LUTC PKT 09-20-2004
MEETING AGENDA
1.
CALL TO ORDER
2.
APPROVAL OF MINUTES: September 13, 2004
3.
PUBUC COMMENT (3 minutes)
4.
BUSINESS ITEMS
A.
B.
C.
2004/2005 Commute Trip Reduction (CTR) Act Agreement
Street Vacation Ordinance Revisions
Weyerhaeuser Way & South 336th Street Roundabout Project -
Project Acceptance
Pacific Highway South HOV Lanes Phase III Project (S284th to
Dash Point Road) - 30% Status Report
Action Perez/5 min
Action Salloum/5 min
Action Salloum/5 min
Action Salloum/30 min
D.
5.
FUTURE MEETINGS/AGENDA ITEMS
ADJOURN
6.
Committee Members
Jack Dovey, OIair
Eric Faison
Michael Park
City Staff
Kathy McClung, Director, Community Development Serviœs
Krystal Kelsey, Administrative As5istont
253-835-2701
K:\COUNOL\LUTC STAFFING - 2004\09-20-04 AGENDA.doc
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September 13, 2004
6:00 p.m.
, '> 'City Hall
Council Chambers
MEETING MINUTES
In attendance: Committee Members Jack Dovey, Chair, Eric Faison and Michael Park; Mayor Dean McColgan, Deputy Mayor Linda
Koch mar, Council Member Jeanne Burbidge, Council Member Jim Ferrell; City Attorney Patricia Richardson; Community
Development Services Director Kathy McClung; Community Development Services Deputy Director Greg Fewins; Senior Planner
Jim Harris; Associate Planner Deb Barker; Building Official Mary Kate Martin; City Traffic Engineer Rick Perez, Senior Traffic
Engineer Raid Tirhi; Street Systems Manager Marwan Salloum, Development Services Engineering Plans Reviewer Ann Dower; and
Administrative Assistant Krystal Kelsey.
1. CALL TO ORDER
Chair Dovey called the meeting to order at 6:04 pm.
2. APPROVAL OF MINUTES
The summary minutes of the August 16, 2004, meeting was approved as presented.
3.
PUBUC COMMENT
Mr. Phil Kitzes of ESM Consulting Engineers began addressing the Committee regarding the Lakota Crest Preliminary Plé!i:..
Chair Dovey requested that the gentleman address the Committee prior to the agenda item so that the Committee miçj;1t
better understand his concerns.
Mr. Alton Lewis spoke out against a neighbor he feels is violating City Code by operating several businesses in his residenœ.
Mr. Lewis requested information about the City's intended action against this resident. Chair Dovey requested that Ms.
McClung investigate the issues raised by Mr. Lewis and report back to the Committee.
An unidentified citizen reiterated the concerns of Mr. Lewis and requested that the City investigate Mr. Butler & Mr. Armini ror
Code Compliance violations. This citizen felt very'strongly that the City needs to aggressively research this issue am
reconsider the previous opinions of the Code Compliance Officer who appeared to be in favor or Mr. Butler. Again, ttK:.
Committee directed Ms. McClung to investigate these complaints and report back to the Committee.
4. BUSINESS ITEMS
A. NEIGHBORHOOD TRAFFIC SAFETY PROJECT - SW 30STH STREET - Mr. Perez presented the staff report to the
Committee. The Committee inquired about funding for this and other potential speed humps for the remainder of the
year. Mr. Perez assured the Committee that adequate funding exists for these speed humps. Following installation of
these humps, additional funds will still be available for future requests due to the large amount of funds carried over from
2003.
The Committee m/s/c to place the staff recommendation on the September 21, 2004 Council Consent Agenda.
B. DANVIlLE STATION DMSION II FINAL PLAT - Ms. Barker presented the staff report to the Committee. Ms. Dower
informed the Committee that the required $10,000 bond for a future potential cul-de-sac was not yet secured. However,
prior to presenting the final plat to Council, some sort of financial guarantee for the cul-de-sac will be in place.
The Committee discussed concerns regarding the one plot not being developed as part of this plat. Concern centered on
the burden of a future developer of this plot to provide through access to 21st Ave SW. The Committee learned that staff
recommended this course of action based on concems of intersection spacing and access management. The developer of
Danville has completed the improvements on 21st that would be associated with developing the plot along 21st Avenue
SW. Any developer of the unplatted land would be responsible for the connectivity, but not the roadway improvements
on 21st since they have already been completed.
Chair Dovey expressed that he was uncomfortable about placing the burden of connecting 21st to this development on a
future developer of the unplatted property.
The Committee m/s/c to place the staff recommendation on the September 21, 2004 Council Consent Agenda.
C. LAKOTA CREST PRELIMINARY PLAT-
Mr. Phil Kitzes of ESM Consulting Engineers requested that the Committee consider allowing mass-grading of tœ
property. The Hearing Examiner issued a recommendation for conditional clearing. Mr. Kitzes distributed a letter to tœ
Committee outlining his clients reasons for requesting permission to mass grade the property.
Mr. Harris delivered the staff report to the Committee. The Committee requested information about the applicant's
request for mass grading. Mr. Harris and Ms. McClung explained that staff has been working under City Code which is
very conservative and states that until the plat is finalized, as much vegetation as possible shall be maintained on the
lots. Staff felt that they were not authorized to overrule the Code; however, the Council would certainly have the
authority to do so.
The Committee further discussed the potential advantages and disadvantages of allowing mass clearing.
Committee Member Park made a motion to move the staff recommendation. His motion was not seconded. Chair Dovey
made the following motion:
"I move to forward this [to September 21, 2004 Council Consent Agenda] and direct staff to make an amendment to
grant clearing all [the land] at once." Committee Member Faison seconded the motion. The motion carried.
D. LOCAL ADOPTION OF STATE BUILDING CODE - Ms. Martin delivered the stáff report to the Committee. Committee
Member Park inquired about whether or not staff was seeking action for this item. Ms. McClung explained that the
Committee could choose to forward this item to Council for its first reading on September 21, 2004 and for adoption at
the following meeting in October. '
Staff further stated that Law has reviewed the full ordinance and has approved it. The Committee expressed an interest
in moving the item forward to the next meeting. Ms. Richardson confirmed that moving the item forward was acceptable.
The Committee m/s/c to place the item on the September 21, 2004 Council Consent Agenda.
5. FUTURE MEETING/AGENDA ITEMS
Ms. McClung addressed the Committee regarding the following issues:
. Housing targets shortfall
Annexation issues will be brought forward to near-future meeting
Junk-car ordinance concerns and potential changes
The next scheduled meeting is September 20, 2004.
6. ADJOURN
The meeting adjourned at 7:50 p.m.
G:\lUTC\LUTC Agendas and Summaries 2004\September 13, 2004 LUTC Minutes.doc
CITY OF FEDERAL WAY
MEMORANDUM
SUBJECT:
September 20, 2004
Land Use a~o~.Tr. ortation Committee
David M~~è~. ~í~ ~anager
Richard A. Perez, City'Traffic Engineer f{/f(
Sarady Long, Traffic Engineer
200412005 Commute Trip Reduction (CTR) Act Agreement
DATE:
TO:
VIA:
FROM:
Background:
Washington State's Commute Trip Reduction (CTR) Law was adopted by the 1991 Legislature and
incorporated into the Washington Clean Air Act as RCW 70.94.521 through 70,94.551. Its intent is to
improve air quality and reduce fuel consumption and traffic congestion through employer-based programs
by encouraging the use of alternatives to single occupant vehicle (SOV) for the commute trip.
The law requires that all major employers, both public and private, who employ one hundred (100) or
more full-time employees who are scheduled to arrive at a single worksite between 6:00 a.m. to 9:00 a.m,
to develop plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle
(SOY) commute trips. Currently, there are 15 worksites within the City of Federal Way that are affected
by the CTR Law. The employers that are currently affected are as follows:
1. Berger! ABAM Engineers, Inc.
2. Capital One
3. City of Federal Way
4. EDS
5. Finance Pacific Leasing
6. Saint Francis Hospital
7. United States Government Postal Services
8. Virginia Mason Hospital
9. World Vision
10. Weyerhaeuser Company Sites (6 sites)
In order to comply with the state CTR law and to ensure consistency and fairness in its administration, the
City entered into a Professional Services Agreement with King County Metro. Staff believes this is a
cost-effective relationship as most cities employ a full-time CTR coordinator. The purpose of the
agreement is to delegate implementation of the Clean Air Act as required by state law and local CTR
ordinances to King County Metro. The work perfonned under this agreement is described in the attached
Exhibit A, Commute Trip Reduction Professional Services Contract Scope of Work.
The 2004/2005 Professional Services Agreement will be funded by the state CTR grant through a separate
contract. Based on the current 15 affected worksites, the City of Federal Way will receive approximately
$29,435 in state grant monies. The State CTR grant would be substantial enough to fully fund the
2004/2005 Agreement with Metro, which is currently $29,071. Please see attached Exhibit B for
assumptions of state grant and expenditures from July 1, 2004 to June 30, 2005.
RECOMMEND A TION
Staff recommends placing the following on the October 5, 2004 Council Consent Agenda for approval:
Authorize the City Manager to execute the Professional Services Contract with King
County Metro in the amount of $29,071.
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Federal Way - Exhibit A
Commute Trip Reduction Services Contract
Scope of Work
Period: July 1,2004, through June 30,2005
Work Activities -15 current sites
I. REQUIRED ACTIVITIES
A.
Notification of new sites
1, Identify contact for potential sites
2. Send notification inquiry
3. Confinn status
4. Secure state code
5. Create timeline and legal file
B.
Data Management and Survey Processes
1. Ongoing coordination of contact infonnation and survey schedules with
employers and WSDOT .
2. Compilation / distribution of aggregate survey data as requested
3. Periodic survey processes and oversight of online survey process
c.
Program review
1. Remind employers of submittal deadlines
2. Monitor program report receipt
3. Review revised programs for sites that did not make progress and evaluate the
potential for progress toward SOY reduction
4. Review program reports for completeness for new sites and for sites that
made progress toward goal
5. Recommend action to jurisdiction
6. Generate approval letter for City signature
E.
Exemptions, Modifications and Compliance Issues
1. Infonn new sites about process and criteria
2. Receive requests and copy to City
3. Copy request to state for comment
4. Review and analyze request and provide comments to City
5. Contact employer as needed, generate and send response per City
F.
Records maintenance
1. Maintain master file records on all affected sites
2. On a quarterly basis, provide WSDOT with hard copy of each employer
program report approved within the quarter
3. Provide WSDOT with an electronic copy of the CTR database of the City's
CTR-affected employers, quarterly or as required by WSDOT
4. Provide quarterly report infonnation for jurisdiction to conduct state funds
billing
Schedule
As needed
First quarter and
as necessary
Ordinance
schedule by
site
As needed
On-going
II. EMPLOYER SERVICES
G.
Program Development
New Sites
1. Provide written infonnation on basic requirements of the CTR Ordinance,
CTR Zones, and an explanation of how the plan is intended to achieve its
goals
2. Provide materials that explain a range of measures and activities that may
help the employer achieve the CTR goals of the local ordinance
3. Assist with voluntary baseline survey. Analyze survey data and make
programs recommendations.
H.
New ETC Consultation/Briefing
1. Provide written infonnation on basic requirements of the CTR Ordinance,
CTR Zones, and an explanation of how the plan is intended to achieve its
goals
2. Provide materials that explain a range of measures and activities that may
help the employer achieve the CTR goals of the local ordinance
I.
Program Implementation Assistance
Provide assistance in the following categories:
1. Identify resources and implementation requirements
2. Coordinate/attend network group meetings
3. Communicate with ETCs about transportation issues, including Sound
Transit, Metro Transit, Special events and items of interest (e.g.: construction
and road closures, Air Quality alerts, WSRO bulletins)
4. Provide two employee awareness campaigns per year
J.
Training
Provide county-wide basic training to new ETCs
. 1. Basic Training part 1: ETC orientation
2. Basic Training part 2: Program Implementation and Promotion
3. Survey briefing
K.
Provide added products and services as directed by the City.
2
As needed
As needed
As needed
Quarterly
As Needed
Federal Way
CITY OF FEDERAL WAY
Period: July 1,2004 through June 30, 2005
Exhibit B
FUNDING
State CTR Funds (estimated)
$1,200 per site for Required Activities
$762.31 per site for Employer Services
TOT AL FUNDS AVAILABLE
$
$
$
18,000
11,435
29,435
NUMBER OF SITES
15
CTR SERVICES CONTRACT
Required Activities
New Site Notification / Site status change $ 96
Data Management & Survey Processes $ 3,247
Program Review & Site Analysis $ 7,728
Exemptions, Modifications and Compliance Issues $ 576
Records Maintenance $ 2,160
Total Required Activities $ 13,807
Employer Service
1. Employer Training $ 490
2. Incentives $ 750
3. Promotions & Marketing $ 1,440
4. Other:
Program Development $ 1,536
Program Implementation $ 6,048
Total Employer Service $ 10,264
Added Products and Services $ 5,000
CONTRACT TOTAL $ 29,071
CITY OF FEDERAL WAY
MEMORANDUM
VIA:
FROM:
SUBJECT:
September 20,2004
Land Use and~~1\o~. ortation Committee \,
David MoS~~'Manager\ ' ~
Marwan Salloum, P.E., Street Systems Manager \~
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Street Vacatioll Ordillallce Revisiolls
DATE:
TO:
Background:
In 2002 the State legislature amended RCW 35.79.030 to authorize the full-appraised value for streets that have
been part of the dedicated public right of way for twenty-five years or more. The amendment also required that
half ofthe revenue received by a city as compensation for the area vacated must be dedicated to the acquisition,
improvement, development and related maintenance of open space or transportation capital projects within the
city,
This RCW supersedes any other provision of state statues or city ordinances related to the hearing, ordinance
and setting of compensation for the vacation of streets. Therefore the Federal Way City Code Chapter 13,
Article N must be amended for consistency with RCW 35.79.
An ordinance outlining the required revision to the City of Federal Way City Code regarding Vacation of
Streets (amending ordinance No. 91-07) is attached to this memo for approval. Staff will be present at the
September 20, 2004 Land Use and Transportation Committee meeting to answer questions and provide
additional infonnation as needed.
Staff Recommendation:
Forward the attached ordinance revision to the October 5, 2004 City Council meeting for the first reading.
Committee Recommendation:
Approve the staff recommendation.
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AMENDING CHAPTER 13,
ARTICLE IV, OF THE CITY OF FEDERAL WAY CITY CODE
REGARDING VACATION OF STREETS (amending Ordinance No.
91-07).
WHEREAS, vacation of streets is governed by RCW 35.79 and FWCC Chapter
13, Article IV; and
WHEREAS, in 2002, the State Legislature amended RCW 35.79.030 regarding
vacation of streets to authorize full appraised value for streets that have been part of the
dedicated public right-of-way for twenty-five years or more and to require that half of the
revenue received by the city as compensation for the area vacated must be dedicated to the
acquisition, improvement, development and related maintenance of public open space or
transportation capital projects within the city; and
WHEREAS, RCW 35.79.03 supersedes any other provision of state statute or city
ordinance related to the Hearing, Ordinance, and setting of compensation for vacation of streets;
and
WHEREAS, FWCC Chapter 13, Article IV must be amended for consistency with
RCW 35.79;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL
W A ¥, W ASHlNGTON, DOES HEREBY ORDAIN AS FOLLOWS:
Section 1.
Vacation of Streets. Chapter 13, Article IV, of the Federal Way
City Code is hereby amended as follows:
ORD#
,PAGEl
13-93 Petition signatures - Number required.
The petition authorized by this article shall describe the street or alley, or portion thereof.
desired to be vacated and shall be signed by owners of more than two-thirds of the private
property abutting upon the part of the street or alley sought to be vacated. (Ord. No. 91-107, §
1(13.4),9-3-91)
13-103
Action by council.
If the city council shall detennine to grant the street vacation or any part thereof, the
council shall direct the city attorney to prepare an ordinance vacating the street or portion thereof,
which such conditions or limitations as the council deems necessary and proper to preserve any
desired public use or benefit, as follows:
(1) Easements. If the city council deems that to grant the vacation shall be to the public's
interest and advantage, the council may, by ordinance, vacate such street, alley or part thereof,
reserving to the city or public utility, an easement or the right to exercise and grant easements in
respect to the vacated land for the construction, repair and maintenance of public utilities and
services and may impose such other conditions or limitations as it deems necessary and proper to
preserve any desired public use or benefit.
(2) Rededication. If the council finds that future development of undeveloped land
abutting such street or alley may alter or increase need or public use in such strip, such vacation
may is ~anted only upon execution of a covenant running with such abutting land to
rededicate such a portion upon declaration of public use and necessity by the council.
(3) Waterfront. The city shall not be authorized or have authority to vacate such street, or
alley, or any parts thereof if any portion thereof abuts on any body of water unless such vacation
is sought to enable the city to acquire the property for port purposes, boat moorage or launching
, PAGE 2
ORD#
sites, park, viewpoint, recreational or educational purposes, or other public uses. This proviso
shall not apply to industrial zoned property.
(4) Compensation. Following council detennination to grant the street vacation, any
ordinance granting a street vacation or portion thereof shall not be presented to council for
passage until the petitioners have paid to the city an amount that does not exceed one-half the
appraisal value of the area vacated, except ',vhen:
a. The street 'Nas purchased using public funds, in '.vhich case the full appraised value
is payable to the city; or
b. A property beneficial to the public, of equal or greater value is exchanged for the
area to be vacated. If the street or alley has been part of a dedicated public right-of-way for
twenty-five years or more, or ¡fthe subject {)roperty or portions thereof were acquired at public
expense, the city may require the owners of the property abutting the street or alley to
compensate the city in an amount that does not exceed the full appraised value ofthe area
vacated. Half of the revenue received by the city as compensation for the area vacated must be
dedicated to the acquisition, improvement development and related maintenance of public open
space or trans{)ortation capital projects within the city.
(5) Value detennination. The value of the area to be vacated shall be detennined by
submittal of an appraisal of the subject property acceptable to the city. The city additionally
reserves the right to obtain an independent appraisal or evaluation, which fees shall also be paid
by the applicant.
(6) Recording. Upon its effective date, a certified copy of the ordinance granting vacation
shall be recorded by the city clerk in the office of the county department of elections and records.
(Ord. No. 91-107, § 1(13.11),9-3-91)
ORD#
, PAGE 3
Section 2.
Severability, The provisions of this Ordinance are declared
separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section,
or portion of this Ordinance or the invalidity of the application thereof to any person or
circumstance, shall not affect the validity of the remainder of this Ordinance, or the validity of its
application to other persons or circumstances.
Section 3.
Ratification. Any act consistent with the authority and prior to the
effective date of this Ordinance is hereby ratified and affinned.
Section 4.
Effective Date. This Ordinance shall take effect and be in force 30
days from and after its passage, approval and publication, as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this - day of
, 2004.
CITY OF FEDERAL WAY, WASHINGTON
By
MAYOR, DEAN McCOLGAN
ATTEST:
CITY CLERK., N. Christine Green, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PatriciaA. Richardson
FILED WITH THE CITY CLERK.:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE D ATE:
ORDINANCE NO.
K:\ORDIN\Street Vacation
ORD#
,PAGE 4
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
September 20, 2004
Land Use and Transp rtation Committee ,
David Mose i{ager \
Marwan Salloum, .E., Street Systems Manager ~:J/
Weyerhaeuser Way & South 336'h Street Roundabout Project - Project Acceptance
VIA:
FROM:
SUBJECT:
Background:
Prior to release of retainage on a Public Works construction project, the City Council must accept the work as
complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The
above referenced contract with Sanders General Construction Co, is complete.
Staff will be present at the September 20, 2004 Land Use & Transportation meeting to answer any questions the
Committee might have,
Project Savings and Contingency:
The final construction contract amount is $603,590.23. This is $104,245.77 below the $707,836.00 budget
(including contingency) that was approved by the City Council on March 15,2004.
Staff Recommendation:
Authorize final acceptance ofthe completed Weyerhaeuser Way and South 336th Street Roundabout Project,
constructed by Sanders General Construction Co" in the amount of $603,590.23 as complete.
Committee Recommendation:
Forward the above staff recommendation to the October 5, 2004 City Council Consent Agenda.
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CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
September 20, 2004
David Mos
FROM: Marwan Sallou , P.E., Street Systems Manag
SUBJECT: Pacific Highway South HOV Lanes Phase III
30% Status Report
Background:
The Pacific Highway South HOV Lanes Phase III - South 2841h Street to Dash Point Road Widening
Improvement Project includes the following:
. Adding HOV lanes north and southbound
. Adding curb gutter and sidewalks
. Adding lighting, landscaping, and planted medians
. Restricting left turn movements to intersections
. Consolidating driveways where possible
The purpose of the project is to improve aesthetics, traffic flow and reduce accidents by eliminating conflicts
and to also promote transit and carpool use. This section of Pacific Highway South operates over capacity with
an average of more than 45,000 vehicles a day. In an effort to reduce costs and public disruption, the following
planned projects will be incorporated into the design and constructed as part of this project:
. Lakehaven Utility District Water and Sewer Utility Adjustments
. Utility Underground Conversions Within Project Limits.
The following provides a brief synopsis of the progress on this project to date. Currently, the project design is
approximately 30% complete and includes the following completed tasks:
. Topographical surveys
. Geotechnical investigation
. Environmental Site Assessment (ESA) Phase I
. NEP A and biological assessment submittals
. Channelization plans
. Negotiated a draft interlocal agreement with Lakehaven Utility District for water and sewer
line relocation! replacement design and construction (please see attached)
. Utility Underground Conversion Design Agreement with Puget Sound Energy for project
limits
. Project design to 30%
. First open house for the project held on September 16, 2004
. Value Engineering Study held the week of May 17, 2004
Ongoing Tasks Include:
. Environmental Site Assessment (ESA) Phase II
. NEP A and biological assessment detennination and project pennitting
. Driveway consolidation studies
. Right of way requirements (property appraisals, review appraisals, negotiation, and acquisition)
. Project design to 85%
Project Expenditures:
Planning and Design
Right of Way Acquisition
Year 2006 Construction
15% Construction Contingency
Construction Management
Underground Conversion (PSE)
TOTAL PROJECT COSTS
$1,000,000
3,000,000
9,135,000
1,370,000
800,000
500,000
$15,805,000
Available Funding:
Total Grant Funding
Mitigation Fund
Budgeted City Fund (Year 2003)
Proposed City Fund (Budget Year 2006)
TOTAL AVAILABLE BUDGET
$11,643,048
311,700
975,000
1,870,000
$14,799,748
Till: $6,445,100 & Federal: $5,497,948
PROJECT BUDGET SHORTFALL
-$1,005,252
Staff is not requesting a budget adjustment at this time. The project budget is presented only for your information
and tracking purposes. As the project design proceeds, and the right of way acquisition process begins, the total
project costs will be refined and presented to Committee and Council at the 85% design completion status report
for further action,
Staff Recommendation:
Staff recommends placing the following items on the October 5, 2004 Council Consent Agenda:
1. Authorize staff to proceed with design of the Pacific Highway South HOY Lanes Phase ill - South 284th
Street to Dash Point Road Widening Improvement Project and return to the LUTC Committee at the 85%
design completion stage for further reports and authorization to proceed.
2, Authorization to enter into the proposed Interlocal Agreement with Lakehaven Utility District for the
Pacific Highway South HOY Lanes Phase ill - South 284th Street to Dash Point Road Widening
Improvement Project as attached.
Committee Recommendation:
Forward the above staff recommendations to the October 5, 2004 Council Consent Agenda.
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After recording, return to:
Federal Way City Attorney's Office
33530 1 st Way S.
. Federal Way, W A 98003
INTERLOCALAGREEMENT
BETWEEN THE CITY OF FEDERAL WAY
AND LAKE HAVEN UTILITY DISTRICT
FOR THE
PACIFIC HIGHWAY SOUTH HOV LANES PHASE III PROJECT
(SOUTH 284THSTREET TO DASH POINT ROAD)
THIS AGREEMENT is made and entered into this - day of , 2002, by
and between the City of Federal Way (hereinafter "City") and Lakehaven Utility District (hereinafter
"District"), collectively referred to herein as the "Parties".
WHEREAS, the City proposes to proceed with the Pacific Highway South Hav Lanes Phase III
Project (South 284th Street to Dash Point Road) (hereinafter "Project"); and
WHEREAS, the District provides water and sewer service in the general area of the Project in
accordance with applicable Washington State and City of Federal Way laws, regulations and
franchises; and
WHEREAS, in connection with the roadway improvements being undertaken by the City, the
District will be required to relocate certain water and sanitary sewer facilities such as fire hydrants,
valves, water meters, etc.; resolve any waterline/utility conflicts; and adjust sewer manholes, within
the Project area; and
WHEREAS, Chapter 39.34 (Interlocal Cooperation Act) permits local governmental units to
make the most efficient use of their powers by enabling them to cooperate with other entities to
provide services in a manner best serving the needs and development of their local communities;
and
WHEREAS, the District can achieve cost savings and other benefits in the public's interest by
contracting with the City to perform certain services for the District, including letting a public works
construction contract for the installation of the water improvements in connection with the Project
(hereinafter "DistrictWork"), and providing construction management services in support thereof, as
described in Exhibit A, attached hereto and incorporated herein by this reference;
Page 1
NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto
as follows:
I.
PREDESIGN/DESIGN.
The District agrees that the City's design contractor, CH2M HILL, shall perform
predesign/design work for the Project. The District shall reimburse the City for the predesign report,
reproducible construction drawings, special contract provisions, and other necessary documents,
which shall sufficiently detail requirements for the District Work to become a part of the plans and
specifications for the Project.
II.
BIDDING AND CONSTRUcrION.
A. It is the intention of the City and the District that the District plans and
specifications shall be incorporated into the Contract Bid Documents for the Project in such manner
as to allow, to the extent possible, identification of cost allocations between the Parties.
B. Following opening of construction bids on the Project, the District shall be
furnished with the bid responses submitted for the District Work for the District's approval. Within
twenty days of receiving the bid prices, the District shall notify the City in writing that the District
either approves or rejects their portion of the bid award. Bid award shall be made to the lowest
responsible bidder for the total Project subject to applicable laws and regulations. The City shall not
proceed with the District Work until the City has received approval from the District for its portion of
the bid award; provided, however: if no bids are received which, in the estimation of the District, are
acceptable to the District for the District Work, the District shall so immediately notify the City. The
District Work shall be deleted from the project contract and, in this event; the City shall proceed
with its portion of the Project. This Interlocal Agreement shall terminate effective the date of the
District's notice to the. City of the District's rejection of all bids.
III.
CONTRACT ADMINISTRA nON.
A. The City shall provide the necessary administrative, construction observation,
and clerical services necessary for the execution of the Project. In providing such services, the City
Public Works Director and/or his or her designee may exercise all the powers and perform all the
duties vested by law in him or her. The District grants to the City Public Works Director and/or his
or her designee authority to act on behalf of the District sufficient to carry out the provisions of this
Agreement.
B. The District shall notify the City, in writing, of any changes it wishes to make
in the plans and specifications which affect the District Work, which changes shall be made, if
feasible. The City shall notify the District, in writing, of any changes required of the District Work
and shall obtain the District's approval of such changes. The District's approval shall not be
unreasonably withheld. The District shall be responsible for all costs incurred, directly or indirectly,
as a result of these or any other changes required or requested by the District.
Page 2
~
IV.
PAYMENT.
A. The District shall reimburse the City for all costs incurred by the City in
performing the District Work, which costs shall include but are not limited to the District Work
performed by the Project contractor(s), all District requested changes, and the District's cost of the
City services described in Paragraph III (a) herein, and as described in Exhibit B.
B. All payments shall be due from the District to the City within thirty (30) days
after approval by the District's Board of Commissioners of said sums billed to the District. Amounts
unpaid after said due date shall accrue interest at a rate of one (1) percent per month.
v.
INDEMNIFICATION AND HOLD HARMLESS.
A. The City agrees to indemnify and hold the District, its elected officials,
officers, employees and agents harmless from any and all claims, demands, losses, actions and
liabilities (including costs and all attorney fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives, arising or resulting from, or
connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of
the City, its agents or employees, or by the City's breach of this Agreement.
B. The District agrees to indemnify and hold the City, its elected officials,
officers, employees and agents harmless from any and all claims, demands, losses, actions and
liabilities (including costs and all attorney fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives, arising or resulting from, or
connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of
the District, its agents or employees, or by District's breach of this Agreement.
The provisions of this paragraph shall survive the expiration or termination of this Agreement
with respect to any event occurring prior to such expiration or termination.
VI.
DURATION.
This agreement shall become effective immediately upon execution by both parties.
This Agreement shall continue in force until either (1) the District rejects all bids or (2) the City
Council accepts the completion of the project, whichever is earlier.
VII.
OTHER PROVISIONS.
A. The City shall retain ownership and usual maintenance responsibility for the
roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other appurtenances
related thereto.
B. Upon completion of the construction and City's acceptance of the Project as
fully constructed according to plans, specifications and change orders, the City shall provide a final
invoice to the District for any final payment due. The District's payment of this final invoice shall, in
effect, transfer ownership of these water and sewer mains and appurtenances to the District and the
District shall thereafter be responsible for maintenance of such facilities.
Page 3 .
C. This Agreement contains the entire written agreement of the Parties and
supersedes all prior discussion. This Agreement may be amended only in writing, signed by both
Parties.
D. This Agreement shall be in full force and effect from the date of signature by
all Parties to the date the City completes the Final Inspection upon completion of the Project and
may be extended for additional periods of time upon mutual written agreement of the City and
District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement.
E. Any provision of this Agreement, which is declared invalid, void or illegal shall
in no way affect, impair, or invalidate any other provision hereof and such other provisions shall
remain in full force and effect.
IN CONSIDERA nON of the mutual benefit accruing herein, the Parties hereto agree that the
work, as set forth herein, will be performed by the City under the terms of this Agreement.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day
and year first above written.
cm OF FEDERAL WAY
LAKEHA VEN UTILTIY DISTRICT
David H. Moseley, City Manager
General Manager
APPROVED AS TO FORM:
APPROVED AS TO FORM:
Patricia A. Richardson, City Attorney
General Counsel, Steven H. Pritchett
AITEST:
N. Christine Green, CMC, City Clerk
Page 4
EXHIBIT A
PACIFIC HIGHWAY SOUTH HOV LANES PHASE III
(S 284TH STREET TO DASH POINT ROAD)
Scope of Work
WORK ELEMENT 15.Lakehaven Utility District-Water Main Assessment
15.1. Potholing and Measure downs Lakehaven Utility District will identify and field
locate three (3) pothole locations and ten (10) valve locations. Lakehaven Utility
District will perform the potholing and the CONSULTANT will perform measure
downs to the top of pipe and prepare a list of the pothole locations including depth
to top of pipe from existing ground surface. The CONSULTANT will mark with
paint on the restored pavement surface over the water main the location of the
pothole. The CONSULTANT will measure down to the top of the operating nut on
the ten (10) valves located by the District. Each valve measured will be clearly
identified with a unique identifier (ie. WV-1) painted on the pavement surface
adjacent to the valve measured. The CONSULTANT will prepare a list of the valve
measurements including valve identifier and depth to operating nut, and distance to
top of pipe from operating nut. Lakehaven Utility District will obtain all necessary
permits and approvals for this work.
15.2. Field Surveys The CONSULTANT will field survey each pothole, and valve
location using the paint marks set by the Utility District as reference to establish the
horizontal and vertical location of the potholes and valves. Pothole locations will be
surveyed at the top of the restored pavement surface. Valve locations will be
surveyed at the top of the lid of the valve box. It is assumed that three (3) potholes
and ten (10) valves will be field surveyed. The CONSULTANT will use the same
horizontal and vertical datum as the Pacific Highway South Phase III project.
15.3. Plan and Profiles Based on the pothole and valve measure-down information
provided by the Utility District the CONSULTANT will prepare plan and profile
sheets for mains running parallel to the centerlines of Pacific Highway. Plan and
profile sheets will show each pothole and valve location including station, offset,
elevation at exist ground and depth to top of pipe. A dashed line indicating the
assumed water main profile will be drawn between each pothole/valve location.
Because of the possibility that the actual water line profile varies along its length no
guarantee is made as to the accuracy of the drawn water main profile between
pothole/valve locations. The majority of the profiling of the water mains will be
based on measure down information and construction assumptions provided by
Lakehaven Water District. Therefore, the accuracy of the profiles will be dependent
on the accuracy of the information provided by the District. In general, the profiling
will be subject to inaccuracies in measuring by the District, assumptions of valve
types and measurements, potential presence of valve extensions (unknown), and
errors in calculating the invert of the water mains based on this cumulative data.
The CONSULTANT will superimpose the proposed finish ground line and proposed
storm drain crossings from the Pacific Highway South Phase III project onto the
Page 5
profiles. The proposed channelization for Pacific Highway South Phase III project
will be superimposed over the existing planimetrics.
15.4. Technical Memorandum The CONSULTANT will review the pothole/valve
information, plan and profile drawings, the Pacific Highway South Phase III
preliminary design drawings and utility as-built information to assess the need to
relocate the existing water main. The assessment will be limited to the following:
Based on the finish grade elevations established by the Pacific Highway South
Phase III project, the CONSULTANT will review the future depth of cover over
the water mains and identify areas of insufficient cover. The minimum cover
required will be as determined by Lakehaven Utility District after review of the
CONSULTANTs assessment of insufficient cover.
Based on the proposed storm drain and utility undergrounding plans developed
for the Pacific Highway South Phase III project the CONSULTANT will identify
apparent conflict locations. Cost to resolve individual conflicts will be developed
under Work Element 15.5.
The CONSULTANT will prepare a technical memorandum describing the
assessment performed, a comparison between relocation of the entire water
main and resolution of localized conflicts, provide a recommendation to the
Utility District on whether the water mains should be relocated or localized
conflicts resolved. The assessment of the water mains will not address the
condition of the water mains or associated appurtenances, capacity, or
existing/future demand. No assessment of service laterals will be made. Should
the CONSULTANT recommend relocation of the water mains, the
CONSULTANT will provide a preliminary route for the relocated water main on
the plan and profile drawings prepared as part of 15.3. No final design work is
included in this scope of work. It is assumed that the final design of the
watermain relocations will be added by amendment to this scope of work at a
later date.
15.5. Opinion of Cost. The CONSULTANT will prepare a preliminary opinion of
construction cost for both the relocation of the water main and resolution of
localized conflicts for comparison purposes. Since no detailed design of the water
main will have been performed, this will be a planning level estimate suitable only
for comparison purposes. the opinion of cost will be based on a per linear foot
cost to relocate/adjust the water main. The unit price per linear foot will include
excavation, backfill, shoring, material and labor, fittings and valves and incidentals.
A detailed breakdown of quantities will not be prepared. A thirty percent (30%)
contingency will be applied to the opinion of cost.
Page 6
EXHIBIT B
PACIFIC HIGHWAY SOUTH HOV LANES PHASE III
(SOUTH 284TH STREET TO DASH POINT ROAD)
ESTIMA TED PRE-DESIGN, DESIGN, CONSTRUCTION, PROJECT A DMINIS TRA TlON AND
CONSTRUCTION MANAGEMENT COSTS FOR INCLUDING LAKEHA VEN UTILITY DISTRICT
UTILITY RELOCA TION AND ADJUSTMENTS
ESTIMATED PRE-DESIGN COST
Estimated pre-design costs for lakehaven utility relocations (CH2M Hill)
$11,808,00
ESTIMATED DESIGN COST
Estimated design costs for Lakehaven utility relocations (CH2M HILL)
$TBO
ESTIMATED CONSTRUCTION COSTS
Sales Tax @ 8.8% of Construction Cost
.$TBO
$TBO
$TBO
Subtotal Construction
Construction Contingency (10% of Construction cost.)
Construction Management (10% of Construction cost.)
$TBD
$T80
$T80
Subtotal Constriction Including Sales Tax
ESTIMATED PROJECT COST (Predesign, Design & Construction)
$TBO
$11,808.00
ESTIMATED TOTAL CONSTRUCTION COST
Project Administration (5% of project cost)
$590.40
$12.398.40
TOTAL ESTIMATED COST
Note: The Agreement will be amended to include amounts to be determined ('TBD'),
including estimated design, construction, and project administration costs when the
estimates have been prepared. Costs presented are estimates only. Actual costs incurred
will be used to calculate final cost of Lakehaven Utility District's utility relocation portion for
reimbursement to the City.
Page 7
After recording, return to:
Federal Way City Attorney's Office
33530 1st Way S,
Federal Way, W A 98003
INTERLOCALAGREEMENT
BETWEEN THE CITY OF FEDERAL WAY
AND LAKEHAVEN UTILITY DISTRICT
FOR THE
PACIFIC HIGHWAY SOUTH HOV LANES PHASE III PROJECT
(SOUTH 284TH STREET TO DASH POINT ROAD)
THIS AGREEMENT is made and entered into this - day of , 2002, by
and between the City of Federal Way (hereinafter "City") and Lakehaven Utility District (hereinafter
"District"), collectively referred to herein as the "Parties".
WHEREAS, the City proposes to proceed with the Pacific Highway South HOV Lanes Phase III
Project (South 284th Street to Dash Point Road) (hereinafter "Project"); and
WHEREAS, the District provides water and sewer service in the general area of the Project in
accordance with applicable Washington State and City of Federal Way laws, regulations and
franchises; and
WHEREAS, in connection with the roadway improvements being undertaken by the City, the
District will be required to relocate certain water and sanitary sewer facilities such as fire hydrants,
valves, water meters, etc.; resolve any waterline/utility conflicts; and adjust sewer manholes, within
the Project area; and
WHEREAS, Chapter 39.34 (Interlocal Cooperation Act) permits local governmental units to
make the most efficient use of their powers by enabling them to cooperate with other entities to
provide services in a manner best serving the needs and development of their local communities;
and
WHEREAS, the District can achieve cost savings and other benefits in the public's interest by
contracting with the City to perform certain services for the District, including letting a public works
construction contract for the installation of the water improvements in connection with the Project
(hereinafter "District Work"), and providing construction management services in support thereof, as
described in Exhibit A, attached hereto and incorporated herein by this reference;
Page 1
NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto
as follows:
I.
PREDESIGN/DESIGN.
The District agrees that the City's design contractor, CH2M HILL, shall perform
predesign/design work for the Project. The District shall reimburse the City for the predesign report,
reproducible construction drawings, special contract provisions, and other necessary documents,
which shall sufficiently detail requirements for the District Work to become a part of the plans and
specifications for the Project.
II.
BIDDING AND CONSTRUCTION.
A. It is the intention of the City and the District that the District plans and
specifications shall be incorporated into the Contract Bid Documents for the Project in such manner
as to allow, to the extent possible, identification of cost allocations between the Parties.
B. Following opening of construction bids on the Project, the District shall be
furnished with the bid responses submitted for the District Work for the District's approval. Within
twenty days of receiving the bid prices, the District shall notify the City in writing that the District
either approves or rejects their portion of the bid award. Bid award shall be made to the lowest
responsible bidder for the total Project subject to applicable laws and regulations. The City shall not
proceed with the District Work until the City has received approval from the District for its portion of
the bid award; provided, however: if no bids are received which, in the estimation of the District, are
acceptable to the District for the District Work, the District shall so immediately notify the City. The
District Work shall be deleted from the project contract and, in this event; the City shall proceed
with its portion of the Project. This Interlocal Agreement shall terminate effective the date of the
District's notice to the City of the District's rejection of all bids.
III.
CONTRACT ADMINISTRATION.
A. The City shall provide the necessary administrative, construction observation,
and clerical services necessaryJor the execution of the Project. In providing such services, the City
Public Works Director and/or his or her designee may exercise all the powers and perform all the
duties vested by law in him or her. The District grants to the City Public Works Director and/or his
or her designee authority to act on behalf of the District sufficient to carry out the provisions of this
Agreement.
B. The District shall notify the City, in writing, of any changes it wishes to make
in the plans and specifications which affect the District Work, which changes shall be made, if
feasible. The City shall notify the District, in writing, of any changes required of the District Work
and shall obtain the District's approval of such changes. The District's approval shall not be
unreasonably withheld. The District shall be responsible for all costs incurred, directly or indirectly,
as a result of these or any other changes required or requested by the District.
Page 2
IV.
PAYMENT.
A. The District shall reimburse the City for all costs incurred by the City in
performing the District Work, which costs shall include but are not limited to the District Work
performed by the Project contractor(s), all District requested changes, and the District's cost of the
City services described in Paragraph III (a) herein, and as described in Exhibit B.
B. All payments shall be due from the District to the City within thirty (30) days
after approval by the District's Board of Commissioners of s;3id sums billed to the District. Amounts
unpaid after said due date shall accrue interest at a rate of one (1) percent per month.
v.
INDEMNIFICATION AND HOLD HARMLESS.
A. The City agrees to indemnify and hold the District, its elected officials,
officers, employees and agents harmless from any and all claims, demands, losses, actions and
liabilities (including costs and all attorney fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives, arising or resulting from, or
connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of
the City, its agents or employees, or by the City's breach of this Agreement.
B. The District agrees to indemnify and hold the City, its elected officials,
officers, employees and agents harmless from any and all claims, demands, losses, actions and
liabilities (including costs and all attorney fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives, arising or resulting from, or
connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of
the District, its agents or employees, or by District's breach of this Agreement.
The provisions of this paragraph shall survive the expiration or termination of this Agreement
with respect to any event occurring prior to such expiration or termination.
VI.
DURATION.
This agreement shall become effective immediately upon execution by both parties.
This Agreement shall continue in force until either (1) the District rejects all bids or (2) the City
Council accepts the completion of the project, whichever is earlier.
VII.
OTHER PROVISIONS.
A. The City shall retain ownership and usual maintenance responsibility for the
roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other appurtenances
related thereto.
B. Upon completion of the construction and City's acceptance of the Project as
fully constructed according to plans, specifications and change orders, the City shall provide a final
invoice to the District for any final payment due. The District's payment of this final invoice shall, in
effect, transfer ownership of these water and sewer mains and appurtenances to the District and the
District shall thereafter be responsible for maintenance of such facilities.
Page 3
C. This Agreement contains the entire written agreement of the Parties and
supersedes all prior discussion. This Agreement may be amended only in writing, signed by both
Parties.
D. This Agreement shall be in full force and effect from the date of signature by
all Parties to the date the City completes the Final Inspection upon completion of the Project and
may be extended for additional periods of time upon mutual written agreement of the City and
District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement.
E. Any provision of this Agreement, which is declared invalid, void or illegal shall
in no way affect, impair, or invalidate any other provision hereof and such other provisions shall
remain in full force and effect.
IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that the
work, as set forth herein, will be performed by the City under the terms of this Agreement.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day
and year first above written.
cm OF FEDERAL WAY
LAKEHAVEN UTILTIY DISTRICT
David H. Moseley, City Manager
General Manager
APPROVED AS TO FORM:
APPROVED AS TO FORM:
Patricia A. Richardson, CityAttorney
General Counsell Steven H. Pritchett
ATTEST:
N. Christine Greenl CMCI City Clerk
Page 4
EXHIBIT A
PACIFIC HIGHWAY SOUTH HOV LANES PHASE III
(S 284TH STREET TO DASH POINT ROAD)
Scope of Work
WORK ELEMENT 15.Lakehaven Utility District-Water Main Assessment
15.1. Potholing and Measure downs Lakehaven Utility District will identify and field
locate three (3) pothole locations and ten (10) valve locations. Lakehaven Utility
District will perform the potholing and the CONSULTANT will perform measure
downs to the top of pipe and prepare a list of the pothole locations including depth
to top of pipe from existing ground surface. The CONSULTANT will mark with
paint on the restored pavement surface over the water main the location of the
pothole. The CONSULTANT will measure down to the top of the operating nut on
the ten (10) valves located by the District. Each valve measured will be clearly
identified with a unique identifier (ie. WV-1) painted on the pavement surface
adjacent to the valve measured. The CONSULTANT will prepare a list of the valve
measurements including valve identifier and depth to operating nut, and distance to
top of pipe from operating nut. Lakehaven Utility District will obtain all necessary
permits and approvals for this work.
15.2. Field Surveys The CONSULTANT will field survey each pothole, and valve
location using the paint marks set by the Utility District as reference to establish the
horizontal and vertical location of the potholes and valves. Pothole locations will be
surveyed at the top of the restored pavement surface. Valve locations will be
surveyed at the top of the lid of the valve box. It is assumed that three (3) potholes
and ten (10) valves will be field surveyed. The CONSULTANT will use the same
horizontal and vertical datum as the Pacific Highway South Phase III project.
15.3. Plan and Profiles Based on the pothole and valve measure-down information
provided by the Utility District the CONSULTANT will prepare plan and profile
sheets for mains running parallel to the centerlines of Pacific Highway. Plan and
profile sheets will show each pothole and valve location including station, offset,
elevation at exist ground and depth to top of pipe. A dashed line indicating the.
assumed water main profile will be drawn between each pothole/valve location.
Because of the possibility that the actual water line profile varies along its length no
guarantee is made as to the accuracy of the drawn water main profile between
pothole/valve locations. The majority of the profiling of the water mains will be
based on measure down information and construction assumptions provided by
Lakehaven Water District. Therefore, the accuracy of the profiles will be dependent
on the accuracy of the information provided by the District. In general, the profiling
will be subject to inaccuracies in measuring by the District, assumptions of valve
types and measurements, potential presence of valve extensions (unknown), and
errors in calculating the invert of the water mains based on this cumulative data.
The CONSULTANT will superimpose the proposed finish ground line and proposed
storm drain crossings from the Pacific Highway South Phase III project onto the
Page 5
profiles. The proposed channelization for Pacific Highway South Phase III project
will be superimposed over the existing planimetrics.
15.4. Technical Memorandum The CONSULTANT will review the pothole/valve
information, plan and profile drawings, the Pacific Highway South Phase III
preliminary design drawings and utility as-built information to assess the need to
relocate the existing water main. The assessment will be limited to the following:
Based on the finish grade elevations established by the Pacific Highway South
Phase III project, the CONSULTANT will review the future depth of cover over
the water mains and identify areas of insufficient cover. The minimum cover
required will be as determined by Lakehaven Utility District after review of the
CONSULTANTs assessment of insufficient cover.
Based on the proposed storm drain and utility undergrounding plans developed
for the Pacific Highway South Phase III project the CONSULTANT will identify
apparent conflict locations. Cost to resolve individual conflicts will be developed
under Work Element 15.5.
The CONSULTANT will prepare a technical memorandum describing the
assessment performed, a comparison between relocation of the entire water
main and resolution of localized conflicts, provide a recommendation to the
Utility District on whether the water mains should be relocated or localized
conflicts resolved. The assessment of the water mains will not address the
condition of the water mains or associated appurtenances, capacity, or
existing/future demand. No assessment of service laterals will be made. Should
the. CONSULTANT recommend relocation of the water mains, the
CONSULTANT will provide a preliminary route for the relocated water main on
the plan and profile drawings prepared as part of 15.3. No final design work is
included in this scope of work. It is assumed that the final design of the
watermain relocations will be added by amendment to this scope of work at a
later date.
15.5. Opinion of Cost. The CONSULTANT will prepare a preliminary opinion of
construction cost for both the relocation of the water main and resolution of
localized conflicts for comparison purposes. Since no detailed design of the water
main will have been performed, this will be a planning level estimate suitable only
for comparison purposes. The opinion of cost will be based on a per linear foot
cost to relocate/adjust the water main. The unit price per linear foot will include
excavation, backfill, shoring, material and labor, fittings and valves and incidentals.
A detailed breakdown of quantities will not be prepared. A thirty percent (30%)
contingency will be applied to the opinion of cost.
Page 6
08/18/2004
City of Federal Way
Exhibit A
Lakehaven Utility District-Water Main Assessment
CH2MHili
Employee or Category Hrs. x Rate = Cost
1 Principal 0 $ 57.06 $0
2 Sr. Consultant / Manager 0 $ 54,30 $0
3 Project Manager 8 $ 40.64 $325
4 Project / Task Engineer 0 $ 36.09 $0
5 lead Engineer 76 $ 29.50 $2,242
6 Staff Engineer 2 0 $ 23,12 $0
7 Staff Engineer 1 0 $ 22.54 $0
8 lead Technician 0 $ 30.07 $0
9 Sr. CAD Technician 0 $ 27,22 $0
10 Drafting / Survey Technician 54 $ 20.29 $1,096
11 Administration 0 $ 17.53 $0
12 0 0 $ $0
Total Hrs. 138 $3,663
Direct Salary Cost $ 3,663
Direct Salary Escalation Cost (estimated)
2003 to 2004 0% $
$ 3,663
Total Direct Salary Cost $ 3,663
Overhead Cost @ 1T1AO%of Direct labor $ 6,278
Net Fee @ 32.0% of Direct labor $ 1,172
Total Overhead & Net Fee Cost $ 7,450
Total Direct Salary Cost $ 11,113
Direct Expenses
Reproduction Cost No. Each Cost
Reports 0 $0.06 $
Misc. copies 0 $0.06 $
Reprographics 0 $10 $
Mail/Deliveries/etc. 0 $15 $
Mileage 0 Mi.@ $0.360 /Mile $
Auto Rental/Gasoline days @ $85 /day $
lodging days @ /day $
Aerial Photographs 0 $130 $
Travel Total (airfare, train, etc) 0 $50 $
Equipment Rentals, EDM, GPS 0 $3,500 $
Parking $
PerDiem days @ $150 /day $
Traffic Control 0 $
EDR Search 0 $600 $
Utility locates 0 $800 $
Drill Rig Mob 0 $300 $
Borings 0 $22 $
DOT Drums 0 $45 $
lab Testing 0 $14,400 $
Subcontracts
EarthTech 1 $694 $ 694
Certified land Services 0 $0 $
BCA 0 $0 $
Granger 0 $0 $
APS 0 $0 $
Geotech OSS 0 $0 $
On Call Appraiser 0 $5,000 $
Subtotal $ 694
Total
$
11,807
EXHIBIT A
1 OF 1
EXHIBIT B
PACIFIC HIGHWAY SOUTH HOV LANES PHASE III
(SOUTH 284TH STREET TO DASH POINT ROAD)
ESTIMA TED PRE-DESIGN, DESIGN, CONSTRUCTION, PROJECT ADMINISTRA TlON AND
CONSTRUCTION MANAGEMENT COSTS FOR INCLUDING LAKEHA VEN UTILITY DISTRICT
UTILITY RELOCA TlON AND ADJUSTMENTS
ESTIMATED PRE-DESIGN COST
Estimated pre-design costs for Lakehaven utility relocations (CH2M HILL)
$11,808.00
ESTIMATED DESIGN COST
Estimated design costs for Lakehaven utility relocations (CH2M HILL)
$T80
ESTIMATED CONSTRUCTION COSTS
Subtotal Construction
$T80
$TBD
$TBO
Sales Tax @ 8.8% of Construction Cost
Construction Contingency (10% of Construction cost.)
Construction Management (10% of Construction cost.)
$TBD
$T80
$T80
Subtotal Constriction Including Sales Tax
ESTIMATED TOTAL CONSTRUCTION COST
$TBD
$11,808.00
ESTIMATED PROJECT COST (Predesign, Design & Construction)
Project Administration (5% of project cost)
$590.40
$12.398.40
TOTAL ESTIMATED COST
Note: The Agreement will be amended to include amounts to be determined ("TaD'),
including estimated design, construction, and project administration costs when the
estimates have been prepared. Costs presented are estimates only. Actual costs incurred
will be used to calculate final cost of Lakehaven Utility District's utility relocation portion for
reimbursement to the City.
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