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17-104344arr of ti. Federal Way October 5, 2017 Jason Beagle Merrick Lentz Architects 12815 NE 126"' Place Kirkland, WA 98034 Re: File #17-104344-00-PC, PREAPPLiCATION CONFERENCE SUMMARY Pecos Pit BBQ, 34600 161h Avenue South, Federal Way Dear Mr. Beagle: CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www. cityoffederalway.. com Jim Ferrell, Mayor Thank you for participating in the preapplication conference with the City of Federal Way's Development Review Committee (DRC) held September 28, 2017. We hope that the information discussed at that meeting was helpful in understanding the general requirements for your project as submitted. This letter summarizes comments given to you at the meeting by the members of the DRC. The members who reviewed your project and provided comments include staff from the City's Planning and Building Divisions and Public Works Department, and representatives from Lakehaven Utility District and South King Fire and Rescue. Some sections of the Federal Way Revised Code (FWRC) and relevant information handouts are enclosed with this letter. Please be advised, this letter does not represent all applicable codes. In preparing your formal application, please refer to the complete FWRC and other relevant codes for all additional requirements that may apply to your project. The key contact for your project is Becky Chapin, 253-835-2641, becky.chapin@cityoffederalway.com. For specific technical questions about your project, please contact the appropriate DRC representative as listed below. Otherwise, any general questions about the preapplication and permitting process can be referred to your key contact. PROJECT DESCRIPTION The proposal is to construct a new drive -through restaurant with outdoor seating and associated site improvements. MAJOR ISSUES Outlined below is a summary of the major issues of your project based on the plans and information submitted for preapplication review. These issues can change due to modifications and revisions in the plans. These major issues only represent comments that the DRC consider most significant to your project and do not include the majority of the comments provided. The major issues section is only provided as a means to highlight critical requirements or issues. Please be sure to read the entire department comments made in the next section of this letter. Mr. [3eaQ]e October 5. 2017 Page 2 ■ Public Works Development Services Division o The existing on -site detention system was designed as a Level 2 Flow Control but under a peak matching requirement. The 2016 King County Surface Water Design Manual (KCSWDM) requires duration matching. The engineer needs to re-evaluate the proposed design under the current design standards and determine whether the existing detention vault and outlet control structure provide the necessary level of flow control. If found to be inadequate, then provide additional flow control and/or reconfigure the existing outlet structure. o It appears that the existing water quality system will not likely meet the current design standards for Enhanced Basic Water Quality; therefore, it appears likely that the project will have to provide new water quality treatment facilities (for this project only). 0 Public Works Traffic Division o Transportation Concurrency Management (FWRC 19.90) — Transportation concurrency permit with application fee of $4,650.00 required for the proposed project. o Traffic Impact Fees (FWRC 19.91) — Traffic impact fees payment is required and must be paid prior to building permit issuance. DEPARTMENT COMMENTS Outlined below are the comments made by the representatives of each department present at the preapplication conference. Each section should be read thoroughly. If you have questions, please contact the representative listed for that section. COMMUNITY DEVELOPMENT — PLANNING DIVISION Becky Chapin, 253-835-2641, becky.chapin@cityoffederalway.com Zoning Designation and Use — The subject property is Commercial Enterprise (CE). Fast food restaurant uses are permitted within CE zoning districts pursuant to FWRC 19.240.110. 2. Use Application —The proposed improvements will require a Process Il Master Land Use application. Process lI is an administrative site plan review conducted by city staff with a final decision issued by the Director of Community Development. 3. Environmental Review — As proposed, the project is exempt from review under the State Environmental Policy Act (SEPA) as the proposal does not exceed flexible thresholds (buildings larger than 12,000 square feet; parking for 40 or more vehicles). 4. Public Notice and Comment — Process ii review does not require public notice. Critical Areas — The subject property is within a 10-Year Wellhead Protection Zone. As environmental review will not be triggered, no additional review or mitigation is required regarding the wellhead area. 6. Community Design Guidelines — The proposed improvements are subject to an administrative design review conducted by city planning staff. Project designers shall strive for overall design continuity by using similar elements throughout the project such as architectural style and features, materials, colors, and textures. A written narrative identifying how the project complies with 17-104 344-00-PC Doe ID 76516 Mr. Beaele October 5. 2017 Page 3 applicable design guidelines must be submitted with the application package. Guidelines applicable to your project are below. a. FWRC 19.115.050(7)(b). The following standards apply to drive -through restaurants: Drive -through windows and stacking lanes are not encouraged along facades of buildings that face a right-of-way. If they are permitted in such a location, then they shall be visually screened from the street by Type III landscaping and/or architectural elements. The stacking lane shall be physically separated from the parking lot, sidewalk, and pedestrian areas by Type III landscaping and/or architectural elements, or combination thereof-, provided, such elements reflect the primary building and provide appropriate separation. Painted lanes are not sufficient. Drive -through speakers shall not be audible off site; and, A bypass/escape lane is recommended for all drive -through facilities. FWRC 19.115.090(2). District Guidelines, CE Zone: Surface parking may be located behind the building, to the side(s) of the building, or adjacent to the right-of-way; provided, however, that parking located adjacent to the right-of-way maximizes pedestrian access and circulation. Entrance facades shall front on, face, or be clearly recognizable from the right-of-way. Building entrances shall be architecturally emphasized and shall incorporate transparent glass. Ground -level mirrored or reflective glass is not allowed adjacent to a public right-of-way or pedestrian area. If utilized, chain -link fences visible from future right-of-way or adjacent properties, and not screened by Type I landscaping, shall utilize vinyl -coated mesh, powder -coated poles, dark color(s), and architectural element(s) such as pole caps and/or decorative grid pattern. e. FWRC 19.115.060(3)(b). Building design should avoid blank exteriors. Methods to articulate include, but are not limited to: recessed windows; window openings with visible trim material, or painted detailing that resembles trim; vertical trellis(es) in front of the wall with climbing vines or similar planting; landscaped or raised planter bed in front of the wall; artwork such as mosaics, murals, decorative masonry or metal patterns or grillwork, sculptures, relief, etc., over a substantial portion of the blank wall surface; architectural features such as setbacks, indentations, overhangs, projections, articulated cornices, bays, reveals, canopies, and awnings; and material variations such as colors, brick or metal banding, or textural changes. Pursuant to 19.125.040(22), building walls that are uninterrupted by window, door, or other articulation method that are 240 square feet or greater in area, and not located on a property line, shall be screened by landscaping. Such planting shall include trees, shrubs, and groundcover appropriate for the area proposed. 17-104 3 da-00-PC Doc I D:76516 Mr. Beadle October 5. 2017 Page 4 FWRC 19.115.050. Pedestrian pathways from rights -of -way, bus stops, and parking lots to primary entrances shall be accessible and should be clearly delineated. Pedestrian pathways and pedestrian areas should be delineated by separate paved routes using a variation in paved texture and color. Approved methods of delineation include: stone, brick or granite pavers; exposed aggregate; or stamped and colored concrete. Paint striping on asphalt as a method of delineation is not acceptable. Parking stalls adjacent to pedestrian pathways shall have wheel stops. Bicycle racks should be provided for all commercial developments. Outdoor furniture, fixtures, and streetscape elements, such as lighting, freestanding signs, trellises, arbors, raised planters, benches and other forms of seating, and trash receptacles, etc., should be incorporated into the site design. e. FWRC 19.115.010(2). Crime Prevention through Environmental Design (OPTED). Implementation of CPTED principles (Natural Surveillance, Access Control, and Ownership) for all new development projects are a component of the city's design guidelines. The enclosed CPTED checklist must be submitted with the formal land use application. FWRC 19.115.050(7). In addition to CPTED lighting standards, the following shall apply: lighting levels shall not spill onto adjacent properties; lighting shall be provided in all loading, storage, and circulation areas; lighting standards shall not reduce the amount of landscaping required for the project; and lighting fixtures shall not exceed 30 feet in height and shall include cutoff shields. Setbacks — Front, side, and rear building setback lines are five (5) feet from each property line. 8. Height — Outright heights are limited to 40 feet above average building elevation. An additional 15 feet may be permitted if performance criteria set forth in FWRC 19.240.010(2) can be met. 9. Rooftop Appurtenances — Pursuant to FWRC 19.1 10.070, vents, mechanical penthouses, and similar appurtenances that extend above the roofline must be surrounded by a solid sight -obscuring screen that meets the following criteria: The screen must be integrated into the architecture of the building; and the screen must obscure the view of the appurtenances from adjacent streets and properties. 10. Special Regulations —The following special regulations are set forth in the CE zone Entertainment use zone chart, FWRC 19.240.110, that may be applicable for your proposal: a. Drive -through facilities must be designed so that vehicles will not block traffic in the street while waiting in line and will not unreasonably interfere with on -site traffic flow. b. Fast food restaurants must provide one outdoor waste receptacle for every eight parking stalls. Staff would round down this requirement to allow three receptacles for the 30 stalls provided. 11. Parking — Minimum vehicle parking stall requirements for fast food restaurant uses in the CE zone are one stall for each 80 square feet of gross floor area or 27 stalls for the proposed 2,090 square -foot restaurant. Parking lot design criteria is based on the enclosed department bulletin 4042. Up to 25 17-I04i44-00-PC Doe ID 76>16 Mr. Bcaide October 5_ 2017 Page 5 percent of the required stalls may be designated as compact. Wheel stops shall be provided on all stalls adjacent to pedestrian pathways. 12. Landscaping — Pursuant to FWRC Chapter 19.125, a landscape plan prepared by a Washington State registered landscape architect shall be submitted with the Process iI MLU application. FWRC 19.125.060(9). The following perimeter landscaping screen will be required: • Type III landscaping five (5) feet in width shall be provided along all property lines. b. FYVRC 19.125.070. The following interior parking lot landscaping will be required: • Type IV landscaping at 20 square feet per parking stall. ■ Landscape islands shall be a minimum size of 64 square feet and a maximum of 305 square feet, and a minimum width of six feet at the narrowest point for islands at the end of 90-degree parking rows, three feet at the end of rows with angled parking, and eight feet in width for islands used to separate head -to -head parking stalls. ■ Vehicular overhang into any landscaping area shall not exceed two feet. ■ No plant material greater than 12 inches in height shall be located within two feet of a curb or other protective barrier in landscape areas adjacent to parking spaces and vehicle use areas. • Soil in parking lot landscaped areas must be noncompacted to a depth of 18 inches prior to planting of any shrubs, trees, or groundcovers. C. FWRC 19.125.040. General landscaping notes include: • With the exception of lawn areas, at least 25 percent of new landscaping materials (i.e., plants, trees, and groundcovers) shall consist of drought -tolerant species. All developments are encouraged to include native Pacific Northwest and drought -tolerant plant materials for all projects. • Deciduous trees shall have a caliper of at least 1.5 inches at the time of planting measured 4.5 feet above the root ball or root structure. • Evergreen trees shall be a minimum six feet in height (measured from tree top to the ground) at the time of planting. ■ Groundcovers shall be planted and spaced, using a triangular planting arrangement, to result in total coverage of a landscaped area within three years. • All permanent lawn or sod areas shall have permanent irrigation systems. • Landscaping shall not be required along interior lot lines within a development where parking is being shared. FWRC 19.125.050. Definitions of landscaping types are as follows: ■ Type III— Visual Buffer - Type III landscaping shall be a mixture of evergreen and deciduous trees interspersed with large shrubs and groundcover. • Type IV— Open Area Landscaping - Type IV landscaping shall consist of trees planted with supporting shrubs and groundcover. Shrubs shall be pruned at 40 inches in height, and the lowest tree branches shall be pruned to keep an eight -foot clearance from the ground. One tree per landscape island up to 150 square feet shall be planted. 13. Tree Retention/Replacement — A tree and vegetation retention plan as required under FWRC 19.120.040(2) must be submitted with the Process II application. The tree and vegetation 17-I04: aJ-00-PC Doe ID 7651! Nlr. Bea<ale October 5. 2017 Pao c 6 retention/replacement plan must be prepared by a certified arborist or certified landscape architect. The standards require each development to maintain a minimum tree unit density. As required under FWRC 19.120.130(2), the minimum tree density in CE zones is 20 tree units per acre. The subject property's density would be 14 tree units (20 tree units x 0.68 acres = 14 tree units). A tree unit is a value assigned to existing trees retained on the property or replacement trees. The larger the tree, the greater value it is assigned. Required tree density can be composed of retained trees and replacement plantings per FWRC 19.120.130. (Note: Required landscaping trees may be counted in tree density.) The formal landscape plan must detail information about tree unit credits and replacement and clearly show where the 14 tree units are to be located. 14. Clearing and Grading — The applicant is required to obtain clearing and grading plan approval as a component of Process II approval. Consult FWRC 19.120.040(1) for items that are required to be included on the plan including the anticipated amounts of cut and fill. Any needed rockeries or retaining walls must be limited to six feet in height as measured from finished grade at base of wall to top of wall with a minimum three-foot landscaped setback at the base of each rockery or retaining wall. Rockeries and retaining walls visible from a public right-of-way or adjacent property shall be composed of rock, brick, or other- textured/patterned wall styles. 15. Outdoor Storage Containers — This proposal is also subject to FWRC 19.125.180 for outdoor storage containers. The outdoor storage container will be reviewed as part of the Process II application. Outdoor storage containers must be screened per FWRC 19.125(3)(b), which requires a minimum six -foot -high sight obscuring fence, wall, or other appropriate architectural screening, surrounded by five feet of Type I landscaping, or a combination of screening and landscaping, around the container, unless such screening is determined by the Director to not be necessary. In order to modify/waive the screening requirements, a written narrative as to why the containers are not visually obtrusive must be submitted with the Process 11 application. 16. Solid Waste Receptacles — FWRC 19.125.150 requires that storage areas for garbage and recycling receptacles be provided for each project, and contain design guidelines and space requirements. Locations for the recycling and garbage facilities must be depicted on the formal site plan. Include the square footage of each facility provided and depict routes of travel for service providers. The design of the enclosure area should be consistent with the architectural design of the primary structures on the site. Per FWRC 19.125.040(4) and (5) the enclosure shall be screened from abutting properties by a 100 percent sight -obscuring fence or wall and appropriate landscape screen. 17. Application Fees —Please contact the Permit Center at 253-835-2607 for updated fee schedules for Process 11 Master Land Use application, concurrency, and building permit. PUBLIC WORKS —DEVELOPMENT SERVICES DIVISION Cole Elliott, PE, 253-835-2730, tole.elliott@cityoffederalway.com Land Use Issues — Stormwater Surface water runoff control and water quality treatment will be required per the 2016 King County Sia f ices Water Design Manual (KCSWDM) and the City of Federal Way Addendum to the manual., 17-104344-00-1'(' Doc ID 76�16 R.� Mr. Beagle October 5. 2017 Noe 7 This project meets the requirements for a Full Drainage Review. At the time of land use site plan submittal, a preliminary Technical Information Report (TIR), addressing the relevance of the project to the nine core and five special requirements of the KCSWDM' will be required. A Level I downstream analysis shall also be provided in the preliminary TIR. The City Addendum can be found at the following website: www.cityoffederalway.com/node/1467. 2. The project lies within a Conservation flow control area, thus the applicant must design the flow control facility to meet this performance criteria. In addition to flow control facilities, Best Management Practices (BMP's) are required as outlined in the KCSWDM. The project also lies within an Enhanced Basic Water Quality Area. Water Quality Treatment shall be designed to meet the treatment criteria of the Enhanced Basic Water Quality Menu. If infiltration is proposed, soil logs prepared by a licensed geotechnical engineer or septic designer must be provided to verify infiltration suitability. 4. Detention and water quality facilities for private commercial developments outside the City Center Core must be above ground (i.e. open pond). Underground facilities are allowed only with approval from the City of Federal Way Public Works Department. 5. Show the proposed location and dimensions of the detention and water quality facilities on the preliminary plans. 6. If more than one acre will be disturbed during construction, a National Pollutant Discharge Elimination System (NPDES) construction storm water permit may be required. Information regarding this permit can be obtained from the Washington State Department of Ecology at littp://�vww.ecv.wa.gov/p t)gra►ns/wq/stormwater/construction/itidex.Iitml or by calling 360-407- 6048. If work is to be done below the ordinary high water mark, a Hydraulic Project Approval (HPA) permit may be required. Information regarding this permit can be obtained from the Washington Department of Fish and Wildlife. Right -of -Way Improvements See the Traffic Division comments from Sarady Long, Sr. Transportation Planning Engineer, for traffic related items, and intersections within new subdivisions or short plats must be designed to meet this standard. Building or EN Permit Issues Engineered plans are required for clearing, grading, road construction, and utility work. Plans must be reviewed and approved by the City. Engineering review fees are $2,430.00 for the first 18 hours of review for Commercial building permits and full subdivision EN permits. Additional review time is charged at $135.00 per hour. A final TIR shall be prepared for the project and submitted with the engineering plans. Both the TIR and the plans will require the signature/seal of a professional engineer registered/licensed in the state of Washington. 2. In addition to engineering approval, short plats and subdivisions are required to obtain a separate permit for grading. Details and fees may be obtained from the Building Department. 17-1 ba ;aa-00-PC Doc ID 705It, Mr. 13caale October 5. 2017 Page 8 The Federal Way Public Works Development Standards Manaral (including standard detail drawings, standard notes, and engineering checklists) is available on the City's website at: www.cityoffederalway.com/node/1467 to assist the applicant's engineer in preparing the plans and TI R. Bonding is required for all street improvements and temporary erosion and sediment control measures associated with the project. The bond amount shall be 120 percent of the estimated costs of the improvements. An administrative fee deposit will need to accompany the bond to cover any possible legal fees in the event the bond must be called. Upon completion of the installation of the improvements, and final approval of the Public Works Inspector, the bond will be reduced to 30 percent of the original amount and held for a two-year maintenance period. S. The developer will be responsible for the maintenance of all storm drainage facilities (including the detention and water quality facilities) and street systems during the two-year maintenance period. During that time, the Public Works Inspector will make periodic visits to the site to ensure the developer's compliance with the maintenance requirements. Upon satisfactory completion of the two-year maintenance period, the remainder of the bond will be released. Maintenance for public roads and subdivision drainage facilities then become the responsibility of the City. Maintenance for private roads and drainage facilities, including short plats, remain the responsibility of the individual property owners. 6. When topographic survey information is shown on the plans, the vertical datum block shall include the phrase "DATUM: N.G.V.D.-29" or "DATUM: K.C.A.S.," on all sheets where vertical elevations are called out. 7. Drawings submitted for plan review shall be printed on 24" x 36" or 22" x 34" paper. Site plans shall be drawn at a scale of 1" = 20', or larger. Architectural scales are not permitted on engineering plans. 8. Provide cut and fill quantities on the clearing and grading plan. 9. Temporary Erosion and Sediment -control (TESL) measures, per Appendix D of the 2016 KCSWDM, just be shown on the engineering plans. 10. The site plan shall show the location of any existing and proposed utilities in the areas affected by construction. PUBLIC WORKS —TRAFFIC DIVISION Sarady Long, 253-835-2743, sarady.long@cityoffederalway.com Transportation Concurrency Analysis (FWRC 19.90) I . Based on the submitted materials for 2,090 square feet restaurant, the Institute of Transportation Engineers (ITE) Trip Generation - 8"' Edition, land use code 934 (Fast Food Restaurant with Drive- Thru), the proposed project is estimated to generate 36 new weekday PM peak hour trips and 1,037 daily trips. 17-104"a-00-PC Doc ID 76516 Mr. Beagle October 5. 2017 Page 9 2_ A concurrency permit is required for this development project. The PW Traffic Division will perform concurrency analysis to determine if adequate roadway capacity exists during the weekday PM peak period to accommodate the proposed development. Please note that supplemental transportation analysis and concurrency mitigation may be required if the proposed project creates an impact not anticipated in the six -year Transportation Improvement Plan (TIP). 3. The estimated fee for the concurrency pen -nit application is $4,650.00 (1 1 - 50 Trips). This fee is an estimate and based on the materials submitted for the preapplication meeting. The concurrency application fee must be paid in full at the time the concurrency permit application is submitted with land use application. The fee may change based on the new weekday PM peak hour trips as identified in the concurrency trip generation. The applicant has the option of having an independent traffic engineer prepare the concurrency analysis consistent with City procedures; however, the fee remains the same. Transportation Impact Fees (TIF) (FWRC 19.91) Based on the submitted materials for 2,090 square feet Fast Food Restaurant with Drive-Thru, the estimated traffic impact fee is $79,855. The estimated impact fee will be reduced by approximately $32,729 for previously paid pro-rata share mitigation under the Federal Way Market Place Development. Please note, the actual impact fee will be calculated based on the fee schedule in effect at the time a completed building permit application is filed and paid prior to permit issuance (FWRC 19.100.070 3(a)). Access Management (FWRC 19.135) The proposed drive -that storage should be designed to accommodate the expected queues. Ensure that adequate storage is available on site so that traffic will not back up or block traffic entering or exiting the main access. PUBLIC WORKS — SOLID WASTE AND RECYCLING DIVISION Rob Van Orsow, 253-835-2770, robv@cityoffederalway.com Review FWRC 19.125.150 for solid waste and recycling design requirements; also see the enclosed checklist. Help with many design parameters related to service access is available via the city's contracted solid waste services provider, Waste Management. COMMUNITY DEVELOPMENT —BUILDING DIVISION Peter Lawrence, 253-835-2621, Peter.Lawrence@cityoffederalway.com International Building Code (IBC), 2015 Washington State Amendments WAC 51-50 International Mechanical Code (I MC), 2015 Washington State Amendments WAC 51-52 Uniform Plumbing Code (UPC), 2015 Washington State Amendments WAC 51-56 & WAC 51-57 17-104344-00-PC Doc ID 76516 Mr. Bca<,le October 5. 2017 I'aQe 10 International Fife Code (iFC), 2015 Washington State Amendments WAC 51 -54 National Electric Code (NEC), 2017 Accessibility Code, ICC/ANSI Al 17.1 - 2009 Washington State Energy Code, 2015 WAC 5 1 -11 Building Criteria Occupancy Classification: A-2 Type of Construction: V-B Floor Area: 2090 Number of Stories: l Fire Protection: none Wind/Seismic: Basic wind speed 85 Mph, Exposure, 25# Snow load, Seismic Zone D-1 A completed building permit application and commercial checklist are required. (Additional copies of application and checklists may be obtained on our web site at www.cityo-tTederalw► iv.cotri.) Submit _5_ sets of drawings and specifications and site plans. Specifications shall include: _2_ Soils report, _2 Structural calculations, and 2_ Energy calculations,_2_ Ventilation calculations. Note: A Washington State Registered architects' stamp is required for additions/alterations (new or existing) of 4,000 gross floor areas or greater unless specifically listed as an "exempt" structure per the Revised Code of Washington (RCW). Energy code compliance worksheets are required to be completed and included with your permit application. A wet stamp and signature is required on all sheets of plans and on the cover page of any calculations submitted. Federal Way reviews plans on a first in, first Out basis; however, there are some small projects with inconsequential review requirements that may be reviewed out of order. Some project may require a third party review or inspection. The cost to cover these fees is the responsibility of the applicant. Any third party fee is in addition to regular permit fees and costs. Review Timing The first comment letter can be expected within 6-7 weeks of submittal date. Re -check of plans will occur in one to three weeks after re -submittal. 17-104344-00-PC Doc II) 76>16 Mr. Beaale October 5. 2017 Page I i Revised or resubmitted plans shall be provided in the same format, size, and amount as the originally submitted plans. Revised/resubmitted drawings shall indicate by means of clouding or written response, what changes have been made from the original drawings. Plans for all involved departments will be forwarded from the Community Development Department. Other Permits & Inspections Separate permits may be required for electrical, mechanical, plumbing, fire suppression systems, and signs. Applicants may apply for separate permits at any time prior to commencernent of construction. When required, special inspections shall be performed by WABO approved agencies or by agencies approved by the building official prior to permit issuance. Construction must be approved by all reviewing departments prior to final building division inspection. All concerned departments (Planning, Public Works, Electrical, & Fire) must sign off before the Building Department can final the structure for occupancy. Building final must be approved prior to the issuance of a Certificate of Occupancy. Construction projects may be required to have a pre -construction conference. If a pre -con meeting is required, the general or representative, all subs, the architect or representative, the engineer or representative, electrical contractor, and any other interested party, should attend this meeting. Meetings will occur at the Building Department and will be scheduled by the inspector of record for the project. Site -Specific Requirements: • All backflow devices shall be through Lakehaven Sewer. • Internal or external grease traps/interceptor requirements shall be determined by Lakehaven Sewer. • Storage sheds 200 square feet or less are exempt from building permits. • Plug-in type self-contained coolers/freezers do not require permits. • Please show all accessible seating. The information provided is based on limited plans and information. The comments provided are not intended to be a complete plan review and further comments are possible at time of building permit plan review. LAKEHAVEN WATER AND SEWER DISTRICT Brian Asbury, 253-946-5407, BAsbury@lakehaven.org Water • A Water Certificate of Availability issued separately by Lakehaven may be required to be submitted with any land use and/or building permit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 1-2 work days to issue for typical. Current/2017 cost for a Water Certificate of Availability is $90.00. ■ Hydraulic model results (FF #260) indicate that Lakehaven's standard maximum allowable system liquid velocity of 10 ft/s, at no less than 20 psi, is exceeded at a fire flow rate above 4,100 GPM. This flow figure depicts the calculated performance of the water distribution system under high demand conditions. Fire flow rates greater than available in the existing distribution system may be accommodated through water distribution system improvements. Please contact Lakehaven for further deta1I. 17-1i7a3-14•tX{.j'C Doc ID 76516 Mr. k3caale October 5. 2017 Page 12 0 Service pressure(s) greater than 80 psi indicated, Pressure Reducing Valve(s) indicated, contact local building official for requirements &/or additional information. To satisfy premise isolation requirements, the installation & satisfactory testing of an approved backflow prevention assembly (BPA) adjacent to each domestic & irrigation service meter is required Pursuant to WAC 246-290-490 & Lakehaven standards regarding premise isolation. As low health cross -connection hazards, either a double check valve assembly (DCVA) or a reduced pressure backflow assembly (RPBA) is required. Contact Lakehaven's Cross -Connection Control Program Manager (Chris Zoepfl, QZQQflna Lakehaven:nra, 253-946-5427) for additional information on premise isolation/BPA installation & testing coordination. Based on the proposal submitted, preliminary estimated Lakehaven water service connection fees/charges/deposits (2017 schedule) will be as follows. Actual connection charges will be determined upon submittal of service connection application(s) to Lakehaven. All Lakehaven fees, charges and deposits are typically reviewed & adjusted (if necessary) annually, and are subject to change without notice. o Water Service/Meter Installation, Domestic, 1" size preliminary estimate: $4,230.00 deposit. Actual size TBD by Lakehaven based on applicant's estimated maximum domestic GPM usage rate. o Water Service/Meter Installation, Irrigation, 1" size preliminary estimate: $4,230.00 deposit. Actual size TBD by Lakehaven based on applicant's estimated maximum irrigation GPM usage rate. o Capital Facilities Charge(s)-Water, five (5) Equivalent Residential Units (ERU) preliminary estimate: $17,380.00. Actual amount due TBD by Lakehaven based on applicant's estimated annual total water usage rate. Please contact Lakehaven for firrther detail. Sewer • A Sewer Certificate of Availability issued separately by Lakehaven may be required to be submitted with any land use and/or building pen -nit applications (check with land use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate is needed, allow 1-2 work days to issue for typical. Current/2017 cost for a Sewer Certificate of Availability is $90.00. A separate Lakehaven Sewer Service Connection Permit is required for each new connection to the sanitary sewer system, in accordance with standards defined in Lakehaven's current `Fees and Charges Resolution'. Minimum pipe slope for gravity sewer service connections is 2%. In addition to all other sewer service installation standards, installation of a Type 1, 48" monitoring manhole is typically required on the private building sewer line, for all new or modified non-residential connections. Also, installation of an externally -located grease interceptor is required for all new restaurants &/or buildings with food service establishments, size to be determined by applicant's engineer. 0 Execution of a Discharge Agreement will be required, as a condition of Lakehaven issuing any Sewer Service Connection Permit for certain types of new or modified non-residential sewer service connection. • Based on the proposal submitted, preliminary estimated Lakehaven sewer service connection fees/charges/deposits (2017 schedule) will be as follows. Actual connection charges will be determined upon submittal of service connection application(s) to Lakehaven. All Lakehaven fees, charges and 17-1 Da ;-0a-DU-PC Doc 1 n.76516 Mr. keaele October 5_ 2017 PaL,e 13 deposits are typically reviewed & adjusted (if necessary) annually, and are subject to change without notice. o Sewer Service Connection Permit: $210.00 fee. o Capital Facilities Charge(s)-Sewer, four (4) Equivalent Residential Units (ERU) preliminary estimate: $0.00. Actual amount due TBD by Lakehaven based on applicant's estimated annual total water usage rate. Sewer system capacity credits are available for this property from system capacity charges previously assessed, paid directly to Lakehaven, and/or credited to the property for 4.48 ERU. Please contact Lakehaven for further detail. General • All Lakehaven Development Engineering related application forms, and associated standards information, can be accessed at Lakehaven's Development Engineering web pages (litt :Hwww.lakeliaven.or 04/Develo rrlerit-En-,,ineerin ). • All comments herein are valid for one (1) year and are based on the proposal(s) submitted and Lakehaven's current regulations and policies. Any change to either the development proposal(s) or Lakehaven's regulations and policies may affect the above comments accordingly. SOUTH KING FIRE AND RESCUE Chris Cahan, 253-946-7243, chris.eahan@southkingfire.org Water Supply Fire Flow: The required fire flow for this project is 1500 gallons per minute. A Certificate of Water Availability including a hydraulic fire flow model shall be requested from the water district and provided at the time of building permit application. Fire Hydrants Existing fire hydrant meets requirements. Fire hydrants shall be in service prior to and during the time of construction. Emergency Access Fire apparatus access roads shall comply with all requirements of Fire Access Policy 10.006 littp://soLitlikingfsre.orUDocumentCeiirer/Home/View/24 Designated and marked fire lanes may be required for emergency access. This may be done during the plans check or prior to building final. Requirements and marking options can be found in title 8 of the Federal Way Revised Code: http://www.codepublisliin�z.com/WA/Feclei-alWav/ Fire apparatus access roads shall be installed and made serviceable prior to and during the time of construction. Fire Sprinkler System An NFPA l3 fires rinkler system is required if occul2ant load in Troup A occupancy is 100 or more. The system demand pressure (to the source) required in a hydraulically designed automatic fire sprinkler system shall be at least 10 percent less than the correlative water supply curve pressure. 1 7-104 344.01 -PC Doc ID:76516 Mr. Bea -le October 5. 2017 Page 14 Fire Suppression System: An approved fire Su1212ressiorl system is required for all type l kitchen hoods. CLOSING This letter reflects the information provided at the preapplication meeting and is intended to assist you in preparing plans and materials for fonmal application. We hope you found the comments useful to your project. We have made every effort to identify major issues to eliminate surprises during the City's review of the formal application. The completion of the preapplication process in the content of this letter does not vest any future project application. Comments in this letter are only valid for one year as per FWRC 19.40.070 (4). As you know, this is a preliminary review only and does not take the place of the full review that will follow submission of a formal application. Comments provided in this letter are based on preapplication materials submitted. Modifications and revisions to the project as presented for this preapplication may influence and modify information regarding *development requirements outlined above. In addition to this preapplication letter, please examine the complete FWRC and other relevant codes carefully. Requirements that are found in the codes that are not addressed in this letter are still required for your project. If you have questions about an individual comment, please contact the appropriate department representative noted above. Any general questions can be directed towards the key project contact, Becky Chapin, 253-835-2641. We look forward to working with you. Sincerely, Becky Chapi Associate Planner enc: Bulletin 001 -Process III Submittal Requirements Bulletin 003 'Master Land Use Application' Bulletin 022 'CPTED Checklist' Bulletin 042 'Parking Lot Design Criteria' Solid Waste Design Checklist Lakehaven Map c: Caun Knapp, Pecos Pit, ptsun1rl,}Iecnsttll.Clm1 Cole Elliott, Development Services Manager Sarady Long, Senior'Fran sporlation Planning Engineer Peter Lawrence. Plans Examiner Brian Asbury. Lakehaven Water & Sewer Chris Cahan. South King Fire 17-104344-00-IT Doc ID 76516 4%k CITY OF Federal Way September 28, 2017 9:00 a.m. Pre -application Conference Sign in Sheet COMMUNITY DEVELOPMENT REVIEW COMMITTEE ect Name: Pecos Pit BBQ 34600 16`h Avenue South File Number: 17-104344-00-PC City Hall Hylebos Room NAME DEPARTMENT / DIVISION TELEPHONE NUMBER %1e4 r, n 2. V c,Q s 2�3 %3,S---D.7 3D 3. JeanMt4aMVn0Ck,- ok -75+(1;27 4. 5.L.&%&,?IQ ' 1 �(_ 7/� 6. r �-� w rem PLC,3.s at M it) � z53 - 9y0 -7a v /2�i5 9. 3i1-7 10. CnAOr ;Otvur� l,kL 255 - SS? - sti ry 12. Preapplication Analysis Work Sheet Project name: Pecos Pit BBQ @ Federal Way Market Place File Number: 17-104344-00-PC Date: September 28, 2017 Proposal: Proposal to construct new drive through restaurant with outdoor seating. Site Address: 34600 16'h Avenue South Comp Plan Designation: Commercial Enterprise Zone Designation: CE Use Classification: Restaurant — Fast Food Citation Number: FWRC 19.240.110 `Entertainment — Generally' Legal Lot: 250090-0100 Lot Size: pad size 29,734 (0.68 acres) or lease area 20,961 (0.48 acres) Review Process: Process II — Site Plan Review (SEPA done on whole site) Notice of app/notice of decision: No Environmentally Sensitive Areas: None SEPA: exempt Required Yards: 5 feet - front, side, and rear Building Height (allowed/proposed): 40 feet to 55 feet with criteria Special Notes from zoning code: 1. 5 ft. side and rear yards for restaurant, tavem, and fast food restaurant along non-residential zones. 2. If approved by the director of community development services, the height of a structure may exceed 40 ft. above average building elevation (AABE), to a maximum of 55 ft. AABE and four floors, if all of the following criteria are met: (a) The increased height is necessary to accommodate the structural, equipment, or operational needs of the use conducted in the building, and/or all ground floor spaces have a minimum floor -to -ceiling height of 13 ft. and a minimum depth of 15 ft.; (b) Height complies with note 3; (c) Height over 40 ft. is set back from non- residential zones by one additional ft. for each one ft. of height over 40 ft.; and (d) Roof lines are designed to avoid a predominantly flat and featureless appearance through variations in roof height, forms, angles, and materials. 4. Drive -through facilities must be designed so that vehicles will not block traffic in the street while waiting in line and will not unreasonably interfere with on -site traffic flow, and must meet the guidelines established in chapter 19.115 FWRC. 5. Fast food restaurants must provide one outdoor waste receptacle for every eight parking stalls. 3-4 waste receptacles required 6. The subject property must be designed so that truck parking, loading, and maneuvering areas; areas where noise generating outdoor uses and activities may occur; and vents and similar features are located as far as possible from any residential zone, conforming residential use, natural systems, and public rights -of -way. Fences, screening of outside storage areas: outdoor seating will be considered gross floor area. Storage container must be screened. Parking: Number of stalls: 26 provided, 27 stalls required: any fraction must be round up. Restaurant = 1/80 — 25% can be compact spaces or 7 stalls Landscaping: 4J Requirements: 5 feet of type III required along all property lines. Landscaping is required along the south property line, modification may Se nee e it they intend to landscape along the lease line instead. Interior Parking Lot Landscaping: 20 square feet per parking stall = 540 sq. ft Required interior islands: shown, size unknown Parking areas/screening for ROW: Needed at west and south sides to screen from ROW/ingress/egress easements. her w/in �crnS Tree Retention: 20 tree units per acre required 0.68 acre site x 20 = 13.6, round up to 14 tree units required. C" Design Guidelines: Blank wall treatments required CE Zone specific says: 1) Surface parking may be located behind, the building, to the side or adjacent to ROW as long as pedestrian access and circulation is maximized. NOT MET, POOR PED circulation. 2) Entrance facades shall front on, face, or be clearly recognizable from the right-of-way: Entrance is visible from internal road, which meets definition of right of way. 3) Building entrances shall be architecturally emphasized and shall incorporate transparent glass. 5) Ground level mirrored or reflective glass not allowed adjacent to ROW or ped area. Unknown 6. Chain link fencing visible from ROW vinyl coated mesh, powder -coated poles, dark color(s), and architectural element(s) such as pole caps and/or decorative grid pattern. CPTED Miscellaneous: Garbage and Recycling facilities: (4) All trash enclosures shall be screened from abutting properties and/or public rights -of -way by a 100 percent sight -obscuring fence or wall and appropriate landscape screen. (5) Type III landscaping, defined in FWRC 19.125.050(3), shall be placed outside of sight -obscuring fences abutting public rights -of -way and/or easements unless determined by the director of community development that such arrangement would be detrimental to the stated purpose of this article. Lighting (may not take place of required landscaping): needed Outdoor use/storage areas (6 ft. solid fence, not in required buffer) A minimum six -foot -high solid screening fence, wall, or other appropriate architectural screening, surrounded by five feet of Type I landscaping as defined by FWRC 19.125.050(l), or combination of architectural and landscape features, approved by the director of community development services is required around the outside edges of the area devoted to the outdoor use, activity or storage area, unless determined by the director that such screening is not necessary because the use or stored materials are not visually obtrusive. Ground or roof mounted mechanical units/screening: any Signage: Pole signs are not allowed. M dY\U wv'w1 0,( �-i Discussion: The questions we would like to resolve are as follows: 1. Number of parking stalls required 2. Number of cars required in drive through queue 3. Access configuration to adjacent streets 4. Allowable signage types and allowable area CITY OF Federal Way Development Project Trip Generation - ITE 8th Edition Project Name: FW Market Place PM Trips Tracking File Number: 04-100244-00-PC 04-101699-UP Project Location: 1800 South 344th Street Project Description: 295,000 SF Commercial/Office Space -- 845 PM Trips Land Use ITE Land Use Code Description Size in (1,000) sq. ft. Trip Walmart 813 Free Standing Disc. Store 223 851 Retail 820 Shopping Center 14.4 32 Round Table Pizza 932 High Turnover Sit Down Rest 3.575 23 KFC, Arby's and Del Taco 934 Fast Food 8.9 149 Discount Tires 848 Tire Store 6.996 17 Chase Bank 912 Drive-in Bank 4.849 66 Med Clinic (Proposed) 630 Med Clinic 12 62 Pecos Pit BBQ (Proposed) 934 Fast Food 2.09 36 Total 275.81 1,236 Peak Period Trip Rate per 1,000 sq. ft. Total Trips Pass -by % Total New Trips Walmart 4.61 1,028 17% 851 Retail (Shopping Center) 3.37 49 34% 32 Fast Food 33.48 298 50% 49 1::77] Discount Tires 4.15 29 43% 17 Med Clinic (Proposed) 12 62 0% 62 Pecos Pit BBQ (Proposed) 2.09 71 50% 36 Round Table 11.15 40 43% 23 Chase Bank 25.82 125 47% 66 Pro-Rata Mitigation Paid $ Built -out Credit Cost per trip = Pecos Pit BBQ Credit Med. Clinic Credit I,123,700.00 $909 Per trip credit based on 1,236 PM Trips $32,729.13 Credit toward of $56,366.83 Credit toward of 1,235 $� H�� U z '< O z z£ H H n G 6 S3 n n [tl w Z w Q C m to rt 'C7 O G rt G TO w n 'O Q 0 (D N X O w k G (D d r- rt N r- rt r- t•] rn A (D Fi CJ F rt (D I G v v r- FS FS r' r- r- n N Q, w r- rt F' m rr r- r- I-' w w > O O .Q w [�] O ct IJ G (D G Q• rt rt G w rt Fi P. Fi (D rt rt (D w N rt (D to ' Q (Q 'd O v Fi �J H ID •J Q• 'd 'O N w w N M w (D rr Q. :1 (D rt M rt I.J (D Ft FS r- r- rt w E3 (D H- O r. 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N ts' rn (D (D �O :j F 0 w w (D O H. rt M I (D rt r rt O D kQ ((DD P U] Fi F - (D r- rt rr (D a rt F'- r- n O O FS Ni 4 O (D G rt r- w N AW j p ma t� F311A URWI GOUFE takox RW ,arm°. m 5-:1— k difti �r i I I l s. Al Mill r- ll i 4 W ■k . ,I O=k ip Iowa l w CITY OF ti. Federal Way September 12, 2017 Jason Beagle Merrick Lentz Architects 12815 NE 126"' Place Kirkland, WA 98034 jasonb@mlarch.com RE: File 917-104344-00-PC; PREAPPLICATION CONFERENCE SCHEDULED Pecos Pit BBQ, 34600 16`h Avenue South, Federal Way Dear Mr. Beagle: FILE CITY HALL 33325 8th Avenue South Federal Way, WA 98003-6325 (253) 835-7000 www.cltyoffederalway.com Jim Ferrell, Mayor The Community Development Department is in receipt of your preapplication conference request. The application has been routed to members of the Development Review Committee and a meeting with the project applicant has been scheduled as follows: 9:00 a.m. — Thursday, September 28, 2017 Hylebos Conference Room Federal Way City Hall, 2❑d Floor 33325 8t" Avenue South Federal Way, WA 98003 We look forward to meeting with you. Please coordinate directly with anyone else you would like to attend the meeting as this will be the only notice sent by the department. If you have any questions regarding the meeting, please contact me at becky.clhapin@cityoffederalway.com, or 253-835-2641. Sincerely, jpna Becky Chan Associate Planner c: Caun Knapp, Pecos Pit BBQ, caunrg�pecospit.com Doc I D 76514 CITY OF FEDERAL WAY COMMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT REVIEW COMMITTEE TRANSMITTAL DATE: TO: FROM: FOR DRC MTG. ON.• FILE NUMBER(s): RELATED FILE NOS.: PROJECT NAME: PROJECT ADDRESS ZONING DISTRICT. - September 11, 2017 Cole Elliott, Development Services Manager Peter Lawrence, Plans Examiner Rick Perez, City Traffic Engineer Brian Asbury, Lakehaven Water & Sewer District Chris Cahan, South King Fire & Rescue Becky Chapin, Associate Planner September 21, 2017 - Internal September 28, 2017, 9:00am - with applicant 17-104344-00-PC None Pecos Pit BBQ 34600 16t' Avenue South CE PROJECT DESCRIPTION. Proposal to construct new drive through restaurant with outdoor seating. LAND USE PERMITS: PROJECT CONTACT: MATERIALS SUBMITTED: Preapplication Conference Jason Beagle Merrick Lentz Architect 12815 NE 126t' Place Kirkland, WA 98034 • Master Land Use Application ■ Pictures (West Seattle Location) • Preliminary Site Plan, Floor Plan, Elevations YECEIVED 41k CITY OF 40'::tt=;P Federal Way APPLICATION NO(S) SEP 0 8 2017 MASTER LAND USE APPLICATION CITY OF FEDERAL WAY OF COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT 33325 8`h Avenue South Federal Way, WA 98003-6325 253-835-2607;Fax 253-835-2609 ww%v.cityoffederal wad _corn 17 - 1 o+-,;!5.44 - M FC Date 9 7 so/ 7 Project Name FeCos P/T Wr4y Property Address/Location __ _3 6- D — /,o-t-4 c' S, Parcel Number(s) Z 500,?o — O/DO Project Description / h1 A J 041Y,5- 7WA" )2 a6-rT� vAl V4c4y-T PLEASE PRINT Type of Permit Required Annexation Binding Site Plan Boundary Line Adjustment Comp Plan/Rezone Land Surface Modification Lot Line Elimination V11"Preapplication Conference Process I (Director's Approval) Process II (Site Plan Review) Process III (Project Approval) Process IV (Hearing Examiner's Decision) Process V (Quasi -Judicial Rezone) Process VI SEPA w/Project SEPA Only Shoreline: Variance/Conditional Use Short Subdivision Subdivision Variance: Commercial/Residential Required Information Gam- Zoning Designation Comprehensive Plan Designation Av ,4- Value of Existing Improvements Value of Proposed Improvements International Building Code (IBC): 2- Occupancy Type Construction Type Applicant &ate Name: Mj5o_lz./c.,, 445A: t Z A/ZGfhTncT Address: /Z�&S- WC- /Zlo��L�E City/State: ,t./,¢,e L.gvr�, Zip: Phone: q yg-- 747 - 3177 Fax: Email: J q Son b Pr" J 4 .c v ri Signature: Agent (i - Brent than Applicant) Name: Address: City/State: Zip: Phone: Fax: Email: Signature: Owner Name: l ?t•I•eL !A!'4y Address: 4-90e!-,) 55''4 4wt City/State: fi►/4 • v Zip: 9B4-41 Phone: *2� 4/7 O,07/ Fax: Email: G4C101/ P IXC05111/7 . GOM Signature Bulletin #003 — January 1, 2011 Page 1 of 1 k:\Handouts\Master Land Use Application