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10-10-2023 Minutes Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee October 10, 2023 City Hall 5:00 p.m. Council Chambers MEETING SUMMARY Committee Members in Attendance: Chair Jack Walsh, Council Member Paul McDaniel and Council Member Lydia-Assefa-Dawson Other Councilmembers in Attendance: Council President Linda Kochmar and Deputy Mayor Susan Honda and Council Member Jack Dovey Staff in Attendance: Deputy Parks Director Jason Gerwen, Assistant City Attorney Joanna Eide, Commander Cary Murphy, Contract Administrator Autumn Gressett and Administrative Asst. Mary Jaenicke. Guest: Dean Clark, Senior Vice President OVG360, Brian Hoffman, General Manager OVG360 and Rebeka Schunk, Director of Finance OVG360 1. CALL TO ORDER: 5:00 PM 2. PUBLIC COMMENT: Public Comment was provided after items A., B. and C. a. Aaron Johnson, Federal Way Rent Stabilization Committee (FWRSC) requested that the City require at least a six-month rate increase notice from landlords. He also requested no more than a $10.00 late fee per month. b. Gordon Bock, stated that he was not in favor of tenant protection laws and the reasons why. 3. COMMITTEE BUSINESS: Topic Title/Description A. Approval of Minutes: September 12, 2023 Committee approved the September 12, 2023 PRHSPSC minutes as written. ● Moved: Paul McDaniel ● Seconded: Lydia Assefa-Dawson ● Passed: 3-0 unanimously B. Vehicle Purchase for Special Investigations Unit: Presented by Commander Cary Murphy The purchase of this vehicle will be paid for using State Drug Asset Forfeiture funds and will primarily be used for surveillance and covert operations conducted by the Special Investigations Unit. These operations often lead to seizure of proceeds from criminal enterprise, which are auctioned with the proceeds deposited into the seizure fund account. The cost of the new vehicle is $39,565.12. Questions and discussion followed. Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel Motion to forward the proposed Agreement to the October 17, 2023 consent agenda for approval. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously C. Purchase of Portable Surveillance Camera Trailers: Presented Commander Cary Murphy The Federal Way Police Department is requesting to purchase two additional portable surveillance camera trailers. These are used in efforts to reduce criminal activity in the city related to trafficking and illegal use of controlled substances. The trailers will be used in partnership with local businesses and property owners. The City currently owns two and are used almost 24 hours a day seven days a week. These will be purchased with drug asset seizure funds. The cost for two trailers is approximately $103,063.00. Questions and discussion followed. Motion to forward approval of the purchase of the portable surveillance camera trailers to the October 10, 2023 Business agenda. ● Moved: McDaniel ● Seconded: Assefa-Dawson ● Passed: 3-0 unanimously D. Parking Lot Sweeping Services 2024-2026: Presented by Contract Administrator, Autumn Gressett The current contract for parking lot sweeping services expires at the end of 2023. Staff went out to bid and Whirlwind Services was the lowest responsive bidder. The total amount of the contract is $69,632.79. This is a three-year contract and will expire December 31, 2026. Questions and discussion followed. Motion to forward the proposed contract to the October 17, 2023 consent agenda for approval. ● Moved: Assefa-Dawson ● Seconded: McDaniel ● Passed: 3-0 unanimously Committee Members City Staff Jack Walsh, Chair John Hutton, Parks Director Lydia Assefa-Dawson, Member Mary Jaenicke, Administrative Assistant II Paul McDaniel E. Performing Arts and Event Center Venue Management Contract: Presented by Contract Administrator, Autumn Gressett Contract Administrator Autumn Gressett gave a PowerPoint presentation on OVG360’s management of the PAEC. The cost to the City for PAEC Venue Management is $75,000 annually. The successful partnership with OVG360 over the past five years has had a positive impact on the PAEC, including but not limited to revenue growth, increased market visibility and positive customer engagement. OVG360 has also assumed responsibility for significant maintenance and essential capital repairs, despite the contract designating these tasks to the city. The presentation also included an overview of the performances, rentals, revenue allocation, a breakdown on the revenues and new performance metrics. The proposed contract renewal encompasses substantial ten-year term, extending the partnership until the year 2033. Questions and discussion followed. Motion to forward the proposed Global Spectrum L.P. agreement to the October 17, 2023 business agenda for approval. ● Moved: Assefa-Dawson ● Seconded: McDaniel ● Passed: 3-0 unanimously 4. OTHER: 5. FUTURE MEETING: The next PRHSPSC meeting will be held November 14, 2023 at 5:00 p.m. in City Hall Council Chambers. 6. ADJOURNMENT: The meeting was adjourned at 06:40 p.m.