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AG 23-212 - SYNOVIA SOLUTIONS, LLCRETURN TO: PW ADMIN EXT: 2700 ID #: 4300 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT/Div: P BL]C WORKS / -- ORIGINATING STAFF PERSON.. Desiree Winkler EXT= 3. DATE REQ. 131 TYPE OF DOCUMENT (CHECK ONE). ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL g OTHER SynovialGaiAmp. Agreement for Vehicle tracking i 4. PROJECT NAME: GPS Equipment for Trucks 5. NAYIEOFCONTRACTOR: SynOVia Solutions, LLC as CalAmp Com an ADDRESS: TELEPHONE: E-MAIL: FAX: SIGNATURE NAME: TITLE:. 6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/31/_ UBI # , EXP.,/,/ 7. TERM: COMMENCEMENT DATE; Lk 1L% tuvjCOMPLETION DATE:- V2 8. TOTAL COMPENSATION: $ 4320.00.annuall (INCLUDE EXPENSES .AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: Ck YES 13 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: 13 YES RETAINAGE RETAINAGE AMOUNT ❑ NO IF YES, $ In PURCHASING: PLEASE CHARGE TO: 9. DOCCi/IENT / CONTRACT REVIEW ❑ PROJECT MANAGER IX DIVISION MANAGER 111 DEPUTY DIRECTOR 6 DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) A LAW DEPT 10. COl NCIL APPROVAL (IF APPLICABLE) RETAINAGE .AGREEMENT INITIAL / DATE REVIEWED PAID BY: ❑ CONTRACTOR ❑ CITY OR RETAINAGE BOND PROVIDED INITIAL / DATE APPROVED i �o -14 SCHEDULED C014,11IT ATE: COMMITTEE APPRO\ AL D ATE_ SCHEDULED COUNCIL DATE COUNCIL APPRO\ AL DATE: 11. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC D: ❑ ATTACH: SIGNATURE AUTHORITY. INSURANCE CERTIFICATE_ LICENSES. EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT SUPPORT STAFF IF NECESSAR\ AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPRO\ AL IS .WEEDED.) INITIAL / DATE SIGNED ❑ FINANCE DEPARTMENT X LAW DEPT SIGNATORY (MAYOR OR DiR t) ❑ CITY CLERK ❑ ASSIGNED AG # ❑ SIGNED COPY RETURNED MNIENTS: CwF R Lo 7-3 AG# - DATE SENT: 1 _'0=0 Cal, Amp- Phone: 317-208-1700 Amendment No. 1 [60189] Toll Free: 1-877-796-6842 to Synovia Solutions, LLC Fax: 317-208-2202 Agreement No. a CalAmp Company 2'S 15(08 Customer Legal Name: City of Federal Way Address Address: 33325 8th Ave South Customer Billing Address (If different) City: Federal Way County City County State: WA Zip Code: 98003 State Zip Code Location Contact: David Nelson Phone: 253-261-0068 Fax Salesperson: Brett Lim Tax ID# ❑ K-12 ❑x Other Municipal PO Number (if applicable) PO Number (if applicable): PO Expiration Date: AMENDMENT DURATION / NUMBER OF VEHICLES ADDED The parties agree to amend the Agreement as follows: • The subscription/lease term of the original Agreement is amended to extend the term to 36 months from the date last executed below. • The total number of EouiE)ment units is increased from 50 to 70 as detailed below: EgallpmeFlt DeSCFEptlt3n Qty InVa1CIFE _e T —} N/A LMU-3640 20 LMU-3030/3040 30 N/A 20 Invoicing of Equipment units shall be submitted upon completion of first installation • Except as modified by this Amendment, the terms and conditions of Agreement, including any prior amendments, shall remain in full force and effect. In the event of any conflict between the terms and conditions of this Amendment and the Agreement, the terms and conditions of this Amendment shall control with respect to the subject matter hereof. Tax Exempt: ❑ No ❑ Yes (Attach Certificate) SOFTWARE LICENSES FOR ADDED VEHICLES EQUIPMENT LIST FOR ADDED VEHICLES TYPE CITY ❑x Core Track & Trace ❑ Ridership LMU: LMU-3040 20 ❑ Comparative Analysis ❑ Fuel Card ❑ Time and Attendance ❑ ELD Peripheral: ❑ Engine Diagnostics ❑ DVIR ❑ Fuel Card ❑ Inspection Other: Installation: ❑ Synovia ❑ Customer Carrier: ❑ Synovia ❑ Verizon ❑ Sprint ❑ AT&T SPECIAL INSTRUCTIONS: Vendor will ship and install the Equipment units under this Amendment as soon as operationally feasible and at the sole discretion of the Vendor. RATE AND METHOD OF PAYMENT FOR ADDED VEHICLES Base Payment $ 19.00 X Number of Vehicles 20 = $ 360.00/month ❑ Monthly ❑ Quarterly ❑x Annually Total Rental Payment $ 4320.00 ❑ Check Applicable Sales Tax $ TBD ❑ ACH Total Rental Payment with Tax 1 $ 4320.00 ❑ Credit Card PLEASE READ BEFORE SIGNING: CUSTOMER AGREES TO RENT FRUM VENDUR I Ht LQUIPMEN I uS I tD A13Uvt. (.US I UIVItK AUKtt) TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON. AUTHORIZATION City of Federal Way I Synovia solutions, LLC (as CalAmp Company) 3/28/2023 _ Aut rized Signature Date orized Signature Date EJ Walsh, PE Public Works Director '%. 'e ' //_— Cc_rC-7a— 4/4/2023 Authorized Signer's Printed Name Title Revenue Officer Synovia Solutions LLC, a CalAmp Company 2022120 Please Return Original Signed Documents to Synovia Sales Administrator Page 1 Record of Signing Signed: 4/4/2023 Signed on 2023-04-04 23:33:05 GMT concord_ Where agreements happen. RETURN TO: PW ADMIN EXT: 2700 ID #: 4300 0 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: ORIGINATING STAFF PERSON: Desiree Winkler EXT: 3. DATE REQ. BN TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, REP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION CONTRACT AMENDMENT (AG#): ❑ INTER -LOCAL �f El OTHERS ovialCalAmp Agreement for Vehicle tracking 't !� 4. PROJECT NA41E. GPS Equipment for Trucks s. NAME OF CONTRACTOR: Synovia Solutions, LLC (as CalAmp Co ADDRESS: _ E-MAIL: SIGNATURE N TELEPHONE: FAX: 6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL. EXP. 12/31 i_ UBI # , EXP. /,/ 7. TERM: COMMENCEMENT DATE. q2l IVL COMPLETION DATE: TOTAL COMPENSATION: S1T qy ,o.00 annually _ (INCLUDE EXPENSES .AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE _ ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) RFIMRI IRSARI.F EXPENSE: ❑ YES Ch NO IF YES, MAXIMUM DOLLAR AMOUNT: IS SALES TAX OWED: ❑ YES RETAINAGE RET.AINAGE AMOUNT _ O PURCHASING: PLEASE CHARGE TO: � C r t DOCL MENT / CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER IX DIVISION MANAGER 6 DEPUTY DIRECTOR 6 DIRECTOR Cl RISK MANAGEMENT (IF APPLICABLE) 6 LAW DEPT 10. COUNCIL APPROVAL (IF APPLICABLE) ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE AGREEMENT(SEE CONTRACT) OR = RETAINAGE BOND PROVIDED `Do tin • �3 iq SCHEDULED COMNI :\TE: COMMITTEE APPROVAL DATE: SCHEDL LED COUNCIL DATE: COUNCIL APPRO\ AL DATE: 11. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC D: ❑ ATTACH: SIGNATURE ,AUTHORITY. INSURANCE CERTIFICATE. LICENSES. EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (INCLL DE DEPT. SUPPORT STAFF IF NECESS.AR) AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN AD\-ANCE IF COL NCIL APPRO\ AL IS NEEDED.) INITIAL / DATE SIGNED ❑ FINANCE DEPARTMENT $ LAW DEPT SIGNATORY (MAYOR OR DIREC,rOR) ❑ CITY CLERK ❑ ASSIGNED AG # ❑ SIGNED COPY RETURNED COMMENTS: 4 All La X3 AG.J # ---Cl _ _ DATE SENT. Aft � synovla"M Don't Ask. Know. 330 Priority Way West Drive Indianapolis, IN 46240 Phone: 317-208-1700 Toll Free: 1-877-796-6842 Fax: 317-208-2202 Government Amendment No.: 00054331 Amends No.: 23568 Customer Legal Name Address City of Federal Way Address Customer Billing Address (If different) 33325 811 Ave South City County City County Federal Way State Zip Code State Zip Code WA 98003 Location Contact Phone Fax Salesperson David Nelson 253-261-0068 1 Brett Lim Tax ID# ❑ K-12 0 Other Municipal PO Number (if applicable) PO Number (if applicable) PO Expiration Date AMENDMENT DURATION / NUMBER OF VEHICLES ADDED Term of Original Agreement: 0 36 Mo. ❑ 48 Mo. ❑ 60 Mo. ❑ Mo. Maturity Date of Original Agreement: 12/31/2022 Effective Date of Amendment: 1/1/2022 Total Number of Vehicles: 20 existing, 30 add -on, new total of 50 units Tax Exempt: ❑ No 0 Yes (Attach Certificate) SOFTWARE LICENSES FOR ADDED VEHICLES EQUIPMENT LIST FOR ADDED VEHICLES TYPE QTY Z Core Track & ❑ Ridership LMU LMU-3030 30 ❑ Comparative ❑ Fuel Card ❑ ELD Peripheral: 1-! Time and O Engine Diagnostics 11 ❑ DVIR ❑ Fuel Card 1 ❑ Inspection Other: Installation: Z Synovia ❑ Carrier: ❑ Synovia Z Verizon ❑ Sprint ❑ AT&T SPECIAL INSTRUCTIONS: This amendment of SYN#23568 is a renewal of SYN#23568 for a term of 36 months with respect to the existing 20 LMU-3640s under SYN#23568, together with the addition for a period of 36 months of 30 new LMU-3030s. All Terms and Conditions of SYN#23568 apply to this agreement. Billing of new units to begin the monthLollowing the completion of installation. RATE AND METHOD OF PAYMENT FOR ADDED VEHICLES Base Payment $ Number of $ 540.00 El Monthly 18.00 X Vehicles 30 - -- Base Payment $ Number of $ 540.00 ❑ Quarterly 27.00 X Vehicles 20 = Base Payment $ Number of $ Z Annually X Vehicles - ❑ Check Total Monthly $ 1080.00 Rental Payment — Applicable $ N/A ❑ ACH Sales Tax -- Total Annual $12,960.00 ❑ Credit Card Rental Payment PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTED ABOVE. THE CUSTOMER AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON. AUTHORIZATION Company Full Name (Please Print) City of Federal Way Authorized Signature Date Authorized Representative of Synovia Solutions, LLC Date 1/3/2022 Authorized Signer's Printed Name Title Printed Name Title EJ Walsh, Public Works Dire Citor Synovia Solutions, LLC Amendment 2020Please Return Original Signed Documents to Synovia Sales AdministratorPage 1 Record of Signing Synovia Arym Diamond Chief Revenue Officer hi(% m I o,-vvsk Signed on 2021-12-15 23:18:58 GMT concord. Where agreements happen. RETURN TO: PW ADMIN EXT: 2700 ID #: 4300A CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM ORIGINATING DEPT/DIV:.PUBLIC WORKS) ORIGINATING STAFFFERWN: Desiree Winkler EXT: 3. DATE REQ. BY: TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT Cl MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION O(CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL 0 OTHER Synovia/CalAmp Agreement for Vehicle tracking — 4. PROJECT NAME_ GPS Equipment for Trucks 5. NAME OF CONTRACTOR: S nOVla Solutions LLC(as CalAmp Com an ADDRESS: TELEPHONE: E-MAIL: FAX: SIGNATURE NAME:_ _ TITLE: 6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/31/_ UBI # � EXP. ^/—/! 7. TERM: COMMENCEMENT DATE:— �l� _ COMPLETION DATE: 3. TOTAL COMPENSATION: S 3,23i0.00 annually (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES ❑ NO IF YES, 5 PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE RETAINAGE AMOUNT = RETAINAGE AGREEMENT (SEE ,CONTRACT) OR RETAINAGE BOND PROVIDED 0 PURCHASING: PLEASE CHARGE TO: �13IC4 51 �A IPCivlc& c-0�� 9. DOCUMENT / CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER Q DIVISION MANAGER d DEPUTY DIRECTOR A DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) 6 LAW DEPT 10. COUNCIL APPROVAL (IF APPLICABLE) 11. CONTRACT SIGNATURE ROUTING 'Do - -i4 SCHEDULED CONIMC17E IFE. CObIVIITTEEAPPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: ❑ SENTTO VENDOR/CONTRACTOR DATE SENT: DATE REC D: ❑ ATTACH: SIGNATURE AUTHORITY. INSURANCE CERTIFICATE. LICENSES. EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (INCLL DE DEPT. SL PPORT STAFF IF NECESSARY .AND FEEL FREE TO SET NOTIFICATION MORE THAN ,A MONTH IN -\DV.ANCE IF COL NCIL APPRO\ AL IS NEEDED.) INITIAL / DATE SIGNED ❑ FINANCE DEPARTMENT XLAW DEPT C Z 4—SIGNATORY ( MAYOR OR DIRECTOR) ❑ CITY CLERK _ ❑ ASSIGNED AG # AG#_�']. ❑ SIGNED COPY RETURNED DATE SENT: COMMENTS: EXECUTE" 1 "ORIGINALS rinxr1 -1 A, ne1rl LD ►e-luLL.i DocuSign Envelope ID: 51B5101C-936F-4D5D-A65D-9548E546D29C 9330 Priority Way West Drive f via " Indianapolis, IN 46240 yn qW LJJ 4L Phone: 317-208-1700 Don't Ask. Know. Toll Free: 1-877-796-6842 Fax: 317-208-2202 Government Amendment No.: 00049351 Amends No.: 23568 Customer Legal Name Address City of Federal Way Address Customer Billing Address (If different) 33325 8ch Ave South City County City County Federal Way Zip Code State Zip Code State WA 98003 Location Contact: Phone Fax Salesperson David Nelson 253-261-0068 Brett Lim Tax ID# ❑ K-12 ® Other Municipal PO Number (if applicable) PO Number (if applicable): PO Expiration Date: AMENDMENT DURATION / NUMBER OF VEHICLES ADDED Term of Original Agreement: ® 36 Mo. 1148 Mo. ❑ 60 Mo. ❑ __ Mo. Maturity Date of Original Agreement:12/31/2022 Effective Date of Amendment: Upon installation Total Number of Vehicles: 10 add -on Tax Exempt: ❑ No ® Yes (Attach Certificate) SOFTWARE LICENSES FOR ADDED VEHICLES EQUIPMENT LIST FOR ADDED VEHICLES TYPE QTY 0 Core Track & Trace ❑ Ridership LMU: LMU-3640 w VBus ED 10 ❑ Comparative Analysis ❑ Fuel Card ❑ ELD Peripheral: ❑ Time and Attendance ❑ Engine Diagnostics ❑ DVIR ❑ Fuel Card ❑ Inspection Other: Installation: M Synovia ❑ Customer Carrier: ❑ Synovia ❑x Verizon ❑ Sprint ❑ AT&T SPECIAL INSTRUCTIONS: RATE AND METHOD OF PAYMENT FOR ADDED VEHICLES Base Payment $ 27.00_ X Number of Vehicles _10_ = $ 270.00_ ❑ Monthly Base Payment $ X Number of Vehicles = $ ❑ Quarterly Base Payment $ X Number of Vehicles = $ x❑ Annually Total Monthly Rental Payment $270.00_ ❑ Check Applicable Sales Tax $_N/A ❑ ACH Total Annual Rental Payment $3,240.00 ❑ Credit Card PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTED ABOVE. THE CUSTOMER AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON. AUTHORIZATION Company Full Name (Please Print) City of Federal Way Authorized Signature Date 10/28/2020_' Au"'ed R pr entative of Synovia Solutions, LLC Date October 28, 2020 Authorized Signer's Printed Name Title Printed Name Title EJ Walsh PW Director Arym Diamond Chief Revenue Officer Synovia Solutions, LLCAmendment202O Please Return Original Signed Documents to Synovia Sales Administrator Page 1 RETURN TO: PW ADMIN EXT: 2700 ID #: 4300 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/Div: PUBLIC WORKS / 2. ORIGINATING STAFF PERSON: Desiree Winkler EXT: 3. DATE REQ. BY: 3. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT [I PROFESSIONAL SERVICE AGREEMENT C1 MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT I] HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT L7 SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE p RESOLUTION ❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL p OTHER Synovia/CalAmp Agreement for Vehicle tracking 4. PROJECT NAME: GPS Equipment for Trucks 5. NAMEOFCONTRACTOR: SynoVla _Solutions, LLC (as CalAmp Company) ADDRESS: TELEPHONE: E-MAIL: FAX: SIGNATURE NAME: TITLE: 6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS p PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # jBL, EXP. 12/31/ UBI # EXP. 7. TERM: COMMENCEMENTDA'TG: ►Ci I ,$ 1 �_O� COMPLETION DATE: T 8. TOTAL COMPENSATION: $3,2.11Q.00 annually (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAIAINAGE BOND PROVIDED in PURCHASING: PLEASE CHARGE TO: �y I� ) L1� �ti�► ' 1 �� S �i.- 9. DOCUMENT / CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER C DIVISION MANAGER 11 DEPUTY DIRECTOR 8 DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) //11 111 LAW DEPT ❑ `�`-1 10. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTE qTE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: I]. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC' D: ❑ ATTACH: SIGNATURE AUTHORITY. INSURANCE CERTIFICATE. LICENSES. EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT. SUPPORT STAFF IF NECESSARI AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.) INITIAL / DATE SIGNED ❑ FINANCE DEPARTMENT X LAW DEPT V2. SIGNATORY (MAYOR OR D�=TOR)1-7 ❑ CITY CLERK ❑ ASSIGNED AG # AG# ❑ SIGNED COPY RETURNED DATE SENT: COMMENTS: EXECUTE " " ORIGINALS 1 2020 � % S �1 1 '" y ; ,ov a ': Don't Ask. Know. 9330 Priority Way West Drive Indianapolis, IN 46240 Phone: 317-208-1700 Toll Free: 1-877-796-6842 Fax: 317-208-2202 Money Back Guarantee Municipal Agreement No: 23568 Customer Legal Name Address City of Federal Way Customer Billing Address (If different) Address 33325 V Ave South City County City County Federal. Way State Zip Code State Zip Code WA 98003 Fax Salesperson Location Contact: I Phone Desiree Winkler (253) 835-2711 Casey Glanders Tax ID# ❑ K-12 0 Other Municipal PO Number (if applicable) PO Number(if applicable): PO Expiration Date: CONTRACT DURATION J NUMBER OF VEHICLES Term of Agreement: 0 36 Mo. ❑ 48 Mo. ❑ 60 Mo. ❑ Mo. Total Number of vehicles: _lo Tax Exempt: ❑ No ® Yes (Attach Certificate) SILVERLINING SOFTWARE EQUIPMENT LIST TYPE QTV Core Track & Trace ❑ Ridership LMU: 3640 10 ❑ Comparative Analysis ❑ Fuel Card ❑ Time and Attendance ❑ ELD Peripheral: ❑O Engine Diagnostics ❑ DVIR ❑ Fuel Card ❑ Inspection Other: Installation: ® Synovia ❑ Customer Carrier: ❑ Synovia ® Verizon ❑ Sprint ❑ AT&T SPECIAL INSTRUCTIONS: Sourcewell agreement. Synovia Member ID: 022217-SSL. City of Federal Way Member ID: 2220. Agreement is for the following SKU's: SKU 100039 - LMU 3640 at $27.00 per unit per month Agreement to serve as a master agreement. Add-ons for the City of Federal Way may reference the terms and conditions present in this master agreement. Synovia agrees to hardwire any available, pre -discussed 12-volt tap points. Tap points to be confirmed prior to installation. RATE AND METHOD OF PAYMENT Base Payment$_27.00 X Number of Vehicles-10— $_270,00_ ❑ Monthly Base Payment$ X Number of Vehicles = $ ❑ Quarterly Base Payment$ X Number of Vehicles = $ x❑ Annually ❑ Check Total Rental Payment $_3,240.00_ Applicable Sales Tax $_TBD ❑ ACH Total Rental Payment with Tax $_3,240.00/y_ ❑ Credit Card PLEASE READ BEFORE SIGNING: THE CUSTOMER AGREES TO RENT FROM VENDOR THE EQUIPMENT LISTED ABOVE. THE CUSTOMER AGREES TO ALL TERMS AND CONDITIONS CONTAINED IN THIS RENTAL AGREEMENT. THE CUSTOMER AGREES THIS RENTAL AGREEMENT IS FOR THE RENTAL TERM INDICATED ABOVE AND CANNOT BE CANCELLED FOR ANY REASON. AUTHORIZATION Company Full Name (Please Print) Ct U ( F-� A-e e- a,( uulct Authoriz� grrarure Date Au; rized Representa �C of syrlovi Salu[iAn ,1LC Date [, Aurlwj�,ed Signer's Printed Name Title =.� Pr ra Name Tit{g /<,, .�,�. a -A 6.. ►, s, S ►felt a - Cam? - �r Synovia Sohrtrons, LLC vi 9.0 PE Plense Return Or•(ginnl Signed Documents to.Synnviu.Srr[+��Idrntnistrrrtnr Page .l RENTAL AGREEMENT TERMS AND CONDITIONS 1, OWNERSHIP OF EQUIPMENT. Synovia Solutions, LLC (hereinafter referred to as "Vendor") is the sole owner and titleholder to the Equipment. The Equipment consists of the unit(s), all peripherals, and/or connections and supplies used for installation. This Agreement constitutes a lease or ballment and is not a sale or the creation of a security Interest. Customer shall not have, or at any time acquire, any right, title or interest in the Equipment, except the right to possession and use as provided in this Agreement, 2, RENT. The Customer agrees to pay Vendor the rental payment when due (each, a "Payment"), Customer also agrees to pay Twenty -Five Dollars ($25) for each check orACH that the bank returns for insufficient funds or any other reason, Vendor shall have the right to increase the rent upon renewal or extension of this Agreement, Vendor shall notify Customer of the rental Increase forty-five (45) days before the expiration of the Initial Term. The aforesaid rentals are the firm, fixed rentals due under this Agreement and are not subject to any adjustment; and that the obligation to make the Payments is absolute and unconditional, and Customerwill pay all Payments without regard to, and shall not assert any claim, defense, counterclaim, recoupment, setoff or right to cancel or terminate this Agreement which Customer may have against Vendor or any other party, or for any reason. Nothing herein shall be deemed to relieveVendorof any of its obligations to Customer under this Agreement, 3. SYNSURANCE. Vendor warrants to provide to Customer at no cost the following: Automatic quarterly updates with new features, map data, patches and hot fixes; 6 months of "bread crumb" data plus 2 years of reporting; Proactive trouble shooting on a weekly basis; hardware script updates twice per year; Uptime at 9996 or Vendor will provide a refund for one days charge for the entire fleet; Lifetime hardware warranty with replacements; 2% spares on site with spare replacement within 48 hours; First occurrence fix or Vendor will provide a credit for one days charge for the entire fleet. 4. TAXES AND FEES. This is a net rental. Customer agrees to pay on or before their due dates, all sales taxes, use taxes, personal property taxes, and assessments or other direct taxes or governmental charges imposed on the property or leveled against or based on the amount of rent to be paid under the Agreement or assessed in connection with this Agreement, even if billed after the end of the rental period. Customer shall be liable for any taxes or licenses, registrations, permits and other certificates as may be required for the lawful operation of the Equipment. If any taxing authority requires that a tax be paid to the taxing authority directly by Vendor, Customer shall, on notice from Vendor, pay to the Vendor the amount of the tax together with the next rent Installment. Vendor has the option to estimate all such taxes due and bill the Customer monthly on the basis of same. 5. NON -APPROPRIATION OF FUNDS. The Customer affirms thatfunds can and will be obtained in amounts sufficientto make all Payments duringthe Agreement term. The Customer hereby covenants that it will do all things within its powerto obtain, maintain and properly requestand pursue funds from which the Payments may be made, specifically including in its annual budget requests amounts sufficient to make such payments for the full Agreement term. The Customer intends to make all such Payments for the.full Agreement term if funds are legally available forthat purpose. If either sufficient funds are not appropriated to make Payments oranyother amounts due under this Agreement or (to the extent required by applicable law) this Agreement is not renewed either automatically or by mutual ratification, this Agreement shall terminate and you shall not be obligated to make Payments underthis Agreement beyond the then -current fiscal year for which funds have been appropriated. Upon such an event, you shall, no later than the end of the fiscal year for which Payments have been appropriated or the term of this Agreement has been renewed, deliver possession of the Equipment to Vendor, If Customer fails to deliver possession of the Equipment to Vendor, the termination shall nevertheless be effective but Customer shall be responsible, to the extent permitted by law and legally available funds, for the payment of damages In an amount equal to the portion of Payments thereafter coming due that is attributable to the number of days after the termination during which Customer fails to deliver possession -and -for any other-losssuffered by -Vendor -as a result -of Customer's -failure to deliver possession as required. Customer shalt notify Vendor in writing within seven days after (i) its failure to appropriate funds sufficient for the payment of the Payments or (ii) to the extent required by applicable law, (a) this Agreement is not renewed or (b) this Agreement is renewed by Customer (in which event this Agreement shall be mutually ratified and renewed), provided that failure to give any such notice under clause (i) or (ii) of this sentence shall not operate to extend this Agreement or result in any liability to Customer. Non -Appropriation under one Synsurance Agreement shall not affect the validity or enforceability or any other Synsurance Agreementor contract between you and us. 6. MONEY BACK GUARANTEE. The Customer may cancel this agreement without penalty, provided Vendor is notified in writing within 180 days of the date of this agreement of such intent to cancel. Customer must return the hardware in good working order, at its expense within 15 days of such notice. Customer will be entitled to a refund of all monies paid up tothe date of cancellation within 15 days of the receipt of the hardware. Vendor will continue to invoice the customer until all the hardware is returned. After the first 180-day period, the only right the customer has to cancel is due to 05 above, 7. LIABILITY AND INSURANCE. The Customer is responsible for any losses or injuries caused by the Equipment. Customer assumes all risk and liability for the loss or damage to the Equipment or the injury to any person or property of another, and for all risks and liabilities arising from the use, operation, condition, possession or storage of the Equipment. The Customer must continue to make rental payments through the entire term of this Agreement and may not cancel this Agreement for any reason, even if the Equipment has been damaged or destroyed. Vendor is not responslble for any losses or injuries caused by the installation or use of the Equipment. The Customer promises to keep the Equipment fully insured against loss and maintain insurance that protects Vendorfrom liability for any damage or injury caused by the Equipment or Its use. Upon the request of Vendor, the Customer shall provide Vendor evidence of insurance showing Vendor as the loss payee for property damage insurance and additional Insured for liability insurance. If the Customer fails to provide such evidence within fifteen (15) days, the Customer authorizes Vendorto obtain coverage on its behalf This Synsurance Agreement hardware warranty specifically excludes damages or loss due to theft, vandalism, any use outside normal wear and tear, Ads of God, or other circumstances outside the control of Synovia. This agreement also excludes loss due to changes to cell phone providers, coverage area changes or other changes to cell phone or Internet availability. 8. USE, MAINTENANCE, AND CARE OF EQUIPMENT, The Customer shall be entitled to the absolute right to the use, operation, possession, and control of the Equipment during the term of this Agreement, provided Customer is not in default of any provision of this Agreement. The Customer shall assume all obligation and liability with respect to the possession of the Equipment, and for its use and operation during the rental term, Customer agrees to reimburse Vendor in full for all damage to the Equipment. Except for the instance of misuse or negligence, Vendor assumes full responsibility for the performance of the hardware and software and any defective or non-functioning hardware (except wiring) will be replaced at no cost to the customer, provided the Customer is not in payment default. Customer acknowledges full cooperation in the RMA process outlined on the Support page of the Synovia Solutions website. install Labor is not included. 9. LOCATION OF EQUIPMENT, The Customer will allow Vendoror its agents to inspect the Equipment at any reasonable time where it is located, If the Equipment is not being properly maintained in the sole opinion of Vendor, Vendor shall have the right, but not the obligation, to have it repaired or Synovia Solutions, LLC v19.0 PE Please Return Original Signed Documents to Synovia. Sales Administrator maintained at a service facility at the expense of Customer. The Equipment will be garaged at the location stated above and may not be garaged at any other location without Vendor's express and prior written consent. 10, ASSIGNMENT. The customer has no right to sell, transfer, encumber, sublet, or assign the Equipment or this Agreement, Vendor may sell, transfer, or assign this Agreement without the Customer's consent. In the event of assignment by Vendor, assignee shall have all the rights, powers, privileges, and remedies of Vendor set forth in this Agreement, but none of the obligations (including but not limited to service or maintenance obligations), Customer agrees not to raise and waives any claim or defense against Vendor or such assignee arising out of this Agreement or otherwise or as a defense, counterclaim or offset to any action by assignee for the unpaid balance of payments due or to become due under this Agreement or the possession of the Equipment. Vendor shal(assign to Customer all manufacturers, Vendororsupplier warranties applicable to the Equipment to enable Customer to obtain any warranty service available for the Equipment. Vendor appoints Customer as Vendor's attorney -in -fact for the purpose of enforcing any warranty, Any enforcement by Customer shall be at the expense of Customer and shall in no way render Vendor responsible to Customer for the performance of any warranties. This Agreement and each of its provisions shall be bindingon and shall Insure to the benefit of the respective heirs, devises, executors, administrators, trustees, successors and assigns of the parties to the Agreement, 11. DEFAULT. If the Customer does not pay any amount when due or perform any obligation or condition required under this Agreement, the Customer wilt be In default, If the Customer defaults, Vendor can accelerate and demand that the Customer pay the remaining balance of the Agreement and return the Equipment at the Customer's expense, At Vendor's option, Vendor may repossess the Equipment. Customer waives any rights that Customer may have to notice before Vendor seizes any of the Equipment and waives any requirement that the Vendor post a bond In connection with such seizure or possession. In addition, if the Customer defaults under this Agreement, Vendor can use any remedies available to Vendor under the Uniform Commercial Code or any other applicable taw. The exercise of one remedy shall not be deemed to preclude the exercise of any other remedy. No failure or delay on the partof Vendor to exercise any remedy or right shall operate as a waiver, Acceptance by Vendorof rent orother payments made by Customer after default shall not be deemed a waiver of Vendor's rights and remedies arising from Customer's default, The Customer promises to pay reasonable attorney's fees and any costs associated with any legal or collection action or action to repossess the Equipment or to enforce or interpret any provision in this Agreement. This action will not void the Customer's responsibility to maintain and care for the Equipment. 12, CHOICE OF LAW, FORUM AND JURY WAIVER, Customer agrees that this Agreement will be governed by and construed in accordance with the laws of the state in which Customer is located, Vendor and Customer waive the right to a trial by jury in the event of a lawsuit. Any suit, claim, or legal proceedings arising under this Agreement shall be brought only in a court of competentjurisdiction in the state in which Customer Is located. 13. RENEWAL. Afterthe initial term or any extension thereto, this Agreement shall automatically renew on a month to month basis unless the Customer notifies Vendor in writing by Certified Mail, UPS or Express Delivery directly to Vendor at the address on the front of this Agreementat least thirty (30) days prior to the expiration of the initial term or extension that the Customer does not choose to renew. No other manner of communication is acceptable, Upon the expiration date of this Agreement, Customershall return the Equipment, at its expense, to Vendor togetherwith all accessories, free from damage and in the same condition and appearance as when received by Customer, allowing for ordinary wear and tear, The Customer agrees to pay removal charges. If Customer fails or refuses to relinquish the Equipment to Vendor, Vendor shall have the right to take possession of the Equipment and forthat purpose to enter any premises where the Equipment is located without being liable in any suit, action, defense orother proceeding to Customer. The Customer m ust pay add Itional rental payments due until Vendor or its agents receive the Equipment, 14. RIGHTS TO DATA. Vendor retains the rights to anonymous summary data analysis and to share analysis with 3rd parties, Vendorwill not identify the data source as being from the Customer nor portray the data in such a manner as to identify, the C.ust4mer. Customer agrees_that.Vendor shall own at compilations or analysis of the data created by or for Vendor, From time to time, Vendor may receive data or information requests or subpoenas from third parties, either as a result of an investigation or pending litigation. Customer hereby consents to Vendor's disclosure of such data or information requested pursuant to a valid and enforceable document request or subpoena, Customer agrees that it shall not be entitled to notice of such disclosure except as required by applicable state or federal law. 15, OTHER RIGHTS. The Customer agrees that Vendor's delay or failure to exercise any rights does not prevent Vendor from exercising them at a later time. If any part of this Agreement is found to be invalid, then it shall not invalidate any of the other parts, which shall remain valid and in full force and effect, and the Agreement shall be modified to the minimum extent provided by law. 16. ENTIRE AGREEMENT, AMENDMENT, SEVERABILITY, This Agreement represents the Entire Agreement between Vendor and the Customer, Any amendment, waiver or charges will bind neither Vendor nor the Customer, unless agreed to in writing and signed by both parties. No agreement, representations or warranties, otherthan those specifically set forth in this Agreement shall be binding on any of the parties unless set forth in writing and signed by both parties. 17. ACH/DIRECT DEBIT. Customer agrees to enroll for automatic payment via direct debit ACH if Payments are less than $250 per month. Customer agrees to execute separate ACH/Direct Debit Form if this condition applies. Further, there will be a $7 per invoice charge if invoiced through the mail. There is no invoicing charge if invoiced electronically by email. 18. MANNER OF EXECUTION. Facsimile, scanned or electronic signatures shall be deemed fully enforceable valid signatures as if such signatures were originals as of `he date executed. If Customer transmits this Agreement with its signature by facsimile or scanned means, the version containing C uRorner's facsimile or scanned signature and Vendor's original signature will be the sole original of this agreement far all purposes 19. INSTALLATION SURCHARGE. The total monthly rental price on this Synsurance Agreement includes one visit (at a mutually agree upon date) by the Vendor or its authorized Contractorto install the contracted hardware and peripherals. If Vendor or its assigned Contractor is requested by Customer to return afterthe initial visitto install hardware on vehicles or assets, Customer agrees to pay $750 per Installerperday for Installation services, 20. IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING A NEW ACCOUNT; To help the govemment fight the funding of terrorism and money laundering activities, Federal law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account Whatthis means for you: When you open an account, we wilt ask for (1) if you are a legal entity, your name, address, and other information thatwill allow us to identify you, (6) if you are an individual, your name, address, and date of birth. We may also ask to see your driver's license or other identifying documents, 21, COMPARATIVE ANALYSIS. If Customer is utilizing Comparative Analysis, Vendor requires that the Customer meets Vendor's requirements for a currently supported OperatingSystem and a spatially accurate map. Vendor will have final approval in those requirements and specifications, 22. TIME LIMITED PROMOTION, In the event of a time limited promotion, revisions or modifications to this Synsurance Agreement will not be permitted. Customer Inlfials Synovia Solutions, LLC v19.0 PE Please Return Original Signed Documents to Synovia Sales Administrator Page 3 ;�SsWi&HtAy nd Charities Filing System BUSINESS INFORMATION Business Name: SYNOVIA SOLUTIONS LLC UBI Number: 603 562 599 Business Type: FOREIGN LIMITED LIABILITY COMPANY Business Status: ACTIVE Principal Office Street Address: 135 N PENNSYLVANIA ST, SUITE 1610, INDIANAPOLIS, IN, 46204-2448, UNITED STATES Principal Office Mailing Address: 135 N PENNSYLVANIA ST, SUITE 1610, INDIANAPOLIS, IN, 46204-2448, UNITED STATES 11/30/2023 UNITED STATES, INDIANA 11/20/2015 PERPETUAL Expiration Date: Jurisdiction: Formation/ Registration Date: Period of Duration: Inactive Date: Nature of Business: THE COMPANY SHALL HAVE UNLIMITED POWER TO ENGAGE IN AND DO ANY LAWFUL ACT COVERING ANY OR ALL LAWFUL BUSINESSES FOR WHICH LIMITED LIABILITY COMPANIES MAY BE ORGANIZED ACCORDING TO THE LAWS OF THE STATE OF INDIANA, INCLUDING ALL POWERS AND PURPOSES NOW AND HEREAFTER PERMITTED BY LAW FOR A LIMITED LIABILITY COMPANY. REGISTERED AGENT INFORMATION. Registered Agent Name: CORPORATION SERVICE COMPANY Street Address: 300 DESCHUTES WAY SW STE 208 MC-CSC1, TUMWATER, WA, 98501, UNITED STATES Mailing Address: 300 DESCHUTES WAY SW STE 208 MC-CSC1, TUMWATER, WA, 98501, UNITED STATES GOVERNORS Governors Title Type Entity Name GOVERNOR INDIVIDUAL GOVERNOR INDIVIDUAL GOVERNOR ENTITY Back CALAMP WIRELESS NETWORKS CORPORATION First Last Name Name KURTIS BINDER JEFFREY GARDNER Filing History Name History Print Return to Business Search L