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2007-2008 Budget in Briefh n* k �IT - :'?Si:�:J �� yr. �� - • � �-:. = �. .. ., � -' - � - .� � �. �• 1. . .. � � � r�+ •rr- •fie ' r- �i' l ! ��- � �. [� �, - ��r' �� ' BUDGET IN BRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET TABLE OF CONTENTS Page CityOfficials/Legislative Body ......................... .......................... ....._........................................................... :... ............ 2 JudicialBranch & City Administration.........................................................................................................................3 CityCouncil Vision, Mission, and Goals......................................................................................................................4 TransmittalLetter ........... .................. ................................... ............................ ................................................ ............ 5 2% Budget Reduction/Revenue Options.............................................................. ............................. ......... .......... 15 ProgramAdditions.......................................................................... ....... ........... ,........................ ................. .......... 17 Capital Investments and Fund Sources......................................................................................................................22 Police and Community Safety Improvement Voter Package......................................................................................25 Sourcesand Uses - All Funds.....................................................................................................................................27 Sourcesof Funding - All Funds ............................................ I.., ....................... .......... ......................... .............. .......... 28 Usesof Funding - All Funds.......................................................................................................................................29 2007 Adopted Sources and Uses by Fund and Category ............................................................................................30 2008 Adopted Sources and Uses by Fund and Category ............................................................................................32 General and Street Fund Consolidated Summary .......................................................................................................35 General and Street Fund Consolidated Sources..........................................................................................................36 General and Street Fund Consolidated Uses .......................... .,........................ ....... ......... ........ ......... ............... .......... 37 City-wide Position Inventory .................................................. ............................... ................. .......... ............... .......... 38 Expenditure Line -Item Summary — All Funds............................................................................................................39 Property Tax Levy and Demographic Information ........................................... ...................... .......................... .......... 40 Taxes, Fees and Per Capita Revenue Comparison...................................................................................................... 41 Per Capita General Fund Revenues for King County Cities.......................................................................................42 EndingFund Balance..................................................................................................................................................43 Utility Tax and Real Estate Tax Allocation............................---.--•--............................................,...--.•----•--.............._.44 Summaryof Debt Service Obligations.......................................................................................................................45 OPERATING BUDGET CityCouncil.......................................................................................................•.•...............................................47 CityManager's Office.........................................................................................................................................51 MunicipalCourt ......................................................................................................•............................................57 Community Development Services Department ........ :...... ............................. ............................................ .......... 63 LawDepartment..................................................................................................................................................69 ManagementServices Department.............................................................. ....... .............................. ......... .......... 75 Parks, Recreation and Cultural Services Department ................ ................. ..... ........................... ............... .......... 81 PoliceDepartment...............................................................................................................................................89 PublicWorks Department......................................................................................................................... .......... 95 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UDGET IN BRIEF 2007/2008 CITY OFFICIALS LEGISLATIVE BODY Position Council Member Term Term Expires Contact Informatin Position #1 Jim Ferrell, Deputy Mayor 4 years 12/31/2007 lim.ferrell@.cityoffederalway.com (253) 835-2401 Position #2 Linda Kochmar 4 years 12/31/2009 linda.kochmar(@cityoffederalway.com (253) 835-2401 Position #3 Michael Park, Mayor 4 years 12/31/2007 michael.parkoa cityoffederalway.com (253) 835-2401 Position #4 Jeanne Burbidge 4 years 12/31/2009 ieanne.burbidgea)cityoffederalway.com (253)835-2401 Position #5 Jack Dovey 4 years 12/31/2007 jack.dovev(&.cityoffederalway.com (253) 835-2401 Position #6 Eric Faison 4 years 12/31/2009 eric.faisoncityoffederalwa.Y.com (253)835-2401 Position #7 Dean McColgan 4 years 12/31/2007 dean.mccolgan@cityoffederalvkay.com (253)835-2401 MICHAEL PARK Mayor JEANNE BURBIDGE Councilmember JIM FERRELL Deputy Mayor JACK DOVEY LINDA KOCHMAR Councilmember Councilmember ERIC FAISON Councilmember DEAN MCCOLGAN Councilmember B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET JUDICIAL BRANCH Position Employee Elected/ Term Office Date Contact Information Presiding Judge Michael Morgan Vacant Gina Palermo _AREginted Elected Appointed Appointed 2 Years 1/1/06 n/a qWa 06/19/03 michael.morean Q�cityoffederalway.cQm (253)835-3025 Gina,Mlermo g�cit +#federa]way.CQXi1. Judge Court Administrator (253) 835-3002 CITY ADMINISTRATION Position Employe Ase — ointment Contact Information City Manager Neal Beets 08/01/06 neal beets a.citvoffederalway.com (253) 835-2401 Assistant City Manager Derek Matheson 01/01/01 derek.matheson-.cityoffederalway.com (253)835-2411 City Attorney Patricia Richardson 10/07/02 Patricia.Rihardson(�cityoffederalway.com (253) 835-2570 Community Development Kathy McClung 01/025/01 kathy.rncclungQg cityoffederalway.com Services Director (253) 835-2610 Economic Development Patrick Doherty 08/16/04 Patrick.doliert a,cityaffederalway.cam Director (253) 835-2612 Management Services Director Iwen Wang 04/04/94 iwen.wan @_cAyeffederalway.com (253) 835-2510 Parks, Recreation & Cultural Donna Hanson 01/01/05 donna.hanson eityo€fedei-alway.com Services Director (253) 835-2412 Public Safety Director Brian Wilson 08/02/06 brian.wilson @ei ❑ffederalwa .com (253)835-6701 Public Works Director Cary Roe 10/17/94 caryroe g cityoffederalway.com (253) 835-2710 3 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UDGET IN BRIEF VISION Federal Way is a community known for its cultural diversity, attractive parks, safe neighborhoods, and vibrant business centers. MISSION The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure, and managing growth. GOALS • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. Adopted March 7, 2006 A§�- CITY OF Federal Way December 5, 2006 Dear Residents, City Council, and Staff. This letter transmits the City's Operating Budget for 2007-2008 and a six -year Capital Investment Plan (CIP) for 2007-2012. I am pleased to present a balanced budget that preserves existing services without a general tax increase and positions the City to adequately fund capital investment commitments in 2007-2008 and beyond. 2007/08 B[]D(; .,r PROCESS As part of the 2007/08 budget planning process, Council reviewed the City's fiscal structure for providing general government services to the Community. Through this review, it became apparent that various tax -limiting initiatives have made a significant impact on the growth rates of City revenues. It also became apparent that rapidly escalating operating costs — particularly in the areas of health insurance, state pension increases, and energy costs — will exceed our limited revenue growth. The difference between the average growth rate of revenues and expenditures is approximately 2% per year. On a $34 million general fund budget, that would create a nearly $700k budget deficit each year. When this structural problem is combined with the use of one-time money to fund on -going expenses in our current budget, the City would face a baseline budget gap of $1.2 million in 2007, $1.8 million in 2008. This potential deficit would grow to $3.2 million by 2010, and $4.8 million by 2012. The Council provided two types of guidance to resolve this potential deficit. With respect to the City's baseline budget, the Council authorized cuts in non-public safety areas and allowed the transfer of a portion of the capital utility tax to balance City operations needs. This allows us to continue current City operations at approximately the same level of service without any tax increase. That is the baseline budget described in detail below. With regard to public safety, the Council directed staff to prepare a Police and Community Safety Service Enhancement proposal for the voters to consider. That proposal, outlined below, allows voters to decide whether they wish to pay higher utility taxes to pay for a higher level of public safety. While the transfer of the utility tax allows the City to maintain current services in the next four years, and the voter package provides improved public safety services, unless the City's economy starts to grow at much faster pace than the past, the City is expected to face budget gaps again after 2010. Therefore, it is even more important than ever that we continue to grow our local economy and tax base. 5 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL VOTER PACKAGE The enhancements of police and community safety focuses first on improving the core functions of policing: patrol, traffic, and investigations. The voter package adds 18 sworn police officers and one record clerk in the Police Department. It also provides more funds for the Municipal Court, City criminal prosecution, and jail and support services, whose workload will increase with an increased number of police officers. Finally, the voter package adds one additional code compliance officer, related legal support, one park maintenance worker, and funding for City park security. This is an integrated strategy designed to make a substantial impact on the most essential public and community safety needs. This package supplements existing services as outlined and is incorporated into the Final Adopted Budget. A detailed list of the services and associated costs is shown in Exhibit C. -BASELINE BUDGET The baseline budget for 2007-2008 includes the following notable changes. To begin with, we anticipate the new Federal Way Community Center will be operational in the first quarter of 2007. To clearly account for the operation of the Community Center, a new fund is being created for the Center's operation. Activities such as the Klahanee Center and Kenneth Jones Pool, which used to be accounted for in the General Fund (GF), are being removed from it. This reduces GF revenues by $540k and expenditures by $534k. The new Community Center will add 8.9 FTEs to the current City staff. It will have an operating budget of $1.7 million in 2007 and $1.9 million in 2008, supported by user fees and a designated utility tax transfer. In addition to the change in operating budget, the startup of the new Community Center will also involve some one-time transition/start up costs as detailed later in this letter. As in prior years, the baseline budget only includes programs that can be supported with on- going resources. With the direction from the Council to use a portion of the utility tax to support current services, we were able to incorporate one-time programs into the baseline budget. This means we are restoring/converting 3.0 positions from temporary to regular positions, including the halftime Economic Development Assistant. It also means we are moving around $700k in one-time expenditures into the baseline budget. The baseline budget also includes: 1. A Cost of Living Adjustment (COLA) to wages for a majority of city employees which is based on 90% of the Seattle/Tacoma/Bremerton area mid -year consumer price index; this translates into a COLA of 3.15% for 2007 and a projected COLA of 3% for 2008. This and annual step increase would add nearly $1 million a year to the budget. 2. Benefit costs, based on projected premium increases of 10% for medical/dental, and 86% increase in State Pension contributions over the next two years. 3. A 5% increase in jail contract costs. 4. A projected increase in the Valley Communications (9-1-1 dispatching) assessment of $186,254 due to the addition of five new call receiver/dispatcher positions proposed for the Communications Center. This baseline budget also incorporates increases for various contracted services the City maintains or assessments from other governmental entities. To accommodate these cost increases K:\FIM0708 budgeNntto\07-08budgetlette v7b doc2 6 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET City operating departments were asked to identify cost reductions or revenue options equal to 2% of their department's budget. Through this process, we recommended minor user fee adjustments (between 2% to 3%) to certain recreation activities whose fees have not been adjusted in recent years and to continue to adjust permit and development fees by inflation. These fee adjustments, together with expenditure reductions identified by departments, will provide $242k in 2007 and $322k in 2008 to accommodate inflationary cost increases without a general tax increase. PROJECTED 2006 GENERAL ]FUND YEAR END BALANCES Following a robust economic development and construction period in 2005, 2006 continues to see strong new construction and development activity. New construction sales tax and development fees are expected to exceed their respective budgeted amounts by approximately $1 million and $750k by the end of the year. This additional revenue, however, is offset by lower gambling tax and projected increases in jail expenses resulting in a net surplus of $1.4 million. This 2006 operating surplus plus the unallocated 2005 balance forward of $867k (net of the police officer over -hire program and zoning work -plan approved by Council earlier this year which will be incorporated in the year-end budget adjustment) and $908k in the City Manager's Contingency Fund would create a total of $3.2 million in anticipated 2006 Fund Balance. From this balance, $1.01 million is needed to fund the 2007/2008 CM Contingency as required by the City's financial policy. Also, a $1 million transfer to the Debt Service fund is needed to partially fund the New City Hall Mortgage balloon payment due in 2007; set aside $441k for equipment costs to implement the voter package upon voter approval instead of phasing in the implementation over two years; and $30k transfer for the first quarter operating subsidy for the Klahanee Community Center which will be consolidated into the new Community Center in 2007. This leaves a balance of $708k available for other one-time purposes in the 2007/2008 budget, of which $649k are allocated to various 1-time programs as described in more detail below, leaving an unallocated fund balance of $74k. BUDGET CHANGES A detailed list of fee adjustments, expenditure reductions, and one-time resource allocations is shown in Exhibit A to this letter. The following are highlights of these changes. I. MANDATORY OR ESSENTIAL COST INCREASES Since the baseline budget only allows inflationary adjustment for personnel -related costs, nearly all changes in service contracts must be accommodated through targeted fee increases and budget reductions. Some of these cost increases are mandatory, such as the 25% ($25k) increase in 800 MHz radio services provided by King County; an.80% increase in voter registration and election costs ($55k per year); a 13% increase in public defender service levels ($32k in 2007, $85k in 2008) resulting from changes in the Court's hearing procedures, increases in caseload and contract rates; funding the mandatory Commute Trip Reduction program ($12k previously funded by grants and one-time sources); increases in off -site records retrieval ($6k) due to proliferation of Public Records Disclosure requests; and various software maintenance/system access charges ($30k). These increases require on -going resources of $165k in 2007 and $171k in 2008. 7 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL Also included in the budget is a Traffic Concurrency Management Program which will fund a traffic engineer position to collect data and maintain our traffic model to ensure the City is following a state law requirement to maintain traffic service levels concurrent with development. This program would be fully funded from development projects through a "Traffic Concurrency Review Application Fee", in -lieu of the current pass -through Traffic Impact Analysis fee paid by developers to allow the City to hire consultants to perform these analyses. The fee is $70 per hour, which will be updated annually based on actual costs, and will be billed to projects based on hours spent, which is expected to run between four to 48 hours depending on the complexity of the project. No fees will be charged on projects generating less then ten peak -hour trips a day, which is the current threshold to determine whether or not a traffic impact analysis is required. The anticipated cost saving to a development could be 70% - 85% on a large project when compared with consultant costs. II. PROGRAM CHANGES TO ADVANCE COUNCIL GOALS At the January planning retreat, Council identified a set of goals for the City. The Adopted Budget attempts to address these Council priorities/goals within the available resources, most of which resources were freed -up by cutting costs elsewhere and realigning existing programs: A. Public Safety: Integrate the public safety strategy into all facets of City operations, building on a strong Community -based approach. To meet the City's public safety needs, a comprehensive Police and Community Safety Enhancement was presented to the voters in the fall of 2006. The proposal addressed policing needs as well as code enforcement, parks/facility security, prosecution, court and jail impacts from the increases in policing activities. While making substantial public safety improvements required voter -approved funding, the baseline budget will make some incremental adjustments. • Add prosecution support by adding 0.4 FTE Admin Assistant. • Provide seven-day K9 coverage by adding one additional K9 unit with existing police officer capacity. This requires $16k one-time and $3k in on -going operating resources. ■ Improve our criminal intelligence through the regional police record sharing program (also known as RAIN). • Provide m to 72 hours of emer enc enerator ower supply for City Hall and our Emergency Operations Center by installing (and maintaining) a 4,000 gallon fuel tank. Existing fuel storage capacity is only 450 gallons and can provide only eight hours of emergency power. This change requires $77k in one-time funding and $3k in incremental annual costs. ■ Convert one Park Maintenance Superintendent position to one Maintenance Supervisor and one Maintenance Worker to improve parks safety and better meet service demands. This requires an additional $41k per year. K: RM0708 budgetUntro\07-08budgetlettu v7b do 4 8 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET B. City Center: Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and serves as the social and economic hub of the City. ■ Provide ex edited cam rehensive review far new ci center development projects by adding_$100k for contractor funding. This money would come from the interest earnings on the City Center Redevelopment Incentive Fund. This allows specialized implementation services relating to the City Center, such as development plan review, traffic analysis, and to assist and expedite new development projects in the City Center. ■ Retain the balance of interest earnings in the Incentive Fluid for eligible City Center redevelopment projects. ■ Begin to implement City Center Park/Green Space. This Adopted Budget includes setting aside $500k in 2007 and $500k in 2008 from the capital utility tax that is not immediately needed for operations to begin the implementation of the City Center Park/Green Space. C. Economic Development: Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high -quality office and retail businesses. ■ Extend the Small Business Development Center from 12 months to 18 months in conjunction with CDBG funding to assist small businesses in Federal Way with one-time funding with the intent to evaluate the results at the end of the 18-month period to determine the continuation of the program and funding sources. ■ Fund the half-time Economic Development Assistant position on a permanent basis as part of the baseline budget to support the tourism development and business outreach program. ■ Increase Seattle Enterprise Dues by $5k each year on a one-time basis, bringing the total budget for this due to $1 Ok. ■ Expand the free Wi-Fi zone in the City's commercial corridor along Pacific Highway South and in City parks/facilities. This requires one-time funding at $20k per year over the next two years. D. Capital Investment: Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. ■ Pay off the $5.8 million balloon payment for the new City Hall building that is due in 2007. This is funded by: ➢ $2.6 million in proceeds and interest earnings from sale of the old City hall. ➢ $1.1 million transfer from utility tax, $500k from the higher collection in 2006, and $600k from projected 2007 revenue. ➢ $1.0 million from a GF transfer from the 2006 fund balance. 9 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL ➢ $1.0 million from the Real Estate Excise Tax (REET), from the higher than budgeted revenue in 2006. ■ Implement the planned $41.3 million in transportation improvements over the next two years by providing over $9.8 million in City Capital Funds ($5.6 million from utility tax, $2.2 million from BEET, and $2 million from gas tax) combined with over $25 million in grants and $8 million in mitigation and prior year funding. This will include but not be limited to $21 million for Phase 3 of SR 99 improvements and $4 million for our asphalt overlay program. in Invest .$6.4 million in Parks/Facilities improvements by using $1.3 million in City funds (BEET) combined with $2.5 million in anticipated grants and $2.5 million in prior year funding. The key projects to be implemented in 2007/2008 are the West Hylebos Boardwalk, the Saghalie Park artificial turf conversion, and completion of the Camp Kilworth acquisition as well as necessary improvements and master planning for its conversion to a City park. In addition to these major park improvements, we will also be increasing the annual playground replacement program from one to two playgrounds per year; creating neighborhood gathering places; and begin planning for a city-wide trail and pedestrian access system that would result in a connected trail network throughout the City. w Construct $3.8 million in Surface Water Management SWM improvements. Continue the SWM System Improvement Program by transferring an additional $2.1 million in SWM fees to capital programs. Projects include, but are not limited to, the Hylebos Creek Bridge replacement and the SW 332nd Street/26th Avenue SW Trunk Replacement Project. All SWM System projects are fully funded by grants and user fees. ON Maintain newly completed projects. With increased development activity and aggressive City investments in infrastructure, the added maintenance and operation costs will become more substantial each year. For example, the street and transportation projects that will come online as a City maintenance and operation responsibility during 2007/2008 include two signals and 327 street lights together with planting areas and sidewalks from seven City projects and 20 private development projects. Similarly, newly completed or improved parks that will require maintenance include Cedar Grove Park, Madrona Park, Historic Cabins Park, and French Lake Park. These added responsibilities will require $127k in 2007 and $180k in 2008 as additional maintenance funds and will be funded by a transfer from the utility tax fund. ■ Startup and transition -regarding the new Community Center's operation. With the anticipated completion of the new Community Center, the Adopted Budget will create a new Community Center fund which will separately track and account for the new Community Center's operations, utility tax subsidy transfers, and fund balances reserved for facility/equipment replacement. It will also require $400k funding for the startup and transition period costs. This $400k will be used hire and train staff for the center's operation, purchase and stock operating and maintenance supplies, commissioning and tuning all systems prior to the Center's opening. It will also provide funding for a grand opening event. The sources will consist of. $30k from the GF (representing the operation subsidy to the Klahanee Center during the first quarter of 2007), $120k from the Utility Tax Fund (which K-TIM0708 budgeNntro\07-08budgetletter v7b doc6 10 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET represents the operation subsidy for the Kenneth Jones Pool for the first quarter); and $250k from investment earnings on the bond proceeds for the Community Center construction. Use $441k of General Fund balance for startup and ca ital e ui ment for the im lementation of tlae Police and Cammunit Safetv Dp rovement Program. Voters approved the 1.75% increase in our utility tax, providing for on -going operation for the specific program enhancements, including on -going maintenance costs for the equipment and support. The startup costs of $4411 is funded in the General Fund. The City can then proceed immediately to hire additional police officers and the other positions instead of phasing in the improvements over a two year period. E. Service Culture: Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. ■ Conduct a valid customer service curve in early 2008 to seek Community input on City services and to guide 2009/2010 budget development. The estimated cost is $20k. ■ Inca orate su ervision and customer service training into employee basic training curricula. The Adopted Budget provides $4k per year in additional training funding for a total of $14k for annual city-wide training. ■ Education Assistance, The Adopted Budget provides and additional $10k one- time funds each year for employee education assistance. The total education assistance program budget is $20k each year. ■ Continue publishing three Ci U date newsletters annually, with two printed issues mailed directly to residents and businesses with the City and Potential Annexation Area and one issue published only on the City's website. ■ Continue producing three City U date videos annually at $10k per year on an on- going basis. F. Regional Leadership: Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. ■ Continue the Ci 's membership in regional, state and national olicy forums such as the Association of Washington Cities, the Suburban Cities Association, the Puget Sound Regional Council, and the National League of Cities provided that the membership assessments are fair and equitable. ■ Recoatize the increased City Council PaTticipation in re Jonal, state and national forums and conferences by adjusting the Council travel and training budgets to reflect the current cost. 11 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL ■ Aggressively seek state and federal grants by providing ongoing funding for state lobbying efforts and using a capital transfer to increase funding for the federal lobbyist. III. COMMUNITY BUILDING PROGRAMS ■ Allow inflationary adjustment to Human Service Funding. $30k in ongoing funds was added for a total of $430k in Human Services Funding each year in 2007 and 2008. An additional $15k was added in each year on a one-time basis for Human Services funds ($7k), King County Assault Resource Center ($3k), and food bank ($5k). = Continue the innovative Human Services Organization Capacity Building Prof by providing $20k each year in one-time funding over the next two years. ■ Allow inflationary adjustment to Community Events/Cultural Arts (CECA) Fundin . During the 2005/06 budget process, the Council designated 0.075% of the capital utility tax for CECA. The higher collection of the utility tax revenue means an adjustment of the funding by $13k and $15k for 2007 and 2008 respectively. This allows the City to increase funding for the Red, White, and Blues Festival from $23k per year to $24.5 and $25.5k per year, respectively. It also allows an increase in the Arts Program funding from $70k per year to $81.5 in 2007 and $82.5k for 2008. ■ Expanding Athletic and Senior Programs through increased pro�am revenues: With the opening of the new Community Center, staff anticipates increased program activities in both senior services and athletic services. The adopted budget will convert the half-time Senior Program Coordinator to full time and convert a half -time -temporary Athletic Program Assistant to a full-time regular position. Both positions would be fully supported by program revenue increases and/or the reallocation of current expenditures. ■ Restore the Street Tree Replacement Pro am by providing on -going street tree replacement funding at $8,400 per year. This funding will enable us to replace an estimated 24 street trees per year that have been damaged by vandals and auto accidents or have died of natural causes. ■ imp -rove the City's overall appearance by providing $5k in additional funds, over and above the $13,500 requested base contract fee increase, for litter pick-up along the City's rights -of -way. This is roughly a 10% improvement from the City's current service level, and will be used to. target high -visibility, high -litter areas in the City. This program will continue to be fully funded through the Solid Waste Recycling Fund. ■ Ex and the vilot Outdoor Cinema Pro am that we started in 2006 and provide four movies each in 2007 and 2008 using one-time funding. This was added in order to fully gauge the community's interest in, and attendance at, this program. a Include $5,000 in funding for the Federal Way Historical Society and another $5,000 in Public Works Department funding to support Historical Society goals. Community identity depends in part upon an understanding of our past. (It also K:\FIM0708 budget\IntmW-08budgetlettu v7b doc8 12 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET requires an inspiring vision for the future.) $5,000 will be granted to the Historical Society to be spent on a project, or projects, of their choosing. The receipt of funding would depend upon City review and approval of the public purpose to be served by the project or projects. In addition, the adopted budget includes $5,000 in Public Works funding to advance the Historical Society's goals — such as erection of historical plaques or signs in public places. ■ Provide $10k in one-time funding each year for Friends of the Hylebos Contract. IV. OPERATING EFFECTIVENESS AND EFFICIENCY We are always trying to improve our productivity and effectiveness. Examples of such efforts in the 2007-2008 Budget include: ■ Convert the City's e-mail s stem from a Novell to a Microsoft platform. Staff proposes converting our Novell/Groupwise operating and email systems to the Microsoft platform in order to move toward the industry standard for better compatibility and better integration of new applications, and to eliminate our current practice of maintaining dual operating systems. This would require a $70k capital investment and a slightly higher ($3k per year) licensing fee. ■ Assess Accreditation Feasibility. . Over the next two years I would like to evaluate the feasibility of expanding the accreditation program beyond the Public Safety Department to all City departments. I believe that the City can learn best practices and improve operating effectiveness as well as earn increased public confidence through the accreditation process. The $3k one-time funding will provide training and information collection to conduct self assessments. If the results are positive, staff would develop program proposals for Council to consider in the future. SUMMARY AND FUTURE CONSIDERATION The Adopted Budget attempts to address Council and Community priorities to the best of our capability and within current resources. To that end we were able to meet various mandatory cost adjustments that are beyond our control or required by law, to accommodate inflationary adjustments in other areas, and also to provide modest program improvements in the community safety and quality of life improvements —such as adding a third K-9. These adjustments will add a total of 4.4 FTEs, funded through program conversions, department expenditure reductions, and fee adjustments. Major improvements in public and community safety are possible with voter approval of the utility tax increase in November 2006. We will continue our proactive transportation improvement program by aggressively leveraging state and federal grants while they are still available. With numerous transportation programs being discussed in this region that require substantial state and federal resources, staff anticipates a significant change in the competitive landscape for future grants. Thus, the City must seize these opportunities while they last. What we have not been able to address are the City's employee compensation structure and vacation accrual rates. Through recent review of data from comparable cities, it appears the City is lagging behind its peers in some areas. A competitive pay and benefit package is essential to the City's ability to continue to retain and attract the best -qualified employees and to deliver the highest quality of professional service to the Community. I believe it is important for the City to 13 CITY OF FEDERAL WAY200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL take a comprehensive review of its pay and benefit packages in the near future and to make necessary adjustments to keep pace with the market. CLOSING In closing, I want to extend my appreciation to everyone involved in the development of the budget. This includes the Council, residents, businesses, and City staff who work together to deliver services in the most responsive and responsible manner. I want to particularly thank Assistant City Manager Derek Matheson and the Management Team as a whole. During his service as Interim City Manager, Derek facilitated the budget process in a way that enabled the City Council to clearly lay out our budget framework and that allowed Management Team Members to express themselves more comprehensively regarding the City's immediate and long-term funding and operating strategies. And Iwen Wang's broad and deep knowledge of city operations is matched only by her intense commitment to the success of city government. She is truly a dedicated public servant. Finally, the Management Team proved once again that balancing the City's budget requires all departments' participation and contribution, and keeping our focus on the greater good of Federal Way. The City has an extremely dedicated staff and it is my expectation that, together with community members and the Council, we will make the City an even better place in which to live, learn, work, and play. 7WzU;t____1 Neal Beets City Manager KAF1M0708 budgetAntmN07-08budgetletta v7b dm 10 14 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET EXHIBIT A: DETAIL OF RESOURCES AND ADOPTED BUDGET CHANGES 1, ?"/n BUDGET REDUCTION/REVENUE OPTIONS: Department Submitted Adopted 2007 2008 2007 2008 Program FTE Ongoing FTE 1-Time On oip I -Time Onaoin Raliongle 1-Time On oin� 1-Time Cit IHana r: - - (21,246) (22,032) - - - Cost effecive /staff Eliminate Management morale. Analyst Intern Reduce Supplies, Food, - - (1,278) (1,237) - - - - Mileage Total - CM (22,524) - (23,269) - - - unici a our, Increase Court Infractions (21,535) i - _ (22,825) - (21,535) - (22,825) Revenue Revenue Total - MC - (21,535), - (22,825) - - 1 (21.535) (22.825), Coommpplty prvclooment: (7,910) (7,910) - (6,900) (6,900) Keep temporary help. AD -Reduce temporary hc1p, overtime, profmsional Svcs, books, CCe. PL-Reducc intern $IOK, (15,442) (15,442) (5,442) (5,442) Keep intem for books, supplies, prof svcs, research, posting notices, & recording. printing, etc. BL-Reduce intern, per (19,023) (19,023) - (19,023) (19,023) $15K intern not really diem, conferences, used. miscellaneous HS-Reduce HS Contracts (8,000) (8,000) - - - Council interest. Reduce Volunteer Dinner (3,650) (3,650) - - No alternative recognition prog. Increase Passport Revenue - (2,730), (5,338) • - (2,730) (5,388) Revenue Total - CD - - (56,755) - (59,413)• - - I (34,095) (36,753) Low: CI-ReclassDeputy City - (12,336) ncrease (12,720) - - Would tedse contracted services. Attorney Ci-Reduce Admin from (0.1). (6,000) (6,586) 1.0 to .87 FTE CR-Reduce DV Liaison (2,453) - (2,739) (2,453) - (2,739) Program conversion tc 0.5 Contract DV Prosecutor Total -Law [11.1) - (20,789) - (22,045) - - (2,453) (2,739), Mapa tttept SCNICCS= - (3,800) (3,800) - - (3,800) (3,800) AD -Reduce Temp Help, Subscriptions, Food, Dues FI-Business LicenSc - (28,500) - (29,500), - (28,500) - (28,500) Revenue Compliance CC-RaduceGraphic - (4,900)- (4,900) (4,900) Reductionw/out Services Contract =]�il service impact HR-Reduce Temp Help & - (7,460) (7,460) - (7,460) - (7,460) - Overtime RISK-Elim Consultant - (4,519) - (4,519) - - (3,519) (3,519), Keep membership for reference & training $4K & PRIMA fun d. Membership M&D-Reduce Copier - (4,000) - (4,000) - - (4,000) (4.000) Maintenance IT -Reduce Various - (27,900) - (27,900), - - (27,900) - (27,900) - Contracted Svcs City -Wide Medical - - - (75,013) (150,009) - Reduction Total- MS - - 581,079] - j (81,079)- (155.092) (230,08811 15 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL 2% BUDGET REDUCTION/REVENUE OPTIONS (CONTINUED): Department Submitted Adopted 2007 2008 2007 2008 Program Rationale FTE 1-Time Oagoino 1-Tie. Q FTE 1-Time Ongoing 1-Time Onaoing Piilrlk& Becrearlon.ultural Services: AD -Reduce temp help, (4,291) - (4,791) - (4,291) (4,791) - OT, travel/training, dues, etc. PL-Reduce Training, - (916) (644) - - - - Would impact staff Consultants, Other effectiveness. MT -Reduce Overtime - (6,000) (6,000) - - - - - MT -Reduce Professional - - (2,437), (2,487) - - (2,487) - (2,487) - Services MT -Reduce Repairs & (23,255) (24,299) - - - Service reduction w/ Maintenance visible impact. REC-Reduce Temp Help - - (2,500) - (2,500) - - (2,500) (2,500) _. & Supplies REC-Reduce Lifeguard - (750)• (750) - - - Council interest. Hours REC-Reduce Arts Comm - (1,400) - (1,400) - - - Funding by 2% REC-Implement Youth (4,200) (4,750) - - Revenue Athletic Field Rental Fees REC-Incr Senior Svcs Fees; (440) - (440) - - (440) (440) Revenue 2% REC-Increase Youth (1,600) (1,600) - (1,600) (1,600) Revenue Athletic Field Light Fees REC-lucr Adult Atli Field (1,080) - (1,080) - (1.080) (1,080)Revenue Rental Fees 3% REC-htcr Rec htc Fees by - - (350) - (850) - (850) (850)1 Revenue 2% REC:Incr Rec htc - (5,500) - (5,500)1 (5,500) (5,500) Revenue Donations REC-Increase Comm - - (500) - (500) - (500) - (500) Revenue Event Donations REC-Incr Red, White & - (500) - (500) - (500) (500) Revenue Blues Event Fees REC-Incr Red White & - (500) - (500) - (500) - (500) Revenue Blues Donations REC-Adj Events/Arts - - - - Can't do. Dedicated Comm (Utax) funding source. BLDG-Reduce Custodial - (8,772) (8,816)• (8,772) - (3,316) Contract Total - PK - - (65,541)I - (67,407) - (29,020), - (29,564) Public Works (General Fund): TR-Reduce Street Lighting; - (27,680) (27,680) - - - - Service reduction w/ visible impact TR-Reduce Traffic (10,000) (10,000) - - - - Service reduction w/ Calming visible impact ST-Reduce WSDOT - (13,747) - (15,811) - - - - Service reduction w/ Maim Contract visible impact ST-Eliminate - (16,250) - (16,250) - - Service reduction w/ Basket/Banner Program visible impact Total -PW - (67,677) - (69,741) - - Total General Fund (0.1) - (335,900)? (345,779) - (242,195)1 (321,969) 16 K:\FfN\0708 budget\lntro\07-08budgetletter v7b.docl2 LETTER OF TRANSMITTAL CITYOFFEDERAL WAY200712008 ADOPTED BUDGET 2. PROGRAM ADDITIONS: Department Submitted Adopted 2007 2008 2007 2008 Program FTE FTE 1-Time Ongoing 1-Time Ongoing Rationale 1-Time Ongoing 1-Time Ongoing im-Wide: - - Vacation Accrual- Option A 18,600 18,600 Increase 6 hours per year Vacation Accrual - Option B - 36,823 - 36,828 - - - Doesn't appear FW is Increase 12 hours per year i lagging comparable cities. Vacation Accrual Schedule - - 12,768 12,768 - - - Ptiliapositions? Sick Leave Incentive - 18,720 Total -City -Wide - - 68,196 86,916 City Coin Increase Conference Attendence - 8,399 8,711 - 8,000 - 8,000 Rounded offto balance. Increase Food, Cellular Airtime, - 2,075 - 2,151 - 2,075 2,150 Rounded offto Misc balance. IncrcoscAssociation Dues - 7,259 - 7,259 7,259 7,528 Only SCA portion is debatable, but should probably stay connected. Total - CC - 17,733 - 18,121 - - 17,334 - 17,678 City [V1 2 V -Cr. - - - - - Funded by CIP CM -Contract Federal Lobbyist - - $12K (2007) and $22K (2009). Transfer. CM-brcrcasePublic Defender - 31,110 -I 85,729 - 31,110 - 85,729 - CM -City Newsletter - 4,148 - 4,301 - - 4,148 4,301 More widely read/used communication the City uses. CM -Service Satisfaction Survey i - ! - - - - 20,000 CM-Accredidation Feasibility - 3,300 CM -Historical Society - - - 5,000 EDC-Small Business 9,063 - - 9,063 Fund through first 18 Development Ctr months. Future funding subject to program eval & CDBG availability. EDC-Downtown Redevelopment 2.0 18,540 182,654 197,795 - - $100K 1-time, use & Econcomic Development. part of Downtown Incentive Fund interest for contracted service. EDC-Friends of Hylebos - - - - 10,000 10,000 Contract - Council Add EDC-Seattle - - 5,000 - 5,000 Council Add M 2.0 27,603 217,912 - 287,825 - 32,363 35,258 35,000 90,030 4,es- Replace Equtor 1,020 - 1,020 - - Basic equipment.New Dot Ma- 2,500 250 667 2,500 250667 Basic equipment C - 3,520 250 -' 667 3,520 1 250 667 17 CITY OF FEDERAL WAY200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL PROGRAM ADDITIONS {CONTINUEDI: Department Submitted Adopted 2007 1 2008 2007 2008 1-Time On oin ]-Time On oina Program FTE 1-Time Oneoin 1-Time Onanino FTE Rationale Communitv Devrlo Permit Center Support - 1.0 1,250 45,905 - 49,205 - - - - May be justified - projecting higher permit revenue. 2006 Code Book & - 9,000 -1 - 9,000 - - Supplemental Reference _ Organizational Capacity - 20,000 20,000 - 20,000 - 20,000 - Fund for 2 more years Building Program then evaluate. Human Services General Fund. - 35,000 35,000 - 17,500 17,500 Inflationary adj. - total to $430K Human Services KSAR Program - - - - 3,000 - 3,000 - Council Add Human Services Food Bank - - - - - 5,000 5,000 - Council Add Human Services - Increase - - - - - 7,000 7,000 - _ Contract - Council Add Total- CD 1.0 65,250 1 45,905 55,000 49,205 - 44,000 17,5001 35,000 17,500 Law: CR-Convert DV Liaison & Rule 0.4 20,844 22,721 0.4 - 20,944 22,721 Contract prosecutor 9 to Full Time Contract included in Prosecutor plus .40 Admin ] Proposition 1. Total - Law 0.4 20,844 - 22,721 1 0.4 1 -1 20,844 - 22,721 18 K:\Fl` 1\0708 budget\Intro\07-08budgetletter v7b doc14 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET PROGRAM ADDITIONS (COi+NTrNUED): Department Submitted Adopted 2007 2008 2007 2008 Program FFE ]-Time Ongoing FTE 1-Time Ongoing i 1-Time Ongoing Rationale 1-Time Ongoing Management_ ervices: - AD-Regme .50 FTE Admin 0.5 1,250 35,550 - 37,425 Support CC -Election Costs 90,000 55,000 - 55,000 90,000 55,000 55,000 - CC.Records Mgmt Plan - - 7,200 I - 6,200 - - 7,200 6,200 - I•lR-Labor Negotiations 17,500 I 17,500 - 10,000 - 10,000 Guild changing legal rep -could impact 1 negotiation costs. HR-CYurtiaaj History Checks • - 2,000 - 2,000 - - - - Likely state will "fix" the legislation. HR-Expanded Job - 10,000 10,000 - Announcement HR-Additional City -Wide - 4,000 - 4,000 - 4,000 - 4,000 Supervisors need to know increasing Training employee rights. HR-Education Assistance - - - - - - - 10,000 - 10,000 - Council Add. HR-Recruitment Costs - PK 5,000 - 1 I - - - 5,000 - - - - position conversion & Athletic Assistant.& PW Concurrency Position, FLEET-(PKTW�CD) Incr Coord 0.3 25,006 25,875 - - - - from .50 to .75 FTE IT-(CW) Incr MS Office Lic 8,000 8,000 - 8,000 - 8,000 - IT -Continue WiFi in SR 99 20,000 20,000 20,000 20,000 - Council project. Corridor Evaluate usage/business benefits, donations & sponsorship potential. TT -(PS) 800 MHz Radio - 25,000 25,000 - - 25,000 - 25,000 - IT -(PS) Cell Data Svc Cost/ # of - 5,000 - 5,000 - - 5,000 5,000 Police operating Units Increase efficiency. IT -(PS) Cell Phone Units Service! - 7,000 7,000 7,000 7,000 Police operating Cost Increase efficiency. [T-(FI) Eden Financial Syst - - 4,000 4,000 - - 4,000 4,000- Maint Cost Incr IT-(REC) Class Registration Sysii - 1,400 - 1,400 - 1,400 1,400 Maint Cost Increase IT-(CW)GISArcinfoMaintCos'[ 1,1001 1,100 - 1,100 - 1,100 Incr IT -(LW) Westlaw Access Service: - 2,500 - 2,500 2,500 2,500 - Cost Increase IT-(RFJCj New Community - - - - - In New Community CentCrMaint System Support Center Budget. [F550} IT•(REC) New Comm Center - - - - - In New Community Membership Syst Support Center Budget. ($3750) 1 rr{CW) Spam/Firewal1 2,000 - 2,000 - 2,000 - 2,000 - IT-(CW)1-Net Access - 4,000 - 4,000 - 4,000 4,000 IT-(CW) Staff Training - 4,000 4,000 - - 1T-(GAC) GAC Broadcast 0.5 2,610 30,799 - 33,253 - - - - Systcm .50 FTE Support IT-(CW) Migrate City - 13,000 - 57,000 3,000 - 13,000 - 57,000 3,000 Long-term system E-mail!Nctwork compatibility & efficiency. [T-(CW) Technology Plan - 50,000 - - IT -Various Equipment - - - - - Replacement Replacenieot-S312K in 2007 & Reserves. $307K in 2008. ��138200 Total - MS 1.3 111,860 271,055 107,000 278,253 1311,000 136,200 1 87.000 19 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL PROGRAM ADDITIONS (CONTINUED): Department Submitted Adopted 2007 2008 2007 2008 FTE 1-Time On ain 1-Time On oin 1-Time On oin 1-Time Onp.oin Program FTE Rationale Reereation. & Cul to raI rvices: - - 42,500 - - MT -Field Lighting Controls 42,500 MT -Add Facilities Maint Worker 1.0 4,170 57,042 I 61,608 - - MT -Park Upgrade & - 62,500 5,325 - Replace rule signs (71 Replacement @ $75 ea). Don't change 35 entry signs if only for logo purpose. MT -Increase Seasonal Help - 40,800 i 40,800 - - - MT -Park Security Service 162000 16,000 - - - MT -New 3/4 Ton Tuck - 25.000 3.000 1 6.679 - 25,000 3,000 6,679 Will need w/added M W FTE's. MT -Volunteer Coordinator 0.5 2,300 33,245 1 35,494 - - MT-2 New Park Rangers 2.0 25,660 112,795 -.I 124,415 - MT -Convert Superintendent to 1.0 1,490 37,595 - 41,376 1.0 1,490 37,595 - 41,376 Conversion. Supervisor & Maintenace - MT-M&O for Cedar Grove Park 42,000 - 42,000 1.0 59,000 - 62,000 Fund w/Utax I M W ($10K), French Lake Park I for maintenance of ($12K), Madrona Park ($12K), newly aquired / Historic Cabins Park ($8K) improved parks. REC-Add Athletics Assistant 0.5 - - 0.5 - - - Offset by Revenue. $25,070 funded by $1 OK decrease in temporary help and $15,070 revenue offset. REC-New Van 25,000 - 2,575 25,000 - REC-Outd=Cinema 0.1 - 15,175 - 15,175 15,175 15,175 Council project.1- time, evaluate attendence. REC-Increase Senior Svcs Coord OS - 31,920 33,042 OS - - - Offset by Revenue. to 1.0 FTE, Temp Help & Materials. CM recommended $36.3K salary/benefits only, offset by revenue increase. ARTS -Adjust Arts Cotnm - - - - - - - To reflect projected Contract Funding for Utax utility tax growth. Growth ($4K in 2007 and $7.75K in 2008). ARTS -Increase Arts Commission - - - - - 10,000 10,000 - Funding - Council Add, BLDG-City Hall Seasonal Help - - 28,400 28,400 - - Total - PK 5.6 188,620 417,972 I - 447,564 3.0 124,490 1 99,595 1 25,175 110,055 Police: Repl Crime Scene Van -use - - - - - - Use Seizure Funds & Seizure S & Replacement Replacement Generalist K-9 16,392 4,250 3,750 16,392 4,250 3,750 7 day coverage. Education Assistance $20K, - - - - - Offset by Revenue. Offset by Increase in Traffic I RAIN Software Maintenance - - 7,375 7,375 7,375 7,375 Support Parking/Fencing for Specialty - 10,866 10,866 Seizure Funded. Vehicles Replace Marked Vehicles -Use - I - - Replacement Reserves Reserves. Replace Unmarked Vehicles -Use: - - - - - Replacement Reserves Reserves. Rep] Prisoner Transport Veh-Use - - - - - Replacement Reserves Reserves. Total - PS 27,258 11,625 11,125 27,258 11,625 11,125 20 K:\FIN\0708 budgetNntro\07-08budgetletter v7b doc 16 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 ADOPTED BUDGET PROGRAM ADDITIONS (CONTP&MD): Department Submitted 2007 2008 Program FTE 1-Time On oino 1-Time Ongoing Pnhlic WvY Gene a Fund_. i Adopted 2007 'I 2008 FTE 1-Time OngL2 1 1-Time Ongoing. Rationale { TRTraft Concurrency 1.0 8,020 1.0 8,020 q - S 138K exp/year offset + by new rev. Management T{t-incase KC Traffic Maint - - 5,460 11,060 - 5,460 11,060 - Contract TR-Maintenance of Completed - 37,205 37,205 - - 37,205 - 37,205 Funded with Utax. Traffic CIP Projects TR-Advance, Historical Society - - - - 5,000 - - - Goals CTR-ComnrawTrip Reduction - 10,880 11,760 - 10,880 11,760 - Plan ST-Replace Pickup Truck -Use Rsys ST-Maint of Completed Street - 18,000 - 68,000 - 18,000 68,000 Funded with Utax. C1P Projects - 8,400 8,400 Repl 24 trees/year ET -Tree Replacement - EM-Emergency Fuel for - 77,000 3,000 3,000 - 77,000 3,000 - 3,000 Need to have. Generator Total- PW 1.0 85,020 74,545 131,025 1.0 90,020 82,945 - 139'425 Total General Fund 11.3 509,131 1,146,037 162,000 . 1,333,422 4.4 459,651 . 421551 182,175 547,401 slid Wa to 3 R •o Increase Litter Contract - 13,250 13,250 - - 18,250 - I8,250 Contract increase & SSK new service. S48.5K total/year. Total - SWR 13,250 - 13,250 - - 18,250 - 18,250 Surface Water 9 n_ ement: 8,500 8,500 - 8,500 - 8.500 - WaWQualityMaint - il4alatialslCimt acl Increase Temporary Help - 4,480 4,480 - - 4,480 4,490 - NPDESPermitFec - - 500 2,100 - - 500 2,100 - Increase Street Sweeping - 32,000 35,000 - 32,000 35,000 - Roplaee Callout Vt:hic Use - - - Replacement Reserves Reserves. - - Replacement Rrplwz 2 Trailers -Use Reserves - Reserves. Rcpl 2 Storage Containers -We - Replacement RsysTotal - SWM - - 45,480 45,480 { - Reserves. { SO,OSD nllms $av Ceumy. KFf-Tech Equip (S23K) - 44.4 - -Use existing KFT capita] fund (current bal S29K). Total-UTT-Total Non -General Fund - - 58,730 63,730 68,330 Grand Total 11.3 509,131 1.204,767 162,000 485281 182,175I 615,731 21 CITYOFFEDERAL WAY200712008 ADOPTED BUDGET LETLL'X OFIRAASMIT'7AL EXHIBIT B: ADOPTED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) Prior itv Proiect Description Project Total Exlernawr Sourtcs(2} Balance Needed Adopted 2007-08 Allocations Total Future Needs Grant _ Miti . Prior Yr� REET I Ut Tx I Fuel Tx Other 1 Grants I GFund Fees OTHL•R P1TAL 1M i _- Payoff New City Hall Debt Scrvice-Balloon Payment 5,800 - 2,700 3,100 1,000 1,100 - - _ 1,000 - 3,100 - City Center Park/Green Space 1,000 - - - 1,000 - 1,000 - - - I - - 1,000 Police & Community Safety Improvement Prog 441 - - 441 400 - - - • - 441 - 441 - Community Center Startup & Transition 400 - - - 120 - 250 - 30 Total Parks Projects S 7.641 $ - s s 2.700 S 4,941 1 S 1,000 1 S 2,220 S - IS 250 S S 1,471 IS IS 4,941 1 S Annual Playground Repair and Replacement Program 268 - - 2 - - 268 268 - - - - - 268 4 BMX/ Bike Facility Study 15 - - 10 5 • - - - - - - 5 1 Camp Kilworth -- Acquisition and Site 3,450 1,400 - 1,550 _ 500 - - 500 - 500 - 4 Community Gathering Spaces/Small CIP 525 - 100 - _ 425 - - - - - - I - 425 4 Downtown Public Space and Pedestrian Connections 130 - - 95 35 35 - - - - 35 - 2 Dumas Bay Centre: Building Assessment and Upgrade 819 - 259 560 - - - - - - 560 2 Dumas Bay Centre: Site Restoration --Phase II 525 164 - 275 86 - - - I - II -. 86 2 Lakota Park Design and Redevelopment 11,805 500 - 100 11,205 - • - - - 11,205 3 Major Maintenance -Parks Facilities 220 - - - 220 220 - - - - - 220 - 5 Long Range Planning 149 - 18 - 131 - - - 39 - - 39 92 5 Panther Lake Open Space: Feasibility Study and Master 92 - - - 92 - - - - - - - 92 2 Sacajawea Park Design and Redevelopment 9,731 ],()00 - 75 8,656 415 - I - 415 8,241 1 Saghalie Park Soccer Field-- Artificial Turf Upgrade 960 - 110 540 310 - - - - 310 - 310 - 3 Trail and Pedestrian Access Improvements 450 - 30 - 420 140 - - - - - 140 280 - 1 West Hylebos Wetlands Park Boardwalk 1,450 678 - 200 573 273 - - I - 300 - 573 - 5 Poverty Bay Master Plan 41 - - - 41 - - - - - 41 Total Parks Projects S 30,630 $ 3.742 S 258 S 3,104 S 23,527 s 1,351 1$ $ IS 39 1 S 1,110 1 $ S 2,500 $ 21 027 F.1 CILITIES NA* Performing Arts Center 25,000 - - - 25,000 - - - - - 25,000 NA* Multipurpose Competitive Spots Center 9,000 - - - 9,000 - - - - - - - 9,000 NA* Maintenance Facility 4,500 - - - 4,500 - - - - - - - 4,500 NA* Annual Technology Investment 400 - 400 - - - 400 Total Facilites Projects S 38,900 $ s - t I $ - s 33 900 s - $ - I $ $ I s $ $ s 38,900 22 K:\FIN\0708 budgetUntro\07-08budgetletter v7b.doc18 LETTER OF TRANSMITTAL CITYOFFEDERAL WA Y200712008 ADOPTED BUDGET ADOPTED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Prior Project ExternallPr. Sourcts{3] . Balance Ado led 2407-09 Alin ea[ions i Project Description Total Grant -mitig. I Prior Yr Needed REET Ut Tx Fuel Tx Other Grants GFund I Fees Total T8r1N&PO8 �_A�nn�uaTs7p0holtOverlay I 1,218 4,048 4,048 04048 I i10 P+agram Annual Transportation 700 + - - - 700 - 700 Systcm Safety lntprov netts 1,835 - -to S 320th St HOV: 8th Ave So 6,765 4,736 194 - SR 99 SR99 HOV Lanes Phase III 21,400 5,000 448 2,845 13,10713,107 g200 S 284th St to SR509S 348th Street: 9th Avenue S 4,300 645 ` - 3,655 1,000 - 3,655 SR99S 320th St. @ 1t Ave S. 6,374 3,824 203 1,157 1,190 - = 75 S 310th SI. @ 20th Ave S. 1,482 889 105 - 488 S356tTstmet@Yac16e 7,518 378 1,170 1,120 4,850 200 - 450 4,200 - 4,850 Highway Intersection Ir*V. 325 325 SR18 @ SRI61 Intersection 1,737 462 950 325 - - ]in S 348th Street @ Is[ Avenue 2,430 1,458 180 511 281 - - - 50 - - 50 S •99 S352nd Street; SRto SR 5,200 3,120 - - 2,080 - 500 - 500 - - - 1,000 161 21st Av SW Ext: SW 356th 1,155 91 j 326 738 - - - 238 500 - 738 St- 22nd Av SW { SW 320th Street@ 21st 1,748 I - - 1,748 - - - Avcmw SW SW 320th Strut @ 47th 360F6,1 - 360 - - - Avenue SW S 31 2tb Street @ 28th 136 - 136 - - - - - - - Avenue S PacitieHighway HOV 19,400 330 550 12,402 500 750 4,500 - 5,750 Lanes Phases IV - SR-509 to S 320th Street: 1st Ave to 6,763 4,057 - 2,706 - - - - Slh Ave S SW 336th Way/SW 340th 7,777 4,665 3,112 - Street: 26th Place SW -Hoyt 1rLiiitary RQed S: Star Lake 5,941 3,565 - - 2,376 Road to S 288th Street SW 356th Stmal / BPA Trail 315 - - 315 - - - Stgrml City Center Access Phase 4 11,800 - 11,800 - S 356th Street SR 99- 5,979 2,511 - - 3,468 SR161 SW 312th Street @ 9R509 1,202 - 163 - 1,039 - - - - 1 st Ave S @ S 128th Street 459 - 58 40l - - - loth Ave SW Inrpv: SW 8,632 - 171 8,461 Camp= Dr - S W344th St City Center Access Study 3,500 5 700 2,795 2,200 600 - - - 2,800 Phase 2 S 304th Street Ave S 393 - 393 - ' City Center Acase 3. f 2,850 - 64 - 2,786 - - - - - S 320th Street S 314th St: 20t- 23rd 381 - 381 - Av S - Install newalks 8 474 a 87 661 S 2 200 $ 5 600 $ 1 118 $ 2 693 $ 24,687 1 S 1 $ $ 37,098 Total Transportation Projects S 140.745 $ 40.321 S 4,289 $ (`nmhlned All General Govt Projec 5 717.916 $ 44.063 ! S 4,547 S 1:1 $ 155,028 S 4,551 $ 7,820 $ 1,918 ` S 2,982 $ 25,797 $ 1,471 S $ 44.538 23 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LETTER OF TRANSMITTAL ADOPTED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Project Extemal/Pr Sources Balance Ado ptrd 2007-08 Allocations Protect Description Total Grant 1 Miti . Prior Yr Needed REST Ut Tx Fuel Tx I Other Grants I GFund Fees Total Sur£cee JFurer S 407 $ $ $ $ 407 $ - _ � $ - $ - $ - $ - Small CIP -- Annual Program) $ $ 407 407 I East Branch Lakota Creek 779 981 (202), - Channel Restoration Lake Jeane Outlet Control 555 - 179 376 - - - - 376 376 Structure 332nd Street (26th AV. 835 - 810 25 - - - 25 25 �SW SW) Trunk Replacement Mirror Basin detention pond 248 - - 248 - - - East I5-inch lateral/detention $ 373rd Street Hylebos 910 - 910 - - - - - Creek Bridge Replacement 6R 99 Phase Ill Roadway 150 - 150 150 150 `Improvements Lake Lorene Outlet Control 390 390 - - 390 390 Structure I Outlet Channel Modification 180 - 180 - - - - 180 180 10th Avenue S. Drainage 430 - 430 - - _ - 430 430 Improvements S. 336th and 34th Avenue S. 145 - 145 - - 25 25 Drainage Improvement S 308th St. Lateral Drainage 165 - - 165 60 60 Interceptor I st Way South Trunk 671 - - 671 - 98 98 Replacement S 316th Place Detention 605 - 605 - _ Facility Lower Joe's Creek Habitat 2,223 - - 2,223 - - - - Restoration Low Flow Diversion 310 - 310 _ /Infiltration Trench 21st Avemm SW Detention 416 - i 416 Total Surface Water Proiects s 9.419 $ $ S 3,128 $ 6.291 $ $ S $ $ $ $ 2.141 $ 2.141 Combined All General Govt Projec $ 227,335 II S 44,063 f $ 41547 $ 17.406 $ 161319 $ 4,551 $ 7.820 I s L918 $ 25,797 S 1,471 I $ 46,679 I External resources including grants anticipated but not applied for or received. * See individual section for keys to priority number. 24 K:\FR,1\0709 budgetUntro\07-08budgetletter v7b.d0c20 LETTER OF TRANSMITTAL CITYOFFEDERAL WA Y200712008 ADOPTED BUDGET EXHIBIT C: POLICE AND COMMUNITY SAFETY IMPROVEMENT VOTER PACKAGE Current % of Staff Proposed Impact Current Projected Top Step Unit Projected Utility P roposcd Increase in Police Opr- Assigned Addition %Change Positions Caseload I Caseload Pay&lien Cost z cost Tax PS- Lieutenant 2-00 S113 5125 249 PS - Patrol 56.00 8.00 14% 9.00 3,168 3,621 $86 $95 759 PS - Traffic 4,50 3.00 67% 3.00 352 587 $86 $95 285 PS- Traffic Accident Investigation 1,00 1.00 $86 $95 95 PS - CIS 17.00-� 1,00 6% $86 595 95 - PS - CIS- Crime scene processing/background ck - 0.80. $86 595 76 PS- CIS- Regional Teams - 2.20 $86 $95 209 Increase Jail Service Contract 150 Subtotal Sworn Positions 18-00 20% 11.00 3,520 4,308 $ 1,917 PS -Records Clerk 1.00 - 559 564 64 --.. _ - - Saving from PSO Conversion (2.oq, _ - ( _ Indirect support cost (IT & HR).@a 10% direct cost 1 80 1 167 167 Total Police Department Change 18.80 1 3,520 i 4,208 1,834 1.31 °d Budgeted Actual Current Projected Projected . New Unit Projected Police Service Impact on Court Services Staffing Staffing caseload caseload Staffing 3 Staffing Pay&Ban Cost z Cost Court-Judieial 1.55 Court -Clerk 9.00 ----- - - Prosecutor(inelvdeinterns/contract) 2.50 Impact on Public flcfender Contract (S0t10) Atditional Court StaffmPJCost 1.65 8.5t1" 3.25 N $240 3,520 3,520 31520 3,520 4,208 : 4,208 r - 4,Z08 4,208 ' 2.00 lo,o0 r 4.06 $287 0,50 1.00 1.50 $47 3.00 $150 S65 S91 -i S164 $72 S10p $47 $ $ 82 7? 150 47 351 Indirect suppon cost (IT & HR) @ 10% direct cost 0.30 35 Subtotal Court Services Change 20% 3.30 $ 386 0 28% Total Public Safety Improvement Positions & Costs 22.10 S 2,220 1.586% Additional Current Staffing Impacted Total New Top Step Unit Projected Community Sifety Programs Staffing Assignment %Change! Positions positions Pav&Ben Costa cost Code Enforcement Officer 2A0 1.00 50% I.00 S81 . $89 89 W...._._ _. _. Code Enforcement Civ'rl Attorney 1-00 - _ ._ _ 50% 0.50 0-50 $91 S 100 50 Park Maintenance (vandalism and graffiti repairlremova1) 1.00 - 1.00 $68 $74 74 Park security contract (lock and unlock rest rooms and park gates) 525 26 Towl Community Safety Improvement Programs Cost 2.50 S 239 0.171% i I Grand Total Positions & Costs 24.60 S 2,459 1.756 % 1 Caseload is based on average criminal citations over the past 4 years. The cases are generated proportionally between patrol andtraffic basedon their :staf Ing levels (or appx 10% traffic anti 90% patrol). _ 21Po-sit i'n unit costs include�pment 141&O, uniform. trainiw& supplies, etc. 3 Rvundedto the nearest 0.5 position. W CITY OF FEDERAL WAY 200512006 ADOPTED BUDGET BUDGET IN BRIEF OF Federal Way 26 BUDGET IN BRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET SOURCES AND USES - ALL FUNDS ITEM 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Adapted 07 Adopt - 06 Adj Adopted Adjusted Year -End S Ch '% Ch BEGINNING FUND BALANCE: S 61,925,855 S 56,126,370 S 17,381,054 $ 65,790,051 $ 66,357,550 S 38.271,084 S 20,892,751 S (27.518.966) -41.8% OPERATING REVENUE: NpWy Taxes 8.121,088 8,442,168 8,443,000 8,692,174 8,692,174 8,865,097 8,992,267 172,923 2.0% Saks Tax 10,546,218 11,305,537 11,010,000 11,120,000 12,120,000 11,782,071 12,194,443 662.071 6.0% Criminal Justice Sales Tax 1,648,046 1,817,981 1,757,002 1,877,000 1,945 240 2,042,502 2,171,762 165,502 8.8% Utility Taxes 7,557,724 8,326,951 7,636,498 8,407,499 8,574.300 10,851,287 11,745,069 2,443,788 29.1% Real Estate Excise Tax 3,078,898 4,695,984 1,900,000 3,150,000 3,900,000 2/8009000 2,800,000 (350,000) -11.1 % Othertaxes 1,605,454 1,661 208 1,417,500 1,567,500 1,402,026 1,384,126 1,389,379 (183,374) -11.7% Licenses & Permits 3,021,780 1,780,517 1,979,017 2,846,283 2.446,476 7,512,686 467,459 23.6% Intergovernmental 2,785,247 2,904,717 3,014,953 3,154,953 3,120,111 3,165,814 3,167,049 10,861 0.3% Charges for Services Fines & Forfeits 7,047,098 1,242.027 7,964,836 875.986 7,403,029 1,318,000 7,440,529 976,000 7,287,522 896,000 8,848,663 917,535 9,297,930 918,825 1,408,135 (58,465) 18.9% -6.0% Miscellaneous Revenue 700.904 1,206,872 711,981 802,981 922,926 953.734 956,393 150,753 18.8% Total Operating Rvvcnues S 46,267,126 S 52,224,020 $ 46,392,477 S 49,167,652 S 51.706.481 S 54,057,305 S 56,145 803 S 4,889,653 9,9%. CAPITAL AND OTHER SOURCES: Co ital Grants ' 11.793,989 8,089,775 15,665.398 28,955,978 29,010,428 17,803,481 10,461,470 (11.152,497) -38.5% 0tberhliseRevenuc 1,488,079 1 2,887.904 338,300 679,690 692.984 419,120 231,800 (260,570) -38.3% Subtotal Other Sources S 13,282,067 IS 10,977,679 S 16.003.698 S 29,635,668 IS 29.703.412 S 18,222,601 S 10,693,270 S (11,413,067) -38.5 % SUBTOTAL REVENUES S 59,549:192 1 S 63,201.699 S 62,396,175 S 78,803,320 S 81,409,893 S 72.279,906 S 66,839,073 S (6,523,4141,, -8.3% FNTERF.MD TRANSACTIONS: Interfund Charges 4,125,052 3,685,801 3,845,566 4.481,504 4,549,585 4,973,531 4,825,349 492,027 11.0% Interfund Transfers 17,220,498 1 16,288,521 11.633.374 14,268,141 14,312,625 20,986,385 16,722,606 6.718.245 47.1 % Total Rev/0ther Sources $ 80,894,742 IS 83.176,022 IS 77,875,115 S 97.552.965 S 100,272,103 S 98,239,822 $ 88387,028 $ 686,858 07% TOTAL SOURCES s 142,820,597 5 139,302,391 S 95,256.169 $ 163.343.015 S 166,679.653 S 136,510,907 S 109,279,779 5 26 832,108 -16.4 OP$RAI'MEXPENDITURE: City Council 271,346 281,354 281,590 287,316 305,314 365,466 370.247 78,150 27.2% City.Monagcr Municipal Court 546.644 1,388,714 716,067 969,612 502,157 1.458,884 753,147 1,149,743 750,811 1,151,009 1,042,493 1.347,637 1,144,048 1,446,661 289.346 [97,895 38.4% 17.2% Economic Development 322,036 640,276 268,622 401,270 397,385 382,681 394,026 18,590 4.6% Management Services 1,866,577 1,674.185 1,660,771 1,673.864 1,799,620 1,917,828 2,001,828 243,964 14.6% Law 1.183.480 954,949 1,328,846 1,082,767 1,083,576 1,343,187 1,459,817 260,420 24.1% Cotrusunity Devela Wren[ 2,993.988 2,932,215 3,125,492 3,144,064 3,1569084 3,336,461 3,495,665 192,397 6.1 % Public Safe 16,727,900 16,819,155 17,430,271 17,927,585 18.081.952 20,565,411 21,8509954 2,637,826 14.7% Parks&Recreation 4,411,795 4.353.435 4,559,230 4,531,828 4,416,284 6,060,978 6,423.477 1,529,149 33.7% Public Works 5,789,287 5,720,197 6,394,637 6,544,173 6.463.859 7.052,058 7,319,930 507,885 7.9% Debt Ser%*x(R(!gular) 4,877,139 4,653,014 3,864,039 3.893,408 3,893,408 3,714,567 1,780,494 (178,841) 4.6% Total O er. Expenditure S 40,378,905 S 39,714.458 S 40,874,539 $ 41,389.165 S 41,499,301 S 47,128,767 S 47,687.147 S 5,739,602 13.9% OTHER USES: O erGrants/I-time Projects 3,772,269 3,085,893 1,913,174 4,343,860 4.996,927 2,767,786 1,460,903 1,576,074 36.3% Debt Svc (Bond Call) 820,000 - -- - 5,800,000 - 5,800,000 n/a Capitailn iwnwvS (•) 21,267,732 10,579,858 22,900,012 71,666,302 63,730,895 33.925,894 20,127,894 (37,740,408) -52.7% Contingency, - - 907,747 - 1,014,266 106.519 11.7% Total Other Uses $ 25.860.001 S 13,665,751 S 24,813,186 S 76,917,909 S 68,727,922 S 43,507,946 S 21,588,797 S (33,409,963) 43.4% SUBTOTAL EXPENDITURES S 66,238,907 $ 53,380,210 S 65,687,725 S 118,307,074 $ 110,227,123 S 90,636,713 S 69.275,944 S (27,670,360) -23,40% I nterftuid Services 3.234.821 3,276,110 3,102,751 3,812,620 3,818,820 3,995.057 4,070,383 182,437 4.8% IntcrfundTrarrsfer 17,220,498 16,288,521 11.633.373 14,268,140 14,312,625 20,986,385 16,722,606 6,718.245 47.1% Total Expenditure and Interfund S 86.694,226 $ 72,944,841 S 80,423,849 S 136387,834 S 128,358,569 S 115,618,156 $ 90,068,933 $ 20369,679). -15.2 % Changes in Fund Balance S (5,799,484) $ 10.231.181 $ (2,548,734) $ (38.834,870) S (28,086,466) S (17,378,333) $ (1,681,905) $ (20,769,679) 53.5% ENDING FUND BALANCE: S 56.126371 S 66,357,551 S 14,832,320 $ 26.955,181 S 38,271,084 1 $ 20.892,751 $ 19.210,846 $ (6,062,430) 1 02.5% TOTAL USES s 142,820 597 S 139,302,393 $ 95,256,169 $ 163.343 015 $ 16fi 619,653 1 S 136 510,907 s 109.279.779 J s 26,832,108 -16.4% Notes: (') Capital grants and capital improvements in 2006 Adjusted Budget includes carry forward of prior year projects whereas 2007/2008 proposed includes only projected 07/08 expenditures. 27 CITY OF FEDERAL WA Y 200712008 ADOPTED BUDGET B UDGET IN BRIEF SOURCES OF FUNDING - ALL FUNDS 2006 Adiusted Revenues $49.2 Million Misc 2% Property Tax Fines & Forfeits 18 % 2% Svcs Chrg 15% Inrergovtal r." Lic & Permits 4% Other Taxes 3% REET 6% Utility Taxes 17% Sales Tax ,23°/ I CJ Sales 2% 2007 Operating Revenues $54.1 Million Misc 2% Fines & F, 2% Svcs Chrl 16% lntergovtal 6% Lic & Perm 5% Other Taxes 3% REET 5% Property Tax 16% Utility Taxes 20 % Tax �o les Sources of Funding 1 All Funds 2004 Actual 2005 Actual 1 2006 2007 2008 1 Adopted Adopted 07 Adopt -06 Adj Adopted Adjusted Year -End $Chg % Chg Property Taxes S 8,121,088 $ 8,442,168 I S 8,443,000 S 8,692,174 $ 8,692,174 $ 8,865,097 S 8,992,267 S 172,923 2.0% Sales Tax 10,546,218 11,305,537 11,010,000 11,120,000 12,120,000 11,782,071 12,194,443 662,071 6.0% Criminal Justice Sales Tax 1,648,046 1,817,981 1,757,000 1,877,000 1,945,240 2,042,502 2,171,762 165,502 8.8% Utility Taxes 7,557,724 8,326,951 7,636,498 8,407,499 8,574,300 10,851,287 11,745,069 2,443,788 29.1% Real Estate Excise Tax 3,078,898 4,695,984 1,900,000 3,150,000 3,900,000 2,800,000 2,800,000 (350,000) -11.1% Other taxes 1,605,454 1,661,208 1,417,500 1,567,500 1,402,026 1,384,126 1,389,379 (183,374) -11.7% Licenses & Permits 1,934,421 3,021,780 1 1,780,517 1,979,017 2,846,283 2,446,476 2,512,686 467,459 23.6% Intergovernmental 2,785,247 2,904,717T 3,014,953 3,154,953 3,120,111 3,165,814 3,167,049 10,861 0.3% Charges for Services 7,047,098 7,964,836 7,403,029 7,440,529 7,287,522 8,848,663 9,297,930 1,408,135 18.9% Fines & Forfeits 1,242,027 875,986 1,318,000 976,000 896,000 917,535 918,825 (58,465) -6.0% Miscellaneous Revenue 700,904 1,206,872 711,981 802,981 922,826 953,734 956,393 1 150,753 18.8% Subtotal Operating Rev (1) S 46,267,126 S 52,224,020 S 46,392,477 S 49,167,652 $ 51,706,481 S 54,057,305 S 56,145,803 S 4,889,653 9.9% Cun€tul and whor &me . Capital Grants (*) 11,793,988 8,089,775 15,665,398 28,955,978 29,010,428 17,803,481 10,461,470 (11,152,497) -38.5% Other Misc Revenue 1,488,079 2,887,904 338,300 1 679,690 692,984 419,120 231,800 (260,570) -38.3% Subtotal Other Sources S 13,282,067 $ 10,977,679 $ 16,003,698 S 29.635,668 $ 29,703,412 $ 18,222,601 S 10,693,270 $ (11,413,067) -38.5% Total Revenue S 59,549,192 $ 63,201,699 S 62,396,175 S 78,803,320 $ 81,409,893 $ 72,279,906 $ 66,839,073 $ (6,523,414)1 -8.3% Interfund Charges 4,125,052 3,685,801 3,845,566 4,481,504 4,549,585 4,973,531 4,825,349 492,027 11.0% Interfund Transfers 17,220,498 16,288,521 11,633,374 14,268,141 14,312,625 20,986,385 16,722,606 6,718,245 47.1% Total Rev& InterFund Trartl S 80,994,742 $ 83,176,022 $ 77,875,115 $ 97,552,965 $ 100,272,103 $ 98,239,822 $ 89,387,028 $ 686,858 0.7% Beginning Fund Balance 1 61,925,855 56,126,370 17,381,054 65,790,051 66,357,550 38,271,084 20,892,751 (27,518,966) -41.8% Total Sources l $ 142,820,597 $ 139,302,391 $ 95,256,169 $ 163,343,015 S 166,629,653 $ 136,510,907 4 $ 109,279,779 $ (26,832,108) -16.4% 28 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET USES OF FUNDING - ALL FUNDS 2006 Adiusted $41.39 Million City Council Conun. Law(cMI) 1% Devlpmnt 2% 8% Debt te 9public Safety Mgmt Svcs 47% 4% Includes Police, Court, Prosecution (in Public Works Law), and Public 16% Defense (in CM) City Manager 2% Parks & Rec 11% 2007 Adopted Expenditures $47.13 Million City Council ° Conun. Law (civil)_ 1 Devl mnt P 2% 7% Debt Service 8% Public Safety Mgmt Svcs 48% 4% Includes Police, Court, Public Works Prosecution (in Law), ic Defense (in 1 5% and Publ CM) City Manager 2% Parks & Rec 13% 29 CITYOFFEDERAL WAY200712008 ADOPTED BUDGET BUDGETINBRIEF 2007 ADOPTED SOURCES AND USES BY FUND AND CATEGORY General Street General & I Street Arterial 1 Street Utilit Tax Solid Waste I Lodging Communit}' Tax Center CDBG Paths & Trails Beginning Fund Balances $ 3,202,863 $ 100,000 S 3,302,863 S (0) S 1,442,602 S 75,223 S 0 : $ - S - S 24,796 OPERATING REVENUE: Taxes- f y -- A Tax 8,865,097 8,865,097 - - Sales Tax 11,782,071 - 11,782,071 - - - - Uttlll2 Tax - 10,851,287 - - - Real Estate Excise Tax - - - Nmimti Justice Sales Tax 2,042,502 2,042,502 - - - - - GasnblingTax 1,200,000 - 1,200,000 - Other Taxes 2,026 - 2.026 - - 182,100 - Subtotal Taxes S 23,891,696 $ - I $ 23.891.696 I S - $ 10.$51,287 S - $ 1132,100 1 Ime meromeatol Fuel Tax 1,195,000 1,195,000 550,000 - 9,023 liquor ExciseTWProfil 965,000 965,000 - - - criminal Justice - State Shared 82,322 82,322 - - - Other 14,469 - 14,469 - - - - Sublotal Inter ovt S 1.061.791 $ 1,195,000 I S 2.256,791 IS 550 000 I S - s - S - S - S - S 9023. Licenses & Permits 1.377,018 225,719 1,602,737 - - - - Franchise Fee 843,739 843,739 - - - - - Fines & Forfeitures 917,535 917,535 - - - - - ChtugnforServices 2.161,410 250,000 2,411,410 - 242,850 - 1,281,937 Interfund Svs Chg 642,399 642,399 - - Miscellaneous 759,453 66.000 825,453 89.000 - - - 500 Total Oper Rerenues $ 31 655,041 S 1 736,719 $ 33.391 760 S 639.000 S 10,851 287 1 S Z42,850 IS 1821110 I S lan,937 S S 9523 OTHER SOURCES: Internal Service Chaz e Risk Management - - - - Infortnation Systems - - - - Mail & Elaplicatim Svcs - - - - Fleet & Equipment - - Buildings & Furnishings- - Grants - - 138,000 549,481 Ope ing Transfer 4,366,774 376,366 4,743,140 1,400,000 - 696,728 - - Interfund Transfer 100,000 2,276,539 2,376,539 - - - Other Miscellaneous (180) (180 50,000 - Total Other Sources $ 4,466.594 S 2 652.905 $ 7.119 499 S 1.400,000 S 50.000 S 138,000 $ - S 696.728 S 549.481 1 $ Revenue&Other sour e.s S 36.121.635 $ 4,389.624 $ 40511.259 S 2.039,000 $ 10.901.287 $ 380,850 S 182,100 S 1,97 65 S 549481 $ 9,523 TOTAL SOURCES $ 39.324.498 1 S 4 489A24 1 S 43.814,123 $ 2.039.000 $ 12.343,889 $ 456,073 $ 182,100 $ 1978,fi65 $ 549,481 S 34,319 OPERATTNG ESWlE;NIMURE: Ci Council 365,466 365.466 - - - - - - City Manager 1,243,074 1,243,074 - 182,100 - Municipal Court 1,347.637 1,347,637 - Management Services 1,917,828 - 1,917,828 - - - - L- 1,343,187 1.343,187 - - - - - 222stluai Dcvdnpmenl 3,336.461 3,336.461 - - - - - Public Safe 20,565,411 20,565,411 - - - Parks & Recreation 3,656,091 3,656,09' - - - 1,681,288 Public Works 4,298,758 4,8,758 29 - 264,833 - - - Debt Service - - - - Tolnl ❑ eratin Ex S 33.775.] 55 $ 4,298.758 S 38.073 13 I. S - S - I S 264 3 I S 192.100 S 1 1.285 S - S - OTHER USES: CityMwmger 132.550 132,550 - Municipal Court 6,868 6,868Management Services 160,138 160,138 - L3W 18,389 18,389 - Community Development 55,169 55.169 - - 549,481 Public Safe 436,135 - 436,135 - - - - Parks & Recreation 152,620 152.620 - 58,276 Public Works 90,866 90,866 - 100,057 - - Debt Service (Bond Call) - - - - - - - Transportation Capital - 2,023.894 Parks Capital - - - Surface Water Mgmt Capital - - - - - Cash Mgmt/Admin Fees - 57.449 - Internal Services Operattiom Risk Management - I - Information Systems - - - - - Mail & Duplication Svcs - - Fleet & ui ment - - - Buildings & Fumishin s - - - - - - Internal Svsc-Ca ital Outlay- - Transfer to Ca italBond 1.030,000 2,276,539 _ 1,030,000 - 3,300,000 - - atin Transfer 2,276.539 - 7,745,295 - - cortlinEenvy 1.014.266 L014,266 I - - 1-time & Capital Uses $ 5,282,674 $ 90,866 $ 1.373,540 ! s 2.023,894 S 11.102,744 $ 100,057 s - $ 58,276 S 549,481 IS Total A ro Budget $ 39,057 829 $ 4 389 624 S 43A47 453 t S 2.023.894 S 11 102,744 $ 364 890 $ 182,100 S ] 739 64 S 549,481 IS Ending Fund Balances I 266t669 I 100.000 1 366,670 I 15,106 1 1,241,145 1 91.183 1 01 239,101 1 -1 34,319 TOTAL USES & FUND DAL IS 39,324,498 S 4,489,624 1 S 43,814,123 i S 2.039,000 1 S 12,343,889 1 S 456.073 I$ 182,100 1 S S,978,665 [S 549.481 IS 34.319 1 K:\FIN\0708 budget\6tecSum\11nal-sources & uses by fund & calegorye IO BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET 2007 ADOPTED SOURCES AND USES BY FUND AND CATEGORY Special Revenue $ 1,542,621 $ Debt Service 4,652,708 Surface Water M2mt $ 1,080,033 Dumas Bay Centre $ 51,025 Enterprise Funds $ 1,131,058 Subtotal O er Funds $ 10,629,250 Capital Internal Total Projects Services All Funds $ 17,664.613 $ 9,977,221 $ 31,271,084 Beginning Fund Balances OPERATING REVENUE' - J Taxes -- 8,865,097 8,865,097 Pro Tax 11,782,071 11.782.071 Sales Tax 10,851,287 10,851,297 Utility Tax 10.g51,�,87 - - 2,800,000 - - 2,800,000 Real Estate Excise Tax 2,800,000 2,042,502 2,042,502 Criminal Justice Sales Tax 1,200,000 - - 1,200,000 Gambling Tax 184,126 184, 126 Other Taxes 182.100 S I 1 Q33.387 S - 2,800,000 $ - $ - $ - $ 37 725.083 $ - $ - $ 37,725,083 Subtotal Taxes Inter ovemmental 1,754,023 350,000 2.104.023 Fuel Tax 965,000 - 965,000 Liquor ExciseTax/Profit _ _ g2,322 82,322 Criminal Justice - State Shared 14,469 - 14,469 Other S - $ - $ - $ 2,815.814 $ 350,000 IS - $ 3,165,814 Subtotal Inter ovt S 559,023 IS - _ 1,602,737 1,602,737 Licenses & Permits _ 843,739 - - 843,739 Franchise Fee 917,535 - - 917,535 Fines & Forfeitures 1,524,787 - 3,710,104 559,963 4,270,067 8,206,264 8,206,264 Chares for Services _ 642,399 - 642,399 Interfund Svs Chg 89.500 11,470 27,311 38,781 953.734 - - 953,734 Miscellaneous S 1320 697 LS 2.110 $ 3 721 74 S 587.274 $ 4308.848 $ 53.707 305 Is 350 000 I$ -IS 54,057.305 Total O er Revenues OTHER SOURCES: Internal Service Charge _ 656,367 656,367 Risk Man% ement 2,045,830 2,045,830 Information Systems _ 189,840 1 188,840 Mail & Duplication Svcs _ 1,540,240 1,540 240 Fleet & Equipment _ 542,254 542,254 Buildings& Fumishin s 687,48] 1,000 1,000 688,481 17,115,000 17,803,481 Grams '_,096,7?8 6,047,483 125,495 125.495 13,012,846 5.597,000 18 609 846 O rating Transfer - 2,376,539 - - 2,376,539 Interfund Transfer 50,000 180,000 229,820 100.000 89,300 419.120 1 Other Miscellaneous 5 2,834 04 5 6.227 403 S - S 126,495 IS 126,495 1 S 1 07 687 1 $ 22 812.000 S. 5 62 31 IS 44 182.518 Total Other Sources S 16.840LO6 1 $ 9,027,483 S 3,721.574 $ 713 769 1 $ 4,435.343 $ 70 014 99] : 3 23 162.0110 $ 5 062 831 $ 98.239,822 Revenue&Other Sources S 17,583.527 $ 13,680 141 3 4 01.607 I -$ 764.794 1 S 5.566.401 5 8 644a 42 : S 40 26,613 1 3 15.040,052 5 136,510,907 TOTAL SOURCES OPERATING EXPEN151TURE: 365,466 365 466 City Council 1,425,174 - %425A74 Ci Manager 182,100 1,347,637 1,347,637 Municipal Court _ 1,917,828 1,917,828 Many emcm Services 1,343,187 - 1.343,187 Law _ 3,336,461 3.336,461 Community Development 20,565,411 20,565,411 Public Safety 1,681 188 - - 723,599 723,599 6,060,978 - - 6,060.979 Parks & Recreation 3 833 2,488,467 - 2,488,467 7,052,058 - 7,052,058 Public Works 3,St:,470 202097 - 202097 3J14,567 3,714.567 Debt Service 5 2.128,222 S 3 512,470 $ 2,690 564 IS 773 S99 1 S 3,414.16.3 1 S. 47 12767 - S - $ 47 128.767 tal8 ToO erati¢ Exit OTHER USES: 132,550 500,000 632,550 Ci Manager _ _ 1 6,868 6,868 Municipal Court 160,138 - I 160,138 Mana ement Services 18,389 - 18 389 Law 604,650 604,650 Community Develo ment 549A81 _ 436,135 436,135 Public Saiety 210,896 - 210,8916 Parks & Recreation 58,276 - - - _ 190,923 190,923 Public Works IIHI P57 - 5 800,000 - _ 5,800.000 - 5,800,000 Debt Service (Bond Call) - - 2,023,894 24,124,000 - 26,147,894 Transportation Ca ital 2.023.894 - _ 4 673,000 - I 4,673,000 Parks Capital _ 2,605,000 2,605,000 Surface Water M tCapital 57,449 53,068 320,289 320,289 430,806 430,806 Cash M t/Admin Fees Intemal Services Operations: _ 656,367 656,367 Risk Man2gement 1,647,628 1,647,628 Information Systems 138,061 138.061 Mail & Duplication Svcs 691,246 691,246 Fleet & Equipmrnt 430,950 430,950 BuildinM & Furnishin s 1,007,237 1,007,237 Internal Svsc-Ca ital Outla 3 ,gyp 00p 951,000 9513000 51281/000 2,933,805 3,746 8,218,551 Transfer to Capital/Bond 7;745,:95 2,746,000 - - 12,767,834 - 12,767,834 Operating.Transfer 1,014,266 - 1,014.266 Contingency $ 13.834,452 1 $ 8,599,0 8 1127L289 S - $ 1,271,289 $ 29,078,349 $ 34,835,805 $ 4,575,234 $ 68,489,389 1-time & Capital Use, $ 15962.674 S 1 111 38 =$ IS 3.961.853 $ 723,599 S 4 685.452 $ 76 07 116 $ 34.835.805 $ 4 75,234 S 115,618,156 Total ApRmp Budge 1,568,653 1 839,754 41,195 1 880.949 1 4,437,125 1 5.990.808 1 10,464,818 1 20892,751 Endine Fund Balances 1.620,853 I S 17,583,527 S 13,680,191 1 S 4,801.607 1 S 764,794 S 5.566.401 i S 80,6441142 I S 40.826,613 I S 15,040,.01 $ 136,510,907 TOTAL USES & FUND BAI K:\FIN\0708 budget\ExecSum\final-sources & uses by fund & calegcrl 31 CITY OF FEDERAL) -WA Y200712008 ADOPTED BUDGET BUDGET INBRIEF 2008 ADOPTED SOURCES AND USES BY FUND AND CATEGORY General Street General & Arterial ` Street Street Utilit • Tax I Solid Waste Lodging Tax Community Center CDBG i Paths & Trails Be�innln Fund Balances_ 5 266.60 $ 100,000 IS 366,670 I$ 15,106 $ 1,241,145 $ 91,183 S `- 0 $ 239101 S Is 34,319 OPERATINGREVENUE:__ Taxes _ Pro Tax - 8,992,267 8,992,267 Sales Tax 12,194,443 .2,194,443 Utility Tax 11,745,069 Real Estate Excise Tax ' Criminal Justice Sales Tax 2,171,762 2,171,762- Gamblin Tax 1,200,000 1,200.000- Other Taxes 2,026 2,026 I - i - - 187.353 Subtotal Taxes S 24 560,498 $ - I $ 24,560,498 I S - I S 11,745,069 $ S 187353 S - $ - $ Inter overnmental Fuel Tax 1,195,000 1,195,000 550,000 - - 9,023 Liquor ExciseTax/Profit 965,000 - 965,000 - Criminal Justice - State Shared 83,557 83,557 Other 14,469 14.469 - • I - Subtotal Inter ovt S 1,063 026 $ 1,195,000 { S 2,258 026 S 550000 j $ - S - $ S - I S - S 9.023 Licenses & Permits 1,406,018 233,399 1.639,417 Franchise Fee 873,269 873.269 Fines & Forfeitures 919.82$ 913,325 Char es for Services 2,131,461 250,000 2,381A61 242,850 - 1,663,407 ]nterfund Svs Ch 675,695 675,695 Miscellaneous 762,112 66,000 828,112 89.000 - 500 Total O er Revrnats $ 32,390.904 I S 1.744 399 S 34,135,303 S 639 000 S 11.745.069 $ 242.850 $ 1R7 53 .S 1,663,407 .$ - S 9 OTHER. SOURCES: Internal Service Char e Risk Management - - - Information Systems - - Mail & Dupdlcirticm Svcs - - - Fleet & Equipment - - - Buildin s & Furnishings - Grants 138,000 555,470 - I Opmuling Transfer 5.583,946 437,606 6,021,552 1 400.000 - 528.348 - lnterfund Transfer 70,000 2,295,813 2,365,813 -- - 50,000 Other Miscellaneous 2.500 2,500 Total Other Sources S 5,656.446 S 2,733.419 $ 8 89,865 S 1.400,000 1 S 50,000 { S 138.000 $ $ 528348 ! S 555,470 $ Revenue&Other Sources { S 38.047,350 S 4A77 818 $ 42 525 l68 S 2.039.000 S 11.795.069 S 380.850 I $ 187 1I $ 2.191.755 $ 555.470 S 9,523 TOTAL SOURCES { S 38.314,019 S 4.577A19 S 42.891.838 1 S 2.054.106 $ 13,03fi,219 $ 472,033 $ 187,353 S 2,430,856 ' S 555,470 S 43,842 OPERATING MENDITURE: I City Council 3703247 370,247 - - - I Ci Mana er 1,350,721 - 1,350,721 - 187.353 Municipal Court 1,446,661 - 1,446,661 Management Services 2,001,828 2001,828 - I Law 1459,817 1,459,817 - - - - Community Develo merit 3,495,665 3,495.665 - - - - - - Public Safe 21,850,954 21,850,954 - - - Parks & Recreation 3,780,364 3,780,364 - 1,901,761 Public Works 4,474.113 4474113 - 269,804 - Debt Service - - I - - - - is Total Operating Fxp S 35.756.257 I $ 4 474 13 S 40,230 70 S S - S 269.804 I S 187,353 $ 1,901.761 $ OTHER USES- I I City Council - - Cia Manager 35,826 35,826 - - - Munici al Court 2,813 2,813 - - Mana ement Services 36,093 - 36,093 Law 1,647 1,647 - Cxmraunhy Dtvel t 43,524 43,524 - - - 555,470 Public Safe 26,730 I - 26,730 - - Parks & Reveatinn 31,672 31,672 I - - Public Works 3,705 3,705 100.256 - - Debt Service (Bond Call - - - TninspWwinn •1n1 2,023,894 - Parks 'ml - - - - - - Surface Water Mgmt Capital Cash MEnq,Adtrdn Feet - 59,747 - - Internal Services Operations - Risk Management - Information Sysletnx 777 - - - - - - Mail & Duplication Svcs - ' Flxrt & Equipment - - - Buildin & Fumishin s - lnternal Svsc-Ca ital Outlay - - - Traaafv to CapilalB6nd - 3,300,000 - - - Operating Transfer 2,295,813 - 2,295,813 - 8,022,793 - - 1-time & Ca ital Uses $ 2,474,118 S 3,705 1 S 2,477,823 IS 2.023,894 I S 11,182,540 . S ]00,256 $ - S - IS 555,470 I S - Tofal A ro Budget $ 3&230 75 S 4 477.818 $ 4210&193 I S 2 23,894 $ 11,382.540 $ 370.060 $ ]57.353 $ 1.901,761 IS 555.470 1 S Endin Fund Balances 83,645 100,000 183,645 30,212 I 1.653,674 101,973 0 529,095 - 43.842 TOTAL USES & FUND AAL $ 38.314.019 $ 4.577,819 $ 42.891.838 : $ 2,054,106 $ 13,036,214 $ 472.033 $ 187.353 $ 2.430,E56 15 555.470 $ 43.842 K:\FIN\0708 budget\ExecSum\final-sources & uses by fund & category: 32 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET 2008 ADOPTED SOURCES AND USES BY FUND AND CATEGORY KAFIN\0708 budget\ExecSum\final-sources & uses by fund & category 33 CITY OF FEDERAL WA Y 200512006 ADOPTED BUDGET B UDGET IN BRIEF CITY OF Federal Way 34 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET GENERAL AND STREET FUND CONSOLIDATED SUMMARY 2004 2005 2006 2007 ZU06 vif+oopr-voern ITEM Actual Actual Year -End Adopted Adopted S Che % Ch Adopted Adiusted BEGINNfi�GFUNDBALANCE: $ 8,109,616 $ 2.945,040 $ 769,429 $ 4,728,232 $ 4,729,226 $ 3,302,863 $ 366,670 $ (1,425,369), -30.1% $ 8,692,174 $ 8,865,097 $ 8,992,267 $ 1724923 2.0% OPERATING REVENUE: $ 8,121,088 $ 8,442J68 $ 3,441,000 $ 8,692,174 P yTaxes 10,546,219 11,305,537 11,010,000 11,120000 12,120,000 11,782,071 1?394,443 662,071 6.Ov/o Sales Tax CJ Sales Tax I,648,045 1,817,981 1,757.000 1,877,000 1,945 240 2,042,502 2,171.762 165.507 8.8% 698,606 1,557,448 1,594,9I2 1,&W,012 1,699,287 2.941,894 3,533 299 1,197.882 72.9% Utility Taxes 1,463,424 1,503,091 1,267,500 1.417.500 1252,026 1,202,026 1,202,026 (215,474) -15.2% Other taxes Licenses & Permits 1,934,421 3,021.780 1,780,517 1,97%017 2,846,283 2,446,476 2,512,686 467,459 23.6% 1n1 movemmentai 2,231,610 2248.446 2,397,000 7,287,000 2,252.194 2,256,791 2,258,026 (30,209) -1.3% Charges-forServices2,259214 3,211,262 2,458,925 2,SIL425 2,346A75 4,248,910 4,939,714 1,737,485 69.2% Fines & Forfeits 1,242,027 875,986 1,318,000 976,000 896,000 917,535 918,825 (58,465) Miscellaneous Revenue 1,123,055 1,305.512 1,230,700 1.321,700 1,439,145 1.467,852 1,503,807 146,152 . 11.1% Total Opernfing Revenues $ 31 267,709 $ 35?89,211 5 33256,654 S 33,825,828 $ 3549,224 S 33,071,154 S 40226,855 S 4245,326 12.6% OTHER SOURCES: 531,095 762,410 66,000 303.^222 268,158 163,566 2.500 (139.656) 46.1 % OLMI Misc Revenue $ 531,095 $ 762,410 S +56,000 $ 303,222 $ 268,158 $ 163,566 $ 2,500 S (139,656) -46.1% Subtotal OtherSres Total Rev/Other 5res S 31 798,804 5 36,051.621 S 33�22,654 $ 34.1Z9,050 $ 35,757,382 $ 38,234,720 $ 40,229,355 5 4,105,670 12.0%• OPERATING EXPENDITURE: $ 271335 $ 281,354 S 281590 $ 287,316 S 305,314 S 3fi5,466 $ 370,247 $ 78.150 27.2% Cit Council 545,644 716,067 502,157 753.147 75.0,811 1,042,493 1,144,048 289,346 38.4% City Manager municipal court I,388.714 90,612 1,458,884 1,149,743 1,151,009 1,347,637 1,446,66.1 197,895 17.2%v. Economic Develo meal 135,412 130,694 118,672 119,fA3 114.758 200.581 206,673 81,937 69.1 % Management Services 1.866,377 1,674.185 1,660.771 1.673,864 1,799.620 1,917,828 2,001,828 243,964 14.6% I,193,490 954,949 1,328,846 1,082,767 1.093,576 1,343,187 1,459,817 260,420 24.1% Law Cpmmunityi7cvelopmen[ 2,993;988 2,932,215 3.12SA92 3,144,064 3,156t084 3,336,461 3,495,665 192,397 6.1% Public Safety 16,727,900 16,919,155 17,430,271 17,927,585 18,081,952 20,565,411 21,850,954 2,637,826 Parks & Recreation 3,7Z5,026 3,706,195 3,824,113 3,795,480 3,761,548 3,656,091 3,780,364 (139,389) -3.7% Public Works 3,507,432 3,427,486 3,792,910 3,938,462 3,878,712 4,298,758 4,474,113 360,296 9.1% Citywide & Unallocated IS Char $ - 32;346�18 - $ 31,611,902 (230,055) $ 33,292,698 - $ 33,871,069 - $ 34;083,383 - $ 38,073,913 - $ 40,230,370 $ - 4,202,843 nla 12.4% Total Oper. Expenditure OTHER USES: ()therUses,lncl 1-timeitems 1,640,496 1,636,503 389,388 2,467,396 3,099,363 1,052,735 182,010 (1,414,661) -57.3% Transfer to Capital S 2,976,367 - 4,616.863 1,020,028 S 2.656,532 0 $ 389,388 6 907,747 S 3,375,143 (1) - S 3,099,362 i,030,000 1,014.266 $ 3.097.001 (0) - $ 182,010 S 1,029,999 106,519 {278,143 na. 11.7% 8.2°l° Contingcn Tool Other Uses TOW Expenditum and Other Uses $ 36,96328i $ 34.268,434 $ 33,682,087 $ 37,246,213 $ 37,182.745 $ 41,170,913 $ 40,412,380 $ 3,924,700 10.5% Chan es in Fund Balnnce $ (5,164,576) $ 1.783,187 Is (359,433) $ (3,117,163) $ (1,425,363) $ (2,936,193), $ (183,025)i $ 3,924,700 125.9% ENDING FUND BA[ lNCE: S 2,945,040 $ 4,728,226 $ 409,996 $ 1,611,069 $ 3,302,863 $ 366,670 $ 183,645 $ (1,244,399) 77.2% 35 CITY OF FEDERAL WAY200712008 ADOPTED BUDGET BUDGET IN BRIEF GENERAL AND STREET FUND CONSOLIDATED SOURCES 2006 Estimated Revenues $33.8 Million Fines & Forfeits 3°/ Svs Charge 7% Intergovt'l 7°% Lic. & Permits 6:o Other taxes 4% Utilit 5 % CJ Sales Tax 6% Misc 4% Property Taxes 26% 2007 General/Street Fund Revenue $38.1 Million Misc 4",, Fines & Forfeits Svs Charge I i °% Intergovt 6% Lic. & Pe G io Otner taxes 3 0% Utility Taxes 7% CJ Sales Tax 5% Property Taxes 24% Sources of Funding All Funds 2004 Actual I 2005 Actual 2006 2007 Adopted 2008 Adopted 1 07 Adopt -06 Adj. Adopted Adjusted Year -End S Chg % Chg Property Taxes S 8,121,088 S 8,442,168 S 8,443,000 S 8,692,174 $ 8,692,174 S 8,865,097 S 8,992,267 S 172,923 2.0% Sales Tax 10,546,218 11,305,537 11,010,000 11,120,000 12,120,000 11,782,071 12,194,443 662,071 6.0% CJ Sales Tax 1,648,046 1,817,981 1,757,000 1.877,000 1,945,240 2,042,502 2,171,762 165,502 8.8% Utility Taxes 698,606 1,557,448 1,594,012 1,644,012 1,699,287 2,941,894 3,533,299 1,197,882 72.9% Other taxes 1,463,424 1,503,091 1,267,500 1,417,500 1,252,026 1,202,026 1,202,026 (215,474) -15.2% Licenses & Permits 1,934,421 3,021,780 1,780,517 1,979,017 2,846,283 2,446,476 2,512,686 467,459 23.6% Intergovernmental 2,231,610 2,248,446 2,397,000 2,287,000 2,252,194 2,256,791 2,258,026 (30,209) -1.3°% Charges for Services 2,259,214 3,211,262 2,458,925 2,511,425 2,346,875 4,248,910 4,939,714 1,737,485 69.2% Fines & Forfeits 1,242,027 875,986 1,318,000 976,000 896,000 917,535 918,825 (58,465) -6.0°% Miscellaneous Revenue 1,123,055 1,305,512 1,230,700 1,321,700 1,439,145 1,467,852 1,503,807 146,152 11.1% Subtotal Operating Rev(]) $ 31,267,709 $ 35,289,211 $ 33,256,654 S 33,825,828 S 35,489,224 S 38,071,154 j S 40,226,855 $ 4,245,326 12.6% Capital and other Sources: Other Financing Sources (1)1 531,095 762,410 66,000 1 303,222 268,158 163,566 1 2,500 (139,656 -46.1% Subtotal Other Sources $ 531,095 S 762,410 S 66,000 S 303,222 $ 268,158 S 163,566 1 S 2,500 1 $ (139,656)1 -46.1% Total Revenue ' $ 31,798,804 $ 36,051,621 S 33,322,654 S 34,129,050 $ 35,757,382 $ 38,234,720 $ 40,229,355 $ 6,228,436 1 18.2% Beginning Fund Balance 8,109,616 2,945,040 769,429 4,728,232 4,728,226 3,302,863 366,670 (1,425,369) 1 -30.1% Total Sources S 39,908,420 $ 38,996,660 $ 34,092,083 S 38,857,282 S 40,485,608 $ 41,537,583 S 40,596,025 $ 2,680,301 1 6.9°% 36 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET GENERAL AND STREET FUND CONSOLIDATED USES 2006 Adjusted $33.87 5VIIion Mgmt Svcs 5% Public Works 12% City Manager 2% I Parks & Rec 11% City Council Comm. ] % Devlpnutt p 9% Public Safct}7 58% Includes Court, Prosecution and Public Defender 2007 Adopted Expenditures $38.07 Million Mgmt Svcs_ 5% Public Works 11% City Manager 3% r IN Parks & Rec 10% City Council Comm. 1% Devlpmnt 9% Public Safety 59% Includes Court, Prosecution and Public Defender 37 CITYOFFEDERAL WA Y200712008 ADOPTED BUDGET BUDGETINBRIEF CITY-WIDE POSITION INVENTORY Department / Division 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Adopted Restored/Converted 07 Prop - 06 Adi Proposition 1 07 Prop - 06 Adj Other Cut/Add 07 Prop - 06 Adj Adopt Adjusted I Year-end # Ch % Ch R Ch % Chg # Ch % Ch9 Qity hf M-M-Ir Administration - 0.0% 5.0 4.0 4.0 4.0 4.0 4.0 4.0 - 0.0% - 0.0% Economic Development 1.0 1.0 1.0 1.0 1.0 1.5 1.5 0.5 50.0% 0.0%, - 0.0% Subtotal City Manager 6.0 5.0 5.0 5.0 5.0 5.5 5.5 0.5 10.0% 0.0% 0.0% Subtotal Municipal Court 12.6 12.6 12.6 12.6 12.6 1 14.0 14.0 - 0.0% 1.5 12.0% (0.1) -0.4% Management Services Administration 1.5 1.5 1.5 1.5 1.5 1.5 1.5 - 0.0% - 0.01/0 - 0.0% Finance 8.0 7.0 7.0 7.0 7.0 8.0 8.0 1.0 14.30/c, - 0.0%• - 0.0% City Clerk 2.0 1.5 1.5 1.5 1.5 1.5 1.5 - 0.0941 - 0.0%• - 0.0% Human Resources 4.5 3.5 3.5 3.5 3.5 4.0 4.0 - 0.0%1 0.5 14.3% - 0.0%i L^.formation Systems 9.0 8.5 8.5 8.5 8.5 10.6 10.6 0.5 5.94/a• L6 18.8% - C.C°; Subtotal Management Services 25.0 22.0 22.0 22.0 1 22.0 25.6 25.6 1.5 6.8% 2.1 9.5% 0.0% Law Civil Legal Services 5.8 5.8 5.8 5.8 5.8 5.8 5.8 - 0.0%. 0.5 8.6% 0.5 -8.6%, Criminal Prosecution Services 4.8 4.8 4.8 4.8 4.8 7.2 7.2 - 0.0%, L5 31.1% 0.9 18.1% Subtotal Law 10.6 10.6 10.6 10.6 10.6 13.0 13.0 0.0% 2.0 18.8% 0.4 3.5% Comneza+i iv Dc^^: el opment Administration 4.5 4.5 1 4.5 4.5 4.5 4.5 4.5 - 0.0% - 0.0% - 0.0% Planning 8.8 8.8 8.8 8.8 8.8 8.8 8.8 - 0.0% - 0.0% - 0.0% Building 12.3 12.3 12.3 12.3 12.3 13.3 13.3 - 0.0% 1.0 8.2% 0.0% Human Services 3.0 2.5 2.5 2.5 2.5 3.0 3.0 0.5 20.0% - 0.0% 0.0% Neighborhood Development 1.0 . 0.7 0.7 0.7 0.7 1.0 1.0 0.3 42.9% - 0.0% 0.0 0.0% Subtotal CommunitvDeveloprnent 29.5 28.7 28.7 28.7 28.7 30.5 30.5 0.8 2.8% 1.0 3.5% 0.0 0.0% Police Administration 3.0 3.0 3.0 3.0 3.0 3.0 3.0 - 0.0% - 0.0°/m - 0.0% Support Services 54.0 53.0 53.0 55.0 55.0 61.0 61.0 - 0.0% 1.0 1.80/6 5.0 9.1% Field Operations 98.0 96.0 96.0 97.0 97.0 105.0 105.0 - 0.0% 13.0 . 13.40/*• (5.0) -5.2% Subtotal Police 1 155.0 152.0 1 152.0 155.0 155.0 169.0 169.07 0.0% 14.0 9.0% - 0.0% Park. Recreation & Cultural Svcs Administration 1.8 1.8 1.8 1.8 1.8 1.8 1.8 - 0.0% - 0.0% - 0.00/61 Planning 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - 0.0% - 0.0%. - 0.00/c, Kenneth Jones Pool 3.0 3.0 3.0 3.0 3.0 - - - 0.00/cl - 0.0% (3.0) -100.0%, General Recreation 6.6 6.6 6.6 6.6 6.6 7.1 7.1 - 0.0% - 0.0% 0.5 7.6%, Community Center - - - - - 12.4 12.4 - n/a - n/a. 12.4 1 n/ai Dumas Bay Centre 2.0 2.0 2.0 3.0 3.0 3.0 3.0 - 0.0%1 - 0.0% - 0.0%• Knutzen Family Theatre 1.5 1.5 1.5 1.5 1.5 1.5 1.5 - 0.0% - 0.0% - 0.0% Park Maintenance 14.0 13.8 13.8 13.8 13.8 17.0 17.0 0.2 1.4%, 1.0 7.2% 2.0 14.5% Building 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.0% - 0.0% - 0.0% SubtotalPARCS 30.4 30.2 30.2 31.2 31.2 44.3 44.3 0.2 0.6% 1.0 3.2% 11.9 38.0% Public Works Administration 2.1 2.1 1.9 1.9 1.9 1.9 1.9 - 0.0% - 0.0% - 0.0% Development Services 5.8 5.8 6.5 6.5 6.5 6.5 6.5 - 0.0% - 0.0% - 0.0% Traffic Services 5.1 5.1 5.1 5.1 5.1 6.1 6.1 - 0.0%. - 0.00/0 1.0 19.6% Street Services 11.7 11.7 11.0 11.0 11.0 11.0 11.0 - 0.0% - 0.00/0 - 0.0% Emergency Management - - - 1.0 1.0 1.0 1.0 - 0.0% - n/ai - 0.0% Solid Waste/Recycling 1.6 1.6 1.7 1.7. 1.7 1.7 1.7 - 0.0% 0.00/0 - 0.09/c, Surface WaterManagement 15.3 15.3 15.4 15.4 15.4 15.4 15.4 - 0.0% 0.0% 0.0%1 Subtotal Public Works 41.5 1 41.5 41.5 42.5 1 42.5 43.5 43.5 1 - 1 0.0%1 0.0%1 1.0 2.4% Total Citv Staffing 310.6 1 302.6 1 302.6 1 307.6 1 307.E 1 345.4 1 345.4 1 3.0 1 1.0% 21.6 7.0% 1 13.2 1 4.3% 38 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET EXPENDITURE LINE -ITEM SUMMARY - ALL FUNDS Sii¢hlicht of Than • Salary increase due to COLA, addition of 21.6 proposition I positions, addition of 13.2 other positions, and restoration/conversion of 3 positions from temporary [o regular position. • Benefit increase due to rising cost ❑rmedical insurance premiums, state pension, and workers compensation. Temporary help increase due to new Community Center. intngovonmental increase due to 5% increase in jail contract costs and Valley Communications assessment due to the addition of five new call receiver/dispatcher positions proposed for the Communications Center. 39 CITY OF FEDERAL WA Y200712008 ADOPTED BUDGET BUD GET INRRIF,F $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 PROPERTY TAX LEVY AND DEMOGRAPHIC INFORMATION 2001 2002 2003 2004 2005 2006 ■ Emergency Medical Svcs ❑ Library ®Fire District i139 • Port of Seattle ❑ Washington State ❑ King County ❑ Federal Way School District El City of Federal Way Property Tax Levy 2001 2002 2003 2004 2005 2006 Chan i $ re City o Federal Way S 1.41 1 S 1.38 S 1.34 S 1.30 1 S 1.27 S 1.22 $ 0.05y -4.2% Federal Way School District 4.44 4.16 4.28 4.20 4.30 4.26 (0.04), -0.9% King Coun 1.55 1.45 1.35 1.43 1.38 1.33 (0.05). -3.7% Washin ton State 3.15 2.99 2.90 2.76 2.69 2.50 (0.19) -7.1% Port of Seattle 0.19 0.19 0.26 0.25 0.25 0.23 (0.02), -8.1% Fire District 439 1.45 1.50 1 1.50 1.50 1.50 1 1.50 0.0% Library 0.56 0.53 1 0.54 0.54 0.53 1 0.53 0.00 0.8% Emer enc Medical Svcs 0.25 0.25 0.24 0.24 0.23 0.22 (0.01)1 -4.3% TotalLevv Rare $ 12.99 S 12.45 $ 12.41 1 $ 12.21 1 S I2.16 1 $ 11.80 1 (0.361[ -3.0% Federal Way %to Total Levy 10.ml 11.09% 10.82°• i0.61%4 10.48% 10.35% -0.13% -1.2% Demographic information 2001 2002 2003 2004 2005 2006 Change $ % Assessed Valuation in 000's $ 5,213,196 $ 5.650,431 $ 5,939 887 $ 6292,344 $ 6,502,361 $ 7,251,993 $ 749,632 12% AV from New Annexation (in 000's) - - j - $ 244,447 $ 272,628 $ 28,181 12% Average Homeowner Assessed Value $ 179,000 $ 193,000 $ 206,000 S 217,900 $ 228.700 $ 248,200 $ 19,500 9% City Tax on an Average Home $ 252 $ 266 S 277 $ 282 S 291 $ 303 $ 12 4% Commercial Bldg Permit Value ($000) $ 59,384 S 59,075 $ 25,695 $ 64,522 $ 124,985 $ 70,613 $ 54,372 -44°/n Residential Bldg Permit Value $000 $ 7,914 $ 38,176 $ 37,775 $ 82,658 $ 111,504 $ 78,193 $ 33,311 -30% Retail Sales ($000) S 1219,78Z S 1.263,069 $ 1,245,789 S 1,249,874 $ 1.33.1,37.2 $ 1,469,308 $ 137,986 10% Real Estate Sales ($000) $ 399,507 $ 503,495 $ 576,069 $ 618,056 $ 940,510 $ 987,888 $ 47,378 5% Land Area, S . Miles 21.4 21.4 21.4 21.4 22.5 22.5 0% Po ulation 93,890 83,850 83,500 83,590 85,800 86,530 730 1% Add'l Population from Annexation 2,730 2,757 27 1% Employment 43,210 42,430 42,600 43,300 42,000 42,708 708 2% Business License 4,138 4,202 4,120 4 176 4,236 4,174 62 -1% School Enrollment 21,916 22,194 22,265 22,395 22383 22,271 112 -1 CPI-W/Seattle, Midyear 3.9% 1.9% 2.0% 1.3% N% 3.5% 0.6% 21% 1PD/Imolicit Price Deflator 2.3% 1.2% 1.0°/a 2.4% 2.5% L 3.4% 0.9% 35% 40 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET TAXES, FEES AND PER CAPITA REVENUE COMPARISON Per capita General Purpose Revenues $1,800 $1,500 -- $1,494 $1,200 — -- — _ _ SI,Ua' $900 — 5775 $600 S713 $530 — $596 S554 S300 — Sa; ; — y-Liq -- "90 — — — — — $0 L ---,---- Auburn Bellevue Burien Des Federal Kent Kirkland Redmond Renton SeaTac Tukwila Moines" Way Per Capita 2005 General 2005 Property 2005 Per Purpose 2005 Tax Regular Capita Property 1 Jurisdiction Business License Population Admissions Tax Levy Tax Revenues Auburn $50 47,470 1 5.0% $2.88 $281 $794 Bellevue $28 115,500 3.0% 1.16 222 718 Burien S30-150 31,040 5.0% 1.47 137 447 Des Moines* $25-150 28,960 5.0% 1.23 90 430 Federal Wa $75 new/$50 renew 85,800 -- 1.27 98 380 Kent $75 new/$50 renew 84,920 - 2.73 281 530 Kirkland $100 45,740 5.0% 1.31 222 596 Redmond $83.25/employee 47,600 5.0% 1 1.32 247 775 Renton $55/em loyee 56,840 5.0% 3.15 357 554 SeaTac $35 25,140 -- 2.81 710 1,042 Tukwila $50-$200 17,110 5.0% 3.12 613 1 1494 Average Tax Rates $53 53,284 4.75% $2.04 $296 $705 1. Data from the State Auditor's Office - Local Government Financial Reporting System *2005 revenue data were not available. Used 2004 data 41 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET BUDGET INBRIEF Per Capita General Fund Revenues for King County Cities Entity Population Per Capita GF REV w/o Fire & Lib' Rank Tukwila 17.11 Cl 1,494 1 Issaquah 17,060 1,432 2 Snoqualmie 6,34: 1,404 3 Medina 2,930 1,355 4 Hunts Point 450 1,325 5 Seattle 573,000 1,130 6 Skykomish 210 1,067 7 Seatac 25,1401 1,042 8 Woodinville 10,140 993 9 Auburn 47,470 794 10 Redmond 47,60(3 775 11 Clyde Hill 2,78C 763 12 Bothell 31,000 749 13 Bellevue 115,50C1 718 14 Yarrow Point 960 673 15 North Bend 4,685 673 16 Mercer Island 21,710 652 17 Kirkland 45,740 596 18 Renton 56,840 554 19 Algona 2,660 552 20 Kent 84,920 530 21 Kenmore 19,290 511 22 Shoreline 52,500 507 23 Sammamish 38,640 491 24 Beaux Arts Village 297 488 25 Duvall 5,595 487 26 Carnation 1,900 464 27 Normandy Park 6,385 458 28 Enumclaw 11,190, 456 29 Burien 31,040, 447 30 Newcastle 8,890, 435 31 Lake Forest Park 12,730 433 32 Pacific 5,770 413 33 Maple Valley 17,870 394 34 Federal Way 85,800 380 35 Covington 16,610 372 36 Black Diamond' 4,08C1 Des Moines" 28,960 Average 38,46 $722 36 Tukwila Issaquah Snoqualmie Medina Hunts Point Seattle Skykomish Seatac Woodinville Auburn Redmond Clyde Hill Bothell Bellevue Yarrow Point North Bend Mercer Island Kirkland Renton Algona Kent Kenmore Shoreline Sammamish Beaux Arts Village Duvall Carnation Normandy Park Enumclaw Burien Newcastle Lake Forest Park Pacific Maple Valley Federal Way Covington Black Diamond" Des Moines' Source: Local Government Financial Reporting System data from the State Auditor's Office. Per Capita General Fund Revenue Adjusted by Fire and Library Costs $0 $400 $800 $1,200 $1,600 Footnote 1, FW does not provide Fire or Library services. Therefore, to make the per capita revenue comparable, the revenues are adjusted by fire control and library costs for those entities with those services. *2005 Data were not available 42 BUDGET IN BRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET ENDING FUND BALANCE Composition of Estimated 2006 Year -End Fund Balance Debt Service Prefunding $2.9 million; 15% Strategic/Insurance Reserves Replacement Reserves $4.0 million; - $3.9 million; 21 21 Capital Projects $6.3 million; 34% Unreserved $0.7 million; 3% I Reserved for Operations $1.2million; 6% Bud etary Fund Balances: Represents the amount available for appropriation. Typically they are the difference between current assets and current liabilities, and are different from the fund equities as they do not consider fixed as" and long-term liabilities for proprietary funds. Designaled/Reserved: these funds are restricted by contracmal/legal obligations or by adopted council policies/prior actions for specific purposes. Unreserved General Fund: the portion of fund that can be used for any general government purposes. Change iq General and Balance: The Self Insurance Reserve and Strategic Reserves are established to cover economic downturn, public emergency, natural disasters, or other major unexpected conditions. This allows the unreserved General Fund balance to he fully appropriated during each biennial budget. Prior year balances are the result of higher than budgeted revenues and lower than budgeted expenditures. 0ih r Subs rau I Chan es in Fund l3afunce: Capital Projects ending fund balance increase of $7.3M from 2004 to 2005 is due primarily to WA in transfers in from the General fund, Transpartatian CIP, and BEET to be set aside for Downtown Redevelopment projects and $4.5M in City Facilities CIP from the sale of old City Hall & interest aamiags. Capital Projects ending fund balance decrease of $12M from 2006 ynd estimate to 2007 proposed budget is due to timing of CIP project expenditures. Debt Service ending fund balance decrease of $1.7M from 2006 adjusted budget to 2007 adopted budget is due primarily to the use of ending fund balance to partially fund the early pay-off of the city hall mortgage. 43 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UDGET IN BRIEF GF Votet Package $1.84 UTILITY TAX AND REAL ESTATE EXCISE TAX ALLOCATION 2007 Utility, Tax Allocation ($ in millions) Cover GF Gap $2.04 18% Cmptlal DS& S4-0 i21 DS+M&O _ $1.41 New Projecl 13% M&O $0.92 8% Fund Mgmt $0.06 1% 2007 Real Estate Excise Tax Allocation ($ in millions) Admin $0.06 1% Capita! S2 7S Debt Service $0.67 15% e' Early Deb( -Retirement $1.10 24% Utility Tax Allocation 2007 2008 REET Allocation 2007 2008 Projected Revenue $10,851,287 $11,745,069 Projected Revenue $ 2,800,000 $ 2,800,000 General Fund Gap Regular Debt Services 669,157 225,429 GF Operations Voter Package 1,837,500 2,548,000 Early Debt Retirement 1,100,000 - GF Operations 2007 Gap 1,238,728 1,761,946 Transportation CIP 1,100,000 1,500,000 Public Safety 2005/06 Gap 700,000 728,000 Park Capital 1,046,000 344,000 Arts/Com Events/Cult Svcs 2005/06 106,000 108,000 Parks CIP-Pending Grant 600,000 - New Projects M&O - - Administration 63,068 63.068 Camp Kilworth M&O 106,000 110,000 Total Uses $ 4,578.225 5 2,132,497 Celebration Pk M&O 255,800 266,000 New Street M&O 376,366 437,606 Projected Change in Fund Balance $ (1,778,225) $ 667,503 KFT Operations 125,495 129,260 New Parks M&O 59,000 62,000 Community Center Community Center DS+M&O 1,410,106 1,441,681 Capital and Debt Services Transportation CIP 1,400,000 1,400,000 Overlays 1,400,000 1,400,000 Debt Service 97 GO 430,300 430,300 City Center 500,000 500,000 Pay-off City Hall mortgage 1,100,000 - _ Total Uses $11,045,295 $11,322,793 Projected Chance in Fund Balance $ (194,008) $ 422,276 44 BUDGETINBRIEF CITYOFFEDERAL WA Y200712008 ADOPTED BUDGET SUMMARY OF DEBT SERVICE OBLIGATIONS Under RCW 39.36.020(2), the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. Within the 2.5% limit, the City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. Prior to the passage of new legislation in 1994, the statutory limit on councilmanic (non -voted) debt for general government purposes was 0.75% of assessed valuation. Another 0.75% of councilmanic debt was available only for lease -purchase contracts (RCW 35.43.200). Now, these two components have been combined and can be used for any municipal purpose, including using the entire 1.5% for bonds. Therefore the City's remaining debt capacity without voter approval is $85 million and an additional $73 million can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allow voter to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $520 million. Table 1 shows the availability debt capacity for the City of Federal Way for 2006. COMPUTATION OF LIMITATION OF INDEBTEDNESS December 31, 2006 _General 1!1;M Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt DESCRIPTION {Limited GO) � QHrnited GO and Park Purposes Ca aci AV= $ 7,251,992,701 (A) 1.50% $ 108,779,891 $ (108,779,891) 2.50% 181,299,818 181,299,818 181,299,818 $ 543,899,453 Add: Cash on hand for debt redemption (B) 6,095,310 - - 6,095,310 1_est: COPS outstanding - - - Bonds outstanding (29,589,128) - - i29.58%128 REMAINING DEBT CAPACITY $ 85,286,072 $ 72,519,927 $ 381,299,819 $ 181,299,818 S 520,405,635 GENERAL CAPACITY (C) $157.N5,999 (A) Final 2006 Assessed Valuation. (B) Fund balance of $4,652,708 in debt service prefunding balance and $1,442,602 in utility tax fund. (C) Combined total for Councilmanic, and Excess Levy capacities. Table 2 summarizes the City's general obligation debts outstanding at the end of 2006. Real Estate Excise Tax and Utility Tax are the two primary sources to meet the City's general obligation debt services. The 1997 Civic Improvement program and 2003 Community Center bonds are financed by utility tax revenue. The 2000 Valley Communications and 2003 Paragon Building Loan Assumptions are repaid with REST. The 2003 Paragon Loan Assumption balloon payment of $5.8M will be paid off in 2007 and funded by: $2.7 million in proceeds and interest earnings from sale of the old City hall; $1.1 million transfer from utility tax ($500k from the higher collection in 2006, and $600k from projected 2007 revenue); $1.0 million from a General Fund transfer from the 2006 fund balance; and $1.0 million from the Real Estate Excise Tax (BEET), from the higher than budgeted revenue in 2006. On December 28, 2006 the City borrowed $4,100,000 on a two-year tax-exempt bond for the purchase of the AMC Theatre site. The interest rate on the bonds is 3.53% and maturity is December 28, 2008. Interest payments on the bond will be funded with interest earned from the $5 million Downtown Redevelopment set aside funds. Final payment will be made with proceeds from the sale of the AMC Theatre site to a buyer who will develop the property in accordance with the City's economic development plan. Cl.: CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UDGET IN BRIEF The City currently does not anticipate issuing any debt in 2007 or 2008. Tnhle 2: SURiNIAR(' Or OUTSTANDING BONDS I Date of I Final Interest Net Interest Amount Bond Rating Dec. 2006 Debt Service Payment Ye l Description Purpose Issue Mat uri Rates (%) Cost (NIC Issue a issuance Balance 2007 1 2008 _Lear Civic theater, sports 1997 G.O. Bonds' Gelds, downtown, PS 04/22/97 12/1/2012 5 - 5.3 5.3108% $ 16,150,000 AAA -insured $ 3,660,000 $ 1,916,130 $ 430,300 Buildut Valley Communications 2000 G.O. Bonds (911 dispatch) Center 09/12/00 12/1/2015 5.31 5.3180% 2,551,600 AAA -insured 1,755,000 226,839 225,429 Buidl ng and Equipment Paragon Burl mg 2003 GMAC Loan New City Hall 07/01/03 ll/l/2007 7.58 7.5800% 6,168,599 Nonrated 5,869,128 6,242,318 - Assamntion t 2003 Community Community Center 11/15/03 12/1/2033 4.67 4.6619% 15,000,000 AAA -insured 14,205,000 917,183 913,333 Center 2006 G.O. Bonds' AMC Tbea a Site 12/28/06 12/28/2008 3.53 3.5300% I 4,100,000 Nonrated 4,100,000 144,730 4,244,Acquisition 730 r TOTAL GENERAL OBLIGATION DEBT j $ 43.970 199 $ 29.589,128 1 $ 9,447,200 Notes: 1 The 1997 Bonds were insured at the underwritel's option and cost. 2 The 2003 GO Bonds average annual debt service of $6,242,318 is the 2007 payoff amount and ncludes interest of $373,190. 3 The 2006 GO Bonds debt service payment is interest only in 2007 and principal R interest in 2008. Public Works Trust Fund Loan: The City has borrowed a $1.55 million loan in 1994 and an additional $1.86 million in 2000 at 1% for 20 years from the State's Public Works Trust Fund (PWTF) to finance specific surface water improvement projects. The PWTF is a revolving loan account managed by the State to provide below market rate financing for health and safety related public works improvement projects through a competitive application process. These loans are the obligation of the Surface Water Utility and backed by the rates collected from users thus not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. Table 3 shows debt service to maturity for all obligations by type of obligation, including the Public Works Trust Fund Loans. Table 3: PROJECTED DEBT SERVICE REQUIREMENTS TO MATURITY G. O. Bonds Public Works Trust Fund Total Year Principal Interest Principal Interest Principal Interest 2007 $ 8,094,128 $ 1,377,072 $ 192,359 S 19,395 9,276,487 $ 1,396,466 2008 4,907,000 931,942 192,359 17,571 5,099,359 949,413 2009 845,000 751,888 192,359 15,748 1,027,359 767,635 2610 879,000 714,544 192,359 13,924 I,06I,359 728,468 2011 918,000 675,211 182,359 12,100 1,100,359 697,312 2012 962,000 632,948 I92,359 10,277 1,144,359 643,224 2013 575,000 599,593 182,359 8,453 757,359 608,036 2014 59I,000 574,445 182,359 6,630 773,359 581,075 2015 618,000 5 7,308 96,120 4,806 714,I20 552,113 2016 405,000 518,5I0 96,120 3,845 501,I20 522,355 2017 420,000 501,904 96,120 2,884 516,120 504,687 2018 440,000 494,I64 96,120 1,922 536,120 486,086 2019 460,000 465,464 96,120 961 556,120 466,425 2020 490,000 445,339 - - 480,000 445,339 2021 505,000 424,219 - - 505,000 424,219 2022 530,000 401,494 - - 530,000 401,494 2023 555,000 377,114 - - 555,000 377,114 2024 585,000 351,445 - - 585,000 351,445 2025 615,000 323,950 - - 615,000 32-T,950 2026 645,000 294,738 - - 645,000 294,738 2027 680,000 264,100 - - 680,000 264,100 2029 715.000 231,800 - - 715,000 231,800 2029 750,000 197.838 - - 750,000 197,838 2030 790.000 162.213 - - 790,-000 162,213 2031 830,000 124,698 - 930,000 124,688 2032 975,000 85,263 - 875,000 85,263 2033 920.000 43,700 - 920,000 43,700 Total $ 29,589,128 $ 12,502.677 $ 1,939,471 $ 118,515 $ 31,528,599 $ 12.621,192 46 BUDGET INBRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET CITIZENS OF FEDERAL WAY ` CITY COUNCIL Michael Park, Mayor Jim Ferrell, Deputy Mayor Jean Burbidge Eric Faison Jack Dovey Linda Kochmar Dean McColgan 7.0 FTE ■ Represent the People of Federal Way ■ Adopt Ordinances and Resolutions ■ Grant Franchises ■ Levy Taxes and Appropriate Funds ■ Establish Policy Guidelines CITY COUNCIL COMMITTEES ■ Finance, Human Services, and Regional Affairs ■ Economic Development ■ Land Use and Transportation ■ Parks, Recreation, and Public Safety BOARDS AND COMMISSIONS ■ Arts Commission • Diversity Commission ■ Ethics Board ■ Human Services Commission ■ Independent Salary Commission ■ Lodging Tax Advisory Committee ■ Parks and Recreation Commission ■ Planning Commission ■ Youth Commission * Civil Service Commission reports to City Manager 47 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET BUGET IN BRIEF CITY COUNCIL Responsible Manager: Mayor Michael Park PURPOSE/DESCRIPTION: The City Council is the seven -member legislative branch of city government elected by and representing the people of Federal Way. Members elect one of their number as Mayor and another as Deputy Mayor. The City Council is the policy determining body of the City and exercises all legislative powers authorized under the State Constitution which are not specifically denied by State law, including adoption of ordinances, levying of taxes, appropriation of funds, establishment of compensation levels for City employees, and selection of the City Manager. 2007 Adopted Expenditures by Category Personnel 40.8% _ Supplies 0.2% Interfund Svc/Chg The Federal Way City Council meetings are held the first and third 10.9% Inter Gov't 38.6% Tuesday of each month at 7:00 p.m. Public comments are welcome 9.5% at the beginning of each meeting. The Council has four working committees: Economic Development Committee; Finance, Human Services and Regional Affairs Committee; Land Use and Transportation Committee; and the Parks, Recreation, and Public Safety Committee. The Mayor appoints committee chairs annually. All committee meetings are open to the public. GOALS/OBJECTIVES: • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. ADOPTED PROGRAM CHANGES: Program Department Submitted Adopted FTE Fleet 2007 2008 FTE Fleet 2007 2008 1-Time On in 1-Time Onpoinp 1-Time on oinz 1-Time On oin I Subtotal Cost Reductions - - I Increase Conference Attendence 8,399 - 8,711 Y - - 8,000 8,000 Increase Food, Cellular Airtime, Misc - - 2,075 2,151 Y - - 2,075 2,150 Increase Association Dues 7,259 7,259 Y - 7,259 7,528 Subtotal Additions - $ - 1 $ 17,733 Is IS 18,121 - $ - $ 17,334 j S j $ 17,678 Total - City Council - - $ S 17.733 $ - $ 18,121 - - $ - + S 17,334 S S 17,678 POSITION INVENTORY: Position 1 2004 A ctual 2005 Actual I 2006 2007 2008 Adjusted Year-end Adopted Adopted Grade Ado ted Mayor 1.0 1 1.0 1.0 1.0 1.0 1 1.0 1.0 N/A Council Member 6.0 1 6.0 6.0 I 6.0 6.0 1 6.0 6.0 N/A Total Regular Sta fing 7.0 7.0 7.0 1 7.0 7.0 1 7.0 7.0 Change from prior year - - - - I - I - Grand Total Staffing 7.0 7.0 I 7.0 7.0 7.0 1 7.0 7.0 48 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UDGET IN BRIEF CITY COUNCIL Responsible Manager: Mayor Michael Park HIGHLIGHTS/CHANGES: The City Council's 2007 and 2008 adopted baseline budget total $365,466 and $370,247, respectively. This is an increase of 27.2% from the 2006 adjusted budget. Major program changes include: ■ Salaries & Benefits - Reduced 2007/08 salary and benefits to reflect actual costs based on Independent Salary Commission decision. ■ Professional Services - Restored council retreat facilitator from 1-time to ongoing. ■ Travel & Trainin -Restored Sister City program from 1-time to ongoing and increased conference attendance. ■ Association Dues - Restored association dues from 1-time to ongoing (Suburban Cities Association, National League of Cities and Puget Sound Regional Council Dues). REVENUE AND EXPENDITURE SUMMARY: 2004 2005 2006 2007 2008 1 07 Adopt - 06 Ad. Code Item Actual Actual Adopted T Adjusted I Year-end Adopted Adopted $Chg I %Chg RevenueSummary General Gov't $ 306,685 $ 344,137 $ 323,195 $ 409,317 $ 427.: $ 365,466 j $ 370,247 $ (43,851) -10.7% Total Revenues $ 306,685 $ 344,137 $ 323,195 $ 409,317 $ 427315 $ 365,466 $ 370,247 1 $ (43,851) -10.7% Expenditure Summary 110 Salaries -& Wages 93, 000 93,900 125,400 124,628 124,628 102,432 105,408 (22,196) -17.8% - - - - n/a 111/1 TcmporaryHel - - - - - - - - n/a. 120 200 Overtime Benefits - 24,082 - 58,588 - 42,857 - 43,026 43,026 46,691 48,062 3,665 8.5% 31X Supplies 3,344 1,789 100 100 2,331 619 638 519 519.0% 36X Maintenance Sup lies - - - - - - - - - - n/a 3XX 41X Other dpr Su lies Professional Srvs - 5,498 - 5,503 - 1,000 - 1,000 2,000 7,000 7,000 6,000 0% 600.0% 43X Travel & Training 10,249 11,243 5,125 5,125 13,383 18,125 18,125 13,000 253.7% 42/47 Utility & Communications - 165 - - 484 519 - 1 537 - 519 - n/a n/a 48X 497 Repairs & MIe Association Dues - 86,629 - 47,4117 - 41,123 - 41,123 - 47,181 114,383 114,652 73,260 178.1% 455F Other Misc Exp 180 302 135 135 2,050 1,172 1,210 1,037 768.1% 51/3X Intgvtl Svcs/Assessmts 30,738 30,802 34,655 34,655 32,015 34,655 34,655 - 0.0%. 914IN DPIGAC M&O - - - 60 59 60 62 1 - 0.0% 920 Tel M&O 3,183 2,783 3,326 3,326 3,295 3,342 3,427 16 0.5%, 950 Bldg M&O 5,769 24,105 21,199 26,835 269835 28,392 28,489 1,557 5.8% 960 Risk M&O 5,220 2,353 4,465 5,165 5,155 5,103 5,103 (62) -1.2% 990 Mail M&O 546 430 489 489 488 488 488 (1) -0.2% 94X 9XX Capital Contributions Re lacement Reserves 17 1,990 1,980 60 1,656 1 1,649 2,384 2,485 2,391 - 836 n/a 50.7% Total Opr Expend $ 271,346 $ 281,354 $ 281,590 $ 287,316 S 305,314 1$ 365.,466 $ 370,247 1 $ 78,150 27.2% Capital & One -Time Funding: - - 1,000 1,000 - (11000) -100.0% nal Srvs - - 45,000 45,000 - - (45,000) -100.0% Training 10,000 10,000 10,000 - - (10,000) -100.0% ion Dues KAssociation 35,339 62,783 31,605 66,001 66,001 - - (66,001) -100.0%, e-TimeExp $ 35,339 $ 62,783 $ 41,605 $ 122,001 $ 122,0011 $ - $ - $ (122,001) -100.0%, penditures $ 306,685 $ 344,137 $ 323,195 $ 409,317 ] $ 427,315 $ 365,466 $ 370,247 $ (43,851)110.7% 49 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF CITY OF Federal Way 50 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET CITY MANAGER'S OFFICE Neal Beets City Manager 1.0 FTE nt Total: 5.5 FTE • Implementation of Council Policy • Direction/Coordination City -Wide CITY ADMINISTRATION Derek Matheson Assistant City Manager 1.0 FTE • Council Support • Special Projects ■ Intergovernmental Relations • Community & Media Relations DEPARTMENT SUPPORT Patrick Briggs Executive Assistant 2.0 FTE • City Council Support ■ City Manager's Office Support • Commission Support ECONOMIC DEVELOPMENT Patrick Doherty Economic Development Director 1.5 ■ Serve City Economic Development Efforts • City Center Redevelopment • Business Retention, Expansion and Attraction • Tourism Promotion 51 CITY OF FEDERAL WAY200712008 ADOPTED BUDGET BUGET INBRIEF CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager 2005/2006 ACCOMPLISHMENTS ■ Directed the design and construction process for the Community Center ■ Directed economic development and downtown redevelopment efforts including the City Center Planned Action Environmental Impact Statement, downtown market study, City Center code amendments, and creation of a City Center Redevelopment Fund. ■ Supported the nonprofit organization that managed the second annual Han Woo-Ri Korean Sports and Cultural Festival ■ Successfully bid for and sponsored the Reebok (now Subaru USA) Women's Triathlon ■ Implemented tourism -promotion programs including a rack card; attractions/events flyer; tourism enhancement grants; state and local tourism website improvements; and advertisements in various publications ■ Placed a "regional report" in Washington CEO magazine ■ Completed a marketing effort to Fortune Magazine's "fastest -growing" companies ■ Worked with Congress, the Legislature, and regional governments to advance the Clty's position on priority issues and seek funding for City projects. Received $108.6 million for the Triangle project, $856,000 for the Joe's Creek project, and $75,000 for the Han Woo-Ri Festival Maintained effective relationships with local media, produced City Update newsletters three times per year, and produced periodic City Manager columns for the Federal Way Mirror ■ Managed construction of the Police Evidence Building ■ Negotiated the acquisition of Camp Kilworth ■ Worked with Sound Transit to complete the Federal Way Transit Center ■ Promoted effective and timely customer service ■ Supported Diversity Commission and sister city projects 2007/2008 ANTICIPATED KEY PROJECTS ■ Seek voter approval on new/increased revenue to improve City services ■ Facilitate annexation decision and coordinate process ■ Continue to emphasize the customer service culture ■ Aggressively implement economic development and downtown revitalization efforts ■ Ensure timely completion and opening of the new Community Center ■ Work with Congress, the Legislature, and regional governments to advance the City's position and seek funding for City projects ■ Maintain effective relationships with local media and continue to produce City Update newsletters and City Manager columns ■ Provide effective support to the City Council ■ Provide effective support to Diversity Commission and sister city projects ■ Direct economic development and downtown redevelopment efforts including the City Center Planned Action EIS, a lifestyle retail market study, potential site planning and rendering of key redevelopment sites, and marketing of downtown redevelopment opportunities ■ Coordinate Lodging Tax Advisory Committee (LTAC) and its work program to promote tourism ■ Increase marketing of Federal Way to prospective businesses through video, articles, advertisements, etc. ■ Support the City Council's Economic Development Committee, the Lodging Tax Advisory Committee, and LTAC's marketing subcommittee 52 BUDGET INBRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager Department Submitted 2007 Program FTE Fleet 1-Time On oin 2008 ADOPTED PROGRAM Adopted 2007 FTE Fleet 1-Time On oine CHANGES: 2008 1-Time Ongoing I -Time l Ongoing Eliminate Hlaoagemen[ Analyst Intern - - (21,246) - (22,032) N - - - - ReduceSupplics, Food, Mileage - - (1,278) - (1,237J N $ Subtotal Cost Reductions $ - S (22.524)1 $ - $ (23,269 $ $ CM -Contract Federal Lobbyist $12K - Y - - (2007) and $22K (2008), funded by transfer in from Transportation CIP. CM -Increase Public Defender Costs - - 31.110 85,729 1 Y - - 31,110 85,729 4.301 CHI-CityNtwslettcr - - 4,148 - ¢,301 Y - - - 4,148 - CM-ScrviceSatisfaction Survey - - - Y 20,000 CM-Aoeroidation Feasibility - - - Y - - 3,300 - CM -Support Historical Sccieiy - Y - 5,000 - CM-FriendsofHylebosContract- Council - - Y - - 10,000 10,000 added. LDC Small Business De+cloprM Clr - 9,063 Y 9,D63 EDC-Downtown Redevelopment & 2.0 - 18,540 182,654 - 197,795 Y - - - - Econcomic Development. CM rzcommendcd $1 OOK in contracted ser.•ices funded by transfer of interest earnings from Dowrrlown CIP Fund. EDC-Seari1C Enterprise Dues - Council - Y - 5,000 - 5,000 - added- Sublolal Additions. 2.0 1 $ 27,603 IS $ 217,912 $ jS 32,363 1 $ 35,258 1 $ 35,000 $ 90,030 Total - City Manager 2.0 27,603 $ 195,388 $ - $ 264,556 - $ 32,363 1 $ 35,258 S 35,000 $ 90,030 PROPOSITION 1 ADDITIONS: Proposition 1 2007 2008 Description FTE Fleet 1-Time Ongoing I -Time Ongoi Increase Public Defender Contract - 35,250 47 -r,,..,1 _r;.., M..,.. - - $ $ 35,250 1$ - $ 47 PERFORMANCE MEASURES: Type/Description 2005 2006 1 2007 1 2008 Workload Measures: • Total operating budget managed (in millions of $) $39.7 $41.4 $47.1 $47.7 • Total FTEs managed 302.6 307.6 345.4 345.4 • Total CIP budget managed (in millions of $) $11.4 $22.9 $33.9 $20.1 • Number of City Council goals/directives managed 5 6 6 6 Outcome Measures: 64 60 68 68 • Number of media releases 100% 100% 60% 60% • Percent of CIP constructed vs. budget Efficiency Measures: • Administrative costs as % of operating budget 11% 11% • Operating budget per employee 148 $131148 , $134656 656 , $136,391 $137,990 53 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager PURPOSE/DESCRIPTION: The City Manager's Office provides management direction and coordination of all City departments and activities, in accordance with policies and direction of the City Council. The City Manager's Office also manages City programs for economic development, intergovernmental relations, media, and community relations. The City Manager's Office provides the City Council and management with a complete financial plan for all City funds and activities through the preparation and administration of the biennial budget and Capital Improvement Plan. GOALS/OBJECTIVES: • Begin implementation of the city's Economic Development initiatives. Personnel 53.5% • Facilitate Council decision making and policy development by providing unbiased, thorough, and professional analysis. • Carryout Council policies and directions effectively and efficiently. • Instill a customer service culture and can do attitude in the City Government. • Manage city resources in a responsible and responsive manner. DEPARTMENT SUMMARY: 2007 Adopted Expenditures by Category Supplies Interfund 0.6% 5.8% Svc/Ch g 40.2% Code) Item 2004 Actual 2005 Actual 1 2006 2007 2008 Adopted Adopted 07 Adopt -06 Ad Adopted Adjusted Year-end $Ch %Chg Revenue Summary: I General Gov't $ 3,788,814 $ 2,109,716 $ 719,773 $ 2,108,869 $ 1,195,868 $ 3,259,890 $ 1,316,547 $ 1,151,022 54.6%, Transfer In - CIP - 60,000 70,000 60,000 n/a. Transfer In - Capital - - 100,000 - 100,000 n/a. 109 Lodging Tax 144,822 467,024 150,000 150,000 150,000 182 100 187,353 1 32,100 21.4% Total Revenues $ 3,933,636 $ 2,576,740 $ 869,773 $ 2,258,869 $ 1,345,868 $ 3,601,990 $ 1,573 900 $ 1,343,122 59.5% ,Expenditure Summary: 20 City Manager 546,644 716,067 1 502,157 1 753,147 1 750,811 12042,493 1,144,048 289,346 38.4%. 20 iEconomic Development 135,412 130,684 1 118,622 1 118,643 1 114,758 200,581 206,673 81,937 69.1%, Subtotal GF Oper Exp $ 682,055 $ 846,751 $ 620,780 $ 871,791 1 $ 865,570 $ 1,243,074 $ 1,350721 $ 371,284 42.6%, 109 !Lodging Tax 186,625 509,592 150,000 282,627 1 282,627 182,100 187,353 1 (100,527)1 -35.60/6 Total OperExp $ 868,680 $ 1,356,343 $ 770,780 $ 1,154,418 $ 1,148,197 $ 1,425,174 $ 1,538,074 $ 270,757 23.5°/m Ca ital & One -Time Funding: 1 20 JCity Manager 130,393 137,035 98,993 155,081 161,048 18,487 30,826 1 (136,594) -88.1%. 20 men Economic Develo t - 97,900 - 174,250 169,250 114,063 5,000 1 (60,187) -34.5%• CW ICapital 1 2,976,366 1,028,030 - - 30,000 30,000 n/a. CW IDebt Service - - - 1,000,000 1,000,000 n/a CW [Contingency - 1 907,747 t 1,014,266 . 106,519 11.7% Total One -Time Exp $ 3,106,759 $ 1,262.965 1 $ 98,993 i $ 1.237078 1 $ 330,298 1 $ 2,176,816 $ 35,826 1 $ 939,738 76.0%• Total Expenditures $ 3,975,439 $ 2,619,308 ! $ 869,773 1 $ 2,391,496 1 $ 1,479,495 1 $ 3,601,990 $ 1,573,900 1 $ 1,210,495 50.6%. DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Adopted Grade Ado ted Adjusted Year-end City Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Negotiated Assistant City Manager 2.00 1.00 1.00 1.00 1.00 1.00 1.00 52A Economic Development Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 31 Administrative Assistant Il 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Economic Development Assistant - - - - - 0.50 0.50 30 Total Regular Stafin 6.00 1 5.00 5.00 i 5.00 5.00 5.50 j 5.50 Chance from prior year 0 00) - I - 0.50 i - Grand Total Staffing 6.00 j 5.00 1 5.00 i 5.007 5.00 5.50 1 5.50 54 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager HIGHLIGHTS/CHANGES: The City Manager's baseline adapted budget totals $1,261,071 in 2007 and $1,368,721 in 2008. This is a 42.2% or $374K increase from the 2006 adjusted budget. Major program changes include: • Salaries & Benefits - Increased to reflect new City Manager's Contract • impora� - Increased due to conversion of Economic Development Assistant and Management Intern from 1- time to ongoing. ■ Professional Services - Increased due to conversion of state and federal lobbyists and economic development service contracts from 1-time to ongoing. Also, include increased public defender costs and additional funding through Proposition 1 for future caseloads due to more police officers. ■ MiscelIaneous expenses - Increased to reflect the conversion of city newsletter from 1-time to ongoing and also increased costs in 2007/08. REVENUE AND EXPENDITURE SUMMARY: Code Item I 2004 Actual 2005 Actual 2006 1 Year-end 2007 Adopted NO 1 . Adopted u i Alaic pt -yti ,vim $ Che %Ch° Adopted Ad'usted Revenue Summary: 3XX Genera] Gov't $ 3,788,814 $ 2,109,716 $ 719,773 $ 2,108,869 $ 1,195,868 $ 3,259.890 $ 1,316,547 $ 1,151,022 54.6°/u - 60,000 7%000. 60A00 n1a Transfer In - CIF - 100,000 100;000 n/a I09 Transfer In - Ca ital gin Tax - 144,922 j 467,024 150,000 150,000 150,000 192,100 187 353 32,100 21.4% Total Reuses $ 3,933,636 S ' 576,740 $ 869,773 j S 2?5,9869 $ 1 345,868 $ 3,fi01,990 S 1,5T3 900 $ 1,343,l2? 59.5% E, 110 ditureSam mary: Salaries & Wages 475,477 430,617 442,019 419,298 439,298 494 280 509,112 54,g82 12.5% 11111 T m Het 41103 4,348 6,440 6,440 ,61,928 55,488 861.6% 200 Benefits 96,667 94,446 Id,179 104,268 117,849 133,964 13,582 13.0% 31X Su lies 11,157 6,304 6,667 6,667 6,950 6,950 283 5.7% 41X Professional Srvs ]9,192 254,488 3,932 252,8942 461,351 537,720 208,457 82.8% 43X Travel & Trainin° 16,455 8,417 6,070 6,0700 8,510 8,5102,440 65.9% 14 39 100 100- too 100497 Association Dues 2,157 1,525 2,600 2,6000 8,100 N1.4652,183 8,100 5,500 211.5%, 4XX Other Misc Exp 5,355 5,006 6,316 6,3165 28,649 28,802 22,333 642.7%914 DP M&O 10,725 9,796 11,414 11,5854 13,252 13,592 1,667 14.4% 918 GIs M&O 1,514 1,111 1,466 1,4665 2,183 2,277 717 48.9% 920 Tel M&O 7,826 6,841 8,176 8,1760 9,134 9,344 958 11.7% 950Bld M&O 9,856 7,073 6,221 7,8755 8,331 8,360 456 5.8% 960 Risk M&O 8,951 4,034 7,655 8,8557 9,440 9,440 990 Mail M&O 3,499 2,751 3,132 3,132 3,122 3,572 3,572 440 440 4.0% 14.0% 24 ifal Contributions 376 8,731 9,952 171 6,225 6,049 - 8,284 - 9,445 8,950 - 3,396 n/a 56.1% WX 900 R lacement Reserves Intfund Svc Pmts 13,000 15,000 1 15,000 15,000 15,000 18,000 19,000 3,000 20.0% TotalaprE end S 695,055 $ 861,751 $ 635780 $ 886,791 $ 880,570 S 1?61,074 $ 1,368.721 $ 374284 42,2% Capital & One-TGnr Funding:. 14,194 - 18,029 17,918 17,918 (17,918 -100.0% 110 111 Salaries & Wages Temporary }icl 7,845 38,120 50,579 50,579 - (50,579) -100.0% 120 200 Overtime Benefits - 2,565 225 3,962 - 2,459 2,459 2,459 - - - (2,459) n/a ]00.0°/ 31X Su plies 160 103 - 333 - 333 - - - - (333) n/a 100.0%• 3X7{ 41X Other gratin Supplies Professional Srvs 20 227,188 - 600,414 193,162 494,910 497,798 291,463 199,353 203,447) 41.]% 43X Travel & Training 9,726 - - - - - n/a, n/a' 47142 Util & Comm 27,916 11,760 - - 10,000 - 5,000 - 5,000 5,000 5,000) -50.0% 497 4XX Association Dues 14,404 - 59,521 20,010 20,010 23,422 - 20,010). -100.0% 552 �Conffibutions [Iterfund 15,000 - 749 - 749 ---n/a 187 826 562) -75.0% 9XX TotalOne-7 imeLx -. $ 304018. 423 $ 729,527 $ '233,993 S 596,958 $ 597,925 1 S 2964650 $ 205,179 FS 300,308) -50.3% CW Ca teal f 2.976,366 1 az$,03p - 30,000 - 30,000 nla - - 907,747 - 1,014,266 - ]06,519 11.7% CW Contingency - - 110001000 - 1,000,000 n1a CW Debt Service Total CI -ff'rde Et - $ 2,976,366 $ 1,028,030 - $ - $ 907,747 $ - $ 2,044,266 $ $ 11.136.519 125.2%, Total Expenditures $ 3,975,439 $ 2,619,308 $ 869,773 $ 2,391,496 $ 1,478,495 4 S 3,601,990 1 $ 1,573,900 1 $ 1,210,495 1 50.604, 55 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF CITY OF f`= Federal Way 56 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET MUNICIPAL COURT Michael Morgan Presiding Judge 1.0 FTE Department Total: 14.0 FTE ■ Misdemeanors and Gross Misdemeanor Cases • Infractions • Civil Impounds ■ Overall Department Management A ADMINISTRATION Gina Palermo Administrator • Department Management • Policy Planning ■ Budget • Case Flow Management ■ Probation/Security Contracts COURT SERVICES Rae Iwamoto Court Services Supervisor 11.0 FTE • Administrative Support • Accounting • Case processing ■ Customer Service JUDGE Vacant Judge 1.0 FTE • Serves at the discretion of presiding judge ■ Misdemeanor & Gross Misdemeanor Cases ■ Infractions ■ Civil Impounds 57 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF MUNICIPAL COURT Responsible Manager: Michael Morgan, Judge 2005/2006 ACCOMPLISHMENTS ■ Transitioned from part-time appointed judge to full-time elected judge ■ Commissioner Platter's term was extended an additional 4 years ■ Stricter adherence to Washington Law and Court Rule in respect to indigent defense services at Arraignment. As a consequence, Arraignments are more meaningful process. Language Line available to non-english speaking litigants/witnesses to supplement use of interpreter services. ■ Updated list of pro tern judges which encompasses more attorneys and retired judges than the previous list. = Streamlined public defense screening which is more efficient and accurate ■ Public Defense now present at Arraignment hearings which provides defendants an opportunity to obtain legal advice early in their cases which in turn makes the court run more efficiently ■ Video/Audio equipment placed in Courtroom 2 to allow the public to view Courtroom 3 in custody proceedings. This allows SeCuriiy Gi a indlviduaia in CGiuiTGGiii 3 to remain with out JiGiauiig uie pub iiC'S iigi t5 tG Jie'JJ tllc pro Ceeding S. ■ New Court Calendar was developed and implemented to utilize all resources most efficiently. ■ Changed several court forms which improves court efficiency and makes our court more uniform with superior court. ■ Worked with Maximus Probation to streamline non -compliant cases more efficiently. ■ Revised probation contract to raise court revenues. ■ Recognized and showed jury appreciation several ways including public acknowledgement, certificates of appreciation, improved jury deliberation room to make more comfortable for jurors. ■ Assigned judges and staff to specific courtrooms. Re -organized courtrooms. These changes provide a more professional and consistent culture which is the standard of many other courts. ■ A public outreach program has been developed ■ Provided court facility after hours for court diversion program. ■ Developed Court Customer Service Committee to recognize customer service and professionalism as a priority. ■ Court judicial officers and staff participated in several volunteer and community projects. ■ More narrowly defined clerical duties to improve productivity ■ Federal recognition of Court's full-time judicial officer resulting in a grant for Judge Morgan to participate in a National Symposium in Boston, MA. 2007/08 ANTICIPATED KEY PROJECTS ■ Video of Advice of Rights for more languages that appear on the interpreter calendar for Arraignments. ■ Participate in eTicket program because of efficiencies through technology ■ Continue court staff training opportunities ■ Continue involvement in Court professional organizations e Continue to add additional resources on Court website ■ Develop Court Security Procedures Manual ■ Continue to monitor the State Legislature for new laws that will affect the Court ■ Greater use of video technology to supplement interpreter services ■ Develop Court security protocol ■ Improve Court website and public outreach materials ■ Establish a domestic violence court ■ Conduct a Mock Trial competition for area students ■ Improve security in courtroom #3 for in -custody hearings Maintain and encourage professional development of all staff ■ Develop strategies to deal with anticipated increase in case volumes because of added police, new criminal enactments, and annexation. 58 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET MUNICIPAL COURT ADOPTED PROGRAM CHANGES: Program ease Court Infractions Revenue Subtotal Cost Reductio lace F.quip•BursrerlDecalator Dot Matrix Printer Subtotal Ad ditto Responsible Manager: Michael Morgan, Judge Department Submitted Adopted 2007 2008 2007 2008 ]-Time Oongoing,FTE 1-Time Onooin 1-Time On-_oin FTE Fleet Fleet (21.535) (22,325;1 Y - - (21.535)1 - (22,825) $ - I S (21,5351i1 $ - I S (22,825) - - $ - S (21,535) $ - $ (22,825) I I I __ - I - Y - - 1.020 - _ _ - 2,500 $ 3,520 250 1 667 I S 250 1 S - S 667 Y - - - 2,500 S 3.520 250 - is 250 1 $ - 667 I S 667 - $ 3,520 $ (21.285) S - S (22.158) - $ 3.520 $ (21.2851,I S - $ (22,158) PROPOSITION I ADDITIONS: Description Proposition 1 FTE Fleet 2007 2008 1-Time Ongoing j 1-Time Ongoing Judge Court Clerk II 0.5 - - 58,765 78,352 1.0 - 2,706 49,104 - 65,971 Total - Municipal Court 1.5 - $ 2,706 1 $ 107,869 1 $ - $ 144,323 PERFORMANCE MEASURES: T e/Descri tion 2005 2006 2007 2008 Workload Measures: • Number of Judicial Officers 1.55 1.55 2.0 2.0 • Number of Administrator/Supervisor 2.0 2.0 2.0 2.0 • Number of Clerk Staff 9.0 9.0 10.0 10.0 • Infraction Filings 9,972 9,973 9,973 9,973 • Parking Filings 660 1,120 1,120 1,120 • DUI Filings 374 368 368 368 • Criminal Traffic Filings 603 1,371 1,371 1,371 • Criminal Non -Traffic Filings 1,740 2,004 2,004 2,004 • Civil Filings 12 30 30 30 • Total Filings 13,361 14,866 14,866 14,866 • Infraction Hearings Held 4,317 4,320 4,320 4,320 • Parking Hearings Held 146 240 240 240 • DUI's Hearings Held 2,277 2,035 2,035 2,035 • Criminal Traffic Hearing Held 1,697 3,078 3,078 3,078 • Criminal Non -Traffic Hearings Held 6,724 7,123 7,123 7,123 • Total Hearings Held 15,161 16,796 16,796 16,796 59 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF MUNICIPAL COURT Responsible Manager: Michael Morgan, Judge PURPOSE/DESCRIPTION: The Municipal Court is a court of limited jurisdiction that handles traffic infractions, traffic citations, and criminal citations issued in the City of Federal Way. GOALS/OBJECTIVES: Provide an accessible forum for individuals to resolve issues Provide a forum to settle disputes in a fair, efficient, courteous and dignified way in accordance with due process of law POSITION INVENTORY: 2007 Adopted Expenditures By Category Personnel 76.7% r �Svc/Chg ] 1.6 % Supplies Interfund 0.7% 11.0% Position 2004 2005 Actual Actual 2006 2007 Adopted 2008 Adopted Grade Adopted Adjusted Year-end Court Judge 0.80 0.80 0.80 0.80 1.00 2.00 2.00 Negotiated Court Commissioner 0.75 0.75 0.75 0.75 0.55 - - 45C Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 Court Services Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 29 Court Clerk II 4.00 4.00 4.00 4.00 4.00 5.00 5.00 C21 Court Clerk 1 5.00 I. 5.00 5.00 5.00 5.00 5.00 5.00 C14 TotalRegularStaffinq, 12.55 1 12.55 12.55 12.55 1 12.55 14.00 14.00 Change from prior year (1.00)1 - - I -J 1.5 1 LS Grand Total Staffing 12.55 1 12.55 12.55 12.55 1 12.55 1 14.00 1 14.00 MUNICIPAL COURT MISCELLANEOUS STATISTICS: COURT REVENUE 2000 2001 2002 2003 2004 2005 2,006 Civil Penalties $ 5,466 $ 6,749 $ 6,313 $ 6,278 $ 11,817 $ 13,493 $ 14,886 Traffic &Non -Parking 510,574 472,207 432,200 512,103 494,176 465,103 533,370 Parking Infractions 54,151 58,207 31,984 59,083 35,584 34,021 66,061 DUI & Other Misdemeanors 163,025 150,651 139,926 139,249 135,266 103,397 93,095 Criminal Traffic Misdemeanors 54,564 46,629 75,516 46,278 45,074 48,838 42,541 Criminal Costs 94,612 74,136 55,337 97,097 63,746 22,906 24,488 Interest & Other Miscellaneous 7,439 7,110 4,946 5,202 50,634 17,153 24,213 Criminal Conviction Fees - - - - - 25,302 24,247 Shared Court Costs - - - - 4,330 8,659 Services & Charges - - - - - 34,265 54,154 Subtotal $ 889,831 5 815,689 S 746,222 S 865,290 $ 836,297 S 768,808 5 885,714 Probations Services $ - $ 153,597 $ 280,050 $ 374,262 $ 405,514 $ 108,340 $ 85,975 Traffic School Admin Fees * - 38,228 21,126 - - - Total $ 889,831 $ 1,007,514 S 1,047,398 5 1,239,552 $ 1,241811 S 877,148 5 971,689 • Beginning in 2003, traffic school admin Fees are accounted for in Police traffic school revenue. BUDGET INBRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET MUNICIPAL COURT Responsible Manager: Michael Morgan, Judge HIGHLIGHTS/CHANGES: The Municipal Court baseline adopted budget total $1,347,637 in 2007 and $1,446,661 in 2008. This is a 17.2% increase from the 2006 adjusted budget. Major program changes include: ■ Salaries & Benefits — Increased due to transitioning part-time appointed judge to full-time elected judge, and additional funding through Proposition 1 for .5 FTE judge and 1 FTE court clerk. • Temporary Help— Increased due to conversion from 1-time to ongoing. REVENUE AND EXPENDITURE SUMMARY: 61 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF CITY OF Federal Way 62 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET OPERATIONS Greg Fewins Deputy Director 1.0 FTE ■ Assist Director • Manage Planning Division • Special Projects to Permit Process PLANNING DIVISION Greg Fewins Manager 8.0 FTE ■ Land Use Review • Environmental Review ■ Planning Commission Support • Hearing Examiner Support ■ Comprehensive Plan Management p Development Code Revisions ■ City -Wide Rezones • Annexations/PAA ■ Special Projects COMMUNITY DEVELOPMENT SERVICES DEPARTMENT Kathy McClung Director 1.0 FTE Department Total: 30.5 FTE ■ Overall Department Management ■ Department Organization • Economic Development • Communication Facilitation * Policy Planning ■ Budget Management ■ Regional Planning Issues BUILDING DIVISION Mary Kate Martin Building Official 13.0 FTE • Building Plan Review ■ Construction Inspection • Electrical Inspection • Code Compliance • State Code Issues ADMINISTRATIVE SUPPORT Tina Piety Administrative Assistant II 3.5 FTE ■ Administrative Support to Director and Divisions, Committees & Commissions ■ Customer Service • City -Wide Reception • Passports HUMAN SERVICES DIVISION Angelina Allen-Mpyisi Human Services Manager 4.0 FTE ■ Block Grant Program ■ Human Services Program ■ Korean Community Liaison ■ Volunteer Program ■ Emergency Training (CERT) ■ Regional Human Service Issues • Coordination of City Events 63 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director 2005/2006 ACCOMPLISHMENTS ■ Supported Development Projects at The Commons, Opus Development, Federal Way Market Place, and the Community Center. ■ Housing and Human Services Consolidated Plan adopted. ■ Implemented the Human Services Capacity Building Program. ■ Secured a grant from United Way's Venture Fund in support of the Human Services Capacity Building Program. ■ Renegotiated 2006-2008 CDBG Agreement with King County. it Recruited volunteers for the Reebok and Subaru Triathlon, the Han Woo-Ri Korean International Festival, and the Mayor's Day of Concern Food Drive. ■ Shoreline Inventory Project. ■ Transition and implementation of services to newly annexed areas. ■ Revisions to development standards for downtown. ■ Conducted first one-night count of the homeless. 2007/2008 ANTICIPATED KEY PROJECTS ■ Maintain current levels of Human Service and Block Grant Funding and monitor contract performance of human service agencies. ■ Continue to implement the Organizational Capacity Building program. ■ Continue to improve the permit process. ■ Make changes to the Comprehensive Plan and Zoning Codes: ➢ Increase building heights; ➢ Increase flexibility for Downtown development that meets the vision; ➢ Make "Business Park" zoning more usable; ➢ Neighborhood plans; r Respond to Council's direction on annexation of Proposed Annexation Area. ■ Continue to work on local and regional efforts to address Housing and Human Services. ■ Complete new Shoreline Master Program per state law. ■ Prepare & train staff for "retirement boom". ■ Improve response time for Code Compliance Program. 64 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director ADOPTED PROGRAM CHANGES: Department Submitted Adopted 2007 2008 2007 2008 1-Time Ongoing 1-Time Ongoing, 1-Time Ongoing ]-Time Ongoing Program FTE Fleet FTE Fleet AD -Reduce temp help, OT, prof Svcs, - (7,910) (7,910) Y - - (6,900)f (6,900) books, etc. CM recommended keeping temporary help. PL-Reduce intem S10K, books, supplies, (15,442) (15,442; Y - (5,442) - (5,442) profsvcs, printing, etc. CM recommended keeping intern. BL-Reduce intern, per diem, conferences, - (19,023)- (19,023) V (19,023) - (19,023) miscellaneous HS-Reduce HS Contracts (8,000)I - (8,000;I N - - Reducc Volunteer Dinner - - (3,650) - (3,650) N - - - - Increase Passport Revenue (2,730) - (5,388) Y (2,730) (5,388) Subtotal Cost Reductions - S - S (56,755) S - IS (59,413) S - I S (34,095)1 S - S (36,753) Pennit Center Support 1.0 1,250 45,905 - 49,205 N - - 2006 Code Bpok & Supplemental Ref - - 9,000 - Y - - 9,000 - Organizational Capacity Bldg Pmg - - 20,000 20,000 Y - - 20,000 - 20,000 Human Services General Fund. CM - - 35,000 35,000 Y - - 17,500 17,500 recommended adding inflationary adjustment. HS KSAR - Council added. - - - Y - 3,000 3,000 HS Food Bank - Council added. - Y 5,000 5,000 Increase Human Servies Contract. - - Y 7,000 7,000 Subtotal Additions 1.0 - S 65,250 S 45,905 S 55,000 IS 49,205 - - S 44,000 S 17,500 S 35,000 $ 17,500 Total - Community Development 1.0 - S 65,250 S (]0,850) S 55,000 IS (10,208Y IS 44,000 S (16,595)I S 35,000 S (19,253) PROPOSITION 1 ADDITIONS: Description Proposition 1 FTE Fleet 2007 2008 1-Time Ongoing 1-Time Ongoing Code Compliance Officer 1.0 1.0 9,224 1 61,794 - 1 90,551 Total -Community Development 1.0 1.0 $ 9,224 $ 61,794 $ - I $ 90,551 DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Adopted I Grade Adopted I Adjusted Year-end I Community Developrrtent Director 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58C Deputy Comm Develop Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 45 Senior Planner 3.00 3.00 3.00 3.00 3.00 3.00 1 3.00 38 Human Services Manager 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Assistant Building Official 1.00 1.00 1-00 1.00 1.00 1.00 1.00 35 Plans Examiner 1.00 1.00 1.00 1 1.00 1.00 1,00 1.00 34 Combingition Electricai181dg [n ctor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 34 Inspector/PlansExaminer 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 Associate Planner 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 CDBG Coordinator 1.00 1 1.00 1.00 1 1.00 1.00 1,00 1.00 32 Neighborhood Development Spec. 1.00 0.70 0.70 0.70 0.70 1.00 1.00 1 30 Code Compliance Officer 2.00 2.00 2.00 2.00 2.00 3.00 3.00 30 Lead DeVelo lnent Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26 gevelopment S iaiist 3.00 3.00 3.00 3.00 3.00 3.00 3.00 24 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Administrative Assistant I 1.50 1.50 1.50 1,50 1.50 1.50 1.50 18 Korean Liaison 0.50 - - 0.50 0.50 15 office Technician II 1.50 1.50 1.50 1.50 1.50 1.50 1.50 14 Total Re ular noing 29,50 28.70 1 28.70 28.70 1 28.70 30.50 1 30.50 Changejronrnrioryear - (0.80)1 - - - 1.80 - One -Time Funded Positions - 0.80 0.80 1 0.80 0.80 - - Grand Total Staffing 1 29.50 1 29.50 1 29-50 29-50 : 29.50 30.50 30.50 65 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director PURPOSE/DESCRIPTION: The Department of Community Development Services provides: 1. Management of general fund human services allocations and Community Development Block Grant (CDBG) fund. 2. Administration and enforcement of Uniform Codes for construction including plan review and inspection. 3. Administration and enforcement of land use, environmental and nuisance codes. 4. Long-range planning and policy work including the Comprehensive Plan, neighborhood plans, code revisions, housing and annexations.v 5. Administration of the City's volunteer program. 6. Administration of the Korean Liaison Program. 7. Administration of disaster preparedness programs. 2007 Adopted Expenditures by Category P ersonneI 72.1% Supplies Interfund Svc/Chg 126% Inter Govt 14.3% 0.4% GOALS/OBJECTIVES: • Contribute to the economic growth of the city providing efficient and customer friendly permit processing that complies with local and state regulations. • Provide services to the community such as: emergency preparedness, code compliance, and assistance to the Korean community. • Strengthen Human Service agencies by administering grants and assisting through the Enhancement Grant Program. • Work with the Fire District to provide sale structures for the community to work and live in through compliance of adopted codes. DRPARTMENT SUMMARY: Code Item 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Adopted 07 Adopt - 06 Ad' Ado ted Adjusted ! Year-end $Ch %Ch Revenue Summary: 3x- General Gov't $ 1,653,889 $ (2,188) $ 1,722,814 $ 1,997,120 $ 1,620,138 $ 1,532,530 $ 1,642,089 $ (464,590) -23.3% 33X Federal / State Grant 1,275,848 457,837 747,398 559,281 524,056 549,481 555,470 (9,800) -1.8%. 345 Charges for Services 702,678 1,225,865 638,400 690,900 707,600 742,600 751,600 51,700 7.5% 322 Permits 960,782 1,899,497 824,000 962,500 1,455,000 1,116,500 1,145,500 154,000 16.0% 360 Other 48,148 8,778 - - - - n/a Toga! Revenues $ 4.641,344 ! $ 3.589,790 $ 3,932,612 $ 4.209,801 $ 4,306,794 $ 3,941 111 $ 4 094 659 $ 268,690 -6A% ExperrditureSummar : 71 Administration 375,493 354,803 397,012 398,708 400,397 391,536 410,158 7,172) -1.8% 73 Planning 1,121,077 945,265 904,623 1,099,892 1,187,875 925,778 970,539 (174,114) -15.8% 74 Building 1,097,051 1,104,586 1,189,611 1,421,169 1,428,045 1,325,402 1,398,997 (95,767) -6.7°/u 83 Human Srvs Admin 679,835 634,061 600,207 664,174 664,465 652,412 1 6571804 (11,763) -1.8% 84 Neighborhood Devel 92,041 93,238 93,760 101,801 101,955 96,502 1 101,691 5,299 -5.2% Subtotal GF O r Ex ead $ 3,365,496 ! $ 3,131,953 1 $ 3,185,214 $ 3.685,745 ! $ 3,782,738 $ 3,391,630 1 $ 3,539,189 1 $ (294,115)1 -8.0%, 119 !Comm Dev Block Gmt 1 1,209,471 1 464,2091 747,398 ! 593,856 593,856 549,481 1 555,470 1 (44,375)1 -7.50%. TDtaI F-rp end I $ 4,574.967 ! $ 3.596,162 1 $ 3.932,012 $ 4,279,601 $ 4,376,594 1 $ 3,941,111 1 $ 4,094.659 1 $ (338,490)1 -7.99/ci BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director HIGHLIGHTS/CHANGES: The Proposition l Police and Community Safety have increased the budget by $71,018 and $9.0,551 in 2007 and 2008 for Code Compliance Officer. The department expects the building activity to remain stable over the next two years. The reduction in training budget will impact quality Of training provided to staff (i.e. legal mandates, customer service, national expertise on wetlands., housing, mixed use development, and supervisory training). An intern position and administrative are cuts to the budget. Overtime in the administrative budget has been reduced. One time funding for staffing special projects and help with increased permit activity is eliminated. REVENUE AND EXPENDITURE SUMMARY: Code! Item 2004 Actual 2005 Actual 2006 2007 1 Year-end Adopted ! 2008 07 Adopt - 06 .Ad' Adopted $ Ch %Ch Adopted I Adjusted Revenuesumma . 3xx General Gov't $ 1653,889 $ (2,188). $ 1,722,814 $ 1,997,120 $ 1,620,138 $ 1,532,530 $ 1,642,089 $ (464,590)-23.3%, 33X Fedcra] /State Grant 1:275,848 1 457,837 747,398 559,281 524,056 549,481 555,470 (9,800) -1.8%, 345 Zoning Fees 122,334 162,863 139,000 139,000 139,000 139,000 139,000 - 0.01/c, 322 Building Permits 825,994 1,630,697 680,000 818,500 1,205,000 972,500 1,001,500 154,000 18.8% ElectrPermits 322 Electrical Pits 134,787 268,800 144,000 144,000 250,000 144,000 144,000 - 0 .0% 345 Plan Review 580,344 1,063,003 499,400 551,900 568,600 603,600 612,600 51,700 9.4% Program Income 48,148 4,641,344 8,778 $ 3,5 89,790 - $ 3,932,612 - $ 4,209,801 ! - - . $ 4,306,794 $ 3,941,111 1 - - n/a $ 4,094,659 ! $ (268,690)] -6.4% Total Revenues S Expcn diture Su►nmary: 110 Salaries & Wages 1,635,319 1-655.559 1 1,776,134 1,765,548 1,765,548 1,909,659 1,994,594 144,111 8.2% 111/1 Temporary Help 125,526 116,434 51,389 51,389 51,389 34,206 34,206 (17,183)-33.4%, 120 Overtime 9,932 11,772 4,000 4,000 4,000 2,750 2,750 (1,250)-31.3%, 200 Benefits 404,919 426,585 515,900 520,626 520,626 538,915 605,790 18,289 3.5°/a 31X Sup lies 25,105 18,833 16,405 16,405 16,405 19,165 _ 19,165 2,760 16.8%, 3XX Other Opr Su lies 1,579 1,393 2,850 2,850 2,850 2,650 2,650 (200 -7.0% 41X Professional Srvs 632,603 566,633 524,925 609,113 609,113 628,049 628,049 18,936 3.1% 43X Travel & Trainin 14,578 9,332 24,720 24,720 24,720 20,280 20,655 (4,440) 18.0% 47142 Utility & Communications 36 165 450 450 450 350 350 100 -22.2% 48X It airs.& Maint - 100 100 100 100 100 - 0.0% 497 Association Dues 3,017 2,103 3,375 3,375 3,375 3,425 ! 3,425 50 1 1.5% 4XX Other Mise Exp 20,394 14,929 23,980 23,980 23,980 19,630 19,630 (4,350) -18.1% 1/3 ' WtSrYsiTaxes 18,404 19,564 14,674 14,550 14,550 14,550 14,550 - 0.0°/m 552 Interfund Contrib 142,694 216,540 - 1 73,920 73,920 - - (73,920)-100.0%, 600 Capital Otlays. 765,632 - 552,153 240,503 E240,503 272,360 272,360 31,857 13.2%, DP M&O 96,402 87,499 102,585 119,486 2 119,991 123,810 505 0.4/914 918 GI5 M&O 46,978 34,463 45,492 45,492 4,4667,7 51 70,660 22,254 48.9%, 920 Tel M&O 36,577 31,978 38,216 38,216 37,860 38,133 38,809 (83), -0.20/6 950 Bldg M&O 44,502 27,631 24 301 30,761 30,761 32,921 33,160 2,160 7.00% 954 Fleet M&O 15,622 13,598 13,886 15,642 15,826 15,864 19,508 222 1.4% 960 is M&O 39,034 17,590 33,377 38,610 38,533 37,442 37,442 (1,168) -3.0% 990 Mail M&O 19,912 15,657 17,823 17,823 17,768 17,368 17,368 (455) -2.6% 94X Ca ital Contributions 2,902 - 777 - - n/a 900 R lacementReserves 101,591 109.166 85,378 80,361 94,170 90,388 92,104 10,027 12.5% Total O rExpend $ 4.203 459 j $ 3,396,424 1 $ 3,872 890 $ 3,737,920 1 $ 3,749,940 1 $ 3,885 942 $ 4,051,135 1 $ 148,022 4.0% Ca ital& One -Time Fin+diu 110 Salaries & Wages 18,318 35,008 34,795 34,795 - - 34,795-100.0% 111/1 Tern ryIlei - 16,500 1 100,000 185,000 - - (100,000) -100.0%, 200 Benefits 188 6,209 1 8,564 8,486 8,486 - - (8,486), -100.0%, 31X 5u lies 4,205 4,990 3,150 3,150 3,150 9,000 5,850 185.7°/. 3xx Other OprSu plies 3,825 828 500 2,579 2,579 - - 2,579-100.09/i 41X Professional Srvs 361,094 131,386 12,500 261,630 261,630 35,000 35,000 (226,630)-86.6%' 43X Travel & Tiainin - 368 - - - - n/a 4XX Other Misc Ex 696 - 5,000 5,000 - (5,000) 100.0% 552 Interfund Contrib - 8,000 - - - - - n/a 900 lIntfund Svc Pmts 1,500 13,139 126,041 126,014 11,169 1 8,524 (114,872) 91.1% TotalOne-TimeExp $ 371,508 $ 199,738 $ 59,722 $ 541,681 $ 626,654 $ 55,169 1 $ 43,524 1 $ (486,512) -89.8% Total Expenditure $ 4,574,967 $ 3,596,162 $ 3.932,612 $ 4,279,601 $ 4,376,594 $ 3,941,111 1 $ 4,094,659 1 $ (338,490)J -7.9% 67 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF arr OF Federal Way 68 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET CIVIL LEGAL SERVICES Aaron Walls Deputy City Attorney 4.0 FTE ■ Civil litigation ■ Land use hearings and appeals ■ Legal advice to Council and City Staff ■ Contract review and preparation ■ Ordinance preparation ■ Resolution preparation ■ Interlocal agreements LAW DEPARTMENT Patricia Richardson City Attorney 1.0 FTE it Total: 13.0 FTE ■ Legal advice/opinions to Council, City Manager, Commissions, Staff • Management of Law Department DEPARTMENT SUPPORT Tonia Proctor Lead Paralegal 1.0 FTE • Director support • Committee/Commission support • Claims Coordinator CRIMINAL PROSECUTION Stephanie Arthur Chief Prosecutor 7.0 FTE • Prosecute criminal citations • Prosecute traffic infractions ■ Enforce City's Municipal Code • Domestic Violence Enforcement Program 69 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney 2005/2006 ACCOMPLISHMENTS ■ Provided legal advice to the Council, City Manager and staff ■ Advised staff on land use issues ■ Drafted and/or reviewed approximately 350 contracts per year ® Continued defending all pending litigation against the City, and the Bryant Inquest R Assisted in property acquisitions/condemnations ■ Presented and pursued city legislative goals with key state legislators ■ Telecommunications/utilities — litigation support; leases/ franchises negotiation - including utility and cable franchises such as Comcast ■ Prosecuted misdemeanors (DUI, DV, Theft) ■ Assisted and reviewed contracts regarding the development of the City's Community Center ■ Drafted and negotiated labor agreements ■ Enforced and prosecuted zoning code violations 2007/08 ANTICIPATED KEY PROJECTS ■ Provide legal advice on City Center Redevelopment efforts ■ Develop supervisor training material and conduct training ■ Assist departments with: ➢ Comprehensive Plan Amendments ➢ Potential Annexation ➢ Condemnation/Acquisition for SR 99 HOV Lanes Phase IV Project Review legal documents and participate in legal proceedings regarding the purchase of Camp Kilworth ■ Prosecute new domestic violence (DV) crimes (in presence of children, and strangulation) along with other misdemeanors including the new junk vehicle ordinance. ■ Community Center startup and support Negotiate labor agreements ■ Assist with Yakima Jail Services contract ■ Provide training for police officers ADOPTED PROGRAM CHANGES: Program Department Submitted Adopted FTE Fleet 2007 12008 FTE Fleet 2007 2008 1-Time On oin 1-Time Ongoing 1-Time Ongoing 1-Time On oin - I CI-Reclass Deputy City Attorney (12.33(,) - (12.720), N - - - CI -Reduce Admin to .87 FTE (0.1) (6,000)i (6,696) N - - - - CR-Reduce DV Liaison (2,453) (2,739), Y - - - (2,453) (2,739) Subtotal Cost Reductions (0.1) S -1 $ 20,789 $ - S (22,045 - $ - IS (2,453) $ - I $ (2,m CR-Convert DV Liaison & Rule 9 to Full Time Contract Prosecutor plus .40 Admin 11 0.4 - 20,844 22,721 Y 0.4 - - 20,844 22,721 Subtotal Additions 0.4 - $ - $ 20,844 Is - $ 22,721 0.4 - % - 1 $ 20,844 $ Total -Law 0.3 S - $ 55 IS - S 676 0.4 - $ S 18.391 S - IS 19,982 PROPOSITION 1 ADDITIONS: Description Proposition 1 FTE Fleet 2007 1-Time Ongoing 2008 1-Time Ongoing Domestic Violence Prosecutor 1.5 0.5 _ 9,006 110,333 9,006� 47,948 148,240 Civil Prosecutor 65,059 Total - Law 2.0 $ 18,012 ' $ 158.281 $ - $ 211299 70 BUDGETINBRIEF CITYOFFEDERAL WAY200712008 ADOPTED BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney MISCELLANEOUS STATISTICS -- PROSECUTION ATTORNEY TIME COMMITMENTS: Monthly Commitments Court 1 253 hours/mo Court 2 49 hours/mo Court 3 144 hours/mo Other Courts 141.2 hours/mo Court Hearing Infraction: 4 Pretrial: 16 In Custody: 96 RALJ (appeals): 8 Half Day each Motion/Impound: 16 Interpreter: 12 FWD, conflict: 1.2 Pretrial: 12 Forfeiture: 4 Review: 12 Arraignment: 16 Readiness: 16 Jury: 32 Total: 108 hrs Total: 28 hrs Total: 96 hr Total: 13.2 hrs Prep Time and Prep pretrial: 9 Prep pretrial: 12 Prep in custody: 48 Prep appeals: 4 Office work Prep motion: 16 Prep interpreter: 9 Prep Forfeiture: 4 (in hours) Prep arraignment: 4 Charging: 60 Prep review: 12 Police adv: 4 Prep infraction: 4 Review: 8 Prep ready: 32 Admin: 20 Prep jury: 68 Training: 17 V acation/holiday: 11 Total: 145 hours Total: 21 hours Total: 48 Total: 128 Hours in court: 245 Office/prep hours: 342 Total Hours/month 587 Annual hours: 7,044 FTE Needed: 3.7 Actual staffing: ti chief prosecutor 1.0 • prosecutor 1.0 • staff attorney 0.5 Due to changes in the court calendar in 2006, motion calendars were decreased from 6 calendars to 4 calendars. The decrease of calendars eliminates some of the preparation time of the prosecutors and allows prosecution to be proactive and move some hearings to the readiness calendar, which decreased police overtime. 71 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET BUGET IN BRIEF LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney PURPOSE/DESCRIPTION: The City Attorney's office is divided into two divisions: Civil and 2007 Adopted Expenditures Criminal. The Civil Division provides the full range of proactive lil by Category legal services and advice to the City, the City Council, all City Boards and Commissions, City management and staff. The Criminal Division assists in providing for public safety by providing all prosecution, sentencing and pre -sentencing legal services, and providing assistance and information about safety and the criminal justice system to victims of domestic violence. GOALS/OBJECTIVES: Personnel 85.0% • Provide quality and cost effective legal advice and services to the Supplies ^- -a 'oar' a a "Ji -. r�.,..,..a_.. -+- n.3% Svc/Chg Interfund U y Coo ncil uvalus ariu l.VI1ILM IVr1J aria I.uy J_ Y IUuMuLa. 7 1 % • Defend and prosecute all litigation, 7.6% • Advise and train City staff to minimize potential litigation. DEPARTMENT SUMMARY: Code Item 2004 Actual 2005 Actual 2006 2007 Ado ted Adjusted Year-end 1 Adopted ` 2008 I Adopted 07 Adopt - 06 Ady $ Ch %Ch 51 ICivil Legal Services $ 603,618 $ 618,675 $ 715,402 $ 719,128 $ 719,937 J $ 786,751 $ 843,117 $ 67,622 9.4% 52 ICriminal Prosecution Svs 1 579,862 336,274 613,443 363,638 363,638 1 556,437 616,700 192.798 53.0% Total Opr Expend S 1,183,480 $ 954,949 S 1,328,846 $ 1,082,767 5 1 083 576 1 $ 1,343,187 $ 1,459,817 $ 260,420 24.1% 51 1 Civil Legal Services 1 645 12,619 77,994 77,994 1 18,389 1,647 (59,605),l -76.4'% 52 ICriminal Prosecution Svs 1 35,492 1 37,756 15,000 39,800 39,800 1 - (39,800 •-100.0% Total One -Time 1 $ 36,138 I $ 50,375 $ 15,000 i s 117,794 $ 117,794 1 $ 18,389 $ 1,647 1 $ (99,405)-84.4% Total Expenditures I $ 1,219,618 1 $ 1,005,324 $ 1,343,846 $ 1.200,561 $ 1,201,370 1 $ 1,361,576 1 $ 1,461,464 1 $ 161,015 1 13-4% DEPARTMENT POSITION INVENTORY: Position 2004 1 Actual 2005 Actual 2006 2007 Adopted 2008 Adopted Grade Adopted Adjusted Year-end City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58E Deputy City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 53 Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 Chief City Prosecutor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 City Prosecutor 1.00 1.00 1.00 1.00 1.00 3.00 3.00 38 Staff Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Lead Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26 Dom Violence Victim Liaison 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 23 Administrative Assistant I 1.63 1.63 1.63 1.63 1.63 2.00 1 2.00 18 Total Regular Staffing 10.63 10.63 10.63 7 10.63 10.63 13.00 13.00 Change from prior year - - - - - 2.4 - Grand Total Staffing 10.63 10.63 10.63 1 10.63 10.63 13.00 13.00 VA B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney HIGHLIGHTS/CHANGES: The Law Department adopted baseline budget totals $1,343.187 in 2007 and $1,459,817 in 2008. This is a 24.1% increase from the adjusted 2006 budget. The increase is due to moving one-time funding of $37,347 in 2007 and 37,061 in 2008, slated for the part-time domestic violence liaison and two Rule 9 positions to on -going funding for temporary help. Council also approved funding to increase #die criminal administrative assistant from .6 FTE to 1 FTE to better support the prosecutors. Proposition 1 passage adds $176,293 and. $213,299 in 2007 and 2008, respectively to fund 1.5 FTE's prosecutors and a .5 FTE civil attorney. REVENUE AND EXPENDITURE SUMMARY: 2004 2005 2006 2007 l 2008 07 Ado t - 06 Ad] Ado ted Adjusted I Year-end $ Chg %Ch Code Item Actual Actual Adopted I Adopted 1 e Summary: General Gov't I $ 1,193,326 $ 955,645 $ 1,328,846 $ 1,190,561 $ 1,201,370 $ 1,361,576 $ 1,461,464 $ 171,015 14.4% i Other Legal Services 21,701 49,679 I 15,000 10,000 - - (10,000) -100.0% CDBG Grant 4,591 - - - I - - - - n/a Total Revenues I $ 1,219,618 $ 1,005,324 $ 11343,846 $ 1,200,561 1 $ 1,201,370E $ 1,361,576 $ 1,461,464 $ 161,015 13.4% Eitpenditnre 110 Summary: Salaries & Wages 643,593 654,642 1 726,005 721,535 721,535 869,998 944,971 148,463 20.6% 111/1 Temporary Help 11,430 2,690 - - - 37,347 37,061 37,347 n/a 120 Overtime 61 - 1,300 1,300 1,300 1,300 1,300 - 0.0%, 200 Benefits 137,003 150,839 169,112 172,070 172,070 232,915 270,118 60,845 35.4%, 31X Supplies 2,430 4,303 3,675 3,675 1 3,675 1 3,675 1 3,675 - 0.0%, 3XX Other Opr Supplies 2,171 700 700 700 700 1 700 - 0.0% 41X Professional Srvs 290,936 60,439 334,957 85,995 85,995 85,995 1 85,995 - 0.0% 43X Travel & Trsirdrig 4,319 3,248 7,454 7,454 7,454 9,705 10,454 2,251 30.2% 42/47 Util & Comm 1,489 1,304 1,750 1,750 1,750 1,750 1,750 0.0% 48X 497 Repairs & Maint Assaciation Dues 100 2,301 - 2,599 - 2,555 - 2,555 - 2,555 2,555 2,555 - n/a 0.0%. 4XX Other MiscExp 593 669 1,700 1,700 1,700 1,700 1,700 0.0%. 51/3X Intgvt Srvs/Taxes - - 500 500 5001 500 500 - 0.0%, 914 DP M&O 21,403 19,531 22,776 23,097 22,816 29,654 31,095 6,557 1 28.4°/a 918 GIS M&O Tel M&O 1,083 14,558 793 1 12,727 1,047 15,209 1,047 15,209 1,046 15,067 1 1,561 15,804 1,628 16,368 514 595 49.1% 3.9% 920 950 Bldg M&O 14,834 13,492 11,865 15,020 15,020 16,641 16,946 1,621 10.8% 960 RiskM&O 13,424 6,050 11,480 13,280 13,254 13,119 13,119 (161)• -1.2% 990 Mail M&O 4,472 1 3,517 4,003 4,003 3,991 3,991 3,991 (12) -0.3% 94X Capiml Contributions 745 - 321 - - - - n/a 900 Replacement Reserves 16,537 18,106 12,437 11,877 13,148 14,277 15,891 2,400 20.2% TarnloprExpend $ 1,183,480 $ 954,949 I $ 1,328,846 $ 1,082,767 $ 1,083,576 I $ 1,343,187 $ 1,459,917 1 $ 260420 24.1%• Ca tra! & One -Time F+u+ding; - n/a 110 Salaries and Wages 111 Tet+spa Help 8,280 21,701 - 34,007 - 15,000 - 39,800 - 39,800 - - - �39,840} -100.0% 120 Overtime 8 - - - n/a n/a 200 Benefits 3,972 3,741 - - - n/a 3xx Other O r Supplies 41X Professional Srvs 277 645 - 12,315 - - - 77,040 - 77,040 - - I (77,040) -100.0% 4X]{ Other Misc Ex 1,263 - 304 - - 954 954 18,389 1,647 17,435 n/a 1827.6% 9XX Intfund Svc Pints Total One -Time Exp I $ 36,138 $ 50,375 $ 15,000 $ 117,794 , , $ 117,794 $ 18,389 $ 1,647 $ (99,405) -84.4°/, Total Expenditures Is 1,219,618 $ 1,005,324 $ 1-343-846 $ 1.200.561 $ 1,201,370 i $ 1,361,576 $ 1,461,464 $ 16%015 13.4%, 73 CITY OF FEDERAL WAY200712008 ADOPTED BUDGET BUGET INBRIEF ,o. Federal Way 74 B UDGET IN BRIEF CITY OF FEDERAL WAY 2 00 712 008 ADOPTED B UDGET FINANCE Tho Kraus Finance Manager 0 FTE ■ Accounting ■ Budgeting ■ Financial Planning ■ Financial Reporting " Cash Management ■ Payroll ■ Audit Coordination ■ Banking Services • Business Licensing ■ Purchasing MANAGEMENT SERVICES ADMINISTRATION Iwen Wang Management Services Director 1.0 FTE Department Total: 25.6 FTE • Department direction and administration " Regional issues and involvement • Coordinate interlocal finance affairs ■ Interdepartmental coordination HUMAN RESOURCES Mary McDougal HR Manager 4.0 FTE ■ Recruitment ■ Training " Benefits Administration ■ Employee/Labor Relations ■ Employee Safety Wellness ■ Retirement System Civil Service ■ Fleet Management " Risk Management ■ Mail & Duplication Services DEPARTMENT SUPPORT Krystal Kelsey Deputy City Clerk 0.5 ■ Administrative Support ■ Operations Support ■ Document Production ■ Council FHSRA Committee Support CITY CLERK Laura Hathaway City Clerk 1.5 FTE ■ Records Management ■ Legislative Support Graphics/Forms Management • Hearing Examiner Coordination ■ Codification Coordination " Elections Coordination ■ Public Records Requests ■ Licensing Enforcement ■ Commission and Board appointment process INFORMATION TECHNOLOGY Mehdi Sadri IT Manager 10.6 FTF ■ DP/Computer technology ■ Institution Network (I -Net) ■ GIS Services ■ Telecommunications ■ Staff Services/ Training ■ Government TV Program * Website Administration ■ On-line Services ■ Staff Services/Training 75 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director 2005/2006 ACCOMPLISHMENTS ■ Negotiated and implemented contracts with five bargaining units ■ Expanded on-line Document Management System to include records in the Public Works and Community Development departments ■ Continue to enhance web access of the City's GIS mapping and data inquiry capabilities ■ Implemented pilot WiFi project ■ Implemented Online Permit Application Program ■ Upgraded City voicemail system for expanded capacity to provide voicemail for police officers 2007/2008 ANTICIPATED KEY PROJECTS • Finalize WiFi project and solicit business support for free public WiFi access ■ Continue to develop on-line mapping and permit services • New Community Center startup and support ■ Assist Valley Com CAD Replacement Project ■ Develop Records Management Plan ■ Work with Law to develop and implement a supervisor training program ■ Negotiate new labor agreements DEPARTMENT POSITION INVENTORY: Position 2004 Actual 1 2005 Actual 2006 2007 Adopted 2008 Adopted Grade Adopted Adjusted ' Year-end Management Services Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 58B Human Resources Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 52 Information Technology Manager 1.0 1.0 1.0 1.0 1.0 I.0 1.0 52 Finance Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 48 City Clerk 1.0 1 1.0 1.0 1.0 1.0 1.0 1.0 40 IT Administrator/GIS Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 40 IT/Tele Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 38 Senior Financial Analyst 1.0 1.0 1.0 1.0 1.0 1.0 1.0 38 Financial Analyst 2.0 1.0 1.0 1.0 1.0 2.0 2.0 32 GIS Analyst 2.0 1.5 1.5 1.5 1.5 2.0 2.0 32 Human Resources Analyst 1.0 1.0 1.0 1.0 1.0 1.5 1.5 32 Information Technology Specialist 1.0 1.0 1.0 1.0 1.0 2.6 2.6 32 Deputy City Clerk 0.5 0.5 0.5 0.5 1.0 1.0 1.0 26 Fleet Maintenance Coordinator 0.5 1 0.5 0.5 0.5 0.5 0.5 0.5 26 Information Technology Analyst 1.0 1.0 1.0. 1.0 1.0 1.0 1.0 26 Information Technology Technician 2.0 2.0. 2.0 2.0 2.0 2.0 2.0 26 Accounting Technician II 2.0 2.0 2.0 2.0 2.0 2.0 2.0 24 Accounting Technician I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 21 Management Analyst 0.5 0.5 0.5 0.5 - 21 Human Resources Assistant 1. 1 1.0 1.0 1.0 1.0 1.0 1.0 18 Office Technician II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 14 Total Regular Staffing 25.0 22.0 22.0 22.0 22.0 25.6 ] 25.6 C/range from prior year j 0.5 1 (3.0)1 - I - j - 3.6 One -Time Funded Positions I 1 1 1.5 1 1.5 1 1.5 1.5 Grand Total Staffing 1 25.0 1 23.5 23.5 1 23.5 23.5 25.6 25.6 PROPOSITION 1 ADDITIONS: Description Proposition 1 FTE Fleet 2007 2008 I -Time Ongoing 1-Time Ongoing Human Resources Support 0.5 - - 31,282 - 41,708 Recruitment Costs for Prop 1 Positions - - 33,750 - - Application Support Specialist 1.6 - - 100,099 133,465 Total - Manasement Services 2.1 - $ 33,750 1 $ 131,381 $ - $ 175,173 76 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director ADOPTED PROGRAMS CHANGES: Description Department Submitted Adopted FTE Fleet 2007 2008 J-Time Ongoing 2007 2008 FTE Fleet 1-Time Onaoine 1-Time On oin 1-Time Onaoin AD -Reduce Temp Help, Subscriptwns, Food, Dues - - _ (3,800) - 1(3:804) Y - - (3,800) - (3,800) Fl-Business License Cam liawt - (28,500) (28,500) Y - - (28,500) (28,500) CC-Redum Gra hit Svc Contract - (4,900) (4,900) Y - - - (4,900) 4,900 FIR=keducc Tamp Hclp & Overtime - - (7,460) - (7,460) Y - - (7,460) - (7,460 klSk-FlimConsultant $4K & Membership - (4,519) (4,519) V 1 (3,519) (3,519), M& -Reduce CopieY Maintenance - - (4,000)• - (4,000) Y - - - (4,000) - (4,000) IT -Reduce Various Contrautid Svcs Ci -IYide Medical Reduction - - - (27,900), - (27,900) Y Y - - - 1 (27,900) (75,013)l 27,900) (150,009) Subtotal Cost Reduetiwta - $ - S (81,0791, S - 1 S (81,079) - S - S (155,092), $ Vacation Accmal-Proposal A - - 18,600 - 18,600 N - - - - Vaeatian Accrual-Pmpas4 B - - 36,828 - 36,828 N - - - Vacation Accrual-P opos2l CC - - 12,768 12,768 N - - - - Sick Leave Incentive Subtotal Clly-Wide Additions - - $ - $ 68,196 - S - 18,720 S 86,916 N - - $ - Is - 1 $ - I - $ - ADmResmtt.50FTE AdminSupport 0.5 - 1,250 35,550 37,425 N - - - - - CC -Election Costs - - 90,000 55,000 55,000 Y - 90,000 55,000 - 55,000 CC -Records Management Plan - - - 7,200 6,200 Y - - 7,200 6,200 FIR -Labor Negotiations - - 17,500 - 17,500 Y - - 10,000 10,000 HA Criminal HisjM Checks - 2,000 2,000 1 N - - - HR-Expaaded Job Announcement - 10,000 10,000 N - - - - - HR-Additioual City-WidcTtaining - - - 4.000 4,000 Y - - - 4,000 - 4,000 HR-EdurmtionAssistance- Counciladded. - - - Y - 10,000 10,000 - HR-Recruitment Costs - PK position convorsiau & Athletic Assistant, & PW Conaurmuy Position 5,000 - - Y - 5,000 - - FLEET-(PK/PW/CD) Increase Fleet Coordinator from .50 to .75 FTE 0.3 - - 25,006 - 25,875 N - - - IT--(CW) Increase MS Office Licease - 8,000 8,000 Y - - 8,000 - 8.000 1T•Cnrdinue WiFi in SR 99 Corridor 20,000 - 20,000 Y - 20,000 - 20,000 IT -(PS) 800 MHz Radio - - 00 25,0 25,000 Y - - 25,000 25,000 iT{PS) Cell Data Svc Cost/N Increase 5,000 5,000 Y 5,000 5,000 IT -(PS) Cell Phone Units Svc Cost Incr - - 7,000 7,000 Y - - 7,000 7,000 IT-(FI) Eden Financial Syst Maint Cost Incl 4,000 - 4,000 Y - - 4,000 4,000 IT --(RFC) Class Registration Syst Maint Cost Incr - 1,400 ],400 Y - 1,400 1,400 IT-(CW)GISArcinfoMaintCost Incr 1,100 f I 1,100 Y - - 1,100 1,100 IT -(LW) Wesdaw Access Svc Cost Incr - - 2,500 2,500 Y - - 2,500 - 2,500 IT-(REC) New Community Center Maint System Support ($550, already in Community Center Budget) - - - Y - - - IT-(REC) New Comm Center Membership Syst Support ($37$O already in Communtyq+ Center Budget) - - - Y - - iT-(CW)Spam163mvr411 2,000 2,000 Y - 2,000 2,000 IT•(CW) I -Net Access - 4,000 - 4,000 Y 4,000 - 4A00 IT-(CW) StalrTrnining - 4,000 4,000 N - - IT(GAC) GAC Broadcast System .50 FTE Supporl Technician 0.5 2,610 30,799 33,253 N - - IT-(CW) Migrate City E-mniI1N5 vWk - - 13,000 - 57,000 3,000 Y - 13,000 1 57,000 3,000 ^_ IT-LCTcchnalogyPIan rr Various Equipment Replacement- $33 ZK in 2007 & $307K in 2008. - - 50,000 - N Y - - Subtotal Department Additions Total- Managr nen[ Services 1.3 1.3 S 111,860 S 111,860 S 271,055 S 258,172 S 107,000 $ 107,000 $ 278,253 I $ 284,090 - S 138.000 - $ 138,000 $ 136,200 j $ (18,892)I $ 87,000 I $ 138,200 S 87.000 $ (91,8881, 77 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director PURPOSE/DESCRIPTION: The department consists of the Administration Division, which provides department direction; the Finance Division, which provides budget and financial management functions; the City Clerk's Office, which provides city-wide records management and support to the City Council; the Human Resources Division, which manages employee recruitment processes, administers employee pay and benefit programs and manages the Fleet Services operations; and the Information Technology Division, which supports the City's voice, data communication systems, government broadcasting programming, Geographic Information and overall technology needs. GOALS/OBJECTIVES: Enhance the efficiency and effectiveness of City operations by providing varied professional expertise and guidance. Deliver consistent, high quality service and support to internal and external customers. F_ 2007 Adopted Expenditures by Category Personnel 43.6 % Supplies Svc/Chg 8.7 % 33.7 % Interfund Inter Govt 8.5 % 5.5 % Create an environment of mutual respect and partnership with our community, the City Council, and City staff. DEPARTMENT SUMMARY: Code Item 2004 I Actual 2005 Actual 2006 2007 Aduuttd 2008 Adu led 07 Adopt - 06 Adj Adu ted Adusled Teal-euJ $Ch ioChg F.ap ndirurrSummary: _ 041 lAdTninistration $ 336,079 $ 335,035 $ 309,004 $ 330,398 $ 329,308 $ 323,388 $ 338,909 $ (7,011) -2.1% 642 IFinance 888,031 791,834 723,851 832,673 830,928 809,171 847,045 (23,502) -2.8% D44 ICity Clerk 302,929 332,341 279,997 281,441 410,519 434,815 355,718 153,374 54.5% 045 1Human Resources 497,064 1 403,377 399,738 452,760 452,272 510,592 496,249 57,832 12.8% Total General Fund 1 $ 2,014,104 $ 1.862,587 $ 1,712,590 $ 1,897,272 $ 2,023,026 $ 2,077,966 $ 2,037,921 $ 180,694 9.5% 501 Risk Management 576,338 437,125 580,444 664,890 665,490 656,367 663,356 1 (8,523) -1.3% 502 linformation Technology 1.480,152 1,651,803 1,482,261 1,825,459 1,770,059 2,030,298 2,123,860 204,838 11.2% 503 Mail & Duplication 165,616 178,448 171,870 171,870 171,870 138,061 140,456 (33,809) -19.7% 504 Fleet & Equipment 1,125,662 1,290,556 968,771 1,286,106 1,291,706 1,295,659 880,283 9,553 0.7% Total Internal Service Funds 1 $ 3,347,768 $ 3,557,932 1 $ 3,203,346 $ 3,948,325 $ 3,899,125 $ 4J20,385 f $ 3,807,955 $ 172,059 4.4% Total Management Services 1$ 5,361,872 1 $ 5,420,519 1 $ 4,915.936 1 $ 5,845,597 $ 5,922 151 IS 6J98,350 j $ 5,845,875 j $ 352,753 6.0% City -Wide: CW Pa Benefit j (188,448) - - - n/a CW Unallocated IS Charges - - (41,607) - I - n/a Total City-wide f $ $ -1 $ (230,055) $ - 1 $ -I S - 1 $ - $ n/a Total MS A $ 5,361,872 1 $ 51420,519 1 $ 4.685,881 1 $ 5,845,597 1 $ 57922,151 $ 6,198,350 IS 5.845,875 1 $ 352,753 1 6.00N. 78 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director HIGHLIGHTS/CHANGES: The Management Services Department baseline adopted budget totals $4.80 million for 2007 and $4.92 million for 2008. This is a 15.1 % increase from the adjusted 2006 budget. The adopted budget will increase the department's funding by $628K. This increase is primarily due to converting one-time funded programs in 2005-06 to on -going in 2007-08 and city manager recommended new programs, additional funding from Proposition 1 for 2.1 FTE's to better support future workload, and an additional $33,750 for recruitment costs associated with new positions resulting from Proposition I. Over this ten-year period, the city doubled its personnel and equipment with the addition of the police department and the municipal court. In addition to the organizational growth, technology has also advanced exponentially in the past ten years in all areas of the city's operations, creating a new level of demand and complexity for support services. REVENUE AND EXPENDITURE SUMMARY: 2004 2005 1 2006 1 2007 2008 1 U7 Adq t- Ub Atli ` Code I Item Actual Actual Adopted Adopted $ Ch %Chg Adopted Adjusted Year-end Revenue Summary: General Govemmental _ $ 2,004,900 $ 1,851,966 $ 1,524,142 $ 1,897,272 $ 2,023,026 $ 2,077,966 $ 2,037,921 $ 180,694 9.5% Wellness Program SXX iritcmnlSrvcChgs 9,204 2,442,139 10,621 2,388,476 2,492,858 - 2,753,004 - 2,747,204 I 1 2,993,676 1 - - n/a 3,109,925 240,672 8.7% 5XX Residual Equit 145,136 146,641 6,000 202,617 202,617 342,100 57,000 139,483 68.8% 5XX Min Revenue 164,858 690,664 1 88,100 146,246 146,246 88,100 88,100 (58,446. -39.8% 5XX Replacement Rrsmff, 1,130,893 1,002,298 919,981 949,156 987,704 ],095,501 1,135,136 146,345 15.4% Total Revenues $ 5,897,130 Is 6,090,666 $ 5,031,081 $ 5,948,295 $ 6,106,797 1 $ 6.597,343 1 $ 6,428,082 1 $ 649,048 i 10.9% Expenditure Sammaq: 110 (Salaries & Wages 1,436,774 1,299,730 1,404,334 1,399,027 1,398,427 I 1,610,228 1,697,673 211,201 15.]% 111/1 Tempataryliei�^ 58,040 59,963 33,900 33,900 37,300 1 2,400 1 2,400 (31,500) -92.9% 120 Ovwirae 17,814 10,337 9,794 9,794 9,794 7,294 7,294 (2,500) 25.5% 200 Benefits 327,216 314,345 368,002 367,846 367,846 472,547 537,951 104,701 28.5% 31X lies 1 91,715 86,688 85,088 96,795 96,895 87,088 87,088 (9,707) -10.0% _sup 5XX ()111 7pr S Tics 259,538 286,858 254,127 328,127 328,127 330,527 331,527 2,400 0.7% 41X Professional Services 247,186 261,998 234,120 257,620 260,420 379,507 392,161 121,887 47.3% 43X Travel & Training 22,365 10,225 9,803 9,803 10,46fi 23,766 24,553 13,963 142.4% 42147 Iltilit &Comm 202,379 204,665 244,550 244,550 244,550 340,915 277,747 96,365 39.4% 4x Fxpairs&Mtc 311,627 287,377 321,444 334,470 334,470 358,190 363,965 23,720 7.1% 497 Association Dues 3,979 4 5,294 3,165 3,165 3,261 2,750 2,750 (415)-13.1°/ 4XX Other Misc. Expense 610,303 475,113 422,355 50 6,801 514,781 ` 510,267 516,256 3,466 0.7% 5113X.tnt tl&rvicestTaxes 201,903 266,804 198,135 198.135 312,135 266,135 1 266,135 68,000 343% 600 CapitalOutis 27,716 - 6,000 - - - n/a 9141ti DP M&O 175,100 162,127 191,033 191,607 189,275 194,672 199,777 3,065 1.6% 918 WM&0 6,290 4,611 6,088 6,088 6,085 9,070 9,459 2,982 49.0% 9I0 ITc1M&O 21,026 18,382 21,967 21,967 21,763 22,073 22,636 106 0.5% 950 Bldg M&O 28,192 21,219 18,663 23,624 23,624 24,994 25,081 1,370 5.8% 954 FlM1M&0 951 825 844 951 962 964 967 13 1.4% 960 1tiskM&o 91,347 71,579 71,035 78,735 85,483 91,821 93,621 13,086 16.6% 990 Mail M&O 27,731 21,806 24,746 24,746 24,746 (76i -0.3% 94X Capital Contn'hutions 900 ]Replacement Reserves 5,564 79,560 - 49,623 �23 34,915 40,170 - n/a 38,003 5,828 17.0% Total Opr Expend I S 4,254,315 I $ 3,919,570 $ 3�965,905 $ 4,172,169 $ 4,305,325 $ 4,800,124 ' $ 4,921,790 1 $ 627,955 153% l A One -Time Funding: 10,814 - 56,456 56,456 - - (56,456)-100.0%: Salaries & W s Tempos Help - 3,857 85,032 - 40,000 40,000 - - (40,000)-100.0% Benefits {interfund} r�3 7S,588 58,359 224,825 238.369 ;369 224,825 224,825 (13,544 -5.7% Other 5u lies 5,042 13,586 - 23,700 �23,700 1,180 - (22,520) 95.0°/Professional Services 72,506 122,613 51.818 135,590 ,590 25,000 40,000 (] 10,590) 81.6% - - ]0,000 10,000 10,000 n/a Travel & Training 4XX Other Misc Ex - 8,722 - 27,106 - 51,132 51,132 38,750 - (12,382)] -24.2% 51/3X intgatl ServicestTaxes 11,116 - 90,000 90,000 n/a 552 InmrNndContributiotss 13,107 837,081 8,000 1,140,717 - 663,388 - 1,084,553 - 1,029,153 3,746 983,337 - 3,746 n/a 1 623,167 (101,216) -9.3% 600 Capital Outlays 9Interfund Svc Ports � XX S D,538 34,723 10,000 43.,62& 42,426 21,388 76,093 {22,240} 51.0% Total One -Time Ezp S 1,107,557 $ 1,500,950 $ 950,031 I $ 1,673,428 $ 1,616826 I $ 1,398,226 $ 924,085 $ (275,202)1 -16.4% Total MSErp $ 5,361,872 $ 5,420,519 $ 4,915,936 I $ 5,845,597 $ 5.922 151 $ 6,198,350 $ 5,845,875 $ 352,753 6.0% CW IPaylBene6t - - - (188,448) - - "/a CW IS Charges to he Ailoc - (41,607 $ (230,055)l - $ - $ I - - �a $ - n/a. Total Citylide Total Eraenditures $ - $ 5.361,872 $ - $ 5,420,519 1 $ 4,685,881 1 $ 5,845,597 $ 5,922.151 $ 6,198,350 $ 5,845,875 $ 352,753 6.0%• 79 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF CITY of ` Federal Way 80 BUDGET INBRIEF CITY OF FEDERAL WAY200712008 ADOPTED BUDGET r DEPARTMENT PARKS RECREATION AND SUPPORT CULTURAL SERVICES Mary Jaenicke Donna Hanson Administrative Assistant II Director 1.0 FTE FTE Department Total 44.3 FTE .8 _ • Council Committee/Commission Support • Director Support • Department Direction • Department Support • Implement Parks, Recreation & Open Space ■ Council Committee Comprehensive Plan Support it Intradepartmental Coordination • Commission Support ■ Regional Issues and Involvement Customer Service 0 New Community Center Project Management MAINTENANCE & OPERATIONS DIVISION Steve Ikerd Parks and Facilities Manager Administration: 2.0 FTE • Director Support, Special Projects • Parks Commission • Division Administration ■ Budget Development & Administration • Park Maintenance & Operations PARK MAINTENANCE UMMO • Athletic Field Maintenance • Grounds Maintenance Open Space & Trails ■ Park Renovation ■ Recreation & Community Event Support ■ Play Structures ■ Neighborhood Parks • Community Parks ° Contract Administration • Volunteer Programs • Concession Contracts • Celebration Park PARK PLANNING B. Sanders Park Planning & Dev Coordinator 1.0 FTE ■ New Community Center Project • Contract Administration ■ Comprehensive & Master Plans ■ Acquisition Developer Plan Review ■ Grant Writing ■ Landscape Architecture Services ■ Park Design/ Renovation • Project Management PROPERTY SERVICES 4.5 F F Park Facility Maint: • Contract Management & Administration ■ Urban Forestry ■ Special Projects ■ Volunteer Programs • Turf Program • Facility Maintenance Build & Furnishing: ■ Maintain City Offices ■ Property Maintenance Management ■ Facilities Security FRECREATION & CULTURAL SERVICES DIVISION Mary Faber Superintendent Administration: 2.8 FTE ■ Director Support, Special Projects ■ Arts Commission • Youth Commission ■ Division Administration ■ Budget Development & Administration • New Community Center Planning & Management RECREATION & CULTURAL SERVICES _ 16.7 FTE ■ Community Center Operations ■ Kenneth Jones Pool Operations ■ Comm. Events & Arts ■ Community Recreation ■ Adult/Youth Athletics ■ Senior Services • Recreation Inc. ■ Red, White & Blues Festival • Health & Fitness • Public Art Management ■ Contract Administration ■ Marketing & Promotions DUMAS BAY & KNUTZEN FAMILY THEATRE DIVISION 4.5 FIT • Conference & Retreat Rentals • Business Rentals ■ Theatre Rentals ■ Cultural Arts Programs • Facility Management ■ Grounds Maintenance ■ Contract Administration ■ Marketing & Promotions 81 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director 2005/2006 ACCOMPLISHMENTS ■ Prepared new Parks, Recreation and Open Space Plan, a component of the City of Federal Way Comprehensive Plan w Designed and constructed the new Community Center ■ Lakota Park and Sacaj awes Park Master Plans updated ■ Began Updating Arts Commission Cultural Plan and Business Plan for the Knutzen Family Theatre (KFT) ■ Finalized Business Plan for the new Community Center ■ Began marketing, staff and customer service training plans for the new Community Center ■ Completed BPA Trail Phase IV and Madrona Neighborhood Park Projects ■ Constructed the Cedar Grove Park ■ Constructed Parking Lot at Historical Cabins Park = Introduced inclusive team sports such as volleyball, softball and soccer ■ Began updates to the marketing/business plan for Dumas Bay Centre ■ Completed design of a new boardwalk at West Hylebos Wetlands ■ Design for renovation of Saghalie all-weather soccer field to artificial turf ■ Applied for grants for Camp Kilworth, West Hylebos boardwalk, and Saghalie artificial turf. Received $250,000 for West Hylebos in 2005 grant round. ■ Applied for and received Starbucks grant for Cedar Grove Park 2007/2008 KEY PROJECTS ANTICIPATED ■ Complete and design renovation of Saghalie all-weather soccer field to artificial turf ■ Park Impact Fee Study ■ Dumas Bay Centre Phase II Site Restoration feasibility ■ Acuiexatiuu ■ Complete and open the new Federal Way Community Center and provide expanded services and programs ■ Obtain final funding and construct a new boardwalk at West Hylebos Wetlands ■ Complete Arts Commission Cultural Plan and Business Plan for KFT ■ Complete a marketing/business plan for Dumas Bay Centre and facility assessment ■ De -accession of Kenneth Jones Pool and Klahee Lake Community Center ■ Seek grant funding for CIP projects ■ Construct maintenance building at Celebration Park ■ Develop Park Maintenance Plan ■ Potential purchase and site improvements for Camp Kilworth ■ Planning for downtown public space ■ Begin new programs for community gathering spaces and trail and pedestrian improvements ■ Apply for grants for construction improvement project funds ■ Develop standard operating procedures for maintenance division ■ Develop standard operating procedures for maintenance Federal Way Community Center 82 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director ADOPTED PROGRAM CHANGES: Description Department Submitted Adopted FTE Fleet 2007 2008 FTE Fleet 2007 2008 1-Time O %oin I -Time Onaoin 1-Time Ongoing 1-Titre. .O g-oing, AD -Reduce temp help. OT, travel/trauimC- dues, etc. - (4,291) - (4,791) Y - - (4,291) (4,791) PL-Reduce Training, Consultants, Other - - (916) - (644), N - - - MT -Reduce Overtime - (6,000) (6,000) N - - - - MT-Rednie Professional Services - (7,487) - (2,487) Y - - (2,487) - (2,487) MT -Reduce Repairs & Maintenance - 1 (23,255) (24,299) N - - - - REC-Reduce Temp Help & Supplies - - (2,500)1 (2,500) Y - - - (2,500) -1 (2,500) REC-Reduce Lifeguard Hours - - (750) (750) N REC-Reduce Arts Comm Funding by2% - - - (1,400) - (1,400) N - - - REC-bnplement Youth Athletic Field Rental Fees - Council removed. - - (4,200)1 - (4,750) N - - REC-Increase Senior Svcs Fees by 2 % - - - (440) (440) Y - - - (440) (440) REC-Increase Youth Athletic Field Light Fees by 2% - - (1,600)k (1,600;i Y - - - (1,600) - (1,600) REC-Incr Adult Athletic Field RenW Fees by3% - (1,080;i (1,080) Y - (1,080) - (1,080) RFC-berease Rec Inc Fees by2% - (850) (85011 Y (850), (850 REC-hg=ase Recreation Inc Donations - - - (5,500) - (5,500:1 Y - - (5,500) - (5,500)• REC-Increase Comm Event Donations - (500) (500) Y - (500) (500), REC-Ina Red White & Blues Event Fees - (500) (500) Y - - - (500) - (500) REC-Ina Red White & Blues Donations - (500) (500) Y - - - (500) - (500) REC-Adj Events/Arts Cwran (Lhax) - - - Y - - - - SLDCrReduceCustodial Contract (8,772) (8.816) Y - - - (8,772:) (8,816'I Subtotal Cost Reductions - $ -I $ (65,541) $ - $ (67,407)• - - S - $ 9,020 ] $ - $ (29,564j MT=Field Lighting Controls - - 42,500 - Y - - 42,500 - MT --Add Facilities Maint Worker 1.0 4,170 57,042 61,608 N - - - - - MT -Park Upgrade &Replacement - - 62,500 - Y - - 5,325 - - MT -Increase Seasonal Help - 40,800 40.800 N - - - - MT -Park Security Service 16,000 16.000 MT -New 3/4 Ton Truck - 1.0 25,000 3,000 1 6,679 Y - 1.0 25,000 3.000 6,679 MT -Volunteer Coordinator 0.5 - 2,300 33,245 - 35,494 - - MT-2 New Park Ranger Positions 2.0 1.0 25,660 112,795 - 124,415MT-Convert Superintendent to Supervisor & Maintenace Worker I 1.0 - 1,490 37,595 41,376 rN 1.0 - 1,490 37,595 41,376 MT-M&O for Cedar Grove Park ($1 OK), French Lake Park ($12K), Madrona Park ($12K), Historic Cabins Park ($8K) - 42,000 - 42,000 1.0 - 59,000 - 62,000 REC-Add Athletics Assistant $25,070 funded by $1 OK decrease in temporary help and $15,070 revenue offset. 0.5 - - - Y 0.5 - REC-New Van, on -going cost funded by revenue increase. - - 25,000 - 2,575 Y - 25,000 - - REC-Outdoor Cinema, $2500 in revenue 0.1 - 15,175 15,175 Y - - 15,175 - 15,175 REC-Increase Senior Svcs Coord to 1.0 FTE, Temp Help & Materials. CM recom $36.3K sal/ben only, offset by revenue increase. 0.5 - 31,920 33,042 Y 0.5 - - - - ARTS -Adjust Arts Comm Contract Funding for Utax Growth ($4K in 2007 and $7.75K in 2008)-CM Added - - - - Y - - - - - - BLDG-City Hall Seasonal Help - - 28,400 - 28,400 N - - KFF-Tech Equip -Use Capital $23K - - - - Y - - REC-Increase Arts Commission Funding - Council Added - - - Y - - 10,000 - 10,000 - Subtotal Additions 5.6 2.0 $ 188,620 $ 417,972 S - I $ 447.564 3.0 1.0 $ 124,490 $ 99,595 $ 25,175 IS 110,055 Total - Parks, Rec, Cultural Svcs 5.6 2.0 $ 188.620 S 352,431 I j $ - $ 380.157 3.0 1.0 $ 124,490 $ 70,575 I $ 25,175 1 $ 80,491 83 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PROPOSITION 1 ADDITIONS: Description Proposition l 2007 2008 FTE Fleet 1-Time Ongoing l-Time Ongoing Maintenance Worker 1 1.0 1.0 24,718 I. 70,807 1 - 97,838 Total - Parks & Recreation 1.0 1.0 $ 24,718 i $ 70.807 1 $ - $ 97,838. ADOPTED CAPITAL PROJECTS AND FUNDING SOURCES (DOLLARS IN THOUSANDS): Priority I = Projects received or anticipated to receive substantial grants. Priority 2 = Improvements to Existing Facilities. Priority 3 = Tfails and Sidewalks. Priority 4 = Community Gathering Places. Priority 5 = Open Space Planning. Priority Description Project Total ** External/Prior Sources Balance Needed Adapled 2007-08 Allocations Future Needs Grant* hEftafian Prior Yr REET Ut Tx Fuel Tx Other Grants Gen Fund Total 2 Annual Playground Repair and ace t Pm r 268 - - 268 268 - - 268 - 4 BMX/ Bike Facility Study 15 10 5 5 1 Camp Kihvorth - Acquisition and Site llurprovements 3,450 1,400 1,550 500 - - - 500 500 4 Community Gathering Spaces/Small CI P 525 - 100 425 - - - - 425 4 Downtown Public Space and Pedestrian Come ions 130 95 35 35 - 35 2 Dumas Bay Centre: Building essrueat and Upgrade 819 259 560 - - - - - 560 2 Dumas Bay Centre: Site Restoration- Phase 11 525 164 275 86 - - - - - 86 2 Lakota Park Design and Redevelopment 11,805 500 100 11,205 - j - I - - 11,205 3 Major Maintenance -Parks Facilities "" 220 220 220 - - - 220 5 Long Range Planning Panther Lake Open Space: Feasibility Study and Master Plan 149 18 - 131 - I 39 39 92 5 92 - - 92 - - - - 92 2 _ Sacajawea Park Design and deyelo meat 9,731 1,000 I - 75 8,656 415 - - 415 8,241 1 Saghalie Park Soccer Field --Artificial T e 960 110 540 310 310 - 310 3 Trail and Pedestrian Access rove 450 30 420 140 - - - 140 280 - 1 West Hylebos Wetlands Park Boardwalk lacemen 1,450 678 - 200 573 273 - 300 - 573 5 Poverty Bay Master Plan 41 41 - I 41 Total Parks Pro iccts $ 30,630 5 3,742 1 S 258 1 S 3,104 S 23.527 $ 1.351 IS - $ ! $ 39 1 $ 1.110 I $ $ 2,500 21.027 City Capital Project Impact to M&O Added in 07/08 Operating Budget: S 192 " Existing resources including grants anticipated but not yet applied for or received. Project - Annual Playground Repair and Replacement Program are 07/08 amounts only. Project - Major Maintenance -Parks Facilities are 07/08 amounts only. Priority Project Pro ect Existing Sources Balance Needed Adopted 10 7-08 Allocations Future Needs Total Grant I Mitig. Prior Yr BEET j Ut Tx 3 Fuel Tx ! Other GFund Total NA* Performing Arts Center $ 25,000 $ - $ - $ - $ 25,000 $ $ - $ $ - I $ - $ - $ 25,000 NA* Multipurpose Competitive Sports 9,000 - 9,000 - - - - - - 9,000 NA* Maintenance Facility 4,500 400 - - - 4,500 - - - 4,500 NA* Annual Technology - - - 400 - - - - - 400 Total Facilities Projects $ 38,900 $ - $ - $ - $ 38,900 $ - $ - $ - $ - $ - $ - $ 38,900 84 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 i Actual I 2006 _ 2007 + Year-end Adopted 2008 1 Adopted i Grade Adopted 1 Adjusted Parks; Rec & Cul Svs Director 1.0 1 1.0 1.0 1.0 1.0 1.0 1.0 58A Parks &Facilities Manager 1.0 1 1.0 1.0 1.0 1.0 1.0 1.0 50 Res & Cultural Svcs 5 erintendent 1.0 1.0 1.0 1.0 i 1.0 1.0 1.0 46 Properly Services Manager 1.0 1.0 1.0 1.0 _ 1.0 - - 39 Cnmmunity Center Supervisor - - - - - 1.0 1.0 36 Park & Facilities Supervisor 1.0 1.0 ;k 1.0 1.0 1.0 1 2.0 2.0 36 Park Planning & Dev Coordinator 1.0 1.0 1 1.0 1.0 1.0 1.0 1.0 36 Recreation Supervisor 1 1.0 1.0 1.0 1.0 1.0 1.0 1.0 36 Aquatics Coordinator 1I-A uatics ? 1.0 1.0 1.0 1.0 1.0 1.0 1.0 33 Recreation Coordinator 3.8 3.8 3.8 3.8 3.8 3.8 3.8 30 Dumas Hay Coordinator 1.0 1.0 1 1.0 1.0 1.0 1.0 1.0 30 Facilities Services Coordinator - - - - - 1.0 1.0 30 Pool Operator/Maintenance 1.0 1.0 1.0 1.0 1.0 - - 26m Custodial/Maintenance Specialist - - - - - 3.0 3.0 26m Maintenance Worker 11 2.0 2.0 2.0 2.0 2.0 2.0 2.0 24m Aquatics Assistant Coordinator 1.0 1.0 1.0 1.0 1.0 2.0 2.0 23 ChefWtchen Supervisor - - - 1.0 1.0 1.0 1.0 23 FitrmsWbletics Coordinator - - - - - 1.0 1.0 23 Administrative Assistant 11 0.8 0.8 0.8 0.8 1 0.8 0.8 0.8 21 Maintenance Worker I 8.5 8.5 8.5 8.5 8.5 11.5 11.5 20m Administrative Assistant I 3.0 2.8 2.8 2.8 2.8 3.0 3.0 18 Building Supervisor - - - - - 1.2 1.2 14 ,4th1etics Assistant - - - - - 0.5 0.5 14 Office Technician 11 0.8 0.8 0.8 0.8 0.8 3.0 3.0 14 Theatre Technician 0.5 0.5 0.5 0.5 0.5 1 0.5 0.5 14 Total Regrr[arStaffing 30.4 . 30.2 30.2 31.2E 31.2 44.3 1 44.3 Chan efrom Prior ear - i (0.2)1 - 1.0 1.0 13.1 - One -Time Funded Positions - 0.2 0.2 0.2 0.2 - - Grand Total Staffing 30.4 30.4 30.4 31.4 31.4 44.3 44.3 85 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PURPOSE/DESCRIPTION: The Parks, Recreation & Cultural Services (PRCS) Department consists of four divisions: Administration, Maintenance and Operations, Recreation & Cultural Services, and Park Planning. The Department also administers the two enterprise operations -- Dumas Bay Centre, and Knutzen Family Theatre. The Department's mission is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. GOALS/OBJECTIVES: • Provide cost-effective programs to meet the abilities. quality recreation and cultural needs of all ages, interests and 2007 Adopted Expenditures by Category Personnel 56.7 % Supplies 7.0 % lnterfund 8.2 % Svc/Chgs 27.6 % • Provide a high quality of maintenance for all park areas and facilities. • Plan and implement ongoing acquisition and development of parks to meet the goals and objectives outlined in the Park Plan updated in 2006. • Promote ongoing public involvement through commissions, volunteers, public outreach and surveys. • Manage the maintenance and operation of all City buildings and structures. • Promote a culture of teamwork and public service in all parks, recreation, and cultural activities. DEPARTMENT SUMMARY: Code Item 1 2004 { Actual 2005 Actual 2006 2007 2008 { Adopted Adopted 07 Adopt - 06 AdJ Adopted Adjusted Year-end $ Che %Cho Expenditure Summa+y: 310 lAdministration $ 288,411 $ 258,059 $ 275,166 $ 275,933 $ 295,979 $ 289,728 S 301,139 $ 13,795 5.0% 33X Maintenance 1,889,213 1,871,887 1,845,623 1,903,316 1,919,822 2,251,345 2,336,116 348,029 18.3% 35X General Recreation* 1,547,401 1,576,250 1,703.323 1,616,231 1.5415 747 1 1,115,018 1 1,143,109 (501,213)•{ -31.0% General Fund Oper $ 3,725,026 $ 3,706,195 1 $ 3,824,112 $ 3 795 480 { $ 3.761.548 f $ 3,656,091 $ 3,780 364 $ 139 389 .l -3.7% III INew Comm Center I - { - I - - I 1,681,288 1,901 761 1,681,288 1 n/a New Comm Center Oper $ - $ - $ - $ - 1 $ - $ 1,681,288 $ 1,901,761 $ 1,681,288 1 n/a 402 IDumas Bay Centre 484,372 478,294 533,398 534,628 ' 453,073 518,363 530,413 (16,265) -3.0% 402 1 Knutzen Theatre 202,397 168,945 201,720 201,720 201,662 205,236 210,940 3.515 1 1.7% 505 1 Bldg & Furnishings 353,602 448,931 374,655 474,655 i 474,655 435,950 433,494 (38,705) -8.2% Enterprise Fund Oer $ 1,040371 $ 1 096,171 $ 1,109,774 $ 1,211,004 { $ 1,129,391 { $ 1,159,549 1 $ 1,174,847 1 $ (51,455).J -4.2"% Subtotal O erating Erp $ 4,765.397 $ 4,802,367 $ 4,933,885 $ 5,006,483 S 4,890.939 1 $ 6,496,927 1 $ 6,856.972 $ 1.490,444 1 29.8% 310 lAdministration 1 32,159 218 -1 312 312 - 1- (312)1 -100.0% 33X IMaintenance 1 17,588 83,120 30,000 1 145,053 144,953 99,033 (46,020) -31.7% 35X I General Recreation* 147,476 161,530 10,000 1 216,393 216,385 53,587 31,672 (162,806) -75.2% Subtotal Gen Fund 1-1 197,224 244,868 40,000 1 361,758 36%650 { 152,620 31,672 (209.138)1 -57.8% Ill New Comm Center I - - - { - 76,500 58,276 58,276 1 n/a 402 Dumas Bay Centre 1 8,541 400,000 1 769,395 769,395 - (769,395•) -100.0% 402 KnutzenTheatre 12,369 - - { 37,162 7T,162 - (37,162) -100.0% 505 Bldg & Furnishings 12,629 - - { 150,000 150,000 18,900 (131,100) -87.4% Total 1-Time Ex $ 222,223 $ 253,409 $ 440,000 1 $ 1,318 315 $ 1,394,707 $ 229,796 $ 31,672 1 $ (1,088,519 -82.60A Total Parks & Rec 1 $ 4,987,620 1 5 5,055.776 1 $ 5,373,885 S 6.324,798 $ 6,285,646 1 $ 6,726 723 $ 6,888,644 1 $ 401.925 1 6.4% * Includes Kenneth Jones Pool activity for Years 2004 through 2006. Beginning in 2007, pool operations are part of Community Center. 86 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director HIGHLIGHTS/CHANGES: The department's adopted operating budget totals S6,496,927 and S6,856,972 in 2007 and 2008 respectively, and is S1,490,444 above the adjusted 2006 operating budget because of the new Community Center. Major program changes include: the opening of 72,500 sq. ft. Community Center In early 2007 to include three gymnasiums, swimming pools, community meeting rooms, fitness rooms, classrooms, and preschool and childcare. Other changes include. increases in fees of approximately 2% for certain programs, increase from .5 to I FTE for Senior program coordinator in the new community center, reductions in travel, custodial contracts, and professional services contracts, the addition of the new outdoor cinema summer program, a reduction in a management level position to create an additional entry level maintenance worker, and one additional maintenance worker for the maintenance of four newly developed park properties. Proposition I Police and Community Safety increased the budget by S95,525 and S97,838 in 2007 and 2008. REVENUE AND EXPENDITURE SUMMARY: 2004 2005 2UU6 tuu r Una sr i nuuyi - uu fiat Code Item Actual Actual Year-end Ado ted Adopted S Chg %Che Adopted Adjusted Re mil Summer: 3XX GmtralGov'[ $ 2,549,359. $ 2,371,090 $ 2,332,538 $ 2,575,396 $ 2,623,017 S 2,719,744 $ 2,711,415 $ 144.343 5.6% 35X General Recreation Fees 648.383 283,265 760,035 760,085 688,525 733,170 734,620 (26.9L`� 3.5%. 353 K Jones Memorial Pool 192,344 196,650 208,000 208,000 193,000 - (208,000),-100.0% 11] TlewCommuni Center - - 1,281,937 1,663,4 7 1 1,281.937 n/a 397 Transfer In -Gen Fund - - 30.000 - 30.000 n/a. 397 Transfer Iu-UtilityTaa 621,t}b3. 679,167 664,962 736,302 737.540 990,213 I ,Q33,608 243,416 33,0% 397 Tra�tsferin-Capital Proj. - - - 76,500 173,805 - - 173.305 n/a 402 Dumas &i Centre 622,986 467,160 922.398 922,398 $78,851 510,529 521,711 (411,369) 44.7% 402 KnatzenThcaGr 79,966 72,507 101,720 86.720 87,973 77,745 77,955 (8,975) -10.3% 505 Iuterfimd Srvs Chg 366,7I0 548,931 374,656 524,656 524.656 439,7222 442,310 (.14,934) -16.2°/ 505 IUserChar is-Rcsv 53,270 97,294 53,2 11 53,271 88.604 84,832 82,178 31.561 59.2% Tntrrl Bevpurres I S 5.134.080 S 5,206,065 S 5,417,680 1 $ 5,867,328 1 $ 5.898,966 j $ 7,031,702 1 S 7,267,204 1 $ 1.164.374 1 19.99% ErpendhrrreSrrmmo I 11 Salaries & Wa r5 5 1,5S4,390 5 1,592,658 5 1.672,38(1 I S 1,663,050 S I,fi63,o5o S 4179,076 1 $ 2,288,573I S 516,027 31.0% I11/1 Tcmpor He 502,339 523,292 438,011 l 438,011 419,18-2 751313 823,493 313,302 71.5% 120 Overtime 32,828 19,790 2 25211 22,661 27,435 27,635 2,224 8.8%, 200 484,316 523,013 51 518943 518,943 727,678 831,872 208,735 40.2% 310 5n ties 163,081 216,046 171,0571 171,057 239,069 324,089 331,328 153,032 89.5% 36X Mtc Su lies 15,879 20.419 28,555 28,555 28,305 31,305 31.305 1 2,750 1 9.6% 3XX Other Supplies 41,924 54,011 60,181 59,573 56,233 96,300 93,250 36,727 61.7% 41X Professional Srvs 556,591 411,846 675,684 582,796 429,082 517,773 528,922 65,023} -11.2% UX Travel & Training 22,477 16,487 24,515 24,515 25,199 27,740 30,164 3,225 ' 13.2%, 0142J Util & Comm 499,577 589,906 516,739 582,627 582,294 692,258 705,919 109,631 13.8%, 48X Repairs & Mtc 194,249 241,114 219,789 294,789 282,239 442,664 452,034 147,875 50.2% 497 Association Dues 5,950 1 6,190 3,730 3,730 6,440 4,535 4,610 805 21.60/6 4XX O[her Misc Ex 129,784 98,442 88,800 89,800 79,915 105,625 115,175. 16,825 18.9% S1I37v Intgvtl Srvs/Taxes 13,778 8,512 11,121 11,121 13.051 11 375 11,500 254 2.3% 552 lnterfund Contrib 15,434 12,090 - - - - n/a 600 Capital0utlays - 1,006 1,000 26,625 23,000 25,625 2562.5% 914 DPM&O 61.013 58,152 65,708 68,705 67,869 76,833V80,418 8,128 11.8% 918 GIs M&O 1 16,958 12,980 17,03S 17,085 17,074 27,6368,482 _ 14,551 61.8% 920 Tel M&O 45,906 ; 40,272 48A23 48,123 47,675 55,4018,434 7.278 15.1% 950 BI M&O 79,262 93,828 80,301 102,240 102,240 38,8589,460 (63.382) -62.0% 954 Fleet M&O 61,843 53,797 54,931 61,880 62,608 66,5529,302 4,672 7.6% 960 Risk M&O 47,056 21,884 41.524 48,035 47,939 64,0609,249 16,025 33.4%, 990 Mail M&O ] 3,524 10,844 12,344 12,344 12,305 20,0962,491 7.752 62.3 % 94X Capital Contributions 5,419 10,489 997 - - - - n/a 9XX Replacement Reserves 151,729 151,479 145.736 139,247 152,516 166,222 173,950 26,975 19.4% goo IntfundAdmin 14,589 1 14,825 15,046 15.046 15,046 15,478 16,405 432 2.9% Total O rEx end 1 4,765.397 1 $ 4,802,367 , $ 4,933,885 1 S 5,006,483 $ 4,890,939 $ 6496,927 1 $ 6,856,972 1 1,490.444 29.8% Capiaal A One-Tfms Furtdla 110 Salaries&Wa es 8,137 - 8,194 8,194 - (8,194 -100.0% 11111 Ternpor Help. 10,926 25,809 - 10,000 10,000 6,975 6,975 1 (3,025) -30.3% 200 lBenefhs 1,480 6,130 2,301 2,301 - - (2,301) -100.0% 31X Supplies - 1,740 4,000 4,000 3,995 500 (5) -0.1%, 36X We Su lies 2,441 - 3,500 3,500 100 (3,4t7o} -97.1%i 3XX ❑therOprSupplics 4,491 4,600 - 3,059 3,059 2,615 - (444), -14.5%, 41X Professional Srvs 58,096 3,331 440,000 489,401 565,901 22,350 19,600 (467,051) -95.4% 43X Travel &Training 2,516 159 - - - 470 - 470 n/a 47142 U0 & Gomm - - - - 3, 34,533 48x irs & Mtc 23,031 - 127,900 127,900 2,700 00 (125,200) 97.9% 497 Association Dues - - - - - 1 38 - 38 n/a 4XX Other Misc Expense 2,561 1,249 - - 12,750 600 12,750 n/a. 5113X Intgytl Srvs/faxes - - - - 250 250 n/a. 552 InterfindContrib 100,000 190,000 100,000 100,000 - (100,000 -100.0% 600 Canital Outlays 12,629 5,440 506,557 506,557 117,385 (389,172 • -76.8%� 93X Intfund Svc Pmts 1 1,503 4,373 , - 63,403 63,295 25,630 3.997 37,773}l -59.60K TatalOreTirne 1,3148 ,798 94 ,66i S L,088,519)1 -82..6/, Tour1 Expendivir ,2,62 78 055,6$,3,5 S 857,,426 $ 6,888,6 , 401,925 64%92 87 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF A�k CITY OF Federal Way 88 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET POLICE DEPARTMENT Brian Wilson Chief 1.0 FTE t Total: 169.0 ■ Executive Management of the Department ■ Planning and Development of Effective Police Services • Regional issue and service coordination PROFESSIONAL STANDARDS Melanie McAllester Administrative Commander 1.0 FTE ■ Professional Standards ■ Internal Audit ■ Incident Review OPERATIONS DIVISION Andy Hwang Deputy Chief 105.0 FTE ■ Patrol Services Tactical Patrol, Emergency Response, and General Delivery of Police Services. ■ Traffic Traffic Safety Education, Traffic Law Enforcement, and Traffic Accident Investigation. ■ Investigations Property Crimes Crimes Against Persons Juvenile Crime Drugs -Vice Operations Criminal Intelligence ■ Contracted Police Services School Resource Officers The Commons Mall Officers ■ Neighborhood Resource Centers ■ Jail Contract ADMINISTRATIVE SUPPORT Lynette Allen Administrative Asst II 1.0 FTE Department Support • Word, Data Processing ■ Recentinn/Phnne Cnveraee SUPPORT SERVICES DIVISION Brian J. Wilson Chief 61.0 FTE ■ Support Services Section Records Property / Evidence Crime Analysis ■ Valley Communications Contract • Administrative Section Personnel Training Budget Crime Prevention Fleet & Equipment Management ■ Community Services ■ Contract Administration 89 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET BUGET IN BRIEF PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief 2005/2006 ACCOMPLISHMENTS ■ Continue the Auto Theft Reduction effort ■ Enhance utilization and operational planning for patrol section overlaps ■ Continue the Westway and Garden Park Weed and Seed Programs a Continue transient management a CALEA re -accreditation ■ Monitor the effects of the sector -based policing model ■ Technology Improvement: ➢ Wireless Initiatives ➢ Laptop Reporting ➢ Beta Testing Summit 4.0 ➢ Implementation of In -Car Cameras D Evidence Bar Coding 2007/2008 AGENCY GOALS a Ensure the safety of officers by providing improved staffing, training, and dissemination of critical information ■ Target quality of life crimes and traffic related violations that impact our neighborhoods ■ Expand our Community Oriented Policing efforts through building alliances in our community and the criminal justice system ■ Team with our Public Works and Traffic Engineering Department to direct traffic enforcement activity and ensure the safe flow of traffic through our City ■ Focus on the crimes that impact our Federal Way families (i.e., domestic violence, child abuse, youth at risk) and institute a sUuclute Mat emphasizes a method to help fractured families ■ Continue efforts to reduce Index Crimes ■ Evaluate benefits of potential records system replacement (integration with Valley Communication CAD system) ■ Implementation of on-line police case reporting program • Transition / convert the PSO positions ■ Maintain jail population management A Increase department staffmg level with associated organization structure adaptations ■ Prepare for potential annexation DEPARTMENT POSITION INVENTORY: 2004 Position Actual 2005 Actual 2006 j 2007 2008 Adopted Adopted Grade _ Adopted J Adjusted Year-end Public Safety Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 58D I Director Deputy Public Sa fet 1.0 1.0 1.0 1.0 1.0 1.0 1.0 55D Police Commander 6.0 6.0 6.0 6.0 6.0 6.0 6.0 51C Police Lieutenant 12.0 12.0 12.0 12.0 12.0 14.0 14.0 45I Records Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 43 Community Resource Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 36A Police Officer 96.0 96.0 96.0 99.0 99.0 115.0 115.0 32G Lead Records Specialist 3.0 3.0 3.0 3.0 3.0 3.0 3.0 28A Crime Analyst 1.0 1.0 1.0 1.0 1.0 1.0 1.0 27A Accredidation Coordinator - - - - 1.0 1.0 27A Property/Evidence 1.0 1.0 1.0 1.0 1.0 1.0 1.0 25 Community Relations and Information Specialist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 24A Administrative Assistant II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 21 Police Support Officer 14.0 11.0 11.0 11.0 11.0 - -. 21A Jail Coordinator - - - - - 1.0 1.0 21A Quartermaster - - - - - 1.0 1.0 21A Property/Evidence Technician 1.0 1 1.0 1.0 1.0 1.0 1.0 1.0 20A Administrative Assistant I 3.0 1 3.0 3.0 3.0 3.0 1 3.0 3.0 18A Records Specialist 11.0 11.0 11.0 11.0 11.0 15.0 15.0 15A Receptionist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 14 Total Regular Staffing 155.0 152.0 152.0 155.0 155.0 169.0 169.0 Chan efrom priorWar 1.0 1 (3.0). - 1 3.0 1 3.0 1 14.0 1 14.0 One -Time Funded Positions 2.0 1 - I - I - I -I - I - Grand Total Staffing 157.0 1 152.0 1 152.0 1 155.0 155.0 1 169.0 1 169.0 90 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED B UDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief THE DEPARTMENT'S VISION AND VALUES: The Federal Way Police Department is a community -based police department that represents the special qualities and features of the City of Federal Way. The police department will inspire a sense of confidence and security in our citizens through professionalism, citizen involvement and creative approaches to public safety. The police department will be distinguished as a caring, competent, firin, fair; accessible, and innovative organization that actively seeks opportunities to help citizens. The police department will be a part of rather than apart from the community, fostering an efficient citizen -police partnership to insure a safe and secure city. GOALS/OBJECTIVES: The Federal Way Police Department strives to: • Provide a safe environment through community involvement, innovation, and education • Be familiar with and practices current and modern law enforcement techniques and tactics. • Maintain a dedicated, well trained, equipped force function with integrity, accountability, and team work Description Crime Scene Van -use Seizure $ ralim K-9 anion Assistance S20K, Offset by ase in Traffic School 4 Software Maintenance Support Inf encingforSpecialtyVrhioles-Us( ere Funds ace Marked Vehicles -Use Rsys ace Unmarked Vehicles-UseRsys Prisoner Transport Veh-Use Rsys Subtotal Additions Total - Police ADOPTED PROGRAM CHANGES: Department Submitted Adopted 2007 2008 2007 2008 1-Time Oneoine 1-Time Qrua ! Onoin 1-Time On�oine FTE Fleet FTE Fleet 1-Time Y - - 16,392 4,250 3,750 Y 16,392 4,250 3,750 _ - Y - _ 7,375 7,375 1 Y - 7,375 7,375 - 10,866 Y - 10,866 - Y F- - - Y - Y -- S 27 258 S 11,625 S - Is 11,125 1 1 S 27,258 S 11,625 S - S 11,125 $ 27,258 S 11,625 $ - $ 11,125 1 - $ 27,258 s 11,625 S - IS 11,125 PROPOSITION 1 ADDITIONS: Description Proposition 1, including Overhire Program* FTE Fleet 2007 2008 1-Time Ongoing 1-Time Ongoing patrolOf%cer 8.0 4.0 227,420 568,349 - 788,278 Traffic Officer 4.0 3.0 84,597 280,658 - 392,411 Detective 4.0 2.0 82,612 278,726 - 379,653 Lieutenant 10 - 17,306 184,166 - 246,134 Records Specialist 1.0 - - 48,440 - 64,586 PSO Conversion (5.0) - (209,270) - (293,280) Overtime - - - - - 37,627 Lockers - - 18,000 - - Com uters & Phones - - 16,236 1 8,555 - 14,406 Increase Jail Services 112,500 - 150,000 Total -Police 14.0 9.0 $ 446,171 $ 1,272,124 $ - $ 1.779.815 * 1-Time expenditures include two overhire program vehicles and related equipment that are budgeted to 2006. 91 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET BUGET INBRIEF PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief PURPOSE/DESCRIPTION: The police department utilizes a community based problem oriented approach in providing law enforcement services to its citizens. 2007 Adopted Expenditure Innovative methods and advanced technology have allowed the by Category department to enhance its overall efficiency and operational Personnel effectiveness. In combining the agencies proactive community 73.8°r° based approach with its innovative methods, we have been able to provide an increased level of safety to the Community. The agency continues to contract with several alternative jail facilities for housing prisoners in an effort to maintain reduced jail costs. The police department works cooperatively with local law enforcement agencies in a regional approach when providing specialty services such as The Valley Snec..ial Response Team (SRTI as well as police Supplies r 0.9 % dispatch services through Valley Communications. The police Svc/Ch.-12% department has achieved a level of success that is well recognized Iraterfund L2% by both the local community as well as other the law enforcement 9.3% InterGovt agencies. 2007/2008 will provide an opportunity for the department 14.9% to continue with its goal in delivering the highest quality of law enforcement services to the community. Through teamwork and dedication, the agency will remain committed to its mission of, providing protection, education, and respect to the community. The agency will continue with its pro -active approach in addressing index crimes, traffic concerns, as well as crimes that impact the quality of life for our residents. DEPARTMENT SUMMARY: Code Item 2004 Actual 2005 Actual 2006 2007 Adopted f 2008 Adopted 1 07 Ado l - 06 Adi Ado ted Adjusted Year-end $ Ch % Ch Revenue Summary: 317 Gamblin CJ Sales Tax $ 3,092,179 $ 3,319,045 $ 3,022,000 $ 3,292,000 $ 3,195,240 $ 3,242,502 $ 3,344,627 $ (49,498) -1.5% 331 Grants 139,926 57,216 - 114,086 114,086 - I14,086) -100.0% 34x Contract/ServicesChg 615,212 902,553 642,190 642,190 704,500 708,000 722,775 65,810 10.2% 36x Other Revenues 321,217 518,733 359,000 373,000 356,000 336,200 291,171 (36,800) -9.9% 39X Transfer -In from Utax - 625,000 625,000 625,000 625,000 700,000 728,000 75,000 12.0% 3XX General Gov't 13,085,043 11.821.561 12,849,081 13,472,453 14115,407 16,014,844 16,791,111 2,542,391 18.9% Total Revenues $ 17,253,576 1 $ 17,244,109 $ 17,496,271 $ 18,518,729 $ 19.110,233 $ 21,001,546 $ 21,877,684 1 $ 2,482,817 13.47% Expenditure Summary: 91 Office of Police Chief 1,688,550 1 1,747,088 1,674,396 1,787,994 1,843,533 2,159,317 2,280,703 1 371,323 20.8% 92-96 Sup ortServices 2.429,294 1 2,349,784 2,159,674 2,149,093 2,096,506 2,850,793 3,004,674 1 701,700 32.7% 1 Ix IField Operations 10,319,953 1 10.172.694 11,183,658 11,397,955 11,449,370 12,492,436 13,295,475 1 1,094,481 9.6% O rEx slaCan tract $ 14,437,797 1 $ 14,269,566 $ 15,017,728 $ 15,335,042 S 15,399.409 $ 17,502,546 1 $ 18,580,852 $ 2,167.504 14.1% 98 IJail Services 1,211,530 1,400,63, 1,384,060 1,384,060 1,484,060 1668 128 1 1,838,022 284,068 20.5% 98 Valle Communications 1,078,573 1,148,953 1,028,483 1.208,483 1,208A83 1:394,737 1,432,080 186.254 15.4% Total O rEa end $ 16,727,900 1 $ 16,819,155 $ 17,430,271 $ 17,927,595 $ 18,081,952 $ 20,565,411 1 $ 21,850,954 $ 2,637,826 14 7% Capital & One -Time Funding: 777 91 Office ofPolice Chief - - - - - 266,877 26.730 266.877 n/a 92-96 Support Services - 14,229 - 10,866 - 10,866 n/a 93-11 FieldO Operations 525,676 410,725 0 66,00 591,144 1,028,281 j 158,392 (432,752) 73.2% Total One -Time Ex S 525,676 1 $ 424.954 i $ 66,000 $ 591,144 $ 1,028,281 I $ 436,135 $ 26,730 $ (155,009)•l -26.2% TotalEvpvnelirrrres $ 17.253,576 1 $ 17,244,109 S 17,496,271 $ 18,518,729 1 S 19,110.233 1 S 21,001,546 1 $ 21,877,684 $ 2,482,817 1 13.4% 92 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PO L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief HIGHLIGHTS/CHANGES: The Federal Way Police Department's primary objective will be to achieve adequate staffing and/or improve staffing models to allow for a significant impact on crimes that impact the quality of life for our residents and fracture our families. The police department will continue to build relationships with both private and public sector partners, and the community itself to bring every resource available into our efforts. The police department will maintain its focus on recruiting and hiring continuing to identify quality individuals to fill anticipated vacancies. The agency will focus on its formal training program in an effort to keep up with ever changes trends and legal issues. The police department will prepare for the Potential Annexation Area (PAA) impact to the Department and implications of bringing police services to over 20,000 new residents. The department will also focus on continued improvement of service delivery as it conducts a major revision to the policies and procedures required by CALEA for National Accreditation. Specific program changes requiring funding are: Generalist K9 - The addition of a generalist K9 will compliment our existing generalist canine to provide 7-day coverage; Regional Automated Information Network (RAIN) - This is an essential information sharing tool for the Puget Sound Region police departments. It allows police departments to share information that is not available on State maintain criminal networks and information that may serve critical in identifying and locating suspects in crimes, Each participating agency pays a share of the maintenance costs; Fencing for Specialty Vehicles - The Specialty Vehicles (i.e., Bomb Disposal Van, Special Response Van, etc...) must have secure parking. The current secure parking area would be better utilized for marked police vehicle as the fleet expands. The fencing will allow the Specialty Vehicles to be moved to another area, and secured by fencing and video surveillance. REVENUE AND EXPENDITURE SUMMARY: j 2004 Code Item Actual Rrmnue Summary: 2005 Actual 2006 2007 _S Adopted 2009 07 Ada t - 06 Adj Adopted $ Ch % Ch Adopted I Adjusted I I Year-end inglCl Sales Tax 3,092,179 3,319,045 3,022,000 3,292,000 I 3,195.240 3?42,502 3,344,627 $ (49,498) -1.5% 139,926 57,216 - 114,086 114,086 - _ (] 14,086 100.0%u ct/ServicesCho 615,212 902,553 642,190 642,190 704,500 708,000 722,775 65,810 10.2% MaCh Revenues er-ln from Utax 321,217 - 518,733 625,000 358,000 625,000 373,000356,000 625,00(1 625.000 336,200 700,000 291,171 (36,800)i 9.9% 721R;000 75.000 12.0% l Gov't Revenues 13,085,043 $ 17253.576 11,821,561 $ 17,244,109 1 12,849,081 $ 17,496,271 13,472,453 $ 18,518,729 1 14115.407 $ 19,110,233 16,014,844 $ 21,001,546 16,791,111 2.542.391 18.9% $ 21,877,684 $ 2,482,817 I 13.4% Erpendirnre 110 Summary: Salaries and Wages 9,258,�89,07 9,750,471 9,928,537 9,928,537 11,335,263 I 12,042,011 1,406,726 14.2%. 111/1 T l4ei 7,500 7,500 - 1 7,500 7,500 - 0.0% 120 Overdnit 609,574 602,799 437,000 414,306 414,306 435,000 472,627 20,694 5.0% 200 BEriefts 2,398,414 2,521,536 3,008,326 3,062,783 3,062,783 3,392,093 3.593,953 329,310 10.8% 31X Su liar 119,943 79,943 71,493 65,145 66,441 60,777 60,777 (4,368)r -6.7°/ 3XX Other rSupplies 126,272 149,080 76,520 77,184 99,108 123,754 130,504 46,570 60.3% 41X Professional Srvs 95,380 85,833 81,319 81,019 39,451 52,000 52,000 (29,019) 35.8% 43X Travel & Training 118,677 181.986 95,185 95,185 95,230 136,960 144,085 41,775 43.9 47/42 1 Utilities&Comm 31,060 7,093 1,800 1,800 875 1,650 1,650 150 -8.3% 48X Repairs&Maint 11,567 12,823 2,500 2,500 8,500 9,000 9,000 6,500 260.0%. 497 Association Dues 3,586 4,265 3,350 3,350 4,220 4,390 4,390 1 1,040 31.0% 4XX Other Misc Exp 229,800 109,984 32,395 32,395 42,711 34000 33,500 1 1,605 5.0%. 5113X yq1 Srvs/Taxes 2,291,780 2,550,866 2,412,543 2,592,543 2,693,736 3,062,865 3,270,102 1 470,322 18.1%1 91412' DPIGACM&O 298,344 319,990 370,534 374.702 370,139 540,132 596,144 1 165,430 44.1% 950 Bid-M&O - 145,554 125,258 138,560 158,559 167,761 168,341 1 9.201 5.8% 954 M Fleet&O 341,920 327,196 331,620 384,620 389,139 413,093 420,865 28,473 7.4% 960 RiskM&O 165,915 74,771 141,874 166,874 166,541 164,851 164,851 1 (2,023) -1.2% 990 MailM&O 27,963 24,774 28,200 28,200 28,114 26,114 26,114 (2,086) -7.4% 94X Capital Contributions 11,961 - 1,668 - - - - n/a 900 R iacement Reserves ITalal OprExpend 586,374 481,583 $ 16,727,900 I $ 16,819,155 450,715 $ 17,430,271 450,382 I $ 17,927,585 513.562 $ 18,081,952 598,208 $ 20 565,411 652,540 147,826 32.8%: 1 $ 21,850,954 1 $ 2,637,826 1 14.7%, Capiraf 110 & One -Time Fuming:- Salaries and Wages 5,485 ! 61,000 338.462 I - n/ai 120 Overtime 410 200 Benefits 1,616 - - 101,538 - n/a 31X 5. lies - 1,943 5,595 5,595 - (5,59S)-100.0% 3XX (0ther Opr 5 lies 204,475 123,322 5,000 343,610 344,610 105,512 (238,098 69.3 41X 43X IftofessionalSms I Travel & Training 17,219 15,616 1,531 16,673 300 - - (300)-100.0% - - n/a 47/42 Utiiidcs&Comm 15,832 1,260 - - - n/a 48X Repairs & Maint 15,128 8,787 - - - - n/a 497 Association Dues 1 50 4,263 - - - n/a 4XX OtbcrMisc Ex 31720 11,490 - 15,boo 15,000 - s.000) -100.0% 552 lnterfund Contributions 200,000 12,761 - - - - d9 600 Capital Outla)s 39,309 190,045 107.588 107,588 61,066 - (46,522 �3.2%, 900 Intfund Svc Pints Total Orfr-Time Exp Total rndirures 6,726 $ 525,676 S 17,253,576 52,889 $ 424,954 $ 17,244,109 - $ 66,000 1 $ 17,496,271 119,05] I $ 591,144 $ 18,518 729 ] 15,488 $ 1,028,281 $ 19,110,233 269,557 $ 436,135 $ 21,001,546 26,730 150,506 126.4% 1 $ 26,730 $ (155,609 -26.2% . $ 21,877,684 $ 2,482 817 ]3.4% 93 CITY OF FEDERAL WAY200712008 ADOPTED BUDGET BUGET INBRIEF CITY OF Federal Way 94 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PUBLIC WORKS ADMINISTRATION Cary Roe, P E. Public Works Director 1.0 FTE nt Total: 43.5FTE • Regional Issues and Involvement ■ Coordinate Interlocal PW Affairs • Department Direction/Operations • Intradepartmental coordination • Department Budget Management ■ Emergency Management Program Coordination IF (.;tvCnnncil/Cnmmittee/Commissionsunnort Deputy Public Works Director Ken Miller, P.E. Deputy Director 1.0 FTE • Department Budget Preparation ■ Inter -Department Coordination • Comprehensive Plan Updates • Capital Improvement Program ■ Contract Management • City Council/Committee/Commission Support ADMINISTRATIVE SUPPORT Darlene LeMasters Administrative Assistant II 3.0 FTE ■ Budget assistance ' Purchasing/contract assistance • Central filing ■ Phone coverage • Word Processing/data input • Emergency/Disaster response DEVELOPMENT SERVICES William Appleton, P.E. Development Services Manager 5.5 FTF TRAFFIC SYSTEMS Rick Perez, P.E. Traffic Engineer 5 5 FTE STREET SYSTEMS Marwan Salloum, P.E. Street Systems Manager 11.0 FTI_ EMERGENCY MANAGEMENT Ray Gross Emergency Mgmt Coordinator 1.0 FTE SOLID WASTE MANAGEMENT Rob Van Orsow Solid Waste & Recycling Coordinator 1.5 FTE ■ Perform civil ■ Traffic signal, • Manage streets • GFW Partner ■ Manage Solid engineering public signing, street maintenance Coordination Waste/Recycling works plan review lighting and ■ Manage pavement Participation in Utility and franchise for residential and pavement marking conditions and Zone 3 and agreement commercial projects maintenance street overlay Regional Mitigation ■ Coordinate city-wide • Determine " Development program & Disaster Planning waste reduction development Review and ■ Manage capital ■ Maintain NIMS program & recycling impacts Mitigation of improvements Compliance programs ■ Inspect construction Transportation ° Grant application " Grant Application / Admin. ■ Coordinate with projects performed Impacts and compliance countyto on private property ' Neighborhood ■ Training compliance with and public ROW Traffic Safety ■Right-of-way ■ GFW Disaster county -wide solid Program vegetation Planning waste & hazardous • Administer development ' Transportation management • Conduct GFWEO.0 waste plans bonding Planning ■ Street sweeping Exercises ■ Apply for and PP Y requirements Administer City- ° Litter control Public Education & manage solid waste • Provide assistance Wide Commute ■ Administer right -of- Involvement and recycling grants to development Trip Reduction way permits community and Program ■ Manage snow & ice citizens ■ Manage capital removal • Administer PW improvements and ■ After hours call out Development grant applications Standards Manual ■ Traffic Signal Timing SURFACE WATER MANAGEMENT Paul Bucich, P.E. Surface Water Manager 1 14.0 FTE ■ Water quality management • Long-range capital improvement plan ■ Manage Surface Water Facility Maintenance • After hours callout ■ Plan review interface • ESA/NPDES Compliance ■ Manage Capital Improvements 95 CITYOFFEDERAL WA Y200712008 ADOPTED BUDGET BUGETINBRIEF PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director 2005/2006 ACCOMPLISHMENTS ■ Participate in the King County Comprehensive Solid Waste Management Plan update and adoption process ■ Provide spring and fall recycling collection events ■ Completed the following projects: ➢ 21 st Ave S grid road from S 316th to S 320th Streets ➢ S 336th Street at First Way South Intersection Improvement Project ➢ Westway Street Lighting Project ➢ Joe's Creek Habitat Restoration Project ➢ East Branch Lakota Creek Channel Restoration Project ➢ South 333rd at I" Way South Traffic Signal ■ Completed the design and right of way acquisition for Pacific Highway S HOV Lanes Phase "III" Improvement Project (from S 284th Street to SR-509) ■ Completed Planned Action SEPA for the City Center Redevelopment Project ■ Completed the City Center Access Study ■ Participated with WSDOT and other project stakeholders to secure project funding and complete environmental assessment for the Triangle Project ■ Supported development projects at the Commons, Federal Way Crossing, Federal Way Market Place, and Community Center ■ Updated to Greater Federal Way Emergency Operations Center (GFW EOC) Plan to be compliant with the National Incident Management System (NIMS) ■ Established a City of Federal Way Pandemic Response Plan ■ Conduct Introduction to NIMS training (IS-700) and Incident Command System (ICS) 100 & 200 for GFW FOC; responders 2007/2008 ANTICIPATED KEY PROJECTS ■ Annexation of the Potential Annexation Area (PAA) ■ Implement Transportation Concurrency Program ■ Construct: ➢ Pacific Highway S HOV Lanes Phase III Improvement Project ➢ 21" Ave SW/SW 357 h St (SW 356`h St to 22°d Ave SW) ➢ SR161 and SR18 Street Intersection Improvement Project ➢ South 373rd Street bridge at Hylebos Creek in conjunction with WSDOT ➢ Outlet improvements for Lake Jeane and Lake Lorene ➢ The 26th Avenue SW Stormline Replacement Project ➢ Complete Project Design and Acquisition of Right of Way (ROW) for: o Pacific Highway S HOV Lanes Phase IV Improvement Project o S 356th and SR99 intersection improvements ■ Pursue grant funding for the City Center Access environmental study and Transportation Improvement Projects ■ Support residential and commercial development projects such as Campus Crest, Wynnstone, Lowe's, and The Commons ■ Reevaluate the Traffic Impact Fee concept ■ Update the transportation element of the City's Comprehensive plan ■ Update transportation model for 2030 planning horizon 96 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director ADOPTED PROGRAM CHANGES: Department Submitted Adopted 2007 2008 2007 12008 1-Time Oneoing 1-Time On oine 1-Time Ongoing Description FI'E Fleet FTE Fleet 1-Time Ongoing --___ TR•Reducc Street Lipiing (270 (27,680: N - - - - (1 (10,000:1 N - - TR-Aea"eTrafic Cahning ST-ReduceWSDOTMaintContract - - (13,747) (15,811) N - _�- __• - - (16,250) - (16,250) N - - - ST-EliminateBaskeLlBannerPt'6bram Subtotal Cost Reductions S - S (67,677)1 S - S (69,741' S - $ - S - $ - TR-7rafficCon curmacvManagement 1.0 - 8.020 - Y I.0 - 8,020 - - - TR•tncrcas¢ KC Traffic Main[ Contract 5,460 ;J;37' 11060 Y - - - 5,460 - 1 1,060 TR-M r4 of Completed Tra c CIc CIP Proj - 37,205 ,205 Y - 37,205 - 37205 TR-Advm=Historical Society Goals - - - - Y - 5,000 - - CTR_CamtuttteTripReductionPlan 10,880 11,760 Y 10,880 - 11,760 ST-Rcplaca Pickup Truck -Use Rsys - - - - Y ST-Maint of Completed CIP Projects - - - 18,000 I - 68,000 Y - - 18,000 - 68,000 - - Y - - - 8,400 8,400 ST-Tree Replactu=t EM-Erm cncy Fuel for Generator - - - - 77,000 - 3.000 3,000 Y - - 77,000 3.000 - 3,000 Subtotal Additions 1.0 S 85,020 $ 74,545 $ - S 131,025 1.0 - S 90,020 S 82.945 1 $ - $ 139,425 I� Total - PW Street Fund 1.0 S 85,020 $ 6,868 S - S 61,294 1.0 - S 90,020 $ 82,945 S - ! $ 139A25 Increase Lillrr Contract - 13,250 - 13,250 Y 18,250 18,250 Total - Solid Waste & Heevchog - $ - S 13.250 S - S 13,250 - $ - S 18,250 IS - $ 15,250 Water Q.ality Main, Materials/Contract - - - 8,500 - 8,500 Y - - 8,500 8,500 tntsrase Tempotay Hclp - N 4,480 Y - 4,480 4,480 NPDES Pennit fee - - - 00 �32,000 - 2,100 Y - - - 500 2,100 Incrcisestmtsweepin - - - 35,000 Y - - 32.000 - 35,000 Replace Callout Vehicle -Use Reserves - Y _ Replace 2 Tml-id_AU5c-Reserves Repl 2 Storage Containers-115c Rsys - - Y S Total - Surface Water Mgmt I S 45A80 1 S - S 50,080 Is -1 S 45,480 97 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director ADOPTED CAPITAL PROJECTS AND FUNDING SOURCES: Transportation Pro Transportation Projects Location Project Total External/Pr Sources Balance Needed Adopted 2007-08 Allocations Future Needs Grant Mitia. Prior Yr REET Ut Tx Fuel Tx Other Grants Total Annual Asphalt Overlay Program S 4,048 S S S S 4,048 S - S 2,800 S 1,218 S 30 $ - S 4,048 S - Annual Transportation System Safety Improvements 700 700 - 700 - 700 - S 320th St HOV: 8th Ave So to SH 99 6,765 4,736 194 - 1,835 - 1,835 SR99 HOV Lanes Phase III - S 284th St to SR509 21,400 5,000 448 2,845 13,107 3,655 1,000 200 12,907 13,107 - S 348th Street: 9th Avenue S - SR99 4,300 645 75 2,580 3,655 S 320[h St. @ 1st Ave S. 6,374 3,824 203 1,157 1,190 - 75 - 75 1,115 S 320th St. @ 20th Ave S, 1,482 889 105 488 - 488 S 356th Street @ Pacific Highway Intersection Impv. 7,518 378 1,170 1,120 4,850 200 450 4,200 4,850 SRI8 @ SR161 Intersection Impv 1,737 - 462 950 325 - 325 325 S 348th Street @ 1 st Avenue S 2,430 1,458 180 511 281 - - 50 50 231 S 352nd Street; SR-99 to SR-161 5,200 3,120 - 2,080 - 500 500 - 1,000 1,080 21st Av SW Ext: SW 356th St - 22nd Av SW 1,155 91 326 738 - 238 500 738 SW 320th Street @ 21st Avenue SW 1,748 - 1,748 - - - 1,748 SW 320th Street @ 47th Avenue SW 360 - 360 - - - 360 S 312th Street @ 28th Avenue S 136 - 136 - - 136 Pacific Highway HOV Lanes Phases IV - SR-509 to S 312th 19,400 6,118 330 550 12,402 - 500 750 4,500 5,750 6,652 S 320th Street: 1st Ave S to 8th Ave S 6,763 4,057 2,706 - - - 2,706 SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road 7,777 4,665 - 3,112 - I - - 3,112 Military Road S: Star Lake Road to S 288th Street 5,941 3,565 - 2,376 - 2,376 SW 356th Street / BPA Trail Signal 315 - - 315 - - City Center Access Phase 4 11,800 - - 11,800 - - 11,800 S 356th Street SR 99-SR161 5,979 2,511 - 3,469 - - 3,468 SW 312th Street @ SR509 1,202 163 1,039 - 1,039 1st Ave S @ S 328th Street 459 58 401 - - - 401 loth Ave SW Impv: SW Campus Dr - S W 344th St 8,632 - 171 - 8,461 - - - 8,461 City Center Access Study Phase 2 3,500 5 700 2,795 2,200 600 2,800 (5) S 304th Street @ 28th Ave S 393 - - 393 - - - 393 1st Av S: 5292 -@312 713 - 713 - 713 City Center Access Phase 3 -- S 320th Street @ I-5 2,850 64 2,786 - - - 2,786 _ S 314th St: 20th Av S - 23rd Av S Install new sidewalks 381 , _ 381 - 381 IT, Trans ortation Projects $ 14 1,45$ S 40.321 I S 4,789 S 8.474 IS 88,374 $ 2200 S 5.600 $ 1.918 J $ 2,693 ' S 24,687 $ 37,098 $ 51,276 City Capital Project Impact to M&O Added in 07/08 Operating Budget: $ 26 98 BUDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director Surface Water Management Projects: Surface Water Project Descri tion Project Total External/Pr Sources Balance Needed Ad v ted 2007-08 Allocations Future Needs Grant Mitis —� Prior Yr REED Ut Tx Fuel Tx I Fees GFund Total Small CIP --Annual Program $ 407 $ -. $ - $ - $ 407 $ - $ - $ $ 407 $ - $ 407 $ East Branch Lakota Creek Channel 779 - - 981 (202) - - - - (202) Restoration Lake Jeane Outlet Control Structure 555 - _-- 179 376 376 _ 376 SW 332nd Street (26th AV. SW) 835 - - 810 25 - - 25 j 20 Trunk Replatxnterrt FtojeCt _ Mirror Basin detention pond - East 248 - 248 15-inch lateral/detention S 373rd Street Hylebos Creek 910 - - 910 - - - - ' Bridge Replacement 150 - - - 150 150 SR 99 Phase III Roadway 150 - -, - Improvements Lake Lorene Outlet Control 390 - 390 - 390 - 390 - Strueture Outlet Channel Modification 180 - - - 180 - - - 180 - 180 loth Avenue S. Drainage 430 - 430 - - 430 - 430 - Improvements S. 336th and 34th Avenue S. 145 - - 145 - 25 25 120 Drainage Improvement 60 - 60 105 S 308th St. Lateral Drainage 165 - - - 165 - - Interceptor ce 1st Way South Trunk Replacement 671 - - 671 - - 98 - 98 573 S 316th Place Detention Facility 605 - - - 605 - - - - 605 Lower Joe's Creek Habitat 2,223 2,223 - - 2,223 Restoration 310 - - - - - 310 Low Flow Diversion /Infiltration 310 - - Trench 21st Avenue SW Detention Facility 416 ; - 1 416 - - 1 - - - - - 416 Total Projects _ $ 9,419 $ $ - $ 3,128 $ 6,291 $ - $ - $ - $ 2 141 $ - $ 2,141 $ 4.150 . 99 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET B UGET IN BRIEF PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director PURPOSE/DESCRIPTION: The Public Works Department has a mission to: Provide a vehicle for the City Council to achieve its vision of Federal Way's future, operate a Public Works organization with sound management that meets Federal Way's needs responsibly, provide prompt, courteous, quality, helpful services, and assist our community to achieve its goals to improve its northwest living and business environment with special emphasis on improving transportation, surface water systems, and the permit process. 2007 Adopted Expenditures By Category Personnel 49.4 % Svc/Chg ]8. I Supplies The Public Works Department is organized into seven divisions. The 1.9% Inter coot Administrative Services Division provides the overall management of the Interfund 10 8 % department. The Development Services Division provides the engineering 168% Capital r 'rt- m_ rt ram:..: 0.2% plan reviews and f11SpCCt10r16- V1 ucvc1VI1111c11L JJI 7j Un,. 111G llalllu 111VIalull provides transportation planning, traffic operations, and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions. The Surface Water Management Division provides the surface water systems improvements and maintenance functions. The Solid Waste and Recycling Division manage the solid waste/recycling utility and franchise contract. The Emergency Management Division provides services and planning coordination through the Greater Federal Way Emergency Operation Team in conjunction with Lakehaven Utility District, Federal Way School District, and the Federal Way Fire Department. DEPARTMENT SUMMARY: Code Item 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Ado ted t77 Ado t - 05 Adj I Adopted [ Adjusted Year-end $ Chg % Ch Rcvenue Summary: 3XX General Fund t S 1,912,754 $ 1,707,671 $ 1,912,961 $ 2,085,212 S 2,053,197 $ 2,276,539 $ 2,295,813 $ 191,328 9.2% 336 State Shared Rev 1,861,762 2,050,806 1,944,894 1,952,635 1,945,254 1,883,000 1,883,000 (69,635) -3.6% 34x Service Charges 4,112,072 4,115,416 4,147,297 4,147,297 4,172,498 4,512,673 4,573,411 365,377 8.8% 36x Other Revenues 30,077 130,065 26,470 47,470 110,915 82,470 82,470 35,000 73.7% 397 Capital Projects 2,770 - - - - n/a 397 UtilityTax 1,376,657 1,176.525 1,200,925 1,200,925 1,200,925 1,776,366 1,837,606 575,441 47.9% Total Revenue 1 $ 9,296,092 1 S 9,180,483 1 $ 9,232,546 1 $ 9,433,538 $ 9,482.788 $ 10,531,048 1 $ 10,672,300 1 $ 1.097,511 1 11.6% Expeodirure Summary: 210 Administration 398,338 399,202 418,655 421,125 418,132 428,782 444,867 7,657 1.8% 220 Development Srvs 520,842 501,231 520,946 527,609 526,585 526,131 553,067 1,478) 0.3% 230 Traffic Services 1,319,273 1,257,235 1,358,078 1,363,224 1,361,657 1,603,153 1,645,325 239,929 17.6% 240 IStreetServices 1,269,980 1,269,818 1,487,330 1,508,503 1,446265 1,597,943 1,678,148 89,439 1 5.9% 270 JErnergency Operations I - - 7,000 118,000 126,072 142,751 152,706 1 24.751 1 21.0% TWO GFOprExp ! $ 3,507432 $ 3,427,486 $ 3,7927010 $ 3,938,462 $ 3-878-712 $ 4,298,759 1 $ 4,474,113 1 $ 360,298 1 9.1% 102 [Arterial St -St Overlay - - - I - n/a 106 JSolid Waste 226,060 1 221,876 242,313 1 242,850 1 242,699 264,833 1 269,804 21,984 1 9.1% 401 1Surface Water M t 2,578,605 1 2,635,769 2.914,454 1 2,946.3701 2,925,957 1 3,010,510 1 3,115,230 64.140 2.2% ToraI on-GFOprErp I S 2,804,665 $ 2,857,645 S 3,156,766 1 $ 3,189,219 1 $ 3,168,655 1 $ 3,275,344 1 $ 3,385,033 $ 86.124 1 2.7% TOTAL OPEXP $ 6,312,097 [$ 6,285,131 IS 6,948,776 1 $ 7,127,681 j $ 7,047,367 1 $ 7.574,103 1 $ 7,859,147 $ 446,422 6.3% Ca iral &One -Time Funding: I I1 210 lAdministration 12,593 82,427 - , 140 613 _ 140 n/a 230 ITraffic Services 122,731 80,172 - 49,872 158,872 13,233 932 (36,639) -73.5%, 240 IStreet Services 45,177 54,364 16,250 ! 46,250 46,250 289 1,268 (45,961)-99.4% 270 JErnergency Operations - - 1 75,404 75,404 77,000 - 1,596 2.10/c, 102 ITrsfr to Str/Overlay 2,243,765 1,495,866 , 1,502,520 1,599,792 11 1,599.792 2,0231894 2,023.894 ; 424,102 26.5% 106 ISolid Waste 63,978 1 100.276 1 107,000 97,280 1 97,280 100,057 1 100,256 2,777 2.9%, 401 JSWM O s 1,531,066 1 178,257 1 779,290 733,464 1 733,465 1 951,343 1 1,191,502 1 217,879 1 29.7%. Total One -Time Ex 1 $ 4,019,310 $ 1,991,362 j $ 2,405,060 [ $ 2,602,062 1 S 2711.063 1 $ 3,166,159 1 $ 3319,357 1 $ 564,097 1 21.7%, ToinlExpendirures 1 $ 10,331,407 $ 8,276,494 $ 9.353,836 1 $ 9,729,743 1 $ 9,758,430 1 $ 10-7407262 1 $ 11,178,504 1 $ 1,010,519 1 10.4%, J 100 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 Actual 2006 2007 ` Adopted ` 2008 Adopted I Grade Adopted Adjusted Year-end Public Works Director 1.00 1 1.00 1.00 1.00 1.00 1 1.00 1.00 58F duty Public Works Director 1.00 1.00 1.00 1 1.00 1.00 1.00 1.00 52 Cit Engineer 1.00 , 1.00 1 1.00 1.00 1.00 1.00 1.00 50 .Traffic Street Systems Manager 1.00 I 1.00 1.00 1.00 1.00 1.00 1.00 50 SWM ivIanager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 y 50 Development Services' Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 Senior Traffic Engineer 2.00 2.00 , 2.00 2.00 2.00 2.00 2.00 43 Street Systems Project Engineer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 43 SWM Project Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 Emus ency Management Coordinator I - - - 1.00 1.00 1.00 1.00 41 Traffic Engineer 1.00 1.00 1.00 1.00 1.00 2.00 2.00 41 Senior Engineer Plans Reviewer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 SW Quality Program Coord 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Street 5ystems.Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 SWM Fargineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Street Systems Maint Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 Surface Water Quality Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM Maintenance Su isor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM R/D Inspector 2.00 2.00 2.00 2.00 2.00 2.00 2.00 36 En ineerin Plans Reviewer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 34 Solid Wastc/Recyclin Coordinator��2. 1.00 1.00 1.00 1.00 ' 1.00 1.00 1.00 34 Construction yr 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 Engineering Technician 00 2.00 2.00 2.00 2.00 2.00 2.00 28 Maintenance Workerll 3.00 3.00 3.00 3.00 3.00 3.00 3.00 24m Recycling Project Manager 0.50 1 0.50 1 0.50 0.50 0.50 0.50 0.50 24 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21 Maintenance Worker I 6.00 6.00 6.00 6.00 6.00 6.00 6.00 20m Administrative Assistant 1 2.00 2.00 2.00 2.00 2.00 2.00 2.00 18 Total Regular Shuffing 41.50 41.50 41.50 1 42.50 42.50 43.50 1 43.50 Change ram prioryear I 1.00 - - 1.00 - 1.00 I - Grand Total Staffing I 41.50 41.50 41.50 1 42.50 42.507 43.50 1 43.50 101 CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET BUGET IN BRIEF PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director HIGHLIGHTS/CHANGES: Emergency Management: In the 2007/2008 budget, an Emergency Management Division was created within Public Works. There has been $3,500 for supplies and $7,000 for the GFW Emergency Management transferred from the Administration budget to the Emergency Management budget and a base budget established for this division. City Manager Recommended Changes: The following is a list of recommended additions to the Public Works budget: street trees ($8,400 in 2007 and 2008), increased cost for King County Traffic Maintenance ($5,460 in 2007 and $11,060 in 2008), increased Traffic Maintenance costs due to CIP projects ($37,205 for 2007 and 2008), funding for CTR Flex Pass ($10,880 in 2007 and $11,760 in 2008), Streets Maintenance costs due to CIP projects ($18,000 in 2007 and $68,000 in 2008), purchasing a larger fuel tank for the generator ($77,000) and fuel ($3,000 in both 2007 and 2008), additional litter pickup ($5,000 in 2007 and 2008), increased maintenance of catch basin insert filters ($8,500 in 2007 and 2008), additional temporary help to maintain ponds ($4,480 in 2007 and 2008), estimated NPDES permit fees ($500 in 2007 and $2,100'in 2008) and increased street sweeping costs due to fuel and labor ($32,000 in 2007 and $35,000 in 2008). Salaries and Benefits: Salaries and benefits have increased slightly due to salary market adjustments and benefit cost increases. 20Q5/2006 One Time Funded: The one time funded initiatives approved in the 2005/2006 budget were rolled up into the 2007/2008 baseline budget. EgMipment Replacement: In 2007, Public Works will be replacing the "call out" truck, two 14-foot trailers and construction inspector pickup. Concurrence+ Management: In 2007, Public Works will be implementing a concurrency management ordinance to meet GMA mandates. This will implement a development permit for mitigation of transportation impacts. The goal would be to reduce development review time frames and improve customer service. NPDES Permit: In 2007 and 2008, the Surface Water Division will be implementing the rules and regulations in the new NPDES Phase II permit. Assignment of Salary and Benefits: A portion of the Public Works Director and Deputy Public Works Director salaries and benefits are assigned to the General fund, SWM fund, and SWR fund, as highlighted in the respective position's division inventory tables. 102 B UDGET IN BRIEF CITY OF FEDERAL WAY 200712008 ADOPTED BUDGET PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director REVENUE AND EXPENDITURE SUMMARY: 103 CITY OF FEDERAL WA Y 200712008 ADOPTED BUDGET B UGET IN BRIEF CITY OF Federal Way 104