8a - Emergency Procurement for Steel Lake Maintenance FacilityNotification of Emergenc
Procurement and
uthorization
Repair and Replace Vehicles and
Equipment due to vandalism and
theft at Steel Lake Maintenance
Facility
Public Works Department
Parks Department
11/20/2023
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Policy Question
Should the City Council authorize the Public
Works and Parks Departments to repair and
replace vehicles, equipment, and property to
allow for continued services to the community?
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9
Background Information
• On Wednesday November 15, 2023 there was
a break-in at Steel Lake Maintenance Facility
• Resulted in damage to several vehicles, theft
of a large trailer, and significant loss of tools
and equipment
Emergency Declaration
• The Mayor
approved an
Emergency
Declaration on
November
15 to replace
the
critical
equipment
necessary for emergency responses and essential
functions
• Parks Essential Equipment Authorization: $10,000
• Public Works Essential Equipment Authorization:
• Critical equipment has been purchased
Summary of Theft
• City staff has completed an inventory of stolen and
damaged items:
— Two trucks experienced damage to the vehicles
— Multiple trucks had lockboxes damaged
— Large equipment trailer stolen
— Damage to perimeter fence and gate
— Stolen gas power tools, battery power tools, hand tools,
gas cans, spare tires, etc.
• May find additional items over the coming weeks
OWummary of Theft
Damaged Property / Vehicles:
• Truck 81012 (Parks)
- Cut open toolboxes
• Truck 81212 (Parks)
- Cut/drilled locks on side doors and cut off various field equipment
• Truck 81241 (Parks)
- Cut open toolboxes
• Truck 8289 (Fleet) —
Substantial damage was done to the truck body where they attempted to
cut off the welder, cut/drilled locks on side doors, and cut off various field equipment
• Truck 8200-2 (SWM)
— Cut/drilled locks on side doors and cut off various field equipment
• Truck 8201 (SWM) —
Vehicle was struck as they were exiting the yard causing damage to the
front of the truck
• Truck 8241-2 (SWM)
Cut/drilled locks on side doors
• Truck 82442 (SWM)
— Cut open toolboxes
• Truck 82461 (SWM)
— Cut open toolboxes
• Truck 82480 (SWM)
— Cut open toolboxes
• Truck 8126 (Float) —
Cut/drilled locks on toolbox
• Truck 8203 (Streets)
— Cut/drilled locks on side doors and cut off various field equipment
• Truck 8250 (Streets)
- Cut/drilled locks on side doors and cut off various field equipment
• Truck 8251 (Streets)-
Cut/drilled locks on side doors and cut off various field equipment
• Trailer E0464 (Emergency) — Cut/drilled locks on door
• Trailer 91090 (Parks)
— Cut off trailer controller
• Trailer 9217 (SWM)
— Cut open generator lockbox
• Fence / Gate — cut open
multiple areas and destroyed the northern gate
11/20/2023 6
Summary of Theft
Stolen Property:
• Olympic Tilt Deck Trailer with large toolbox: Trailer had been previously modified for City use
including installation of additional attachment points, outfitting with load control chains,
binders, ratchets, load control straps etc.
• Truck 81012 — hand tools, gas cans
• Truck 81031— Vegetation management tools, hand tools, gas cans
• Truck 81212 — litter abatement equipment, tool bags, hand tools, carpentry tools, electrical
tools
• Truck 81241— Battery powered tools,
• Truck 8289 — Hand tools, lifting equipment, vehicle recovery equipment, spare parts
inventory, oxy-acetylene cutting system, load control equipment, air compressor, etc.
• Truck 8201— Hitches, lifting equipment
• Truck 8200-2 — Hitches, lifting equipment, spare parts inventory, gas powered small tools, gas
cans, small battery powered tools, electric tools, hand tools
• Truck 8203 — Hitches, lifting equipment, spare parts inventory, gas powered small tools, gas
cans, small battery powered tools, electric tools, hand tools
• Truck 8241-2 — lifting equipment, hand tools, load control straps
11/20/2023 7
�- Summary of T
Stolen Property:
• Truck 82442 — hand tools, tool bags
• Truck 82461— Hand tools, tool bags
• Truck 8250 — lifting equipment, hand tools
• Truck 8251 - Hitches, lifting equipment, spare parts inventor
cans, small battery powered tools, electric tools, hand tools
• Trailer E0464 — Road cones, road closure barriers
• Trailer 91090 — Gas cans, load control equipment
• Trailer 9217 — Generator
• Spare Tires — Spare tires for the dump trucks, F350-550 and mowers
• 20-gallon wheeled fuel caddy
• Misc. tools — Various tools in the maintenance yard and the back of open trucks, without
damage to vehicles, including hand tools (shovels, rakes, manhole hooks and lifts, tunnelling
bars, probes, etc.), chains, straps, etc.
• Vehicle jacks
• Half pallet of contractor garbage bags
11/20/2023 8
Loss Cost Estimate
vision
SWM Inspectors
SWM Maintenance
Street Maintenance
Park Maintenance
Fleet Maintenance
Facility and Trailer
$10,143
$30,598
$16,428
$66,929
$81,680
$8,015
MWT
Total: $213,,793
Inclusive of equipment replaced as part of Emergency Declaration
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Onsite Security
At the direction of the Mayor, following the break-in,
a third party security contractor has been hired on an
interim basis
To continue fora 12 month basis:
Weekdays (10 hrs/day)
Weekends (10 hrs/day)
LULOXI ==,A
$114,400
$68,640
Holiday Premium (OT increase) $4,400
Total: $187,440
• Total Impacts:
!Loss Cost Estimate
Onsite Security
Totals
$213,793
$187,440
Ar��
Grand Total: $401,233
Mayor's Recommendation
The Mayor recommends ratifying purchases
made to date and authorizing staff to repair and
replace vehicles, equipment and property to
allow for continued services to the community.
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