11-08-2023 Senior Advisory Agenda Packet
Samantha Homan, Community Development Office Manager, 253-835-2601
Deputy Mayor Susan Honda, 253-835-2401
**Guests will have to opportunity to give comments during the Public Comment period**
SENIOR ADVISORY COMMISSION
In-Person Meeting
November 8, 2023 at 2pm
Hylebos Conference Room
Notice - Meetings are held in-person. To request an accommodation to attend or provide public comment
virtually, please contact Samantha Homan at samantha.homan@cityoffederalway.com or by phone at 253-
835-2601 no later than the close of business day on November 6, 2023.
1. CALL TO ORDER
2. PUBLIC COMMENT
Comment limit – 3 minutes
3. COMMISSIONER COMMENTS
4. COMMISSION BUSINESS
5. STAFF REPORT
6. OTHER BUSINESS
7. NEXT MEETING
December 13, 2023 at 2pm in the Hylebos Conference Room.
8. ADJOURN
Topic Est.
Time
Presenter
A. Approval of September 13, 2023 & October 11, 2023
Meeting Minutes 5 Min Chair Bostic
B. Senior Commission Connection Planning (November &
December)
1. Quorum Rules with multiple commissions
20 Min Commissioners Dziak, Fields,
Harvey & Volheim
C. Holiday Senior Outreach Planning 20 Min Chair Bostic
D. Commission Retreat Planning 20 Min Commissioner Harvey
E. Senior Health & Resource Fair Planning
1. Development of Sub-Committee
2. Drafting of Vendor & Sponsor Letters
3. Date/Time Planning
4. Location Planning
20 Min Vice-Chair North
F. Cancellation of December Meeting 5 Min Chair Bostic
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SENIOR ADVISORY COMMISSION
SUMMARY
Wednesday, September 13, 2023
Hylebos Conference Room, 2:00pm
Commissioners Present: Chair Lana Bostic, Vice Chair Catherine North, Commissioner Kenneth
Pratt, Commissioner Debbie Harvey, Commissioner Vicky Foreman,
Commissioner Frank Fields, Commissioner Tammy Dziak, Commissioner
Cheryl Volheim
Absent: None.
Staff Present: Deputy Mayor Susan Honda, Amy Glandon
Citizens Present: Patricia Romo, Foundation House Representative; Representative Kristine
Reeves; Jonny Prociv, Volunteer Services
1. CALL TO ORDER
The meeting was called to order at 2:00pm.
Commissioner Cheryl Volheim moved to adjust the agenda and add item 4G - Finalization of the
Planning for the Senior Commission Connection at the Community Center; second by
Commissioner Tammy Dziak. The motion passed unanimously.
2. PUBLIC COMMENT
• None.
3. COMMISSIONER’S COMMENTS
• Vice-Chair Catherine North noted that there would be upcoming free CERT Training
beginning on September 20th and running through November. She encouraged the
Commission to spread the word and reach out for additional information.
• Commissioner Frank Fields mentioned that the Grocery Outlet on Pacific Highway was now
passing out the Resource Guides. Commissioner Cheryl Volheim noted that a
representative from the Federal Way Community Caregiving Network also hands them out
now.
• Commissioner Debbie Harvey asked for the Commission to start brainstorming ideas for
the Commission Retreat to be talked about at the next meeting.
4. COMMISSION BUSINESS
A. APPROVAL OF AUGUST 9, 2023 MEETING MINUTES.
Commissioner Kenneth Pratt moved approval of the meeting minutes as presented; second
by Commissioner Frank Fields. The motion passed unanimously.
B. PRESENTATION ON SENIOR RESOURCES & OPTIONS - GUEST: REPRESENTATIVE KRISTINE
REEVES
Chair Lana Bostic introduced Representative Kristine Reeves to the Commission.
Representative Reeves stated that she is working on two elder-related issues: lack of
accountability in senior housing and the retirement crisis. The lack of accountability for
senior housing is focused on independent senior living and will begin with a Senior Housing
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Bill of Rights which outlines safety, access to accommodation, maintenance and health of
services offered. She stated that the retirement crisis is putting the state of Washington in
a precarious situation within the next 10-years of having an unsustainable retirement ability
for seniors. Questions were asked by the Commission and Representative Reeves
welcomed phone calls and emails to discuss issues further.
C. PRESENTATION ON VOLUNTEER SERVICES - GUEST: JONNY PROCIV, PROGRAM MANAGER
Chair Lana Bostic introduced Jonny Prociv and Volunteer Services to the Commission. Mr.
Prociv noted that Volunteer Services exists to keep seniors independent and that the group
is 100% volunteer-based. Since Covid, it has been difficult to regain the volunteer
momentum that they had prior and is hoping to get the word out and begin further
connections with seniors that are disabled or are low-income.
**Commissioner Debbie Harvey left briefly at 2:32pm, and returned at 2:34pm.**
**Deputy Mayor Susan Honda left briefly at 2:44pm, and returned at 2:47pm.**
**Commissioner Tammy Dziak left briefly at 2:57pm, and returned at 2:58pm.**
D. ANNUAL WORK PLAN DRAFT, EDITS & REVISIONS
In review of the 2024 Annual Work Plan, two additional items were added: Holiday Senior
Outreach and the Senior Commission Connections. With the addition of these items, Vice-
Chair Catherine North moved approval of the 2024 Annual Work Plan, second by
Commissioner Cheryl Volheim. Motion passed unanimously.
E. DISCUSSION ON APPROVAL FOR 2024 EVENTS
This item was approved in conjunction with Item 4D.
F. VOTE FOR MEETING CANCELLATION IN OCTOBER
Commissioner Tammy Dziak moved to cancel the Senior Advisory Commission meeting in
October; second by Commissioner Frank Fields. Motion passed unanimously.
G. ADDED ITEM - FINALIZATION OF SENIOR COMMISSION CONNECTION PLANNING
Commissioner Cheryl Volheim noted that the Arts Commission would not be ready in
October and moved them to November. The new plan for October would include the Fire
Department, and Commissioner Frank Fields would be reaching out to them to invite them
to present on fall prevention and household safety.
5. STAFF REPORT
• Ms. Amy Glandon forwarded the email from Eric Rodriguez regarding Senior Malnutrition
and requested the Commission review the information for possible inclusion on the
Facebook Page. Ms. Glandon also noted that she would be out of the office beginning
September 14th and that in her absence, the Mayor’s Office would be covering. She also
thanked Former Commissioner Sue Ellebrecht for her service to the Commission over the
previous three years.
6. OTHER BUSINESS
• None.
7. NEXT MEETING – Wednesday, November 8, 2023 at 2pm in the Hylebos Conference Room.
8. ADJOURN – The meeting adjourned at 4:01pm.
Attest:
____________________________________
Amy Glandon, Executive Assistant to Council Approved by Senior Advisory Commission: ________
SENIOR ADVISORY COMMISSION
In-Person Meeting
October 11, 2023 at 2pm
Hylebos Conference Room
Notice - Meetings are held in-person. To request an accommodation to attend or provide public comment virtually,
please contact Samantha Homan at samantha.homan@cityoffederalway.com or by phone at 253-835-2601 no later
than the close of business day on October 10th, 2023.
Commissioners Present: Vice Chair Catherine North, Vicky Foreman, Debbie Harvey, Cheryl Volheim, Frank
Fields, Gwendolyn Phillips Coates
Absent: Chair Lana Bostic, Tammy Dziak, Kenneth Pratt, David Reynolds
Staff Present: Deputy Mayor Susan Honda, Samantha Homan
Citizens Present: None
1. CALL TO ORDER
The meeting was called to order at 2:00pm
2. PUBLIC COMMENT Comment limit – 3 minutes
None
3. COMMISSIONER COMMENTS
Commissioner Harvey made mention to please have confirmation of information before speaking to
sources that may publish information regarding the Senior Commission.
Vice Chair North brought an email from City Clerks office regarding meetings and the Open Public
Meetings Act (OMPA). Deputy Mayor Honda went over OMPA and how to move forward
Commission events and meetings.
4. COMMISSION BUSINESS
Discussion of Senior Connection Meeting on October 18
Final details for the Senior Connection meeting were discussed. Refreshments were discussed and
decided. Commissioner Harvey to speak with guest speaker in regards to how the presentation must
be done.
Forming Subcommittee for Senior Commission Retreat
A subcommittee to plan the Senior Commission was formed. Commissioners Harvey, North, Fields
and Foreman volunteered. During the next Senior Commission Meeting, it will be announced what
month the Senior Commission Retreat will take place .
5. STAFF REPORT
Commissioner Fields presented a photo book of the Senior Commissions’ events to be shared in the
office.
Commissioner Harvey asked if the materials handed out by the Senior Commission could be printed
in different languages.
Deputy Mayor Honda announced the ribbon cutting of the new South King Tool Library in Auburn. It
was also announced that the Federal Way Tool library is holding a shredding and appliance recycling
event for those who are interested. Deputy Mayor Honda also announced during last Council
meeting Commissioners Gwendolyn Phillips Coates and David Reynolds were appointed.
6. OTHER BUSINESS
None
7. NEXT MEETING
November 8th, 2023 at 2:00pm in the Hylebos Conference Room
8. ADJOURN
The meeting adjourned at 3:00pm
____________________________________
Samantha Homan, Community Development Office Manager
Approved by Senior Advisory Commission: ________