FEDRAC Minutes 07-25-2023CITY OF
Federal Way
Finance / Economic Development / Regional Affairs Committee
Tuesday, July 25, 2023 5:00 p.m. — City Hall Council Chambers
SUMMARY MINUTES
CALL TO ORDER: Chair Tran called the meeting to order at 5:01 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Councilmember Dovey, Councilmember Paul
McDaniel
COUNCIL MEMBERS IN ATTENDANCE: Council President Kochmar, Deputy Mayor Honda, and
Councilmember Jack Walsh in person; Councilmember Assefa-Dawson via Zoom.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom; Deputy Finance Director
Chase Donnelly; City Attorney Ryan Call; Deputy Police Chief Kyle Sumpter; Director of Economic
Development Tanja Carter; Director of Community Development Keith Niven; Senior Planner
Evan Lewis; Public Works Director EJ Walsh; IT Director Thomas Fichtner; Parks Director John
Hutton; Parks Deputy Director Jason Gerwen; and Community Development Office Manager
Samantha Homan.
PUBLIC COMMENT: Ben Taylor with the Master Builders Association of King and Snohomish
Counties provided written comment.
A. Approval of Summary Minutes — June 27, 2023 Meeting
Motion to approve the June 27, 2023 minutes as written.
• Moved: Dovey
• Seconded: McDaniel
■ Passed: 3-0
B. ORDINANCE -Residential Open Space Subdivision & Zoning Code Amendments: Presented
by Senior Planner Evan Lewis
Evan Lewis presented on proposed code amendments to Title 18 and 19 of the Federal Way
Revised Code. The proposed amendments are intended to improve the consistency of open
space definitions and requirements between and among housing types and zones; clarify
aspects of Federal Way's residential open space requirements, implement Housing Action
Plan; and update the method for calculating open space for subdivisions. There are no costs
to the city for adopting the proposed code amendments.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: McDaniel
■ Seconded: Dovey
■ Passed: 3-0
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C. ORDINANCE- Residential Open Space Comprehensive Plan Amendments: Presented by
Senior Planner Evan Lewis.
Evan Lewis presented on proposed code amendments to the Federal Way Parks, Recreation
and Open Space (PROS) plan. Proposed code amendments include removing language that
requires subdivisions to prosed open space for 15% of the gross land area and updating the
method of calculating residential open space for single family subdivisions.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: Dovey
• Seconded: McDaniel
■ Passed: 3-0
D. New Position Code Compliance Supervisor: Presented by Community Development Director
Keith Niven
Community Development Director Keith Niven requested addition of a new 1.0 FTE Code
Compliance Supervision position. The new position would serve as a supervision with the
intent increasing proactiveness in the Code Compliance Department. Financial impacts
would include General Fund encumbrances of $44,490 in 2023 (assuming September -
December employment) and $138,128 in 2024.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: McDaniel
• Seconded: Dovey
• Passed: 3-0
E. Converting two part-time records specialist positions to quartermaster: Presented by
Deputy Chief of Police Kyle Sumpter
Deputy Chief of Police Kyle Sumpter requested converting two vacant part-time records
specialist positions to one quartermaster position, creating a quartermaster coordinator
position. Financial impact would be $16,020 per year to convert an entry-level records
specialist position to an entry level quartermaster position, and $11,592 to convert the
senior quartermaster position to a coordinator position, funded by current year's police
department salary savings.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: Dovey
• Seconded: McDaniel
■ Passed: 3-0
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CITY OF
Federal Way
F. Economic Development Quarterly Update Q2: Presented by Economic Development
Director Tanja Carter
Economic Development Director Tanja Carter briefed councilmembers on construction
permits, business licenses, new business openings, Federal Way's Sister Cities relationship,
status on creating "Federal Way's most unique," and effort with Highline to support the
Small Business Development Center. Miguel Maestas from El Centro de la Raza presented
on their proposed development.
• Discussion only
G. Grant Writer Position: Presented by Economic Development Director Tanja Carter
Economic Development Director Tanja Carter presented on a new contract -based Grant
Writer position. The position is anticipated to start in Q3 2023 through December 31, 2024,
coinciding with ARPA grant requirements.
• Discussion only
H. Pacific Raceways TEG Grant: Presented by Economic Development Director Tanja Carter
Economic Development Director Tanja Carter presented on the Pacific Raceways Tourism
Enhancement Grant. $50,000 was given to Pacific Raceways to host the annual NHRA
Northwest Nationals. The event sold over 25,000 tickets and the City of Federal Way
benefitted from their advertising/marketing package worth $200,000.
• Discussion Only
I. Surface Water CCTV Equipment Replacement: Presented by Public Works Director EJ Walsh
Public Works director EJ Walsh requested replacement of the Surface Water CCTV
Equipment system purchased in 2010. The 2024 budget approved $270,941 for the SWM
CCTV equipment replacement. Bids were sent and the lowest price was quoted at $314,458.
SWM is requesting $50,000 be transferred from the 401 SWM operations fund to the Fleet
fund to offset the increased cost.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
Moved: Dovey
• Seconded: McDaniel
Passed: 3-0
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CUT OF
Federal Way
J. Parks Department Vehicle Purchase: Presented by Deputy Parks Director Jason Gerwen
Deputy Parks Director Jason Gerwen requested purchase of a new Ford Maverick for the
Parks Department. The 2023-2024 budget funded three new maintenance workers but only
two vehicles for the new staff. Parks is requesting a budget increase of $35,000 to be
transferred from the King County Levy account to the Fleet Fund to fund the remaining Yd
truck.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: McDaniel
• Seconded: Dovey
• Passed: 3-0
K. HVAC Control Upgrades and Performance Management Services: Presented by Deputy
Parks Director Jason Gerwen
Deputy Parks director Jason Gerwen requested approval for bides on HVAC upgrades and
integrations for City Hall, Federal Way Community Center, and the Performing Arts and
Events Center. The upgrades are to be funded with ARPA funds.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
■ Moved: Dovey
■ Seconded: McDaniel
• Passed: 3-0
L. Purchase of 14 RR Getac Laptops for the Police Department: Presented by IT Director
Thomas Fichtner
IT Director Thomas Fichtner requested purchase of 14 replacement police vehicle laptops.
The current laptops are on a five-year replacement cycle and at the end of their life cycle.
Using the Omnia Partners Intergovernmental Purchasing Agreement, IT is requesting
$70,000 to purchase these laptops.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: McDaniel
• Seconded: Dovey
■ Passed: 3-0
M. Purchase of 11 Getac Laptops for the Police Department: Presented by IT Director Thomas
Fichtner
IT Director Thomas Fichtner requested purchase of 11 laptops. Council authorized the
purchase of 11 marked police vehicles with additional associated equipment for the 2023-
2024 budget. Using the Omnia Partners Intergovernmental Purchasing Agreement, IT is
July 25, 2023, FEDRAC Minutes Page 4
CITY OF
Federal Way
requesting $51,000 to purchase these laptops.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: Dovey
• Seconded: McDaniel
• Passed: 3-0
N. Broadband Planning Study Final Report for Presentation to August Council: Presented by IT
Director Thomas Fichtner
This item was moved to a Council Special Session and not presented at FEDRAC.
O. Ordinance 2023-2024 Budget Amendment: Presented by Finance Director Steve Groom
Finance Director Steve Groom presented on amending the 2023-24 Budget recognizing
additional revenues and authorizing additional expenditures. A funding package for field turf
at Celebration Park was considered, combining General Fund revenues with lodging tax,
Parks CIP and Path & Trails Fund, against alternative options. Also proposed, from various
restricted funds, were funding for labor market rate study adjustments for non -represented
employees, PEG fund AV improvements for Council Chambers, Steel Lake Master Plan,
permitting software upgrade, PSERN police radio upgrades, bomb disposal equipment and
an EOC grant increase.
Motion to forward the proposed ordinance modified to fund roof replacement at City Hall,
AC replacement for the server room at city hall, and roof replacement at Brooklake Park, to
a public hearing and first reading on August 8, 2023.
• Moved: Dovey
• Seconded: McDaniel
• Passed: 3-0
P. AP Vouchers 06/15/2023-07/15/2023 & Payroll Vouchers 06/01/2023-06/30/2023:
Presented by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly presented a summary of the monthly
disbursements.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: McDaniel
• Seconded: Dovey
■ Passed: 3-0
Q. Monthly Financial Report -June 2023: Presented by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly summarized the June 2023 financial results with
summary and graphical information on revenues, expenses, cash position, debt and
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01-61-dreral Way
investments.
Motion to forward the proposed request to the August 8, 2023 consent agenda for approval.
• Moved: McDaniel
• Seconded:Dovey
• Passed: 3-0
Other: No FEDRAC in August.
NEXT MEETING: Sept 26, 2023 at 5pm Council Chambers.
MEETING ADJOURNED: The meeting was adjourned at 8:19pm.
Attest: Approved by Committee:
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Samantha Homan, CD Office Manager Date
July 25, 2023, FEDRAC Minutes Page 6