AG 23-227 - KING COUNTY SHERIFF'S OFFICERETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT./DIV: Police Department
2. ORIGINATING STAFF PERSON: Lynette Aden
EXT: 6701 3. DATE REQ. BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT(AG#): ❑ INTERLOCAL
® OTHER Agreement
5. PROJECT NAME: KC RSO Overtime Cost Reimbursement Agreement
6. NAME OF CONTRACTOR: King County Sheriffs Office
ADDRESS: 500 Fourth Avenue, suite 200, Seattle, WA 98104 TELEPHONE 206-263-2122
E-MAIL: Tina.Keller@kingcounty.gov (Tina Keller, Project Manager) FAX:
SIGNATURE NAME: Jesse Anderson TITLE undersheriff
7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: July 1, 2023
COMPLETION DATE: June 30, 2024
9. TOTAL COMPENSATION $ Reimburse to the City up to $16,304.75 in Officer Overtime (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 10YES ®NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED'
❑ PURCHASING: PLEASE CHARGE TO: N/A
10. DOCUMENT/CONTRACT REVIEW
❑ PROJECT MANAGER
® DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
lA LAW
INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
Andy J. Hwang
JE 7/18/23
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: 9/13/22 COUNCIL APPROVAL DATE: 9/20/22
]2
CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed)
❑ LAW DEPARTMENT
❑ SIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG#
COMMENTS:
INITIAL / DATE SIGNED
AG#�j—v�o1~]
Cost Reimbursement Agreement
Executed By
King County Sheriffs Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Jesse Anderson, Undersheriff
King County Sheriffs Office
W-150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Federal Way Police Department, a department of the City of Federal Way, hereinafter
referred to as ""Contractor,"
Department Authorized Representative:
Andy J. Hwang, Chief of Police
33325 8 Avenue South
Federal Way, Washington 98003
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eleven (11)
Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 2023
and shall end on June 30, 2024 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
■ of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant -related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
the Offender Watch generated "Registered Sex Offender Verification Request (WA)"
that the sex or kidnapping offender completes and signs during a face-to-face contact.
"Exhibit B" is an "Officer Contact Worksheet" completed in full by an
officer/detective during each verification contact. Both exhibits representing each
contact are due quarterly and must be complete and received before reimbursement
can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2023.
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
M/S ADM-SO-0200
Seattle, WA 98104
Page 2 of 6 July 7, 2023
Cost Reimbursement Agreement
Phone: 206-263-2122
Email: tina.kelldr@kingcounty.gov
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and shall be forwarded
to KCSO by the 10 of the month following the billing period.
Please note the following terms will be adhered to for the 2023-2024 Registered Sex
Offender Address Verification Program:
• Any agency not meeting at least 90% of required verifications will not receive
that quarter's grant payment.
• Any agency not using Offender Watch to track verifications will not receive
that quarter's grant payment.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Any non -overtime related expenditures must be pre -approved by KCSO. Your
request for pre -approval must include: 1) The item you would like to purchase,
Page 3 of 6 July 7, 2023
Cost Reimbursement Agreement
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre -approval in email format. Requests for reimbursement
from KCSO for the above non -overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures as well as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to
Attn: Tina Keller, Project Manager
King County Sheriffs Office
500 Fourth Avenue, Suite 200
Seattle, WA 98104
Phone: 206-263-2122
Email: tina.keller@kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Sixteen Thousand Three Hundred and Four Dollars and Seventy Five Cents
($16,304.75). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2024 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a "Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement, the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON -DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non -Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
Page 4 of 6 July 7, 2023
Cost Reimbursement Agreement
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Overtime - To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget. Funds currently allocated to pay for overtime may not
be reallocated to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant.
ARTICLE VIII. HOLD HARMLESS/INDEMNIFICATION
Contractor shall protect, defend, indemnify, and save harmless King County, its
officers, employees, and agents from any and all costs, claims, judgments, and/or
awards of damages, arising out of, or in any way resulting from, the negligent acts or
omissions of Contractor, its officers, employees, contractors, and/or agents related to
Contractor's activities under this Agreement. Contractor agrees that its obligations
under this paragraph extend to any claim, demand, and/or cause of action brought by,
or on behalf of any of its employees or agents. For this purpose, Contractor, by
mutual negotiation, hereby waives, as respects King County only, any immunity that
would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW. In the event King County incurs any judgment, award,
and/or cost arising therefrom including attorney's fees to enforce the provisions of
this article, all such fees, expenses, and costs shall be recoverable from Contractor.
The provisions of this section shall survive the expiration or termination of this
Agreement.
ARTICLE IX. INSURANCE
Contractor shall maintain insurance policies, or programs of self-insurance, sufficient
to respond to all of its liability exposures under this Agreement. The insurance or
self-insurance prograins maintained by the Contractor en ed in works contem laced
in this Agreement sltall respond to claims within the following coverage types and
amounts:
General Liability. Coverage shall be at least as broad as Insurance Services
Office form number CG 00 01 covering COMMERCIAL GENERAL
LIABILITY. $5,000,000 combined single limit per occurrence, and for those
policies with aggregate limits, a $5,000,000 aggregate limit. King County, its
officers, officials, employees, and agents are to be covered as additional insureds
as respects liability arising out of activities performed by or on behalf of the City.
Additional Insured status shall include Products -Completed Operations-CG 20 10
11/85 or its equivalent.
Page 5 of 6 July 7, 2023
Cost Reimbursement Agreement
By requiring such liability coverage as specified in this Article IX, King County has
not, and shall not be deemed to have, assessed the risks that may be applicable to
Contractor. Contractor shall assess its own risks and, if deemed appropriate and/or
prudent, maintain greater limits or broader coverage than is herein specified.
Contractor agrees to maintain, through its insurance policies, self -funded program or
an alternative risk of loss financing program, coverage for all of its liability exposures
for the duration of this Agreement. Contractor agrees, to provide KCSO with at least
thirty (30) days prior written notice of any material change or alternative risk of loss
financing program.
ARTICLE X. NO THIRD PARTY BENEFICIARIES
There are no third party beneficiaries to this agreement. This agreement shall not
impart any right enforceable by any person or entity that is not a party hereto.
ARTICLE XI. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement, by mutual agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Federal Way Police Department KING COUNTY SHERIFF'S
OFFICE
Andy J. Hwang, Chief of Police Jesse Ande , n, ]ndersheriff
�I3SI� 3
Date
7/28/2023
Date
Page 6 of 6 July 7, 2023
LAHMIT A
Page: 1
Verification Request
Agency: King County WA Sheriffs Office Administrator: King County Sheriffs Office RSCPhone: (206)263-2120 Date: 6/16/2016
Offender Information
Name test , test
POB
DOB 01/01/1990
Sex
Race
Height
Weight
Risk
Comm.
Active Officer Alert
Age 26
Orient
Nat. No Selection
Hair
Eyes
LOOK HERE FOR OFFICER SAFETY INFORMATION
Registration # 2363765
SSN
Aft Reg #
Drv. Lie./State
FBI
State ID
Last Verified:
Type
Date
Offender Photo
PHOTO NOT AVAILABLE
Employment/School
Name Address Supervisor Phone
Residence (Bold - Primary Home Address)
Street
Alias
Phone (Bold - Primary Contact Numbers) ScarslTattoos
Number Type Descrlptlon t Location Type Descriptlon
Vehicle
Make Model Color Year License State VIN Comments
Offense
Date RS CodelDescrlptlon Convicted Released Case # Crime Details
i do hereby attest, under penalties of perjury, that any and all Information contained here is
current and accurate on this day of 20
Offender Signature:
t
Officer Signature: Date:
Produced by OlfenderWelch-www.welchsyslems,com
�Xhl�i� -p REGISTEREDOFFICER CONTACT WORKSHEETIFICATION
OFFENDER DETAILS:
OFFENDER'S NAME:
ADDRESS:
yr r mil "rift r 11v114 r.:
EMPLOYER:
OFFENDER LEVEL IF KNOWN:
DATE & TIME OF CO
DATE / I
RESULT:
TIME:
DATE / I I RESULT:
TIME:
DATE / I RESULT:
TIME:
Ili
CITY/STATE/ZIP:
ZIP CODE.:
WORK PHONE:
T; d,N" a Ar n,v T".
ACTS: "SEE KEY BELOW FOR CODING
DATE/ RESULT:
TIME:
DATE/ 1 RESULT:
TIME:
DATE/ I RESULT:
TIME:
RESULT OF CONTACT:
MADE IN PERSON CONTACT: YES ❑ NO ❑ FTR CASE NUMBER ASSIGNED IF NO
CONTACT MADE:
STATEMENT TAKEN: YES ❑ NO
REPORTING PARTY INFORMATION:
REPORTING PERSON: DOB:
MAILING ADDRESS: CITY/ZIP:
TELEPHONE: ALT #
RELATION TO OFFENDER: NONE (UNKNOWN)❑ KNOWN ❑ RELATION:
*CONTACT CODE KEY: I = OFFENDER MOVED 5 = HOUSE FOR SALE 9 = TOOK STATEMENT
2 = BAD ADDRESS 6 = ARRESTED
3 = NOT HOME . = OFFENDER IN JAI I,
Exhibit B REGISTERED VERIFICATION
OFFICER CONTACT WORKSH ERT
OFFENDER DETAILS:
4 = CHANGE OF ADDRESS 8 = DEAD
OFFICERMETECTIVE:
AGENCY:
EXHIBIT C
Date
Agency/Officer
Incident number
Suspect's Name:
Witness Statement — Failure to Register
Suspect's Last Registered Address:
Witness' Name:
Witness's Home Address:
Witness' Home Phone Number Cell: Other:
How do they know the suspect (please be as detailed as possible)?
*If suspect rented an apartment or a room from the witness, please have them provide a copy of
any documentations to this effect and any documentations the suspect moved out.
Did the witness ever see the suspect at his/her last registered address?
How often would they see him/her there?.
When did the witness start seeing him/her there?
When did they stop?
Why did the suspect stop staying at the address?
Did the suspect keep any personal belongings there?
In general, when is the last time they saw the suspect ?
Do they know where the suspect moved to or their current whereabouts?
Can they provide the names and contact information of any other witnesses who would have seen
the suspect staying at his/her last registered address?
Is the witness willing to assist in prosecution?
Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is
true and correct.
Witness' Signature date
EXHIBIT D
WASPC GRANT FILING
NON -DISCOVERABLE
TO: KCPAO — Special Assault Unit— Seattle ` DATE:
FROM: INCIDENT #:
AGENCY:
SUSPECT #1:
DOB: RACE: SEX: M ❑ F❑ _I HGT:
SUSP #1 ADDRESS:
CHARGE: Failure to Register as a Sex Offender DATE OF CRIME:
VICTIM #1: State of Washington
VICTIM #2:
INTERVIEWED BY: NO ONE
j DOB:
DOB
DPA NAME:
WGT:
LTY�WF CASE: FTR - Failure To Register OTHER TYPE:
THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONS
FILING OF CHARGES: - Comments:
DECLINE: -Comments:
WASPC STATISTICAL REPORTING TO KCSO
Case Referral Received by KCPAO on this date:
Case filed by KCPAO: YES ❑ NO ❑
Cause Number Assigned:
If no, please indicate why:
Other Explanation:
_J
7h
COUNCIL MEETING DATE: September 19, 2023 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: KING COUNTY SHERIFF'S OFFICE REGISTERED SEX OFFENDER COST REIMBURSEMENT
AGREEMENT FOR 2023-2024
POLICY QUESTION: Should the City of Federal Way /Federal Way Police Department accept the Registered
Sex Offender (RSO) Overtime Cost Reimbursement Agreement from the King County Sheriff's Office (KCSO)
for the 2023-2024 grant period?
COMMITTEE: PRHS&PSC MEETING DATE: Sept. 12, 2023
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Andy J. Hwang, Chief of Police
___ DEPT' Police
Attachments:
1. Staff Report
2. KCSO Cost Reimbursement Agreement
Options Considered:
1. Approve the proposed agreement.
2. Do not approve the proposed agreement and provide direction to staff.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL: 3
C"n nutty.�3LIRECTOR APPROVAL:
61 G-kb Irlitial
COMMIrTTTeEE RECOpMpMiENDATION: "I move to forward thei proposed agreement to the September 19, 2023,
mittee Clidir Y Committee Membel Committee Member
PROPOSED COUNCIL 1M'ION: "I move approval of the proposed agreement and authorize the Chief of Police
to execute said agreement. "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE
COUNCIL ACTZO
APPROVED 14' 1V5 COUNCIL BILL #
❑ DENIED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances onl)) ORDINANCE #
REVISED—11/2019 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: September 12, 2023
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: King County Sheriffs Office (KCSO), Registered Sex Offender (RSO)
Cost Reimbursement Agreement for 2023-2024
Financial Impacts:
There will be no negative impact on City funds or the police department's operating
budget. The revenue to the City from the King County Sheriff s Office (KCSO)
Registered Sex Offender (RSO) Cost Reimbursement Agreement will be up to a
maximum amount of $16,304.75. The cost reimbursement is for officer overtime for
activities related to the performance of the grant services. The overtime our officer(s)
work will be billed to KCSO via account number 001-0000-090-337-07-004.
Background Information:
The Federal Way Police Department (FWPD) will receive grant funding from the King
County Sheriff s Department to support the Registered Sex Offender (RSO) and
Kidnapping Offender Address and Residency. Verification Program. The grant will
reimburse FWPD for overtime expenses incurred while verifying current addresses and
residences of registered sex and kidnapping offenders, up to a maximum amount of
$16,304.75. FWPD has participated in the King County RSO grant funding since at least
2009.
Under the activities involved with this grant, FWPD will partner with King County to
implement multiple program elements to ensure registered sex offenders comply with
current legal requirements.
Rev. 7/18