The URL can be used to link to this page

Council PKT 10-14-2004 Study Session AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall October 14, 2004 -6:30 p.m. STUDY SESSION (www.cityo.tfederalway.com) ****** I. CALL MEETING TO ORDER III. COMMUNITY CENTER UPDATE 50% Design and Budget Update III. ADJOURNMENT City Council Presentation 50% Design Update October 14, 2004 City of Federal Way Community Center In association with Arai Jackson Ellison Murakami . . . . . . Outline Current Estimate and Budget Scope Adjustments! Recommendations Plans Buifding Moder Project Schedule Summa¡ry Next Steps/ Outcomes - 50% Design Approval - Schedule Approval City of Federal Way Community Center In association with Ami Jackson Ellison Murakami Progress Since 300/0 Presentation to Council . Developed 130 drawings + Specification . BRS team estimate by DLA - Revealed approximately $5M budget overrun e Vanir CM hired - Independent review of cost estimate - Consult on total project budget - Participate in value engineering " Value engineering process - B RS revised esti mate - Input from Howard S. Wright - Reconciliation of all estimate input City of Federar Way Community Center In association with Arai Jackson Ellison Murakami Overall Project Budget Summary . $20.58 million budget allocated . $26.2 million 50% preffm design estimate . $5.6 million savings necessary to achieve budaet allocation '-' - $4.8 million reductions to Buildino a,nd Site '-' Co n stru cti 0 n - $.8 million savings for sales tax and contingency due to reductions above City of Federal Way Community Center In association with Arai Jackson Ellison Murakami Overall Project Budget Summary Building Size ( SF) 77 ,540 78,140 78,451 60,150 18,301 Approved 50% Design 50% Design Reduction 30% Design Recommended Budget 4/20/2004 Prelim Budget Strategy Project Component 8/8/2003 Estimate 10/14/2004 Goals Notes 1. FACILITY CONSTRUCTION - $12,612,313 $12,945,6331 $16,259,450 $12,069,580 (S4,189,87o)IPer DLAestimate Building Construction $ 14,900 ,000 $11,060,000 (53,840,000)! Builders risk insurance 548,250 $36,300 (S11,950) I Taxat 8.8% $1,311,200 $973,280 ($337,920)1 I 2. SITE CONSTRUCTION $3,148,600 $3,335,3321 $4,787,200 I $3,764,480 ($1,022,720)Per DLAestimate Site Construction $4,400,000 I 53,460,000 (5940,000) I Tax@ 8.8% ..'. $387,200 $304,480 ($82,720) 3. OTHER PROJECT DEVELOPMENT COS $2,946,770 $3,047,0831 $3,443,6851 53,396,3881 (547,297)1 a 2% for Art Allocation $272,083 $307,083 $272,083 $270,400 ($1,683) 2% of Project Costs Less Roadwork b Professional Fees $1,502,078 $1,640,000 $1,640,000 $1,640,000 $0 Per contract c Owner Representative $0 $0 $0 $0 $0 To be determined d FFE. Furniture, Rxtures & Equipmen $610,000 $540,000 $440,640 $440,640 $0 Furniture, recreation and misc. equiprrent e Water/Sewer, Traffic Fees $300,000 $300,000 $737,000 $712,300 ($24,700) Water! sewer fees, traffic light! mitigation f Construction testing & Survey $157,609 $145,000 $213,462 $189,548 (523,914) Soils & Materials testing, lane' survey .... g Reimbursable Expenses $80,000 $90,000 $90,000 $90,000 $0 D:>current printing, deliveries, travel h Plan Review Fees $25,000 $25,000 $47,000 $0 ($47,000) charged to Parks budget i Permitting $0 $0 $3,500 $3,500 50 j Gas and 8ectric Fees $0 $0 $0 $50,000 $50,000 Bec Service hook-up , 4. SUB-TOTAL ALL PROJECT COSTS $18,707,683 $19,328,048 $24,490,3351 $19,230,448 ($5,259,887) I I 5.PROJECT/SOFT COSTS CONTINGENCY $767,504 $110,735 $176,6461 $239,619 $62,973 I I I I 6. 7% CHANGE ORDER CONTINGENCY $1,103,264 $1,139,668 $1,473,2661 $1,108,384 ($364,881) I Change Orders After Bid I I 7. GRAND-TOTAL ALL PROJ ECT COSTS $20,578,451 520,578,451 $26,140,2471 520,578,451 ($5,561,795)1 I , I 8. PROJECT BUDGET $20,578,451 $20,578,451 $20,578,451' $20,578,451 I 9. BALANCE $0 $0 ($5,561,796) 1 (SO) I City of Federal Way Community Center In association with Ami Jackson Ellison Murakami . WA state Sales Tax n'ot fully included . Inflation in predicted construction costs - 3-4% / year industry and BRS projections mid '03 - 8-9% / year now projected by industry - Impact areas (metals, wood, concrete, oil) . Increase in site scope . Increase in prevailing wage, building & mechanical costs . Increase in Soft Costs - (traffic light, mitigation, utility fees) . Contingency & Tax on Budget Over-run $ .8 M Total Estimate Deviation $5.6 M Reasons for Estimate Deviation City of Federal Way Community Center $ 1.4 M $.7 M $ 1.3 M $.9 M $.5 M In association with Arai Jackson Ellison Murakami Strategies to Stay Within Budget Objectives & Criteria . Minimize impact to programs . Minimize impact to business plan . Minimize impact to long term durability & operational costs . Maintain future flexibility Changes Recommended . Building and Site Reduction - Minimall No Program Change . Space Reduction - Minimall No Program Change . Space Deletion/ Bid Alternates - Program Change . City of Federal Way Community Center In association with Ami Jackson Ellison Murakami Strategies to Stay Within Budget ($2.3M) Building/ Site Reduction- Minimal/ No Program Change . Site Items - Raise building & site grades - Reduce landscaping costs - Defer northwest parking lot ( not required by facility size) - Defer decks off pool and classrooms - Reduce community room patio steps and size . Building items - Reduce masonry on exterior, revise roof overhangs & exterior trims - Revise railings, casework & trim, refine floor & ceiling systems - Reduce glass, maintain views & light - Relocate pool slide, modest reduction to leisure pool size & features - Use metal lockers - Delete air conditioning at gym ( full ventilation remains) - Reduce interior ornamental lighting City of Federal Way Community Center In aSSQciatiQn with Arai Jackson Eliison Murakami Strategies to Stay Within Budget ($1.3M) Space Reduction - Minimall No Program Change . Plan efficiency in non program areas - Corridors - lobby - Support space . Modest reduction to program areas 3,700 SF - Classrooms ( Arts CR deleted, multi-use approach) - Child care ( reduced room size - 250/0) - Seniors ( combined Forest & Seniors - red. 14% ) - leisure Pool (maximize capacity, pool red. - 20% ) - Games ( reduced room size - 400/0 ) . Minor Other spaces 900 SF Total Space Reductions 7,000 SF 2,400 SF City of Federal Way Community Center In association with Arai Jackson Ellison Murakami Strategies to Stay Within Budget ($1.2M) Space Deletions/ Bid Alternates - Program Change 3rd Gym Bay Jog-Walk Track 3rd M u Iti-Pu rpose Bay Climbing Wall and Enclosure North Parking Lot $530,000 $180,000 $230, 000 $200,000 ** **Parking will need to be added if both Gym and Multi-Purpose are added to project City of Federal Way Community Center In association with Arai Jackson Ellison Murakami Strategies to Stay Within Budget Operating Plan Impacts of Reductions $35,000 subsidy increase per GreenPlay - Maintain balance of programs, league play & drop-in use at Gymnasium - Modest revenue & program reduction from Multi- Purpose down-size - Some revenue impact from Jog Walk & Climbing Wall deletion - Aquatics revenue has been preserved City of Federal Way Community Center In association with Arai Jackson Ellison Murakami Lower Level Plan 3RD GYM 4.112 gol ADMINISTRATION City of Federal Way Community Center In association with Arai Jackson Ellison Murakami Upper Level Plan AEROBICS FITNESS It£C>W<!CA.I. too"",.."" SClU!fNl"ç JOG I WALK TRACK ]N BASE GYM 4.010oet 51 . ¡ I CLIMBIING WAlL ENCLOSVRE 456 ¡¡51 City of Federal Way Community Center -. 6,855 GSF ~)\ §.-~ÇQ~g F!-._OQß ~" SCALE: Ik... 1'-0' In association with Arai Jackson Ellison Murakami (j) 0 C ...-+- ::J W W W a -aC/) - Q) ::] -- r+- eD -, 7\ : ÃJ . . Hr"J1 ,/ 1 J II 6,' 0 I. i¡;i~jI. 0' I -t ..CJ . " Q I ) A'>"":i.!,~~:"":",,, . ~~:. '."!J~$(';... . , <';,. . )1.. \:¡.. ' ";:-0,;:,,;,... .:~ '.,,~ '°."" "":'.~;!. '!,t~ ~ " ç .~ '~"<. IJJ L\. OJ N ""<>~. a "0 '~,o ~ Q .,~ '-:;::" (1) J :> - CD ~ P) ::J Q Preliminary Project Master Schedule Summary 'io' ITaSkName.....mmm...........mmr 1 I Design Development Cost Reconciliation I .---------1 . 10 I Permitting and Approvals i mConstruction Documents i nslBicJperiod and Contract Formation I ~Construction ! ~.-! System Checkout to Grand Opening I ---i.. 62 I Preliminary Site Work Early Start I ~ NTPJune 16,2005 ""64 ..! ~~ I "66-1 ...... í 67 1 I i ~l Phase One Mobilization Punch-In Access Road Temporary Tree Harvesting Clearing and Grubing I ~ Rough Grading 70 Fire Water Mains Building Excavation Base Course Roac Construction Duration.J Start Finish 12004 27 days Fri 9/24/04 Mon 11/1/04 142 days Fri 9124/04 Mon 4111/05 112days Tue11/2/04 Wed 4/6105 47 days Mon 4/11/05 Wed 6/15/05 days Thu 6/16/05 Fri 12/15/06 Mon 12/18106 Fri 219/07 90 days Thu 6/16/05 Wed 10/19/05 0 days Thu 6116105 Thu 6/16/05 10 days Thu 6/16/05 Wed 6/29/05 6/30/05 Wed 7/13/05 10 days Thu 6/30/05 Wed 7/13/05 15days Thu7/14/05 Wed 8/3105 20 days Thu 7/28/05 Wed 8/24/05 Thu 8/11/05 Wed 9/14/05 10 days Thu 9/15/05 Wed 9/28/05 15 days Thu 9/15/05 Wed 10/5/05 15 days Thu 9129/05 Wed 10/19/05 City of Federal Way Community Center .. - ;2005_12006 ; 2007 . -' 2008 -_J .. Design Development Cost Reconciliation I ..... ..... Permitting and Approvals .. ... Construction Documents ... Bid Period and Contract Formation .... ..... Construction Checkout to Grand Opening ...,. ...... Preliminary Site Work Early Start ~ NTP Ju¡ne 16, 2005 ... . ~ Phase One Mobilization ... ~ Punch-In Access Road II ii Tempo,rary Errosion Control Plan I ri Tree Harvesting ~ Clearing and Grubing I I ~ Ro~gh Grading ~ Fire Water Mains I, i! Building Excavation I I ... . ~ Base Course Road Construction In association with Arai Jackson Ellison Murakami Next Steps . Questions, Discussion, Adrustment '" . November 2 Study Session . 50% Design Approval Date City of Federal Way Community Center In associatiQn with Arai Jackson Ellison Murakami