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10-03-2023 Council Minutes - RegularCITY OF �. Federal Way 'entered on Opportunity CITY COUNCIL REGULAR MEETING AGENDA City Hall - Council Chambers October 3, 2023 - 6:30 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 6:31 p.m. City officials in attendance: Mayor Jim Ferrell, Council President Linda Kochmar, Deputy Mayor Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Paul McDaniel, Councilmember Hoang Tran, Councilmember Jack Walsh and Councilmember Jack Dovey. City staff in attendance: City Administrator Brian Davis, City Attorney Ryan Call and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. CEREMONIES & RECOGNITION Mayor's Key to the City Mayor Ferrell was pleased to present the Key to the City to Kristin Speakman, owner of Bella Red Salons. Ms. Speakman came to him with an idea to provide free haircuts to hundreds of school children. He thanked her for organizing an amazing event and further provided individual certificates of appreciation to each stylist who donated their time to the event. At 6:54 p.m. Mayor Ferrell announced the Council would take a brief recess to honor Ms. Speakman and the stylists; the meeting was reconvened at 7:09 p.m. Mayor Ferrell acknowledged State Representative Kristine Reeves who was in attendance. Mayor Ferrell recognized the passing of a very special community member Bob Kellogg, Sr. with a moment of silence. The Mayor and Councilmembers shared personal stories and remembrances of Mr. Kellogg. 4. MAYOR'S EMERGING ISSUES AND REPORT Steel Lake Status Surface Water Quality Program Supervisor Kevin Du provided an update on the health of Federal Way City Council Regular Minutes Page 1 of 7 October 3, 2023 Steel Lake. He provided information on the Steel Lake Management District (LMD), comprised of residents who live on the lake and are appointed by the City Council to monitor and manage the lake treatments. Day Center Update Community Development Director Keith Niven provided an update and answered City Council questions regarding the day center. He noted city staff continue to communicate concerns with the day center staff regarding overnight camping and trespassing issues. Director Niven provided additional information on meetings scheduled with Catholic Community Services (CCS) to discuss these concerns. The Mayors Day of Concern Annual Food Drive will be October 7 from 10:00 a.m. to 2:00 p.m. at the Twin Lakes Fred Meyer. This food drive is in collaboration with Waste Management who will collect curbside donations; all donations benefit the local food bank. Recent Events Mayor Ferrell reported on recent events including the Wal-Mart Grand Re -opening on September 22 and the Taste of Federal Way at the Farmers Market on September 23. Councilmember Dovey provided an update on the free financial literacy class that continues at the Federal Way Community Center. Councilmember Assefa-Dawson and Councilmember McDaniel also provided feedback on this beneficial class. Upcoming Events The Mayor noted Community Care Giving Network Souper Supper will be October 6 at 5:30 p.m. at Christian Faith Center; the Federal Way Arts Foundation "Enchante Celebration of the Arts" Event on October 14 at the Performing Arts and Event Center; and Multi -Service Center MSC Helps Luncheon on October 19 at 11:30 a.m. 5. PUBLIC COMMENT Wick shared about an upcoming event on October 15th at Celebration Park and extended an invitation to the Mayor and Council. John Long addressed the lack of lily pads, bullfrogs, crawdads and other native species in Steel Lake. Gary Smith lives on Steel Lake and is concerned with the health of the lake. Jerry Knutzen shared about the Historical Society of Federal Way's annual meeting and presentation taking place on October 7 at the Federal Way Library on 1 st Way South. Margaret Reyhner is a member of the Steel Lake Management District and supports the information presented by city staff in reference to the health of the lake. The- survey referenced took place in June and she feels even with the increased warm weather, the lake is doing well. Susan Strong shared about an emergency event that she witnessed take place at the Day Center. Anna Patrick announced a listening session taking place October 7 from 12:00-3:00 p.m. at Highline College regarding the closing of the youth jail. Melissa Hamilton thanked Diversity Commission for recommendations made at the previous council meeting. She also addressed the current state legislation that is resulting in an Federal Way City Council Regular Minutes Page 2 of 7 October 3, 2023 increased bout of crime. Katrina Dohn proposed a modified firework ban to allow for ground fireworks only in city limits. Geoffrey Tancredi addressed encampments and illegal activity taking place at the Day Center, Craig Patrick shared about a recent clean up event in the Hylebos Park that was sponsored by Nouveaux. 6. PRESENTATIONS a. Proclamation: National Hispanic Heritage Month — 2023 Councilmember Walsh read and presented the proclamation to Miquel Maestas, Associate Director of El Centro de la Raza who attended the meeting virtually. Mr. Maestas thanked the Council and provided an update on El Centro's work in the community. 7. COUNCIL COMMITTEE AND REGIONAL COMMITTEE REPORTS Parks/Recreation/Human Services/Public Safety Committee (PRHSPS): Councilmember Walsh reported the next meeting will be October 10 at 5:00 p.m. Land Use/Transportation Committee (LUTC): Councilmember Dovey reported on the meeting held last night and noted items coming up through Council at the next meeting on November 6. Finance, Economic Development Regional Affairs Committee (FEDRAC): Councilmember Tran reported the recent Committee meeting on September 27. The next regular meeting will be October 24 at 5:00 p.m. Lodging Tax Advisory Committee (LTAC): Councilmember Assefa-Dawson reported the Committee will meet to discuss the post event presentation from the Pacific Raceways grant. The next meeting is October 11 at 10:00 a.m. Deputy Mayor & Regional Committees Report: Deputy Mayor Honda provided meeting information on the Senior Advisory Commission and the new Senior Commission Connection meetings held at the Community Center. She reported attending the Board of Health meeting and the National League of Cities (NLC) Committee meeting. Council President Report: Council President Kochmar reminded of the curbside pickup of food donations by Waste Management and the food drive at Fred Meyer; she also encouraged monetary donations directly to the Multi -Service Center. She noted she would like to see the Neighborhood Connection meetings start back up. 8. CONSENT AGENDA a. Minutes: September 19, 2023 Regular and Special Meeting Minutes b. Monthly Financial Report — July 2023 c. Monthly Financial Report — August 2023 d. A/P Vouchers 07/15/2023 — 08/16/2023 & Payroll Vouchers 07/01/2023 — 07/31/2023 e. A/P Vouchers 08/15/2023 — 09/15/2023 & Payroll Vouchers 08/01/2023 — 08/31/2023 f. Replacement of Vandalized VMS Sign Federal Way City Council Regular Minutes Page 3 of 7 October 3, 2023 g. Purchase of Replacement Copiers h. Purchase of Replacement Computers Reclassification of Parks Maintenance Worker I COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE CONSENT AGENDA ITEMS (A) THROUGH (1); SECOND BY COUNCILMEMBER DOVEY. The motion passed unanimously as follows. Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes Councilmember Assefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes 9. COUNCIL BUSINESS a. American Rescue Plan Act Grant Projects for Economic Development 8:34pm Economic Development Director Tanja Carter provided an overview of the fourteen (14) projects proposed to be funded with the ARPA Economic Development allocation which include: 1. Contract Grant Writer 2. Grant Writing Workshop 3. Fundraising Workshop Series 4. Proposed Top 100 People, Place, and Things in Federal Way History Project 5. Placemaking Strategy Project 6. Economic Development Website Audit Project 7. Economic Development Website Rebuild and Rebrand Project 8. Shop Federal Way Upgrade Project 9. Business Enterprise Start -Up Training Program 10. Business & CTE Partnership Program 11. Business Outreach Programs 12. Retail Attraction Strategy Project 13. Hotel Absorption Analysis 14. In -Home Childcare Business Incubator Project Mayor Ferrell asked Council to pull any specific projects that needed further discussion. Deputy Mayor Honda pulled projects (4) Proposed Top 100 People, Place, and Things in Federal Way History Project; (5) Placemaking Strategy Project; and (14) In -Home Childcare Business Incubator Project for additional questions, and asked if funds could be moved around to increase funding for the broken window fund in project (4). Councilmember Assefa-Dawson pulled projects (13) Hotel Absorption' Analysis, (2) Grant Writing Workshop & (3) Fundraising Workshop Series; and (6) Economic Development Website Audit Project & (7) Economic Development Website Rebuild and Rebrand Project for additional clarification asking if items (2) & (3) could be combined with the same vendor, as well as combining (6) & (7). Councilmember McDaniel pulled items (7) Economic Development Website Rebuild and Rebrand Project and (8) Shop Federal Way Upgrade Project. He asked that item (6) be completed and provided to Council for review prior to engaging item (7). Mayor called for a vote regarding the remaining projects. Federal Way City Council Regular Minutes Page 4 of 7 October 3, 2023 COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE PROPOSED PROJECT ITEMS (1) — (3); (6); AND (9) — (12) AS PRESENTED; COUNCILMEMBER DOVEY SECOND. The motion passed unanimously as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes Council continued to debate the merits of the remaining programs which included (4) Proposed Top 100 People, Place, and Things in Federal Way History Project; (5) Placemaking Strategy Project; (7) Economic Development Website Rebuild and Rebrand Project; (8) Shop Federal Way Upgrade Project; (13) Hotel Absorption Analysis; and (14) In -Home Childcare Business Incubator Project. Director Carter agreed the audit for program (6) could take place prior to item (7) the website rebuild. Point of Order called by City Attorney Call to clarify any of these projects die with lack of action. COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF PROJECTS (4) AND (14); COUNCILMEMBER WALSH SECOND. The motion passed unanimously as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes Council continued to debate the remaining projects (5), (7), (8), and (13). COUNCILMEMBER DOVEY MOVED APPROVAL OF PROJECT (13); COUNCILMEMBER WALSH SECOND. The motion passed unanimously as follows: Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes The remaining projects died for a lack of motion: (5) Placemaking Strategy Project; (7) Economic Development Website Rebuild and Rebrand Project; and (8) Economic Development Website Rebuild and Rebrand Project Council direction to Director Carter was to bring these projects back to Council at a later date with additional information. b. Resolution: Interfund Loan for Community Development Block GrantIAPPROVED RESOLUTION NO. 23-847 Community Services Manager Sarah Bridgeford provided background information on the interfund loan for grant reimbursement. Finance Director Groom also spoke in support of the proposed resolution. COUNCILMEMBER TRAN MOVED APPROVAL OF THE PROPOSED RESOLUTION; SECOND BY COUNCILMEMBER ASSEFA-DAWSON. The motion passed unanimously as follows. Federal Way City Council Regular Minutes Page 5 of 7 October 3, 2023 Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes c. Senior Commission Appointment(s) DEPUTY MAYOR HONDA MOVED THE APPOINTMENT OF FRANK FIELDS, DAVID REYNOLDS, AND KENNETH PRATT TO VOTING POSITIONS WITH TERMS TO EXPIRE AUGUST 31, 2026; AND THE APPOINTMENT OF BISHOP GWENDOLYN PHILLIPS- COATES TO AN ALTERNATE POSITION WITH A TERM TO EXPIRE AUGUST 31, 2026; SECOND BY COUNCILMEMBER WALSH. The motion passed unanimously as follows. Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes d. Youth Commission Appointment COUNCILMEMBER WALSH MOVED THE APPOINTMENT OF MALEHA TASMIN TO A VOTING POSITION WITH A TERM TO EXPIRE AUGUST 31, 2025; SECOND BY COUNCILMEMBER TRAN. The motion passed unanimously as follows. Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes e. Human Services Commission Appointment(s) COUNCILMEMBER WALSH MOVED THE APPOINTMENT OF GORDON BOCK TO A VOTING POSITION WITH A TERM TO EXPIRE JANUARY 31, 2024; AND THE APPOINTMENT OF SANYU TUSHABE TO AN ALTERNATE POSITION WITH A TERM TO EXPIRE JANUARY 31, 2026; SECOND BY COUNCILMEMBER ASSEFA-DAWSON. The motion passed unanimously as follows. Council President Kochmar yes Councilmember Tran yes Deputy Mayor Honda yes Councilmember Walsh yes CouncilmemberAssefa-Dawson yes Councilmember Dovey yes Councilmember McDaniel yes 10. COUNCIL REPORTS Councilmember Assefa-Dawson, Councilmember Tran and Councilmember Walsh had no additional report. Councilmember McDaniel referenced a conversation with a homeless individual and stated his support for recovery programs. Councilmember Dovey referenced a request made to him regarding additional dog pick up bags at the Panther Lake walking trail. Deputy Mayor Honda spoke in support of the Historical Society and encouraged membership and attendance at the upcoming annual meeting and event. She provided information about a community shred event on October 21. Federal Way City Council Regular Minutes Page 6 of 7 October 3, 2023 Council President Kochmar shared a personal story and asked for people to consider being an organ donor. 11. ADJOURNMENT There being nothing further on the agenda; the regular meeting was adjourned at 9:31 p.m. Attest: �frd GLJ &A(t3 5 anie Courtney City Clerk Approved by Council: 11111 I X75 Federal Way City Council Regular Minutes Page 7 of 7 October 3, 2023