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2007-2008 Proposed Budget in BriefEligible for Destruction l �O (2 years) GS50-03D-10, Rev. 0 City of Federal Way ),Qoq -v0� Washington 4III19A1111643 PROPOSED BUDGET IN BRIEF For the biennium January 1, 2007 Through December 31, 2008 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF TABLE OF CONTENTS Page City Officials/Legislative Body Judicial Branch & City Administration....................................................................................................................... ni City Council Vision, Mission, and Goals.................................................................................................................... iv TransmittalLetter......................................................................................................................................................... 1 2% Budget Reduction/Revenue Options.................................................................................................................... 11 ProgramAdditions..............................................•....................................................................................................... 13 Proposed Capital Investments and Fund Sources...................................................................................................... 17 Sources and Uses - All Funds ................................................................ .......................................... 21 Sources of Funding - All Funds......... .................... .. ................................................................................... 22 Usesof Funding - All Funds ................................................................................................................................ 23 2007 Proposed Sources and Uses by Fund and Category ................. ....................................................... __..... ......... 24 2008 Proposed Sources and Uses by Fund and Category .......................................................................................... 26 General and Street Fund Consolidated Summary ...................................................................................................... 29 General and Street Fund Consolidated Sources......................................................................................................... 30 General and Street Fund Consolidated Uses.........................................................................................................:.... 31 City-wide Position Inventory ..................................................................................................................................... 32 Expenditure Line -Item Summary — All Funds........................................................................................................... 33 Property Tax Levy and Demographic Information.................................................................................................... 34 Taxes, Fees and Per Capita Revenue Comparison............................................................ ................................ ......... 35 Per Capita General Fund Revenues for King County Cities..............................._...................................................... 36 EndingFund Balance................................................................................................................................................. 37 Utility Tax and Real Estate Tax Allocation........................................................................... ....... ...... . ..................... 38 Summary of Debt Service Obligations .................................................. .................... ........................................ ......... 39 OPERATING BUDGET CityCouncil.............................................................................................................................._................ 41 CityManager's Office........................................................................................ ....................... •.............. 45 MunicipalCourt .................................................................................................................................................. 51 Community Development Services Department ............ .................. ....................................... ................. ......... .-. 55 LawDepartment................................................................................................................................................. 61 Management Services Department............................................................................................... ........ 67 Parks, Recreation and Cultural Services Department......................................................................................... 73 PoliceDepartment............................................................................................................................................... 81 PublicWorks Department................................................................................................................................... 87 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF 2007/2008 CITY OFFICIALS LEGISLATIVE BODY Position Council Member Term Term Expires Position #1 Jim Ferrell, Deputy Mayor 4 years 12/31/2007 Position #2 Linda Kochmar 4 years 12/31/2009 Position #3 Michael Park, Mayor 4 years 12/31/2007 Position #4 Jeanne Burbidge 4 years 12/31/2009 Position #5 Jack Dovey 4 years 12/31/2007 Position #6 Eric Faison 4 years 12/31/2009 Position #7 Dean McColgan 4 years 12/31/2007 MICHAEL PARK JIM FERRELL Mayor Deputy Mayor ERIC FAISON Councilmember JEANNE BURBIDGE JACK DOVEY LINDA KOCHMAR DEAN MCCOLGAN Councilmember Councilmember Councilmember Councilmember III CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF JUDICIAL BRANCH Position Employee Judge Michael Morgan Court Commissioner Anthony Platter Court Administrator Gina Palermo Elected/Appointed Term Office Date Elected 2 Years January 1, 2006 Appointed 01 /01 /02 Appointed 06/ 19/03 CITY ADMINISTRATION Position City Manager Assistant City Manager City Attorney Community Development Services Director Economic Development Director Management Services Director Parks, Recreation & Cultural Services Director Public Safety Director - Interim Public Works Director Employee Neal Beets Derek Matheson Patricia Richardson Kathy McClung Patrick Doherty Iwen Wang Donna Hanson Brian Wilson Cary Roe Annointment Date 08/01/06 01 /01 /01 10/07/02 01/025/01 09/16/04 04/04/94 01/01/05 08/02/06 10/17/94 iii CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF VISION Federal Way is a community known for its cultural diversity, attractive parks, safe neighborhoods, and vibrant business centers. MISSION The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure, and managing growth. GOALS • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. ■ Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. ■ Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. Adopted March 7, 2006 iv CITY OFF s' Federal Way October 3, 2006 Dear Residents, City Council, and Staff: This letter transmits the City's Operating Budget for 2007-2008 and a six -year Capital Investment Plan (CIP) for 2007-2012. I am pleased to present a balanced budget that preserves existing services without a general tax increase and positions the City to adequately fund capital investment commitments in 2007-2008 and beyond. 2007/08 BUDGET PROCESS As part of the 2007/08 budget planning process, Council reviewed the City's fiscal structure for providing general government services to the Community. Through this review, it became apparent that various tax -limiting initiatives have made a significant impact on the growth rates of City revenues. It also became apparent that rapidly escalating operating costs — particularly in the areas of health insurance, state pension increases, and energy costs — will exceed our limited revenue growth. The difference between the average growth rate of revenues and expenditures is approximately 2% per year. On a $34 million general fund budget, that would create a nearly $700k budget deficit each year. When this structural problem is combined with the use of one-time money to fund on -going expenses in our current budget, the City would face a baseline budget gap of $1.2 million in 2007, $1.8 million in 2008. This potential deficit would grow to $3.2 million by 2010, and $4.8 million by 2012. The Council provided two types of guidance to resolve this potential deficit. With respect to the City's baseline budget, the Council authorized cuts in non-public safety areas and allowed the transfer of a portion of the capital utility tax to balance City operations needs. This allows us to continue current City operations at approximately the same level of service without any tax increase. That is the baseline budget described and recommended in detail below. With regard to public safety, the Council directed staff to prepare a Police and Community Safety Service Enhancement proposal for the voters to consider. That proposal, outlined below, allows voters to decide whether they wish to pay higher utility taxes to pay for a higher level of public safety. While the transfer of the utility tax allows the City to maintain current services in the next four years, and the voter package, if approved by the residents, would provide improved public safety services, unless the City's economy starts to grow at much faster pace than the past, the City is expected to face budget gaps again after 2010. Therefore, it is even more important than ever that we continue to grow our local economy and tax base. CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER of TRANSMITTAL VOTER PACKAGE The proposed enhancement of police and community safety focuses first on improving the core functions of policing: patrol, traffic, and investigations. If approved by the voters, the proposal will add 18 sworn police officers and one record clerk in the Police Department. It will also provide more funds for the Municipal Court, City criminal prosecution, and jail and support services, whose workload will increase with an increased number of police officers. Finally, the proposal would add one additional code compliance officer, related legal support, one park maintenance worker, and funding for City park security. This is an integrated strategy designed to make a substantial impact on the most essential public and community safety needs. This package would supplement existing services as outlined in this Proposed Budget. Upon voter approval, this service package would then be incorporated into the Final Budget or through a budget adjustment. A detailed list of the proposed services and associated costs is shown in Exhibit C. BASELINE BUDGET The baseline budget for 2007-2008 includes the following notable changes. To begin with, we anticipate the new Federal Way Community Center will be operational in the first quarter of 2007. To clearly account for the operation of the Community Center, a new fund is being created for the Center's operation. Activities such as the Klahanee Center and Kenneth Jones Pool, which used to be accounted for in the General Fund (GF), are being removed from it. This reduces GF revenues by $540k and expenditures by $534k. The new Community Center will add 8.9 FTEs to the current City staff. It will have an operating budget of $1.7 million in 2007 and $1.9 million in 2008, supported by user fees and a designated utility tax transfer. In addition to the change in operating budget, the startup of the new Community Center will also involve some one-time transition/start up costs as detailed later in this letter. As in prior years, the baseline budget only includes programs that can be supported with on- going resources. With the direction from the Council to use a portion of the utility tax to support current services, we were able to incorporate one-time programs into the baseline budget. This means we are restoring/converting 3.0 positions from temporary to regular positions, including the halftime Economic Development Assistant. It also means we are moving around $700k in one-time expenditures into the baseline budget. The baseline budget also includes: 1. A Cost of Living Adjustment (COLA) to wages for a majority of city employees which is based on 90% of the Seattle/Tacoma/Bremerton area mid -year consumer price index; this translates into a COLA of 3.15% for 2007 and a projected COLA of 3% for 2008. This and annual step increase would add nearly $1 million a year to the budget. 2. Benefit costs, based on projected premium increases of 10% for medical/dental, and 86% increase in State Pension contributions over the next two years. 3. A 5% increase in jail contract costs. 4. A projected increase in the Valley Communications (9-1-1 dispatching) assessment of $186,254 due to the addition of five new call receiver/dispatcher positions proposed for the Communications Center. This baseline budget also incorporates increases for various contracted services the City maintains or assessments from other governmental entities. To accommodate these cost increases 2 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 PROPOSED BUDGET City operating departments were asked to identify cost reductions or revenue options equal to 2% of their department's budget. Through this process, we also are recommending minor user fee adjustments (between 2 to 3%) to certain recreation activities whose fees have not been adjusted in recent years; implementing a $3 per hour youth athletic field rental charge; and to continue to adjust permit and development fees by inflation. These fee adjustments, together with expenditure reductions identified by departments, will provide $246k in 2007 and $327k in 2008 to accommodate inflationary cost increases without a general tax increase. PROJECTED 2006 GENERAL FUND YEAR END BALANCES Following a robust economic development and construction period in 2005, 2006 continues to see strong new construction and development activity. New construction sales tax and development fees are expected to exceed their respective budgeted amounts by approximately $1 million and $750k by the end of the year. This additional revenue, however, is offset by lower gambling tax and projected increases in jail expenses resulting in a net surplus of $1.4 million. This 2006 operating surplus plus the unallocated 2005 balance forward of $867k (net of the police officer over -hire program and zoning work -plan approved by Council earlier this year which will be incorporated in the year-end budget adjustment) and $908k in the City Manager's Contingency Fund would create a total of $3.2 million in anticipated 2006 Fund Balance. From this balance, $1.01 million would be needed to fund the 2007/2008 CM Contingency as required by the City's financial policy. I also propose to transfer $1 million to partially fund the New City Hall Mortgage balloon payment due in 2007 as staff has discussed with Council previously; set aside $441k for equipment costs to implement the voter package upon voter approval instead of phasing in the implementation over two years; and $30k transfer for the first quarter operating subsidy for the Klahanee Community Center which will be consolidated into the new Community Center in 2007. This leaves a balance of $708k available for other one-time purposes in the 2007/2008 budget, of which $649k are allocated to various 1-time programs as described in more detail below, leaving an unallocated fund balance of $58k. BUDGET CHANGES A detailed list of fee adjustments, expenditure reductions, and one-time resource allocations is shown in Exhibit A to this letter. The following are highlights of these changes. I. MANDATORY OR ESSENTIAL COST INCREASES Since the baseline budget only allows inflationary adjustment for personnel -related costs, nearly all changes in service contracts must be accommodated through targeted fee increases and budget reductions. Some of these cost increases are mandatory, such as the 25% ($25k) increase in 800 MHz radio services provided by King County; an 80% increase in voter registration and election costs ($55k per year); a 13% increase in public defender service levels ($32k in 2007, $85k in 2008) resulting from changes in the Court's hearing procedures, increases in caseload and contract rates; funding the mandatory Commute Trip Reduction program ($12k previously funded by grants and one-time sources); increases in off -site records retrieval ($6k) due to proliferation of Public Records Disclosure requests; and various software maintenance/system access charges ($30k). These increases require on -going resources of $165k in 2007 and $171 k in 2008. 3 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER of TRANSMITTAL Also included in the budget is a Traffic Concurrency Management Program which will fund a traffic engineer position to collect data and maintain our traffic model to ensure the City is following a state law requirement to maintain traffic service levels concurrent with development. This program would be fully funded from development projects through a "Traffic Concurrency Review Application Fee", in -lieu of the current pass -through Traffic Impact Analysis fee paid by developers to allow the City to hire consultants to perform these analyses. The proposed fee is $70 per hour, which will be updated annually based on actual costs, and will be billed to projects based on hours spent, which is expected to run between four to 48 hours depending on the complexity of the project. No fees will be charged on projects generating less then ten peak -hour trips a day, which is the current threshold to determine whether or not a traffic impact analysis is required. The anticipated cost saving to a development could be 70% - 85% on a large project when Cotnnnred urith rnneid Ant mete H. PROGRAM CHANGES TO ADVANCE COUNCIL GOALS At the January planning retreat, Council identified a set of goals for the City. The Proposed Budget will attempt to address these Council priorities/goals within the available resources, most of which resources were freed -up by cutting costs elsewhere and realigning existing programs: A. Public Safety: Integrate the public safety strategy into all facets of City operations, building on a strong Community -based approach. To meet the City's public safety needs, a comprehensive Police and Community Safety Enhancement proposal will be presented to the voters this fall. The proposal addresses policing needs as well as code enforcement, parks/facility security, prosecution, court and jail impacts from the increases in policing activities. While making substantial public safety improvements would require voter -approved funding, the baseline budget will make some incremental adjustments. ■ Add domestic violence prosecution capacity by converting 0.5 DV Advocate and the funding for a Rule 9 Intern to one full time contracted DV prosecuting attorney and 0.4 FTE Admin legal supports. This requires $57k in one-time funds per year. ■ Provide seven-day K9 coverage by adding one additional K9 unit with existing police officer capacity. This requires $16k one-time and $3k in on -going operating resources. Improve our criminal intelligence through the regional police record sharing program (also known as RAIN). ■ Provide u to 72 hours of emergency enerator power Mply for City lull and our Emergency Operations Center by installing (and maintaining) a 4k gallon fuel tank. Existing fuel storage capacity is only 450 gallons and can provide only eight hours of emergency power. This change requires $77k in one-time funding and $3k in incremental annual costs. ■ Convert one Park Maintenance Superintendent position to one Maintenance Supervisor and one Maintenance Worker to improve parks safety and better meet service demands. This requires an additional $41k per year. 4 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET B. City Center: Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and serves as the social and economic hub of the City. ■ Provide expedited, comprehensive review for new ci center develo ment projects by, adding_$100k for contractor funding. This money would come from the interest earnings on the City Center Redevelopment Incentive Fund. This allows specialized implementation services relating to the City Center, such as development plan review, traffic analysis, and to assist and expedite new development projects in the City Center. ■ Retain the balance of interest earnings in the Incentive Fund for eligible City Center redevelopment projects. ■ Be to im lement Citi Center Park/Green S ace. This Proposed Budget recommends setting aside $500k in 2007 and $500k in 2008 from the capital utility tax that is not immediately needed for operations to begin the implementation of the proposed City Center Park/Green Space. C. Economic Development. Establish Federal Way as an economic leader and job center in South Ding County by attracting a regional market for high -quality office and retail businesses. ■ Extend the Small Business Development Center from 12 months to 18 months in conjunction with CDBG €unding to assist small businesses in Federal Way with one-time funding with the intent to evaluate the results at the end of the 18-month period to determine the continuation of the program and funding sources. ■ Fund the half-time Economic Development Assistant position on a permanent basis as part of the baseline budget to support the tourism development and business outreach program. ■ Fx and the free Wi-Fi zone in the City's commercial corridor along Pacific Highway South and in City parks/facilities. This requires one-time funding at $20k per year over the next two years. D. Capital Investment: Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. ■ Payoff the $5.8 million balloon payment for the new City Hall building that is due in 2007. This would be funded by: ➢ $2.6 million in proceeds and interest earnings from sale of the old City hall. ➢ $1.1 million transfer from utility tax, $500k from the higher collection in 2006, and $600k from projected 2007 revenue. ➢ $1.0 million from a GF transfer from the 2006 fund balance. 5 CITYOFFEDERAL WAY200712008 PROPOSED BUDGET LETTER oFTRANSMITTAL ➢ $1.0 million from the Real Estate Excise Tax (BEET), from the higher than budgeted revenue in 2006. ■ Implement the planned $41.3 million in transportation improvements over the next two years by providing over $9.8 million in City Capital Funds ($5.6 million from utility tax, $2.2 million from REET, and $2 million from gas tax) combined with over $25 million in grants and $8 million in mitigation and prior year funding. This will include but not be limited to $21 million for Phase 3 of SR 99 improvements and $4 million for our asphalt overlay program. ■ Invest $6.4 million in Parks/Facilities improvements by using $1.3 million in City funds (REET) combined with $2.5 million in anticipated grants and $2.5 million in prior year funding. The key projects to be implemented in 2007/2008 are the West Hylebos Boardwalk, the Saghalie Park artificial turfconversion, and completion of the Camp Kilworth acquisition as well as necessary improvements and master planning for its conversion to a City park. In addition to these major park improvements, we will also be increasing the annual playground replacement program from one to two playgrounds per year; creating neighborhood gathering places; and begin planning for a city-wide trail and pedestrian access system that would result in a connected trail network throughout the City. P Construct $3_8 million in Surface Water Mana e1 ment_ (S)MM) improvements. Continue the SWM System Improvement Program by transferring an additional $2.1 million in SWM fees to capital programs. Proposed projects include, but are not limited to, the Hylebos Creek Bridge replacement and the SW 332nd Street/26th Avenue SW Trunk Replacement Project. All SWM System projects are fully funded by grants and user fees. ■ Maintain newly completed projects. With increased development activity and aggressive City investments in infrastructure, the added maintenance and operation costs will become more substantial each year. For example, the street and transportation projects that will come online as a City maintenance and operation responsibility during 2007/2008 include two signals and 327 street lights together with planting areas and sidewalks from seven City projects and 20 private development projects. Similarly, newly completed or improved parks that will require maintenance include Cedar Grove Park, Madrona Park, Historic Cabins Park, and French Lake Park. These added responsibilities will require $127k in 2007 and $180k in 2008 as additional maintenance funds and will be funded by a transfer from the utility tax fund. ■ Startup and transition regarding the new Community Center's operation. With the anticipated completion of the new Community Center, the Proposed Budget will create a new Community Center sub -fund which will separately track and account for the new Community Center's operations, utility tax subsidy transfers, and fund balances reserved for facility/equipment replacement. It will also require $400k funding for the startup and transition period costs. This $400k will be used hire and train staff for the center's operation, purchase and stock operating and maintenance supplies, commissioning and tuning all systems prior to the Center's opening. It will also provide funding for a grand opening event. The sources will consist of. $30k from the GF (representing the operation subsidy to the Klahanee 6 LETTER OF TRANSMITTAL CITYOFFEDERAL WAY200712008 PROPOSED BUDGET Center during the first quarter of 2007); $120k from the Utility Tax Fund (which represents the operation subsidy for the Kenneth Jones Pool for the first quarter); and $250k from investment earnings on the bond proceeds for the Community Center construction. a Reserve $441k from the GF balance for startu and capital equipment for the implementation of the proposed Police and Community Safet Im rovement Prog_ain• If the voters approve the 1.75% increase in our utility tax, that revenue will provide for on -going operation for the specific program enhancements, including on -going maintenance costs for the equipment and support. In addition, I am recommending we set aside startup costs for the program from one-time resources, in this instance consisting of $439k in GF balance. If this were done, the City could then proceed immediately to hire additional police officers and the other proposed positions upon voter approval instead of phasing in the improvements over a two year period. E. Service Culture: Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. ■ Conduct a valid customer service survey in early 2008 to seek Community input on City services and to guide 2009/2010 budget development. The estimated cost is $20k. Incorporate supervision and customer service training into employee basic training curricula. The Proposed Budget will provide $4k per year in additional training funding for a total of $14k for annual city-wide training. Continue Publishing three QY Update newsletters annually, with two printed issues mailed directly to residents and businesses with the City and Potential Annexation Area and one issue published only on the City's website. ■ Continue producing three CLty Update videos annually at $10k per year on an on- going basis. F. Regional Leadership: Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. Continue the City's membership in regional. state and national policy forums such as the Association of Washington Cities, the Suburban Cities Association, the Puget Sound Regional Council, and the National League of Cities provided that the membership assessments are fair and equitable. ■ Recognize the increased City Council participation in regional, state, and national forums and conferences by adjusting the Council travel and training budgets to reflect the current cost. CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET L TTF.R OF TRANSMITTAL ■ Aggressively seek state and federal grants by providing ongoing funding for state lobbying efforts and using a capital transfer to increase funding for the federal lobbyist. III. COMMUNITY BUILDING PROGRAMS In addition to the above, I want to highlight the following service enhancements that have not been reviewed or adjusted for some time but are integral to the City Council's overall vision for the Community. ■ Allow inflation adjustment to Human Service Fundin . Thus, in addition to making the $12,500 one-time supplemental funds for Human Service Funding permanent in the baseline budget, my Proposed Budget would add $17,500 in_ additional funds. Hence, I am budgeting for a total of $430k in Human Services Funding each year for 2007 and 2008. ■ Continue the innovative Human Services Or a nation Ca aci BuildiM Progrm by providing $20k each year in one-time funding over the next two years. Allow inflationary adjustment to Community Events/Cultural Arts (CECA) Fundin . During the 2005/06 budget process, the Council designated 0.075% of the capital utility tax for CECA. The higher collection of the utility tax revenue means an adjustment of the funding by $13k and $15k for 2007 and 2008 respectively. This allows the City to increase funding for the Red, White, and Blues Festival from $23k per year to $24.5 and $25.5k per year, respectively. It also allows an increase in the Arts Program funding from $70k per year to $81.5 in 2007 and $82.5k for 2008. Expanding_ Athletic and Senior Programs through increased program revenues: With the opening of the new Community Center, staff anticipates increased program activities in both senior services and athletic services. The proposed budget will convert the half-time Senior Program Coordinator to full time and convert a half -time -temporary Athletic Program Assistant to a full-time regular position. Both positions would be fully supported by program revenue increases and/or the reallocation of current expenditures. ■ Restore the Street Tree Replacement Program by providing on -going street tree replacement funding at $8,400 per year. This funding will enable us to replace an estimated 24 street trees per year that have been damaged by vandals and auto accidents or have died of natural causes. ■ Improve the City's overall appearance by providing $5k in additional funds, over and above the $13,500 requested base contract fee increase, for litter pick-up along the City's rights -of -way. This is roughly a 10% improvement from the City's current service level, and will be used to target high -visibility, high -litter areas in the City. This program will continue to be fully funded through the Solid Waste Recycling Fund. ■ Expand the pilot Outdoor Cinema Pro -ram that we started in 2006 and provide four movies each in 2007 and 2008 using one-time funding. This is recommended LETTER OF TRANSMITTAL CITYOFFEDERAL WAY200712008 PROPOSED BUDGET in order to fully gauge the community's interest in, and attendance at, this program. Include $5,000 in funding for the Federal Way Historical Society and another $5,000 in Public Works Department funding to support Historical Society goals. Community identity depends in part upon an understanding of our past. (It also requires an inspiring vision for the future.) Therefore, I propose to grant $5,000 to the Historical Society to be spent on a project, or projects, of their choosing. The receipt of funding would depend upon City review and approval of the public purpose to be served by the project or projects. In addition, I propose setting aside $5,000 in Public Works funding to advance the Historical Society's goals — such as erection of historical plaques or signs in public places. IV. OPERATING EFFECTIVENESS AND EFFICIENCY We are always trying to improve our productivity and effectiveness. Examples of such efforts in the 2007-2008 Budget include: Convert the Cit 's e-mail system. from a Novell to a Microsoft platform. Staff proposes converting our Novell/Groupwise operating and email systems to the Microsoft platform in order to move toward the industry standard for better compatibility and better integration of new applications, and to eliminate our current practice of maintaining dual operating systems. This would require a $70k capital investment and a slightly higher ($3k per year) licensing fee. Assess Accreditation Feasibility. Over the next two years I would like to evaluate the feasibility of expanding the accreditation program beyond the Public Safety Department to all City departments. I believe that the City can learn best practices and improve operating effectiveness as well as earn increased public confidence through the accreditation process. The $3k one-time funding will provide training and information collection to conduct self assessments. If the results are positive, staff would develop program proposals for Council to consider in the future. SUMMARY AND FUTURE CONSIDERATIONS The Proposed Budget attempts to address Council and Community priorities to the best of our capability and within current resources. To that end we were able to meet various mandatory cost adjustments that are beyond our control or required by law, to accommodate inflationary adjustments in other areas, and also to provide modest program improvements in the community safety and quality of life improvements — such as adding a third K-9. These adjustments will add a total of 4.4 FTEs, funded through program conversions, department expenditure reductions, and fee adjustments. Major improvements in public and community safety depend upon voter approval of the utility tax increase on the ballot this November. We will continue our proactive transportation improvement program by aggressively leveraging state and federal grants while they are still available. With numerous transportation programs being discussed in this region that require substantial state and federal resources, staff anticipates a significant change in the competitive landscape for future grants. Thus, the City must seize these opportunities while they last. What we have not been able to address are the City's employee compensation structure and CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER OF TRANSMITTAL vacation accrual rates. Through recent review of data from comparable cities, it appears the City is lagging behind its peers in some areas. A competitive pay and benefit package is essential to the City's ability to continue to retain and attract the best -qualified employees and to deliver the highest quality of professional service to the Community. I believe it is important for the City to take a comprehensive review of its pay and benefit packages in the near future and to make necessary adjustments to keep pace with the market. CLOSING In closing, I want to extend my appreciation to everyone involved in the development of the budget. This includes the Council, residents, businesses, and City staff who work together to deliver services in the most responsive and responsible manner. I want to particularly thank Assistant City Manager Derek Matheson and the Management Team as a whole. During his service as Interim City Manager, Derek facilitated the budget process in a way that enabled the City Council to clearly lay out our budget framework and that allowed Management Team Members to express themselves more comprehensively regarding the City's immediate and long-term funding and operating strategies. And Iwen Wang's broad and deep knowledge of city operations is matched only by her intense commitment to the success of city government. She is truly a dedicated public servant. Finally, the Management Team proved once again that balancing the City's budget requires all departments' participation and contribution, and keeping our focus on the greater good of Federal Way. The City has an extremely dedicated staff and it is my expectation that, together with community members and the Council, we will make the City an even better place in which to live, learn, work, and play. F�71 I I,'-- i/ 11 .0 Neal Beets City Manager 10 LETTER OF TRANSMITTAL CITYOFFEDERAL WAY2OO712OO8 PROPOSED BUDGET EXHIBIT A: DETAIL OF RESOURCES AND PROPOSED BUDGET CHANGES 1. 2% BUDGET REDUCTION/REVENUE OPTIONS: Department Submitted CM Recommended - 2007 2008 Z007 2008 Prngiam Rationale FTE 1-Time On oin i-Time O oin FFE 1-Time Ongoing 1-Time Oo oin CG ry Sla naia- Eliminate Management - - (21,246) (22,032) - - - - Cost effecivc / staff Analyst Intem morale. Reduce Supplies, Food, - - (1,278) (1,237) Mileage Total - CM - (22,524) (23,269) - Municipal Court - (22,825) - Increase Court Infractions (21,535) - - (21,535) (22,825) Revenue Revenue I Total - MC - 21,535 (22,825) . (2L535 i (,22.82511 Community Development_ AD -Reduce temporary - - (7,910) (7,910) - (6,900) - (6,900) Keep temporary help. help, overtime, professional secs, books, etc. PL-Reduce intem $IOK, - (15,442) - (15,442) - (5,442) - (5,442) Keep intern for boos, supplies, prof Svcs, research, posting printing, etc. notices, & recording. BL-Reduce intern, per - (19,023) (19,023) - - (19,023) (19,023) S 15K intern not really diem, conferences, used. miscellancous US -Reduce HS Contracts - - (8,000) (8,000) - - - _ - Council interest. Reduce Volunteer Dinner - - (3,650) (3,650) - - - - No alternative recognition prog. Increase Passport Revenue - (2,730) (5,388 - (2,730) - (5,388) Revenue Total=CD - (56.755) (59,4131) (34,0951 (36,753) Law: CI-Reclass Deputy City - (12,336) (12,720) - - Would increase Attorney contracted services. Cl-Reduce Admin from (0.1) (6,000) - (6,586) 1.0 to .87 FTE CR-Reduce DV Liaison - (2,453) (2,739) - (2,453) - (2,739:1 Program conversion to 0.5 Contract DV Prosecutor Total - Law (0.1) (20.789 -(22,045) (2,453) 2,739) ana ement Services: AD -Reduce Temp Help, - - (3,800) (3,800) - - (3,800) - (3,800) - Subscriptions, Food, Dues Fl-Business License (28,500) (28,500) (28,500) - (28,500) Revenue Compliance CC -Reduce Graphic - - (4,900) - (4,900) - (4,900) (4,900) Reduction w/out Services Contract service impact. RR -Reduce Temp Help & - (7,460) (7,460) (7,460) - (7,460) - overtime RISK-Elim Consultant - - (4,519) (4,519) - (3,519) - (3,519) Keep membership for 4K & PRIMA reference & [raining Membership fund. M&D-Reduce Copier - _ (4,000) (4,000) - (4,000) (4,000:1 - Maintenance IT -Reduce Various - - (27,900) (27,900) - - (27,900) (27,900) - Contracted Svcs City -Wide Medical - _ _ - (75,013) (150,009) - Reduction Total -.NIS - - 81,079 81,079) 155,692 (230,088) II CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER OF TRANSMITTAL 2% BUDGET REDUCTION/REVENUE OPTIONS (CONTINUED): Department Submitted CM Recommended 20011 2008 2007 2008 Program FTE -1-Time On oin FTE 1-Time Owing Rationale t-Time Ongoing I -Time On oin Parks. Recreation, & Cultural Senires: _T AD -Reduce temp help, (4,291) (4,791;1 (4,291 (4,791)i OT, travel/training, dues, etc. PL-Reduce Training, - (916) (644) - Would impact staff Consultants, Other effectiveness. MT -Reduce Overtime (6,000) (6,000) _ MT -Reduce Professional - (2,487) (2,487) (2,487) (2,487) Services MT -Reduce Repairs & - (13,255) _ (24,299) _ Service reduction w/ Maintenance Visible impact REC-Reduce Temp Help (2,500) - (2,500) - (2,500) • (2,500) - & Supplies REC-Reduce Lifeguard - (750) - (750) _ Council interest Hours REC-Reduce Arts Comm - (1,400) - (1,400) Funding by 2 REC-bnplemen[Youth - - (4,200) - (4,750) - (4,200) (4,750) Revenue Athletic Field Rental Fees REC-Incr Senior Svcs Feet - - (440) - (440) - (440), (440) Revenue 2% REC-Increase Youth - (1,600) - (I,600) - - (1,600) (1,600) Revenue Athletic Field Light Fees REC-Incr Adult Ath Field - - (1,080) (1,080) - - (1,080)• (1,080)Revenue Rental Fees 3 REC-Incr Rec Inc Fees by - (850) (850) (850) (850)r Revenue 2% REC-Incr Rec Inc - (5,500) - (5,500) (5,500). (5,500) Revenue Donations REC-Increase Comm - (500)1 (500) - (500) (500) Revenue Event Donations REC-htcr Red, White & - - (500y (5uu) (500) (500), Revenue Blues Event Fees REC-hicr Red White & - (500) - (500) (500) - (500) venue Blues Donations REC-Adj Events/Arts - - - - - [Can'tdo. Dedicated Comm (Utax) ding source BLDG-Reduce Custodial (8,772) (8,816) (8,772) _ (8,816) Contract ' Total - FK - - (65.541) - (67,407) - - = (33,220). (34,314) Public Works fGencrAl Fund : TR-Reduce Street Lighting; - - (27,680) - (27,680) - - - Service reduction w/ visible impact TR-Reduce Traffic - (10,000), - (10,000) Service reduction w/ Calming visible impact ST-Reduce WSDOT (13,747), - (15,811) _ Maint Contract ST-Eliminate - (16,250) (16,250 _ _ - Service reduction w/ Racket/Ranner Program visibic impact ' Total -PW - (67,677) (69,741)1 1 1- Total General Fund (4).i} (335,900) (345,779) 1 1 (246,395)i :(326,719) 12 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 PROPOSED BUDGET 2. PROGRAM ADDITIONS: Department Submitted City Manager Recommended _ 2007 2008 2007 2008 Program Rationale FTE I -Time Ou oin 1-Time Ongoing FFF. 1-Time Oa ain t-Time Ongoing Citv-Wide: Vacation Accrual - Option A 18,600 - 18,600 - - - - Increase 6 hours per year Vacation Accrual - Option B - 36,828 36,828 - - - Doesn't appear FW is Increase 12 hours per year lagging comparable cities. Vacation Accrual Schedule - 12,168 12,768 18,720 - - - - Police positions? Sick Leave Incentive - - i - - - `s Total -City -Wide 68,196 86.916 City Council: Increase Conference Attendence - 8,399 - 8,711 - - 8,000 8,000 Rounded off to balance. Increase Food, Cellular Airtime, - 2,075 2,151 - - 2,075 2,150 Rounded offto Misc balance. Increase Association Dues - 7,259 7,259 - 7,259 7,528 Only SCA portion is debatable, but should probably stay connected. 0. - - Total -CC 7I'%11,733 18,121. `17j334 • 17678' 3 " . Citv Mana er: CM -Contract Federal Lobbyist - - - - - _ - Funded by CIP $12K (2007) and $22K (2008). Transfer. CM -Increase Public Defender - 31,110 85,729 - - 31,110 85,729 - CM-CityNewsletter - - 4,148 - 4,301 - - 4,148 4,301 More widely read/used communication the City uses. CM -Service Satisfaction Survey - - - - - 20,000 - CM-Accredidation Feasibility - - - - - 3,300 - - CM -Historical Society - - - - 5,000 - EDC-Small Business - 9,063 - - 9,063 Fund through first 18 Development Ctr months. Future funding subject to program eval & CDBG availability. EDC-Downtown Redevelopment 2.0 18,540 182,654 197,795 - - - - $100K 1-time, use & Econcomic Development. part of Downtown Incentive Fund interest for contracted service. - Total - CM - 2.0. 27,603 217,912 287,825 17,363 35,258 20,000 90.030 - Munici al Court: Replace Equip-Burster/Decolator - 1,020 - 1,020 - Basic equipment. New Dot Matrix Printer - 2,500 250 667 - 2,500 250 667 Basic equipment. Total- MC 3520 250 667 3$20 250 667- Community Development: Permit Center Support 1.0 1,250 45,905 49,205 - - - May be justified - projecting higher permit revenue. 2006 Code Book & - 9,000 - - 9.000 - - Supplemental Reference Organizational Capacity - 20,000 - 20,000 - 20,000 20,000 - Fund for 2 more years Building Program then evaluate. Human Services General Fund. - 35,000 35,000 - - 17,500 17,500 Inflationary,'adj. - total to $430IC Total -CD 1.0 65.250 45905 55.000 49.705 291000 .17 00 • .' 20.000 17,500 Law: CR-Convert DV Liaison & Rule 0.4 - 20,844 - 22,721 0.4 58,000 20,844 60,000 22,721 Use contract until 9 to Full Time Contract voter approval of Prosecutor plus .40 Admin 1 Police/CS package. �:'.'�+" 't' • • Total - Law F. 0.4 20.944 22,721 1 0.4 1 58.000.. 20.844 1 60,000 1 22,721 13 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER OF TRANSMITTAL PROGR.AN] ADDITIONS (CONTINUED) - Department Submitted City Manager ReeomuMnded 2007 2008 2007 2008 Program ]tationale FTE 1-Time _- Oo ow . I -Time onladnk Fi-E 1-Time' : . Oti uia 1-Time .0490102 Management Services: AD -Restore .50 FTE Admin 0.5 1,250 35,550 37,425 Support CC -Election Costs - 90,000 55,000 55,000 90,000 55,000 55,000 CC -Records Mgmt Plan - 7,200 6,200 - 7,200 6,200 HR-Labor Negotiations - 17,500 17,500 10,000 - 10,000 Guild changing legal rep -could impact negotiation costs. HR-Criminal History Checks 2,000 2,000 - - Likely state will "fix" the legislation. HR-Expanded lob 10,000 10,000 Announcement HR-Additional City -Wide - 4,000 1 4,000 4,000 4,000 Supervisors need to Training know increasing employee rights. FLEET-(PK/PW/CD) Incr Coord 0.3 25,006 25,875 _ from .50 to .75 FIE IT-(CW) Incr MS Office Lic - 8,000 8,000 8,000 8,000 - IT -Continue WiFi in SR 99 - - 20,000 20,000 20,000 20,000 - Council project. Corridor Evaluate usage business benefits, donations & sponsorship potential. IT{PS) 800 MHz Radio - 25,000 25,000 - 25,000 25,000 IT -(PS) Cell Data Svc Cost/ # of 5,000 5,000 - 5,000 5,000 Police operating Units Increase efficiency. IT{PS) Cell Phone Units Service 7,000 7,000 7,000 - 7,000 Police operating Cost Increase efficiency. IT-(FI) Eden Financial Syst 4,000 4,000 4,000 4,000 Maint Cost Incr TT-(REC) Class Registration Sys( - 1,400 - 1,400 1,400 1,400 Maint Cost Increase IT-(CW) GIS Arcinfo Maint Cost - 1,100 1.100 1,100 1,100 Incr IT -(LW) Westlaw Access Service: 2,500 2,500 - 2,500 - 2,500 Cost Increase rr{REC) New Community - - - - - New Community Center Maint System Support 11n Center Budget. ($550) IT-(REC) New Comm Center - - - - - - - - - In New Community Membership Syst Support Center Budget. ($3750) IT-(CW) Spam/Firewall 2,000 2,000 2,000 2,000 IT-(CW) I -Net Access - 4,000 4,000 4,000 4,000 - IT-(CW) StaffTraining - - 4,000 - 4,000 - - TT-(GAC) GAC Broadcast 0.5 2,610 30,799 - 33,253 - System .50 FIE Support rr{CW) Migrate City - 13,000 - 57,000 3,000 13,000 57,000 3,000 Long-term system E-mail/Network compatibility & efficiency. rr-(CW) Technoloey Plan 50,000 - IT -Various Equipment - - - - - - Replacement Replacement-$312K in 2007 & Reserves. S307K in 2008. Total - MS 1.3 106,860 271,055 107,000 7278,253 123,000 136,200 77.0001 138,200 14 LETTER OF TRANSMITTAL CITYOFFEDERAL WAY200712008 PROPOSED BUDGET PROGRAM ADDITIONS (CONTINUED): Department Submitted City Manager Recommended 2007 2008 2007 2008 Program FI'E FCE Rationale 1-Time Ongoing 1-Time Ongoing t-Time On oin 1-Time Ongoing Parks, Recreation, & Cultural Services: MT -Field Lighting Controls 42,500 - - 42,500 - MT -Add Facilities Maint Worker, 1.0 4,170 57,042 61,608 - - MT -Park Upgrade & - 62,500 5,325 Replace rule signs (71 Replacement @ $75 ca). Don't change 35 entry signs if only for logo Purpose. MT -Increase Seasonal Help 40,800 40,800 - MT -Park Security Service - 16,000 16,000 - - - MT -New 314 Ton Truck - 25,000 3,000 - 6,679 25,000 3,000 6,679 Will need w/ added MW FTE's. MT -Volunteer Coordinator 0.5 2,300 33,245 - 35,494 - - - MT-2 New Park Rangers 2.0 25,660 112,795 - 124,415 - - - MT -Convert Superintendent to 1.0 3,990 37,595 - 41,376 10 3,990 37,595 41,376 Conversion. Supervisor & Maintenace MT-M&O for Cedar Grove Park - 42,000 42,000 1.0 59,000 62,000 Fund w/Utax l M W ($10K), French Lake Park for maintenance of ($12K), Madrona Park ($ 12K), newly aquired / Historic Cabins Park ($8K) improved parks. REC-Add Athletics Assistan t 0.5 1,250 - 1,250 - Offset by Revenue. $25,070 funded by $ l OK decrease in temporary, help and $ 15,070 revenue offset. REC-New Van 25,000 2,575 25,000 - REC-OutdoorCinema 0.1 15,175 15,175 15,175 15,175 Council project. l- time, evaluate attendence. REC-Increase Senior Svcs Coordl 0.5 31,920 33,042 - Offset by Revenue. to 1.0 FTE, Temp Help & Materials. CM recommended $36.3K salarylbenefits only, offset by revenue increase. - - - - ARTS -Adjust Arts Comm - - - To reflect projected Contract Funding for Utax utility tax growth. Growth ($4K in 2007 and $7.75K in 2008). BLDG-City Hall Seasonal Help - 28,400 28,400 - Total -PK 5.6 192,370'. 417.972 - 447,564 2.0 118,240 99,595 15,175 110,055 Police: Rep] Crime Scene Van -use - - - - - - Use Seizure Funds & Seizure $ & Replacement Replacement Generalist K-9 - 16,392 4,250 3,750 16,392 4,250 3,750 7 day coverage. Education Assistance $20K. - - - - - - -.Offset by Revenue. Offset by Increase in Traffic RAM Software Maintenance - - 7,375 7,375 - 7,375 - 7,375 - Support Parking/Fencing for Specialty - 10,866 - - - 10,866 - - Seizure Funded. Vehicles Replace Marked Vebicles-Use - _ , Replacement Reserves Reserves. Replace Unmarked Vehicles -Use - - - - - - - Replacement Reserves Reserves. Repl Prisoner Transport Veh-Usd - - -Replacement Reserves Reserves. Total - PS 27,258 11,625 11,125 - 27,258 11,625 - 11,125 15 CITY OF FEDERAL WAY200712008 PROPOSED BUDGET LETTER OF TRANSMITTAL PROGRAM ADDITIONS (CONTINUED): Program Department Submitted City Manager Recommended 2007 2008 2007 2008 FTE . 1-Time On%glay, 1-Time On o!n FTE 1-Time Ongoing 1-Time Ongoing .Rationale Public Worlds (General Fund): TR-Traffic Concurrency Management l.0 9,270 LO 9,270 - $138K exp/year offset by new rev. TR-Increase KC Traffic Maint Contract 5,460 11,060 - 5,460 11,060 TR-Maintenance of Completed Traffic CIP Projects - 37,205 37,205 - 37,205 37,205 Funded with Utax. TR-Advance Historical Society Goals - - - 5,000 _ _ _ CTR-Commute Trip Reduction Plan !0,880 11,760 10,980 11,760 ST-Replace Pickup Truck -Use P=. - - _ _ - _ T-Maint of Completed Street CIP Projects - 18,000 68,000 - - 18,000 68,000 Funded with Utax. ST-Tree Replacement - 3,000 8,400 - 8,400 Repl 24 trees/year EM-Emergency Fuel for Generator 77,000 3,000 - 77,000 3,000 - 3,000 Need to have. - Total - P%V 1.tl 86,270 74,545 131,025 1.333.422 1.0 9I,770 82,945 - 139,425 1-0111General Fund 11.3 ",I31 1,146,037 162.000 3.4 467,651 421,551 192,175 547,401 Solid Waste & Recvcline: - - 13,250 13,250 Increase Litter Contract - 18,250 18,250 Contract increase & $5K new service. $48.5K total/year. 5�. v`Total-.SWR 13,250: 13.250 18,250L 18,250 Surface Water MAn Water QualityMaint Materials/Contract 8,500 8,500 8,500 8,500 Increase Temporary Help - 4,480 4,480 4,480 4,480 NPDES Permit Fee - 500 2,100 500 2,100 lacrease Street Sweeping - 32,000 35,000 32,000 35,000 Replace Callout Vehicle -Use Reserves - - - - - - Replacement Reserves. Replace 2 Trailers -Use Reserves - - _ - - - - Replacement Reserves. Repl 2 Storage Containers -Use Rsys - - - - Replacement Reserves. Total - S%V111 45,480 50,080 - 45,480 50,080 Dumas Say Centre: KFT-Tech Equip ($23K) - - Use existing KFT capital fund (current bal $29K). Total -KFT T{rtal Non -General Yu ad - 58,730 - - 63,730 68,330 Grand Total 11.3 509,131 I.704,767 162,000�63030 1 96,752 3.4 467.651 485,281 l92,175 615331 Y 16 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 PROPOSED BUDGET EXHIBIT B: PROPOSED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) Prior .ity Project Description Project Total External/Pr. Sources 2) Balance Needed Proposed 2007-08 Allocations Tolal Future Needs ..Grant Miti . Prior Yr - REET Ut Tx Fuel Tx Other Gr mu G.F d. Fees OTHER CAPITAL INVESTMENT � PayofiNewCity Hall Debt Service - Balloon Pa nt 5,800 - - 2,700 3,100 1,700 - - - - 1,400 - 3,100 - City Center Park/Green Space 1,000 - - - 1,000 - 1,000 - - - - - 1,000 Police & Community Safety Improvement Prog 44[ - - - 441 - - - - - 441 - 441 - Community Center Startup & Transition 400 - - 400 - 120 - 250 - 30 - 400 - Total Parks Projects $ 7.641 $ $ $ 2.700 S 4,941 $ 1,700 $ 1,120 $ $ 250 $ $ 1,871 $ $ 4,941. $ PARKS 2 Annual Playground Repair and Replacement Program 268 - - - 268 268 - - - - - 268 4 BMX/ Bike Facility Study 15 10 5 - - 5 1 Camp Kilworth -- Acquisition and Site 3,450 1,400 - 1,550 500 - - - - 500 500 - 4 Community Gathering Spaces/Small CIP 525 - too - 425 - - - - - - 425 4 Downtown Public Space and Pedestrian Connections 130 - - 95 35 35 - - - - - 35 - 2 Dumas Bay Centre: Building Assessment and Upgrade 819 - - 259 560 - - - - - - • 560 2 Dumas Bay Centre: Site (Restoration --Phase II 525 164 - 275 86 2 Lakota Park Design and Redevelopment 11,805 500 - 100 11,205 - - - - _ - - 11,205 3 Major Maintenance -Parks Facilities 220 - - - 220 220 - - - - - 220. - 5 Planning l49 - 18 131 - - - 39 - - 39 92 5 Panther Lake Open Space: Feasibility Study and Master 92 - - 92 - - - - - - - - 92 2 Sacajawea Park Design and Redevelopment 9,731 1,000 - 75 8,656 415 - - - - - 41 S 8,241 I Saghalie Park Soccer Field-- Artificial Turf Upgradc 960 - I l0 540 310 - - - - 310 - 310 - 3 Trail and Pedestrian Access Improvements 450 - 30 - 420 140 - - - - - _ 140 280 t West Hylebos Wetlands Park Boardwalk 1,450 678 - - 200 573 273 - - - 300 - 573 - 5 1 Poverty Bay Master Plan 41 41 - - - 41 Total Parks Projects $ 30,630 $ 3,742 $ 258 IS 3,104 $ 23.527 $ 1.351. $ - $ $ 39 $ 1.110 $ $ 2.500 $ 21,027 FACILITIES NA' Performing Arts Center 25,000 25,000 - - - 25,000 NA' Multipurpose Competitive Sports Center 9,000 9,000 - - 9,000 NA' Maintenance Facility 4,500 - - - 4,500 - - - - - - - 4,500 NA* Annual Technology Investment 400 400 - _ _ 400 Tatal Facilites Projects $ 38,900 1 $ $ $ $ 38.900 $ $ $ $ $ $ $ $ 38.900 17 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER OF TRANSMITTAL PROPOSED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Pnor Project ExtemaVPr. Sources(2) Balance Pro sed2007-08 Allocations Project Description Total Needed I GFund Fees Total Grant MiC . Prior Yr REE'P Ut Tx Fuel Tx I Other Gana TRfN5PORTAVON 11,148 0 Annual Asphalt Overlay 11,148 2,800 1,218 30 4,048 Program 0 Annual Transportation 2,100 - - 2,100 -. 700 - - _ - 700 System Safety Improvements 1 S 320th St HOV: 8th Ave Se 6,765 4,736 2,029 _ to SR 99 1 SR99 HOV Lanes Phase III 21,400 5,000 1,175 2,845 12,380 12 907 - l2 907 S 284th St to SR509 I S 348th Street: 9th Avenue S 4,300 75 - 4,225 1,000 - _ 2,580 3,580 - SR99 l S 320th St. @ Ist Ave S. 6,374 3,924 too 1,157 1,D3 - _ l S 320th St. @ 20th Ave S. 1,482 889 - - 593 I S 356E Street @ Pacific 7,518 378,120 4,900 - 200 - 450 4,200 - - 4,850 Highway Intersection Impv. I SR18 @ SR161 Intersection 1,737 - 325 950 462 lmpv I S 348th Street @ Ist Avenue 2,430 1,458 75 511 386 - S I S 352nd Street; SR-99 to SR 5,200 3,120 - - 2,080 500 500 - I,p00 161 1 21st Av SW Ext: SW 356th 1,155 - 326 829 - - - 238 500 - - 738 St - 22nd Av SW 1 SW 320th Street @ 21st 1,748 - - - 1,748 - - _ _ - _ Avenue SW I SW 320th Street @ 47th 360 - - - 360 - _ Avenue SW l S 312th Street @ 28th 136 - - 136 Avenue S I Pacific Highway HOV 19,400 6,118 250 550 12,482 500 - 500 4,500 5.500 Lanes Phases IV - SR-509 to 1 S 320th Street: 1st Ave S to 6,763 4,057 - - 2,706 8th Ave S I SW 336th Way/SW 340dt 7,777 4,665 - 3,112 Street: 26th Place SW -Hoyt 1 Military Road S: Star Lake 5,941 3,565 2,376 Road to S 288th Street 1 SW 356th Street / BPA Trail l 315 - 315 Signal I City Center Access Phase 4 11,800 11,800 2 S 356th Street SR 99- 5,979 2,511 - 3,468 SR161 3 SW 312th Street @ SR509 1,202 - - - 1,202 3 1st Ave S @ S 328th Street 459 459 3 loth Ave SW Impv: SW 81632 - 8,632 Campus Dr - SW344th St 0 City Center Access Study 3,500 - 500 700 2,300 2,200 600 - - - _ - Z800 Phase 2 3 S 304th Street @ 28th Ave S 393 - 393 3 1st Av S. S292 -@312 713 - - - 713 0 City Center Access Phase 3 2,850 - - - 2,850 S 320th Street @ I-5 priori S 314th St: 20th Av S - 23rd 381 381 Av S - Install new sidewalks Total Transportation Projects S 149.958 S 40,321 : S 3,620J S 8.474 S 97,543 S 2.200 S 5.600 S 1,918 S 1,718 LS 24.687 FS S S 36.123 CnmhinM All General Govt Pro's S 227,129 S 4063 I S 3,878 1 $ W278 1 $ 164.910 S 5,251 S 6,720 S 1.918 $ 2.007 j S 25 797 I S 1.871 S S 43-563 18 LETTER OF TRANSMITTAL CITY OF FEDERAL WAY200712008 PROPOSED BUDGET PROPOSED CAPITAL INVESTMENTS AND FUND SOURCES (IN THOUSANDS) - CONTINUED Project Description Project Total External/Pr Sources Balance Needed Pro used 2007-08 Allocations Other Grants GFund Fees Total Grant Mitig, Prior Yr REET Ut Tx Fuel Tx Sur art Water Small CIP -- Annual Program $ 2,450 $ 30 $ - $ 1,110 $ 1,310 $ - $ - $ - $ - $ - $ - $ 407 407 East Branch Lakota Creek Channel Restoration 779 - 981 (202) _ _ - _ Lake Jeane Outlet Control Structure 555 179 376 - 376 376 SW 332nd Street (26th AV. SW) Trunk Replacement 835 810 25 _ 25 25 Mirror Basin detention pond East 15-inch lateral/detentioni 248 248 - - - S 373rd Street Hylebos Creek Bridge Replacement 910 - 910 _ _ SR 99 Phase III Roadway Improvements l50 150 150 150 Lake Lorene Outlet Control Structure 390 390 - 390 3,90 Outlet Channel Modification I80 - 180 - ;g0 180 loth Avenue S. Drainage Improvements 430 - 430 - - 430 430 S. 336th and 34th Avenue S. Drainage Improvement 145 - 145 - 25 ?5 S 308th St. Lateral Drainage Interceptor 165 165 - 60 G(t 1st Way South Tmak Replacement 671 - 671 - 98 98 S 316th Place Detention Facility 605 - 605 - - Lower Joe's Creek Habitat Restoration 2,223 - - 2,223 - Low Flow Diversion /Infiltration Trench 310 - - 310 - - 2 1 s t Avenue SW Detention 416 416 Total Surface Water Pro'ects , S 11,462 S 30 $ $ 4.238 S 7.194 $ $ $ S - S S S 2.141 S Z l4l Camhined All General Govt PrGicul $ 238,591 1 S 44.093 1 $ 3,878 1 S ,18.516 S 172.105 1 S 5,251 $ 6.720 S 1,918 1 S 25,797 1 $ 1,871 IS45.704 i v— >«n 1 u Mg.- uuc ru new -Ery uarr rcurai revenue rrom pnor renanr ana suspension of vat icy mom ueut scrnce m zuu�.. 2 External resources including grants anticipated but not applied for or received. See individual section for keys to priority number. W CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET LETTER OF TRANSMITTAL EXHIBIT C: POLICE AND COMMUNITY SAFETY IMPROVEMENT VOTER PACKAGE Current Community Safety Programs Staffing Additional Staffing Assignment % Change Impacted Positions f Total New positions Top Step Pay&Ben Unit Cost z Projected cost L Code Enforcement Officer j' 2.00 89 1.00 50% 1.00 $81 $89 Code Enforcement Civil Attorney 1.00 1 50% 0.50 0.50 $91 $100 1 50 Park Wntennnee (vandalism and graffiti ropairlrorrovnlj 1 1.00 J f 1.00 $00 $74 74 26 _ Park security contract (lock and unlock restroons and park gates y J $26 Total Community Safety Irny�ravement_Frrograms Cost Z50 S 239 0-171% QrandTotaI Pasitions.8 CoSls 24.60 € 2,459 1-756°[, �1 ;Caseload is based on average crininalcitafions over the past years. The cases are generated proporlbnaily between patrol and traffic based on their staffIng levels (orappx 10% traffic and 90'% patrol).- 2 Position unit costs Include equipment M&O, uniform training, supples, etc. I 3iRounded to the nearest 0.5 position. 20 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF SOURCES AND USES - ALL FUNDS ITEM 2004 Actual 2005 Actual 2006 2007 Adopted 2008 Ado ted 07 Prop -06 Adi Adopted Adjusted Year -End S Ch % Ch BEGINNING FUND BALANCE-- S 61,944,259 $ 55,864,647 $ 17381.054 $ 65,658,591 S 66,226.092 5 43,478,984 S 26,597,863 S (22,179,607)• -33.80/, OPERATING REVENUE: _ Property Taxes 8,121,088 8,442,168 8,443,000 8,692,174 9,692,174 8,865.097 8,992,267 172,923 2.0% Sales Tax 10,546,218 11,305,537 11,010.000 11,12MG0 12.120,000 11,782,071 12,194.443 _ _ 662,071 6.0% CJSales Tax 1,648,046 1,817,981 1,757,000 1,877,000 1,945,240 2,042.502 2,171,762 165,502 8.8% UtilityTaxes 7,557,724 8,326,951 7,636,498 8,407.499 8.574300 9,013,787 9,197,069 606,288 7.2% Real Estate Excise Tax 3,079,898 4,695.984 1.900,000 3,150,000 3,900,000 2.800,000 2,800,000 (350,000) -I1.1% Othertaxes 1,605,454 1,661,208 1,417,51)0 1,567,500 1,402.026 1,365,026 1,365,026 (202,474p -12.9% Licenses & Perutits 1,934,421 3,021,780 1,780,517 1,979,017 2,846,283 2,446,476 2,512,686 467,459 23.6% Intergovernmental 2.870,872 3,075,674 3,147,953 _ 3,278,233 3,243,391 3,303,814 3,305,049 25,581 0.8% Charges for Services 6,897,197 7,814,935 7,243,999 7281,499 7,128,492 8,653,833 1,372,335 58.465) 18.8%. 6.0% Fines & Forfeits 1,242,027 875,986 1,318,000 976,000 896,000 917,535 _ _9.16_3,650 918,825 Miscellaneous Revenue 700,904U63.051.798 2 711.981 802,981 922,826 933.734 936.393 130,753 l63% Total Operating Revenues S 46.202.850522456 $ 46.366.447 $ 49 131,902 S 51,670.731 $ 52,123 875 S 53557.170 S 2,991,973 6.1 C4PITAL AND OTHER SOURCES. Capital Grants 11,259,294 I5,532,398 28,832.698 28,887,148 17,665,481 10,323.470 (11,167,217) -38.7%, Other Misc Revenue 1,488,079 338 300. 679.690 692,984 480,137 235,621 199,5531 -29.4% Subtotal Other Sources $ 12,747.3732 S 15,870698 $ 29.512.388 $ 29,580,132 $ 18,145.619 $ 10,559,091 $ 11366,770) -38.5%i SUBTOTAL REVENUES S 58,950,2238 $ 62.237A45 $ 78.644.290 $ 81,250,863 $ 70,269,493 S 64,116,261 S 8,374.797) -10.6% [NT ERFUND TRANSACTIONS: InterfuudCharges faterfundTransfers Non -Revenue Rece' is 4.108.470 I7,220,498 166.483 3,589,062 16.288,521 255,926 3,998596 4,437,917 4,505,998 14,312,625 4,600,132 19,147,023 4,631,211 14,167,080 162.215 3.7%. 11,633,374 14,?68,141 4,878,883 34.2% 6,000 20 2,617 202,617 68 900 57,000 133.717 66.0% Total Rev/Other Sources $ 80.445'674 $ 93.185 07 S 77875,115 $ 97,552,965 $ 100,272,103 $ 94,085,548 $ 82,971,552 1 $ 3-467.416) -36% TOTAL SOURCFS S 142,389.933 1 S M,049,953 I S 95.256.169 1 S 163 11 555 S 166,498,1.94 $ 137 564 533 IS 109.569 415 JS 25 647,023 -15.71/ OPERATING ExPeNDrmAE: 78,150 27.2% City Council 271,346 281354 291,590 287,316 305,314 365,466 370,247 City Manager 546,644 716,067 502,157 753,147 750,811 1,007,245 1,097,041 254,098 33.7"A MunicipalCourt 1,388,714 969,612 1.458.884 1,149,743 1,151,009 1,239,768 1,302,338 90,026 . 7.8% Economic Development 322,036 640,276 268 622 401,270 397,385 363,581 369,673 (37.690) -9.4 M ement Services 1,866,577 1,674,185 1,660,771 1,673,864 1,799 620 1,886,546 1,960 l2l 212,682 12.7% Law 1,183,480 954,949 1,328,846 1,082,767 1,083,576 1,184,906 1,246,519 102,139 9.4% Community Development 2,993,998 2.932215 3,125,492 3,144,064 3,156,084 3.274,666 3,405,114 130,602 4.2% Public Safety 16,727,900 16,819,155 17,430,271 17,927,585 18,081,952 19,193,196 19,937,674 1,265,611 7-l% Parks & Recreation 4,411,795 4,353,435 4,559,230 4,531,828 4,416,284 5,989.965 6,324,735 1,458,136 32.2% Public Works 5,798,588 5,768,480 6,394,637 6,573,542 6,493,228 7,052,399 7,321,431 47&858 7,3% Debt Service (Regular) 5,697,139 4,653,014. 3.864.039 3,893,408 3,893,408 3,714,224 1,778,992 (179,184) rLfi'Sy Total . Expenditure $ 41,208,206 $ 39,762,742 $ 40,874,539 $ 41,418,534 $ 41,528,670 $ 45,271,962 S 45,113,884 $ 3,853,429 9.3%. OTHER USES: OperGrants/ 1-time Projects 3,594,028 2,916,630 1,913,174 4,I83,031 4,836,098 2,556,412 1,473311 fL626,619V -38.9%. Debt Svc (Bond Call) _ _ - 21,267,732 - 5,800,000 - 5.800,000 n/a. Capital hnprovements (') 10,579,858 22,900.012 71,666,302 58,522,997 33,425,894 19,627,894 (38,240,408) -53.4%. Contingency - - 907.747 1,014,266 106.519 11.7% Total Other Uses $ 24 861,760 S 13.496 488 $ 24.813.186 S 76.757,080 $ 63,359,095 $ 42,796.572 $ 21,101,205 S (33.960.508) -442% SUBTOTAL EXPENDITURES S 66 069,966 S 53.259,230 $ 65 687,724 S 118,175,614 $ 104.887,765 S 88.068,535 S 66,215,089 S 30,107,079 . -25 5% InterftodServices 3,234,821 3,276.110 3,'02,751 1,112,620 3,818,820 3,751.112 3,840312 61,508)• -1.6% Interfuad Transfer 17,220,498 [6,288,521 11.633.373 14 268,140 14,312,625 19.147,023 14,167,080 4,878,883 34.2% Total Expenditure and lnterfund J.S 86.525.285 1 $ 72.923,861 S 90.423,849 IS 136,256374 S 123,019,210 $ 110,966.670 S 84,222,481 IS 25,289,7041 -18.6% Changes is Fund Balance $ 6,07%611 S 10,361,446 $ (2,548 734) $ 38,703 410) $ 22,747.10& . S 16 881.121 $ f 250,929' $ 25,289,704) 65.39% ENDING FUND BALANCE: S 55.864,648 1 $ 66.226,092 S 14.832.320 1 S 26955,181 $ 43A78,984 S 76,597,863 $ 25,346,934 1 $ (357,318) -1.3%, TOTAL USES IS 142,389,933 IS 139 049,953 S 95 56 169 S 163,211.555 S 166.498.194 J.S l37 64 533 .S 109,569,415 S 25,647,023 -15.7%, Notes: (•) Capital Improvements in 2006 Adjusted Budget includes carry forward of prior year projects whereas 2007/2008 proposed includes only projected 07109 expenditures- 21 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY SOURCES OF FUNDING - ALL FUNDS 2006 Adillsted Revenues $49.1 Million Misc 2% Property Tax Fines & Forfeits ' 13` e Svcs C 15° 1111 C I ti oN7 a1 Lic & Pern 4% Other Taxes 3% 6% Utility Taxes 170/ s Tax 2% 2007 O erating Revenues $52.1_.Million Misc Property Tax 2% 17% Fines & Fc 2% Svcs Chr, 17% Intergovtal 6% Lic & Pern 5% Other Taxes 3% REET 5% s Tax 1 �a les '/o Utility. Taxes 170/ Sources of Funding All Funds 2004 Actual 2005 Actual 2006 2007 Proposed 2009 Proposed 07 Pro-06 Adj Adopted Adjusted Year -End $ Chg %Chg Property Taxes $ 8,121,088 $ 8,442,168 $ 8,443,000 $ 8,692,174 $ 8,692,174 $ 8,965,097 $ 8,992,267 $ 172,923 2.01%, Sales Tax 10,546,218 11,305,537 11,010,000 11,120,000 12,120,000 11,782,071 12,194,443 662,071 6.0% CJ Sales Tax 1,648,046 1,817,981 1,757,000 1,877,000 1,945,240 2,042,502 2,171,762 165,502 8.8% Utility Taxes 7,557,724 9,326,951 7,636,498 8,407,499 8,574,300 9,013,787 9,197,069 606,298 7.21/c, Real Estate Excise Tax 3,079,898 4,695,984 1,900,000 3150,000 3,900,000 2,800,000 2,800,000 (350,000) -11.1%, Other taxes 1,605,454 1,661,208 1,417,500 1,567,500 1,402,026 1,365,026 1,365,026 (202,474) -12.9% Licenses &Permits 1,934,421 3,021,780 1,790,517 1,979,017 2,846,283 2,446,476 2,512,686 467,459 23.6% Intergovernmental 2,870,972 3,075,674 3,147,953 3,278.233 3,243,391 3,303,814 8,653,833 3,305,049 9,163,650 918,825 25,581 1,372,335 J (58,465) 0.8% 18.8% -6.0% Charges for Services 6,897,197 7,814,935 7,243,999 7,281,499 7,128,492 896,000 Fines & Forfeits 1,242,027 875,986 1,319,000 976,000 917,535 Miscellaneous Revenue 700,904 1,206,872 711,981 802,981 922,826 933,734 936,393 1 130,753 16.3% Subtotal Opera* Rev(1) $ 46,202,850 $ 52,245,076 $ 46,366,447 $ 49,131,902 1 $ 51,670,731 $ 52 123,975 $ 53,557,170 ,' $ 2,991,973 6.1% Gsnfial and ocher SounXL. _ Capital Grants Other Misc Revenue 11,259,294 7,918,819 2,887.904 15,532,398 338,300 28,832,698 679.690 28,887,148 692,984 17,665,481 480,137 10,323,470 235,621 (11,167,217) (199,553) -38.71% -29.40% 1,498.079 Subtotal Other Sources 1 $ 12,747,373 $ 10,806,722 $ 15,870.698 $ 29,512,388 ! $ 29,580,132 $ 18,145,618 $ 10,559,091 $ (11,366.770) -38.51%, Total Revenue $ 58,950,223 $ 63,051,798 $ 62,237,145 $ 79,644,290 $ 81,250,863 $ 70,269,493 $ 64,116,261 $ (18,006,378)1 -22.9o/6 InterfandCharges 4,108,470 3,589,062 3,998,596 4,437,917 4,505,998 4,600,132 4,631,211 162,215 3.7% InterfundTransfers 17,220,499 16,288,521 11,633.374 14,268,141 14,312,625 19,147,023 14,167,080 4,878,883 34.2% Non -Revenue Receipts 166,483 255,926 6,000 202,617 202,617 68,900 57,000 (133,717) -66.0%. Total Rev& IhterFund Tran $ 80,44%674 $ 83,185,307 4. $ 77,875,115 $ 97,552,965 $ 100,272,103 $ 94,085,548 $ 82,971,552 $ (32,768,276). -33.6%. Beginning Fund Balance 61,944,259 j 55,864,647 17,381.054 1 65,658.591 66,226,092 43,478,984 26,597,863 (22,179,6o7) -33.8 % Total Sources $ 142,389,933 $ 139,049,953 $ 95,256,169 1 $ 163,211.555 $ 166,498,194 $ 137,564,533 $ 109,569,415 $ (25,647,0231 22 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF USES OF FUNDING - ALL FUNDS 2006 Adiusted $41.42 million City Council C0nm' Law % Devlpmnt 3% 8% Debt Se-= 9% Municipal Court 3% Mgmt Svcs 4% Public Worl 16% City Manager 3% Parks & Rec 11% 2007 Proposed Expenditures $45.27 million Law City Council Camm 3% 1%. Devlprrmt Debt Service I 1 1 7% 8% - Municipal Court 3% Mgmt Svcs 4% Public Work 16% City Manager 3% Parks & Rec 13% Uses of Funding All Funds 2004 Actual 2005 2006 Actual Adjusted Year -End 2007 2007 Proposed Proposed 1 07 Prop -06 Adj $ Chg % Chg City Council $ 271,346 $ 281,354$ 287,316 $ 305,314 $ 365,466 $ 370,247 $ 78,150 27.2%, City Manager 968,680 1,356,343 M1,66O,7701 1,154,418 1,148,197 1,370,826 1,466,714 216,409 18.7% Municipal Court 1,388,714 969,612 1,149,743 1,151,009 1,239,768 1,302,338 90,026 7.8% Management Services 1,866,577 1,674,185 1,673,964 1,799,620 1,886,546 1,960,121 212,682 12.7% Caw 1,183,480 954,949 1,328,846 1,082,767 1,083,576 1,184,906 1,246,518 102,139 9.4%, Community Development 2,993,988 2,932,215 3,125,492 3,144,064 3,156,084 3,274,666 3,405,114 130,602 4.21/6 Public Safety 16,727,900 4,411,795 5,798,588 16,819,155 17,430,271 17,927,585 18,081,952 19,193,196 19,937,674 1,265,611 7.1% Parks & Recreation 4,353,435 4,559,230 4,531,828 4,416,284 5,989,965 6,324,735 1,458,136 32.2% Public Works 5,768,480 6,394,637 6,573,542 6,493,228 7,052,399 7,321,431 478,858 7.30/c, Debt Service 5,697,139 4,653,014 3,864,039 3,893,408 3,893,408 1 3,714,224 3 1,778,992 (179,184) -4.6% Subtotal Ongoing Uses (1) $ 41,208,206 $ 39,762,742 $ 40,874,539 $ 41,418,534 $ 41,528,670 1 $ 45,271,962 $ 45,113,884 $ 3,853,429 9.31%, Cookal and other Uses Oprting Grants/I-ume Projs. (. 3,594,028 2,916,630 1,913,174 4,183,031 4,836,098 2,556,412 1,473,311 (1,626,619) -38.9%, Debt Service (Bond Call) - _ _ - - 5,800,000 - 5,800,000 n/a Capital Improvements (3) 21,267,732 10,579,858 1 22,900,012 71,666,302 58,522,997 33,425,894 19,627,894 (38,240,408) -53.4%, Contingency - - - 907,747 - 1,014,266 - 106,519 11.7%. Subtotal Expenditures $ 66,069,966 $ 53,259,230 $ 65,687,724 $ 118,175,614 $ 104,887,765 $ 88,069.535 $ 66.215.089 $ (30,107,079) -25.5% InterfundServices 3,234,821 3,276,110 3,102,751 3,812,620 3,818,820 3,751,112 3,840,312 (61,508) -1.6%. InterfundTransfers 17,220,498 16,288,521 11,633,373 14,268,140 14,312.625 19,147,023 14,167,080 4,878,883 1 34.2% TOTAL APPROPRIATIONS. $ 86,525.285 $ 72,823,861 5 80,423,849 $ 136,256,374 $ 123,019,210 $ 110,966,670 $ 84.222,481 1 $ (25,289,704) -18.6% Ending Fund Balance 55,864,649 66,226,092 14,832,320 26,955,181 43,478,984 26,597,863 25,346,934 (357,318) -1.3% Total Uses ! $ 142,389,933 $ 139,049,953 $ 95,2567169 $ 163,211,555 $ 166,498,194 $ 137,564,533 $ 109,569,415 1 $ (25,647,023) -15.7% 23 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY 2007 PROPOSED SOURCES BY FUND AND CATEGORY J General & Community Arterial Solid Lodging Paths & qt,-, I Rr.a Beginning Fund Balances OPERATING REVENUE: 3.202.863 100,000 3,302,863 0 1,442,602 75,223 0 24,796 Taxes Property Tax 8.865,097 8,865,097 - _ Sales Tax 11,782,071 11,782,071 Utili Tax - 9,013,787 Real Estate Excise Tax - Criminal Justice Sales Tax 2,042,502 2,042,502 Gambling Tax _ 1,200,000 1,200.000 _ Other Taxes 2,026 2,026 - 163,000 Subtotal Taxes 23,891 696 23,891,696 . 9,013,787 163,000 Inter overnmental 1 Fuel Tax 1,495,000 1,195,000 550,000 - - FxCiseTWPmfrt 965,000 %5.D0UCriminalJustice-Swe �9,02d3Liquor Shared 82,322 82,322 CDBG - 549,481 - Other 14,469 14.469 Subtotal Inter ovt 1,061,791 1,195,000 56791=931- - 549481 9,023 Licenses & Permits 1,377.018 225,719 1,602,737Franchise Fee843.739 - 843,739Fines & Forfeitures 917.535 917.535Charges for Services 2,125,610 250,000 2,375,610- 242,850Interfund Svs Ch 642}99 642,399_ Miscellaneous 739,453 66,000 80%453 69,000 - 5p0 Total O er Revenues 31599,241 1,736,719 33 960 1281.937 1 639,000 9 013 787 242 0 163,000 549,481 4$23 OTHER SOURCES: Internal Service Charge Risk Management Information Systems Mail & Duplication Svcs Fleet & Eguipment Buildings & Fumishings _ Grants - 138.000 Openting Transfer _ 2,629,257 2,652,060 5,280,317 696.728 InterfundTmnsfer _ 60,837 _ 1,400,000 ^- -- Other Miscellaneous 60,837 - 50,000 Total Other Sources 2,689,094 2 652 0 41.154 696 728 1.400,000 50 000 13 Revenue&Other Sources 34588,335 4 88,779 39.677,114 978 665 2A39 000 9:063 787 380 SO 163 000 549,481 9,523 TOTAL SOURCES 37 91 198 4,488,779 41 979 78 1.978 665.. 2,039,000 10,506 89 456,073 j 163 549,491 34,319 24 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF 2007 PROPOSED SOURCES BY FUND AND CATEGORY Special Debt R"77 I Service Surface Dumas Bay Enterprise Water rftmi Centre Fua& Subtotal O er Funds Capital Pro'acts Internal Total Services All Funds 1,542 621 4,652,708 1,080,035 51,025 I,73l,116{1 10,629.252 22,872 511 F,977n1 43,479,984 Seenning Fund Balances OPERATING REVENUE: _ _ - F__ 11,782,071 - 9,013,787 ; - _ _ _ _ 9,013,787 �`• ; 2,800,000 " _ -- 1-- _ _ _- . I _ 2,8p0,000 • - 2,g42,50a 1.200.000 1 163,00u 165,026 _ Taxes Prppe Tax _ 11,782,07i - Sales Tax 9,013.787 UdlilyTak 4- _ Real Estate Excise T z - 2,041 502 Criminal justiceSales Tax 200.A70 Gambling Tax r 165,026Other Taxes 9,176,787 2,800.000 • - 35,868,483 35,868,483 Subtotal Taxes I _ �559,023 1,754,023 965.000 549,481 "- - - 14469 Inteqovernmental 350,000 2,104,023 Fuel Tax 965,000 Liquor ExciseTax/Profit 82,322 Criminal Justice - State Shared - 549,481 CDBG 14,469 Other 1,10&504 - 3.365.295 350.000 3,715295 Subtotal Inter ovi _ - 1.602.737 1,602,737 Licenses & Permits - 843.739 341,739 Franchise Fee _ 9t7 535 917,$j5 Fines & Forfeitures 247;830 3,551,074 5i9;963 4,11(0d7 6m729.401 - - 6.729497 Charges for Services - - 642,399 - 642.399 Interfund Svs Chg 89 SflD 11,470 r 27,311 38.781 1 933.734 933.734 Miscellaneous 10 17641 2,800,000 587,174 1 4,149,818 50,903,419 350,000 Sl 53 419 Total Oper Revenues _ OTHER SOURCES: Internal Service Char - 650,967 650.967 Risk Management - - 1,757,725 1,757,725 Information Systems - - 188,840 188,840 Mail & Duplication Svcs: - 1,321,341 1,321.341 Fleet&Equipment 138,000 - 138,000 - 17,115,000 522229 - 522,229 17,253.000 Buildin s & Furnishings Grants - 6,047,493 - 1 125.49551 f 125,495 159,030 - 159,030 11,453,295 5,597.000 17,050,295 Operating Transfer 1,400,000 50,000 1,559,030 291,837 100,000 68,900 89300 1,62T,930 481,137 Interfund Transfer Other Miscellaneous 180,000 , 1.000 1 1,000 1 11110 6 2Z 4M 1 159,030 I26.495 • 285.525 13,442,162 22,812,000 4 599 02 40 853 464 Total Other Sources 12,205,641 9 027 483 . 3,721,574 7l3 Z69 4 435343 64,345581 162 4,599.302 92,106,883 Revenue&Other Sources 13,748,262 ' 13,680,191 1 4,801, 609 764,794 5 6 403 7Q974,83A 46 flIA M1 1 14S76,523 135.585 867 1 TOTAL SOURCES OPERATING EXPENDITURE:: - 365,466 City Council - - - _ I - 365.466 1,207,826 _ - 1,207 826 City Mana er - 1,239,768 - 1239,768 Municipal Court _ 1,886,546 - 1,886,546 Management Services _- - - 1,184,906 1.184,906 Law 3,274.666 - 3,274,666 Community Development _ 19,193,196 19,193,196 Public Safety • - 723,393 723,393 4,308,677 _ 4,308,677 4,563,19, Parks & Recreation Public Works 264,833 - 4,563 591 3,512,470 3,512470 470 3,512, Debt Service 264.833 ' 3,512,470 723 93 I 3 40a37 12 40,737,J12 f Total O eratin OTHER USES: - City Council - 264363 - - 264,363 C117,286 - 117.286 Mara ement Services N147,000 - 58,000 - 58,000 Law - 587,277 - - 587,277 Communi Develo ment - - 79106 79,106 Public Safety117,261 - 117,261 Parks & Recreation ,2,488,808 2.,488,808 2678,828 - 2,678,828 Public Works - 5,800,000 201,754 201,754 6001,754 - 6,001 754 Debt Service Bond Call) 2,023,894 - 2,023,894 24,124,000 - 26,147,894 Transportation Capital - - 4,673,000 4,673,000 Parks C ital - - - 2,605,000 2,605,000 Surface Water Mgmt Capital 73.449 53.068 319,948 - 319,948 446,465 446,465 Cash Mgmt/Admin Fees Internal Services OperMions: - - - - 650,967 650,967 Risk Management - - 1433,274 1,433,274 Information Systems - 138,061 138,061 Mail & Duplication Svcs - - 668,521 668,521 Fleet & Equipment - - 429,825 429,825 Buildings & Furnishings - - 787,313 787,313 Internal Svsc-Ca ital Outlay 3,300,000 - 951,000 - 95I2100 5 281,000 10,928,472 2,933.805 3,746 8,218,551 10,928,472 Transfer to Capital/Bond Opawtmg Transfer 5,91126. 2,746,000 12,099,160 8,599,069 3,961,510 3,961,510 j 30,042A82 " 34,335,N5 4,111,706 1 68,489,994 l-time & Capital Uses 1 63 994 12.1 L l 538 3 661 510 723 393 4 694 903 70 779 94 31 335 805 4 11I.706 1 1(9 227 106 Total A ro Bud eL 1,384,269 1,568,653 840,098 41,401 881499 . 4,195239 - 11,698,706 ]0,464,817 26,358,762 Ending Fund Balances 13,748,262 13,680,191 1 4,801,609 764,794 1 5.566.403 74,974,833 1 46,034.511 14.576.523 ' 135.585.867 'TOTAL USES & FUND BAL 25 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY 2008 PROPOSED SOURCES BY FUND AND CATEGORY General General & Street Street Community Center Arterial Street Utility Tax Solid Waste Lodging pull"& Tax CDBG Ttindfs Beginning Fund Balances 1 260,816 100001 j 360,818 239,101 15,106 1,243,604 91,240 0 14,319 OPERATING REVENUE: Taxes Pro Tax 8,992,267 8 472s267 _ Sales Tax 12,194,443 - 12,194.441 Utility Tax 9,197d169 Real Estate Excise Tax - - Criminal Justice Sales Tax 2,171,762 - 1 2,171,762 1,200,000- 4 2.026 -�- _ Crumbling Tax 1,200,000 Other Taxes 2,026 - 163000 Subtotal Taxes 24,560.498 24.560.498 9,197,069 l - i 163,000 Intergovernmental Fuel Tax 1,195,000 1,195,000 550,000 _ _ you Liquor ExciseTax/Profit 965,000 965,000 _ Criminal Justice - State Shared 83,557 83,557 - CDBG - - - 555,470 Other 14,469 14.464 Subtotal Inter ovl 1,06%026 1,195.000 2,258026 550,000 555470 9.023 Licenses & Permits 1,406,019 233,399 1,639.417 - _ Franchise Fee 873,269 873 269 Fines & Forfeitures 918,825 M,825 Charges for Services 2,156,211 250,000 2 406 21 I 1,663,407 242.850 Interfund Sys Chg 675,695 675,695 Miscellaneous 742,112 66,000 808112 89p00 500 Total Oper Revenues 32j95.654 1,744.399 34,140,053 1,663 407 639,000 9,197,069 242.850 1 163.000 555,470 9 OTHER SOURCES: Internal Service Charge Risk Management Information &vems - Mail & Duplication Svcs - Fleet & Equipment Buildings & Furnishio - Grants - - 138,000 Operating Transfer 3,102125 2.729.714 5831,839 528.348 Interfund Transfer 1.400,000 _ Other Miscellaneous 6.321 6.321 50,000 Total Other Sources 3 108,446 2.729 714 5 838 160 528 L 400 S0 000 138 000 Revenue&Other Source" 35 04 100 4 474,113 39 78 13 2,191,755 2 039 9 41069 1 380,850 1 000 555 470 9423 TOTAL SOURCES 35 764.9l5 4 74.115 40,339 031 2.430 856 2 054 106 t0 490 673 472,090 163,000 555 470 43,842 OPERATING EXPENDITURE: City Council 370,247 _ _ - 370247 _ City Manager 1.303,714 1,303 714 LL Munici al Court 1,302,338 1.302.338 Management Services 1,960,121 1960121 _ - Law 1,246,518 - 1,246,518 Communi Development 3,405.114 _3,405,114 Public Safety 19.937,674 19 937674 - Parks & Recreation 3,682,526 3,682,526 1,901,761 Public Works 4,474,113 4�113 _ 269,804 Debt Service _ Total OeEating Exp 377682 65 1901761 269 OTHER USES: City Council - _ City Manager 20,000 - 20,000 1 147,000 Management Services 30,023 30,023 - _ - Law 60,000 60,000 - Community Development 58,560 - 58,560 - - 555,470 Public Safety 7,225 7,225 I _ Parks & Recreation 18,866 18,866 - - Public Works I00,000 - - Debt Service Bond Call - Tran ortation Ca ital 2,023,894 Parks Capital _ Surface Water Mgmt Capital Cash Mg mt/Admin Fees - - 59,747 - 16,000 Internal ServicesOperations: Risk Management Information Systems Mail & Du liration Svcs - Fleet & ui meat Buildings & Furnishings ' :Internal Svsc-Ca ital Outla - - Transfer to Capital/Bond - - 3.300,000 Operating Transfer 2.293,346 2,293,346 _ - 1 5,469,734 _ I -time & capital Uses 2,488,020 2,488,020 1 2.023,894 8,829,481 f 100,000 ; 163,000 555,470 Total Approp Budget 35,696,272 4 474 L13 40X0,385 1,90L,761 2.023.894 8829491 369004 1 t M(l 555,470 Ending Fund Balances 68.645 100,001 168 646 529,095 1 30,212 . 1,661,192 102,286 0 43,842 TOTAL USES & FUND BAL 35 764.916 4,574,115 40}39,031 2.430,956 2.054,106 ; 101490,673 472,090 1 163,000 555 470 43.842 26 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF 2008 PROPOSED SOURCES BY FUND AND CATEGORY Special t Revenue Debt Surface Service Water M¢mt Dumas Bay Centre Enterprise Funds Subtotal O er Funds Capital Projects Internal Services Total All Funds 1568,653 840,098 41A01 88]499 4,434,340 11,698,706 10,464,817 26,597,963 F"A BnlanoesOPERATING REVENUE:: Taxe, 8.992,267 - 8,992,267 PrTax12,194,443 H1,621,17,0 12,194,443 Sales Tax 9,197,0699,197,069 Utili Tax 2,800,000 - - - 2,800,000 171.762 2,800,000 Real Estate Excise Tax 2,171.762 Criminal Justice Sales Tax - 1.200 D00 - 1700,000 Gambling Tax 163,000 16%026 165,026 Other Taxes 9,360,069 2,800,000 36 720 567 36,720,567 Subtotal Taxes Intergovemmental 559,023 1,754,023 350,000 2,104,023 Fuel Tax - - 965.000 - 965,000 Liquor ExciseTax/Profit - 83,557 - 83,557 Criminal Justice - State Shared 555,470 - 555,470 - - 555,470 CDBG 14,469 14,469 Other i,t)4493 - - 3,372,519 350,000 3,722,519 Subtotal lnter ovt - 1,639.417 1,639,417 Licenses & Permits - - 873,269 - 873,269 Franchise Fee - 918,825 - 918,825 Fines&Forfeitures 1.906,257 3,604 132 571,355 4.175,487 8,487 955 9 487,9N Charges For Services - 675,695 675,695- Interrund Svs Chg 89,500 11,470 27.311 38,781 936,393 936,393 Miscellaneous t2,470,319 ZA00.000 3161SA02 59&666 1 4,214368 24A,10 350AM 53,974,640 Total O er Reveaues OTHER SOURCES: _ Internal Service Charge - 656,156 656,156 Risk Mana emeriti - 1,777,367 1,777,367 information Systems - - - 191,945 191,945 Mail & Du lication Svcs - - - 1,326,815 1,326,815 Flcet& ui rent 519,898 519,898 Buildin & Fumishin 138,000 - 138,0W 9,767,000 - 9.905,000 Grants 528,348 1,343,633 129,260 129.260 7,833,080 4,934,000 12767,080 Operating Transfer 1.400,000 159,030 159,030 1,559,030 - i 57,000 1,616,030 _ Interfund Transfer 50,000 90,000 1,000 1,000 147,221 - 89.300 236.621 Other Miscellaneous 2,116,349 1,433,633 159 030 130,260 299,290 9,677,431 14,701 000 4 618 481 2 9 412 Total Total Other Sources 14 6 667 4 3,633 3 774 2 728 926E 4,503.558 . 63.30 -071 I5.051.000 4.61 4. 82 97 552 Sources 16,210A36 5,802,286 4,614,730 77 27 5085,07 i 67 7 4I l 26 749.706 IS 083.298 109.569 415 TOTAL SOURCES - OPERATING EXPENDITURE:. - 370247 370.247 City Council - %303,714 1,302,338 1,960.121 - 1,303.714 1,302,338 1,960,121 CityManaer Municipal Court Management Services - - - -_ 1,246,519 1,246,518 Law - 3,405,114 3,405,114 Community Development - 19,937,674 - 19,937.674 Public Safety 1,901,761 740,449 740.449 6,324.735 6.324,735 Parks & Recreation 269,804 - - 4,743.917 - 4743,917 Public Works - 1.579.062 1,579,062 - - 1,579,062 Debt Service I71 64 1.579,062 740,449 740.449 42,173.440 4 73 440 Total O era OTHER USES: - - City Council 147,000 - 167,000 167.000 CityManager - - 30,023 - 30,023 Mana ement Services _ 60,000 - 60 000 Law 55%470 - - 614.030 - - 614,030 Community Development 7,225 7,225 Public Safety - - 18,866 18,866 Parks & Recreation 100.000 2,577,514 - 2,577,514 2,677,514 2,677,514 Public Works - - 199,930 199,930 199.930 - 199,930 _ Debt Service (Bond Call) 2.023.894 - - 2,02%894 14.903 000 16,926,894 Transportation Capital - 1511 000 - 1,511,000 Parks Capital - - 1-190,0()0 1,190.,000 Surface Water M tCapital 7%747 53,068 337,786 337,786 466,601 466,601 Cash Mgmt/Admin Fees Internal Services Operations: 656,156 656,156 Risk Management - 1,490789 1,490,789 Information Systems -- - - 140,456 140,456 Mail & Duplication Svcs - - - - 670,316 670,316 Fleet & Equipment - 431,994 431.994 Hui Idingu & FurnUhtngs 1,190,000 4,490,000 9,607,080 70,000 623,167 623,167 4,560,000 9.607080 Internal Svs.:C ilal Outlay Transfer to CapitalBond ratinmt Transfer 3,300.000 1.190,000 5,469,734 1,844,000 _ 11,671,845 1,897,068 4,305,230 i 4,305,7.30 j 20,367 163 17,674,000 4,012,878 4 oa9,o41 1-time & Capital Uses 13,843,"10 3,476 30 4 05 740.449 S.OgS 679 62 603 L7 7 4,012,878 84 222 481 Total A ro Budeel 2,366,627 2.326,156 309.501 29,879 339.379 5,200,808 9,075,706 11,'70420 25,346.934 EndingFund Balances 16210,036 5,802,286 4,614,730 770,327 5,385,057 67,736,411 d 26,749,706 , 15.083-299 1 10%569,415 1 TOTAL USES & FUND BAL 27 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY Federal of Way 28 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF GENERAL AND STREET FUND CONSOLIDATED SUMMARY ITEM 2004 Actual 2005 Actual 2006 2007 Proposed. 2008 Proposed 07 Prep -06 Ad Adopted Adiusted Year -End $ Ch % C BEGINNING FUND BALANCE: S 8,109,616 $ 2,945,039 $ 769,429 S 4,728,232 S 4,728,226 $ 3,302,863 $ 360,818 S (1,425,369) -30.1% OPERATING REVENUE: Property Taxes $ 9.121,088 $ 9,442.168 $ 8.443,000 $ 8,692,174 S 8,692,174 $ 8,865,097 $ 8,992,267 $ 172,923 2.0%, Sales Tax 10,546,218 11,305,537 11,010,000 11,120,000 12,120,000 11,782,071 12,194,443 R 662,071 6.0% 8.8% C3Sales Tax 1,648,046 1,817,991 1,757.000 1,877,000 1 1,945,240 2,042,502 2,171,762 165,502 Utility Taxes 698,606 1,557,448 1.594.012 1,644,012 1,699,287 2,841.894 3,533,299 1,197,882 72.9%, Other taxes 1,463,424 1,503,091 1,267,500 1,417,500 1,252,026 17202,026 1,202,026 (215,474) -15.2% Licenses & Permits 1,934,421 3,021,780 1,780,517 1,979,017 2,846,293 21446,476 2,512,686 467,459 23.61%, httergovemmental 2,231,610 2,248,446 2,397,000 2,287,000 2,252,194 2.256,791 2.258,026 (30,209, -1.3% Charges for Services 2,800,709 3,763,262 3,018.925 3,071,425 2,906,875 3,078,009 3,092,159_ 6,584 0.2% Fines & Forfeits 1,242,027 875,986 1,318,000 976,000 896,000 917,535 918,825 (58,465)• -6.0% Miscellaneous Revenue 581,560 753,512 670.700 761,700 879.145 80%453 808,112 43,753 5.7% Total Operating Revenues $ 31,267,709 $ 35,289,211 $ 33,256,654 $ 33,82%828 $ 35,489,224 $ 36,237,854 $ 37,683,605 $ 2,412.026 7.1% OTHER SOURCES: _ 762,410 66,000 163,566 Other Misc Revenue 528,325 303,222 268,158 2,500 139,656) 46.1%, SubtotalOther Sres $ 528,325 $ 762,410 $ 66.000 $ 303.222 $ 268,159 $ 163,566 $ 2,500 $ 13%656) -46.10% Total Rev/OtherSres 13 31,796,034 $ 36,051,621 $ 33322654 S 34,129,050 S 35,757,382 $ 36,401,420 $ 37.686105 $ 2.272.370 6.7% OPERATING EXPENDITURE: City Council $ 305,314 750,811 $ 365,466 1,007,245 $ 370,247 1,097,041 $ 271,346, 546,644 $ 281,354 716,067 $ 281,590 502,157 $ 287,316 753,147 $ 78,150 27.2% City Manager 254,098 33.7%, Municipal Court 1,388,714 969,612 1,458,884 1,149,743 1,151,009 1,239,768 1,302,338 90,026 7.8% Economic Development 135,412 130,684 118,622 118,643 114,758 200,581 206,673 81,937 69.19/6 Management Services 1,866,577 1,674,185 1,660,771 1,673,864 1,799,620 1.886,546 1,960,121 212,682 12.7% Law 1,183,490 954,949 1,328,846 1,082,767 1,083,576 1,184,906 1,246,518 102,139 9.4%, Community Development 2,993,988 2,932,215 3,125,492 3,144,064 3,156,084 3,274,666 3,405,114 130,602 4.2%, Public Safety 16,727,900 16,819,155 17,430,271 17,927,585 18,081 952 19,193,196 19,937,674 1,265,611 7.1%. Parks & Recreation 3,725,026 3,706,195 3,824 112 3,795,480 3,761,548 3,585,284 3,682,526 (210,196 -5.5%• Public Works 3;507,432 3,427,486 3,792,010 3,938,462 3,878,712 4,298,758 4,474,113 360,296 9.1% Citywide & Unallocated LS Cha 230,055 - n/a Total 2M FaEditure $ 32,346,519 $ 31-611,902 $ 33,292,698 S 33.871.069 $ 34,083,383 $ 36,236,416 $ 37.682.365 $ 2,365,346 7.0% OTHER USES: Other Uses, Ind I -time it (3) 1,640,496 1,636,503 389,388 2,467,396 3,099,363 1.061,342 194,674 (1 406,054) -57.0% Transfer to Capital 2,979.137 1,020,029 0 0 907,747 (1) 1,031,442 1,238 1,031,441 na Contingency - - 1 1014,266 106,519 11.7% Total Other Uses $ 4.619,633 $ 2,656,532 $ 389,388 $ 3,375,143 $ 3,099,362 $ 3,107,050 $ 195,912 $ 269,094) -7.9% Total Expenditure and Other Uses $ 36,966,151 1 $ 34,269.434 $ 31682,087 $ 37.246,213 1 $ 37,182,745 $ 39,343,465 1 $ 37,879,277 1 $ 2,097,252 1 5.6%. Changes in Fund Balance $ (5,170,117 $ 1.793,187 $ (359433) $ (3,117,163) $ 1,425,363) $ (2,942,045) $ (192,17211 $ 2,097,252 -67.31%, ENDING FUND BALANCE. $ 2,939,499 1 $ 4.728,226 $ 409,996 1.$ 1,611,069 1 S 330L963 1 $ 360,818 1 $ 168,646 Is (1.250,251) -77.69% 29 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY GENERAL AND STREET FUNDS CONSOLIDATED SOURCES 2006 Estiamted Revenues $33.8 Million Misc 2% Fines & Forfeits 3% l Svs Charge 9% Intergovt7 7% Lic. & Permits 6% Other taxes 4% Utility Taxes I 5 % CJ Sales Tax 6% Property Taxes 2007 GeneraBtreet Fund Revenue $36.2 Million Misc 2% Property Taxes Fines & Forfeits 1 24 % 3% Svs Charge - i5 8% Intergovt9 A u Lic. & Pcrmi[s 7% Other taxes 3% Utility Taxes CJ Sales Tax 8% 6% Sources of Funding All Funds 2004 Actual 2005 Actual 2006 2007 Proposed 2008 07 Prop -06 Adi Proposed $ Chg I % Chg Adopted Adjusted Year -End Property Taxes $ 8,121,088 $ 8,442,168 $ 8,443,000 $ 8,692,174 $ 8,692,174 $ 8,865,097 $ 8,992,267 $ 172,923 2.0% Sales Tax 10,546,218 11,305,537 11,010,000 11,120,000 12,120,000 11,782,071 12,194,443 662,071 6.01/6 CJ Sales Tax 1,648,046 1,817,981 1,757,000 1,877,000 1,945,240 2,042,502 2,171,762 165,502 8.8% Utility Taxes 698,606 1,557,449 1,594,012 1,644,012 1,699,287 2,841,894 3,533,299 1,197,882 72.9% Other taxes 1,463,424 1,503,091 1,267,500 1,417,500 1,252,026 1,202,026 1,202,026 (215,474), -15.2% Licenses & Permits 1,934,421 3,021,780 1,780,517 1,979,017 2,846,283 2,446,476 2,512,686 467,459 2T6% Intergovernmental 2,231,610 2,248,446 2,397,000 2,287,0001 2,252,194 2,256,791 2,258,026 (30,209) -1.3%, Charges for Services 2,800,709 3,763,262 875,986 753,512 3,018,925 3,071,425 2,906,875 3,078,009 3,09 ,,159 6,584 0.2%, Fines & Forfeits 1,242,027 1,318,000 976,000 896,000 917,535 _ 918,825 (58,465) -6.0%, Miscellaneous Revenue 581,560 670,700 761,7000 979,145 805,453 808,112 43.753 _ 5.7%. Subtotal Operating Rev (1) $ 31,267,709 . $ 35.289,211 $ 33,256,654 $ 33,825,828 $ 35,489,224 $ 36,237,854 $ 37,683,605 $ 2,412,026 7.1%, trnpilal aad arherSources. 528,325 j Other Financing Sources (I 762,410 66,000 303,222 268,158 163,566 2,500 (139,656) �6.1 % SuhtnialOther Sourres $ 528,325 $ 762,410 $ 66,000 $ 303,222 $ 268,158 $ 163,566 $ 2,500 $ (139,656) �1G.1. Total Revenue $ 31,796,034 $ 36,051,621 $ 33,322,654 1 $ 34,129,050 $ 35,757,382 $ 36,401,420 j $ 37,686,105 1 $ 2,561,836 1 7.5%• Beginning Fund Balance 8,109.616 2.945.039 769,429 1 4,728,232 4,728,2261 3,302,863 360,818 (1,425,369) -30.1% Total Sources $ 39,905,650 $ 38.996,660 $ 34.092,083 1 $ 38,857,282 $ 40,485,608 1 $ 39,704,283 $ 38,046,923 $ 847,001 1 2.2% 30 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF GENERAL AND STREET FUND CONSOLIDATED USES 1006 Adiusted $33.87 million Mgmt Svcs 5% Public Works 12% City Manager 2% I Parks & Rec 11% City Council Conun. 1% Devlpmnt 9% Public 58 % Includes Court, Prosecution and Public Defender 2007 Proposed Expenditures $36.24 million Mgmt Svcs 5% Public Works 12% City NSauagul 3% Parks & Rec 10% City Council Co' 1 % Devlpmnt 1 9% Public Sakty_ 58% Includes Court, Prosecution and Public Defender Uses of Funding All Funds 2004 Actual I 2005 II Actual 2006 2007 Proposed 2008 Proposed 1 07 Pro-06 Adj Adopted Adjusted Year -End $ Chg % Chg City Council $ 271,346 $ 281,354 $ 281,590 $ 287,316 $ 305,314 $ 365,466 $ 370,247 $ 78,150 27.2% City Manager 682,055 846,751 620,780 871,791 865,570 1,207,826 1,303,714 336,036 38.5% Municipal Court 1,389,714 969,612 1,458,884 1,149,743 1,151,009 1,239,768 1,302,338 90,026 7.8% Management Services 1,866,577 1,674,185 1,660,771 1,673,864 1,799,620 1,886,546 1,960,121 212,682 12.7% Law 1,183,480 954,949 1,328,846 1,082,767 1,083,576 1,184,906 1,246,518 102,139 9.4%, Community Development 2,993,988 2,932,215 3,125,492 3,144,064 3,156,084 3,274,666 3,405,114 130,602 4.2% Public Safety 16,727,900 16,819,155 17,430,271 17.927,585 18,081,952 19,193,196 19,937,674 1,265,611 7.1% Parks & Recreation 3,725,026 3,706,195 3,824,112 3,795,480 3,761,549 3,585,284 3,682,526 (210,196) -5.5% Public Works 3,507,432 3,427,486 3,792,010 3,938,462 3,878,712 _ 4,298,758 4,474,113 360,296 9.1%1 Subtotal On pin Uses 1) $ 32,346,518 $ 31,611,902 $ 33,292,698 $ 33,871,069 $ 34,083,383 $ 36,236,416 $ 37,682,365 $ 2,365,346 7.0% Capital and other Uses Operating Grants/ I -time Projs. 1,640,496 1,636,503 389,388 2,467,396 3,099,363 1,061,342 194,674 (1,406,054). -57.00/6 Debt Service (Bond Call) - - - - 1,000,000 - 1,000,000 n/a. Capital Improvements 0) 2,979,137 1,020,028 0 0 (1) 31,442 1,238 31,441 n/a. Contingency - - - 907,747 - 1,014,266 - 106.519 11.7% Subtotal Expenditures $ 36,966,151 $ 34,268,434 $ 33,682,087 $ 37,246,213 $ 37,182,745 $ 39,343,465 $ 37,878,277 $ 2,097,252 5.6% Ending Fund Balance 2,939,499 4,728,226 409,996 1,611,069 3,302,863 1 36 ,818 168,646 1 (1,250,251) -77.6% Total Uses $ 39,905,650 $ 38,996.660 S 34,092,083 $ 38,857,282 $ 4Q 485,608 J $ 392704.283 $ 38,046,923 j $ 947,001 2.20/• 31 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY CITY-WIDE POSITION INVENTORY Department / Division 2004 Actual I 2005 2006 Actual osed ! Adjusted Year-end 2007 Proposed 2008 Proposed Restored/Converted 07 Pro - 06 Ad" Cut/Add 07 Prop - 06 Ad" # Chg % Chg # Chg i % Chg. City Afaua_er Administration 5.0 1.0 4.0 4.0 1.0 1.0 _ 4.0 1.0 4.0 j 4.0 1.5 4.0 - 0.0% - 0.0% Economic Development I.0 1.5 0.5 50.0% 0.0% Subtotal City Manager 6.0 5.0 5.0 5.0 5.0 5.5 5.5 0.5 10.0% - 0.0% Subtotal Municipal Court 12.6 12.6 12.6 12.6 12.6 12.6 12.6 - 0.0% - 0.0% Management Services [ 1.5 8.0 1.5 8.0 Administration 1.5 1.5 7.0 1.5 7.0 1.5 7.0 1.5 7.01 - 0.0% - 0.0% Finance 8.0 1.0 14.3% 0.0% City Clerk 2.0 1.5 1.5 1.5 1.5 _ 1.5 1.5 - 0.0% - 0.0%, Human Resources 4.5 3.5 3.5 3.5 3.5 3.5 3.5 - 0.0% 0.0% Information Systems 9.0 8.5 8.5 8.5 8.5 9.0 9.0 0.5 5.9% 1 0.0% Subtotal Management Services 25.0 22.0 22.0 22.0 22.0 23.5 1 23.5 1.5 6.8% -17.89%. Civil Legal Services 5.8 4.8 5.8 4.8 5.8 4.8 5.8 4.8 5.8 4.8 5.8 5.2 5.8 - 0.0% -Criminal Prosecution Services 5.2 - 0.0% 0.4 Subrotal Law 10.6 10.6 1 10.6 10.6 11.0 11.0 - 0.0%, 0.4 3.50 cam unitvLkv uwaenr Administration 4.5 4.5 4.5 4.5 4.5 4.5 1 4.5 0.0°/, - 0.0% Planning 8.8 8.8 8.8 8.8 8.8 8.8 8.8 0.0% 0.0% Buildin 12.3 12.3 12.3 12.3 12.3 12.3 12.3 - 0.0% - 0.0%; Human Services 3-0 2.5 2.5 2.5 2.5 3.0 3.0 0.5 20.0% - 0.0%, Neighborhood Development 1 1.0 0.7 0.7 0.7 0.7 1.0 1.0 0.3 42.9 % 0.0%• Subtotal Community Development 29.5 28.7 28.7 28.7 28.7 29.5 29.5 0.8 2.8 % Pu ! c Administration 2.0 2.0 2.0 2.0 2.0 2.0 2.0 - 0.0% - 0.00/0 Support Services 55.0 54.0 54.0 56.0 55.0 55.0 55.0 - 0.0% 0.0% Field Operations 98.0 96.0 96.0 97.0 98.0 98.0 98.0 0.0% 0.0% Subtotal Public Safety 1 155.0 152.0 152.0 155.0 155.0 155.0 155.0 0.01% 0.0% Park Recreation & Cg1taral Svcs Administration 1.8 1.8 1.8 1 1.8 1.8 1.8 1.8 0.00/6 0.0% Planning 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - 0.0% - 0.0% Kenneth Jones Pool 3.0 3..0 3.0 3.0 3.0 -. - OA%; (3.0) -100.0%, General Recreation 6.6 6.6 6.6 6.6 6.6 7.1 7.1 0.0% 0.5 7.60/c; Community Center - - _ - 2.8 _ 12.4 12.4 - n/a 12.4 n/a[ Dumas Bay Centre 2.0 2.0 2.0 2.8 2.8 2.8 0.0% - 0.0% Knutzen Family Theatre 1.5 1.5 1.5 1.5 1.5 1.5 1.5 0.0% - 0.0% Park Maintenance 14.0 13.8 13.8 13.8 13.8 16.0 16.0 0.2 1.4% 2.0 14.5%%, Building 0.5 0.5 0.5 0.5 0.5 0.5 0.5. - �0.0% - 0.0% Subtotal PARCS 30.4 30.2 30.2 31.0 31.0 43.1 43.1 0.2 0.6 % 11.9 38.2% Public Works Administration 2.1 5.9 2.1 5.8. 1"9 6.5 1.9 6.5 1.9 6.5 1.9 6.5 1.9 6.5 - - 0.0% 0.0% - - 0.0% 0.0% Development Services_ Traffic Services 5.1 5.1 5.1 5.1 5.1 6.1 6.1 - 0.00/0 1.0 19.6% Street Services 11.7 11.7 11.0 11.0 11.0 11.0 11.0 - 0.0%1 - 0.00 Emergency Management - - - 1.0 1.0 1.0 1.0 0.01 Solid Waste/Recycling 1.6 1.6 1.7 1.7 1.7 1.7 1.7 - 0.0% - 0.0% Surface Water Management 15.3 15.3 15.4 15.4 15.4 15.4 15.4 0.0% - 0.00% Subtotal Public Works 41.5 415 41.5 1 42.5 42.5 43.5 43.5 0.0% 1.0 2.4% Total City Staffing 310.6 302.6 302.E 1 307.4 307.4 1 323.E 1 323.E 1 3.0 1.0 % 13.2 1 4.3 19% CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF EXPENDITURE LINE -ITEM SUMMARY - ALL FUNDS Code Item 2004 Actual 2005 2006 Actual Ado ted Ad uslyd 2007 Year-end Proposed 2008 l_ 07 Prop Ad'__ -_ Proposed $ Chr, % Chi Expend,- swarm siy: $ 18,625,635 $ 19,523,233 t 5 20,101,259 1 S 20,934,807 $ 1,47SA243W 7.9`yL � 110 Salaries & Wages $ 17,509,434 $ 17,087,498 5 18,413,030 I I1/1 Temporary Help 739,258 806,877 591,164 591,164 568,235 ' 1.006,691 1,07$,575 _ 415,517 i 70.3% 482.6101 5p4,9288 505.128 19,168 _ 3.9% 56632,023 1 6.109,34E 6,591.346 • 457 287 ' 9.1% 120 Overtime 701,992 661,958 508,454 _ 485,760 200 Benefits 4,536,492 4,792,184 5,361,250 5,632,022 310 Supplies 357,776 376,570 310,130 315,489 386,586 466,773 474.0�31 151,284 r 48 0% 36X Mtc Su lies 60,295 60,992 87,945 87,945 .83.596 90,695 90,695 1 2,750 j 3.1 % 3XX Other OprSupplies 199,710 224,466 167,829 167,895 185,504 233,582 230,482 1,918,346 65,697 39.1% 52,047 2.9% 410 Professional Srvs 2,014,080 1,817,428 2,045,512 1,796,987 1,604,273 1,849,034 43X Travel & Training 227,583 253,186 197,732 197,232 204,512 244,367 246,416 47.135 123.9% 47/42X Util & Comm 694,971 704,946 818,534 809,422 803,598 976,497 1,002,176 167.075 1 2020.6 % 48X Repairs & Mtc 688.641 703,057 779.389 824,763 778,213 1,079,513 1,129,508 254,750 I 30.-rs 497 Association Dues 111,708 74,306 65,397 65,397 74,874 146,037 146,381 1 80,640 : 123.3 % 4XX Other Misc Exp 471,825 342,488 300,715 308,716 305,226 360,886 369,127 52,170 I 16.9% 51/3X InIU211 Srvs/Taxes 3,286,811 3,523,419 3,355,374 3,535,250 3,749,733 4,001,766 4,179,708 466,516 13.2%, 552 Interfund Contributions 15,434 n/all 561 Resid Equity Trs& 30,558 10,489 5,876 n/a 600 Capital Outlays 13,573 40,333 9,800 9,800 8,800 39,225 40,600 29,425 300.3% 7/800 Debt Svc Princ & Int 4,867,837 4,604,731 3,864,039 3,864 039 3,864,039 3,714,224 1,778,992 (149,815) -3.9 1% 914/22 DP/GAC M&O 764,918 755,308 878,752 905,252 901,203 955,188 982.443 49.936 5.51/6 919 GIs M&O 127,559 116,587 151,736 151,736 151,637 204,896 214,368 53,160 1 35.01/6 920 TelM&O 186,562 164,178 196,170 201,170 199,297 210017 216,978 8,847 4.4% 950 BldgM&O 332,267 430,819 373,458 1 473,458 473,457 428,624 430,797 (44,834) -9.5% 954 Fleet 558,001 536,200 544,982 629,608 637,007 645,321 649,690 15,713 2.5% 960 Risk 343,642 169,337 301.309 351,309 351,309 365,043 370,232 13,734 3.9%. 990 Mail 136,078 115,760 131,771 131,771 131,766 136,007 138,402 4,236 3.2% 900 Replacement Reserves 1,185,108 1,089,593 1,014,852 999,920 1,069,336 1,194,952 1,172,137 185,032 18.5% 900 Interfund Svc Pints 208,038 210,709 169,783 211,390 211,390 217,140 ; 222,318 5,750 2.7% Total Oper Expend $ 40,369,150 $ 39,673,418 $ 40,644,484 $ 41 393321 5 41,503,457 $ 45,271,964 $ 45,113,884 $ 3,878 643 9.4 % I -Time Ex end 110 Salaries & Wages 720,279 744,316 861,461 864,787 1,203,249 817,516 846,921 47,271) -5.5% 111/1 `120 Tem rary Help 123,158 268,807 75,356 308,377 393,377 98,148 100,148 (210,229) -68.2% Overtime 7,041 10,881 1,500 1,500 1,500 1,500 1,500 O.p% 200 Benefits 216,934 222,062 391,042 406,809 508,347 427,420 452,978 20,611 5.1 % 31X Supplies 106,313 1 96,908 104,222 114,817 114,817 110,477 97,982 (4,340) -3.8% 36X Mtc Supplies 581 3,880 2,560 6,060 6,060 2,660 2,560 (3,400) -56.1% 3XX Other Opr Supplies 475,970 445,727 260,480 705,188 705,855 348,854 332,047 (356,334) -50.5% 41X Professional Srvs 1,167,484 1,026,004 1,102,901 1,989,559 1 2,177.647 836,970 755,257 (1,152,589) -57.9%, 43X Travel & Training 35,141 20,606 19,472 19,472 19,472 8,742 8,272 (10.730), -55.1% 47/42X: Util & Comm 384,347 444,008 379,280 458,280 458,280 478,987 449,641 20,707 4.51/q 48X Repairs & Mtc 409,886 398,979 384,759 550,685 550,685 421,880 419,180 (128,805) -23.4% 497 Association Dues 36,459 68,026 32,555 76,951 71,951 1,038 P 1,000 75,913) -98.7% 4XX Other MiscFx. 671,222 537,171 398,310 557,988 561,900 447,592 435.631 (110,296) -19.80K 51/3X Inter ovtSvcs/faxes 121,666 124,674 83,935 143,304 143,304 192,185 96,935 48,881 34.1%, 552 Interfund Contributions 17,205,064 16,288,522 11,633,373 14,268,140 14,312,625 19,147,023 14.167,080 4,878,883 34.2% 561 ResidEquity Trsfr 269,604 122,889 202,617 202,617 26,621 56,999 175,996) -86.9% 600 Capital Outlays 22,759,616 11,753,558 23,490,940 72,577,132 59,378,427 34.925,350 20,276,635 37,651,782) -51.90/c, 7/800 Debt Svc Princ & int 820,000 5,800,000 5,800,000 n/a. 900 lluterhind Svc Punts 625,370 573,427 557,221 703,741 1 705,641 587.479 608.831 116,262) -16.5%. Total Other Uses 46,156,135 33,150,444 39,779,367 93,955,307 1 81,515,753 64,680,442 39 108,597 $ (29,274,865)1 -31-2% CW [Contingency 907.747 1.014.266 106.519 11.7%. Total Expenditures $ 86,525,285 $ 72,823,862 1 $ 80,423,850 , $ 136.256.374 r $ 123,019,210 S 110,966,671 $ 84,222,481 $ (25,289,703) -18.6 % High liehtofcbans cis• • Salary increase due to COLA, addition of 13.2 positions, and restoration/conversion of 3 positions from temporary to regular position. • Benefit increase due to rising cost of medical insurance premiums, state pension, and workers compensation. • Temporary help increase due to new Community Center. • Intergovernmental increase due to 5 % increase in jail contract costs and Valley Communications assessment due to the addition of five new call receiver/dispatcher positions proposed for the Communications Center. 33 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY PROPERTY TAX LEVY AND DEMOGRAPHIC INFORMATION $16.00 - $12.99 $14.00 - $12.45 -- $12.41 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 2001 2002 2003 2004 2005 2006 ■ Emergency Medical Svcs 0 Library 1 Fire District #39 13 Port of Seattle 13Washington State El County (?Federal Way School District ® City of Federal Way Property Tax Levy 2001 2002 2003 2004 2005 2006 Change $ % City a Federal Wa $ 1.41 $ 1.38 $ 1.34 $ 1.30 $ 1.27 $ 1.22 $ 0.0 4.2% Federal Way School District 4.44 4.16 4.28 4.20 4.30 4.26 0.04 -0.9% King County 1.55 1.45 1.35 1.43 1.38 1.33 0.05) -3.7% Washington State 3.15 2.99 2.90 2.76 2.69 2 S0 0.19) -7.1% Port of Seattle 0.19 0.19 0.26 0.25 0.25 0.23 0.02) -8.1% Fire District #39 1.45 0.56 1.50 0.53 1.50 0.54 1.50 0.54 1.50 0.53 1.50 0.53 0.00 0.0% 0.8% _ ` Libra - _ Emergency Medical Svcs 0.25 0.25 0.24 0.24 0.23 1 0.22 0.01 -4.3% Total Levy Rate $ 12.99 $ 12.45 $ I2.41 $ 12.21 $ 12.16 It 11.80 0.36)1 -3.0% Federal Way% to Total Lc J ] 0.85°/ I 11.09 h 10.82%1 10.61T, 10.48%i 10.35% 4. t 3 % Demographic 1nf0rma60m 2001 2002 I 2003 I604 2005 IPreilminary 1 2006 Chain ¢ g % Assessed Valuation (in 000's) $ 5,213,196 $ 5,650.431 $ 5,939,887 $ 6,292,344 $ 6,502,361 $ 7,251,992 $ 749,631 12% AV from New Annexation (in 000's) - $ 244,447 $ 272,629 S 28,IS1 12% Average Homeowner Assessed Value $ 179.000 $ 193,000 $ 206,000 $ 217,900 $ 228,700 $ 248,200 $ 1'9,500 9 % City Tax on an Average Home $ 252 $ 266 $ 277 $ 282 $ 291 $ 303 :$ 12 4% Commercial BldgPermit Value ($000) $ 59,384 $ 59,075 $ 25,695 $ 64,522 $ 124,985 $ 66,732 $ (58 j2 ). -47% Residential Bldg Permit Value ($000) $ 7,914 $ 38,176 $ 37,775 $ 82,658 $ 111,504 $ 55,605 $ 55,899 -50% Retail Sales $000 $ 1,219,782 1 $ 1,263,069 $ 1,245,789 $ 1,249,974 $ 1,331,322 $ 1,261,967 $ 69,355), -5% Real Estate Sales ($000) $ 399,507 IS 503,495 $ 576,069 $ 618,056 $ 940,510 $ 607,527 $ (332,983). -35% Land Area . Miles 21.4 21.4 21.4 21.4 22.5 22.5 - 0% Population 83,890 83.850 83,500 83,590 85,800 86,530 730 l% Add9 Pa latioa from Annexation 2,730 2,757 27 1% Employment 43,210 42,430 42,600 43,300 42,000 42 708 708 2 % Business License 4,138 4,202 4,120 4,176 4,236 4,174 q I% School Enrollment 21,916 22,194 22,265 22,395 22,383 22,271 112 -1% CPI-W/Seattle, Midyear [PD/lm licit Price Deflator 3.9% 1.9%, _ 2.0% 1.3% 2.9% 3.5% 0.6% 21% 23%• 1.20/. I.0% 2.4%1 2.5% 3.4% 0.9%i 35% 34 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF TAXES, FEES AND PER CAPITA REVENUE COMPARISON Per capita General Purpose Revenues $1,800 $1,500 — - —51,589.1 $1,200 i $900 —S975 $600 1 — $729 S554 5524 �� $300 $432 _ S430 _ - Auburn Bellevue Burien Des Moines Federal Kent Kirkland Redmond Renton SeaTac Tukwila Way Jurisdiction I I 2004 Business License Population I Per Capita 2004. General 2004 Property 2004 Per Purpose Admissions Tax Tax Regular Capita Property 2 Levy Tax Revenues t Auburn $50 46,135 5.0% $2.87 $275 $767 Bellevue $28 116,500 3.0% 1.32 $239 $673 Burien $30-150 31,130 5.0% 1.45 ; $121 $432 Des Moines $25-150 29,020 5.0% 1.54 $109 $430 Federal Way $75 new/$50 renew 83,590 -- 1.30 $95 $352 Kent $75 new/$50 renew_ $100 84,560 — 2.85 $278 $492 Kirkland 45,800 5.0% 1.55 $246 $554 Redmond $83.25/6tttplayee 46,900 5.0% _ 1.58 $287 $729 Renton $55/em to ee 55,360 5.0% 3.24 $353 $524 SeaTac $35 25,130 — 2.82 $361 $975 Tukwila $50-$200 17,240 5.0% 3.11 $588 $1,589 Average Tax Rates $53 52,851 4.75% 1 $2.15 $268 $61 1. Data from the State Auditor's Office - Local Government Financial Reporting System 35 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY Per Capita General Fund Revenues for King County Cities Entity Population Per Capita GF REV w/o Fire & Lib' Rank Tukwila Snoqualmie Issaquah Hunts Point Medina 17,240 5,110 15,510 45CI 2,955, 1,589 1 1,531 2 1,424 3 1,272 4 1, l87 5 Seattle 572,600 989 6 Seatac 25,130 975 7 Woodinville 9,915 953 8 Skykomish Auburn 210 901 9 46,135 767 10 Redmond 46,900 729 11 Yarrow Point 99( 719 12 Bothell 30,930 700 13 North Bend 4,660 675 14 Bellevue 116,500 673 15 Clyde Hill 2,79( 672 16 Mercer Island 21,83CI 617 17 Kirkland 45,80CI 554 18 Algona 2,605 55,36Ci 543 524 19 20 Renton Sammamish 36,56C 504 21 Kent 84,56(i 492 22 Enumclaw 11,16(l 490 23 Carnation 1,895 463 24 Shoreline 52,74 462 25 Duvall 5,545 460 26 Kenmore 19,170 449 27 Beaux Arts Village 300 440 28 Burien� 31,130 432 29 Black Diamond 4,000 432 30 Normandy Park 6,400 430 31 Des Moines 29,0210 430 32 Lake Forest Park 12,7701 420 33 Maple Valley 16,280 389 34 Newcastle 8,375, 384 35 Covington 15,190, 378 371 36 Pacific 5,68( 37 Federal Way 83,59( 352 38 Average 38,10!J $678 38 Per Capita General Fund Revenue Adjusted by Fire and Library Costs $0 $400 $800 Tukwila Snoqualmie L_ Issaquah Hunts Point Medina Seattle Seatac Woodinville , i Skykomish Auburn Redmond a Yarrow Point Bothell North Bend Bellevue Clyde Hill Mercer Island Kirkland Algona Renton Sammamish Kent i Enumclaw Carnation Shoreline Duvall Kenmore Beaux Arts Village I I Bunen Black Diamond Normandy Park Ues Moines Lake Forest Park Maple Valley I Newcastle 0 Covington Pacific Federal Way �E- Rank 38th oi38 Source: Local Government Financial Reporting System data from the State Auditors Office_ Footnote 1. FW does not provide Fire or Library services. Therefore, to make the per capita revenue comparable, the revenues are adjusted by fire control and library costs for those entities with those services. $1,200 $1,600 36 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF ENDING FUND BALANCE Composition of Estimated 2006 Year -End Fund Balance StrategicAnsurance Reserves S4.0 million: 21 % Replacement Reserves $3.9 mi Ilion; 21 Debt Service Prefunding ; 12.9 million: 15 % Capital Projects S6.3 million; 34% Unreserved $0.7million; 3% 1 Reserved for Operations S1.2million; 6% Fund Balance 2004 Actual 2005 Actual 2006 2007 Proposed 2008 Proposed 07 Prop.06 Adj Adopted Adjusted Year -End $ Chg %Chg Unreserved Gen Govt Bass 2.003.237 4,585;657 0 1,3d8,442 576,970 5SA45 58,646 (1,309,797) -95.7 General Fund Unreserved $ 2,BGS.137 : $ 4,585,657 S 0 S I,368,442 r S 576,970 $ 58,645 $ 58,646 S (1,309,797) -95.70/(, DtdguatedlRmarved Fund Balance: w Reserved for Opm deem Interfand Loan (GF•) 10,000 1o,000 10,000 lb.n 10,000 0.00/1 Pay for Performance (GF*) 390,060 Next Year's Eootia®+C:rryrFvtd - - .3.k83,�IS8 192,173 192,173 m/a, New Center _ 239,121 529,095 239,101 n/a, Solid Waste 105,142 121,705 4,004 75,072 75,223 91,240 102,286 16,168 21.5%, Snow & Ice Removal 100.1". IM000 100,000 100,000 100,000 10.0,00.0 100,000 0.0%, Paths &Trails 5,629 15,273 24,452 70,690 24,796 34,319 43,842 (36,371), -51.5%. HotcllMotel Tax 216,999 175,196 - 132,627 132,627 0 0 (132,627)• -100.0% CDBG Grant 76,173 69,800 - - - _ - u/a DBC/KFiheatre 412,397 422,653 3,942 • 10,706 51,025 41,401 29,878 30,695 296.7% Capitai Projects Surface Water Management .6.633-354 6,791,6" 515.117 2,702,944 4,377.355 2,483,418 1,952,821 (219,526) -8.1 Malay 65,032. 97,273 - 0 0 15,106 30,212 15,106 10070666.6 U"ayTax 1,095,579 1,027,502 969,397 1,228,801 1,442,602 1.243,6" 1,661,192 14,803 L20/6 2% for the Arts _ 425 9,710 - _ - - n/a nvimlPrajecls 32,542,773 39005,$13 383,M 8,106,420 J 14,571;l90 10,055,385 7,432,385 1,948,766 24.0% spbcillI'Miocts 35,153 4,156 5.284 0 0 0 I 0 - _ 0.0% rdal RgAacement Reserves Data Processing Equipment 3,057,$95 2,277,031 1,727,331 2,235,365 2,329,158 2,381,690 2,318,768 146,325 6.5% CppicrEgaipn=l 178,778 166,378 110,967 172,111 172550 W1 429 279,018 53,318 3L0°fn _ Fleet & Eqkutpumm 2,449,948 2,438,458 2,530,098 2,563,916 2,559,449 2,838,0.30 3,338,862 274.214 10.71% Buildittg& Fumishings 109J64 296.558 21"29 249;830 389,163 373,767 462,871 123,937 49.6%, Debt Service Prefunding Debt Service 2,826,224 3,195,703 . 3,943,706 3,306,656 4,652,708 1,568,653 2,326,156 (1,738,003) -52.60% StrategicAnsurance Reserves Self Insurance Reserve 1 2,150,745 1 2,625,547 2,089,139 1 2,621,501 ; 1,620,901 2,645,901 2,670,901 24.400 0.9%, Strategic Reserve J 2,000,000 2,000,000 2,000,000 0 2,000,000 2,000,000 2,000,000 2,000,000 0.0%, Total Reserved Fumd Balance E $ 53,06 t,411 S 61,640,434 $ 14,832,323 $ 25,586,739 $ 42,902,014 $ 26,539,218 $ 25,288,288 $ 952,479 1 3.7%• Total Ending Fund Balance 1 $ 55,864,648 $ 66,226,091 $ 14,832,323 1 $ 26,955.181 $ 43,478,984 1 $ 26,597.863 $ 25,346,934 1$ (357,318)• -L3 Budeclary Fund Balances: Represents the amount available for appropriation. Typically they are the difference between current assets and current liabilities, and are different from the fund equities as they do not consider fixed assets and long-term liabilities for proprietary funds. Designated/Reserved: these foods are restricted by contractual/legal obligations or by adopted council policies/prior actions for specific purposes. Unreserved General Fund: the portion of fund that can be used for any general government purposes. Cha nee In General Fund Balance: The Self Insurance Reserve and Strategic Reserves are established to cover economic downturn, public emergency, natural disasters, or other major unexpected conditions. This allows the unreserved General Fund balance to be fully appropriated during each biennial budget. Prior year balances are the result of higher than budgeted revenues and lower than budgeted expenditures. Otber Suhsraatial Cbanges in Funds Balance; Capital Projects ending fund balance increase of $ I 1 M from 2004 to 2005 is due primarily to $4M in transfers in from the General Fund, Transportation CIP, and REET to beset aside for Downtown Redevelopment projects and $4.5M in City Facilities CIP from the sale of old City Hall & interest earnings. Capital Projects ending fund balance decrease of S 1 I M from 2006 ynd estimate to 2007 proposed budget is due to timing of CfP project expenditures. 37 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY Utility Tax and Real Estate Tax Allocation 2007 U(ilitv Tax .Allocation Cover GF GAP S2.04 Community Center DS+M&O $1.41 15% $0,92 Management 10% $0.06 1% 2007 REAL ESTATE EXCISE TAX ALLOCATION Admin $0.06 1% Debt Service $0.67 15% Debt Ketlrement $1.10 24% Utili 'l':)x AII(Pea 2007 2008 RECT Allocation 2007 2008 Projected Revenue $9,029,430 $9,312,856 Projected Revenue $ 2,800,000 $ 2,800,000 General Fund Gap GF Operations 2007 Gap $1,238,728 $1,761,946 Public Safety 2005/06 Gap 700,000 728,000 Arts/Com Events/Cult Svcs 2005/06 106,000 108,000 New Projects M&O - - Camp Kilworth M&n 106,000 110,000 Celebration Pk M&O 253,341 260,941 New Street M&O 376,366 437,606 KFT Operations 125,495 129,260 New Parks M&O 59,000 62,000 Community Center - - Community Center DS+M&O 1,410,106 1,441,681 Capital and Debt Services Transportation CIP 1,400,000 1,400,000 Overlays 1,400,000 1,400,000 Debt Service 97 GO 430,30.0 430,300 City Center 500,000 500,000 Pay-off NCH mort aa;e 1,100,000 - Total Uses $9.205,336 $8,769,734 Projected Change in Fund Balance $ (175.907) $ 543.121 Regular Debt Services 669,157 225,429 Early Debt Retirement 1,100,000 - Transportation CIP 1,100,000 1,500,000 Park Capital 1,046,000 344,000 Parks CIP-Pending Grant 600,000 - Administration 63,068 63,068 Totai Uses $ 4.578,225 S 2.132,497 Projected Change in Fund Balance $ (1,779.225) $ 667,503 38 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF SUMMARY OF DEBT SERVICE OBLIGATIONS Under RCW 39.36.020(2), the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. Within the 2.5% limit, the City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. Prior to the passage of new legislation in 1994, the statutory limit on councihmanic (non -voted) debt for general government purposes was 0.75% of assessed valuation. Another 0.75% of councilmanic debt was available only for lease -purchase contracts (RCW 35.43.200). Now, these two components have been combined and can be used for any municipal purpose, including using the entire 1.5% for bonds. Therefore the City's remaining debt capacity without voter approval is $89 million and an additional $73 million can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allow voter to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $524 million. Table 1 shows the availability debt capacity for the City of Federal Way for 2006. AV= $ 7,251,992,701 (A) 1.50% 2.50% Add. Cash on hand for debt redemption (B) Lcss. COPS outstanding Bonds outstanding COMPUTATION OF LBUTATION OF INDEBTEDNESS []ecemher 31, Z006 General Purlmses Excess Levy Councilmanic Excess Levy Open Space fUimited GO] (Unlimited GO) and Park $ 108,779,891 $ (108,779,891) 181,299,818 5,895,310 (25,489,128) 181,299,818 Excess Levy Total Utility Debt Purposes Ca aci 181,299,818 $ 543,899,453 5,895,310 128 REMAINING DEBT CAPACITY $ 89,186,072 $ 72,519,927 $ 181,299,818 $ 181,299,818 $ 524,305,635 GENERAL CAPACITY (C) $161,705,999 Final 2006 Assessed Valuation. Fund balance of $5,152,708 in debt service prefunding balance and $742,602 inutility tax fund. Combined total for Councilmanic, and Excess Ltwy capacities. Table 2 summarizes the City's general obligation debts outstanding at the end of 2006. Real Estate Excise Tax and Utility Tax are the two primary sources to meet the City's general obligation debt services. The 1997 Civic Improvement program and 2003 Community Center bonds are financed by utility tax revenue. The 2000 Valley Communications and 2003 Paragon Building Loan Assumptions are repaid with REET. The 2003 Paragon Loan Assumption balloon payment of $5.8M will be paid off in 2007 and funded by. $2.7 million in proceeds and interest earnings from sale of the old City hall; $1.1 million transfer from utility tax ($500k from the higher collection in 2006, and $600k from projected 2007 revenue); $1.0 million from a General Fund transfer from the 2006 fund balance; and $1.0 million from the Real Estate Excise Tax (REET), from the higher than budgeted revenue in 2006 . 39 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY Table 2: SUMMARY OF OUTSTANDING BONDS Date of Final Interest Net Interest Amount Bond Rating Dec 2006 Avg Annual War Description Pur se Issue Maturity Rates % Cost IC) Issued Q issuance Balance I Debt Service - - - - Civic theater, sports 1997 G.O. Bonds' fields, downtown, PS 04/22/97 12/ l/2012 5 - 5.3 5.3108 % 16,150,000 AAA -insured 3,660,000 677,405 Building Valley Communications 2000 G.O. Bonds (911 dispatch) Center 09/12/00 12/1/2015 5.31 5.3180% 2,551,600 AAA -insured 1,755,000 250,552 Buidlmg and Equipment Paragon Building 2003 GMAC Loan New City Hall 07/01/03 I1/1/2007 7.58 7.5800% 6,168,599 Nonrated 5,869,12& 6,242,318 Assumption' I _ Community 2003 Center Community Center 11/15/03 12/1/2033 4.67 4.6619% 15,000,000 AAA -insured 14,205,000 539,933 TOTAL GENERAL OBLIGATION I]EBT $ 39,870,199 $ 25 489 128 $ 7710.209 mid I The 1997 Bonds were insured at the underwriters option and cost. 2 The 2003 GO Bonds average annual debt service of $6,242,318 is the 2007 payoff amount and ncludes interest of $373,190. Public Works Trust Fund Loan: The City has borrowed a $1.55 million loan in 1994 and an additional $1.86 million in 2000 at 1% for 20 years from the State's Public Works Trust Fund (PWTF) to finance specific surface water improvement projects. The PWTF is a revolving loan account managed by the State to provide below market rate financing for health and safety related public works improvement projects through a competitive application process. These loans are the obligation of the Surface Water Utility and backed by the rates collected from users thus not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. Table 3 shows debt service to maturity for all obligations by type of obligation, including the Public Works Trust Fund Loans. Table 3: PROJECTED DEBT SERVICE REQUIREMENTS TO MATURITY Year G. O. Bonds Public Works Trust Fund Total Principal Interest Principal Interest Principal Interest 2007 2008 2009 9,094,128 1,232,342 787,112 182,359 19,395 8,276,487 1,251,736 807,000 182,359 17,571 989,359 1,027,359 804,683 767,635 845,000 751,888 182,359 15,748 2010 979,000 714,544 182,359 13,924 1,061,359 728,468 2011 918I000 675,211 182,359 12,100 1,100,359 687,312 7012 962,000 632,W, 182,359 10,277 1,144,359 643,224 2013 575,000 599,583 182,359 8,453 757,359 008,036 2014 591,000 574,445 182,359 6,630 773,359 5&1,075 2015 618,000 547,308 96,120 4,806 714,120 552,113 2016 405,000 518,510 96,120 3,945 501,120 522,355 2017 420,000 50I,904 96,120 2,884 516,120 504,687 2018 440,000 484,164 96,120 1,922 961 536,120 556,120 486,086 466,425 2019 460,000 465,464 96,120 2020 490,000 445,339 - - 480,000 445,339 2021 505,000 424,219 - - 505,000 424,219 2022 530,000 401,494 - - 530,000 401,494 2023 555,000 377,114 - - 555,000 377,114 2024 585,000 351,445 - - 585,000 351,445 2025 615,000 323,950 - - 615,000 323 950 2026 645,000 294,738. - - 645,000 294,738 2027 680,000 264,100 - 680,000 264,100 2028 715,000 231,800 - - 715,000 231,800 2029 750,000 197,838 - - 550,000 197,838. 2030 790,000 162,213 - - 790,000 162,213 2031 830,000 124,688 - - 830,000 124,688 2032 1 875,000 85,263 - - 875,000 85,263 2033 920,000 43,700 - - 920,000 1 43,700 Total IS 25,489,128 $ 12,213,217 $ 1,939,471 $ 118,515 $ 27,428,599 $ 12,331,732 40 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF CITIZENS OF FEDERAL WAY CITY COUNCIL Michael Park, Mayor Jim Ferrell, Deputy Mayor Jean Burbidge Eric Faison Jack Dovey Linda Kochmar Dean McColgan 7.0 1 t"E ■ Represent the People of Federal Way ■ Adopt Ordinances and Resolutions ■ Grant Franchises • Levy Taxes and Appropriate Funds ■ Establish Policy Guidelines CITY COUNCIL COMMITTEES * Finance, Human Services, and Regional Affairs Economic Development ■ Land Use and Transportation • Parks, Recreation, and Public Safety BOARDS AND COMMISSIONS ■ Arts Commission ■ Diversity Commission ■ Ethics Board ■ Human Services Commission ■ Independent Salary Conunission ■ Lodging Tax Advisory Committee • Parks and Recreation Commission ■ Planning Commission ■ Youth Commission * Civil Service Commission reports to City Manager 41 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY CITY COUNCIL Responsible Manager: Mayor Michael Park PURPOSE/DESCRIPTION: The City Council is the seven -member legislative branch of city government elected by and representing the people of Federal Way. Members elect one of their number as Mayor and another as Deputy Mayor. The City Council is the policy determining body of the City and exercises all legislative powers authorized under the State Constitution which are not specifically denied by State law, including adoption of ordinances, levying of taxes, appropriation of funds, establishment of compensation levels for City employees, and selection of the City Manager. 2007 Proposed Expenditures by Category Personnel 40.8% Supplies 0.2% Interfund Svc/Chg The Federal Way City Council meetings are held the first and third 10.9% Inter Gov't 36.670 Tuesday of each month at 7:00 p.m. Public comments are welcome 9.5% at the beginning of each meeting. The Council has four working committees: Economic Development Committee; Finance, Human Services and Regional Affairs Committee; Land Use and Transportation Committee; and the Parks, Recreation, and Public Safety Committee. The Mayor appoints committee chairs annually. All committee meetings are open to the public. GOALS/OBJECTIVES: • Integrate the public safety strategy into all facets of City operations, building on a strong community -based approach. • Create a multi -use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and services as the social and economic hub of the City. • Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail businesses. • Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts and public facilities. • Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. • Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources. PROPOSED PROGRAM CHANGES: Program Department Submitted CM Recommended FIE Fleet 2007 2008 FIE Fleet 2007 2008 l-Time Ongoing 1-Time On oing 1-Time Ongoing 1-Time Ongoing I Subtotal Cost Reductions Increase Conference Attendence - - - 8,399 - 8,711 Y - - 8,000 - 8,000 Increase Food Cellular Airtime, Misc - 2,075 2,151 Y - _ 2,075 2,150 Increase Association Dues 7,259 7,259 Y - - 7,259 - 7,528 Subtotal Additions - 17,733 - 18,121 - 17,334 - 17,678 Total - City Council - 17,733 - 18,121 - - 17,334 17,678 POSITION INVENTORY: Position 2004 Actual 2005 Actual J 2006 2007 Proposed 2008 Proposed Grade Adopted Adjusted Year-end Mayor 1.0 1_0 1.6 1.0 1.0 1.0 1.0 N/A Council Member 6.0 6.0 6.0 6.0 6.0 6.0 6.0 N/A Total Regular &'ra ng 7.0 7.0 7.0 7.0 7.0 7.0 7.0 Changefromprioryear Grand Total Staffing 7.0 7.0 7.0 7.0 7.0 7.0 7.0 42 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF CITY COUNCIL Responsible Manager: Mayor Michael Park HIGHLIGHTS/CHANGES: The table below reflects the City Manager's recommendations for 2007-08 and the conversion of 2005-06 one-time programs to 2007-08 ongoing programs. The salaries line has been decreased to reflect actual expenditures. The professional services line contains the annual retreat facilitator. The travel and training line reflects the biennial sister city trip and recent history on conference attendance. The association dues line reflects the conversion of Suburban Cities Association, National League of Cities, and Puget Sound Regional Council dues from one-time to ongoing. REVENUE AND EXPENDITURE SUMMARY: Code Item 2004 Actual 2005 Actual Adopted 2006 2007 2008 Year-end Proposed Proposed 07 Prop - 06 Adj Adjusted $ Chg I % Chg Revenue Summary General Gov't $306,685 $344,137 $323,195 $409,317 $427,315 $365,466 $370,247 $ (43,851) -10.7% I.Total Revenues $ 306,685 $ 344,137 $ 323,195 $ 409,317 $ 427,315 $ 365,466 $ 370,247 $ (43,851) -10.7% Expenditure Summary 110 Salaries& Wages 93,900 93,900 125,400 124,628 124,628 102,432 105,408 (22,196) -17.85 200 Senefi[s 24,082 58,588 42,857 43,026 43,026 46,691 48,062 3,665 8.5% 31X Supplies 3,344 1,789 I00 100 2,331 619 638 519 519.0% 41X Professional Srvs 5,498 5,503 1,000 1,000 2,000 7,000 7,000 6,000 600.0°/n 43X Travel & Training 10,249 11,243 5,125 5,125 13,383 18,125 iT125 13,000 253.7% 42147 iltility & Cortimunication - 165 - - 484 519 537 5I9 n/a 497 Association Dues 86,629 47,411 41,123 41,123 47,181 114,383 114,652 73,260 178.1% 4XX Other Misc Exp 180 302 135 135 2,050 1,172 1,210 1,037 768.1% 51/3A Intgvtl Svcs/Assessmts 30,738 30,802 34,655 34,655 32,015 34,655 34,655 - 0.0% 561 Resid Equity Trsfr 17 60 n/a 914/2 DP/GAC M&O - - - 60 59 60 62 - 0.0% 920 Tel M&O 3,183 2,783 3,326 3,326 3,295 3,342 3,427 16 0.5%. 950 BldgM&O 5,769 24,105 21,199 26,835 26,835 28,392 28,489 1,557 5.8% 960 Risk M&O 5,220 2,353 4,465 5-165 5,155 5,103 5,103 (fit) -1.2% 990 Mail M&O 546 430 489 489 488 488 488 (1) -01% 9XX 1,990 1,980 1,656 1,649 2,384 2,485 2,391 836 50.7% !ReplacementtReserves talOprend $ 271,346 $281,354 $281,590 $287,316 $305,314 $365,466 $370,247 $ 78,150 27.2Capita One-Tiunding.31X plies - - 1,000 1,000 - - (1,000) -100.0%, 13X PrafessianalSrvs - - 45,000 45,000 - - (45,000) -100.0% 43X Travel & Training - - 10,000 10,000 10,000 - - (10,000) -100.0% 497 Association Dues 35,339 62,783 31,605 66,001 66,001 - - (66,001) -100.0% TotalOne-TimeExp $ 35,339 ,783 $ 41,605 $�344,13 $ 122,001 % 1 22 '001$ - $ - $(122,001) -100.0% Total ETprnditrerca $ 306,685 $7 $ 323,195 $ 409,317 $ 427,315 $ 365,466 $ 370,247 $ (43,851) -10.7% 43 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY OF Federal Way 44 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF CITY MANAGER'S OFFICE Neal Beets City Manager 1.0 FTE nt Total: 5.5 FTE ■ Implementation of Council Policy ■ Direction/Coordination City -Wide CITY ADMINISTRATION Derek Matheson Assistant City Manager 1.0 FTE ■ Council Support • Special Projects ■ Intergovernmental Relations • Community & Media Relations DEPARTMENT SUPPORT Patrick Briggs Executive Assistant 2.0 FTE ■ City Council Support ■ City Manager's Office Support ■ Commission Support ECONOMIC DEVELOPMENT Patrick Doherty Economic Development Director 1.5 FTE • Serve City Economic Development Efforts • City Center Redevelopment ■ Business Retention, Expansion and Attraction • Tourism Promotion 45 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager 2005/2006 ACCOMPLISHMENTS ■ Directed the design and construction process for the Community Center ■ Directed economic development and downtown redevelopment efforts including the City Center Planned Action EIS, downtown market study, City Center code amendments, and creation of a City Center Redevelopment Fund. N Supported the nonprofit organization that managed the second annual Han Woo-Ri Korean Sports and Cultural Festival a Successfully bid for and sponsored the Reebok (now Subaru USA) Women's Triathlon ■ Implemented tourism -promotion programs including a rack card; attractions/events flyer; tourism enhancement grants; state and local tourism website improvements; and advertisements in various publications ■ Placed a "regional report" in Washington CEO magazine ■ Completed a marketing effort to Fortune Magazine's "fastest -growing" companies ■ Worked with Congress, the Legislature, and regional governments to advance the City's position on priority issues and seek funding for City projects. Received $108.6 million for the Triangle project, $856,000 for the Joe's Creek project, and $75,000 for the Han Woo-Ri Festival G Maintained effective relationships with local media, produced City Update newsletters three times per year, and produced periodic City Manager columns for the Federal Way Mirror ■ Managed construction of the Police Evidence Building ■ Negotiated the acquisition of Camp Kilworth ■ Worked with Sound Transit to complete the Federal Way Transit Center ■ Promote effective and timely customer service ■ Supported Diversity Commission and sister city projects 2007/2008 ANTICIPATED KEY PROJECTS ■ Seek voter approval on new/increased revenue to improve City services • Facilitate annexation decision and coordinate process ■ Continue to emphasize the customer service culture • Aggressively implement economic development and downtown revitalization efforts ■ Ensure timely completion and opening of the new Community Center ■ Work with Congress, the Legislature, and regional governments to advance the City's position and seek funding for City projects • Maintain effective relationships with local media and continue to produce City Update newsletters and City Manager columns ■ Provide effective support to the City Council ■ Provide effective support to Diversity Commission and sister city projects ■ Direct economic development and downtown redevelopment efforts including the City Center Planned Action EIS, a lifestyle retail market study, potential site planning and rendering of key redevelopment sites, and marketing of downtown redevelopment opportunities ■ Coordinate Lodging Tax Advisory Committee and its work program to promote tourism • Increase marketing of Federal Way to prospective businesses through video, articles, advertisements, etc. • Support the City Council's Economic Development Committee, the Lodging Tax Advisory Committee, and LTAC's marketing subcommittee 46 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF CITY MANAGER DEPARTMENT OVERVIEW Responsible Manager: Neal Beets, City Manager PROPOSED PROGRAM rNANrRC• Program Department Submitted C Vr Recommended FTE Fleet 2007 ' 1-Time Ongoing 2008 FF Fleet 2007 l-Time Ongoing 2008 i-Time Ongoing l-Time On oia Eliminate Management Analyst - _ (21,246) - (22,032) N - Reduce Supplies, Food, Mileage - - (1,278) - (1,237:1 N Subtotal Cost Reductions - - (22,524). (23,26% CM -Contract Federal Lobbyist $12K (2007) and $22K (2008), funded by transfer in from Transportation CIP. - - V CM -Increase Public Defender Costs - - - 31,110 - 85,729 Y - - 31,110 85,729 CM -City Newsletter - 4,148 - 4,301 Y - - _ 4,148 - 4,301 CM -Service Satisfaction Survey - - - - - Y _ _ 20,000 - CM-Accredidation Feasibility - - _ _ - _ _ _ _ 3,300 _ CM -Support I-Iistoricnl Society - - - - - fl - - 5,000 EDC-SmalI Rusincss Developmt Ctr 9,063 - - - 9,063 EDC-Dowrtlwm Redevelopment & concomicDevelopment CM recnmmended$100K in contracted services funded by transfer of interest earnings from Downtown CIP Fund - 2.0 18,540 182,654 197,795 Y Subtotal Additions 2.0 - 27,603 217,912 - 287,825 - - 17,363 35,258 20,000 90,030 Total -City Manager 2.0 - 27,603 195,388 - 264.556 - - 17,363 35.258 20,000 90,030 PERFORMANCE MEASURES: Typt:/Descri ttinn 1 2005 2006 2007 2008 Workload Measures: _� • Total operating budget managed (in millions of $). $39.8 $41.4 $45.3 $45.1 • Total FTEs managed. 302.6 307.4 321.6 321.6 • Total CIP budget managed (in millions of $). $11.4 $22.9 $33.4 $19.6 • Number of City Council goals/directives managed. 5 6 6 6 Outcome Measures: • Number of media releases 64 60 68 68 • Percent of CIP constructed vs. budget. 100% 100% 60% 60% Efficiency Measures: • Administrative costs as % of operating budget. 100/0 10% 11% l 1% • Operating budget per employee. $131,404 $134,738 $140,771 $140,279 47 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager PURPOSE/DESCRIPTION: The City Manager's Office provides management direction and coordination of all City departments and activities, in accordance with policies and direction of the City Council. The City Manager's Office also manages City programs for economic development, intergovernmental relations, media, and community relations. The City Manager's Office provides the City Council and management with a complete financial plan for all City funds and activities through the preparation and administration of the biennial budget and Capital Improvement Plan. 2007 Proposed Expenditures by Category `Personnel Svc/Chg 55.1% 38.5% GOALS/OBJECTIVES: negin implementation of the city's Economic Development initiatives. • Facilitate Council decision making and policy development by providing unbiased, thorough, and professional analysis. • Carryout Council policies and directions effectively and efficiently. • Instill a customer service culture and can do attitude in the City Government. • Manage city resources in a responsible and responsive manner. DEPARTMENT SUMMARY: Supplies Interfund 0.6% 5.80% Codc item 2004 Actual 2005 Actual 2006 2007 I Proposed 2008 Proposed 07 Prdp - 06 Ada Adopted Adjusted Year-end $ Chg % Chg Revenue Summary: 3XX General Gov't $3,788,814 $2,109,716 $ 719,773 $ 2,108,869 $ 1,195,868 $3,650,445 $1,253,714 $ 1,541,577 73.1% 35x Fines & Forfeitures - - - - - I - - n/a Transfer In - CIP - - - 60,000 1 70,000 60,000 n/a. Transfer In - Capital - - - 100,000 100,000 n/a 109 Lodging Tax 144,822 467,024 150,000 150,000 150,000 163,000 163,000 13,000 8.7% Total Revenues $3,933,636 $2,576,740 $ 869,773 $ 2,258,869 $ 1,345,868 $3,973,445 $1,486,714 $ 1,714,577 75.9%, E.rpenditare Samirrary 20 City Manager 546,644 716,067 502,157 753,147 7 00,811 1,007,245 1,0917,041 254,098 33.7% 20 jEconomicDevelopmeni 135,412 130,684 1 118,622 118,643 114,758 200,581 206,673 81,977 69.1%. Subtogal GFOperEtp $ 682,055 $ 846,751 $ 620,780 $ 871.791 $ 865,570 $1,207,826 $1,303,714 S 336,036 38.5% 109 TLodgingTax 186,625 509,592 150,000 282,627 282,627 163,000 163,000 (119,627) -42.30/6 Total OperFxp $ 868,680 $1,356,343 $ 770,780 $ 1,154,418 $ 1,148,197 $1,370,826 $1,466,714 $ 216,409 18.7% Capital A One -Time Funding.' 20 City Manager 130,393 137,035 98,993 155,081 161,048 9,300 20,000 (146,781) -94.6°ro 20 Economic Developmen - 97,900 I74,250 169,250 109,063 - (65,187) -37.4% CW Capital 2,976,366 1,028,030 - - 30,000 30,000 n/a VP Voter Package -Startup - - - 440,990 - 440,990 n/a. CW Debt Service - - - - 1,000,000 - 1,000,000 n/a. CW Contingency - - - 907,747 - 1,014,266 106,519 1 11.7%, Total One- Time Exp $3,106,759 $1,262,965 $ 98,993 $ 1,237,078 $ 330,298 $2,602,619 $ 20,000 $ 1,365,541 110.4% Total Fxpenditures $3,975439 $2,619,308 $ 869,773 1 $ 2,391,496 $ 1,478,495 $3,973,445 $1,486,714 $ 1,581,950 1 66.1%. DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 Actual 2006 2007 Proposed 2008 Proposed Grade Adopted Adjusted I Year-end City Manager 1.00 1.00 1,00 1.00 1.00 1.00 1.00 Negotiated Assistant City Manager 2.00 1.00 1.00 1 .00 1.00 1.00 1.00 52A Economic Development Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 51 Executive Assistant 1.00 1.00 1.00 1.00 1.00 100 1.00 31 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Economic Development Assistant - - - - 0.50 0.50 30 Total Regular StaffiV 6.00 5-00 500 5-00 5.00 550 5.50 Changefromprioryear - (1.00) , - - 050 Grand Total Staffing 6.00 5.00 5.00 500 5.00 5 50 5.50 48 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF CITY MANAGER OVERVIEW Responsible Manager: Neal Beets, City Manager HIGHLIGHTS/CHANGES: The table below reflects the City Manager's recommendations for 2007-08 and the conversion of 2005-06 one-time programs to 2007-08 ongoing programs. The salaries and benefits largely reflect the new City Manager's contract. The increase temporary help reflects the conversion of the Economic Development Assistant and management intern from one-time to ongoing. Professional services increase due to converting one-time funded programs for state lobbyist and economic development service contracts to on -going funded programs in 2007-08, and also reflect the increase of public defender costs. Travel and training have been updated to reflect actual costs. The miscellaneous expenses reflect the conversion of the city newsletter from one-time to ongoing and also the cost increase in 2007-08. REVENUE AND EXPENDITURE SUMMARY: Code Item 2004 Actual 2005 Actual __ 2006 2007 Proposed 2008 Proposed 07 Prop - 06 Adj Adopted Adjusted Year-end $ Chg % Chg Raw -we Summary: 3XX lGeneral Gov't $ 3,788,814 $ 2,109,716 $ 719,773 S 2,108,869 S 1,195,868 93,650,445 S1,253,714 $ 1,541,577 73.10/., Transfer In - CIP - - 60,000 70,000 60,000 n/a Transfer In - CapitalLj - 100,000 - 100,000 n/a 109 ILodgingTax 144,822 467,024 150,000 150,000 150,000 163,000 163,000 13,000 8.7% Total Revenues $3,933,636 $2,576,740 S 869,773 S 2,258,869 S 1,345,868 S3,973,445 $1,486,714 $ 1,714,577 75.9%, Expeadimte Sunuwry: 110 Salaries & Wages 475,477 430,617 442,019 439,298 439,298 494,280 509,112 54,982 12.5% 111/1 Temporary Help 4,103 4,348 6,440 6,440 6,440 61,928 61,928 55,488 861.6% 200 Benefits 96,667 94,446 102,176 104,268 104,268 117,851 133,957 13,584 13.0% 31X Supplies 11,157 6,304 6,667 6,667 5,000 6,950 6,950 1 283 5.7% 41X Professional Srvs 19,192 254,489 3,932 252,894 251,662 426,101 490,720 173,207 68.8% 43X Travel & Training 16,455 1 8,417 6,070 6,070 3,700 8,510 8,510 2,440 65.9% 47/42 Util & Comm 14 1 39 100 l00 - 100 100 - n/a 497 Association Dues 2,157 1,525 2,600 2,600 2,600 8,100 8,100 5,500 2115% 4XX Other Misc Exp 5,355 5,006 6,316 6,316 3,475 28,649 28,802 22,333 642.7%. 561 ResidEquityTrsfr 376 - 171 _ _ n/a 914 DP M&O 10,725 9,796 11,414 11,585 11,444 13,252 13,592 1,667 14.4%1 918 GIsM&O 1,514 1.111 1,466 1,466 1,465 2,183 2,277 717 48.9%, 920 TelM&O 7,826 6,841 8,176 8,176 8,100 9,134 9,344 958 113%, 950 Bldg M&O 9,856 1 7,073 6,221 7,875 7,875 8,331 8,360 456 5.8 % M&O 8,951 4,034 7,655 8,855 8,837 9,440 9,440 585 6.6%MailM&O 3,499 2,751 3,132 3,132 3,122 3,572 3,572 440 I4.0% A960Risk Replacement Reserves 8,731 9,952 6,225 6,049 8,284 9,445 8,950 3,396 56.1% Intfund Svc Pmts 13,000 15,000 15,000 15,000 15,000 16,000 16,000 1,000 6.7% Total Opr Expend $ 695,055 $ 861,751 $ 635,780 S 886,791 S 990,570 S1,223,826 $1,319,714 S 337,036 38.0% Capital & One -Time F••rerrding• 14,194 (17,918) 110 Salaries& Wages - 18,029 17,918 - 17,918 _ -100.0% ll t Temporary Help 7,845 38,120 - 50,579 50,579 (50,579) -100.0% 120 Overtime 225 - _ _ n/a 200 Benefits 2,565 3,962 2,459 1 2,459 2,459 (2,459) -100.0 % 31 X Supplies 160 103 - - - - - n/a 3XX Other operating Suppli 20 333 333 - (333) -100.0 % 41X I Profewo n id Srvs 227,188 600,414 193,162 494,910 497,798 264,363 167,000 (230,547) -46.61-6 43X Travel & Training 9,726 - _ _ _ - n/a 47/42 Util & Comm 27,916 11,760 - - _ - n/a. 497 Association Dues - 10,000 5,000 - (10,000) -100.0%, 4XX Other Misc Exp 14,404 59,521 20,010 20,010 23,422 _ (20,010) -I00.0%, 552 InterfundContributions - 15,000 - - _ _ - n/a 9XX Intfund Svc Pmts - 423 - 749 749 - (749) -100.0% Totai Dnr ]Tree Fxp S 304,018 $ 729,527 $ 233,993 S 596,958 S 597,925 $ 264,363 $ 167,000 S (332,595) -55.7% CW Capital 2,976,366 1,029,030 - 30,000 30,000 n/a VP Voter Package -Startup - - 440,990 440,990 n/a CW Contingency 907,747 1,014,266 - 106,519 11.7% CW Debt Service - - - I*000,000 1,000,000 n/a To [at Q)-Mlde Erp S 2,976,366 $ 1,028,030 S - S 907,747 $ S2,485,256 $ S 1,577,509 173.8% Total Erpendtrures $ 3,975,439 S 2.619,308 $ 869,773 $ 2,391,496 $ 1,478,495 $3,973,445 $1,486,714 1 $ 1,581,950 66.1 ED] 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY 1% OF Federal Way 50 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF MUNICIPAL COURT Michael Morgan Presiding Judge 1.0 FTE Department Total: 12.55 FTE ■ Misdemeanors and Gross Misdemeanor Cases • Infractions ' • Civil Impounds • Overall Department Management F— - - ADMINISTRATION i JUDICIAL Gina Palermo T. Anthony Platter Administrator Court Commissioner _ 1.0 FTE I .55 FTE • Department Management - Serves at the discretion of presiding • Policy Planning judge • Budget Misdemeanor & Gross Misdemeanor • Case Flow Management Cases • Probation/Security Contracts • Infractions • Civil Im ounds --T-- --- COURT SERVCIES Rae Iwamoto Court Services Supervisor 10.0 FTE • Administrative Support • Accounting ■ Case processing ■ Customer Service 51 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY MUNICIPAL COURT Responsible Manager: Michael Morgan, Judge 2005/2006 ACCOMPLISHMENTS ■ Transitioned from part-time appointed judge to full-time elected judge ■ Commissioner Platter's term was extended an additional 4 years ■ Stricter adherence to Washington Law and Court Rule in respect to indigent defense services at Arraignment. As a consequence, Arraignments are more meaningful process. ■ Language Line available to non-english speaking litigants/witnesses to supplement use of interpreter services. ■ Updated list of pro tern judges which encompasses more attorneys and retired judges than the previous list. ■ Streamlined public defense screening which is more efficient and accurate ■ Public Defense now present at Arraignment hearings which provides defendants an opportunity to obtain legal advice early in their cases which in turn makes the court run more efficiently ■ Video/Audio equipment placed in Courtroom 2 to allow the public to view Courtroom 3 in custody proceedings. This allows security of all individuals in courtroom 3 to remain without violating the public's rights to view the proceedings. ■ New Court Calendar was developed and implemented to utilize all resources most efficiently. • Changed several court forms which improves court efficiency and makes our court more uniform with superior court. ■ Worked with Maximus Probation to streamline non -compliant cases more efficiently. ■ Revised probation contract to raise court revenues. • Recognized and showed jury appreciation several ways including public acknowledgement, certificates of appreciation, improved jury deliberation room to make more comfortable for jurors. ■ Assigned judges and staff to specific courtrooms. Re -organized courtrooms. These changes provide a more professional and consistent culture which is the standard of many other courts. ■ A public outreach program has been developed ■ Provide court facility after hours for court diversion program. ■ Developed Court Customer Service Committee to recognize customer service and professionalism as a priority. ■ Court judicial officers and staff participated in several volunteer and community projects. ■ More narrowly defined clerical duties to improve productivity ■ Federal recognition of Court's full-time judicial officer resulting in a grant for Judge Morgan to participate in a National Symposium in Boston, MA. 2007/08 ANTICIPATED KEY PROJECTS ■ Video of Advice of Rights for more languages that appear on the interpreter calendar for Arraignments. ■ Participate in eTicket program because of efficiencies through technology ■ Continuc court staff training opportunities ■ Continue involvement in Court professional organizations ■ Continue to add additional resources on Court website ■ Develop Court Security Procedures Manual ■ Continue to monitor the State Legislature for new laws that will affect the Court ■ Greater use of video technoingy to supplement interpreter services ■ Develop Court security protocol ■ Improve Court website and public outreach materials ■ Establish a domestic violence court ■ Conduct a Mock Trial competition for area students ■ Improve security in courtroom #3 for in -custody hearings ■ Maintain and encourage professional development of all staff ■ Develop strategies to deal with anticipated increase in case volumes because of added police, new criminal enactments, and annexation. 6% CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF MUNICIPAL COURT Responsible Manager: Michael Morgan, Judge Program Department Submitted CM Recommended 4 FTE Fleet 2007 I -Time Ongoing 2008 FTE Fleet 2007 2008 I -Time Ongoing I -Time onpoine 1-Time omft - (2-0.325) Increase Court Infracrians Rcveauc (21,535)� - [:3;823} Y - (21,535) Subtotal Cost Reductions - - _ i (21,535) (22,825 - _ (21,535) (22,825), Replace Equip-Burster/Desolator 1,020 - 250 - - 667 y Y - �_ 500 1020 2, - 250 667 New Dot Matrix Printer - - 2,500 Subtotal Additions - - 3,520 . 250 - 667 - 3,520 250 - 667 Total - Municipal Court - - 3,520 (21,285) - (22,158) . - - 3,520 1 (21,285) - (22,15811 PERFORMANCE MEASURES: Type/Description 2005 2006 2007 2008 Workload Measures: • Number of Judicial Officers 1.55 1.55 1.55 1.55 • Number of Administrator/Supervisor 2.0 2.0 2.0 2.0 • Number of Clerk Staff 9.0 9.0 9.0 9.0 • Infraction Filings 9,972 9,973 9,973 9,973 • Parking Filings 660 1,120 1,120 1,120 • DUI Filings 374 368 368 368 • Criminal Traffic Filings 603 1,371 1,371 1,371 • Criminal Non -Traffic Filings 1,740 2,004 2,004 2,004 • Civil Filings 12 30 30 30 • Total Filings 13,361 14,866 14,866 14,866 • Infraction Hearings Held 4,317 4,320 4,320 4,320 • Parking Hearings Held 146 240 240 240 • DUI's Hearings Held 2,277 2,035 2,035 2,035 • Criminal Traffic Hearing Held 1,697 3,078 3,078 3,078 • Criminal Non -Traffic Hearings Held 6,724 7,123 7,123 7,123 • Total Hearings Held 15,161 16,796 16,796 16,796 MUNICIPAL COURT MISCELLANEOUS STATISTICS COURT REVENUE 2000 2001 2002 2003 2004 2005 Civil Penalties 5,466 6,749 6,313 6,278 11,817 13,694 Traffic & Non -Parking 510,574 472,207 432,200 512,103 494,176 464,494 Parking Infractions 54,151 58,207 31,984 59,083 35,584 34,001 DUI & Other Misdemeanors 163,025 150,651 139,926 139,249 135,266 103,117 Criminal Traffic Misdemeanors 54,564 46,629 75,516 46,278 45,074 48,757 Criminal Costs 94,612 74,136 55,337 97,097 63,746 36,787 Interest & Other Miscellaneous 7,439 7,110 4,946 5,202 50,634 17,188 Criminal Conviction Fees - - - - - 1,852 Shared Court Costs _ _ _ - - 4,228 Services & Charges - - - - - 20,190 Subtotal 889,831 815,689 746,222 865.,290 836,297 744,308 Probations Services - 153,597 280,050 374,262 405,514 108,255 Traffic School Admin Fees * - 38,228 21,126 - - Total 889,831 1,007,514 1,047,398 1,239 552 1, 241,811 852,563 * Beginning in 2003, traffic school admin fees are accounted for in Police traffic school revenue. 53 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY MUNICIPAL COURT Responsible Manager:. Michael Morgan, Judge HIGHLIGHTS/CHANGES: The Municipal Court baseline proposed budget total $1,239,768 in 2007 and $1,302,338 in 2008. This is a 7.8% increase from the 2006 adjusted budget. The increase is primarily due to transitioning part-time appointed judged to full-time elected judge and the conversion of $20,000 one-time funded program for temporary help in 2005-2006 to on -going program in 2007-2008. REVENUE AND EXPENDITURE SUMMARY: Code Item 2004 Actual 2005 Actual 2006 2007 Pro osed 2008 'Proposed 07 Pro - 06 Ad' Ado ted Adjusted Year end 1 $ Ch %Ch iz Revenue Summary: 3XX General Gov't $ 162,876 $ 107,111 $ 140,884 $ 182,496 $ 263,762 $ 325,753 $ 383,513 $ 143,258 543% 35X Fines & Forfeitures 1,242,027 875.986 1,318,000 976,000 896,000 917,535 918,825 58,465 • -6.00/6 Total Revenues $ 1,404,903 $ 983,097 $ 1.458,884 $ 1,158,496 $ 1159,762 $ 1-243,288 $ 1,302,338 $ 84,793 7.31% Expenditure Summa 110 JSalaries & Wa es 581,850 532,622 661,961 J 657,885 657,885 1 696,658 733,121 38,773 5.9% 111/1 ITernpora Help 3,848 - 2,500I 2,500 2,500 1 22,500 22,500 20,000 800.0% 120 10vertime 2,018 686 2,500 2,500 2,500 2,500 2.500 0.07. 200 Benefits 131,960 128,589 176,765 179,064 1791,064 205,745 230,544 26,682 14.9%. 31X Supplies 8,598 10.469 7,250 7,250 7,250 725.0 7,250 0.0% 3XX Other Opr Supplies 1,640 465 2,800 _ 2,800 2,800 2,800 2,800 - 0.0% 41X Professional Srvs 447,063 131,982 429,000 97,000 97,000 _ 97,000 97,000 0.0% 43X Travel & Trainina 2,388 2,580 6,400 6,400 6,400 6,400 6,400 - 0.061. 47/42' Util & Comm 1,200 - - _ n/a 48X Repairs & Mtc 1,483 - - _ _ n/a 497 Association Dues 1,325 875 750 750 750 750 750 - 0.0% 4XX Other Misc Exp__ 41,961 36,369 44,000 52,000 52,000 52,000 52,000 0.0%, 561 Resid Equity Trsfr 1,225 - 82 -E57 _ _ _ n/a. 914 DP M&O 36,421 33,352 39,357 39,4399 39,492 40,627 53 0.1%i 920 Tel M&O - 342 51,793 400 45,548 5,4000 57,658861,004 5,426 5,565 61,214 26 3,346 0.5%. 5.8%960 950 Bldg M&O 83,556 RiskM&O 1,160 523 992 1,1486 1,134 1,134 14 -1.2% 990 MailM&O 25,762 23,023 26,207 26.207 26,127 24,127 24,127 (2,080) -7.9% 953'Replacement Reserves 15,257 15,943 12,372 11.742 13 620 14,982 14,806 3,240 27.6% Total OprExpend $ 1,38&714 $ 969,612 $ 1,458,884 $ 1-149,743 $ 1.151.009 $ 1,239,768 $ 1,302,338 $ 90,026 7.8% Cap_irul & On�Teme Funding_ _ - 111 ITemporary Help 14,624 12,358 7,642 7,642 7,642 3,520 -100.0% n/a n/a 200 Benefits 1,566 1,127 - _ 561 Resid E uity Trsfr - - - 3,520 9XX Intfund Svc Pmts - - - 1.111 1,111 (1,111) -100.0%, Total One -Time Exe$ 16,190 $ 13,485 $ - $ 8,753 1 $ 8.753 $ 3,520 $ - $ (5,233), -59.8%. Total Expenditures1 $ 1,404,903 $ 983,097 IS 1.458.884 $ 1.158,496 $ 1,159,762 $ 1,243,288 $ 1,302,338 $ 84,793 7.3% 54 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF COMMUNITY DEVELOPMENT SERVICES DEPARTMENT - Kathy McClung Director LO FTE it Total: 29.5 FTE ' Overall Department Management • Department Organization • Economic Development ■ Communication Facilitation Policy Planning ■ Budget Management ■ Regional Planning Issues OPERATIONS Greg Fewins Deputy Director 1.0 FrE • Assist Director • Manage Planning Division • Special Projects • Permit Process PLANNING BUILDING DIVISION DIVISION Greg Fewins Mary Kate Martin Manager Building Official 8.0 FTE 12.0 FTE • Land Use Review ■ Building Plan Review • Environmental Review . Construction Inspection ' Planning Commission Support ■ Electrical Inspection ■ Hearing Examiner Support • Code Compliance ° Comprehensive Plan ° State Code Issues Management ■ Development Code Revisions ° City -Wide Rezones ' Annexations/PAA ' Special Projects ADMINISTRATIVE SUPPORT Tina piety Administrative Assistant II 3.5 FTE • Administrative Support to Director and Divisions, Committees & Commissions • Customer Service • City -Wide Reception ■ Passports HUMAN SERVICES DIVISION Angelina Allen-Mpyisi Human Services Manager 4.0 FTE • Block Grant Program • Human Services Program ■ Korean Community Liaison • Volunteer Program • Emergency Training (CERT) ■ Regional Human Service Issues ■ Coordination of City Events 55 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director 2005/2006 ACCOMPLISHMENTS ■ Support Development Projects at The Commons, Opus Development, Federal Way Market Place, and the Community Center ■ Housing and Human Services Consolidated Plan adopted ■ Implemented the Human Services Capacity Building Program ■ Secured a grant from United Way's Venture Fund in support of the Human Services Capacity Building Program ■ Renegotiated 2006-2008 CDBG Agreement with King County ■ Recruited volunteers for the Reebok and Subaru Triathlon, the Han Woo-Ri Korean International Festival, and the Mayor's Day of Concern Food Drive ■ Shoreline Inventory Project ■ Transition and implementation of services to newly annexed areas ■ Revisions to development standards for downtown ■ Conducted first one-night count of the homeless 2007/2008 ANTICIPATED KEY PROJECTS ■ Maintain current levels of Human Service and Block Grant Funding and monitor contract performance of human service agencies. Continue to implement the Organizational Capacity Building program ■ Continue to improve the permit process ■ Make changes to the Comprehensive Plan and Zoning Codes ➢ Increase building heights ➢ Increase flexibility for Downtown development that meets the vision ➢ Make "Business Park" zoning more usable ➢ Neighborhood plans ■ Respond to Council's direction on annexation of PAA area ■ Continue to work on local and regional efforts to address Housing and Human Services ■ Complete new Shoreline Master Program per state law ■ Prepare & train staff for "retirement boom" ■ Improve response time for Code Compliance Program 56 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director Punvnc>r n Pnnrn A n,r 9- .1 Department Submitted . va.o. CM Recommended 2007 2008 2007 2008 Program F"['E Fleet 1-Time Ongoing 1-Time Ongoing FTE Fleet t-T1me Oa oiq 1-Time Ongoing AD -Reduce temp help, OT, profsvcs, books, etc" CM recommended keeping _ (7,910) (7,910) y (6,900) (6,900) temporary help. PL-Reduceintern $10K,books,supplies, - - (15,442) I- - (15,442) Y profsvcs, printing, etc. CM recommended keeping intern. BL-Reduce intern, per diem, conferences, - (19,023 - (19,023;1 Y _ _ miscellaneous) NReduce JO) HS-Reduce HS Contracts(8,000)(8,000; Volunteer Dinner - - (3650) (3,650J NIncrease Passport Revenue (2,730) - (5,388) y (5 388) Subtotal Cost Reductions (56,755) - (59,40) - _ 34,095) L35,7] Permit Cettter Snppor! 1.0 - 1.250 45,905 49,205 1005 Code Book & Supplemental Ref - - 9,000 _ y _ _ 9,000 Organlzariortat Capacity Bldg Pmg - - 20,000 - 20,000 Y - 20,000 - 20,000 _ Human Services General Fund. CM - - 35,000 - 35,000 y - 17,500 17 500 recommended adding inflationary adjustment. Subtotal Additions 1.0 - 65,250 45,905 55,000 49,205 - - 29,000 17,500 20,000 17.500 Total -Community Development 1.0 65,250 (1018501 55,000 1 (10.208) - - 29,000 (16,595)J 20,000 (19,253) DEPARTMENT POSITION INVENTORY: Position Community Development Director Deputy Comm Develop Director Building Official Senior Planner Human Services Mana er Plans Examiner Combination Electrical/Bldg Ins ector00 Inspector/Plans Examiner00 Assistant Buildin Official"2.002.00 Associate Planner 2004 Actual 1.00 1.00 :�i1.00 3.00 1.00 2005 Actual 1.00 1.00 1.00 3.00 [.00 00 00 00 2006 2007 Proposed 1.00 1.00 1.00 3.00 1.00 1.00 1.00 2.00 3.00 3.00 1.00 1.00 2008 Pro osed 1.00 1.00 1.00 3.00 1-001 1.00 _1.00 2.00 3.00 3.00 1.00 1.00 I Grade 58C 50 45 38 38 35 34 34 32 32 32 30 Ado tedI 1.00 1.00 1.00 3.00 1.00 1.00 1.00 2.00 3.00 3.00 1.00 0.70 Adjusted 1.00 1.00 1.00 3.00 1.00 1.00 1.00 2.00 3.00 3.00 1.00 0.70 Year-end 1.00 1.00 1.00 3.00 1.00 1.00 1.00 2.00 3.00 3.00 1.00 0.70 CDBG Coordinator Neighborhood Development Spec,70 Code Compliance Officer 0 1.00 3.00 1.00 1.50 0.50 1.00 3.00 1.00 1.50 - 2.00 1.00 3.00 1.00 1 1.50 - 2.00 1.00 3.00 1.00 1.50 1±50 28.70 1 - 0.80 2.00 1.00 3.00 1.00 1.50 - 1.50 28.70 1 - 0.80 2.00 1.00 3.00 1.00 1.50 0.50 1.50 29.50 0.80 - 2.00 1.00 3.00 1.00 1.50 0.50 1.50 29.50 - - 30 26 24 24 18 15 14 T0 Lead Devr1opn,,nt S�acialist I7cveloprr:�tt Specialise Administrative Assistant II Administrative Assistant I Korean Liaison _ Office Technician II Total Re ular Ra tug Chan a rom prior •ear One -Time Funded Positions 1.50 1 29.50 - - 1.50 28.70 1 0.80) 0-80 1.50 28.70 - 0.80 Grand Total Stafng 29.50 29.50 29.50 1 29.50 29.50 29.50 29.50 57 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director PURPOSE/DESCRIPTION: The Department of Community Development Services 2007 Proposed Expenditures provides: by Category 1. Management of general fund human services allocations and Community Development Block Grant (CDBG) funds, 2. Administration and enforcement of Uniform Codes for construction including plan review and inspection, 3. Administration and enforcement of land use, environmental and nuisance codes, 4. Long-range planning and policy work including the Comprehensive Plan, neighborhood plans, code revisions, housing and annexatiOnS 5. Administration of the City's volunteer program; 6. Administration of the Korean Liaison Program; and 7. Administration of disaster preparedness programs GOALS/OBJECTIVES: ISupphes 0.7 Personnel 7U% Interfund Svc/Chg I2.a% hLeI 'i7v: 14.5% 0.4 Contribute to the economic growth of the city providing efficient and customer friendly permit processing that complies with local and state regulations. Provide services to the community; such as emergency preparedness, code compliance and assistance to the Korean community. Strengthen Human Service agencies by administering grants and assisting through the Enhancement Grant Program. Work with the Fire District to provide sale structures for the community to work and live in through compliance of adopted codes. DEPARTMENT SUMMARY: Code Item 2004 I Actual 2005 Actual 1 2006 2007 Proposed 2008 Proposed 07 Prop - 06 Adi $Ch %Ch Adopted Adjusted Year-end Revenue Summary: j 3xx General Gov't $ 1,653,899 $ (2,188) $ 1,722,814 $ 1,997,120 $ 1,620,138 $ 1,453,362 $ 1,566,574 $ (543,758) -27.2% 33X 345 Federal / State Grant Charges for Services 1,275,848 702,678 457,837 747 398 559,281 524,056 549,481 555.470 (9,800) -1.8% 1,225,865 638,400 690,900 707,600 742,600 751,600 51,700 7.5%, 322 Permits 960,782 1,899,497 824,000 8,778 962,500 1,455,000 1,116,500 1,145,500 154,000, 16.0%, 360 Other 48,148 - _ - n/a Total Revenues $ 4,641,344 1 $ 3,5891,790 $ 3,932,612 $ 4,209,801 $ 4,306,794 $ 3,861,943 $ 4,019.144 IS (347,858). -8.3% rraditure Su►nnrary: 375,493 71 Administration 354,803 397,012 398,708 400,397 392,108 412,666 6,600 -1.7% 73 Planning 1,121,077 945,265 904,623 1,099,892 1,187,975 927,003 975,911 (172,889) -15_7% 74 Building 1,097,051 1,104,586 1,189,611 1,421.169 1,428,045 1,259,554 1,331,118 (161,615) -11.4% 83 Human Srvs Admin 679,835 634,061 600,207 664,174 664,465 637,412 642,804 26,763) -4,0% 84 Neighborhood Devel. 92,041 93,238 93,760 1 101,801 10055 96,385 101,175 5,41(i) -5.3%, Su6total GF OprE.xpend $ 3365,496 $ 3,131,953 $ 3,185,214 $ 3,685,745 $ 3,782,738 $ 3,312,462 $ 31463,674 IS (373,283) -10.10/a 119 Comm Dev Block Gmt 1,209,471 1 464.209 1 747,398 1 593,856 593,856 549,481 555,470 1 (44,375)1 -7.50A Total Expend $ 4,574,967 1 $ 3,596,162 , $ 3,932,612 1 $ 4,27901 $ 4.376.594 $ 3,861,943 $ 4.019.144 1 $ (417.658) -9.8% 58 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF COMMUNITY DEVELOPMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Kathy McClung, Director HIGHLIGHTS/CHANGES: • The department expects building activity to remain stable. • Reduction in training budget will impact quality of training provided to staff i.e. legal mandates, customer service, national expertise on wetlands, housing, mixed use development, supervisory training, etc. • An intern position and administrative are proposed cuts to the budget • Overtime in the administrative budget has been reduced • One time funding for staffing special projects and help with increased permit activity is eliminated REVENUE AND EXPENDITURE SUMMARY: 2004 2005 2006 2007 2008 1 07 Prop - 06 Adj Code Item Actual Actual Adopted Adjusted Year-end Proposed Proposed $ Ch % Chgg Revenue Summary: 3xx General Gov't $ 1,653,889 $ (2,188) $ 1,722,814 $ 1,997,120 $ 1,620,138 $ 1,453,362 $ 1,566,574 $ (543,758) -27.2% 33X Federal / State Grant 1,275,848 1 457,837 747,398 559,281 524,056 549,481 555,470 (9,800) -1.8%, 345 Zoning Fees 122,334 1 162,863 139,000 139,000 139,000 139,000 139,000 - 0.0%. 322 Building Permits 825,994 1,630,697 680,000 818,500 1,205,000 972,500 1,001,500 154,000 18.8% 322 Electrical Permits 134,787 268,800 144,000 144,000 250,000 144,000 144,000 0.0% 345 Plan Review 580,344 1,063,003 499,400 551,900 568,600 603,600 612,600 51,700 9.4% Program Income 48,148 8,778 n/a Total Revenues $ 4,641,344 $ 3,589,790 $ 3,932,612 $ 4,209,801 $ 4,306,794 £ 3,861,943 $ 4,019144 $ 347858 it Expenditure Summary- 1 110 JSalaries&Wages 1,635,319 1,655,559 1,776,134 1,765,548 1,765,548 1,864,677 1,934,618 99,129 5.60/c, 111/1 Temporary Help 125,526 116,434 51,389 51,389 51,389 34,206 34,206 (17,183) -33.4%, 120 10vertime 9,932 11,772 4,000 4,000 4,000 2,750 2,750 (1,250) -31.3%, 200 Benefits 404,919 426,585 515,900 520,626 520,626 525,420 587,797 4,794 0.9%, 31X Supplies 25,105 18,833 16,405 16,405 16,405 19,165 19,165 2,760 16.8% 3XX Other Opr Supplies 1,579 1,393 2,850 2,850 2,850 2,650 2,650 200) -7.0% 41X Professional Srvs 632,603 566,633 524,925 609,113 609,113 628,049 628,049 18,936 3.1% 43X Travel & Training 14,578 9,332 24,720 24,720 24,720 19,155 19,155 (S.i,Sfi5) -22.5% 47/42! Utility & Communications 36 165 450 450 450 350 350 [100) -22.2%, 48X Re airs & Maint - 100 100 100 100 100 - 0.00/0, 497 Association Dues 3,017 2,103 3,375 3,375 3,375 3,425 3,425 _ 50 1.5%, 4XX Other Misc Exp 20,394 14,929 23,980 23,980 1 23,980 19,630 19,630 (4,350 -18.1%, 51/334 Intgvt Srvs/raxes 18,404 19,564 14,674 14,550 14,550 14,550 14,550 - 0.0% 552 Interfind Contrib 142,894 216,540 - 73,920 73,920 - (73,920) -100.0% 561 Resid E ui Trsfr 2,902 - 777 - _ _ _ n/a 600 Capital Outlays 765,632 - 552,153 240,503 240,503 272,360 272,360 31,857 13.2% 914 DP M&O 96,402 87,499 102,585 119,486 118,032 118,826 122,257 (660.) -0.6% 918 GIS M&O 46,978 34,463 45,492 45,492 45,461 67,746 70,660 22,254 48.9% 920 Tel M&O 36,577 31,978 38,216 38,216 37,860 37,480 38,461 (736) -1.91/6 950 Bldg M&O 44,502 27,631 24,301 30,761 30,761 32,546 32.660 1 1,785 5.8% 954 Fleet M&O 15,622 13,598 13,886 15,642 15,826 15,864 15,908 222 1.4o 960 RiskM&O 39,034 17,590 33,377 38,610 38,533 37,442 37,442 (1,16& -3.0% 990 Mail M&O 19,912 15,657 17,823 17,823 17,768 17,368 17,368 (455) -2.6%, 900 Replacement Reserves 101,591 1-10,1661 85,378 80,361 94,170 90.388 1 87-023 10.027 12 5%. Total rEx end j $ 4,203,459 $ 3,396424 $ 3,872,890 1 $ 3,737,920 $ 3.749,940 $ 3,824,147 $ 3,960584 $ 86,227 j 23°/ Capital & One -Time Funding: 110 1 Salaries & Wages 18,318 35,008 34,795 34,795 - (34,795) -100.0% 111/1 _ Temporary Help - 16,500 100,000 195,000 - - (100,000) -100.0% 200 Benefits 188 6,209 8,564 8,486 8,486 8,486) -100.0% 31X Supplies 4,205 4,990 3,150 3150 3,150 9,000 5,850 185.7% 3xx Other Opr Supplies 3,825 828 500 2,579 2,579 - (2579) -100.0°/a 41X Professional Srvs 361,094 131,386 12,500 261,630 1 261,630 20,000 20,000 (241.630) -92.4% 43X Travel &Trainin 368 _ n/a 4XX Other MiscEx 696 - 5,000 5,000 - - (5,000) -100.0%, 552 ternd Contrib 8,000 - _ _ _ _ n/a 561 Ifiitfund es id Equity Trsfr SvcPmts 1,500 - - 13,139 - 108,500 17,541 108,500 17,514 8,796 - 38,560 (17,541] ° -100.0% 900 Total One-7➢meExp $ 371,508 $ 199,738 $ 59,722 $ 541,681 $ 626,654 $ 37,796 1 $ 58,560 1 $ (503,885) -93.0% Total Expenditure $ 4,574,967 $ 3,596,162 $ 3,932,612 $ 4,279,601 $ 4,376,594 $ 3,861,943 1 $ 4,019.144 $ (417,658) -9.8% 59 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY OF 01- Fed0 win eral Way 60 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF CIVIL LEGAL SERVICES Vacant Deputy City Attorney 3.5 FTE ■ Civil litigation ■ Land use hearings and appeals i • Legal advice to Council and City Staff • Contract review and preparation • Ordinance preparation • Resolution preparation • Interlocal agreements LAW DEPARTMENT Patricia Richardson City Attorney 1.0 FTE Department Total: 11.0 FTE • Legal advice/opinions to Council, City Manager, Commissions, Staff, • Management of Law Department DEPARTMENT SUPPORT Tonia Proctor Lead Paralegal ■ Director support ■ Committee/Commission support • Claims Coordinator CRIMINAL PROSECUTION Aaron Walls Chief Prosecutor 5.5 FTE ■ Prosecute criminal citations ■ Prosecute traffic infractions • Enforce City's Municipal Code • Domestic Violence Enforcement Program 61 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney 2005/2006 ACCOMPLISHMENTS ■ Provide legal advice to the Council, City Manager and staff ■ Advise staff on land use issues ■ Draft and/or review approximately 350 contracts per year ■ Continue defending all pending litigation against the City, and the Bryant Inquest ■ Assist in property acquisitions/condemnations ■ Present and pursue city legislative goals with key state legislators ■ Telecommunications/utilities — litigation support; leases/ franchises negotiation - including utility and cable franchises such as Comcast ■ Prosecute misdemeanors (DUI, DV, Theft) ■ Assist and review contracts regarding the development of the City's Community Center ■ Draft and negotiate labor agreements ■ Enforce and prosecute zoning code violations 2007/08 ANTICIPATED KEY PROJECTS ■ Provide legal advice on City Center Redevelopment efforts ■ Develop supervisor training material and conduct training w Assist departments with: ➢ Comprehensive Plan Amendments ➢ Potential Annexation ➢ Condemnation/Acquisition for SR 99 HOV Lanes Phase IV Project ■ Review legal documents and participate in legal proceedings regarding the purchase of Camp Kilworth ■ Prosecute new domestic violence (DV) crimes (in presence of children, and strangulation) along with other misdemeanors including the new junk vehicle ordinance. ■ Community Center startup and support ■ Negotiate labor agreements ■ Assist with Yakima Jail Services contract ■ Provide training for police officers PROPOSED PROGRAM CHANGES: Program Department Submitted CM Recommended FTE Fleet 2007 2005 l-Time On oin FTE Fleet 2007 2008 t-Time Ongoing 1-Time Ongoing, l-Time on oin -� TNCI-Reduce CI-Reclass Deputy City Attorney (12,336) (12,720) Admin to.87 FTE (0.1) _ (6,000)• (2,453) - (6,586 (2,739) (2,453} (2,453) (2,739) (2,739) CR-Reduce DV Liaison Subtotal Cost Reductions (0.1) - (20,789) (22,0451 _ - CR-Convect DV Liaison & Rule 9 to Full Time Contract Prosecutor plus .40 Admin 1 22,721 I 60,000 22,721 r I 0.4 20,844 Y 0.4 - 58,000 1 20,844 Subtotal Additions 0.4 - 20,844 - 22.721 0.4 58,000 1 20,944 60,000 T 22,721 Total - Law 0.3 - 55 - 676 0.4 58,000 18391 60.000 I 19.992 62 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF Monthly Commitments Court Hearing Half Day each LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney MISCELLANEOUS STATISTICS -- PROSECUTION ATTORNEY TIME COMMITMENTS: Lrt 1 hours/mo Infraction: 4 Motion/Impound: 16 Pretrial: 12 Review: 12 Arraignment: 16 Readiness: 16 Jury: 32 Total: 108 hrs Prep Time and Prep pretrial: 9 Office work Prep motion: 16 (in hours) Prep arraignment: 4 Prep review: 12 Prep infraction: 4 Prep ready: 32 Prep jury: 68 Total: 145 hours Hours in court: 245 Office/prep hours: 342 Total Hours/mo 587 Annual hours: 7,044 FTE Needed: 3.7 Actual staffing: chief prosecutor 1.0 ■ prosecutor 1.0 • staff attorney 0.5 Court 2 49 hours/mo Pretrial: 16 Interpreter: 12 Total: 28 hrs Prep pretrial: 12 Prep interpreter: 9 Total: 21 hours Court 3 144 hours/mo In Custody: 96 Total: 96 hr Prep in custody: 48 Total: 48 Other Courts 141.2 hours/mo RALJ (appeals): 8 J FWD, conflict: 1.2 Forfeiture: 4 Total: 13.2 hrs Prep appeals: 4 Prep Forfeiture: 4 Charging: 60 Police adv: 4 Review: 8 Admin: 20 Training: 17 Vacation/holiday: 11 Total: 128 Due to changes in the court calendar in 2006, motion calendars were decreased from 6 calendars to 4 calendars. The decrease of calendars eliminates some of the preparation time of the prosecutors and allows prosecution to be proactive and move some hearings to the readiness calendar, which decreased police overtime. 63 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney PURPOSE/DESCRIPTION: The City Attorney's office is divided into two divisions: Civil and Criminal- The Civil Division provides the full range of proactive legal services and advice to the City, the City Council, all City Boards and Commissions, City management and staff. The Criminal Division assists in providing for public safety by providing all prosecution, sentencing and pre -sentencing legal services, and providing assistance and information about safety and the criminal justice system to victims of domestic violence. GOALS/OBJECTIVES: • Provide quality and cost effective legal advice and services to the City Council, boards and commissions and City Departments. • Defend and prosecute all litigation, • Advise and train City staff to minimize potential litigation. DEPARTMENT SUMMARY: 2007 Proposed Expenditures by Category Inter Gov't ,t - ersonnel 0 0 % 83.5 Supplies p 4/o Svc/Chg Interfund 8.4% 7.7% Code Item 2064 Actual 2005 Actual 2006 2007 Proposed 2008 Proposed 1 07 Prop - 06 Ad' Adopted Adjusted Year-end $ Clig, %Ch 51 JCivil Legal Services $ 603,618 $ 618,675 $ 715,402 $ 719.128 363,638 $ 719,937 $ 737.002 $ 774,527 $ 17,873 2.5%, 52 lCriminal Prosecution Svs 579,862 336,274 613,443 361638 447,905 471,991 84,266 23.2% Total D rFx $ 1,183,480 $ 954,949 $ 1,328 846 $ 1,082,767 $ 1,083,576 $ 1,184,906 $ 11246,518 S 102.139 9.4% 51 52 Civil Legal Services Criminal Prosecution Svs 645 12,619 15,000 77,994 39,800 77,994 - (77.994) -100.0% 35,492 : 37,756 39,800 58,000 60,000 18,2t10 45.7% Total One -Time $ 36,138 $ 50,375 I $ 15,000 $ 117,794 $ 117,794 I $ 58,000 $ 60,000 $ 59,794) -50.8% TotaI Expenditures IS 1,219,618 l $ 1,005 324 j $ %343,846 • 5 1,200,561 i $ I,201,37tl I $ 1,242,906 S 1,306,518 { $ 42,345 3.I DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 Actual 2006 2007 1 2008 1 Proposed 1 Proposed Grade Adopted I A usted Year-end City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 58E Deputy City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 I 1.00 1.00 1,00 1.00 53 Assistant City Attorney 1.00 1.00 1.00 1.00 48 Chief City Prosecutor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 43 City Prosecutor 1.00 1.00 1.00 1.00 1.00 1 1.00 1.00 38 Staff Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Lead Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 26 Dom Violence Victim Liaison 1.00 1.00 1.00 1.00 1.00 1.00 1.00 24 Paralegal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1 23 Administrative Assistant 1 1.63 1.63 1.63 L63 1.63 2.00 t 2.00 18 Total Regular Sta to 10.63 10.63 10.63 10.63 10.63 11.00 11.00 Changefrom prioryear - - - - 0.4 - Grand Total Staffing 10.63 10.63 1 10.63 10.63 1 10.63 11.00 11.00 64 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF LAw DEPARTMENT OVERVIEW Responsible Manager: Patricia Richardson, City Attorney HIGHLIGHTS/CHANGES: The Law Department proposed baseline budget totals $1,184,906 in 2007 and $1,246,518 in 2008_ This is a 9.4% increase from the adjusted 2006 budget. The increase is primarily due to moving one-time funding of $37,347 in 2007 and 37,061 in 2008, slated for the part-time domestic violence liaison and two Rule 9 positions to on -going funding for a temporary prosecutor and increasing the criminal administrative assistant from .6 FTE to 1 FTE to better support the prosecutors. REVENUE AND EXPENDITURE SUMMARY: 2004 2005 Code Item Actual Actual Revenue Summary: 2006 1 2007 2008 Adopted Year-end Proposed Proposed 07 Prop - 06 Adj ! $ Ch % Ch $ 52,345 4.41/1, (10,000)-100.0°/a General Gov't $ 1,193,326 Other Legal Services 21,701 $ 955,645 49,679 $ 1,328,846 15,000 $ 1,190,561 10,000 $ 1,201,370 $ 1,242,906 1 $ 1,306,518 - f - CDBG Grant 4,591 - _ _ _ _ n/a TOW Revenues $ 1,219,618 $ 1,005,324 $ 1,343,846 $ 1,200,561 $ 1,201,370 $ 1,242,906 $ 1,306,518 $ 42,345 3.5% Expenditure 110 I11/1 120 Summa : Salaries & Wages 643,593 Temporary Help it, Overtime 61 654,642 2,690 - 726,005 - 1,300E�172�,070 1,535 - 0 721,535 752,746 - 37,347 1,300 1,300 788,635 37,061 1,300 31,211 4.3% 37,347 n/a - 0.0% 200 Benefits 137,003 150,839 169,112 172,070 197,739 223,217 25,669 14.9% 31X Supplies 2,430 4,303 3,675 3,675 3,675 3,675. 3,675 - 0.0°/m 3XX Other Opr Supplies 2,171 - 700 700 700 700 700 0.0% 41X 43X 42/47 Professional Srvs 290,936 Travel & Training 4,319 Util & Comm 1,489 60,439 3,248 1,304 334,957 7,454 1,750 85,995 7,454 1,750 85,995 85,995 7,454 7,454 1,750 1,750 85,995 7,454 1,750 0.0% - 0.0%. - 0.0% 48X Re airs & Maint 100 - - _ - _ n/a 497 Association Dues 2,301 2,599 2,555 2,555 2,555 2,555 2,555 0.0% 4XX Other Misc Exp 593 669 1,700 1.,700 1,700 1,700 1,700 - 0.0% 51/3X Intgvt Srvs(raxes 500 500 500 500 500 0.0%, 561 Resid Equity Trsfr 745 321 - _ _ - n/a 914/2 DP M&O 21,403 19,531 22,776 23,097 22,816 27,324 27,989 4,227 18.3% 919 M M&O 1,083 793 1,047 1,047 1,046 1,561 1,628 514 49.1% 920 Tel M&O 14,558 12,727 15,209 15,209 15,067 15,282 15,672 73 0.5% 950 Bldg M&O 14,834 13,492 11,865 15,020 15,020 15,891 15,946 871 5.8% 960 RiskM&O 13,424 6,050 11,480 13,280 13,254 1 13,119 13,119 -1.2% Mail M&O 4,472 3,517 4003 4,003 3,991 3,991 (6lz1]). -0.3%,991990 Replacement Reserves 66,537 18,106 11,877 13,148 14,277 13631900 , L400 20.2%, Total Opr Evpend $ 1,183,480 $ 954,949 ! $ 1,328,846 $ 1,082,767 $ 1,083,576 $ 1,184,906 $ 1,246,518 $ 102,139 9.4% Capita!& Ona-Time Funding: 110 III Salaries and Wages 8,280 Temporary Help 21,701 - 34,007 _ 15,000 - 39,800 _ 39,800 58,000 60,000 n/a 18,200 45.7% 120 Overtime - 8 - n/a 200 Benefits 3,972 3,741 - _ _ n/a 3XX Other Opr Supplies 277 - - _ _ n/a 41X Professional Srvs 645 12,315 - 77,040 77,040 - (17.040)-100.0%6 4XX Other Misc Exp 1,263 _ _ _ _ - n/a 9XX llntftjndSvcPmts Total One -Time Erp $ 36,138 J 304 $ 50,375 - $ 15,000 954 $ 117,794 954 ' - $ 117,794 $ 58,000 - $ 60,000 (954)-100.0% $ (59,794)-%8% Total Expenditures $ 1,219,618 J $ 1,005,324 1 $ 1,343,846 1$ 1,200,561 i $ 1,201,370 $ 1,242,906 $ 1,306,518 $ 42,345 I 3 5% 65 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY FedMLM4%4��t eral Way 66 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGETINBRIEF MANAGEMENT SERVICES ADMINISTRATION [wen Wang Management Services Director 1.0 FTE Department Total: 23.5 FTE ■ Department direction and administration ■ Regional issues and involvement • Coordinate interlocal finance affairs • Inttrdepartmental coordination DEPARTMENT SUPPORT Krystal Kelsey Deputy City Clerk 0.5 FTE _ • Administrative Support • Operations Support ■ Document Production • Council FHSRA Committee Support FINANCE HUMAN RESOURCES CITY CLERK Tho Kraus Finance Manager 8.0 FTE Mary McDougal HR Manager 3.5 FTE Laura Hathaway City Clerk 1.5 FTE ■ Accounting ■ Recruitment Records Management • Budgeting ■ Training • Legislative Support ■ Financial Planning • Benefits Administration ■ Graphics/Forms ■ Financial Reporting ■ Employee/Labor Management ■ Cash Management Relations ■ Hearing Examiner ■ Payroll • Employee Safety Coordination ■ Wellness • Codification ■ Audit Coordination • Retirement System Coordination Banking Services Civil Service ' • Elections ■ Business Licensing ■ Fleet Management Coordination ■ Purchasing ■ Risk Management • Public Records ' Mail & Duplication Requests Services • Licensing Enforcement • Commission and Board appointment process INFORMATION TECHNOLOGY Mehdi Sadri IT Manager 9.0 FTE DP/Computer technology • Institution Network (I -Net) ■ GIS Services Telecommunications Staff Services/ Training ■ Government TV Program ■ Website Administration On-line Services • Staff Services/Training 67 200712008 PROPOSED B UDGET LV BRIEF CI T Y OF FEDERAL WA y MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director 2005/2006 ACCOMPLISHMENTS ■ Negotiate and implement contracts with five bargaining units ■ Expand on-line Document Management System to include records in the Public Works and Community Development departments ■ Continue to enhance web access of the City's GIS mapping and data inquiry capabilities ■ Implement pilot WiFi project ■ Implement Online Permit Application Program ■ Upgrade City voicemail system for expanded capacity to provide voicemail for police officers. 2007/2008 ANTICIPATED KEY PROJECTS ■ Finalize WiFi project and solicit business support for free public WiFi access ■ Continue to develop on-line permit services ■ New Community Center startup and support ■ Assist Valley Com CAD Replacement Project ■ Develop Records Management Plan ■ Develop/compile a city-wide administrative procedures manual ■ Work with Law to develop and implement a supervisor training program ■ Negotiate new labor agreements DEPARTMENT POSITION INVENTORY: 2004 2005 2006 2007 1 2008 Position Actual , Actual Adopted , Adjusted Year-end Proposed Proposed Grade Management Services Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 58B Human Resources Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 52 Information Technology Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 52 Finance Manager 1.0 1.0 I.0 1.0 1.0 1.0 1.0 48 City Clerk 1.0 1.0 1.0 1.0 1.0 1.0 1.0 40 IT Administrator/GIS Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 40 IT/Tele Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 38 38 Senior Financial Analyst Financial Analyst 2.0 1.0 l.0 1.0 1.0 2.0 2.0 32 GIS Analyst 2.0 1.5 1.5 1.5 1.5 2.0 2.0 32 Human Resources Analyst 1.0 1.0 1.0 1.0 1.0 1.0 1.0 32 Information Technology Specialist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 32 Deputy. City Clerk 0.5 0.5 0.5 0.5 1.0 1.0 1.0 26 Fleet Maintenance Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 0.5 26 Information Technology Anatysi 1.0 1.0 1.0 1.0 1.0 1.0 1.0 26 Information Technology Technician 2.0 2.0 2.0 2.0 2.0 2.0 2.0 26 Accounting Technician Q 2.0 2.0 2.0 2.0 2.0 2.0 2.0 24 Graphics Coordinator 0.5 - - 22 Support Services Coordinator 1.0 _ _ 22 Accounting Technician I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 21 Management Analyst 0.5 0.5 OS 0.5 - - - 21 Human Resources Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 18 Office Technician Q 1.0 1.0 1.0 1.0 1.0 1.0 1 1.0 14 Total Regular Staffing 25.0 22.0 22.0 1 22.0 22.0 23.5 23.5 Changefrom prior year 0.5 3.0) 1.5 One -Time Funded Positions 1.5 11.5 1.5 1.5 - Grand Total Staffing 25.0 23.5 1 23.5 23.5 23.5 1 23.5 1 23.5 68 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director PROPOSED PROGRAMS CHANGES: Department Submitted CM Recommended 2007 2008 2007 2008 Description FTE Fleet 1-Time Ongoing 1-Time Ongoing FTE Fleet I -Time On oia I -Time On oin - (3.800 AD -Reduce Temp Help, Subscriptions, Food, Dues (i,8U0] Y (3,800), (3,800) FI-Business License Compliance - - CC -Reduce Graphic Svc Contract - (28,$0G) , r (4,900) _ p jo0) Y - (4;900) Y - - {7.460) Y _ _ (4,519) Y 4,00p y _ _ (28,500)• (4,900) (28,500) (4,900) HR-Reduce Temp Help & Overtime - (7,460) (7,460 ) (3,519 _ (7,460)i (3,519)1 RISK-Elim Consultant S4K & Membership (4,519) M&D-Reduce Copier Maintenance - - (.1,!)00)! ( - IT -Reduce Various Contracted Svcs - - (27,9W] V - y - - (27.900) (75,013) (27900), 150,009) City -Wide Medical Reduction - _ Subtotal Cost Reductions - - (81,079) - 81,0791 - - (155,092) (230,088) Vacation Accrual -Proposal A - 18,600 36,828 - 18,600 N - - - Vacation Accrual -Proposal B - - - 36,828 N Vacation Accrual -Proposal C - - 12,768 12,768 N - - - Sick Leave Incentive - - 18.720 N - - - - Subtotal City -Wide Additions - - 68,196 86,916 _ AD -Res M .50 FTE Admin Support 0.5 1,250 35,550 - 1 _ _ _ - 37,425 N _ CC -Election Costs - - 90,000 55.0w 55,000 Y - - 90,000 55,000 - 55,000 CC -Records Management Plan - - _ 7,200 6,200 Y - 7,200 - 6,200 HR-Labor Negotiations - - 17,500 17,500 Y - - 2,000 N - - 10,000 - - 10,000 HR-Criminal History Checks - 2,000 - HR-Expanded Job Announcement - - - 10,000 10,000 N HR-Additional City -Wide Training - _ 4,000 - 4,000 y - _ 4,000 - 4,000 EEET4K/PW/CD) Increase Fleet 0.3 - Coordinator from .50 to .75 FTE - 25,006 25,875 N _ _ _ Fr-(CW) Increase MS Office License - - _ 8,000 8,000 y - - 8,000 - 8,000 IT -Continue WiFi in SR 99 Corridor - 20,000 20,000 Y - - 20,000 20,000 ._ IT-(PS)800 MHz Radio 25,000 _ 25,000 Y - - 25,000 25,000 1T-(PS) Cell Data Svc Cost/# Increase 5.000 5,000 Y - - 5,000 5,000 tT-(PS) Cell Phone Units Svc Cost Incr 7,000 j 7,000 Y - _ 7,000 7,000 IT-(FI) Eden Financial Syst Maint Cost Incr 4,000 - 4,000 Y 4,000 4,000 117{REC) Class Registration Syst Maint - - Cost Incr 1,400 1,400 Y - - _ 1,400 - 1,400 IT-(CW) GIS Arcinfo Maint Cost Incr - - 1,100 1,100 y - _ _ 1,100 1,100 rr-(LW) Westlaw Access Svc Cost Incr 2,500 2,500 Y 2,500 - 2,500 rr-(REC) New Community Center Maint - System Support ($550, already in Community Center Budget) _ y IT{REC) New Comm Center Membership Syst Support ($3750 already in Community Center Budget) y IT{CW) S am/Firewall - _ _ 2,000 2,000 Y - - 2,000 2,000 rr-(CW)1-Net Access - 4,000 - 4,000 Y - - 4 ,000 _ 4,000 IT-(CW) StaffTraining - 4,000 4,000 N - - _ _ rr{GAC) GAC Broadcast System .50 FTE OS Support Technician 2,610 30,799 33,253 N - - - - IT-(CW) Migrate City E-mail/Network - _ 13,000 57,000 3,000 Y 13,000 - 57,000 3.000 IT-(CW) Technology Plan - _ _ 50,000 - N _ _ _ - IT -Various Equipment Replacement- - _ 5312K in 2007 & $307K in 2008. ._ _ y Subtotal Department Additions 1.3 - 106,860 271,055 107,000 278,253 - _ 123,000 136,200 1 77,000 1 138,200 Total - Management Services 1.3 - 106,860 258,172 107,000 i 284,090 - - 123,000 (18,892)• 77,000 (91,888) 69 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director PURPOSE/DESCRIPTION: The department consists of the Administration Division, which provides department direction; the Finance Division, which provides budget and financial management functions; the City Clerk's Office, which provides city-wide records management and support to the City Council; the Human Resources Division, which manages employee recruitment processes, administers employee pay and benefit programs and manages the Fleet Services operations; and the Information Technology Division, which supports the City's voice, data communication systems, government broadcasting programming, Geographic Information and overall technology needs. GOAL S/0BjECTIVES; • Enhance the efficiency and effectiveness of City operations by providing varied professional expertise and guidance. Deliver consistent, high quality service and support to internal and external customers. 2007 Proposed Expenditures by Category Personnel 43.3 % f;. Supplies Svc/Chg 932.7 .2% Interfund Inter Govt 8.9% 5.9 % • Create an environment of mutual respect and partnership with our community, the City Council, and City staff. DEPARTMENT SUMMARY: Code 2004 Item Actual 2005 Actual 2006 2007 Proposed 2008 j Pro sed 07 Prop - (16 Adj Adopted Adjusted Year-end 1 $ Ch %Ch F�cpardilureSfsmm $ 335,035 $• 300,004 $ 330,398 $ 329,308 $ 324,286 $ 342,839 $ (6,113) -1.9%. 41 ___ Administration $ 33G,079. Finance 888,031 42 1045 791,834 723,851 832,673 830,928 809,171 847,045 (23,S02) -2 .8°/u 44 City Clerk 302,929 33-2,341 279,997 281,441 110,518 434,815 355,718 153,374 54.5% Human Resources 1 487,064 403,377 399,738 452,760 452,272 1 435,560 444,542 17,200) 3.8% Total General Fund $ 2,014,104 $ 1,862.587 1 $ 1,712,590 1 S 1,897,272 $ 2,023,026 $ 2,003,832 $ 1,990J44 $ 106,560 5.6% 501 Risk Management 1 576,338 437,125 580,444 664,890 665,490 650,967 656,156 (13,923) -2.1 % 502 Information 1"iol.M 1/4801152 1,651,803 1,482,261 1,825,459 1,770,059 1,758,634 1,934,289 (66,826) -3.7% 503 Mail& Duplication 165,616 178,448 1,290,556 171,870 968,771 171,870 1,286,106 171,870 1,291,706 138,061 1,129,220 140,456 849.983 33,809) (156,886) -19.7%, -12.2%, 504 Fleet&Equipmennt 1,125,662 Total Internal Service Funds $ 3,347,768 $ 3,557,932 $ 3,203,346 $ 3,948,325 $ 3,899,125 $ 3,676,882 $ 3,580,884 $ (271,444) -6.99c, I Total Management Services $ 5,361,872 $ 5,420,519 $ 4,915,936 $ 5,845,597 $ 5,922,151 1 $ 5,680,713 $ 5,571,027 $ (164,884) -2.8% City -Wide: - (188,448) - n/a C_W Pay/Benefit - CW Unallocated IS Charges (41,607) Total City-wide $ - ` $ $ (230.055). $ $ - $ _ $ $ n/a Total MS $ 5,361,872 $ 5,420,SI9 $ 4,685,881 $ 5.845.597 1$ 5,922,151 $ 5,680,713 $ 5,571,027 i $ (164,884) _2.8% 70 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF MANAGEMENT SERVICES DEPARTMENT OVERVIEW Responsible Manager: Iwen Wang, Management Services Director HIGHLIGHTS/CHANGES: The Management Services Department baseline proposed budget totals $4.53 millions for 2007 and $4.66 millions for 2008. This is an 8.6% increase from the adjusted 2006 budget. The proposed budget will increase the department's funding by $360K. This increase is primarily due to converting one-time funded programs in 2005-06 to on -going in 2007-08 and city manager recommended new programs. Over this ten-year period, the city doubled its personnel and equipment with the addition of the police department and the municipal court. In addition to the organizational growth, technology has also advanced exponentially in the past ten years in all areas of the city's operations, creating a new level of demand and complexity for support services. REVENUE AND EXPENDITURE SUMMARY: 71 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY 1� 'Mffi�mbbk, CITY OF Federal Way 72 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF PARKS RECREATION AND CULTURAL SERVICES Donna Hanson Director 1.0 FTE Ikpartntent Total 43.1 FIE ■ Council Committee/Commission Support • Department Direction • Implement Parks, Recreation & Open Space Comprehensive Plan ■ Intradepartmental Coordination • Regional Issues and Involvement • New Community Center Project Management MAINTENANCE & PARK PLANNING OPERATIONS DIVISION B. Sanders Steve Ikerd Park Planning & :Dev. Parks and Facilities Manager E Coordinator Administration: 2.0 FTE 1.4 FTE _ ' Director Support, Special ■ New Community Center Projects Project ' Parks Commission Contract Administration ■ Division Administration Comprehensive & Master ' Budget Development & Plans Administration Acquisition ■ Park Maintenance & ■ Developer Plan Review Operations ■ Grant Writing ■ Landscape Architecture Services ■ Park Design/ Renovation ' Project Management PARK MAINTENANCE 10.0 FTE ■ Athletic Field Maintenance ■ Grounds Maintenance ■ Open Space & Trails ■ Park Renovation • Recreation & Community Event Support ' Play Structures ■ Neighborhood Parks • Community Parks • Contract Administration ■ Volunteer Programs ■ Concession Contracts ■ Celebration Park PROPERTY SERVICES Park Facility Maint: ■ Contract Management & Administration ■ Urban Forestry ■ Special Projects ■ Volunteer Programs • Turf Program ■ Facility Maintenance Build & Furnishing: • Maintain City Offices • Property Maintenance Management ■ Facilities Security DEPARTMENT SUPPORT Mary Jaenicke Administrative Assistant II .8 FTE • Director Support ■ Department Support ■ Council Committee Support • Commission Support ■ Customer Service RECREATION & CULTURAL SERVICES DIVISION Mary Faber Superintendent Administration: 2.8 FTE ■ Director Support, Special Projects • Arts Commission • Youth Commission " Division Administration ■ Budget Development & Administration ■ New Community Center Planning & Management RECREATION & CULTURAL SERVICES T�10 ■ Community Center Operations • Kenneth Jones Pool Operations ■ Community Events & Arts ■ Community Recreation ■ Adult/Youth Athletics ■ Senior Services Recreation Inc. ■ Red, White & Blues Festival " Health & Fitness ■ Public Art Management ■ Contract Administration ■ Marketing & Promotions DUMAS BAY & KNUTZEN FAMILY THEATRE DIVISION 43 FTE ■ Conference & Retreat Rentals ■ Business Rentals ■ Theatre Rentals ■ Cultural Arts Programs Facility Management • Grounds Maintenance ■ Contract Administration ■ Marketing & Promotions 73 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director 2005/2006 ACCOMPLISHMENTS ■ Prepared new Parks, Recreation and Open Space Plan, a component of the City of Federal Way Comprehensive Plan ■ Designed and constructed the new Community Center ■ Lakota Park and Sacajawea Park Master Plans updated ■ Began Updating Arts Commission Cultural Plan and Business Plan for the Knutzen Family Theatre (KFT) ■ Finalized Business Plan for the new Community Center ■ Began marketing, staff and customer service training plans for the new Community Center ■ Completed BPA Trail Phase IV and Madrona Neighborhood Park Projects ■ Constructed the Cedar Grove Park ■ Constructed Parking Lot at Historical Cabins Park ■ Introduced inclusive team sports such as volleyball, softball and soccer ■ Began updates to the marketing/business plan for Dumas Bay Centre ■ Completed design of a new boardwalk at West Hylebos Wetlands ■ Design for renovation of Saghalie all-weather soccer field to artificial turf ■ Applied for grants for Camp Kilworth, West Hylebos boardwalk, and Saghalie artificial turf. Received $250,000 for West Hylebos in 2005 grant round. ■ Applied for and received Starbucks grant for Cedar Grove Park 2007/2008 KEY PROJECTS ANTICIPATED ■ Complete and design renovation of Saghalie all-weather soccer field to artificial turf ■ Park Impact Fee Study ■ Dumas Bay Centre Phase II Site Restoration feasibility ■ Annexation ■ Complete and open the new Federal Way Community Center and provide expanded services and programs ■ Obtain final funding and construct a new boardwalk at West Hylebos Wetlands ■ Complete Arts Commission Cultural Plan and Business Plan for KFT ■ Complete a marketing/business plan for Dumas Bay Centre and facility assessment ■ De -accession of Kenneth Jones Pool and Klahee Lake Community Center ■ Seek grant funding for CIP projects Construct maintenance building at Celebration Park ■ Develop Park Maintenance Plan ■ Potential purchase and site improvements for Camp Kilworth ■ Planning for downtown public space ■ Begin new programs for community gathering spaces and trail and pedestrian improvements ■ Apply for grants for construction improvement project funds ■ Develop standard operating procedures for maintenance division ■ Develop standard operating procedures for maintenance Federal Way Community Center 74 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PROPOSED PROGRAM CHANGES: Description Department Submitted CM Recommended FTE Fleet 2007 2008 FTE Fleet 2007 2008 1-Time Onzaina.1-Time OnFoing 1-Time On oip 1-Time Onzaing- AD-Reduce temp help, OT, travel/training, dues, etc. - (4,291) (4,791) Y - (4,291) (4,791) PL-Reduce Training, Consultants, Other - - (916) (64411 N - - - - - MT -Reduce Overtime - - (6,000) - (6,000) N MT -Reduce Professional Services - (2,487) - (2,487) Y - - - (2,487) - (2,487) MT -Reduce Repairs & Maintenance - - (23,255) - (24,299:1 N - - REC-Reduce Temp Help & Supplies - (2,500) (2,5001 Y - (2,500) (2,500) REC-Reduce Lifeguard Hours - - - 750) - (7501 N - - - - REC-ReduccArts Comm Funding by2% (1,400) (1,400) N - - - REC-hnplement Youth Athletic Field Rental Fees - - (4,200) (4,750) Y - - - (4,200) - (4,7501 REC-Increase Senior Svcs Fees by 2 % - - - (440) (1,600) - (440) (1,600) Y Y - - - (440), (1,600)• (440) (1,600) REC-Increase Youth Athletic Field Light Fees by 2 % - - REC-hlcrAdult Athletic Field Rental Fees by3% - - - (1,080) - (1,080) Y - - (1,080) - (1,080)1 REC-Increase Rec Inc Fees by 2 % - - (650) (850) Y - _ _ (850) (850) REC-Increase Recreation Inc Donations - - - (5,500) - (5,500' Y- - (5,500) - (5,500) REC-Increase Comm Event Donations - - (500)I - (500• Y - - (500) (500) REC-Incr Red White & Blues Event Fees - (500) (500) Y - (500) (500) REC-lacr Red White & Blues Donations - (500), (500) Y (500) - (500 REC•Adj Eveats)Arts Comm (Utax) (8,772)• - - Y - - - BLDG-ReduceCustodial Contract - - (8.816 Y - (8,772) - (8,816) Subtotal Cost Reductions - (65,541) (67,40 - - - (33,220)' - (34,314) MT -Field Lighting Controls - - 42,500 - - Y _ 42,500 - - MT -Add Facilities Maint Worker I.0 4,170 57,042 61.608 N - - MT -Park Upgrade & Replacement - - 62.500 - - y _ _ 5,325 MT -Increase Seasonal Help - 40,800 40,800 N - - - - - MT -Park Security Service - - - 16.000 16,000 N MT -New 3/4 Ton Truck - 1.0 25,000 3,000 - 6,679 Y 1.0 25,000 3,000 6,679 MT -Volunteer Coordinator 0.5 - 2,300 33,245 35,494 N - - - - - MT-2 New Park Ranger Positions 2.0 1.0 25,660 112,795 - 124,415 N Y Y - - - - MT -Convert Superintendent to Supervisor & Mainteoace Worker I 1.0 - 3,990 37,595 41,376 1.0 - 3,990 37,595 - 41,376 MT-M&O for Cedar Grove Park ($ IOK), French Lake Park ($12K), Madrona Park ($12K), Historic Cabins Park ($8K) - - - 42,000 42,000 1.0 - - 59,000 - 62,000 REC-Add Athletics Assistant $25,070 funded by $ IOK decrease in temporary help and $15,070 revenue offset. 0.5 1,250 - - Y 0.5 - 1,250 - REC-New Van, on -going cost funded by revenue increase. - - 25,000 - - 2,575 Y - - 25,000 - - REC-Outdoor Cinema, $2500 in revenue REC-Increase Senior Svcs Coord to 1.0 FTE, Temp Help & Materials. CM recommended $36.3K salary/benefits only, offset by revenue increase. 0.1 - 15,175 - 15,175 Y - - 15,175 - 15,175 0.5 - 31,920 - 33,042 Y 0.5 - ARTS -Adjust Arts Comm Contract Funding for Utax Growth ($4K in 2007 andl $7.75K in 2008)-CM Added - - - - - Y BLDG-City Hall Seasonal Help - 28,400 - 28,400 N KFT-Tech Equip -Use Capital $23K - - - Y _ Subtotal Additions 5.6 2.0 192,370 1 417,977 447,564 1 3.0 1.0 118,240 99,595 1 15,175 110,055 Total - Parks. Rec. Cultural Svcs 5.6 2.0 192,370 352,431 - 380,157 1 3.0 1.0 118,240 66,375 15,175 75,741 75 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PROPOSED CAPITAL PROJECTS AND FUNDING SOURCES (DOLLARS IN THOUSANDS): Priority �I =Projects received or anticipated to receive substantial grants. Priority 2 = Improvements to Existing Facilities. Priority 3 = Trails and Sidewalks. Priority 4 = Community Gathering Places. Priority 5 = Open Space Planning. Priority Description Project Total ** —Existing Sources * Balance Needed Proposed 2007-48 Allocations Future Needs Grant• Mi:li ation Prior Yr REET Ut Tx Fuel Tx : Other Gen q Grants Fund Total 2 _ 4 Annual Playground Repair and Replacement Prozarn._ 268 -; - 268 268 _ 268 S BMX/ Bike Facility Study 15 10 5 - Camp Kilworth -Acquisition and Site Improvements 3,450 1,400 - 1.550 500 - _ 500 56-o- 4 Community Gathering Spaces/Small CIP 525 - 100 425 - _ _ _ - 425 4 Downtown Public Space and Pedestrian onnectioas 130 95 35 35 - - - 35 2 Dumas Bay Centre: Building Assessment and Up&Eade 819 - 259 560 _ _ _ _ 560 2 Dumas Bay Centre: Site Restoration- Phase u 525 164 275 86 - - _ 86 2 Lakota Park Design and Redevelopment 11,805 5o0 - 100 11,205 3 Major Maintenance -Parks Facilities 220 - - 220 220 - _ _ 220 5 Ianning 149 - I8 1 11 - 39 - 39 92 5 Panther Lake Open Space: Feasibility Stud and ter Lan 92 - - 92 - _ _ _ _ 92 2 Sacajawea Park Design and Redevelopment 9,731 1,000 75 6656 415 _ _ _ 415 8,241 I Saghalie Park Soccer Field -Artificial TurfUDuade 960 110 540 310 - 310 - 310 3 Trail and Pedestrian Access Improvements 450 30 - 420 140 _ - 140 280 1 5 West Hylebos Wetlands Park Boardwalk e lacemeut 1,450 _ 41 678 - 260 573 273 300 i - 573 Poverty Bay Master Plan 41 _ 41 Taut! Parks Pro ects S 30.630 1 S 3,742 S 258 1 S 3,I04 S 23,527 S L351 S S 5 39 S 1,110 , b $ 2 500 21,027 .-x ,-V ....u..- w1 . r &— a.0 wtpai c❑ V..' am ycr appuco mr or'=c n'ca. `• Project # l Annual Playground Repair & Replacement Program are 07/08 amounts only. •' Project B 9 Annual Maintonanco-Parka Facilities arc 07/00 muounts only. Priority Project Project Existing Sources Balance Needed Proposed 200T-08 Allocations Future Needs Total Grant Mitig. Prior Yr REET I Ut Tx Fuel Tx Other GFund Total NA* Performing Arts Center $ 25,000 9,000 $ - $ - $ - - $ 25,000 $ - $ _ $ - $ _ $ _ $ _ $ 25,000 NA* Multipurpose Competitive Sports - - 9,000 4,500 - - - - _ _ _ 9 000 NA* Maintenance Facility 4,500 400 - - - - - - 4,500 NA' Annual Technology - - - 400 - - _ _ _ _ 400 Total Facilities Projects $ 38,900 $ - $ - $ - $ 38,900 $ - $ - $ - _S___ $ _ $ _ $ 38,900 76 CITY OF FEDERAL WAY 2007/2008 PROPOSED BUDGET IN BRIEF PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director DEPARTMENT POSITION INVENTORY: 2004 2005 2006 1 2007 2008 Position Actual Actual Adopted Adjusted Year-end Proposed Proposed I Grade Parks, Rec & Cul Svs Director l.0_ 1.0 1.0 1.0 1.0 1.0 1.0 58A Parks & Facilities Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 50 Rec & Cultural Svcs Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 1.0 46 Property Services Manager 1.0 1.0 1.0 1.0 1.0 _ 39 Community Center Supervisor - - - - - 1.0 1.0 36 Park & Facilities Supervisor 1.0 1.0 1.0 1.0 1.0 2.0 2.0 36 Park Planning & Dev Coordinator 1.0 1.0 1_0 1.0 1.0 1.0 1.0 36 Recreation Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 1.0 36 Aquatics Coordinator H-Aquatics 1.0 1.0 1.0 1.0 1.0 1.0 1.0 33 Recreation Coordinator 3.8 3.8 3.8 3.8 3.8 3.8 3.8 30 Dumas Bay Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 1.0 30 Facilities Services Coordinator - - - - 1.0 1.0 30 Pool Operator/Maintenance 1.0 1.0 1.0 1.0 1.0 - - 1 Custodial/Maintenance Specialist - - - - - 3.0 3.0 26m Maintenance Worker 11 2.0 1 2.0 2.0 2.0 2.0 2.0 2.0 24m Aquatics Assistant Coordinator 1.0 1.0 l.0 1.0 1.0 2.0 2.0 23 CheMtchen Supervisor - - - 0.8 0.8 0.8 0.8 23 Fitness/Athletics Coordinator - - - - - 1.0 1.0 23 Administrative Assistant U 0.8 0.8 0.8 0.8 0.8 0.8 0.8 21 Maintenance Worker I 8.5 8.5 8.5 8.5 8.5 10.5 10.5 20m Administrative Assistant I 3.0 1 2.8 2.8 2.8 2.8 3.0 3.0 18 Building Supervisor - - - - - 1.2 1.2 14 Athletics Assistant - - - - 0.5 0.5 14 Office Technician II 0.8 0.8 0.8 0.8 0.8 3.0 3. 14 Theatre Technician 0.5 _ 0.5 0.5 0.5 0.5 0.5 0.5 14 Total R Iar 30.4 1 30.2 30.2 31.0 31.0 43.1 43.1 11 Chan a from prior year , - (0.2) - 1 0.8 0.8 12.1 - One -Time Funded Positions - , 0.2 0.2 0.2 0.2 - - Grand Total Staffing 30.4 30.4 30.4 31.2 31.2 43.1 43.1 77 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director PURPOSE/DESCRIPTION: The Parks, Recreation & Cultural Services (PRCS) Department consists of four divisions: Administration, Maintenance and Operations, Recreation & Cultural Services, and Park Planning. The Department also administers the two enterprise operations -- Dumas Bay Centre, and Knutzen Family Theatre. The Department's mission is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. 2007 Proposed Expenditures by Category Personnel 56 6% Supplies 7.0 % Interfund GOALS/OBJECTIVES: 82 / Svc/Chgs ■ Provide cost-effective quality_ recreation and cultural 27s programs to meet the needs of all ages, interests and abilities; • Provide a high quality of maintenance for all park areas and facilities; • Plan and implement ongoing acquisition and development of parks to meet the goals and objectives outlined in the Park Plan updated in 2006. • Promote ongoing public involvement through commissions, volunteers, public outreach and surveys; • Manage the maintenance and operation of all City buildings and structures; and • Promote a culture of teamwork and public service in all parks, recreation, and cultural activities. DEPARTMENT SUMMARY: Code Item 2004 Actual 2005 Actual 2006 _ Adopted Ad rated Year-end 2007 I Proposed 2008 I Proposed 07 Prn - 06 Ad' $ Ch % Ch Fj�pendftare Samarar}e 310 Administration $ 288,411 $ 258,059 $ 275,166 $ 275,933 $ 295,979 $ 289,728 01,139 $ 33,795 5.0% 33X Maintenance 1,889,213 1,871,887 1,845,623 1,903,316 1,919,822 2,180,538 F2,238,278 277,222 14.6% 35X General Recreation' 1,547,401 1,576,250 1,703,323 1,616,231 1,545,747 1,115,01843,109 (501113) -31.0% General Fund q er 1 $ 3,725,026 1 $ 3,706,195 1 $ 3,824,112 $ 3,795,480 $ K761,548 1 $ 3,585,284 1 $ 3,682,526 $ 210J95 ` -5.5% 003 New Comm Center I - - I - - 1,681,288 ! 1,901,761 1.681.288 n/a New Comm Center O er J $ - 1 $ - I $ - $ - $ - I $ 1,681,288 i $ 1,90%761 $ 1,681,288 n/al 402 1 Dumas Bay Centre 484,372 478,294 533,398 534,628 453,073 518,192 529,661 (16,436) -3.1%, 402 JKnutzen Theatre 202,397 168,945 201,720 1 201,720 201,662 205,201 210,788 3,480 1 1.70/c, 505 IBIdg&Fumishings 353,602 448,931 374.655 1 474,655 474,65S 434,825 431.994 39,830} -8.4% E jn a ruse Frend 9 per $ 1,040,371 $ 1,096,171 $ 1,109,774 $ 1,211,004 $ 1.129-391 $ 1,158,218 1 $ ],172,443 $ (52,786)1 -4.4% Subtotal Opgadng Er $ 4,765,397 $ 4,802,367 $ 4,933,885 $ 5,006.483 $ 4,890,939 1 $ 6,424,789 $ 6,756,730 $ 1,418,306 1 28.3% 310 lAdministration 32,159 218 312 312 - - _ (312) - (70,738) -100.0% 33X IMaintenance 17,588 83,120 30,000 145,053 144,953 74,315 -48.8% 35X lGeneral Recreation; 147,476 161,530 10,000 216,393 216,385 42,946 18,866 (173,447) -80.2% 3xx GF 1-time Ex enditur 197,224 244,868 40,000 361,758 661,650 117,261 18,866 44.497} 67.6°/u 003 New Comm Center _ - - 76,500 58,276 - 58,276 n/a 402 Dumas Bay Centre M4CT 400,000 769,395 769,395 - - (769,395 -100.0%. 402 Knutzen Theatre 12,369 _ - 37,162 37,162 - - 37,1.62} -100.0%• 505 Bldg &Fumishin 12,629 150,000 150,000 - - (150,0011) -100.0% SalloW One-Time.pce 1 $ 222,223 $ 253,409 $ 440,000 $ 1,318,315 $ 1,394,707 $ 175,537 $ 18,866 $ (1,142,778) -86 7% Y r Total Parks & Rec $ 4,987,620 $ 5,055,776 $ 5,37M35 $ 6,324.798 , $ 6,285,646 $ 6,600,326 i $ 6,775,596 + $ 275,528 4.4% .1........ +V..w + .+.+. -,♦ any - a -I a. VVt 4V U611 LVVV. C rIIII Ill l�,' {A LV V /, pum operartons are part of Community Center. 78 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT OVERVIEW Responsible Manager: Donna Hanson, Director HIGHLIGHTS/CHANGES: The department's proposed operating budget totals $6,429,064 and $6,755,430 in 2007 and 2008 respectively, and is $1,418,306 above the adjusted 2006 operating budget because of the new Community Center. Major program changes include: the opening of 72,000sq. ft- Community Center in early 2007 to include three gymnasiums, swimming pools, community meeting rooms, fitness roams, classrooms, and preschool and childcare. Other changes include; increases in fees of approximately 2% for certain programs, increase from .5 to l F f'E for Senior program coordinator in the new community center, reductions in travel, custodial contracts, and professional services contracts, the addition of the new outdoor cinema summer program, a reduction in a management level position to create an additional entry level maintenance worker, and one additional maintenance worker for the maintenance of four newly developed park properties. REVENUE AND EXPENDITURE SUMMARV- Code it. 2004 Actual 2005 Actual Adopted 2006 Ad'usted Year-end 2007 Pro osed I 2008 07 06 nd I-- --- $ C_ //°o Chg Revenue 3XX summary; General Gov't S 2,54%359 S 2,871,090 S 2,332,588 $ 2,575,396 $ 2,623,017 _ S 2,609,378 SI 2,596 i 1[ 333g? 9 35X General Recreation Fees 648,383 283,265 760,085 760.M 688,525 737,370 �S-_ 7}93g0 I (2?,71� 13°! 353 K Jones Memorial Pool 192,344 1K650 208,000 ?tl$,000 193,000 - - [208,p0p) -3.0% 003 New Capmty ' Center Transfer - 1,281,937 , I,fi63,4Q7 1.281,937 -100-oSo ya 397 In -Gen Fund - - - 30,000 3U,000 n/a, 397 TnnvAr ln•illilityTaa ", _ 621.063 679,167 664,%2 736,802 737,844 980,218 1;033.fi08 243,4t6 33:0°!e 397 TtanyRr 1n-Csltitai P - 622,996 79,966 467.160 72507 M398 101,720 92Z.398 76,500 978.851 173,805 510,529 173.8v3 521.711 1 (411,869) - tda. 44,7% 402 Dumas Bay Centre 402 KnutxcnTltcattn Ch8 366,710 54$,931 374656 , 86,720 524,656 97,973 _5246 77,745 43a, 77,955 ` 9.975] -10-3%sTvs 550055 UftistecrrfuCuhdar e> Ftsv 53,270 7, 53271 53,271 88,G04 8 .910 SU,2B (86,059) 3,4832 1561 A6.4% _5%2F Total Revenuer ,,,, ,, S 5,S67,328 . $ 5,898,966 s 6,924,411 S 7,153,170 � S 1,057,083 19,0% Fxret[riita - s[t.vunary.- 110 Salaries:& Wagrs Tern S i,584' 90 S .1,592,658 $ 1.072.390 S 1,66305MO S 1,663,050 S 2,142,968 $ ?,240,439 S 479,919 28-9% lil/1 -yHei 502,339 523,292 439,011 438,011 419,182 751,313 S?3,493 313,302 7IS%, 120 Overtime Bencats 32,828 484,916 19,790 523,013 25,211 515.317 25,2 11 .519,943 22,661 518,943 27,435 7115,846 27,635 817.429 1224 197,903. 8.8% 3$.19G 200 3 Supplies _ Mtc 163,001 216,046 171.057 171,057 .23.9069 324,059 331,328 153,032 89.5% X 36X Supplies 15,879 20,419 28,555 28,555 28,305 31,305 31.,303. 2,750 9.6v 3XX 4tl[cr rSupplies Prafessitinal Srvs 41,924 556,591 54,011 411,946 60,181 675.684 59,573 582,796 56,238 429,R82 96,150 498,273 93,050 302 922 36.577 6!•4% 41X 43Jt 4714L- Tmvcl& Ttamia Util & C[m[m 22,477 16,48.7 24,515 247515 25,199 26,615 3$,657 2 100 $-6 e 48X R rs&Mtr 499,577 194,249 589,906 241,114 5I6,739 219.789 582,627 5.82,294 692,258 705,919 109,631 18.8°� 497 Association Dues 5,950 6,190 3,730 294,789 3,730 282,239 6.440 441,539 456,534 E46;750 49.8% 4XX -0thwN isc Exp 129,784 1$-;778 99,442 8,512 WOO 11,121 88,809 11.121 79,915 I3,051 4,535 I05;625 11�75 4,610 115,175 i 1,540 805. 1:6,825 254 ' 2k,S% 18.99£ 2„3;p 5113X Intgvtl Srvs/Taxes 552 Interfund Contrib 15,434 12,090 _ _ 561 Resid Equity Trsfr 5,419 10,489 997 _ 600 CapitalflutltiyS - 1,000 1,000 - 26,625 3a,g00 25,625 2562.5%m 914 DPM&O [ 61,013 16,958 58,132 12,980 65,708 17,085 68,705 17,085 69:86$ 17,074 76,833 27,636 80,418 28,482 8,128 i11 i51 11.8% 6L8%i 918 G[S M&O 920 TelM&O 45,906 40,27.2 48,123 48,123 47,675 55;{Oi 5843d 7,378 13_li6 950 Bid M*0 79,262 93,828 80,30i 102,240 102,240 3$,838 39,460 (63,382 62.0% 954 Fleet M&O 61,843 53,797 54,931 61.880 62,608 66,552 69302 1 4,672 7W.-A 960 Ri41c M&O 47,056 21,884 41,524 48,035 47,939 64,060 69,249 1d,p25 33.4% 990 Mail M&O 13}24 k0,844 I2 4d 12,344 12,305 20,096 22,491 62 ggy 9? X aarnprt Reserves 151,729 151,479 t45,736 139,247 152,516 163,130 166,399 _T,752 23,883 17,2% 900 lntfund Admin 14 589 14,825 13,046 15,046 15,046 15,272 15,501 226 1.5%i 7idulO rEx End $ 4,765.397 S 4,802,367 $ 4,933,885 $ 5,006483 $ 4,890,939 $ 6,424,789 S 6,756,730 1,418,306 1 28.3% Capital & One -Time Funding. - ! 10 I. -I- kw" $137 - $,194 8,194 - 8194} -100.0% 11l/l Trxn -=HTy 1i},926 25,809 - 10,000 10,000 6,975 6,975 3,0251 -30.3 % 200 BeneSls 1.480 6,130 - 2,301 2,301 --100.09; 31X Supplies 1,740 - 4'000 4,000 3,995 500 5} 0-I% 36X Mw5u ica - 2,441 - 3,500 3,500 100 (3.400) -97-1%, 3XX Other rsup lies 4,491 4,600 - 3,059 3.059 2,615. (444 -14-50' 41X Professional Srvs S8,QR6 -3 331 440,000 499,401 505,901 12,350 9,660. (477,051) -97.54b 43X Travel & Trainin 2,516 159 - 470 470 n/a 7I4" UUM Comm 497 mire & Mtc - 28,031 - - - 127.900 - 127,900 34,538 2,700 - - 34,538 125200) nI 97.9% 497 Assoeialien Dues - �}$ 4XX Othtsr Misc nse 2,561 1,249 - - 12,750 600 12 750 n/aE 51/3X' Jntgvtl Srvs/raxes - 552 hrterfundContrib 100,000 190,000 - 100,000 100,A00 - - 250 n/a lOQ,000)-100.0% 561 Rrsidual E airy Trsfr 1,575 - - 3,350 3,330 271 l,199 (3,079) 91.9% 600 Ca itnl Outlays 12,629 5.440 _ ;nr ;;7 :nr. cc� �o roc Svc Pmts tn/.b7 i otat Vn[-/a Cx 8 222,223 $ 253409 S 440,000 $ 1,318,315 i $ L394,707 $ 175,53-1 $ 18,866 $ [1,142,778} -86.7% Total Expet[ditr[res S 4,987,620 $ 5,055,776 S 5,373,885 $ 6.3-74,798 $$ 6,285,646 $ 6,600,326 1 $ 6,775,596 1 $ 275,528 4-4% 79 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY 4k CITY OF 01/ Federal Way 80 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF POLICE DEPARTMENT Brian Wilson Chief 10 FTE [ Total: 155.0 FTE ■ Executive Management of the Department • Planning and Development of Effective Police Services ■ Regional issue and service coordination PROFESSIONAL STANDARDS Administrative Commander 1.0 FTE ■ Professional Standards ■ Internal Audit ■ Incident Review OPERATIONS DIVISION Andy Hwang Deputy Chief 97.0 FTE • Patrol Services Tactical Patrol, Emergency Response, and General Delivery of Police Services. • Traffic Traffic Safety Education, Traffic Law Enforcement, and Traffic Accident Investigation. ■ Investigations Property Crimes Crimes Against Persons Juvenile Crime Drugs -Vice Operations Criminal Intelligence ■ Contracted Police Services School Resource Officers SeaTac Mall Officers • Neighborhood Resource Centers ■ Jail Contract ADMINISTRATIVE SUPPORT Lynette Allen Administrative Asst II 1.0 FTE ' Department Support • Word, Data Processing SUPPORT SERVICES DIVISION Brian J. Wilson Chief 55.0 FTE • Support Services Section Records Property / Evidence Crime Analysis ■ Valley Communications Contract ■ Administrative Section Personnel Training Budget Crime Prevention Fleet & Equipment Management • Community Services • Contract Administration 81 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY P O L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief 2005/2006 ACCOMPLISHMENTS ■ Continue the Auto Theft Reduction effort ■ Enhance utilization and operational planning for patrol section overlaps ■ Continue the Westway and Garden Park Weed and Seed Programs ■ Continue transient management ■ CALEA re -accreditation ■ Monitor the effects of the sector -based policing model ■ Technology Improvement: > Wireless Initiatives Laptop Reporting Beta Testing Summit 4.0 Implementation of In -Car Cameras > Evidence Bar Coding 2007/2008 AGENCY GOALS A Ensure the safety of officers by providing improved staffing, training, and dissemination of critical information ■ Target quality of life crimes and traffic related violations that impact our neighborhoods ■ Expand our Community Oriented Policing efforts through building alliances in our community and the criminal justice system ■ Team with our Public Works and Traffic Engineering Department to direct traffic enforcement activity and ensure the safe flow of traffic through our City ■ Focus on the crimes that impact our Federal Way families (i.e., domestic violence, child abuse, youth at risk) and institute a structure that emphasizes a method to help fractured families ■ Continue efforts to reduce Index Crimes s Evaluate benefits of potential records system replacement (integration with Valley Communication CAD system) ■ Implementation of on-line police case reporting program ■ Transition / convert the PSO positions ■ Maintain jail population management ■ Increase department staffing level with associated organization structure adaptations ■ Prepare for potential annexation Federal Way Index Crime Rate: Index crime rates are reported to the FBI monthly by municipal, county, and other jurisdictions across the nation and were initiated as part of the Uniform Crime Reporting System in the late 1920's. Eight crime categories are monitored as the Index of serious crime in jurisdictions, with four categories (Homicide, Rape, Robbery, and Felony Assault) considered violent crimes, and four categories (Burglary, Theft or Larceny, Auto Theft, and Arson) considered non-violent or property crimes. Index crime rates are important as a basis for comparing with other similar jurisdictions or with jurisdictions' own rates historically, and are used by various publications as one of the considerations in ranking desirable places to live. Crime 1996 1997 1998 1999 2000 2001 1 2002 2003 2004 2005 2006 Est Homicide 3 2 2 4 7 4 4 2 - 8 4 Rape 73 37 58 53 43 49 34 50 50 55 56 Robbery 188 154 153 115 128 124 108 125 121 153 147 Felony Assault 171 121 159 167 158 141 120. 120 109 101 91 Burglary 965 643 648 573 533 521 _ 677 672 759 793 877 Larceny 4,086 3,901 3,393 3,097 3,072 3,516 3,347 3,145 3,257 3,786 3,545 Auto Theft 907 35 746 24 761 39 808 38 849 36 1,179 17 1,206 1,204 1,118 1,573 1,466 Arsons 29 . 14 23 24 25 Total 0%$ 5,628 5,213 4,855 [ 4,826 5,551 1 5,525 5,332 5,437 6,493 6,211 Population 75,240 1. 75,960 76,820 j 76,910 1 83,259 83,890 1 83,850 85,500 1 83,500 1 85,800 85,800 82 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF P O L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief THE DEPARTMENT'S VISION AND VALUES: The Federal Way Police Department is a community -based police department that represents the special qualities and features of the City of Federal Way. The police department will inspire a sense of confidence and security in our citizens through professionalism, citizen involvement and creative approaches to public safety. The police department will be distinguished as a caring, competent, firm, fair, accessible, and innovative organization that actively seeks opportunities to help citizens. The police department will he a part of rather than apart from the community, fostering an efficient citizen -police partnership to insure a safe and secure city. GOALS/OBJECTIVES: The Federal Way Police Department strives to: • Provide a safe environment through community involvement, innovation, and education • Is familiar with and practices current and modern law enforcement techniques and tactics. • Maintain a dedicated, well trained, equipped force function with integrity, accountability, and team work PROPOSED PROGRAM CHANGES: Description Department Submitted CM Recommended FTE Fleet 2007 1 2008 FTE Fleet 2007 2008 1-Time On oin l-Time On oin I -Time ongoing 1-Time On oin i Rep] Crime Scene Van -use Seizure $ - _ y _ GeneralistK-9 16,392 4,250 - 3,750 Y - - 16,392 4,250 3,750 Education Assistance $20K, Offset by Increase in Traffic School - _ _ _ y _ _ RAIN Software Maintenance Support - 7,375 - 7,375 Y - - 7,375 - 7,375' ParkinglFencing for Specialty Vehicles -Us Seizure Funds - - 10,866 - y _ _ 10,866 - _ Replace Marked Vehicles. -Use Rsys - - _ y Replace Unmarked Vehicles -Use Rsys Repl Prisoner Transport Veh-Use Rsys - _ y _ _ y _ _ _ Subtotal Additions - 27,Z58 11,625 - 11,125 - 27,258 11,625 -1 11,125 Total -Police - 27,258 11,625 - 11.125 27,258 11,625 11,125 DEPARTMENT POSITION INVENTORY: Position 2004 Actual 2005 Actual 2006 2007 Proposed 2008 Proposed Grade Adopted Adjusted Year-end Public Safety Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 58D Deputy Public Safety Director 1.0 1.0 1.0 1.0 1.0 1.0 1.0 55D Police Commander 6.0 6.0 6.0 6.0 6.0 6.0 6.0 51C Police Lieutenant 12.0 12.0 12.0 12.0 12.0 12.0 12.0 451 Records Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 43 Community Resource Manager 1.0 1.0 1 1.0 1.0 1.0 1.0 1.0 36A Police Officer 96.0 96.0 1 96.0 99.0 99.0 99.0 99.0 32G Lead Records Specialist 3.0 3.0 3.0 3.0 3.0 3.0 3.0 28A Crime Anal st 1.0 1.0 1.0 1.0 1.0 1.0 1.0 27A Property/Evidence Custodian 1-0 1.0 1.0 1.0 1.0 1.0 1.0 25 Community Relations and Information Specialist 1-0 1.0 1.0 1.0 1.0 1.0 1.0 24A Administrative Assistant II 1.0 1.0 1.0 1.0 1.0 1.0 1.0 21 Police Support Officer 14.0 11.0 11.0 11.0 11.0 11.0 11.0 21A Property/Evidence Technician 1.0 1.0 1.0 1-0 1.0 1.0 1.0 20A Administrative Assistant 1 3.0 3.0 3.0 3.0 3.0 3.0 3.0 18A Records Specialist 11.0 11.0 11.0 11-0 1.0 11.0 1.0 11.0 1.0 11.0 1.0 15A 14 Receptionist 1.0 1.0 1.0 Total Regular Staffing 155.0 152.0 ! 152.0 , 155.0 1 155.0 1 155.0 155.0 Change from prior year 1.0 (3.0 - 3.0 1 3.0 - - One -Time Funded Positions_ 2.0 157.0 - - I - - - Grand Total Staffing 152.0 J 152.0 155.0 1 155.0 155.0 155.0 83 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY P O L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief PURPOSEIDESCRIPTION: The police department utilizes a community based problem oriented approach in providing law enforcement services to its citizens. Innovative methods and advanced technology have allowed the department to enhance its overall efficiency and operational effectiveness. In combining the agencies proactive community based approach with its innovative methods, we have been able to provide an increased level of safety to the Community. The agency continues to contract with several alternative jail facilities for housing prisoners in an effort to maintain reduced jail costs. The police department works cooperatively with local law enforcement agencies in a regional approach when providing specialty services such as The Valley Special Response Team (SRT) as well as police dispatch services trirUUg11 Valley Coriuiiuriicatiorrs. Trie police depaiiiiiciit has achieved a level of success that is well recognized by both the local community as well as other the law enforcement agencies. 2007/2008 will provide an opportunity for the department to continue with its goal in delivering the highest quality of law enforcement services to the community. Through teamwork and dedication, the agency will rerr education, and respect to the community. The agency will continue wi traffic concerns, as well as crimes that impact the quality of life for our res DEPARTMENT SUMMARY: 2007 Proposed Expenditure by Category PersouncI 73.5 % Supplies 1< 0.9 % Cyr/f'Iho laterfund LL% 9.1% InterGovt 15.4 % ain committed to its mission of, providing protection, It its pro -active approach in addressing index crimes, idents. Code 2004 2005 Item Actual Actual 2006 _ Ado ted 1 Ad'ustrd Year-ettd 2007 Proposed 1 2008 Proposed 07 Prop - 06 Adj $ Ch %(:h Revenue Summary: I 317 Gambling/CJ Sales Tax $ 3,092,179 $ 3,319,045 $ 3,022,000 $ 3,292,000 $ 3,195,240 $ 3,242,502 $ 3,344,627 $ (49,498) -1.5% 331 Grants - 139,926 57,216 - 114,086 114,086 - - (114086) -100.0% 34x Contract/Services Chg 615,212 902,553 642 190 642,190 704,500 708,000 722,775 65,810 10.2% 36x Other Revenues 321,217 518,733 358,000 373,000 356,0.00 336,200 291,171 36,800) -9.9% 39X Transfer -In from Utax 625,000 625,000 625,000 625,000 700,000 728,000 75,000 12.0% 3XX lGeneral Gov't 13085,043 11,821,561 12.849,081 13,472,453 14115407 14,285,600 14,858,326 813,147 6.0%, 1Total Revenues $ 17,253,576 $ 17,244,109 $ 17 496,271 $ 18,518,729 $ 19,110,233 $ 19,272 302 $ 19,944,899 $ 753,573 1 4. l %, Ezpe ,are 5u_mrrrdr�' 91 Q££rceofPacealief 1,6$9,550 1,747,088 1,674,396 1,787,994 1,843,533 2,003,598 2,012,802 215,604 12.M• 92-96 1 SuppurtServices 2.429,294 2,349,784 10,172,694 2,159,674 11,183,658 2,149,093 11,397,955 2,096,506 11,449370 2,649,657 11,589,576 2,774,638 12,030,132 500,564 191,621 23.3% 1 1.7% l I Field O rations 10,319.953 O r Exp w/o Contract S 14,437,797 $ 14,269,566 $ 15,017,728 $ 15,335,042 $ 15,389,409 $ 16,242,831 $ 16,817,572 $ 907,789 5.9% 98 IJail Services 1 1,211.530 1,400,636 1,384,060 1,38_4,060 1,484,060 1,555,628 1,688,022 171,568 12.4% 98 FV-al[,y Communications I 1,078,573 1,148,953 L 1028,483 1208.483 1 1,208,483 1394,737 1,432,080 _ _ 186,254 15.4% Total OprExend $ 16,727,900 $ 16819155 $ 17,430,271[$ 17,927,585 1 $ 18,091,952 $ 19,193,196 $ 19,937,674 $ 1,265,611 7.1% ira! & One -Time Funding_ 91 Office of Police Chief - - - - - 1,648 7,225 1,648 n/al 92-96 ISupport Services 14,229 - - - 10,866 - 10,866 n/ai 93-11 Field Operations 525,677 410,725 66,000 591,144 1,028,281 66,592 (524,552), -88.7% . Total One -Time ExpS 525,677 1 $ 424,954 $ 66,000 $ 591144 $ 1,028,281 $ 79,106 $ 7,225 $ (512,038) 86.6% Total endfhrrca S 17,253,576 $ 17244,109 $ 17,496,271 $ 18,518,729 $ 19,110,233 $ 19,272,302 S 19,944,899 . $ 753,573 ff 4.1% 84 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF P O L I C E DEPARTMENT OVERVIEW Responsible Manager: Brian Wilson, Chief HIGHLIGHTS/CHANGES: The Federal Way Police Department's primary objective will be to achieve adequate staffing and/or improve staffing models to allow for a significant impact on crimes that impact the quality of life for our residents and fracture our families. The police department will continue to build relationships with both private and public sector partners, and the community itself to bring every resource available into our efforts. The police department will maintain its focus on recruiting and hiring continuing to identify quality individuals to fill anticipated vacancies. The agency will focus on its formal training program in an effort to keep up with ever changes trends and legal issues. The police department will prepare for the Potential Annexation Area (PAA) impact to the Department and implications of bringing police services to over 20,000 new residents. The department will also focus on continued improvement of service delivery as it conducts a major revision to the policies and procedures required by CALEA for National Accreditation. Specific program changes requiring funding are: Generalist K9 - The addition of a generalist K9 will compliment our existing generalist canine to provide 7-day coverage; Regional Automated Information Network (RAIN) - This is an essential information sharing tool for the Puget Sound Region police departments. It allows police departments to share information that is not available on State maintain criminal networks and information that may serve critical in identifying and locating suspects in crimes. Each participating agency pays a share of the maintenance costs; Fencing for Specialty Vehicles - The Specialty Vehicles (i.e., Bomb Disposal Van, Special Response Van, etc...) must have secure parking. The current secure parking area would be better utilized for marked police vehicle as the fleet expands. The fencing will allow the Specialty Vehicles to be moved to another area, and secured by fencing and video surveillance. REVENUE AND EXPENDITURE SUMMARY: Code 2004 [tern Actual 2005 Actual 2006 2007 2008 Adopted Adjusted Year-end I Proposed 1 Proposed 1 07 Yrap-0fi Ad $ Ch % Ch Revenue Summary: 317 Gam_blin CJSalesTax 3,092,179 3.319,045 3,022,000 3,292,000 3,195,240 3,242,502 3,344,627 $ 40,498) -1.5% 331 Crritas 139,926 57,216 - 114,086 114,086 (114,086) -100.0%, 34x Contract/Services Chg 615.212 902,553 642,190 642,190 704,500 708,000 722,775 65,810 102%, 36x Other Revenues 321,217 518,733 358,000 373,000 356,000 336,200 291,171 36.900 -9.9%, 39X Transfer -In from Utax - 625,000 625,000 625.000 625,000 700,000 728,000 75,000 12.0%, 3XX General Gov't 13,085,043 11.821,561 12849,081 13,472,453 14,115.407 14,285,600 14.858,326 813,147 6.00% Total Revenues $ 17,253,576 $ 17,244,109 $ 17,496,271 $ 18,518,729 $ 19,110,233 $ 19,272,302 $ 19,944,999 $ 753,S73 4.1 Expenditure Summary: 110 Salaries and Wages 9,258,488 9,078,823 9,750,471 9,928,537 9,928,537 10,518,057 10,963,355 589,520 5.9% 111/1 Temporary Help 882 60,256 7,500 7,500 7,500 7,500 0.01% 120 Overtime 609,574 602,799 _ 437,000 414,306 414,306 435.000 435,000 20,694 5.0%. 200 Benefits %398,414 2,521,536 3,008,326 3,062.783 3,062,783 3,146,928 3,270,357 84,145 2.7%: 31X Su lies 119,943 79;943. 71,493 45,145 66,441 60,777 103,504 60,777 4,368) -6.7% 3XX Other G r Supplies 126,272 149,080 76,520 1 77,184 99,108 103.504 26,320 34.1% 41X Professional Srvs 95,380 85,833 81.319 1 $1,019 95,10 39,451 95,230 52,000 11%585 52,000 115,585 129,019 . 20,400 -35.8% 21.4% 43X Travel &Trainin 118,677 1 181,986 93,185 47/42 Utilities & Comm 31060 1 7,093 1,800 1,800 875 1.650 1,650 (1501) -8.3% 48X Repairs & Maint 11,567 12.823 2,500 2,500 3,350 8,500 4,220 9,000 4,390 9,000 4,390 6,500 1,040 260.0 % 31.0% 497 Association Dues 3,586 4,265 3,350 4XX Other Misc Exp 229,800 109,984 32,395 32,395 42,711 34,000 33,500 1,605 5.0 % 51/3X IntgvtlSrvsrraxes Z,291,780 2,550,866 2,412,543 2,592,543 2,693,736 2,950.365 3,120.102 357,822 13.8% 561 Resid Equ4y Trs& I l 1.961 - 1,6611 1 7 - - n/a 14/21'DP/GACM&O 298,344 319,990 370,534 374,702 370,139 404,438 41%221 29,736 950 1 Bldg.M&O - 145,554 125,258 158,560 158,559 167,761 169,341 9,201 954 FleetM&O 341,920 327,196 331,620 384,620 389,139 393,068 394,165 8,448 2.2% 960 Risk M&O 165,915 74,771 141,874 1 166,874 166,541 164,851 164,851 (2,023) -1.2% 990 Mail M&O 27,963 24,774 28,200 I 28,200 28,114 26,114 26,114 W)4 -7.4% 900 Replacement Reserves 586,374 481,583 450,715 450,382 513,562 598,208 592.262 147,•826 32.8% Total rE end $ 16.U27 00 $ 16,819A55 $ IT430,271 $ 17,927,585 $ 18.081,952 $ 19,193,196 $ 19.937,674 $ 1,265,011 7.1 Ca ita( & One -Time Fundin : 110 Salaries and Wa es 5,485 61,000 338,462 - - - n/a 120 Overtime 410 - - _ _ - n/a 200 Benefits 1.616 101,538 - - n/a 31X Supplies - 1,943 - 5,595 5,595 - 5,595) -100.0%, 3XX Other OprSupplies 204,475 123,322 5,000 343,610 344,610 13,712 (329,999) -96.0% 41X Professional Srvs 17,219 1,531 300 - - (3091, -100.0% 43X Travel & Training 15,616 16,673 - - - n/a 47/42 Utilities & Comm I,260 - - n/a n/a 48X R airs & Maint 15,128 8,787 . I _ _ _ n(a, 497 Association Dues SO 4,263 T[ - _ n/a 4XX Other MiscEx 3,720 11,480 15,000 15,000 15,000) -100.0% 552 Irtterfund Contributions 200,000 12,761 - - _ _ _ n/ 561 Residual Equity Trsfir 7,854 52,989 62,567 62,567 4,328 7,225 (58.239) -93.1% 600 Capital Outlays 39,399 190,045 - 107,588 I07,588 _ 61,066 46,522) -43.2% 900 Intfund Svc Pints 1,128 • 56,484 1 52,921 34,4341 -100.0% Total One -Time Exp $ 525,677 S 424.954 S 66,000 $ 591,144 S 1,028,281 $ 79,106 $ 7,225 $(512,038) -86.6% Tora1E end(tures $ 17,253.576 $ 17,244,109 ; $ 17,496,271 : $ 18.518,729 S 19,110.233 $ 19.272.302 $ 19.944.899 S 753.573 4.1%1 85 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY 4% CITY OF V:�� Federal Way 86 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF DEVELOPMENT SERVICES illiam Appleton, P.E. Development Services Manager 5.5 FTE Perform civil engineering public works plan review for residential and commercial projects • Determine development impacts • Inspect construction projects performed on private property and public ROW ■ Administer development bonding -equirements • Provide assistance to levelopment .ommunity and citizens • Administer PW development >tandards Manual PUBLIC WORKS ADMINISTRATION Cary Roe, P.E. Public Works Director 1.0 FTE Dan anIN, cFiI Total: 43.5FTE ■ Regional Issues and Involvement • Coordinate Interlocal PW Affairs ■ Department Direction/Operations Intradepartmental coordination ■ Department Budget Management • Emergency Management Program Coordination ■ City Council/Committee/Commission support Deputy Public Works Director Ken Miller, P.E. Deputy Director 1.0 FTE • Department Budget Preparation • Inter -Department Coordination • Comprehensive Plan Updates • Capital Improvement Program ■ Contract Management ■ City Council/Committee/Commission SUBDort TRAFFIC SYSTEMS I ( STREET SYSTEMS Rick Perez, P.E. Traffic Engineer 5.5 1= fTE • Traffic signal, signing, street lighting and pavement marking maintenance • Development Review and Mitigation of Transportation Impacts ■ Neighborhood Traffic Safety Program ■ Transportation Planning ■ Administer City - Wide Commute Trip Reduction Program Manage capital improvements and grant applications • Traffic Signal Timing Marwan Salloum, P.E. Street Systems Manager 11.0 FTE " Manage streets maintenance ■ Manage pavement conditions and street overlay program ■ Manage capital improvements • Grant application and compliance • Right-of-way vegetation management • Street sweeping ■ Litter control ' Administer right-of- way permits • Manage snow & ice removal ■ After hours call out ADMINISTRATIVE SUPPORT Vacant Administrative Assistant H 3.0 FTE " Budget assistance • Purchasing/contract assistance ■ Central filing ■ Phone coverage " Word Processing/data input ■ EmergencyfDisaster response EMERGENCY MANAGEMENT Ray Gross Emergency Management Coordinator 1.0 FTE • GFW Partner Coordination ■ Participation in Zone 3 and Regional Mitigation & Disaster Planning • Maintain NIMS Compliance • Grant Application / Admin. ■ Training • GFW Disaster Planning • Conduct GFWEOC Exercises • Public Education & Involvement SOLID WASTE MANAGEMENT Rob Van Orsow Solid Waste and Recycling Coordinator 1.5 FTE • Manage Solid Waste/Recycling Utility and franchise agreement • Coordinate city-wide waste reduction program & recycling programs " Coordinate with county in compliance with county -wide solid waste & hazardous waste plans ■ Apply for and manage solid waste and recycling grants SURFACE WATER MANAGEMENT Paul Bucich, P.E. Surface Water Manager 14.0 FTE • Water quality management • Long-range capital improvement plan • Manage Surface Water Facility Maintenance ■ After hours callout • Plan review interface ESA/NPDES Compliance • Manage Capital Improvements 87 200712008 PROPOSED BUDGETINBRIEF CITY OF FEDERAL WAY PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director 2005/2006 ACCOMPLISHMENTS • Participate in the King County Comprehensive Solid Waste Management Plan update and adoption process ■ Provide spring and fall recycling collection events ■ Completed the following projects: ➢ 21st Ave S grid road from S 316th to S 320th Streets ➢ S 336th Street at First Way South Intersection Improvement Project ➢ Westway Street Lighting Project ➢ Joe's Creek Habitat Restoration Project ➢ East Branch Lakota Creek Channel Restoration Project ➢ South 333`d at ls` Way South Traffic Signal ■ Completed the design and right of way acquisition for Pacific Highway S HOV Lanes Phase "III" Improvement Project (from S 284th Street to SR-509) Completed Planned Action SEPA for the City Center Redevelopment Project ■ Completed the City Center Access Study ■ Participated with WSDOT and other project stakeholders to secure project funding and complete environmental assessment for the Triangle Project ■ Supported development projects at the Commons, Federal Way Crossing, Federal Way Market Place, and Community Center ■ Updated to Greater Federal Way Emergency Operations Center (GFW EOC) Plan to be compliant with the National Incident Management System (NIMS) ■ Established a City of Federal Way Pandemic Response Plan ■ Conduct Introduction to NIMS training (IS-700) and Incident Command System (ICS) 100 & 200 for GFW EOC responders 2007/2008 ANTICIPATED KEY PROJECTS ■ Annexation of the Potential Annexation Area (PAA) ■ Implement Transportation Concurrency Program ■ Construct: ➢ Pacific Highway S HOV Lanes Phase III Improvement Project ➢ 2151 Ave SW/SW 357" St (SW 356d' St to 22°d Ave SW) ➢ SR161 and SR18 Street Intersection Improvement Project ➢ South 373rd Street bridge at llylcbos Creek in conjunction with WSDOT ➢ Outlet improvements for Lake Jeane and Lake Lorene ➢ The 26th Avenue SW Stormline Replacement Project ➢ Complete Project Design and Acquisition of Right of Way (ROW) for: o Pacific Highway S HOV Lanes Phase IV Improvement Project o S 356th and SR99 intersection improvements ■ Pursue grant funding for the City Center Access environmental study and Transportation Improvement Projects ■ Support residential and commercial development projects such as Campus Crest, Wynnstone, Lowe's, and The Commons ■ Reevaluate the Traffic Impact Fee concept ■ Update the transportation element of the City's Comprehensive plan ■ Update transportation model for 2030 planning horizon 88 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET IN BRIEF PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director PROPOSED PROGRAM CHANGES: Description Department Submitted CM Recommended FTE Fleet 2007 1-Time Ongoing 2008 FTE Fleet 2007 2008 1-Time Ongoing 1-Time Ongoing 1-Time Oa o' nz TR-Reduce Street Lighting - - 27,680). - (27,6801 N - _ TR-Reduce Traffic Calming - - 10,0001• (10,000) N - - _ ST-Reduce WSDOT Maint Contract - (13,747) (15,811) N - - ST-EliminateBasket/BanaerProgram - (16,250) - (16,250) N - Subtotal Cost Reductions - (67,677) (69,741)- - _ TR-Traffic Concurrency Management 1-0 9,270 - - y 1.0 - 9,270 - _ TR-Increase KC Traffic Maint Contract - - 5,460 - 11,060 Y - - 5,460 11,060 R-Maint of Completed Traffic CIP Proj - - 37,205 I 37,205 ` Y - _ 37,205 37,205 TR-Advance Historical Society Goals - - -. Y - - 5,000 CTR-Commute Trip Reduction Plan - - 10,880 - 1I,760 Y _ - 10,880 11,760 ST-Replace Pickup Truck -Use Rsys - - - _ Y _ _ _ ST-Maint of Completed CIP Projects - 18,000 _ 68,000 _ Y y - - _ 18,000 8,400 - - 68,000 8,400 ST-Tree Replacement _ EM-Emergency Fuel for Generator - - 77,000 3,000 3,000 Y - 77,000 3,000 3.000 Subtotal Additions 1.0 - 86,270 74,545 ' 131,025 1.0 - 91,270 82.945 139,425 Total - PW Street Fund 1.0 - 86,270 6,868 61,284 1.0 - 91,270 82,945 - 139.425 ? 13,250 l I8,250 jncrease Litter Contract I 13,250 Y - I8,250 Total - Solid Waste & Recycling - - - I 13,250 - 13,250 - - - 18,250 - 1 18,250 Water Quality Maint MateriaWContract - - - 8,500 8,500 y - - 8,500 8,500 Increase Temporary Help - - - 4,480 4,480 Y - - - 4,480 4,480 NPDES Permit Fee - - 500 - 2,100 Y - - 500 2,100 Increase Street Sweeping - _ _ 32,000 _ 35,000 Y y - _ , - 32,000 - 35,000 Replace Callout Vehicle -Use Reserves - _ Repl! acce2 e 2 Trailers -Use Reserves RepStorage Containers -Use Rsys - _ _ y _ _ - - - y _ _ i Total -Surface Water M mt - - - 45,480 - 50,080 - - I 45 ,480 _ 50,080 89 200712008 PROPOSED B UDGET IN BRIEF CITY OF FEDERAL WAY PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director PROPOSED CAPITAL PROJECTS AND FUNDING SOURCES: Tr * Priority 0 = projects fully funded Priority l = projects received or anticipated to receive substantial grants and are needed now or in the near future to maintain service levels. Priority 2 = projects received or anticipated to receive substantial grants and are needed further in the future to maintain service levels. Priority 3 = local projects needed to maintain service levels. Priority • Transportation Projects Location Project Total FyernalTr_Sources Grant Balance Needed ?ropascd 2007-09 Allocations REET Ut Tx Fuel Tx ;` Other Grants Total Future Needs Mitii Prior Yr 0 Annual Asphalt Overlay Program 11,148 11,148 - 2,800 1,218 30 4,049 7,100 0 Annual Transportation Systcm Safety Improvements 2,100 - 2,100 - 700 700 1,400 I S 320th St HOV: 8th Ave So to SR 99 6,765 4,736 - 2,029 - - 2,029 1 SR99 HOV Lanes Phase III - S 284th St to SR509 21,400 5,000 1,175 2,845 12390 4,225 - - 1,000 12,907 2,580 12,907 3,580 (527) 645 1 S 348th Street: 9th Avenue S - SR99 4,300 75 I S320ih SC @ Ist Ave S. 6,374 3,824 100 1,157 1,293 - _ _ - - 1,293 I S 320th St. @ 20th Ave S. 1,482 899 593 1 S 356th Street @ Pacific Highway Intersection Impv. 7,518 378 1,120 1,120 4,900 - 200 - 450 4,200 4,850 50 l SR18 @ SR161 Intersection Impv 1,737 - 325 M 462 - _ 462 l S 348th Street @ Ist Avenue S 2,430 1,458 1 75 511 386 - - 386 1 S 352nd Street; SR-99 to SR-161 5,200 3,120 - 2,080 500 - 500 - I,000 I,080 1 21stAvSW Ext:SW 356thSt-1,155 22nd Av SW - 326 829 - - - 238 500 738 91 l SW 320th Street @ 21 st Avenue SW 1,748 1,748 - _ _ _ 1,748 1 SW 320th Street @ 47th Avenue SW 360 - - 360 - - - 360 l S 312th Street @. 28th Avenue S 136 136 136 1 Pacific Highway HOV Lanes Phases W - SR-509 to S 312th 19,400 6,118 250 550 12,482 - 500 - 500 4,500 5,500 6,982 I S 320th Street: Ist Ave S to 8th Ave S SW 336th Way/SW 340th Street: 26th Place SW -Hoyt Road 6,763 4,057 2,706 _ _ _ _ _ 2,706 l 7,777 4,665 3,112 - - _ - - 3,112 I Military Road S: Star Lake Road to S 288th Street 5,941 3,565 2,376 - - 2,376 1 SW 356th Street / BPA Trail Signal 315 - 315 l City Center Access Phase 4 11.800 - - 11,800 - 11,800 2 S356thStreet SR99-SR161 5,979 2,511 - 3,468 - _ _ 3,468 3 SW 312th Street @ SR509 1,202 - - 1,202 _ - 1,202 3 Ist Ave S @ S 328th Street 459 - - 459 - _ _ _ 454 3 10th Ave SW Irnpv: SW Campus Dr-SW344th St 8,632 3,500 - 8,632 - _ 8,632 0 City Center Access Study Phase 2 500 700 2,300 2 200 600 - 2,800 (500)• 3 S 304th Street @ 28th Ave S 393 393 - 393 3 1 st Av S: S292 - a@312 713 - - 713 _ 7l3 0 City Center Access Phase 3 - S 320th Street @ 1-5 2,850 - 2,850 381 - - 2,850 Not prior S 314th St: 20th Av S - 23rd Av S Install new sidewalks 391 - _ 381 Total Trans SativaPra cts S 149,958 S 40,321 5 3,620 S 8,474 S 97,543 S 2.200 S 5,600 S 1,918 S 1.718 S 24.687 S MAD i S 61.420 City Capital Prolrul Impact to tii &0 Added in 07108 Op,=ing 3Wgct S 26 90 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF PUBLIC WoRKs DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director Surface Water Management Proiects: Surface Water Project Description Pro Project Total Extemal/Pr Sources Balance Needed Pro sed 2007-08 Allocations Future Needs Grant Miti . Prior Yr . REET Ut Tx Fuel Tx Fees GFund Total Small CIP - Annual Program 2,450 30 1,110 1,310 - - 407 407 903 East Branch Lakota Creek Channel Restoration 779 - - 981 (202) - - - - (202) Lake Jeane Outlet Control Structure 555 - 179 376 - - 376 - 376 SW 332nd Street (26th AV. SW) Trunk Replacement Project 835 - 810 25 - - 25 - 25 Mirror Basin detention pond - East 15-inch lateral/detention 248 - 248 - - - - - S 373rd Street Hylebos Creek Bridge Replacement 910 - 910 - - - - SR 99 Phase III Roadway Improvements 156 - - 150 - 150 Lake Lorene Outlet Control Structure 390 - - - 390 - - - 390 - 390 - Outlet Channel Modification 180 - 180 - - - 180 - 180 - loth Avenue S. Drainage Improvements S. 336th and 34th Avenue S. Drainage Improvement 430 - - - 430 145 - - - 430 25 430 25 - 120 145 S 308th St. Lateral Drainage Interceptor 165 - 165 - - 60 - 60 105 1st Way South Trunk Replacement 671 - - 671 - 98 98 573 S 316th Place Detention Facility 605 - - 605 - - - - - 605 Lower Joe's Creek Habitat Restoration 2,223 - - 2,223 - - - - - - 2,223 Low Flow Diversion /Infiltration Trench 310 - - 310 - - - - - - 310 21 st Avenue SW Detention Facility 416 - - - 416 - - - 416 Total Projects li_462 30 1 4238 7.194 - - 2.141 2_141 5A53 91 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E, Public Works Director PURPOSE/DESCRIPTION: The Public Works Department has a mission to: Provide a vehicle for the City Council to achieve its vision of Federal Way's future, operate a Public Works organization with sound management that meets Federal Way's needs responsibly, provide prompt, courteous, quality, helpful services, and assist our community to achieve its goals to improve its northwest living and business environment with special emphasis on improving transportation, surface water systems, and the permit process. 2007 Proposed Expenditures By Category Personnel 49.4 % Svc/Chs 18. M. Supplies The Public Works Department is organized into seven divisions. The L9% Administrative Services Division provides the overall management of the lnterGovt terfun department. The Development Services Division provides the engineering In16.9 °d Capital 108% plan reviews and inspections of development projects. The Traffic Division 0-2% provides transportation planning, traffic operations, and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions. The Surface Water Management Division provides the surface water systems improvements and maintenance functions. The Solid Waste and Recycling Division manage the solid waste/recycling utility and franchise contract. The Emergency Management Division provides services and planning coordination through the Greater Federal Way Emergency Operation Team in conjunction with Lakehaven Utility District, Federal Way School District, and the Federal Way Fire Department. DEPARTMENT SUMMARY: Code I Item 2004 Actual 2005 Actual 2006 2007 ProDo 2008 Proposed 07 Pro - 06 Adl Adopted Adjusted , Year-end S Ch % Ch evenue summery: 3XX General Fund $ 1,912,754 $ 1,707,671 $ 1,912,961 $ 2,085,212 $ 2,053,197 $ 2,275,694 3 2,292,108 $ 190,483 9.1% 336 State Shared Rev 1,861,762 2,050,806 1,944,894 1,952,635 1,945,254 1,883,000 1,883,000 (69,53S) -3.6% 34x Service Charges 4,112,072 4,115,416 4,147,297 4,147,297 4,172,498 4,512,673 ` 4,573,411 365,377 8.8% 36x Other Revenues 30,077 130,065 26,470 47,470 110,915 82,470 82,470 35,000 73.7% 397 Capital Pnects 2,770 - - n/a 397 UtilityTax 1,376,657 1,176,525 1,200,925 1,200,925 1,200,925 1,776,366 1,837,606 575,441 47.9% TotalAe enue $ 9.296,092 $ 9,180,483 $ 9,232 546 $ 9,433,538 $ 9,482,788 $ 10.530,203 IS 10,668,595 $ 1 096,666 11.6% Expenditure Summary: 210 Administration 398,338 399,202 419,655. 421,125 418,132 428,782 444,867 7,657 L8°/ai 220 Development Srvs 520,942 501,231 520,946 527,609 526,585 526,131 553,067 (1,478) -0.3% 230 Traffic Services 1,319,273 1,257,235 1,358,078 1,363,224 1,361,657 1,603,153 1,645,325 239,929 17.6% 240 Street Services 1,268,980 1,269,818 1,487,330 1,508,503 1,446,265 1,597,943 1,678.148 99,439 5.9% 270 Emergency Operations - - 7,000 118,000 126'072 142,751 152,706 24,751 21.0% TotalGFOprExp $ 3,507,432 $ 3,427,486 $ 3,792,010 $ 3,938,462 $ 3,878.712 i $ 4.298,759 $ 4,474.113 S 360,298 9.1% 102 lArterial St -St Overlay - _ _ - R/a 106 1 Solid Waste 226,060 221,876 242,313 442,850 442,699 664,833 269,804 21,984 9.1% 401 Surface Water Mgmt 2,578,603 2635,769 2,914,454 2,946,370 2,925,957 3,010,510 3,115.230 64,140 2.2% Total Nort-GFOprExp $ 2,804,663 $ 2:857,645 $ 3,156,766 , $ 3,189,219 $ 3,168,655 $ 3,275,344 $ 3,385,033 $ 86,124 2.7% TOTAL OPEXP $ 6,312,095 $ 6,285,131 , $ 6,948,776 $ 7,127,681 $ 7,047,367 $ 7,574,103 $ 7,859,147 $ 446,422 6.3% Capital & Oee-Time Funding: 210 Administration 12,593 82,427 _ _ - n/a 230 Traffic Services 122,731 80,172 49,872 158,872 13,020 (36.852) -73.9%, 240 Street Services 45,177 54,364 16,250 46,250 46,250 - (46,250] -100.0% 270 Emergency rations - 75,404 75,404 77,000 1,596 2.1 % 102 Trsfr to Str/Overlay 12,243,765 1,495,866 1,502,520 1,599,792 1,599,792 1023.,&44 2,023,894 424,102 2,720 26.5 2.8% 106 Solid Waste 63,978 100,276 107,000 97,280 97,280 1 1OO,[700. 100,000 401 SWMO s 1.531,066 178.257 779,290 733,464 1 733,465 951.000 1,190,0m 217,536 1 29.7% Total orrr-T,meEX $ 4,019,310 $ 1,991,362 $ 2.405,060 $ 2,602,062 i $ 2,711,063 ! $ 3,164,914 $ 3,313,894 $ 562,852 21.6% Total Expenditures $ 10,331,405 $ 8,276,494 $ 9.353,836 $ 9,729,743 1 $ 91758,430 ! $ 10,739,017 $ 11,173,041 ! $ 1,009,274 1 10.4% 92 CITY OF FEDERAL WAY 200712008 PROPOSED BUDGET INBRIEF PUBLIC WORKS DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director DEPARTMENT POSITION INVENTORY: Position 2004 2005 2006 Actual Actual Ado ted Adjusted Year-end 2007 Proposed 2008 Proposed Grade Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1_00 1.00 1.00 1.00 1.00 1.00 1.00 58F Deputy Public Works Director 1.00 1.00 1.00 1.00 52 City Traffic Engineer 1_00 1.00 1.00 1.00 50 Street Systems Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 SWM Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50 Development Services Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 48 Senior Traffic Engineer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 43 Street Systems Project En ineer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 43 SWM Project Engineer 1_00 1.00 1.00 1.00 1.00 1.00 1.00 43 Emer ency Management Coordinator - - lA0 1.00 1.00 1.00 41 Traffic Engineer 1.00 1.00 1.00 1_00 1_00 2.00 2.00 41 Senior Engineer Plans Reviewer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 40 SW Quality Program Coord 1.00 1.00 1.00 1.00 1.00 1.00 1.00 39 Street Systems Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 SWM Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 38 Street Systems Maint Supervisor 1.00 _ 1.00 1.00 1.00 1.00 1.00 1.00 36 Surface Water Quality Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 36 SWM R/D Inspector 2.00 2.00 2.00 2A0 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 36 34 Engineering Plans Reviewer 2.00 Solid Waste/Recycling Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 34 Construction Inspector 3.00 3.00 3.00 3.00 3.00 3.00 3.00 32 Engineering Technician 2.00 2.00 2.00 2.00 2.00 2.00 2.00 28 Maintenance Worker 11 3.00 3.00 3.00 3.00 3.00 3.00 3.00 24m Recycling Project Manager 0.50 0.50 0.50 0.50 0.50 0.50 0.50 24 Administrative Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 21 Maintenance Worker 1 6.00 6.00 2.00 6.00 2.00 6.00 2.00 6.00 2.00 6.00 2.00 6.00 2.00 20m 18 Administrative Assistant I 2.00 Total Regular Sia tng 41.50 1 41.50 1 41.50 1 42.50 42.50 43.50 43.50 Change from prioryear 1.00 - - 11.00 - 1.00 - Grand Total Staffing 41.50 1 41.50 : 41.50 42.50 42.50 1 43.50 1 43.50 I'M 200712008 PROPOSED BUDGET IN BRIEF CITY OF FEDERAL WAY PUBLIC WoRKs DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director HIGHLIGHTS/CHANGES: Emergency Management: In the 2007/2008 budget, an Emergency Management Division was created within Public Works. There has been $3,500 for supplies and $7,000 for the GFW Emergency Management transferred from the Administration budget to the Emergency Management budget and a base budget established for this division. City Manager Recommended Changes: The following is a list of recommended additions to the Public Works budget: street trees ($8,400 in 2007 and 2008), increased cost for King County Traffic Maintenance ($5,460 in 2007 and $11,060 in 2008), increased Traffic Maintenance costs due to CIP projects ($37,205 for 2007 and 2008), funding for CTR Flex Pass ($10,880 in 2007 and $11,760 in 2008), Streets Maintenance costs due to CIP projects ($18,000 in 2007 and $68,000 in 2008), purchasing a larger fuel tank for the generator ($77,000) and fuel ($3,000 in both 2007 and 2008), additional litter pickup ($5,000 in 2007 and 2008), increased maintenance of catch basin insert filters ($8,500 in 2007 and 2008), additional temporary help to maintain ponds ($4,480 in 2007 and 2008), estimated NPDES permit fees ($500 in 2007 and $2,100 in 2008) and increased street sweeping costs due to fuel and labor ($32,000 in 2007 and $35,000 in 2008). Salaries and Benefits: Salaries and benefits have increased slightly due to salary market adjustments and benefit cost increases. 2005/2006 One Time Funded: The one time funded initiatives approved in the 2005/2006 budget were rolled up into the 2007/2008 baseline budget. Equipment Replacement: In 2007, Public Works will be replacing the "call out" truck, two 14-foot trailers and construction inspector pickup. Concurrency Management: In 2007, Public Works will be implementing a concurrency management ordinance to meet GMA mandates. This will implement a development permit for mitigation of transportation impacts. The goal would be to reduce development review time frames and improve customer service. NPDES Permit: In 2007 and 2008, the Surface Water Division will be implementing the rules and regulations in the new NPDES Phase 11 permit. Assignment of Salmi and Benefits: A portion of the Public Works Director and Deputy Public Works Director salaries and benefits are assigned to the General fund, SWM fund, and SWR fund, as highlighted in the respective position's division inventory tables. 94 CITY OF FEDERAL WAY 200712008 PROPOSED B UDGET IN BRIEF PUBLIC WoRKs DEPARTMENT OVERVIEW Responsible Manager: Cary Roe, P.E., Public Works Director REVENUE AND EXPENDITURE SUMMARY: rode I1Pm n tu-' 20051 i ^ A � 0067-1 1 2007 2008 _ 07 Prop - 06 Adj Revenue Summary_ ----- - i - nu osou rro osea -l.il -/o Uri XXX General Gov'[ $ 1,912,754 $ 1,707,671 $ 1,912,961 $ 1,085,211 $ 2,053,197 $ 2,275,694 $ 2,292,108 $ 190,483 9-1% 336 Motor Fuel Tax 1,710,732 1,748,939 1 1,811,894"36 804,513 11745,000 1,745,000 (66,894T -3_716 32X State Shared Rev 151,030 301,868 133,000140.741 138,000 138,000 2 741) 1.44E 34X Refuse Collection 250,039 233,061 170,217170,217 326,850 326,850 13fi,633 9Y.0'J6 345 Plan Revw/ROW Permits 339,366 346,605 370,0003954201 475,719 483,399 105,719 28.fi35 341 SWM Fee 3,522,667 3,535,750 3,607,080607,080 3,710,104 3,763,162 f 103,025' 29% 397 CIP Projects 2,770 -- n/a 397 Utility Tax , Interest & Miscellaneous 1,376,657 30,077 1,176,525 130,065 1,200,925,,,200925 26,470 47,470 1,776,366 110,915 82,47.0 1,837,606 575,441 82,470 35,000 47.9% 73.7% 36X Total Revenue $ 9,296,092 $ 9,180,483 $ 9,232,546 $ 9,433,538 $ 9,482,788 $ 10,530,203 $ 10,668,595 . $ 1,096,666 11-6% Exp endilurr Summary; 110 Saisrics& Wa 2,381,109 2,337,845 2,477,074 2,549,075 2,549,075 2,705,638 2,803,856 111/1 Temporary Help 79,403 74,970 80,160 80,160 80,160 91,040 91,040. 120 ,Overtime 36,397 26,383 30,149 30,149 29,549 30,149 30,149 M73,37-1. 200 Benefits 658,954 713,551 8067438 838,591 838,591 911,909 1,010,082 310 Supplies 34,056 39,914 49,467 49,467 50,592 54,642 54,642 36X MtcSu lies 44,997 42,013 61,950 61,950 57,850 61,950 61,950 3XX Other r Supplies 20,950 22,582 25,298 24,328 29,298 28,298 3,000 11.9 410 Professional Srvs 20,2[4 68,730 58,996 98,876 117,996 117,996' 19,120 19.3% 43X ,Travel & Training 23,359 13,074 27,432 27,432 29,392 29,392 1,960 7.1% 47/42: Util & Comm 299,815 314,262 432,425 :2,425, 427,475 470.030 482,030 37,605 8.71% 48X. Repaim&Mm 527,040 322;066 620,315 57509 TOT;189 748,189 91_00 14.9%. 497 Association Dues 3,834 5,024 5,699 5,442 6,149 6,149 450 7.9% 4XX 11 O.thuMisc Exp 20,512 14,913 43,085 43,085 31,710 43,085 43,085 - 0.0% 51/3X Into] Srvsrraxes 809,526 729,582 767,681 767,681 767,681 821,121 829,201 53,440 7.0% 561 Resid Equity Trsfr 2,349 _ 1,226 - - - - n/a 600 Ca italOutlays 1,148 11,897 8,800 8,800 8,800 17,600 17,600 8,800 100.0% 1JBXN DOWsemce-interest 2Q!;M 205,401 238,251 238,251 238,251 20I,794 199.%30 - 36.497 -15,39E 9l4 ,DPIGAC M&0 IGIS 65,511 64,860 75,345 76,571 82,611 . 80,291 82,500 3,720 1 4.9% 918 M&O 54,735 62,630 80,558 80,558 80,506 96,706 101,862 t 16,142 1 20.0% 920 TelM&O 157,485 50,851 60,753 60,753 60,187 61,879 63,439 1 1,126 1 1.9%. 950 Bldg M&O 66.296 46,122 40,102 1 50,885 50,895 50,847 51,246 (39)1 -0.1%. 954 FleetM&O 137,665 140,784 143,701 166,515 168,472 168,873 169,348 2.358 1.4% 960 Risk M&O 36,775 19,825 37,617 43,517 44.131 44,383 44,383 866 2.0 % 990 Mail M&O 12,668 12,958 14,751 14,751 13.105 15,505 251,067 15,505 248,672 754 (12,404) 5.1% -4.7% 900 Replacement Reserves 223,341 252,760 264,271 264,271 236,737 900 Interfund Svc Pm Cs 486,732 492,134 497,232 497,232 497,232 505,816 528,603 8,584 1.7% TotalO rod $ 6,312,0 5 $ 6285,131 $ 6,948,776 $ 7,127,681 $ 7,047,367 $ 7,574,103 S 446422 6.3% C "al& [hor-7imrFundi: 110 SRfarics&Ws 109,854 118,148 124,676 124,676 124,676 130,334 5,658 4.5%, 200 Benefits 2.422 3,227 _ _ _ _ 2137,84�6 _ n/a 310 Su plies 297 - n/a3XX Other Opr Su lies 3,476 10,792 3,260 3,260 300 2960) -90.8% 41X Professional Srvs 102,472 124,390 107,000 202,496 311,496 000,000 100,00 (102,496) -50.6% 47/42 L til & Comm 14436 4,00.0 4,000 _ 0D (4,0) =1110-045 43X Repairs & Mtc 9,302 29,868 - - 4XX Other Misc Ex 52,797 24,577 16,250 20,250 20,250 - (20,250) -100.0% WAX IntgA srvslfaxes 26,Z32 41,963 - 59,369 59,369 5,000 _ ($4,369} -91.60/ 552 lnberfund Contributions 1,S80,764 132,184 779.290 704,095 704,096 951,000 1,190,000 246,905 35.1% 561fe,iid'Eq�',� Trsfr 22,8I5 50,000 7420 - 7,420 n/a 600ptal tlays 1,019,008 1,341,903 1,271,906 1,377,978 1,377,978 1,863.136 1,777,108 485,158 35.2%, 960terfnvc Pmts 71,979 73,229 74,318 74,318 74,318 76,104 77,320 1,786 2.4% Total One -Time Exp $ 4,019,310 $ 1,991.362 $ 2,405,060 $ 2,602,062 j $ 2.71 L063 $ 3,164,914 $ 3,313,894 IS 562.852 1 21.60h Total Expenditures $ 10.331-405 $ 8276 494 R 9 497 R46 R 0770 7d2 I It o 7C4 can c in van m e i c . , - .. om 200712008 PROPOSED BUDGET INBRIEF CITY OF FEDERAL WAY 1% CITY OFzslarmh Federal Way