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11-100503urr OF 1. Federal Way March 9, 2011 Mr. Robert Chapman 2922 57`h Avenue NE Tacoma, WA 98422 CITY HALL FILF�_, 33325 8th Avenue South Mailing Address: PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway.com RE: FILE #11-100503-00-PC; PREAPPLICATION CONFERENCE SUMMARY Chapman Espresso Stand, 35400 Pacific Highway South, Federal Way, WA Dear Mr. Chapman: Thank you for participating in the preapplication conference with the City of Federal Way's Development Review Committee (DRC) held February 24, 2011. We hope that the information discussed at that meeting was helpful in understanding the general requirements for your project as submitted. This letter summarizes comments given to you at the meeting by the members of the DRC. The members who reviewed your project and provided comments include staff from the City's Planning and Building Divisions and Public Works Department, and representatives from Lakehaven Utility District. Some sections of the Federal Way Revised Code (FWRC) and relevant information handouts are enclosed with this letter. Please be advised, this letter does not represent all applicable codes. In preparing your formal application, please refer to the complete FWRC and other relevant codes for all additional requirements that may apply to your project. The key contact for your project is Deb Barker. 253-835-2642, deb.barker@cityoffederalway.com. For specific technical questions about your project, please contact the appropriate DRC representative as listed below. Otherwise, any general questions about the preapplication and permitting process can be referred to your key contact. PROJECT DESCRIPTION Preapplication review of the proposal to place a 200 square -foot espresso stand with two drive -through lanes on lot developed that is currently developed with an auto repair yard. MAJOR ISSUES Outlined below is a summary of the major issues of your project based on the plans and information submitted for preapplication review. These issues can change due to modifications and revisions in the plans. These major issues only represent comments that the DRC consider most significant to your project and do not include the majority of the comments provided. The major issues section is only provided as a means to highlight critical requirements or issues. Please be sure to read the entire department comments made in the next section of this letter. • Planning Division 1. Nonconforming parking and landscaping must be addressed with the addition of gross floor area. 2. Drive -through screening is required. Mr. Chapipan Page 2 March 9, 201 l * Public Works Development Services Division 1. Per FWRC 19.130.210(1), "The applicant shall surface the parking areas, driveways and other vehicular circulation areas with a material comparable or superior to the surface material of the right-of-way providing direct vehicle access to the parking area." Specifically, those areas required to be paved relate only to those that apply directly to the espresso use, not to any other existing use (auto shop building and associated business) on the site. 2. IF new impervious surfaces (espresso building, pavement) are 5, 000 square feet or greater, then Surface Water Management requirements (detention and water quality treatment) will apply. See comments below, under the heading of `Land Use Issues — Stor,-nwater'. • Public Works Traffic Division 1. A Transportation Concurrency permit is required per FWRC Chapter 19.90. 2. A queuing analysis to determine adequate storage length for the drive -through windows is required. 3. The current proposal shall meet access management standards per FWRC 19.135.280 • Lakehaven Utility District Perimeter Wor other onsite landscaping requirements may conflict with existing Lakehaven sewer facilities. Potential utility conflicts should be identified and coordination should occur as early as possible in the planning process. Project will need to avoid encroachment with existing Lakehaven gravity & force -main sewer facilities and easement(s) along the western boundary of the property. New landscape requirements associated with this application/project may conflict with existing easement terms & conditions, and if so owner should coordinate any required revisions with the City and Lakehaven early in the pre.-design/planning phase to avoid delays in overall project development. DEPARTMENT COMMENTS Outlined below are the comments made by the representatives of each department present at the preapplication conference. Each section should be read thoroughly. If you have questions, please contact the representative listed for that section. PLANNING DIVISION (Deb Barker, 253-835-2642, deb.barker@cityoffederalway.com) i . Land Use Review Process — The zoning of the subject site is Community Enterprise (CE). Drive - through espresso stands are considered fast food restaurants, and are permitted within the CE zone under FWRC 19.120.1 10. Process 11 land use approval will be required to add the fast food restaurant use to the site. Process Il is an administrative review; public notice is not required. Land use review must be concluded before any building permits are issued. The size of the drive -through coffee shop is exempt from environmental review under the State Environmental Policy Act (SEPA). 2. Application Fees — Process 11 review fees are $2,049.50. Note that other fees for building permits and Public Works inspections will be required. 3. Nonconformance — Under FWRC 1930.090(1)(c), the addition of gross floor area to a developed site requires that any nonconforming development within the geographic portion of the site on which the new structure and any related improvements are to be constructed is brought into conformance with current code standards. The addition of fast food restaurant to the western portion of the site requires 11-100503 Doc, I.D. 56941 Mr. Chapman Page 3 March 9, 2011 perimeter landscaping be installed along the west property line along the frontage of the restaurant and drive -through lanes, and required parking established for the new use. Any new parking will be required to include interior parking lot landscaping and may require additional perimeter landscaping depending on location. 4. Setbacks'— Required yard setbacks are five feet for all sides of the property and the fast food restaurant use. The site plan depicts the new fast food restaurant approximately twenty feet from the front property line, in conformance with this requirement. It is unclear however, if the drive -through lane intrudes into the required setback. 5. Parking— Fast food restaurants are required to provide one parking stall for each eighty square feet of gross floor area, and this fast food restaurant requires two parking stalls. The formal application must include analysis of the parking needs for the existing vehicle repair use, and must demonstrate that the site provides adequate parking for both the existing and proposed uses. Any new parking established with this project will be required to comply with current code standards based on the enclosed parking stall design handout, and interior parking lot landscaping will be required for any new parking stalls. 6. Drive -through Facilities — Under note #4 of FWRC 19.240.110, drive -through facilities must be designed so vehicles don't block traffic in the street while waiting in line, and do not interfere with on site traffic flow. The facility design shall be reviewed by Public Works staff. Further, drive - through screening shall meet guidelines in FWRC 19.115 as discussed below in Landscaping. 7. Landscaping — Perimeter and interior parking lot landscaping standards of the FWRC apply to this project. ■ Perimeter Landscaping — Five feet of Type 111 perimeter landscaping is required in the geographic portion of any new use or parking area associated with this project. In addition, vehicle use areas including drive -through stacking lanes and parking stalls must be screened from the right-of-way with taller shrubs, berms, or architectural features in conformance with FWRC 19.125.070(5)(a). Interior Parking Lot Landscaping — A minimum of twenty square feet of interior lot landscaping, per parking space, must be provided in accordance with FWRC 19.125.070. The site plan must list the specific size of each landscape island proposed for interior parking lot landscaping in order to verify the required square footage is provided. Drive -through Screening — There are specific requirements for drive -through windows and stacking lanes. Per FWRC 19.115.050(7)(b), drive -through windows and stacking lanes are not encouraged along facades of a building that face a right-of-way. If they are permitted in such a location, they must be visually screened from the street by Type III landscaping and/or other architectural element, or combination thereof. Also, the stacking lanes shall be physically separated from the parking lot, sidewalk, and pedestrian areas by Type Ill landscaping. Landscape Modifications — FWRC 19.125.100 contains provisions for landscape modification options. The purpose of the modification "is to provide an opportunity for development of exceptional or unique landscape designs that do not meet the express terms of FWRC I I-100503 Doc I D 56941 Mr. Chapman Page 4 March 9, 2011 19.125.040 through 19.125.070, and/or flexibility of landscape designs. The director of community and economic development shall have the authority, consistent with the criteria stated herein, to modify specific requirements or impose additional requirements in unique or special circumstances to assure the fulfillment of the stated purpose of this title and to allow for flexibility and creative design. Special circumstances or unique conditions shall be reviewed with the director of community and economic development concurrent with submittal and review of a landscape plan. Examples of special conditions include (c) Compliance with special easements and (e) Unique site uses." Staff is aware that perimeter landscape requirements appear to conflict with existing sewer easement along the west property line. Any formal request for a landscape modification shall meet the criteria of FWRC 19.125.100. 8. Community Design Guidelines — The proposal must comply with the design guidelines for the use and zone, which is FWRC 19.115.090(2) for the CE zoning district. A written narrative must be submitted in conjunction with the Process II application that shows how the proposal complies with each of the applicable CE zone specific requirements in FWRC 19.115.090(2) which are summarized as: (a) Surface parking location shall be behind, to the side of a building; or in front of a building only if pedestrian access and circulation are maximized. A pedestrian connection to the existing building should also be incorporated. (b) Entrance facades shall front on, face, or be clearly recognizable from the street. (c) Building entrances shall be architecturally emphasized and shall incorporate transparent glass. Note that any entrance available to walk up traffic shall include a pedestrian corridor from the right-of-way. (d) Entrances to retail sales or services shall incorporate plaza features, furnishings, and/or streetscape amenities, in a context sensitive amount and combination, considering the scale of retail uses and entrances to the overall building or development, and proximity and access to other existing plaza or streetscape features. (e) Ground level mirror glass is not allowed where adjacent to public street or pedestrian area. (f) If utilized, chain link fences that are visible from street or adjacent properties and not screened by Type I landscaping shall consist of vinyl coated mesh; powder coated poles, dark colors, and architectural elements per FWRC. Garbage and Recycling — Garbage and recycling facilities consistent with FWRC l 9.125.150 are required to be provided. Note that fast food restaurants are required to have one trash receptacle for each eight parking stalls. PUBLIC WORKS DEVELOPMENT SERVICES DIVISION (Kevin Peterson, 253-835-2734, kevin.peterson@cityoffederalway.com) Land Use Issues — Stormwater The following Stormwater comments apply onl i 5,000 or more square feet of impervious surfaces are created with development of the espresso stand: 11-100503 Doc I 56941 Mr_ Chapman Page 5 March 9, 2011 1. Surface water runoff control and water quality treatment will be required per the 2009 King County Surface Water Design Manual (KCSWDM) and the City of Federal Way Addendum to the 2009 KCSWDM. This project would then meet the requirements for a Full Drainage Review. At the time of land use site plan submittal, a preliminary Technical Information Report (TIR), addressing the relevance of the project to the eight core and five special requirements of the KCSWDM would be required. A Level I downstream analysis shall also be provided in the preliminary TIR. The City has 1 " = 100', five-foot contour planimetric maps that may be used for basin analysis. 2. The project lies within a Conservation flow control area, thus the applicant must design the flow control facility to meet this performance criteria. The project also lies within an Enhanced Basic Water Quality Area. Water Quality Treatment shall be designed to meet the treatment criteria of the Enhanced Basic Water Quality Menu. In addition to the KCSWDM, FWRC Section 19.30.120, "Nonconforming Water Quality Improvements" may apply to this site. Specifically, the following items are applicable: La. Redevelopment which involves the creation or addition of impervious surfaces having an area of 5,000 square feet or more; l .c. Redevelopment which involves the repair or replacement of 5,000 square feet or more of an impervious surface, when such redevelopment is not part of a routine maintenance activity; l .d. Redevelopment which involves the collection and/or concentration of surface and/or stormwater runoff from a drainage area of 5,000 square feet or more; 1.h. Redevelopment of property which drains or discharges to a receiving water that has a documented water quality problem, as determined by the Public Works Director based on a map, plan, water quality monitoring data or a written policy in existence or implemented by the Director prior to submission of a redevelopment application determined to trigger application of this subsection, where the Director determines that the redevelopment requires additional specific controls to address the documented water quality problem. Therefore, water quality treatment may be required for the entire site, including new and existing pollution generating impervious surfaces. Treatment options must be selected from the Enhanced Basic Water Quality Menu provided in the KCSWDM. 4. Detention and water quality facilities for private commercial developments outside the City Center Core must be above ground (i.e. open pond). Underground facilities are allowed only with approval from the City of Federal Way Stormwater Management Division. 5. Show the proposed location and dimensions of the detention and water quality facilities on the preliminary plans. Right -of -Way Improvements 1. See the Traffic Division comments from Sarady Long, Sr. Transportation Planning Engineer, for traffic related items. 11-100503 Doc. I D 56941 Mr. Chapman Page 6 March 9, 2011 2. If street improvements are required, and dedication of additional right-of-way is required to install the street frontage improvements, then dedication shall be conveyed to the City through a statutory warranty deed. The dedicated area must have clear title prior to recording. All stormwater treatment and detention requirements outlined above will be applied to new impervious areas within the public right-of-way. 4. FWRC 11.05.110 requires that overhead utility lines be relocated underground if over 500 feet, or three spans are affected by a project. This condition will be applied to Pacific Highway South. Building Permit Issues New utility service connections (power, phone, cable, etc) to the espresso stand shall be placed underground. 2. Engineered plans are required for clearing, grading, road construction, storm drainage improvements, and utility work. Plans must be reviewed and approved by the City. Engineering review fees are $824.50 for the first 12 hours of review, and $68.50 per hour for additional review time. A final TIR shall be prepared for the project and submitted with the engineering plans. Both the TIR and the plans will require the signature/seal of a professional engineer registered/] i censed in the State of Washington. The Federal Way Development Standards Manual (including standard detail drawings, standard notes, and engineering checklists) is available on the City's website at www.cityoffederalway.com to assist the applicant's engineer in preparing the plans and TIR. 4. The applicant shall provide a geotechnical report that addresses design pavement thickness for the roadways. Bonding is required for all street improvements and temporary erosion and sediment control measures associated with the project. The bond amount shall be 120 percent of the estimated costs of the improvements. An administrative fee deposit will need to accompany the bond to cover any possible legal fees in the event the bond must be called. Upon completion of the installation of the improvements, and final approval of the Public Works Inspector, the bond will be reduced to 30 percent of the original amount and held for a two-year maintenance period. 6. The developer will be responsible for the maintenance of all storm drainage facilities (including the detention and water quality facilities) and street systems during the two-year maintenance period. During that time, the Public Works Inspector will make periodic visits to the site to ensure the developer's compliance with the maintenance requirements. Upon satisfactory completion of the two-year maintenance period, the remainder of the bond will be released. Maintenance for public roads and subdivision drainage facilities then become the responsibility of the City. Maintenance for private roads and drainage facilities, including short plats, remain the responsibility of the individual property owners. When topographic survey information is shown on the plans, the vertical datum block shall include the phrase "DATUM: N.G.V.D.-29" or "DATUM: K.C.A.S.," on all sheets where vertical elevations are called out. 11-100503 Doc I D 56941 Mr. Chapman Page 7 March 9, 2011 8. Drawings submitted for plan review shall be printed on 24" x 36" or 22" x 34" paper. All final approved drawings shall be drafted/plotted on 24" x 36" or 22" x 34" mylar sheet with -permanent black ink. Site plans shall be drawn at a scale of 1" = 20', or larger. Architectural scales are not permitted on engineering plans. 9. Provide cut and fill quantities on the clearing and grading plan. Erosion control measures, per Appendix D, 2009 KCSWDM, must be shown on the engineering plans. 10. The site plan shall show the location of any existing and proposed utilities in the areas affected by construction. PUBLIC WORKS TRAFFIC DIVISION (Sarady Long, 253-835-2743, sarady.long@cityoffederalway.com) Transportation Concurrency Analysis (FWRC 19.90) 1. A concurrency permit is required for this development project. A concurrency information package is enclosed. The concurrency analysis will determine if adequate roadway capacity exists during the weekday PM peak period to accommodate the proposed development project. Please note that supplemental transportation analysis and concurrency mitigation may be required if the proposed project creates an impact not anticipated in the six -year Transportation Improvement Plan (TIP). Based on the submitted materials (espresso stand), the proposed project is estimated to generate approximately 2 new Weekday PM peak hour trips. This is an estimate using data from the Drive- Thru Coffee Trip Generation Data collected by Portland State University. The applicant may submit his/her own trip generation study. 3. The estimated fee for the concurrency permit application is $344.50 (1 - 10 Trip). This fee is an estimate and based on the materials submitted during the preapplication meeting. The concurrency applicant fee must be paid in full at the time the concurrency permit application is submitted with land use application. The applicant has the option of having an independent traffic engineer prepare the concurrency analysis consistent with City procedures; however, the fee remains the same. Transportation Impact Fees (TIF) (FWRC 19.91) Based on the submitted materials for approx. 94 square feet espresso stand, the estimated traffic impact fee is $2,557.02, Please note, the actual impact fee will be calculated based on the fee schedule in effect at the time a building permit application is filed and must be paid prior to permit issuance. Transportation Impact Analysis (TIA) (FWRC 19.135) Submit a queuing analysis of the drive-thru to ensure adequate storage and traffic does not back up or block traffic on SR 99 during the peak period. Traffic Impact Analysis (T1A) prepared by an engineer licensed in the state of Washington is required for this development project. Street Frontage Improvements (FWRC 19.135) Based on the available records and the submitted materials; it appears that this proposal would not meet the 25 percent threshold criteria for requiring street frontage improvements. 11-100503 Doc 1 D 56941 Mr. Chapman Page 8 March 9, 2011 Access Management (FWRC 19.135) WAC 468-52-040 limits access on state highways to access spacing of 250 feet with only one access per parcel. Please consolidate the two driveways if possible. Also, Pacific Highway South is access class "1" where left access may be permitted every 330 feet and left -out access is only permitted at signalized intersections (FWRC 19.135.280). 2. Access may be further restricted if such access would interfere with the 951h percentile queue lengths from any existing traffic control device. PUBLIC WORKS - SOLID WASTE AND RECYCLING DIVISION (Rob Van Orsow, 253-835-2770, robv@cityoffederalway.com) Solid Waste & Recycling Design Considerations Solid waste and recycling design considerations include: ■ Adequate space allocation for interior and exterior garbage, recycling, food waste. waste oil, yard debris, hazardous waste, or biohazard collection containers. Minimum recycling space allocation is established by FWRC 19.125.150. • For basic solid waste and recycling needs within a single enclosure, clear interior dimensions measuring 10' deep by 20' across are recommended, along with a two -door swing -open or roll -open gate that spans the front width of the enclosure. When gate doors are opened, no structure or hardware should remain above grade across the enclosure opening. Gate pins/holes are preferred for holding gates in closed and open positions to ease service access and maximize the life of gate hardware. • Sites may require a larger enclosure, or multiple enclosures, to accommodate on -site user access and/or additional waste types and containers. ■ Plan for user access to interior waste and recycling storage areas/containers, and to exterior containers screened by enclosure(s). • Plan for unobstructed, safe enclosure ingress and egress for service vehicles, directly in line with enclosure openings. Allow appropriate turning radii for service vehicles, and minimize potential `blind spots' during ingress and egress. ■ Consider landscaping, setbacks and screening requirements [based on FWRC Section 19.125.040 (4) & (5)]. • Note that larger -scale commercial or multi -unit housing developments may see long-term savings from the use of on -site waste compaction equipment. Planning for this equipment may require larger enclosure dimensions, defined overhead clearances, consideration of power utility access, and drainage management. • Mixed -use developments may also benefit from on -site waste compaction equipment. Additional mixed -use development considerations include: o Designated chutes and/or internal facility maintenance areas or services for tenants, o Moving waste and recycling streams from interior units to collection areas, and o Access by business tenants and/or residents to exterior waste and recycling areas. Help with many design parameters related to service access is available via the City's contracted solid waste services provider, Waste Management. Contact: John Davis — Senior Route Manager at 206-786- 4530 (cell). 11-100503 Doc 1 D. 56941 Mr. Chapman Page 9 March 9, 2011 BUILDING DIVISION (Scott Sproul, 253-835-2633, scott.sproul@cityoffederalway.com) International Building Code (IBC), 2009 edition Washington State Amendments WAC 51-50* International Mechanical Code (IMC), 2009 edition Washington State Amendments WAC 51-52* Uniform Plumbing Code (UPC), 2009 edition Washington State Amendments WAC 51-56 & WAC 51-57* International Fire Code (IFC), 2009 Washington State Amendments* WAC 51 -54 National Electric Code (NEC), 2009 edition Accessibility Code ICC/ANSI A 117.1-2003 International Residential Code 2009 Washington State Amendments* WAC 51-51 Washington State Energy Code 2009 WAC 51 -11 Washington State Ventilation and Indoor Air Quality Code 2006 WAC 51-13* *Current State Amendments are dated: 06/01/2010 ** As of January 1, 2002, the State amendments now require arc -fault interrupters for 15-20 amp branch circuits serving sleeping rooms in dwelling units (R-1's). Building Criteria Occupancy Classification: B Type of Construction: V-B Floor Area: 93.5 sq ft Number of Stories: l Fire Protection: none required Wind/Seismic: Basic wind speed 85 Mph, Exposure_, 254 Snow load, Seismic Zone D-1 A complete building permit application and commercial checklist. (Additional copies of application and checklists may be obtained on our web site at: www.cityoffederalway.com.) Submit 5 sets of drawings and specifications. Specifications shall include: n/a Soils report n/a Structural calculations X Energy calculations n/a Ventilation calculations. Note: A Washington State Registered architects stamp is required for additions/alterations (new or existing) of 4,000 gross 11-100503 Doc. 1 D. 56941 Mr. Chapman Page 10 March 9, 2011 floor area or greater unless specifically listed as an "exempt" structure per the Revised Code of Washington (RCW). Energy code compliance worksheets are required to be completed and included with your permit application. A wet stamp and signature is required on all sheets of plans and on the cover page of any calculations submitted. Federal Way reviews plans on a first in first out basis; however, there are some small projects with inconsequential review requirements that may be reviewed out of order. Review Timing The first comment letter can be'expected within 2 to 4 weeks of submittal date. Re -check of plans will occur in one to three weeks after re -submittal. Revised or resubmitted plans shall be provided in the same format, size, and amount as the originally submitted plans. Revised/resubmitted drawings shall indicate by means of clouding or written response, what changes have been made from the original drawings. Plans for all involved departments will be forwarded from Community Development Services. Federal Way has an expedited review process. Information is available at our front counter. Other Permits & Inspections Separate permits may be required for electrical, mechanical, plumbing, fire suppression systems, and signs. Applicants may apply for separate permits at any time prior to commencement of construction. When required, special inspections shall be performed by WABO approved agencies or by agencies approved by the building official prior to permit issuance. Construction must be approved by all reviewing departments prior to final building division inspection. All concerned departments (Planning, Public Works, Electrical, and Fire) must sign off before the Building Department can final the structure for occupancy. Building final must be approved prior to the issuance of a Certificate of Occupancy. The City of Federal Way does not issue temporary Certificate of Occupancies. All construction projects may be required to have a pre -construction conference. If a pre -con meeting is required, all subs, the general or representative, the architect or representative, the engineer or representative, electrical contractor and any other interested party, should attend this meeting. Meetings will occur at the Building Department and will be scheduled by the inspector of record for the project. Site -Specific Requirements • Restroom required or letter that shows access to restroom. ■ Accessible entrance required. • Separate electrical permit required. ■ Accessible parking stall required. 11-100503 Doc I.D. 56941 Mr. Chapman Page 11 March 9, 2011 The information provided is based on limited plans and information. The building department comments provided are not intended to be a complete plan review and further comments are possible at time of building permit plan review. LAKEHAVEN UTILITY DISTRICT (Brian Asbury, 253-946-5407, basbury@lakehaven.org) Water ■ A Certificate of Water Availability (application form enclosed) may be required to be submitted with any land use and/or building permit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 30 days to issue for typical, 5 days for accelerated, processing. • If the espresso stand is proposed to have internal plumbing, the applicant may either: 1. Use the existing commercial water supply for the property, so long as the existing meter is of sufficient size to manage the additional usage. The existing 5/8"x3/4" meter should be evaluated under UPC to determine if it's adequate for the proposed use; or 2. Have a separate water service connection installed for the new espresso stand. • A separate water service connection application (form enclosed) submitted to Lakehaven is required for each new service connection to the water distribution system, or any modification to an existing water service connection (e.g., larger service, irrigation, abandonment of existing service(s), etc.), in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Non - single -family properties require separate domestic, irrigation (if irrigated landscaped areas are incorporated into the site development), and fire protection (if required or installed) water service connections. Sewer • A Certificate of Sewer Availability (application form enclosed) may be required to be submitted with any land use and/or building permit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 30 days to issue for typical, 5 days for accelerated, processing. • If any existing sanitary sewer facilities (copy of facility map, sewer record drawing (S-1 098), and sewer easement (U53-17R) attached) are required to be re -located due to ROW frontage or onsite improvements, a Developer Extension Agreement will be required to construct new and/or abandon existing sanitary sewer facilities. Additional detail and/or design requirements can be obtained from Lakehaven by completing & submitting a separate application to Lakehaven for either a Developer Pre -Design Meeting or a Developer Extension Agreement (application forms attached). Lakehaven continues to encourage owners/developers/applicants to apply for Lakehaven processes separately to Lakehaven, early in the pre-design/planning phase to avoid delays in overall project development. In lieu of the re uirement for a Develo er Extension Agneement & relocation of existing sewer facilities, if required, applicant may submit a written request to Lakehaven for an Encroachment Agreement to conditionally allow the existing sewer facilities to remain in -place. • If the espresso stand is proposed to have internal plumbing, a separate sewer service connection permit (application form enclosed) is required for each new connection to the sanitary sever system or any modification (re -align, abandon, etc.) to an existing sewer service connection, in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Minimum slope for gravity sewer service connections is 2%. In addition to all other sewer service installation standards, installation of a Type 1, 48" monitoring manhole is typically required on the private building sewer line, for all new or modified non-residential connections. The applicant may either: 11-100503 Doc 1 D 56941 Mr. Chapman Page 12 March 9, 2011 1. Connect the espresso stand to the existing building sewer line for the property (copy of sewer service record [SSCP 214811 attached); or 2. Have a separate sewer service connection to Lakehaven sewer main installed for the new espresso stand. If a Developer Extension Agreement is required, that project must achieve a point of either Substantial Completion or Acceptance, as determined by Lakehaven prior to allowing full/active connection for the new espresso stand. General • For any proposed change or increase in usage beyond the level of the water and/or sewer system capacity previously purchased for the property(ies), Lakehaven researches prior system capacity charges paid, if any, and evaluates the subject property(ies) for the existence of any available credits and determination of a capacity `base level' for the subject property(ies). For any new or modified, non-residential connections sought after December 31, 2007, Lakehaven will assess additional Capital Facilities Charges (CFC) to property owners, where increased usage of the water and/or sewer systems beyond the property's established credit level(s), including increases attributable to usage associated with existing service(s), is indicated based on owner's submittal of estimated water consumption figures. Additionally, Lakehaven may levy a capacity rental charge for capacity utilized, based on water consumption records, above the level of capacity available following payment of any additional CFC and/or new or modified service connections as noted herein. The owner has the option to make full purchase of any system capacity deficit at any time. • System capacity credits are available for this property from system capacity charges previously assessed, paid directly to Lakehaven, and/or credited to the parcel(s) for water & sewer for 4.20 Equivalent Residential Units (ERU) each. 2010 ERU levels used on the property were less than 1.00 for water & sewer each. 2009 ERU levels used on the property were approximately 1.35 for water & sewer each. Please contact Lakehaven for further detail. • Lakehaven's Capital Facilities Charges are calculated on the basis of Equivalent Residential Units (ERU). Residential equivalency for non-residential connections will be estimated based on anticipated water use (1.00 ERU = 255 gallons per day for water and 220 gallons per day for sewer). Owner will be required to provide a reliable estimate of proposed water consumption (domestic and irrigation separately) for the property (information from a similar facility may be submitted in lieu of a new estimate). Lakehaven's current 2011 Capital Facilities Charges, subject to change without notice, are $3,097/ERU for water and $2,784/ERU for sewer. a All comments herein are valid for one (1) year and are based on the proposal(s) submitted and Lakehaven's current regulations and policies. Any change to either the development proposal(s) or Lakehaven's regulations and policies may affect the above comments accordingly. CLOSING This letter reflects the information provided at the preapplication meeting and is intended to assist you in preparing plans and materials for formal application. We hope you found the comments useful to your project. We have made every effort to identify major issues to eliminate surprises during the City's review of the formal application. The completion of the preapplication process in the content of this letter does not vest any future project application. Comments in this letter are only valid for one year as per FWRC 19.40.070 (4). 11-100503 Doc. LD 56941 Mr. Chapman Page 13 March 9, 2011 As you know, this is a preliminary review only and does not take the place of the full review that will follow submission of a formal application. Comments provided in this letter are based on preapplication materials submitted. Modifications and revisions to the project as presented for this preapplication may influence and modify information regarding development requirements outlined above. In addition to this preapplication letter, please examine the complete FWRC and other relevant codes carefully. Requirements that are found in the codes that are not addressed in this letter are still required for your project. If you have questions about an individual comment, please contact the appropriate department representative noted above. Any general questions can be directed towards the key project contact, Deb Barker, 253-835-2642. We look forward to working with you. Sincerely, n Deb Barker Senior Planner enc: Sign in sheet Master Land use application Process 11 handout FWRC 19.120.110 —Fast Food Restaurant FWRC 19.30.190(1)(c) —Nonconformance Parking stall handout FWRC 19.240.110 — Drive -through facilities FWRC 19.115 — Landscaping FWRC 19.115.090 Lakehaven Service Connection Application Lakehaven Availability Application Lakehaven PDF of site Lakehaven 17R PDF Lakehaven S1098 PDF c: Kevin Peterson, Engineering Plans Reviewer Sarady Long, Senior Transportation Engineer Scott Sproul, Plans Examiner Brian Asbury, Lakehaven Utility District 11-100503 Doc. 1.D. 56941 NAME CITY OF FEDERAL WAY COMMUNITY DEVELOPMENT REVIEW COMMITTEE (CDRC) Preapplication Conference Sign In Sheet �d&v P -wr0 Chapman Espresso Stand Frea p plication Conference i 1-I005ki-IT, F�aw3, 214, 2011 WITH �Ad PHONE as�3 " 1.27-/402 253 -QV-MP� ao&- 71q- 7g71 2� - `?ly- 36o Z y�3 S35 - Lt( 253-at SSG -s4C �63-63� A'.33 ��- u�1 L ZS3 - Z Chapman - Espresso Stand (11-10050" '0-PC) Chapman - Espresso Stand (11-100503-00-PC) l u ` j 292104904Q U� I OROS9WtS SEUSITORAGE ,d �M 2921049M 2921049158 f ,sr i s r r r 2921049128 1. 2921049159 2921049125 1 --'-- Proposed Espresso Stand (approx. ) i rz � r fJ 2921049005 ` f w� r q3I 4 f � f r i $ 2921049M u ZI Oft © 2006: Lakehaven Utility District neither warrants nor guarantees the accuracy or any racmry inrormanon snown. raunny muwiur s anu conditions are subject to field verification. Page 1 of 1 http://columbia/lion/map.aspx 2/15/2011 FC-RWr AND SEWER UMBER FEDERAL WAY WATER N LKIQK $40 SIDE SEWER PERMIT UWG1,40 -T,Dq4LFEp4ArFeF. 13ATE slog sxwcn 0 . WNER National Engine Exqhartge Inc. Comr9mcrom SELF mDmTyAwllgg* 35400 Palgiliq F& eral Wa Cm 1.0. . .. ... y MAT MAM- , T.t-t-W) 4�tartled, - - - , - . - Lor%o. AIM MODIFICATMIN TO SEWER SWM WJST HAVE APOPICYAL OF THE DISTRICT 7- T— r 1AK NCL AFV ri�.Ttzik- kit n�ijl lu 52 In Lnu OF "umm9mT ELIOUTAL A J ZICI.7 A Ee. LUC 00 o1%7fEATvRJT S nc, Ti-,rAj NLUNCI A i'71D IL6 Z 4wri-rt, 71 J-. Z- -3 PMFHCT 103 111 IT 0 T r EA 74 T L 1-; so 4p Tm H"Efly Cle9k 109Y P AT T 01 10 MADE . = I , ZOWIP Jul 0 vt cis . CTZ K" 4410 IN ftAct Pipe ftsf TYPE TZST ramfly CIATF. 74 rt_r JO CCC FILE. Federal Way February 9, 2011 Mr. Robert Chapman 2922 57th Avenue NE Tacoma, WA 98422 CITY HALL 33325 8th Avenue South Federal Way, WA 98OCZ (253) 835-7000 www.cityoffederalway.com RE: FILE #11-100503-00-PC; PREAPPLICATION MEETING SCHEDULED Chapman Espresso Stand, 35400 Pacific Highway South, Federal Way Dear Mr. Chapman: The Department of Community Development Services is in receipt of your preapplication conference request. The application has been routed to members of the Development Review Committee and a meeting with the project applicant has been scheduled as follows: 9:00 a.m. — Thursday, February 24, 2011 Hylebos Conference Room Federal Way City Hall, 2❑d Floor 33325 8`h Avenue South Federal Way, WA 98003 We look forward to meeting with you. Please coordinate directly with anyone else you would like to attend the meeting as this will be the only notice sent out by the department. If you have any questions regarding the meeting, please contact me at 253-835-2642, or deb.barker@cityoffederalway.com. Sincerely, Deb Barker Senior Planner Doc l D. 56942 CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES DEVELOPMENT REVIEW COMMITTEE TRANSMITTAL DATE: February 9, 2011 TO: Ann Dower Rick Perez Scott Sproul Brian Asbury Chris Ingham FROM: Deb Barker FOR DRCMTG. ON. February 17, 2011- Internal February 24, 2011, 9:00 - with applicant FILE NUMBER(s): 11-100503-00-PC RELATED FILE NOS.: 09-100510-PC PROJECT NAME: CHAPMAN - ESPRESSO STAND PROJECTADDRESS: 35400 PACIFIC HWY S ZONING DISTRICT.- CE PROJECT DESCRIPTION: Request for approval to place espresso stand on lot developed with auto repair yard. PROJECT CONTACT.- Robert Chapman 2922 57TH Avenue NE Tacoma, WA 206-714-7971 MATERIALS SUBMITTED: Pictures of espresso stands, Site plan �ASIN GA.fL'H 8.J4S.I.N i'�V�1► RIA 217:83 :RIM FEE 216.24 IB / i2" -. SE 2 M . 05 I Q . YEN § '' S1,4 21 B . 15 IE . � 1 pip, C nca ,: �. % �t 1 7. 73 5C ,Z4g Building_ 4 l 0 I• �. .- . ] : •:_ '. . e3 ham � C�� me Jor .414 jQq Parcel B ::, v - NS Jt� OIL mot- '41•� :x e "3 .213. ► e`s�•2 B f1 Qe ferme N82 �Yc one fence 3 3.3E 0.2'S [ V j j � ` 01 2011 CITY OF FEDERAL WAY J �.�. , '� i3L}J �` CDS o iE; i s.:i • _ FT i -4 -ry �� (!d,05Tr1)?: o J cA � � Y ,� � � - _ ..: :� , . - ��-. 1 r m iii'i� i TT �, ->;. 'I����� Im lu •a; � N ry - :�s�a ■u. I it n' liif } MASTER LAND USE APPLICATION DEPARTM VI! OF COMMUNITY DEVELOPMENT SERVICES FEB���� 33325 8'h Avenue South CITY OF ' -� Federal Way, WA 98003-6325 Federal Way253-835-2607; Fax 253-835-2609 www.cityoffederalway.coin d� APPLICATION NO(S) � Date v� I / /i A Project Name Property Address/Location �ssa 5-vo t-5A /A p,3�-epJ-ll ;j4 r way Parcel Number(s) ag g r D `i of l 02 6— Project Description 1 a C,-f0-e �, �5 1u-55 v Sect >� d� i'i.F.ASE PRINT Type of Permit Required Annexation Binding Site Plan Boundary Line Adjustment Comp Plan/Rezone Land Surface Modification Lot Line Elimination Preapplication Conference Process I (Director's Approval) Process II (Site Plan Review) Process III (Project Approval) Process IV (Hearing Examiner's Decision) Process V (Quasi -Judicial Rezone) Process VI SEPA w/Project SEPA Only Shoreline: Variance/Conditional Use Short Subdivision Subdivision Variance: Commercial/Residential Required Information C E �►►?w�/'G`et �_f: -(el' ing Designation Comprehensive Plan Designation Value of Existing Improvements Value of Proposed Improvements International Building Code (IBC): 0 .7 Occupancy Type r o� Construction Type � rel Applicant Name: 1�1 c57 Address: .296t 2 s'7-rk a City/State: -ram o•� CA.� Zip: ggy22- ?°t71 Phone: „Zo(, - 7/4_ Fax: Email: Signature:r� Agent (if different than Applicant) Name: Address: City/State: Zip: Phone: Fax: Email: Signature: ?f003 Q Vj Owner Name: b Q r r.6i u Address: 35y coca `Fktc.-C.c l,.(..,y S City/State: F;a, eJ LJ q y zip: g 'g b o 3 Phone: a a G 73 °13- Fax: Qv ' �� EI • S g dS Email: gn aA n I i A r. 1!!, too Signature: Bulletin #W3 —January 1, 2011 Page 1 of 1 kAHandouts\Master land Use (i 9 ) 0-3I14 - CO Drive-Thru Coffee Trip Generation Data Collected by Portland State University ITE for Montana State University ITE Data Collected by: Scott Pulice-Senior in CE program @ PSU, PSU ITE Secretary Nick Carey -Junior in CE program @ PSU, current PSU ITE Vice -President Introduction: The original request of MSU for this data collection effort was to get a full weeks count for six drive-thru coffee stands in the Portland area. However, after 10+ contacts were made with various establishments in the area it was apparent that the Portland -area coffee shops did not like to give out their "numbers". All but one site would not allow tube counters to be set up on their property (their reason was that "We're not allowed to give out our numbers"). So with little time left to finish the data collection it was decided that the only option was to videotape the drive-thru stands during their operating hours by mounting cameras on light poles near the stands. Methodology: Two camera units were borrowed from a local firm. These units consisted of a mailbox, a camera, a hard drive, and a battery. The mailboxes were mounted across the street from the coffee stands. They were mounted on street lights (public property) using tie -downs. Then the battery, hard drive, and camera were mounted inside the mailbox. The units were running during the operating hours of each coffee stand used. When the day was over the cameras were collected and brought to the lab where the info was downloaded and the batteries recharged. For each coffee stand counted the process was repeated. The original intention was to tape 6 coffee stands for 2 days each. Due to equipment malfunction a few stands were only counted once. The counts to determine ADT's for the roads were reported from the City of Portland and the City of Beaverton. Locations: 1. The Buzz -this stand is located in SE Portland on SE Division St. and SE 115`" St. This site is almost in the suburb of Gresham (East of Portland). The coffee stand sits on a large empty dirt lot on the south side of Division. Division has two lanes of traffic in each direction (runs E-W), a turning lane (suicide lane) and parking on both sides. The coffee stand is accessible on both sides (two windows to order from). 2. Mitch's Dog House -this coffee stand is located in NE Portland on Martin Luther King Dr. near the intersection of MLK and Jessup St. The stand sits in the lot of a self -serve car wash on the west side of MLK (MLK runs N-S). MLK has two lanes of traffic in each direction and no parking. It is important to note that this stand has few daily drive-thru trips probably because it is located between two Coffee People (include walk-in and drive-thru) establishments that are about a mile apart. Mitch's Dog House did have a number of customers walk-up from 1 3. Mocha Deli ht-this coffee stand is located in SW Portland on Barbur Blvd near the intersection of Barbur and 301". Barbur runs N-S and has two lanes in both directions and a suicide lane. Parking is allowed south of the stand on Barbur (see picture). The stand itself sits in the North corner of the lot of an empty 4. Mo.clia Express -this stand is located in SE Portland on Powell Blvd (Hwy 26) near the intersection of Powell and 39th. Powell runs E-W and has two lanes of traffic in both directions. The stand sits in the parking lot of a small strip mall on the North side of Powell. 5. Java Station -this stand is located in NW Portland at the intersection of Cornell and Saltzman Rd. Saltzman runs N-S. The stand sits in the parking lot of a strip mall that includes an ACE Hardware and a Rite Aid. Cornell and Saltzman both have one lane of traffic in each direction. 6. Coffee Rush -this stand is located in SE Beaverton (suburb west of Portland) on Cedar Hills Rd near the intersection of Cedar Hills and Walker Rd. Cedar Hills runs E-W and has two lanes in both directions. Walker runs N-S and contains one lane of traffic in each direction. The stand sits in a side lot of PetCo near a The locations as seen from an overall view of Portland can be found in the figure below: The previous aerial figures were obtained from Porflan dmes.co . To look them up just go to the website and enter the intersections mentioned with each location. This website is a valuable tool. It can give you the dimensions of the property the coffee stands are located on, the actual address, even the crimes committed in the surrounding area. The AutoCAD files are also included (email attachments) so that they can be copied into whatever format needed. Data Collected: (*Count means vehicles served per time period) Location: Mitch's Dog House (MLK) Date: 5/13/2005 5:30am- Weather: Cloudy 60' Time: 2pm Time Period Count _ 5:30-6am 5 6-7am 4 7-8am 10 8-9am 8 9-10am 7 10-11am 4 11-12 m 3 12-1 m 2 1-2pm 3 Total= 46 The Buzz Location: (Division) Date: 5/13/2005 Weather: Showers 55° Time: 6am-7pm Time Period Count 13 1 9 4 4 3 2 2 3 5 1 1 Total= 80 6-7am 7-8am Location: Coffee Rush (Cedar Hills & Walker) Date: 5/23/2005 Weather: Partly Cloudy 65' Time: 5:30am-8pm Time Period Count 5:30-6am 8 6-7am 36 7-8am 49 8-9am 60 9-10am 33 10-1 lam 22 11-12 m 13 12-1 em 15 1-2pm 10 2-3pm 14 3-4pm 12 4-5pm 9 5-6pm 5 6-7pm 5 7-8pm 2 Total= 293 Determination of ADT's: Counts have been provided by the City of Portland (see ADT Determination Counts attachment) to help determine ADT's for each location. The values provided are counts that were conducted by the city close to each location used in this report. These counts are do not provide the necessary hourly volumes to allow any relationship to hourly volumes on roadways during the evaluation period and were deemed to be relatively inappropriate for this data collection effort. Further Comments: This report was written to provide the obtained data and any other information that seemed relevant to the process Scott Pulice Email: sputice@.hotiiieiil.com Cell: 503-329-8895 Java Station (Cornell & Location: Saltzman) Date: 5/18/2005 Weather: Raining 55' Time: 5:30am-5pm Time Period Count 5:30-6am 3 6-7am 22 7-8am 36 8-9am 32 9-10am 19 10-11am 12 11-12 m 9 12-1 pm 6 1-2pm 7 2-3pm 4 3-4pm 5 4-5pm 3 Total= 158 Java Station (Cornell & Location: Saltzman) Date. 5/19/2005 Weather: showers 55° Time: 5:30am-5pm Time Period Count 5:30-6am 1 6-7am 31 7-8am 42 8-9am 30 9-10am 25 10-11 am 15 11-12pm 7 12-1 m 3 1-2pm 10 2-3pm 6 3-4pm 3 4-5pm 2 Total= 175 Location: Mocha Express (Powell) 5/16/2005 5:30am- Weather: Raining 55' Time: 8pm Time Period Count 5:30-6am 7 6-7am 23 7-8am 8 8-9am 13 9-10am 4 10-11am 3 11-12 m 7 12-1 pm 4 1-2pm 5 2-3pm 6 3-4-pm 6 4-5pm 3 5-6pm 5 6-7pm 2 7-8pm 4 Total= 100 Location: Mocha Express (Powell) Date: 5/17/2005 5:30am- Weather: Raining 55-60' Time: 8pm Time Period Count 5:30-6am 8 6-7am 10 7-8am 24 8-9am 18 9-10am 10 10-11am 6 11-12 m 5 12-1 pm 4 1-2pm 5 2-3pm 4 3-4pm 7 4-5pm 4 5-6pm 2 6-7pm 3 7-8pm 2 Total= 112 Location: Mocha Delight (Barbur) Date: 5/16/2005 5:30am- Weather: Raining 55-60' Time: 1 pm Time Period Count 5:30-6am 5 6-7am 14 7-8am 18 8-9am 23 9-10am 7 10-1lam 5 11-12 m 3 12-1 m 2 Total= J1 77 Location: Mocha Delight (Barbur) Date: 5/17/2005 Partly Cloudy Weather: 60' Time: 5:30am-1 pm Time Period Count 5:30-6am 3 6-7am 14 7-8am 16 8-9am 12 9-10am 9 10-11am 4 11-12 m 2 12-1 m 1 Total= 61 4CITY OFEstimate of Development Traffic Impact Fees Federal Way Scroll down and complete the steps outlined below: Please fill in the required information in the yellow highlighted boxes. STEP #1: General Information Enter the following information Project Name Chapman Es resso File Number 11-100503-00-PC Street Address City, State Zip Parcel Number (s) 292104 9125 Traffic Impact Fee Estimated By SL. Is this project locate within the City Center Zone? If "YES", please use City Center Impact Fee sheet. STEP #2: Land Use Type Select the proposed Land Use Type(s) from the dropdown merrlu below. Enter the proposed number of units for the Project Proposed Land Use Type (s) Unit of Measure 1 } 4. Espresso with Drive -Through sf/GFA 2} —NONE" N/A 3] "NONE" N/A 4} "NONE" N/A Number of impact Fee Rate per Preliminary Impact Unit(s) Unit of Measure Fee Amount 94 $ $ $ $ 26A1 $ 2,482.54 $ 2.482.54 STEP #3 - Credit/Change in Use (If Applicable) This step applies to development proposal to change existing building or dwelling use. Provide any impact fee previouly paid for the land use category of the prior use IMPACT FEE AMOUNT PAID FOR (Do not include administration fees). PRIOR USE For a change in use of an existing building, the impact fee will be assessed based on the difference between the new uses and the prior use. If no impact fee was required for the prior use, the impact fee for the new use shall be reduced by the amount equal to the current impact fee rate in affect for the prior use. Fill out the lines below of the prior use. Number of Impact Fee Rate per Preliminary Impact Proposed Land Use Type (s) Unit of Measure Unit(s) U .:t of Measure Fee Amount 1) ..NONE" NIA $ $ 2) -NONE" NIA 5 $ 3) -'NONE-- NIA $ $ - STEP #4: Total Impact Fee Calculate estimated Total Traffic Impact Fee payment amount, including Administrative Fees. Traffic Impact Fee (Before adjustment) $ 2,4$2.54 Credit/Adjustment including Change of Use $ - Administrative Fee (3%) $ 74.48 TOTAL TRAFFIC IMPACT FEE PAYMENT ESTIMATE $ 2,567.02 Timing of Traffic Impact Fee (TIF) Payment For residential land divisions, fees shall be calculated and paid at the time of plat recording. For un-platted single- family residential lots, commercial and multi -family developments, fees shall be calculated based on the impact fee schedule in effect at the time a completed building permit application is filed and paid prior to permit issuance. For residential land divisions and un-platted single-family residential lots, the transportation impact fee may be deferred, but shall be paid no later than the closing of sale of each individual house. Covenants prepared by the city to enforce payment of the deferred fees shall be recorded at the applicant's expense on each lot at the time of plat recording for residential land divisions and prior to building permit issuance for un-platted single- family residential lots. The fee shall be calculated based on the impact fee schedule in effect on the date of payment of the impact fee.