at Finance counter 285 / 3626 280 / 2909 287 / 2988 287 / 2988 compared to total passports • Number of new business licenses issued / renewed 1077 / 3377 743 / 4053 780 / 4255 780 / 4255 Outcome Measures: • GFOA CAFR Awards - 9 of documents submitted / 17 / l7 18 / 18 19 / 19 20 / 20 awarded • GFOA Budget Award - # of documents submitted / 12 / 12 12 / 12 13 / l3 13 / 13 awarded (switched to biennial budget beginning with 1997/1998 document) • Unqualified Audit Opinion — consecutive years 14 15 16 17 • Investment return: total portfolio return compared 5.07% portfolio / 2.93% portfolio / 2.50% portfolio / 3.0% portfolio / to SIP and 6 month T-Bill benchmarks 5.09% SIP & 2.91% SIP & 2.50% SIP & 3.0% SIP & 4.59% T-Bill l .98% T-Bill • # of month Cash reconciled within 1 � days of 0 2.0% T-Bill 3.0% T-Bill l2 receiving bank statement l2 12 Efficiency Measures: • Regular FTE Staffing: Finance/City-Wide 8 / 345 8 / 345 7.6 / 349 T6 1349 • Average working days to compile MFR 3 3 3 3 • Average number of days to issue a regular business 6.5 18 6.5 6.5 license (3) (1) DJerease in number of invoices paid annually is due to consolidation of invoices on statements. This measure is also an indication of improved eff;crency. (2) &limber of transaeti uns receipted by Finance down due to Community Development opening 2 new cash registers for permits and passports. Finance serves as backup Decrease is also dice to consalydating transactions into one.line item when possible. (3) Increase in number of days to issue a regular business license in 2008 is due to issuance of business licenses that had been under review and in some cases for over a year 74 CITY OF FEDERAL WAY2009/20I0 PROPOSED BUDGET OPERATING BUDGET FINANCE Responsible Manager: Tho Kratts, Finance Director HIGHLIGHTS/CHANGES: The Finance Department's 2009 and 2010 proposed baseline budgets total $921,409 and $963,322, respectively. This is an increase of 6.5% from the 2008 adjusted budget due to: converting the finance manager to a director position; adjusting salary and benefits for step increases and COLA; increasing state audit fees by $7,000 due to the increase in state hourly rates; increasing travel and training by $4,165 to bring to level consistent with other city departments; and increase in internal service charges for higher fmancial system m&o costs_ These increases are offset by reclassifying 40% of the financial analyst position from ongoing to one-time funded beginning in 2009. The one-time programs include: • Financial Analyst 0.40 FTE ($33,258 in 2009 and $36,142 in 2010) — convert from ongoing to one-time funded position. • Contract Senior Accountant — $50,000 each year in 2009 and 2010. REVENUE AND EXPENDITURE SUMMARY: Ib1 CITY OF FEDERAL WAY 2009/2010 PROPOSED BUDGET ,`CITY OF Fed eralliVay 76 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET }: .IkJ))!ctluuit"f Ld:5.231 1-1 • Department direction and administration • Interdepartmental coordination • Records Management • Legislative Support • Hearing Examiner Coordination • Codification Coordination • Elections Coordination ' Public Records Requests ■ Licensing Enforcement ' Commission and Board appointment process IlfJAIAti RFSOURCES 3.r0I i • Recruitment Training " Benefits Administration " Employee/Labor Relations • Employee Safety • Wellness • Retirement System • Civil Service 77 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Kunsan Resources Director 2007/2008 ACCONIPUSHMENTS ■ Developed and implemented a supervisory training program, "Management Development Academy." ■ Negotiated and implemented collective bargaining agreements with 4 bargaining units with expiring agreements. ■ Implemented Civil Service Rule change to include majority of Police Department positions under Civil Service. ■ Partnered with TRAIN (Training Resource and Information Network) and SKCTC (South King Cities Training Consortium) to enhance city-wide training programs and provide additional training opportunities. • Provided recruitment and selection support for Prop 1 and new Community Center hiring in addition to regular staffing support_ = Submitted Washington State Quality Award Lite Assessment as one of the Management Services departments. • Coordinated classification and compensation study for non -represented employee positions. ■ Streamlined agenda packet process and reduced waste and copy costs by eliminating duplicate copies of consent agenda documents. It Worked with the Law department to develop and present a records management policy for City staff members to ensure compliance with State retention programs. • With other departments, significantly completed City code reorganization to correct inconsistencies and made it more user- friendly. 2009/2010 ANTICIPATED KEY PROJECTS • Implement classification and compensation study recommendations and results as determined appropriate and feasible. • Negotiate and implement new labor agreements. w Continue to enhance new employee orientation process with increased role for supervisors. ■ Implement web -based timekeeping and employee self-service for benefits administration. 19 Standardize the Commission & Board rosters to more easily track expiring terms, current members, and vacancies and create a database of past members. ■ Reduce archive storage by 10% by destroying documents which have met their retention schedule and -transferring historical documents to the state archives. ■ Compete for State grant funds for records management. 78 CITY OF FEDERAL fVA Y 200912010 PROPOSED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Human Resources Director PROPOSED PROGRAM CHANGES: _ z r a C Pro�rdm Department Suitmittnl City N[Auager Recomotended W u Ex icndimres a Ex ditures 20" 2010 2009 i0111 l-Tiinr [7nwoiu I-Timeon vino w I -Time pneoiu� l-Trace Un nine prop nrnt['srG 11 HER CL Agenda Printing _ {a,i00} (4,500) - - - (4,300) a,500] 8 HR CL Codification Costs (3,000) (3,000) - - - (3,000) (3,000) 6 HR CL Records Storage - 1,500) - (I,500� 3 HR HR Labor Ne otiation Contracts - (10,000) 10 000) - - (10 000) 10,000j Total L7 500(19,0091 L7-500 l9 000 Pro "NFL Cute Nal Reeomnit nrlul 0 IRRI CL IDeputy City Clerk (0?5) 14,259) 15.4681 - Tota[ 0.25 [4259 l5468 - - _ - 1'ro-r:rm4(-at&.RCSlor-Cd ana I-fimc lt:isi+ - I EIR HR Education Assistance - (10400) - (10,000) - L0,000 110,000) 10,000 (►)000 0 HR HR llteduceNon-mandatoryCity-%vide Training - (6,000) (6 750) - 6,000 (6 000) 6,750 (6,750) 0 HR HR Recognition & Wellness Program - (4,970) (4 970) - - 4,970 (4 9701, 4.970 (4,970) Total _ 20 970 21 720 20 970 20 9701 21 720 2 720' New Pros!giuv; Added n/a I HRJ CL Election Services - 12,769 - 56.299 - - - 12,769 13,000 'rpt2l - 12,769 56,299 12,769 13.00 \cw l'raktvms Not Iteronrmcndcd - - 0 HR CL IGra hits Contract _ 7 HR HR Employee Services Coord 0-5 FTE 050 t4 970 35,700 - 36,996 - 4 HR HR Job Advertisements 20,000 - 20,000 - 2 HR HR Labor Relations Certification 1 758 - 1,758 t HR HR E-Gov Class/Comp Portal 2,100 - 2,100 - - 0 HR HR Worksite Health Promotion Coord 0 5 FTE 050 14,970 45,600 - 47,220 - Total 1,00 3l 698 1 103,490 1758 L 106.316 79 CITYOF FEDERAL WAY2009/2010 PROPOSED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTMENT OVERVIEW Responsible Manager: Mary McDougal, Hunan Resources Director DEPARTMENT SUMMARY: POSITION INVENTORY: 200.6 2007 2048 2009 xUlO -Pflsiliou Actual ,. Adual Proposed Pro.. sed Grade Adopted Adjusted Yearend. Human Resources Director 1-00 1-00 1.00 1-00 Lo0 1-00 1.00 58b City Clerk 100 1.00 1.00 L00 1.00 L00 L00 40 Senior Human Resources Analyst 1 00 1.00 1.00 1.00 1.00 1-00 1.00 36 Human Resources Analyst 0.50 0.50 0.50 0.50 0-50 0.50 0.50 32 Qe2tdy City Clerk 0.50 0-50 0-50 0.50 0.75 0-75 0.75 26 Human Resources Assistant L00 100 1.00 1.00 1 - 0 0 1-00 L00 18 Fleet & Bquipment 0.50 - 0.50 - - - - 26 Total RegularLa nn 5.50 5.00 5.50 5.00 5.25 5.25 5.25 Change rom frioryear 1.00 (0.50)• 0-50 (0.501 0.25 - Grand "1'a[al-StatTin� 5.50 5.00 15.50 5.00 - .. 5.25 5.25 5 25 CITY OF FEDERAL FVA Y 200912010 PROPOSED BUDGET OPERATING BUDGET HUMAN RESOURCES DEPARTNIENT OVERVIEW Responsible Manager: Afary McDougal, Human Resources Director HIGHLIGHTS/CHANGES: Human Resource's baseline proposed budget totals $900,096 in 2009 and $925,103 in 2010. This is a 0.7% or $6,288 decrease from the 2008 adjusted budget. Major program changes include: major program changes include: ■ Professional Services - Decrease reflects moving Non -mandatory City Wide Training to one time and reducing Labor Negotiation Contracts for $10,000 in 2009/2010. ■ ether Operating- Supplies - Decrease reflects moving the Graphics Services from City Clerk to City Manager's budget ($18,773) in 2009 and 2010. • Other Misc Expenses - Decrease reflects moving Education Assistance and Recognition & Wellness Program to one- time. Other remaining amounts are to reflect reducing Storage cost, Codification Cost, & savings in Agenda Printing. • I'ntem overnmental Services/Taxes - Increase to reflect increase in election costs ($ [2,796 in 2009 / $13,000 in 2010). REVENUE AND EXPENDITURE SUMNIARY: Code _ ItCiri . 2006 -Actual 2007 Actual 2008 20o1 Proposed 2010 Proposed 09 Prop - 09 Adj_ Adopted . A4justdd '. Year-end -. S.cli P/n Chg Revenue Summary: General Govd $ 784,289 $ 881,059 $ 853,094 $ 1,214,135 $ 1,231,265 $ 921,066 $ 946,823 $ (293,069) -24-1 % Total Revenues $ 784,289 $ 881,039 $ 853,094 $ 1,214335 $ 1,231,265 $ 921,066 $ 946,823 $ (293,069) -24.1% Ex endifure Sunrmary:- 1 l0 ISalaries & Wages 320,21 l 328,821 355,902 359,054 359,054 398.437 417,641 39,383 11 0% 111/1 Temporary Help 2,475 24,290 1,400 1,400 1,400 1,400 1,400 - 0,0% 120 Overtime - 2,500 2,500 2,500 2,500 2,500 - 0.0% 200 Benefits 80,263 87,775 113,450 114,374 114,374 112,228 118,845 (2,1 66) -L9% 31X Supplies 11,636 16,189 7,020 7,020 1t,381 2,470 2220 (4,550) -64,8% 3XX Othr Opr Supplies 1,293 751 - - _ - - n/a 41X Professional Svcs 48,460 58,627 78,093 78,093 56,788 43,820 43,320 (34,273) -43-9% 43X Travel & Training 3,393 27,792 12,566 12,566 14,456 12,566 12,566 - 0.0 % 42/47 Utility & Comm l6 44 1,275 1,275 - 1,275 1,275 0-0 % 497 Association Dues 1,297 605 1,220 1,220 1,543 1,220 1,220 0.0% 4XX Other Misc Exp 93,086 142,021 68,500 68,500 57,322 50,080 48,580 (18,420) -26.9% 5) X fnt vtl Stvs/Taxes 106,034 119,721 125,200 176,950 221,025 189.719 189,950 12,769 7 2 % 9XX is Char es-M&O 52,683 56,432 61,700 70,290 70,290 71,495 72,700 1,205 l 7 % 9XX IS Charges -Reserves 10,654 1 13,920 13,142 13,142 13,381 12:886 12.886 (256) -1.9% TatalOpr Expend $ 731,501 $ 876,988 $ 841,968 $ 906,384 $ 923,514 $ 900,096 $ 925.103 $ (6,288) -0.7% Capital & One -Time F-rtnding: Ca ital & One -Time. 52,788 4,071 11,126 307,751 307,751 00,970 21,720 (286,781) -93 2% One=Time L $ 52,788 $ 4,071 $ :11,126 $ 307,751 $ 307,751 $ 20,970 $ 2t,720 $ (286781)-93.2% �T-111-011 Cxpeudaure5 I $ 784,289 $ $81,059. $ 853,094f :$ :.1.214 135 . .$ 1,231,265 $' 921.066 $ .946,923 1 $ 293,069) -24.1% 0 CITY OF FEDERAL K!A Y 200912010 PROPOSED BUDGET Federal Way 82 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET • Technology Infrastructure • Institutional Network • Local & wide area network • File/Application Servers ■ Print/Scan Servers ■ Network Users, Groups • Phone, PBX, Voicemail • Audio/Video Broadcasting • Wireless Network, Mobile Devices ■ Web/FTP/HTTPS Servers • Network Appliances ■ Security/Virus/Spam Protection • Backup/Disaster Recovery E-mail, Remote Access ■ Building Intrusion/Video Surveillance INF[)RNil ATJON TEC IIN0LOGI' Itl�fidi Saclri IJirector ';;�'��aclnc�LTa'Cdl=7fI:U 1`i }> • Interdepartmental coordination • Budget/Expenditures ■ Staffing • Performance measures • Planning/Scheduling ■ Estimating/Design • Contract, Project Management e Interlocal technology affairs �i f CDL�CCIf'i t?kl is k=i ■ Online, Remote Helpdesk k Staff training (general systems) ■ Staff training (basic applications} ■ HW/SW support, services • HW/SW setup, maintenance • Audio/Video setup, services ■ Cell phone, pager, radio services Phone, Voicemail setup, services • Printer & Fax Support, Services • Copier & Scanner Support/Services RFP, RFQ and Purchasing Billing & Receipting ■ Cable Customer Support • PD Mobile Systems Support ■ Inventory/Assets Management • Business Systems Setup/Support • System Design, Scope & Estimate ■ Systems Implementation Coordination Systems Integration ■ Systems Upgrade, Fix, Patch Installs + Database Administration • G[S Mapping/Analysis Services " GIS Application Support ■ GIS Interagency Support ' E-Commerce/E-Services Support • Website Programming, Support, Services Y Staff Training (basic core systems) Programming/Report Writing ■ Contract Renewal Services • Intranet/Internet Systems Setup, Support OJ CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: [Mlehdi Sadri, Information Technology Director 2007/2008 ACCOMPLISHMENTS Moved and expanded WiFi project to City core and frame, City buildings and major parks IN Develop on-line permit services and court payment services • New Community Center startup, staff move and operations ■ New membership system implementation for community center ■ Continuing assistance to Valley Com CAD Replacement Project in Migration of City Network and e-mail system from Novell to Microsoft ■ Deploy systems for proposition-1 and Take home cars • Design and install camera surveillance systems for community center R Assist with SafeCity project implementation • Assist with Red light photo implementation s Upgrade GAC recording, scheduling, and broadcasting systems • Replace and upgrade all major and minor HW/SW as needed ■ On time and on budget on all projects 2009/2010 ANTICIPATED KEY PROJECTS • Staff development, training, customer service s Expand online permitting services • Replace and upgrade online timesheet system (Citywide) • Finalize SafeCity project and improve monitoring, surveillance services (PD) ■ Establish network/intemet access redundancy (Citywide) • Celebration park building/automation (PK) • Integrate GIS and permitting systems (CD/PW) • Improve mobile/remote computing (PD/Citywide) ■ Implement e-ticket system (PD) R Online business license application and renewal (Fi/CD) • Implement automated court order processing (MC) A Improve online document management, agenda, packet distribution • Expand city fiber network ■ Continuing assistance with new CAD implementation (VC) POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 - Pro ' . 2010 Pra ascd t3radc Ado ted Ad'usled . Year-end [nfortnation 'technology Director 1.00 100 1_00 1.00 1.00 1.00 1.00 58f IT Su ervisor 5 ystems 1.00 1.00 1.00 1.00 1.00 1.00 1.00 44 IT Su ervisor Applications 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 IT Analyst Ap lieations/GIS 1.50 2-00 2.00 2.00 2.00 2.00 1 2.00 39 IT Analyst rayst=5 1-00 2-60 2.60 2,60 2.60 2-00 2.00 39 IT Technician 1 2-00 2.00 2-00 2,00 2-00 2-00 2.00 32 IT Technician Q too 1.00 1 1-00 1.00 1.00 1_00 100 29 Total Regular Staffing 8.50 10.60 10.60 10.60 10.60 10,00 , 10.00 . Chan a rom riot ear - 2.10 - - - (0.60) One -Time Funded Positions _ Grand Total Staffing _ 0.50 9.00 - _ - 10.00 10.00 10.60 10.66 10.60 16.60 84 CITY OF FEDERAL WA Y 200912010 PROPOSED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Alehdi Sadri, Information Technology Director PROPOSED PROGRAM[ CHANGES: Deparlment Submitted City Mattager Recommended t i ditures Ex enditurms u > A A it2�F14 w 'Ole W y Z009 2010 pro gram 1 nime O[L oinz I -Time Uu ain I -Time Fi-i � l=i'irttc Ua uiu Program Cuts 8 1T IT Reduce 0.60 Analyst (0.60) (45,000) (So,000)](06'0) - (45,000) - (50.000) 4 IT IT Minor Hardware, Sofhvare &Supplies - 000 ( ) (5,000) (5,000) _ (5,000) IT IT Contracts & Services - I 1 500 ( ) (11,500) (11,500) (11,500), Total (0.60) (61,500) (66,500) - {61,500 - (66,500) Peogi-attt Curs'\or Rrcnmmended 0 IT I IT §6117Training 1 (8000) 1 (8,000)1 Total 1 (8,000) - (8,000]11 1- Programs Cut & Restored on a I -Tim e llalir• ' 3 IT IT I Postage & Copier Usage - - (7,300) (8,500) - 7,500 (7,500) 8,500 0 IT IT Overtime & Temp help - (4,500) (4,500:1 - 4 500 (4,500) 4.500 (4,500) Tot 1 (12,000) - [13,(i00) - t3,000 I (I2,000) 13,000 (13,000} Nei, Programs added 5 IT IT On -Cal[ Pay (513.650 for Police, $35c - - - 17,500 - 17,500 fur Court. S 1.500 ror City Hall) - 4ddfrzg Police portion only, funded by Police 0 IT IT Replace Various Equipment -Funded by Replacement Reserves ($304,650 m 2009 & S358,800 in 2010) 0 IT IT Contracts & Services 21,600 21,600 - 21,600 21,600 Total - 39,100 - 39,100 - 21,600 21,600 - :lcis'i'rurA ru3 stint Itecnmmcndcd - - 3 IT IT Strategic Plan 60,000 35,000 - 3 IT IT Backup Internet Access 3,000 6,000 6,000 _ 0 IT IT Copier Cost - - 1,000 1,000 0 IT IT Server Virtualization 25,000 20.000 5,000' 0 IT IT WiPi M&O - - 5,000 5,000 Total - 88,000 12,000 55,000 I7,000 DEPARTMENT SUMMARY: -= - 2006 - 2007 2008 2009 2010 09 Prap-:08Adi " Code Alm kwal Actual Pro sei Pro sed Ado ted use Year end 5 Ch> _ .% Ch Expenditure Summary: 502 Data Processing $ 892,245 $ 1,082,469 $ 1,209,514 $ 1,279,040 $ 1,279,040 $ 1,350,902 $ 1,399,716 $ 71,862 5-690 502 Telecommunications 179,960 181,858 216,478 228,186 228,186 234,313 241,450 6,128 2.7,/o 502 GIS 169,886 147,473 214,368 234,309 234,309 215,476 222,650 (18,833) -8.0% 503 Mail & Duplication 129,548 136,739 140,456 152,756 152,756 140,756 139,756 12 000) -7.9%. Total OperatingF_e $ 1,371,638 $- 1,548,539 $ 1,780,816 $ 1,894,291 $ 1,894,291 $ 1,941,447 $ 2,003,572 $ 47,157 2.5% Capital & One -Time Funding: 502 Data Processing 269,442 451,069 442,500 658,023 658,023 440,070 883,900 (3 77,953) -483°•a 502 Telecommunications 22,502 13,814 25,000 50.868 50,868 1,000 1.000 (49,868) -98.00/a 502 GIS 10,343 - 16,000 16,000 16,000 - 7,500 16,000) •100.0%, 503 1 Mail & Duplication 34,183 10,899 - 22,000 8,500 (14,500) 65.99% Total One -Time $ 336,470 $ 475,781 $ 483,500 $ 746,891 $ 724,891 $ 348,570 S 393,400 $ (398.321) -53.3o/a Total Info rrriatioa Technology. $ 1,708J08 $-2,024,318. $ .,2,264,316 $ 2,641,182 $ ..2,619,182. $- 2,290,019 1 $ 2,396,973 i $ 4351.162) -1339;, 85 CITYOFFEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Information Technology Director P URPOS E/D ESC RI PTION: The Information Systems Division receives its operating funds from the Information Systems Fund. The fund also accumulates money to replace capital equipment and software as needed. Program costs are recovered via interfund charges. The fund is designed to account for all costs associated with city information system needs and services. This includes designing, purchasing„ cart[iguritng, maintaining, supporting and upgrading all data, voice, and video systems; manage contracted services, staff training; Geographical Information systems (GIs); Government Access Channel (GAC) broadcasting; cable; InterrtetFlntranet (WWW) services; and mail and duplications. DEPARTMENT FUNCTIONS: 2009 Proposed Expenditures by Category Inter Govt :erfund o% Supplies 4.0% Data Processing Services include technical services, support, and enhancements to the city's information systems. These services cover all data processing hardware and software including applications, operating systems, special systems, networks, LAN/WANlMAN, staff training, equipment acquisitions, contract/project management, data base administration, programming and all other items related to city's computing needs. Communication Services include technical services, support, maintenance and enhancements for city telephone systems, cellular phones, pagers, radio equipment, building wiring and all other communications -related needs. Ge_Ge°arapltical information 5 stem GIS services include developing and maintaining the city's spatial data base, producing maps, analyzing data, generating reports, providing staff training, and developing user-friendly interfaces for staff and public to the city's GIs. This division provides production and support resources to all city departments: AN Government Access Channel..f GAC] c4i Cable Rate Services include local government Information broadcasting ([ive- broadcast City Council meetings and (aped video programs, as well as news, events, and general city information via billboard -type messages). In addition, the division oversees cable TV franchise agreements and regulations, and is responsible for coordinating and responding to citizens' complaints regarding cable services. Internet Intranet &: web Services include developing and maintaining the city's web, F I'P, SMTP, VPN, and IGN services; providing training for staff; monitoring system security; developing interfaces; and integratuog internal systems with Internet services. We anticipate rapid increase of our web services over the next two years, to include more online documents, applications, and forms; online payments; and e-commerce. GOALS/OBJECTIVES: ■ Support City goals and department objectives through automation • Excellent customer service, staff support and training ■ Understand departments' business processes and needs. • Streamline City operations through integration and systems automation. • Keep informed of technology trends, enhancements, and capabilities. • Seek new technology and apply where it is cost effective. • Improve access to City services and information through www and other online systems • Provide stable and reliable information technology infrastructure. • Provide up-to-date hardware and software tools for staffs use • Be proud and confident in what we do. :• CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mlehdi Sadri, Information Technology Director HIGHLIGHTS/Cf-UNG ES: In 2009 Mail & Duplication services was added to Information Technology increasing the overall budget by approximately $200K_ The overall Information Technology proposed baseline budget for data processing, geographical information systems, telecommunications, government access channel and web service, mail & duplication, and support for all City departments including public safety and municipal court is $1,941,448 and $2,003,573 in 2009 and 2010 respectively_ Compared to 2008 adjusted budget, this division's budget has increased by $47,158 or 2.5%. Line item changes are mainly increased salaries and benefits and reductions in utilities and repairs & maintenance. Major program changes include: ■ Wages & Benefits — Includes the reduction of a 0.60 FTE Analyst position for $45,000 in 2009 and $50,000 in 2010. In addition, an additional $13,650 was added for on -call pay for Police_ ■ Supplies —Minor hardware, software and supplies has been reduced by $5,000. ■ Contracts & Services — Reduction of $ l 1,500 in the operating budget. Addition of $21,600 in one-time funding in 2009 and 2010_ ■ Move to One-time - $7,500 and $8,500 of postage & copier usage has been moved to one-time in 2009/2010 respectively. $4,500 of overtime & temp help has been moved to one-time funding_ • One-time Purchases — Includes the regular replacement of city-wide data processing equipment. REVENUE AND EXPENDITURE SUMMARY: CITYOF FEDERAL Ff/AY 200912010 PROPOSED BUDGET OPERATING BUDGET INFORMATION TECHNOLOGY Responsible Director: Mehdi Sadri, Information Technology Director PERFORMANCE MEASURES: Type/Description Workload Measures_ Data Processing • New systems implementation • Users served • Personal computers (PCs) maintained • Number of support calls received annually • Number of applications maintained • Number of Servers / LAN / WAN Communication • Number of phones operated and maintained • Number of cellular phones operated and maintained. • Number of pagers operated and maintained • WEB site visits • Number of radios maintained G[S • Number of map requests and analyses • Number of coverage's being maintained GACAveb • Number of web pages maintained • Number of Bulletin pages broadcasted • Hours of TV broadcasting per day • Number of Cable customer calls handled Outcome Measures: Data Processing • Percent technical response within 2-4 hours • Percent IT system up -time during normal business hours Communication • Percent communications up -time during normal business hours GIS • % of users who rate GIS system as meeting expectations • Number of map requests by the public 2007 2009 2009 21110 3 3 3 3 380 380 400 400 360 360 380 380 6,000 6,000 7,000 7,000 200 200 220 220 25 30 25 30 375 375 380 380 200 200 200 200 100 l00 70 70 100,000 100,000 100,000 100,000 270 270 270 270 1,200 1,200 1,200 1,200 100 100 100 100 3,000 3,000 3,500 3,500 400 400 400 400 24 24 24 24 250 250 250 250 95.0% 95.0% 97.0% 97.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% 99.0% l00 100 150 150 N. . CITY OF FEDERAL WA Y 200912010 PROPOSED BUDGET OPERATINGBUDGET I)AVKS I+ 1;CRI'ATION AND C'.Li LT.UR ll., SIAMCCS _ DJIIIIa 1 l:]i1ti031. _ Dircc�Eor ??. ariineliE'1'tual-7j l IE _ • Council Committee/Commission Support • Department Direction • Implement Parks, Recreation & Open Space Comprehensive Plan • Intradepartmental Coordination • Regional Issues and Involvement • New Community Center Project Management r't IVIMON d ■ Director Support, Special Projects • Parks Commission • Division Administration ■ Budget Development & Administration • Park Maintenance & Operations ■ Contract Administration ■ CIP Support • Athletic Field Maintenance • Grounds Maintenance • Open Space & Trails • Park Renovation • Recreation & Community Event Support • Play Structures • Neighborhood Parks • Community Parks • Contract Administration • Volunteer Programs • Concession Contracts • Celebration Park y K c NG" — - T .(? F IT- • New Community Center Project • Contract Administration • Comprehensive & Master Plans • Acquisition • Developer Plan Review • Grant Writing ■ Landscape Architecture Services • Park Design/ Renovation ■ Project Management Park Facility Maint: R Contract Management & Administration * Urban Forestry ■ Special Projects • Volunteer Programs Turf Program • Facility Maintenance Building & Furnishing: • Maintain City Offices • Property Maintenance Management • Facilities Security ,Uid'.r11t'i' 4iL ti'l - U P O R T- 4.&1•`k7 ■ Director Support • Department Support • Council Committee Support Commission Support • Customer Service • Director Support, Special Projects • Arts Commission • Youth Commission • Grant Writing ■ Budget Development & Administration • Contract Administration • Recreation & Cultural Services Operations ■ Community Center Operations • Community Events & Arts ■ Community Recreation • Adult/Youth Athletics ■ Senior Services • Recreation Inc. • Red, White & Blues Festival • Health & Fitness • Public Art Management • Contract Administration ■ Marketing & Promotions • Conference & Retreat Rentals ■ Business Rentals • Theatre Rentals ■ Cultural Arts Programs • Facility Management ■ Grounds Maintenance • Contract Administration • Marketing & Promotions VA CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director 2007/2008 ACCOMPLISHMENTS ■ Completed and opened the Federal Way Community Center Completed the l year warranty period for the Federal Way Community Center building, systems and landscape rr Completed design and renovation of Saghalie all-weather soccer field to artificial turf ■ Finalized Business Plan for the new Community Center ■ Developed staff and customer service training plans for the new Federal Way Community Center ■ Completed a marketing analysis and plan for the Federal Way Community Center • Revised the fee reduction and scholarship program guidelines for recreation services/programs • Completed construction of parking lot and facilities at Historical Cabins Park • Began updates to the marketing/business plan for Dumas Bay Centre • Completed design and construction of a new boardwalk at West Hylebos Wetlands ■ Received grants for Camp Kilworth, West Hylebos boardwalk, and Saghalie artificial turf • Began study and public process for Park Impact Fee • Performing Arts Center feasibility study looked at Dumas Bay Centre Phase lI Site Restoration �asibil y • Supported Annexation process ■ Closed and transferred Kenneth Jones Pool and Klahanee Lake Community. Center ■ Bid maintenance building at Celebration Park • Began Development of Park Maintenance Plan • Developed standard operating procedures for maintenance Federal Way Community Center • Staff support for Performing Arts Center citizen action committee • Performed major maintenance on public art collection on city property • Conducted public process and received approval for small dog off leash area at Adelaide Park • Installation of a new playground at Wildwood Park • Repaired three damaged asphalt park paths at W. Campus Trail, Palisades & Wildwood ■ Installed the first of the new park monument signs at West Hylebos ■ Began upgrading the Steel Lake Annex brick building for the Historical Society to move into 2009/2010 KEY PROJECTS ANTICIPATED • Complete Arts Commission Cultural Plan • Staff support for Performing Arts Center development • Complete a marketing/business plan for Dumas Bay Centre • Complete a marketing/business plan for the Knutzen Family Theatre • Update city's public art policies and maintenance program • Potential purchase and site improvements for Camp Kilworth • Continues planning for downtown public space and pedestrian connections • Continue improvements to neighborhood parks for community gathering spaces • Master Plan and design of trails and pedestrian improvements for regional trail connections • Apply for grants for construction improvement project funds • Develop standard operating procedures for maintenance division • Redevelopment of the Inclusive Recreation program and partnership with Highline Community College • Implement marketing plan for the Federal Way Community Center to increase usage and revenues • Continue to develop and expand community recreation programs for youth, teens, adults, seniors • Upgrade the landscaping for Community room rentals at the FWCC • Begin planning, design, and grant applications for Lakota Park • Conduct feasibility study and master plan for Panther Lake Open Space and trail connections • Design and redevelop Sacajawea soccer field • Steel Lake Master Plan •E CITYOF FEDERAL WAY2009120I0 PROPOSED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PROPOSED PROGRAM CHANGES: 0 .r °' . A a Program Ilepartrnient Suhmirted A City Manager Recommended w E w Ex nditures 44 Ex enditures �0d9 2010 v 2009 2010 t-Time OngoinE 1-Time Ongoing � l-Time Ongoin l-Time Ongoing Gcnerut Fund: Program Cuts 8 1 PK I FAC City Hall Janitorial Service (27,587) (27,587) - (27,587) (27,587) 3 PK I FAC IMaintenance Office Janitorial Service - (2,976) -1 (),976) (),976) (2,976) Total 1 1 (30,563) - 30,563! - (30,563) - (30,563) Programs Cut & Restored on a I -Time Basis l PK MT Seasonal Help(6,726) - (7,312) - 7,312 (7,312) 0 dG PK tvff Landscape Contract - (80,122) - (83220J 80,122 (80,122) 83?20 (83,220) 10 PK RCS Reduce RW&BProgram - (14,500) (14,500) - 14,500 (14,500) PK RCS Art Programs - - (70,744) (22.160) 22,160 (22,160) Total - - - {12?,092) - [[Z7,192) - - 80,122 (80,122) 127,192 (127,192) New Progratus Added _ - n/a PK MT Utilities -Park System - 41,000 -. 41,000 41 000 41,000 rda 1PKJFAC PK MT Utilities -Celebration Park - 15,800 15,800 14,500 14,500 0 Natural Gas Utiilty -City Hall - 6,000 - 6,000 6 000 6,000 Total - - G2,SOi1 - 42,Son 61,500 61.500 New Programs Not Recommended 2 PK FAC JDoor Security System Repair/Maint 5,100 - 5,100 - 1 PK FAC Camera System Repair & Maint 7,500 7,500 - 0 PK FAC Facility StaiiTraining - 1.200 1,200 - 0 PK FAC Major Rehabilitation for Facilities 50,000 50,000 - - 0 PK FAC Seasonal Help -City Hall - - 36,000 - 36,000 - 4 PK FAC Storm Vault Maintenance 2,700 - 2,700 4 PK FAC Facilities Maint Worker 10 FTE 100 TBD 61,736 61,827 - - I PK MT Urban Forestry 12poo L oo0 1 PK MT On Call / Field Training - 5,000 - 5,000 - - I PK MT Park Seasonal Help - 28,000 28,000 - - - - - - 0 PK MT Replace Pressure Washer Trader 4,900 817 - 817 - - - 0 PK MT New 4X4 Diesel Utility Cart w/Plow 1 18,300 5,215 - 5,215 - 0 PK MT New -(used) 65' bucket lift truck - 55,0o0 10.392 - 10,392 - - - - 0 PK MT Volunteer Program Support - 5 00o 5,000 - - - - n/a PK RCS lCultural Events & Arts Coordinator 020 - - n/a PK RCS Community Rec Assistant 1.0 FTE 100 0 PK RCS Arts Commission Contracts 30,000 30,000 0 PK RCS Cultural Arts Coordinator LO FTE too 4,270 78,396 81,376 - 0 PK RCS Outdoor Movie Cinema I - l2 920 12 920 Total 1 3.20 1 1 82,470 1 351,976 - 355,047 Prdcrai R'iSr Corrirriunitr:Ccnlcr:: .. -` - - - . Progrant Cuts :Not Recommended FWCC JFWCC Temp Help 1 (75,715) - 1 (78,417)l - - - Total (75,715) - 1 (78,4277 - - - - New Progianis Added FWCC Storm Vault Maintenance 5,000 5,000 5,000 5,000 FWCC Utility Costs [60,000 160,000 - 160,000 160,000 FWCC Convert temporary help to Lifeguard 1-0 FTE ($47,970 in 2009 & $49,400 in 2010) 100 - - - _ Total 1.0 165,000 - [65,000 - - 165,000 L65,000 llamas "Cen[rCliCaulyertFamitr'iheatr:': - - __ __�_�•_-_ --��t,_y_,r,�y-.:' _ _ _- -_ -__ ��• a• _?,. Program Cuts Not Recommended KFT Fee increase (4 000) - (4,000)i j DBC Temp Help (13,439) - (16,357) - KFT Temp Help - (4,902) - (5,405) DBC Maintenance - (8,000) - (8 000;1 Total - - (30,341) - 33,762) - - New Programs Not Recommended n/a DBC Utility Costs - - - 10,000 10,000 - - - - - o/a JFWCC 10n-Call Pay - - 3,500 - 3,500 - - - n/a IFWCC JCamera Security System 4,500 4,500 Total 18,000 18,000 - - - - 91 CITY OF FEDERAL WAY200912010PROPOSED BUDGET OPERA TING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PROPOSED CAPITAL PROJECTS AND FUNDING SOURCES (DOLLARS IN T110USANDS) Project Esternal/Prior Sources Balance Pro cased 2009-10 Allocations Future PriorityDescription I .annual Playground Repair and Re lacemenl Pro am Total •• 300 Grant` %liti ation - Prior rr Needed 300 REET 150 Ul Tx 60 Fuel Tx - Other Craats Gen Fund Total tat Needs s 90 3 BNUC7 Btke Facility Study 10 to - I Camp Kilwnrth -- Acquisition and Snz Im r is 5,016 1,946 3,070 70 3,000 3,070 0 2 Conununtty Gathering Spacev5mall CIP 626 - 626 100 100 _ �00 426 3 Downtown Public Space and Pedestrian Connections 130 130 (Oy - (0} 1 Saghahe Park - Spo tsfteld movation/Artificial Turf 970 300 126 540 4 _ _ 4 I Laurch•ood Soo 500 Soo 500 2 Lakata Park Design and Redevelopment 13,177 167 100 12,910 - 894 - oY i Z,u`f6 1 Mal or Maintenance B: Improvements to Emstin Park Facditie 220 220 110 110 _ 'n0 3 Long Range Planning 259 - 39 220 110 - 110 110 3 Panther Lake Open Space: Feasibility 54 54 _ Study an lute[ Ian I Sieajawea Park Design and alv [Went 10,439 490 9,949 690 180 870 9,079 3 Steel Lake Master Plan 110 - - 110 110 I10 - frail and Pedestrian Access r 1,333 494 140 699 - 385 385 314 I Wert Hylebos Boardwalk Replacement 1.237 722 - 473 42 _ 47 3 Poverty By Master Plan 60 - 60 - - - 60 Total Pants F' 'rctsI S 34,440 S 1,516 S 347 S 1,968 S 28,710 1 S l 230 S 1,954 S - S - S 7.385 S - S 6,569 22.141 City CxPital I'rnja-1lmpad to hI&U _ Addc l m 99111) Ope atirig gadget: S tpp • Existing resources including grants anticipated but not yet applied for or received. •• Project - Ann" Playgmurtd Repair and Replacement Program are 09/10 amounts only •' Protect - h143vr IrTarntenante-Park; Facilities are 09/10 amounts only. Project _ Externa"�-l Balance .Adopted 2009-10 Allocations Description Total "' Crant• A'lifior 1'r Needed BEET Ut Tx Fuel Tx Other Grants Fund Projects: Federal Way Community - _ City Capital Project Impact to M&O Added in 09/10 Operating Budget S • Existing resources including grants anticipated but not yet applied for or received 92 CITY OF FEDERAL FVA Y 200912010 PROPOSED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director DEPARTMENT POSITION INVENTORY: Position Parks, Rec & Cul Svs Director 2006 Actual 1.00 2007 Actual 1.00 2008 Adopted Adjusted Year-end 1.00 1.00 1.00 1.00 1.00 1.00 2009 Proposed. 1.00 2010 Pro used 1.00 Grade 58A Parks & Facilities Manager 1.00 1.00 1.00 1.00 50 Rec & Cultural Svcs Superintendent Property Services Manager 1.00 1.00 1.00 - 1.00 - 1.00 - 1.00 - 1.00 - 1.00 - 46 39 Community Center Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 39 Park & Facilities Supervisor 1.00 2.00 2.00 2.00 2.00 2.00 2.00 36 Park Planning & Dev Coordinator 1.00 I_GO 1.00 1.00 1.00 1.00 1.00 38 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Aquatics Coordinator 11-Aquatics 1.00 1.00 1.00 1.00 1.00 1.00 1.00 33 Recreation Coordinator 3.80 4.80 4.80 4.80 4.80 4.80 4.80 30 Dumas Bay Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 30 Facilities Services Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 30 Pool Operator/Maintenance 1.00 1.00 1.00 1.00 1.00 1.00 L00 26m Custodial/Maintenance Specialist -. 2.00 2.00 2.00 2.00 2.00 2.00 14m Maintenance Worker ❑ 2.00 2.00 2.00 2.00 2.00 2.00 2.00 26m Aquatics Assistant Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Chef/Kitchen Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Administrative Assistant H 0.80 0.80 0.80 0.80 0.80 0.80 0.80 24 Maintenance Worker [ 8.50 11.50 11.50 l l_50 11.50 11.50 11.50 22m Administrative Assistant 1 2.80 3.00 3.00 3.00 3.00 3.00 3.00 18 Building Supervisor - 1.15 1.15 1_ l5 1.15 1.15 1.15 14 Athletics Assistant - 0.50 0.50 0.50 0.50 0.50 0.50 14 Office Technician 11 0.80 3.00 3.00 3.00 3.00 3.00 3.00 14 Theatre Technician 0.50 0.50 0.50 0.50 0.50 0.50 0.50 14 Lifeguard - 1.00 1.00 1.00 1.00 2.00 2.00 8 Total Regular Staffing 31.20 44.25 44.25 44.25 44.25 .45.25 45.25 Changefroin Dior ear.. - 13.05 - - 1.00 - One -Time Funded Positions _ Grand Tolal Staffing3I.20 4425 44.25 ` 44.25 44:25 45:25 '` : 45,25 93 CITY OF FEDERAL WAY2009120I0 PROPOSED BUDGET OPERATING BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PURPOSE/DESCRIPTION: The Parks, Recreation & Cultural Services (PRCS) Department consists of four divisions_ Administration, Maintenance and Operations, Recreation & Cultural Services, and Park Planning. The Department also administers the ttivo enterprise operations -- Dumas Bay Centre, and Knutxen Family Theatre. The Department's mission is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. tnterfund 2009 Proposed Expenditures by Category tnter Govt'I 8.2% GOALS/OBJECTIVES: 0.3% SVclCligs • Provide cost-effective quality recreation and cultural 26-3% programs to meet the needs of all ages, interests and Supplies abilities. 7.0% • Provide a high quality of maintenance For all park areas Cap it-1 and facilities. 0-2% • Plan and implement ongoing acquisition and development of parks to meet the goals and objectives outlined in the Park Plan updated in 2006_ • Promote ongoing public involvement through commissions, volunteers, public outreach and surveys. • Manage the maintenance and operation of all City buildings and structures. ■ Promote a culture of teamwork and public service in all parks, recreation, and cultural activities. DEPARTMENT SUMNIARY: 94 CITY OF FEDERAL 6VAY200912010 PROPOSED BUDGET OPERATING BUDGET PARKs, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director IIIGHLIGHTS/C BANG ES: The department's proposed operating budget totals $7,343,647 and $7,539,681 in 2009 and 2010 respectively, and is $267,797 above the adjusted 2008 operating budget. This increase is primarily due to increased costs for electrical, water, and natural gas utilities. Budget cuts in this proposal include a reduction in contract janitorial services in City Hall which will reduce cleaning from five days per week to three days per week. REVENUE AND EXPENDITURE SUMMARY: Code. - Item 2006 j Actual 2007 Actual 2008 2009 Proposed : 2010 Prow '09 Prop - 08 Adj . Adopted Adjusted Year-end $Chg. I % Ch Revenue Summary: 3XX General Gov't $ 2,590,117 $ 2,801,162 $ 2,795,121 $ 3,128,867 $ ?988;135 $ 3,167,585 $ 3,293,154 $ 39,7 88 1.2%• 35X General Recreation Fees 642,716 619,448 640,915 600,915 646,984 592,415 592,415 (8,500) -14% 353 K !ones Memorial Pool 505,107 - - _ n/a 1 l t Federal Way CC 100 923,566 1,663,407 1,663,407 1,463,500 1,638,407 1,663,407 (25,000.) -1 5% 397 Transfer In -Gen Fund 7,740 (31,523) - _ n/a 397 Transfer In-UtilityTax 417,802 980,218 1,033,608 1,033,608 1,033,608 1,520,526 1,647,740 486,918 47.1% 397 Transfer In -Capital Proi 76,500 929.749 - - - - - n/a 402 Dumas Bay Centre 522,343 535,685 521,711 634,711 534,826 589,132 603,786 (45,579) -7.2% 402 Knutzen Theatre 122,117 124,589 77,955 77,95-'i 89,435 98,087 104,241 20,132 25,8% 505 Interfund Srvs Chg 516,915 534,851 442,310 485,060 485,060 440,828 443,694 44,232) -9-1% 505 User Charges- Resv 88,604 88,596 82,178 82,178 82,178 98,900 98.900 16,722 203% T01dRevenues $ 5,490,061 $ 7,506,341 $ 7,257,205 $ 7,706,701 $ 7,323,726 $ 8,145,880 $ 8,437,337 $ 439,179 5.7% Expend iiture Summary: 110 Salaries& Wages 1,550,058 1,921,340 2,236,573 2,266,282 2,267,930 2,571,106 2,728,108 304,824 13.5% 111/1 Temporary Help 544,248 718,514 823,493 838,493 833,761 692,134 682,462 1 (146,359)• 17.5% 120 Overtime 6,769 11,733 27,635 27,635 26,385 24,335 23,835 (3,300) -11.9% 200 Benefits 546,179 743,242 1 831,873 841,627 841,626 967,402 1,038,501 125,775 14.9% 31X Supplies 252,561 381,267 331,828 371,828 356,6 44 388,582 379,800 t6,754 4S% 36X Mtc Supplies 14,252 29,084 31,305 31,305 31,105 36,305 36,305 5,000 16-0% 3XX Othr Opr SupQlies 84,576 80,332 92,750 93,250 101,647 89,250 88,250 (4,000) -4.30c 41X Professional Svcs 462,260 452,413 528,922 528,922 382,123 473,326 443,410 (55,596) -10-5% 43X Travel & Training 16,529 15,778 30,564 30,564 28,968 28,731 28,731 (1,833) -6-0% 42/47 Utility & Comm 649,097 825,820 704,235 765,614 777,827 881,164 881,164 115,550 15.1% 48X Repairs & Mtc 233,624 283,044 504,034 530,034 508,065 432,388 429,290 (97,646) 18.4% 497 Association Dues 6,693 8,307 4,610 4,610 7,035 5,290 5,290 680 14.8% 4XX Othcr Misc Exp 91,537 96,167 116,460 116,532 114,831 111,320 95,644 (5,212) 459 5XX intgvtl Srvs/Taxes 13,614 35,583 11,500 11,500 11,325 24,925 24,925 13,425 116.7% 600 Capital Outlas - 6,272 23,000 23,000 22,000 14,000 14,000 1 (9,000) -39-1% 9XX IS Char es-M&O 325,220 325,116 369,383 405,848 405,848 410,766 417,909 4,918 12% 9XX IS Charges -Reserves 152,874 163,164 172,402 172,402 173,487 176,658 176,658 4,256 2.5% 94X Capital Contributions - 206 903 903 903 - 910 llntfund Svc Pmts 15,046 15,272 15,501 15,501 15,501 15,965 16,206 464 3-0% TardOprExpend $ 4,965,137 $ 6,1 [2,654 $ 6,856,971 $ 7,075,850 $ 6,906,992 $ 7,343,647 $ 7,510,489 267,797 3.8% Capital & One -Time Funding: Capital & One -Time 383,174 699,478 31,672 334,676 442,175 141,622 194,192 (293,054) -67.4% Total One -Time E.rp 5 383,171 $ 699,478 $ 31,672 $ 434,676 $ 442,175 $ 141,522 $ 19d,I92 $ 293,054} {7,4% ToralF4peadirures: 4$ 5,3%3.11 $ 618121132 $!.0,888,W S 7,510,526 1 $ 7,349,167 $ 7,485769: $ 7,704,6$1: :$ •.(25257) 95 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET CITY OF4 ed4earal F IfVay us CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET * Executive Management of the Department • Planning and Development of Effective Police Services ■ Regional issue and service coordination • Professional Standards • Department Support • Internal Audit ■ Word, Data Processing • Incident Review ■ RecelitionfPhone Cover ge OPER ,17 r S�ti :<-: ',f� _ i'akT S , ll' E I)iG'1SI[1 Atli T: u, 4L nj(' - }¢ ; Briar] fl")E! .. elil12t . -� �CltlO.'_ - - - -_ - ,::1;=� t= '_°---�,��-'_� ; One'txEue.Fi"!�d[2��' Cixnliini}• ■ Patrol Services ■ Support Services Section Tactical Patrol, Emergency Response, Records and General Delivery of Police Services. Property / Evidence Traffic Crime Analysis Traffic Safety Education, Traffic Law ■ Valley Communications Contract Enforcement, and Traffic Accident Investigation. " Administrative Section • Investigations Personnel Property Crimes Training Budget Crimes Against Persons Crime Prevention Juvenile Crime Fleet & Equipment Management Drugs -Vice Operations Criminal Intelligence ` Community. Services • Contracted Police Services Contract Administration School Resource Officers The Commons Mall Officers Neighborhood Resource Centers • Jail Contract • Safe Cities Program 97 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET POLICE DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief 2007/2008 AccoMPLISHMENTS ■ Continued the Auto Theft Reduction effort to include implementation of the Bair Car Program and began implementation South King County Task Force (PATROL). ■ Reduced Part One crimes in 2007 resulting in an 8% reduction in the per capita crime rate. ■ Implemented the Power Shift to address high volume period related to calls for service. • Achieved CALEA re -accreditation_ • Monitor the effects of the sector -based policing model and implemented fourth sector for downtown core. it Conducted 142 employment background investigations for officers and hired 34 officers. 19 Combined the Crime Prevention and Crime Analyst positions to provide greater service to the community. R Conducted major crimes investigations resulting in 100% clearance by arrest. • Added a second K9 Generalist. • Added Dual Sport Motorcycles and collaborated with Parks Department to improve the perception of safety in City Parks_ ■ Implemented a performance measurement program. • Created the Federal Way Community Coordinated Response for crimes of domestic vinlP.neP = Implemented Pilot Red Light Photo Enforcement at two major intersections — cameras went live in September 2008_ im Secured major pieces of equipment including; Bomb Robot, Crime Scene Van, and SWAT Van. 2009/2010 AGENCY GOALS ■. Ensure the safety of officers by providing improved staffing, training, and dissemination of critical information. ■ Explore and implement methods to bring increased police visibility to neighborhoods_ ■ Continue to evaluate methods to practice efficient fleet management and improve fuel efficiency. Expand our Community. Oriented Policing efforts through building alliances in our community and the criminal justice system and restructuring our Crime Prevention services. ■ Implement the Safe Cities Program. 10 Facilitate the implementation of a new Valley Communications Computer Aided Dispatch System. ■ Participate in the National Incident Emergency Management Course as City Team. • Develop and implement plan to monitor and eliminate gang activity in Federal Way ■ Team with our Public Works and Traffic Engineering Department to direct traffic enforcement activity and ensure the safe flow of traffic through our City. • Focus on the crimes that impact our Federal Way families (i.e., domestic violence, child abuse, youth at risk) and institute a structure that emphasizes a method to help fractured families while continuing to partner with the Federal Way Community and faith based organizations to combat crimes that impact the family. r Continue efforts to reduce Index Crimes. K Evaluate jail alternatives and methods to improve jail population management_ 98 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET POLICE DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 - 2009 Proposed- 2010 Proposed I Grade Adopted Adjusted I Year-end Police Chief 1-00 1.00 1.00 1.00 1.00 1.00 1.00 58D Deputy Police Chief 1.00 100 1.00 1.00 1.00 1-00 1.00 55D Police Commander 6.00 6.00 6.00 6.00 6.00 6-00 6.00 51C Police Lieutenant 12.00 14.00 14.00 14.00 14.00 14.00 14.00 451 Records Manager L00 1.00 1.00 1.00 1.00 1.00 1.00 43 Community Resource Manager 1.00 1-00 1.00 1.00 1.00 1.00 1.00 36A Police Officer 99.00 115.00 115-00 115.00 115.00 114.00* 114-00 32G Lead Records Specialist 3.00 3.00 3.00 3.00 3.00 3.00 2.00** 28A Crime Analyst 1.00 1.00 1.00 1.00 1 1-00 1.00 1-00 27A Crime Prevention & Information Specialist - - - 1.00 1.00 30A Accredidation Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 27A Property/Evidence Custodian 1-00 1.00 1.00 1.00 1.00 1.00 t.00 25 Community Relations and Information Specialist t.00 1.00 1.00 1.00 1.00 1.00 1.00 24A Administrative Assistant Q 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21 Police Support Officer 11.00 - - - - - 21A Jail Coordinator - 1.00' 1.00 1.00 1.00 1.00 1.00 21A Quartermaster 1.00 1.00 1.00 1.00 1.00 1.00 21A Property/Evidence Technician 1.00 1.00 1 1.00 1.00 1.00 1.00 1.00 20A Administrative Assistant I 3.00 3.00 1 3.00 3.00 3.00 3.00 1 3.00 18A Records Specialist 11.00 15.00 15.00 15.00 15.00 14.00 14.00 1 AA Receptionist 1.00 1.00 1.00 t.00 1.00 1.00 1 1-00 14 Total Regular .itaffing 155.00 169.00 169.00 169.00 169.00 168.00 167.00 Charrgefrom prioryear 3.00 14.00 - - - (1.00) (2.00) One -Time Funded Positions - - - - - 1.00 168.00. Grand .Total Staffing _ _ =_ . = 155.00 7169.00 :.:-169.00 ` 169.00 169.00 168.00. -t-u r t c was euminated due to termination of contract at a Federal Way high school for a Security Resource Officer ** LO FTE (Civilian) was moved to one-time funded in 2010 W CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING BUDGET POLICE DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief MISCELLANEOUS STATISTICS FEDERAL WAY INDEX CRIME RATE: Index crime rates are reported to the FBI monthly by municipal, county and other jurisdictions across the nation and were initiated as part of the Uniform Crime Reporting System in the late 1920's. Eight crime categories are monitored as the Index of serious crime in jurisdictions, with four categories (Homicide, Rape, Robbery, and Felony Assault) considered violent crimes, and four categories (Burglary, Theft or Larceny, Auto Theft, and Arson) considered non-violent or property crimes. Index crime rates are important as a basis for comparing with other similar jurisdictions or with jurisdictions' own rates historically, and are used by various publications as one of the considerations in ranking desirable places to live. Crime- 1997 1998 1999 � ?000 2001 2002 2003 2004 2005 200f 2007 Homicide 2 2 4 1 7 4 4 2 - 8 l 3 Rave 37 i8 i3 43 49 33 64 4a" Robbery 154 153 lli 1 128 124 108 125 121 153 146 129 Felony Assault 121 159 167 158 141 120 120 109 lot 120 107 Burglary 643 648 573 533 ill 677 672 759 793 753 739 Larceny 3,901 3,393 3,097 3,072 3,516 3,347 3,145 3,257 31786 3,230 3,159 Auto Theft 746 761 808 849 1,179 1,206 1,204 1,118 1,573 1,199 939 Arsons 24 39 38 36 17 29 14 1 23 24 1 26 18 Total 5,628 5,213 4,855 4,826 5,551 5,525 5,332 1 5,437 6,493 5;539 5,142 :Po6alati6n-` ':; :. 75,960 76,820 '76,910 -83,259 83,890 83,850 ::-83;500 85,800 87,800 86,53t1 87,390 100 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PO [.ICE DEPARTMENT OVERVIEW Responsible Manager: Brian 6ff"ilson, Cltief TIM DEPARTMTENT'S V[SION AND VAWES: The Federal Way Police Department is a community -based police department that represents the special qualities and features of the City of Federal Way. The police department will inspire a sense of confidence and. security in our Citizens through professionalism, citizen involvement and creative approaches to public safety. The police department will be distinguished as a caring, competent, firm, fair, accessible, and innovative organization that actively seeks opportunities to help citizens. The police department will be a part of rather than apart from the community, fostering an efficient citizen -police partnership to insure a safe and secure city. The Federal Way Police Department strives,to: GOALS/OBJECTIVES: • Provide a safe environment through community involvement, innovation, and education. • Be familiar with and practices current and modern law enforcement techniques and tactics. • Maintain a dedicated, well trained, equipped force function with integrity, accountability, and team work. PROPOSED PROGRAM[ CHANGES: oDcparlment Subiniiteed City Manage[ Recommended 'o. -- - - - I:z reoditures Ex enditurcs a Y w [r 2009 2i110. w 2009 2010 ram I=Time ongoing I -Time 1-Time I Ongoing j I -Time Ongoing Progranu Cut & Restored on a I.Tune Basis PD PD Eliminate Records Specialist (55,680) (G0,070) (100) (55.690) (60070L 0 FTE L 0 PD PD 4% Reduction - Flect Management- (38,913) (38,913) (38,913) (38 913 Total (1.00) - (94,593) - (98,983) (LOO) - (94,593 (98,98J) Programs Cut & Restored on a ]-Time Basis 2 PD PD FiiiminaieRecordsSupetvisorLOFTE (100) - - (85,195) - (88,483) {I.00] - 85,195 (851195) (88,48310 �138,4483 $3 88483 Yew Programs Added l PD AD Overtime 300,000 300,000 300,000 300,006 n/a PD FLT Replace Vehicles - Funded by _ Replacement Reserves (5 vehicles $187,611 in 2009 & 9 vehicles $357,324 in 3010) n,ia PD FLT Increase Fuel 1 88,000 138,000 138,000 - 139,000 nia PDjPOr(9(Narcotics) - Funded by Seizures, 24,659 6,900 8,700 24,659 6,900 8,700 Cost Neutral l 29,250 85,382 89,337 3 PDCrime Prevention Information 1.00 1 42,970 88,982 92,987 l 00 Specialist 1.0 FTE Total 1.00 1 1. 1 67,629 533,882 539,687 t.00 I 49t,909 92,282 438,000 1 98,087 New programs Nut Recommended I PD FO New Vehicle Requests 3 126,946 33,514 37,114 0 PD FO Replacement Schedule of Specialized 16,730 16,730 Vehicles I PD PD 5 New Take -Home Veh, Establish - 5 250,838 12,100 18.200 _ RsysSched 2 PD PD Eliminate 6 Police Officers (6.00) - (503,940) PD PD Laptops for Command - II100 9,300 1 PD SS Staff Training - 40,000 - 4(562,893)0 0 PD SS Fuel Efficiency improvement Vehicles 246�4 4,500 49,829 _ Total (6.00) 8 413,508 (387,796) 49,829 (427,599) _ 101 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief PURPOSE/DESCRIPTION: The police department utilizes a community based problem oriented approach in providing law enforcement services to its citizens. Innovative methods and advanced technology have allowed the department to enhance its overall efficiency and operational effectiveness. In combining the agencies proactive community based approach with its innovative methods, we have been able to provide an increased level of safety to the Community. The agency continues to contract with several alternative jail facilities for housing prisoners in an effort to maintain reduced jail costs. The police department works cooperatively with local law enforcement agencies in a regional approach when providing specialty services such as The Vallev Snecial Weapons and Tactics Team (SWAT) as well as police dispatch services through Valley Communications. The police department has achieved a level of success that is well recognized by both the local community as well as other the law enforcement agencies. 2007/2008 will provide an opportunity for the department to continue with its goal in delivering the highest quality of law enforcement services to the community. Through teamwork and dedication, the agency will remain committed to its mission of, providing protection, education, and respect to the community. The agency will continue with its pro -active approach in addressing index crimes, traffic concerns, as well as crimes that impact the quality of life for our residents. DEPARTMENT SUMMARY: 102 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief HIGHLIGHTS/CHANGES: The Federal Way Police Department's primary objective will be to achieve adequate staffing and/or improve staffing models to allow for a significant impact on crimes that impact the quality of life for our residents and fracture our families. The police department will continue to build relationships with both private and public sector partners, and the community itself to bring every resource available into our efforts. The implementation of the Safe Cities Program is an important aspect of this relationship building. The police department will maintain its focus on recruiting and hiring continuing to identify quality individuals to fill anticipated vacancies. The agency will focus on its formal training program in an effort to keep up with ever changes trends and legal issues. The police department will prepare for the Potential Annexation Area (PAA) impact to the Department and implications of bringing police services to over 20,000 new residents- The department will also focus on continued improvement of service delivery as it conducts a major revision to the policies and procedures required by CALEA for National Accreditation. The Police Department proposed baseline budget totals $24,143,675 in 2009 and $25,462,020 in 2010. This is a 0.2% decrease from the adjusted 2008 budget. Major program changes include: • Salaries & Benefits - Decrease in salaries are due to the following: o Eliminate 1-0 FTE Records Specialist FTE in 2009/2010 for a savings of $55,680 in 2009 and $60,070 in 2010 to fund Crime Prevention & Information Specialist 1.0 FTE with a net cost of $58,952 in 2009 (includes recruitment and set-up cost) and $29,3 17 in 2010. o Moved 1.0 FTE records Supervisor from on -going to one-time for $85,195 and $88,483 in 2009 and 2010 respectively- • Intergavernmental - Increased Jails Services and Valley Communications expenditures. • IS Charges -Reserves - Increase due to purchase of nine new police vehicles in 2008 plus a decrease due to Reduction in Fleet Management for $38,913 in 2009/2010. ■ One -tinge - One-time funding items are as follows: o Moving Records Supervisor from on -going to one-time in 2009/2010. o Increase overtime on a one-time basis for 2009/2010 for $300,000 which is offset by savings in 2008 Year End Estimates. o Increase fuel on a one-time basis for 2009/2010 for $138,000- o Implement the K9 program which will be funded with Seizure monies which will be cost neutral. REVENUE AND EXPENDITURE SUMMARY: a Item 2006 Actual 2007 Acruni 2008 2009.' Pro sed 20 L0. Pm 09 E'rap - 09 Ad} _ $ ch : % Chg Ado ted Ad'tisted Year-end Rev Revenue Summary: General Governmental $ t4,270,926 S 18,337 026 S 17,576,492 S 19,961.157 S 19,754,403 S 20.181,785 S 21.235,222 2 00,628 1 1 % Gambling Tax 1,364,321 1,489,952 1,200,000 1.400,000 1,280Q608 1,396,000 1,396.000 (4,0001 -0.39,a, CJ Sales Tax 1,953,822 2,145,383 2,171.762 2 ,289,762 2.168,628 2,190 000 2,212 000 99,762) 4A°b, Other Revenues 972.010 990,122 1,013,946 1,013946 940,935 1 768,000 768,000 {Z45,946) -44%, Transfer in from Utax 504Revenues 625,000 773,485 700,000 1,361,376 728.000 812,517 728.000 1,178083 728 000 1,274,792 952,168 1773?17 1,002 862 1,274,947 224,169 95,134 -4 4% -4AK. Total Revenues $ 19,959,563 S 25,023,859 $ 23,502,717 S 26,570.948 $ 26,147.367 S 26,761,170 $ 27,889,030 $ 190,222 0.71% Fxpendilure Summary: ll0 II I / IlTernporary ISalaries&Wages Help 9,723,108 36,588 10,727,881 119,062 12,042,011 7,500 12,797,342 7,500 12.234.434 7,500 12,439,089 7,500 13,139,648 7.500 (358,253) -2.8%, 0.011b 120 10,ertime 631,746 960,260 472.627 472,627 472,627 472,627 472,627 00% 200 113enefits 2 921,872 3,248,409 3,593,952 3,820,803 3,658,711 3,907,966 4,140,213 87,163 2 3%. 31X 3XX 4lX 43X 42/4i [Supplies Qt'rd Supplies ProfessionalSvcs Travel& Training Utili &Carnm 116,180 395,669 72068 ISS,I83 2.053 17i,422 513,693 90,466 153,255 3,439 72,847 320,004 52,000 144,085 1.650 72,847 411,004 89,500 144.095 [.699 72.847 536,004 89,500 t44.085 1.699 69.947 372,090 79.975 141,085 1.699 G9,847 372,091 81,134 141,08.9 1,699 m000) {38,914) (9,523.j (3,000) -4.1% -9.5% -10.6% -2,1% 0.0% 48X I Repairs &Mtc 1%356 185,645 180,045 255,102 255,102 255,102 255,102 0.0% 497 lAssociation Dues 4,214 3,993 4,390 4,390 4.390 4,390 4,390 0.0% 4XX Other Misc Ex 108,300 103,086 33,500 33,500 33,500 33,500 33,500 0.0 % 5XX Entgvil Srvs/Taxes 2,555,390 3.115,541 3,270,252 3,580,252 3,580.252 3,708 972 4,065,368 128.720 3.6 % 600 Capital Outls 51,786 52,574 - _ _ n/a 9XX IS Charges-M&O 1,126,824 1,298,581 1.402,168 1,709,566 1,709,566 1.746739 1,774,430 37,173 2.2% 9XX IS Charges -Reserves 496,94E 599,212 647.369 790 645 790,645 903,093 903,386 112.448 14 2 Tura[ Q r is end S 18,566,278 $ 21,349,519 $ 22,244,400 S 24.190,862 S 23,590,862 $ 24,143,674 $ 25,462,020 $ (47,188) 42 % Capital & One -Time Funding: Ca ital & One -Time 786,066 1.890,663 218,526 1,284,809 1,392.809 221,915 1,025,003 362,894) -28?9N. Total One -Time F_r S 786,066 i S 1,890.663 S 218,526 S 1,284.809 S 1.392,909 $ 921,915 $ 1,025,003 S (362;894) _ -28.2 % Tolal Ex endUarrr S-19,352.344 S 23.240182 S 22,462,926 S 25.475.671 S 24,993,671 S :25.065.589 E -:261487,023 S (410,082) -1.6%, 103 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET {;. CITY OF y .Federal 104 CITYOFFEDERAL WAY2009/2010PROPOSED BUDGET OPERA TING BUDGET PUBLIC WORKS ADbI1NISTRATION Vacant Public Works Director Lo. FT1i Department Total- 44.5 FITE • Regional Issues and Involvement • Coordinate Interlocal PW Affair • Department Direction/Operations • Intradepartmental coordination • Department Budget Management • Emergency Management Program Coordination ' City Council/Committee/Commission support DIiPurk' PUBLIC )VORK.5 DIRECTOR E en Miller. P.I._ Deputy Director Lo 17E ■ Department Budget Preparation • Inter -Department Coordination • Comprehensive Plan Updates • Capital Improvement Program ■ Contract Management • City Council/Committee/Commission Support DI' VELOP&IFT:. SERVICES ►!scan[. Development rvices, :hiat3ager . 05 ITF ■ Perform civil engineering public works plan review for residential and commercial projects • Determine development impacts •r Inspect construction projects performed on private property and public ROW 01 Administer development bonding requirements • Provide assistance to development community and citizens • Administer PW Development Standards Manual SURFACE AVATER MANAGE;IIF:?'T William Appleton, RE. Surl"rce Water Managz.r • Water quality management • Long-range capital improvement plan 1! Manage Surface Water Facility Maintenance • After hours callout ■ Plan review interface ■ ESA/NPDES Compliance • Manage Capital Improvements EHERG'E;NCY ivLANAGENIENT Ray Gross Emergency Mgmt Coordinator _ 1.0 FTE • GFW Partner Coordination • Participation in Zone 3 and Regional Mitigation & Disaster Planning • Maintain NIMS Compliance • Grant Application / Admin. • Training • GFW Disaster Planning ■ Conduct GFWEOC Exercises • Public Education & Involvement DEPUTY.PURIAC'WORKS DIRECTOR hfanvan S:sIloumn, }'-E. Interim i)cjrult i.lirectnr I.0 F"1'E • Department Budget Preparation • Inter -Department Coordination • Comprehensive Plan Updates • Capital Improvement Program ■ Contract Management • City Council/Committee/Commission Support -SOLID HASTE 'VIA';AGEti4EN f:: : Rob Valt ONO .w. Solid Waste cgs, RccvcIing 6hirdinator ■ Manage Solid Waste/Recycling Utility and franchise agreement • Coordinate city- wide waste reduction program & recycling programs • Coordinate with county in compliance with county -wide solid waste & hazardous waste plans • Apply for and manage solid waste and recycling grants NIANAGE.MNET Chris P}'le Fleet Main[OatEcr Coordinator. I o 1-1'E ■ Manage Fleet Vehicles Maintenance Agreement • Manage Fleet Equipment Maintenance • Manage the Acquisition of New Fleet Vehicles and Equipment ■ Manage the Surplus of Old Vehicles and Equipment AlltiilNiS'E'EL•�"1' [ 1'I� SUPPORT iiarlenc ]-e-"ia:ri.E Administrsti%C A�.;is[anE. !I • Budget assistance ■ Purchasing/contract assistance • Central filing • Phone coverage ■ Word Processing/data input Emergency/Disaster response 'TRAFFIC SYSTEMS STRFET SYSTEMS Ricks Perez, P-I:_ Ivluuan Salloum. i',E_ frsllic I:ntiEEeer 5`.aI'E • Traffic signal, signing, street lighting and pavement marking maintenance • Development Review and Mitigation of Transportation Impacts • Neighborhood Traffic Safety Program • Transportation Planning • Administer City - Wide Commute Trip Reduction Program • Manage capital improvements and grant applications • Traffic Signal Timing ■ Manage streets maintenance • Manage pavement conditions and street overlay program • Manage capital improvements • Grant application and compliance • Right-of-way vegetation management ■ Street sweeping ■ Litter control • Administer right- of-way permits ■ Manage snow & ice removal • After hours call out 11119 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Vacant, Public Works Director 2007/2008 ACCOMPLISHMENTS IN Provide spring and fall recycling collection events ■ Completed the following construction projects on time and within the approved budget: ➢ Pacific Highway S Phase III HOV Improvements Project (S 284`h St to SR 509) ➢ SR 18 at SR 161 Intersection Improvements Project ➢ 21" Avenue SW Extension at SW 356h Street — 22❑d Avenue SW ➢ S 348`h Street HOV Lanes Improvements Project (9'1' Ave S to SR 99) ➢ S 333`d Street at I" Way S Traffic Signal ➢ 2007 Asphalt Overlay at $2.3 million ➢ 2008 Asphalt Overlay at $2.0 million ➢ South 373`d Street Bridge at Hylebos Creek in conjunction with WSDOT ➢ Lake ]ean.e and Lake Lorene Outlet Improvements Project ➢ 26`h Avenue SW Stormline Replacement Project n Completed the design and right of way acquisition for the SR 99 at S 356h Street Intersection Improvements Project • Completion of the design and commencement of right of way acquisition for the S 3481h Street at I" Way S Intersection Improvements Project R Starting the design and right of way acquisition phase for the Pacific Highway S Phase IV HOV Improvements Project (S Dash Point Road to S 3 l 2'h Street) ■ Purchase and installation of additional emergency equipment totaling $1,481,208 to assist the City in providing services to our citizens and businesses during emergency conditions. This includes: snow and ice equipment, auxiliary power for the community center and evidence building, two portable trailer mounted generators and uninterrupted power supply for thirty traffic signals and emergency communications equipment. ■ Grants awarded in the amount of $ 12,089,533 for transportation projects: ➢ S 348'h Street HOV Lanes Project TIB (State) $2,730,000 ➢ Pacific Highway S at S 356`h St Intersection Improvements Project TIB (State) $4,350,533 ➢ Pacific Highway S Phase IV HOV Lanes Project PSRC (Regional/County Wide $5,000,000 • Successfully applied to be recognized as a Storm Ready community by the National Weather Service • Supported residential and commercial development projects such as: Campus Crest, Wynnstone, Lowe's and The Commons • Implemented Flashing Yellow Arrow conversions at four (4) intersections • Updated signal coordination plans on SR 99, S 320'h St, and S 348`h St • Coordinated with WA State Dept. of Ecology funding and contracted for removal of sea lettuce at Dumas Bay ■ Complied with NPDES Phase II permit requirements by submitting annual report and Surface Water Management Plan (S WMP) e Steel Lake Maintenance Yard Improvements 106 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET OPERATING B UDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: [vacant, Public Works Director 2009/2010 ANTICIPATED KEY PROJECTS n Development Services key projects to include: ➢ Support review/adoption of 2008 King County Surface Water Design Manual ➢ Administer NPDES Phase II requirements as they pertain to Development Services ➢ 2009 Development Standards update ■ Construct: ➢ SR 99 at S 356`h Street Intersection Improvements Project ➢ Pacific Highway S Phase IV HOV Improvements (Dash Point Road to S 312t' Street) ➢ Completion of the design and right of way acquisition of the following projects: ■ S 318:h Street at I' Way South Intersection Improvements Project ■ S 352nd Street Extension Project (SR 99 to SR 161) ➢ 2009 Asphalt Overlay at $1.5 million ➢ 2010 Asphalt Overlay at $1.5 million ■ Procure either a new contractor or renegotiate the Solid Waste and Recycling Collection Contract to ensure continued collection services beyond the current 2010 term ■ Participate in the King County Comprehensive Solid Waste Management Plan adoption process ■ Participate in implementation of enhanced service level equity programming resulting from the King County Local Hazardous Waste Managements Plan's Household Hazardous Waste Collection Service Level Study n Comprehensive outreach to multi -family residences to promote initiation or expansion of on -site recycling collection programs n Pursue grant funding for the City Center Access Environmental Assessment and Transportation Improvement Projects n Implement the Traffic Impact Fee system n Implementation of Transit Signal Priority in support of Bus Rapid Transit on SR 99 n Completion of Environmental documents for the City Center Access Project s Continue to comply with NPDES Phase II permit and integrate Low Impact Development (LID) regulations, adopt Illicit Discharge Detection & Elimination (IDDE) ordinance, provide training and adopt the latest DOE approved storm water manual is Purchase additional property along the Hylebos corridor using CFT and NOAA grants V1 S 308'' Street and Easter Lake Vicinity Storm Drainage improvements Formation of the Northlake Lake Management District (LMD) ® Adoption of Operation and Maintenance (O & M) standards for the NPDES permit 107 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PU13LIC WORics DEPARTMENT OVERVIEW Responsible Manager: Vacant, Public Works Director PROPOSED PROGRAM[ CHANGES: STREET FUND _ a A _ O Program I)eparirnentSub mitled City{Vian erRecommcnded F• _ k Ex e3tditure-i m Expenditures 2009 2010 2009 2010 1-Time Ongoing 1-Time Ongoing1-Time On oing I 1-Time Onzoin2 Street Fund Program Cuts 6 JPWJ DS I TemporaryHelp-Construction Inspection (10,000) (10000) (10,000) (10,000) Total - (10,000) (10,000) -1 - 1- (10,000) - (10,0001, Program Cuts Not Recommended 3 1 PW TR NTS (10,000) (10,000) Total Programs Cut & Rcstored on a 1-Time Basis 4 PW ST Color Basket and Banners - (16,250) - (16,250) 16250 (16,250) 16,250 (16,250) 1 PW ST Street Tree Replacement - - (8,400) - (8,400) - 8,400 (8,400), 1 PW ST Landscape Maintenance Contract - - (10,000) - (10,000:1 - - 10,000 (10,000). 0 PW ST WSDOT Maintenance Contract - - - (30,000) (30,000) 30,000 (30,000) 0 PW ST Equipment Rental - (10,000) - (10,000:1 10,000 (10,000:1 0 PW ST Small Work Projects (9,375) (9,375:1 9,375 (9,375) 0 PW TR Electricity - (60,000) - (64,400) - 64,400 (64,400) Total - - (144,025) {148.42- - 16,250 (16,250) 148,425 (148,425) New Programs Added 5 PW EM Emergency Mgmt Specialist 1,0 FTE 1.00 15,190 j 76,598 79,935 50,000 50,000 0 PW FLT Increase Fuel - 19,000 19,000 19,000 19,000 - 0 PW FLT Replace Pool Car - Funded by Replacement Reserves (S35,578 in 2010) - _ - _ n/a PW FLT Replace Truck #251 - Funded by Replacement Reserves (S42,491 in 2010) n a PW FLT Replace Truck 4250 -Funded by Replacement Resrves $44,500 in 2010) n/a PW ST Admin Assistant 0.50 FTE -funded by C1P, cost neutral 0.50 - - - OSO - - n/a PW TR King County Maint Contract -E29,116 6J02 - 29,116 60,643 n/a PW TR Street Lighting 6IO2 6,102 Total 1.50 15,190130,816 - 16 0.50 104 218 135,745 - :'ery Programs Not Recommended 4 PW TR Traffic MgmtCenter (incl Engineer.Tech 1.0 FTE) 1.00 - 189,970 72,620 825,000 83.070 - _ 3 PW TR Commute Trip Reduction 2,040 2,040 2 PW TR Repair/Replace Damaged Traffic Infrastructure - 50,000 50,000 - 2 PW TR New Street Lights - 100,000 100,000 1 PW TR Transportation Element of Comprehensive Plan. - 100,000 0 PW TR Traffic Signal Conversions - _ _ 50,000 50,000 _ _ Total 1.00 - 289,970 274,660 825,000 285,110 - - 108 CITY OF FEDERAL WAY2009120I0 PROPOSED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Vacant, Public Works Director PROPOSED PROGRAM CHANGES: ENTERPRISE FUNDS ° a E q L1 Program Department Submitted City Manager Recommended W " 4, Ex eoditures d 1 Ex eoditures 2009 2010 2009 2010 I -Time I Ong�.ing I I -Time Ongoing 1-Time I Ongoing I -Time Ongoing Solid Waste & R cling Fund Program Cuts Not Recommended SWR I LitterControl- VadisContract 1 (9,340) - (10,211)• - Total - (9,340) - (10,211) -111 - New Programs Added n/a SWR Litter Control - Disposal Costs - - 1,000 1 1,300 - - 1,300 - 1,300 n/a SWR Contract Procurement 8,526 M,715 8,526 - 8,526 - 8,526 n/a SWR Recycling Project Mgt - Increase by OSO FTE 0 50 24.580 11,608 12,380 24,580 [1,608 26,715 12,380 Total 0.50 24,580 21,134 1 26,715 22,206 1 24,580 21,434 26,715 22,206 Surface Wat& Management Fund Program Cuts Not Recommended n/a SWM1MT Re duce Street Sweeping - (33,012)i 1 (34,153)i n/a SWM/MT Reduce Vacuum/Jet Rodding CCTV Services (66,023) - (68,306) Total - (99,035) (102,459) - New Programs Added n/a SWM/MT Increase Street Sweeping 12,500 - 12,500 12,500 12,500 n/a SWM/MT Increase vacuum/jet rodding - - - 13,594 - 13,594 - 13,594 - 13,594 n/a SWM/WQ WRIA Watershed Council 3,323 3,323 - 3,323 3,323 n/a SWM/MT Repairs & Maintenance - 9,000 9,000 - 5,000 5,000 li/a SWM/MT Temporary Help 26,122 - 26,122 - - 26,122 26,122 n/a SWM/ENG Software Maintenance 4,000 - 4,000 4,000 4,000 p/a SWM/WQ Temporary Help - 18,860 18,860 9,420 9,420 p/a SWM/ENG NPDES Support Tech 10 FTE L00 - 14,970 87,060 - 92,892 L00 14,970 87,060 - 92,892 p/a SWM/ENG SWMProjectEngineer- Chargeto S WM Unallocated CIP - - - (112,852) - (117,657) - - - (112,852) - (117,657) n/a FLEET Replace Heavy Equipment Trailer - - - - - n/a FLEET Replace Truck 9244 Total 1.00 1 -1 14,970 1 61,607 - 62,634 1.00 14,970 48,167 - 49,194 New Programs Not Recommended n/a S WM/WQ Public Education & Outreach Coordinator 1.0 FTF, 1.00 14,970 83,489 87,340 - Total 1.00 1 - 14,970 1 83,489 - 87,340 - - - - - 109 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Vacant, Public Works Director PROPOSED CAPITAL PROJECTS AND FUNDING SOURCES: TRANSPORTATION PROJECTS 6-fear CIP Plan Proposed Projects and Fund Sources (in thousands) Transportation Projects Location Project Total External/Pr Sources Balance Needed Pr q sed 2009-10 Allocations Future Needs Grant Miti . Prior Yr REET Ut Tx Fuel Tx Other Grants Total Annual Asphalt Overlay Program S 3,936 S - S - S - $ 3,936 $ $ 2,800 S 1,104 S 32 S - $ 3,936 $ Annual Transportation System Safety Improvements 700 - - 700 - 700 - 700 S 320th St HOV: 8th Ave So to SR 99 15,523 9,315 267 - 5,941 - - - 5,941 SR99 HOV Lanes Phase 11i -S 284th St to SR509 24,950 18,333 501 6,745 (631) - - - (63I)I S 348th Street: 9th Avenue S - SR99 4,585 2,385 683 1,546 (29) - (29)i S 320th St, @ lst Ave S. 9,145 5,000 280 217 3,648 - 50 50 3,598 S 320th St @ 20th Ave S. 5,760 204 5,556 _ _ _ 5,556 S 356th Street @ Pacific Highway Intersection Impv. 8,254 378 1,486 1,994 4,396 50 4,351 4,401 (5) SR18 @ SR161 Intersection Impv 613 - 462 950 (799) _ _ (799) S 348th Street@ IstAvenue S 4,171 2,500 216 511 944 50 - 50 894 S 352nd Street; SR-99 to SR-161 5,970 3,300 47 2,623 200 2,400 30 - 2,630 (7) 21st Av SW Ext SW 356th St - 22nd Av SW 438 - 91 326 21 _ - 21 SW 320th Street a 21st Avenue SW 4,320 - 4,320 - - - - 4,320 SW 320th Street @ 47th Avenue SW 360 360 - - - 360 S 312th Street @ 28th Avenue S 540 - 540 - - - - 540 Pacific Highway HOV Lanes Phases IV - SR-509 to S 312th 20,800 6,735 530 1,550 11,985 - 3,000 - 100 8,885 11,985 S 320th Street: 1st Ave S to 8th Ave S 15,523 9,314 29 6,180 - - 6,180 SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road 15,312 9,186 - 6,126 - 6,126 Military Road S: Star Lake Road. to S 288th Street 13,068 7,840 _ 5,228 _ 5,228 SW356thStreet /BPATrail Signal 315 315 - City Center Access Phase 4 20,621 - - 20,621 - - - 20,621 S 356[h Streit SR 99-SR161 8,712 5T,8 24 - 3,460 - - 3,460 SW 312th Street: SR509 - 14th 4,366 2,620 178 1,568 - - - 1,568 lst Ave S @ S 328th Street 1,800 82 1,718 - - 1718 loth Ave SW Impv: SW Campus Dr - SW344th St 8,423 60 260 8,103 30 30 8,073 City Ccatcr Access Study Phase 2 3,000 - 180 i,i75 1,645 - 20 20 1,625 S 304th Street @ 28th Ave S 2,148 - 2,148 - 148 Is( Av S: S292 -@312 2,640 - 2,640 - 2,640 City Center Access Phase 3 -- S 320th Street a I-5 2,850 - 158 2,692 - 21692 S 314th St: 20th Av S - 23rd Av S Install new sidewalks 1,980 1,980 - - - 1,980 Total Trait rtatian Prn'tcts S 210,823 S 82,196 S 5,678 S 15,329 S I07,620 $ 200 $ 8?00 S 1,804 $ 332 $ 13 266 S 23,802 S 83,818 110 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: [vacant., Public Works Director Surface Water Management Projects: 6-Year CIP Plan Proposed Projects and Fund Sources (in thousands) Surface Water Project External/Pr Sources Balance Proposed 2009-10 Allocations Future Grant Mitir Prior Yr REET Ut Tx Fuel Tx Fees GFund Total Project Description Total Needed Needs Small CIP -- Annual Program $ 421 S - $ - $ - $ 421 S S S $ 448 $ - $ 448 $ 27 Joe's CreekSalmon Habitat Restoration 2,446 1,093 1,353 0 - - - 0 West Hylebos Basin Land Acquisition 1,184 758 - 400 26 - 26 26 0 Easter Lake Stonnwater Improvement 911 - 670 241 - 241 - 241 - Project (CIP No- 304-3100-260) S. 336th Street Vic. Drainage 180 25 155 - - 28 - 28 127 Improvements (3300 Block to 3600 B Lack SR 99 Phase IV Roadway Improvements 295 - 10 285 - 285 285 - S WM Cost Share W.Hylebos Creek Headwaters 628 - - 628 214 214 414 Restoration- (34600 Block to S_ 35200 Block Cold Creek S. 302nd St Box Culvert 411 411 - - - 411 Re air/Re lacement Cold Creek Stream Restoration- 331 331 - - - - - 331 Headwaters to S. 302nd St. Box Culvert Cold Creek Marine Hills Culvert 134 - - 134 - - 134 Repair/Replacement (S. 302nd St,/650 Block vie_ E. Branch Joes Creek Restoration- SW 320 - 320 - - - - - 320 325th St. to SW 338th St. Redondo Creek Headwaters Restoration- 296 - 296 296 (1700 Block to S.292nd Vic.) WHI I Channel Stabilization & Control - - - - Sttucture Orifice Re lacement SW 325th Street Culvert Replacement - W. Hylebos Channel Restoration 837 401 - 748 (312) - - - - (312)1 Total Projects S 8,393 S 2,252 $ S 3,206 S 2,935 S - $ S - S 1,242 H S 1,242 S 1,693 III CITY OF FEDERAL WAY 2009120I0 PROPOSED BUDGET 0 PE RA TINT R rET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: [vacant, Public Works Director PURPOSE/DESCRIPTION: The Public Works Department has a mission to: Provide a vehicle for the City Council to achieve its vision of Federal Way's future, operate a Public Works organization with sound management that meets Federal Way's needs responsibly, provide prompt, courteous, quality, helpful services, and assist our community to achieve its goals to improve its northwest living and business environment with special emphasis on improving transportation, surface water systems, and the permit process. Svc, 19. 2009 Proposed Expenditures by Category Inter Govt Capital Debt Service Interfund The Public Works Department is organized into seven divisions. supplies �, Personnel The Administrative Services Division provides the overall 3.1 management of the department. The Development Services Division provides the engineering plan reviews and inspections of development projects. The Traffic Division provides transportation planning, traffic operations, and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions. The Surface Water Management Division provides the surface water systems improvements and maintenance functions. The Solid Waste and Recycling Division manage the solid waste/recycling utility and franchise contract. The Emergency Management Division provides services and planning coordination through the Greater Federal Way Emergency Operation Team in conjunction with Lakehaven Utility District, Federal Way School District, and the Federal Way Fire Department. DEPARTMENT SUMMARY: Code. Item 2006 Actual 2007 Actual 2008 2009 Proposed 2010 Pro sed 09 Pro - OS Ad' Ado ted Adjusted Year-end $ Ch %Ch gl Revenue Summary: General Governmental $ 1,780,763 $ 1,749,889 $ '_,295,813 5 3.131.309 S 2,985.843 $ 2,570,764 $ 2.696,023 (560,545) -17 90A Grant 135,677 152,792 138,000 138,000 143,000 138,000 138,000 - 0.0% Motor Vehicle Tax 1,738,805 1,734,282 1,745,000 1,745,000 1,719,245 1,748,000 1,748,000 3,000 0 2% Refuse Collection 245,155 291,263 326,850 326,850 346,847 281,732 289,854 (45,118) -13.8% Plan Revicw/ROW 540,591 467,932 483,399 483,399 481,276 489,000 496,000 5,601 1.2% SWM Fee 3,620,050 3,703,673 3,763,185 3,604,155 3,293,413 3,314,137 3,348,992 (290,018) -8,0% CIP Projects 8,000 780,000 n/a Utility Tax 1,200,925 1,776,366 1,837.606 1,837,606 1, 337,606 1,859,486 1A2,461 21,880 1.2% il Interest & Misc 248,736 296,266 98,210 98,210 147.587 134,554 134,803 36,344 37.0°ln Total Revenue $ 9.518,702 $ 10,952,463 $ 10,688,063 $ 11,364,529 $ 10,954,817 $ 10 535.673 $ 10,734.133 $ 591,062) .53% Expenditure Summary: 210 Administration 397,750 443,085 444,867 433,669 433,896 287,308 299,141 146,3611 337% 220 Development Srvs 495,510 540,926 553,067 560,155 560,445 580396 607,839 20,641 3 7% 230 Traffic Services 1,374,502 1,472,653 1,645,325 1,668,119 1,593,405 1,727,385 1,701,934 59,266 3.6% 240 Street Services 1,385,044 1,423,351 1,678,148 1,891,986 1,842,597 1,937,396 1,910,950 45,410 1 2.4% 270 Emergency 022rations 69,066 118,256 152,706 153,955 153,968 159,897 [65,450 5,942 1 39% Total GFO r Ex $ 3321,872 $ 3199&271 $ 4,474.1 13 $ 4,707 884 $ 4,584,311 $ 4,692,782 $ 4,685,314 $ 15,102 -0.3% 102 Arterial St -St Overlay _ 106 Solid Waste 249,453 260,214 269,803 274,804 274,916 315,654 326,690 40,850 n/a 14.9% 401 Surface Water Mgmt 3,586,350 3,981,104 4,305,230 4,337,230 4,041,616 3,291,526 3�396,473 (1,045,704) -24.1% 504 Fleet 295,689 314,661 291,253 380,153 400,153 378011 379,553 (2,142) 0.6°/a, Total Non-GFOprExp $ 4-131A92 $ 4,555,979 $ 4,866286 $ 4,992,187 $ 4,7.16685 $ 3,985.191 $ 4102,716 $ 1,006996 -20.2%. TOTAL OPEaP $ 7,853364 $ 8,554.250 1 $ 9,340,399 $ 9,700,071 $ 9300,996 1 $ 8,677,973 5 8.788.030 $ (1,022,098) -10.5% Capital & One -Time Funding: anetmte 1860.481 3,124,474 2 1313.144 3440,261 3.421.887 2,354,596 2-569.856 1,085,665 -31.fi% Total One- 7"uneEep $ 1,860.491 $ 3,184,474 $ 2.133,144 S 3,440,261 S 3,421,887 $ 2354,596 S 2,569,856 S 1,085,665) -31.6°/° Total Ex eadirures $ 9,713.845 $ 11.73&723 $ 11,473,543 $ 13,140,332 $ 12,722,883 $ 11,032,569 $ 11,357,886 $ (2,107,7631 -16.0% 112 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Vacant., Public Works Director DEPARTMENT POSITION INVENTORY: Position 2006 Actual 2007 Actual 2008 2009 Proposed 2010 Proposed Grade Adopted Adjusted Year-end Public Works Director ' 1 00 1 00 1.00 1 00 100 1.00 1.00 58F Deputy Public Works Director j 100 1.00 1.00 2.00 200 2.00 2.00 52 Citj Traffic Engineer 1.00 1.00 1.00 1.00 1 00 1.00 1.00 50 Street Systems Manager 1.00 1.00 1.00 - - - - 50 SWM Manager 1.00 1.00 1.00 1.00 100 1.00 100 50 Development Services Manager 1.00 1 00 1.00 1 00 1.00 100 l 00 48 Senior Traffic Engineer 2.00 2.00 2.00 2.00 200 2.00 2.00 43 Street Systems Project Engineer 2,00 2.00 2.00 2.00 2.00 2.00 2.00 43 SWM Project Engineer 1.00 1 00 1.00 1 00 1.00 100 1.00 43 Emergency Management Coordinator 1.00 1.00 1.00 1.00 1 00 1.00 1.00 41 Traffic Engineer 1.00 2.00 2.00 2.00 2.00 2.00 2.00 41 Senior Engineer Plans Reviewer 1.00 1.00 1.00 1.00 1 00 1.00 1_00 40 SW Quality Program Coord 1.00 1.00 1.00 1.00 1.00 1.00 1_00 39 Street Systems Engineer 1 00 1.00 1.00 1.00 1.00 j 1.00 1.00 38 SWM Engineer 1.00 1.00 1.00 1.00 1.00 100 1.00 38 Street Systems Maint Super -visor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Surface Water Quality Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1 00 36 SWM Maintenance Supervisor 1 00 1.00 1.00 1.00 1,00 1.00 1.00 36 SWM R/D Inspector 2.00 2.00 2.00 200 2.00 2.00 2.00 36 Engineering Plans Reviewer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 34 Solid Waste/Recycling Coordinator 1.00 1.00 1.00 1.00 1 00 1.00 1.00 34 Construction Inspector 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 En ineering Technician 2.00 2.00 2.00 2.00 2.00 2.00 2.00 28 NPDES Support Technician - - - - 1.00 1.00 Maintenance Worker 11 300 3.00 3.00 3.00 3.00 3.00 3.00 24m Rec cling Project Manager OSO 0.50 0.50 0.50 050 0.50 0-50 24 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21 Maintenance Worker 1 600 6.00 6.00 6.00 6.00 6.00 6.00 20m Administrative Assistant 1 2.00 2.00 2.00 2.00 200 2.50 2.50 18 Fleet Maintenance Coordinator 1.00 1_00 1.00 1.00 100 1.00 1 00 Total Regular Sta feng 43.50 1 44.50 1 44.50 44.50 1 44.50 46.00 1 46.00 Changefront prioryear 200 1 100 1 - - 1.50 1 - Grand Total Staffing 43.50 1 44.50 44.50 44.50 1 44.50 46.00 1 46.00 113 CITY OF FEDERAL WAY200912010 PROPOSED BUDGET OPF_RATING BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: [vacant, Public Works Director HIGHLIGHTS/CHANGES: The Public Works baseline proposed budget total $8,677,973 in 2009 and $8,788,030 in 2010. This is a 10.5% decrease from the 2008 adjusted budget. City Manager Recommended Changes - The following is a list of recommended budget cut and/or move into one - time funding: street trees (move $8,400 into 1- time funding in 2010), street landscaping maintenance contract (move $10,000 into 1- time funding in 2010), street small work projects (move $9,375 into 1- time funding in 2010), street WSDOT maintenance contract (move $30,000 into 1- time funding in 2010), street equipment rental (move $10,000 into 1- time funding in 2010), basket and banners (move from ongoing into 1- time funding in 2009 and 2010), development services temporary help — Construction inspection (cut $10,000 in 2009 and 2010), street lights and signals electricity charges (move $64,400 into 1- time funding in 2010), increased cost for King County Traffic Maintenance as one time funding ($29,116 in 2009 and $60,643 in 2010), increased Traffic Maintenance costs due to private and CIP projects as one time funding ($6,102 for 2009 and 2010), addition of Emergency Management Specialist position as one time funding ($50,000 in 2009 and 2010), addition of 0.5 FTE for Recycling Project Manager position as one time funding ($24,580 in 2009 and $26,715 in 2010). • The following is a list of recommended ongoing additions to the Public Works budget: increased street sweeping costs due to fuel and labor ($12,500 in 2009 and 2010). increased vacuum/jet rodding costs due to fuel and labor ($13,594 in 2009 and 2010), additional temporary help for water quality as a result of the NPDES phase II permit ($18,860 in 2009 and 2010), additional temporary help for surface water pond maintenance ($26,122 in 2009 and 2010), WRIA9 watershed council cost ($3,323 in 2009 and 2010), Software maintenance ($4,000 in 2009 and 2010), SWM repair and maintenance ($9,000 in 2009 and 2010), litter control disposal cost ($1,000 in 2009 and $1,300 in 2010), solid waste contract procurement or contract renegotiation process ($8,526 in 2009 and 2010). ■ Salaries and Benefits - Salaries and benefits have increased slightly due to salary market adjustments and benefit cost increases. • Equipment Replacement - In 2009/2010, Public Works will be replacing the street "call out" truck, pool car, 40,000 GVW heavy equipment trailer, Streets Maintenance truck and SWM inspector pickup. 114 CITYOF FEDERAL WAY200912010 PROPOSED BUDGET OPERATING BUDGET PUBLIC WORKs DEPARTMENT OVERVIEW Responsible Manager: Vacant, Public Works Director REVENUE AND EXPENDITURE SUMMARY: Code Item 2006 Actual 2007 Actual 2008 2009 Proposed 2010 Proposed 09 P08 Adj Adopted Adjusted Year-end h S C% Ch Revenuesummary: General Governmental S 1,780,763 S 1,749,889 S 2,295,813 S 3,131,309 $ 2,985,843 S 2,570,764 $ 2,696,023 (560,545) -17.90/c, Grant 135,677 152,792 138 000 138,000 143,000 138,000 138,000 - 0.0%. Motor Vehicle Tax 1,738,805 1,734,282 1,745,000 1,745,000 1.719,245 1,748,000 1,748 000 3,000 0.2%, Refuse Collection 245,155 291,263 326,850 326,850 346,847 281,732 289,854 1 (45,118) -13.8%. Plan Review/ROWPerm 540,591 467,932 483,399 483,399 481,276 489,000 496,000 5,601 12%. SWMFee 3,620,050 3,703,673 3,763,185 3,604,155 3,293,413 3,314,137 3,348,992 (290,0 88) -80°a, C[P Projects 8,000 780,000 - n/a Utility Tax 1.200,925 1,776,366 1,837,606 1,837,606 1,837,606 1,859,486 1,882,461 21,880 1 29/c. Interest & Misc 248,736 296,266 98,210 98,210 147,587 134,554 134,803 36,344 3709a. UserCharges -M&O 229,657 252,792 257,750 343,250 362,504 360,138 360,702 16,888 4.9% UserCharges- Reserves 319,499 320,784 1 333,885 468,885 472,153 472,153 472,153 3,268 07°/a. Ca ital Contributions 98,000 - - n/a RE Transfer 14.259 - - n/a Tota(Revenues $ M082 117 $ 11,624 039 $ 11,279,698 S 12,176,664 $ 11,789A74 S 11,367,964 $ 11,566,988 S (808,700) -6.6% Expenditure Summaq: 110 Salaries& Wages 2,546,689 1 2,652,895 2,831,838 2,980,264 91,040 2,980,264 2,930,251 3,066,787 (50,013) -1 7% 111/1 Temporary Help 61,119 98,368 91,040 91040 110182 110,182 19,142 21.0% 120 Overtime 31,608 41,079 30,149 30,149 30,149 30,149 30,149 0.0% 200 Benefits 824,534 951,204 1,018 264 1,076,839 t,076,839 1,162 778 1,241,102 85,938 8.0% 31X Supplies 56,341 57,472 65,672 65,672 65,672 66,672 65,672 1,000 1.5% 36X Mtc Supplies 42,056 64,587 61,950 61,950 61,950 61,950 62,950 0.0% 3XX OthrO r Supplies 139,500 145,603 141,948 143,148 163,148 143,548 143,548 400 03% 41X Professional Svcs 96,919 31,681 117,996 131 297 155,259 139,822 149,822 8,525 6.5% 43X Travel & Training18,672 19,111 29,392 29,392 29,392 30,142 30,142 750 2.6% 42/47 Utility & Comm 333,369 352286 484,080 484 080 389,080 485.380 420,980 1,300 03 48X Repairs & Mtc 666,944 728,128 854,084 947,784 897.784 1,003.262 973,616 55,478 5.9% 497 Association Dues 4,020 4,553 6,149 6,149 6,149 6,149 6,149 001/. 4XX Other Misc Exp 24,444 25211 41,035 41,035 41,035 41,035 31,035 0.0% 5XX Intgvtl Srvs/Taxes 831,981 933,017 829,401 829,401 829,401 832,724 802,724 3,323 0.4% 552 InterfundContributions 704,096 951000 1,190000 1,190,000 870,000 - (1,190,000) -1000% 600 Capital Outlays 15,175 41245 17,600 17,600 17,600 17,600 17,600 i 0.0% 7XX Debt Service -Print 182,359 182,359 182,359 182,359 182,359 182,359 182,359 00% 8XX DebtService-interest21,218 19,395 17,571 17,571 17,571 15.748 13,924 (1,823) -104% 9)0( IS Charges-M&O 497,325 497,324 552,595 621,095 641,095 628,004 639,121 6,909 11% 9XX IS Charges -Reserves 257,763 251,916 248,672 383,672 385635 390,971 390,971 7,299 1.9 % 910 lIntfund Svc Prints 497,232 505,816 528,603 369,573 369,573 399.248 407,197 29,675 8.0% Total Opr Erpend $ 7,853,364 S 8.554 250 $ 9.340,399 S 9,700,071 S 9,300,996 S 8,677,973 S 8 788,030 S I,022,098) -10.5% Capital & One -Time Furrdueg: Ca ital &One -Time 1,860,481 3,184,474 2.133,144 3,440 261 3,421,887 2,354 596 2,569,856 1,085 665) 31.6% TptaIOne- TimeEx S 1,960.481 S 3,184474 $ 2.133.144 S 3,440261 5 3,421.887 S 2,354,596 S 2,569.856 5 1085,665 -31.6% Total /_tpenditares S 9,713,845 S 11.738 723 S 11,473,543 S 13,140 332 S 12 722A83 S 11.032.569 S 11357.886 S (2.107.763) -16.0% 115 CITY OF FEDERAL WAY 200912010 PROPOSED BUDGET ra, CITY OF _.�Federal Wa