AG 19-252 - SHI INTERNATIONALCITY OF
AN
,Nk,, Fedora I
October 31, 2023
Nicole Podraza
SHI International
290 Davidson Avenue
Somerset, NJ 08873
RE: Termination of Services
Dear Ms. Podraza,
City Clerk Department
33325 8th Avenue South
Federal Way, WA 98003-6325
Way 253-835835-25402540
www.cityoffederalway.com
Jim Ferrell, Mayor
Sent via email: Nicole Podraza(@SHI.com
Effective December 31, 2023, the City of Federal Way will not be renewing the term of the
contract between the city and GovQA/Granicus for public records foftware. The current contract
(Reference Number 813818111) is paid annually and as such, the city has no remaining balance
due. This letter constitutes official 60-day notification.
Please confirm receipt of this letter by email to ck@cityoffederalway.com . Thank you for your
prompt attention to this matter.
Sincerely,
�J
Ste anie Courtney, CIVIC, CPR
City Clerk
CC: Contract File (AG19-252)
GovCA Contact
Thomas Fichtner, IT Director
From:
Jennifer Marshall
Sent:
Tuesday, October 31, 2023 11:26 AM
To:
'Nicole_podraza@SHI.com'
Cc:
olive.nofzinger@granicus.com'; CK
Subject:
COFW/GovQA - Termination of Services
Attachments:
2023-10-31 GovQA Termination.pdf
Good morning,
Please see and confirm receipt of the attached letter regarding the termination of the City of Federal Way
Granicus/GovQA contract from City Clerk Stephanie Courtney.
Regards,
Jennifer Marshall
Deputy City Clerk I City of Federal Way
Desk 253 835-2542 1 Fax 253 835-2509
[STY OF
Federal Way
Cer+rered on Opponunity
NOTICE OF PUBLIC DISCLOSURE: This e-mail account is public domain. Any correspondence from or to this e-mail account may be a
public record. Accordingly, this e-mail, in whole or in part, may be subject to disclosure pursuant to RCW 42.56, regardless of any
claim of confidentiality or privilege asserted by an external party.
AG 19-252d
Pricing Proposal
Quotation #: 22791526
Created On: 11/22/2022
Valid Until: 12/30/2022
WA -City of Federal Way
Inside Account Manager
Erik Earle
Thomas Walsh
33325 8th Ave. South
290 Davidson Avenue
Federal Way, WA 98003
Somerset, NJ 08873
United States
Phone: 732-652-6378
Phone: (253) 835-2559
Fax:
Fax:
Email: thomas—walsh@shi.com
Email: erik.earle@cityoffederalway.com
All Prices are in US Dollar (USD)
Product
Qty Your Price
Total
1 Attachment Search w/OCR
1 $5,161.36
$5,161.36
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract* 081419-SHI
Coverage Term: 1/1/2023—12/31/2023
2 Attachment Search w/OCR
1 $0.00
$0.00
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract* 081419-SHI
Coverage Term: 1/1/2023—12/31/2023
3 FOIA Module Non Enterprise
1 $15,496.61
$15,496.61
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract #: 081419-SHI
Coverage Term: 1/1/2023—12/31/2023
4 Fortress Hosting
1 $5,029.66
$5,029.66
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract* 081419-SHI
Coverage Term: 1/1/2023—12/31/2023
5 Hosted Data Storage (500 GB)
500 $0.00
$0.00
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract #: 081419-SHI
Coverage Term: 1 /1 /2023 —12/31 /2023
6 Hosted Data Storage (500 GB)
500 $1.51
$755.00
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract #: 081419-SHI
Coverage Term: 1/1/2023—12/31/2023
7 Redaction License (per named user)
6 $489.17
$2,935.02
Granicus - Part#:
Contract Name: Sourcewell- Technology Catalog Solutions
Contract* 081419-SH I
Coverage Term: 1 /1 /2023 —12/31 /2023
Subtotal $29,377.65
*Tax $2,967.14
Total $32,344.79
"Tax is estimated. Invoice will include the full and final tax due.
Additional Comments
Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will
need to ensure compliance with the funding program.
TERMS & CONDITIONS
The attached End User Licensing Agreement must be signed and returned with all necessary order documents.
This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Federal Way WA to provide applicable exemption certificate(s).
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-242550 dated 11-22-2022 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations
Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts,
please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman
Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
Federal tax ID:22-3009648
290 Davidson Ave.
Somerset, NJ 08873
Phone: 888-235-3871
Fax:732-805-9669
Bill To
City of Federal Way
33325 8th Ave South
Federal Way, WA 98003
USA
Please remit payment to:
Invoice NO. B13818111
SHI International Corp
P.O. Box 952121
Invoice date 7/23/2021
Dallas, TX 75395-2121
Customer number 1092593
Wire information: Wells Fargo Bank
Sales order S54229938
Wire Rt# 121000248
Rt
ACH Rt# 021200025
Finance charge of 1.5% per month will be charged on
ACH #021200025 64
764196S
past due accounts - 18%/yr.
SWIFT Code: W
All returns require an RMA# supplied by your SHI
For W-9 Form, www.shi.com/W9
Sales team.
Ship To
City of Federal Way
33325 8th Ave South
Federal Way, WA 98003
USA
069985/Thomas Fichtner
AG19-252b
Ship Date
Salesperson
Purchase Order
Ship Via
FOB
Terms
7/23/2021
Ben Callahan
069985
ESD
I FOB ORIGINI
NET 30
Item No.
Description
Qty Qty Unit Extended
Mfg Part No.
Ordered Shipped Price Price
38697265
Redaction License (per named user)
6 6 433.33 2,599.98
QA1002
Multiple platforms English Optl upd via downld
Optl upd via downld
Software
GovQA
Contract number: AR2488
Sub Contract: 05116
Maintenance From date: 1/1/2021
Maintenance To date: 12/31/2021
38697263
Exchange Platform with FOIA Solution Note:
1 1 13,727.78 13,727.78
QA1000
Includes Unlimite
Optl upd via downld
Multiple platforms English Optl upd via downld
GovQA
Software
Contract number: AR2488
Sub Contract: 05116
Maintenance From date: 1/1/2021
Maintenance To date: 12/31/2021
39328075
Fortress Hosting
1 1 4,455.56 4,455.56
QA1001
Multiple platforms English Optl upd via downld
Optl upd via downld
Software
GovQA
Contract number: AR2488
Sub Contract: 05116
Maintenance From date: 1/1/2021
Maintenance To date: 12/31/2021
38697264
Hosted Data Storage (GB)
500 500 0.00 0.00
QA2000
Multiple platforms English Optl upd via downld
Optl upd via downld
Software
GovQA
Contract number: AR2488
Sub Contract: 05116
Maintenance From date: 1/1/2021
Maintenance To date: 12/31/2021
38697264
Hosted Data Storage (GB)
500 500 1.33 665.00
QA2000
Multiple platforms English Optl upd via downld
Optl upd via downld
Software
GovQA
Contract number: AR2488
Sub Contract: 05116
Maintenance From date: 1/1/2021
Maintenance To date: 12/31/2021
Page 1 of 2
Federal tax ID:22-3009648
290 Davidson Ave.
Somerset, NJ 08873
Phone: 888-235-3871
Fax:732-805-9669
Bill To
City of Federal Way
33325 8th Ave South
Federal Way, WA 98003
USA
Please remit payment to:
SHI International Corp
P.O. Box 952121
Dallas, TX 75395-2121
Wire information: Wells Fargo Bank
Wire Rt# 121000248
ACH Rt# 021200025
Account#2000037641964
SWIFT Code: WFBIUS6S
For W-9 Form, www.shi.com/W9
39387275 Attachment Search with Image to Text
QA2006 Conversion (OCR)
Optl upd via downld Multiple platforms English Optl upd via downld
GovQA Software
Contract number: AR2488
Sub Contract: 05116
Maintenance From date: 1/1/2021
Maintenance To date: 12/31/2021
Quote: 20721538
We report to
dun&bradstreet
to better serve the credit community
w.vw.dnb.—
Invoice No. B13818111
Invoice date 7/23/2021
Customer number 1092593
Sales order S54229938
Finance charge of 1.5% per month will be charged on
past due accounts - 18%/yr.
All returns require an RMA# supplied by your SHI
Sales team.
Ship To
City of Federal Way
33325 8th Ave South
Federal Way, WA 98003
USA
069985/Thomas Fichtner
1 1
Sales Balance
Freight
Recycling Fee
Sales Tax
Total
Currency
4,572.22 4,572.22
26,020.54
0.00
0.00
2,628.07
28,648.61
USD
Page 2 of 2
City of Federal Way
Thomas Fichtner
WA 98003
United States
Phone: 253-835-2547
Fax:
Email: Thomas.Fichtner@cityoffederalway.com
All Prices are in US Dollar (USD)
Product
1 Exchange Platform with FOIA Module Note: Includes FOIA Trending Topics
GovQA - Part#: QA1000
Contract Name: NASPO Software VAR
Contract #: ADSPOl6-130651
Subcontract #: 06016
Coverage Term: 1 /1 /2020 —12/31 /2020
2 Fortress Hosting
GovQA - Part#: QA1001
Contract Name: NASPO Software VAR
Contract #: ADSPO16-130651
Subcontract #: 06016
Coverage Term: 1 /1 /2020 —12/31 /2020
3 Redaction License (per named user)
GovQA - Part#: QA1002
Contract Name: NASPO Software VAR
Contract #: ADSPO16-130651
Subcontract* 06016
Coverage Term: 1 /1 /2020 —12/31 /2020
4 Attachment Search
GovQA - Part#: QA2007
Contract Name: NASPO Software VAR
Contract #: ADSPOl6-130651
Subcontract #: 06016
Coverage Term: 1 /112020 —12/31 /2020
5 Attachment Search with Image to Text Conversion (OCR)
GovQA - Part#: QA2006
Contract Name: NASPO Software VAR
Contract#: ADSPO16-130651
Subcontract #: 06016
Coverage Term: 1/1/2020—12/31/2020
AG19-252a
Pricing Proposal
Quotation #: 18265224
Created On: 1 /7/2020
Valid Until: 1 /31 /2020
Inside Account Manager
Bethany Trilone
290 Davidson Ave
Somerset, NJ 08873
Phone: 732-652-6427
Fax:
Email: Bethany_Trilone@SHI.com
Qty Your Price Total
1 $12,197.92 $12,197.92
1 $3,958.33 $3,958.33
6 $385.42 $2,312.52
1 $0.00 $0.00
1 $4,062.50 $4,062.50
Subtotal $22,531.27
*Tax $2,253.13
Total $24,784.40
*Tax is estimated. Invoice will include the full and final tax due.
Additional Comments
Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts,
please contact an SHI Inside Sales Representative at (888) 744-4084.
SHI International Corp. is 100% Minority Owned, Woman Owned Business.
TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.
AG19-252
v�
City of Federal Way
Thomas Fichtner
WA
United States
Phone: 253-835-2547
Fax:
Email: Thomas.Fichtner@cityoffederalway.com
All Prices are in US Dollar (USD)
Product
1 Collect & Control Platform Subscription Service with FOIA Module (2 Request Types
City, Police Department)
WebQA, Inc. - Part#: 201801
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSP016-130651
Subcontract #: 06016
Coverage Term: 1/1/2019 — 12/31/2019
2 Redaction License (Qty: 6 )
WebQA, Inc. - Part#: 201808
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSP016-130651
Subcontract #: 06016
Coverage Term: 1/1/2019 — 12/31/2019
3 FOIA Trending Topics
WebQA, Inc. - Part#: 201818
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSP016-130651
Subcontract* 06016
Coverage Term: 1/1/2019 — 12/31/2019
4 Storage ( 500 GB )
WebQA, Inc. - Part#: 201812
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSP016-130651
Subcontract #: 06016
Coverage Term: 1/1/2019 — 12/31/2019
5 Monthly Document Retrieval ( 500 GB )
WebQA, Inc. - Part#: 201844
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSP016-130651
Subcontract* 06016
Coverage Term: 1/1/2019— 12/31/2019
6 Fortress Secure Deployment/Hosting
WebQA, Inc. - Part#: 201806
Contract Name: NASPO ValuePoint - Software VAR
Pricing Proposal
Quotation #: 16125648
Created On: 10/17/2018
Valid Until: 10/31/2018
Inside Account Manager
Nicole Podraza
290 Davidson Ave
Somerset, NJ 08873
Phone: 732-652-6427
Fax:
Email: Nicole—Podraza@shi.com
Qty Your Price Total
1 $11,502.59 $11,502.59
1 $2,176.17 $2,176.17
1 $0.00 $0.00
1 $0.00 $0.00
1 $0.00 $0.00
1 $3,730.57 $3,730.57
Contract #: ADSPO16-130651
Subcontract* 06016
Coverage Term: 1/1/2019— 12/31/2019
7 Invoicing Module Subscription Service 1 $1,554.40 $1,554.40
WebQA, Inc. - Part#: 201805
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract #: 06016
Coverage Term: 1/1/2019 — 12/31/2019
8 Online Payment Module Annual Service using Customer's current vendor 1 $2,487.05 $2,487.05
WebQA, Inc. - Part#: 201811
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract #: 06016
Coverage Term: 1/1/2019 — 12/31/2019
9 Advanced Document Search Subscription Service 1 $0.00 $0.00
WebQA, Inc. - Part#: 201807
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract* 06016
Coverage Term: 1/1/2019 — 12/31/2019
10 FOIA Request Management System Implementation 1 $2,590.67 $2,590.67
WebQA, Inc. - Part#: 201825
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract #: 06016
11 Online Training —Administrator 1 $0.00 $0.00
WebQA, Inc. - Part#: 201827
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract* 06016
12 Online Training — Users (2 sessions) 1 $0.00 $0.00
WebQA, Inc. - Part#: 201828
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract* 06016
13 FOIA Trending Topics Implementation 1 $0.00 $0.00
WebQA, Inc. - Part#: 201848
Contract Name: NASPO ValuePoint - Software VAR
Contract #: ADSPO16-130651
Subcontract* 06016
Total $24,041.45
Additional Comments
Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed
above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts,
please contact an SHI Inside Sales Representative at (888) 744-4084.
SHI International Corp. is 100% Minority Owned, Woman Owned Business.
TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,
unless a separate resale agreement exists between SHI and the Customer.