PRHSPS MINS 07-11-2023
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II
Paul McDaniel
City of Federal Way
City Council
Parks, Recreation, Human Services & Public Safety Committee
July 11, 2023 City Hall
5:00 p.m. Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Council Member Lydia Assefa-Dawson and Council Member Paul
McDaniel
Committee Members excused: Chair Jack Walsh
Other Councilmembers in Attendance: Council President Linda Kochmar and Deputy Mayor Susan
Honda
Staff in Attendance: City Administrator Brian Davis, Parks Director John Hutton, Assistant City
Attorney Joanna Eide, Commander Cary Murphy, Civilian Operations Manager Diane Shines, Human
Services Manager Sara Bridgeford, CDBG Human Services Coordinator’s Patti Spaulding-Klewin and Kim
Bachrach, Contract Administrator Autumn Gressett and Dumas Bay Centre Manager David Clemons.
Guest: General Manager Oakview Group Brian Hoffman
1. CALL TO ORDER: 5:00 PM
2. PUBLIC COMMENT: None
3. COMMITTEE BUSINESS:
Topic Title/Description
A. Approval of Minutes: June 13, 2023
Committee approved the June 13, 2023 PRHSPSC minutes as written.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
B. Report on PAEC Operations: Presented by General Manager Oakview Group Brian Hoffman
General Manager Brian Hoffman presented the May 2023 PAEC operations. His presentation
included event space rentals, theater rentals and meetings that General Manager Brian Hoffman
attended. There were 20 event days and out of those there were nine theater rentals and five
event space rentals. PNTA was onsite to address theater lighting issues. General Manager Brian
Hoffman also provided financial information comparing May 2022 vs May 2023. Ticket revenue
was up and they were slightly down on gross rental revenue. Total gross food and beverage
revenue was up. Questions and discussion followed.
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II
Paul McDaniel
C. Policy on Naming City Property: Presented by City Administrator Brian Davis.
City Administrator Brian Davis presented the Policy on Naming City Property. The purpose of this is to
establish a process and criteria for evaluating proposals to name city property. This includes building
structures and real property; including parks and open space. This does not include historically
significant property already named, commissioned public art already named, right-of-way, streets and
rooms within City Hall. City Administrator Brian Davis reviewed the procedure, the application and
the criteria for naming City property. Questions and discussion followed. The Committee decided to
amend language in 3.1.b and move the item from the Consent Agenda to Business. The amended
language was revised to “When a proposal is received, the Mayor or Council Committee shall seek
input from City Commission(s).
Committee moved to forward the amended Resolution on Naming City Property to the
July 18, 2023 Business agenda.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
D. Global Kitchen DBA Kay Catering: Amendment 1 – Additional Compensation for Dumas
Bay Centre Catering Services: Presented by Dumas Bay Centre Manager David Clemons
Dumas Bay Centre Manager David Clemons is asking for approval of the amendment for additional
compensation for Dumas Bay Centre Catering Services. The current limit is $150,000.00 and he is
requesting to add an additional $150,000.00 for a total contract amount of $330,300.00. Questions
and discussion followed.
Motion to forward the proposed Amendment to the July 18, 2023 Regular Council Meeting
consent agenda for approval.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
E. Parking Lot Sweeping RFP: Presented by Parks Director John Hutton
Parks Director John Hutton is asking the City Council to authorize staff to request proposals for parking
lot sweeping services. There are 19 lots that the City contracts to have swept. The current contract
will expire at the end of 2023. Questions and discussion followed.
Motion to forward the proposed RFP to the July 18, 2023 Council consent for approval.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II
Paul McDaniel
F. Law Enforcement ISO ClaimSearch Access-MOU: Presented by Civilian Operations Manager
Diane Shines.
Civilian Operations Manager Diane Shines is requesting that the City of Federal Way Police Department
enter into an MOU with National Insurance Crime Bureau for access to the ISO ClaimSearch Access
database to exchange information for insurance crime and fraud investigations. The Law Enforcement
ISO search access database is a free resource that gives law enforcement access to confidential
information on person and property claims for investigative purposes. Questions and discussion
followed.
Motion to forward the proposed ISO ClaimSearch Access MOU to the July 18, 2023 Council
consent for approval.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
G. Interlocal Agreement between the City of Auburn and the City of Federal Way for
Continued Leasing of Office Space for the Puget Sound Auto Theft Task Force (PSATT):
Presented by Commander Cary Murphy.
Commander Cary Murphy is requesting that the City of Federal Way enter into a new interlocal
agreement with the City of Auburn for the continued lease of office space for the PSATT. The City of
Auburn is charging an annual rent of $50,000 for office space for PSATT; the lease agreement costs
are completely reimbursed through the 2023-2025 WATPA grant. The agreement between City of
Federal Way and City of Auburn has been in place since 2017. Questions and discussion followed.
Motion to forward the proposed Interlocal Agreement to the July 18, 2023 Council consent
for approval.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II
Paul McDaniel
H. ARPA Grants for Housing Stability & Basic Needs: Presented by Human Services Coordinator
Kim Bacharach and Human Services Manager Sarah Bridgeford
Human Services Coordinator Kim Bacharach is asking the City Council to approve the recommendations
for awarding housing stability and basic needs grants funded by ARPA lost revenue. Human Services
has two different funds; the Human Services general fund and the Community Development Block
Grant (CDBG). The City Council approved a proposal to use a total of $2,000,000 in ARPA funds for
grants to support residents in addressing housing stability, & basic needs and for providing youth
programming and financial literacy. A total of seven applications were received for housing stability
and basic needs. The Human Services Commission read and evaluated each application. They
recommended partial funding for five of the applicants. Questions and discussion followed.
Motion to forward the proposed housing stability and basic needs grant recommendations
to the July 18, 2023 consent agenda for approval.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
I. ARPA Grants for Youth Programming. Presented by Human Services Coordinator Kim Bacharach
and Human Services Manager Sarah Bridgeford
Human Services Coordinator Kim Bacharach presented the ARPA Grants for Youth Programming. They
are asking City Council to approve the recommendations for youth programming grant awards funded
by ARPA lost revenue. Youth Programming received a funding amount of $1,000,000 and Financial
Literacy received $200,000. The application period opened in April 3, 2023 and closed May 31, 2023.
No applications were completed for Financial Literacy and 12 completed applications for Youth
programming were received. The requested total amount is $3,942,202.90. Questions and discussion
followed. The Committee discussed reducing the grant award allocation to $125,000 for each program,
and directed the now unallocated funds to be put back out for proposals for grant awards for Financial
Literacy Programs.
Motion to amend the grant amounts to $125,000 each.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
Motion to forward the proposed grant recommendations to the July 18, 2023 Business
Agenda for approval with amendments.
● Moved: McDaniel
● Seconded: Assefa-Dawson
● Passed: 2-0 unanimously
4. OTHER:
5. FUTURE MEETING: The next PRHSPSC meeting will be held September 12, 2023 at 5:00
p.m. in City Hall Council Chambers.
6. ADJOURNMENT: The meeting was adjourned at 06:47 p.m.
Committee Members City Staff
Jack Walsh, Chair John Hutton, Parks Director
Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II
Paul McDaniel