AG 23-171 - LEXIS NEXISRETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: LAW
2. ORIGINATING STAFF PERSON: TARYN W. EXT: 3. DATE REQ. BY:
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
It OTHER CONTRACT
S. PROJECT NAME: ON-LINE LEGAL RESEARCH
6. NAME OF CONTRACTOR: LExIS NExIS
ADDRESS: TELEPHONE
E-MAIL: Lisa.Richardson@lexisnexis.com FAX:
SIGNATURE NAME: TITLE
7. EXHIBITS AND ATTACHMENTS: ff SCOPE, WORK OR SERVICES m COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: 9N/2023 COMPLETION DATE: 12131/202B
9. TOTAL COMPENSATION $ WE PAY THEM MONTHLY (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ®YES IDNO IF YES, $ PAID BY. ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
19 PURCHASING: PLEASE CHARGE TO: 502-1100-046-518-88-414
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
❑ PROJECT MANAGER
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
2 LAW JRC 8114/23
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL / DATE SIGNED
l� LAW DEPARTMENT
SIGNATORY (MAYOR OR DIRECTOR)i.(_,
❑ CITY CLERK
❑ ASSIGNED AG# AG#
COMMENTS:.
V161lflfrl
# LexisNexis`
"Subscriber" Name: City of Federal Way
Account Number: 10001W6KA
"LN": LexisNexis, a division of RELX Inc.
LEXIS+O SUBSCRIPTION AGREEMENT
FOR STATE/LOCAL GOVERNMENT
(NEW SUBSCRIBER VERSION)
1. Subscription Agreement
LexisNexis, a division of RELX Inc. ("LN") grants Subscriber a non-exclusive, non -transferable limited license
to access and use Lexis+@ and the materials available therein ("Materials") pursuant to terms set forth in
the LexisNexis General Terms and Conditions ("General Terms") and the pricing set forth in the Price
Schedule ("Price Schedule") (the General Terms together with the Price Schedule is collectively referred to
as the "Subscription Agreement"), both of which are incorporated herein by reference. Subscriber may view
and print the Subscription Agreement at: https://www.lexisnexis.com/en-
uslterr3islGovtAcademiciterrns. a e.
2. Certification
2.1 Subscriber certifies that the number of government professionals in Subscriber's organization is as set
forth below. A "Government Professional User' is defined as an attorney, judge, librarian, researcher,
investigator or analyst who is employed by the Subscriber.
Number of Government Professional Users: 8
2.2 A "Support Staff User' is defined as a person who supports the Government Professional User, including,
but not limited to: paralegals, interns, legal secretaries or other administrative support members. 1 ID's may
be issued to support staff for each Government Professional User accounted for above.
Number of Support Staff Users:
2.3 Each LN ID must be issued for individual use by the Government Professional User or Support Staff User.
2.4 If Subscriber, at the time of signing this Agreement has 11 or more Government Professional Users, then
Subscriber is required to notify LN if the number of Government Professional Users falls below 11. Subscriber
shall, within 30 days of the staffing change, notify LN in writing.
2.5 Subscriber acknowledges that the pricing and menus provided to Subscriber in this Agreement depend
in part on the number of Government Professional Users in Subscriber's organization. Subscriber certifies
that as of the date Subscriber signs this Agreement there are the number of Government Professional
Users in Subscriber's organization (the "Reference Number") as Subscriber has specified above.
(i) At LN's request from time to time, Subscriber will certify in writing the then -current Reference
Number.
(ii) If there is a change in the Reference Number during the Term, LN may, in its sole discretion
on at least 30 days prior written notice to Subscriber, increase or decrease the Monthly
Commitment by an amount that does not exceed, on a percentage basis, the change in the
Reference Number.
3. Lexis+ Product and Charges
3.1 This Section 3 amends the Subscription Agreement with respect to the Lexis+ product offering described
below. The term of Subscriber's commitment for the Lexis+ product offering will begin upon the date
Subscriber's billing account ("Account Number') is activated ("Activation") and will continue for the last period
set forth in Section 3.2 below (the "Committed Term"). Subscriber may not terminate this Agreement for
convenience under General Terms during the Committed Term. Notwithstanding the foregoing, Subscriber
may terminate this Agreement during the Committed Term for a material breach by LN that remains uncured
for more than 30 days after LN receives written notice from Subscriber identifying a specific breach.
LNUS Agreement (SLG) 1 4821-8063-6362 202209 v6 Page 1 of 5
LEXIS+° SUBSCRIPTION AGREEMENT
LexisNexis` FOR STATE/LOCAL GOVERNMENT
(NEW SUBSCRIBER VERSION)
If Subscriber terminates this Agreement pursuant to this Section, then Subscriber will pay all charges
incurred up to the date of termination.
Lexis+ Content & Features
Product SKU Number Number of Users
National Primary Enhanced 1011511 8
WA Practice Library 1012239 8 _
Legal News 1011823 8
Lexis+ Practical Guidance - State & Local Government 1534660 8
All Briefs. Pleadings &Motions 1010612 8
{
3.2 In exchange for access to the Lexis+ Content, Feature and/or Service set forth in Section 3.1 above,
Subscriber will pay to LN the following amount (the "Monthly Commitment") during the periods set forth
below.
Committed Term
09/01 /2023 - 12/31 /2023
01 /01 /2024 - 12/31 /2024
01 /01 /2025 - 12/31 /2025
01 /01 /2026 - 12/31 /2026
$395
$486
$511
$537
Commitment
3.3 During the Term, LN may make content and features available to Subscriber that are not included in the
Lexis+ Content described above at an additional charge ("Out of Plan Materials"). Authorized Users trying to
access Out of Plan Materials will be notified of the additional charges before the materials are displayed. If an
Authorized User accesses the Out of Plan Materials, Subscriber will pay the transactional charge(s) displayed
at the time of access. If Subscriber does not initial below, Out of Plan Materials will be excluded from
Authorized User's search.
To have Out of Plan Materials available for your Authorized Users, initial here
(Initial)
3.4 Use of Lexis+ under this Agreement is available to Subscriber and its Authorized Users (defined in the
General Terms).
3.5 LN may temporarily suspend access to Lexis+ until all unpaid amounts are paid in full. No claims directly
or indirectly related to this Agreement with respect to amounts billed or payments made under this Agreement
may be initiated by Subscriber more than 6 months after such amounts were first billed to Subscriber.
4. Closed Offer
The prices and other terms are subject to change if Subscriber has not submitted a signed original or copy on
or before 08/31 /2023.
5. Confidential Information
Subject to any state open records or freedom of information statutes, this Agreement contains confidential
pricing information of LN. Subscriber understands that disclosure of the pricing information contained herein
could cause competitive harm to LN and will receive and maintain this Agreement in trust and confidence and
take reasonable precautions against such disclosure to any third person. This Section 5 will survive the
termination or expiration of this Agreement.
6. Support and Training
LNUS Agreement (SLG) 1 4821-8063-6362 202209 v6 Page 2 of 5
LEXIS+® SUBSCRIPTION AGREEMENT
`\, m LexisNexis7 FOR STATE/LOCAL GOVERNMENT
(NEW SUBSCRIBER VERSION)
During the Term, Subscriber, with the support of LN, agrees to encourage the effective use of Lexis+ through:
(a) Meaningful participation in additional ongoing programs presented by LN to update and train
Authorized Users;
(b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to
Authorized Users; and
(c) The periodic review with LN of Subscriber's Authorized User's use of materials and training under
this Agreement.
7. Miscellaneous
7.1 This Agreement does not bind either party until it has been accepted by both parties. Subscriber may
accept this Agreement by signing below. LN will accept this Agreement by providing Subscriber with access
to Lexis+ or by signing below.
7.2 If Subscriber issues a purchase order in connection with the Agreement, Subscriber acknowledges and
agrees that the purchase order shall be for Subscriber's internal purposes only and shall not modify or affect
any of the other terms or conditions for access to the Online Services.
LEX/SNEX/S WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS
AGREEMENT UNLESS SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH
CHANGES WILL HAVE NO LEGAL EFFECT.
AGREED TO AND ACCEPTED BY:
Subscriber: City of Federal Way
[MUST BE COMPLETED BY SUBSCRIBER]
Authorized Subscriber Signature:
Printed Name: Q
Job Title: Cj •i o r r\
Date: }
LexisNexis, a division of RELX Inc.
COMPLETED BY LEXIS
Authorized Signature:
Name:
Job Title:
Date:
LNUS Agreement (SLG) 1 4821-8063-6362 202209 v6 Page 3 of 5
LEXIS+®•SUBSCRIPTION AGREEMENT
v. LexisNexis7 FOR STATE/LOCAL GOVERNMENT
- (NEW SUBSCRIBER VERSION)
During the Term, Subscriber, with the support of LN, agrees to encourage the effective use of Lexis+ through:
(a) Meaningful participation in additional ongoing programs presented by LN to update and train
Authorized Users;
(b) Authorize the periodic distribution of memos or other communications by LN and/or Subscriber to
Authorized Users; and
(c) The periodic review with LN of Subscriber's Authorized User's use of materials and training under
this Agreement.
7. Miscellaneous
7.1 This Agreement does not bind either party until it has been accepted by both parties. Subscriber may
accept this Agreement by signing below. LN will accept this Agreement by providing Subscriber with access
to Lexis+ or by signing below.
7.2 If Subscriber issues a purchase order in connection with the Agreement, Subscriber acknowledges and
agrees that the purchase order shall be for Subscriber's internal purposes only and shall not modify or affect
any of the other terms or conditions for access to the Online Services.
LEXISNEXIS WILL NOT ACCEPT ANY CHANGES, CORRECTIONS OR ADDITIONS TO THIS
AGREEMENT UNLESS SUCH CHANGES ARE EXPRESSLY ACCEPTED BY LN IN WRITING. SUCH
CHANGES WILL HAVE NO LEGAL EFFECT.
AGREED TO AND ACCEPTED BY:
Subscriber: City of Federal Way
[MUST BE COMPLETED BY SUBSCRIBER]
Authorized Subscriber Signature:
Printed Name: Q
Job Title:
Date:
LexisNexis, a division of RELX Inc.
[COMPLETED BY I- xISNExis
Authorized Signature: Digitally signed by Korinne
Magnuson
Name: Date: 2023.08.15 10:46:45-04'00'
Job Title: Pricing Analyst
Date:
LNUS Agreement (SLG) 1 4821-8063-6362 202209 v6 Page 3 of 5
# LexisNexis
LEXIS+® SUBSCRIPTION AGREEMENT
FOR STATE/LOCAL GOVERNMENT
(NEW SUBSCRIBER VERSION)
CUSTOMER INFORMATION (Please type or print):
Organization Name:
Full Legal Name
City of Federal Way
` E Monthly ❑ Annually
Billing Frequency:
Physical Address
Invoice Address
Street Address:
no changes
no changes
City:
State:
Zip:
County:
Telephone:
Fax:
Parent Company:
(if applicable)
Type of Organization:
❑ Legislative
Professional User: no changes
Support Staff:
Bar No:
❑ Judicial ❑ Executive
Practicing Area of Law:
Employer Identification Number.
Issuing State:
Date Issued/Expiration Date: Organization Web Address:
Tax Exempt: ❑ Yes (attach Sales Tax Exemption Certificate) MSA: ❑ Yes E No
E No
Tax ID No: State Contract No:
(If applicable)
PO No:
(If applicable)
Contacts:
Name Telephone
Installation: no changes
Billing:
Policy/Legal
Notification:
Scheduling/Training:
Email
LNUS Agreement (SLG) i 4821-8063-6362 202209 v6 Page 4 of 5
LexisNexis
SuperAdmin: no
Name
Email
LEXIS+O SUBSCRIPTION AGREEMENT
FOR STATE/LOCAL GOVERNMENT
(NEW SUBSCRIBER VERSION)
Telephone
IP Address
CUSTOMER ID INFORMATION (Please type or print)
ID HOLDERS' NAMES ID HOLDERS' ID HOLDERS' EMAIL
(additional sheet TITLES/POSITIONS ADDRESSES LOCATION/ADDRESS
attached ❑)
no changes
LNUS Agreement (SLG) 1 4821-8063-6362 202209 v6 Page 6 of 5