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06-105489ESA January 17, 2007 Ms. Janet Shull City of Federal Way 33325 Eighth Avenue South P.O. Box 9718 Federal Way, Washington 98063-9718 5309 Shilshole Avenue NW Suite 200 Seattle, WA 98107 206.789.9658 phone 206.789.9684 fax RE: File #06-105489-AD Federal Way Village -Task Authorization Addendum Dear Ms. Shull: www.adolfson.com ESA Adolfson (Adolfson) is pleased to present this addendum to our task authorization for verifying the boundary of a wetland located on the proposed Federal Way Village project site. The Federal Way Village site is located in the Southwestern comer of the intersection of South 336`h Street and Pacific Highway South in the City of Federal Way. Adolfson's original scope of work was detailed in a task authorization dated November 6, 2006. The scope of work included an initial site visit, review of a SEPA checklist, and attendance at one hearing. Following our initial site visit conducted in early December 2006, it became apparent that an on -site consultation with the applicant's wetland biologist would be necessary. The attached addendum to the November 6, 2006 task authorization is intended to cover the costs of the additional site visit and a brief letter to the City communicating the results of our site visit. Thank you for the opportunity to continue our work on the Federal Way Village project. If you have any questions, please call me at 206-789-9658. Sincerely, ESA ADOLFSON Lizzie Zemke Senior Scientist CITY OF Federal Mr. Dan Biles, P.E. Federal Way Village, LLC PO Box 73799 Puyallup, WA 98373 CITY HALL Way 33325 8th Avenue South Mailing Address: PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway.com Re: File #06-105489-00-AD; WETLAND REPORT TECHNICAL REVIEW Federal Way Village; 33701 Pacific Highway South, Federal Way Dear Mr. Biles: Please find enclosed a letter from the City's wetland consultant, Adolfson Associates, containing their findings regarding review of wetland assessment documents prepared by Raedeke Associates, as well as site observations for Wetland 1 located on the subject site. Adolfson Associates concurs with the Raedeke Associates report regarding physical characteristics and Wetland Classification as a Type II wetland. However, site observations indicate that the northern and eastern boundaries appear to extend further than the flagged boundary, by up to 20 feet in some cases. Adolfson Associates has recommended that the northern and eastern boundaries be re -delineated and the wetland area re -calculated. The following are two options you have for proceeding with review of Wetland.1: 1. - Proceed with the re -delineation of north and east boundaries and re -calculation of the area of Wetland 1 as recommended by the City's wetland consultant, and submit revised documents to the City for review. 2. Alternatively, if your wetland consultant is confident that the wetland boundaries as currently flagged are accurate, you may request an on -site meeting with your wetland consultant and the City's consultant both present to review site conditions and establish a mutually -agreeable wetland boundary. Please be advised that this alternative will require our wetland consultant to review and revise their scope to accommodate this additional task. Please let me know at your earliest convenience how you wish to proceed. I can be reached by telephone at (206) 244-3749 or via e-mail at janetshulldesign@ omcast.net. Sincerely, Janet B. Shull, AICP Contract Planner Enc: December 4, 2006, Letter from Lizzie Zemke, Adolfson Associates c: Lizzie Zemke, Adolfson Associates Doc. I.D. 39066 ►" ESQ Adolfsor.� J December 4, 2006 Ms. Janet Shull City of Federal Way 33325 Eighth Avenue South P.O. Box 9718 Federal Way, Washington 98063-9718 5309 Shilshole Avenue NW /�l www.adolfson.com Suite 200 RECEIVED BY Seattle, WA 98107 CDiNll4UNITY DEVELOPMENT DEPARTMENT 206.789.9658 phone 206.789.9684 fax DEC 0 8 2006 FILE RE: File #06-105489-AD Federal Way Village -Wetland Report Technical Review Dear Ms. Shull: ESA Adolfson (Adolfson) is pleased to present our review of materials submitted to the City of Federal Way (City) for the proposed Federal Way Village mixed use project. Adolfson was contracted by the City of Federal Way to review wetland delineation documentation pertaining to the proposed Federal Way Village project. The Federal Way Village site is located in the southwestern corner of the intersection of South 3366 Street and Pacific Highway South in the City of Federal Way. Adolfson's review was based upon materials provided by the applicant, a review of the City of Federal Way's sensitive areas regulations Federal Way City Code (FWCC) Chapter 22, and a site visit conducted on November 30, 2006. The purpose of this review is to verify that Wetland 1 located on the Federal Way Village site has been accurately delineated in the field and has been accurately classified under the City's sensitive areas regulations (FWCC 22-1356, 22-1357). Document Review For this review, Adolfson examined the following materials submitted to the City in November 2006: • Wetland Assessment of the Kitts Corner Property (Raedeke Associates Inc., 2004); • Summary letter regarding the wetland delineation for Federal Way Village (Raedeke Associates, Inc., 2006). While the 2004 Wetland Assessment Report describes four wetlands on the approximately 46-acre site, at the request of the City, our investigation was limited to Wetland 1 located in the northwest corner of the property. ESAA ®Ifs r�� Federal Way Village 12/7/2006 Page 2 of 2 Review Comments FILE According to our review of the documents provided by the City, the physical characteristics of Wetland 1 as described in the documentation prepared by Raedeke Associates are accurate. The plant communities, hydrologic regime, and topography described all agree with our on -site observations. In addition, the wetland classification as a Class II wetland under FWCC 22-1357 also appears to be correct. However, the northern and eastern edges of Wetland 1 as delineated by Raedeke and Associates do not appear to be accurate. The wetland appears to extend further to the north and east by as much as 20 feet in some places. Standing water, hydric soils, and hydrophytic vegetation including spirea and willow was observed beyond the wetland boundary stakes on both the north and east sides of the flagged boundary. Based upon the observations that the delineated wetland should be expanded, it appears that the area calculations for Wetland 1 as presented in the Raedeke Associates documents may be too small. Recommendations Based upon our on -site observations Adolfson recommends that the northern and eastern edges of Wetland 1 be re -delineated to include the additional area of wetland, and that the size of Wetland 1 be re- calculated. Limitations Within the limitations of schedule, budget, and scope -of -work, we warrant that this study was conducted in accordance with generally accepted environmental science practices, including the technical guidelines and criteria in effect at the time this study was performed. The results and conclusions of this report represent the authors' best professional judgment, based upon information provided by the project proponent in addition to that obtained during the course of this study. No other warranty, expressed or implied, is made. Thank you for the opportunity to prepare this material for you. If you have any questions, please call me at 206-789-9658. Sincerely, ADOLFSON ASSOCIATES, INC. liwl ��� Lizzie Zemke Senior Scientist Adolfson Associates, Inc. 26017 Task 117 ESA Ad®ffson j RECEIVED BY M sh;Ooie AvLnue Nvi)MMijiva(YI)EVELOPMENT DEFAFI"i Effickasan.earn Suite 200 Sealk WA98107 DEC 0 5 2006 206.789.9658 phone 206.789.9684 fax WETLAND CONSULTANT TASK AUTHORIZATION TASK AUTHORIZATION NO. 24006-# 117 DATE 6-Nov-06 CITY City of Federal Way PO Box 9718 33326 Eighth Avenue South Federal Way, Washington 98063-9718 CONSULTANT ESA Adolfson 5309 Shilshole Avenue NW Seattle, WA 98107 PROJECT Federal Way Village (Kitts Comer) PROJECT PROPONENT TASK AUTHORIZATION NO. 24006-# 1 / 7 CITY PLANNER Greg Fewins TASK SCOPE 1 Conduct technical wetland review 2 staff 20 hrs S 3,320.00 2 Conduct SEPA review 2 staff 8 hrs S 1,328.00 3 Attend hearing 1 staff 10 hrs S 830.00 4 Reimburseables S 300.00 TOTAL COST Not to exceed S 5,778.00 without a prior written amendment to this Task Authorization; tasks to be completed as described on the attached proposal dated November 6, 2006. TASK SCHEDULE All task elements to be completed within 10 days of receiving submittal from the City. DELIVERABLES See attached proposal dated November 6, 2006. AUTHORIZATION ' 411 CityofFederal ay , !l V� ESA Adot a ( F'riacipat) Date l/- DL7-�/G Date FILE ESA Ado` so WETLAND CONSULTANT TASK AUTHORIZATION TASK AUTHORIZATION NO. 26017-117B DATE 18-Jan-07 CITY City of Federal Way PO Box 9718 33326 Eighth Avenue South 1-'ederal Way, Washington 98063-9718 CONSULTANT ESA Adolfson 5309 Shilshole Avenue NW Seattle, WA 98107 PROJECT Federal Way Village PROJECT PROPONENT Federal Way Village, LLC TASK AUTHORIZATION NO. 26017-117B CITY PLANNER Greg Fewins TASK SCOPE 1 Conduct site visit with applicant's biologist 2 staff 4 hrs $ 664.00 2 Prepare brief letter to City regarding on -site meeting 1 staff 3 hrs $ 249.00 3 Reimburseables $ 50.00 TOTAL COST Not to exceed $ 963.00 without a prior written amendment to this Task Authorization; tasks to be completed as described on the attached proposal dated November 6, 2006. TASK SCHEDULE All task elements to be completed within 10 days of receiving submittal from the City. DELIVERABLES Letter to City documenting results of site visit. AUTHORIZATION City of Federal Way ESA Adolfson ( Principal) Date Date .y CITY of CITY HALL 33325 8th Avenue South Federal Way Mailing Address: PO Box 9718 �_- Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway.com November 21, 2006 Ms. Lizzie Zemke ESA Adolfson-� 5309 Shilshoe Avenue NW, Suite 200— Seattle, WA 98107 Re: File #06-105489-AD; AUTHORIZATION TO PROCEED Federal Way Village — Wetland Report Technical Review Dear Ms. Zemke: The purpose of this letter is to authorize the services of ESA Adolfson in a review of the 2004 Wetland Assessment and September 2006 update for the Federal Way Village site. Authorization to Proceed At the City's request, ESA Adolfson prepared and submitted a proposed scope and fee estimate for review of the above -referenced documents submitted by the project applicant. Your November 6, 2006, scope of work indicated that a budget of $5,778.00 would be appropriate for the identified tasks. At this time, the City has received funds in the amount of $5,778.00 from the applicant. Two copies of the wetland consultant task authorization signed by the City are enclosed. Please sign both copies, return one original to the City, and retain the other for your files. Please consider this letter as an authorization to proceed with the review per your November 6, 2006, scope of work. Submittal Forwarded The City received a site plan from the applicant on November 7, 2006, which shows the most recent proposed development of the site and serves as an update to the site plan contained in the wetland assessment documents you have been asked to review. Please add the enclosed site plan to your file for reference. I can be reached at 206-244-3749 if you have any questions on the project. Sincerely, AtJ ru,— 6., - Janet Shull, AICP Contract Planner Enc: Two Copies — November 6, 2006, Task Authorization Signed by the City One Full Size Copy— Federal Way Village Site Plan Received November 7, 2006 Doc. I.D. 38835 ��� { 5309 5hllshote Avenue NW www.adolfson.com j SSA A o son Suite 200 Seattle, WA 98107 206.789.9658 phone 206.789.9664 fax November 6, 2006 Mr. Greg Fewins Community Development Services P.O. Box 9718 Federal Way, Washington 98063-9718 Subject: Wetland Review for Federal Way Village (Kitts Corner), Federal Way, Washington Dear Mr. Fewins: ESA Adolfson (Adolfson) has prepared this proposal for wetland consulting services for the proposed Federal Way Village prajcct, located on 46 acres southwest of the intersection of Pacific Highway South and South 336"' Street in Federal Way, Washington. It is our understanding that the applicant has not yet submitted a formal application, but has requested an expedited review of submitted documents. The following describes the scope of work, cost estimate, and assumptions for this project. This proposal has been based on information provided by Ms. Janet Shull, AICP on October 31, 2006 as well as a conversation with her on November 3, 2006. SCOPE OF WORK Task I — Conduct Technical Wetland Review. Adolfson will review the September 7, 2004 Wetland Assessment report and the September 5, 2006 Wetland Delineation report, both of which were prepared by Raedeke Associates, Inc. for this project. As part of this task, Adolfson will also conduct a site visit to the project site to confirm the wetland delineation and wetland classification. Based on information provided by Ms. Janet Shull, our review of the potential wetland impacts and proposed mitigation will not include the filling of Wetlands 3 and 4 as those wetlands have already been mitigated under a 1996 agreement between the City of Federal Way (City) and Campus Gateway Associates, Merlinos, and Chase/MacLeod. We will, however, conduct a technical review of a mitigation plan prepared for any unavoidable impacts to Wetlands 1 and 2 (and associated buffers) to ensure compliance with City Municipal Code requirements for critical areas. Based on our wetland review described above, we will provide you with a letter summarizing the results of the review. The letter will state whether the wetland submittal is accurate and complete, or if additional information needs to be provided. Since this project will be permitted under an expedited review, we will provide you with our review letter within 10 days of our receiving a complete submittal from the City. Assumptions: It is our understanding that the applicant is in the process of revising the site plans, and that revised drawings will be sent to us to review as part of this task. The cost estimate for this task assumes Adolfson will conduct two rounds of reviews during the preliminary review phase of the project: 1) one review when the applicant formally submits an application and 2) a second for a subsequent submittal that incorporates City comments. If, for any reason, additional reviews are needed, a revised scope of work with additional budget would be needed. We estimate the cost of conducting the wetland review to be $3,320. Federal Way Village November 6, 2006 Page 2 of 2 Task 2 -- Conduct SEPA Review. We will review the Surface Water section and the Land Use and Shorelands section of the Environmental Checklist, as they pertain to wetlands, for accuracy and consistency between sections. We will also check the Plants and Animals sections of the Checklist to determine if these sections are accurate and complete. Based on our review of these sections of the Environmental Checklist, we will prepare a brief memorandum summarizing our comments. Our memorandum can be used as a basis for preparing a Staff Report for the Hearing Examiner. Assumptions: We assume that up to two rounds of review will be required: one based on the formal application submittal and a second one that incorporates revisions based on City comments. We would be able to provide additional reviews, if necessary, but these would require a modification to the scope of work and additional budget. We estimate the cost of conducting the SEPA review to be $1,329. Task 3 - Attend HaaEi zS. This project will be permitted in the City of Federal Way as Process IV, which requires a hearing before the Hearing Examiner. As part of this task, one Adolfson staff member will attend the hearing for this project, if necessary. Assumptions: We have assumed one day for attendance at and participation in the hearing. Should additional days at the hearing be required, or if there is a SEPA appeal, we would require a modification to this scope of work. If, for any reason, our presence at the hearing is not needed, we will not charge to this task. We estimate the cost of attending the hearing to be $830. The total cost of conducting the three tasks listed above for the City is $5,778. You will be billed on a time and materials basis for hours and expenses actually incurred. We will not exceed this cost estimate without prior written authorization from you. Note that this proposal is limited to conducting reviews during the preliminary review phase of the project only (i.e., from the initial submittal through the day of the hearing). Should the City require assistance during the construction permit review phase, we would be able to assist you. However, any technical wetland services that may be needed during that phase of the project would require a separate scope of work and additional budget. Thank you for the opportunity to assist you with this project. Should you have any questions, please feel free to call Lizzie Zemke or me at 206-789-9658. Sincerely, ADOLFSON ASSOCIATES, INC. V�"�W44(_ Donna Frostholm Senior Scientist cc: Ms. Janet Shull, AICP -�--, SA Ar�fJ'Sli_ p o l f s o n 5309 Shilshole Avenue NW t�{ Suiie 200 �! Seattle, WA 98107 206.789.9658 phone 206,789.9684 fax WETLAND CONSULTANT TASK AUTHORIZATION TASK AUTHORIZATION NO. 24006-# DATE 6-Nov-06 CITY City of Federal Way PO Box 9718 33326 Eighth Avenue South Federal Way, Washington 98063-9718 CONSULTANT ESA Adolfson 5309 Shilshole Avenue NW Seattle, WA 98107 PROJECT Federal Way Village (Kitts Corner) PROJECT PROPONENT TASK AUTHORIZATION NO. 240064 CITY PLANNER Greg Fetvins TASK SCOPE 1 Conduct technical wetland review 2 staff 20 hrs $ 3,320.00 2 Conduct SEPA review 2 staff 8 hrs $ 1,328.00 3 Attend hearing 1 staff 10 hrs $ 830.00 4 Reimburseables $ 300.00 TOTAL COST Not to exceed $ 5,778.00 without a prior written amendment to this Task Authorization; tasks to be completed as described on the attached proposal dated November 6, 2006. TASK SCHEDULE All task elements to be completed within 10 days of receiving submittal from the City. DELIVERABLES See attached proposal dated November 6, 2006. AUTHORIZATION City of Federal Way Date ESA Adolfson ( Principal) Date www.adolfson.com riTr OF CITY HALL Federal Way Feder 1 st Way South • Box 9718 Federal Way, WA 98063-9-9718 (253)661-4000 www.cityoffederalway.com October 31, 2006 -- , „ ,, f _aD Ms Lizzie Zemke ESA Adolfson 5309 Shilshoe Avenue NW, Suite 200 Seattle, WA 98107 Re: File #06-105489-00-AD; Federal Way Village: WETLAND REPORT TECHNICAL REVIEW Dear Ms. Zemke Please find enclosed a copy of a wetland report for the above referenced project. As I mentioned in our telephone conversation, the City of Federal Way is requesting assistance with technical review of wetland reports associated with the Federal Way Village (AKA Kitts Corner) mixed use project. Please review the enclosed and prepare a proposed scope and fee estimate for your services. The proposed scope of services should anticipate technical review for completeness, SEPA comment, Process IV (Hearing Examiner) report technical input, and possible attendance at a hearing examiner hearing. There would also possibly be some need for additional technical assistance during the construction permit review phase. Since the applicant is requesting expedited review, they are anxious to proceed with project review, so we are looking for a quick response on a proposed scope. Please send your proposed scope and fee estimate to the attention of Deputy Director Greg Fewins. Mr. Fewins will forward your proposed scope to the applicant. Once accepted and funded by the applicant, you will be given notice to proceed with the review. Please call me at 206-244-3749 if you have any questions on the project. Sincerely, A 4Aa-- Joanet Sliui1, AICP ntract Planner Enc: Wetland Report for Federal Way Village Project Doe. LD. 38620 �ECE�vE® 0c, 2 6 2006 CITY OF Fed pEPT.Ay BUILDING October 26, 2006 Federal Way Village, LLC P O B O X 7 3 7 9 0 P U Y A L L U P, WA 9 8 3 7 3 2 5 3 . 8 4 8 - 0 8 2 0 FAX 253.20 0.2122 Mr. Greg Fewins Community Development Services PO Box 9718 Federal Way, WA. 98063-9718 Dear Mr. Fewins: Attached are two copies of the original 2004 Wetland Assessment of the subject property and the September 2006 update for Wetland 1 (the northwestern wetland). Both of these documents were authored by Raedke Associates. I hereby request that the city review these documents as they pertain to wetland 1 specifically since the balance of the wetlands on this site will be handled in the manner previously stipulated. Please forward your consultants scope of work and fee to me for funding. If you have any questions please contact me either by phone at (253) 250-2320 or email at danb@soundbuilthomes.com. Respectfully, �D�iles�,— Entitlement Manager Federal Way Village, LLC