17-104658.AkCITY OF
federal Way
November 16, 2017
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www.cityoffederalway.com
Jim Ferrell, Mayor
CESO Architects Email: duley@cesoinc.com
Chris Duley
85.34 Yankee Street
Dayton, OH 45458
RE: File #17-104658-00-PC; PREAPPLICATION MEETING SUMMARY
Valvoline Instant Oil Change, ** NO SITE ADDRESS ** Pacific Hwy S, Federal Way
Dear Mr. Duley:
Thank you for participating in the preapplication conference with the City of Federal Way's Development
Review Committee (DRC) held November 2, 2017. We hope that the information discussed at that
meeting was helpful in understanding the general requirements for your project as submitted.
This letter summarizes comments given to you at the meeting by the members of the DRC. The members
who reviewed your project and provided comments include staff from the City's Planning and Building
Divisions and Public Works Department, and representatives from Lakehaven Utility District and South
King Fire and Rescue. Some sections of the Federal Way Revised Code (FWRC) and relevant information
handouts are enclosed with this letter. Please be advised, this letter does not represent all applicable
codes. In preparing your formal application, please refer to the complete FWRC and other relevant codes
for all additional requirements that may apply to your project.
The key contact for your project is Dave Van De Weghe, 253-835-2638,
david.vandeweghe@eityoffederalway.com. For specific technical questions about your project, please
contact the appropriate DRC representative as listed below. Otherwise, any general questions about the
preapplication and permitting process can be referred to your key contact.
PROJECT DESCRIPTION
The applicant proposes an oil change business on a vacant, 29,000 sq. ft. parcel fronting Pacific Hwy S.
The new building will total 3,336 sq. ft. in gross floor area and include two drive -through service bays.
MAJOR ISSUES
Outlined below is a summary of the major issues of your project based on the plans and information
submitted for preapplication review. These issues can change due to modifications and revisions in the
plans. These major issues only represent comments that the DRC consider most significant to your project
and do not include the majority of the comments provided. The major issues section is only provided as a
means to highlight critical requirements or issues. Please be sure to read the entire department comments
made in the next section of this letter.
Mr. Duley
November 16, 2017
Page 2
+ Planning Division
The project requires a Process II Master Land Use application.
• Public Works Development Services Division
l . Surface water runoff control and water quality treatment will be required per the 2016 King
County Surface Water Design Manual (KCSWDM). This project meets the requirements for a
Full Drainage Review.
2. The project lies within a Conservation flow control area, thus the applicant must design the flow
control facility to meet this performance criteria.
• Public Works Traffic Division
1. Transportation Concurrency Management (FWRC 19.90) — Transportation concurrency
permit with application fee of $1,650.00 is required for the proposed project.
2. Traffic Impact Fees (FWRC 19.91) — Traffic impact fees are required and will be assessed at
building permit issuance.
3. Frontage Improvements (FWRC 19.135.040) — Construct half -street frontage improvements
and dedicate right-of-way (ROW) along the property frontage on SR 99. The development has
frontage on a project listed in the City's TIP currently under construction.
4. Access Management (FWRC 19.135.260) — The development shall meet access management
standards. The City will permit driveway on SR 99 as shown on the approved SR 99 construction
plan.
• Lakehaven Utility District
A Sewer Certificate of Availability and Water Certificate of Availability issued separately by
Lakehaven may be required to be submitted with any land use and/or building permit applications.
■ South King Fire and Rescue
This project will require an additional fire hydrant.
DEPARTMENT COMMENTS
Outlined below are the comments made by the representatives of each department present at the
preapplication conference. Each section should be read thoroughly. If you have questions, please contact
the representative listed for that section.
PLANNING DIVISION (Dave Van De Weghe, 253-835-2638,
d av id.va n deweizh e(a)ci tyoffed a ralway. co m)
I _ Zoning Designation and Use — Zoning for the subject property is Commercial Enterprise (CE). The
CE zone permits oil change businesses pursuant to FWRC 19.240,050, "Vehicle service stations."
The following information is based on the materials submitted for the preapplication meeting.
2. Land Use Application — The proposed improvements will require a Process II Master Land Use
application. Process II is an administrative site plan review conducted by city staff with a final
decision issued by the Director of Community Development.
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November 16, 2017
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Submittal Checklist and Master Land Use Application are enclosed. Following submittal of a
complete application, the City will process the land use application within 120 days, unless
additional information is needed. If that is the case, the review clock will be off until the information
is submitted and verified. Building permits are issued after land use approval is granted.
3. State Environmental Policy Act (SEPA) — As proposed, the project is exempt from review under
SEPA review as the proposal does not exceed flexible thresholds (buildings larger than 12,000
square feet, parking for 40 or more vehicles).
4. Application Fees — The formal application must be prepared in accordance with the City's
Development Requirements checklist (enclosed) and must be accompanied by the appropriate fees.
As fees change annually, please contact Development Specialist staff for the current application fees
for Use Process II, and other permits/reviews identified in this letter. Development Specialists can be
reached at 253-835-2607.
5. Public Notice — Process II review does not require public notice.
Wellhead Protection — The subject site is located within a five-year wellhead protection zone as
designated by Lakehaven Utility District. A Hazardous Materials Inventory Statement — Critical
Aquifer Recharge and Wellhead Protection Areas (enclosed) must be submitted with the formal
application. The Development Review Committee (DRC) will then review the Hazardous Materials
Inventory Statement and assess all potential impacts to the city's groundwater resources to decide
whether hazardous materials will be used, stored, or disposed of in connection with the proposal. Oil
change facilities must also provide documentation of compliance with Department of Ecology
standards set forth in the Washington Administrative Code (WAC) Chapter 173-216.
7. Key Development Regulations — All site improvements must comply with the applicable FWRC
development regulations. Some of the key regulations are listed below. This is not intended to be, an
exhaustive list. Applicants are responsible to comply with the entire FWRC.
(a) Required Yard/Building Setbacks — Front yard setback is 20 feet. Side and rear setbacks are 15
feet. Per FWRC 19.05.80, required yard means the area adjacent to and interior from a property
line of a lot, as prescribed by regulations, and is the minimum required distance between a
structure and a specific line, such as a property line or vehicular access easement that is
required to remain free of structures.
(b) Maximum Building Height — The maximum height allowed outright is 40 feet above average
building elevation. No building heights were provided with this preapplication site plan. A
formal application must demonstrate how the height requirement is met.
(c) Parking— The parking requirement for the proposed oil change business is I parking stall per
300 square feet of gross floor area. The 3,336 sq. ft. building requires 12 spaces. The proposal
shows only nine parking spaces. Design criteria are based on the enclosed department handout.
A decrease in the required number of parking spaces under FWRC 19.130.020 may be
permitted if a thorough parking study documents that fewer parking spaces will be adequate to
fully serve the uses.
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Tree and Vegetation Retention — A tree and vegetation retention plan as required under FWRC
19.120.040(2) must be submitted with the Process II application. The tree and vegetation
retention/replacement plan must be prepared by a certified arborist or certified landscape architect.
The standards require each development to maintain a minimum tree unit density. As required under
FWRC 19.120.130(2), the minimum tree density in CE zones is 20 tree units per acre. The subject
property's required density is 14 tree units (20 tree units x 0.67 acres = 13.3 units).
A tree unit is a value assigned to existing trees retained on the property or replacement trees. The
larger the tree, the greater value it is assigned. Required tree density can be composed of retained
trees and replacement plantings per FWRC 19.120.130. (Note: Required landscaping trees may be
counted in tree density.) The formal landscape plan must detail information about tree unit credits
and replacement and clearly show where the 20 tree units are to be located.
9. Landscaping — The Process II application must include a preliminary landscape plan prepared by a
licensed landscape architect, in accordance with the landscape requirements contained in FWRC
Chapter 19.125 "Outdoors, Yards, and Landscaping. " Following are the key landscape requirements
for the project.
Perimeter Landscape Buffers — FWRC 19.125.060(9), Commercial Enterprise, CE, requires Type III
perimeter landscaping a minimum of five feet in width along all property lines. A preliminary
landscape plan must depict these requirements. Type III landscaping consists of a mixture of
evergreen and deciduous trees, large shrubs a minimum of 24 inches in height at the time of planting,
and groundcover; spaced to provide a visual buffer creating a partial visual separation.
Interior Parking Lot Landscaping — Parking lot landscaping is intended to break up large areas of
impervious surfaces, mitigate adverse impacts created by vehicle use areas, facilitate the movement
of traffic, and improve the physical appearance of vehicle use areas. Twenty square feet of Type IV
interior lot landscaping per parking space must be provided in accordance with FWRC 19.125.070.
Type IV parking lot landscaping is required to be installed at the ends of all rows of parking and
disbursed throughout the parking area. Landscape islands must be a minimum size of 64 square feet
and a width of six feet between stalls and at the ends of rows.
The square footage of interior lot landscaping must be listed on the landscape plan, and the interior
landscape areas used for this calculation must be identified on the plan. Permanent curbing shall be
provided in all landscape areas within or abutting parking areas. Based upon appropriate surface
water considerations, other structural barriers may be substituted for curbing, such as concrete wheel
stops.
10. Community Design Guidelines — Projects subject to Process Il review must comply with the
provisions of FWRC Chapter 19.115, "Community Design Guidelines." The proposed oil change
business must comply with applicable portions of the Community Design Guidelines standards,
including the CE specific guidelines. This correspondence highlights the primary applicable design
guidelines for the project, but does not necessarily identify all applicable design requirements. The
formal Process II application must include a written narrative that identifies how the proposal
complies with applicable design guidelines, outlined in the FWRC and summarized below.
FWRC 19.115.050(4) Pedestrian pathways from rights -of -way and bus stops to primary
entrances, from parking lots to primary entrances, and pedestrian areas, shall be accessible and
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should be clearly delineated. At a minimum, a pathway should be provided to connect the main
building entrance and Pacific Hwy S. Pedestrian pathways and pedestrian areas should be
delineated by separate paved routes using a variation in paved texture and color, and protected
from abutting vehicle circulation areas with landscaping. Approved methods of delineation
include: stone, brick or granite pavers; exposed aggregate; or stamped and colored concrete.
Paint striping on asphalt as a method of delineation is not encouraged.
FWRC 19.115.050(7)(b) The drive -through stacking lane must be physically separated from the
parking lot, sidewalk, and pedestrian areas by Type III landscaping and/or architectural
elements. Painted lanes are not sufficient.
Additionally, building facades visible from rights -of -way must include articulation and scale
requirements of FWRC 19.115.060(3). As such, the architectural design of the entire building is
required to consist of architectural features and/or materials variation that create a sense of
architectural articulation, and reduce the scale of the structure. Please refer to the list of
methods to articulate blank walls identified in FWRC 19.115.060(3)(b).
11. Crime Prevention through Environmental Design (CPTED) — FWRC 19.115.010(2) CPTED,
requires minimum standards for design review to reduce the rate of crime associated with persons
and property, thus providing for the highest standards of public safety. CPTED principles are: 1)
natural surveillance; 2) access control; and 3) ownership. The enclosed CPTED checklist must be
completed and submitted with the formal application.
PUBLIC WORKS DEVELOPMENT SERVICES DIVISION (Ann Dower, 253-835-2732,
ann.dower@cityoffederalway.com)
Land Use Issues — Stormwater
Surface water runoff control and water quality treatment will be required per the 2016 King County
Surface Water Design Manual (KCSWDM). This project meets the requirements for a Full Drainage
Review. At the time of land use site plan submittal, a preliminary Technical Information Report
(TIR), addressing the relevance of the project to the eight core and five special requirements of the
KCSWDM will be required. A Level 1 downstream analysis shall also be provided in the
preliminary TIR. The City has 1" = 100', five-foot contour planimetric maps in GIS format that may
be used for basin analysis.
2. The project lies within a Conservation flow control area, thus the applicant must design the flow
control facility to meet this performance criteria. In addition to flow control facilities, Best
Management Practices (BMP's) are required as outlined in the KCSWDM. The project also lies
within an Enhanced Basic Water Quality Area. Water Quality Treatment shall be designed to meet
the treatment criteria of the Enhanced Basic Water Quality Menu. Oil control requirements will
apply to the drive -through facility.
3. If infiltration is proposed, soil logs prepared by a licensed geotechnical engineer or septic designer
must be provided to verify infiltration suitability.
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4. Detention and water quality facilities must be above ground (i.e. open pond). Underground facilities
are allowed only with approval from the City of Federal Way Public Works Department.
5. Show the proposed location and dimensions of the detention and water quality facilities on the
preliminary plans.
Right -of -Way Improvements
See the Traffic Division comments from Sarady Long, Sr. Transportation Planning Engineer, for traffic
related items.
Building (or EN) Permit Issues
1. Engineered plans are required for clearing, grading, road construction, and utility work. Plans must
be reviewed and approved by the City. Engineering review fees are $2,430.00 for the first 12 hours
of review, and $135.00 per hour for additional review time. A final TIR shall be prepared for the
project and submitted with the engineering plans. Both the TIR and the plans will require the
signature/seal of a professional engineer registered/licensed in the State of Washington.
2. In addition to engineering approval, projects that will be filling or grading in the area of the future
building pads are required to obtain a separate grading permit from the Building Department.
The Federal Way Public Works Development Standards Manual (including standard detail drawings,
standard notes, and engineering checklists) is available on the City's website at
http://www.cityoffederalway+.com/index.aspx?nid=171 to assist the applicant's engineer in preparing
the plans and TIR.
4. Bonding is required for all street improvements and temporary erosion and sediment control
measures associated with the project. The bond amount shall be 120 percent of the estimated costs of
the improvements. An administrative fee deposit will need to accompany the bond to cover any
possible legal fees in the event the bond must be called. Upon completion of the installation of the
improvements, and final approval of the Public Works Inspector, the bond will be reduced to 30
percent of the original amount and held for a two-year maintenance period.
The developer will be responsible for the maintenance of all storm drainage facilities (including the
detention and water quality facilities) and street systems during the two-year maintenance period.
During that time, the Public Works Inspector will make periodic visits to the site to ensure the
developer's compliance with the maintenance requirements. Upon satisfactory completion of the
two-year maintenance period, the remainder of the bond will be released. Maintenance for public
roads and subdivision drainage facilities then become the responsibility of the City. Maintenance for
private roads and drainage facilities, including short plats, remain the responsibility of the individual
property owners.
6. When topographic survey information is shown on the plans, the vertical datum block shall include
the phrase "DATUM: N.G.V.D.-29" or "DATUM: K.C.A.S.," on all sheets where vertical elevations
are called out.
7. Drawings submitted for plan review shall be printed on 24" x 36" or 22" x 34" paper. Site plans shall
be drawn at a scale of 1 " = 20', or larger. Architectural scales are not permitted on engineering plans.
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8. Provide cut and fill quantities on the clearing and grading plan.
9. Temporary Erosion and Sediment Control (TESC) measures, per Appendix D of the 2016
KCSWDM, must be shown on the engineering plans.
10. The site plan shall show the location of any existing and proposed utilities in the areas affected by
construction.
PUBLIC WORKS - SOLID WASTE AND RECYCLING DIVISION (Rob Van Orsow, 253-835-2770,
robv6kityoffederalwaycom}
Solid Waste & Recycling Design Considerations
Solid waste and recycling design considerations include:
• Adequate space allocation for interior and exterior garbage, recycling, food waste, waste oil, yard
debris, hazardous waste, or biohazard collection containers. Minimum recycling space allocation
is established by FWRC 19.125.150.
■ For basic solid waste and recycling needs within a single enclosure, clear interior dimensions
measuring 10' deep by 20' across are recommended, along with a two -door swing -open or roll -
open gate that spans the front width of the enclosure. When gate doors are opened, no structure or
hardware should remain above grade across the enclosure opening. Gate pins/holes are preferred
for holding gates in closed and open positions to ease service access and maximize the life of gate
hardware.
■ Sites may require a larger enclosure, or multiple enclosures, to accommodate on -site user access
and/or additional waste types and containers.
• Plan for user access to interior waste and recycling storage areas/containers, and to exterior
containers screened by enclosure(s).
• Plan for unobstructed, safe enclosure ingress and egress for service vehicles, directly in line with
enclosure openings. Allow appropriate turning radii for service vehicles, and minimize potential
`blind spots' during ingress and egress.
• Consider landscaping, setbacks and screening requirements [based on FWRC Section 19.125.040
(4) & (5)].
■ Note that larger -scale commercial or multi -unit housing developments may see long-term savings
from the use of on -site waste compaction equipment. Planning for this equipment may require
larger enclosure dimensions, defined overhead clearances, consideration of power utility access,
and drainage management.
• Mixed -use developments may also benefit from on -site waste compaction equipment. Additional
mixed -use development considerations include:
o Designated chutes and/or internal facility maintenance areas or services for tenants,
o Moving waste and recycling streams from interior units to collection areas, and
o Access by business tenants and/or residents to exterior waste and recycling areas.
Help with many design parameters related to service access is available via the City's contracted solid
waste services provider, Waste Management, Contact: John Davis — Senior Route Manager at 206-786-
4530 (cell).
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PUBLIC WORKS TRAFFIC DIVISION
Sarady Long, 253-835-2743, sat-aclY_lonz(a)cityoffedei•alway.com
Transportation Concurrency Analysis (FWRC 19.90)
1. Based on the submitted materials for a 2-bay oil change shop, the Institute of Transportation
Engineers (ITE) Trip Generation - 81h Edition, land use code 941 (Quick Lube Shop), the proposed
project is estimated to generate approximately 10 new weekday PM peak hour trips.
2. A Concurrency permit is required for this development project. The PW Traffic Division will
perform Concurrency analysis to determine if adequate roadway capacity exists during the weekday
PM peak period to accommodate the proposed development. Please note that supplemental
transportation analysis and Concurrency mitigation may be required if the proposed project creates
an impact not anticipated in the six -year Transportation Improvement Plan (TIP).
3. The estimated fee for the Concurrency permit application is $1,650.00 (Less than 10 Trips — 2017
Fee). This fee is an estimate and based on the materials submitted for the preapplication meeting.
The Concurrency application fee must be paid in full at the time the Concurrency permit application
is submitted with land use application. The fee may change based on the new weekday PM peak
hour trips as identified in the Concurrency trip generation. The applicant has the option of having an
independent traffic engineer prepare the Concurrency analysis consistent with City procedures;
however, the fee remains the same.
Transportation Impact Fees (TIF) (FWRC 19.91)
Based on the submitted materials for a 2-bay oil change, the estimated traffic impact fee is $19,924.
Please note, the actual impact fee will be calculated based on the fee schedule in effect at the time a
completed building permit application is filed and must be paid prior to permit issuance.
Street Frontage Improvements (FWRC 19.135)
The applicant/owner would be expected to construct street improvements consistent with the planned
roadway cross -sections as shown in Map III-4 in Chapter III of the Federal Way Comprehensive Plan
(FWCP) and Capital Improvement Program (CIP) shown as Table III-10 (F)AIRC 19.135.040). Based on
the materials submitted, staff conducted a limited analysis to determine the required street improvements.
The applicant would be expected to construct improvements on the following streets to the City's planned
roadway cross -sections:
SR 99 is a Principal Arterial planned as a Type "A" street, consisting of 90-foot street with curb
and gutter, six-foot planter strips with street trees, 8-foot sidewalks, and street lights in a 124-foot
right-of-way (ROW). Assuming a symmetrical cross section, half street improvements are
required as measured from the street centerline. The required improvement is part of a larger TIP
project and as such the Public Works Director may require the applicant to fulfill this obligation
by paying to the city the pro-rata share of the costs of the required improvements calculated on a
per -front -foot basis. However, since the project is deemed fully funded by the Public Works
Director and currently under construction, no improvement is necessary.
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Access Management (FWRC 19.135)
Access management standards are based on roadway safety and capacity requirements. FWRC
19.135.280 provides access standards for streets based on planned roadway cross -sections. Please
note that access classifications are per Drawing 3-1A in the Public Works Development Standards.
2. WAC 468-52-040 limits access on state highways to access spacing of 250 feet with only one access
per parcel. Access may be further restricted if such access would interfere with the 95`h percentile
queue lengths from any existing traffic control device. Driveway onto SR 99 (Pacific Highway S)
shall be as shown on the approved SR 99 construction plan. No new driveway will be permitted.
3. The director may grant a modification administratively to reduce spacing standards by up to 20
percent of the tabular values with supporting documentation (FWRC 19.135.290). Please note that
these modification requests have a nominal review fee of $270.Once preliminary traffic queuing
analysis has been completed, the applicant's traffic engineer may submit a written request for access
modification if desired.
4. For driveways that serve uses other than single-family residential uses and zero lot line townhouse
developments, the maximum driveway width is 30 feet for a two-lane two-way driveway and 40 feet
for a three -lane two-way driveway (FWRC 19.135.270). Driveway widths may be increased in order
to provide adequate width for vehicles that may be reasonably expected to use the driveway, as
determined by the Public Works Director.
BUILDING DIVISION (Peter Lawrence, 253-835-2621. Peter.Lawrencecitvoffederalway.com
International Building Code (IBC), 2015
Washington State Amendments WAC 51-50
International Mechanical Code (IMC), 2015
Washington State Amendments WAC 51-52
Uniform Plumbing Code (UPC), 2015
Washington State Amendments WAC 51-56 & WAC 51-57
International Fire Code (IFC), 2012
Washington State Amendments WAC 51 -54
National Electric Code (NEC), 2017
Accessibility Code, ICC/ANSI Al 17.1 - 2009
Washington State Energy Code, 2015
WAC 51-11
Building Criteria
Occupancy Classification: S-1
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Type of Construction: V-B
Floor Area: 3336
Number of Stories: 1
Fire Protection: NO
Wind/Seismic: Basic wind speed 85 Mph, Exposure, 25# Snow load, Seismic Zone D-1
A complete building permit application and commercial checklist. (Additional copies of application and
checklists may be obtained on our web site at www.cit)offederalway.com.)
Submit _5_ sets of drawings and specifications. Specifications shall include: 1
2 Soils report, _2_
Structural calculations, and _2_ Energy calculations, _2_ Ventilation calculations. Note: A Washington
State Registered architects' stamp is required for additions/alterations (new or existing) of 4,000 gross
floor area or greater unless specifically listed as an "exempt" structure per the Revised Code of
Washington (RCW).
Energy code compliance worksheets are required to be completed and included with your permit
application.
A wet stamp and signature is required on all sheets of plans and on the cover page of any calculations
submitted.
Federal Way reviews plans on a first in, first out basis; however, there are some small projects with
inconsequential review requirements that may be reviewed out of order.
Some projects may require a third party review or inspection. The cost to cover these fees is the
responsibility of the applicant. Any third party fee is in addition to regular permit fees and costs.
Review Timing
The first comment letter can be expected within 6-8 weeks of submittal date. Re -check of plans will occur
in one to three weeks after re -submittal.
Revised or resubmitted plans shall be provided in the same format, size, and amount as the originally
submitted plans. Revised/resubmitted drawings shall indicate by means of clouding or written response,
what changes have been made from the original drawings. Plans for all involved departments will be
forwarded from the Community Development Department.
Other Permits & Inspections
Separate permits may be required for electrical, mechanical, plumbing, fire suppression systems, and
signs. Applicants may apply for separate permits at any time prior to commencement of construction.
When required, special inspections shall be performed by WABO approved agencies or by agencies
approved by the building official prior to permit issuance. Construction must be approved by all
reviewing departments prior to final building division inspection.
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All concerned departments (Planning, Public Works, Electrical, & Fire) must sign off before the Building
Department can final the structure for occupancy. Building final must be approved prior to the issuance of
a Certificate of Occupancy.
Construction projects may be required to have a pre -construction conference. If a pre -con meeting is
required, the general or representative, all subs, the architect or representative, the engineer or
representative, electrical contractor, and any other interested party, should attend this meeting. Meetings
will occur at the Building Department and will be scheduled by the inspector of record for the project.
The information provided is based on limited plans and information. The comments provided are
not intended to be a complete plan review and further comments are possible at time of building
permit plan review.
LAKEHAVEN WATER & SEWER DISTRICT (Brian Asbury, 253-946-5407, BAsbury@lakehaven.org)
WATER
o A Water Certificate of Availability issued separately by Lakehaven may be required to be submitted
with any land use and/or building permit applications (check with land use agency for requirement).
Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 1-2 work
days to issue for typical. Current/2017 cost for a Water Certificate of Availability is $90.00.
o Fire Flow at no less than 20 psi available within the water distribution system is a minimum of 2,500
GPM (approximate) for two (2) hours or more. This flow figure represents Lakehaven's adopted
minimum level of service goals for non-residential areas regarding performance of the water
distribution system under high demand conditions. If more precise available fire flow figures are
required or desired, Applicant can request Lakehaven perform a system hydraulic model analysis
(separate from, or concurrent with, an application for Availability). Current/2017 cost for a system
hydraulic model analysis is $210.00.
o If additional hydrants is/are required or indicated:
o If the length of new water pipe will not need to exceed 50-feet in length, a Lakehaven Facilities
Installation (FI) Agreement will be required to allow Lakehaven staff to install the new onsite fire
hydrant.
o If the length of new water pipe will need to exceed 50-feet in length, a Lakehaven Developer
Extension (DE) Agreement will be required to construct new water distribution system facilities for
the proposed development.
o Lakehaven encourages owners/developers/applicants to apply for Lakehaven processes separately to
Lakehaven, and sufficiently early in the pre-design/planning phase to avoid delays in overall project
development.
o Service pressure(s) greater than 80 psi indicated, Pressure Reducing Valve(s) indicated, contact local
building official for requirements &/or additional information.
o To satisfy premise isolation requirements, the installation & satisfactory testing of an approved
backflow prevention assembly (BPA) adjacent to each domestic, irrigation & fire -protection service
meter is required pursuant to WAC 246-290-490 & Lakehaven standards regarding premise
isolation. For domestic & irrigation, as low health cross -connection hazards, either a double check
valve assembly (DCVA) or a reduced pressure backflow assembly (RPBA) is required. For fire -
protection, a double check detector assembly (DCDA) or a reduced pressure detector assembly
(RPDA) is required for 3" & larger fire protection service connections; for 2" & smaller fire
protection service connections a separate full -flow meter with a DCVA or RPBA is typical. Contact
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Lakehaven's Cross -Connection Control Program Manager (Chris Zoepfl, CZoepfl@Lakehaven.org,
253-946-5427) for additional information on premise isolationBPA installation & testing
coordination.
o Based on the proposal submitted, preliminary estimated Lakehaven water service connection
fees/charges/deposits (2017 schedule) will be as follows. Actual connection charges will be
determined upon submittal of service connection application(s) to Lakehaven. Connection charges
are separate from any DE fees/charges/deposits & are due at the time of application for service. All
Lakehaven fees, charges and deposits are typically reviewed & adjusted (if necessary) annually, and
are subject to change without notice.
o Water Service/Meter Installation, domestic, 1" preliminary size: $4,230.00 deposit. Actual size TBD
by Lakehaven based on applicant's estimated maximum domestic -only GPM usage rate.
o Water Service/Meter Installation, irrigation, 1" preliminary size: $4,230.00 deposit. Actual size TBD
by Lakehaven based on applicant's estimated maximum irrigation -only GPM usage rate.
o Water Service/Meter Installation, fire -protection, 5/8"x3/4" flow -detection -only meter: $260.00
drop -in meter charge.
o Capital Facilities Charge(s)-Water, per Equivalent Residential Unit (ERU): $3,476.00.
SEWER
o A Sewer Certificate of Availability issued separately by Lakehaven may be required to be submitted
with any land use and/or building permit applications (check with land use agency for requirement).
Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 1-2 work
days to issue for typical. Current/2017 cost for a Sewer Certificate of Availability is $90.00.
o A separate Lakehaven Sewer Service Connection Permit is required for each new connection to the
sanitary sewer system or any modification (disconnect, re -align, abandon, etc.) to an existing sewer
service connection, in accordance with standards defined in Lakehaven's current `Fees and Charges
Resolution'. Minimum pipe slope for gravity sewer service connections is 2%. In addition to all
other sewer service installation standards, installation of a Type 1, 48" monitoring manhole is
typically required on the private building sewer line, for all new or modified non-residential
connections.
o Execution of a Discharge Agreement will be required, as a condition of Lakehaven issuing any
Sewer Service Connection Permit for certain types of new or modified non-residential sewer service
connections.
o Based on the proposal submitted, preliminary estimated Lakehaven sewer service connection
fees/charges/deposits (2017 schedule) will be as follows. Actual connection charges will be
determined upon submittal of service connection application(s) to Lakehaven. Connection charges
are due at the time of application for service. All Lakehaven fees, charges and deposits are typically
reviewed & adjusted (if necessary) annually, and are subject to change without notice.
o Sewer Service Connection Permit: $210.00 fee.
o Capital Facilities Charge(s)-Sewer, per Equivalent Residential Unit (ERU): $3,325.00.
GENERAL
o All Lakehaven Development Engineering related application forms, and associated standards
information, can be accessed at Lakehaven's Development Engineering web pages
(http://www.lakehaven.org/204/Development-Engineering).
o All comments herein are valid for one (1) year and are based on the proposal(s) submitted and
Lakehaven's current regulations and policies. Any change to either the development proposal(s) or
Lakehaven's regulations and policies may affect the above comments accordingly.
17-104658-00-PC Doc I.D. 76708
Mr. Duley
November 16, 2017
Page 13
SOUTH KING FIRE AND RESCUE (Chris Cahan, 253-946-7243, chris.cahan@soutblcinsil7rc orb)
Water Supply:
Fire Flow
The required fire flow for this project is 1500 gallons per minute. A Certificate of Water Availability
including a hydraulic fire flow model shall be requested from the water district and provided at the time of
building permit application.
Fire Hydrants
This project will require 1 fire hydrant in approved* locations. This project will require an additional fire
hydrant.
*Hydrant(s) spacing along access roads and location in relationship to buildings and sprinkler FDC shall be
approved by Fire Marshal's Office.
Fire hydrants shall be in service prior to and during the time of construction.
Fire Department Lock Box
A recessed fire department "Knox" brand key box shall be installed on the building near the front entrance.
Location(s) will be approved by the plan reviewer or Deputy Fire Marshal onsite.
Fire Alarm
A Fire Alarm System is required.
City Code requires an automatic fire detection system in all buildings exceeding 3,000 square feet gross floor
area. Provide full notification as required by NFPA 72. This fire detection system shall be monitored by an
approved central and/or remote station.
CLOSING
This letter reflects the information provided at the preapplication meeting and is intended to assist you in
preparing plans and materials for formal application. We hope you found the comments useful to your
project. We have made every effort to identify major issues to eliminate surprises during the City's
review of the formal application. The completion of the preapplication process in the content of this letter
does not vest any future project application. Comments in this letter are only valid for one year as per
FWRC 19.40.070 (4).
As you know, this is a preliminary review only and does not take the place of the full review that will
follow submission of a formal application. Comments provided in this letter are based on preapplication
materials submitted.
Modifications and revisions to the project as presented for this preapplication may influence and modify
information regarding development requirements outlined above. In addition to this preapplication letter,
please examine the complete FWRC and other relevant codes carefully. Requirements that are found in
the codes that are not addressed in this letter are still required for your project.
17-104658-00-PC Doe. I.D. 76708
Mr. Duley
November 16, 2017
Page 14
If you have questions about an individual comment, please contact the appropriate department
representative noted above. Any general questions can be directed towards the key project contact, Dave
Van De Weghe, 253-835-2638, david.vandeweghe@cityoffederalway.com. We look forward to working
with you.
Sincerely,
v..-
Dave Van De Nfeghe, AICP
Senior Planner
enc: Master Land Use Application
Process II Submittal Requirements
Hazardous Material Inventory Statement
Parking Lot Design Criteria
Solid Waste & Recycling Design Considerations
Lakehaven Water and Sewer District Handout
c: Brett Holtegel, Valvoline, bAWtegel cr.vaIvoiine.cam
KC Investments, c/o Kuecker Wendal, PO Box 3482, Federal Way, WA 98063
Cole Elliott, Development Services Manager
Ann Dower, Senior Engineering Plans Examiner
Sarady Long, Senior Transportation Planning Engineer
Peter Lawrence, Building Division
Chris Cahan, South King Fire & Rescue
Rob Van Orsow, Solid Waste and Recycling Coordinator
Brian Asbury, Lakehaven Water and Sewer District
17-104658-00-PC Doe I.D. 76708
RECEIVEDMASTER LAND USE APPLICATION
�o�� DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES
ALSEP 2 33325 8`h Avenue South
CITY OF Federal Way, WA 98003-6325
Federal Way ` _ 253-835ww.cit Fax d53-835-2609
ay.com
r�� .:
c���v.v.e i t vof fcdera I way.cnm
_ 01/ �
APPLICATION NO(S) 1� D / PC- Date _ ��
Project Name Valvoline Instant Oil Change
Property Address/Location 34275 Pacific Highway South Federal Way, WA. 98003
Parcel Number(s) 379790-0020
Project Description New ground up 2 bay Valvoline Instant Oil Chage
PLEASE PRENT
Type of Permit Required
Annexation
Binding Site Plan
Boundary Line Adjustment
Comp Plan/Rezone
Land Surface Modification
Lot Line Elimination
X Preapplication Conference
Process I (Director's Approval)
Process II (Site Plan Review)
Process III (Project Approval)
Process IV (Hearing Examiner's Decision)
Process V (Quasi -Judicial Rezone)
Process VI
SERA w/Project
SEPA Only
Shoreline: Variance/Conditional Use
Short Subdivision
Subdivision
Variance: Commercial/Residential
Required Information
CE-Commercial Enterprise Zoning Designation
CE Comprehensive Plan Designation
N/A Value of Existing Improvements
800,000 Value of Proposed Improvements
International Building Code (IBC):
S-1 Storage Occupancy Type
V-B Construction Type
Applicant
Name: CESO Architects - Chris Duley
Address: 8534 Yankee St. Suite 2B
City/State: Dayton, OH
Zip: 45458
Phone: 937-401-3915
Fax:
Email: dule7#,
inc.com
Signature: 1 'r--,
Agent (if different than Applicant)
Name:
Address:
City/State:
Zip:
Phone:
Fax:
Email:
Signature:
Owner
Name: Valvoline Instant Oil Change - Brett Holtegel
Address: 100 Valvoline Way
City/State: Lexington, KY
Zip: 40509
Phone: 859-357-7641
Fax: 866-268-7511
Email: BAHoltegel@valvoline.com
Signature: —&.
Bulletin #003 —January 1, 2011 Page 1 of 1 k:\HandoutslMaster Land Use Application
FILE
1�kCITY OF
Federal Way
October 12, 2017
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www. cityoffederalway.. com
Jim Ferrell, Mayor
Chris Duley Email: duley(@Cesoinc.com
CESO Architects
8534 Yankee Street
Dayton, OH 45458
RE: File #17-104658-00-PC; PREAPPLICATION CONFERENCE SCHEDULED
Valvoline Instant Oil Change, 29208 18`f' Ave S, Federal Way
Dear Mr. Duley:
The Community Development Department is in receipt of your preapplication conference request. The
application has been routed to members of the DevelopmeW Reviei-v Committee and a meeting with the
project applicant has been scheduled as follows:
10:00 a.m. — Thursday, November 2, 2017
Hylebos Conference Room
Federal Way City Hall, 2"" Floor
33325 8"' Avenue South
Federal Way, WA 98003
We look forward to meeting with you. Please coordinate directly with anyone else you would like to
attend the meeting as this will be the only notice sent by the department. If you have any questions
regarding the meeting, please contact me at david.vande�reL)hcr(-t).eit yoffcderahvaN,.catn, or 253-835-2638.
Sincerely,
re. - e-
Dave Van De Weghe
Senior Planner
c: Brett Holtecel, Valvoline. titlholteat6ii.%,alvoline.cnm
KC Investments_ c/o Kueckcr Wendal- PO Box 3482. Federal Way- WA 98063
17-1046�8-00-P(' Doc I D 76673
CITY OF FEDERAL WAY
COMMUNITY DEVELOPMENT DEPARTMENT
DEVELOPMENT REVIEW COMMITTEE TRANSMITTAL
DATE: 10/12/2017
TO: Cole Elliott, Development Services Manager
Peter Lawrence, Plans Examiner
Rick Perez, City Traffic Engineer
Brian Asbury, Lakehaven Water & Sewer District
Chris Cahan, South King Fire & Rescue
Rob Van Orsow, Solid Waste/Recycling Coordinator
FROM: Dave Van De Weghe, Senior Planner
FOR DRC MTG. ON: 10/26/2017 - Internal
11/2/2017, 10 a.m. - with applicant
FILE NUMBER(s): 17-104658-00-PC
RELATED FILE NOS.: None
PROJECT NAME: VALVOLINE INSTANT OIL CHANGE
PROJECT ADDRESS: 34275 Pac Hwy S
ZONING DISTRICT: CE
PROJECT DESCRIPTION: Proposed 2-bay Valvoline Instant Oil Change building
with associated site work.
LAND USE PERMITS. Land Use approval
PROJECT CONTACT: Chris Duley, CESO Architects, duley@cesoinc.com
MATERIALS SUBMITTED: Site plan
CITY OF FEDERAL WAY
DEVELOPMENT REVIEW COMMITTEE (DRC)
Preapplication Conference Sign -In Sheet
Valvoline Instant Oil Change Pre -Application Conference
17-104658-u0-PC
No% -ember 21.2017
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