FEDRAC Minutes 09-26-2023CITY OF
Federal Way
Finance / Economic Development / Regional Affairs Committee
Tuesday, September 26, 2023 at 5:00 p.m. — City Hall Council Chambers
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Hoang Tran called the meeting to order at 5:00 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Chair Hoang Tran, Councilmember Jack Dovey, and
Councilmember Paul McDaniel.
COUNCIL MEMBERS IN ATTENDANCE: Council President Linda Kochmar, Deputy Mayor Susan
Honda, Councilmember Jack Walsh; Councilmember Lydia Assefa-Dawson via Zoom.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom, Deputy Finance Director Chase
Donnelly, City Attorney Ryan Call, Deputy IT Operations Manager Brian Pearson, Parks Director
John Hutton, Community Services Manager Sarah Bridgeford, Economic Development Director
Tanja Carter and Finance Administrative Assistant Thuch Mam.
PUBLIC COMMENT: None
COMMITTEE BUSINESS
A. Approval of Summary Minutes — July 25, 2023 Meeting
Motion to approve the July 25, 2023, minutes as written.
+ Moved: Jack Dovey
+ Seconded: Paul McDaniel
• Passed: 3-0
B. Replacement of Vandalized VMS Sign: Presented by Public Works Deputy Director Desiree
Winkler.
Public Works Deputy Director Desiree Winkler requested to surplus and replace a vandalized
Variable Message Board.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
• Moved: Paul McDaniel
• Seconded: Jack Dovey
• Passed: 3-0
C. Purchase of Replacement Copiers: Presented by Information Technology Operations
Manager Brian Pearson.
IT Operations Manager Brian Pearson requested to purchase three replacement copiers for
Police and Management Services departments from Copier Northwest using the NASPO
(National Association of State Procurement Officials) cooperative purchasing contract.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
• Moved: Paul McDaniel
• Seconded: Jack Dovey
• Passed: 3-0
D. Purchase of Replacement Computers: Presented by Information Technology Deputy
Director Brian Pearson.
IT Operations Manager Brian Pearson requested to replace desktop computers and laptops
that are on a five-year replacement cycle.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
■ Moved: Paul McDaniel
■ Seconded: Jack Dovey
• Passed: 3-0
E. Reclassification of Parks Maintenance Worker I: Presented by Parks Director John Hutton,
Parks Director John Hutton requested to reclassify a Parks Maintenance Worker I position to
a Parks Lead Worker (Parks Maintenance Worker III) position.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
■ Moved: Paul McDaniel
■ Seconded: Jack Dovey
• Passed: 3-0
F. Interfund Loan for Community Development Block Grant Fund: Presented by Community
Services Manager Sarah Bridgeford.
Community Services Manager Sarah Bridgeford requested approval of a resolution to
authorize an interfund loan ensuring cashflow for availability of funds for Community
Development Block Grants because of the time lag between spending and grant
reimbursement.
September 26, 2023 — FEDRAC Page 2 of 4
Motion to forward the proposed resolution to the October 3, 2023, Council agenda.
• Moved: Paul McDaniel
• Seconded: Jack Dovey
• Passed: 3-0
G. American Rescue Plan Act Grant Projects: Presented by Economic Development Director
Tanja Carter.
Economic Development Director Tanja Carter requested approval, using ARPA (American
Rescue Plan Act) Grant appropriated in the 2023-24 biennial budget, for 14 projects.
Motion to forward the proposed request to the October 3, 2023, Council agenda.
• Moved: Paul McDaniel
• Seconded: Jack Dovey
• Passed: 3-0
H. AP Voucher 07/15/2023 — 08/16/2023 & Payroll Vouchers 07/01/2023 - 07/31/2023:
Presented by Finance Deputy Director Chase Donnelly.
Deputy Finance Director Chase Donnelly requested approval of the monthly disbursements.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
■ Moved: Paul McDaniel
■ Seconded: Jack Dovey
■ Passed: 3-0
I. AP Voucher 08/15/2023 — 09/15/2023 & Payroll Vouchers. 08/01/2023 — 08/31/2023:
Presented by Finance Deputy Director Chase Donnelly.
Deputy Finance Director Chase Donnelly requested approval of the monthly disbursements.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
• Moved: Paul McDaniel
■ Seconded: Jack Dovey
• Passed: 3-0
J. Monthly Financial Report —July 2023: Presented by Finance Director Steve Groom.
Finance Director Steve Groom requested approval of the July 2023 Monthly Financial Report.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
■ Moved: Paul McDaniel
• Seconded: Jack Dovey
September 26, 2023 — FEDRAC Page 3 of 4
■ Passed: 3-0
K. Monthly Financial Report —August 2023: Presented by Finance Director Steve Groom.
Finance Director Steve Groom requested approval of the August 2023 Monthly Financial
Report.
Motion to forward the proposed request to the October 3, 2023, consent agenda for
approval.
■ Moved: Paul McDaniel
• Seconded: Jack Dovey
■ Passed: 3-0
OTHER: No additional items.
NEXT MEETING: October 24, 2023
MEETING ADJOURNED: The meeting was adjourned at 6:39 p.m.
Attest: Approved by Committee:
Thuch Mam, Administrative Assistant II Date
September 26, 2023 — FEDRAC Page 4 of 4